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Home My WebLink About06/18/1991, 9 - JOINT CITY/ CAL POLY STUDENT HOUSING PREFERENCE STUDY II��`II�IIIII�{III�INIIIIJ (� MEETING DATE: II►�u�� Clc� o San lues OBISpo M - / B COUNCIL AGENDA REPORT ITEM NUMBER: FROM: Arnold B. Jonas, Community Development Director yip SUBJECT: Joint City/ Cal Poly Student Housing Preference Study CAO RECOMMENDATION: 1. Ratify selection of MPC and Associates as the consultant of choice for the desired study. 2. By motion, authorize the Mayor to execute a contract with the consultant and Cal Poly for the desired work at a cost not to exceed $74, 000.00, with the cost to be shared equally by the City and Cal Poly. DISCUSSION: Background There is a growing interest in the community for minimizing the potential of adverse impacts on established residential areas by increasing numbers of student residents. This interest has prompted the City to pursue new courses of land use regulation, and to seek other methods of promoting a positive relationship between it's various citizen groups. A basic need in this latter effort is reliable information on the basis for the evolving residency patterns, and the potential for accommodating them in the least conflicting manner. This need exists relative to both independent student living arrangements and organized fraternal living groups. Some time ago, representatives of the city and university agreed that while the symptoms of this new residency pattern were apparent, little was actually known as to the underlying motivation. A joint study of student housing preferences, and the possible means of satisfying those preferences, was recognized as being of significant value to both organizations and thus suitable for a shared cost study. To accommodate such a study, the City's 1989-1991 Financial Plan contains a budget item (Greek Row study) in the amount of $30,000.00 Process to Date A jointly prepared Request for Proposals was distributed to a number of firms who appeared to be qualified for the task. Ten separate proposals were received and ranked, including firms with a local, regional and national orientation. The ranking of the proposals was conducted by a steering (selection) committee comprised of four members from Cal Poly Administration, a student representative, representatives of Residents for Quality Neighborhoods, the Off-Campus Student Housing Association, and the Community Development Department. This same group will serve as the steering committee throughout the course of project development, _/ '��nillflllllllllllll1Q ��1 MY Of San L t,S OBISPO COUNCIL AGENDA REPORT providing oversight and advice to the consultant. By consensus, the committee selected MPC and Associates of Irvine, CA for recommendation as the appropriate firm for the job. MPC was selected based on extensive prior experience with student housing reports similar to the one desired here, an apparent clear understanding of the project goals, and a moderate cost compared to other submittals. Their submitted budget totals $74, 000. 00. Projected study costs ranged between $43,920.00 and $114,039.00. The second ranked firm, MGT of Sacramento, was also highly regarded by the committee but was seen to have significantly less directly applicable experience than MPC. Their main advantage was a lower projected cost, $48,287. However, there was a general feeling among committee members that the experience advantage of MPC was so important to achieving the best possible study that it outweighed the difference in cost. Copies of all proposals received are available in the Council reading file. A Cal Poly management committee has already agreed with the choice of MPC and Associates and authorized expenditure of their share of the projected contract cost. Once a contract is consummated, it is expected that most of the work will actually occur during the fall academic quarter of this year to insure adequate student availability for the survey component. FISCAL IMPACT The city share of the proposed study contract is $37,000.00. Monies were budgeted in the 1989-91 Financial Plan for this study, and sufficient funds exist in the Community Development Department carryover account to fund the full city cost. ALTERNATIVES I 1. Continue consideration of the matter with direction to staff. i 2. Decide to not participate in the study, deferring for either a specific period of time or permanently. (Contract to be prepared upon Council authorization. ) (Proposals are available in the Council Office for inspection. ) r In The Superior Court of The State of California In and for the County of San Luis Obispo AFFIDAVIT OF PUBLICATION CITY COUNCIL NO. PUBLIC HEARINGS 4;Tuesday June 18,1991 ay, une 991, City the San Luis Obispo City —-— Council will hold public hear- ings beginning at 7:00 p.m.in the Council Chambers of City —— Hall,990 Palm Street,on the STATE OF CALIFORNIA, items listed below. Hearings will be heard in the order SS. shown on the agenda (ap- County of San Luis Obispo proximate time for each hear- ing is shown in parenthesis). The public is welcome to I am a citizen of the United States and a resident of the attend and comment. The Council may also discuss other hearings or business County aforesaid; I am over the age of eighteen and not items listed. beforeore chal after those e any one of the proposed actions interested in the above-entitled matter described below in court,you may be limited to raising only those issues you or someone else raised at the public I am now, and at all times embraced hearing described in this no- tice,or in written correspond- ence delivered to the City in the publication herein mentioned was, the principal clerk Council at, or prior to, the public hearing. The reports, including rec- of the printers and publishers of the SAN LUIS OBISPO ommendations by staff, will be available for review in the City Clerk's Department on COUNTY TELEGRAM-TRIBUNE, a news paper r of general Cir- the Wednesday before i he P g meeting. For more informa- tion, please contact the City Clerk's Department at 549- culation, printed and published daily, Sundays excepted, at 7103 or visit us in Room#1 of City Hall.The meeting will be broadcast on Cal Poly radio the City of San Luis Obispo in the above named county and station KCPR FM 91.3. APPEAL— 2994 HIGUERA STREET — to consider an state; that notice appeal of a Planning Commis- - — sion action denying a use permit to allow a modification of a nonconforming use at - San Luis Mobilehome Park located at 2994 Higuera Street.(20 min.) —._. APPEAL — 1023 MARSH STREET — to consider an appeal of an Architectural of which the annexed clipping is a true printed copy, was Review Commission action published in the above-named newspaper and not in any Sunsetg Nolrth Car revisionsan for fat supplement thereof — on the following dates, to-wit: 1023 Marsh SUBDIVISION(20 m .) MINOR91-025—IRIS AND GEORGE STREETS — to consider a. 618 Subdivision Hearing Officers recommendation to approve a tentative map creating two lots from one lot with excep- tions to lot size and depth; 1239 Iris and 1234 George Streets;R-2 Zone.(20 min.) that said newspaper was duly and regularly ascertained and o , established a newspaper of general circulation by Decree y�so entered in the Superior Court of San Luis Obispo County, Q 2 State of California, on June 9, 1952, under the provisions of Chapter 1, Division 7, Title 1 of the Government Code of the R ORA State of California. G I certify (or declare) lender penalty of perjury that the fore- ;I'NNIFEfl, going is a and correct. ®.MS 91 -025 PROMOTIONAL COORDI- NATING COMMITTEE 1991- __ 92 GRANTS-IN-AID — to (Signature of Principal Clerk) consider recommendations from the Promotional Coordi- nating Committee.for Grants- In-Aid funding for 1991.92. Date 6/8 19-91 (t 5 min.) 1991.93 FINANCIAL PLAN — to consider final adoption of the city's 1991-93 Financial Plan and 1991-92 Budget .(continued from 4/29/91, 5/13/91, 5/29/91, 6/6/91 and 6/11/91). In the event the Financial Plan & Budget are not adopted at this meeting,a future public hearing date will be set for final adoption. It min.) SEWER USE ORDINANCE — to consider revising the city's Sewer Use Ordinance in accordance with the require-