HomeMy WebLinkAboutPW Conversion 09.11.25 (2)
Original: City Clerk’s Office
DATE 09/11/2025
TO: Aaron Floyd, Interim Public Works Director
City Attorney
City Clerk
FROM: CIP Engineering Records Custodian, Brian Nelson, Deputy Director/City Engineer
SUBJECT: CONVERSION OF HARD COPY TO ELECTRONIC RECORDS
In accordance with the City’s Records Retention Policy, certain records have been identified as
being eligible for conversion from hard copy to electronic copy and will be maintained with a
trusted system as described in the Secretary of State Guidelines for Trustworthy Electronic
Document or Records Preservation Standards (Attachment A).
Please sign below indicating your approval for the conversion of the listed records.
(Legal Analyst Review _________)
Department Head City Attorney City Clerk
CERTIFICATE OF CONVERSION
I, _____________________do hereby attest that the digital copies of the records listed for
conversion have been verified as complete, accurate, and legible reproductions of the original(s)
in all details. _____________
Attachments:
A. List of converted records
B. Relevant sections of the records retention schedule
Initials
Signature of Record Custodian
Date
Docusign Envelope ID: 45A7A1A2-56FA-4183-8E47-A49819C6B8A2
9/12/2025 | 1:05 PM PDT
Original: City Clerk’s Office
Attachment A (Records Conversion List)
Record
Category
ID
Record Title Record
Origin
Year
Retention Record Location in Laserfiche
Final Pay
Estimate
91260 Final Pay
Estimate
2017 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=91072#?openmode=PDF
Notice of
Completio
n
91260 Notice of
Completion
2017 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=91069#?openmode=PDF
Bonds 91260 Payment &
Performance Bonds
2017 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=91068#?openmode=PDF
Insurance
Certificate
91260 Certificate of
Liability Insurance
2017 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=91067#?openmode=PDF
Insurance
Certificate
91260 Certificate of
Liability Insurance
2017 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=91066#?openmode=PDF
Agreemen
t
91260 Agreement 2017 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=91073#?openmode=PDF
CMR 91260 City Manager
Report
2017 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=91071#?openmode=PDF
Claim 91538 Clerk’s Notice of
Entry of Judgment
2019 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=91105#?openmode=PDF
Final pay
estimate
91538 Final Pay
Estimate
2017 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=91112#?openmode=PDF
NOC 91538 Notice of
Completion
2017 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=91111#?openmode=PDF
Agreemen
t
91538 Agreement 2016 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=91113#?openmode=PDF
CAR 91538 Council Agenda
Report
2016 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=91107#?openmode=PDF
CMR 91538 City Manager
Report
2016 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=91108#?openmode=PDF
Bonds 91538 Payment &
Performance Bonds
2016 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=91109#?openmode=PDF
Docusign Envelope ID: 45A7A1A2-56FA-4183-8E47-A49819C6B8A2
Original: City Clerk’s Office
Insurance
Certificate
91538 Certificate of
Liability Insurance
2019 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=91110#?openmode=PDF
Bid 91437 Bid Forms 2016 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=91208#?openmode=PDF
Final pay
estimate
91437 Final Pay
Estimate
2017 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=91210#?openmode=PDF
NOC 91437 Notice of
Completion
2017 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=91211#?openmode=PDF
Bonds 91437 Payment &
Performance Bonds
2016 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=91213#?openmode=PDF
Insurance
Certificate
91437 Certificate of
Liability Insurance
2016 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=91212#?openmode=PDF
Agreemen
t
91437 Agreement 2016 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=91209#?openmode=PDF
Bid 91384 Proposal 2017 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=91389#?openmode=PDF
Final pay
estimate
91384 Final Pay
Estimate
2017 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=91372#?openmode=PDF
NOC 91384 Notice of
Completion
2017 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=91379#?openmode=PDF
Agreemen
t
91384 Agreement 2017 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=91388#?openmode=PDF
Insurance
Certificate
91384 Certificate of
Liability Insurance
2017 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=91381#?openmode=PDF
Insurance
Certificate
91384 Certificate of
Liability Insurance
2017 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=91384#?openmode=PDF
Insurance
Certificate
91384 Certificate of
Liability Insurance
2017 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=91383#?openmode=PDF
Bonds 91384 Payment &
Performance Bonds
2017 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=91382#?openmode=PDF
Docusign Envelope ID: 45A7A1A2-56FA-4183-8E47-A49819C6B8A2
Original: City Clerk’s Office
Permit 91384 Building
Inspection Record
2017 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=91378#?openmode=PDF
Encroach
ment
Permit
91384 Encroachment
Permit
2017 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=91376#?openmode=PDF
Environm
ental Doc
91384 Notice of
Exemption
2016 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=91377#?openmode=PDF
Purchase
Order
91384 Purchase Order
No. 33415
2015 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=91374#?openmode=PDF
CAR 91384 Council Agenda
Report
2016 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=91387#?openmode=PDF
CAR 91384 Council Agenda
Report
2015 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=91386#?openmode=PDF
Submittal 91384 Submittal 01 2017 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=91402#?openmode=PDF
Submittal 91384 Submittal 02 2017 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=91403#?openmode=PDF
Submittal 91384 Submittal 03 2017 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=91404#?openmode=PDF
Submittal 91384 Submittal 04 2017 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=91405#?openmode=PDF
Submittal 91384 Submittal 05 2017 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=91406#?openmode=PDF
Submittal 91384 Submittal 06 2017 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=91407#?openmode=PDF
Submittal 91384 Submittal 07 2017 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=91408#?openmode=PDF
Submittal 91384 Submittal 08 2017 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=91409#?openmode=PDF
Submittal 91384 Submittal 08.01 2017 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=91410#?openmode=PDF
Docusign Envelope ID: 45A7A1A2-56FA-4183-8E47-A49819C6B8A2
Original: City Clerk’s Office
Submittal 91384 Submittal 08.02 2017 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=91411#?openmode=PDF
Submittal 91384 Submittal 09 2017 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=91412#?openmode=PDF
Bid 91424 Bid Forms 2016 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=91578#?openmode=PDF
Insurance
Certificate
91424 Certificate of
Liability Insurance
2016 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=91580#?openmode=PDF
Insurance
Certificate
91424 Notice of
Cancellation
2017 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=91584#?openmode=PDF
Insurance
Certificate
91424 Notice of
Reinstatement
2017 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=91583#?openmode=PDF
Encroach
ment
Permit
91424 Encroachment
Permit
2017 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=91582#?openmode=PDF
Submittal 91424 Contractor’s
Emergency Standby for
Construction Projects
2016 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=91577#?openmode=PDF
Submittal 91424 Water Pollution
Prevention Tracking
Information
2016 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=91576#?openmode=PDF
Final pay
estimate
91524 Final Pay
Estimate
2017 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=91612#?openmode=PDF
NOC 91524 Notice of
Completion
2017 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=91613#?openmode=PDF
Insurance
Certificate
91524 Certificate of
Liability Insurance
2019 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=91617#?openmode=PDF
Insurance
Certificate
91524 Certificate of
Liability Insurance
2017 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=91616#?openmode=PDF
Insurance
Certificate
91524 Certificate of
Liability Insurance
2017 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=91615#?openmode=PDF
Bonds 91524 Payment &
Performance Bonds
2017 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=91618#?openmode=PDF
Docusign Envelope ID: 45A7A1A2-56FA-4183-8E47-A49819C6B8A2
Original: City Clerk’s Office
CMR 91524 City Manager
Report
2017 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=91620#?openmode=PDF
Submittal 91524 Contractor’s
Emergency Standby for
Construction Projects
2017 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=91622#?openmode=PDF
Submittal 91524 Water Pollution
Control Plan
2017 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=91623#?openmode=PDF
Bid 91388 Bid Forms 2017 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=91896#?openmode=PDF
Final pay
estimate
91388 Final Pay
Estimate
2017 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=91894#?openmode=PDF
NOC 91388 Notice of
Completion
2017 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=91888#?openmode=PDF
Agreemen
t
91388 Agreement 2017 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=91895#?openmode=PDF
Bonds 91388 Payment &
Performance Bonds
2017 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=91891#?openmode=PDF
Insurance
Certificate
91388 Certificate of
Liability Insurance
2017 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=91890#?openmode=PDF
Submittal 91388 Contractor’s
Emergency Standby for
Construction Projects
2017 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=91893#?openmode=PDF
Bid 90943 Bid Forms 2016 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=92112#?openmode=PDF
Final Pay
Estimate
90943 Final Pay
Estimate
2017 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=92118#?openmode=PDF
NOC 90943 Notice of
Completion
2017 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=92120#?openmode=PDF
Final Pay
Estimate
90943 Final Pay
Estimate (cover page
only; signed)
2017 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=92119#?openmode=PDF
Insurance
Certificate
90943 Certificate of
Liability Insurance
2017 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=92115#?openmode=PDF
Docusign Envelope ID: 45A7A1A2-56FA-4183-8E47-A49819C6B8A2
Original: City Clerk’s Office
Insurance
Certificate
90943 Certificate of
Liability Insurance
2017 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=92114#?openmode=PDF
Submittal 90943 Contractor’s
Standby for
Construction Projects
2017 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=92117#?openmode=PDF
Proposal 101.50500.7227.TE
Statement of
Qualifications for
Transportation On-Call
Services
2014 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=92138#?openmode=PDF
Agreemen
t
101.50500.7227.TE
Agreement
2014 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=92137#?openmode=PDF
Insurance
Certificate
101.50500.7227.TE
Certificate of Liability
Insurance
2016 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=92145#?openmode=PDF
Insurance
Certificate
101.50500.7227.TE
Certificate of Liability
Insurance
2015 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=92142#?openmode=PDF
Insurance
Certificate
101.50500.7227.TE
Certificate of Liability
Insurance
2017 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=92143#?openmode=PDF
Insurance
Certificate
101.50500.7227.TE
Certificate of Liability
Insurance
2015 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=92141#?openmode=PDF
Insurance
Certificate
101.50500.7227.TE
Certificate of Liability
Insurance
2016 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=92144#?openmode=PDF
Insurance
Certificate
101.50500.7227.TE
Certificate of Liability
Insurance
2014 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=92140#?openmode=PDF
CAR 101.50500.7227.TE
Council Agenda Report
2014 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=92136#?openmode=PDF
CMR 101.50500.7227.TE City
Manager Report
2014 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=92135#?openmode=PDF
Proposal 101.50500.7227.TE
Proposal
2014 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=92148#?openmode=PDF
Agreemen
t
101.50500.7227.TE
Agreement
2014 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=92149#?openmode=PDF
Insurance
Certificate
101.50500.7227.TE
Certificate of Liability
Insurance
2016 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=92152#?openmode=PDF
Docusign Envelope ID: 45A7A1A2-56FA-4183-8E47-A49819C6B8A2
Original: City Clerk’s Office
Insurance
Certificate
101.50500.7227.TE
Certificate of Liability
Insurance
2015 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=92151#?openmode=PDF
Insurance
Certificate
101.50500.7227.TE
Certificate of Liability
Insurance
2014 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=92153#?openmode=PDF
Proposal 101.50500.7227.TE
Qualifications to Provide
Transportation On-Call
Services
2014 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=92162#?openmode=PDF
Agreemen
t
101.50500.7227.TE
Agreement
2014 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=92161#?openmode=PDF
Insurance
Certificate
101.50500.7227.TE
Certificate of Liability
Insurance
2015 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=92164#?openmode=PDF
Insurance
Certificate
101.50500.7227.TE
Certificate of Liability
Insurance
2015 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=92166#?openmode=PDF
Insurance
Certificate
101.50500.7227.TE
Certificate of Liability
Insurance
2015 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=92168#?openmode=PDF
Insurance
Certificate
101.50500.7227.TE
Certificate of Liability
Insurance
2014 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=92165#?openmode=PDF
Insurance
Certificate
101.50500.7227.TE
Certificate of Liability
Insurance
2016 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=92167#?openmode=PDF
Proposal 90705 Information about
the Proposer
2007 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=92172#?openmode=PDF
Insurance
Certificate
91304 Certificate of
Liability Insurance
2015 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=92186#?openmode=PDF
Bid 91422 Bid Forms 2016 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=92196#?openmode=PDF
Final pay
estimate
91422 Final Pay
Estimate
2016 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=92189#?openmode=PDF
NOC 91422 Notice of
Completion
2016 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=92188#?openmode=PDF
Final pay
estimate
91422 Final Pay
Estimate (signed cover
page only)
2016 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=92190#?openmode=PDF
Docusign Envelope ID: 45A7A1A2-56FA-4183-8E47-A49819C6B8A2
Original: City Clerk’s Office
Insurance
Certificate
91422 Certificate of
Liability Insurance
2016 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=92192#?openmode=PDF
Insurance
Certificate
91422 Certificate of
Liability Insurance
2016 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=92195#?openmode=PDF
Insurance
Certificate
91422 Certificate of
Liability Insurance
2016 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=92193#?openmode=PDF
Bonds 91422 Payment &
Performance Bonds
2016 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=92194#?openmode=PDF
Bid 91423 Bid Forms 2016 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=92372#?openmode=PDF
Final pay
estimate
91423 Final Pay
Estimate
2016 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=92370#?openmode=PDF
NOC 91423 Notice of
Completion
2016 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=92369#?openmode=PDF
Agreemen
t
91423 Agreement 2016 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=92371#?openmode=PDF
Environm
ental Doc
91423 Water Pollution
Control Plan or
Stormwater Pollution
Prevention Plan
Inspection
2016 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=92363#?openmode=PDF
Insurance
Certificate
91423 Additional
Insured Endorsement
2016 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=92365#?openmode=PDF
Bond 91423 Bond Rider 2016 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=92368#?openmode=PDF
Insurance
Certificate
91423 Certificate of
Liability Insurance
2016 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=92366#?openmode=PDF
Bonds 91423 Payment &
Performance Bonds
2016 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=92367#?openmode=PDF
Permit 91423 Class I
Temporary Industrial
Waste Discharge Permit
2016 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=92361#?openmode=PDF
Encroach
ment
Permit
91423 Encroachment
Permit
2016 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=92362#?openmode=PDF
Docusign Envelope ID: 45A7A1A2-56FA-4183-8E47-A49819C6B8A2
Original: City Clerk’s Office
Submittal 91423 Authorized
Representative
Statement/Information
of FSP
2016 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=92355#?openmode=PDF
Submittal Color Submittals 2016 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=92359#?openmode=PDF
Submittal Contractor’s Emergency
Standby for
Construction Projects
2016 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=92358#?openmode=PDF
Submittal Kelly-Moore Paints
Specification Submittal
2016 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=92354#?openmode=PDF
Submittal Letter Regarding
Warranty
2016 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=92357#?openmode=PDF
Submittal Loxon S1 One
Component Smooth
Polyurethane Sealant
2016 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=92356#?openmode=PDF
Bid 91311 Bid Forms 2016 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=92494#?openmode=PDF
Final pay
estimate
91311 Final Pay
Estimate
2016 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=92492#?openmode=PDF
NOC 91311 Notice of
Completion
2016 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=92490#?openmode=PDF
Agreemen
t
91311 Agreement 2016 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=92493#?openmode=PDF
Insurance
Certificate
91311 Certificate of
Liability Insurance
2016 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=92488#?openmode=PDF
Bonds 91311 Payment &
Performance Bonds
2016 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=92489#?openmode=PDF
Submittal 91311 Contractor’s
Emergency Standby for
Construction Projects
2016 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=92486#?openmode=PDF
Submittal 91311 Water Pollution
Prevention Tracking
Information
2016 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=92491#?openmode=PDF
Final Pay
Estimate
91327 Final Pay
Estimate
2016 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=92582#?openmode=PDF
Docusign Envelope ID: 45A7A1A2-56FA-4183-8E47-A49819C6B8A2
Original: City Clerk’s Office
NOC 91327 Notice of
Completion
2016 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=92587#?openmode=PDF
Agreemen
t
91327 Agreement 2015 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=92583#?openmode=PDF
Final Pay
Estimate
91327 Final Pay
Estimate (signed cover
page only)
2016 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=92586#?openmode=PDF
Insurance
Certificate
91327 Certificate of
Liability Insurance
2016 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=92590#?openmode=PDF
Insurance
Certificate
91327 Certificate of
Liability Insurance
2015 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=92591#?openmode=PDF
Bonds 91327 Payment &
Performance Bonds
2015 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=92589#?openmode=PDF
Submittal 91327 Temporary
Traffic Control
Application
2016 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=92585#?openmode=PDF
Submittal 91327 Water Pollution
Prevention Tracking
Information
2016 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=92592#?openmode=PDF
Bid 91327 Bid Forms 2015 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=92603#?openmode=PDF
Bid 91323 Bid Forms 2016 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=93129#?openmode=PDF
Final Pay
Estimate
91323 Final Pay
Estimate
2016 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=93127#?openmode=PDF
NOC 91323 Notice of
Completion
2016 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=93112#?openmode=PDF
Agreemen
t
91323 Agreement 2016 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=93128#?openmode=PDF
Environm
ental doc
91323 Water Pollution
Control Plan or
Stormwater Pollution
Prevention Plan
Inspection
2016 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=93126#?openmode=PDF
Insurance
certificate
91323 Certificate of
Liability Insurance
2016 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=93110#?openmode=PDF
Docusign Envelope ID: 45A7A1A2-56FA-4183-8E47-A49819C6B8A2
Original: City Clerk’s Office
Bonds 91323 Payment &
Performance Bonds
2016 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=93111#?openmode=PDF
Change
Order
91323 Daily Work
Reports (for extra work)
2016 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=93125#?openmode=PDF
Change
Order
91323 Extra Work
Ticket
2016 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=93131#?openmode=PDF
Change
Order
91323 Extra Work
Ticket
2016 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=93132#?openmode=PDF
Change
Order
91323 Request for
Change #1-3
2016 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=93124#?openmode=PDF
Permit 91323 Inspection Record 2016 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=93118#?openmode=PDF
Encroach
ment
Permit
91323 Encroachment
Permit
2016 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=93115#?openmode=PDF
Environm
ental doc
91323 Notice of
Exemption
2014 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=93114#?openmode=PDF
Submittal 91323 Contractor’s
Emergency Standby for
Construction Projects
2016 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=93122#?openmode=PDF
Submittal 91323 Pre-Construction
Conference – Required
Information
2016 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=93120#?openmode=PDF
Submittal 91323 Water Pollution
Control Plan
2016 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=93121#?openmode=PDF
Docusign Envelope ID: 45A7A1A2-56FA-4183-8E47-A49819C6B8A2
Rev. 04-14-2025 CITY OF SAN LUIS OBISPO RECORDS RETENTION SCHEDULE page 2 of 17
TOTAL OFFICE RESPONSIBLE FOR
RECORD TITLE PERIOD RETENTION AND CODE SECTION REMARKS (and/or notes pertaining to retention time establishment)
DISPOSITION OF RECORD
200 COMMUNITY DEVELOPMENT
201 CITY PLANNING
Address Files p Planning GC34090
Code Enforcement Files p Building GC34090
Construction Files p Building GC34090
Construction/Building Permits (numeric) (Building, Signs, Demos, etc. Includes p Building GC34090, HSC 19850 plans for permitted buildings)
Construction Contracts (including Insurance Certificates) A/E+10 Building GC34090 , Civ. Code 941
Encroachment Permits p Engineering Development GC34090 Review
Flood Elevation Certificates I Flood Maps p Planning GC34090
Final Tracts and Minor Subdivisions (includes subdivision improvement agrees; p Planning GC34090 development aorees; in-lieu aorees)
Home Occupation Permits p Planning GC34090
Inspection Cards p Building GC34090
Notices of Address Chance p Plannina GC34090
Notices of Determination p Planning GC34090
Notices of Exemption p Planning GC34090
Project Files: Administrative Use Permit; Planning Commission Use Permit;
Planned Development; Certificate of Compliance; Architectural Review;
Architectural Review Minor and Incidental; Environmental Review; General
Plan ; Specific Plan; Text Amendment; Rezone; City Initiated Rezone; p Planning GC34090, HSC 19850
Annexation ; Variance; Lot Line Adjustment; Street Name Change; May include
plans for permitted buildings if not kept under Construction/Building Permits;
Other
Recorded Agreements: Residents/Covenants, Affordability, First-Time Home-p Planning, Clerk GC34090-(Filed under 704-06 in City Clerk's office, CDD in Housing Agreement section by property address.) Buyer, etc.
Tentative Tracts and Minor Subdivisions p Planning GC34090
Unreinforced Masonry Files (structural analysis) p Building GC34090
AE=After Expiration AU=Audit CL=Closed/Completed CY=Current Year E=After Election P=Perrnanent S=Superseded T=Terrnination
Docusign Envelope ID: 45A7A1A2-56FA-4183-8E47-A49819C6B8A2
Rev. 04-14-2025 CITY OF SAN LUIS OBISPO RECORDS RETENTION SCHEDULE page 11 of 17
TOTAL OFFICE RESPONSIBLE FOR
RECORD TITLE PERIOD RETENTION AND CODE SECTION REMARKS (and/or notes pertaining to retention time establishment)
DISPOSITION OF RECORD
800 PUBLIC WORKS
801 ENGINEERING
Contractor Bids (not awarded) CL+2 Public Works GC34090 Exception : Federally funded: 3 year retention period or as required by the funding authority (see Federal
Acauisition Regulation 4. 7031
Engineering Standards p Public Works GC34090
Job Files: Certified payroll ; pay estimates; original bid documents; legal ads; CL+2 Public Works GC34090 Federally funded or as req'd by the federal authority preliminary notices/liens; engineer's daily logs or inspector's diaries; DAS13
Project Files: Original specials w/autocad drawings , photos/video tapes for
historic value; agreements; CMR/CAR; change orders; env docs; final pay est.
w/attach ; notice completion ; haz waste manifests/transp docs; ins certs; perform p Public Works GC34090 / CCP337
bonds; proposals; spec reports (haz mat, bio, soils), submtls (malls, draw),
warranty, as-built plans, bids/plans/specs
802 STREET ADDRESS FILES File cateaorv eliminated 2025 as all files listed here are cocies.
803 MASS TRANSPORTATION
Local-SLO Municical Bus Svstem -Studies CY+10 Public Works GC34090
Americans with Disabilities Act (Title 6 policy and ADA complaints and requests CY+4 Public Works GC34090 for accommodations)
Taxicabs , Transcortation Network Comcanies CY+S Public Works GC34090
Unmet Transit Needs (SLOCOG report on future development of FTIP) CY+10 Public Works GC34090
Federal Transit Grants A/E + 3 Public Works CFR 49, After Federal Transit Administration Triennial Review.
State Transit Grants cer contract Public Works GC34090
804 PARKING
Parkina Aooeals CY+S Public Works GC34090
Parking Citations CY+S Public Works GC34090
Parking Policies S+S Public Works GC34090
Parking Structure Video Monitoring CY+1 Public Works GC34090 .6(a)
806 DISTRICTS
I Benefit Districts I CL+1ol Public Works/Clerk I GC34090 Note: original documentation in City Clerk's Office
Underaround Utilities T+10 Public Works GC34090
807 SURVEYING
General Information (survey notes, vertical benchmarks , horizontal datum
calibration , etc., does not include project application materials submitted prior to CY+2 Public Works GC34090
approval ) (County holds permanent record for real property)
808 MAPPING
!
Aerial Photos (pre-1990 physical pictures) (otherwise see 901 Data Backups,
GIS related files) I pl IT I GC34090 (determined to be of historic value)
AE=Afler Expiration AU=Audit CL=Closed/Completed CY=Current Year E=Afler Election P=Perrnanent S=Superseded T=Terrnination
Docusign Envelope ID: 45A7A1A2-56FA-4183-8E47-A49819C6B8A2