HomeMy WebLinkAboutItem 6g - Advisory Body Appointments for Unscheduled Vacancies ARB and MTC Item 6g
Department: Administration
Cost Center: 1021
For Agenda of: 9/16/2025
Placement: Consent
Estimated Time: N/A
FROM: Greg Hermann, Deputy City Manager
Prepared By: Sara Armas, Deputy City Clerk
SUBJECT: ADVISORY BODY APPOINTMENTS FOR UNSCHEDULED VACANCIES
ON THE ADMINISTRATIVE REVIEW BOARD AND MASS
TRANSPORTATION COMMITTEE
RECOMMENDATION
Confirm the appointment of Jim Gardiner to the Administrative Review Board (ARB) and
Stone Ramage to the Mass Transportation Committee (MTC).
POLICY CONTEXT
The Advisory Body Handbook outlines the recruitment procedures, membership
requirements, and term limits for City advisory bodies. The Handbook also contains the
bylaws for each City advisory body, some of which include additional membership
requirements. The City Council Policies and Procedures Manual describes the
“Appointment Procedure” and “Process” for Advisory Body appointments. Recruitment
and appointment recommendations were performed in conformance with all recruitment
procedures, processes, and bylaws found in these resources.
California Government Code Section 54972, Local Appointments List (Maddy Act)
requires that on or before December 31st of each year, each legislative body shall prepare
an appointments lists for their boards, commissions, and committees whose members
serve at the pleasure of the legislative body. This obligation was met and is on-going.
DISCUSSION
Administrative Review Board
The ARB is a three-member advisory body that acts as the final decision maker for City
administrative appeal hearings relating to administrative citations issued for certain
contested San Luis Obispo Municipal Code enforcement. A position on the ARB became
vacant in October 2024 due to the resignation of one of its previous members.
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Item 6g
Despite receiving a number of applications during the annual advisory body recruitment
period, the Council Liaison Subcommittee assigned to the ARB, Mayor Stewart and
Council Member Francis, were unable to recommend a qualified applicant for
appointment at that time. The Clerk’s Office continued the recruitment process for the
ARB after completion of the annual advisory body recruitment had ended.
After several months, one application was received that met membership qualifications.
Upon Council Liaison Subcommittee review, Mayor Stewart and Council Member Francis
recommend Jim Gardiner to fill the vacant term ending March 31, 2027.
Mass Transportation Committee
The MTC is a seven-member advisory body consisting of a Cal Poly employee
representative designated by Cal Poly; a Cal Poly student representative designated by
Associated Students, Inc. (ASI); one person 62 years of age or older; one person from
the business community; one person with technical transportation planning experience;
one disability community representative; and one member-at-large. The Clerk’s Office
received a formal resignation from the Cal Poly student representative.
Upon receipt of the resignation, the Clerk’s Office notified ASI regarding the unscheduled
vacancy. ASI promptly began their formal recruitment process to find a new student
representative. The formal job posting was listed on the City’s Job Opportunities page,
and two applications were received and forwarded to ASI for review. ASI responded with
a formal endorsement of Stone Ramage as the Cal Poly representative for the MTC. With
review of their application and consideration of the ASI endorsement, the Council Liaison
Subcommittee assigned to the MTC, Mayor Stewart and Council Member Boswell,
recommend Stone Ramage for appointment to a 2-year term, expiring September 15,
2027.
Public Engagement
Following Maddy Act guidelines, notices were posted in the City Information kiosk outside
City Hall and on the Advisory Body Vacancies page of the City’s website alerting the
public that the City was accepting applications for various unscheduled vacancies.
Additionally, the Communications Team sent out an e-notification to City website
subscribers and posted on the City’s social media accounts regarding open Advisory
Body positions. The public will also have the opportunity to provide public comment before
or at the City Council meeting on September 16, 2025.
ENVIRONMENTAL REVIEW
The California Environmental Quality Act (CEQA) does not apply to the recommended
action in this report, as the action does not constitute a “Project” under CEQA
Guidelines Section 15378.
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Item 6g
FISCAL IMPACT
Budgeted: No Budget Year: 2025-26
Funding Identified: No
Fiscal Analysis:
Funding
Sources
Total Budget
Available
Current
Funding
Request
Remaining
Balance
Annual
Ongoing
Cost
General Fund $ N/A $ $ $
State
Federal
Fees
Other:
Total $N/A $ $ $
There is no fiscal impact associated with this action.
ALTERNATIVES
Council could recommend changes to the recommended appointments or direct staff to
re-open recruitment for additional candidates.
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