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HomeMy WebLinkAbout06-05-2012 c9 slo transit capital projectscounci lagenOa Repoi t C I T Y O F S A N L U I S O B I S P O FROM : Jay D . Walter, Director of Public Work s Prepared By : John Webster, Transit Manage r SUBJECT : SLO TRANSIT CAPITAL PROJECTS AMENDMEN T RECOMMENDATION S 1.Adopt a resolution authorizing the Public Works Director to execute all require d documents and any amendments thereto with the California Department of Transportatio n and California Emergency Management Agency regarding transit security grants . 2.Authorize the Finance Director to award contracts and execute Purchase Orders for bu s stop safety and security equipment in accordance with the City procurement policy i f costs are within the budgeted amounts . DISCUSSION Backgroun d The California Emergency Management Agency (Cal EMA) has been delegated the authority t o award financial assistance for California Transit Security Grant Program (CTSGP) projects . The program requires adoption of a resolution by any participating agency authorizing th e expenditure of program funds . As such, staff has prepared the attached resolution (Attachment 1 ) authorizing the Public Works Director to execute all required documents with the Californi a Department of Transportation and allowing the City to take advantage of Cal-EMA Safety an d Security funding . SLO Transit Bus Stop Improvements The SLO Transit system has approximately forty-nine (49) bus shelters and over 235 bus stops . Bus stop improvement projects are recommended in th e Short Range Transit Plan for stop modifications and amenities . Since this project will utiliz e safety and security funding it proposes to install solar lighting or electronic Automatic Vehicl e Locator (AVL) signs inside selected shelters, or on existing or new sign poles . The project migh t also include the installation of wireless video monitoring systems at selected stops if approved i n accordance with the established city video surveillance policy and concurrence by the I T Steering Committee . Table 1 reflects the CTSGP approved project funding amounts whic h consists of $4,561 in direct (annual share) allocation and $27,579 in regional discretionar y allocation . Table 1-Project Fundin g A Meeting Date June 5, 201 2 Item Number n PROJEC T Bus Stop Security TOTA L $32,140 Security-Direct $4,561 Security-Regional $27,579 The San Luis Obispo Council of Governments (SLOCOG) is responsible for makin g programming recommendations to Cal EMA, and at their April 4, 2012 meeting, the Boar d C9-1 SLO Transit Capital Projects Amendment Page 2 programmed $32,140 for this transit project (Attachment 2) that now needs amendment into th e City's current transit budget . This project is now fully funded and able to move forward pendin g Council's resolution authorizing procurement . FISCAL IMPAC T The SLO Transit Safety & Security Grant Application will utilize funding available through th e Cal-EMA program . The procurement process for this capital project will be deferred until the grant funding bonds have been sold by the State (which is anticipated in November 2012) an d the funds have been received by the city . There is no fiscal impact to the General Fund by the adoption of this resolution . It is also important to note that these funds are only available for Capital projects and cannot be converte d to be used as operational funding for SLO Transit at the Federal or State level . ALTERNATIV E Deny the bus stop project.Council could choose not to amend the bus stop project into th e budget at this time . Staff does not recommend this alternative as this would result in the eventua l return of grant funding already awarded and available to be used for bus stop improvement . ATTACHMENT S 1.Resolution authorizing expenditure of grant fund s 2.SLOCOG Resolution 12-06 G :\Transportation-Data\_Unsorted Stuff\Transportation\Transit\Transit CAR-CC Reports\FY 2012\CAR-SLO TRANSIT CAPITAL PROJECT S June 5-2012\CAR SLOTRANSIT CAPITAL PROJECTS DRAFT vl .docx ATTACHMENT #1 RESOLUTION NO . (2012 Series ) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN LUIS OBISP O AUTHORIZING THE EXPENDITURE OF TRANSIT SYSTEM SAFETY,SECURITY AND DISASTER RESPONSE ACCOUNT PROGRAM FUNDS WITH TH E CALIFORNIA EMERGENCY MANAGEMENT AGENC Y WHEREAS,the City of San Luis Obispo (referred hereinafter as the City) operates San Luis Obispo (SLO) Transit ; an d WHEREAS,The City of San Luis Obispo and SLO Transit are eligible applicants fo r California Proposition 1B Program funds ; an d WHEREAS,the California Transit Security Grant Program (referred hereinafter as CTSGP) has allocated $4,561 of Proposition 1B (Prop 1B) Safety and Security Grant funding t o be used by the City for capital projects ; and WHEREAS,the City of San Luis Obispo has been allocated $27,579 in the 2011-1 2 through 2012-13 funding year cycles from the CTSGP program ; and WHEREAS,the California Emergency Management Agency (Cal EMA) has bee n delegated the authority to award financial assistance for CTSGP projects and the San Lui s Obispo Council of Governments (SLOCOG) is responsible for making programmin g recommendations to Cal EMA ; and WHEREAS,the City of San Luis Obispo is requesting up to $32,140 in the 201 1-1 2 funding cycle from the CTSGP program for SLO Transit Security Enhancements bus sto p security capital projects ; an d WHEREAS,a State assistance grant will impose certain obligations upon the City and wil l require the City provide $4,561 as the local share of project costs ; and WHEREAS,the City will provide all annual Certifications and Assurances to th e Proposition 1B, PTMISEA and CTSGP oversight agencies as required for grant programs . NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of San Lui s Obispo as follows : SECTION 1 .the Council authorizes the City Public Works Director or his designee to submit necessary grant paperwork and other required information necessary to program $32,14 0 in 2011-12 CTSGP funding for the Transit Facility Security Enhancement project which include s $4,561 in FY 2010/11 local CTSGP funding to be used as local match for grant purposes ; an d SECTION 2 . The City Public Works Director or his designee is authorized to execute an y documents and take any actions, for and on behalf of the City, a public entity established unde r the laws of the State of California, necessary in the submittal of this or future applications for th e purpose of obtaining financial assistance provided by the Proposition 1B, PTMISEA or CTSGP programs administered by the California Emergency Management Agency . C9-3 Attachment 1 Upon motion of , seconded by and on the following vote : AYES : NOES : ABSENT : The foregoing resolution was adopted this day of 201 1 Mayor Jan Howell-Marx ATTEST : Sheryll Schroede r Interim City Cler k APPROVED AS TO FORM : J . Christine Dietric k J . Christine Dietric k City Attorney San Luis Obispo Council of GovertTflTnt s Arroyo Grande Atascadero Grover Beach Morro Bay Paso Robles Pismo Beach San Luis Obispo San Luis Obispo County I, Aida Nicklin, Executive Secretary to the San Luis Obispo Council of Government s (SLOCOG), in the County of San Luis Obispo, State of California, do hereby certify th e attached to be a true copy of SLOCOG Resolution No . 12-06 (a Resolution adopting Transit System Safety, Security, and Disaster Response Account Projects for Fisca l Year 2011/2012), that was adopted by the SLOCOG Board at their meeting on April 4 , 2012 . WITNESS, y signature this 16th day of April 2012 . Ronald L . DeCarli - Executive Director Regional Transportation Planning Agenc y Metropolitan Planning Organization Rideshare Program / Census Data Affiliat e Service Authority for Freeways and Expressway s 1114 Marsh St,San Luis Obispo, CA 93401 ♦ Tel . (805)781-4219 Fax (805) 781-5703 C9-5 Email : slocog@slocog .org Internet : http//www .slocog .org Attachment #2 ATTACHMENT A SAN LUIS OBISPO COUNCIL OF GOVERNMENTS RESOLUTION NO. 12-0 6 RESOLUTION ADOPTING TRANSIT SYSTEM SAFETY, SECURITY, AND DISASTER RESPONS E ACCOUNT PROJECTS FOR FISCAL YEAR 2011/1 2 The following Resolution is now offered and read : WHEREAS,the San Luis Obispo Council of Governments, hereinafter referred to as the Agency ha s been designated as the Regional Transportation Planning Agency ; and WHEREAS,Agency has adopted a Regional Transportation Plan directed at the achievement of a balanced coordinated transportation system ; an d WHEREAS,Agency has the legal authority to apply for Transit System Safety, Security, and Disaste r Response Account funds,and has the institutional, managerial and financial capability to ensure prope r planning, management and completion of the grant provided by the State of California and administered by th e California Emergency Management Agency (Cal EMA); and WHEREAS,the statutes related to state-funded transit projects require a local or regional implementin g agency to abide by various regulations ; an d WHEREAS,Agency has the legal authority to apply for and approve local projects for the Transi t System Safety, Security, and Disaster Response Account bond program administered by the Californi a Emergency Management Agency(Cal EMA); and WHEREAS,Agency held a Public Hearing on April 4, 2012 prior to approving Transit System Safety , Security, and Disaster Response Account funds for FY 2011/12 ; and WHEREAS,said Public Hearing was duly noticed by means of publication of public hearing notices in th e major newspapers in the region . NOW, THEREFORE, BE IT RESOLVED that Agency, acting as the Regional Transportation Plannin g Agency, approves the following Transit System Safety, Security, and Disaster Response Account projects a s presented in Table A : Approve Resolution 12-06 approving projects listed in Table A in agenda item A-2 On motion by Delegate Mecham , seconded by Delegate O'Malle y , and on the following rol l call vote, to wit: AYE& Ferrara, Gibson, Higginbotham,Hill,Marx, Mecham, O'Malley, Patterson, Shoals , Strong,Teixeira,and Yates . NOES :Non e ABSENT :None ABSTAINING :None C9-6 Attachment #2 SAN LUIS OBISPO COUNCIL OF GOVERNMENT S STAFF REPOR T APRIL 4, 201 2 -Fund Programming : 712 Proposition 1B "Safety and Security " 3~'•Rural Transit Fund (RTF);u . SUMMARY This staff report recommends programming $716,970 from two different transit funding sources for 8 projects . The FY 2011/12 Proposition 1B "Safety and Security" program will provide capital funds for transi t projects that provide increased protection against a security or safety threat . Ultimately, the availability o f funds through this program is subject to the State's ability to sell bonds . FY 2012/13 Rural Transit Fund s (RTF) are only available for programming to rural transit operators in the region . This program provide s both capital and operational funds for non-urban transit agencies . The following projects are recommende d for funding : +$247,140 in Proposition 1B "Safety & Security" funds are recommended for 3 projects (Table A ) +$469,830 in Rural Transit Funds are recommended for 5 projects (Table B ) TABLE A - FY 11112 Proposition 1B "Safety and Security " Prop 1B "Safety &Security" Projects Score Jurisdiction Prop 1 B Requested Prop 1i3 Regional Prop 1 B Operator Recommende d RTAISCAT Transit Vehicle ITS Project 46 RTA/SCAT $172,665 $172,665 $27,335 $200,000 Transit Video Monitoring & Recording Equipment 44 Paso Robles $14,362 $12,447 $2,553 $15,000 Bus Stop improvements (lighting, cameras, etc .)40 SLO Transit $55,439 $27,579 $4,561 $32,14 0 Bus Stop Accessibility Improvements 34 Paso Robles $24,362 $0 $0 $0 NCTC Accessibility Improvements 32 Paso Robles $78,723 $0 $0 $0 1 2 3 4 $345,551 $34,449 $247,140 Intelligent Transportation Systems (ITS ) North County Transportation Center (NCTC) $212,691 TABLE B - FY 12/13 Rural Transit Fund Rural Transit Fund Projects Score Jurisdiction RTF Request Recommende d Local Match for 5 Runabout Vehicles 18 Runabout $39,710 $39,71 0 Local Match for 5 RTA Clean Diesel Buses 18 RTA $75,000 $75,00 0 Preeentative Maintenance for SCAT System 16 SCAT $70,000 $70,00 0 RTA Automatic Ticket Machine 15 RTA $60,000 $60,00 0 RTA Operating Assistance 11 RTA $225,290 $225,120 Morro Bay Triennial Performance Audit 6 Morro Bay $15,000 $0 $485,000 $469,830 Note: $50K deducted for RTA and SLOCOG Fed. Sec. 5311 and RTF administrative costs RECOMMENDATION S Staff :a . Adopt resolution (Attachment A) approving FY 2011/12 Prop . 1B projects in Table A . b . Approve FY 2012/13 Rural Transit Fund projects in Table B . SSTAC :To be presented in Addendu m TTAC :To be presented in Addendu m CTAC :To be presented in Addendum A-2-1 C9-7 Page intentionally lef t blank .