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Home My WebLink AboutItem 4a - Draft Language for Surveys of Council Members, Advisory Body Members and Open City Hall Council Compensation Committee Agenda Report For Agenda of: 9/30/2025 Item Number: 4a Estimated Time: 45 minutes FROM: Greg Hermann, Deputy City Manager Prepared By: Teresa Purrington, City Clerk SUBJECT: REVIEW AND PROVIDE FEEDBACK ON DRAFT LANGUAGE FOR COUNCIL MEMBER COMPENSATION SURVEY, ADVISORY BODY MEMBER COMPENSATION SURVEY, AND OPEN CITY HALL SURVEY RECOMMENDATION Review and provide feedback on draft language for the City Council compensation survey, Advisory Body compensation survey, and Open City Hall survey. DISCUSSION The Council Compensation Committee directed staff to draft language for a survey to be issued to active and previous City Council members within the last 6 years, as well as for a survey to be issued to active and previous Advisory Body members within the last 4 years. The Committee also asked for draft language for an “Open Cit y Hall” survey that will be available for community member input. Staff have drafted these surveys for the Committee’s consideration using the direction of the current Committee and previous surveys created at the direction of the 2020 Council Compensation Committee (Attachments A – C). ATTACHMENTS A – City Council Draft Survey B – Advisory Body Draft Survey C – Open City Hall Draft Survey Page 6 of 23 Page 7 of 23 In an effort to gather relevant information for the City’s Council Compensation Committee, former Council Members and Mayors are being requested to complete this questionnaire by XXXXXX, 2025. Please note the requested information and answers are public records and all responses are voluntary. Attached is the current compensation package: Page 8 of 23 1. What is your name? 2. How many years did you serve? 3. What office(s) did you hold? 4. Roughly how many hours per month, on average, did you spend on Council business, attending meetings, reading staff reports or background material , performing Council duties including liaison and regional board work? 5. Roughly how many hours per month, on average, did you spend on meeting with residents, constituents, or organizations? 6. Roughly how many hours per month, on average, did you spend representing the City in other ways such as attending special City events? Ex: Ribbon cuttings, parades, tours, etc. 7. Do you have additional comments that you feel the Council Compensation Committee should consider in response to the questions above? 8. Just prior to joining Council, were you: (check that all apply) □ Working full time □ Working part-time □ Retired □ Receiving an income equivalent to working at a full-time job from another source? □ Other 9. If working full or part-time, please specify occupation: Page 9 of 23 10. Did you continue with your occupation in the same capacity after joining Council? If not, what changed? 11. Based on your experience, do you feel that the current compensation package is appropriate for the time and expertise necessary to serve on the Council? Is there anything you would change? □ Yes □ No 12. Is there anything you would change in regards to the current compensation package? See Attached 13. What was your motivation for being a Council Member? Did compensation influence your decision? 14. Do you have additional comments that you feel the Council Compensation Committee should consider? The Council Compensation Committee appreciates you taking time to complete this survey and for helping to formulate an informed recommendation. Page 10 of 23 Page 11 of 23 In an effort to gather relevant information for the City’s Council Compensation Committee, current and former Advisory Body members are being requested to complete this questionnaire by XXXXXXX, 2025. Please note the requested information and answers are public record and all responses are voluntary. 1. What is your name? 2. What term did you serve? 3. What office(s) did you hold? 4. Roughly how many hours per month, on average, did you spend on board/commission/committee business, attending meetings, reading staff reports or background material? 5. Roughly how many hours per month, on average, did you spend representing the City in other ways such as attending special City events? Ex: Meeting with residents, organizations, tours, etc. 6. Do you have additional comments that you feel the Council Compensation Committee should consider in response to the questions above? 7. Just prior to joining the board/commission/committee, were you: (check that all apply) □ Working full time □ Working part-time □ Retired □ Receiving an income equivalent to working at a full-time job from another source? □ Other 8. If working full or part-time, please specify occupation: 9. Based on your experience, do you feel that the current compensation of your advisory body ($86 per meeting not to exceed $320 a month for Planning Commission and Architectural Review Commission, no stipend for the rest of the City advisory bodies) is appropriate for the time and expertise necessary to serve on the board/commission/committee? Is there anything you would change? Page 12 of 23 10. What was your motivation for applying for a City Advisory Body? Did compensation or the lack of influence your decision? 11. Has the frequency of meetings changed since you have served on the board/commission/committee? 12. Do you have additional comments that you feel the Council Compensation Committee should consider? Demographic Survey NOTE: These demographic questions are OPTIONAL and will ONLY be used to understand the diversity of our Advisory Bodies. What is your age group? □ 1997-2007 (age 18-28) □ 1981-1996 (age 29-44) □ 1961-1980 (age 45-64) □ 1930-1960 (age 65-95) □ Born 1929 or before (age 96+) □ Prefer not to answer Which of the following best describes your gender identity? □ Cisgender male/man □ Cisgender Female/woman □ Transgender Male/Man □ Transgender Female/Woman □ Genderqueer □ Gender variant/nonconforming/non-binary □ Questioning/unsure □ Another gender identity □ Prefer not to answer What is your yearly household income before taxes? □ $0-9,999 □ $10,000 - $49,999 □ $50,000 - $99,999 □ $100,000 - $149,999 □ $150,000 - $199,999 □ $200,000 or more The Council Compensation Committee appreciates you taking time to complete this survey and for helping to formulate an informed recommendation. Page 13 of 23 Open City Hall Survey New questions per Committee’s direction: Would you consider, or have you considered applying for one of the City’s Advisory Bodies? How would compensation for advisory body members affect your decision to apply? Questions from previous Open City Hall: How would compensation for the position affect your decision to run for City Council? Would you consider, or have you considered running for City Council? Page 14 of 23 Page 15 of 23