HomeMy WebLinkAboutItem 4b. ADVISORY BODY MEETING INFORMATION Council Compensation Committee
Agenda Report
For Agenda of: 10/22/2025
Item Number: 4b
Estimated Time: 40 minutes
FROM: Greg Hermann, Deputy City Manager
Prepared By: Teresa Purrington, City Clerk
SUBJECT: ADVISORY BODY MEETING INFORMATION
RECOMMENDATION
Receive a report on the number of agenda items and length of meetings from 14 Advisory
Bodies.
DISCUSSION
At the direction of Council, the Council Compensation Committee is looking to review
meeting schedules and time commitments for all of the City’s Advisory Bodies in order to
make a recommendation if there are additional commissions and/or committees that
should receive a stipend. Staff has compiled data on the following advisory bodies:
Administrative Review Board (ARB), Architectural Review Commission (ARC), Active
Transportation Committee (ATC), Citizens’ Revenue Enhancement Oversight
Commission (REOC), Construction Board of Appeals (CBOA), Cultural Heritage
Committee (CHC), Human Relations Commission (HRC), Mass Transportation
Committee (MTC), Parks & Recreation Commission (PRC), Personnel Board (PB),
Planning Commission (PC), Promotional Coordinating Committee (PCC), Tourism
Business Improvement District Board (TBID) and Tree Committee (TC).
The Advisory Body Handbook (Handbook) is the main document that dictates purpose
and purview of our various Advisory Bodies. The information provided in Attachment A
was based on the Minutes from each of the listed Advisory Body Meetings that took place
from 2021 to the most recent meetings in 2025. The data consists of the meeting date,
number of agenda items (not including the “Call to Order” or “Adjournment” portions of
the agenda), length of time of the meeting, and if the scheduled meeting was cancelled.
Also provided is the comparison between the number of Regular Meetings held by each
Advisory Body as stated in the “Meetings Section” of the Bylaws in the Handbook, and
the number of meetings actually held.
Note that in the data provided (Attachment A), there are certain meeting dates designated
as a “Special Meeting”. A “Special Meeting” can mean any meeting taking place at a date
or time different than the standard meeting information listed in the body’s Bylaws.
ATTACHMENT
A – Advisory Body Information Log
Page 9 of 39
Page 10 of 39
Meeting Date # of Agenda Items Length of Meeting Cancelled
2021
1/7/2021 3 2:15
1/20/2021 3 0:40
2/4/2021 3 0:26
2/9/2021 3 1:24
3/4/2021 3 0:14
2022*X
2023*X
2024
3/6/2024 3 1:04
3/27/2024 3 1:39
4/17/2024 3 0:24
5/29/2025 3 0:12
# of Meetings per
their Regular
Schedule 4
# of Meetings
actually held 9
2
*No formal cancellation archived
Administrative Review Board
Page 11 of 39
Meeting Date # of Agenda Items Length of Meeting Cancelled
2021
1/4/2021 X
1/18/2021 X
2/1/2021 5 1:44
2/15/2021 X
3/1/2021 5 2:28
3/15/2021 X
4/5/2021 4 0:39
4/19/2021 X
5/3/2021 5 1:08
6/7/2021 X
6/21/2021 5 0:44
7/19/2021 4 1:13
8/16/2021 5 2:38
9/13/2021 X
9/20/2021 5 0:59
10/4/2021 5 1:51
10/18/2021 4 1:09
11/1/2021 4 2:58
11/15/2021 7 1:52
12/6/2021 4 0:57
12/20/2021 X
2022
1/3/2022 X
1/17/2022 X
1/24/2022 (Special Meeting) 4 1:07
2/7/2022 4 1:50
2/21/2022 X
3/7/2022 X
3/21/2022 5
4/4/2022 X
4/18/2022 7 1:06
5/2/2022 X
5/16/2022 X
6/6/2022 X
6/20/2022 4 0:51
7/4/2022 X
7/18/2022 5 1:32
8/1/2022 X
8/15/2022 4 0:21
Architectural Review Commission
Page 12 of 39
Meeting Date # of Agenda Items Length of Meeting Cancelled
Architectural Review Commission
9/19/2022 4 0:52
10/3/2022 4 0:13
10/17/2022 5 1:46
11/7/2022 X
11/14/2022 5 1:23
11/21/2022 X
12/5/2022 X
12/19/2022 X
1/2/2023 X
1/16/2023 X
2/6/2023 X
2/20/2023 X
3/6/2023 X
3/20/2023 X
4/3/2023 X
4/17/2023 X
5/1/2023 X
5/15/2023 X
6/5/2023 6 1:02
6/19/2023 X
7/3/2023 X
7/17/2023 X
8/7/2023 X
8/21/2023 X
9/4/2023 X
9/11/2023 (Special Meeting) X
9/18/2023 X
10/2/2023 4 1:42
10/16/2023 X
10/30/2023 (Special Meeting) 4 0:35
11/6/2023 X
11/20/2023 X
12/4/2023 3 1:27
12/18/2023 X
2024
1/1/2024 X
1/15/2024 X
2/5/2024 0:57
2/19/2024 X
3/4/2024 X
Page 13 of 39
Meeting Date # of Agenda Items Length of Meeting Cancelled
Architectural Review Commission
3/18/2024 X
4/1/2024 X
4/15/2024 6 1:37
5/6/2024 4 1:46
5/20/2024 X
6/3/2024 X
6/17/2024 X
7/1/2024 X
7/15/2024 X
8/5/2024 X
8/19/2024 X
9/2/2024 X
9/16/2024 X
10/7/2024 X
10/21/2024 X
11/4/2024 X
11/18/2024 5 1:41
12/2/2024 X
12/16/2024 4 0:45
2025
1/6/2025 X
1/20/2025 X
2/3/2025 X
2/10/2025 (Special Meeting) X
2/17/2025 X
3/3/2025 X
4/7/2025 7 0:40
3/17/2025 X
4/21/2025 X
5/5/2025 X
5/19/2025 X
6/2/2025 X
6/16/2025 X
7/7/2025 X
7/21/2025 X
8/4/2025 X
8/18/2025 X
9/1/2025 X
9/8/2025 (Special Meeting) 3 1:02
9/15/2025 X
Page 14 of 39
Meeting Date # of Agenda Items Length of Meeting Cancelled
Architectural Review Commission
10/6/2025 X
33 82
# of Meetings per their
Regular Schedule 91
# of Meetings actually held 33
Page 15 of 39
Meeting Date # of Agenda Items Length of Meeting Cancelled
2021
4/21/2021 3 1:21
4/26/2021 2 2:36
5/11/2021 3 0:35
8/16/2021 2 1:42
9/14/2021 3 0:57
11/29/2021 3 1:52
12/13/2021 3 1:39
2022
1/4/2022 3 0:12
2022 2nd quarter meeting* X
2022 3rd quarter meeting* X
10/25/2022 4 1:13
2023
1/24/2023 4 1:07
4/25/2023 3 1:00
5/16/2023 4 0:21
8/8/2023 5 1:54
10/24/2023 4 0:54
2024
2/22/2024 7 1:06
4/25/2024 7 1:51
2024 3rd quarter meeting* X
12/5/2024 X
2025
1/23/2025 X
5/5/2025 6 3:45
2025 3rd quarter meeting* X
# of Meetings per their
Regular Schedule 16
# of Meetings actually
held 17
# of Meetings cancelled 6
*No formal cancellation
archived
Construction Board of Appeals
Page 16 of 39
Meeting Date # of Agenda Items Length of Meeting Cancelled
2021
1/25/2021 X
2/22/2021 5 1:12
3/22/2021 4 1:23
4/26/2021 5 1:22
5/24/2021 X
6/28/2021 8 2:34
7/26/2021 4 1:49
9/27/2021 5 2:26
10/25/2021 5 1:05
11/8/2021 (Special Meeting) 6 1:12
11/22/2021 X
12/27/2021 X
2022
1/24/2022 5 0:54
2/28/2022 X
3/28/2022 4 1:18
4/25/2022 6 1:01
5/24/2022 5 1:08
6/27/2022 6 1:42
7/25/2022 X
8/22/2022 4 1:12
9/26/2022 5 1:18
10/4/2022 5 3:14
11/28/2022 X
12/12/2022 (Special Meeting) 6 1:09
2023
1/23/2023 X
2/27/2023 3 1:24
3/27/2023 3 0:39
4/24/2023 X
5/22/2023 X
6/26/2023 X
7/24/2023 3 1:58
8/28/2023 2 0:31
9/25/2023 3 2:13
10/23/2023 X
11/08/2023 (Special Meeting) 3 1:09
11/27/2023 X
12/25/2023 X
Cultural Heritage Committee
Page 17 of 39
Meeting Date # of Agenda Items Length of Meeting Cancelled
Cultural Heritage Committee
2024
1/22/2024 4 1:16
2/26/2024 X
3/25/2024 4 1:10
4/22/2024 6 1:41
5/20/2024 (Special Meeting) X
5/27/2024 X
6/24/2024 4 0:30
7/22/2024 X
8/26/2024 6 1:08
9/23/2024 X
10/28/2024 5 2:42
11/18/2024 (Special Meeting) 6 1:17
11/25/2024 X
12/23/2024 X
2025
1/27/2025 X
2/24/2025 4 0:39
3/24/2025 X
4/28/2025 6 0:26
5/19/2025 X
6/23/2025 X
7/28/2025 X
8/25/2025 5 2:10
9/22/2025 X
9/29/2025 (Special Meeting) 4 2:06
# of Meetings per their
Regular Schedule 45
# of Meetings actually held 34
# of Meetings cancelled 27
Page 18 of 39
Meeting Date # of Agenda Items Length of Meeting Cancelled
2021
2/3/2021 6 1:50
3/3/2021 6 1:08
4/7/2021 7 1:35
6/2/2021 X
7/7/2021 X
8/4/2021 X
9/1/2021 8 0:43
10/6/2021 6 1:23
11/3/2021 6 0:39
12/1/2021 5 0:18
2022
1/5/2022 X
2/22/2022 5 0:18
3/22/2022 6 0:39
4/6/2022 5 1:57
5/4/2022 5 0:42
6/1/2022 4 1:16
7/6/2022 X
7/12/22 (Special Meeting) 4 1:24
8/3/2022 5 1:05
9/7/2022 5 1:46
10/5/2022 6 2:41
11/2/2022 5 1:22
12/7/2022 6 1:16
2022
1/4/2023 7 1:25
2/1/2023 4 1:06
3/1/2023 7 1:32
4/5/2023 8 2:07
5/3/2023 5 1:33
6/7/2023 5 1:42
7/5/2023 6 1:50
8/2/2023 6 1:23
9/6/2023 6 2:04
10/4/2023 7 2:50
11/1/2023 X
12/6/2023 3 1:51
2024
1/2/2024 X
Human Relations Commission
Page 19 of 39
Meeting Date # of Agenda Items Length of Meeting Cancelled
Human Relations Commission
1/10/2024 (Special Meeting) 6 1:39
2/7/2024 6 1:49
3/6/2024 6 2:02
4/3/2024 7 2:48
5/1/2024 5 1:08
5/29/2024 (Special Meeting) 2 1:38
6/5/2024 X
7/10/2024 7 1:02
8/7/2024 X
8/15/2024 (Special Meeting) 6 1:25
9/4/2024 X
9/12/2024 (Special Meeting) 6 1:20
10/2/2024 5 1:57
11/6/2024 5 0:30
12/4/2024 4 1:35
2025
1/1/2025 X
1/15/2025 (Special Meeting) X
2/5/2025 6 1:25
3/5/2025 7 1:47
4/2/2025 7 1:30
5/7/2025 5 2:28
6/4/2025 7 3:04
7/2/2025 X
7/9/2025 (Special Meeting) 5 2:07
8/6/2025 8 1:53
9/3/2025 6 0:59
10/1/2025* 5 1:54
49 13
# of Meetings per their
Regular Schedule**16
# of Meetings actually held 49
# of Meetings cancelled 13
*Minutes not approved by
HRC yet
**Using "at least quarterly"
minimum number per the
Advisory Body Handbook
Page 20 of 39
Meeting Date # of Agenda Items Length of Meeting Cancelled
2021
1/13/2021 X
3/10/2021 X
5/12/2021 3 0:54
7/14/201 3 0:38
9/8/2021 X
9/13/2021 (Special Meeting) 4 1:10
2022
1/12/2022 3 0:46
3/9/2022 3 0:37
7/13/2022 4 0:34
9/14/2022 X
2024
5/10/2023 3 1:10
7/12/2023 4 0:36
9/13/2023 X
11/8/2023 X
11/13/2023 (Special Meeting) 4 0:53
1/10/2024 4 1:07
3/13/2024 4 2:05
6/5/2024 (Special Meeting) 4 1:23
7/10/2024 6 1:30
11/13/2024 4 1:51
12/11/2024 (Special Meeting) 2 1:26
2025
1/8/2025 2 0:59
3/12/2025 4 1:03
5/14/2025 5 1:36
7/9/2025 X
9/10/2025* 5 1:31
# of Meetings per their
Regular Schedule**11
# of Meetings actually held 18
# of Meetings cancelled 7
*Minutes not approved by MTC
yet
**Using "at least quarterly"
minimum number per the
Advisory Body Handbook
Mass Transportation Committee
Page 21 of 39
Meeting Date # of Agenda Items Length of Meeting Cancelled
2021
1/6/2021 X
2/3/2021 6 2:04
3/3/2021 5 2:10
4/7/2021 5 3:07
5/5/2021 X
5/12/2021 (Special Meeting) 6 2:50
6/21/2021 X
7/7/2021 5 1:28
8/4/2021 5 1:52
9/1/2021 6 1:17
10/6/2021 6 2:52
11/3/2021 2:17
12/1/2021 X
2022
1/5/2022 X
2/2/2022 6 3:21
3/2/2022 7 1:38
4/6/2022 5 1:36
5/4/2022 5 2:11
6/1/2022 5 2:31
7/6/2022 X
8/3/2022 X
9/7/2022 7 2:59
10/12/2022 7 2:21
11/2/2022 7 2:14
12/7/2022 X
2023
1/4/2023 6 2:45
2/1/2023 6 1:55
3/1/2023 X
4/5/2023 X
4/12/2023 (Special Meeting) 7 2:00
5/3/2023 5 2:52
6/14/2023 6 1:57
7/5/2023 X
8/2/2023 X
8/16/2023 (Special Meeting) 6 2:47
9/6/2023 7 2:30
10/4/2023 X
Parks and Recreation Commission
Page 22 of 39
Meeting Date # of Agenda Items Length of Meeting Cancelled
Parks and Recreation Commission
10/11/2023 (Special Meeting) 6 2:43
11/1/2023 X
12/6/2023 7 2:03
2024
1/3/2024 X
1/10/2024 (Special Meeting) 7 1:42
2/7/2024 X
3/6/2024 6 2:40
4/3/2024 7 2:28
5/1/2024 X
6/5/2024 8 3:09
7/3/2024 X
8/7/2024 2:38
9/4/2024 8 2:10
10/2/2024 X
11/6/2024 7 2:50
12/4/2024 X
12/11/2024 (Special Meeting) 7 3:20
2025
1/1/2025 X
2/5/2025 7 2:33
3/5/2025 9 3:05
4/2/2025 6 1:52
5/7/2025 10 2:48
6/4/2025 7 2:28
7/2/2025 X
8/6/2025 X
9/3/2025* 8 2:45
10/1/2025** 8 TBD
40 23
# of Meetings per their
Regular Schedule 45
# of Meetings actually held 40
23
*Approved minutes not
archived yet
Page 23 of 39
Meeting Date # of Agenda Items Length of Meeting Cancelled
Parks and Recreation Commission
*Minutes not approved by PRC
yet
Page 24 of 39
Meeting Date # of Agenda Items Length of Meeting Cancelled
2021
5/13/2021 5 0:47
2022
8/24/2022 7 0:52
11/30/2022 3 1:27
12/7/2022 3 0:19
2022
5/15/2023 6 1:32
10/30/2023 6 0:35
2024
1/17/2024 2 2:58
1/18/2024 2 3:14
1/25/2024 2 0:49
12/4/2024 3 0:43
2025
6/11/2025 3 0:19
11 0
# of Meetings held* 11
*Only meet on an "as-need
basis" per Advisory Body
Handbook
Personnel Board
Page 25 of 39
Meeting Date # of Agenda Items Length of Meeting Cancelled
2021
1/13/2021 X
1/27/2021 5 2:00
2/10/2021 5 2:44
2/24/2021 6 0:50
3/10/2021 6 3:50
3/24/2021 4 1:35
4/14/2021 5 1:50
4/28/2021 5 0:49
5/12/2021 X
5/26/2021 5 3:39
6/9/2021 X
6/23/2021 X
7/14/2021 5 1:18
7/28/2021 5 2:50
8/11/2021 X
8/25/2021 4 1:58
9/8/2021 4 1:31
9/22/2021 5 3:52
10/13/2021 4 1:08
10/27/2021 4 2:33
11/10/2021 X
11/17/2021 (Special Meeting) 5 2:25
11/24/2021 X
12/8/2021 6 2:19
12/22/2021 X
2022
1/12/2022 X
1/26/2022 X
2/9/2022 5 0:34
2/23/2022 4 1:00
3/9/2022 X
3/23/2022 6 2:24
4/13/2022 X
4/27/2022 6 0:35
5/11/2022 4 2:08
5/25/2022 5 1:22
6/8/2022 5 1:55
6/22/2022 4 0:13
7/13/2022 X
Planning Commission
Page 26 of 39
Meeting Date # of Agenda Items Length of Meeting Cancelled
Planning Commission
7/27/2022 X
8/10/2022 6 1:42
8/24/2022 X
9/14/2022 5 0:21
9/28/2022 X
10/12/2022 X
10/26/2022 8 2:07
11/9/2022 X
11/16/2022 5 3:40
11/23/2022 X
12/14/2022 6 2:10
12/28/2022 X
2023
1/11/2023 X
1/25/2023 4 2:19
2/8/2023 4 0:27
2/22/2023 4 1:21
3/8/2023 4 0:30
3/22/2023 4 0:43
4/12/2023 8 1:07
4/26/2023 5 0:08
5/10/2023 X
5/24/2023 4 0:32
6/14/2023 X
6/28/2023 X
7/12/2023 5 1:27
7/26/2023 X
8/9/2023 X
8/23/2023 X
9/6/2023 (Special Meeting) 4 1:32
9/13/2023 X
9/27/2023 X
10/11/2023 X
10/25/2023 X
11/8/2023 X
11/22/2023 X
12/13/2023 6 0:25
12/27/2023 X
2024
1/10/2024 X
Page 27 of 39
Meeting Date # of Agenda Items Length of Meeting Cancelled
Planning Commission
1/24/2024 4 0:48
2/14/2024 4 1:22
2/28/2024 X
3/13/2024 4 0:45
3/27/2024 X
4/10/2024 X
4/24/2024 X
5/8/2024 6 2:11
5/22/2024 X
6/12/2024 5 2:19
6/26/2024
7/10/2024 X
7/24/2024 X
8/14/2024 4 0:23
8/28/2024 X
9/11/2024 4 1:00
9/25/2024 4 1:04
10/9/2024 X
10/23/2024 X
11/13/2024 5 1:49
11/27/2024 X
12/11/2024 5 2:52
12/25/2024 X
2025
1/8/2025 X
1/22/2025 4 1:39
2/12/2025 4 1:08
2/26/2025 5 1:45
3/12/2025 4 1:00
3/26/2025 X
4/9/2025 6 1:21
4/23/2025 X
5/14/2025 X
5/28/2025 8 2:55
6/11/2025 7 1:59
6/25/2025 5 1:21
7/9/2025 4 0:31
7/23/2025 X
8/13/2025 X
8/27/2025 6 0:40
Page 28 of 39
Meeting Date # of Agenda Items Length of Meeting Cancelled
Planning Commission
9/10/2025 X
9/24/2025 3 0:30
10/8/2025 X
# of Meetings per their
Regular Schedule 91
# of Meetings actually held 58
# of Meetings cancelled 55
Page 29 of 39
Meeting Date # of Agenda Items Length of Meeting Cancelled
2021
1/13/2021 15 1:56
2/10/2021 16 1:48
3/10/2021 16 1:24
4/14/2021 17 1:41
5/12/2021 18 1:23
6/9/2021 16 1:15
7/14/2021 14 1:44
8/11/2021 X
9/8/2021 16 3:31
10/13/2021 16 1:28
11/10/2021 15 1:05
12/8/2021 17 2:01
2022
1/12/2022 15 1:23
2/9/2022 16 2:30
3/9/2022 17 1:54
4/13/2022 18 1:58
5/11/2022 16 1:34
6/15/2022 17 1:08
7/13/2022 17 1:38
8/10/2022 X
9/14/2022 14 1:30
10/12/2022 16 2:05
11/9/2022 X
11/16/22 (Special Meeting) 15 1:36
12/14/2022 X
2023
1/4/2023 X
1/11/2023 (Special Meeting) 16 1:30
2/8/2023 X
3/8/2023 X
3/15/2023 (Special Meeting) 18 1:28
4/12/2023 15 1:44
5/10/2023 15 2:03
6/14/2023 16 0:52
7/12/2023 19 2:21
8/9/2023 X
9/13/2023 14 1:15
10/11/2023 16 1:24
Promotional Coordinating Committee
Page 30 of 39
Meeting Date # of Agenda Items Length of Meeting Cancelled
Promotional Coordinating Committee
11/8/2023 15 1:12
12/13/2023 15 1:50
2024
1/10/2024 16 1:58
2/14/2024 X
3/13/2024 17 1:32
4/10/2024 15 2:06
5/8/2024 16 2:20
6/12/2024 14 0:47
7/10/2024 14 1:41
8/14/2024 14 0:52
9/11/2024 12 0:43
10/9/2024 15 1:08
11/13/2024 X
11/18/2024 (Special Meeting) 16 1:16
12/11/2024 X
2025
1/8/2025 14 1:00
2/12/2025 15 1:25
3/12/2025 17 2:31
4/9/2025 16 2:01
5/14/2025 18 2:06
6/11/2025 14 0:59
7/9/2025 14 1:08
7/15/2025 (Special Meeting) 2 0:10
8/13/2025 X
9/10/2025 14
10/8/2025* 14 1:11
49 12
# of Meetings per their
Regular Schedule 46
# of Meetings actually held 49
# of Meetings cancelled 12
*Minutes not approved by PCC
yet
Page 31 of 39
Meeting Date # of Agenda Items Length of Meeting Cancelled
2021
2/18/2021 7 2:37
3/31/2021 6 1:46
Summer 2021 X
10/28/2021 7 1:33
2022
1/26/2022 6 1:03
3/24/2022 5 1:05
5/22/2022 5 0:48
9/22/2022 7 2:35
12/8/2022 7 0:47
2023
3/1/2023 7 0:55
Summer 2023 X
3/30/2023 6 0:59
9/11/2023 7 1:49
2024
1/24/2024 5 0:31
3/7/2024 3 0:34
5/23/2024 4 1:00
3/20/2025 5 2:25
5/8/2025* 4 1:00
# of Meetings per their
Regular Schedule**16
# of Meetings actually
held 16
# of Meetings
cancelled 2
*Minutes not approved
by REOC yet
**Using "at least
quarterly" minimum
number per the Advisory
Body Handbook
Citizen's Revenue Enhancement Oversight Committee
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