HomeMy WebLinkAboutItem 6f - Authorization to Submit an Application for Proposition 1 IRWM Round 2 Implementation Grant Item 6f
Department: Utilities
Cost Center: 6004
For Agenda of: 9/16/2025
Placement: Consent
Estimated Time: NA
FROM: Aaron Floyd, Utilities Director
Prepared By: Nick Teague, Water Resources Program Manager
SUBJECT: AUTHORIZATION TO SUBMIT AN APPLICATION FOR PROPOSITION 1
INTEGRATED REGIONAL WATER MANAGEMENT (IRWM) ROUND 2
IMPLEMENTATION GRANT
RECOMMENDATION
1. Adopt a Draft Resolution entitled, “A Resolution of the City Council of the City of San
Luis Obispo, California, approving the application for grant funding from the
Proposition 1, Round 2 Integrated Regional Water Management Implementation
Grant” (Attachment A); and
2. Authorize the Director of Utilities, or his designee, carry out the City’s responsibilities
under the funding agreement and to sign the funding agreement for the
Implementation Phase of the Project and any amendments thereto , on behalf of the
City.
REPORT-IN-BRIEF
The City’s Groundwater Contamination Characterization Project Implementation Phase
will provide added resiliency to the City’s water resources, while also removing PCE
contamination from the groundwater within the basin. Through various grant agreements
and amendments and City Council authorizations, the project budget has expanded to
meet project needs. The current project budget is $11,175,379, including $7,782,800 in
grant funding and $3,392,579 in City funding. The latest engineering estimates have
identified the need for an additional $1.8 million to complete the construction phases of
the project. While staff are planning to complete the Monitoring Well Project (Phase 1)
and Well Drilling Project (Phase 2), carry over remaining contingencies from those
projects into the budget for the Well Equipping Project (Phase 3), and break Phase 3 into
a base bid and an additive alternates to ensure the City has the flexibility to deliver a
complete project within the available budget, staff are also looking for supplemental
funding. As such, staff are requesting authorization to apply for up to $1 million in funding
through the Proposition 1, Round 2 Integrated Regional Water Management
Implementation Grant.
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POLICY CONTEXT
The Groundwater Contamination Characterization Project Implementation Phase
(Implementation Phase) aims to design and equip groundwater wells with treatment
systems capable of removing tetrachloroethylene (PCE) contamination, and to put the
City’s available groundwater to beneficial use as a drinking water source while removing
PCE contamination from local groundwater supplies. The Implementation Phase is
consistent with the City’s adopted General Plan Water and Wastewater Element (WWE)
Goals A 2.1 and A 3.1 as providing an additional reliable water supply source helps to
ensure a long-term, reliable water supply and manages the City’s water resources to meet
both current and future water demand associated with development envisioned by the
General Plan. Specifically, Policy A 3.2.3 states that “the City will continue to use
groundwater to enhance the resiliency of the City’s water supply portfolio”.
Under Section 740 of the Financial Management Manual (Grant Management Policy),
Council approval is required for all grant applications in excess of $5,000.
DISCUSSION
Background
Use of available groundwater resources would improve resiliency in the City’s water
supply portfolio. Based on estimates published in the San Luis Obispo Valley Basin
Groundwater Sustainability Plan, the City anticipates about 700 acre-feet of groundwater
is available for use each year. The City does not currently use groundwater as a drinking
water source but considers groundwater as a valuable water resource that will help the
City meet its future water supply resiliency goals. Local groundwater quality sampling has
documented areas of the San Luis Obispo Valley Groundwater Basin underlying the City
that have localized groundwater contamination from PCE. PCE contamination restricts
the City’s use of groundwater as a source of drinking water and must be treated before
the City can utilize this resource. PCE is a chemical that is typically associa ted with dry
cleaners, textile operations, and metal degreasing activities. The origin of the
contamination remains unknown; however, it is not believed to be from a facility owned
by the City of San Luis Obispo.
In July 2020, the City received a $1,996,5 75 grant through Round 1 (Planning Phase) of
the State of California Proposition 1 Groundwater Grant Program to study PCE
contamination of the groundwater basin. The State’s program provides funding for grants
and loans for projects that prevent and clean up contamination of groundwater that
serves, or will serve, as a source of drinking water. A detailed understanding of the extent
of PCE contamination and remediation options were necessary steps in fully utilizing the
City’s ground water supplies. The total Planning Phase cost including the City’s local
match was over $2 million. The Planning Phase of the Groundwater Contamination
Characterization Project, including completion of a Remedial Investigation Report (PCE
Plume Characterization Project Summary), Feasibility Study Report for the PCE Plume
Characterization Project, and submittal of all documentation required by the State Water
Resources Control Board (SWRCB) for reimbursement, was completed April 12, 2023.
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In September 2021, staff submitted a conceptual proposal through the Proposition 1
Groundwater Grant Program indicating the City’s interest in additional grant funding for
the Project’s Implementation Phase (Round 3 of the Proposition 1 Groundwater Grant
Program). In April 2022, the SWRCB invited the City to submit a full grant application for
the Implementation Phase of the Groundwater Contamination Characterization Project.
The grant application for the Implementation Phase was submitted July 2022, and the
refined estimated budget was $6,607,850. On March 13, 2023, staff received a
preliminary grant award letter from the SWRCB in the amount of $5,877,765, the full
amount requested in the grant application (Attachment B). The award of the grant from
the SWRCB required a local match of $730,085. On August 30, 2023, the City received
a memo from the SWRCB that informed the City that SWRCB waived the match
requirement for the City’s Implementation Phase ($730,085; Attachment C). The grant
agreement was signed and executed on February 14, 2024, funding the full project budget
amount of $6,607,850 (as estimated in 2024) with grant funding.
On December 18, 2024, the City requested additional grant funding through the
Proposition 1 Groundwater Grant Program to cover increased costs for tasks primarily
related to design, engineering, and construction of the new extraction wells and
groundwater treatment facility. In February 2025, the SWRCB notified the City that it was
awarded an additional $1,174,950 in grant funding to the Implementation Phase of the
Groundwater Contamination Characterization Project. The grant agreement (Attachment
D) was signed and executed on February 14, 2025, providing a total of $7,782,800 in
grant funding.
In March 2025, the City’s consultant, WSC, notified the City that they were projecting a
need for additional funding to complete design-phase services and engineering support
during construction. To clarify the scope of work needed to complete the project, and to
avoid additional budget overruns, the City provided WSC with a request for proposal with
a fixed-fee cost. In their proposal, WSC estimated that an additional $943,283 (for a total
fee of $1,885,760) is needed to complete the full scope of work for professional
engineering services needed during the Implementation Phase of the project and grant
(Attachment E).
Additionally, as WSC progressed through the engineering and design of the
Implementation Phase, revised costs for the construction phases have increased above
the original estimates. The estimated construction costs for all three phases of the project
exceed the currently available funding by about $1.8 million. Accounting for construction
contingencies, the plan is to complete the Monitoring Well Project (Phase 1) and Well
Drilling Project (Phase 2), carry over remaining contingencies from those projects into the
budget for the Well Equipping Project (Phase 3), and break the Well Equipping Project
into a base bid and an additive alternates to ensure the City has the flexibility to deliver a
complete project within the available budget. Part of that flexibility in Phase 3 will include
value engineering, identification of a base bid construction scope, alternate materials that
are more economical, and a strategy of additive alternates that can be implemented as
the construction risk factors associated with unforeseen conditions are eliminated.
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Item 6f
Proposition 1 IRWM Round 2 Implementation Grant
Senate Bill 1672 established the Integrated Regional Water Management (IRWM) Act in
2002, intended to promote collaborative and integrated management of water resources.
Proposition 1 was established to provide funding toward the IRWM Program administered
by the California Department of Water Resources (DWR).
Under the IRWM program, a Regional Water Management Group (RWMG) is responsible
for local water management planning efforts within each IRWM region. The San Luis
Obispo County Flood Control and Water Conservation District (District) and County,
together with other local agencies and organizations, formed the RWMG for the San Luis
Obispo County IRWM region. The District serves as the lead agency in accordance with
the IRWM Program Participants Memorandum of Understanding (MOU), conducts
project/program solicitations and evaluations, and makes recommendations on grant
funding allocations.
On November 2, 2022, the County Board of Supervisors (Board) approved filing an
application and entering into agreements for the Proposition 1, Round 2 IRWM Grant,
identifying five projects recommended by the RWMG for funding (Attachment F). On May
18, 2023, DWR awarded $3,782,129 in grant funding to the San Luis Obispo Coun ty
IRWM region based on the District’s application. The District, as grantee, executed a
Grant Agreement with DWR on December 7, 2023 .
Significant deviations in scope, a delay in construction, and a reduction in benefits for the
Central Coast Blue project jeopardized the utilization of $1 million in Proposition 1 grant
funds. In response, the District requested and received direction from the Board on July
8, 2025, to return to the Board with a proposed project, or suite of projects, to replace the
Central Coast Blue project.
Staff are requesting authorization from the City Council to apply for the full $1 million
available through this grant opportunity, which would provide supplemental funding for
full implementation of the Groundwater Contamination Characterization Project.
Previous Council or Advisory Body Action
The City Council authorized staff to prepare and submit a grant application for the
Groundwater Contamination Characterization Project (Round 1 – Planning Phase) on
February 5, 2019.
On December 7, 2021, the City Council approved and authorized specifications for the
Planning Phase of the Groundwater Contamination Characterization Project and award
of the construction contract; staff preparation and submittal of the grant application for the
Implementation Phase (Round 3) of the Project; funding for application preparation and
a local match of a maximum of 10 percent of the total project cost; execution of grant
application documents; and a Resolution entitled “A Resolution authorizing entering into
a Funding Agreement with the State Water Resources Control Board and authorizing and
designating a representative for Phase 3 of the Groundwater Contamination
Characterization Project.”
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On May 16, 2023, the City Council approved and authorized the use of up to $1,142,579
of City funding for the local match requirement (that was required at that time, but later
waived by the SWRCB), and any potential increases in costs related to California
Environmental Quality Act (CEQA) compliance, construction, and materials costs and
associated inflation; execution of required grant, consultant, and construction-related
agreements; and change orders and contract agreements for the project, not to exceed
a cumulative total of $7,020,344 (including $5,877,765 of grant funding).
On March 4, 2025, the City Council approved the project plans and special provisions for
the Groundwater Well Drilling Project (a component of the Groundwater Project); adopted
a resolution recommending adoption of the Mitigated Negative Declaration and Mitigation
Monitoring and Reporting Program for the Groundwater Contamination Characterization
Project; and authorized the City Manager to approve contract amendments for the project,
not to exceed a cumulative total of $7,750,429.
On May 5, 2025, the City Council authorized advertisement and award of the Monitoring
Well Drilling Project (a component of the Groundwater Project) and authorized contract
amendments for the project not to exceed a cumulative total of $8,925,379 ($7,782,800
grant funding, $1,142,579 City funding, based on the increase in grant funding approved
by the SWRCB in February 2025).
On June 17, 2025, the City Council adopted the 2025-26 Financial Plan, which included
an additional $2,500,000 from the Water Fund’s Unreserved Working Capital account for
the Groundwater Project. This brought the total project funding to $11,175,379, including
$7,782,800 in grant funding and $3,392,579 in City funding.
Public Engagement
A public forum was held on December 10, 2024, at the Public Library meeting room. At
the public forum, staff from the City and its consultants presented on this project, and
additional forthcoming projects that will collectively result in new infrastructure, which will
provide clean groundwater for use as a new water source for the City. As a result of the
public forum, the Groundwater Contamination Characterization Project was highlighted in
an article by the San Luis Obispo Tribune.
ENVIRONMENTAL REVIEW
On March 4, 2025, City Council adopted a Resolution to adopt the Mitigated Negative
Declaration and Mitigation Monitoring and Reporting Program for the Groundwater
Contamination Characterization Project. This Initial Study/Mitigated Negative Declaration
(IS/MND) was prepared for the “whole of the action” of the Groundwater Contamination
Characterization Project, which includes the Groundwater Well Drilling Phase, a
Monitoring Well Drilling Phase, and a Well Equipping Phase . The environmental review
process complied with all requirements of the California Environmental Quality Act statute
and guidelines, including but not limited to Native American tribal consultation, n oticing
requirements, public circulation of the document, availability of the environmental
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Item 6f
document at the City Utilities Department office and the City website, and filing of the
Notice of Determination (NOD). The recommended action does not change the scope of
the project and is consistent with the previously adopted IS/MND and NOD.
FISCAL IMPACT
Budgeted: Yes Budget Year: 2025-26
Funding Identified: Yes
Fiscal Analysis:
The table below outlines the costs to complete the Groundwater Contamination
Characterization Project within the available budget amounts that were authorized by City
Council on March 4, 2025 and in the City’s 2025-2027 Financial Plan.
Available Project Budget (CIP Account No. 2091506)
Proposition 1 Groundwater Grant $7,782,800
Additional Funding (2091506)1 $3,392,579
Expenditures to date2 ($2,086,716)
Total Budget Remaining $9,088,663
Estimated Construction Cost for Phase 1 – Monitoring Wells $582,090
Estimated Construction Cost for Phase 2 – Groundwater Well Drilling $829,740
Estimated Base Bid Cost for Phase 3 – Equipping $7,676,833
Estimated Additive Alternate Cost for Phase 3 - Equipping $1,802,167
Total Estimated Construction Costs (Phases 1 – 3) $10,890,830
The estimated costs for full project implementation exceed the currently available funding
by about $1.8 million. The total potential award amount from the Proposition 1, Round 2
IRWM Implementation Grant is $1 million. If awarded, this additional funding will be used
to fund costs associated with the project’s construction phases, including the Phase 3
additive alternate.
Meanwhile, staff are planning to carry contingencies from the Groundwater Well Drilling
and Monitoring Well projects into the budget for the Well Equipping Project. The total of
the contingencies included in the Groundwater Well Drilling and Monitoring Well projects
is $101,740. The Well Equipping Project will be broken into a base bid and an additive
alternate to ensure the project’s base bid can be awarded within the currently available
budget. The Well Equipping Project also includes contingencies equal to about $1.12
million.
ALTERNATIVES
Deny authorization to apply for grant funding. City Council could decide to deny
authorization to apply for grant funding. If Council denies the recommended authorization,
staff will continue to look for other opportunities for grant funding and supplemental funds.
1 Includes $1,142,579 previously allocated for this project and $2,250,000 recently approved by City
Council in the City’s 2025-2027 Financial Plan.
2 Includes $943,283 needed to complete design-phase services and engineering support during
construction.
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Item 6f
Without any supplemental grant funding the City will need to fund the remainder of the
project from the Water Fund or risk not completing the project as described in the
Proposition 1 Groundwater Grant Program agreement, which would result in non-
compliance and potential recoupment of grant funding.
ATTACHMENTS
A - Draft Resolution authorizing submittal of an application for grant funding from the
Proposition 1, Round 2 Integrated Regional Water Management Implementation
Grant
B - Preliminary Proposition 1 Groundwater grant award letter
C - Memo from the State Water Resources Control Board waiving the City’s local match
requirement for Proposition 1 Groundwater grant funding
D - Revised Proposition Groundwater grant agreement, executed on February 14, 2025
E - Proposal – PCE Plume Characterization Project Implementation, Specification
#2091506
F - Board of Supervisors of the San Luis Obispo County Flood Control and Water
Conservation District Resolution No. 2022-254
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R ______
RESOLUTION NO. _____ (2025 SERIES)
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN LUIS
OBISPO, CALIFORNIA, APPROVING THE APPLICATION FOR GRANT
FUNDING FROM THE PROPOSITION 1, ROUND 2 INTEGRATED
REGIONAL WATER MANAGEMENT IMPLEMENTATION GRANT
WHEREAS, the City of San Luis Obispo relies upon multiple surface water
resources to meet its water supply needs; and
WHEREAS, the City of San Luis Obispo has a goal of providing an additional
reliable water supply source helps to ensure a long-term, reliable water supply and
manages the City’s water resources to meet both current and future water demand
associated with development envisioned by the General Plan; and
WHEREAS, the City of San Luis Obispo has received $7,782,800 in grant funding
from the State Water Resources Control Board, Proposition 1 Groundwater Grant
Program for funding the Groundwater Contamination Characterization Project (Project),
Implementation Phase; and
WHEREAS, the City is contributing $3,392,579 from the Water Fund towards
projects and activities of the Groundwater Contamination Characterization Project
(Project), Implementation Phase; and
WHEREAS, the City has identified that additional funding is needed to complete
the Groundwater Contamination Characterization Project (Project), Implementation
Phase as described in the grant funding agreement between the City of San Luis Obispo
and the State Water Resources Control Board ; and
WHEREAS, the San Luis Obispo County Flood Control and Water Conservation
District, acting as the lead agency for the Regional Water Management Group, is soliciting
applications for grant funding through the Proposition 1, Round 2 Integrated Regional
Water Management Implementation Grant; and
WHEREAS, additional funding awarded through the Proposition 1, Round 2
Integrated Regional Water Management Implementation Grant would reduce the need
for the City to contribute additional funding from the Water Fund for completion of the
Project Implementation Phase.
NOW, THEREFORE, BE IT RESOLVED by the Council of the City of San Luis
Obispo as follows:
SECTION 1. The City of San Luis Obispo is hereby authorized to prepare and
submit a grant application for Proposition 1, Round 2 Integrated Regional Water
Management Implementation Grant funding for the Project, enter into a funding
agreement with the State Water Resources Control Board, and accept and expend State
funds for the Implementation Phase of the Project.
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Resolution No. _____ (2025 Series) Page 2
R ______
SECTION 2. The Director of Utilities, or designee, is hereby authorized and
designated to sign, for and on behalf of the City of San Luis Obispo, the funding
agreement for the Implementation Phase of the Project and any amendments thereto .
SECTION 3. The Director of Utilities, or designee, is hereby authorized and
designated to represent the City of San Luis Obispo in carrying out the City of San Luis
Obispo’s responsibilities under the funding agreement, including certifying invoices and
disbursement requests for Project costs on behalf of the City of San Luis Obispo and in
compliance with applicable state and federal laws.
SECTION 4. Any and all actions, whether previously or subsequently taken by the
City of San Luis Obispo, which are consistent with the intent and purposes of th e
foregoing resolution, shall be, and hereby are, in all respects, ratified, approved, and
confirmed.
Upon motion of Council Member ___________, seconded by Council Member
___________, and on the following roll call vote:
AYES:
NOES:
ABSENT:
The foregoing resolution was adopted this _____ day of _______________ 20 25.
___________________________
Mayor Erica A. Stewart
ATTEST:
______________________
Teresa Purrington
City Clerk
APPROVED AS TO FORM:
______________________
J. Christine Dietrick
City Attorney
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the
City of San Luis Obispo, California, on ______________________.
___________________________
Teresa Purrington
City Clerk
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State Water Resources Control Board
March 6, 2023
Mr. Aaron Floyd
City of San Luis Obispo
Utilities Department
879 Morro Street
San Luis Obispo, CA 93401
afloyd@slocity.org
PROPOSITION 1 GROUNDWATER GRANT PROGRAM (GWGP) ROUND 3
IMPLEMENTATION GRANT SOLICITATION, NOTIFICATION OF AWARD
Dear Mr. Floyd:
Congratulations! The Tetrachloroethylene (PCE) Plume Characterization
Implementation Project (Project) has been approved for funding with a grant award of
$5,877,765.
The Project consists of preparing a fate and transport groundwater model of the PCE
plume, siting and construction of 2 extraction and treatment wells, and installation of a
minimum of 8 monitoring wells to monitor the long-term progress of treatment within the
City of San Luis Obispo (City).
The Project has been reviewed by technical experts from the State Water Resources
Control Board’s (State Water Board) Division of Financial Assistance (Division), the
Central Coast Regional Water Quality Control Board, and the State Water Board’s
Division of Drinking Water. The technical experts concur that the Project, as proposed,
should achieve the stated objectives and is eligible for funding per the GWGP
Guidelines, as amended on February 2, 2021.
Based on staff’s review of the City’s request for a reduced match, supporting information
provided in the Full Proposal, and the GWGP Guidelines, Table 2, the City qualifies for a
reduced match of eleven percent (11%) because one hundred percent (100%) of the
Project benefits a Disadvantaged Community or Economically Distressed Area.
Robin Guillot has been assigned as the Project Manager for this Project. You will
receive an introductory email from an assigned Program Analyst with further information
about roles and responsibilities, grant agreement development, invoicing, deliverables,
performance measures, and reporting requirements. You will also be contacted by your
assigned Project Manager to ensure that all conditions and comments are addressed
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Mr. Floyd - 2 -
prior to execution of the final grant agreement. We encourage your prompt response to
any requests from our staff because unreasonable delays or failure to respond could
result in withdrawal of this grant award.
Your grant award is conditioned on the successful negotiation of a grant agreement .
The agreement process will begin with the finalization of a scope of work and budget
that is acceptable to the Division. The scope of work will be based on the Full Proposal;
however, the Division may require changes to the scope of work and budget as part of
the grant agreement negotiation process. Based on the technical review of the Full
Proposal, staff have initially identified the following item(s) that will need to be
addressed.
Key information to be provided prior to execution of the grant agreement:
1. Additional documentation regarding monitoring requirements and a detailed
description of the remediation technology intended to be used for the Project.
2. Documents omitted from the Full Proposal including an up-to-date Project
Director Certification form signed by the City’s Authorized Representative.
Thank you for your consideration in addressing these items with Division staff. We look
forward to working with you on this Project. Please contact the assigned Project
Manager, Robin Guillot, with any questions at (916) 319-8259, or
Robin.Guillot@waterboards.ca.gov.
Sincerely,
Joe Karkoski, Deputy Director
Division of Financial Assistance
cc: see next page
Joe Karkoski Digitally signed by Joe Karkoski
Date: 2023.03.06 10:48:31
-08'00'
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Mr. Floyd - 3 -
cc: Christopher Stevens
Division of Financial Assistance
Kim Dinh
Division of Financial Assistance
Alex Huang
Division of Financial Assistance
Robin Guillot
Division of Financial Assistance
Debbie Cheung
Division of Financial Assistance
Andrew Nevis
Office of Legislative Affairs
Jeff Densmore
Division of Drinking Water
Katie McNeill
Regional Water Quality Control Board
Dean Thomas
Regional Water Quality Control Board
Daniel Ellis
Regional Water Quality Control Board
Miguel Barcenas
City of San Luis Obispo
mbarcena@slocity.org
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State Water Resources Control Board
TO:
FROM:
DATE:
Joe Karkoski
Deputy Director
DIVISION OF FINANCIAL ASSISTANCE
Alex Huang
Senior Engineering Geologist
DIVISION OF FINANCIAL ASSISTANCE
August 29, 2023
SUBJECT: REVISED - PROPOSITION 1 GROUNDWATER GRANT PROGRAM
(GWGP) ROUND 3 FUNDING RECOMMENDATIONS
BACKGROUND
The GWGP Round 3 full proposal solicitation window opened on April 14, 2022 , and
closed on July 15, 2022. Technical reviewers from several state agencies scored each
proposal according to the rubric in Appendix F of the GWGP guidelines. On
February 9, 2023, the Deputy Director of the Division of Financial Assistance (DFA)
approved staff’s recommendation to award funding for eight projects and to not award
funding for the Central Coast Blue project (Attachment A). DFA issued funding award
letters for the eight Round 3 projects approved for funding. On March 17, 2023, DFA
issued a funding denial letter for the Central Coast Blue project (Attachment B).
The following new developments occurred after the Deputy Director of DFA approved
staff’s recommendation:
1.DFA received an urgent appeal letter from the City of Pismo Beach (City)
regarding the funding determination for the Central Coast Blue project on
March 23, 2023 (Attachment C). Staff met with the City in person on
April 5, 2023, and again via Teams on April 25, 2023, to discuss the project and
its nexus to the cleanup or prevention of groundwater contamination. The City
initially asked for $35.7 million in its proposal, then reduced the request to
$18.5 million in its appeal letter. Most recently, in an email dated May 24, 2023,
the City asked DFA to reconsider an approval of $8 million in GWGP funding
(Attachment D).
2.The GWGP Guidelines were amended on May 2, 2023, to allow the Deputy
Director of DFA discretion to completely waive the match requirements for Round
3 projects that benefit disadvantaged communities (DACs) and severely
disadvantaged communities (SDACs), to the extent authorized by statute.
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ANALYSIS: REVISED FUNDING RECOMMENDATION FOR CITY OF PISMO
BEACH’S CENTRAL COAST BLUE PROJECT
DFA staff have re-evaluated the City’s proposed Central Coast Blue project (Project)
and concluded that the Project is eligible for GWGP funding, and recommend providing
$8 million in Prop 1 GWGP funding.
By statute, projects that prevent contamination of groundwater that has served, or
serves, as a source of drinking water are eligible. (Wat. Code, § 79771.) This project
would prevent groundwater contamination that has served, and serves, as a source of
drinking water by providing groundwater recharge to protect against contamination.
Under the GWGP Guidelines, projects that provide groundwater recharge to prevent or
reduce contamination of municipal or domestic wells, or that consist of groundwater
injection to prevent seawater intrusion, are specifically listed as eligible project types.
(GWGP Guidelines, § 4.4, subds. d and e.) Although the available information indicates
that the communities’ voluntarily reduced pumping has reduced the likelihood of
seawater intrusion, seawater intrusion would cause substantial adverse impacts to this
water supply. Based on the eligibility criteria in the statute and GWGP Guidelines, the
Project is eligible.
Staff have determined that $8 million in funding is appropriate, but not the full requested
amount of $35.7 million, based on the following considerations . The City and other local
governments have successfully forestalled the immediate threat of groundwater
degradation because the City and its partner agencies have diligently conserved water
and reduced their groundwater pumping rates. As a result, the Project scored lower
than the other proposals evaluated for Prop 1 GWGP funding. As discussed in the next
section, there are insufficient remaining Prop 1 GWGP funds to cover the entire
$35.7 million request.
However, DFA staff have determined that the benefits of the project are significant
enough to justify a GWGP grant. Future precipitation is unpredictable. During critically
dry years, dwindling surface water supplies may force the City and other local
governments to increase pumping rates, resulting in overdraft of the groundwater basin.
The Project aims to prevent situations like this from happening. Additionally, the
potential for the Project to enhance local water supply reliability and address the urgent
need for an alternative water supply cannot be overlooked. The Project supports the
priorities of Proposition 1 by enhancing water supply reliability (Wat. Code, §
79771(b)(3)), promoting groundwater recharge (Wat. Code, § 79771(b)(4)), and by
allowing California to adapt to changing hydrologic conditions brought on by climate
change (Wat. Code, § 79770). The project also aligns with California’s Water Supply
Strategy and conforms with Executive Order N-3-23.
Therefore, staff recommend providing $8 million in Prop 1 GWGP funding for the
Central Coast Blue Project.
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ANALYSIS: MATCH WAIVERS
The Prop 1 GWGP Guidelines set aside funds for projects benefiting DACs and SDACs
as required by statute. The rest of the funds may be used for any projects eligible for
Prop 1 GWGP, regardless of disadvantaged status (generic funds). The set-aside funds
for projects benefitting DACs were exhausted after the initial award of Round 3 projects,
and only one Round 3 project benefits an SDAC. Waiving the match requirement for
eligible Round 3 projects would enable the GWGP to commit an additional $6.2 million
from the generic funds and $1 million from the SDAC set-aside funds.
CONCLUSIONS
If the Deputy Director of DFA approves the $8 million request from the City and waives
the match requirement for all eligible Round 3 DAC and SDAC projects, there would be
$13.3 million remaining in generic funds, and $20.8 million left in the SDAC set-aside.
These funds may be used to fund additional cost increases for existing projects, or to
fund new drinking water treatment or wastewater projects that serve SDACs.
STAFF RECOMMENDATIONS
Staff recommends the following:
1. Award GWGP funds for the Central Coast Blue Project and waive match for all
Round 3 projects that serve DACs and an SDAC that are eligible for the match
waiver (a total of five projects) as shown in Table 1. One DAC project would not
qualify for match waiver, as explained in the footnote. The non-DAC projects do not
qualify for a match waiver under the amended Guidelines .
$635,900,000
$20,800,000 $13,300,000
Prop 1 GWGP Funds Remaining After
Waiving Match and Funding Central
Coast Blue
Committed SDAC Set-Aside Remaining Generic Funds Remaining
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TABLE 1 – GWGP Round 3 Revised Funding Recommendations
Applicant Proposal Title DAC
Status
Funding
approved
2/9/23
Match
waiver
Revised
funding
amount
City of Dinuba Wellfield Groundwater
Quality Improvement and
Sustainability Project
SDAC $9,541,601 Waive $10,611,819
City of Turlock Downtown Turlock PCE
Project
DAC $14,640,045 Waive $17,269,997
City of El Monte* Former Crown City Plating
Site
DAC $1,901,250 Do not
waive
$1,901,250
(No change)
San Gabriel
Basin Water
Quality Authority
Whitmore Street
Groundwater Remediation
Facility Expansion
Implementation
DAC $1,850,735 Waive $3,701,470
City of Modesto Municipal Groundwater
Supply Contamination
Prevention and Cleanup
DAC $8,445,035 Waive $9,434,145
City of San Luis
Obispo
PCE Plume
Characterization
DAC $5,877,765 Waive $6,607,850
Alameda County
Water District
Brackish Groundwater
Reclamation Project
Non-
DAC
$2,205,094 Do not
waive
$2,205,094
(No change)
United Water
Conservation
District
Phase 1 Pumping of
Coastal Brackish
Groundwater Wells to
Control Seawater
Intrusion, Oxnard Basin
Non-
DAC
$8,449,062 Do not
waive
$8,449,062
(No change)
City of Pismo
Beach
Central Coast Blue Non-
DAC
$0 Do not
waive
$8,000,000
Totals: $52,910,587 $68,180,687
*The City of El Monte’s project, while serving a DAC, would not be eligible for a match waiver under
present circumstances. Water Code, section 79771(c), prohibits funding to be used to pay any share of
the costs of remediation recovered or recoverable from responsible parties . Under current circumstances,
54% of the project funds appear to be recoverable from a viable potentially responsible party, the property
owner.
2. GWGP staff should notify Round 3 applicants that will be affected by the approval of
a complete waiver of match requirements.
3. GWGP staff should notify the City of Pismo Beach about DFA’s funding decision,
superseding the funding determination letter dated March 17, 2023.
Page 244 of 615
Joe Karkoski -5 -
APPROVAL
I, Joe Karkoski, Deputy Director of the State Water Board’s Division of Financial
Assistance, approve staff’s recommendations described above.
Approved: _________________________
Joe Karkoski, Deputy Director
Division of Financial Assistance
Attachments (4)
1.Attachment A - Round 3 Funding Recommendation Narrative
2.Attachment B - Pismo Beach - Funding Determination Letter
3.Attachment C - Pismo Beach Central Coast Blue Funding Determination
4.Attachment D - Support for Central Coast Blue and Funding Determination
cc: Christopher Stevens
Division of Financial Assistance
Kim Dinh
Division of Financial Assistance
Debbie Cheung
Division of Financial Assistance
Kari Holzgang
Division of Financial Assistance
Anabel Ruiz
Division of Financial Assistance
Joseph Escobar
Division of Financial Assistance
David Maurer
Division of Financial Assistance
Catarina Hinojos
Division of Financial Assistance
Joe Karkoski Digitally signed by Joe Karkoski
Date: 2023.08.29 15:29:00
-07'00'
Page 245 of 615
Page 246 of 615
PCE Plume
Characterization
Project
Implementation
Specification # 2091506
AUGUST 2025 CITY OF SAN LUIS OBISPO
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PCE Plume Characterization Project Implementation
City of San Luis Obispo | i
Proposal for PCE Plume Characterization Project Implementation
Dear Nick,
Water Systems Consulting, Inc. (WSC) is pleased to present this updated
proposal to the City of San Luis Obispo (City) to continue providing
professional engineering and hydrogeologic services for the City’s PCE
Plume Characterization Project (Project). WSC is committed to providing
quick and direct access to our professionals, proactive and effective
coordination, and continuous integration with your staff. Our unique
understanding of the Project and our long-standing relationship with City
staff issues will help deliver cost-efficient, high-quality work.
By partnering with WSC, your organization will receive:
Unmatched Experience. WSC has supported the City since 2011, and
the Project since 2019. We helped develop the initial project concept,
secured funding through the Proposition 1 Groundwater Grant Program,
and successfully delineated the extent of the plume. We understand the
City’s goals, objectives, and the larger Project context, putting us in a
unique position to support successful delivery of the Project.
Commitment to Success. We value our relationship with the City and
we are committed to the success of the Project. San Luis Obispo is our
home and we share the City’s vision of improving water supply reliability
and resiliency through the development of local groundwater.
Collaborative and Creative Delivery. We have demonstrated our ability
to work collaboratively and creatively since the outset of the Project as
needs and priorities have evolved. We will continue to be a reliable and
responsive partner as we work together to complete the design and
shepherd the Project through construction and successful operation.
We hope this proposal demonstrates our interest and ongoing
commitment to the City and its projects. Thank you for your consideration,
and we look forward to your response.
Sincerely,
Water Systems Consulting, Inc.
Justin Pickard Jeff Szytel
Project Manager Principal in Charge
August 11, 2025
City of San Luis Obispo
Nick Teague
Water Resources
805.781.7217
nteague@slocity.org
WSC San Luis Obispo
805 Aerovista Place
Suite 201
San Luis Obispo, CA
P: 805.457.8833
F: 805.888.2764
Justin Pickard
P: 281.300.8392
E: jpickard@wsc-inc.com
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PCE Plume Characterization Project Implementation
City of San Luis Obispo | ii
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PCE Plume Characterization Project Implementation
City of San Luis Obispo | iii
TABLE OF CONTENTS
Company Project Team ................................................................................................................ 2
Organization Chart ................................................................................................................... 3
Staff Bios ................................................................................................................................... 4
Similar Work Experience ............................................................................................................... 9
Proposed Work Approach ............................................................................................................13
Schedule ..................................................................................................................................... 30
Fee .............................................................................................................................................. 32
Appendix: Combined Scope of Work .......................................................................................... 34
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Company and Project Team
1
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Firm Background
The WSC team will deliver a high-
value project with continuity.
Our proposed team is assembled with the mission
to continue serving as a trusted partner, deliver
tailored solutions, support confident decisions, and
achieve valuable results for the City.
WSC is a full-service civil and environmental
engineering firm that specializes in the planning,
design, construction, and optimization of municipal
drinking water, recycled water, wastewater, and
water supply solutions. WSC was founded in 2007
with a mission to provide high-quality and
responsive engineering services to water agencies
and municipalities.
WSC has provided groundwater infrastructure
planning, design, and construction
management for over 15 years. Our staff includes
engineers, planners, operators, hydrogeologists,
construction managers, and communications
professionals operating out of seven offices, including our headquarters in San Luis Obispo. We
are organized to work collaboratively with the City to apply proven approaches and knowledge-
driven innovation to deliver truly outstanding results.
The WSC team’s expertise with water resources infrastructure, including production well design,
well equipping, well drilling, and hydrogeology, along with our in-depth knowledge of the Project,
makes us uniquely suited to continue supporting the City through the design and construction
phases. Our subconsultants include El Dorado Engineering and Architecture (EDEA), J Calton
Engineering, and Tavangar Consulting Engineers.
About WSC
Type of Corporation:
S-Corporation
Date of Incorporation:
December 4, 2007
Location of Incorporation:
California
Size of Company:
62 employees
Headquarters:
805 Aerovista Place, Suite 201
San Luis Obispo, CA 93401
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Meet Our Team
A team you can trust to continue delivering value.
Our team for the new groundwater well development program is structured to bring the right
expertise to each project component, to work as an integrated team, and to deliver a value-
added project for the City. Our team members have existing working relationships on past and
current projects, experience working with the City, and extensive resumes illustrating high-
quality service.
PRINCIPAL IN CHARGE
Jeff Szytel PE
PROJECT MANAGER
Justin Pickard PE, LEED AP BD+C
QA/QC
Jeff Lawrence PE (Well Equipping)
Joe Kingsbury PG, CHG (Hydrogeology)
WSC STAFF
Well Equipping and
Wellhead Treatment Hydrogeology
Project Engineer Extraction Well Lead
Peter Kvam PE Mike Hoffman PG, CHG
Assistant Engineer Monitoring Well Lead
David Williams EIT, PACP Jessica Chomyn PG
Designer
Mary Harrington
Well Drilling
Oversight
Eric Fregoso GIT
SUBCONSULTANTS
Electrical
Calton Engineering Structural
Tavangar Consulting
Architectural
EDEA
John Calton PE Omid Tavangar PE Dave Pivetti PE, RA, LEED AP
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Key Personnel
Our team members provide insight through their experience
WSC team members’ qualifications, education, and experience are presented below.
Justin has over 22 years of
local experience as a project
manager for water resources
projects. He was the Program
Manager for the City of San
Luis Obispo's Water Resource
Recovery Facility Upgrades
and brings experience with
indirect potable reuse and
associated infrastructure from
his work as Program
Manager for the Central
Coast Blue project. He served
in a similar role for
Camarillo's North Pleasant
Valley Desalter, which went
into operation in 2023.
Similarly, for West Basin
Municipal Water District he
served as project manager
for advanced treatment and
infrastructure projects.
Justin Pickard
PROJECT MANAGER
Jeff brings 25 years of
experience in civil and
environmental engineering
specializing in water,
wastewater and recycled
water systems. Jeff's
expertise includes project and
program management,
integrated water resources
planning, capital improvement
planning, and water and
wastewater treatment facility
evaluation, optimization and
design. He has served as a
trusted partner for the City
for over a decade and will
leverage his experience to
help guide WSC’s team so
that the City can reach its
goals.
Jeff Szytel
PRINCIPAL IN CHARGE
Jeff brings 34 years of
engineering experience
centered on a balance of
planning studies and detailed
design, as well as construction
management and operations
optimizations. His experience
includes project/program
management of pipeline and
injection well designs, water
treatment, storage, and
power generation systems;
water resources planning and
recycled water planning;
design, construction, and
operations support; water
system network modeling;
infrastructure rehabilitation;
design-build project
management; and quality
control.
Jeff Lawrence
QA/QC – WELL EQUIPPING
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Joe is a professional
geologist and certified
hydrogeologist with more
than 24 years of experience
with groundwater,
geotechnical, and
environmental projects. His
recent project expertise
includes well siting
assessments; preliminary and
final municipal well designs;
construction management and
inspection (CMI) for municipal
supply, monitoring, and
injection wells; and well
rehabilitation prioritization
plans. Joe has a keen ability
to recognize how and when to
initiate leadership and
effective communication to
maintain successful
collaboration among groups
consisting of technical and
non-technical participants
alike on water supply
projects.
Joe Kingsbury
QA/QC - HYDROGEOLOGY
Peter brings 16 years of
engineering experience
centered on groundwater
pump and treatment systems.
He has managed the
operation and maintenance
of several groundwater
treatment facilities and has
designed well equipping and
water treatment processes to
ensure water quality
objectives were met. He
recently assisted in the design
of a groundwater wellhead,
which included an ASR
component for Citrus Heights
Water District's Ella Well. He
was Project Engineer for
Golden State Water
Company's Church Well 25
Equipping project. Peter has
also completed well
installation and equipping
projects for the cities of
Hayward and Pismo Beach,
and Golden State Water
Company.
Peter Kvam
PROJECT ENGINEER
Mike is a hydrogeologist with
26 years of experience in
production and monitoring
well design, installation,
testing and permitting; well
rehabilitation; groundwater
monitoring and sampling;
downhole geophysical
logging; soil sampling;
aquifer testing and analysis;
and groundwater modeling.
He has been involved in over
60 production, injection, and
extraction wells via reverse
circulation drilling method,
including completing 18
DWSAP documents for eleven
different municipalities. He
supported the development
of the Proposition 1
Groundwater Grant Program
conceptual planning proposal
to characterize the PCE plume
impacting many of the City’s
production wells
Mike Hoffman
EXTRACTION WELL LEAD
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City of San Luis Obispo | 6
Jessica has over nine
years of experience
as a consulting
hydrogeologist
focused on
groundwater and
environmental
projects. She has
worked on a variety
of groundwater
contamination and
remediation projects
across a diversity of
land use settings and
sensitive ecological
environments. She has
developed and
executed
groundwater
monitoring programs
which included well
design specifications,
monitoring well
construction and
abandonment, and
groundwater
sampling and
reporting.
Jessica Chomyn
MONITORING WELL
LEAD
Eric is a Geologist-in-
Training with
experience in the
geotechnical and
hydrogeological
field. He has
provided
hydrogeology
support on various
groundwater and
water resource
projects. His work
includes data analysis
management and
interpretations,
analyzing geospatial
relationships with ESRI
ArcGIS, and
reporting. He has
also completed soil
and groundwater
investigations,
remediation, Phase II
environmental site
assessments, SVE
systems/in-situ
treatment, methane
gas mitigation
systems, and PFAS
investigations.
Eric Fregoso
WELL DRILLING
OVERSIGHT
David is a staff
engineer with
experience
supporting water,
wastewater, and
reuse projects
throughout California.
David has assisted in
design, planning, and
program managing
for a wide array of
projects, with the most
experience in
groundwater, wells,
pipeline, and potable
reuse projects. He is
experienced
supporting the
proposed project
team in delivering
groundwater solutions
for WSC clients.
David Williams
ASSISTANT
ENGINEER
For the past 32
years, Mary has
worked directly with
civil engineers,
surveyors, architects,
structural, mechanical,
and electrical
engineers to produce
design drawings,
utility maps, and
report graphics.
Specific types of
work included
pipeline plan and
profiles, detailed
mechanical and
piping drawings for
water treatment
plants, wastewater
treatment plants, site
work and cross
sections, earthwork
drawings,
lateral/canal
improvements, pump
stations, road design,
bridges, and figure
graphics for land
zoning and
presentations.
Mary Harrington
DESIGNER
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City of San Luis Obispo | 7
John has over thirty years of
experience in water and
wastewater related projects.
He has performed electrical
designs for water treatment
facilities, pumping plants, storm
drain facilities, ground water
wells, reservoirs, irrigation
canals and fish screens. John
has also provided
instrumentation design for
above-mentioned projects, in
addition to programming
programmable logic controllers
(PLC) and configuring in-plant
supervisory control and data
acquisition (SCADA) systems. He
has been involved on numerous
projects during the construction
phase providing construction
management support ranging
from shop drawings review,
cost estimates, contract
document clarifications, change
order negotiations, construction
inspection, field testing, weekly
coordination meetings, staff
training and system start-up.
John Calton
ELECTRICAL
Omid brings 40 years of
experience as a civil and
structural engineer with
special expertise in the areas
of vertical construction, water,
and wastewater engineering.
His experience includes
design and construction of
wells, water and wastewater
treatment plants, solids
handling facilities, pumping
stations, pipelines, storage
facilities, and a variety of
high-, mid-, and low-rise
structures. His expertise
includes analyzing and
improving structural systems
to achieve optimum
performance and cost
effectiveness.
Omid Tavangar
STRUCTURAL
Dave has more than 40
years’ experience in the
planning and design of water
and wastewater facilities. He
has served as project
principal or manager on
many large projects, including
more than $120 million in
improvements and 30 projects
to the City of Las Vegas’
wastewater treatment facility.
The extensive scope of work
at Las Vegas has included
everything from master
planning of the treatment
system and evaluation and
design of every plant
component from headworks to
digester gas recovery, to a
study of potential reclamation
uses. Dave is a registered
architect and LEED accredited
professional specializing in
sustainable solutions for water
space planning and facility
design, including wells.
Dave Pivetti
ARCHITECTURAL
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Similar Work Experience
PCE Plume Characterization Project Implementation
City of San Luis Obispo | 8
Similar Work Experience
2
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Similar Work Experience
PCE Plume Characterization Project Implementation
City of San Luis Obispo | 9
Project Experience
Our Experience Provides Insight and Continuity
In addition to their previous work on PCE, the members of WSC’s team have led many projects
with similar scopes, giving us a deep understanding of the opportunities and risks for this
project. We will use this experience to continue delivering outcomes that achieve your goals
while avoiding common challenges.
PCE Plume Delineation and
Groundwater Development
Central Coast Blue
Monitoring Well Program
City of San Luis Obispo City of Pismo Beach
WSC developed a Proposition 1 Groundwater
Grant Application that successfully secured $2
million to fund the development of a
groundwater program that will enable the City to
address contamination and improve the reliability
of its drinking water supply. WSC then
completed a Remedial Investigation/Feasibility
Study Work Plan to summarize historical data
and previous technical studies on the extent of the
PCE groundwater plume, identify data gaps, and
develop a field investigation plan. Field
investigation included soil sampling using push-
probe technology, and collecting water samples
and performing ambient/dynamic water quality
profiling in existing wells. WSC prepared a
remedial investigation report and we are
assisting in modeling the underlying groundwater
basin, sampling existing wells to map water
quality, locating sites for future extraction wells,
and preparing a conceptual design for
equipping a well with a treatment system.
WSC partnered with local water agencies on the
Central Coast Blue project and has continued to
support the program through planning and
preliminary design, funding assistance,
groundwater modeling, and overall program
management. As part of the program, WSC
provided site selection, conceptual design, and
final design for well infrastructure and off-site
conveyance. Our scope of work includes planning
and design of five injection well sites, and up to
10 monitoring wells to satisfy regulatory
requirements associated with the indirect potable
reuse project. WSC also led the planning and
conceptual design efforts, prepared the front end
documents, technical plans and specifications, and
provided construction management and field
oversight services for a test injection well and
monitoring wells that were used to better
understand local hydrogeology. Aquifer testing
data from the test injection well and aerial
geophysics data were used to update the
groundwater model to determine injection well
capacity and locations.
Key Staff: Joe Kingsbury (Senior
Hydrogeologist), Eric Fregoso (Staff
Hydrogeologist)
Key Staff: Joe Kingsbury (Lead Hydrogeologist),
Justin Pickard (Program Manager), Jeff Szytel
(Principal in Charge), John Calton (Electrical)
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Similar Work Experience
PCE Plume Characterization Project Implementation
City of San Luis Obispo | 10
Alta Mesa GAC
Treatment
Church Well No.
25 Equipping
Sunflower Well
Replacement
Golden State Water
Company
Golden State Water
Company
Golden State Water
Company
WSC prepared design
documents for wellhead
treatment facilities to treat
1,2,3 TCP at the Alta Mesa
well for a combined production
capacity of 600 gpm. WSC
completed the GAC filter
system preliminary engineering
and prepared the final design
and construction bid documents.
WSC worked with GAC system
vendors to fully develop
design parameters including
media type, empty bed
contact time, hydraulic loading
rate, vessel diameter, size and
operational configuration.
System hydraulics were
assessed to verify that the
existing well pumps would be
adequate for use in the GAC
filter system. WSC also
evaluated backwashing
requirements and selected a
bag filter system to provide
pre-filtration for the GAC
system. Construction documents
for the GAC system including
project civil, mechanical and
instrumentation sheets,
specifications, and opinion of
probable construction cost.
WSC provided professional
engineering design services to
develop plans and
specifications for the initial
equipping of a 1,000 gallon
per minute potable
groundwater replacement well.
Improvements included a
disinfection building, relocation
of existing ion exchange
wellhead treatment facilities
from the former well, and
various site improvements
including grading, drainage,
mechanical piping, masonry
screen walls and gate,
electrical and instrumentation
conduits and equipment, and
all-weather access surface
improvements. WSC worked
with the client to ensure the site
layout could accommodate
potential future improvements
including a standby generator,
granular activated carbon
(GAC) contactors, and various
pre-treatment filtration
technologies.
WSC provided design services
to replace a now-defunct
production well as part of the
client’s Columbia Plant for the
San Dimas system. WSC
conducted preliminary
engineering services to provide
clearance and siting of the
newly constructed Sunflower
Well and draft a preliminary
design. In addition, WSC
provided technical plans,
specifications, bid assistance,
and construction management
services. WSC also provided
well equipping design, bid
phase, and construction
support. WSC collaborated
with another firm to provide
field inspection and oversight
of construction and destruction
activities and provide pump
setting recommendations.
Key Staff: Jeff Szytel
(Principal in Charge), Justin
Pickard (Technical Advisor)
Key Staff: Jeff Lawrence
(Project Manager), Peter Kvam
(Project Engineer), John Calton
(Electrical)
Key Staff: Jeff Lawrence
(QA/QC), Joe Kingsbury
(Project Manager), John Calton
(Electrical)
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Similar Work Experience
PCE Plume Characterization Project Implementation
City of San Luis Obispo | 11
Seawater Intrusion
Prevention Well
Wells A and B
Rehabilitation
Ella Way Well
Site Design
Soquel Creek Water
District
City of Camarillo Citrus Heights Water
District
Pure Water Soquel is a
groundwater replenishment
and seawater intrusion
prevention project, similar in
scope to Central Coast Blue.
WSC provided engineering
support during the design and
drilling of the wells including
detailed design, bid phase
services, and project
management for the above
ground well equipping and site
development. WSC completed
a bid-ready technical
specification package for the
solicitation of contractor bids
for well construction and site
civil infrastructure. Design
services included piping
design; equipment selection;
grading, drainage, and paving
design; support structure
modifications; and design of
backwash equalization systems
for the three well sites. John
Calton provided electrical
engineering design services.
WSC supported the City of
Camarillo on a wide range of
engineering and
hydrogeological services as
part of the North Pleasant
Valley Desalter Project,
including rehabilitation of two
wells, management of
monitoring wells, and annual
water quality evaluation and
reporting for the Monitoring
and Contingency Plan. The
project includes pumping
4,500-acre feet of brackish
groundwater per year. For
rehabilitation of Wells A and
B, WSC provided design, bid
support, and construction
oversight. The wells are
located within a hospital and
medical complex. It was critical
that proper mitigations be
followed. Due to the stringent
noise mitigation requirements,
proper mitigation measures
were maintained at no
additional cost to the City and
without any complaints from
the hospital and complex.
WSC provided design services
for a groundwater wellhead,
which included an ASR
component enabling the client
to store groundwater during
periods when system capacity
exceeds demand. WSC
worked with the District to
select an appropriate ASR
technology, and designed
wellhead equipment. WSC
developed cost estimates and
project specifications as part
of the design scope. The
project includes well drilling,
surface facilities design, and
construction. The facility is
designed to meet the
operations and functionality
that the District requires, while
also meeting the aesthetic and
low noise levels expected by
the surrounding property
owners. The new well site is
surrounded by residential
properties and must blend in to
preserve the existing character
of the setting.
Key Staff: Jeff Lawrence
(QA/QC), John Calton
(Electrical)
Key Staff: Joe Kingsbury
(Project Manager), Jeff
Lawrence (QA/QC)
Key Staff: Jeff Lawrence
(Project Manager), Peter Kvam
(Project Engineer), Joe
Kingsbury (QA/QC)
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Project Understanding and Approach
PCE Plume Characterization Project Implementation
City of San Luis Obispo | 12
Project Understanding and
Approach
3
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Project Understanding
Dry cleaning and power generation facilities that once operated in the east and southeast
portion of the City are believed to be the sources of a tetrachloroethylene (PCE) plume that has
impacted a significant portion of the local groundwater basin and limited the City’s ability to
utilize groundwater. In 2020, WSC helped the City secure a $2 million Proposition 1
Groundwater Planning Grant to delineate the extent of PCE plume so a remedial action plan for
cleanup of the aquifer could be prepared.
Upon completion of the initial work funded by the planning grant, WSC helped the City secure a
$6.6 million Proposition 1 Groundwater Implementation Grant to construct a monitoring well
network, drill and equip a new extraction well, equip an existing well, and construct a new
granular activated carbon wellhead treatment system. Once constructed, the Project will be able
to provide approximately 10% of the City’s water supply, increasing the reliability and resiliency
of the City’s water supply portfolio.
Project Approach
WSC’s approach to successful Project delivery is based on continued collaboration and
partnership with the City’s team, a renewed focus on project management, and the commitment
and expertise of our team members. Project needs and priorities have evolved since the initial
planning efforts, and our team has demonstrated its flexibility to adapt to these changing
conditions while advancing Project goals and meeting schedule milestones. As we complete
design and transition into the bidding and construction phases, coordination between WSC’s
project manager and the City’s project manager will be critical to advance Project priorities while
working within budget and schedule constraints.
WSC’s team includes key staff members who have been involved in the Project since the initial
planning and design efforts and who have an in-depth understanding of the Project and grant
requirements. Our team will be supported by one of our most experienced project managers,
Justin Pickard, and two of our most experienced QA/QC leads, Jeff Lawrence and Joe
Kingsbury. The combined technical and professional capabilities of our staff will help ensure the
successful delivery of the Project in accordance with the grant requirements.
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SLO PCE Prop 1 Round 3 Implementation
City of San Luis Obispo | 14
Scope of Work
Per the City’s request, the scope of work described below is being proposed as a fixed fee,
consistent with the fee included in Section 5. WSC will invoice the City each month with a
completion percentage for each task, including work performed to date that has not yet been
invoiced. A detailed accounting of labor hours, hourly rates, expenses, and subconsultant costs
will not be provided. WSC’s fixed fee proposal is based on the detailed scope of work included
below and the combined scope included in Appendix A, including deliverables and assumptions.
Any changes to the scope, schedule, deliverables, or assumptions included in the scope of work
will require a contract adjustment or amendment to authorize additional scope and budget.
Task 1 Project Management & Administration
1.1 Project Management
• Consultant responsibilities include preparing and managing subcontracts, facilitating
project meetings, stakeholder coordination, and performing quality assurance/quality
control reviews on project deliverables.
• Provide technical and administrative services as needed for Project completion;
monitor, supervise, and review work performed; and monitor the Project budgeting
and scheduling and keep the City informed of progress and potential constraints in
accordance with the Grant Agreement.
• Notify the City and State Project Managers at least fifteen (15) working days in
advance of upcoming meetings, workshops, and training.
• Develop and update appropriately a detailed Project schedule including key Project
milestones and submit to the City and State Project Managers.
• Prepare monthly invoices and progress reports for work completed by the WSC team.
1.2 Coordination Meetings
• Plan, organize, and conduct coordination meetings with City staff. Meetings to be
held bi-weekly (i.e., twice monthly) during the design phase and monthly during the
bid and construction phases.
• Provide draft agenda for City review one (1) day in advance of meeting.
• Prepare and distribute meeting notes within two (2) days of each meeting.
Deliverables:
(1) Monthly invoices and progress reports.
(2) Meeting agendas and notes.
(3) Project schedule and schedule updates.
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Assumptions:
(1) Remaining Project duration of 20 months (August 2025 through March 2027).
(2) Design phase duration of four (4) months (August 2025 through December 2025).
(3) Eight (8) bi-weekly (i.e., twice monthly) City coordination meetings during the
remainder of the design phase (August 2025 through December 2025), one (1) hour
in duration, held via video conference and attended by two (2) WSC staff members.
(4) Sixteen (16) monthly City coordination meetings during the bid and construction
phases (December 2025 through March 2027), one (1) hour in duration, held via
video conference and attended by two (2) WSC staff members.
(5) Groundwater Grant quarterly progress reports to be prepared by others beginning
Q3 2025.
Task 2 General Compliance Requirements
2.1 Submit GPS Data
• To be performed by City.
2.2 Prepare Monitoring & Reporting Plan (MRP)
• Prepare a Project Assessment and Evaluation Plan (PAEP) which describes the
manner in which the Project performance will be assessed, evaluated, and reported.
The PAEP will establish baseline groundwater quality conditions for the Project area
and detail the Project’s goals, desired outcomes, and the methods of measuring and
reporting Project benefits.
− Develop a draft PAEP for City review.
− Incorporate City comments on the draft PAEP into the initial version of the
document transmitted to the TAC.
− Develop a final PAEP incorporating City and TAC review comments on the draft
PAEP.
2.3 Monitor Performance
• Collect groundwater samples from monitoring wells to establish baseline conditions in
accordance with the approved MRP.
• Train City staff on groundwater collection sampling protocols to facilitate subsequent
quarterly groundwater sample collection by others.
2.4 Quality Assurance Project Plan (QAPP)
• Task completed.
2.5 Upload Groundwater Analytical Data
• Prepare and upload groundwater analytical data collected in accordance with the
MRP to the State Water Board’s GeoTracker/GAMA system in Electronic Deliverable
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Format (EDF). Groundwater samples include (as applicable): monitoring well
samples, borehole samples, piezometer samples, and samples from drinking water
wells. Locational information for these sampling points will be submitted using the
GEO XY file.
− Upload data that was utilized in the PAEP to establish baseline groundwater
quality conditions for the Project area.
2.6 Final Reports
• Prepare a draft Final Project Report in a format provided by the State Project
Manager describing the objective of the project; the project scope, schedule, and
cost; photo documentation; discussion of the project’s likelihood of addressing the
water quality problem; an evaluation of the relevant water quality data; and summary
of lessons learned as required by the grant agreement.
• Incorporate City comments on the draft Final Project Report into the initial version of
the document transmitted to the State Project Manager.
• Develop a Final Project Report incorporating City and State Project Manager review
comments on the draft report.
• Prepare a draft Final Project Summary summarizing the information contained in the
Final Project Report as required by the grant agreement.
• Develop a final version of the Final Project Summary incorporating City and State
Project Manager review comments on the draft document.
Deliverables:
(1) Draft and final MRP.
(2) Draft and final QAPP.
(3) Draft and final PAEP.
(4) Draft and Final Project Report.
(5) Draft and Final Project Summary.
Assumptions:
(1) Compilation and submittal of GPS data to the State Project Manager to be
performed by City staff (Task 2.1).
(2) Groundwater sampling and analysis limited to one (1) sampling event to establish
baseline conditions. Subsequent sampling to be performed by City staff.
(3) City to contract with testing laboratory for groundwater analysis. City to pay for
shipping and laboratory testing.
(4) Groundwater analytical data from initial sampling event to be uploaded to
Geotracker database. Analytical data from subsequent sampling events to be
uploaded by City staff.
(5) One revision of draft PAEP, Final Project Report, and Final Project Summary
documents to address City review comments prior to transmittal to the State Project
Manager. Multiple revisions not included.
(6) Preparation of Operational Reports not included.
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(7) Preparation of Groundwater Grant quarterly progress reports not included.
(8) Site visits with City staff and State Project Manager not included.
(9) Photo monitoring before, during, and after project implementation not included.
Task 3 Permitting Support
3.1 Division of Drinking Water (DDW) Drinking Water Supply Permit
• Attend two (2) meetings with DDW staff to discuss amendments to the City’s Drinking
Water Supply Permit.
• Review and provide comments on DDW’s proposed changes to City’s Drinking Water
Supply Permit.
• Complete remaining Drinking Water Source Assessment and Protection (DWSAP)
forms and finalize document as part of DDW Drinking Water Supply Permit
amendment:
− Cover Page
− Checklist
− Assessment Summary
− Source Location Form
3.2 PG&E Coordination
• Inform PG&E of proposed changes to electrical loads at existing electrical distribution
equipment.
• Compile and transmit electrical single-line diagrams and electrical load summaries to
PG&E.
Deliverables:
(1) Comments on proposed changes to City’s Drinking Water Supply Permit.
(2) Completed DWSAP forms.
Assumptions:
(1) Two (2) DDW coordination meetings, one (1) hour in duration, held via video
conference, and attended by one (1) WSC staff member.
(2) Due to the uncertainty associated with the level of effort required for Task 3.1, 60
staff hours have been assumed for review of proposed changes to the City’s
Drinking Water Supply Permit and completion of the DWSAP forms.
(3) Due to the uncertainty associated with the level of effort required for Task 3.2, four
(4) staff hours have been assumed.
(4) Well drilling permit applications not included.
(5) Preparation of Caltrans encroachment permit not included.
(6) Preparation of City encroachment permits, which may be required for select
monitoring wells, not included.
(7) Permit fees not included.
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(8) Formal service application or service modification application to PG&E not included.
(9) City building permit not included.
Task 4 Technical Advisory Committee
4.1 Technical Advisory Committee (TAC)
• Conduct additional TAC meetings in accordance with the project schedule and submit
agendas, meeting notes, and sign-in sheets for each meeting to the State Project
Manager.
• Provide draft agenda for TAC review three (3) working days in advance of meeting.
• Prepare and distribute meeting notes within two (2) working days of meeting.
Deliverables:
(1) TAC meeting agendas and notes.
Assumptions:
(1) Eight (8) TAC meetings (Q2 2025 through Q2 2027), one (1) hour in duration, held
via video conference, and attended by two (2) WSC staff members.
Task 5 Planning, Design & Engineering
5.1 Groundwater Model
• Task complete.
5.2 Design Monitoring Wells
• Submit the 100% plans, specifications, cost opinion, to the City for review and
comment followed by submission to the TAC for comment and the State Project
Manager for approval.
• Complete the bid documents in accordance with the approved design plans. Submit
the bid documents to the City for review and comment followed by submission to the
TAC for comment and the State Project Manager for approval.
• WSC assumes monitoring wells will be located within public right-of-way or property
owned by the City. Monitoring wells will be installed with flush-mounted surface
completions to avoid causing a public hazard/nuisance.
5.3 Extraction Well & Wellhead Treatment Design
• Prepare 100% plans, specifications, and cost opinion including responses to TAC
comments on the 60% plans.
• Submit the 100% plans, specifications, and cost opinion to the City for review and
comment followed by submission to the TAC for comment and the State Project
Manager for approval.
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• Complete the bid documents in accordance with the approved design plans. Submit
the bid documents to the City for review and comment followed by submission to the
TAC for comment and the State Project Manager for approval.
5.4 Stormwater Pollution Prevention Plan (SWPPP) Development
• Prepare a draft Storm Water Pollution Prevention Plan (SWPPP) for project
compliance with the Statewide Construction General Permit for Storm Water.
• Prepare a final SWPPP incorporating the City’s review comments on the draft
document.
• SWPPP to include:
− SWPPP requirements
− Project information
− Potential pollutants
− Best management practices (BMPs)
− Maintenance, inspection, and repair
− Training materials
− Construction site monitoring program
− Personnel and contractor responsibilities
− Site maps
− Erosion and sediment control plans
− Dewatering and disposal of groundwater
• Prepare a risk assessment for the SWPPP based on site conditions and information
provided by the City related to project location, soils, and receiving waters.
• Update the risk assessment based on the actual start and end dates of construction.
• Prepare and compile Permit Registration Documents (PRDs) including the Notice of
Intent (NOI). Post PRDs to the State Water Resources Control Board online
database – the Storm Water Multi-Application Report Tracking System (SMARTS)
• Participate in up to two (2), 1-hour meetings with City staff to discuss the SWPPP.
Deliverables:
(1) Monitoring well technical specifications, cost estimates, and bidding documents.
(2) Draft and Final Monitoring Well Siting Technical Memorandum.
(3) Treatment well technical specifications, cost estimates, and bidding documents.
(4) Response to comments.
(5) Draft and final SWPPP.
(6) SWPPP meeting agendas and notes.
Assumptions:
(1) Front-end documents to be provided by City.
(2) City review comments to be provided in Microsoft Excel format.
(3) Design review workshop to be held via video conference with a two-hour duration
and attended by two (2) WSC staff members.
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(4) Preliminary (30%) cost opinions consistent with Class 4 as defined by AACE
International. Intermediate cost opinions (60%) consistent with Class 3 as defined
by AACE International. Final cost opinions (100% and bid set) consistent with Class
2 as defined by AACE International.
(5) A building permit from the City Community Development Department will not be
required and a formal plan check will not be performed.
(6) An informal “counter check” will be performed by Community Development
Department staff. A single counter check will be performed, support for multiple
Community Development or Public Works Department plan checks is not included.
(7) Design of fire protection systems and preparation of fire protection system
performance specifications are not included.
(8) SWPPP to be developed based on new Construction General Permit requirements.
(9) SWPPP to be prepared using a modified California Storm Water Quality Association
template.
(10) Project risk rating of 2.
(11) Permit fees to be paid by City.
(12) City is Legally Responsible Party (LRP).
(13) Implementation and Qualified SWPPP Practitioner (QSP) responsibilities by others.
(14) SWPPP will not include extraction and monitoring well projects.
Task 6 Construction/Implementation Services
6.1 Bid Phase Services
• Attend pre-bid meeting and site walk for monitoring well and well equipping projects.
• Prepare responses to requests for information and requests for clarification received
from bidders during the bid advertisement period.
• Compile responses to bidder questions in formal addenda.
• Incorporate changes to plans and technical specifications issued during the bid
advertisement period into a conformed set of construction documents.
6.2 Construction Meetings
• Participate in weekly construction meetings for the Monitoring Well (Packet 1), Bob
Jones Trail Well (Packet 2), and Bob Jones Trail Well and Highway 101 Well
Equipping (Packet 3) Projects.
6.3 Final Well Design
• Plan, organize, and conduct final well design meetings for the Bob Jones Trail Well
and monitoring wells within one (1) day following pilot hole drilling and geophysical
logging.
• Provide meeting notes within two (2) days of each meeting.
• Prepare final well designs for the Bob Jones Trail Well and monitoring wells based on
the results of the collected lithology and geophysical logs.
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• Final well designs will include recommended depth intervals for reamed borehole,
diameter depths, well casing and screen, ancillary tubing, and annular materials, and
filter pack gradations and slot sizes for well screens.
• Prepare and submit draft well design memoranda (Bob Jones Trail Well and
monitoring wells) to the City for review and approval.
• Prepare final well design memoranda incorporating City review comments.
• Analyze data from step drawdown and constant rate pumping tests and prepare a
draft memorandum with recommended operational parameters, including design
pumping rate, short- and long-term drawdown characteristics, well efficiency, and
recommended pump intake depth (Bob Jones Trail Well).
• Prepare a final pump setting and flow rate memorandum incorporating City review
comments (Bob Jones Trail Well).
6.4 Submittal Review
• Review submittals, shop drawings, and samples for conformance with the contract
documents and design intent.
• Prepare and transmit written submittal review comments.
• Review substitution requests and provide written review comments.
6.5 Request for Information (RFI) Responses
• Review and respond to RFIs and requests for clarification from the contractor.
6.6 Contract Document Clarifications (CDCs)
• Prepare CDCs when necessary to clarify or refine information included in the contract
documents.
• Coordinate with the construction manager to issue CDCs to the contractor under
cover of a potential change order (PCO) or request for quote (RFQ) for pricing.
6.7 Start-Up Support
• Assist the contractor in the start-up of the equipment and systems installed as part of
the project.
• Participate in up to four (4) commissioning and start-up meetings chaired by the City
or construction manager.
• Review commissioning and start-up documentation prepared by the contractor for
conformance with the contract documents.
• Provide up to 40 hours of on-site support for oversight of contractor’s performance
and demonstration testing activities.
6.8 Operations Manual
• Prepare draft operations manual for wells and granular activated carbon system.
• Compile approved O&M manuals and include in operations manual as reference
documents.
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• Prepare final operations manual incorporating City review comments.
6.9 Punch List
• Participate in a site walk with the City and the construction manager to develop a
project punch list.
• Tabulate punch list items in Microsoft Excel format and transmit to City and
construction manager.
• Participate in a final site walk to confirm resolution of punch list items.
6.10 Record Drawings
• Prepare record drawings based on as-built drawings prepared by the contractor.
• Provide electronic copies of record drawings in PDF and AutoCAD (most recent
version).
6.11 Borehole Drilling, Logging and Reaming
• Provide full-time field oversight during conductor casing borehole drilling and
installation of the conductor casing and cement sanitary seal for Bob Jones Trail Well.
• Provide full-time field oversight during pilot borehole (Bob Jones Trail Well) and
monitor well borehole drilling operations.
• Collect formation samples at 10-foot intervals (or more frequently if lithology changes)
and visually log samples for material type and production potential using the United
Soil Classification System.
• Provide full-time oversight during geophysical logging of the completed pilot borehole
(Bob Jones Trail Well).
• Provide full-time oversight during the caliper and deviation surveys (Bob Jones Trail
Well).
• Provide part-time field oversight during reaming of the pilot borehole to the final
diameters and depths established in the final well design memorandum (Task 6.3).
6.12 Well Construction
• Provide full-time oversight during well casing, well screen, ancillary tubing (Bob Jones
Trail Well), gravel pack, and annular seal installation.
• Inspect gravel pack, well casing, and well screen material to confirm compliance with
the contract documents and approved submittals.
6.13 Well Development
• Provide full-time field oversight during mechanical well development, including
swabbing and bailing, dispersant addition, and airlifting.
• Monitor and record parameters including pH, temperature, conductivity, turbidity, flow
rate, time spent developing each screen section, frequency of swabbing, type and
quantity of added dispersants, and parameters of water routed for disposal.
• Provide full-time oversight during pumping development (Bob Jones Trail Well).
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• Monitor and record discharge parameters, surging frequency, pumping rate and water
levels, and quality of water routed to WRRF for disposal (Bob Jones Trail Well).
• Monitor tests performed by the contractor for sand content and specific capacity to
determine the advancement of the development process and to verify that the well is
developed to the point at which sand production is minimized and specific capacity is
maximized.
6.14 Down Well Survey and Testing
• Provide full-time oversight during step drawdown and constant rate pumping tests.
Measure and record depth to water at regular intervals, confirm pumping rates, and
measure and record water parameters at the end of each test (Bob Jones Trail Well).
• Provide full-time oversight during sample collection and during the constant rate, and
water level recovery testing (Bob Jones Trail Well). Measure and record depth to
water at regular intervals, record pumping rates, and assist with collection of final
groundwater sample (Bob Jones Trail Well).
• Provide full-time oversight during down well video survey to document post-
construction condition of the well structure following removal of the test pump and
bailing of the well casing (Bob Jones Trail Well).
• Provide full-time oversight during dummy test, gyroscopic deviation test, and initial
well disinfection in accordance with AWWA A100/C-654 standards (Bob Jones Trail
Well).
Deliverables:
(1) Addenda.
(2) Conformed construction documents.
(3) Well design meeting notes.
(4) Draft and final well design memoranda.
(5) Draft and final well pump setting and discharge rate memorandum (Bob Jones Trail
Well).
(6) Submittal review comments.
(7) RFI responses.
(8) CDCs.
(9) Draft and final operations manual (PDF).
(10) Punch list.
(11) Aquifer testing data files (manual and automated water level measurements for
background, step drawdown, constant rate, and water level recovery) in electronic
format (Excel).
(12) Record drawings (AutoCAD and PDF).
(13) Well drilling oversight daily field reports.
Assumptions:
(1) Construction phase duration of 12 months.
(2) Two pre-bid meetings (monitoring wells and Bob Jones Trail Well equipping).
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(3) City to plan, organize, and conduct pre-bid meetings.
(4) Due to the uncertainty regarding the number of bidder questions received and the
number of addenda required, the budget for addenda preparation is based on an
assumed level of effort of 44 hours.
(5) Due to the uncertainty regarding the number of addenda issued and required
updates to the bid documents, the budget for preparation of conformed documents
is based on an assumed level of effort of 20 hours.
(6) Bid review and tabulation to be performed by City.
(7) Support for bid protest resolution not included.
(8) Final well design memoranda to be transmitted to contractor by City.
(9) Construction meetings to be planned, organized, and conducted by others.
(10) Participation in construction meetings as follows:
52 well equipping meetings
12 monitoring well meetings
12 extraction well meetings
(11) Construction meetings to be one (1) hour in duration, held via video conference, and
attended by one (1) WSC staff member.
(12) Review of up to 90 submittals; two (2) staff hours per submittal on average.
(13) Review of up to 40 RFIs; three (3) staff hours per RFI on average.
(14) Preparation of two (2) CDCs.
(15) Start-up meetings to be held via video conference with a two-hour duration and
attended by two (2) WSC staff members.
(16) Commissioning and start-up plan to be prepared by the contractor.
(17) Operations manual will not include detailed standard operating procedures.
Operations manual will provide a general overview and description of the wells and
treatment system.
(18) Record drawings will be prepared based on as-builts/redlines prepared by others.
WSC will not independently verify the accuracy of as-builts/redlines.
(19) Record drawings will not be signed and sealed.
(20) Hard copies of record drawings will not be provided.
(21) Construction management and inspection services not included.
(22) Well construction field oversight subject to prevailing wage requirements.
(23) Engineering and hydrogeological services during well construction (e.g., submittal
reviews, meeting participation, RFI responses) are included in Task 6.
(24) Construction staking or marking for the final well location will be provided by the
City.
(25) The drilling contractor will provide representative formation samples at 10-foot
intervals for WSC’s field hydrogeologists to log and classify using the Unified Soils
Classification System.
(26) The drilling contractor will provide a qualified laboratory to perform sieve analysis
(grain size distribution) on formation samples selected by WSC and for gravel pack
materials that are delivered to the well site, prior to constructing the well.
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(27) The drilling contractor will provide a state-certified laboratory for the analysis of
water quality samples collected during pumping tests.
(28) The drilling contractor will record all measurements obtained from their work, such
as water levels, pumping rates, pipe tallies, etc. and will be made available in the
field to WSC.
(29) City to provide inspection and oversight for mobilization, utility clearance, traffic
control, erection of sound walls, site restoration, demobilization, and all other work
not specifically included in WSC’s scope of work.
(30) Engineering and hydrogeological support for construction of the optional Monitoring
Well 6 not included (see Optional Task 1).
(31) Level of effort for well construction field oversight based on typical durations as
detailed below and as reflected in the fee estimate. Well construction field oversight
in excess of the hours estimated below will require authorization of additional
budget.
Assumptions: Task No. Assumptions: Description
Field Oversight Hours
BJT Well Monitoring
Wells
6.11 Borehole Drilling, Logging & Reaming 76 130
6.12 Well Construction 36 60
6.13 Well Development 100 60
6.14 Down Well Survey and Testing 39 0
Task 7 Public Outreach
7.1 Public Outreach
• Task complete.
Optional Task 1 Monitoring Well 6
O1.1 Monitoring Well 6 Design
Plan, organize, and conduct a final well design meeting for Monitoring Well 6 within
one (1) day following pilot hole drilling and geophysical logging.
Provide meeting notes within two (2) days of the meeting.
Prepare final well design for Monitoring Well 6 based on the results of the collected
lithology and geophysical logs.
Final well design will include recommended depth intervals for reamed borehole,
diameter depths, well casing and screen, ancillary tubing, and annular materials.
Prepare and submit draft well design memorandum to the City for review and
approval.
Prepare final well design memorandum incorporating City review comments.
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O1.2 Monitoring Well 6 Completion Report
Prepare a well completion report documenting the as-built well conditions.
O1.3 Monitoring Well 6 Borehole Drilling, Logging and Reaming
Provide full-time field oversight during pilot borehole drilling operations.
Collect formation samples at 10-foot intervals (or more frequently if lithology
changes) and visually log samples for material type and production potential using
the United Soil Classification System.
Provide part-time field oversight during reaming of the pilot borehole to the final
diameters and depths established in the final well design memorandum (Task O1.1).
O1.4 Monitoring Well 6 Construction
Provide full-time oversight during well casing, well screen, gravel pack, and annular
seal installation.
Inspect gravel pack, well casing, and well screen material to confirm compliance
with the contract documents and approved submittals.
O1.5 Monitoring Well 6 Development
Provide full-time field oversight during well development, including swabbing,
dispersant addition, and airlifting.
Monitor and record parameters including pH, temperature, conductivity, turbidity,
flow rate, time spent developing each screen section, frequency of swabbing, type
and quantity of added dispersants, and quality of water routed for disposal.
Monitor tests performed by the contractor for sand content and specific capacity to
determine the advancement of the development process and to verify that the well is
developed to the point at which sand production is minimized and specific capacity
is maximized.
Deliverables:
(1) Draft and final well design memorandum.
(2) Well design meeting agenda and notes.
(3) Draft and final well completion report.
Assumptions:
(1) Level of effort for well construction field oversight based on typical durations as
detailed below and as reflected in the fee estimate. Well construction field oversight
in excess of the hours estimated below will require authorization of additional
budget.
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Task No. Description Staff Hours
O1.3 Borehole Drilling, Logging & Reaming 10
O1.4 Well Construction 8
O1.5 Well Development 8
(2) City to provide inspection and oversight for mobilization, utility clearance, traffic
control, erection of sound walls, site restoration, demobilization, and all other work
not specifically included in WSC’s scope of work.
Optional Task 2 Well Construction Summary Report
O2.1 Well Construction Summary Report
Prepare draft well construction summary reports including the following:
− Chronology of well construction activities.
− Copy of Water Well Construction permit approved by County Department of
Environmental Health Services and other permits required for the
drilling/construction.
− A photographic log of key well construction activities/phases.
− Copies of reviewed submittals and responses to contractor RFIs.
− Lithologic log based on drill cuttings collected from the conductor and pilot
boreholes.
− Borehole geophysical logs.
− Results of mechanical grading analyses for selected drill cuttings and gravel pack
material.
− Copies of drilling contractor field records.
− Copies of well construction, development, and aquifer testing field forms.
− Copies of plumbness and alignment test logs, post-construction video log, and
well disinfection log.
− Analyses and results of post-construction pumping tests.
• Prepare final well construction summary reports incorporating City review comments.
Deliverables:
(1) Draft and final well construction summary reports.
Optional Task 3 As-Needed Support
O3.1 As-Needed Well Drilling Support
Provide as-needed services to support management, administration, and oversight
of well drilling contractors by City staff.
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O3.2 Unscheduled Meetings Allowance
Attend additional meetings not included in the base scope of work as requested by
the City to facilitate implementation of the program.
O3.3 As-Needed Technical Support
Provided as-needed technical support for Grant administration, regulatory agency
coordination, and other tasks when requested by the City.
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Schedule
4
Page 279 of 615
ID Task Name Duration Start Finish Predecessors1Design Phase255 daysWed 1/1/25Wed 12/31/252Monitoring Wells (Packet 1)200 daysWed 1/1/25Fri 10/10/253100% Design Development75 daysWed 1/1/25Tue 4/15/254City & TAC Review21 wksWed 4/16/25Fri 9/12/2535Bid Package Development4 wksMon 9/15/25Fri 10/10/2546Well Equipping (Packet 3)255 daysWed 1/1/25Wed 12/31/257100% Design Development11 monsWed 1/1/25Fri 11/7/258City & TAC Review4 wksMon 11/10/25Tue 12/9/2579Bid Package Development3 wksWed 12/10/25Wed 12/31/25810Bid Phase249 daysThu 3/27/25Mon 3/23/2611Monitoring Wells (Packet 1)50 daysFri 10/17/25Wed 12/31/2512Issue Bid Advertisement0 daysFri 10/17/25Fri 10/17/255FS+5 days13Bid Advertisement Period6 wksMon 10/20/25Tue 12/2/251214Contract Award & Execution1 monWed 12/3/25Wed 12/31/251315Extraction Well (Packet 2)61 daysThu 3/27/25Fri 6/20/2516Issue Bid Advertisement0 daysThu 3/27/25Thu 3/27/2517Bid Advertisement Period21 daysThu 3/27/25Thu 4/24/251618Contract Award & Execution2 monsFri 4/25/25Fri 6/20/251719Well Equipping (Packet 3)50 daysThu 1/8/26Mon 3/23/2620Issue Bid Advertisement0 daysThu 1/8/26Thu 1/8/269FS+5 days21Bid Advertisement Period6 wksFri 1/9/26Mon 2/23/262022Contract Award & Execution1 monTue 2/24/26Mon 3/23/262123Construction Phase428 daysTue 7/8/25Mon 3/15/2724Monitoring Wells (Packet 1)3 monsFri 1/16/26Mon 4/13/2614FS+10 days25Extraction Well (Packet 2)3 monsTue 7/8/25Tue 9/30/2518FS+10 days26Well Equipping (Packet 3)12 monsTue 4/7/26Mon 3/15/2722FS+10 days10/173/271/8DecJanFebMarAprMayJunJulAugSepOctNovDecJanFebMarAprMayJunJulAugSepOctNovDecJanFebMarAprQtr 1, 2025Qtr 2, 2025Qtr 3, 2025Qtr 4, 2025Qtr 1, 2026Qtr 2, 2026Qtr 3, 2026Qtr 4, 2026Qtr 1, 2027Qtr 2, 2027TaskMilestoneSummaryProject SummaryManual Summary RollupPage 1Please note the schedule above does not reflect all tasks completed to date.The intent of the schedule is to illustrate the estimated remaining duration of the design,bid, and construction phases of the Project.Page 280 of 615
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Fee
5
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Base Fee
Task No. Task Description Current Contract
Work Authorization
Request 5 Total Fee
1 Project Management & Administration 97,200$ 181,430$ 278,630$
1.1 Project Management 97,200$ 150,320$ 247,520$
1.2 Coordination Meetings -$ 31,110$ 31,110$
2 General Compliance Requirements 89,505$ (295)$ 89,210$
2.1 Submit GPS Data 1,060$ (1,060)$ -$
2.2 Prepare MRP 43,945$ 8,584$ 52,529$
2.3 Monitor Performance 37,550$ (20,650)$ 16,900$
2.4 Prepare Quality Assurance Project Plan 4,500$ 31$ 4,531$
2.5 Upload GW Analytical Data 2,450$ 1,050$ 3,500$
2.6 Project Reports -$ 11,750$ 11,750$
3 Permitting Support -$ 18,090$ 18,090$
3.1 Drinking Water Supply Permit -$ 14,320$ 14,320$
3.2 PG&E Coordination -$ 3,770$ 3,770$
4 Technical Advisory Committee 25,950$ 4,193$ 30,143$
4.1 Technical Advisory Committee 25,950$ 4,193$ 30,143$
5 Planning/Design/Engineering 708,082$ 261,779$ 969,861$
5.1 Groundwater Model 150,040$ (4,388)$ 145,652$
5.2 Design Monitoring Wells 72,040$ 70,599$ 142,639$
5.3 Design Extraction and Treatment Wells 475,322$ 195,568$ 670,890$
5.4 SWPPP Development 10,680$ -$ 10,680$
6 Construction/Implementation Services -$ 385,848$ 385,848$
6.1 Bid Phase Services -$ 19,600$ 19,600$
6.2 Construction Meetings -$ 29,260$ 29,260$
6.3 Final Well Design -$ 9,875$ 9,875$
6.4 Submittal Review -$ 89,020$ 89,020$
6.5 RFI/RFC Responses -$ 45,448$ 45,448$
6.6 Contract Document Clarifications -$ 6,480$ 6,480$
6.7 Start-Up Support -$ 27,685$ 27,685$
6.8 O&M Manual -$ 13,360$ 13,360$
6.9 Punch List -$ 6,605$ 6,605$
6.10 Record Drawings -$ 15,293$ 15,293$
6.11 Borehole Drilling, Logging & Reaming -$ 45,053$ 45,053$
6.12 Well Construction -$ 26,598$ 26,598$
6.13 Well Development -$ 38,758$ 38,758$
6.14 Down Well Survey & Testing -$ 12,813$ 12,813$
7 Outreach 21,740$ 623$ 22,363$
7.1 Outreach 21,740$ 623$ 22,363$
942,477$ 851,668$ 1,794,145$
Optional Tasks
Task No. Task Description Current Contract
Work Authorization
Request 5 Total Fee
OT1 Monitoring Well 6 -$ 9,375$ 9,375$
OT 1.1 Well 6 Design -$ 1,860$ 1,860$
OT 1.2 Well 6 Completion Report -$ 2,575$ 2,575$
OT 1.3 Well 6 Borehole Drilling, Logging & Reaming -$ 1,900$ 1,900$
OT 1.4 Well 6 Construction -$ 1,520$ 1,520$
OT 1.5 Well 6 Development -$ 1,520$ 1,520$
OT2 Well Construction Summary Report -$ 27,870$ 27,870$
OT2.1 Well Construction Summary Report -$ 27,870$ 27,870$
OT3 As-Needed Support -$ 54,370$ 54,370$
OT 3.1 As-Needed Well Drilling Support -$ 8,470$ 8,470$
OT 3.2 Unscheduled Meetings Allowance -$ 15,300$ 15,300$
OT 3.3 As-Needed Technical Support -$ 30,600$ 30,600$
-$ 91,615$ 91,615$
TOTAL
TOTAL
PCE Plume Charcterization Project Implementation
City of San Luis Obispo Page 282 of 615
Combined Scope of Work
PCE Plume Characterization Project Implementation
City of San Luis Obispo | 33
Combined Scope of Work
A
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Scope of Work
The scope of work described below is intended to consolidate and reconcile the Project scope
of work by presenting the original scope of work included with Work Authorization Request No.
2, documenting work performed to date not included in the original scope of work or authorized
by change order, and presenting new scope for remaining design, bid, and construction phase
services in accordance with the City’s RFP and as clarified with City staff.
The original Project scope of work is presented in plain text. Clarifications and additions to the
original scope of work (e.g., bid and construction phase services), are presented with underlined
text. Work performed to date, but not included in the original scope of work, is presented with
bold text. Scope deleted or removed from the original scope of work is shown with
strikethough text.
Task 1 Project Management & Administration
1.1 Project Management
• Consultant responsibilities include preparing and managing subcontracts, facilitating
project meetings, stakeholder coordination, assisting the City with Grant Agreement
Progress Reports (through Q2 2025), and performing quality assurance/quality
control reviews on project deliverables.
• Provide technical and administrative services as needed for Project completion;
monitor, supervise, and review work performed; and monitor the Project budgeting
and scheduling and keep the City informed of progress and potential constraints in
accordance with the Grant Agreement.
• Notify the City and State Project Managers at least fifteen (15) working days in
advance of upcoming meetings, workshops, and training.
• Develop and update appropriately a detailed Project schedule including key Project
milestones and submit to the City and State Project Managers.
• Conduct periodic and final site visits with the City and State Project Managers and
other staff designated by the State Division of Financial Assistance (DFA).
• Conduct pre-, during, and post-implementation photo monitoring at the Project site
and submit to the City and State Project Managers.
• Prepare monthly invoices and progress reports for work completed by the WSC team.
1.2 Coordination Meetings
• Plan, organize, and conduct coordination meetings with City staff. Meetings to be
held bi-weekly (i.e., twice monthly) during the design phase and monthly during the
bid and construction phases.
• Provide draft agenda for City review one (1) day in advance of meeting.
• Prepare and distribute meeting notes within two (2) days of each meeting.
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Deliverables:
(1) Monthly invoices and progress reports.
(2) Meeting agendas and notes.
(3) Project schedule and schedule updates.
Assumptions:
(1) Remaining Project duration of 20 months (August 2025 through March 2027).
(2) Design phase duration of four (4) months (August 2025 through December 2025).
(3) Eight (8) bi-weekly (i.e., twice monthly) City coordination meetings during the
remainder of the design phase (August 2025 through December 2025), one (1) hour
in duration, held via video conference and attended by two (2) WSC staff members.
(4) Sixteen (16) monthly City coordination meetings during the bid and construction
phases (December 2025 through March 2027), one (1) hour in duration, held via
video conference and attended by two (2) WSC staff members.
(5) Groundwater Grant quarterly progress reports to be prepared by others beginning
Q3 2025.
Task 2 General Compliance Requirements
2.1 Submit GPS Data
• Submit Global Positioning System (GPS) information and survey data for project
site(s) and monitoring location(s) for this Project to the State Project Manager.
2.2 Prepare Monitoring & Reporting Plan (MRP)
• Prepare a Monitoring and Reporting Plan (MRP) that addresses pre-construction and
post-construction performance monitoring for the useful life of the Project. Submit the
MRP to the Technical Advisory Committee (TAC) for comment and the State Project
Manager for approval. The MRP will include the following:
− A Monitoring Plan (MP) that includes the following sections:
• Purpose: Describe the methods used to measure, evaluate, and document
performance of the remediation and treatment system based on the
effectiveness of the remedy meeting the Project purpose, objectives, and
metrics developed in the Project Assessment and Evaluation Plan (PAEP).
Describe the relation of the proposed monitoring activities to other monitoring
activities in the Project area.
• Project Area: Provide a map and narrative description of the anticipated area of
plume capture, location of the Project, and location of monitoring wells and
production wells that will be sampled to achieve the purpose of the MP.
• Sampling Plan: Describe the methodology and analytical methods used,
selection of monitoring locations, the frequency of monitoring, and the process
that will be used to make necessary changes to achieve the purpose of the MP.
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• Field Procedures: Provide a description of field procedures including sample
collection methods, equipment decontamination, sample identification and
handling, and documentation procedures.
• A PAEP which describes the manner in which the Project performance will be
assessed, evaluated, and reported. The PAEP will establish baseline groundwater
quality conditions for the Project area and detail the Project’s goals, desired
outcomes, and the methods of measuring and reporting Project benefits.
− Develop a draft PAEP for City review.
− Incorporate City comments on the draft PAEP into the initial version of the
document transmitted to the TAC.
− Develop a final PAEP incorporating City and TAC review comments on the draft
PAEP.
2.3 Monitor Performance
• Monitor Project effectiveness in accordance with the approved MRP. Conduct the
post-construction monitoring in accordance with the approved MRP and include the
results during the first year of post-construction monitoring in the associated quarterly
progress report. A summary of all Project effectiveness monitoring and data analysis
shall be included in the Final Project Report.
• Collect groundwater samples from monitoring wells to establish baseline conditions in
accordance with the approved MRP.
• Train City staff on groundwater collection sampling protocols to facilitate subsequent
quarterly groundwater sample collection by others.
2.4 Quality Assurance Project Plan (QAPP)
• Prepare a QAPP in accordance with the United States Environmental Protection
Agency’s (USEPAs) QAPP guidance documents (EPA QA/G-5 and EPA QA/R-5).
Submit the QAPP to the State Project Manager for approval.
2.5 Upload Groundwater Analytical Data
• Prepare and upload all groundwater analytical data collected in accordance with the
MRP to the State Water Board’s GeoTracker/GAMA system in Electronic Deliverable
Format (EDF). Groundwater samples include (as applicable): monitoring well
samples, borehole samples, piezometer samples, and samples from drinking water
wells. Locational information for these sampling points will be submitted using the
GEO XY file.
− Upload data that was utilized in the PAEP to establish baseline groundwater
quality conditions for the Project area.
− Upload other data related to the design and development of the Project that is not
presently available on GeoTracker/GAMA. This may include reports, figures, maps
and geographic information system (GIS) data. When applicable, submit an
annotated list of reviewed data and reports to the State Project Manager.
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2.6 Final Reports
• Prepare a draft Final Project Report in a format provided by the State Project
Manager describing the objective of the project; the project scope, schedule, and
cost; photo documentation; discussion of the project’s likelihood of addressing the
water quality problem; an evaluation of the relevant water quality data; and summary
of lessons learned as required by the grant agreement.
• Incorporate City comments on the draft Final Project Report into the initial version of
the document transmitted to the State Project Manager.
• Develop a Final Project Report incorporating City and State Project Manager review
comments on the draft report.
• Prepare a draft Final Project Summary summarizing the information contained in the
Final Project Report as required by the grant agreement.
• Develop a final version of the Final Project Summary incorporating City and State
Project Manager review comments on the draft document.
Deliverables:
(1) Draft and final MRP.
(2) Draft and final QAPP.
(3) Draft and final PAEP.
(4) Draft and Final Project Report.
(5) Draft and Final Project Summary.
Assumptions:
(1) Compilation and submittal of GPS data to the State Project Manager to be
performed by City staff (Task 2.1).
(2) Groundwater sampling and analysis limited to one (1) sampling event to establish
baseline conditions. Subsequent sampling to be performed by City staff.
(3) City to contract with testing laboratory for groundwater analysis. City to pay for
shipping and laboratory testing.
(4) Groundwater analytical data from initial sampling event to be uploaded to
Geotracker database. Analytical data from subsequent sampling events to be
uploaded by City staff.
(5) One revision of draft PAEP, Final Project Report, and Final Project Summary
documents to address City review comments prior to transmittal to the State Project
Manager. Multiple revisions not included.
(6) Preparation of Operational Reports not included.
(7) Preparation of Groundwater Grant quarterly progress reports not included.
(8) Site visits with City staff and State Project Manager not included.
(9) Photo monitoring before, during, and after project implementation not included.
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Task 3 Permitting Support
3.1 Division of Drinking Water (DDW) Drinking Water Supply Permit
• Attend two (2) meetings with DDW staff to discuss amendments to the City’s Drinking
Water Supply Permit.
• Review and provide comments on DDW’s proposed changes to City’s Drinking Water
Supply Permit.
• Complete remaining Drinking Water Source Assessment and Protection (DWSAP)
forms and finalize document as part of DDW Drinking Water Supply Permit
amendment:
− Cover Page
− Checklist
− Assessment Summary
− Source Location Form
3.2 PG&E Coordination
• Inform PG&E of proposed changes to electrical loads at existing electrical distribution
equipment.
• Compile and transmit electrical single-line diagrams and electrical load summaries to
PG&E.
Deliverables:
(1) Comments on proposed changes to City’s Drinking Water Supply Permit.
(2) Completed DWSAP forms.
Assumptions:
(1) Two (2) DDW coordination meetings, one (1) hour in duration, held via video
conference, and attended by one (1) WSC staff member.
(2) Due to the uncertainty associated with the level of effort required for Task 3.1, 60
staff hours have been assumed for review of proposed changes to the City’s
Drinking Water Supply Permit and completion of the DWSAP forms.
(3) Due to the uncertainty associated with the level of effort required for Task 3.2, four
(4) staff hours have been assumed.
(4) Well drilling permit applications not included.
(5) Preparation of Caltrans encroachment permit not included.
(6) Preparation of City encroachment permits, which may be required for select
monitoring wells, not included.
(7) Permit fees not included.
(8) Formal service application or service modification application to PG&E not included.
(9) City building permit not included.
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Task 4 Technical Advisory Committee
4.1 Technical Advisory Committee (TAC)
• Establish a TAC that includes representatives from the Division, the State Water
Board Division of Drinking Water (DDW), Regional Water Board, and applicable
agencies. Submit the final list of TAC members, their roles and responsibilities, and
affiliations to the State Project Manager for approval.
• Convene a kickoff meeting to establish TAC goals and objectives, formalize roles,
and create a schedule for future meetings. Submit a summary of the kickoff meeting
to the State Project Manager.
• Conduct additional TAC meetings in accordance with the project schedule and submit
agendas, meeting notes, and sign-in sheets for each meeting to the State Project
Manager.
• Provide draft agenda for TAC review three (3) working days in advance of meeting.
• Prepare and distribute meeting notes within two (2) working days of meeting.
Deliverables:
(1) TAC meeting agendas and notes.
Assumptions:
(1) Eight (8) TAC meetings (Q2 2025 through Q2 2027), one (1) hour in duration, held
via video conference, and attended by two (2) WSC staff members.
Task 5 Planning, Design & Engineering
5.1 Groundwater Model
• WSC’s subconsultant, Cleath Harris Geologists, will perform the following scope.
− Gather available historical and recent PCE concentration data from monitoring
wells/supply wells and the recent borings in the plume area.
− Estimate the current extent of the plume and produce concentration contours in
the plume area.
− Develop initial estimates for contaminant transport parameters using available
information.
− Update solute transport model with data and calibration.
− Perform fate and transport analysis.
− Develop groundwater modeling scenarios to identify optimal extraction and
treatment well locations to prevent plume migration.
− Assist in siting of monitoring and extraction and treatment wells.
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− Estimate total contaminant mass that can be extracted and treated from proposed
extraction and treatment wells.
− Estimate clean-up times for optimal extraction scenario.
− Prepare a draft technical memorandum summarizing the solute transport model
development, simulations, and treatment recommendations.
− Receive comments and finalize the technical memorandum.
− Provide technical review, as needed, for the concurrent task Development of
Extraction and Monitoring Plan.
5.2 Design Monitoring Wells
• Prepare plans, specifications, and cost opinion for 12 groundwater monitoring wells,
with a minimum of 8 to be constructed. Plans are expected to include:
− Monitoring wells to be installed within public right-of-way.
− Technical specifications outlining monitoring well site selections, proposed drilling
methods, casing installation, well screen and filter pack and grout specifications.
− Well construction schematics and site figures.
• Submit 30% plans, specifications, and cost opinion to the City for review.
• Submit 60% plans, specifications, and cost opinion to the City for review and
comment followed by submission to the TAC for comment and the State Project
Manager for approval.
• Prepare 100% plans, specifications, and cost opinion including a summary identifying
changes from responses to TAC comments on the 60% plans.
• Submit the 100% plans, specifications, cost opinion, and summary of changes to the
City for review and comment followed by submission to the TAC for comment and the
State Project Manager for approval.
• Complete the bid documents in accordance with the approved design plans. Submit
the bid documents to the City for review and comment followed by submission to the
TAC for comment and the State Project Manager for approval.
• WSC assumes monitoring wells will be located within public right-of-way or property
owned by the City. Monitoring wells will be installed with a lid flush to the surface
flush-mounted surface completions to avoid causing a public hazard/nuisance.
• Prepare well drilling permit applications and submit to the County for review. WSC will
pay the well drilling permit fees and be reimbursed the fees by the City.
• Prepare no-fee encroachment permit applications for monitoring wells, all of which
are expected to be installed in City streets.
• Prepare Caltrans encroachment permit application, if required, for monitoring wells.
Caltrans encroachment permit is anticipated to be a dual permit with no fee directly
charged to the City.
• Perform site reconnaissance to evaluate the feasibility and constructability of
proposed monitoring well locations.
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• Coordinate with City staff and the State Project Manager to finalize the number
of monitoring wells to required to satisfy the Grant objectives.
• Prepare draft and final Monitoring Well Siting Technical Memorandum.
5.3 Extraction Well & Wellhead Treatment Design
• Prepare plans, specifications, and cost opinion for the following extraction and
treatment wells:
− Equipping the Highway 101 Well with a well building, pump, control panel,
electrical system, packaged granular activated carbon treatment system, site
improvements, chlorination, and fluoridation systems.
− Drill a new treatment well and equip the well with a well building, pump, control
panel, electrical system, site improvements, and pipeline to connect to the
treatment system located at the Highway 101 Well site.
− Well equipping and treatment systems are expected to be bid as one bid package
and well drilling as a separate bid package.
− WSC will work with the City to determine if the pump and control panel lead time
require pre-procurement using a separate bid package.
• Prepare and submit well siting memo and conceptual well drawings to the City and
DDW for review.
• Prepare and submit Draft Preliminary Design Report (PDR) with 30% plans,
specifications, and cost opinion to the City for review.
• Submit 60% plans, specifications, and cost opinion to the City for review and
comment followed by submission to the TAC for comment and the State Project
Manager for approval.
• Prepare 100% plans, specifications, and cost opinion including a summary identifying
changes from responses to TAC comments on the 60% plans.
• Submit the 100% plans, specifications, cost opinion, and summary of changes to the
City for review and comment followed by submission to the TAC for comment and the
State Project Manager for approval.
• Complete the bid documents in accordance with the approved design plans. Submit
the bid documents to the City for review and comment followed by submission to the
TAC for comment and the State Project Manager for approval.
• Prepare well drilling permit application and submit to the County for review. WSC will
pay the well drilling permit fees and be reimbursed the fees by the City.
• WSC will prepare technical documents to support the City’s Drinking Water Permit
amendment to incorporate the new supply wells and treatment systems into the City’s
permit.
• Prepare City building permit application and drawings to support the permit.
• Perform a Drinking Water Source Assessment and Protection evaluation for the
new and existing extraction wells consistent with DDW requirements.
• Perform a topographic survey of the area surrounding the existing and
proposed extraction well sites.
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• Prepare a geotechnical report documenting existing geotechnical conditions
and design considerations for the Project.
5.4 Stormwater Pollution Prevention Plan (SWPPP) Development
• Prepare a draft Storm Water Pollution Prevention Plan (SWPPP) for project
compliance with the Statewide Construction General Permit for Storm Water.
• Prepare a final SWPPP incorporating the City’s review comments on the draft
document.
• SWPPP to include:
− SWPPP requirements
− Project information
− Potential pollutants
− Best management practices (BMPs)
− Maintenance, inspection, and repair
− Training materials
− Construction site monitoring program
− Personnel and contractor responsibilities
− Site maps
− Erosion and sediment control plans
− Dewatering and disposal of groundwater
• Prepare a risk assessment for the SWPPP based on site conditions and information
provided by the City related to project location, soils, and receiving waters.
• Update the risk assessment based on the actual start and end dates of construction.
• Prepare and compile Permit Registration Documents (PRDs) including the Notice of
Intent (NOI). Post PRDs to the State Water Resources Control Board online
database – the Storm Water Multi-Application Report Tracking System (SMARTS)
• Participate in up to two (2), 1-hour meetings with City staff to discuss the SWPPP.
Deliverables:
(1) Fate and Transport Groundwater Model and Analysis Report.
(2) Draft and final well drilling permit applications.
(3) City encroachment permit application.
(4) Caltrans encroachment permit application.
(5) Monitoring well technical specifications, cost estimates, and bidding documents.
(6) Draft and Final Monitoring Well Siting Technical Memorandum.
(7) Treatment well technical specifications, cost estimates, and bidding documents.
(8) Response to comments.
(9) Draft and final SWPPP.
(10) SWPPP meeting agendas and notes.
Assumptions:
(1) Front-end documents to be provided by City.
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(2) City review comments to be provided in Microsoft Excel format.
(3) Design review workshop to be held via video conference with a two-hour duration
and attended by two (2) WSC staff members.
(4) Preliminary (30%) cost opinions consistent with Class 4 as defined by AACE
International. Intermediate cost opinions (60%) consistent with Class 3 as defined
by AACE International. Final cost opinions (100% and bid set) consistent with Class
2 as defined by AACE International.
(5) A building permit from the City Community Development Department will not be
required and a formal plan check will not be performed.
(6) An informal “counter check” will be performed by Community Development
Department staff. A single counter check will be performed, support for multiple
Community Development or Public Works Department plan checks is not included.
(7) Design of fire protection systems and preparation of fire protection system
performance specifications are not included.
(8) SWPPP to be developed based on new Construction General Permit requirements.
(9) SWPPP to be prepared using a modified California Storm Water Quality Association
template.
(10) Project risk rating of 2.
(11) Permit fees to be paid by City.
(12) City is Legally Responsible Party (LRP).
(13) Implementation and Qualified SWPPP Practitioner (QSP) responsibilities by others.
(14) SWPPP will not include extraction and monitoring well projects.
Task 6 Construction/Implementation Services
6.1 Bid Phase Services
• Attend pre-bid meeting and site walk for monitoring well and well equipping projects.
• Prepare responses to requests for information and requests for clarification received
from bidders during the bid advertisement period.
• Compile responses to bidder questions in formal addenda.
• Incorporate changes to plans and technical specifications issued during the bid
advertisement period into a conformed set of construction documents.
6.2 Construction Meetings
• Participate in weekly construction meetings for the Monitoring Well (Packet 1), Bob
Jones Trail Well (Packet 2), and Bob Jones Trail Well and Highway 101 Well
Equipping (Packet 3) Projects.
6.3 Final Well Design
• Plan, organize, and conduct final well design meetings for the Bob Jones Trail Well
and monitoring wells within one (1) day following pilot hole drilling and geophysical
logging.
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• Provide meeting notes within two (2) days of each meeting.
• Prepare final well designs for the Bob Jones Trail Well and monitoring wells based on
the results of the collected lithology and geophysical logs.
• Final well designs will include recommended depth intervals for reamed borehole,
diameter depths, well casing and screen, ancillary tubing, and annular materials, and
filter pack gradations and slot sizes for well screens.
• Prepare and submit draft well design memoranda (Bob Jones Trail Well and
monitoring wells) to the City for review and approval.
• Prepare final well design memoranda incorporating City review comments.
• Analyze data from step drawdown and constant rate pumping tests and prepare a
draft memorandum with recommended operational parameters, including design
pumping rate, short- and long-term drawdown characteristics, well efficiency, and
recommended pump intake depth (Bob Jones Trail Well).
• Prepare a final pump setting and flow rate memorandum incorporating City review
comments (Bob Jones Trail Well).
6.4 Submittal Review
• Review submittals, shop drawings, and samples for conformance with the contract
documents and design intent.
• Prepare and transmit written submittal review comments.
• Review substitution requests and provide written review comments.
6.5 Request for Information (RFI) Responses
• Review and respond to RFIs and requests for clarification from the contractor.
6.6 Contract Document Clarifications (CDCs)
• Prepare CDCs when necessary to clarify or refine information included in the contract
documents.
• Coordinate with the construction manager to issue CDCs to the contractor under
cover of a potential change order (PCO) or request for quote (RFQ) for pricing.
6.7 Start-Up Support
• Assist the contractor in the start-up of the equipment and systems installed as part of
the project.
• Participate in up to four (4) commissioning and start-up meetings chaired by the City
or construction manager.
• Review commissioning and start-up documentation prepared by the contractor for
conformance with the contract documents.
• Provide up to 40 hours of on-site support for oversight of contractor’s performance
and demonstration testing activities.
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6.8 Operations Manual
• Prepare draft operations manual for wells and granular activated carbon system.
• Compile approved O&M manuals and include in operations manual as reference
documents.
• Prepare final operations manual incorporating City review comments.
6.9 Punch List
• Participate in a site walk with the City and the construction manager to develop a
project punch list.
• Tabulate punch list items in Microsoft Excel format and transmit to City and
construction manager.
• Participate in a final site walk to confirm resolution of punch list items.
6.10 Record Drawings
• Prepare record drawings based on as-built drawings prepared by the contractor.
• Provide electronic copies of record drawings in PDF and AutoCAD (most recent
version).
6.11 Borehole Drilling, Logging and Reaming
• Provide full-time field oversight during conductor casing borehole drilling and
installation of the conductor casing and cement sanitary seal for Bob Jones Trail Well.
• Provide full-time field oversight during pilot borehole (Bob Jones Trail Well) and
monitor well borehole drilling operations.
• Collect formation samples at 10-foot intervals (or more frequently if lithology changes)
and visually log samples for material type and production potential using the United
Soil Classification System.
• Provide full-time oversight during geophysical logging of the completed pilot borehole
(Bob Jones Trail Well).
• Provide full-time oversight during the caliper and deviation surveys (Bob Jones Trail
Well).
• Provide part-time field oversight during reaming of the pilot borehole to the final
diameters and depths established in the final well design memorandum (Task 6.3).
6.12 Well Construction
• Provide full-time oversight during well casing, well screen, ancillary tubing (Bob Jones
Trail Well), gravel pack, and annular seal installation.
• Inspect gravel pack, well casing, and well screen material to confirm compliance with
the contract documents and approved submittals.
6.13 Well Development
• Provide full-time field oversight during mechanical well development, including
swabbing and bailing, dispersant addition, and airlifting.
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• Monitor and record parameters including pH, temperature, conductivity, turbidity, flow
rate, time spent developing each screen section, frequency of swabbing, type and
quantity of added dispersants, and parameters of water routed for disposal.
• Provide full-time oversight during pumping development (Bob Jones Trail Well).
• Monitor and record discharge parameters, surging frequency, pumping rate and water
levels, and quality of water routed to WRRF for disposal (Bob Jones Trail Well).
• Monitor tests performed by the contractor for sand content and specific capacity to
determine the advancement of the development process and to verify that the well is
developed to the point at which sand production is minimized and specific capacity is
maximized.
6.14 Down Well Survey and Testing
• Provide full-time oversight during step drawdown and constant rate pumping tests.
Measure and record depth to water at regular intervals, confirm pumping rates, and
measure and record water parameters at the end of each test (Bob Jones Trail Well).
• Provide full-time oversight during sample collection and during the constant rate, and
water level recovery testing (Bob Jones Trail Well). Measure and record depth to
water at regular intervals, record pumping rates, and assist with collection of final
groundwater sample (Bob Jones Trail Well).
• Provide full-time oversight during down well video survey to document post-
construction condition of the well structure following removal of the test pump and
bailing of the well casing (Bob Jones Trail Well).
• Provide full-time oversight during dummy test, gyroscopic deviation test, and initial
well disinfection in accordance with AWWA A100/C-654 standards (Bob Jones Trail
Well).
Deliverables:
(1) Addenda.
(2) Conformed construction documents.
(3) Well design meeting notes.
(4) Draft and final well design memoranda.
(5) Draft and final well pump setting and discharge rate memorandum (Bob Jones Trail
Well).
(6) Submittal review comments.
(7) RFI responses.
(8) CDCs.
(9) Draft and final operations manual (PDF).
(10) Punch list.
(11) Aquifer testing data files (manual and automated water level measurements for
background, step drawdown, constant rate, and water level recovery) in electronic
format (Excel).
(12) Record drawings (AutoCAD and PDF).
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(13) Well drilling oversight daily field reports.
Assumptions:
(1) Construction phase duration of 12 months.
(2) Two pre-bid meetings (monitoring wells and Bob Jones Trail Well equipping).
(3) City to plan, organize, and conduct pre-bid meetings.
(4) Due to the uncertainty regarding the number of bidder questions received and the
number of addenda required, the budget for addenda preparation is based on an
assumed level of effort of 44 hours.
(5) Due to the uncertainty regarding the number of addenda issued and required
updates to the bid documents, the budget for preparation of conformed documents
is based on an assumed level of effort of 20 hours.
(6) Bid review and tabulation to be performed by City.
(7) Support for bid protest resolution not included.
(8) Final well design memoranda to be transmitted to contractor by City.
(9) Construction meetings to be planned, organized, and conducted by others.
(10) Participation in construction meetings as follows:
52 well equipping meetings
12 monitoring well meetings
12 extraction well meetings
(11) Construction meetings to be one (1) hour in duration, held via video conference, and
attended by one (1) WSC staff member.
(12) Review of up to 90 submittals; two (2) staff hours per submittal on average.
(13) Review of up to 40 RFIs; three (3) staff hours per RFI on average.
(14) Preparation of two (2) CDCs.
(15) Start-up meetings to be held via video conference with a two-hour duration and
attended by two (2) WSC staff members.
(16) Commissioning and start-up plan to be prepared by the contractor.
(17) Operations manual will not include detailed standard operating procedures.
Operations manual will provide a general overview and description of the wells and
treatment system.
(18) Record drawings will be prepared based on as-builts/redlines prepared by others.
WSC will not independently verify the accuracy of as-builts/redlines.
(19) Record drawings will not be signed and sealed.
(20) Hard copies of record drawings will not be provided.
(21) Construction management and inspection services not included.
(22) Well construction field oversight subject to prevailing wage requirements.
(23) Engineering and hydrogeological services during well construction (e.g., submittal
reviews, meeting participation, RFI responses) are included in Task 6.
(24) Construction staking or marking for the final well location will be provided by the
City.
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(25) The drilling contractor will provide representative formation samples at 10-foot
intervals for WSC’s field hydrogeologists to log and classify using the Unified Soils
Classification System.
(26) The drilling contractor will provide a qualified laboratory to perform sieve analysis
(grain size distribution) on formation samples selected by WSC and for gravel pack
materials that are delivered to the well site, prior to constructing the well.
(27) The drilling contractor will provide a state-certified laboratory for the analysis of
water quality samples collected during pumping tests.
(28) The drilling contractor will record all measurements obtained from their work, such
as water levels, pumping rates, pipe tallies, etc. and will be made available in the
field to WSC.
(29) City to provide inspection and oversight for mobilization, utility clearance, traffic
control, erection of sound walls, site restoration, demobilization, and all other work
not specifically included in WSC’s scope of work.
(30) Engineering and hydrogeological support for construction of the optional Monitoring
Well 6 not included (see Optional Task 1).
(31) Level of effort for well construction field oversight based on typical durations as
detailed below and as reflected in the fee estimate. Well construction field oversight
in excess of the hours estimated below will require authorization of additional
budget.
Assumptions: Task No. Assumptions: Description
Field Oversight Hours
BJT Well Monitoring
Wells
8.1 Borehole Drilling, Logging & Reaming 76 130
8.2 Well Construction 36 60
8.3 Well Development 100 60
8.4 Down Well Survey and Testing 39 0
Task 7 Public Outreach
7.1 Public Outreach
• Develop outreach materials including flyers, posters, brochures, and advertisements,
and update the website and associated social media web pages to include Project
progress and outcomes. Submit copies of the outreach materials and web links to
the State Project Manager.
• Conduct a minimum of one (1) public workshop, inviting relevant non-governmental
organizations and disadvantaged community representatives, prior to construction.
Submit the workshop materials, sign-in sheet(s), and photo documentation of the
workshop to the State Project Manager.
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Deliverables:
(1) Outreach materials.
(2) Public workshop materials including PowerPoint presentation, sign-in sheet and
photo documentation.
Assumptions:
(1) Public workshop to be one (1) hour in duration and attended by two (2) WSC staff.
Optional Task 1 Monitoring Well 6
O1.1 Monitoring Well 6 Design
Plan, organize, and conduct a final well design meeting for Monitoring Well 8 within
one (1) day following pilot hole drilling and geophysical logging.
Provide meeting notes within two (2) days of the meeting.
Prepare final well design for Monitoring Well 6 based on the results of the collected
lithology and geophysical logs.
Final well design will include recommended depth intervals for reamed borehole,
diameter depths, well casing and screen, ancillary tubing, and annular materials.
Prepare and submit draft well design memorandum to the City for review and
approval.
Prepare final well design memorandum incorporating City review comments.
O1.2 Monitoring Well 6 Completion Report
Prepare a well completion report documenting the as-built well conditions.
O1.3 Monitoring Well 6 Borehole Drilling, Logging and Reaming
Provide full-time field oversight during pilot borehole drilling operations.
Collect formation samples at 10-foot intervals (or more frequently if lithology
changes) and visually log samples for material type and production potential using
the United Soil Classification System.
Provide part-time field oversight during reaming of the pilot borehole to the final
diameters and depths established in the final well design memorandum (Task O1.1).
O1.4 Monitoring Well 6 Construction
Provide full-time oversight during well casing, well screen, gravel pack, and annular
seal installation.
Inspect gravel pack, well casing, and well screen material to confirm compliance
with the contract documents and approved submittals.
O1.5 Monitoring Well 6 Development
Provide full-time field oversight during well development, including swabbing,
dispersant addition, and airlifting.
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Monitor and record parameters including pH, temperature, conductivity, turbidity,
flow rate, time spent developing each screen section, frequency of swabbing, type
and quantity of added dispersants, and quality of water routed for disposal.
Monitor tests performed by the contractor for sand content and specific capacity to
determine the advancement of the development process and to verify that the well is
developed to the point at which sand production is minimized and specific capacity
is maximized.
Deliverables:
(1) Draft and final well design memorandum.
(2) Well design meeting agenda and notes.
(3) Draft and final well completion report.
Assumptions:
(1) Level of effort for well construction field oversight based on typical durations as
detailed below and as reflected in the fee estimate. Well construction field oversight
in excess of the hours estimated below will require authorization of additional
budget.
Task No. Description Staff Hours
O1.3 Borehole Drilling, Logging & Reaming 10
O1.4 Well Construction 8
O1.5 Well Development 8
(2) City to provide inspection and oversight for mobilization, utility clearance, traffic
control, erection of sound walls, site restoration, demobilization, and all other work
not specifically included in WSC’s scope of work.
Optional Task 2 Well Construction Summary Report
O2.1 Well Construction Summary Report
Prepare draft well construction summary reports including the following:
− Chronology of well construction activities.
− Copy of Water Well Construction permit approved by County Department of
Environmental Health Services and other permits required for the
drilling/construction.
− A photographic log of key well construction activities/phases.
− Copies of reviewed submittals and responses to contractor RFIs.
− Lithologic log based on drill cuttings collected from the conductor and pilot
boreholes.
− Borehole geophysical logs.
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− Results of mechanical grading analyses for selected drill cuttings and gravel pack
material.
− Copies of drilling contractor field records.
− Copies of well construction, development, and aquifer testing field forms.
− Copies of plumbness and alignment test logs, post-construction video log, and
well disinfection log.
− Analyses and results of post-construction pumping tests.
• Prepare final well construction summary reports incorporating City review comments.
Deliverables:
(1) Draft and final well construction summary reports.
Optional Task 3 As-Needed Support
O3.1 As-Needed Well Drilling Support
Provide as-needed services to support management, administration, and oversight
of well drilling contractors by City staff.
O3.2 Unscheduled Meetings Allowance
Attend additional meetings not included in the base scope of work as requested by
the City to facilitate implementation of the program.
O3.3 As-Needed Technical Support
Provided as-needed technical support for Grant administration, regulatory agency
coordination, and other tasks when requested by the City.
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