HomeMy WebLinkAbout06/18/1991, C-7 - WASTEWATER LABORATORY ANALYSES, FY 1991/1992 AND 1992/1993, INVITATION FOR BIDS. nlln�lAl�III � MEETING DATE:
�I��H���I�III IIII ���I�Il�ul CI of San LUIS OBISpO June 18 1991
COUNCIL AGENDA REPORT ITEM NUMBER:
FROM: W.T. Hetland, Utilities Director
VIA: John Moss, Wastewater Division Manager
.Prepared by: Doug Marks, Wastewater Treatment Plant Supervisor
SUBJECT: Wastewater Laboratory Analyses, FY 1991/1992 and
1992/1993, Invitation for Bids.
CAO RECOMMENDATION:
By motion, approve the specifications for Wastewater
Laboratory Analysis, Spcn. No. WWT 91-05-06, authorize
solicitation of bids and contract award by the CAO, if the
lowest responsible bid is within staff cost estimate.
DISCUSSION:
The City of San Luis Obispo Wastewater Treatment Facility is
required by the RWQCB and EPA to .monitor the quality of the
wastewater effluent, receiving waters and wastewater sludge.
Monitoring frequencies, sample sites and discharge
requirements are all outlined in the City's National
Pollutants Discharge Elimination System (NPDES) permit. The
wastewater treatment plant laboratory performs much of the
required testing. However, particular analyses require
specialized equipment and training which is currently beyond
the scope of the City's laboratory.
In past years, the City Wastewater Treatment Plant has
annually contracted with analytical laboratories to perform
these analyses. A similar contractual agreement is again
required. This contract, however, is for a biennial agreement
for fiscal years 1991-1993.
Staff has established a mailing list of competitive bidders
for laboratory analyses. This list is made up of a number of
water/wastewater analytical laboratories that are certified
to perform the required analyses. Requests for Bids will be
sent to each laboratory.
All laboratory service providers must use methods for
water/wastewater analyses approved by State and Federal
regulatory agencies. In addition, laboratory service vendors
are -required to comply with various City mandated performance
standards, outlined in the "Special Terms and Conditions, "
"Specifications" and "General Bid Terms and Conditions". A
copy of the specifications is available in the Council Office
for review. /I
���������►►�IIIIIfIIIU►' ����ll a W o f San L.4I S OBISPO
Minns COUNCIL AGENDA REPORT
Wastewater Treatment Laboratory Analyses
Invitation for Bids
Page Two
FISCAL IMPACT:
The estimated cost for the required laboratory services is
$38, 000 per year for a total of $76, 000 for the two year
period. Prior expenditure for these services in FY 1990/1991
was $37, 000. Funding for these services is from the Sewer
Fund. Annual funding of $38,000 has been requested for
Wastewater Laboratory Services for the 1991/92 and 1992/93
fiscal years.
This request is in conformance with procedures established in
the City Purchasing Control Guidelines, Section 401-3,
Contracting for Supplies, Equipment and Maintenance Services
(Costing more than $50, 000) .
ALTERNATIVES:
Council may wish to direct staff to purchase the required
equipment and hire the appropriate personnel to perform the
required laboratory analyses. Staff has previously
investigated this option and has found it to not be cost
effective. In addition, the City does not have. the necessary
facilities and certification to perform the work. This
alternative is not recommended.
RECOMMENDATION:
By motion, approve the specifications for Wastewater
Laboratory Analysis, Spcn. No. WWT 91-05-06, authorize
solicitation of bids and contract award by the CAO, if the
lowest responsible bid is within staff cost estimate.
(Specifications are available in the Council Office for
inspection. )
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