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Home My WebLink About10-06-2020 City Council PresentationsCity Council: Attendee Participation Open and close your control panel using the orange arrow Join audio: •Choose Computer Audio to use computer Mic &Speakers •Choose Telephone and dial using the information provided Your Participation •Please submit your name and Item #in the Questions panel •When Public Comment is opened for the Item your name will be called and your mic unmuted •Please do not use raise hand option. Public Comment City Council Regular Meeting October 6, 2020 •Verbal Public Comment ➢Participants of the webinar: •Submit a ‘question’that includes their name and item number (or public comment)for the item they would like to speak on. •Once public comment for the item is called,your microphone will be unmuted and you will have three minutes to speak. Item #1 PROCLAMATION 1.DOMESTIC VIOLENCE AWARENESS MONTH PROCLAMATION ____________________________________________ Recommendation: Mayor Harmon will proclaim the month of October as “Domestic Violence Awareness Month.” Item #2 PROCLAMATION 2.FIRE PREVENTION WEEK PROCLAMATION ____________________________________________ Recommendation: Mayor Harmon will proclaim the week of October 4-10,2020 as “Fire Prevention Week.” PUBLIC COMMENT FOR ITEMS NOT ON THE AGENDA •Verbal Public Comment ➢Participants of the webinar: •Submit a ‘question’that includes their item and number (or public comment) for the item they would like to speak on. •Once public comment for the item is called, your microphone will be unmuted, and you will have three minutes to speak. Items #3 –#14 CONSENT AGENDA Matters appearing on the Consent Calendar are expected to be non-controversial and will be acted upon at one time.A member of the public may request the Council to pull an item for discussion. Pulled items shall be heard at the close of the Consent Agenda unless a majority of the Council chooses another time.The public may comment on any and all items on the Consent Agenda within the three-minute time limit. 15.2020-21 CAPITAL IMPROVEMENT PLAN -KEY PROJECT UPDATE _____________________________________________________________ Recommendation: Receive and file a status report on key projects within the City's currently adopted Capital Improvement Plan. Item #15 BUSINESS ITEM Staff Presentation By: Matt Horn, Public Works Director Brian Nelson, Supervising Civil Engineer Capital Projects Update OCTOBER 2020 8 9 Recommendation Receive and file a status report on key projects within the City’s currently adopted Capital Improvement Plan 10 Presentation Overview 1.Who is Presenting Tonight? 2.Why is the Capital Budget so Important? 3.What is the Focus of the CIP following the adoption of the Budget Supplement in June? 4.What are the Project Highlights? 5.What does the Future Hold? CIP BUDGET & DELIVERY 11 Infrastructure Needs Plans Council Council Policy Community Advisory Body Construction CIP Engineering UT Engineering / PM Trans Planning and Engineering Minor Repair Facilities Maintenance Parks Maintenance Purchase Fleet Services 1220/21 Budget Supplement Refresher CIP Project Prioritization: •Proceed: Construct in FY20/21 •Proceed:Continue Planning/Design •Hold:Shovel Ready for Future Funding/Stimulus •Defer:(Defunded by FY20/21 Budget) 13 20/21 Budget Supplement Refresher 243 CIP Projects $207.8M Deferred CIP Projects 45 Projects, e.g.: -Laguna Lake Dredging -Fleet Replacements -Farmer’s Market Bollards -Sinsheimer Stadium Irrigation and Drainage Replacements -California/Taft RAB -Anholm Greenway Phase 2 (Ramona to Downtown) Continuing FY19/21 CIP Projects New/ Supplemental CIP Funding 27 Projects, e.g.: -Downtown Parklets -Downtown Banner Arms and Signage -Ped Crosswalk Beacons and Safety Improvements -Bike/Ped Quick Builds -Orcutt/Tank Farm Roundabout 1420/21 Budget Supplement Refresher 243 Total CIP Projects LRM 35% (85 projects) Capital Outlay 17% (41 projects) Other Funds 48% (115 Projects) $207M CIP Budget Sewer (65%) Water (16%) LRM/Other Funds (19%) 1520/21 Budget Supplement Refresher ATP & Bikeshare RFP •Scope of Work –Prepare City’s first comprehensive bike & ped plan (Active Transportation Plan. Present detailed policy framework and RFP for Bikeshare System •Budget –$140K for consultant support for both efforts •Current Progress / Milestone: •October 2020 –Draft ATP for Public Review •November 2020 –Final ATP to Planning Comm. •December 2020 –Final ATP & Bikeshare RFP to City Council •Early 2021 –Bikeshare RFP Release (if directed by Council) •2nd Half 2021 –Potential Bikeshare System Deployment (if directed by Council) Major City Goal Sustainable Transportation 16 RRST Taft to Pepper •Scope of Work –Construct separated shared use path along California with bike/ped bridge to connect Railroad Safety Trail to Downtown •Budget –$6.14M total ($3.24M Caltrans ATP Grant, $2.9M TIF). Low Bid •Low Bid $420K under eng.estimate •Construction Start –October 2020 •Construction Complete –July 2021 Major City Goal Sustainable Transportation 17 Orcutt Tank Farm Roundabout •Scope of Work –Design and construct a roundabout at the intersection of Orcutt and Tank Farm Road •Budget/Funding –$3.67M (TIF, USHA Grant) •Current Progress / Milestone ➢Confirmed all components constructed as City CIP ➢Design: 100% Design by October ➢Critical Path Items: •PG&E Utility Undergrounding: 1st Quarter 2021 •ROW Dedication by Developer: 1st Quarter •Jurisdictional Permits: 2nd Quarter •Estimate Construction Start –Spring 2021 •Estimated Completion –Jan 2022 Sustainable Transportation 18 Broad Corridor PHB •Scope of Work –Construct a Pedestrian Hybrid Beacon at Broad and Woodbridge •Budget/Funding –$420k ($140K USHA Grant) •Current Progress / Milestone –100% Design by October •Update necessary to SLOCOG Cooperative Agreement as SHA funding will be used. Advertise for construction by end of 2021 •Estimate Construction Start –Summer 2021, dependent on lead time for signal equipment. Sustainable Transportation 19 Pedestrian Crossing Improvements •Scope of Work: •Install enhanced crossings with Rapid Rectangular Flashing Beacons (RRFBs) at priority pedestrian/bike crossings: 1.Tank Farm/Poinsettia 2.Johnson/Sydney (SRTS for Sinsheimer Elem) 3.Monterey/Buena Vista 4.Ramona/Foothill Plaza 5.South/King (Nipomo-King Neighborhood Greenway) 6.Islay/Broad (Islay Neighborhood Greenway) 7.Islay/Osos (Islay Neighborhood Greenway) •Budget/Funding –$200k (includes annual bicycle facilities improvements and traffic safety funds) •Current Progress / Milestone –Design 65% •Estimated Construction Start – •Monterey/Buena Vista –October 2020 •Remaining Locations –1st Quarter 2021 Sustainable Transportation 20 Anholm Neighborhood Greenway •Scope of Work: ➢Phase 1A –Foothill/Ferrini Crossing (Complete) ➢Phase 1B –LDS Church Path and Ramona Cycletrack ➢Phase 2 –Ramona to Downtown Cycletrack, Pedestrian Improvements and 101 Undercrossing Public Art •Budget/Funding –$700k for Phase 1B only (includes $200K SLOCOG SRTS Grant) •Current Progress / Milestone –Design 65% complete for Phase 1B & 2.State Urban Greening Grant application in, would fund $1.6M towards Phase 1B & Phase 2 (Grant Shortlist Nov 2020; Final Grant Award March 2021) •Estimated Construction Start –Summer 2021 for Phase 1B. If awarded grant,Phase 2 may also begin Summer 2021. Sustainable Transportation 21 Prado Road Bridge Major City Goal Sustainable Transportation •Scope of Work – ➢Replace aging 2 lane bridge with 6 vehicle lanes (4 thru lanes + turn lanes) + bike/ped facilities ➢Widen Prado/South Higuera Intersection & install bicycle protected intersection •Budget –$13 million ➢$6M from Caltrans Bridge Replacement Program, $7 mil from TIF •Current Milestone ➢Confirmed Independent Utility ➢NEPA/CEQA document under review ➢Beginning Final Design & ROW Acquisition •Timeline ➢Estimated Construction Start: Late 2022/Early 2023; 2-year construction schedule 22 •Scope of Work – ➢New overcrossing and NB Ramps at Prado/US 101; 5 lanes and separated bike/ped facilities ➢Re-alignment of Elks Lane. Coordination with incoming RTA development •Budget –Construction Cost of $55 Million ➢Construction cost shared by San Luis Ranch, SLOCOG and SLO County ➢City shares construction costs and funds all design costs ➢Underfunded by $30 million – pursuing Federalization and grants to fill gap Major City Goal Sustainable Transportation 23Prado Road Interchange •Current Milestone – ➢Project Approval / Environmental Document "PA/ED" ➢Confirmed Independent Utility/project scope with Caltrans ➢Review of CEQA/NEPA ➢Preparing plans for each Interchange alternatives ➢Caltrans & City choose preferred interchange type •Estimated Construction Start –2022 •Construction Finish –2026 Major City Goal Sustainable Transportation 24Prado Road Interchange Scope of Work –Replace an existing surface parking lot with a 5-story parking garage. Design Budget – ➢$1,798,950.00 (currently funded) ➢Estimated Construction Cost -$40 Million Current Progress / Milestone: ➢Project approved at the Nov.5th 2019 CC meeting ➢Consultant currently finalizing 95%design ➢Construction Documents are being prepared for submittal to building department 2/1/2021 ➢Coordination with the SLO REP regarding site design and construction timing is ongoing Timeline ➢Estimated completion of CDs and Building package submittal - 2/1/2021 ➢Parking Fund is anticipated to fully recover from impacts of COVID-19 pandemic by end of FY2024. ➢Construction Start -Tentatively Spring 2025 based on current utilization trends of existing parking inventory. 25Palm/Nipomo Parking Garage PARKING UTILIZATION The public parking inventory has seen a significant increase in utilization since the ‘shelter at home’order was lifted in May.Current utilization rates at peak times: ➢30-Minute & 2-Hour Meters –85-90% ➢10-Hour Meters –70-75% ➢Parking Garages –60-65% ➢All Locations –68-72% ➢New wayfinding signage ➢Multi-space pay-stations ➢Mobile apps ➢Gateless parking operations ➢Digital permitting PLANNED UPGRADES CURRENT INITIATIVES Community Outreach ➢Social Media (Facebook & Instagram) ➢Local Media Coverage ➢Multiple interviews given since COVID pandemic began ➢Bi-weekly Parking Info Flyers ➢Handed out to businesses downtown ➢Posted on City's Parking page ➢Signs Posted at all Parking Structures 26 Roadway Sealing 2020 •Scope of Work –Slurry seal and re-stripe 19 miles of local roads. •Budget –$1.9 million Construction Cost •Progress: ➢Construction nearly complete (punchlist items only) ➢Additional curb,gutter and ramp work added to project ➢Bob Jones trail (Prado to LOVR) and Emerson Parking Lot also re-sealed ➢Complete paperwork and closeout project •Estimated completion of construction: Oct 2020 Fixing the “Leff Street Lake” Curb ramp in front of Parks and Rec to be replaced Major City Goal -Multi-Modal Transportation 27 Bridge Deck Sealing 2020 •Scope of Work –Apply methacrylate crack sealant over three bridge decks: •Nipomo at Higuera (Children’s Museum) •South Broad at Fuller •Fuller at South Broad •Budget –$75,000 •Milestone:Project Complete South Broad Street –Before and After Measure G Priority 28 •Scope of Work –Replace structurally deficient concrete bridge and deteriorating sewer siphon underneath the bridge. •Budget/Funding –Approved as part of the 2015-17 Financial Plan,the current cost is $4.3 million (80%of this cost is HBP Grant). •Current Progress / Milestones ➢Micro pile and footing installation completed ➢New sewer siphon installed ➢Abutment walls and bridge deck completed ➢Installing soldier pile retaining wall ➢Construction 60% complete •Scheduled Construction Finish –January 8, 2021. 29Marsh Street Bridge Replacement North Broad Street Neighborhood Park •Scope of Work –New neighborhood park at 533 Broad (existing community garden). Additional improvements at the intersection of Broad and Lincoln Street. •Budget/Funding – ➢$75,000 Design Budget, ➢$43,000 Allocated for Zone Change Process, ➢$665,000 Construction Budget •Current Progress / Milestone – ➢Design at 90%. ➢Environmental Review in progress. Initial Study under review with City Planning Department. ➢Next Steps: 30 Day public review of Initial Study then Planning Commission Meeting •Estimate Construction Start –Summer 2021 30 Cheng Park Revitalization •Scope of Work –Update the existing park. Improve security (with fencing and visibility) and functionality (fix pond). •Budget/Funding – ➢$50,000 Design Budget; ➢$150,000 Construction Budget (Next Budget Cycle) •Current Progress / Milestone – ➢Preparing RFPs for Landscape Architect Consultants for design services. •Estimate Construction Start –FY 2021. 31 Islay Hill Park Playground Renovation •Scope of Work –Replacement of the existing playground with new playground equipment. •Budget – ➢$80,000 Design Budget, ➢$538,500 Construction Budget. •Current Progress / Milestone –Construction complete. Contractor and City working on final paperwork items •Construction Timeline: May 18th -September 8th Measure G 32 South Hills Radio Site Upgrades •Scope of Work –Replacement of existing radio site with new 100’ tower, equipment building, and generator.Critical for Public Safety and City Departmental Communications. •Budget – ➢$75,000 Design Budget; ➢$815,000 Construction Cost. •Current Progress / Milestone –Construction almost complete. Tower, Building, and Generator in place. Radio Equipment has been moved to the new building and working correctly. Working on new generator start up and construction closeout. •Construction Timeline –Started May 4th . Project to be completed by the beginning of October. Measure G 33 Fire Station 2 Tower/KVEC Tower •Scope of Work –Install new tower to provide the vertical separation required to correct receiver signal problems in the area. •Budget/Funding –2019-21 Financial Plan designated $250,000 in FY 2020/21 of LRM funds and Developer Contribution of $354,750 at permit issuance •Current Progress / Milestone –Working with Cal Poly •Working on finalizing an agreement with Cal Poly •Current discussion is between Cal Poly Strategic Business Services and the Deputy City Manager •30 Year Term 60/40 split City/Cal Poly based on occupancy •Estimate Design Start –Pending finalize agreement with Cal Poly.Following design completion, Cal Poly estimates 12 months for construction Measure G 34 2020-21 IT Project Overview PROJECTS Public Safety MDC & In-Car Video VM Infrastructure Upgrade Audio Recording Warranty Extension ShoreMicro Radio Warranty Support 911 Phone System Warranty Extension Projects on Hold:Shovel Ready Access Control Fire Radio Receive Site •Scope of Work –Seven Projects consisting of hardware replacement, warranty extension and hardware upgrade. •Budget – ➢$936,250 Total ($615,200 Local Revenue Measure, ➢$289,050 Gen. Fund, ➢$11,875 Water Fund, ➢$9,989 Sewer, ➢$1,716 Whale Rock, ➢$4,455 Transit, ➢$3,965 Parking •Current Progress / Milestone •2 Projects in Progress 35 Transit Yard Parking Study and Solar Installations •Scope of Work – •Optimize transit yard parking spaces to accommodate Solar Array and EV Infrastructure Installation (Parking Study) •ForeFront Power (FFP) solar panel installations •PG&E EV Fleet Ready Program -Charging Infrastructure •Budget/Funding – •$74,467 for Parking Layout Study •Bus EV Infrastructure –Funded through PG&E EV Fleet Ready program agreement •Solar Panel Installations –Funded by Power Purchase Agreement with Forefront Solar •Current Progress / Milestone •Solar and Parking Layout study recently finalized. •PG&E preparing an agreement based on City's commitment to purchasing Electric buses and chargers in the next 5 years. •Construction Phases –3 Components. •ForeFront Power (FFP) Install Solar Array Structure (March/April 2021) •PG&E Improvements 36 Energy Efficient Lighting Retrofits •Scope of Work – •Replace existing interior lighting in Parking Structure 919 Palm with energy efficient LED lights and fixtures. •Budget/Funding – •No direct cost to the City.Project cost will be incorporated into the City's existing energy bill. •Loan payback over 28 months •Estimated Savings of 103,000 kWh, or $27,865 annually. •Current Progress / Milestone – •Construction began August 18. •Completed September 10. Major City Goal Climate Action 37 WRRF Upgrade Completed: •Utility relocations -Minimal impacts to plant operations •Dewatering operations and Waterboard Approvals •Demolition of Biofilters •Credits: $103,980 Change Orders: $683,979 (0.50%) •Construction Award: ~ $110 Million Performance Metrics: •Cash Flow: Positive through January 2021 (JTD $15.8 M) •Earned Value: 20% of time / 10% of budget •CWA Participation: 78.3% (goal 30%) (15 of 18 union contractors) •Federal/State Audits: 2 •Safety: 0 Recordable Injuries •Noise complaints: 1 •Odor complaints: 1 •Traffic complaints: 0 38 3 Month Look Ahead: •COVID Challenges •Partnering Sessions •MBR Excavation •Sewer Junction Box •UV Excavation •Biofilter Demolition •Primary Clarifiers •Fire Loop Finish Target Date –Spring 2023. 39WRRF Upgrade WRRF Upgrade 40 41 slowrrfproject.org Water Treatment Plant Energy Efficiency Project •Scope of Work: •Upgrade Disinfection System: Ozone generators using liquid oxygen, equip transfer pump station with VFDs, plant service water with new booster pump station, and SCADA control system •Budget –$14.2M •Current Progress / Milestone: ➢Design-Build Project: Phase 1 in construction •Estimate Delivery/Start of Work: •Project completion Summer of 2021 42 CONSTRUCTION DELIVERY SCHEDULE (CIP –PUBLIC PROJECTS ONLY) 43 PRIVATE CONSTRUCTION UPDATES •Active Encroachment Permits –373 •Subdivision Work (Tracts) •Avila Ranch (Underground onsite/Offsite) •San Luis Ranch (Underground onsite/Traffic signal and frontage improvements offsite) •Righetti Ranch (Vertical construction on site/Punch list offsite –Orcutt Rd.) •West creek (Vertical construction on site/Punch list offsite - Orcutt Rd.) 44 Local Investment Parklets / Open SLO Grant Funded Projects ➢Marsh Street Bridge Project $3.5 Million HBP Grant (80% of construction costs) Awarded to Local Contractor ➢Railroad Safety Trail Taft to Pepper. $3.25 State ATP&SHA Grant (92% of construction costs) Awarded to Local Contractor ➢Council on 10/20 considering $2.4 million in SLOCOG State funds for: Railroad Safety Trail Orcutt / Tank Farm Roundabout Pedestrian Hybrid Beacons Crossing Improvements at Foothill and Ramona Implementation of Anholm Neighborhood Greenway 45 Local Investment (Continued) Waste Resource Recovery Facility Project Labor Agreement Agreement between City and Tri -Counties Building & Construction Trades Council Prioritizes the employment of local residents by contractor and subcontractors Sets forth goal of 30% of all labor to be performed by local residents 80% of all labor hours on project performed by local residents through August 2020 $18.6M of total contract awarded to local subcontractors 46 Continuing Local Investment in SLO 2020-21 Major City Goal: San Luis Obispo’s Economic Stability, Recovery and Resiliency Local Tax Dollars Spent in SLO Community Investment & Economic Recovery Local Services & Community Priorities Local Employment 47 Protecting & Maintaining Essential Services + Communities Top Priorities Total Funding Needed Annually: $24M Funding Ends in 2023 if Not Renewed by Voters Local Revenue Measure $7M Gap in Funding: $17M 48 49 Recommendation Receive and file a status report on key projects within the City’s currently adopted Capital Improvement Plan Questions? PUBLIC COMMENT FOR ITEM #15 •Verbal Public Comment ➢Participants of the webinar: •Submit a ‘question’that includes their name and item number (or public comment)for the item they would like to speak on. •Once public comment for the item is called,your microphone will be unmuted and you will have three minutes to speak. 16.2019-20 ANNUAL REPORT OF THE TOURISM BUSINESS IMPROVEMENT DISTRICT (TBID) ______________________________________________________________ Recommendation: 1.As recommended by the Tourism Business Improvement District (TBID)Board, receive and approve the TBID Board’s 2019-20 annual report;and 2.Adopt a Resolution entitled “A Resolution of the City Council of the City of San Luis Obispo,California,declaring its intention to continue the San Luis Obispo Tourism Business Improvement District,to continue the basis for and to levy the assessment for the district,and to set a date for the public hearing on the district and the assessment for 2020-21”at the same rate as in the fiscal year 2019-20. Item #16 BUSINESS ITEM Staff Presentation By: Greg Hermann, Deputy City Manager Molly Cano, Tourism Manager City of San Luis Obispo Tourism Business Improvement District FY 2019-20 Annual Report Recommendation 1. Receive and approve the Tourism Business Improvement District (TBID) Board’s 2019-20 annual report. 2. Adopt a Resolution entitled “A Resolution of the City Council of the City of San Luis Obispo, California, declaring its intention to continue the San Luis Obispo Tourism Business Improvement District, to continue the basis for and to levy the assessment for the district, and to set a date for the public hearing on the district and the assessment for 2020 - 21” at the same rate as in fiscal year 2019-20. Background on the TBID Established in 2008 7-member Advisory Board 2% assessment on lodging properties “The purpose of forming the district as a business improvement area under the Parking and Business Improvement Area Law of 1989 is to provide revenue to defray the costs of services, activities and programs promoting tourism which will benefit the operators of hotels in the district through the promotion of scenic, recreational, cultural and other attractions in the district as a tourist destination.” SLO TBID Board SLO TBID Staff & Contractor Team Chantal Burns, Tourism Coordinator Molly Cano, Tourism Manager 2019-24 SLO TBID Strategic Plan TBID Objectives for 2019-20 ▪Implementation of 2019-20 Marketing Plan ▪Addition of 3 new lodging properties into the TBID ▪Successful RFP process for Marketing Services contract ▪Execution of select 2019-24 TBID Strategic Plan initiatives COVID-19 Impacts on Tourism in SLO California Stay-At-Home order (March 2020) Essential travel only Cancelation of special events and promotions Postpone TBID’s Rainy Day campaign Cal Poly Commencement Seasonal spring events & travel demand SLO lodging business temporary closures Cautious reopening & recovery (May 2020) Priority focus on health & safety for employees, residents and visitors 2019-20 Year by the Numbers Transient Occupancy Tax 2019-20 Summarized Financials 2019-20 SLO TBID Accomplishments •Be Here Campaign performance •Two Seasonal Promotions •Launched the new VisitSLO.com •Enhanced tradeshow presence + maximized strategic partnerships •Influencer campaign •Impactful Public Relations achievements •Prompt COVID-19 response 2019 –20 TBID Highlights Looking Ahead to 2020 –21 •Continued COVID-19 impacts on tourism •Transition of new Tourism Marketing Agency contractor team •Conscious approach to Diversity, Equity and Inclusion •Leadership through the fully seated TBID Board •Cautious revenue projections and carefully controlled expenses Recommendation 1. Receive and approve the Tourism Business Improvement District (TBID) Board’s 2019-20 annual report. 2. Adopt a Resolution entitled “A Resolution of the City Council of the City of San Luis Obispo, California, declaring its intention to continue the San Luis Obispo Tourism Business Improvement District, to continue the basis for and to levy the assessment for the district, and to set a date for the public hearing on the district and the assessment for 2020 - 21” at the same rate as in fiscal year 2019-20. (Public Hearing to be scheduled for October 20, 2020) PUBLIC COMMENT FOR ITEM #16 •Verbal Public Comment ➢Participants of the webinar: •Submit a ‘question’that includes their name and item number (or public comment)for the item they would like to speak on. •Once public comment for the item is called,your microphone will be unmuted and you will have three minutes to speak. LIAISON REPORTS AND COMMUNICATIONS Council Members report on conferences or other City activities.At this time,any Council Member or the City Manager may ask a question for clarification, make an announcement,or report briefly on his or her activities.In addition,subject to Council Policies and Procedures,they may provide a reference to staff or other resources for factual information, request staff to report back to the Council at a subsequent meeting concerning any matter,or take action to direct staff to place a matter of business on a future agenda.(Gov.Code Sec.54954.2) ADJOURNMENT The next Regular City Council Meeting is scheduled for Tuesday,October 20,2020 at 6:00 p.m.,via teleconference. Agendas for Council Meetings are published no later than 72 hours before the meeting date.Refer to the agenda for Webinar registration details and instructions for providing public comment. The Regular Meeting of the San Luis Obispo City Council will resume shortly *Recess in Progress*