HomeMy WebLinkAboutPW Conversion 09.26.25
Original: City Clerk’s Office
DATE 09/26/2025
TO: Aaron Floyd, Interim Public Works Director
City Attorney
City Clerk
FROM: CIP Engineering Records Custodian, Brian Nelson, Deputy Director/City Engineer
SUBJECT: CONVERSION OF HARD COPY TO ELECTRONIC RECORDS
In accordance with the City’s Records Retention Policy, certain records have been identified as
being eligible for conversion from hard copy to electronic copy and will be maintained with a
trusted system as described in the Secretary of State Guidelines for Trustworthy Electronic
Document or Records Preservation Standards (Attachment A).
Please sign below indicating your approval for the conversion of the listed records.
(Legal Analyst Review _________)
Department Head City Attorney City Clerk
CERTIFICATE OF CONVERSION
I, _____________________do hereby attest that the digital copies of the records listed for
conversion have been verified as complete, accurate, and legible reproductions of the original(s)
in all details. _____________
Attachments:
A. List of converted records
B. Relevant sections of the records retention schedule
Initials
Signature of Record Custodian
Date
Docusign Envelope ID: BD333D37-51D7-4BBF-8EC2-2C53DE16ACFA
10/1/2025 | 2:11 PM PDT
Original: City Clerk’s Office
Attachment A (Records Conversion List)
Record
Category
ID
Record Title Record
Origin
Year
Retention Record Location in Laserfiche
Bid 91393 Proposal 2016 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=93234#?openmode=PDF
Final pay
estimate
91393 Final Pay
Estimate
2016 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=93229#?openmode=PDF
Notice of
Completio
n
91393 Notice of
Completion
2016 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=93224#?openmode=PDF
Agreemen
t
91393 Agreement 2016 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=93230#?openmode=PDF
Final pay
estimate
91393 Final Pay
Estimate (signed cover
page only)
2016 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=93225#?openmode=PDF
Environm
ental docs
91393 Water Pollution
Control Plan Inspection
2016 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=93228#?openmode=PDF
Insurance
Certificate
91393 Certificate of
Liability Insurance
2017 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=93222#?openmode=PDF
Insurance
Certificate
91393 Certificate of
Liability Insurance
2016 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=93219#?openmode=PDF
Insurance
Certificate
91393 Certificate of
Liability Insurance
2016 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=93221#?openmode=PDF
Bonds 91393 Payment Bond 2016 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=93223#?openmode=PDF
Bonds 91393 Performance
Bond
2016 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=93220#?openmode=PDF
Permit 91393 Building Permit 2016 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=93215#?openmode=PDF
Encroach
ment
permit
91393 Encroachment
Permit
2016 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=93216#?openmode=PDF
Permit 91393 Notice of
Exemption
2015 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=93217#?openmode=PDF
Docusign Envelope ID: BD333D37-51D7-4BBF-8EC2-2C53DE16ACFA
Original: City Clerk’s Office
Submittal 91393 Contractor’s
Emergency Standby for
Construction Projects
2016 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=93233#?openmode=PDF
Submittal 91393 Schedule 2016 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=93232#?openmode=PDF
Submittal 91393 Submittal #1 2016 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=93227#?openmode=PDF
Submittal 91393 Water Pollution
Prevention Tracking
Information
2016 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=93231#?openmode=PDF
Agreemen
t
91420 Amendment to
Agreement
2015 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=93460#?openmode=PDF
Proposal 91420 Proposal 2015 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=93461#?openmode=PDF
Agreemen
t
91420 Agreement 2015 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=93459#?openmode=PDF
Insurance
Certificate
91420 Certificate of
Liability Insurance
2016 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=93450#?openmode=PDF
Insurance
Certificate
91420 Certificate of
Liability Insurance
2015 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=93451#?openmode=PDF
Insurance
Certificate
91420 Certificate of
Liability Insurance
2015 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=93449#?openmode=PDF
Encroach
ment
Permit
91420 Encroachment
Permit
2016 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=93455#?openmode=PDF
CAR 91420 Council Agenda
Report
2015 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=93453#?openmode=PDF
Submittal 91420 Contractor’s
Emergency Standby for
Construction Projects
2016 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=93458#?openmode=PDF
Submittal 91420 Water Pollution
Prevention Tracking
Information
2016 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=93457#?openmode=PDF
NOC 91501 Notice of
Completion
2016 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=93476#?openmode=PDF
Docusign Envelope ID: BD333D37-51D7-4BBF-8EC2-2C53DE16ACFA
Original: City Clerk’s Office
Agreemen
t
91501 Agreement 2016 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=93477#?openmode=PDF
Final Pay
Estimate
91501 Final Pay
Estimate
2016 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=93475#?openmode=PDF
Bonds 91501 Payment &
Performance Bonds
2016 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=93471#?openmode=PDF
Insurance
Certificate
91501 Certificate of
Liability Insurance
2016 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=93474#?openmode=PDF
CMR 91501 City Manager
Report
2016 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=93473#?openmode=PDF
Submittal 91501 Contractor’s
Emergency Standby for
Construction Projects
2016 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=93469#?openmode=PDF
Submittal 1000043 Termination
Letter
2021 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=93549#?openmode=PDF
Agreemen
t
50300-2010SW
Amendment Two to
Agreement
2012 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=94388#?openmode=PDF
Proposal 50300-2012 Proposal
Submittal Forms
2012 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=94403#?openmode=PDF
Bid 91258 Bid Forms 2016 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=94432#?openmode=PDF
Final Pay
Estimate
91258 Final Pay
Estimate
2016 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=94430#?openmode=PDF
NOC 91258 Notice of
Completion
2016 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=94429#?openmode=PDF
Claim 91258 Release of Civil
Wage and Penalty
Assessment
2017 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=94413#?openmode=PDF
Agreemen
t
91258 Agreement 2016 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=94431#?openmode=PDF
Insurance
Certificate
91258 Certificate of
Liability Insurance
2016 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=94425#?openmode=PDF
Docusign Envelope ID: BD333D37-51D7-4BBF-8EC2-2C53DE16ACFA
Original: City Clerk’s Office
Insurance
Certificate
91258 Certificate of
Liability Insurance
2016 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=94427#?openmode=PDF
Insurance
Certificate
91258 Certificate of
Liability Insurance
2016 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=94426#?openmode=PDF
Bonds 91258 Payment &
Performance Bonds
2016 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=94428#?openmode=PDF
Encroach
ment
Permit
91258 Encroachment
Permit
2016 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=94415#?openmode=PDF
CAR 91258 Council Agenda
Report
2016 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=94417#?openmode=PDF
CMR 91258 City Manager
Report
2016 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=94423#?openmode=PDF
Submittal 91258 Authorization to
Act
2016 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=94422#?openmode=PDF
Submittal 91258 Authorization to
Sign
2016 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=94419#?openmode=PDF
Submittal 91258 Equipment Rental
List
2016 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=94420#?openmode=PDF
Submittal 91258 Schedule 2016 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=94421#?openmode=PDF
Bid 91196 Bid Submittal
Forms
2016 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=94875#?openmode=PDF
Insurance
Certificate
91196 Certificate of
Liability Insurance
2015 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=94862#?openmode=PDF
Insurance
Certificate
91196 Certificate of
Liability Insurance
2016 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=94869#?openmode=PDF
Insurance
Certificate
91196 Certificate of
Liability Insurance
2016 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=94868#?openmode=PDF
Insurance
Certificate
91196 Certificate of
Liability Insurance
2015 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=94861#?openmode=PDF
Docusign Envelope ID: BD333D37-51D7-4BBF-8EC2-2C53DE16ACFA
Original: City Clerk’s Office
Insurance
Certificate
91196 Certificate of
Liability Insurance
2014 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=94864#?openmode=PDF
Insurance
Certificate
91196 Certificate of
Liability Insurance
2013 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=94866#?openmode=PDF
Insurance
Certificate
91196 Certificate of
Liability Insurance
2015 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=94860#?openmode=PDF
Insurance
Certificate
91196 Certificate of
Liability Insurance
2014 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=94863#?openmode=PDF
Insurance
Certificate
91196 Certificate of
Liability Insurance
2015 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=94870#?openmode=PDF
Insurance
Certificate
91196 Certificate of
Liability Insurance
2013 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=94865#?openmode=PDF
Bonds 91196 Payment &
Performance Bonds
2013 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=94867#?openmode=PDF
Encroach
ment
Permit
91196 Encroachment
Permit
2013 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=94874#?openmode=PDF
CMR 91196 City Manager
Report
2015 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=94872#?openmode=PDF
Submittal 91196 Authorization of
Company Officials
2013 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=94855#?openmode=PDF
Submittal 91196 Authorization of
Project Foreman
2013 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=94854#?openmode=PDF
Submittal 91196 Construction
Yard and Disposal Sites
2013 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=94853#?openmode=PDF
Submittal 91196 Emergency
Contacts
2013 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=94858#?openmode=PDF
Submittal 91196 Equipment List
and Rates
2013 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=94857#?openmode=PDF
Submittal 91196 Notice to
Residents
2013 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=94856#?openmode=PDF
Docusign Envelope ID: BD333D37-51D7-4BBF-8EC2-2C53DE16ACFA
Original: City Clerk’s Office
Submittal 91196 Contractor’s
Standby for
Construction Projects
2013 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=94876#?openmode=PDF
Task
Order
91196 Task Order No. 1
Payment
2014 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=94851#?openmode=PDF
Task
Order
91196 Task Order No.
10 Authorization
2013 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=94833#?openmode=PDF
Task
Order
91196 Task Order No.
10 Payment
2014 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=94834#?openmode=PDF
Task
Order
91196 Task Order No.
100 Payment
2015 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=94702#?openmode=PDF
Task
Order
91196 Task Order No.
101 Payment
2015 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=94700#?openmode=PDF
Task
Order
91196 Task Order No.
102 Payment
2015 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=94698#?openmode=PDF
Task
Order
91196 Task Order No.
103 Payment
2015 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=94696#?openmode=PDF
Task
Order
91196 Task Order No.
104 Payment
2015 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=94694#?openmode=PDF
Task
Order
91196 Task Order No.
105 Payment
2015 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=94692#?openmode=PDF
Task
Order
91196 Task Order No.
106 Payment
2015 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=94690#?openmode=PDF
Task
Order
91196 Task Order No.
107 Payment
2015 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=94688#?openmode=PDF
Task
Order
91196 Task Order No.
108 Payment
2015 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=94686#?openmode=PDF
Task
Order
91196 Task Order No.
109 Payment
2015 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=94684#?openmode=PDF
Task
Order
91196 Task Order No.
11 Payment
2014 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=94831#?openmode=PDF
Docusign Envelope ID: BD333D37-51D7-4BBF-8EC2-2C53DE16ACFA
Original: City Clerk’s Office
Task
Order
91196 Task Order No.
117 Payment
2016 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=94682#?openmode=PDF
Task
Order
91196 Task Order No.
12 Payment
2014 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=94829#?openmode=PDF
Task
Order
91196 Task Order No.
121 Payment
2016 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=94680#?openmode=PDF
Task
Order
91196 Task Order No.
121A Payment
2016 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=94679#?openmode=PDF
Task
Order
91196 Task Order No.
122 Payment
2016 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=94677#?openmode=PDF
Task
Order
91196 Task Order No.
124 Payment
2016 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=94675#?openmode=PDF
Task
Order
91196 Task Order No.
125 Payment
2016 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=94673#?openmode=PDF
Task
Order
91196 Task Order No.
13 Payment
2014 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=94827#?openmode=PDF
Task
Order
91196 Task Order No.
14 Payment
2014 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=94825#?openmode=PDF
Task
Order
91196 Task Order No.
15 Payment
2014 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=94823#?openmode=PDF
Task
Order
91196 Task Order No.
16 Payment
2014 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=94819#?openmode=PDF
Task
Order
91196 Task Order No.
17 Payment
2014 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=94821#?openmode=PDF
Task
Order
91196 Task Order No.
18 Payment
2014 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=94817#?openmode=PDF
Task
Order
91196 Task Order No.
19 Payment
2014 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=94814#?openmode=PDF
Task
Order
91196 Task Order No.
20 Payment
2014 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=94813#?openmode=PDF
Docusign Envelope ID: BD333D37-51D7-4BBF-8EC2-2C53DE16ACFA
Original: City Clerk’s Office
Task
Order
91196 Task Order No.
21 Payment
2014 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=94815#?openmode=PDF
Task
Order
91196 Task Order No.
22 Payment
2014 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=94811#?openmode=PDF
Task
Order
91196 Task Order No.
23 Payment
2014 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=94809#?openmode=PDF
Task
Order
91196 Task Order No.
24 Payment
2014 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=94807#?openmode=PDF
Task
Order
91196 Task Order No.
25 Payment
2014 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=94805#?openmode=PDF
Task
Order
91196 Task Order No.
26 Payment
2014 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=94803#?openmode=PDF
Task
Order
91196 Task Order No.
27 Payment
2014 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=94801#?openmode=PDF
Task
Order
91196 Task Order No.
28 Payment
2014 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=94799#?openmode=PDF
Task
Order
91196 Task Order No.
29 Payment
2014 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=94797#?openmode=PDF
Task
Order
91196 Task Order No.
30 Authorization
2014 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=94795#?openmode=PDF
Task
Order
91196 Task Order No.
30 Payment
2014 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=94794#?openmode=PDF
Task
Order
91196 Task Order No.
31 Authorization
2014 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=94792#?openmode=PDF
Task
Order
91196 Task Order No.
31 Payment
2014 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=94791#?openmode=PDF
Task
Order
91196 Task Order No.
32 Authorization
2014 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=94789#?openmode=PDF
Task
Order
91196 Task Order No.
33 Payment
2014 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=94787#?openmode=PDF
Docusign Envelope ID: BD333D37-51D7-4BBF-8EC2-2C53DE16ACFA
Original: City Clerk’s Office
Task
Order
91196 Task Order No.
34 Authorization
2014 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=94784#?openmode=PDF
Task
Order
91196 Task Order No.
34 Payment
2014 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=94785#?openmode=PDF
Task
Order
91196 Task Order No.
35 Authorization
2014 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=94781#?openmode=PDF
Task
Order
91196 Task Order No.
35 Payment
2014 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=94782#?openmode=PDF
Task
Order
91196 Task Order No.
36 Payment
2014 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=94779#?openmode=PDF
Task
Order
91196 Task Order No.
37 Payment
2014 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=94777#?openmode=PDF
Task
Order
91196 Task Order No.
38 Payment
2014 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=94775#?openmode=PDF
Task
Order
91196 Task Order No.
39 Authorization
2014 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=94772#?openmode=PDF
Task
Order
91196 Task Order No.
39 Payment
2014 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=94773#?openmode=PDF
Task
Order
91196 Task Order No. 4
Authorization
2014 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=94849#?openmode=PDF
Task
Order
91196 Task Order No. 4
Payment
2014 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=94848#?openmode=PDF
Task
Order
91196 Task Order No.
40 Payment
2014 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=94877#?openmode=PDF
Task
Order
91196 Task Order No.
41 Payment
2014 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=94769#?openmode=PDF
Task
Order
91196 Task Order No.
42 Payment
2014 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=94767#?openmode=PDF
Task
Order
91196 Task Order No.
43 Payment
2014 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=94765#?openmode=PDF
Docusign Envelope ID: BD333D37-51D7-4BBF-8EC2-2C53DE16ACFA
Original: City Clerk’s Office
Task
Order
91196 Task Order No.
44 Payment
2014 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=94763#?openmode=PDF
Task
Order
91196 Task Order No.
45 Payment
2014 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=94761#?openmode=PDF
Task
Order
91196 Task Order No.
46 Payment
2014 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=94757#?openmode=PDF
Task
Order
91196 Task Order No.
47 Payment
2014 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=94759#?openmode=PDF
Task
Order
91196 Task Order No.
48 Payment
2014 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=94755#?openmode=PDF
Task
Order
91196 Task Order No. 5
Authorization
2014 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=94845#?openmode=PDF
Task
Order
91196 Task Order No. 5
Payment
2014 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=94846#?openmode=PDF
Task
Order
91196 Task Order No.
50 Payment
2014 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=94753#?openmode=PDF
Task
Order
91196 Task Order No.
51 Payment
2014 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=94751#?openmode=PDF
Task
Order
91196 Task Order No.
53 Payment
2014 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=94749#?openmode=PDF
Task
Order
91196 Task Order No.
54 Payment
2014 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=94747#?openmode=PDF
Task
Order
91196 Task Order No.
55 Payment
2014 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=94745#?openmode=PDF
Task
Order
91196 Task Order No.
56 Authorization
2014 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=94671#?openmode=PDF
Task
Order
91196 Task Order No.
56 Payment
2014 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=94743#?openmode=PDF
Task
Order
91196 Task Order No.
57 Payment
2014 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=94742#?openmode=PDF
Docusign Envelope ID: BD333D37-51D7-4BBF-8EC2-2C53DE16ACFA
Original: City Clerk’s Office
Task
Order
91196 Task Order No.
58 Payment
2014 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=94740#?openmode=PDF
Task
Order
91196 Task Order No.
59 Payment
2014 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=94738#?openmode=PDF
Task
Order
91196 Task Order No.
60 Payment
2014 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=94734#?openmode=PDF
Task
Order
91196 Task Order No.
61 Payment
2014 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=94736#?openmode=PDF
Task
Order
91196 Task Order No.
62 Payment
2015 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=94730#?openmode=PDF
Task
Order
91196 Task Order No.
63 Payment
2015 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=94732#?openmode=PDF
Task
Order
91196 Task Order No.
64 Authorization
2015 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=94728#?openmode=PDF
Task
Order
91196 Task Order No.
65 Authorization
2015 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=94726#?openmode=PDF
Task
Order
91196 Task Order No.
66 Authorization
2015 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=94724#?openmode=PDF
Task
Order
91196 Task Order No.
67 Authorization
2015 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=94722#?openmode=PDF
Task
Order
91196 Task Order No.
69 Payment
2015 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=94720#?openmode=PDF
Task
Order
91196 Task Order No.
70 Payment
2015 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=94718#?openmode=PDF
Task
Order
91196 Task Order No.
71 Payment
2015 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=94716#?openmode=PDF
Task
Order
91196 Task Order No.
72 Payment
2015 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=94714#?openmode=PDF
Task
Order
91196 Task Order No.
73 Payment
2015 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=94712#?openmode=PDF
Docusign Envelope ID: BD333D37-51D7-4BBF-8EC2-2C53DE16ACFA
Original: City Clerk’s Office
Task
Order
91196 Task Order No.
74 Payment
2015 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=94710#?openmode=PDF
Task
Order
91196 Task Order No.
75 Payment
2015 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=94708#?openmode=PDF
Task
Order
91196 Task Order No.
76 Payment
2015 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=94706#?openmode=PDF
Task
Order
91196 Task Order No.
77 Payment
2015 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=94704#?openmode=PDF
Task
Order
91196 Task Order No.
8a Caltrans Letter
2014 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=94843#?openmode=PDF
Task
Order
91196 Task Order No.
8a Payment
2014 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=94842#?openmode=PDF
Task
Order
91196 Task Order No.
8b Payment
2013 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=94839#?openmode=PDF
Task
Order
91196 Task Order No. 9
Authorization
2013 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=94836#?openmode=PDF
Task
Order
91196 Task Order No. 9
Payment
2014 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=94837#?openmode=PDF
Agreemen
t
91196 Form of
Agreement
2013 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=94878#?openmode=PDF
Agreemen
t
91196 Amendment to
Agreement
2015 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=94879#?openmode=PDF
Task
Order
91196 Task Order No. 9
Paving Calculations
2013 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=94880#?openmode=PDF
Submittal 91196 Water Pollution
Control Plan
2013 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=94881#?openmode=PDF
Bid 91208 Bid Forms 2015 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=96504#?openmode=PDF
NOC 91208 Notice of
Completion
2016 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=96501#?openmode=PDF
Docusign Envelope ID: BD333D37-51D7-4BBF-8EC2-2C53DE16ACFA
Original: City Clerk’s Office
Agreemen
t
91208 Agreement 2015 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=96502#?openmode=PDF
Agreemen
t
91208 Consent to
Assignment of Contract
2015 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=96534#?openmode=PDF
Bonds 91208 Payment &
Performance Bonds
2015 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=96503#?openmode=PDF
Insurance
Certificate
91208 Certificate of
Liability Insurance
2015 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=96518#?openmode=PDF
Insurance
Certificate
91208 Certificate of
Liability Insurance
2015 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=96519#?openmode=PDF
Proposal 91208 Proposal for
Surveying Services
2015 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=96533#?openmode=PDF
Claim 91208 Formal
Complaint
2016 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=96525#?openmode=PDF
Claim 91208 Civil Wage and
Penalty Assessment
2017 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=96526#?openmode=PDF
Claim 91208 Notice of
Appointment of Hearing
Officer; Notice of
Prehearing Conference;
and Preliminary Orders
2017 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=96523#?openmode=PDF
Claim 91208 Notice of
Opportunity to Review
Evidence
2017 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=96524#?openmode=PDF
Permit 91208 Building
Inspection Record
2016 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=96527#?openmode=PDF
Permit 91208 Department of
Public Health Plan
Check Worksheet
2015 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=96516#?openmode=PDF
Permit 91208 Construction &
Demolition Recycling
Plan and Disposal
Report
2016 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=96528#?openmode=PDF
Purchase
Order
91208 Purchase Order
No. 24914
2013 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=96514#?openmode=PDF
Docusign Envelope ID: BD333D37-51D7-4BBF-8EC2-2C53DE16ACFA
Original: City Clerk’s Office
CAR 91208 Council Agenda
Report
2015 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=96521#?openmode=PDF
Submittal 91208 Authorized
Representative for
Signature & Change
Order
2015 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=96506#?openmode=PDF
Submittal 91208 Paddock Main
Drain Cover
2015 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=96512#?openmode=PDF
Submittal 91208 Sinsheimer Pool
Information
2015 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=96511#?openmode=PDF
Submittal 91208 Water Pollution
Control Plan
2015 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=96507#?openmode=PDF
Change
Order
91427A Change Order 2
Authorization
2014 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=96898#?openmode=PDF
Encroach
ment
Permit
91427A Encroachment
Permit
2014 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=96893#?openmode=PDF
Purchase
Order
91427A Purchase Order
36114
2014 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=96895#?openmode=PDF
Submittal 91427A Schedule 2014 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=96890#?openmode=PDF
Submittal 91427A Water Pollution
Control Plan
2014 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=96891#?openmode=PDF
Submittal 91427A Temporary
Traffic Control
Application
2014 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=96896#?openmode=PDF
RFP 91427B Request for
Proposals
2014 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=97012#?openmode=PDF
Proposal 91427B Pricing
Submittals
2014 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=97013#?openmode=PDF
Purchase
Order
91427B Purchase Order 2014 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=97008#?openmode=PDF
Submittal 91427B Temporary
Traffic Control
Application
2014 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=97010#?openmode=PDF
Docusign Envelope ID: BD333D37-51D7-4BBF-8EC2-2C53DE16ACFA
Original: City Clerk’s Office
Submittal 91427B Water Pollution
Control Plan
2014 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=97011#?openmode=PDF
Bid 91513 Bid Forms 2016 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=97055#?openmode=PDF
Bonds 91513 Payment &
Performance Bonds
2016 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=97051#?openmode=PDF
Submittal 91513 Temporary
Traffic Control
Application
2016 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=97054#?openmode=PDF
Submittal 91513 Water Pollution
Control Plan for Minor
Projects
2016 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=97053#?openmode=PDF
Bid 91379 Bid Forms 2016 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=97064#?openmode=PDF
Insurance
Certificate
91379 Certificate of
Liability Insurance
2016 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=97074#?openmode=PDF
Bonds 91379 Payment &
Performance Bonds
2016 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=97073#?openmode=PDF
Change
Order
91379 Extra Work Bills 2016 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=97071#?openmode=PDF
Encroach
ment
Permit
91379 Encroachment
Permit
2016 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=97069#?openmode=PDF
Submittal 91379 Water Pollution
Control Plan
2016 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=97067#?openmode=PDF
Submittal 91379 Authorized
Representatives/Emerge
ncy Contacts
2016 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=97066#?openmode=PDF
Submittal 91379 Temporary
Traffic Control
Application
2014 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=97075#?openmode=PDF
Docusign Envelope ID: BD333D37-51D7-4BBF-8EC2-2C53DE16ACFA
Rev. 04-14-2025 CITY OF SAN LUIS OBISPO RECORDS RETENTION SCHEDULE page 2 of 17
TOTAL OFFICE RESPONSIBLE FOR
RECORD TITLE PERIOD RETENTION AND CODE SECTION REMARKS (and/or notes pertaining to retention time establishment)
DISPOSITION OF RECORD
200 COMMUNITY DEVELOPMENT
201 CITY PLANNING
Address Files p Planning GC34090
Code Enforcement Files p Building GC34090
Construction Files p Building GC34090
Construction/Building Permits (numeric) (Building, Signs, Demos, etc. Includes p Building GC34090, HSC 19850 plans for permitted buildings)
Construction Contracts (including Insurance Certificates) A/E+10 Building GC34090 , Civ. Code 941
Encroachment Permits p Engineering Development GC34090 Review
Flood Elevation Certificates I Flood Maps p Planning GC34090
Final Tracts and Minor Subdivisions (includes subdivision improvement agrees; p Planning GC34090 development aorees; in-lieu aorees)
Home Occupation Permits p Planning GC34090
Inspection Cards p Building GC34090
Notices of Address Chance p Plannina GC34090
Notices of Determination p Planning GC34090
Notices of Exemption p Planning GC34090
Project Files: Administrative Use Permit; Planning Commission Use Permit;
Planned Development; Certificate of Compliance; Architectural Review;
Architectural Review Minor and Incidental; Environmental Review; General
Plan ; Specific Plan; Text Amendment; Rezone; City Initiated Rezone; p Planning GC34090, HSC 19850
Annexation ; Variance; Lot Line Adjustment; Street Name Change; May include
plans for permitted buildings if not kept under Construction/Building Permits;
Other
Recorded Agreements: Residents/Covenants, Affordability, First-Time Home-p Planning, Clerk GC34090-(Filed under 704-06 in City Clerk's office, CDD in Housing Agreement section by property address.) Buyer, etc.
Tentative Tracts and Minor Subdivisions p Planning GC34090
Unreinforced Masonry Files (structural analysis) p Building GC34090
AE=After Expiration AU=Audit CL=Closed/Completed CY=Current Year E=After Election P=Perrnanent S=Superseded T=Terrnination
Docusign Envelope ID: BD333D37-51D7-4BBF-8EC2-2C53DE16ACFA
Rev. 04-14-2025 CITY OF SAN LUIS OBISPO RECORDS RETENTION SCHEDULE page 11 of 17
TOTAL OFFICE RESPONSIBLE FOR
RECORD TITLE PERIOD RETENTION AND CODE SECTION REMARKS (and/or notes pertaining to retention time establishment)
DISPOSITION OF RECORD
800 PUBLIC WORKS
801 ENGINEERING
Contractor Bids (not awarded) CL+2 Public Works GC34090 Exception : Federally funded: 3 year retention period or as required by the funding authority (see Federal
Acauisition Regulation 4. 7031
Engineering Standards p Public Works GC34090
Job Files: Certified payroll ; pay estimates; original bid documents; legal ads; CL+2 Public Works GC34090 Federally funded or as req'd by the federal authority preliminary notices/liens; engineer's daily logs or inspector's diaries; DAS13
Project Files: Original specials w/autocad drawings , photos/video tapes for
historic value; agreements; CMR/CAR; change orders; env docs; final pay est.
w/attach ; notice completion ; haz waste manifests/transp docs; ins certs; perform p Public Works GC34090 / CCP337
bonds; proposals; spec reports (haz mat, bio, soils), submtls (malls, draw),
warranty, as-built plans, bids/plans/specs
802 STREET ADDRESS FILES File cateaorv eliminated 2025 as all files listed here are cocies.
803 MASS TRANSPORTATION
Local-SLO Municical Bus Svstem -Studies CY+10 Public Works GC34090
Americans with Disabilities Act (Title 6 policy and ADA complaints and requests CY+4 Public Works GC34090 for accommodations)
Taxicabs , Transcortation Network Comcanies CY+S Public Works GC34090
Unmet Transit Needs (SLOCOG report on future development of FTIP) CY+10 Public Works GC34090
Federal Transit Grants A/E + 3 Public Works CFR 49, After Federal Transit Administration Triennial Review.
State Transit Grants cer contract Public Works GC34090
804 PARKING
Parkina Aooeals CY+S Public Works GC34090
Parking Citations CY+S Public Works GC34090
Parking Policies S+S Public Works GC34090
Parking Structure Video Monitoring CY+1 Public Works GC34090 .6(a)
806 DISTRICTS
I Benefit Districts I CL+1ol Public Works/Clerk I GC34090 Note: original documentation in City Clerk's Office
Underaround Utilities T+10 Public Works GC34090
807 SURVEYING
General Information (survey notes, vertical benchmarks , horizontal datum
calibration , etc., does not include project application materials submitted prior to CY+2 Public Works GC34090
approval ) (County holds permanent record for real property)
808 MAPPING
!
Aerial Photos (pre-1990 physical pictures) (otherwise see 901 Data Backups,
GIS related files) I pl IT I GC34090 (determined to be of historic value)
AE=Afler Expiration AU=Audit CL=Closed/Completed CY=Current Year E=Afler Election P=Perrnanent S=Superseded T=Terrnination
Docusign Envelope ID: BD333D37-51D7-4BBF-8EC2-2C53DE16ACFA