The URL can be used to link to this page

Home My WebLink About06-05-2012 c2 call nov 2nd 2012 general municipal electioncounci l agcnba Repo12t C I T Y O F S A N L U I S O B I S P O FROM : Michael Codron, Assistant City Manage r Sheryll Schroeder, Interim City Cler k SUBJECT : CALLING NOVEMBER 6, 2012 GENERAL MUNICIPA L ELECTIO N RECOMMENDATIO N 1.Adopt a Resolution calling for, and giving notice of, a General Municipal Election o n Tuesday, November 6, 2012, and adopting regulations pertaining to candidates ' statements . 2.Adopt a Resolution requesting that the San Luis Obispo County Board of Supervisor s consolidate the November 6, 2012, General Municipal Election with the Statewid e General Election to be held on that date . DISCUSSIO N Backgroun d Pursuant to Section 302 of the City Charter, the City's General Municipal Election to fill electiv e offices shall be held on the first Tuesday, after the first Monday, in November of even-numbere d years . California Election Code establishes procedures and requirements for conducting a Genera l Municipal Election . In addition, State Elections Code § 13307 contain provisions related to th e printing, distribution and estimated costs of candidates' statements in the ballot pamphlet . Resolution s Two resolutions are necessary to facilitate the City's November 6, 2012, General Municipa l Election . 1.Calling the Election .The resolution calling the election includes provisions related t o candidates' statements . In particular, Section 2 of the resolution allows for the filing of up to a 200 - word candidate's statement and Section 3 of the resolution includes language requiring that candidates pay for the inclusion of their candidate's statement in the ballot pamphlet . The County's estimate for printing candidate statements in the ballot pamphlet is $389 for English and $489 fo r Spanish statements. 2.Requesting Consolidation .The resolution requesting consolidation allows the City t o combine its election with the statewide election and avoid duplication of printing and mailing o f sample ballots, computer tabulation, precinct workers and canvassing results . Other requirements , including additional advertising by the City as called for in the City's Election Campaign Regulations, will be performed by the City Clerk . All filings, including Candidates' Statements o f Qualifications, Statements of Economic Interests, and Campaign Disclosure Statements,will be 1 Meeting Date 6/5/1 2 Item Number C2 C2-1 General Municipal Election-November 6, 2012 2 processed through the City Clerk's Office . FISCAL IMPAC T The cost of the election will be influenced by the number of candidates filing for elected office . The County Clerk provided the City with a cost estimate of $41,115 which includes the cost fo r mail-in ballots that now have to be covered by the cities and the potential costs of adding up to tw o ballot measures . The City Clerk budget currently has $37,500 available to cover the election cos t and the Financial Plan Supplement includes a Significant Operating Change request of $6,000 t o cover the new cost to the City that used to be paid for by the State of California . ATTACHMENT S 1 .Resolution Calling Electio n 2 Resolution Requesting Consolidatio n T :\Council Agenda Reports\2012\2012-06-05\Nov . 6, 2012 General Municipal Election\Agenda Report Callir.g Election 11-06-12 .doc ..2-2 ATTACHMENT 1 RESOLUTION NO .(2012 SERIES ) A RESOLUTION OF THE CITY COUNCIL OF TH E CITY OF SAN LUIS OBISPO CALLING AND GIVING NOTICE OF TH E HOLDING OF A GENERAL MUNICIPAL ELECTION TO BE HEL D TUESDAY, NOVEMBER 6, 2012, FOR THE ELECTION OF CERTAI N OFFICERS AS REQUIRED BY THE PROVISIONS OF THE CITY CHARTE R AND ADOPTING REGULATIONS FOR CANDIDATES' STATEMENT S WHEREAS,under the provisions of the San Luis Obispo City Charter Section 302,a General Municipal Election shall be held on Tuesday, November 6, 2012, for the election o f Municipal Officers ; NOW, THEREFORE, BE IT RESOLVED that the Council of the City of San Lui s Obispo does declare, determine and order as follows : SECTION 1 .Pursuant to Section 302 of the City Charter, a General Municipal Electio n shall be held Tuesday, November 6, 2012, for the purpose of electing a Mayor for the full term o f two years and two Council Members for the full term of four years each . SECTION 2 .Pursuant to Election Code Section 13307, each candidate may submit wit h the nomination papers a Statement of Qualifications of the candidate of no more than 200 words , which statement will be printed and mailed out with the sample ballot . SECTION 3 .The candidate shall be required to pay for the cost of printing the candidate's statement in the voters' pamphlet . The City Clerk shall estimate the total cost of printing, handling , and mailing the candidates' statements filed pursuant to this section, and require each candidat e filing a statement to pay in advance to the City his or her estimated pro rata share as a condition o f his or her statement in the voters' pamphlet . Accordingly, the City Clerk is not bound by th e estimate and may, on a pro rata basis, bill the candidate for any additional actual expense or refund any excess amount paid depending on the final actual cost . Said amount will include the cost for th e translation and printing in the voters' pamphlet the statement in Spanish, if requested by the candidate . In the event of overpayment, the Clerk shall prorate the excess amount among th e candidates and refund the excess amount paid within 30 days following notification by the Registra r of Voters office of the exact cost . SECTION 4 .That the ballots to be used at the election shall be in form and content a s required by law . SECTION 5 .That the polls shall be open at seven o'clock a .m. of the day of the electio n and shall remain open continuously from that time until eight o'clock p .m . of the same day when the polls shall be closed, except as provided in Section 14401 of the Elections Code of the Stat e of California . SECTION 6 .That the City Clerk shall certify to the passage and adoption of thi s resolution . C2-3 Resolution No . (2012 Series)ATTACHMENT 1 Page 2 Upon motion of , seconded by , and o n the following roll call vote : AYES : NOES : ABSENT : The foregoing resolution was adopted this day of June 2012 . Mayor Jan Marx ATTEST : Sheryll Schroeder Interim City Clerk APPROVED AS TO FORM : J. Christine Dietric k J .Christine Dietrick City Attorney ATTACHMENT 2 RESOLUTION NO . (2012 SERIES) A RESOLUTION OF THE COUNCIL OF THE CITY O F SAN LUIS OBISPO REQUESTING THE SAN LUIS OBISP O COUNTY BOARD OF SUPERVISORS TO CONSOLIDATE TH E GENERAL MUNICIPAL ELECTION ON TUESDAY, NOVEMBER 6, 2012, WITH THE STATEWIDE GENERA L ELECTION TO BE HELD ON THAT DAT E WHEREAS,the City Council of the City of San Luis Obispo has called a Genera l Municipal Election to be held on November 6, 2012, for the purpose of the election of a Mayor and two Members of the City Council ; an d WHEREAS,Section 302 of the City Charter establishes November of even-numbere d years as the date for conducting the City's General Municipal Election; and WHEREAS,it is desirable that the General Municipal Election be consolidated with th e Statewide General Election to be held on the same date and that within the City the precincts , polling places and election officers of the two elections be the same, and that the County Electio n Department of the County of San Luis Obispo canvass the returns of the General Municipa l Election and that the election be held in all respects as if there were only one election ; NOW, THEREFORE, BE IT RESOLVED that the Council of the City of San Lui s Obispo does declare, determine and order as follows : SECTION 1 .Pursuant to the requirements of the Section 10403 of the Elections Code, th e Board of Supervisors of the County of San Luis Obispo is hereby requested to consent to and orde r the consolidation of the General Municipal Election with the Statewide General Election to be hel d on Tuesday, November 6, 2012 for the purpose of the election of a Mayor and two Members of th e City Council . SECTION 2 . The Board of Supervisors is requested to certify the results of the canvass o f the returns of the General Municipal Election to the Council of the City of San Luis Obispo,which shall thereupon declare the results thereof . SECTION 3 .The Board of Supervisors is hereby requested to issue instructions to th e County Clerk and Registrar of Voters to take any and all steps necessary for the holding of sai d General Municipal Election . The City will pay its pro rata share of extra costs incurred by th e County in consolidating the elections pursuant to Section 51350 of the Government Code . SECTION 4 .The City Clerk is hereby directed to file certified copies of this resolutio n with the Board of Supervisors, the County Clerk and the Registrar of Voters of the County of Sa n Luis Obispo. Resolution No . (2012 Series ) Page 2 SECTION S .The City Clerk shall certify to the passage and adopt of this resolution . Upon motion of seconded by and on the following roll call vote : AYES : NOES : ABSENT : The foregoing resolution was adopted this day of June 2012 . Mayor Jan Marx ATTEST : Sheryll Schroeder Interim City Cler k APPROVED AS TO FORM : J. Christine Dietrick J . Christine Dietric k City Attorney