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Home My WebLink About06/11/1991, 1 - PRELIMINARY 1991-93 FINANCIAL PLAN IIIII�IBIIIIIIIIIII�II�i IIIIII "J MEETING DATE: � cior san lues oBispo 6-11-91 COUNCIL AGENDA REPORT ITEM N MBER: FROM: John Dunn, City Administrative Office Prepared by: William C. Statler, Director of Finance SUBJECT: PRELIMINARY 1991-93 FINANCIAL PLAN CAO RECOMMENDATION Review and discuss the Preliminary Financial Plan for 1991-93. OVERVIEW The purpose of this public hearing is to receive public input on the Preliminary Financial Plan as well as to provide the Council with the opportunity to review and discuss the Financial Plan in its entirety. In preparing for this public hearing, this agenda report addresses the following topics: ■ Background and overview of the budget process to-date ■ Public participation ■ Financial Plan organization ■ Prior budget study session follow-up ■ SB 2557 fees In Other funding and budget issues ■ Long-term financial outlook DISCUSSION I Background and Overview of the Budget Process In preparing for this public hearing, the Council has held nine (9) review sessions regarding the Preliminary 1991-93 Financial Plan, which was formally distributed to the Council at their Budget Study Session on May 13, 1991: ■ Adoption of goal-setting process for 1991-93 November 7, 1990 ■ Discussion and prioritization of goals for 1991-93 December 10, 1990 In Consideration of Citizen Advisory Committee recommendations on the City's long-term financial health, receipt and file of 1991-93 goals, and review of the budget calendar February 5, 1991 ■ Mid-year budget review February 25, 1991 ■ Review and consideration of the City's financial condition and outlook, major City goals, and Draft Capital Improvement Plan (CIP) April 29, 1991 ��+�ini►i1►1IIIIIIIIP" 9111111 city of san tins oBispo WiZ COUNCIL AGENDA REPORT i ■ Continued review of the Draft CIP May 13 and 14, 1991 ■ Review and discussion of the Operating Budget May 26 and June 6, 1991 Public Participation i This public hearing has been specially noticed in the Telegram Tribune, and copies of the Preliminary Financial Plan have been made available for public review at City Hall and the Library. Additionally, copies of the Preliminary Financial Plan have been sent to the Chairs of all of the City's advisory commissions and committees. The City Clerk's Office maintains a listing of individuals and organizations that have expressed an interest in being updated on budgetary matters, and notifications regarding this hearing have been sent to them Preliminary 1991-93 Financial Plan Organization As previously discussed with the Council, the Preliminary Financial Plan is organized into nine sections: j A. Introduction F. Debt Service Requirements j B. Policies & Objectives G. Changes in Fund Balance C. Budget Graphics & Summaries H. Financial & Statistical Tables D. Operating Programs I. Budget Reference Materials E. Capital Improvement Plan I The CAO's Budget Message, which comprehensively discusses the format, principles, and important issues of the Preliminary 1991-93 Financial Plan, is included in Section A (Introduction) of the document. In addition to providing an overview of the key principles j and overall perspectives reflected in the Preliminary Financial Plan, the Budget Message also discusses the following key issues: ■ Financial Condition Summary ■ General Fund Focus ■ Revenue Highlights and Key Assumptions ■ Overall Expenditure Highlights ■ Changes in Regular Positions ■ Major Operating Program Changes ■ Capital Improvement Plan Highlights ■ Budget Review Process ■ Major City Goals A companion document to the Preliminary Financial Plan similar to the Draft CIP has also been prepared which provides supporting documentation for the Significant Operating Program Changes identified in the Preliminary Financial Plan. These supplemental documents have been previously distributed to the Council. �i�lulm►11111111111 city Of San LuiS OBISPO fiffilmftft ammod COUNCIL AGENDA REPORT Budget Study Session Follow-up During the May 14 and May 29 Budget Study Sessions, the Council requested follow-up information regarding the following seven items: Solid Waste Funding Concern was expressed that adequate funds may not have been set aside in the solid waste program budget for the implementation of recycling activities currently being discussed on a County-wide basis. Public Works staff has prepared a response to this concern, which is provided as Attachment A. ECOSLO FurduW Request The City has received a request from ECOSLO to provide $60,000 annually for the operation of an environmental center. The Public Works Department has prepared a recommendation on this request which is provided as Attachment B. Bicycle Coordinator At the May 29 operating program budget study session, the Council requested an evaluation of the benefits of establishing ahalf--time bicycle coordinator position. This analysis should also address costs and source of funding, as well as percentage of bicycle ridership now and how this could be expected to change in the future. Attachment C is a report which responds to the Council's questions. This report contains the best information which staff could assemble prior to the June 11 Council meeting, given the short "turnaround" time. If additional information is needed by the Council, then such direction should be provided on June 11 and staff can follow-up accordingly. I Raffroad Water Tower Schedule At the May 14 CIP study session, the Council requested a schedule for the completion of the proposed railroad water tower project.. Provided in Attachment D is a memorandum from the Community Development Director responding to this request. This memorandum essentially recommends project deferral,which would make an additional $10,000 available. i Another option for Council's consideration, given the City investment made thus far, is to appropriate an additional $20,000 from the Capital Outlay Fund and simply complete the project. Seismic Zone Issues Seismic safety improvements to City facilities are recommended in the 1991-93 Capital Improvement.Plan. Concern was expressed during the budget study session that the proposed improvements were based on a Seismic Zone 3 designation rather than Zone 4. Provided in Attachment E is a memorandum from the Public Works Director responding to this concern. 111�n�i�IV►1111�II��=IIIIIU city of san tins oBispo COUNCIL AGENDA REPORT S*im Centf Improvements The Council requested follow-up information in three areas regarding swim center improvements: ■ Improvements to prevent slipping between building and pool deck ■ Improved painting or color of swim center buildings ■ Provide shade area for persons observing swim center programs A memorandum from the Recreation Director responding to these concerns is provided in Attachment F. Panuig Phogrmn Activities Concern was expressed during the operating program budget review that the parking program narrative did not adequately describe this program's responsibility for the i implementation of the Parking Management Plan. This responsibility will be specifically identified in the final 1991-93 Financial Plan through an expansion of the program description and goals and objectives. Funding for SB 2557 Fees j I As discussed in the Budget Message (Section A) of the Preliminary Financial Plan, no revenue or expenditure adjustments are reflected in this document for SB 2557 fees, which are estimated to cost the City almost $300,000 annually if fully implemented by the County. Based on the continuing budget problems of the State and the County's recent actions to implement SB 2557 fees, staff recommends that the Preliminary Financial Plan be amended to reflect the financial impact of these fees. i It should be emphasized that prior to developing this recommendation, staff evaluated if a preferable option to budgeting for these costs now might be to defer until the State adopts its budget and County actions are further clarified (probably by this Fall). However, based on the most recent and best information available from Sacramento and locally, staff concluded that it is probable that the City will incur SB 2557 costs, or other related costs, over the next two years. i At this time, property tax administration fees are estimated to result in a loss of revenues of $117,000 annually, and booking fees are estimated to cost $175,000 annually. With the implementation of property tax administration fees beginning in 1990-91, the financial impact of SB 2557 through 1992-93 is approximately $700,000. Four alternatives are available to the City in funding these additional costs and revenue losses: Opera&W Progrmn Reductions This $300,000 annual requirement could be met by reducing General Fund operating program costs, which are projected to be $20.7 million for 1991-92. Based on the detailed operating cost review that has been performed during the budget preparation process, we believe that no significant reductions can be made in the General Fund operating budget without reducing basic service levels. Accordingly, this approach is not recommended at this time. r�lrulniili�lll!IIIIII�I I��li City of san GUIs 0131Spo COUNCIL AGENDA REPORT Deletion or Deferral of Capital Improvement Plan Projects The projected $700,000 shortfall created by SB 2557 fees through 1992-93 can be met by deferring or deleting projects in the draft CIP. However, as noted in the Budget Message, the proposed projects in the draft CIP focus on maintaining existing facilities rather than the expansion or improvement of existing ones. Because two-thirds of the CIP budget consists of enterprise fund projects (water, sewer, parking, and transit), eliminating $700,000 from the remaining General Fund portion of the CIP would severely undermine important maintenance projects, particularly in the streets and park areas. Accordingly, in keeping with our key budget principles of maintaining our commitment to basic service levels and existing facilities, this approach is also not recommended at this time. i Use of General Fund Balances The projected ending fund balance for the General Fund at the end of 1992-93 is approximately $4.2 million (page G-6 of the Preliminary Financial Plan). The $700,000 j shortfall caused by the SB 2557 fees from 1990-91 through 1992-93 could be taken from this projected ending fund balance, reducing the ratio of ending fund balance to operating expenditures from 20% to 16%. The City's current Financial Plan policies currently provide for a minimum fund balance ratio of 20%, and given the uncertainties facing us over the next two years, reducing fund balance levels below our stated policy is not recommended. i I Use of Capitol Outlay Fund Baknces The $700,000 projected financing requirement can be met from Capital Outlay Fund Balances. As reflected on page G-11 of the Preliminary Financial Plan, it is projected that the Capital Outlay Fund will have an ending fund balance of $1.47 million at the end of 1992-93. There is no current policy regarding minimum fund balances for the Capital i Outlay Fund. Due to the uncertainties facing us over_the next two years, and because of planning activities now underway, staff believes it is prudent to have capital balances available to fund unanticipated projects over the coming two years (e.g. projects identified in the Laguna Lake and Recreation Facility Master Plans currently underway). Reducing j projected Capital Outlay Fund balances by $700,000 will significantly reduce this flexibility, and may require us to either defer consideration of some additional projects over the next two years or reprioritize existing projects if new ones are proposed. However, using projected Capital Outlay Fund balances to fund SB 2557 fees would be consistent with our existing Financial Plan principles of maintaining basic services and facilities as well as our current fund balance policies. Accordingly, use of Capital Outlay Fund balances is the recommended approach in funding i SB 2557 fees. . I Other Funding and Budget Issues In reviewing the Preliminary Financial Plan, two budget issues have arisen which should be addressed as part of the budgetary review process: Public Art Funding Provided in Attachment G is a status report on the City's public art program. As reflected in this memorandum, $58,500 was included in the 1989-91 Financial Plan for a matching grant program, of which $54,600 currently remains. However, under the City's two-year financial plan policies, this funding level will lapse at the end of the current fiscal year I City Of San t.,.OS OBISPO COUNCIL AGENDA REPORT (June 30, 1991). At this time, no funding is provided in the 1991-93 Financial Plan for a public art matching program, which is specifically referenced as a component of the City's adopted public art policy. Accordingly, it is recommended that $10,000 annually be appropriated in the Cultural Activities Program as the City's contribution to the matching program. Until this program is fully operational, it is difficult to project the level of funding that would be required to fully meet demand. Based on the fiscal uncertainties facing us over the next two years, the proposed level of funding ($10,000 annually) seems adequate given our lack of experience as well as the priority assigned to this program by the Council i during their goal-setting process in December of 1990. Downtown Design Plmt The Preliminary Financial Plan includes $20,000 for consultant services to complete the downtown design plan. However, at the May 21, 1991 meeting, the Council approved $12,000 for this purpose. At this time, it is believed that the $12,000 amount will be i sufficient to complete this project. As such, deletion of the $20,000 request from the Preliminary Financial Plan is recommended at this time. In the event that subsequent supplemental funding for the program should be required, it is recommended that any such amounts be funded from the amounts reserved in the Economic Stability Program. Long-Term Financial Outlook i As highlighted in the Budget Message contained in the Preliminary Financial Plan, predicting the City's financial outlook over the next two years is extremely difficult due to the number of uncertainties facing us, including the State budget crisis, national recession, and the City's water supply status. The State's difficulties have only become more serious since this Budget Message was originally prepared, and recent economic indicators do not indicate a quick recovery to the nation's economy. I I On a local level, the most recent information for sales tax revenues - which account for j almost 30% of General Fund revenues - indicate a 6% downturn in the third quarter of our fiscal year (which reflects actual sales activities for the quarter ending December 1990). Continued declines in sales tax revenues, which were projected to increase at moderate levels over the next two years - will significantly impact our ability to fund the basic service levels included in the Preliminary Financial Plan. In terms of the State's budget crisis, there are several proposals besides SB 2557 on the horizon which could radically alter the basic structure of local government financing. These include changes in the method of allocating sales tax revenues from a "situs" to per capita basis, allocation of motor vehicle in-lieu fees away from cities to counties, and distribution of traffic fines from cities to the State. These changes, if implemented by the State, will also significantly impact our ability to fund the basic services proposed in the Preliminary Financial Plan. Prospects for the Future The two-year financial plan being submitted for Council consideration, even with the SB 2557 fees factored in, outlines a fiscal program that will enable us to meet our basic service requirements and retain our commitment to financial health. However,we should not allow this to lure us into a false sense of security about our financial future. Continued attacks 1 - 41,111111111111 1 1�IIUIII City Of San LUIS OBISPO go,fiffillhom.MMEMEM COUNCILAGENDA REPORT by the State of California on City revenue sources combined with current trends in our sales tax revenues will only worsen our ability to maintain our traditional commitment to an excellent program of municipal services while achieving our capital facility goals. Consistent with the user fee policies contained in the Preliminary Financial Plan and related revenue projections for 1991-93, the Council will be asked to approve increases in service charges as well as implement new development impact fees in the Fall of 1991. Additionally, the staff is currently evaluating other revenue options that are available to us in assuring our current and future financial health. In addition to fee increases and new revenue options, the funds provided in the economic stability program through the new TOT allocation policy can also provide this City with the ability to seize opportunities to strategically invest j in our local economy. j In summary, if current political and economic trends continue, our need to forthrightly address these revenue issues will not lessen, but will become much more critical to us in j assuring our financial health.today and in the years to come. ATTACHMENTS A. Solid Waste Budget Information B. Response to ECOSLO Request C. Bikeway Coordinator Information D. Railroad Water Tower Schedule E. Seismic Zone 3 Evaluation i F. Swim Center Improvements G. Public Art Program Status Report i 91-93FP2\RCPRELIR,YPF I Attachment ./4 . . May 31, 1991 MEMORANDUM TO: City Council VA: John Dunn FROM: Dave Romero rte ( Dave Elliott SUBJECT: Adequacy of the Solid Waste Management Budget During the council budget review session on May 29, the council questioned whether or not the solid waste management budget had enough resources to pay for planned implementation of source reduction and recycling activities over the next two years. The draft solid waste plan required by AB939 identifies several startup tasks necessary to reduce the city's solid waste stream . over the next two years. The draft plan also strongly recommends that a regional solid waste authority (either a district or a joint powers agency) administer most source reduction and recycling activities because there is so much overlap between jurisdictions. Nonetheless the draft plan acknowledges that some tasks are more appropriate for local implementation. Following is a list of startup tasks identified so far in the draft plan and other tasks identified by the city for the city's solid waste coordinator to work on over the next two years: ESTIMATED STAFF TIME REQUIRED --------------- STARTUP TASKS IDENTIFIED IN THE DRAFT PLAN: Construction and demolition debris recyling 400 hours Tire recycling 560 hours In-house source reduction 200 hours Yard debris composting not calculated Source separated organics composting not calculated In-house procurement of recycled materials not calculated Adequacy of the Solid Waste Management Budget page 2 TASKS IDENTIFIED BY THE CITY: AB939 plan review 780 hours In-house collection of recyclable material 200 hours Scheduled rate adjustment review 200 hours TOTAL 2,340 hours Several other tasks recommended in the plan (multi-unit residential recycling, commercial cardboard recycling, bar and restaurant glass recycling; office paper recycling) are now the responsibility of San Luis Garbage Company as conditions of its franchise. Full-time staffing for the contract solid waste coordinator would authorize about 3,700 hours of work over the next two years, so there should be enough staff time available. In addition the solid waste management budget includes $11,300 for expenses such as printing, advertising, publications and conferences. Also, San Luis Garbage Company is obligated by its franchise to spend at least $30,000 each year for recycling education and promotion. The solid waste management budget appears adequate to cover all activities foreseeable now for the next two years. The draft solid waste plan does not specify any local activities which would require more money than the city is budgeting. If the final plan recommends additional activities costing substantially more money, staff will request supplemental appropriations. Cyndi Butterfield, the city's solid waste coordinator, has reviewed this memo and concurs with its findings. c: Ken Hampian Bill Statler Cyndi Butterfield Deb Hossli � -q May 31, 1991 A c Imen ;iJ MEMORANDUM �• TO: City Council VIA: John Dunn FROM: Dave Romero -' C Dave Ellio Cyndi But er 'eld SUBJECT: ECOSLO Request for Subsidy During the council budget review session on May 29, the council asked if the city should pay ECOSLO $60,000 per year to operate its information and education center on Osos Street. Attached is the request from ECOSLO for the city to contribute toward operation of the ECOSLO information and education center on Osos Street. Without judging the merits of the proposal or ECOSLO's qualifications, staff recommends that the city not act on this request for two reasons. First, the draft solid waste plan, which should be completed by December 1991, recommends that most recycling education and promotion activities be conducted through a regional solid waste management authority financed by regional sources. In fact, because ECOSLO is a regional organization, perhaps it could submit its request to the Area Council for future consideration. Second, even if the city decided to pay for environmental education and promotion locally rather regionally, it would be prudent to request proposals from various organizations to ensure the best service at the most appropriate price. Staff also reemphasizes that the city has for 20 years allowed ECOSLO to use about 30, 000 square feet of the fire department training site rent-free for its recycling operations. Because of this situation, other environmental and recycling organizations already perceive themselves at a competitive disadvantage. Further subsidies to ECOSLO might exacerbate this perception and expose the city to criticism from those groups. attach: ECOSLO request c: Ren Hampian Bill Statler Deb Hossli Bob Neumann Em% l �^ 9 BAULilUn 8051 duices544-1ii7 . _ ITEM # 05/ Recycling Services L o 805/5434296 1 4 r-t ado Road Bax 1014 COPIFSTO- San Luis Obispo �'� ❑-Dotes Action [] FYI r- ®/ California _ n podncil ,M,.,MR 93406 / I�J�FlyN�+DM Emironmental Ceder !'��eA0 ❑ F��F of San Luis Obispo Colmty 9 Tn EY 9Pw DUL 9t1.E WOR1G. ❑ MUCEQi ❑ MGMT.M1.41 ❑ RBC DIM ❑ DFI E C1iLD11L T''7_ t ` � FUNDING REQUEST r2" FOR THE ENVIRONMENTAL CENTER OF SAN LUIS OBISPO BACKGROUND: For years San Luis Obispo- has openly supported economic development and tourist promotion. For example, the current proposed City budget provides funding of $215, 300 for community promotions and $112,400 for economic stability activities. Because there is such a strong tie between our environment (quality of Iife) and ecomonic development/community promotions, we feel it is time the City recognize this relationship and fund environmental education/information services. The City took a leadership role relative to the environment twenty years ago (1972) when it allowed ECOSLO to use a small portion of the fire department training grounds for a non-profit recycling effort. Now it is time that the City recognize the community's greatly expanded concerns and aspirations about the environment (quality of life) by supporting a local environmental information center similar in nature to the Chamber's Visitor information center. The environmental information center would be for all residents of the city as well as visitors . Even thought ECOSLO has been around for nearly 20 years,' the Center (in downtown SLO) was only reconstituted in Dec. 1990 . The public concern about the Environment and their demand for information has far out stripped ECOSLO's ability to provide it . The city needs to accept and be willing to fund environmental awareness as well as economic development and community promotions. HISTORY OF ECOSLO; For 20 years, the Environmental Center of San Luis Obispo has existed as the only real public presence representing our various commitments to an environmentally friendly quality of life on the Central Coast . While our most noticeable work has been the recycling services on Prado Road, ECOSLO has none the less, represented abstractly the collective conscience of environmental efforts countywide. ECOSLO is a private, non-profit corporation, established in 1982 to advocate environmentally sound policy for the Central Coast. It is governed by a 7 member' Board of Trustees and operates strictly from funds collected from- it 's recycling operations, membership dues and donations. MAY 2 13"S CITr COUNCIL 1 I SAN LUIS OBISPO,CA 1 LIST OF SERVICES: 1 . A staffed office at 967 Osos St . San Luis Obispo 2. A referral center and switchboard for over 25 different environmental organizations. 3. A- distributor of free environmental information, educational brochures, and handouts. 4. A lending library of books, video tapes, and slides on a variety of environmental topics. 5. A bulletin board of quality of life events. 6. Issue papers which focus on local environmental concerns . 7. • A sponsor and administrative support for major events such as Earthday, Hands Across Our Beaches.. Adopt a Beach Clean—up, The TallShip California, etc. 8. A speakers bureau to make presentations to schools and local groups on environmental issues . 9 . A sponsor of community forum nights at the City/County library in San Luis Obispo to educate the residents on current local environmental issues. 10. Staffing to initiate and support legislation designed to enhance and protect the environment of the county. 11 . An information telephone answering service on questions on recycling and environmental issues. . PROPOSED BUDGET: Total for Center City of San Luis Obispo Request Salaries 80. 000 22,000 Advertising 30, 000 10, 000 Rent/Utilities 37,400 11, 200 Printing 30, 000 15, 000 General Exp 51000 1,800 Total 182,400 60,000 May 31, 1991 C MEMORANDUM TO: City Council VIA: John Dunn FROM: Dave Romero\ Dave Elliott SUBJECT. Bikeway Coo ator Position During the council budget review session on May 29, the council asked about the costs of a half-time bikeway coordinator and where the city might find the money to pay for such a position. The council also asked about current bike usage and how bikeway development might increase 1) the level of bike usage and 2) the city's liability and insurance cost. Attached is a significant operating program change request for a contract bikeway coordinator. This request shows that a half- time coordinator would cost $23,700 in 1991/92 and $25,200 in 1992/93. Proposed city budget policy allocates all Transportation Development Act (TDA) revenue to alternative transportation activities, including bikeway development. In fact, because local regulations require the city to budget a portion of TDA revenue for bikeway development, the proposed 1991/93 capital improvement budget includes $15, 000 each year for that purpose, which would cover about two-thirds of the bikeway coordinator cost. The remaining $8,000 to $10,000 needed each year for the position could be transferred from the $400, 000 previously approved in the 1989/91 budget for bikeway improvements. (If it is important to establish some correlation between benefits for bicyclists and their contributions toward those benefits, TDA revenue would be appropriate because it originates as a portion of sales tax receipts. Also, using TDA for bikeway development avoids any drain on the city's general fund. ) As part of the circulation element update, the community development department surveyed city residents to determine the frequency of trips by various transportation modes. A summary of the results is attached and shows that bicycling accounts for about 10 percent of all trips within the city. This compares to about 70 percent for auto driving, 13 percent for walking and 5 percent for bus riding. Statistics submitted to the city by Jim Merkel in 1989 suggest that bicycling accounts for an average of Bikeway Coordinator Position page 2 20 percent of all trips in cities with aggressive bikeway development and large college populations (Davis, California; Eugene, Oregon; Boulder, Colorado and Madison, Wisconsin) . Apparently, then, development of continuous and attractive bikeways could double bicycle usage in San Luis Obispo and could significantly reduce auto driving. Regarding the effect of bikeway development on the city's liability and insurance cost, one of the primary objectives of the bikeway improvements project is to improve safety for bicyclists by closing gaps in the bikeway network and separating bike and auto traffic. If the project improves safety for bicyclists, it should also reduce the city's liability and insurance cost in the long run. attach: SOPC Request - Bikeway Project Coordination Transportation Survey Results c: Ren Hampian Bill Statler Deb Hossli 1 �� 1991-93 Financial Plan Fk,-,dest SIGNIFICANT OPERATING PROGRAM CHANGE PROGRAM: Public Works Administration REQUEST TITLE Bikeway Project Coordination Request Summary Hue a contract half-time bikeway coordinator. Cost would be $23,700 in 1991/92 and $25,200 in 1992/93 (assuming mid-management range 450 at mid-point salary). These costs would terminate when the major recommendations of the Bicycle Facilities Plan are completed Primary Objectives ■ Manage the contract to revise the city's BiS cie Facilities Plan ■ Manage the capital improvement recommended in the current and revised Bide Facilities Plans ■ Coordinate all other bike related issues Primary Factors Driving the Request for Change ■ The city council has recommended an ambitious project to "create a continuous network of bikeways throughout the city that encourages bicycle use as an alternative to the automobile." The first step of the project is to build improvements recommended in the current Bigcle Facilities Plan The second step is to revise the city's existing Bicycle Facilities Plan by contrail This step will require contract administration, plan review, public hearings and consultation with staff; a bikeway advisory committee and the public. The third step of the project is to acquire right of way and prepare construction plans,specifications and estimates for the capital improvement recommended in the revised plan. ■ As part of the circulation element update, the community development department surveyed city residents to determine the frequency of trips by various transportation modes. Bicycling had the third highest frequency(9.6 percent),behind auto driving(68.1 percent) and walking(13.4 percent) and ahead of bus riding (49 percent) and other modes (4.0 percent). ■ Discerning the needs of the bicycling community and managing the plan revisions and project construction would require the equivalent of at least a half-time employee. ■ The public works project manager cannot devote a major portion of his time to this project. Alternatives ■ Manage the work with a contract planner in community development department. ■ Spread the plan and construction management among existing employees. ■ Hire a contract full-time bikeway coordinator. Cost Summary Current Additional Costs Costs 1991/92 1992/93 Costs:- Staffing osts:Staffing 23,700 25,200 City budget policy stipulates that Transportation Development Act (TDA) revenue will pay for all alternative transportation activities. I Bikeway Project Coordination ( : .inued) Implementation With.approval of this.position, a request.to hire could.be submitted and a candidate could be recruited.and.selected before October 199L Line Item Detail Account -1991/92 . 1992/93 Salaries - Contract Employees 0235021-001-013 23,700 25;200 1 I l city of san Luis oBispo TRANSPORTATION SURVEY RESULTS STUDENT TRIPS The City is updating its General Plan Circulation Element.As part of this work, a questionnaire was randomly mailed to 1,935 city residents in January, 1990. A total of 655 surveys were returned for a total response of 33.8%.The first question asked respondents to estimate how much they had used different types of transportation for the past week.The following tables compare an estimate of the city-wide response with the response from college students. PERCENTAGE TRIPS BY MODE CITY-WIDE RESPONSE' STUDENT RESPONSE'- AUTOMOBILE: 68.1% 51.4% WALKING: 13.4 17.3 BICYCLE: 9.6 18.2 CITY BUS: 4.9 8.1 MOTORCYCLE: 2.1 3.3 CARPOOL: 0.8 0.6 REGIONAL BUS: 0.6 0.7 TAXI: 0.1 0.0 OTHER: 0.4 0.4 TOTAL 100.0% 100.0% NOTES 1 The age profile of those responding to the survey was not the same as the city as a whole. Senior citizens were over represented while young adults were under represented. To get an 'estimate' of the transportation habits of the whole city,-we adjusted the city-wide response based on the known city age profile. 2 Of the total of 655 responses, 152 or about 23% were students. 38-90 1 V �� i�o►I�IIIII�IIIIIIIIIII��61I►►► i►►I ��I 0 SAn tuts oBispocity 990 Palm Street/Post Office Box 8100 • San Luis Obispo, CA 93403.8100 MEMORANDUM To: John Dunn Ansclment L .. Via: Arnold Jonas o From: Jeff Ho Dater May 1991 Subject: Schedule for completing Railroad Tower Project - -- -- -- - - -- - - - - - - - - - - - - - - - - - - - - - - - - - -- - - You have asked for a schedule for the completion of the Railroad Water Tower project. Due to the inherent uncertainties of private funding, I cannot give a reliable completion schedule at this time. I'll explain. The original budget request was $30,000 -- $10K per year for FY 1991-92 through FY 1993-94. This was based on the engineer's estimate to complete phases 2 and 3, structural rehabilitation and architectural restoration of the tower (original request attached). The request also cited several alternatives, including possible funding sources. Following budget review, the amended proposal sent to the city council was for $20K in private contributions, with $10K of matching city funds on a dollar-for-dollar basis. I have met with two central coast railroad hobbyist groups to explain the project, and I've also been contacted by five individuals who support the restoration effort. However at this time, there are no sponsors who have offered to donate time or money. It would be highly speculative to set completion dates on the expectation of $20K in private funding. Moreover, my current responsibilities do not leave me enough time to mount a successful fund-raising campaign. Given current budget demands and council priorities; the water tower may need to be put on hold until city funds are available. A portion of the city's parking lease revenues in Railroad Square was originally intended for historic restoration and preservation, and could help fund the project Also, if and when the city receives lease revenues from buildings in Railroad Square located on city property (Railroad Square offices, Alano Club, Rice building), some of this money could also go toward the water tower restoration. The project has been part of our C1P plan for several years, but sufficient funds to complete the project were never allocated. I still believe the project is worthwhile, and should be reconsidered as a C1P item in the 1993-95 Financial Plan. 1� ��► i►►�� 1111111!II 1I I p►��►iii I VIII city of sAn luis oBispo ` 955 Morro Street • San Luis Obispo, CA 93401 May 24, 1991 14tt dvnent4. MEMORANDUM TO: John Dunn, City Administrative Officer PIA: Dave Romero, Public Works Director FROM: Wayne A. Peterson, City Engineer! SUBJECT: City Council Follow-up on Seismic Safety of City-Owned Buildings I have discussed the concerns about Zone 4 and Zone 3 with. the author of the report on seismic safety of city-owned buildings. She informed me that the level of evaluation that she conducted on our buildings would be valid whether we are in Zone 3 or Zone 4. The reason for this is that her evaluation did not involve any precise calculations. Her evaluation was intended to identify areas of concern and recommend priorities of corrections. If the projects require structural improvements they will be designed by a structural engineer, and I believe that will have to conform to the Uniform Building Code and therefore Zone 4. Tom Baasch would have the final authority on this matter. c: Jonas Baasch wapl/5ds-zone by . 1 ��►i►o►�i��i�llllllllllllllll��pi��i��I �I !� City Of- S tuis OBISPO 990 Palm Street/Post Office Box 8100 • San Luis Obispo, CA 93403-8100 l MEMORANDUM Attachment ._ _ TO: John Dunn, CAO FROM: Jim Stockton, Recreation DATE: May 21, 1991 /✓ SUBJECT: Swim Center Improvements (Council Follow-Up) In response to your memo of May 16, 1991, concerning Council's direction to provide information on Swim Center Improvements: 1. Improvement to prevent slipping between building and pool deck. This has been an annual maintenance procedure for the past two years and will continue on an annual basis as -we have not had a reported slip since starting this floor coating operation. Funding for this is included in the 1991-93 budget request, Page C-36, Draft Significant Operating Program Changes booklet. Cost for this procedure is estimated by Building Maintenance Division at $900 per year. 2. Improve painting or "color" of Swim Center buildings. Exterior repainting of bathhouse is included in 1991-93, budget request from Building Maintenance Division, Page C-36, Draft Significant Operating Program Changes booklet. Cost estimate for repainting is $5000 and scheduled for 1991-92.. (Note: In that the current color for Swim Center buildings was originally recommended and approved by ARC, it may be prudent to prepare a new colorboard, if changes are anticipated and pass it by ARC for their input.) 3. Provide shade area for persons observing Swim Center programs. This item is not included in the current budget requests. In discussion with the Aquatics Supervisor, she recommended the "covering" of one section of bleachers as a shaded observation point for observing swim lessons and an awning type shade attached to bathhouse adjacent to tot pool for those observing their tots at play. Preliminary cost estimates from an awning company are between $900 and $1200 and can be accomplished with existing resources or carryover. This improvement could be in place prior to Summer 1991 swim season depending on work load of awning firms. cc: Ken Hampian . 1 �►i��i,�►III►i�lllllllllllllil Gni►►ii�lf IIII III city of sAn tuis oBispo 990 Palm Street/Post Office Box 8100 • San Luis Obispo, CA 93403.8100 MEMORANDUM Attachment To: John Dunn Via: Arnold Jonas �L, From: Jeff Date: May 1991 Subject: Status of Public Art Program The City Council approved the Public Art Program in May 1990. Since then, staff has: ■ sponsored a community forum on public art; ■ processed two public art projects under the new program; ■ incorporated percent-for-art into the budget process; ■ developed a public art brochure for the public; ■ worked with citizens and civic groups to promote public art; ■ developed a public art manual for city staff, and ■ proposed a "Gateway Public Art" project for the '91-'93 CIP. In the- current CIP, $58,000 is designated for public art in city projects. An additional $58,500 was included in as matching grant.funding under the Promotional Coordinating Committee's operating budget, of which $54,580 remains. Unless carried forward, matching grant funding will end in June. Council included matching funds in the public art program to leverage private investment in public art, and the community has only recently become aware of the matching funds. In the next several weeks, council will consider matching grant funding for a BIA-sponsored banner project. Due to budget constraints, the "gateway" art project was not one of the CIP projects included in the current financial plan. 1 Public Art Page.2 The public art manual will help project managers, department heads, planners, and others involved with capital projects understand the new public art program. An administrativedraft will be circulated to councilmembers, staff and the Art Council in late May, with a final version ready for distribution in late June or early July. The manual is fairly detailed, and will allow each department to implement the public art program with the new CIP projects. Ultimately, the public art program is to be integrated into each department's operations, without the direct involvement of Community Development staff. As to the status of specific projects and their construction timing, I .don't have that information. A letter from administration to each department head, or to the CIP planning committee members requesting an update on projects eligible for public art might be the most direct way to get that information. It's my understanding that all departments with CIP projects have already identified those projects which are eligible for public art, and have so noted on their CIP budget requests. I MEETING AGENDA IATE/=U= - f TO:Ac6om 1 1 Q_>n_ °- o D>R �CAo D _o � � a MCMr.�r;,1, U- C RECEIVED JINN 111991 CITY CLERK XMIIL081SP0.r9 UIS MEETING AGENDA � DATE �'/=ITEM # corlEsro: ❑•D Ate„ C?Fn d cwt ❑ CDD DIX Q' o LTFIN.DUL LrACAO C3FMEQW C?'AnMNEY R`MDIR a CLERKMUG. ❑ POLICE C-L June 10, 1991 ❑ MGMT.TEAM ❑ REC DIR ❑ C READ FILE ❑ URL DUL To the Mayor and City Council, San Luis Obispo In these times of ever increasing congestion, I 've seen the traffic at least double since 1980, it . ceitainly does not make sense to cut alternative transportation funds such as bicycle facilities . Whether you want to admit it or not, San Luis Obispo does have smog, moderate by Los Angles standards, but definitely the air quality here is suffering from increased pollution mainly from the automobile . Do you want to see our air deteriorate further? In a town such as ours, commuting by bicycle is a definite reality and makes good sense . Look at Davis, California for a good example . I own three automobiles, yet I use my bicycles for trips around town at every opportunity and also commute to and from my job when possible . Please let our community stand up and be counted as progressive thinking on pollution control by not cutting the $30, 000 as proposed by your staff . Respectfully yours, Larry Todd 497 Woodbridge Street San Luis Obispo 541-5685 RECEIVED JUN 1 1991 I CLERK SAN L OBISPO,CA June 8, 1991 44CETINTC AGENDA Mayor Ron Dunin 0 Acbm ❑ and City Council Members K' ❑ CDDMIL City of San Luis Obispo Mcaw ❑ ate+ P.O. Box 8100 KSoruc ❑ �cEcK San Luis Obispo, CA 93403-8100 ❑ McM:TEM ❑ MDtx Dear Mayor and City Council Members: The City of San Luis Obispo is on the verge of making a very big mistake. It has come to our attention that city staff is recommending that the budgeted amount for bicycle facilities be reduced from $200,000 to $30,000 over the next two year cycle. As citizens concerned about the quality of life in our city now and in the future we must tell you that this is a step in the wrong direction. We need not be a city with streets choked by automobile traffic and air polluted by automobile fumes--but that is precisely what will happen if alternative transportation is not encouraged. It has been proven that bicycles are the fastest form of transportation for trips under three miles making compact San Luis Obispo ideal for this form of transportation. But in order to encourage greater bicycle usage, facilities must be provided. ZN This is being'done in cities all over Europe and even in the United States in 0o cities such as Boulder, Colorado. We should be following the lead of these "N enlightened cities, not taking a step backwards. � 2 Sincerely, �h cam? -S'� i a a 7 S� � S� �� X0,3 Al 4&lst�� t l f �` 6444o4 ,yjy,,ti may, y 18--03 0-4rde? sj 54-1 - 0704- 06T 41 - 0704- 06T 6? 370 Ikil 51, sy3-'5�2 8¢ e Im 0�_*jL44:V A- 3�172_ //a4 k"AT 'sz '545-1 1&Y Y�dYb (r o sLvv sUq- 72-S) (7 -7 Z57 JUN 10 '91 1509 GTR INS MEETING �, AGENDA P.,1/1 DATE ITEM # GARING. TAYLOR & ASSOCIATES, INC. LAMM' CIVIL ENGINEERS SURVEYORS PLANNERS Owmm000gon FYI Jo D DIRCwAal ❑ � FAX E( AAO a� ►� Q ATTMNEY ❑ FW D L E® E'CLERK/OP.IG. ❑ P OUCECFL TELEFAX COVER SHEET JUN 1 U ❑ MGMT.TL%hi ❑ PEC DIR ]yy] ❑ C READ FILE ❑ UIILDIR SAN L S OS1NCIL SP0, CA TO: I lti a LI co)r I` to ItJVI Gt l (!A 1 efx 6eYS COMPANY NAME: l' ! of i5 tdd FAX a: 5 4 —7 mgn FROM: an Gt op, t1 nA on ; 1-741 SLD 544--7914- REGARDING: fuVt d &'tMA 4K In I GLI C-t t MVA MESSAGE: Z &(14 Gdh.0 A—VQ cf `ISO& �o Cal'I rn D-p %Lp u� U CO TO: ❑' Accton ❑•FYI _.. .... .._._._.._.._ _......... V � /�O /,�e,AO ❑� CFIIEF _ POH0"y ls�FW DIR P 0 DT lRK/ORIG. ❑ POLICE 13MGMT.TEAM ❑ REC DIR c ItFA�FI1E ° iseic' lid r Lail" trifffir r j d.L4,J layse>es. LPs ktt p SLO CJ4 aSa,-+ . JOB p-e f56k j DATE: _T(91 TIME: 3'• 1 NUMBER OF PAGES INCLUDING THIS PAGE: L OUR MACHINE IS A RICOH FAX60. IF YOU FAIL TO RECEIVE SOME OF THESE PAGES, CALL US BACK AT (807 489-1321. TYPTEXTIFAXSHT.CMP 141 SOU'rm ELM STREET ARROYO GRANDE, CA 93420 (805) 489-1321 DATE�NG11_9 ANDA GEEM # City of San Luis Obispo June 8, 1991 P. 0. Box 8100 San Luis Obispo, CA 93403-8100 The Mayor and City Council Members: I am writing this note to voice my concern about proposed cuts in the budget for bicycle facilities. Its shocking to loom that the budget is only $200,000 and may be cut to $30,000. 1 have been riding a bike in San Luis Obispo for some eight years now and am an active participant in local biathlon and triathlon events, so I would consider myself a relatively safe rider. I shudder when I see the condition of local road shoulders where less experienced riders are expected to ride, i.e. lower Higuera. Many times contractors are allowed to dig up shoulders and poorly replace pavement or roads are chip sealed and shoulders left in a mess with no consideration for cyclists. Its ironic but I find the safest place to ride a bike is Route 1 to Morro Bay. San Luis Obispo at the least needs a cross town bikeway such as can be found in coastal cities, Bakersfield, Sacramento, Seattle, Eugene. I waited years before Los Osos Valley Road and Foothill Boulevard were made safer. Can not the city budget some money rather then wait for some housing contractor to widen the roads? Where's the planning? Sincerely, lan J. ovine 1750 Prof umo Cyn Rd 22 543-9319 C pro: �Action FYI mf°0 ❑ FIN.D R � Q FIN.DiR. CHIEF RFWDIX IC ❑ POLRFCH ❑ MST Tom! ❑ REC.DR RECEIVED E ❑ L Uj- IR. rte`,D JUN 111991 CITY CLERK san WIS L006.�e ►"RING AGENDA REM #RAN) 1— � i Nativity , Of Fe `, Our Lady C°PIIESTO: June 11 , 1941 ❑-D®otesAc&n ❑ Fn dC"61 ❑ ,CDDDa dCAO [�'F N.1; t Honorable Mayor and City Council Z ACRO ❑�, CHIEF City of San Luis Obispo ZA ��'� &?'O'F"�DIR. OMK/ORIG. ❑ POUCECR P. 0 Box 8100 ❑ MGMT.TEAM ❑ REC DIP. San Luis Obispo , CA 93403-8100 ❑ CREADFU ❑ UnLD;R. 2"-rf aFKc Honorable Mayor and City Council : I would like to give the highest encouragement toward using the full $200,000.00 annual budget for increasing and improving bicycle facilities in our city. For the cost of two traffic lights, the increased safety and more ecologically sound transportation is well worth the price. In times when we are being fined for failures to comply with air quality regulations in our county, and are seeing major increases in transportation needs, the full use of this money makes sense, and should save money in the long run. The added health and safety brought about by the proper use of these funds should be incentive enough. Thanking you for your time and will full encouragement in this endeavor , I remain, Sincerely, Rev. Michael Cicinato Pastor COFIBm ❑'Demotes Action Q FY! V r-c - C,� �E:sICc� �° ® O GlFW.DIR AO IN3 JUN 11 1991 VA' W DR !1�PW DR �Q ❑ POUCEM CITY COUNCIL Q GMT�i El nc Da sAN kUIS oeISPO,CA */ 1U 3: oo p.rA • �r fB� ',L 221 Daft' Avenue, San Luis Obispo, California 93401 (805) 544-2357