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03-02-2021 Agenda Packet (2)
Tuesday, March 2, 2021 San Luis Obispo Page 1 Based on the threat of COVID-19 as reflected in the Proclamations of Emergency issued by both the Governor of the State of California, the San Luis Obispo County Emergency Services Director and the City Council of the City of San Luis Obispo as well as the Governor’s Executive Order N-29-20 issued on March 17, 2020, relating to the convening of public meetings in response to the COVID-19 pandemic, the City of San Luis Obispo will be holding all public meetings via teleconference. There will be no physical location for the Public to view the meeting. Below are instructions on how to view the meeting remotely and how to leave public comment. Additionally, members of the City Council are allowed to attend the meeting via teleconference and to participate in the meeting to the same extent as if they were present. Using the most rapid means of communication available at this time, members of the public are encouraged to participate in Council meetings in the following ways: 1. Remote Viewing - Members of the public who wish to watch the meeting can view: • View the Webinar (recommended for the best viewing quality): ➢ URL: https://slocity-org.zoom.us/j/91373992020?pwd=QXdibFJjQzVXM3FkYnFqK0VhZnovQT09 ➢ Telephone Attendee: +1 (669) 669-900-6833 ➢ Webinar ID: 913 7399 2020; Passcode: 613956 Note: The City utilizes Zoom Webinar for City Council Meetings. All attendees will enter the meeting muted. An Attendee tutorial is available on YouTube; please test your audio settings. • Televised live on Charter Cable Channel 20 • View a livestream of the meeting on the City’s YouTube channel: http://youtube.slo.city 2. Public Comment - The City Council will still be accepting public comment. Public comment can be submitted in the following ways: • Mail or Email Public Comment ➢ Received by 3:00 PM on the day of meeting - Can be submitted via email to emailcouncil@slocity.org or U.S. Mail to City Clerk at 990 Palm St. San Luis Obispo, CA 93401. All emails will be archived/distributed to councilmembers, however, submissions after 3:00 p.m. on the day of the meeting may not be archived/distributed until the following day. Emails will not be read aloud during the meeting. • Verbal Public Comment ➢ In Advance of the Meeting - Call (805) 781-7164; state and spell your name, the agenda item number you are calling about and leave your comment. The verbal comments must be limited to 3 minutes. All voicemails will be forwarded to the Council Members and saved as Agenda Correspondence. Voicemails will not be played during the meeting. ➢ During the meeting – Join the webinar (instructions above). Once public comment for the item you would like to speak on is called, please raise your virtual hand, your name will be called, and your microphone will be unmuted. If you have questions, contact the office of the City Clerk at cityclerk@slocity.org or (805) 781-7100. San Luis Obispo City Council Agenda March 2, 2021 Page 2 6:00 PM REGULAR MEETING TELECONFERENCE Broadcast via Webinar CALL TO ORDER: Mayor Heidi Harmon ROLL CALL: Council Members Carlyn Christianson, Jan Marx, Andy Pease, Vice Mayor Erica A Stewart, and Mayor Heidi Harmon PLEDGE OF ALLEGIANCE: Council Member Andy Pease PRESENTATIONS 1.CITY MANAGER REPORT (JOHNSON) Recommendation: Receive a brief report from City Manager Derek Johnson. 2.WOMEN'S HISTORY MONTH PROCLAMATION (HARMON) Mayor Harmon will proclaim the month of March as “Women’s History Month.” PUBLIC COMMENT PERIOD FOR ITEMS NOT ON THE AGENDA (not to exceed 15 minutes total) The Council welcomes your input. You may address the Council by completing a speaker slip and giving it to the City Clerk prior to the meeting. At this time, you may address the Council on items that are not on the agenda. Time limit is three minutes. State law does not allow the Council to discuss or take action on issues not on the agenda, except that members of the Council or staff may briefly respond to statements made or questions posed by persons exercising their public testimony rights (Gov. Code sec. 54954.2). Staff may be asked to follow up on such items. CONSENT AGENDA Matters appearing on the Consent Calendar are expected to be non-controversial and will be acted upon at one time. A member of the public may request the Council to pull an item for discussion. Pulled items shall be heard at the close of the Consent Agenda unless a majority of the Council chooses another time. The public may comment on any and all items on the Consent Agenda within the three minute time limit. San Luis Obispo City Council Agenda March 2, 2021 Page 3 3.WAIVE READING IN FULL OF ALL RESOLUTIONS AND ORDINANCES (PURRINGTON) Recommendation: Waive reading of all resolutions and ordinances as appropriate. 4.MINUTES REVIEW - FEBRUARY 16, 2021 COUNCIL MINUTES (PURRINGTON) Recommendation: Approve the minutes of the City Council meeting held on February 16, 2021. 5.APPROVE CONTRACT FOR RADIO SHELTER AND TOWER ON KVEC HILL (HERMANN/GUARDADO/ERQUIAGA) Recommendation: 1.Approve and authorize the City Manager or their designee to execute the contract for Radio Shelter and Tower on KVEC Hill; and 2.Authorize the transfer of $354,750 from Capital Outlay Fund to Community Safety Emergency Response CIP 91584 Award 1019. 6.REQUEST OF AFFORDABLE HOUSING FUNDS FROM THE HOUSING AUTHORITY OF THE CITY OF SAN LUIS OBISPO FOR TOSCANO APARTMENTS ($335,000) (CODRON/VERESCHAGIN) Recommendation: Adopt a Resolution entitled “A Resolution of the City Council of the City of San Luis Obispo, California, approving an Affordable Housing Fund award to the Housing Authority of the City of San Luis Obispo for Toscano Apartments in the amount of $335,000” to assist with construction costs for Toscano Apartments, a 38-unit affordable housing project located at 3065 Lucca Lane. 7.APPROVE CHANGES TO THE MASTER FEE SCHEDULE - QUIMBY/MITIGATION FEE ACT TERMINOLOGY (CODRON/KALA) Recommendation: Approve a change in fee terminology for the Citywide Parkland and Improvement Development Fees governed by the Subdivision Map Act and Mitigation Fee Act by land use type. San Luis Obispo City Council Agenda March 2, 2021 Page 4 PUBLIC HEARING AND BUSINESS ITEMS 8. PUBLIC HEARING TO CONSIDER: GENERAL PLAN AMENDMENT AND REZONE FOR A NEIGHBORHOOD PARK, INCLUDING A PARKING REDUCTION AND ASSOCIATED IMPROVEMENTS WITHIN CITY RIGHT-OF- WAY, AND CONSIDERATION OF A MITIGATED NEGATIVE DECLARATION ENVIRONMENTAL DETERMINATION. (CODRON/BELL/KLOEPPER – 45 MINUTES) Recommendation: As recommended by the Planning Commission, adopt the Resolution and introduce an Ordinance, taking the following actions: 1. Adopt a Resolution entitled “A Resolution of the City Council of the City of San Luis Obispo, California approving a General Plan Amendment and Rezone for a Neighborhood Park, including a parking reduction and associated improvements within City right-of-way. The Project includes amending the General Plan designation of the site from Open Space (OS) to Park (P) and amending the zoning designation of the site from Conservation/Open Space (C/OS) To Public Facility (PF). Th e Project includes a Mitigated Negative Declaration of Environmental Impact as represented in the staff report and attachments dated March 2, 2021 (533 Broad Street, PARK-0320-2020, GENP-0612-2019, RZ-0322-2020 and EID-0321-2020)” adopting the Final IS-MND, and approving the General Plan Amendment, Rezone, and Parking Reduction for a neighborhood park; and, 2. Introduce an Ordinance entitled “An Ordinance of the City Council of the City of San Luis Obispo, California approving a rezone for a Neighborhood Park. The Project includes amending the Zoning Regulations map to change the Zoning Designation of the associated property from Conservation/Open Space (C/OS) To Public Facility (PF), respectively, including a Mitigated Negative Declaration of Environmental Review, as represented in the staff report and attachments dated March 2, 2021 (533 Broad Street: PARK-0320-2020, GENP-0612-2019, RZ-0322-2020, and EID-0321-2020)” changing the Zoning Designation of 533 Broad Street from Conservation/Open Space (C/OS) to Public Facility (PF). 3. Adopt a Resolution entitled A Resolution of the City Council of the City of San Luis Obispo, California approving a General Plan Amendment for a Neighborhood Park. The Project includes amending the General Plan designation of the site from Open Space (OS) to Park (P). The Project includes a Mitigated Negative Declaration of Environmental Impact as represented in the staff report and attachments dated March 2, 2021 (533 Broad Street, PARK-0320-2020, GENP-0612-2019, RZ-0322-2020 And EID- 0321-2020 changing the General Plan designation of 533 Broad Street from Open Space (OS) to Park (P). San Luis Obispo City Council Agenda March 2, 2021 Page 5 9. CONSIDERATION OF THE FISCAL YEAR 2021-22 COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) FUNDING RECOMMENDATIONS (CODRON/VERESCHAGIN - 30 MINUTES Recommendation: As recommended by the Human Relations Commission (HRC), adopt a Resolution entitled “A Resolution of the City Council of the City of San Luis Obispo, California, approving the 2021 Community Development Block Grant (CDBG) Program” to approve funding allocations for an estimated $513,086 of CDBG funds for the 2021-22 Program Year. 10. INTRODUCE AN ORDINANCE TO AMEND TITLE 10 OF THE MUNICIPAL CODE AND ADOPT A RESOLUTION MODIFYING THE DANA STREET PARKING DISTRICT (HORN/HUSSEY/FUCHS – 45 MINUTES) Recommendation: 1. Introduce an Ordinance entitled “An Ordinance of the City Council of the City of San Luis Obispo, California, amending Municipal Code Title 10 Chapter 36 regarding stopping, standing and parking for certain purposes or in certain places” to allow multi- family properties of five to eight units to participate in the Dana Street Parking District and to adjust replacement permit fee amounts; and 2. Adopt a Resolution entitled “A Resolution of the City Council of the City of San Luis Obispo, California, modifying the Residential Parking Permit District for the Dana Street area of the City, establishing days and hours of operation of said District, and time of renewal for a parking permit” to include multi-family properties of five to eight units. 11. ACCEPTANCE OF THE TRANSPORTATION DEVELOPMENT ACT (TDA) AND FEDERAL SINGLE AUDITS FOR FISCAL YEAR 2019-20 (ELKE/MALICOAT – 30 MINUTES) Recommendation: Review and accept the TDA and Single Audits for Fiscal Year 2019-20 including auditor’s finding and management’s responses. LIAISON REPORTS AND COMMUNICATIONS (Not to exceed 15 minutes) Council Members report on conferences or other City activities. At this time, any Council Member or the City Manager may ask a question for clarification, make an announcement, or report briefly on his or her activities. In addition, subject to Council Policies and Procedures, they may provide a reference to staff or other resources for factual information, request staff to report back to the Council at a subsequent meeting concerning any matter, or take action to direct staff to place a matter of business on a future agenda. (Gov. Code Sec. 54954.2) San Luis Obispo City Council Agenda March 2, 2021 Page 6 ADJOURNMENT The next Regular City Council Meeting is scheduled for TUESDAY, MARCH 16, 2021 at 6:00 p.m. via teleconference. LISTENING ASSISTIVE DEVICES are available for the hearing impaired--please see City Clerk. The City of San Luis Obispo wishes to make all of its public meetings accessible to the public. Upon request, this agenda will be made available in appropriate alternative formats to persons with disabilities. Any person with a disability who requires a modification or accommodation in order to participate in a meeting should direct such request to the City Clerk’s Office at (805) 781-7100 at least 48 hours before the meeting, if possible. Telecommunications Device for the Deaf (805) 781-7410. City Council regular meetings are televised live on Charter Channel 20. Agenda related writings or documents provided to the City Council are available for public inspection in the City Clerk’s Office located at 990 Palm Street, San Luis Obispo, California during normal business hours, and on the City’s website www.slocity.org. Persons with questions concerning any agenda item may call the City Clerk’s Office at (805) 781-7100. 1010 Marsh St., San Lui (805) 546-8208 . FA' PROOF OF PUBLICATION (2015.5 C.C.R) STATE OF CALIFORNIA, County of San Luis Obispo, I am a citizen of the United Stares and a resident of the county aforesaid; I am over the age of eighteen years, and not a party interested in the above entitled matter. I am the principal clerk of the printer of the New Times, a newspaper of general circulation, printed and published weekly in the City of San Luis Obispo, County of San Luis Obispo, and which has been adjudged a newspaper of general circulation by the Superior Court of the County of San Luis Obispo, State of California, under the date of February 5, 1993, Case number CV72789: that notice of which the annexed is a printed copy (set in type not smaller than nonpareil), has been published in each regular and entire issue of said newspaper and not in any supplement thereof on the following dates, to -wit: in the year 2021 I certify, (or declare) under the the penalty of perjury that the foregoing is true and correct. Dated r San Luis Obisp California, this day _�_, o�f�,n.rw • 2021. Patricia Horton, New Times Legals P.Min3 h„w,al/.N"1114 A., WTM4 Wb SAN LUIS OBISPO CITY COUNCIL NOTICE OF PUBLIC HEARING The San Luis Obispo City Council invites all interested persons to participate in a public meeting on Tuesday, March 2. 2021, at 6:00 p.m. While the Council encourages public participation, growing concern about the COVID-19 pandemic has required that public meetings be held via teleconference. Meetings can be viewed on Govemmern Access Channel 20 0r streamed live ham the CiWs YouTube Channel at hdpd/yotmrbe.slo.ciry. Public comment, prior to the start of the meeting, may be submitted in writing via U.S. Mail delivered to,the City Clerk's office at 99D Palm Street, San Luis Obispo, CA 93401 or by email to emailcauncil®slocity.org. Public Hearing Items: A Public Hearing to consider adopting a Resolution, as recommended by the Human Relations Commission, approving funding allocation for an estimated $513,086 in Community Development Block Grant (CDBG) Funds for the 2021 program year. For more information, contact Cara Vereschagin, Housing Coordinator, for the City's Community Development Department at 1805) 781-7596 or by email, c vereschagin®slociryorg. A Public Hearing to introduce an Ordinance amending Title 10 of the Municipal Code to allow multi -family properties of five to eight units (addresses 415, 467, 524, and 526 Dana Street) to participate in the Dana Street Parking District and to adjust replacement permit fee amounts. The Council will also consider adopting a Resolution modifying the Dana Street Parking District to include mufti -family properties of five to eight units on Dana Street. For more information, contact Alexander Fuchs, Parking Services Supervisor, for the City's Public Works Department at JWS)l 781-7553 or by email, afuchs®slocityorg. • A Public Hearing to introduce an Ordinance changing the General Plan designation of 533 Broad Streetfrom Open Space iOSi to Park (P) and changing the Zoning Designation of 533 Broad Street from Conservation/ Open Space (C/OS) to Public Facility (PF). The Council will also consider adopting a Resolufion adopting the Final Initial Study -Mitigated Negative. Declaration (IS-MND), and approving the General Plan Amendment, Rezone, and Parking Reduction (533 Broad Street, PARK-0320-2020, GENP-0612-2019, RZ-0322-2020, and EID-0321-2D20). Formore information, contact Kyle Bell, Associate Planner, for the Cdys Community Development Department at (805) 781-7524 or by email, kbell®slacity. org. The City Council may also discuss other hearings or business items before or after the items listed above. If you challenge the proposed project in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this notice, or in written correspondence delivered to the City Council at, or prior to, the public hearing. Reports for this meeting will be available for review online at www.slocity.org no later than 72 hours prior to the meeting. Please call the City Clerk's Office (8051 781-7100 for more information. The City Council meeting will be televised live on Charter Cable Channel 20 and live streaming on the Chys YouTube channel Imps://Vomube.sio.city, Teresa Punington City Clerk City of San Luis Obispo February 18, 2021 San Luis Obispo Page 1 Tuesday, February 16, 2021 Regular Meeting of the City Council CALL TO ORDER A Regular Meeting of the San Luis Obispo City Council was called to order on Tuesday, February 16, 2021 at 6:03 p.m. by Mayor Harmon, with all Members present via teleconference. ROLL CALL Council Members Present: Council Members Carlyn Christianson, Jan Marx, Andy Pease, Vice Mayor Erica A. Stewart, and Mayor Heidi Harmon. Council Members Absent: None City Staff Present: Derek Johnson, City Manager; Christine Dietrick, City Attorney; and Teresa Purrington, City Clerk; were present at Roll Call. Other staff members presented reports or responded to questions as indicated in the minutes. PLEDGE OF ALLEGIANCE Council Member Christianson led the Pledge of Allegiance. PRESENTATIONS A. BLACK HISTORY MONTH PROCLAMATION Vice Mayor Stewart read a Proclamation declaring the month of February as Black History Month. 1. CITY MANAGER REPORT City Manager Derek Johnson provided an update of projects and the status of the COVID-19 Pandemic. Packet Page1 Item #4 San Luis Obispo City Council Minutes of February 16, 2021 Page 2 PUBLIC COMMENT ON ITEMS NOT ON THE AGENDA Kris Roudebush Ryan Heath Jim Dantona Nic Cano Chad Lagomarsino Raliegh Delk Paula D Rowan Amman Asfaw Alejandro Garrett Carmen Bouquin Marshall James Katie Rose ---End of Public Comment--- CONSENT AGENDA ACTION: MOTION BY COUNCIL MEMBER MARX, SECOND BY VICE MAYOR STEWART, CARRIED 5-0 to approve Consent Calendar Items 2 thru 5. Item #6 pulled from Consent agenda. 2. WAIVE READING IN FULL OF ALL RESOLUTIONS AND ORDINANCES CARRIED 5-0, to waive reading of all resolutions and ordinances as appropriate. 3. MINUTES REVIEW - FEBRUARY 2, 2021 AND FEBRUARY 6, 2021 COUNCIL MINUTES CARRIED 5-0, to approve the minutes of the City Council meetings held on February 2, 2021 and February 6, 2021. 4. TRACT 3011 - ABANDONMENT OF A PORTION OF A SEWER AND BIKEWAY EASEMENT CARRIED 5-0, to 1. Adopt Resolution No. 11224 (2021 Series) entitled, “A Resolution of the City Council of the City of San Luis Obispo, California, terminating and abandoning a right to accept a portion of an offer to dedicate a Sewer and Bikeway Easement;” and 2. Authorize the Director of Community Development to review and approve the limits of the termination and an abandonment of a right to accept a portion of an offer of dedication based on the design for sewer and bikeway facilities with consideration of the final review and approval by the Army Corps of Engineers. Packet Page2 Item #4 San Luis Obispo City Council Minutes of February 16, 2021 Page 3 5. CONSTRUCTION BOARD OF APPEALS ADVISORY APPOINTMENTS CARRIED 5-0, to confirm appointments to the Construction Board of Appeals, as recommended by the Council Liaison Subcommittee. 6. 2021-23 MAJOR CITY GOALS Public Comments: Alejandro Marshall James Claire Lopez ---End of Public Comment--- ACTION: MOTION BY COUNCIL MEMBER MARX, SECOND BY VICE MAYOR STEWART, CARRIED 5-0, to: 1. Approve the draft Major City Goals for the 2021-23 Financial Plan with the following change: Climate Action, Open Space and Sustainable Transportation To proactively address the climate crisis, continue to update and implement the Climate Action Plan for carbon neutrality, including preservation and enhancement of our open space and urban forest, alternative and sustainable transportation, and planning and implementation for resilience. 2. Direct Staff to return to the City Council in April 2021 with recommended preliminary work programs and Capital Improvement Plan and related budget appropriations required to operate core services of the various departments. PUBLIC HEARING ITEMS AND BUSINESS ITEMS 7. AFTER ACTION REVIEW OF THE JUNE 1, 2020 PROTEST Interim Chief Jeff Smith, Acting Captain Fred Mickel, Kari Mansager, Consultant, and James Bueermann, Consultant, provided an in-depth staff report and responded to Council questions. RECESS Council recessed at 08:15 p.m. and reconvened at 8:23 p.m., with all Council Members present. Public Comments: Thomas Arndt Barry Price Tim Jouet Regan Claire Lopez Rita Casaverde Michelle Arata Marshall James Mattie Vogler Brandon Garrett Brisbane Michelle M Haley Jordan Martinez Edgar Cholewa-Cardona Alejandro Dana Culpepper JB Nancy Aman Asfaw Katie Rose Sarah Bridger Carmen Tianna Arata Michael Giuffre Rowan Choe Fleischer Lilly Martinez Sophia Jim Gardiner Josh Anthony Powell Nalah Renny Z Raleigh Delk ---End of Public Comment-- Packet Page3 Item #4 San Luis Obispo City Council Minutes of February 16, 2021 Page 4 Council Members Christianson and Marx left the meeting at 11:00 p.m. ACTION: MOTION BY COUNCIL MEMBER PEASE, SECOND BY VICE MAYOR STEWART, CARRIED 3-0-2 (Council Members Christianson and Marx absent) to continue the meeting to a date certain of February 23, 2021 at 5:00 p.m. via teleconference. ADJOURNMENT The meeting was adjourned at 11:30 p.m. The next Regular City Council Meeting is scheduled for Tuesday, March 2, 2021 at 6:00 p.m., via teleconference. __________________________ Teresa Purrington City Clerk APPROVED BY COUNCIL: XX/XX/2021 Packet Page4 Item #4 Department Name: Admin and IT Cost Center: 1101 For Agenda of: March 2, 2021 Placement: Consent Estimated Time: N/A FROM: Greg Hermann, Deputy City Manager Prepared By: Miguel Guardado, Information Technology Manager Josh Erquiaga, Network Services Supervisor Lynn Wilwand, Administrative Analyst SUBJECT: CONTRACT FOR RADIO SHELTER AND TOWER ON KVEC HILL RECOMMENDATION 1. Approve and authorize the City Manager or their designee to execute the contract for Radio Shelter and Tower on KVEC Hill (Attachment A); and 2. Authorize the transfer of $354,750 from Capital Outlay Fund to Community Safety Emergency Response CIP 91584 Award 1019. DISCUSSION The proposed contract will allow the City and Cal Poly to build and operate a new radio shelter and tower on Cal Poly property, generally referred to as “KVEC Hill.” This new radio shelter and tower would enhance public safety radio coverage for both the Cal Poly campus and the northern section of the City, and Utilities telemetry coverage in the Foothill corridor. This new radio shelter and tower would eliminate the need for the radio site at Fire Station 2. The main driver for moving from the current radio shelter at Fire Station 2 to KVEC Hill is new construction in the Foothill area. As the City approves new developments and multi-story construction, Information Technology has seen a decrease in public safety radio coverage due to the taller buildings blocking radio antennas. These buildings necessitate raising the height of City radio site antennas so that the buildings do not interfere with radio transmission and receipt. In addition, Cal Poly is in the process of building out their campus and this project will improve their coverage as well as coverage for fire services currently provided by the City. When the City’s current radio system was originally built in 2010, KVEC Hill was identified as the ideal site for the northern section of the City, but the City was unable to come to an agreement with Cal Poly for use of that site at that time. Over the last decade, City Information Technology and Cal Poly Information Technology have worked collaboratively on a number of projects. Through that partnership, the City has been able to come to an agreement with Cal Poly to jointly build and operate a new radio shelter and tower on KVEC Hill that will benefit both parties. Packet Page5 Item #5 City funding for this project comes primarily from developer mitigation fees charged to the project that is causing the issue. The City assessed a fee of $354,750 as part of the conditions of the building permit, which was 100% of the cost of building a new tower at Fire Station 2. This funding was placed in the Capital Outlay Fund. When the opportunity became available to partner with Cal Poly at the superior KVEC Hill site, staff requested $250,000 of additional funding for this project as part of the 2019-20 Financial Plan. Construction of the site will be the responsibility of Cal Poly, with the City providing partial funding. Based on proposed usage and equipment that will be placed in the facility, the City will pay for 60% of the building construction, with Cal Poly making up the remaining 40%. After construction is complete, the City will be responsible for some preventative maintenance of the site (HVAC, generator testing and fueling, etc.). We estimate this maintenance to be a net zero cost to the City, as we will no longer be maintaining the current radio shelter at Fire Station 2. City IT staff did consider an alternative to the KVEC Hill radio shelter and tower, which would consist of building a new 60’ – 80’ tower on the Fire Station 2 campus. This would add a large, unsightly tower to the Foothill neighborhood, and would result in better radio coverage of the some of the northern part of the City but would not provide the additional coverage benefits of the KVEC Hill site including telemetry coverage along the Foothill corridor. CONCURRENCE The Police and Fire Departments concur with the recommended actions, and the City Attorney’s Office has reviewed the contract. ENVIRONMENTAL REVIEW The California Environmental Quality Act does not apply to the recommended action in this report, because the action does not constitute a “Project” under CEQA Guidelines Sec. 15378. FISCAL IMPACT Budgeted: Yes Budget Year: 2020-21 Funding Identified: Yes Fiscal Analysis: Funding Sources Current FY Cost Annualized On-going Cost Total Project Cost Capital Improvement Program $270,000 $270,000 Capital Outlay Fund (Developer Fees) $354,750 $354,750 Existing Operating Budget* $15,950 $15,950 Total $624,750 $15,950 $640,700 *Annualized on-going cost is shifting from Fire Station 2 to KVEC Hill for the maintenance performed throughout the year via Public Works, Building Maintenance, Fleet, and Information Technology. Packet Page6 Item #5 ALTERNATIVES Do not authorize the City Manager or their designee to sign the contract. City IT staff would need to immediately start planning and constructing a new, 60 – 80’ radio tower on the Fire Station 2 campus. Attachments: a - City of San Luis Obispo and California Polytechnic State University Contact for Radio Shelter and Tower on KVEC Hill Packet Page7 Item #5 1 Contract for Radio Shelter and Tower on KVEC Hill City of San Luis Obispo and California Polytechnic State University CONTRACT FOR RADIO SHELTER AND TOWER ON KVEC HILL The Parties, the City of San Luis Obispo (City) and the Board of Trustees of the California State University through its campus, California Polytechnic State University, San Luis Obispo (Cal Poly) through this contract, desire to create a working relationship between the two public entities which will enable th e construction of a mutually beneficial radio communication shelter and installation of a new communications tower at Cal Poly’s KVEC Hill. Whereas, the City needs to make improvements or find an alternative to the Fire Station #2 radio communication shelter to mitigate impacts of buildings being built in close proximity to Fire Station 2, with a building height over 35 feet, including a property development located at 790 Foothill in San Luis Obispo; Whereas, the City has an existing funding source to make improvements or build alternatives to the Fire Station #2 radio communication shelter which serve the northern area of the City, including the Cal Poly campus; and Whereas, the City provides fire services to Cal Poly; and Whereas, current radio coverage is inadequate on Cal Poly’s campus; and Whereas, relocating City radio equipment, including City Fire radio equipment, would be mutually beneficial to both the City and Cal Poly by significantly improving radio coverage of the Cal Poly campus; Whereas, relocating to KVEC would also significantly improve radio coverage for all City departments in the northern area of the City; and Whereas, Cal Poly continues to grow and construct new facilities on their campus and have an increased need for enhanced radio coverage; and Whereas, Cal Poly’s current radio shelter and tower facilities are inadequate for this purpose; and Therefore, in consideration of the mutual agreements contained herein, the Parties agree as follows: 1. Responsibilities 1.1. The City shall: A. Authorize Cal Poly to act as the primary contact to complete the design of the radio shelter, tower, and backup power facilities. Specifications for these facilities are to be agreed upon by both parties within 60 days of signing of the contract. Should the Parties fail to agree upon specification, including project costs, prior to the beginning of construction, this contract shall be null and void with no further obligations to either Party. B. Pay sixty percent of the total project costs, such share not to exceed $520,000. Payment for this work shall be made by the City to Cal Poly. An initial payment of $135,000 will be made within 30 days of signing of the contract. The remainder of the payments will be made based on project milestones to be agreed upon within 90 days of signing of the contract. Packet Page8 Item #5 2 Contract for Radio Shelter and Tower on KVEC Hill 1.2. Cal Poly shall: A. Design, furnish, install, and construct the radio shelter, tower, and backup power facilities at the KVEC Hill Site, either directly or through the use of contractors. B. Be responsible for forty percent of the total project costs, not to exceed $346,000. 1.3. In the event that project costs are projected to exceed $866,000, the City and Cal Poly shall meet to discuss project scope and estimated cost overruns. Any changes to the costs or changes to scope to address cost changes shall be agreed upon by both the City and Cal Poly. Should projected costs exceed the agreed-upon maximum costs due to unforeseen construction conditions encountered after construction has commenced, and should the parties be unable to reach an agreement concerning these costs, a Party may, at its own risk, fund the excess itself and seek equitable reimbursement for the reasonable amount thereof. 2. Scope of Work In general, the new radio shelter and tower will provide increased radio coverage for both the City and Cal Poly. The shelter will house eight communication racks (five racks for the City and three racks for Cal Poly). The racks assigned to each entity will be used as deemed necessary by the assigned entity. The communications tower should be a minimum of 60’ tall, unless radio studies offer compelling evidence that a shorter tower will accommodate both parties Public Safety needs and the change is approved by both parties. Cal Poly shall be responsible for the construction portion of the Radio Shelter and Tower Project. 3. Term The term of this contract shall commence on the date the contract is signed by both parties and shall extend for an initial period of 25 years (Term), with such rights of termination hereinafter set forth. The contract may be renewed or extended upon mutual agreement of the Parties. 4. Termination The Parties may terminate this contract upon: A. Mutual agreement of the Parties prior to the intended termination date; or B. Urgent necessity in the event of a State or national emergency, as determined by Cal Poly o r the City; or C. A material breach of any substantial provision of this contract, which breach remains uncured for 60 days after the breaching Party's receipt of written notice of the breach from the other Party; except that if the breach cannot, in a practicable manner, be cured within such 60-day period, the breaching Party shall have such additional time as is reasonably necessary to cure the breach. D. In the event construction costs exceed available resources, this contract may be terminated by either party without penalty of any kind prior to construction or within 30 days of full execution of this contract. Packet Page9 Item #5 3 Contract for Radio Shelter and Tower on KVEC Hill E. If the tower or shelter substantially interferes with Cal Poly’s operations, Cal Poly may terminate this contract, subject to the requirement to provide a refund to the City for the remaining term as set forth below. If this contract is unilaterally terminated by Cal Poly after construction has begun and before expiration of the agreed upon original term, Cal Poly will refund the City 4% of the final amount paid by the City toward the construction of the project for every year remaining on the original term. The City will be responsible to remove their radio equipment within 120 days of terminating the contract. If this contract is terminated by the City or if it expires and is not renewed, the City will be responsible for removing its radio equipment within 30 days of termination or expiration of the contract. 5. Ownership and Licenses Cal Poly agrees to provide to the City the license to use the communication shelter and tower to for City communication purposes for the Term of this contract and City agrees that its use of Cal Poly’s radio shelter and tower must not interfere with the operations of Cal Poly. The radio shelter and tower are and shall remain the property of Cal Poly for the Term of this contract and after its expiration. Termination of the contract by either Party would result in revocation of the City’s license to use the communication shelter and tower. 6. Maintenance and Restoration 6.1. City's Responsibilities: For the duration of this contract and any extensions thereof and at no cost to Cal Poly, City agrees to: A. Maintain the integrity of communication shelter. B. Maintain and perform HVAC system maintenance and repair at communication shelter per manufacturer’s specifications. C. Maintain and perform Emergency Backup Generator maintenance and repair at communication shelter site per manufacturer’s specifications. D. Maintain and perform tower maintenance and repair per manufacturer’s specifications. E. Maintain City equipment in City racks. 6.2. Cal Poly's Responsibilities: For the duration of this contract and any extensions thereof and at no additional cost to City, Cal Poly agrees to: A. Maintain Cal Poly equipment in Cal Poly racks. B. Maintain infrastructure to the facility (e.g., power, fiber communication, copper communications). Fiber communications infrastructure will be subject to the existing Memorandum of Understanding Educational Redundant Loop (ERL) agreement between the City and Cal Poly. C. Maintain and manage road access to the KVEC Hill radio site. Packet Page10 Item #5 4 Contract for Radio Shelter and Tower on KVEC Hill D. Maintain property surrounding the shelter according to regulations. E. Provide and maintain high-speed Internet and communication access to City facilities with Cal Poly Fiber, not to exceed two Strands, in accordance with all applicable law. (Cal Poly has no obligation to provide or maintain active electronic devices at the City site of connectivity.) F. Provide temporary space within Cal Poly’s existing radio shelter infrastructure on KVEC Hill if the project is not completed before development of the 790 Foothill property reaches a vertical height of 25’. The Parties shall be responsible for performing, by themselves or with subcontractors reasonably acceptable to both Parties, all construction, maintenance and repairs as delineated above. Such maintenance and repairs shall be performed in a good and workmanlike manner in accordance with the National Electrical Safety Code, the National Electrical Code, applicable industry standards and regulations of applicable Governmental Authorities. The Parties agree to develop a mutually agreeable written Operational Management Plan to address issues including scheduled maintenance, expected service levels, length of outages, unscheduled outages, and commitments to restoration in accordance with the timeframe set forth in section 2.2 (B). 7. Access The Parties and their subcontractor(s) shall have access to the Communication Shelter on a 24-hours per day, 7-days per week basis as necessary for the proper maintenance and/or restoration. Before beginning any non-emergency, maintenance, each Party or its subcontractor shall give the other Parties at least 24 hours advance notice. Failure to provide such notice may result in denial of access if the work would result in interference to the other Party. 8. Additions and Changes In the event that a Party seeks changes in, additions to, or deletions from the Scope of Work in Section 3, the Party seeking changes, additions or deletions shall promptly notify the other Party of (i) the proposed changes, additions, or deletions. (ii) the estimated cost of the proposed changes, additions, or deletions; (iii) the effect, if any, of the proposed changes, additions, or deletions upon the scheduled completion of the Work; (iv) whether additional Authorizations are required as a result of the proposed changes, additions, or deletions; and (v) the effect of the proposed changes, additions or deletions upon the other Party's share of Project Costs. If both Parties agree in writing to the proposed changes, additions or deletions, the Parties shall promptly proceed with the performance of the work as so modified. The Project Costs and time for performance of the work shall be equitably adjusted as necessary to reflect the impact of the agreed upon changes, additions or deletions on the work and/or any Scope of Work. 9. Taxes If applicable, each Party shall pay its respective share of any present or future taxes, fees, charges or assessments that either Party is required or obligated to pay by reason of the construction, installation or operation of the Radio Shelter and Tower on KVEC Hill. Packet Page11 Item #5 5 Contract for Radio Shelter and Tower on KVEC Hill 10. Condemnation Upon receipt of a formal notice of condemnation or other taking by eminent domain, each Party shall notify the other Party immediately of any such proceeding threatened or filed against any portion of the Radio Shelter and Tower on KVEC Hill. In the event and to the extent of any condemnation or other taking by eminent domain of all or any part of the Radio Shelter and Tower on KVEC Hill, or any property or rights relating thereto, then the proceeds thereof shall be equitably apportioned between the Parties. 11. Waiver of Compliance Failure of either Party to enforce or insist upon compliance with any of the terms or conditions of this contract shall not constitute a waiver or relinquishment of any such terms or conditions. To the contrary, the same shall remain at all times in full force and effect. 12. Assignment Either Party may assign this contract to another governmental agency with a consistent mission of that Party without the prior written consent of the other. However, either Party must give the other Party thirty (30) days prior written notice of any such assignment. The terms and provisions of this contract shall extend to and be binding upon and inure to the benefit of the successors and assigns of the respective Parties hereto. 13. Amendments Any amendment, modification, or variation from the terms of this Agreement, including but not limited to a change in costs or project scope, shall be in writing and shall be effective only upon approval by the City Manager, or his or her designee. Further, any references to “approval by the City” in this Agreement means approval by the City Manager, or his or her designee. 14. Sublease The parties reserve the right to lease, sublease, license, sell, or utilize its respective portion of the Radio Tower and Shelter space assigned to the parties, subject to this contract. Sublessees must serve a Public Safety interest and will require approval by both the City and Cal Poly. All sublessees and licensees shall use the Radio Tower and Shelter space in a manner consistent with this contract and the agreement between such Party and the proposed subtenant or licensee (which agreement is hereinafter referred to as the "Lease", the said subtenant or licensee being hereinafter referred to as "Lessee") shall in all respects be subject to the terms and conditions of this contract. For purposes of this contract, all acts and omissions of the Lessee shall be deemed acts and omissions of the Party who is the lessor. Notwithstanding the foregoing, the rights of the Parties to grant Leases shall be subject to the restrictions, contractual or otherwise, imposed by any governmental authority or other third Party which owns or controls the real property rights of way upon which the relevant portion of the Radio Shelter and Tower is constructed. 15. Relationship of Parties City and the agents and employees of City in the performance of this contract shall act in an independent capacity and not as officers or employees or agents of Cal Poly and/or the CSU, except as expressly provided by Cal Poly and/or the CSU. The employees of Cal Poly and/or the CSU who participate in the performance of this contract are not agents of the City. Packet Page12 Item #5 6 Contract for Radio Shelter and Tower on KVEC Hill 16. Severability If any one or more of the terms, provisions, covenants or conditions of this contract shall to any extent be declared invalid, unenforceable, void or voidable for any reason by a court of competent jurisdiction, the finding or order or decree of which becomes final, none of the remaining terms, provisions, covenants or conditions of this contract shall be affected thereby, and each provision of this contract shall be valid and enforceable to the fullest extent permitted by law. 17. Notices All notices herein which are to be given or which may be given by either Party to the other, shall be in writing and shall be deemed to have been given three (3) business days after deposit in the United States Mail, certified and postage prepaid, return receipt requested and addressed as follows: To City: City Clerk, City of San Luis Obispo 990 Palm Street San Luis Obispo, CA 93401 To Cal Poly: California Polytechnic State University Attn: Strategic Business Services 1 Grand Avenue San Luis Obispo, CA 93407 Nothing herein contained shall preclude the giving of any such written notice by personal service, in which event notice shall be deemed given when actually received. The address to which notices shall be mailed as aforesaid to either Party may be changed by written notice given by such Party to the other as herein above provided. 18. Indemnity City shall defend, indemnify and hold harmless California State University and each of their trustees, officers, employees, agents and volunteers from and against any and all liability, loss, expense, or claims for injury or damages arising out of, resulting from, or in connection with the performance of this contract, but only in proportion to and to the extent of such liability, loss, expense, or claims for injury or damages are caused by or result from the negligence or intentional acts or omissions of City, its officers, subcontractors, assignees, appointees, agents or employees. Cal Poly shall defend, indemnify and hold harmless City and each of their officers, employees, agents and volunteers from and against any and all liability, loss, expense, or claims for injury or damages arising out of, resulting from, or in connection with the performance of this contract, but only in proportion to and to the extent of such liability, loss, expense, or claims for injury or damages are caused by or result from the negligence or intentional acts or omissions of Cal Poly, its officers, subcontractor s, assignees, appointees, agents or employees. Packet Page13 Item #5 7 Contract for Radio Shelter and Tower on KVEC Hill In the event a written request for indemnification and defense is made against a Party hereto, the Party requesting indemnification and or defense shall promptly notify the other Party. The Party who owes indemnification shall assume the indemnification and defense, including the employment of legal counsel and payment of all related expenses. Once a Party has been notified that the other Party has accepted tender, and it shall be indemnified and defended under this paragraph, it shall have the right to employ separate legal counsel and to participate in the defense of any legal action or proceeding, but the indemnifying and or defending Party shall not be required to pay the fees or expenses of such separate legal counsel. Nothing in this section precludes a Party from employing legal counsel and defending itself against any claim prior to receiving written notification from the Party from whom indemnification and defense is sought that it shall be indemnified and defended, but no legal costs encumbered prior to notification shall be, or become, the responsibility of the notified Party. As of the date of execution of this contract, the Parties agree and represent they each maintain self-insurance programs deemed suitable for purposes of this contract. Should either Party make material changes to their program during the term of this contract, they will notify the other of the nature and extent of such changes. 19. Contractor's Indemnification of City Cal Poly agrees to include in any construction contract that it enters into pursuant to this contract a provision which requires the contractor to indemnify and name the City as an additional insured, as a third-party beneficiary of that contract, on the same terms and conditions that the contractor agrees to indemnify Cal Poly. 20. Dispute Resolution Any dispute arising under the terms of this contract that is not resolved within a reasonable period of time by authorized representatives of the City and Cal Poly shall be brought to the attention of the City Manager (or designated representative) of the City and the Vice President for Administration and Finance (or designee) of Cal Poly for joint resolution. At the request of either Party, the CSU shall provide a forum for discussion of the disputed item(s), at which time the Vice Chancellor, Business and Finance (or designated representative) of the CSU shall be available to assist in the resolution by providing advice to both Parties. If resolution of the dispute through these means is pursued without success, either Party may seek resolution employing whatever remedies exist in law or equity beyond this contract. Despite an unresolved dispute, the Parties shall continue without delay to perform their respective responsibilities under this contract. 21. Compliance with Laws The Parties will comply with all applicable laws and regulations in performing their obligations hereunder. 22. Governing Law and Venue This contract is to be performed in San Luis Obispo County and shall be governed exclusively by the provisions hereof and by the laws of the State of California. Any action brought to enforce the contract or in connection with this contract shall be brought in a court of competent jurisdiction in San Luis Obispo County, California. 23. Whole Agreement and Amendments This contract contains the entire agreement between the Parties and shall not be modified, amended or supplemented, or any rights herein waived, unless such amendment or modification to this contract is (i) in writing; (ii) refers to this contract; and (iii) executed by an authorized representative of each Party. This contract supersedes any and all previous agreements, whether written or oral, between the Parties concerning the subject matter of this contract. Packet Page14 Item #5 8 Contract for Radio Shelter and Tower on KVEC Hill 24. Joint Work Product This contract is the joint work product of both Parties hereto, accordingly, in the event of ambiguity no presumption shall be imposed against either Party by reason of document preparation. 25. Force Majeure Neither Party shall be liable to the other for any failure of performance under this contract due to causes beyond its control, including, but not limited to: acts of God, fire, flood , pandemic or other catastrophes; adverse weather conditions; material or facility shortages or unavailability not resulting from such Party's failure to timely place orders therefor; lack of transportation; the imposition of any governmental codes, ordinances, laws, rules, regulations or restrictions; national emergencies; in surrections; riots, wars; or strikes, lock-outs, work stoppages or other labor difficulties; provided however, that said time period shall be extended for only the actual amount of time said Party is so delayed. An act or omission shall not be deemed to be "beyond its control" if committed, omitted, or caused by such Party, or its employees, officers, agents, or affiliates, or by any corporation or other business entity that holds a controlling interest in said Party, whether held directly or indirectly. 26. Warranty of Authority The persons executing below on behalf of the respective parties to this contract represent and warrant that each of them are able and fully empowered to sign for their party principal and, as agents for the parties, have full authority to commit their principals to the terms and conditions of this contract By signing below the duly authorized Parties to this contract agree to these terms and conditions and agree to act in good faith. This contract is not meant to circumvent any law or requirement for either Party. This contract is executed this _____ day of _____________________, 2021, in the City of San Luis Obispo, State of California. CITY OF SAN LUIS OBISPO THE BOARD OF TRUSTEES OF THE CALIFORNIA STATE UNIVERSITY, THROUGH ITS CAMPUS, CALIFORNIA POLYTECHNIC STATE UNIVERISTY SAN LUIS OBISPO By: _____________________________ By: ______________________________ _____________________________ ______________________________ Title: _____________________________ Title: ______________________________ Packet Page15 Item #5 Page intentionally left blank. Packet Page16 Item #5 Department Name: Community Development Cost Center: 4008 For Agenda of: March 2, 2021 Placement: Consent Estimated Time: N/A FROM: Michael Codron, Community Development Director Prepared By: Cara Vereschagin, Housing Coordinator SUBJECT: REQUEST OF AFFORDABLE HOUSING FUNDS FROM THE HOUSING AUTHORITY OF THE CITY OF SAN LUIS OBISPO FOR TOSCANO APARTMENTS ($335,000) RECOMMENDATION Adopt a Resolution (Attachment A) approving an Affordable Housing Fund loan in the amount of $335,000 to the Housing Authority of the City of San Luis Obispo to assist with construction costs for Toscano Apartments, a 38-unit affordable housing project located at 3065 Lucca Lane. DISCUSSION Background – City’s Affordable Housing Fund The City’s Affordable Housing Fund (AHF) receives funding from commercial and residential developers to meet the City’s Inclusionary Housing Ordinance “in-lieu” of those developers providing actual housing units within their projects. State planning and zoning law requires the fund to be used only for the purpose that it was established – to support affordable housing in the City of San Luis Obispo. These funds are awarded at the City Council’s sole discretion, based on previously adopted criteria (Attachment B). Requests for AHF support are evaluated by staff and forwarded to the City Council for consideration. The project requesting funds is described below and is evaluated for how it meets these criteria and why this loan is being recommended for funding. Overview of Toscano Apartments Request The Housing Authority of the City of San Luis Obispo (HASLO) is requesting an allocation of $335,000 in AHFs for the Toscano Apartments Project (Attachment C). The Toscano Apartments Project will be located within the City’s Margarita Area Specific Plan. To comply with the City’s inclusionary housing requirements for Vesting Tentative Tract Map 2428 (Margarita Ranch), a minimum of 26 lower-income units are required to be constructed. HASLO is developing the Toscano Apartments Project with a total of 38 affordable units, which is 12 units beyond the original requirement. Additionally, HASLO is increasing the affordability level of these units, such that the project will provide housing available to families earning 30%- 60% of the area median income (AMI). The number of units and increased affordability proposed warrants the City’s consideration of an AFH loan award. Packet Page17 Item #6 Award Criteria In making its recommendations to City Council for how AHFs should be allocated, staff considers Council’s adopted criteria to support affordable housing projects including: eligibility, need, suitability, timing, financial effectiveness, and readiness. The following is an analysis of this particular request relative to the criteria, as provided by HASLO. Eligibility. Use of the AHF for the requested purpose will increase or improve the City’s affordable housing inventory and promote General Plan policies regarding housing, as follows: Toscano Apartments meets the eligibility criteria because it will increase the supply of affordable rental housing by constructing 38 new affordable units. The families served will range from 30-60% AMI, an income bracket that has very limited housing options in the City. Toscano Apartments will be restricted as affordable housing by the Low- Income Housing Tax Credit (LIHTC) program for a minimum of 55 years. As an additional overlay, HALSO, through its public agency status, will ensure that the housing remains permanently affordable. HASLO will operate the housing and ensure long-term compliance with all regulatory agreements as well as financial and physical sustainability of the property. HASLO will utilize its affiliate non-profit, San Luis Obispo Non-Profit Housing Corporation, as managing general partner in the Limited Partnership ownership entity formed for purposes of the LIHTC program. Need. There exists a substantial or overarching need for the type of unit to be assisted, as follows: Affordable housing is a critical need in the City as well as countywide. San Luis Obispo County, including all seven cities, has one of the lowest rental housing vacancy rates in the State of California according to the State Department of Finance. Since 2017, after extensive public outreach and community input and engagement, the Council has adopted the production of affordable housing as one of its top priority goals. Last, the City’s Housing Element documents substantial unmet need during the previous 5-year planning period. Suitability. The project to be assisted is appropriate for its location both in terms of land use and design, as follows: The site is zoned Medium-Density Residential, Specific Plan and Planned Development Overlay Zone (R-2-SP-PD), consistent with the proposed use. Upon the recommendation of the Architectural Review Commission in June 2020, the Planning Commission approved the project in September 2020 (Reso No. PC-1021-20). Timing. The project would better serve the City’s needs if it were built immediately as opposed to later, as follows: Toscano Apartments has received all City discretionary approvals and is preparing to submit for a building permit application. The project is assembling various competitive sources of financing and will apply for low-income housing tax credits in March 2021. If Packet Page18 Item #6 awarded tax credits, construction is expected to begin in December 2021. Financial Effectiveness. But for the requested assistance, the project would not be economically feasible; or AHF funding “leverages” significant additional funding from other sources, as follows: This is a highly effective use of the AHFs; it will leverage an estimated $15 million in other Federal, State, and private financing. The apartments will remain affordable for 55 years pursuant to a LIHTC regulatory agreement. Additionally, HASLO as a public agency will do its best to ensure that the units remain a permanent affordable housing resource for the community. Project financial feasibility is dependent upon AHF allocations. Readiness. The project has all necessary City approvals and is ready to proceed, as follows: Toscano Apartments has obtained all the necessary City discretionary approvals. HASLO intends to apply for a building permit in October 2021. Upon award of the AHF allocations, HASLO will apply for LIHTCs. If an award of tax credits is received, construction would start in December of 2021. Policy Context Providing financial assistance to affordable housing projects is a theme supported throughout the City’s Housing Element (HE). HE Goal 2 is Affordability, which specifically states “Accommodate affordable housing production that helps meet the City’s quantified objectives.” HE Program 2.5 states “…Continue to manage the Affordable Housing Fund so that the fund serves as a sustainable resource for supporting, at a minimum, 4 new affordable housing developments during the planning period…” and “support high-quality housing projects that would not be feasible without Affordable Housing Fund support.” This request of HASLO to increase housing affordability for low-income persons is in alignment with this goal and program, the current Housing Major City Goal for FY2019-21 of housing production, and upcoming major City housing priorities for FY2021-23. Public Engagement As this is a request for City AHFs, the project has a “notify” level of engagement under the Public Engagement and Notification Manual. Public comment can be provided to the City Council through written correspondence prior to the meeting and through public testimony at the meeting. ENVIRONMENTAL REVIEW The project to award affordable housing funds is exempt from environmental review per Section 15061(b)(3) General Rule of the CEQA Guidelines. It can be seen with certainty that the proposed action to award grant funding will have no significant effect on the environment. Packet Page19 Item #6 FISCAL IMPACT Budgeted: No Budget Year: 2020-2021 Funding Identified: Yes Fiscal Analysis: Funding Sources Current FY Cost Annualized On-going Cost Staff Funding Recommended General Fund State Federal: City FY21 CDBG1 $333,506 Federal: County FY21 CDBG2 $479,196 Fees Other: City AHF $335,000 Total $1,147,702 The Affordable Housing Fund has an uncommitted, available funding balance of $416,710.95 for new affordable housing projects (Attachment D), and can support staff’s recommendation to fund Toscano Apartments in the full ask, leaving a buffer of funds for additional projects staff anticipates requests for in the coming year. If this recommendation is approved by the City Council, the AHF will retain $81,710.95 liquid available funds for assistance with future affordable housing projects. Current development activity also indicates that additional impact fees will be collected in the AHF, which will increase the available funding over time. The recommended allocation would be in the form of a loan paid out of the AHF, which consists of in-lieu fees collected under the City’s Inclusionary Housing Ordinance. The AHF may only be used for projects or purposes that create or support affordable housing within the City. The project will have no impact on the General Fund. Additionally, as HASLO is developing the project with a unit count that exceeds the original inclusionary minimum, it will be eligible to defer the collection of certain planning review and associated impact fees pursuant to Resolutions No. 8415 and 9903. Estimation of the amount of fees eligible for deferral will not be finalized until HASLO submits building permits. Both AHF and Fee Deferral loans typically have a 55-year term with a rate of 3-4% simple interest. The details of each loan will be finalized prior to release of funds and structured specific to the project’s financing package. 1 City Community Development Block Grant (CDBG) allocations are being considered at the March 16, 2021 meeting as well. Should the HRC’s recommendation be adopted, this project will be selected for funding in the preliminary estimated amount of $333,506. 2 The County has also selected this project to award their CDBG allocation towards, in the preliminary estimated amount of $479,196. Final decision will be considered by the Board of Supervisors in mid -March Packet Page20 Item #6 As referenced above, funding allocations from all of these local funding sources (AHF, CDBG, and fee deferrals) positively boost the project’s completeness to leveraging other Federal, State, and private financing, which is absolutely crucial to the development of affordable housing in the City. ALTERNATIVES 1. Do not authorize AHF awards for the proposed project. This action is not recommended because the project meets all of the criteria for AHF assistance and is consistent with the Housing Element of the General Plan. 2. Approve an AHF award for a different amount. The City Council can approve an award for a different amount other than the recommendation. This is not recommended as the project has carefully considered its need for assistance and the amounts requested reflect what is needed for successful financing of the project. 3. Continue consideration of the proposed award. The City Council can direct staff to return with additional information regarding the funding request so that a final decision on the award amount can be made. Staff does not recommend this action because this delay in time would not allow for HASLO to apply for 9% competitive LIHTCs in March 2021. Attachments: a - Resolution b - Affordable Housing Fund Request from HASLO c - Adopted Affordable Housing Fund Criteria d - Affordable Housing Fund Status Report January 2021 Packet Page21 Item #6 R ______ RESOLUTION NO. _____ (2021 SERIES) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN LUIS OBISPO, CALIFORNIA, APPROVING AN AFFORDABLE HOUSING FUND AWARD TO THE HOUSING AUTHORITY OF THE CITY OF SAN LUIS OBISPO FOR TOSCANO APARTMENTS IN THE AMOUNT OF $335,000. WHEREAS, the City Council of the City of San Luis Obispo met via teleconference in San Luis Obispo, California, on March 2, 2021, for the purpose of considering a request for Affordable Housing Fund (AHF) assistance; and WHEREAS, the proposed project by the Housing Authority of the City of San Luis Obispo (HASLO) meet the eligibility criteria established by the City Council; and WHEREAS, Housing Element policies and programs encourage and support the construction of new affordable housing in the City; and WHEREAS, the City Council has duly considered all evidence, including the testimony of the applicant, interested parties, and the evaluation and recommendations by staff at the said meeting. NOW, THEREFORE, BE IT RESOLVED by the Council of the City of San Luis Obispo as follows: SECTION 1. Findings. The City Council does hereby make the following findings in support of the proposed AHF awards: 1. Eligibility: Use of the AHF for the requested purpose will increase or improve the City’s affordable housing inventory and promote General Plan policies regarding housing, as follows: Toscano Apartments meets the eligibility criteria because it will increase the supply of affordable rental housing by constructing 38 new affordable units. The families served will range from 30-60% AMI, an income bracket that has very limited housing options in the City. Toscano Apartments will be restricted as affordable housing by the Low- Income Housing Tax Credit (LIHTC) program for a minimum of 55 years. As an additional overlay, HALSO, through its public agency status, will ensure that the housing remains permanently affordable. HASLO will operate the housing and ensure long-term compliance with all regulatory agreements as well as financial and physical sustainability of the property. HASLO will utilize its affiliate non-profit, San Luis Obispo Non-Profit Housing Corporation, as managing general partner in the Limited Partnership ownership entity formed for purposes of the LIHTC program. 2. Need: There exists a substantial or overarching need for the type of unit to be assisted, as follows: Packet Page22 Item #6 Resolution No. _____ (2021 Series) Page 2 R ______ Affordable housing is a critical need in the City as well as countywide. San Luis Obispo County, including all seven cities, has one of the lowest rental housing vacancy rates in the State of California according to the State Department of Finance. Since 2017, after extensive public outreach and community input and engagement, the Council has adopted the production of affordable housing as one of its top priority goals. Last, the City’s Housing Element documents substantial unmet need during the previous 5-year planning period. 3. Suitability: The project to be assisted is appropriate for its location both in terms of land use and design, as follows: The site is zoned Medium-Density Residential, Specific Plan and Planned Development Overlay Zone (R-2-SP-PD), consistent with the proposed use. Upon the recommendation of the Architectural Review Commission in June 2020, the Planning Commission approved the project in September 2020 (Reso No. PC-1021-20). 4. Timing: The project would better serve the City’s needs if it were built immediately as opposed to later, as follows: Toscano Apartments has received all City discretionary approvals and is preparing to submit for a building permit application. The project is assembling various competitive sources of financing, and will apply for low-income housing tax credits in March 2021. If awarded tax credits, construction is expected to begin in December 2021. 5. Financial Effectiveness: But for the requested funding, the project would not be economically feasible; or AHF funding “leverages” significant additional funding from other sources, as follows: This is a highly effective use of the AHFs; it will leverage an estimated $15 million in other Federal, State, and private financing. The apartments will remain affordable for 55 years pursuant to a LIHTC regulatory agreement. Additionally, HASLO as a public agency will do its best to ensure that the units remain a permanent affordable housing resource for the community. Project financial feasibility is dependent upon AHF allocations. 6. Readiness: The project has all necessary City approvals and is ready to proceed, as follows: Toscano Apartments has obtained all the necessary City discretionary approvals. HASLO intends to apply for a building permit in October 2021. Upon award of the AHF allocations, HASLO will apply for LIHTCs. If an award of tax credits is received, construction would start in December of 2021. SECTION 2. Environmental Determination. The project to award affordable housing funds is exempt from environmental review per Section 15061(b)(3) General Rule of the CEQA Packet Page23 Item #6 Resolution No. _____ (2021 Series) Page 3 R ______ Guidelines. It can be seen with certainty that the proposed action to award grant funding will have no significant effect on the environment. SECTION 3. AHF Award for HASLO. The City Council does hereby approve an AHF award in an amount not to exceed $335,000, subject to the following condition of approval: 1. Prior to release of any portion of the AHF award, the applicant shall enter into an affordability agreement with the City for thirty-eight (38) for-rent affordable housing units located at 3065 Lucca Lane for a term of fifty-five (55) years, which will be recorded against the title of the property. Upon motion of _______________________, seconded by _______________________, and on the following roll call vote: AYES: NOES: ABSENT: The foregoing resolution was adopted this _____ day of _____________________ 2021. ____________________________________ Mayor Heidi Harmon ATTEST: ____________________________________ Teresa Purrington City Clerk APPROVED AS TO FORM: _____________________________________ J. Christine Dietrick City Attorney IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City of San Luis Obispo, California, this ______ day of ______________, _________. ____________________________________ Teresa Purrington City Clerk Packet Page24 Item #6 Packet Page25Item #6 Packet Page26Item #6 Packet Page27 Item #6 Packet Page28 Item #6 Packet Page29 Item #6 Trial Balance Report Report Date 02/09/2021 4:23 PM City of San Luis Obispo Page 1 of 1 Ledger City of San Luis Obispo Fund 505 Affordable Housing Fund Account Description Beginning Balance (USD) Debits (USD) Credits (USD) Ending Balance (USD) 11001 Cash (including cash equivalents)2,481,192.97 128,637.87 58,200.00 2,551,630.84 12007 Allowance for Doubtful Accounts -215,000.00 0.00 0.00 -215,000.00 12010 Accrued Interest 1,372,279.60 0.00 0.00 1,372,279.60 13002 Loans Receivable 6,314,429.16 0.00 0.00 6,314,429.16 17001 Interfund 0.00 134,335.00 134,335.00 0.00 21015 Deferred Inflow Other (ex: unavailable revenue) -1,362,982.62 0.00 0.00 -1,362,982.62 31009 Restricted - Other -6,288,657.60 0.00 0.00 -6,288,657.60 32001 Undesignated -2,323,597.95 0.00 0.00 -2,323,597.95 33001 Budgetary Fund Balance 2,500,641.00 0.00 0.00 2,500,641.00 33002 Expenditure Budget Control -2,522,641.00 0.00 0.00 -2,522,641.00 33003 Revenue Budget Control 22,000.00 0.00 0.00 22,000.00 33004 Encumbrances 80,000.00 0.00 0.00 80,000.00 33005 Reserve for Encumbrances -80,000.00 0.00 0.00 -80,000.00 33006 Retained Earnings 22,336.44 0.00 0.00 22,336.44 44310 Miscellaneous Revenue 0.00 0.00 128,637.87 -128,637.87 75001 Transfers - Out 0.00 58,200.00 0.00 58,200.00 Total for Fund 505 Affordable Housing Fund 0.00 321,172.87 321,172.87 0.00 2020 Commitment to PSHH:($2,000,000) Adjust to remove $35,524.87 of repaid FTHB loan payoff (2975 Rockview Dr. #19); Ending Balance = $93,113 Remainder Undesignated & Adjusted Miscellaneous Revenue Ending Balance Available:$416,710.95 Undesignated & Adjusted Miscellaneous Revenue Ending Balance:$2,416,710.95 Packet Page30 Item #6 Department Name: Community Development Cost Center: 4001 For Agenda of: March 2, 2021 Placement: Consent Estimated Time: N/A FROM: Michael Codron, Community Development Director Prepared By: Nanika Kala, Administrative Analyst SUBJECT: QUIMBY/MITIGATION FEE ACT MASTER FEE SCHEDULE CHANGE RECOMMENDATION Approve a change in fee terminology for the Citywide Parkland and Improvement Development Fees governed by the Subdivision Map Act and Mitigation Fee Act by land use type. DISCUSSION Background The Quimby Act applies to certain new subdivisions in the City and requires the dedication of parkland or payment of an in-lieu fee (“parkland in-lieu fee”) “for the purpose of developing new or rehabilitating existing neighborhood or community park or recreational facilities to serve the subdivision" (Cal. Gov. Code § 66477(a)(3)(A)). In 1994, the City established a parkland in-lieu fee under the Quimby Act that applies to new single-family developments and multifamily condominium developments in the City of San Luis Obispo. In Spring 2018, Council approved the establishment of park development impact fees under the Mitigation Fee Act. These fees are different than the Quimby Act fees that apply specifically to single-family and condominium subdivisions. There are two fee components to the park development impact fees approved in 2018: one for parkland acquisition, and one for construction of park improvements. Single family and multifamily development parcels created through the Subdivision Map Act do not pay the parkland component of the 2018 development impact fees since they are subject to the City’s parkland in-lieu fee under the Quimby Act. However, such developments are required to pay the City’s park improvement development impact fee. The current fee schedule (Attachment 1) has mis-labeled the parkland acquisition component of the Mitigation Fee Act as a Quimby fee when it is not. As a result, staff is requesting the fees be split out by land use type (subdivision and non-subdivision) and the fee names be updated (see Table 1) to avoid confusion in the future. Note that the fee amounts are not changing, just the terminology to provide ease of comprehension and better clarity to the public. Packet Page31 Item #7 Table 1: Proposed Updated Parkland Fees in the FY 20-21 Master Fee Schedule Citywide Parkland and Improvement Development Fees (Outside of Expansion Areas) [1] 2020-21 Quimby Act Parkland In- Lieu Fee Mitigation Fee Act Parkland Impact Fee Mitigation Fee Act Park Improvement Impact Residential Subdivision [2] Single Family (per Dwelling Unit) $3,310.72 n/a $3,025.98 Multifamily Condominium (per Dwelling unit) $2,384.01 n/a $2,179.13 Residential, No Subdivision Single Family (per Dwelling Unit) n/a $3,310.72 $3,025.98 Multifamily Apartment (per Dwelling unit) n/a $1,530.85 $2,179.13 [1] Development in the MASP, OASP, Avila Ranch, or San Luis Ranch areas will meet park and recreation obligations per the terms of applicable Specific Plans and/or Development Agreements. [2] Single family and multifamily development on parcels created through the Subdivision Map Act do not pay the parkland component of development impact fee. Rather, parkland requirements are met through the Parkland in -lieu Fee (Quimby Act). Sources: City of San Luis Obispo, Economic & Planning Systems, Inc. Previous Council or Advisory Body Action In 2018, Council approved the establishment of park development impact fees under the Mitigation Fee Act. Policy Context Subdivisions are required under the Quimby Act, which is within the Subdivision Map Act, to dedicate parkland, or pay a fee in lieu of dedication (“parkland in-lieu fee”) that the local agency can use “for the purpose of developing new or rehabilitating existing neighborhood or community park or recreational facilities to serve the subdivision" unless specific requirements apply. (Cal. Gov. Code § 66477(a)(3)(A).) Fees established under the Mitigation Fee Act collected for improvements to existing parks “shall not include the costs attributable to existing deficiencies in public facilities but may include the costs attributable to the increased demand for public facilities reasonably related to the development project in order to (1) refurbish existing facilities to maintain the existing level of service; or (2) achieve an adopted level of service that is consistent with the general plan.” (Cal. Gov. Code § 66001(g).) Packet Page32 Item #7 CONCURRENCE The Finance Department and Parks and Recreation Department concur with this recommendation. ENVIRONMENTAL REVIEW If not a project use: The California Environmental Quality Act does not apply to the recommended action in this report, because the action does not constitute a “Project” under CEQA Guidelines Sec. 15378. FISCAL IMPACT Budgeted: N/A Budget Year: 2020-21 Funding Identified: N/A Fiscal Analysis: The recommendation is for an adjustment to the master fee schedule for the purpose of clarity and does not have a fiscal impact because the fee amounts and method of applying the fees are not changing. ALTERNATIVES Council could deny the request to update the Master Fee Schedule, staff does not recommend this action as approving these changes helps clarify to developers and the public which fees apply to which developments. Attachments: a - Parkland Fees as listed in Current FY 20-21 Master Fee Schedule Packet Page33 Item #7 Packet Page34 Item #7 Department Name: Community Development Cost Center: 4003 For Agenda of: March 2, 2021 Placement: Public Hearing Estimated Time: 60 minutes FROM: Michael Codron, Community Development Director Prepared By: Cassidy Williams, Contract Planner and Kyle Bell, Associate Planner SUBJECT: PUBLIC HEARING TO CONSIDER: GENERAL PLAN AMENDMENT AND REZONE FOR A NEIGHBORHOOD PARK, INCLUDING A PARKING REDUCTION AND ASSOCIATED IMPROVEMENTS WITHIN CITY RIGHT- OF-WAY, AND CONSIDERATION OF A MITIGATED NEGATIVE DECLARATION ENVIRONMENTAL DETERMINATION. RECOMMENDATION As recommended by the Planning Commission, adopt a resolution (Attachment A) and introduce an ordinance (Attachment B), taking the following actions: 1. Adopt a Resolution (Attachment A) adopting the Final IS-MND, and approving the General Plan Amendment, Rezone, and Parking Reduction for a neighborhood park; and, 2. Introduce an Ordinance (Attachment B) changing the Zoning Designation of 533 Broad Street from Conservation/Open Space (C/OS) to Public Facility (PF). 3. Adopt a Resolution (Attachment C) changing the General Plan designation of 533 Broad Street from Open Space (OS) to Park (P). REPORT-IN-BRIEF The City of San Luis Obispo (City) proposes the conversion of an existing community garden to a neighborhood park on a 0.9-acre parcel, changing the General Plan Designation of the parcel from Open Space (OS) to Park (P), and changing the zoning designation of the parcel from Conservation/Open Space (C/OS-5) to Public Facility (PF). The project includes a parking reduction to reduce the required parking by one space by providing additional bicycle parking on-site, resulting in no vehicle parking on-site. The proposed project would facilitate development of a neighborhood park that would include garden planter boxes, open turf space, playground equipment, a walking path with pathway lighting, and other appurtenant facilities (see Figure 1 and Attachment D). The need for a neighborhood park within the residential area between Foothill Boulevard and Highway 101 was identified through public outreach and was later formally identified as a need within the City Parks and Recreation Element and Parks and Recreation Master Plan. Direction was provided by Council in the 2017-2019 Financial Plan that led to the allocation of funds in the 2018-2019 Supplemental Budget for the design and construction of a neighborhood park at 533 Broad Street. Packet Page35 Item #8 During the initial design process, several public outreach events were conducted to gather public input which potential recreation amenities had the most public interest. Concept boards were used to allow participants to indicate their preferences and concept cards were provided to allow participants to include any features not displayed through the concept boards. These outreach events lead to several conceptual layouts which were presented to the Parks and Recreation Commission (PRC) on September 4, 2019 and again on November 6, 2019 which resulted in a positive recommendation to the Planning Commission (PC). The PC reviewed the project on January 27, 2021 and provided a recommendation to the City Council for final action on the project entitlements. Figure 1. North Broad Street Neighborhood Park Design Plan Packet Page36 Item #8 DISCUSSION Background The project site is located at 533 Broad Street and is relatively level and currently supports a community garden with 18 garden plots. The project parcel is bordered by Old Garden Creek to the west and Stenner Creek to the east and the two creeks converge at the southern corner of the park. The creek banks are steep with fairly dense riparian vegetation including walnut, coast live oak, and arroyo willow trees. The parcel frontage along Broad Street currently supports street parking and a pedestrian entrance apron. The parcel is located adjacent to U.S. 101 on- and off- ramps and the southwestern parcel boundary is located approximately 190 feet from the start of pavement of U.S. 101. The project would result in approximately 0.35 acre of site disturbance on the approximately 0.9- acre parcel, including removal of the existing concrete driveway apron on-site, paving of approximately 0.11-acre for walking paths, and removal of up to eight trees on-site. The project would include the protection of approximately 20 native trees on -site to remain in place, and the planting of 33 new trees (see Figure 2). Construction of the project and associated improvements is anticipated to occur over a six-month period. Figure 2. North Broad Street Neighborhood Park Landscape Planting Plan Packet Page37 Item #8 Park Amenities. The proposed park would include twelve raised garden planter boxes with on- site composting facilities, open turf space, playground equipment, a w ater fountain/water filling station, picnic tables, benches, trash and recycling receptacles, and an accessible walking path with pathway lighting around the perimeter of the park. Three of the proposed garden planter boxes would be handicap accessible. The park would also provide safety features including standard City park pathway lighting, a pedestrian barrier fence 3.5 feet in height between Broad Street and the proposed sidewalk along the frontage of the property, and a perimeter fence six feet in height to separate the park areas from the creek and associated riparian habitat located along the required creek setback on all other sides of the parcel. Improvements within City Right-of-Way. The project would include several improvements within the City public right-of-way along Broad Street and the intersection of Broad Street and Lincoln Street (see Figure 3). The project would include approximately 215 linear feet of concrete sidewalk, gutter, and red-painted curb would be constructed along the parcel frontage along Broad Street to the Lincoln Street/Broad Street intersection, to be designed in compliance with applicable City standards and allow for adequate emergency vehicle access. A portion of this area currently contains sections of curb, gutter, and sidewalk which would be removed as a part of the project and replaced by the new sections. All four corners of the Lincoln Street/Broad Street intersection would be upgraded to provide accessible curb ramps with installation of truncated domes. Two new white high-visibility crosswalks would be installed across Broad Street and Lincoln Street on the western and southern sides (respectively) of the Lincoln Street/Broad Street intersection. Lastly, the project would include construction of a new connection to the existing City water line within the Broad Street public right-of-way to supply water for on-site irrigation and water fountain facilities. Packet Page38 Item #8 Parking and Circulation. The project would not provide any on-site vehicle parking and would eliminate the existing vehicle street parking along the frontage of the parcel with the installation of new red-painted curb sidewalk. Parking restrictions along the west side of Broad Street would reduce the risk of accidents due to parking maneuvers, u-turns, and passenger loading/unloading. In addition, the City Transportation Division has requested that NO U-TURN signs be placed along the park frontage to ensure that park users do not use the frontage as a drop-off location and then turn around to return to the neighborhood. Previous Council or Advisory Body Action On September 4, 2019, the PRC reviewed and discussed the proposed layout for the North Broad Street Neighborhood Park (see Attachment E). By consensus, PRC requested staff to return with a modified design and provide a final layout of the proposed park. Recommendations for the final layout included providing a walking path, providing more defined spacing between garden plots and play areas, removal of the herb labyrinth, incorporation of additional passive recreation area, removal of the shared succulent feature, provision of additional amenities or garden plots, and incorporation of a planting bed of plants native to San Luis Obispo with identification language. On November 6, 2019, the PRC conducted final review of the North Broad Street Neighborhood Park layout and was overall in favor of the design (see Attachment F). Figure 3. North Broad Street Neighborhood Park Pedestrian Infrastructure Improvements Packet Page39 Item #8 On January 27, 2021, the PC reviewed the project design and considered all of the project entitlement components including the General Plan Amendment, Rezone, parking reduction, improvements within City right-of-way, and associated environmental review Initial Study- Mitigated Negative Declaration (IS/MND). The PC unanimously voted (with one recused) to recommend the City Council grant final approval of the project and all associated entitlements with the addition of three new conditions of approval (Attachment G) and adopt the associated Mitigated Negative Declaration. The new conditions recommended by the PC have been incorporated into the Draft Resolution as Conditions No. 6, 7, and 8 (Attachment A). In response to public and PC comments and direction, Condition No. 6 has been provided to require exterior lighting to improve public safety in the park during later hours. Staff has evaluated this condition and is recommending pathway lighting along the pedestrian pathways to increase visibility and safety. Lighting would be shielded consistent with the City’s Lighting and Night Sky Preservation Ordinance, located outside of the creek setback, and directed away from adjacent riparian areas. Condition No. 7 has been provided to require intentional landscaping along the east property line between the project site and Highway 101 to provide greater sound attenuation and privacy for the park from Highway 101, staff will provide specific attention to the selection of tree species and landscaping to maximize screening along the east property line. Condition No. 8 has been provided to consider additional installation of additional traffic calming and/or pedestrian safety measures along Broad Street between U.S. Highway 101 on- and off-ramps and Lincoln Street. In order to improve pedestrian safety, staff will consider additional measures to improve safety including but not limited to enhanced warning signage, striping, and pavement markings to convey to drivers to slow speeds and use caution. Policy Context Consistency with the General Plan. The City Parks and Recreation Element identifies the unmet need for a neighborhood park in the Broad Street area near US 101 and establishes a target rate of park development to be 10 acres of parkland per 1,000 residents. The City has a population of 46,802 in 2019 according to the City General Plan 2019 Annual Report, which would equate to a target of 465.5 acres of parkland. The city currently supports a total of 162.58 acres of parkland. Therefore, this project would contribute to the City goal of achieving its target park ratio and would meet the current need for a neighborhood park in a residential area of the city that does not have access to other public park facilities. The City Conservation and Open Space Element (COSE) identifies a goal to achieve and maintain air quality that supports health and enjoyment for those who live, work, and visit the city (Goal 2.1.1) and a policy to promote walking, biking, and use of public transit to reduce dependency on motor vehicles (Policy 2.2.4). The project would result in the improvement of pedestrian infrastructure and establishment of a neighborhood park within an existing residential neighborhood, and within walking and bicycling distance for surrounding residents. Based on the location of the proposed park, provision of new striped crosswalks and other pedestrian infrastructure improvements, and provision of bicycle rack parking on-site, the project would encourage use of alternative transportation modes to and from the park and would likely replace existing vehicle trips to other parks or recreational facilities outside the neighborhood. Therefore, the project would be consistent with Goal 2.1.1 and Policy 2.2.4 of the COSE. Packet Page40 Item #8 City COSE Policy 9.1.1 states that any development that is permitted in natural or agricultural landscapes shall be visually subordinate to and compatible with the landscape features. The project would be consistent with this policy as the mature vegetation and drainages that surround the site would be maintained and no prominent structural features are proposed that would dominate or substantially contrast with the existing natural landscape of the site. The project is consistent with the City Land Use Element Policy 1.8.6 which calls for ensuring continuous wildlife habitat are preserved, because the proposed neighborhood park uses would maintain required setbacks from on-site creek and riparian corridor areas, as well as install fencing between park activity use areas and the riparian corridor. The project has been designed to be consistent with the Park (P) land use designation as detailed in the Land Use Element. Consistency with the Zoning Regulations. As stated in the City Zoning Regulations, the PF zone is intended to provide for a wide range of public, cultural, and quasi-public uses that meet the needs of the City and County residences. Public uses are those conducted by government al or nonprofit agencies. The zone is further intended to protect neighboring private uses from potentially incompatible uses. Based on Zoning Regulations Table 3-4, the project would be required to provide one vehicle parking space on-site. However, the Zoning Regulations Section 17.72.050(C)(3)(a) stipulates that parking may be reduced by one vehicle space for every five bicycle spaces provided in excess of required bicycle parking. Based on the project type and location, the project does not have a required number of bicycle parking spaces and the project would provide a total of 14 bicycle parking spaces on-site. Staff determined that the proposed bicycle parking on-site was sufficient to satisfy the criteria for the reduction of required parking spaces by one; therefore, the project would not provide any on-site vehicle parking. Public Engagement Consistent with the City’s Public Engagement and Noticing (PEN) Manual, the project was noticed per the City’s notification requirements for Development Projects. A newspaper legal advertisement was posted in the New Times ten days prior to the PC hearing for the notification and review of the project respectively. A 30-day public review period of the Draft MND began on December 24, 2020 and ended on January 25, 2021. A legal advertisement was posted in the New Times 10 days prior to the City Council meeting. Additionally, postcards were sent to both tenants and owners of the properties located within 300 feet of the project site ten days before each public hearing. CONCURRENCE The project has been reviewed by various City departments and divisions including: Planning, Engineering, Transportation, Building, Utilities, City Arborist, Natural Resources, and Fire. Staff has not identified any unusual site conditions or circumstances that would require special conditions. Staff comments provided during review of the proposed project have been incorporated into the presented evaluation and conditions of approval. Packet Page41 Item #8 ENVIRONMENTAL REVIEW An Initial Study (IS) has been prepared in accordance with the California Environmental Quality Act (CEQA) to evaluate the potential environmental effects of the proposed project. A Mitigated Negative Declaration (MND) is recommended for adoption (Attachment H, Initial Study/Mitigated Negative Declaration [SCH #2020120448]). The IS/MND identifies that the project would potentially affect the following environmental factors unless mitigated: air quality, biological resources, cultural resources, hydrology and water quality, land use and planning, noise, recreation, tribal cultural resources, and utilities and service systems. Mitigation measures have been identified to reduce these potential impacts to less than significant, including, but not limited to, implementation of standard construction equipment emission control measures, standard diesel idling control measures, testing and disposal protocol for naturally occurring asbestos, implementation of an odor control plan, nesting bird, monarch butterfly, and roosting bat preconstruction surveys and avoidance protocol, streambed protection measures, erosion control measures, implementation of an Archaeological Monitoring Plan, archaeological resource discovery protocol, and maintenance of construction equipment. A 30-day public review period of the Draft MND began on December 24, 2020 and ended on January 25, 2021. Comments were received from the California Department of Toxic Substances Control (DTSC). DTSC provided comments on general best practices for demolition of existing structures and removal of materials from the site and guidance on handling of any hazardous materials with potential to occur on-site, which has been addressed by mitigation measure AQ-3. The San Luis Obispo County Air Pollution Control District (APCD) also provided correspondence stating that they had no comments on the project or the MND. As described above, based on public comments and direction from the PC, the project has been further conditioned to provide pathway lighting to increase visibility and improve park safety during later hours. Minor clarifications to the Final IS/MND have been made to reflect this change and to clarify that the lighting would not result in any potentially significant impacts to visual or biological resources. Recirculation of the IS/MND is not required because the edits to the IS/MND regarding lighting made minor modifications and clarifications to an adequate MND and does not constitute significant new information that would result in a new significant environmental impact or a substantial increase in the severity of a significant environmental impact. The Final IS/MND is available at the following website: https://www.slocity.org/government/department-directory/community-development/documents- online/environmental-review-documents. FISCAL IMPACT Budgeted: Yes Budget Year: 2018-19 Funding Identified: Yes Packet Page42 Item #8 Fiscal Analysis: Funding Sources Current FY Cost Annualized On-going Cost Total Project Cost General Fund State Federal Fees Other: Parkland in Lieu Fee Fund $783,000 N/A $783,000 Total $783,000 N/A $783,000 The 2018-19 Financial Plan Supplemental Budget identified $75,000 for the design of a neighborhood park at 533 Broad Street. During the design process, staff identified that additional funding would be required to complete the environmental review process needed for the rezone of the parcel. City staff requested and was granted a budget transfer request for an additional $43,000 for the environmental consultant services from the Parkland Development Fund Undesignated Capital Account (501.9501.71501) in February 2020. Additionally, the 2019-21 Financial Plan allocated $665,000 for the construction of the project. This brings the total allocated budget of the project to $783,000. This Council report is not requesting the use of any of these funds. If the rezone of the parcel is approved, the project will return to the City Council for the review of the final project plans and request to advertise the project for construction. ALTERNATIVES 1. Continue consideration of the project. The Council may continue its review of the project to a date certain hearing if additional time or information is needed to make a decision. If additional information is needed, direction should be provided to staff so that it can be presented at that subsequent hearing. 2. Direct changes to the project proposal. The Council may direct staff and the applicant to make specific changes to the project. Direction on changes should be specific and preferably within the scope of the environmental document prepared for the project. Changes beyond the scope of the IS/MND prepared for the project would require additional environmental review and delay the project entitlement process. 3. Deny the project. The Council may deny the project, based on findings of inconsistency with California State Law, the City’s General Plan, Zoning Regulations, and other applicable City regulations. Packet Page43 Item #8 Attachments: a - Draft Resolution b - Draft Ordinance (Rezone) c - Draft Resolution (General Plan Map Amendment) d - Project Plans e - PRC Report and Minutes 9.4.19 f - PRC Report and Minutes 11.6.19 g - PC Report and Draft Minutes 1.27.21 h - Initial Study/Mitigated Negative Declaration Packet Page44 Item #8 RESOLUTION NO. _____ (2021 SERIES) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN LUIS OBISPO, CALIFORNIA APPROVING A GENERAL PLAN AMENDMENT AND REZONE FOR A NEIGHBORHOOD PARK, INCLUDING A PARKING REDUCTION AND ASSOCIATED IMPROVEMENTS WITHIN CITY RIGHT-OF-WAY. THE PROJECT INCLUDES AMENDING THE GENERAL PLAN DESIGNATION OF THE SITE FROM OPEN SPACE (OS) TO PARK (P) AND AMENDING THE ZONING DESIGNATION OF THE SITE FROM CONSERVATION/OPEN SPACE (C/OS) TO PUBLIC FACILITY (PF). THE PROJECT INCLUDES A MITIGATED NEGATIVE DECLARATION OF ENVIRONMENTAL IMPACT AS REPRESENTED IN THE STAFF REPORT AND ATTACHMENTS DATED MARCH 2, 2021 (533 BROAD STREET, PARK-0320-2020, GENP-0612-2019, RZ-0322-2020 AND EID-0321-2020) WHEREAS, the Parks and Recreation Commission of the City of San Luis Obispo conducted a public hearing on September 4, 2019, continuing the project with direction for consistency with the Parks and Recreation Element; and WHEREAS, the Parks and Recreation Commission of the City of San Luis Obispo conducted a public hearing on November 6, 2019, recommending approval of the project with direction to the Planning Commission for consistency with the Parks and Recreation Element; and WHEREAS, the Planning Commission of the City of San Luis Obispo conducted a web based public hearing on January 27, 2021, pursuant to a proceeding instituted under PARK-0320- 2020, GENP-0612-2019, RZ-0322-2020 & EID-0321-2020; and WHEREAS, the City Council of the City of San Luis Obispo conducted a web based public hearing on March 2, 2021, pursuant to a proceeding instituted under PARK-0320-2020, GENP-0612-2019, RZ-0322-2020 & EID-0321-2020; and WHEREAS, the City Council of the City has duly considered all evidence, including the testimony of interested parties, and evaluation and recommendations by staff, presented at said hearing; and WHEREAS, notices of said public hearings were made at the time and in the manner required by law; NOW, THEREFORE, BE IT RESOLVED by the Council of the City of San Luis Obispo as follows: SECTION 1. Findings. The City Council does hereby approve the project (PARK-0320- 2020, GENP-0612-2019, RZ-0322-2020 & EID-0321-2020), that includes a General Plan Amendment and Rezone, and Parking Reduction for a neighborhood park located at 533 Broad Street (the “North Broad Street Park Project”) and associated improvements within City right-of- Packet Page45 Item #8 Resolution No. _____(2021 Series) Page 2 way based on the following findings: 1. As conditioned, the project will not be detrimental to the health, safety, and welfare of persons living or working at the site or in the vicinity because the project respects site constraints and will be compatible with the scale and character of the neighborhood. 2. The project is consistent with the General Plan Land Use Element Policy 1.8.6, which calls for ensuring that continuous wildlife habitats are preserved, because the proposed neighborhood park uses would maintain required setbacks from on-site creek and riparian corridor areas, as well as install fencing between park activity use areas and the riparian corridor. 3. The project is consistent with the General Plan Conservation and Open Space Element Policy 2.2.4 because the project promotes the use of alternative modes of transportation such as walking and biking through the provision of pedestrian infrastructure improvements and bicycle racks. 4. The project is consistent with the General Plan Conservation and Open Space Element Policy 9.1.1 because all proposed structural components would be visually subordinate and compatible with the existing natural landscape features of the project site. 5. The project is consistent with the Zoning Regulations for the Public Facility (PF) Zone because the project is consistent with the intended uses to be developed within the PF zone and has been designed in compliance with the applicable development standards including setbacks, lot coverage, and building height. SECTION 2. Environmental Review. An Initial Study/Mitigated Negative Declaration (IS/MND) has been prepared in accordance with the California Environmental Quality Act (CEQA) to evaluate the potential environmental effects of the proposed project. Based upon all evidence, the City Council hereby adopts the Final IS/MND (SCH#2020120448), and adopts the following CEQA Findings in support of all entitlements related to the North Broad Street Neighborhood Park project: 1. The North Broad Street Neighborhood Park Project IS-MND was prepared in accordance with the California Environmental Quality Act (CEQA) and the State CEQA Guidelines, adequately addressing impacts associated with the proposed project; and 2. Minor modifications made to the IS/MND in response to public comments and Planning Commission direction to add safety lighting do not require recirculation of the IS/MND because the edits to the IS/MND regarding lighting constitute minor modifications and clarifications to an adequate MND and do not include significant new information that would result in a new significant environmental impact or a substantial increase in the severity of a significant environmental impact; and 3. All potentially significant effects were analyzed adequately in the referenced IS/MND, subject to the following mitigation measures being incorporated into the project and the Packet Page46 Item #8 Resolution No. _____(2021 Series) Page 3 mitigation monitoring program: Air Quality AQ-1 The following measures shall be implemented to minimize construction-generated emissions. These measures shall be shown on grading and building plans: a. Construction of the proposed project shall use low-VOC content paints not exceeding 50 grams per liter. b. To the extent locally available, prefinished building materials or materials that do not require the application of architectural coatings shall be used. c. Reduce the amount of the disturbed area where possible. d. Use water trucks, APCD approved dust suppressants (see Section 4.3 in the CEQA Air Quality Handbook), or sprinkler systems in sufficient quantities to prevent airborne dust from leaving the site and from exceeding the District’s limit of 20% opacity for greater than 3 minutes in any 60-minute period. Increased watering frequency would be required whenever wind speeds exceed 15 mph. Reclaimed (non-potable) water should be used whenever possible. Please note that since water use is a concern due to drought conditions, the contractor or builder shall consider the use of an APCD-approved dust suppressant where feasible to reduce the amount of water used for dust control. For a list of suppressants, see Section 4.3 of the CEQA Air Quality Handbook. e. All dirt stock-pile areas should be sprayed daily as needed. f. Permanent dust control measures identified in the approved project revegetation and landscape plans should be implemented as soon as possible following completion of any soil disturbing activities; g. Exposed ground areas that are planned to be reworked at dates greater than one month after initial grading should be sown with a fast germinating, non-invasive grass seed and watered until vegetation is established. h. All disturbed soil areas not subject to revegetation should be stabilized using approved chemical soil binders, jute netting, or other methods approved in advance by the SLOAPCD. i. All roadways, driveways, sidewalks, etc. to be paved should be completed as soon as possible. In addition, building pads should be laid as soon as possible after grading unless seeding or soil binders are used. j. Vehicle speed for all construction vehicles shall not exceed 15 mph on any unpaved surface at the construction site. k. All trucks hauling dirt, sand, soil, or other loose materials are to be covered or should maintain at least two feet of freeboard (minimum vertical distance between top of load and top of trailer) in accordance with CVC Section 23114. Packet Page47 Item #8 Resolution No. _____(2021 Series) Page 4 l. Install wheel washers at the construction site entrance, wash off the tires or tracks of all trucks and equipment leaving the site, or implement other SLOAPCD- approved methods sufficient to minimize the track-out of soil onto paved roadways. m. Sweep streets at the end of each day if visible soil material is carried onto adjacent paved roads. Water sweepers with reclaimed water should be used where feasible. n. The burning of vegetative material shall be prohibited. Effective February 25, 2000, the APCD prohibited developmental burning of vegetative material within San Luis Obispo County. If you have any questions regarding these requirements, contact the SLOAPCD Engineering & Compliance Division at (805) 781-5912. o. The contractor or builder shall designate a person or persons to monitor the fugitive dust emissions and enhance the implementation of the measures as necessary to minimize dust complaints, reduce visible emissions below 20% opacity, and to prevent transport of dust offsite. Their duties shall include holidays and weekend periods when work may not be in progress. The name and telephone number of such persons shall be provided to the SLOAPCD Compliance Division prior to the start of any grading, earthwork or demolition. p. When applicable, portable equipment, 50 horsepower (hp) or greater, used during construction activities shall be registered with the California statewide portable equipment registration program (issued by the California Air Resources Board) or be permitted by the APCD. Such equipment may include: power screens, conveyors, internal combustion engines, crushers, portable generators, tub grinders, trammel screens, and portable plants (e.g, aggregate plant, asphalt plant, concrete plant). For more information, contact the SLOAPCD Engineering & Compliance Division at (805) 781-5912. AQ-2 The following measures shall be implemented to reduce expose of sensitive receptors to substantial pollutant concentrations. These measures shall be shown on grading and building plans: a. On-road diesel vehicles shall comply with Section 2485 of Title 13 of the California Code of Regulations. This regulation limits idling from diesel-fueled commercial motor vehicles with gross vehicular weight ratings of more than 10,000 pounds and licensed for operation on highways. It applies to California and non-California based vehicles. In general, the regulation specifies that drivers of said vehicles: b. Shall not idle the vehicle’s primary diesel engine for greater than 5 minutes at any location, except as noted in Subsection (d) of the regulation; and, c. Shall not operate a diesel-fueled auxiliary power system to power a heater, air conditioner, or any ancillary equipment on that vehicle during sleeping or resting in a sleeper berth for greater than 5.0 minutes at any location when within 1,000 feet of a restricted area, except as noted in Subsection (d) of the regulation. d. Maintain all construction equipment in proper tune according to manufacturer’s specifications; Packet Page48 Item #8 Resolution No. _____(2021 Series) Page 5 e. Fuel all off-road and portable diesel-powered equipment with ARB certified motor vehicle diesel fuel (non-taxed version suitable for use off-road); f. Use diesel construction equipment meeting ARB's Tier 2 certified engines or cleaner off-road heavy-duty diesel engines, and comply with the State Off-Road Regulation; g. Idling of all on and off-road diesel-fueled vehicles shall not be permitted when not in use. Signs shall be posted in the designated queuing areas and or job site to remind drivers and operators of the no idling limitation. h. Electrify equipment when possible; i. Substitute gasoline-powered in place of diesel-powered equipment, when available; and, j. Use alternatively fueled construction equipment on-site when available, such as compressed natural gas (CNG), liquefied natural gas (LNG), propane or biodiesel. AQ-3 Prior to any grading activities a geologic evaluation shall be conducted to determine if naturally-occurring asbestos (NOA) is present within the area that will be disturbed. If NOA is not present, an exemption request must be filed with the SLOAPCD. If NOA is found at the site, the applicant must comply with all requirements outlined in the Asbestos ATCM. These requirements may include but are not limited to: a. Development of an Asbestos Dust Mitigation Plan which must be approved by the SLOAPCD before operations begin, and, b. Development and approval of an Asbestos Health and Safety Program (required for some projects). If NOA is not present, an exemption request must be filed with the SLOAPCD. More information on NOA can be found at http://www.slocleanair.org/rules- regulations/asbestos/noa.php. AQ-4 An odor-control plan shall be prepared for the project. The plan shall incorporate odor management practices to reduce odor-generation potential associated with onsite composting activities. Such practices shall include, but are not limited to, the following: a. Composting materials shall be turned on a frequent basis sufficient to maintain proper aeration. b. Moisture content of the composting materials shall be monitored to ensure consistent/proper moisture content. c. Ensure composting materials maintain an adequate mix of brown (e.g., paper) and green material. Monitoring Program: These measures shall be incorporated into project grading and building plans for review and approval by the City Community Development Department. Compliance shall be verified by the City during regular inspections, in coordination with the County of San Luis Obispo Air Pollution Control District, as necessary. Packet Page49 Item #8 Resolution No. _____(2021 Series) Page 6 Biological Resources BR-1 If tree removal or site disturbance is necessary during the fall and winter monarch butterfly migration (late October through February), a qualified biologist shall conduct a preconstruction survey for monarch butterflies that could utilize trees on-site for overwintering. If monarch butterflies are detected in the work area or within 300 feet of the work area, tree removal shall be postponed until after the overwintering period or until a qualified biologist determines monarch butterflies are no longer utilizing the trees on or within 300 feet of the site for overwintering. BR-2 Vegetation removal shall be scheduled to occur outside the nesting bird season (February 15 to September 15), if feasible. If vegetation removal occurs between February 15 and September 15, the City shall retain a qualified biologist to conduct a nesting bird survey no more than 2 weeks prior to disturbance to determine presence/absence of nesting birds within the disturbance area. If active nests are observed, vegetation removal shall be avoided within 100 feet of active passerine nests and 300 feet of active raptor nests until young birds have fledged and left the nest. The nests shall be monitored weekly by a biologist with experience with nesting birds. The buffer may be reduced if deemed appropriate by the biologist. If any federally or state-listed bird species or California fully protected bird species are observed nesting in or near the project area, the biologist and the City of San Luis Obispo shall coordinate with the U.S. Fish and Wildlife Service and/or California Department of Fish and Wildlife before any disturbances occur within 500 feet of the nest. Readily visible exclusion zones will be established in areas where nests must be avoided. The City of San Luis Obispo shall be contacted if any federally or state-listed bird species are observed during surveys. Bird nests, eggs, or young covered by the Migratory Bird Treaty Act and California Fish and Game Code shall not be moved or disturbed until the end of the nesting season or until young fledge, nor will adult birds be killed, injured, or harassed at any time. Pursuant to California Fish and Game Code Section 3503.5, nests of raptors (owls, hawks, falcons, eagles) shall not be removed prior to coordination with and approval from the California Department of Fish and Wildlife. BR-3 The City of San Luis Obispo shall retain a biologist to conduct roosting bat surveys prior to any tree removal. Pre-disturbance surveys for bats shall include one daytime and one dusk survey no more than 30 days prior to the tree removal to determine if bats are roosting in the trees. The biologist(s) conducting the preconstruction surveys shall identify the nature of the bat utilization of the area (i.e., no roosting, night roost, day roost, maternity roost). If bats are found to be roosting in the trees to be removed, the City of San Luis Obispo shall delay the tree removal until the bats have left the area. BR-4 Removal of the 40-inch diameter at breast height Monterey cypress tree located at the top- of-bank of Old Garden Creek shall be avoided, if feasible. If removal cannot feasibly be avoided, the City shall pursue a Streambed Alteration Agreement with CDFW prior to removing the tree. The following avoidance and minimization measures are anticipated to be included in the Streambed Alteration Agreement and are therefore incorporated into the proposed project per CEQA. Should any of these measures conflict with the Streambed Alteration Agreement, the Streambed Alteration Agreement shall take precedence over Packet Page50 Item #8 Resolution No. _____(2021 Series) Page 7 these measures. If any of the following measures are not included in the Streambed Alteration Agreement, the measures will be required in addition to the measures provided in the Streambed Alteration Agreement. • Tree and vegetation removal from within the top-of-bank shall be prohibited during rain or within 24 hours following significant rainfall. Significant rainfall is defined as rainfall totaling one-half inch (0.5-inch) of rain in any 24-hour period. • All vegetation removal within the top-of-bank shall be conducted during daylight hours. • Prior to vegetation removal from within the top-of-bank, the City shall identify the limits of access routes and encroachment into the riparian area to the minimum disturbance required to conduct the vegetation removal. The “work area limits” shall be clearly marked in the field with highly visible flagging or fencing. The flagging or fencing shall be maintained in good repair for the duration of activities occurring in the top-of-bank. All areas beyond the identified work area limits shall be considered Environmentally Sensitive Areas (ESA) and shall not be disturbed. • The aquatic areas within the creeks shall be avoided. Project activities within the aquatic portions of the creeks are prohibited. No work within the channel of the creek shall occur. • Prior to construction, a qualified biologist shall conduct training sessions to familiarize all construction personal with the project conditions, limits of disturbance, special-status species with potential to occur in the work areas, general provisions and protections afforded by the state and federal endangered species acts, the Clean Water Act, Porter Cologne Water Quality Act, and California Fish and Game Code. • The disturbance or removal of vegetation shall not exceed the minimum necessary to complete the project and shall only occur with the defined work areas. The disturbed portions of the stream bank shall be restored to as near their original condition as possible. • Prior to initiation of project activities, all trees to be cut or removed shall be clearly identified and marked to avoid accidentally removing trees that should be avoided. • The City shall document the number and species of all riparian woody-stemmed plants in excess of four (4) inches DBH that are cut, removed, or damaged during project activities within the top-of-bank. Riparian trees and shrubs with a DBH of four inches or greater that are damaged or removed shall be replaced by replanting appropriate native species at a 3:1 ratio (replaced to lost). The replacement trees/shrubs shall be maintained by the City for three years to ensure survival. If any of the replacement trees are lost, the lost trees shall be replaced. • Staging and storage areas for equipment, materials, fuels, lubricant, and solvents shall be located at least 50-feet from the top-of-bank. All fueling and maintenance of vehicles or other equipment shall be prohibited outside of the designated staging and storage areas. Packet Page51 Item #8 Resolution No. _____(2021 Series) Page 8 • Upon completion of construction, all disturbed soils shall be stabilized using generally-accepted erosion and sediment control practices such as crimped straw and seeds, jute netting, or other appropriate measures. If any mats or netting are used, said mats or netting shall contain only natural fiber materials. Nylon or other synthetic materials shall not be used in mats or netting. All disturbed areas shall be revegetated with riparian or upland vegetation, as appropriate. • All Project-generated debris, building materials, and rubbish shall be removed from the stream and from areas where such materials could be washed into the stream. BR-5 Prior to any ground disturbing activities, adequate protection measures (e.g., sturdy fencing), shall be installed to protect those trees identified on the final site plans to remain unharmed as well as to minimize impacts for those trees identified as being impacted. Protection measures shall remain in good working order during construction. BR-6 Prior to approval of construction permits, to minimize potential sedimentation within Old Garden Creek and Stenner Creek, a sedimentation and erosion control plan shall be prepared that incorporates adequate best management practices to minimize the amount of sediment that would be deposited in Old Garden Creek and Stenner Creek. At a minimum, straw wattles (or comparably effective devices) shall be placed on the downslope sides of the proposed work which would direct flows into temporary sedimentation basins. During construction/improvements, the applicant shall check and maintain these measures regularly and after all larger storm events. All necessary remedial work and/or repairs shall be done immediately after the need for such work is identified. Monitoring Program: These conditions and measures shall be noted on all grading and construction plans. The City Community Development Department and Natural Resources Manager shall verify compliance. Cultural Resources CR-1 Prior to issuance of grading or building permits, an Archaeological Monitoring Plan shall be prepared. The Plan shall include, but not be limited to, the following: a. A list of personnel involved in the monitoring activities; b. Description of Native American involvement; c. Description of how the monitoring shall occur; d. Description of location and frequency of monitoring (e.g., full time, part time, spot checking); e. Description of what resources are expected to be encountered; f. Description of circumstances that would result in the halting of work at the project site; g. Description of procedures for halting work on the site and notification procedures; h. Description of monitoring reporting procedures; i. Description of notification of local Native American tribes in the event of a discovery; and Packet Page52 Item #8 Resolution No. _____(2021 Series) Page 9 j. Provide specific, detailed protocols for what to do in the event of the discovery of human remains. CR-2 The City shall retain an archaeologist and local Native American observer to monitor Project-related ground-disturbing activities that have the potential to encounter previously unidentified archaeological resources, as outlined in the Archaeological Monitoring Plan. Archaeological and tribal monitoring may cease only if the City-approved archaeologist determines in coordination with the City Project Manager, Community Development Director and the Native American monitor that Project activities do not have the potential to encounter and/or disturb unknown resources. CR-3 Prior to initial ground disturbance activities, the City-approved archaeologist shall conduct a brief construction worker awareness training for all construction personnel, pursuant to the approved Archaeological Monitoring Plan. This training shall include, but not be limited to, the following information: a. A detailed description of the potential types of archaeological resources that could be encountered during project excavations; b. The relevant environmental laws and penalties; c. Best management practices; d. Responsibilities of project personnel; and e. Who to contact in the event of an inadvertent discovery, inclusive of local Native American tribes. CR-4 In the event that historical or archaeological remains are discovered during earth-disturbing activities associated with the project, an immediate halt work order shall be issued and the City Project Manager and Community Development Director shall be notified. A qualified archaeologist shall conduct an assessment of the resources and formulate proper mitigation measures, if necessary. After the find has been appropriately mitigated, work in the area may resume. CR-5 In the event that human remains are exposed during earth-disturbing activities associated with the project, an immediate halt work order shall be issued and the City Project Manager and City Community Development Director shall be notified. State Health and Safety Code Section 7050.5 requires that no further disturbance of the site or any nearby area reasonably suspected to overlie adjacent human remains shall occur until the County Coroner has made the necessary findings as to origin and disposition pursuant to Public Resources Code Section 5097.98. If the remains are determined to be of Native American descent, the coroner shall notify the Native American Heritage Commission within 24 hours. These requirements shall be noted on the project’s construction plans. Monitoring Program: These conditions shall be noted on all grading and construction plans. The City Community Development Department shall verify compliance, including preparation and implementation of the Monitoring Plan, and review and approval of cultural resources monitoring reports documenting compliance with required mitigation measures. Packet Page53 Item #8 Resolution No. _____(2021 Series) Page 10 Noise N-1 Prior to issuance of construction permits, the following measures shall be noted on all plans and implemented throughout the construction period: a. All construction equipment shall have the manufacturers’ recommended noise abatement methods installed, such as mufflers, engine enclosures, and engine vibration insulators, intact and operational. b. All construction equipment shall undergo inspection at periodic intervals to ensure proper maintenance and presence of noise-control devices (e.g., mufflers, shrouding, etc.). Monitoring Program: These measures shall be incorporated into project grading and building plans for review and approval by the City Community Development Department. Compliance shall be verified by the City during regular inspections. SECTION 3. Action. The City Council hereby approves the proposed project (PARK- 0320-2020, GENP-0612-2019, RZ-0322-2020 and EID-0321-2020) that includes a General Plan Amendment and Rezone and parking reduction for a neighborhood park and associated improvements within City right-of-way, subject to the following conditions: Planning Division 1. Final project design and construction drawings submitted for a building permit shall be in substantial compliance with the project plans approved by the Planning Commission (PARK- 0320-2020). A separate, full-size sheet shall be included in working drawings submitted for a building permit that lists all conditions and mitigation measures of project approval listed as sheet number 2. Reference shall be made in the margin of listed items as to where in plans requirements are addressed. Any change to approved design, colors, materials, landscaping, or other conditions of approval must be approved by the Director, as deemed appropriate. 2. Plans submitted for a building permit shall clearly depict the location of all required bicycle parking for all intended uses. Sufficient detail shall be provided about the placement and design of bike racks to demonstrate compliance with relevant Engineering Standards and Community Design Guidelines, to the satisfaction of the Public Works and Community Development Directors. 3. A final landscaping plan shall be prepared containing an irrigation system plan and be provided with submittal of working drawings for a building permit. The legend for the landscaping plan shall include the sizes and species of all groundcovers, shrubs, and trees with corresponding symbols for each plant material showing their specific locations on plans. The surfaces and finishes of hardscapes shall be included on the landscaping plan. 4. Plans submitted for construction permits shall include elevation and detail drawings of all walls and fences. Fences, walls, and hedges will comply with the development standards described in the Zoning Regulations (§17.70.070 –Fences, Walls, and Hedges). Packet Page54 Item #8 Resolution No. _____(2021 Series) Page 11 5. The location of any required backflow preventer and double-check assembly shall be shown on all site plans submitted for a building permit, including the landscaping plan. Construction plans shall also include a scaled diagram of the equipment proposed. Where possible, as determined by the Utilities Director, equipment shall be located inside the building within 20 feet of the front property line. Where this is not possible, as determine by the Utilities Director, the back-flow preventer and double-check assembly shall be located in the street yard and screened using a combination of paint color, landscaping and, if deemed appropriate by the Community Development Director, a low wall. The size and configuration of such equipment shall be subject to review and approval by the Utilities and Community Development Directors. 6. Plans submitted for a building permit shall provide exterior lighting within the park to improve safety, subject to the satisfaction of the Community Development Director. The locations of all lighting, including bollard style landscaping or path lighting, shall be included in plans submitted for a building permit. The selected fixture(s) shall be shielded to ensure that light is directed downward and away from the adjacent creek setback areas consistent with the requirements of the City’s Night Sky Preservation standards contained in Chapter 17.70.100 of the Zoning Regulations. 7. Plans submitted for a building permit shall provide specific attention to the selection of tree species and landscaping to maximize screening along the east property line to preserve privacy and provide additional noise reduction from Highway 101, subject to the approval of the Community Development Director. Transportation Division 8. City staff shall investigate the feasibility of installing traffic calming and/or pedestrian safety measures along Broad Street between U.S. Highway 101 on- and off-ramps and Lincoln Street. This assessment shall consider current traffic speed and collision data, concurrence from Caltrans, adjacent property owners. And the City Transportation manager. If supported by these stakeholders, staff shall endeavor to incorporate traffic calming measures along the park frontage as part of the final park designs to the satisfaction of the City Engineer. 9. Plans submitted for a building permit shall include signage along the public right-of-way that prohibits vehicles from U-turns along Broad Street between Lincoln Street and the Highway 101 on- and off-ramps, subject to the satisfaction of the Public Works Director. Upon motion by Council Member ___________, seconded by Council Member _____________, and on the following roll call vote: AYES: NOES: REFRAIN: ABSENT: The foregoing resolution was passed and adopted this 2nd day of March 2021. Packet Page55 Item #8 Resolution No. _____(2021 Series) Page 12 ____________________________________ Mayor Heidi Harmon ATTEST: _____________________________________ Teresa Purrington City Clerk APPROVED AS TO FORM: ______________________________________ J. Christine Dietrick IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City of San Luis Obispo, California, this ______ day of ______________, _________. ____________________________________ Teresa Purrington, City Clerk Packet Page56 Item #8 ORDINANCE NO. _____ (2021 SERIES) AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SAN LUIS OBISPO, CALIFORNIA APPROVING A REZONE FOR A NEIGHBORHOOD PARK. THE PROJECT INCLUDES AMENDING THE ZONING REGULATIONS MAP TO CHANGE THE ZONING DESIGNATION OF THE ASSOCIATED PROPERTY FROM CONSERVATION/OPEN SPACE (C/OS) TO PUBLIC FACILITY (PF), RESPECTIVELY, INCLUDING A MITIGATED NEGATIVE DECLARATION OF ENVIROMENTAL REVIEW, AS REPRESENTED IN THE STAFF REPORT AND ATTACHMENTS DATED MARCH 2, 2021 (533 BROAD STREET: PARK-0320-2020, GENP-0612-2019, RZ-0322-2020, AND EID-0321-2020) WHEREAS, the Parks and Recreation Commission of the City of San Luis Obispo conducted a public hearing on September 4, 2019, continuing the project with direction for consistency with the Parks and Recreation Element; and WHEREAS, the Parks and Recreation Commission of the City of San Luis Obispo conducted a public hearing on November 6, 2019, recommending approval of the project with direction that the Planning Commission find the project consistent with the Parks and Recreation Element; and WHEREAS, the Planning Commission of the City of San Luis Obispo conducted a web based public hearing on January 27, 2021, recommending approval of the General Plan Amendment, Rezone, and Development Review to the City Council pursuant to a proceeding instituted under PARK-0320-2020, GENP-0612-2019, RZ-0322-2020 & EID-0321-2020; and WHEREAS, the City Council of the City of San Luis Obispo conducted a web based public hearing on March 2, 2021, pursuant to a proceeding instituted under PARK-0320-2020, GENP-0612-2019, RZ-0322-2020 & EID-0321-2020; and WHEREAS, the City Council of the City of San Luis Obispo has duly considered all evidence, including the testimony of the applicant, interested parties, and evaluation and recommendations by staff, presented at said hearing; and WHEREAS, notices of said public hearings were made at the time and in the manner required by law; and NOW, THEREFORE, BE IT ORDAINED by the City Council of the City of San Luis Obispo as follows: SECTION 1. Findings. Based upon all the evidence, the Council of the City of San Luis Obispo makes the following findings: 1. As conditioned, the project will not be detrimental to the health, safety, and welfare of persons living or working at the site or in the vicinity because the project respects site constraints and will be compatible with the scale and character of the neighborhood. Packet Page57 Item #8 Ordinance No. _____ (2021 Series) Page 2 O ______ 2. The project is consistent with the General Plan Land Use Element Policy 1.8.6, which calls for ensuring that continuous wildlife habitats are preserved, because the proposed neighborhood park uses would maintain required setbacks from on-site creek and riparian corridor areas, as well as install fencing between park activity use areas and the riparian corridor. 3. The project is consistent with the General Plan Conservation and Open Space Element Policy 2.2.4 because the project promotes the use of alternative modes of transportation such as walking and biking through the provision of pedestrian infrastructure improvements and bicycle racks. 4. The project is consistent with the General Plan Conservation and Open Space Element Policy 9.1.1 because all proposed structural components would be visually subordinate and compatible with the existing natural landscape features of the project site. 5. The project is consistent with the Zoning Regulations for the Public Facility (PF) Zone because the project is consistent with the intended uses to be developed within the PF zone and has been designed in compliance with the applicable development standards including setbacks, lot coverage, and building height. SECTION 2. California Environmental Quality Act (CEQA) Findings, Mitigation Measures, and Mitigation Monitoring Program. The City Council hereby adopts the proposed Mitigated Negative Declaration of Environmental Impact finding that it adequately identifies the project’s potential significant impacts (EID-0321-2020). SECTION 3. Action. The City Council hereby adopts an ordinance to approve the proposed project (PARK-0320-2020, RZ-0322-2020 & EID-0321-2020) that includes amending the Zoning Regulations Map to change the Zoning designation of the subject property from Conservation/Open Space (C/OS) to Public Facility (PF) (Exhibit A), subject to the following conditions: 1. The City’s Zoning Map shall be updated to recognize the change in zoning from Conservation/Open Space (C/OS-5) to Public Facility (PF), subject to the satisfaction of the Community Development Director. SECTION 4. Severability. If any subdivision, paragraph, sentence, clause, or phrase of this Ordinance is, for any reason, held to be invalid or unenforceable by a court of competent jurisdiction, such invalidity or unenforceability shall not affect the validity or enforcement of the remaining portions of this Ordinance, or any other provisions of the city's rules and regulations. It is the city's express intent that each remaining portion would have been adopted irrespective of the fact that any one or more subdivisions, paragraphs, sentences, clauses, or phrases be declared invalid or unenforceable. SECTION 5. A summary of this ordinance, together with the names of Council members voting for and against, shall be published at least five (5) days prior to its final passage, in The New Times, a newspaper published and circulated in this City. This ordinance shall go into effect at the expiration of thirty (30) days after its final passage. Packet Page58 Item #8 Ordinance No. _____ (2021 Series) Page 3 O ______ INTRODUCED on the ___ day of ___, 2021, AND FINALLY ADOPTED by the Council of the City of San Luis Obispo on the ___ day of ___, 2021, on the following vote: AYES: NOES: ABSENT: ____________________________________ Mayor Heidi Harmon ATTEST: ____________________________________ Teresa Purrington City Clerk APPROVED AS TO FORM: _____________________________________ J. Christine Dietrick City Attorney IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City of San Luis Obispo, California, this ______ day of ______________, _________. ______________________________ Teresa Purrington City Clerk Packet Page59 Item #8 Ordinance No. _____ (2021 Series) Page 4 O ______ A Packet Page60 Item #8 RESOLUTION NO. _____ (2021 SERIES) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN LUIS OBISPO, CALIFORNIA APPROVING A GENERAL PLAN AMENDMENT FOR A NEIGHBORHOOD PARK. THE PROJECT INCLUDES AMENDING THE GENERAL PLAN DESIGNATION OF THE SITE FROM OPEN SPACE (OS) TO PARK (P). THE PROJECT INCLUDES A MITIGATED NEGATIVE DECLARATION OF ENVIRONMENTAL IMPACT AS REPRESENTED IN THE STAFF REPORT AND ATTACHMENTS DATED MARCH 2, 2021 (533 BROAD STREET, PARK- 0320-2020, GENP-0612-2019, RZ-0322-2020 AND EID-0321-2020) WHEREAS, the Parks and Recreation Commission of the City of San Luis Obispo conducted a public hearing on September 4, 2019, continuing the project with direction for consistency with the Parks and Recreation Element; and WHEREAS, the Parks and Recreation Commission of the City of San Luis Obispo conducted a public hearing on November 6, 2019, recommending approval of the project with direction to the Planning Commission for consistency with the Parks and Recreation Element; and WHEREAS, the Planning Commission of the City of San Luis Obispo conducted a web based public hearing on January 27, 2021, recommending approval of the General Plan Amendment, Rezone, and Development Review to the City Council pursuant to a proceeding instituted under PARK-0320-2020, GENP-0612-2019, RZ-0322-2020 & EID-0321-2020; and WHEREAS, the City Council of the City of San Luis Obispo conducted a web based public hearing on March 2, 2021, pursuant to a proceeding instituted under PARK-0320-2020, GENP-0612-2019, RZ-0322-2020 & EID-0321-2020; and WHEREAS, the City Council of the City has duly considered all evidence, including the testimony of interested parties, and evaluation and recommendations by staff, presented at said hearing; and WHEREAS, notices of said public hearings were made at the time and in the manner required by law; NOW, THEREFORE, BE IT RESOLVED by the Council of the City of San Luis Obispo as follows: SECTION 1. Findings. Based upon all the evidence, the Council of the City of San Luis Obispo makes the following findings: 1. As conditioned, the project will not be detrimental to the health, safety, and welfare of persons living or working at the site or in the vicinity because the project respects site constraints and will be compatible with the scale and character of the neighborhood. Packet Page61 Item #8 Resolution No. _____(2021 Series) Page 2 2. The project is consistent with the General Plan Land Use Element Policy 1.8.6, which calls for ensuring that continuous wildlife habitats are preserved, because the proposed neighborhood park uses would maintain required setbacks from on-site creek and riparian corridor areas, as well as install fencing between park activity use areas and the riparian corridor. 3. The project is consistent with the General Plan Conservation and Open Space Element Policy 2.2.4 because the project promotes the use of alternative modes of transportation such as walking and biking through the provision of pedestrian infrastructure improvements and bicycle racks. 4. The project is consistent with the General Plan Conservation and Open Space Element Policy 9.1.1 because all proposed structural components would be visually subordinate and compatible with the existing natural landscape features of the project site. SECTION 2. Environmental Review. The City Council hereby adopts the proposed Mitigated Negative Declaration of Environmental Impact finding that it adequately identifies the project’s potential significant impacts (EID-0321-2020). SECTION 3. Action. The City Council hereby approves the proposed project (PARK- 0320-2020, GENP-0612-2019 & EID-0321-2020) that includes amending the General Plan designation of the subject site from Open Space (OS) to Park (P) (Exhibit A), subject to the following conditions: 1. The City’s General Plan Land Use Map shall be updated to recognize the change in Land Use Designation of the property from Open Space (OS) to Park (P), subject to the satisfaction of the Community Development Director. Upon motion by Council Member ___________, seconded by Council Member _____________, and on the following roll call vote: AYES: NOES: REFRAIN: ABSENT: The foregoing resolution was passed and adopted this 2nd day of March 2021. ____________________________________ Mayor Heidi Harmon ATTEST: Packet Page62 Item #8 Resolution No. _____(2021 Series) Page 3 _____________________________________ Teresa Purrington City Clerk APPROVED AS TO FORM: ______________________________________ J. Christine Dietrick IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City of San Luis Obispo, California, this ______ day of ______________, _________. ____________________________________ Teresa Purrington, City Clerk Packet Page63 Item #8 Resolution No. _____(2021 Series) Page 4 Packet Page64 Item #8 CityofSanLuisObispo, Council Agenda Report, Meeting Date, ItemNumber Parks and Recreation Commission AGENDA REPORT SUBJECT: NORTH BROAD STREET NEIGHBORHOOD PARK Prepared by: Shelsie Kloepper, Engineer III RECOMMENDATION 1. Review and discuss proposed layouts for North Broad Street Neighborhood Park 2. Provide direction to Staff on the preferred draft layout option in order to proceed with final layout preparation. DISCUSSION Background Through the 2017-19 Financial Plan Supplement 2018-19 Adopted Budget, funding was provided for the creation of a new park in the Broad Street area north of Highway 101. Staff was directed by Council to pursue the creation of a park at 533 Broad St, an existing City community garden Broad Street Community Garden). Given the history of the first City owned community garden, garden plots will be incorporated into the elements of the park design. The project scope is to provide a neighborhood park with some play features and gathering spaces. The new park will require access improvements for pedestrians and bicycles such as curb ramp(s) at the Lincoln and Broad intersection. The City hired Cannon to design this neighborhood park. Cannon has created two layout options based on community feedback that need to be reviewed and discussed. Public Outreach The public’s input about its parks and park amenities is a critical foundational step that facilitated by staff for all projects in parks. City staff has conducted three community events to receive input on the project components for the design. All three meetings were noticed by fliers, email list, and social media posts. 1. Neighborhood Outreach at Lincoln Deli. On May 8, 2019, Public Works and Parks and Recreation staff presented four concept boards to the public from the corner of the Lincoln Deli frontage. Over eight hundred (800) notices were mailed to residents surrounding the proposed park location. The four concept boards each focused on a different theme that could be used at the new park. Themes included community, wellness, play, and grow. Over seventy-five (75) community members of all ages provided, through sticker placement, their favorite potential park elements. Staff also invited new ideas and provided comments cards for public input. Meeting Date: September 4, 2019 Item Number:__#2 PACKET PAGE 26Packet Page65 Item #8 Title of Report) Page 2 2. Parks and Recreation Master Plan Workshop. The next outreach event was coupled with the Parks and Recreation Master Plan Public Workshops held at the Ludwick Center on June 5, 2019. The same four element boards were presented and voted on by the community. The event attracted over 125 community members. 3. Community Workshop Meeting. The third workshop meeting was held at the Ludwick Center on August 28, 2019. At this meeting the community reviewed and commented on the two layouts that will be discussed at the Parks and Recreation Meeting. Proposed Park Layouts The most popular elements from outreach events one (1) and two (2) were used to create two park layouts that were presented at outreach event three (3). These layouts incorporated as many features as possible within the limits of the space. The layouts focused on the most versatile features for all park users. The new park layout will also include frontage improvements and safety features such as a barrier fence between the road and the front of the park. PARKS AND RECREATION COMMISION CONSIDERATION / NEXT STEPS The Parks and Recreation Commission purview is to review and make recommendations for changes which could have an impact on the City’s parks and park facilities. Staff will review all feedback from the Parks and Recreation Commission Meeting. This feedback will be used for staff to revise the layouts to meet the desires of the community. The final design layout will be returned to the Parks and Recreation Commission for consideration and approval. ATTACHMENTS A. North Broad Street Neighborhood Park Layouts PACKET PAGE 27Packet Page66 Item #8 PACKET PAGE 28Packet Page67 Item #8 PACKET PAGE 29Packet Page68 Item #8 PACKET PAGE 30Packet Page69 Item #8 CityofSanLuis Obispo, Agenda, Planning Commission Minutes PARKS AND RECREATION COMMISSION Wednesday, September 4, 2019 5:30 p.m. REGULAR MEETING Parks and Recreation Conference Room 1341 Nipomo Street San Luis Obispo, CA CALL TO ORDER Vice Chair Rodney Thurman ROLL CALL: Vice Chair Rodney Thurman, Commissioners Kari Applegate, Keri Schwab, Robert Spector, Adam Stowe, and Andrew Webber ABSENT: NONE PUBLIC COMMENT: At this time, people may address the Committee about items not on the agenda. Persons wishing to speak should come forward and state their name and address. Comments are limited to three minutes per person. Items raised at this time are generally referred to staff and, if action by the Committee is necessary, may be scheduled for a future meeting. Public Comment: Lynn Fuller (SLO Resident): The bridges at Meadow Park need replacement and concerned about trees in Meadow Park that need to be removed due to disease. Craig Kinkade (SLO Resident): The parking lots at Laguna Lake Park need to be addressed as well as the continuous parking by RVs throughout the day and night. Dodie Williams (SLO Resident): Concerned about the transient encampments that occur at and around the Meadow Park Building. Would like to see other problem areas within the park addressed including ADA upgrades to the park, access to the building and additional tree removal due to disease and decay. Willing to provide a tour of the park to any PRC members. Introduction: New Parks and Recreation Director – Greg Avakian (Stanwyck – 5 minutes) Packet Page70 Item #8 Parks and Recreation Committee Minutes for September 4, 2019 2 | Page CONSIDERATION OF MINUTES 1.Minutes of the Parks and Recreation Committee of August 7, 2019. ACTION: APPROVAL OF THE REGULAR MEETING MINUTES OF THE PARKS AND RECREATION COMMISSION FOR AUGUST 7, 2019. CARRIED 6:0:0:0 to approve the corrected minutes of the Parks and Recreation Advisory Body for the regular meeting of 08/07/19 as motioned by Webber and second by Stowe. AYES: APPLEGATE, STOWE, THURMAN, WEBBER, SCHWAB AND SPECTOR NOES: NONE ABSTAIN: NONE ABSENT: NONE CONSENT ITEMS NONE BUSINESS ITEMS 2.Parks and Recreation Master Plan and General Plan Element Update (Stanwyck/Scott 1 hour) Recommendation: 1.Receive a presentation and public comment, and review, discuss, and confirm park and facility improvement tiers as presented in Attachment 1 (Park-by-Park Assessment, WRT 2019). 2.Receive a presentation and public comment, and review, discuss, and provide input on Park-by-Park Assessment project list (Attachment 1, Park-by-Park Assessment, WRT 2019) with a focus on Tier 3 Visionary Park Improvements. WRT Consultant John Gibbs provided an overview of the draft park-by-park assessment including site-specific recommendations for existing and planned parks and facilities. Each facility and park were designated one of the following improvement tiers: Tier 1: Critical Improvements – Maintenance: Maintaining existing resources Tier 2: Strategic Park Improvements – Improve of Existing Parks/Facilities: Improving existing resources Tier 3: “Visionary” Park Improvements – New Opportunities: Developing New Amenities Packet Page71 Item #8 Parks and Recreation Committee Minutes for September 4, 2019 3 | Page Based on the assessments completed by WRT consultants, fourteen (14) parks were designated Tier 1, nine (9) parks were designated Tier 2, and seventeen (17) parks were designated Tier 3. Through the presentation, the consultant focused on Tier 3 park locations providing issues, public input and project recommendations for per Tier 3 parks. Input provided during the presentation and based on community feedback and PRC recommendations will be used to refine the list as priorities will be identified for the update to the Parks and Recreation Master Plan and Element Plan. Public Comment Tim Townley: Need additional field space and turf fields for summer uses including soccer. Would like to see recommendations within the plan for the transient issues addressed throughout the City parks. John McKenzie: Would like to see improvements for dog parks at Laguna Lake Park and asking for the methodology as to why Islay and Laguna Hills Parks were chosen as potential locations for dog parks. Would like to see dog parks included in larger scale park locations including Meadow, Santa Rosa, Emerson and Sinsheimer Parks. Connie Church: Would like to thank the PRC for the dedicated Pickleball courts at French Park. Wants to see additional dedicated pickleball courts at French Park including repurposing the current tennis court for pickleball. Tim Meertens: Supportive of the community outreach for the Master plan process. Would like to see the lights on the Sinsheimer Tennis Courts removed from the project list recommendations and lights incorporated in new tennis court locations at park developments. Does not support the renovation of the Ludwick Community Center but supports building a new recreational facility. Jean Hyduchak: Would like to see additional dedicated courts incorporated into French Park in order to hold Pickleball tournaments – needs a minimum of eight courts. Gary Havas: Supports the idea of two pump track locations and better bike access to Laguna Lake Park Lea Brooks: Supports the pump track options but not near the railroad safety trail and design of pump track needs to be cautiously completed. Would like to see a dog park at Mitchell Park. For Laguna Lake Golf Course, incorporating a multi-use path through the course to connect the neighborhood. Inquiring as to why the Bob Jones bike trail was not included in the assessment and wants the trail to be safe and appealing as possible. Artimiza Shine: Would like to make sure that the “un-homed” population in SLO are addressed properly and considered within the process. Factor how we can address the un- homed community needs when considering park improvements. Packet Page72 Item #8 Parks and Recreation Committee Minutes for September 4, 2019 4 | Page Steve Davis: Missing piece of the assessment is the development of new facilities and amenities with a need to focus on what land acquisition. Address how the City can look at the future need and capture those locations. Looking at the bigger 20-year picture in addition to the park improvements. Mary Vandenberg: The assessment needs to look at the big vision as related to the City and to the SLO Senior Center. Address the additional parking needs for Senior Center members. More focus on Center related improvements with increased offerings of non- active opportunities for older populations. Make sure that the stakeholders are considered with any planning and priorities. Sarah Flickinger: Need to consider the overall need of the community as it grows. Parks should feature community gathering spaces within the city and neighborhood locations. South Higuera corridor needs a new park location with potential for passive recreation. Need additional ADA accessibility within the current park system including passive quiet spaces adjacent to active park spaces. Gathering spaces could create opportunities for multiple generation interconnection. Supportive of the need for fields for non-permitted uses including pick-up games and bike racks near facilities. Plan should provide additional flat roller-skating area for users as roller rink is impacted. Jeff Whitener: The assessment is missing of quantification of what we have versus what we need. Wants focus on the California park standards and where the City stands on meeting the needs. Important to have a comprehensive list which is not currently provided. Kelly Heffernan: Wants more focus on dog parks within the City included in the assessment with more locations highlighted. Commissioner Comment Commissioner Stowe: Make sure Tier 1 and 2 park assessments are addressed. Tier 3 recommendations fall short of expectations and only meet current needs of parks. Vice Chair Thurman: SLO Swim Center and Sinsheimer Park should be listed as a tier 2 given the recommendations. Commissioner Applegate: How are priorities being identified within the park tiers? Commissioner Spector: Consider all Sinsheimer facilities as one – not separate. Broader themes health, safety and security was not addressed over park locations. There needs to be a plan to provide safety for the community when attending parks and programs. Trees need to be addressed due to the declining quantity. Neighborhood needs and standards should be addressed including dog parks within walking distance. Can Mitchel and Emerson parks become active where neighborhoods take ownership of park location? Need more land and facilities address and creative ways to use existing facilities – i.e. parking lot rooftops. Regarding Senior Center – need to offer services for older population. Create and provide standards for all park classifications and programming. Packet Page73 Item #8 Parks and Recreation Committee Minutes for September 4, 2019 5 | Page Commissioner Webber: How are the overlapping needs for other Advisory Bodies within the City be addressed through this process? Vice Chair Thurman: Not proposing new land for development to meet the needs of growing community. Provide a list of areas for potential acquisition. Commissioner Applegate: Laguna Lake Park – how are projects identified including what can fit within the park system. How is this being determined? Commissioner Spector: The big vision for the future (20 years) of Parks and Recreation is missing – nothing aspirational has been provided. Commissioner Stowe: Current parks systems need to be maintained at high level and addressed within list. By consensus, PRC requested staff to return with a list of potential Master Plan and Element Plan update visionary and aspirational projects. Following discussion and agreement on that list” potentially over multiple meetings, review of priorities for ongoing maintenance and deferred maintenance will occur for the inclusion in the Master Plan. 3.North Broad Street Neighborhood Park (Kloepper – 30 minutes) Recommendation: 1.Review and discuss proposed layout for North Broad Street Neighborhood Park 2. Provide direction to staff on the preferred draft layout option in order to proceed with final layout preparation. Staff Kloepper provided a presentation on two proposed layouts for the North Broad Street Neighborhood Park at the corner of Lincoln and Broad, with the design by the consultant group Cannon. The two layouts included project components provided through community feedback at two public workshops held over the summer 2019. Prior to the PRC presentation, staff held a third community workshop receiving feedback on the two concept layouts to provided during the presentation. The layouts focused on versatile features for all park users and will include frontage improvements and safety features such as a barrier fence between the road and front of the park. Community garden plots are incorporated in the design of the park given the history of the community garden location. The Neighborhood park concept layouts did not include a restroom or on-site parking. Commissioner Comment Commissioner Applegate: How many garden plots are currently at the community garden? (18) and how many are proposed (10-15)? Packet Page74 Item #8 Parks and Recreation Committee Minutes for September 4, 2019 6 | Page Vice Chair Thurman: What are the City standards for plot bed (4’x8’). Would like to see raised cement planters within the park and ADA accessible. Offer some separation between play of the park and community garden areas. Shared succulent garden may not be the best use of the area. Of the two, prefer the design of A. Commissioner Spector: Is one layout option more passive than active? (B layout more active). Prefer option B layout due to safety fencing feature and intergenerational activities and the spacing between playground features and plots. Commissioner Applegate: Prefer B layout and incorporate additional garden plots within layout with fencing. Commissioner Stowe: Prefer A. Compost next to shade structure may be an issue regarding potential of smell. Commissioner Webber: Prefer A but would like to see an updated concept without the herb labyrinth. Commissioner Schwab: Prefer B due to fencing. Concerns about the use of labyrinth and if it would be become an unused area. Public Comment Gary Havas: Proposing vertical gardening along fence lines. By consensus, PRC requested staff to return with a modified design and provide final layout. Include walking path with more defined spacing between garden plots and play areas. Removing herb labyrinth and incorporate additional passive recreation area. Remove shared succulent feature and include additional amenities or garden plots. Incorporate a native planting bed of SLO specific plants with identification signage. SUBCOMMITTEE LIAISON REPORTS & COMMUNICATIONS 4.Subcommittee Liaison Reports (Vice Chair Thurman – 15 minutes) a.Adult and Senior Programming: Commissioner Spector: Air conditioning units will be installed in Fall 2019. Senior Center held many activities over the summer and partnered with Cuesta for specialty classes. Current programming numbers are strong. Apples and Honey Festival will take place on September 22. Senior Center board finalized policies regarding trips. b.Active Transportation Committee: Commissioner Webber: Working on ATC master plan. Crossover opportunities with master plans. c.City Facilities (Damon Garcia, Golf, Pool & Joint Use Facilities): Commissioner Applegate: Packet Page75 Item #8 Parks and Recreation Committee Minutes for September 4, 2019 7 | Page Aquatics The therapy pool is under construction till early October. Aqua aerobics classes will all take place in the large pool during normal business hours. The 40th Anniversary Birthday Splash event on August 9 attracted over 500 attendees to the pool. Building Maintenance installed new LED lights during the maintenance period that will provide additional visibility at night. Facilities Annual Fall maintenance will begin September 16 with the closure of Sinsheimer stadium, then a weekly closure of other city fields. Maintenance will continue through first week of February. Golf Staff continues to address leaks on the course Night Golf begins this month on September 26 and will continue through December, weather permitting New netting is being installed on high impacted holes along the course. Adult Sports Summer softball league has ended. Total of 64 teams were registered Fall Softball is currently underway Youth Sports Junior Giants had a total of 192 registered kids over T-ball and Minors divisions. 25 members of the community volunteered to coach, mentor and umpire the games. Community Services The annual September Scramble will take place Saturday, September 28 at the Laguna Lake Golf Course. Course will feature over 13 obstacles over a .75-mile path throughout the course. d.Jack House Committee: Commissioner Schwab: Jack House met in August and discussed bylaws and will look toward restoration projects for the house. e.Tree Committee: Commissioner Thurman: New supplemental City position has been approved to assist with tree maintenance. There are additional vacancies to be filled. EcoSLO working on a grant project due Spring 2020 with 120 trees in total. f.Youth Sports Association: Commissioner Stowe: No Report. 5.Directors’ Report (Stanwyck - 5 minutes) 1.Youth Services school sites are full and there are vacancies within the division. 2.Johnson Ranch parking area was recently completed over the summer. 3.Pickleball courts are now open at French Park – staff will conduct additional study of unused times. 4.A safety audit was completed of Mitchell Park with trimming taking place on August 28. 5.“See something, Say Something” signage has been added to populated park locations to assist in addressing illegal behaviors. 6.Communication ADJOURNMENT at 8:15 pm Packet Page76 Item #8 8 | Page Parks and Recreation Committee Minutes for September 4, 2019 To the Public Workshop of the Parks and Recreation Committee as approved by the PRC to Wednesday, October 2, 2019, at 5:30 p.m., Council Chambers, 990 Palm Street, San Luis Obispo, California. The City of San Luis Obispo wishes to make all of its public meetings accessible to the public. Upon request, this agenda will be made available in appropriate alternative formats to persons with disabilities. Any person with a disability who requires a modification or accommodation in order to participate in a meeting should direct such request to the Parks and Recreation Department at (805) 781-7300 at least 48 hours before the meeting, if possible. Telecommunications Device for the Deaf (805) 781-7107. Meeting audio recordings can be found at the following web address: http://opengov.slocity.org/WebLink/1/fol/61014/Row1.aspx Packet Page77 Item #8 CityofSanLuisObispo, Council Agenda Report, Meeting Date, ItemNumber Parks and Recreation Commission AGENDA REPORT SUBJECT: NORTH BROAD STREET NEIGHBORHOOD PARK Prepared by: Shelsie Kloepper, Engineer III RECOMMENDATION 1. Provide final feedback on design layout of the North Broad Street Neighborhood Park Project. DISCUSSION Background Through the 2017-19 Financial Plan Supplement 2018-19 Adopted Budget, funding was provided for the creation of a new park in the Broad Street area north of Highway 101. Staff was directed by Council to pursue the creation of a park at 533 Broad St, an existing City community garden Broad Street Community Garden). Given the history of the first City owned community garden, garden plots will be incorporated into the elements of the park design. The project scope is to provide a neighborhood park with some play features and gathering spaces. The new park will require access improvements for pedestrians and bicycles such as curb ramp(s) at the Lincoln and Broad intersection. The City hired Cannon to design this neighborhood park. Cannon created conceptual layouts based on community feedback. Public Outreach The public’s input about its parks and park amenities is a critical foundational step that facilitated by staff for all projects in parks. During the conceptual design phase, City staff conducted three community events to receive input on the project components for the design. The community was given an opportunity to comment and provide feedback at the following events: May 8th, 2019: Neighborhood Outreach at Lincoln Deli June 5th, 2019: Parks and Recreation Master Plan Workshop August 28th, 2019: Community Workshop Meeting All three meetings were noticed by fliers, email list, and social media posts. Previous Parks and Recreation Commission Meeting At the September 4th Parks and Recreation Meeting, Staff presented an overview of the public engagement process for the new park at the Broad Street Community Garden (533 Broad). Staff also presented two layout options for the park and received feedback from the commission on Meeting Date: November 6, 2019 Item Number:__# PACKET PAGE 12Packet Page78 Item #8 North Broad Street Neighborhood Park Page 2 which elements were preferred on each design. Staff was directed to come up with a revised layout that combined some of the features from each design. The revised layout incorporates a perimeter fence along with an accessible pathway around the entire park. The design also provides more passive play areas and a boundary fence to separate the play areas from the garden areas. The revised design eliminated some unnecessary components such as the herb labyrinth and succulent share to provide more usable open space. PARKS AND RECREATION COMMISSION CONSIDERATION / NEXT STEPS The Parks and Recreation Commission purview is to review and make final recommendations for changes which could have an impact on the City’s parks and park facilities. Staff will review all feedback from the Parks and Recreation Commission Meeting. This feedback will be used for staff to complete the design of the North Broad Street Neighborhood Park. ATTACHMENTS Revised North Broad Street Neighborhood Park Layout PACKET PAGE 13Packet Page79 Item #8 PACKET PAGE 14Packet Page80 Item #8 CityofSanLuis Obispo, Agenda, Planning Commission Minutes PARKS AND RECREATION COMMISSION Wednesday, November 6, 2019 5:30 p.m. REGULAR MEETING Parks and Recreation Council Chambers 990 Palm Street San Luis Obispo, CA CALL TO ORDER Vice Chair Rodney Thurman ROLL CALL: Vice Chair Rodney Thurman, Commissioners Kari Applegate, Keri Schwab, Robert Spector, Adam Stowe, and Andrew Webber ABSENT: None PUBLIC COMMENT: At this time, people may address the Committee about items not on the agenda. Persons wishing to speak should come forward and state their name and address. Comments are limited to three minutes per person. Items raised at this time are generally referred to staff and, if action by the Committee is necessary, may be scheduled for a future meeting. Public Comment: Sallie Joyce Higgins and Tess Stapleton (SLO Resident): We represent the Central Coast Carousel Committee; our goal is to bring a custom one-of-a-kind carousel to the City of San Luis Obispo. We envision creating a carousel with whimsical animals that represent the Central Coast. We are securing a financial sponsor and would like to inquire if Laguna Lake Park could be a place for the carousel project. Anita Smith (SLO Resident) – On behalf of many tennis players to return the Joanna Santassiere Memorial tennis courts back to the tennis players. We understood that once the pickleball courts were built, the tennis courts would be returned to tennis play. It is very difficult to play on the courts with the multiple striping that was created for the temporary pickleball courts. The other courts in the City are difficult to use during the day, i.e. the high school and Sinsheimer courts. I have a petition with over 100 signatures to return the Joanna Santassiere Memorial tennis courts to tennis only. Submitted petition to staff. Packet Page81 Item #8 Parks and Recreation Committee Minutes for November 6, 2019 2 | Page CONSIDERATION OF MINUTES 1. Minutes of the Parks and Recreation Committee of September 4, 2019. ACTION: APPROVAL OF THE REGULAR MEETING MINUTES OF THE PARKS AND RECREATION COMMISSION FOR SEPTEMBER 4, 2019. CARRIED 6:0:0:0 to approve the minutes of the Parks and Recreation Advisory Body for the regular meeting of 09/04/19 as motioned by Webber and second by Applegate. AYES: APPLEGATE, STOWE, THURMAN, WEBBER, SCHWAB AND SPECTOR NOES: NONE ABSTAIN: NONE ABSENT: NONE CONSENT ITEMS NONE BUSINESS ITEMS 2. North Broad Street Neighborhood Park (Kloepper – 30 minutes) This is the 3rd revision and combines the comments from the September meeting to formulate a potential final design. The goal is to endorse the design in order to bring Recommendation: 1. Final review of North Broad Street Neighborhood Park Layout; and 2. Provide any additional direction on the North Broad Street Neighborhood Park Project. Staff Kloepper provided a presentation on the third revision for the North Broad Street Neighborhood Park at the corner of Lincoln and Broad, with the design by the consultant group Cannon. The 3rd revision layout includes the summary of feedback from September 4th meeting to combine the layouts. Staff Kloepper did indicate the parking is only eliminated on one side of Broad Street, which forces safer parking access in the neighborhood. There is currently no lighting at the park, there is power on the street with the potential for future enhancements and the potential for solar lighting in the pathways. Packet Page82 Item #8 Parks and Recreation Committee Minutes for November 6, 2019 3 | Page Public Comment T. Keith Gurnee – (SLO Resident): The Broad street neighborhood is under parked. A few minor recommendations are to monitor the park for a homeless hangout. The biggest issue I have is the lack of parking for the park, with the elimination of parking it will cause cars to only go faster coming off the freeway. I do like the idea of perimeter fencing. Strongly recommend keeping the onsite parking on both sides of Broad Street. Commissioner Comment Commissioner Applegate: Is the parking eliminated on Broad Street. Can you clarify the reasoning behind the freeway onramp/offramp not being closed off. Commissioner Spector: I would like to know the safety zone plan for the park, fencing, cameras and lighting; as needed for all parks. Question for the corn hole court location, is there a reason why the Bocce court was removed. Before this plan is approved I would like to see a comprehensive safety plan that speaks to all these issues. Can you speak to lighting, my concern how this affects a neighborhood park and attracts the unwanted behavior this might bring once it is dark in the park. Vice Chair Thurman: Comment on the planting, I appreciate the drought tolerant and native plants. I am concerned about the purple fountain grass; it does have the potential to be invasive and the park location is near a creek. How many Gingko trees will be planted. Question on the ADA accessible garden plots, the reason for number of plots assigned ADA and the spacing of plots. My preference is for a cemented raised bed option. Commissioner Stowe: Question regarding shade at the picnic table areas. Commissioner Webber: Comment on the ADA garden plots, there are plots that are raised where a wheelchair can slide (roll) under the bed, with drainage in the middle of the bed, so can you come in on both sides, similar to a tabletop. Summary of Commission Comments: We like the overall design. We would like to note security enhancements, lighting, raised ADA garden plots, cemented garden plots, and native plantings only. 3. Parks and Recreation Master Plan and General Plan Element Update (Avakian/Scott – 1 hour) Recommendation: Review, discuss, and provide consensus agreement on identified Themes/Strategies, Goals, and Project Ideas for the Parks and Recreation Master Plan and General Plan Element Update. Recommended PRC Discussion Items and Action: 1. Review and receive public comment on Draft Themes/Strategies, Goals, and Project Ideas. Packet Page83 Item #8 Parks and Recreation Committee Minutes for November 6, 2019 4 | Page 2. Identify any additional ideas, which can be shared with staff prior to or during the public meeting. Are there modifications, deletions, or additions that should be included? 3. Provide consensus agreement on identified Themes/Strategies, Goals, and Project Ideas for the Parks and Recreation Master Plan and General Plan Element Update. Staff Senior Planner Shawna Scott provided an overview of the draft themes and strategies, as a context for the draft goals presented tonight: Goal 1: Build Community and Neighborhoods; Goal 2: Sustainability; Goal 3: Safety; Goal 4: Parks, Facilities and Amenities; Goal 5: Fiscal Responsibility. Public Comment Brian O’Kelly (SLO Resident): Representative for the Pickleball community. Today we had 44 people at French Park; playing on tennis courts, people also waiting; we would like you to address pickleball in 20-year plan; For the Master Plan, it is typical to see a pickleball center. We would like to a pickleball center with an additional 8 courts at French Park or another suitable location. Peter Meertens (SLO Resident): Resident of Sinsheimer Park neighborhood and representing the neighbors who oppose the lights at the Sinsheimer Tennis Courts. The high school has built wonderful new tennis courts; please use common sense planning; night time activity at Laguna Lake; think more broadly about lights on the courts; lighting is expensive; I am encouraged about acquiring school district land; school districts provide unique opportunity; communication with school district/facilities. Jeff Whitener (SLO Resident): Process concerns; and question about table; how does this fit into the final document (Master Plan); I was thinking of a more clearly defined document; this seems more out there; is this what final document will look like, or will it be a more direct document; great ideas; needs to be defined better; how are we quantifying our goals; would like to see where we are at as a City meeting recreational goals; types of activities and quantifiable needs (how many courts for example do we need); looking at park standards where are we now and what do we need). Steve Davis (SLO Resident): Looking to the future, I would like something that 10-15 years from now has guidelines for parks and recreation to do things; look at long-term guiding principles; looks at acreage needs; look at what we do not have in the city; how to find land; concern about amount of housing and population base, plus workers, and growth; we need 100’s of acres of land; how to incorporate this much land in the City; need vision in Master Plan to give freedom to do what we need to do. Ed Gravell (SLO Resident): Representative of the Blues and the High School Baseball team. I am surprised to see that there is not much in the presentation for enhancements at Sinsheimer Stadium. The document online, not much in there; call-out (irrigation drainage project); nothing in Community Needs Assessment about facilities; nothing in plan about upgrading facilities and what is going to happen with that property (Sinsheimer) – either attention is given to baseball field or it will be worn out; City has not done much with Packet Page84 Item #8 Parks and Recreation Committee Minutes for November 6, 2019 5 | Page facility; building in really poor shape, does not support needs of community/stadium; working with community, people could get involved to make it a reality. Izzy Ibarra (SLO Resident): I would like to talk about Irish Hills and riding my E bike in the Irish Hills. I would like to inquire why I cannot ride my E bike on the trails. I question that the E bike is damaging the trails more than a regular mountain bike, all it is providing a little more assistance in pedaling on the trails. John Smigelski (SLO Resident): Resident of the Laguna Lake Park neighborhood, I would appreciate more focus on the maintenance of the park and the daily/nightly use by transient behavior in the park. The large development across the street will create new needs for the park and I do not see any futuristic plans for the park that is prioritized. idea for boardwalk/wildlife viewing, not funded anywhere, in existing plan; large development (San Luis Ranch) coming in, how to address their needs; funds coming from San Luis Ranch that should be directed towards Laguna Lake Park; nothing in this plan addresses what the community wants for Laguna Lake Park. Commissioner Comment Vice Chair Thurman: Staff brought a lot of details; jumped over broad picture; we don’t have broad view; it’s too myopic; doesn’t give much latitude; I do believe we need a broad vision of goals; then we can move into the details. The themes are great and the guiding principles, I do have notes on every goal presented. I do question the next steps and how we should move forward with the comments tonight. Quantifiable goals for the acreage over the next 20 years. In general Goals are good, no major issues; wants to share other ideas with staff regarding projects Commissioner Applegate: I appreciate the goals and believe they represent the community feedback. I do want to see Sinsheimer facilities to be added to Goal 5. I also have notes that I will share with staff. Commissioner Spector: We have come a long way; the themes and strategies, core beliefs; not saying things strongly enough; need guiding principles; design excellence = commitment to best practice, highest standards; should be driven by commitment to best practices; and a commitment to health, safety, security; if safety is a core belief, address right up front; reality of future, commitment of collaboration needed for survival; no statements about increasing capacity to keep up with needs; need for quantitative yard stick, how to keep up; no statement here about seniors; mainstreaming seniors; seniors want a senior center that is focal point of aging services; access to range of medical care, services at center; services needing to be accessible, manageable, and affordable; programming needs to look big; need to look at Sinsheimer Park as a totality; not just elements; need a plan for Sinsheimer Park and Laguna Lake Park (look at in totality, including neighbors); both decentralizing and centralizing at the same time; intergenerational neighborhood centers; Emerson amphitheater; create vitality within neighborhood; just say we should have a pickleball center; thinks we are on right track; needs to look at big picture and small picture at the same time as we move forward. I believe the themes/strategies could be bolder that will incorporate more of a best practice, core beliefs and values. I am looking for, here’s where we are now; based on that we want this*; then goals, etc. The Goals make sense; we need more space, needs to be said in Goal strongly that there is a need for more space; say it up front, powerfully. Packet Page85 Item #8 Parks and Recreation Committee Minutes for November 6, 2019 6 | Page Commissioner Stowe: General comment about Goal 5, land acquisition should be the number one priority, critical for plan to succeed. Commissioner Webber: At ATC they were talking about a special kind of fast track; some process that gives PRC ability to fast-track; more to front of line or we can move forward with short term, safety focused projects. 4. Appointment Chair and Vice Chair of Parks and Recreation Commission (Thurman – 10 Minutes) ACTION: APPOINTMENT CHAIR AND VICE CHAIR OF PARKS AND RECREATION COMMISSION. Commissioner Applegate nominates Commissioner Thurman for Chair and Commissioner for Vice Chair Spector. CARRIED 6:0:0:0 to approve the nomination of Commissioner Thurman for Chair and Commissioner Spector for Vice Chair. Motion by Schwab, second by Webber. AYES: APPLEGATE, STOWE, THURMAN, WEBBER, SCHWAB AND SPECTOR NOES: NONE ABSTAIN: NONE ABSENT: NONE SUBCOMMITTEE LIAISON REPORTS & COMMUNICATIONS 5. Subcommittee Liaison Reports (Vice Chair Thurman – 15 minutes) a. Adult and Senior Programming: Commissioner Spector: Seniors have a wide range of classes and programming and going on trips and collaborating with other local senior groups. b. Active Transportation Committee: Commissioner Webber: They are progressing with their Master Plan effort and they have a map of potential bike boulevards. I encourage the commission to attend the Active Transportation Committee, it affects pedestrians and cyclists. c. City Facilities (Damon Garcia, Golf, Pool & Joint Use Facilities): Commissioner Applegate: Aquatics: Due to staffing shortages and to stay compliant, the SLO Swim Center has offered limited pool access or had to close for Noon lap on multiple occasions over the last couple of months. Parks and Rec is currently working with the Human Resources Department to develop solutions to the staffing issue. Therapy pool opened at the end of September after the re-plastering project. The SLO Swim Center will be received a digital Packet Page86 Item #8 Parks and Recreation Committee Minutes for November 6, 2019 7 | Page ad display. Parks and Rec will be able to feature pool programs, videos and divisional events to the public. Facilities: Jack House Gardens are closed for renovations. Will reopen in April 2020. All fields, excluding Damon-Garcia are now closed for maintenance to reopen in January and February 2020. The bridges in Meadow and Exposition Park will be under construction for replacement starting in December through January. The Meadow Park building will be closed during construction (limited access to facility). Golf: The Volunteer perk program at the Laguna Lake Golf Course has been modified. For completion of the daily checklists, Ball Pickers receive (1) Volunteer Round Card and Marshalls receive (2) Volunteer Round Cards. The cards do not expire and can be utilized by family and friends. Maintenance recently installed sod to the greens on holes 6 and #7 to repair damaged areas. Holes are set to reopen November 12. The excess sod was used to repair the putting greens at the entrance to the course. Night Golf in October had over 50 participants. Night Golf will continue on November 14. Community Services: September Scramble was held on September 28 with over 500 participants. Volunteers from Cal Poly provided assistance with the event. The Boo Bash had over 1000 community members with 500 goodie bags distributed. Great family event with a kid-friendly haunted house and activities. Emerson Park and Santa Rosa Park hosted a City sponsored Food Truck night aimed at activating the park. Attendance was over 100 per event and will become a monthly event within City parks. The Golf Course will host the annual Gobble Wobble on Thanksgiving Day expecting over 500 athletes. d. Jack House Committee: Commissioner Schwab: September meeting planning for Christmas tours, docent trainings and a commemorative plaque for the building and the ADA accessibility. e. Tree Committee: Commissioner Thurman: No meeting in October. Arbor Day event last weekend, Islay Park received 4 new trees. ECOSLO has taken over the California Relief Grant and have planted 17 trees of the 120 needed by next April. f. Youth Sports Association: Commissioner Stowe: YSA met October 16, AYSO, SLO Tigers, SLCOSD…. Will be rewriting their bylaws. 6. Directors’ Report (Avakian - 5 minutes) It has been an amazing first 7 weeks. The night hiking pilot program is in its final year of the two-year program, which began November 3rd. The public art manager worked with local designer iiiDesign for new colorful parking kiosk booths. The Activity Guide for Winter/Spring will be open for registration on December 2nd. City Council approved funding to partner with First 5 for a study session on a County wide study on childcare. Continue work on extension of agreements with our current partners as we move through adoption of the Master Plan. Former Mayor Schwartz passed away a few weeks ago, there will be a celebration of life at the Jack House Gardens on November 30. 7. Communication None Packet Page87 Item #8 Parks and Recreation Committee Minutes for November 6, 2019 8 | Page ADJOURNMENT at 7:45 pm To the Public Workshop of the Parks and Recreation Committee as approved by the PRC to Wednesday, December 4, 2019, at 5:30 p.m., Council Chambers, 990 Palm Street, San Luis Obispo, California. APPROVED BY THE PARKS AND RECREATION COMMISSION: 12/04/2019 The City of San Luis Obispo wishes to make all of its public meetings accessible to the public. Upon request, this agenda will be made available in appropriate alternative formats to persons with disabilities. Any person with a disability who requires a modification or accommodation in order to participate in a meeting should direct such request to the Parks and Recreation Department at (805) 781-7300 at least 48 hours before the meeting, if possible. Telecommunications Device for the Deaf (805) 781-7107. Meeting audio recordings can be found at the following web address: http://opengov.slocity.org/WebLink/1/fol/61014/Row1.aspx Packet Page88 Item #8 PLANNING COMMISSION AGENDA REPORT SUBJECT: Review of a proposed general plan amendment and rezone for a neighborhood park on a 0.9-acre parcel and pedestrian infrastructure improvements within the City right-of-way, including a vehicle parking reduction by providing additional bicycle parking. The project would result in changing the General Plan Designation of the parcel from Open Space (OS) to Park (P) and changing the zoning designation of the parcel from Conservation/Open Space (C/OS-5) to Public Facility (PF). PROJECT ADDRESS: 533 Broad Street BY: Cassidy Williams, Contract Planner VIA: Kyle Bell, Associate Planner Phone: (805) 781-7524 E-mail: kbell@slocity.org FILE NUMBER: PARK-0320-2020, GENP- 0612-2019, EID-0321-2020 FROM: Shawna Scott, Senior Planner RECOMMENDATION Recommend the City Council approve the general plan amendment, rezone, and park application as described in the Draft Resolution (Attachment 1) and Draft Ordinance (Attachment 2) and an Initial Study/Mitigated Negative Declaration, based on findings and subject to conditions of approval. SITE DATA SUMMARY The City of San Luis Obispo (City) proposes the conversion of an existing community garden to a neighborhood park on a 0.9-acre parcel, changing the General Plan Designation of the parcel from Open Space (OS) to Park (P), and changing the zoning designation of the parcel from Conservation/Open Space (C/OS-5) to Public Facility (PF). The project parcel is bordered by Old Garden Creek to the west and Stenner Creek to the east and currently supports a community garden with 18 garden plots. The two creeks converge at the southern Applicant City of San Luis Obispo Representative Kyle Bell Zoning Conservation/Open Space (C/OS-5) (minimum parcel size 5 acres) General Plan Open Space (OS) Site Area 0.9 acre Environmental Status An Initial Study has been prepared with a recommendation for a Mitigated Negative Declaration (IS/MND) Meeting Date: January 27, 2021 Item Number: 2 Time: 60 minutes Packet Page89 Item #8 PARK-0320-2020, GENP-0612-2019, EID-0321-2020 North Broad Street Neighborhood Park, General Plan Amendment and Rezone Page 2 corner of the park. The creek banks are steep with fairly dense riparian vegetation including walnut, coast live oak, and arroyo willow trees. The parcel frontage along Broad Street currently supports street parking and a pedestrian entrance apron. The project includes a parking reduction to reduce the required parking by one space by providing additional bicycle parking on-site, resulting in no vehicle parking on-site. The proposed project would facilitate development of a neighborhood park that would include garden planter boxes, open turf space, playground equipment and other appurtenant facilities. 1.0 COMMISSION’S PURVIEW Review the project for consistency with the General Plan, Zoning Regulations, Community Design Guidelines (CDG), and other applicable City development standards and guidelines and make a recommendation to the City Council. Planning Commission (PC) review is required for projects which include an amendment to the general plan or zoning regulations. 2.0 PROJECT DETAILS The proposed park would include nine raised garden planter boxes with on-site composting facilities, open turf space, playground equipment, a water fountain/water filling station, picnic tables, benches, trash and recycling receptacles, and an accessible walking path around the perimeter of the park. The park would also provide safety features including a pedestrian barrier fence 3.5 feet in height between Broad Street and the frontage of the property as well as a perimeter fence six feet in height to separate the park areas from the creek and associated riparian habitat located on the northern side of the parcel. The project would result in approximately 0.35 acre of site disturbance on the approximately 0.9-acre parcel, including removal of the existing concrete driveway apron on-site, paving of approximately 0.11-acre for walking paths, and removal of up to eight trees on-site. The project would include the protection of approximately 20 native trees on-site to remain in place, and the planting of 33 new trees. The project would include several improvements within the City public right-of-way along Broad Street and Lincoln Street. The project would include improvements to the existing connection to the City water line within the Broad Street public right-of-way. Approximately 215 linear feet of concrete sidewalk, gutter, and red-painted curb would be constructed along the parcel frontage along Broad Street to the Lincoln Street/Broad Street intersection, to be designed in compliance with applicable City standards and allow for adequate emergency vehicle access. A portion of this area currently contains sections of curb, gutter, and sidewalk which would be removed as a part of the project and replaced by the new sections. All four corners of the Lincoln Street/Broad Str eet intersection would be upgraded to provide accessible curb ramps with installation of truncated domes. Lastly, two new white high-visibility crosswalks would be installed across Broad Street and Lincoln Street on the western and southern sides (respectively) of the Lincoln Street/Broad Street intersection. Construction of the project and associated improvements is anticipated to occur over a six-month period. 3.0 PREVIOUS REVIEWS On September 4, 2019, the Parks and Recreation Commission (PRC) reviewed and discussed the proposed layout for the North Broad Street Neighborhood Park. By consensus, PRC requested staff to return with a modified design and provide a final layout of the proposed park. Recommendations for the final layout included providing a walking path, providing more defined spacing between Packet Page90 Item #8 PARK-0320-2020, GENP-0612-2019, EID-0321-2020 North Broad Street Neighborhood Park, General Plan Amendment and Rezone Page 3 garden plots and play areas, removal of the herb labyrinth, incorporation of additional passive recreation area, removal of the shared succulent feature, provision of additional amenities or garden plots, and incorporation of a planting bed of plants native to San Luis Obispo with identification language (Attachment 4, PRC Report and Minutes 9.4.19). On November 6, 2019, the PRC conducted final review of the North Broad Street Neighborhood Park layout and was overall in favor of the design (Attachment 5, PRC Report and Minutes 11.6.19). 4.0 PROJECT ANALYSIS The proposed improvements must conform to the standards and limitations of the Zoning Regulations and Engineering Standards and be consistent with the applicable policies set forth in the Community Design Guidelines. Staff has evaluated the project’s consistency with relevant requirements and has found it to be in substantial compliance with the only exception regarding the requested parking reduction to reduce the required on-site parking by one space, as discussed in this analysis. 4.1 Consistency with the General Plan The City Parks and Recreation Element identifies the unmet need for a neighborhood park in the Broad Street area near US 101 and establishes a target rate of park development to be 10 acres of parkland per 1,000 residents. The City has a population of 46,802 in 2019 according to the City General Plan 2019 Annual Report, which would equate to a target of 465.5 acres of parkland. The city currently supports a total of 162.58 acres of parkland. Therefore, this project would contribute to the City goal of achieving its target park ratio and would meet the current need for a neighborhood park in a residential area of the city that does not have access to other public park facilities. The City Conservation and Open Space Element (COSE) identifies a goal to achieve and maintain air quality that supports health and enjoyment for those who live, work, and visit the city (Goal 2.1.1) and a policy to promote walking, biking, and use of public transit to reduce dependency on motor vehicles (Policy 2.2.4). The project would result in the improvement of pedestrian infrastructure and establishment of a neighborhood park within an existing residential neighborhood, and within walking and bicycling distance for surrounding residents. Based on the location of the proposed park, provision of new striped crosswalks and other pedestrian infrastructure improvements, and provision of bicycle rack parking on-site, the project would encourage use of alternative transportation modes to and from the park and would likely replace existing vehicle trips to other parks or recreational facilities outside the neighborhood. Therefore, the project would be consistent with Goal 2.1.1 and Policy 2.2.4 of the COSE. City COSE Policy 9.1.1 states that any development that is permitted in natural or agricultural landscapes shall be visually subordinate to and compatible with the landscape features. The project would be consistent with this policy as the mature vegetation and drainages that surround the site would be maintained and no prominent structural features are proposed that would dominate or substantially contrast with the existing natural landscape of the site. The project is consistent with the City Land Use Element Policy 1.8.6 which calls for ensuring continuous wildlife habitat are preserved, because the proposed neighborhood park uses would maintain required setbacks from on-site creek and riparian corridor areas, as well as install fencing between park activity use areas and the riparian corridor. The project has been designed to be consistent with the Park (P) land use designation as detailed in the Land Use Element. Packet Page91 Item #8 PARK-0320-2020, GENP-0612-2019, EID-0321-2020 North Broad Street Neighborhood Park, General Plan Amendment and Rezone Page 4 4.2 Consistency with the Zoning Regulations As stated in the City Zoning Regulations, the PF zone is intended to provide for a wide range of public, cultural, and quasi-public uses that meet the needs of the City and County residences. Public uses are those conducted by governmental or nonprofit agencies. The zone is further intended to protect neighboring private uses from potentially incompatible uses. Parking: In accordance with Zoning Regulations Table 3-4 the project requires one vehicle parking space. However, the project proposes a 100% parking reduction, resulting in the provision of zero vehicle parking spaces onsite. The Zoning Regulations Section 17.72.050(C)(3)(a) stipulates that parking may be reduced by one vehicle space for each five bicycle spaces provided in excess of required parking. The project includes 14 bicycle parking spaces where only five spaces would have normally been required. The new neighborhood park would not generate any increase of new vehicle trips than the existing use of the site because the project reduces the number of community garden plots from existing conditions from 18 to 9 and replaces them with other amenities that do not generate any additional parking demand. The park would serve the immediately surrounding residential neighborhoods and provide improved accessible sidewalks that encourage pedestrian and bicycle access. The project would provide park amenities in an area that is currently lacking them and would, therefore, reduce longer trips currently being made to other park facilities in the City. 5.0 ENVIRONMENTAL REVIEW An Initial Study (IS) has been prepared in accordance with the California Environmental Quality Act (CEQA) to evaluate the potential environmental effects of the proposed project. A Mitigated Negative Declaration (MND) is recommended for adoption (Attachment 6, Initial Study/Mitigated Negative Declaration [SCH #2020120448]). The IS/MND identifies that the project would potentially affect the following environmental factors unless mitigated: air quality, biological resources, cultural resources, hydrology and water quality, land use and planning, noise, recreation, tribal cultural resources, and utilities and service systems. Mitigation measures have been identified to reduce these potential impacts to less than significant, including, but not limited to, implementation of standard construction equipment emission control measures, standard diesel idling control measures, testing and disposal protocol for naturally occurring asbestos, implementation of an odor control plan, nesting bird, monarch butterfly, and roosting bat preconstruction surveys and avoidance protocol, streambed protection measures, erosion control measures, implementation of an Archaeological Monitoring Plan, archaeological resource discovery protocol, and maintenance of construction equipment. A 30-day public review period of the Draft MND began on December 24, 2020 and will end on January 25, 2021. Comments were received from the California Department of Toxic Substances Control (DTSC). DTSC provided comments on general best practices for demolition of existing structures and removal of materials from the site and guidance on handling of any hazardous materials with potential to occur on-site, which has been addressed by mitigation measure AQ-3. The San Luis Obispo County Air Pollution Control District (APCD) also provided correspondence stating that they had no comments on the project or the MND. 6.0 OTHER DEPARTMENT COMMENTS The project has been reviewed by various City departments and divisions including: Planning, Engineering, Transportation, Building, Utilities, City Arborist, Natural Resources, and Fire. Staff has Packet Page92 Item #8 PARK-0320-2020, GENP-0612-2019, EID-0321-2020 North Broad Street Neighborhood Park, General Plan Amendment and Rezone Page 5 not identified any unusual site conditions or circumstances that would require special conditions. Comments have been incorporated into the draft resolution as conditions of approval. 7.0 ACTION ALTERNATIVES 7.1 Continue the item. An action to continue the item should include a detailed list of additional information or analysis required. 7.2 Recommend denial the project. An action recommending denial of the application should include findings that cite the basis for denial and should reference inconsistency with the General Plan, CDG, Zoning Regulations or other policy documents. 8.0 ATTACHMENTS 1. Draft Resolution 2. Draft Ordinance 3. Project Plans 4. PRC Report and Minutes 9.4.2019 5. PRC Report and Minutes 11.6.2019 6. Initial Study - Mitigated Negative Declaration Packet Page93 Item #8 City of San Luis Obispo, Council Agenda, City Hall, 990 Palm Street, San Luis Obispo Minutes - Draft Planning Commission Minutes Planning Commission Regular Meeting Wednesday, January 27, 2021 CALL TO ORDER A Regular Meeting of the San Luis Obispo Planning Commission was called to order on Wednesday, January 27, 2021 at 6:02 p.m., via teleconference, by Chair Hemalata Dandekar. ROLL CALL Present: Commissioners Michael Hopkins, Nicholas Quincey, Michelle Shoresman, Mike Wulkan, Vice-Chair Robert Jorgensen, and Chair Hemalata Dandekar Absent: Commissioner Steve Kahn Staff: Community Development Director Michael Codron, Principal Planner Tyler Corey, Assistant City Attorney Markie Jorgensen, and Deputy City Clerk Kevin Christian PUBLIC COMMENTS ON ITEMS NOT ON THE AGENDA None 1. CONSENT AGENDA – CONSIDERATION OF MINUTES ACTION: MOTION BY COMMISSIONER HOPKINS, SECOND BY COMMISSIONER SHORESMAN, CARRIED 6-0-1 (Commissioner Kahn absent) to approve the Planning Commission Minutes of December 9, 2020. Packet Page94 Item #8 Planning Commission Draft Meeting Minutes Page 2 of 4 January 27, 2021 PUBLIC HEARING 2. Review of a proposed General Plan Amendment, Rezone, and new neighborhood park consisting of nine raised garden planter boxes, open turf space, playground equipment, picnic tables, and associated site improvements including the removal of up to eight trees, the protection of approximately 20 native trees to remain in place, and the planting of 33 new trees. The project includes improvements within the City public right-of-way including: utility connections; 215 linear feet of concrete sidewalk, gutter, and red-painted curb would be constructed along the parcel frontage along Broad Street to the Lincoln Street/Broad Street intersection; all four corners of the Lincoln Street/Broad Street intersection would be upgraded to provide accessible curb ramps with installation of truncated domes; and two new white high- visibility crosswalks would be installed across Broad Street and Lincoln Street on the western and southern sides (respectively) of the Lincoln Street/Broad Street intersection. The project includes the change to the land use designation of the property from Open Space (OS) to Park (P) and rezoning the property from Conservation Open Space (C/OS-5) to Public Facility (PF), and a vehicle parking reduction by providing 10 additional bicycle parking spaces. The project includes a Mitigated Negative Declaration of Environmental Impact (CEQA); Project address: 533 Broad Street; Case #: PARK-0320-2020, GENP-0612-2019, RZ-0322-2020, EID-0321-2020; Current Zone: C/OS-5, Proposed Zone: PF; City of San Luis Obispo, applicant. Deputy City Clerk Kevin Christian outlined the need for a power outage contingency plan for presentation and action on this item. ACTION: MOTION BY COMMISSIONER QUINCEY, SECOND BY COMMISSIONER WULKAN, CARRIED 6-0-1 (Commissioner Kahn absent), to continue this item to a date certain, the next Regular Planning Commission meeting of February 10, 2021, in the event that power outages cause loss of quorum or loss of necessary staff resources. Associate Planner Kyle Bell, Contract Planner Cassidy Williams, and Project Manager Shelsie Kloepper presented the report and responded to Commission inquiries. Recreation Manager Devin Hyfield provided comments on the site selection process and responded to Commission inquiries related to park amenities. Chair Dandekar opened the public hearing. Public Comment: None Chair Dandekar closed the public hearing. Packet Page95 Item #8 Planning Commission Draft Meeting Minutes Page 3 of 4 January 27, 2021 ACTION: MOTION BY COMMISSIONER SHORESMAN, SECOND BY VICE CHAIR JORGENSEN, CARRIED 6-0-1 (Commissioner Kahn absent) to adopt a resolution entitled: “A RESOLUTION OF THE SAN LUIS OBISPO PLANNING COMMISSION RECOMMENDING APPROVAL TO THE CITY COUNCIL OF A GENERAL PLAN AMENDMENT AND REZONE FOR A NEIGHBORHOOD PARK, INCLUDING A PARKING REDUCTION AND ASSOCIATED IMPROVEMENTS WITHIN CITY RIGHT-OF-WAY. THE PROJECT INCLUDES CHANGING THE GENERAL PLAN DESIGNATION OF THE SITE FROM OPEN SPACE (OS) TO PARK (P) AND CHANGING THE ZONING DESIGNATION OF THE SITE FROM CONSERVATION/OPEN SPACE (C/OS-5) TO PUBLIC FACILITY (PF). THE PROJECT INCLUDES A MITIGATED NEGATIVE DECLARATION OF ENVIRONMENTAL IMPACT AS REPRESENTED IN THE STAFF REPORT AND ATTACHMENTS DATED JANUARY 27, 2021 (533 BROAD STREET, PARK-0320- 2020, GENP-0612-2019, AND EID-0321-2020)” with the following condition corrections, clarifications, and additions: - Remove Finding No. 2. - Modify Mitigation Measure CR-2 to address the City as the applicant. - Add new Condition: “Plans submitted for a building permit shall provide exterior lighting within the park to improve safety, subject to the satisfaction of the Community Development Director. The locations of all lighting, including bollard style landscaping or path lighting, shall be included in plans submitted for a building permit. The selected fixture(s) shall be shielded to ensure that light is directed downward consistent with the requirements of the City’s Night Sky Preservation standards contained in Chapter 17.70.100 of the Zoning Regulations.” - Add new Condition: “Plans submitted for a building permit shall provide specific attention to the selection of tree species and landscaping to maximize screening along the east property line to preserve privacy and provide additional noise reduction from Highway 101, subject to the approval of the Community Development Director.” - Add new Condition: “City staff shall investigate the feasibility of installing traffic calming and/or pedestrian safety measures along Broad Street between U.S. Highway 101 on- and off-ramps and Lincoln Street. This assessment shall consider current traffic speed and collision data, concurrence from Caltrans, adjacent property owners and the City Transportation manager. If supported by these stakeholders, staff shall endeavor to incorporate traffic calming measures along the park frontage as part of the final park designs to the satisfaction of the City Engineer.” Packet Page96 Item #8 Planning Commission Draft Meeting Minutes Page 4 of 4 January 27, 2021 3. Development review of a Common Interest Vesting Tentative Tract Map (VTTM 3136) and the development of 192 residential units, including 7 live-work units, 585 square feet of commercial space, 433 on-site parking spaces, and other residential community amenities on a 10.93-acre site located within the 231-acre Orcutt Area Specific Plan (OASP) area with a request to allow live work units on the ground floor within the first 50 feet of floor area measured from the building face adjacent to a street and review of a Mitigated Negative Declaration (MND) for the project under the California Environmental Quality Act (CEQA); Project addresses: 3580, 3584 & 3590 Bullock Lane, Bullock Ranch; Case #: ARCH-0489- 2019, SBDV-0490-2019, EID-0345-2020; Zones: R-3-SP & C-C-MU; Barry Ephraim with Bullock Ranch LLC owner/applicant. The applicant requested to postpone Planning Commission’s review of Bullock Ranch to a date uncertain to have more time to review and understand the conditions of approval required for the project. ACTION: By consensus, the Planning Commission continued review of this item to a date uncertain. COMMENT AND DISCUSSION 4. Agenda Forecast – Principal Planner Tyler Corey provided an update of upcoming projects. ADJOURNMENT The meeting was adjourned at 8:02 p.m. The next Regular Meeting of the Planning Commission meeting is scheduled for Wednesday, February 10 , 2021 , at 6:00 p.m., via teleconference. APPROVED BY THE PLANNING COMMISSION: XX/XX/2021 Packet Page97 Item #8 Page intentionally left blank. Packet Page98 Item #8 Department Name: Community Development Cost Center: 4008 For Agenda of: March 2, 2021 Placement: Public Hearing Estimated Time: 30 Minutes FROM: Michael Codron, Community Development Director Prepared By: Cara Vereschagin, Housing Coordinator SUBJECT: CONSIDERATION OF THE FISCAL YEAR 2021-22 COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) FUNDING RECOMMENDATIONS RECOMMENDATION As recommended by the Human Relations Commission (HRC), adopt a Resolution (Attachment A) to approve funding allocations for an estimated $513,086 of CDBG funds for the 2021-22 Program Year. DISCUSSION Background The City’s annual CDBG review process provides Council and the public with an opportunity to provide early input in the grant award process and assist the City Council with direct input to prioritize community needs. One of the main purposes of the process is to maintain an open, inclusive, and fair grant application process. The HRC advises the Council on community needs and funding recommendations. The four major steps in the FY2022 CDBG review process are as follows: 1. HRC Hosts a “Community Needs Workshop”: The HRC hosted a virtual public hearing on October 7, 2020, to inform the public about upcoming funding amounts, how to apply for grants, and to receive community input on grant funding needs. The HRC discussed the community needs identified during public comment and adopted grant funding priorities for Council consideration. 2. Fiscal Year 2022 Council CDBG Priority-Setting: On November 17, 2020, the City Council endorsed the HRC’s recommended CDBG funding priorities for FY 2022. The priorities established by the HRC and City Council are listed below: a. Provide emergency and transitional shelter, homelessness prevention and services. b. Develop and enhance affordable housing for low and very-low income persons. c. Enhance economic development (to include seismic retrofit, economic stability, low- and moderate-income jobs). d. Promote accessibility and/or removal of architectural barriers for the disabled and elderly. Packet Page99 Item #9 3. CDBG Applications Hearing: On December 2, 2020, the HRC held a public hearing to review the FY 2022 CDBG applications with respect to the Council’s adopted funding priorities and forwarded its funding recommendations to the County for inclusion in the FY 2022 Draft Action Plan. 4. CDBG Program Hearing: On March 2, 2021, the City Council will hold a public hearing to consider the HRC’s recommendations as shown in the FY2022 Draft Action Plan (Attachment B) and adopt recommendations for projects to be funded during the FY2022 CDBG Program Year. This action will be submitted to the County Board of Supervisors for inclusion in the final FY2021 Action Plan and Community Participation Plan for the Urban County. HRC and Staff Recommended FY2022 CDBG Funding Allocations On December 2, 2020, the HRC recommended funding allocations of $513,086 in FY2022CDBG funds (Attachment C). The preliminary funding estimate was provided by the County based on available information from the U.S. Department of Housing and Urban Development (HUD). All the applications received for the City’s FY2022 CDBG allocation are included in Attachment D.1 The meeting minutes from the HRC’s public hearing on the CDBG preliminary recommendations is provided in Attachment E. Public Services and Economic Development Projects (15% of Total) 1. Community Action Partnership of San Luis Obispo (CAPSLO) - Operating Costs of Homeless/AIDS patients programs, for the 40 Prado Homeless Services Center: CAPSLO has requested $86,000 in CDBG funds to increase the capacity, range, and efficiency of services offered at 40 Prado Homeless Services Center; as well as to increase on-site partnerships with community organizations. The City has historically awarded 100% of the Public Services and Economic Development allocation of CDBG funds (15% of total) to CAPSLO to support their homeless programs. This project aligns with the first Funding Priority. The estimated public services allocation is $76,953 and the City is recommending funding $70,963 to CAPSLO. The City is also currently supporting this program through an approved allocation from the City’s General Fund for FY2020-21 in the amount of $157,000 (General Fund allocations for this program the FY2021-22 have yet to be finalized). As recommended by the HRC, should the City receive additional money in this funding category from the current estimate, those additional dollars should be applied to this project. 2. Peoples’ Self-Help Housing (PSHH) – Public Services, for Supportive Housing Program for Low-Income Households: PSHH has requested $16,809 in CDBG funds to assist with providing clinical social services and case management of their Supportive Housing Program (SHP), that develops personalized wrap-around services for residents of their affordable rental properties within SLO County. PSHH has experienced an impact of these services, due to the COVID-19 pandemic, but they have maintained the ability to connect residents to resources that offset the health and economic impacts COVID-19 has on low-income and Hispanic households. Given that PSHH runs this program at all their properties throughout SLO County, they are requesting CDBG allocations from the County, and the cities of 1 The County of San Luis Obispo’s application for CDBG Program Administration is not included in attachme nt. * In the case the City receives a greater CDBG allocation, excess funding is recommended for these projects. Packet Page100 Item #9 Atascadero, Morro Bay, Paso Robles, and Pismo Beach. Although this project is in alignment with the First Priority, only about 4% of the SHP clients are reside in the City of San Luis Obispo. The City is also currently supporting this program through an FY2020-21 HRC Grants-in-Aid award in the amount of $5,850 proportional to the City clients served (HRC GIA awards have not been finalized for FY2021-22). It is for those reasons why the HRC has not recommended this project for CDBG funding. 3. Court Appointed Special Advocates (CASA) – Public Services/Youth Services/Services for Abused and Neglected Children, for Foster Child Intervention to Avert Homelessness: CASA has requested $2,500 of the City’s Public Services and Economic Development CDBG allocation to recruit, train, and supervise community volunteers to advocate for abused children. Volunteers are all court-appointed and stay with their assigned child or sibling group until the court resolves the case in a permanent placement, which takes on average 35.5 months. This project aligns with the first Funding Priority and serves children throughout SLO County. CASA is also requesting an additional $12,500 of CDBG support for this project from the County, and cities of Arroyo Grande, Atascadero, and Paso Robles. The City also currently supports CASA through an FY2020-21 HRC Grants-in-Aid award in the amount of $1,875 (HRC GIA awards have not been finalized for FY2021-22). The HRC recommends funding CASA’s $2,500 request. 4. 5 Cities Homeless Coalition (5CHC) – Subsistence Payments, Homeless Assistance & Security Deposits: 5CHC has requested $3,500 of the City’s Public Services and Economic Development CDBG allocation to assist with various activities supported by the Housing First model, to address homelessness in SLO County in alignment with the first Funding Priority. Although 5CHC is located in Grover Beach, they support clients County-wide. Of all the clients they assisted in the last 12 months, 5CHC housed seven households in the City of San Luis Obispo (about 16% of their total clients served) and assisted three City of San Luis Obispo households with eviction prevention (about 11% of their total clients served). 5CHC is also requesting $85,500 of CDBG funding from the County, and cities of Arroyo Grande, Atascadero, Morro Bay, and Pismo Beach. The HRC is recommending funding 5CHC’s $3,500 request. Housing and Public Facilities Projects (65% of Total) 5. San Luis Nonprofit Housing Corporation (SLONP) in collaboration with the Housing Authority of the City of San Luis Obispo (HASLO)– Real Property Acquisition, for Toscano Family Apartments: HASLO has requested $333,506 of the City’s CDBG money allocated for Housing and Public Facilities projects. This funding will allow for HASLO to acquire real property in order to build Toscano Family Apartments, consisting of a total of 38 affordable units – 30 units will be dedicated to very-low households, 7 will be dedicated to low households, and there will be 1 manager unit. HASLO has applied for a variety of additional funding sources, including HOME, and the County’s Title 29 funds, all of which will help leverage additional financing from private banks, and a competitive tax credit award by the California Tax Credit Allocation Committee. This project aligns with the second Funding Priority, and is therefore recommended to receive the City’s CDBG Housing and Public Facilities allocation of $333,506. Packet Page101 Item #9 6. Stand Strong, formerly the Women’s Shelter Program of San Luis Obispo County – Housing Rehabilitation, for Safe Housing Shelter: Stand Strong is seeking $8,000 of City CDBG Housing funds to assist with the replacement of the existing roof of their organization’s emergency safe house, which provides survivors of domestic violence, abused children, and homeless / at-risk of homelessness persons with supportive services. The rehabilitation will increase safety, security, and dignity for these clients at the Stand Strong safe house by providing much-needed, enduring updates to the property itself. Stand Strong is requesting also requesting $8,000 of the County’s CBDG Housing and Public Facilities allocation, which would allow them to complete the replacement. Although this is an excellent project for CDBG funds, the HRC felt this project could perhaps be funded with other financial sources (i.e. City Affordable Housing Funds), and was not initially recommended for CDBG funding. However, should the City receive an additional $8,000 in this funding category exceeding the current estimate, those additional dollars should be used to fund this project. 7. Salvation Army – Real Property Acquisition, for Permanent Supportive Housing II: The Salvation Army has requested a total of $300,000 in Housing and Public Facilities CDBG funds from all the Urban County participatory jurisdictions to purchase an existing house of approximately $600,000 to provide four units of permanent supportive housing for homeless persons who need long-term support to prevent a return of homelessness. Although this project is alignment with the second Funding Priority, the HRC did not recommend funding this project because the other application submitted, proposes more affordable units. Administration and Capacity Building Projects (20% of Total) 8. City of San Luis Obispo – CDBG Administration: City Community Development staff are requesting $17,958 for administrative costs of the CDBG program. Per the CDBG guidelines, a maximum of 20% of the total grant allocation can be utilized for program administration. The City is thus eligible to utilize 35% of the 20% program administration allocation for associated City costs, per the 2021-23 Cooperation Agreement with the County. The City thus proposes to use half of the allocation to cover associated administrative costs and the remaining half to fund capacity building projects. 9. City of San Luis Obispo – Capacity Building: City Community Development staff are requesting $17,958 for housing capacity building. The capacity building allocation can be used for affordable housing-related City programs. Staff anticipates using a portion of this funding for the inclusionary housing ordinance update. Per the CDBG guidelines, a maximum of 20% of the total grant allocation can be utilized for program administration. The City is thus eligible to utilize 35% of the 20% program administration allocation for associated City costs, per the 2021-23 Cooperation Agreement with the County. The City thus proposes to use half of the allocation to cover associated administrative costs and the remaining half to fund capacity building projects. 10. County of San Luis Obispo – CDBG Administration: County Housing staff are requesting $66,701 for administrative costs for the CBDG program management. Per the CDBG guidelines, a maximum of 20% of the total grant allocation can be utilized for program administration. The County is thus eligible to utilize 65% of the program admin istration allocation for associated County costs, per the 2021-23 Cooperation Agreement. Packet Page102 Item #9 Policy Context The recommendation to adopt a Resolution to approve funding allocations for the FY 2022 CDBG Program Year, is supported by several goals, policies, and programs in the City’s Housing Element and the 2019-21 and adopted 2021-23 Housing Major City Goals. For example, Policy 6.18 of the City’s Housing Element states “actively seek and collaborate with non-profit housing providers to (jointly) apply for three revenue sources each year during the planning period, including State, Federal and private/non-profit sources, and financing mechanisms to financially assist with the development of housing affordable to extremely low, very low and low or moderate-income households.” This recommendation is consistent with this policy because CDBG is a Federal grant program and the projects recommended for funding will assist with providing shelter and housing development for homeless and/or lower income households. Public Engagement Public engagement has been incorporated in every step of the City’s CDBG process, which is described in the Background section above. All public hearings have been noticed properly and all outreach has been consistent with the public engagement manual. ENVIRONMENTAL REVIEW The project is exempt from environmental review per Section 15061(b)(3) General Rule of the CEQA Guidelines. The project is an action to award funding. FISCAL IMPACT Budgeted: Yes Budget Year: 2021-2022 Funding Identified: Yes Fiscal Analysis Funding Sources Total Budget Available2 Current Funding Request3 Remaining Balance Annual Ongoing Cost General Fund State Federal: CDBG $513,086 $513,086 Fees Other: Total $513,086 $513,086 Decisions made regarding CDBG funding determine how the limited pool of funds the City receives through the Urban County allocation process is spent. To the extent that projects and staff efforts are funded through CDBG, the burden on the City’s General Fund and Affordable Housing Fund to pay for those projects is reduced. 2 This is an estimation of available funding. Final allocations will be released in the Summer of 202 1. 3 Request will be forwarded to the County Board of Supervisors for final approval. Packet Page103 Item #9 As a result, staff time and projects that receive CDBG funding have a positive fiscal impact on the City. Without CDBG, efforts to implement policies, programs, and projects to provide affordable housing, as outlined in the Housing Element, would have to be funded through City resources. ALTERNATIVES 1. The Council may modify the proposed funding amounts. 2. The Council may continue consideration of funding for the FY2022 CDBG Program Year. Staff does not recommend this action because the City’s recommended funding priorities must be received by the County by the end of March in order to be included in the final FY 2022 Action Plan. Attachments: a - Draft Resolution b - Draft 2021 Action Plan Recommendations c - 2021-22 CDBG HRC Recommendations d - 2021-22 CDBG Applications e - HRC Approved Minutes of December 2, 2020 Packet Page104 Item #9 R ______ RESOLUTION NO. _____ (2021 SERIES) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN LUIS OBISPO, CALIFORNIA, APPROVING THE 2021 COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM WHEREAS, the City of San Luis Obispo is a participating jurisdiction in the San Luis Obispo Urban County, along with the cities of Arroyo Grande, Atascadero, Morro Bay, Paso Robles, Pismo Beach, and the County of San Luis Obispo; and WHEREAS, said cities and County cooperatively administer several federal grant programs under the provisions of the 2021-2023 Cooperative Agreement between the City and County dated July 7, 2020, and under applicable U.S. Department of Housing and Urban Development Department (HUD) rules; and WHEREAS, pursuant to said agreement, the Urban County Public Participation Plan, and HUD rules, the City Council held a public hearing on March 2, 2021, to consider funding recommendations by the Human Relations Commission (HRC), to review applications for federal grant funding, and to consider public comments on community needs and the use of such funds; and WHEREAS, the Council has considered applications for Community Development Block Grant (CDBG) funds, public testimony, the Urban County’s proposed One-Year Action Plan, and the HRC and staff recommendations included in the agenda report; and NOW, THEREFORE, BE IT RESOLVED by the Council of the City of San Luis Obispo as follows: SECTION 1. Environmental Determination. The project is exempt from environmental review per CEQA Guidelines under the General Rule (Section 15061(b)(3)). It can be seen with certainty that CDBG funding allocations could not have a significant effect on the environment. SECTION 2. 2021 Community Development Block Grant Program Amendments. The City’s 2021 Community Development Block Grant Program is hereby approved. The Community Development Director is authorized to approve final dollar amounts once HUD releases allocations with the direction to make up differences in the two amounts. SECTION 3. Board of Supervisors Consideration. The Council hereby forwards the above actions to the San Luis Obispo County Board of Supervisors for consideration prior to the Board’s final action on the Urban County’s 2021 Consolidated Plan. Packet Page105 Item #9 Resolution No. _____ (2021 Series) Page 2 R ______ SECTION 3. Community Development Director Authority. The Community Development Director is authorized to act on behalf of the City in executing grant agreements and other actions necessary to implement the approved Consolidated Plan and CDBG Program, including revisions to funding amounts for the 2021 CDBG Program if the City’s actual CDBG allocation is different than expected. Upon motion of _______________________, seconded by _______________________, and on the following roll call vote: AYES: NOES: ABSENT: The foregoing resolution was adopted this _____ day of _____________________ 2021. ____________________________________ Mayor Heidi Harmon ATTEST: ____________________________________ Teresa Purington City Clerk APPROVED AS TO FORM: _____________________________________ J. Christine Dietrick City Attorney IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City of San Luis Obispo, California, on ____________________________. ____________________________________ Teresa Purington City Clerk Packet Page106 Item #9 2021 Action Plan Projects CDBG #Draft Release (Dec 30, 2020)Arroyo Grande Atascadero Morro Bay Paso Robles Pismo Beach City of San Luis Obispo Co. of San Luis Obispo H01 Vine Street Affordable Housing (H4H)$87,250 $185,221 H02 Woodland Plaza (PRHA)$455,000 H03 Minor Home Repair (CAPSLO)$26,138 H04 Pismo Terrace (PSHH)$115,638 H05 Toscano Family Apartments (HASLO)$333,506 $479,196 $142,396 H06 Morro Bay Family Apartments (SLONP)$81,129 $7,216 H07 Tiburon Place (PSHH)$400,000 H08 Sombrilla Transitional Housing (FCNI)$25,500 $9,500 9 Housing support services (CAPSLO)(ECHO)(5CHC)$120,976 10 Housing Support Program (HASLO)$184,400 $0 $25,500 $81,129 $0 $26,138 $333,506 $488,696 $855,000 $0 $392,626 $450,471 General Fund Support GFS Warming PS11 40 Prado (CAPSLO)$70,963 $46,078 $92,400 $98,764 $10,834 PS12 Adult Day Center - (CAPSLO)$14,400 PS13 Homeless Shelter - (ECHO)$7,199 $12,515 $41,778 $48,390 $10,833 PS14 Youth Activities Scholarship - Atascadero Community Services Foundation $10,700 PS15 Supportive Housing Program (PSHH)$8,637 $3,707 PS16 Homeless Prevention, Rapid Re-Housing, Subsistence payments, outreach (5CHC)$1,320 $3,500 $5,445 $3,500 $24,920 $61,600 $8,349 $10,833 PS17 Court Appointed Special Advocates* (CASA)$2,500 $2,500 $2,500 18 No-Cook Bags - Food Bank $10,000 19 Shelter - Los Osos Cares $2,500 20 Shelter - (RISE)$18,167 21 Transitional Food and Shelter (TFS)$12,385 22 Shelter - Stand Strong $21,945 $0 $21,719 $8,637 $36,622 $5,445 $76,963 $112,776 $154,000 $218,000 $35,000 Public Services Subtotal Public Services Subtotal Housing HOME ESG PLHA Title 29 Housing Page 1 of 2 Packet Page107 Item #9 #Projects CDBG Arroyo Grande Atascadero Morro Bay Paso Robles Pismo Beach San Luis Obispo Co. of San Luis Obispo PF23 Phase IV Soto Sports Complex ADA – City of Arroyo Grande $31,981 PF24 City Hall Front Entrance – City of Arroyo Grande $40,000 PF25 Barrier Removal Project Viejo Camino – City of Atascadero $68,615 PF26 Black Oak Drive infill ramp project – City of Paso Robles $158,695 $71,981 $68,615 $0 $158,695 $0 $0 $0 $0 $0 $0 $0 PC27 Capacity Building $6,298 $17,958 PC28 Homeless Management Information Systems (HMIS)$15,292 $6,298 $0 $0 $0 $0 $17,958 $15,292 $0 $0 $0 $0 Administration (Jurisdiction retains)$0 $10,135 $4,190 $17,090 $0 $17,958 $135,076 $95,000 Cities Admin share to the County (Share added to County’s total) $11,697 $18,823 $7,782 $31,739 $4,719 $66,701 $141,461 $17,995 $28,958 $11,972 $48,829 $4,719 $102,617 $291,829 $95,000 $0 $0 $0 TOTALS $78,279 $125,969 $93,956 $212,407 $31,583 $446,385 $893,301 $950,000 $154,000 $253,000 $450,471 *CASA's draft reccomendation is under the minium $8K threshold to be funded $1,881,880 CDBG total includes $41,880 unallocated in 2020 2017 reallocation to the following project Arroyo Grande Atascadero Morro Bay Paso Robles Pismo Beach San Luis Obispo Co. of San Luis Obispo Shelther Roof Rehab (RISE)$35,000 General Administration GA29 GA30 Subtotal General Administration General Fund Support Title 29 Planning & Capacity Building Subtotal Planning & Capacity Bldg. ESG Public Facilities Subtotal Public Facilities HOME Page 2 of 2 Packet Page108 Item #9 HRC Funding Recommended City Sources Requested Outside Grant Sources Requested No. Activity (Note 1)(Note 2)(Note 3) 1 40 Prado Homeless Services Center*70,963$ 86,000$ 157,000$ 84,000$ 327,000$ 2 Supportive Housing Program -$ 16,809$ -$ 52,384$ 69,193$ 3 Foster child intervention to avert homelessness 2,500$ 2,500$ -$ 52,500$ 55,000$ 4 Subsistence Payments, Homeless Assistance, &Security Deposits 3,500$ 3,500$ -$ 85,500$ 89,000$ 76,963$ 108,809$ 157,000$ 274,384$ 540,193$ 5 Toscano Family Apartments 333,506$ 333,506$ TBD TBD 333,506$ 6 Safe Housing (SH) Project* -$ 8,000$ -$ 8,000$ 16,000$ 7 Permanent Supportive Housing II -$ $300,000 (Note 4)-$ 300,000$ 300,000$ 333,506$ 641,506$ -$ 308,000$ 649,506$ 8 CDBG Administration 17,958.00$ 17,958$ -$ -$ 17,958$ 9 Capacity Building 17,958.00$ 17,958$ -$ -$ 17,958$ 10 CDBG Administration 66,701$ 66,701$ -$ -$ 66,701$ 102,617$ 102,617$ -$ -$ 102,617$ 513,086$ 852,932$ 157,000$ 582,384$ 1,292,316$ 1 Estimated Funding for CDBG Program Year 2021-22: $513,086 2 Tenative Other City Funding Sources (i.e. General Fund Allocations, Affordable Housing Fund Awards) 3 Other Grant Sources Applied for Outside the City (i.e. HOME, Title 29, other CDBG Allocations, PLHA Funds, ESG Funds etc.) 4 Applicant requested a total of $300,000 for the proposed project, but is open to locate the project in any of the particpatory jurisdictions. 5 CDBG City Administration Funding 35% Share of Total Admin Allowance per 2021-23 Cooperation Agreement with the County of SLO 6 CDBG City Administration Funding 65% Share of Total Admin Allowance per 2021-23 Cooperation Agreement with the County of SLO *In the case the City receives a greater CDBG allocation, excess funding is recommended for these projects Funding Requested Applicant Community Action Partnership of San Luis Obispo (CAPSLO) City of San Luis Obispo (Note 5) 2021-22 Community Development Block Grant HRC Funding Recommendations - City of SLO Other Pending Fund Awards 5 Cities Homeless Coalition (5CHC) Court Appointed Special Advocates (CASA) Peoples' Self-Help Housing Corporation (PSHH) SUBTOTAL TOTAL NOTES: San Luis Obispo Non-Profit Housing Corporation (in collaboration with HASLO) City of San Luis Obispo (Note 5) Stand Strong, formerly the Women's Shelter Program of San Luis Obispo County Salvation Army County of San Luis Obispo (Note 6) Total Funding Requested City 2021 CDBG SUBTOTAL SUBTOTAL Administration (20% of $513,086 = $102,617) Housing & Public Facilities (65% of $513,086 = $333,506) Public Services & Economic Development (15% of $513,086 = $76,963) Page 1 Packet Page109 Item #9 Powered by ZoomGrants™ Email This Preview Save as PDF Print Close Window A▲▼ County of San Luis Obispo 2021 Public Services and Economic Development (CDBG, ESG, HOME, General Fund, ESG-CV, and PLHA) Deadline: 10/29/2020 Community Action Partnership of San Luis Obispo County, Inc. CDBG 40 Prado 2021-22 Jump to: Eligibility Application Questions Budget Tables Documents $ 170,000.00 Requested Submitted: 10/25/2020 6:03:41 PM (Pacific) Project Contact Donna Fioravanti donnafioragib@gmail.com Tel: 8055444355 Additional Contacts none entered Community Action Partnership of San Luis Obispo County, Inc. 1030 Southwood Drive San Luis Obispo, CA 93401 Chief Executive Officer Elizabeth Steinberg esteinberg@capslo.org Telephone (805) 544-4355 Fax Web www.capslo.org DUNS SAM Expires Eligibility top 1. Please identify all funding sources being requested: This question will be used to branch only those questions related to the funding sources requested in this application, so don't worry if your application has skipped question numbers. National Objectives 2. CDBG ONLY - Please select the national objective that best applies to the proposed project Please refer to "Basically CDBG" or the "CDBG Guide to National Objectives and Eligible Activities" in the Library for more Some answers will not be presented because they are not part of the selected group of questions based on the answer to #1. ✔✔✔✔ CDBG only gfedc ESG only gfedc ESG-CV only gfedc HOME only gfedc General Funds only gfedc PLHA only gfedc Select this for any combination of grant funding requests(CDBG, ESG/ESG-CV, HOME, PLHA, and General Funds) Item 2 - Attachment B, Page 1 Packet Page110 Item #9 information regarding CDBG national objectives. 3. CDBG ONLY - IF LOW/MODERATE INCOME WAS SELECTED: Select which criteria the proposed project intends to qualify under to meet the Low/Moderate Income objective Please refer to "Basically CDBG" or the "CDBG Guide to National Objectives and Eligible Activities" in the Library for more information regarding the Low/Moderate Income national objective. 4. CDBG ONLY - IF SLUM OR BLIGHT WAS SELECTED: Select which criteria the proposed project intends to qualify under to meet the Slums or Blight objective Please refer to "Basically CDBG" or the "CDBG Guide to National Objectives and Eligible Activities" in the Library tab for information regarding the Slums or Blight national objective. 5. CDBG ONLY - Please explain how the proposed project meets the selected National Objective. Please refer to "Basically CDBG" or the "CDBG Guide to National Objectives and Eligible Activities" in the Library tab. The proposed project meets the National Objective because 100% of the beneficiaries of the proposed activities will be Low/Moderate income persons. The specific group of persons the proposed project will serve are homeless persons. CAPSLO requests documentation of family/individual income for clients of the 40 Prado Homeless Services Center. This meets the CDBG primary National Objective, since more than 70% of funds received will be expended on activities that benefit Low/Moderate income clients. 6. ESG/ESG-CV ONLY - Please select all objectives applicable to the proposed project, as established in “Opening Doors: Federal Strategic Plan to Prevent and End Homelessness” or the CARE Act. -answer not presented because of the answer to #1- 7. ESG/ESG-CV ONLY - Please explain how the proposed project supports the selected objective(s). -answer not presented because of the answer to #1- Beneficiary Documentation 8. How will you document and maintain income status or presumed benefit status for CDBG? Please provide a sample of your Client Intake Form under the Documents Requested section below. Income verification for CDBG beneficiaries must be provided in accordance with 24 CFR Part 5; a link is provided in the Library. CAPSLO’s digital client intake forms document, maintain and store this data into the Client Track database. (A printout of the Client Intake Form that comprises the digital Client Intake screen is attached.) Income verification for CDBG/ESG beneficiaries is provided in accordance with 24 CFR Part 5. Client Track is an advanced case management and housing solution system acquired by CAPSLO. This tracking system is HMIS-compliant and is used to collect and manage client data associated with assessments on and referrals for the individual clients at a higher level of detail than the county’s HMIS. CAPSLO has also participated in the county’s HMIS since its inception and currently has trained program staff and a license for operation. CAPSLO uses the program for client file management, case management coordination, and service reporting. All client information is stored in Client Track’s secure cloud-based system to ensure confidentiality. 9. How will you collect demographic data on the beneficiaries of the proposed project (i.e. racial/ethnic characteristics)? (General Fund requests are exempt from this requirement) Please provide a sample of your Client Intake Form under the Documents Requested section below. To qualify for an award of Fenderal and State funds, the agency must collect race and ethnicity information from all clients. CAPSLO requests and collects demographic data, including race and ethnicity information from all clients on its Client Track ✔✔✔✔Low/Moderate Income gfedc Slums or Blight gfedc Urgent Need gfedc Area Benefit ✔✔✔✔Clientele gfedc Housing gfedc Jobs gfedc N/A - Low/Moderate Income NOT selected gfedc Area Basis gfedc Spot Basis ✔✔✔✔N/A - Slums or Blight NOT selected Item 2 - Attachment B, Page 2 Packet Page111 Item #9 digital intake form, as described in Question 8 above. The agency also uses the HMIS to collect, store and report client demographic data as prescribed by HUD requirements, and client information is tracked in both the HMIS and CAPSLO’s Client Track databases. Eligible Activities 10. CDBG ONLY - Identify all eligible activities that apply to the proposed project Please refer to "Basically CDBG" or the "CDBG Guide to National Objectives and Eligible Activities" in the Library tab for information regarding CDBG eligible activities. 11. ESG ONLY - Identify all eligible activities that apply to the proposed project -answer not presented because of the answer to #1- 12. GENERAL FUND ONLY - Identify all eligible activities that apply to the proposed project -answer not presented because of the answer to #1- 13. ESG-CV ONLY - Identify all eligible activities that apply to the proposed project -answer not presented because of the answer to #1- 14. HOME ONLY - The only activity under the public service application for HOME is Tenant Based Rental Assistance (TBRA) -answer not presented because of the answer to #1- 15. PLHA ONLY - Identify all eligible activities that apply to the proposed project -answer not presented because of the answer to #1- gfedc Public Services (General) ✔✔✔✔ Operating Costs of Homeless/AIDS patients programs gfedc Senior Services gfedc Handicapped Services gfedc Legal Services gfedc Youth Services gfedc Transportation Services gfedc Substance Abuse Services gfedc Services for Battered and Abused Spouses gfedc Crime Awareness or Neighborhood Cleanups gfedc Fair Housing Activities gfedc Tenant/Landlord/Housing Counseling gfedc Child Care Services gfedc Health Services gfedc Services for Abused and Neglected Children gfedc Mental Health Services gfedc Subsistence Payments, Homeless Assistance, Rental Housing Subsidies or Security Deposits gfedc Job training and job placement services gfedc Assistance to microenterprises (technical assistance, business support services, and other similar services to owners of microenterprises or persons developing microenterprises) Documents Requested *Required?Attached Documents * Client Intake Form(s) for Limited Clientele (if applicable) CAPSLO partial client intake form Map for Area Benefit (if applicable) CDBG Requirements and Acknowledgements (Please download the template below and upload an initialed document here) download template CAPSLO CDBG Requirements General Liability Insurance Liability Insurance Item 2 - Attachment B, Page 3 Packet Page112 Item #9 Application Questions top 1. Please identify the funding sources being requested: This question will be used to branch only those questions related to the funding sources requested in this application - so don't worry if your application has skipped question numbers. Project Summary 2. Project Address(es): If the proposed project has multiple addresses, please upload a map of the specific locations under the Documents tab 40 Prado Homeless Services Center, 40 Prado Road, San Luis Obispo, CA 93401 3. Jurisdiction(s)/Area(s) Served: Select all that apply 4. Brief Project Description: You will have the chance to expand on your project description further in the application. Please upload any maps, photos, drawings or plans under the Documents tab CAPSLO’S 40 Prado is the county’s only consolidated homeless services center providing on-site medical, mental health and substance abuse services serving 1,418 individuals in the last fiscal year. With 30% of all clients over age 55, individuals with mental health issues, and an anticipated influx of homeless individuals and families due to the deepening economic crisis, it is essential to maintain adequate staffing in order to provide safe and stable services to the diverse population on-site (including families). The maintenance of adequate staffing also enables participants to obtain quicker access to information as they move themselves through the necessary steps towards obtaining housing. CDBG funding supports the foundational operating expenses of 40 Prado. 5. Please answer the following: Please write N/A for any questions that are not applicable. Some answers will not be presented because they are not part of the selected group of questions based on the answer to #1. ✔✔✔✔ CDBG only gfedc ESG only gfedc ESG-CV only gfedc HOME only gfedc General Funds only gfedc PLHA only gfedc Select this for any combination of grant funding requests(CDBG, ESG/ESG-CV, HOME, General Funds, and PLHA) ✔✔✔✔ Arroyo Grande ✔✔✔✔ Atascadero ✔✔✔✔ Morro Bay ✔✔✔✔ Paso Robles ✔✔✔✔ Pismo Beach ✔✔✔✔ City of San Luis Obispo ✔✔✔✔ County of San Luis Obispo 170,000 CDBG funding requested N/A ESG funding requested N/A ESG-CV funding requested N/A HOME funding requested N/A General Funds requested N/A PLHA funding requested '' 170,000.00170,000.00 SUBTOTAL 7/1/2021 Anticipated start date 6/30/2022 Anticipated end date Item 2 - Attachment B, Page 4 Packet Page113 Item #9 6. Type of agency: Agency Details, Capacity, and Experience 7. Is the organization faith-based? 8. Please answer the following: If this is your first time applying to the County for funds, please upload your organizations’ incorporation documents in the Documents tab. 9. Agency Mission Statement: Community Action Partnership of San Luis Obispo County addresses the causes of poverty, empowering low-income people to achieve self-sufficiency through community-based collaborations and programs. 10. Please describe the services your organization is CURRENTLY providing (regardless of funding source). The 40 Prado Homeless Services Center in San Luis Obispo offers day and night emergency shelter services, meals, showers, health screenings at the Community Health Centers of the Central Coast's (CHC) on-site clinic, services to dual diagnosed individuals, recuperative care for those recently released from the hospital, animal kennels, a community garden, internet access, and a mail and message center to facilitate job and housing searches. CAPSLO’s Head Start program offers the “Home Based” family education and support program for parents of toddlers. Case managers and facilitator staff assist clients in creating individualized plans with set goals and objectives to obtain housing and self-sufficiency. These comprehensive on-site services are provided by agency staff, volunteers (pandemic guidelines permitting), and community partners through extensive collaborations. In addition to these services, CAPSLO offers a year-round Safe Parking program and a Warming Center during inclement weather. At the time of the Coordinated Entry Assessment all participants are assigned to an individual staff member (facilitator) who is responsible for working with them on obtaining the items needed to start the stability and housing search process. Depending on the individual, these items can be anything from general assistance to housing searches. Once these first steps are accomplished, the individual/family is then referred to the CAPSLO case manager for more intensive assistance focused on finding housing. Because of the cuts to case management over the last 10 years, there are simply not enough case managers to meet the need. By having established the “facilitator program” participants are able to start the process and feel a sense of initial accomplishment until a slot with the case manager opens up. Access to care, a major barrier for the homeless population, is addressed with the multi-disciplinary, team-based approach used at 40 Prado. Utilizing case management in conjunction with integrated medical and therapeutic services on-site has proven to be most successful in treating the challenging issues with which the population struggles. There is no other program in the county offering the array of services that 40 Prado offers. Participants continue to come from all areas the county. In 2019, 27% of in-county participants came from the Five Cities/Nipomo area, 27% came from the North County, 12% came from the Coast and 34% came from the City of San Luis Obispo. Since January 2020, 158 individuals staying at 40 Prado found housing. 170,000.00170,000.00 TOTAL ✔✔✔✔ 501(c)(3) gfedc For Profit gfedc Gov't/Public gfedc Other: gfedc Yes ✔✔✔✔ No 12/9/1965 Date of incorporation 100231751 Annual operating budget 1106 Number of paid staff 1381 Number of volunteers 100,234,238.00100,234,238.00 TOTAL Item 2 - Attachment B, Page 5 Packet Page114 Item #9 11. Please describe the services your organization PROPOSES to provide (regardless of funding source). CAPSLO is proposing CDBG funding to adequately maintain staffing at 40 Prado so that the participant-to-staff ratio is ensured, as well as maintaining the opportunity for participants to engage with staff in developing an immediate plan for housing. Given the influx of medically fragile, elderly, and dual-diagnosed individuals over the last year – and given the economic crisis that is anticipated to occur -- there must be adequate staffing levels to provide the “eyes-on” to ensure that 40 Prado remains a safe and stable place for people to be. In Spring 2021, CAPSLO will break ground on the only medically assisted withdrawal treatment program (MAT) in the county. Many of these high-need populations are currently sheltering with families and frail elderly under the same roof at 40 Prado. They all require a safe, supportive environment in order to stabilize and begin the work needed toward becoming self-sufficient and eventually obtaining – and maintaining -- housing. Without the foundational support of CDBG funding, we are unable to provide the complex and comprehensive services necessary to meet the specialized needs of the homeless community 12. How does the project complement and collaborate with existing efforts? Does your organization partner with other organizations? CAPSLO has a long-standing tradition of partnering with organizations to enhance, not duplicate, services. With the commitment to providing participants with easier access to care, CAPSLO has worked diligently to collaborate with service providers to bring necessary services on-site. CAPSLO is the Lead Agency in Coordinated Entry and sub-contracts with ECHO and 5CHC. Through the development of a shared case management data system, Client Track, CAPSLO is able to provide assessments and connect individuals and families to the most appropriate services countywide. CAPSLO routinely works with other organizations including those within the SLO Supportive Housing Consortium, and actively advocates with the partner organizations that provide permanent housing, including Transitions Mental Health Association (TMHA) and HASLO. As part of the assessment process, CAPSLO conducts VI-SPDAT assessments in order to place appropriate clients on the 65 Now waiting list. CAPSLO also participates in HASLO’s “set-aside” and mainstream voucher programs, and has seen tremendous success in placing and retaining clients in housing. Case managers continue to work with their housed clients for six months after placement, further ensuring success. 13. If the proposed project will serve homeless households, please describe how the project will coordinates with other homeless service providers to connect homeless individuals and families to resources. If this question is not applicable, write N/A in the box below. As stated in the previous section, CAPSLO works closely with its partners, ECHO in North SLO County, and 5CHC in South SLO County. Through their shared case management data system, the three agencies are able to share basic information on all clients coming through their doors, preventing unnecessary duplication. CAPSLO routinely refers appropriate clients to other organizations, including Food Bank, HomeShare SLO, Los Osos Cares, Paso Cares and Family Resource Centers throughout the county. CAPSLO also works closely with the countywide Community Action Teams (CAT), and in particular, the SLO City CAT, that has provided tremendous assistance in helping individuals move out of the area and back to their family when appropriate. Adult Protective Services has also played a vital role in personally accompanying frail individuals back to their homes if needed, in order to ensure a safe and smooth transition. Two recent examples included accompanying an elderly woman back to Tennessee to reunite with her daughter, and despite COVID-19, one elderly German citizen with dementia back to German Social Services so that she could get the necessary help from her country. CAPSLO staff identify the best options for some of the most complicated and challenging situations presented and most often this includes extensive partnering with other organizations. 14. Please describe your organization’s capacity to implement the proposed project. Who will be involved? List projects of similar size and type that your organization has completed. CAPSLO has taken the lead in pioneering many collaborative and innovative projects to address unmet needs for the homeless, and is the lead agency in the Coordinated Entry and CESH programs, working in collaboration 5CHC and ECHO. In 2017, CAPSLO was awarded a Substance Abuse and Mental Health Services Administration (SAMHSA) grant for providing services to dual-diagnosed, chronically homeless individuals in its SLO-Hub program, one of only 20 grants awarded nationally and recently cited as a national “best practice” by SAMHSA. In 2016, the Recuperative Care Program (RCP), the first medically modeled program in the county, was developed in partnership with CenCal Health, Tenet Health and Dignity Health, providing respite care and medical case management for medically fragile homeless individuals released from local hospitals. RCP was named a “best practice” by CenCal Health in 2017. Item 2 - Attachment B, Page 6 Packet Page115 Item #9 In 2019, the SLO County Department of Behavioral Health placed a full-time, licensed mental health therapist at 40 Prado to work with those individuals evaluated as having “moderate-to-severe” mental health issues. CAPSLO then partnered with Community Counseling Center to have interns on-site four days a week to see individuals with “mild-to-moderate” mental health issues. In addition to assisting individuals with complex challenges, CAPSLO has the necessary infrastructure to successfully implement and monitor complex grants and contracts. Currently, CAPSLO has over 250 different contracts and participates in multiple federal, state and local financial audits, and has never had a finding. 15. Briefly describe your agency’s record keeping system with relevance to the proposed project. Refer to Chapter 13 of "Basically CDBG" in the Library for more information on record keeping for CDBG. As mentioned in the Eligibility Section of this application, CAPSLO participates in the County’s HMIS as required, and also utilizes Client Track, which is used to collect client data as part of the County Continuum of Care’s Coordinated Entry System and to keep and store client files that include demographic data (i.e., race/ethnicity, gender, age, disability and military status), family information (i.e., household size and income), attendance, services accessed, individual daily client activities and incidents, services provided, meals, and referrals. Client Track is HMIS-compliant and is used to collect and manage data associated with assessments on, and referrals for, the individual clients at a higher level of detail than the county’s HMIS. A systems analyst at CAPSLO trains program staff on Client Track, provides reports, and implements the numerous changes (“syncs”) required to maintain system accuracy. 16. CDBG/ESG ONLY - Will the services offered by your organization increase or expand as a result of CDBG/ESG assistance? 17. CDBG/ESG ONLY - IF YES TO ABOVE - What new programs or services will be provided? If this question is not applicable, write N/A in the box below. N/A - No new services are being proposed with CDBG funding. 18. CDBG/ESG ONLY - IF YES TO QUESTION 16 - Describe how existing programs or services will be expanded and what percentage of an increase is expected. If this question is not applicable, write N/A in the box below. Although new services are not being requested for CDBG funding, maintenance of current staffing levels is crucial for the upcoming fiscal year, as CAPSLO is anticipating increased numbers of individuals and families who are homeless or at risk of homelessness, due to the deepening economic crisis that is gripping the nation. 19. Please describe the proposed project in detail (i.e. What activities are to be undertaken? What are the projects' goals?). Please attach a timeline of the project milestones under the Documents tab. The goal of the 40 Prado Homeless Services Center is to increase self-sufficiency for homeless individuals and families. This is accomplished with comprehensive, on-site, wrap around services and case management, described in detail in Question 10, and will include the new medically assisted withdrawal treatment program (MAT). In addition to these services, CAPSLO offers a year-round Safe Parking program and a Warming Center during inclement weather. The Warming Center will operate November through March, during the months of inclement weather in San Luis Obispo. CAPSLO is able to provide such a wide variety of services because it depends on CDBG funding to cover our adequate shelter staffing, and supervision of shelter staff -- vital to funding the costs associated with day-to-day operations. Project Details 20. Please estimate the number of unduplicated persons or households to benefit from the proposed project. Write "p" for persons or "hh" for households. Please refer to the Library for HUD Income Limits and information on CDBG Presumed Low/Mod Income populations. Please enter any presumed benefit persons as low-income. gfedc Yes ✔✔✔✔ No 1600 TOTAL number of persons (p) or households (hh) regardless of income Item 2 - Attachment B, Page 7 Packet Page116 Item #9 21. CDBG ONLY - If the project serves any of the presumed benefit populations under the Low/Moderate Income national objective, please describe how the project will directly benefit the populations identified. If this question is not applicable, write N/A in the box below. The 40 Prado Homeless Services Center directly benefits low-income and very low-income populations by engaging them in a partnership with community outreach programs. Coordinated Entry provides a system of diversion and case management. This integration ensures that homeless individuals across the country are connected to social security benefits, physical and behavioral health care, community resources, available employment training and workforce development programs, and other supportive services that promote long-term health and housing stability. CAPSLO has established a priority protocol designed to ensure that those individuals with the greatest service needs are given first priority to both emergency shelter and, when available, permanent housing. 22. ESG ONLY - FOR EMERGENCY SHELTER ONLY: Please identify the following projected accomplishments and portion of funding requested to go towards each service type for the 12-month contract period. -answer not presented because of the answer to #1- 23. ESG ONLY - FOR STREET OUTREACH ONLY: Please identify the following projected accomplishments and portion of funding requested to go towards each service type for the 12-month contract period. -answer not presented because of the answer to #1- 24. ESG ONLY - RAPID RE-HOUSING ONLY - Please identify the following projected accomplishments and portion of funding requested to go towards each service type for the 12-month contract period. -answer not presented because of the answer to #1- 25. ESG ONLY - FOR HOMELESSNESS PREVENTION ONLY: Please identify the following projected accomplishments and portion of funding requested to go towards each service type for the 12-month contract period. -answer not presented because of the answer to #1- 26. ESG ONLY - FOR HMIS ONLY: Please identify the portion of funding requested to go towards each service type for the 12-month contract period. -answer not presented because of the answer to #1- 27. GENERAL FUND ONLY - OVERNIGHT SHELTERS ONLY - Please answer the following: -answer not presented because of the answer to #1- 28. GENERAL FUND ONLY - Please identify the following projected accomplishments: -answer not presented because of the answer to #1- 29. Identify the projected target population(s) your proposed project and activities will serve (including age, race, residency, handicap status, income level or other unit characteristics or subgroup information) and how those populations will benefit The target population will be low-income individuals and families at-risk of homelessness or currently homeless countywide, who are earning 50% or less AMI. Disabled individuals are provided with healthcare from the on-site primary health care available at 40 Prado, as well as behavioral and mental health services. There has been a large increase in the number of elderly participants, a population for whom safe and stable sheltering is essential. CAPSLO provides Head Start resources to children ages 0-5, as well as coordinating with SLO Coastal Unified School District for school-age children. CAPSLO requests and collects demographic data including race and ethnicity information, from all clients on its intake form. In Fiscal Year 2020, 40 Prado Homeless Services served: Male – 63% Female – 37% 8 Of the total number of persons (p) or households (hh) entered above, how many will be LOW-INCOME (earning 51% - 80% or less of the County median-income)(HUD funding only) 1592 Of the total number of persons (p) or households (hh) entered above, how many will be VERY LOW- INCOME (earning 50% or less of the County median-income)(HUD funding only) N/A Of the total number of persons (p) or households (hh) entered above, how many will be earning 60% or less of County median-income(PLHA only) 3,200.003,200.00 TOTAL Item 2 - Attachment B, Page 8 Packet Page117 Item #9 Age Ranges: Children under 18 – 8% Over age 55 – 33% Over age 65 – 10% Ethnicity: Hispanic – 22% Non-Hispanic – 77% Unknown – 1% Race: White – 81% Black or African American – 5% Asian/Pacific Islander – 1% Native American/Alaskan – 3% Other/Multi-Racial – 7% Unknown – 3% Clients with Disability - 44% Income Levels: Extremely Low – 93% Very Low – 6% Low – >1% Non-Low/Moderate - >1% 30. Has environmental review been completed (CEQA and/or NEPA)? 31. Please answer yes or no to the following: If applicable, please upload a copy of the Phase I or II environmental assessment under the Documents tab. 32. Identify all permits necessary for the project (local, state or federal). N/A 33. State whether or not the necessary permits have been issued. If a permit has not yet been issued, indicate when the permit(s) will be applied for or issued. Please provide proof of permit issuance under the Documents tab. N/A 34. Briefly describe your agency’s auditing requirements, including those for the proposed project. Please upload a copy of your most recent audit under the Documents tab. CAPSLO undergoes an agency-wide, rigorous audit process annually by the firm of Brown Armstrong Certified Public Accountants. The process includes inquiry and observation to understand and evaluate CAPSLO’s internal controls, gfedc Yes - CEQA review completed gfedc No - CEQA review not completed ✔✔✔✔ N/A - CEQA not required gfedc Yes - NEPA review completed gfedc No - NEPA review not completed ✔✔✔✔ N/A - NEPA not required N/A Has a Phase I or Phase II environmental assessment been conducted for the property? N/A List and describe any known hazards (e.g. asbestos, storage tanks – underground, aboveground) No Is the project on a property designated or been determined to be potentially eligible for designation as a local, state, or national historic site? No Are the building(s)/structure(s) located on a Historic Site or within a Historic District? No Is the project located within a 100-year flood plain? N/A IF YES TO ABOVE, does your agency have flood insurance? N/A Will there be demolition required? 0.000.00 TOTAL Item 2 - Attachment B, Page 9 Packet Page118 Item #9 confirmations, interim testing and compliance audits, and substantive procedural analysis. Critical audit areas include compliance with federal and state awards, expenses for program and support services, accounts payable and accrued liabilities, program revenue and unearned deferred revenue, cash, property and equipment, and long-term debt. A summary of the audit is formally presented by Brown Armstrong to both the Audit and Finance Committees of the Board, as well as the full Board of Directors and senior management. CAPSLO has had no findings in any audit over the past two decades. Additionally, CAPSLO Homeless Services participates in the County of San Luis Obispo CDBG and other HUD program reviews and desk audits as required. Financial 35. How do you plan to fund the operation and maintenance costs (if any) associated with this project? Are these funds available now? If not, when will they be available? The operation and maintenance costs for 40 Prado Homeless Services Center are funded through local government grants, corporate grants, private foundation grants, and from community donations through the fundraising efforts of both CAPSLO and Friends of 40 Prado. The majority of funds will be the result of donations, fundraising events and grant contracts awarded during the coming year. 36. Do you have any grant funds remaining from prior Fiscal Year allocations? 37. IF YES TO ABOVE, please answer the following: If this question is not applicable, write N/A in the boxes below. 38. CDBG ONLY - Identify all jurisdictions you are applying to for CDBG funds by indicating the amount applied for at each jurisdiction. Write N/A for jurisdictions not being applied to for CDBG funds. Note: Any project/program being recommended less than $8,000 total will not be funded per the Cooperation Agreement between the County and participating cities of the Urban County. 39. GENERAL FUND ONLY - Please indicate the estimated portion of funding to go towards the following activities: -answer not presented because of the answer to #1- 40. HOME Only - TBRA Only - Please indicate the amounts to be spent for rental assistance, deposit assistance, and project administration? -answer not presented because of the answer to #1- gfedc Yes ✔✔✔✔ No N/A What fiscal year(s) did you receive the funding? N/A What project did you receive the funding for? N/A How much is remaining? 0.000.00 TOTAL N/A City of Arroyo Grande N/A City of Atascadero N/A City of Morro Bay N/A City of Paso Robles N/A City of Pismo Beach 86,000 City of San Luis Obispo 84,000 County of San Luis Obispo 170,000.00170,000.00 TOTAL Budget top Funding Sources/Revenues Committed Conditional Proposed CDBG Funding (this request) $ 170,000.00 ESG Funding (this request) $ 102,900.00 General Funds - County of SLO $ 125,751.00 Item 2 - Attachment B, Page 10 Packet Page119 Item #9 * ZoomGrants™ is not responsible for the content of uploaded documents. General Funds - City of SLO $ 143,500.00 FEMA $ 16,673.00 DSS Support $ 23,400.00 Donations and Fundraising $ 566,679.00 CSBG Support $ 246,569.00 Total $ 0.00 $ 0.00 $ 1,395,472.00 Funding Uses/Expenses CDBG ESG & ESG-CV General Fund HOME PLHA Personnel Costs $ 157,407.00 Operating Costs Professional Services Capital Outlay Permits, Development Fees Legal and Public Notices Indirect Costs $ 12,593.00 Total $ 170,000.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00 Budget Narrative CDBG Funding Budget Narrative 40 Prado Homeless Shelter workers wages 109,082 40 Prado Homeless Shelter workers fringe benefits 48,325 Indirect costs at federally approved rate of 8% 12,593 Total 170,000 Tables top ESG Matching Funds Sources Amount $ 0 $ 0 $ 0 $ 0 $ 0 $ 0 $ 0 Total $ 0 Documents top Documents Requested *Required?Attached Documents * Incorporation Documents (if applicable) Timeline of Project Milestones ✔✔✔✔ CAPSLO Project Milestones Proof of Permit Issuance (if applicable) Map of Multiple Project Locations (if applicable) Most Recent Audit ✔✔✔✔ CAPSLO 2019 Audit Commitment Letters for funds (if available) Timeline of Expenditures ✔✔✔✔ General Fund 2021-22 Timeline of Expenditures Item 2 - Attachment B, Page 11 Packet Page120 Item #9 Application ID: 281217 Become a fan of ZoomGrants™ on Facebook Problems? 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Logout | Browser Item 2 - Attachment B, Page 12 Packet Page121 Item #9 Powered by ZoomGrants™ Email This Preview Save as PDF Print Close Window A▲▼ County of San Luis Obispo 2021 Public Services and Economic Development (CDBG, ESG, HOME, General Fund, ESG-CV, and PLHA) Deadline: 10/29/2020 Peoples' Self-Help Housing Corporation San Luis Obispo Municipal and County Supportive Housing Program for Low-Income Households Jump to: Eligibility Application Questions Budget Tables Documents $ 69,193.00 Requested Submitted: 10/23/2020 7:02:41 AM (Pacific) Project Contact Forrest Eastham grants@pshhc.org Tel: 805-548-2345 Additional Contacts none entered Peoples' Self-Help Housing Corporation 3533 Empleo Street San Luis Obispo, CA 93401 United States CEO Kenneth Trigueiro ceo@pshhc.org Telephone (805) 781-3088 Fax (805) 544-1901 Web www.pshhc.org DUNS 096414412 SAM Expires10/8/2021 Eligibility top 1. Please identify all funding sources being requested: This question will be used to branch only those questions related to the funding sources requested in this application, so don't worry if your application has skipped question numbers. National Objectives Some answers will not be presented because they are not part of the selected group of questions based on the answer to #1. ✔✔✔✔ CDBG only gfedc ESG only gfedc ESG-CV only gfedc HOME only gfedc General Funds only gfedc PLHA only gfedc Select this for any combination of grant funding requests(CDBG, ESG/ESG-CV, HOME, PLHA, and General Funds) Item 2 - Attachment B, Page 13 Packet Page122 Item #9 2. CDBG ONLY - Please select the national objective that best applies to the proposed project Please refer to "Basically CDBG" or the "CDBG Guide to National Objectives and Eligible Activities" in the Library for more information regarding CDBG national objectives. 3. CDBG ONLY - IF LOW/MODERATE INCOME WAS SELECTED: Select which criteria the proposed project intends to qualify under to meet the Low/Moderate Income objective Please refer to "Basically CDBG" or the "CDBG Guide to National Objectives and Eligible Activities" in the Library for more information regarding the Low/Moderate Income national objective. 4. CDBG ONLY - IF SLUM OR BLIGHT WAS SELECTED: Select which criteria the proposed project intends to qualify under to meet the Slums or Blight objective Please refer to "Basically CDBG" or the "CDBG Guide to National Objectives and Eligible Activities" in the Library tab for information regarding the Slums or Blight national objective. 5. CDBG ONLY - Please explain how the proposed project meets the selected National Objective. Please refer to "Basically CDBG" or the "CDBG Guide to National Objectives and Eligible Activities" in the Library tab. Approximately 93% of program beneficiaries are LMI, exceeding the minimum requirement that 51 percent of the beneficiaries of an activity must be LMI persons. 6. ESG/ESG-CV ONLY - Please select all objectives applicable to the proposed project, as established in “Opening Doors: Federal Strategic Plan to Prevent and End Homelessness” or the CARE Act. -answer not presented because of the answer to #1- 7. ESG/ESG-CV ONLY - Please explain how the proposed project supports the selected objective(s). -answer not presented because of the answer to #1- Beneficiary Documentation 8. How will you document and maintain income status or presumed benefit status for CDBG? Please provide a sample of your Client Intake Form under the Documents Requested section below. Income verification for CDBG beneficiaries must be provided in accordance with 24 CFR Part 5; a link is provided in the Library. Receiving HUD and USDA funds to build housing for low-income households, PSHH collects and verifies information on family size, income, disability, and senior status in accordance with federal HUD and USDA regulations as part of a household’s application process prior to move in at a PSHH property. Once residing at a PSHH rental property, every household’s income and size is recertified annually. PSHH retains data on the size and annual income of all families and households living at our properties, including those receiving services through Supportive Housing Program (SHP), for which grant funding is sought. In most cases, household income may not exceed 50% of the Area Median Income (AMI) at move-in. Household size, income, disability, and senior status information is stored in PSHH’s resident database, which is easily cross referenced with the client database maintained by the Supportive Housing Program, the program for which funds are sought. 9. How will you collect demographic data on the beneficiaries of the proposed project (i.e. racial/ethnic characteristics)? (General Fund requests are exempt from this requirement) Please provide a sample of your Client Intake Form under the Documents Requested section below. To qualify for an award of Fenderal and State funds, the agency must collect race and ethnicity information from all clients. Race and ethnicity and other demographic data is reported by residents during the tenant application process and is stored in PSHH’s resident database, in accordance with HUD and USDA regulations. Application forms for potential residents of rental properties as well as the intake form for new SHP clients are attached. Eligible Activities ✔✔✔✔ Low/Moderate Income gfedc Slums or Blight gfedc Urgent Need gfedc Area Benefit ✔✔✔✔ Clientele gfedc Housing gfedc Jobs gfedc N/A - Low/Moderate Income NOT selected gfedc Area Basis gfedc Spot Basis ✔✔✔✔ N/A - Slums or Blight NOT selected Item 2 - Attachment B, Page 14 Packet Page123 Item #9 10. CDBG ONLY - Identify all eligible activities that apply to the proposed project Please refer to "Basically CDBG" or the "CDBG Guide to National Objectives and Eligible Activities" in the Library tab for information regarding CDBG eligible activities. 11. ESG ONLY - Identify all eligible activities that apply to the proposed project -answer not presented because of the answer to #1- 12. GENERAL FUND ONLY - Identify all eligible activities that apply to the proposed project -answer not presented because of the answer to #1- 13. ESG-CV ONLY - Identify all eligible activities that apply to the proposed project -answer not presented because of the answer to #1- 14. HOME ONLY - The only activity under the public service application for HOME is Tenant Based Rental Assistance (TBRA) -answer not presented because of the answer to #1- 15. PLHA ONLY - Identify all eligible activities that apply to the proposed project -answer not presented because of the answer to #1- ✔✔✔✔ Public Services (General) gfedc Operating Costs of Homeless/AIDS patients programs ✔✔✔✔ Senior Services ✔✔✔✔ Handicapped Services gfedc Legal Services ✔✔✔✔ Youth Services ✔✔✔✔ Transportation Services ✔✔✔✔ Substance Abuse Services ✔✔✔✔ Services for Battered and Abused Spouses gfedc Crime Awareness or Neighborhood Cleanups ✔✔✔✔ Fair Housing Activities ✔✔✔✔ Tenant/Landlord/Housing Counseling gfedc Child Care Services ✔✔✔✔ Health Services gfedc Services for Abused and Neglected Children ✔✔✔✔ Mental Health Services ✔✔✔✔ Subsistence Payments, Homeless Assistance, Rental Housing Subsidies or Security Deposits ✔✔✔✔ Job training and job placement services gfedc Assistance to microenterprises (technical assistance, business support services, and other similar services to owners of microenterprises or persons developing microenterprises) Documents Requested *Required?Attached Documents * Client Intake Form(s) for Limited Clientele (if applicable) Tenant application SHP new client intake form Map for Area Benefit (if applicable) CDBG Requirements and Acknowledgements (Please download the template below and upload an initialed document here) download template CDBG Requirements and Acknowledgements General Liability Insurance PSHH Proof of Insurance SLO County Application Questions top Some answers will not be presented because they are not part of the selected group of questions based on the answer to #1. Item 2 - Attachment B, Page 15 Packet Page124 Item #9 1. Please identify the funding sources being requested: This question will be used to branch only those questions related to the funding sources requested in this application - so don't worry if your application has skipped question numbers. Project Summary 2. Project Address(es): If the proposed project has multiple addresses, please upload a map of the specific locations under the Documents tab 240 Oaks Ln Avila Beach 2835 Schoolhouse Ln Cambria 1251 & 1351 Los Olivos Ave Los Osos 999 Las Tablas Rd 1009 Peterson Ranch Rd Templeton 1261 Belridge St 1720 17th St Oceano 360 Park Ave 211 Addie St Pismo Beach 351 S Elm St 119 Juniper St 150 Courtland St 163 S Elm St Arroyo Grande 7480 Santa Ysabela Ave Atascadero 2612 Elm St 495 Main St 456 Elena St 375 Sequoia St Morro Bay 400 Oak Hill Rd 1255 Creston Rd 401 Oak Hill Rd 2940 Spring St Paso Robles 537 Brizzolara St 3071 S Higuera St San Luis Obispo 3. Jurisdiction(s)/Area(s) Served: Select all that apply ✔✔✔✔ CDBG only gfedc ESG only gfedc ESG-CV only gfedc HOME only gfedc General Funds only gfedc PLHA only gfedc Select this for any combination of grant funding requests(CDBG, ESG/ESG-CV, HOME, General Funds, and PLHA) Item 2 - Attachment B, Page 16 Packet Page125 Item #9 4. Brief Project Description: You will have the chance to expand on your project description further in the application. Please upload any maps, photos, drawings or plans under the Documents tab PSHH will provide the clinical social services and case management of the Supportive Housing Program (SHP), developing personalized wrap-around services for residents of PSHH’s 26 affordable rental properties in San Luis Obispo County. Most households are classified as very-low-income, earning 50% or less of AMI. During COVID-19, services are being provided by telephone and video conferencing. Most program services are provided weekdays between 9 am and 6 pm. Services are provided by licensed and associate clinical social workers with a master’s degree in social services. Services are free, confidential, and completely optional. Services are provided in order to prevent homelessness among the region’s most vulnerable residents while enhancing household stability and resiliency. Throughout the pandemic, SHP has also helped to residents connect to the resources that offset the health and economic impact that COVID-19 has on low-income and Hispanic households. 5. Please answer the following: Please write N/A for any questions that are not applicable. 6. Type of agency: Agency Details, Capacity, and Experience 7. Is the organization faith-based? 8. Please answer the following: If this is your first time applying to the County for funds, please upload your organizations’ incorporation documents in the Documents tab. ✔✔✔✔ Arroyo Grande gfedc Atascadero ✔✔✔✔ Morro Bay ✔✔✔✔ Paso Robles ✔✔✔✔ Pismo Beach ✔✔✔✔ City of San Luis Obispo ✔✔✔✔ County of San Luis Obispo $69,913 CDBG funding requested N/A ESG funding requested N/A ESG-CV funding requested N/A HOME funding requested N/A General Funds requested N/A PLHA funding requested '' 69,913.0069,913.00 SUBTOTAL 7/1/21 Anticipated start date 6/30/22 Anticipated end date 69,913.0069,913.00 TOTAL ✔✔✔✔ 501(c)(3) gfedc For Profit gfedc Gov't/Public gfedc Other: gfedc Yes ✔✔✔✔ No 8/8/1970 Date of incorporation 12,942,049 Annual operating budget 204 Number of paid staff 120 Number of volunteers Item 2 - Attachment B, Page 17 Packet Page126 Item #9 9. Agency Mission Statement: We build permanent, supportive housing with site-based services that offer opportunities to change lives and strengthen communities on California's central coast. 10. Please describe the services your organization is CURRENTLY providing (regardless of funding source). PSHH builds, owns, rents and manages sliding scale, affordable, permanent supportive housing throughout Santa Barbara, Ventura, and San Luis Obispo counties. Celebrating our 50th anniversary earlier this year, PSHH is the oldest nonprofit provider of affordable housing and related support services on the Central Coast of California. We meet our mission by providing housing to over 5,500 individuals at 53 affordable housing properties in San Luis Obispo, Santa Barbara and Ventura counties. PSHH has housing programs and communities designed especially for veterans, seniors, those living with physical and developmental disabilities, and those who transitioned out of homelessness when they moved into a PSHH home. Our nonprofit has also helped over 1,200 households become homeowners through its “sweat equity” Home Ownership Program, in which low-income families build their own homes over a one-year period. Supportive service programs include SHP, property management, and Camino Scholars, our student education program. These services are provided at no cost to residents by PSHH staff, onsite where residents live. Our Property Management department provides services such as maintenance, repairs, and landscaping, as well as rental rate adjustments in response to changes in household income, door-to-door touchless delivery of food bank provisions during COVID-19, and cooperative crisis intervention with SHP to prevent resident evictions. Camino Scholars, available to our Paso Robles families, provides after-school tutoring for English language learners from low- income households, a college preparatory and retention program that helps first generation college students to graduate from college debt-free, and a resident leadership development program that assists parents as they advocate for their children at area public schools and before school boards. Residents also have access to the in-house SHP clinical social workers, the program for which funding is requested. PSHH’s social workers provide case management and access to a broad network of organizational and community resources as described in this application. During COVID-19, SHP developed the COVID-19 Wellness Checkup, which assesses household access to resources that would be needed should a household member become ill from COVID-19. The Wellness Checkup is reviewed with each new SHP client at intake and monthly for every household at PSHH’s properties for seniors. SHP has also provided access to the Resident Assistance Fund, a separate program not funded through this CDBG request, that has provided over $140,000 in emergency assistance to PSHH residents when no other resources are available. Since the shelter- at-home order was issued, the Resident Assistance Fund has helped low-income households to cover rent and utility payments, access needed medical care, retain critical transportation, and much more, mitigating the financial effects of the pandemic. 11. Please describe the services your organization PROPOSES to provide (regardless of funding source). PSHH will provide clinical social services and case management through the San Luis Obispo County SHP, developing personalized wrap-around services for those living at PSHH’s 26 affordable, sliding-scale rental properties in the County. Households are certified as very-low-income at time of move-in, which typically means they earn 50% or less of Area Median Income. Housing is located in Arroyo Grande, Atascadero, Avila Beach, Cambria, Los Osos, Morro Bay, Oceano, Paso Robles, Pismo Beach, San Luis Obispo, and Templeton. Most services are provided weekdays between 9 am and 6 pm, and always by a licensed or associate clinical social worker. Services are provided in English and Spanish to any of the 751 households and 1,677 individuals in residence at PSHH properties in the County. SHP services are free, confidential, completely optional, and available to all PSHH residents. Residents are never placed on a waiting list, providing immediate assistance to keep those at risk of homelessness stably housed. Municipalities: • 70 of 98 households in Arroyo Grande, including all 28 households at properties for seniors and disabled • 18 of 18 households in Atascadero • 99 of 99 households in Morro Bay, including all 61 households at properties for seniors and disabled • 133 of 197 households in Paso Robles, including all 69 households at properties for seniors and disabled • 20 of 26 households in Pismo Beach • 33 of 33 households in San Luis Obispo Unincorporated areas: • 83 of 104 households in Los Osos 12,942,373.0012,942,373.00 TOTAL Item 2 - Attachment B, Page 18 Packet Page127 Item #9 • 19 of 28 households in Oceano • 29 of 29 households in Avila Beach • 10 of 24 households in Cambria • 95 of 112 in Templeton, including all 29 households at properties for seniors and disabled • 236 of 297 total households in unincorporated San Luis Obispo County Our social workers complete assessments of resident needs and work cooperatively with households to develop ongoing case management plans and coordinate services that support and enhance household management. Clinical staff of PSHH also support our residents in crisis situations to prevent homelessness, and work with each household to help them move toward personal resiliency. For senior residents, SHP provides supportive services to help them age in place and maintain a quality of life, and for those living with disabilities, SHP provides the opportunity to enjoy independent living. Through upgrades to the current SHP client database, the program will capture new and more detailed metrics. Capturing expanded metrics will provide an opportunity to examine new outputs and outcomes and expand possibilities for new services and partnerships that better serve our low-income residents. 12. How does the project complement and collaborate with existing efforts? Does your organization partner with other organizations? SHP social workers are knowledgeable about regional social services and the requirements for new clients at those organizations and within their aid programs. Social workers collaborate with other agencies through efforts to connect clients to aid programs, social services, and health care. While these relationships are mutually beneficial, streamlining the application and new client onboarding process at local organizations while connecting PSHH residents to needed services, SHP does not generally have a formal partnership or MOU in place. PSHH does pursue grant funding for SHP from regional and national funders. During COVID-19, PSHH has received grant funding from a number of organizations to several of our programs, while not technically a part of SHP, have benefitted SHP clients. For instance, the California Coalition for Rural Housing provided a $34,000 grant, which provided grocery gift cards of up to $183 to households that have experienced a loss of income during COVID-19. A number of other organizations, including NeighborWorks America and the Community Foundation San Luis Obispo have made substantial grants to the Resident Assistance Fund, which is discussed earlier in this application and has assisted residents who have not been able to pay their full rent during the pandemic. PSHH’s property management department also partners with the Veterans Affairs Supportive Housing program, which is administered by HUD and the VA. Through this partnership, homeless veterans are moved to the top of waiting lists for PSHH housing and all background and application fees are waived. This program is part of an overall effort at PSHH to prioritize housing the homeless. While this partnership is not a direct part of SHP, nearly all PSHH residents who transition out of homelessness and into one of our units become SHP clients. 13. If the proposed project will serve homeless households, please describe how the project will coordinates with other homeless service providers to connect homeless individuals and families to resources. If this question is not applicable, write N/A in the box below. In Ventura and Santa Barbara Counties, we have two permanent, supportive housing, Single Room Occupancy properties primarily dedicated to serving those who transitioned out of homelessness when they moved into a PSHH home, where residents are also served by SHP’s social workers. Residents of these two properties have an exceptional rate of moving on to other stable housing, which led to PSHH deciding to dedicate 10% of units at all new properties we develop to housing those who are transitioning out of homelessness. Today, 14% of households who live at PSHH properties transitioned out of homelessness when they moved into their home. While this transition to permanent supportive housing means that our residents are no longer served by homelessness service providers, we recognize that that these households do require a high level of service and assistance to prevent recidivism, and we draw on nearly 20 years of providing SHP services to the recently homeless to ensure their transition is successful and permanent. SHP administers a needs assessment to new clients and then works with residents to co-develop a case management plan to meet their personal goals. Residents stabilize by meeting their immediate needs such as personal care items, food, and a telephone. Next, they are assisted in obtaining resources that will sustain their immediate needs, such as employment, nutritional security, health insurance, and critical transportation. When they are ready, SHP helps the formerly homeless with more personalized needs, such as seeking legal aid, physical and mental health care, reconnecting with family and friends, education, and financial management skills. While SHP provides these services whenever possible, coordination with outside agencies is required to stabilize these households and help them reach a point at which they can thrive independently. Residents are connected to local food banks, SNAP and MediCal offices, GED testing at the California Department of Education, college counsellors, medical practices accepting new MediCal patients, legal clinics, and to many other service providers. With 98% of formerly homeless Item 2 - Attachment B, Page 19 Packet Page128 Item #9 households moving on to other stable housing, SHP’s connecting residents to these resources helps them to reach a point where they are thriving and able to contribute to their community in ways that are personally meaningful. 14. Please describe your organization’s capacity to implement the proposed project. Who will be involved? List projects of similar size and type that your organization has completed. SHP has been an ongoing program at PSHH for nearly 20 years. Agency-wide 98% of SHP clients maintain stable housing for six months after initiating program services, meeting the requirement for reaching housing stability as established by HUD, which provides CDBG funding. With 52 affordable rental properties in San Luis Obispo, Santa Barbara and Ventura counties, our provision of affordable housing with on-site supportive services helps to ensure that over 5,500 residents have a safe, healthy, and secure home. Last year, SHP served 1,167 households, 60% of PSHH households, across three counties through over 10,000 hours of service. SHP is housed in the Department of Neighborhood Development and Resident Services, headed by Rick Gulino, a Licensed Clinical Social Worker, and is staffed by two Clinical Supervisors, six Bilingual Social Workers, and one Social Worker, all licensed or associate clinical social workers. PSHH partners with regional universities and colleges to provide internships to social work graduate students. 15. Briefly describe your agency’s record keeping system with relevance to the proposed project. Refer to Chapter 13 of "Basically CDBG" in the Library for more information on record keeping for CDBG. PSHH uses two databases that are relevant to the project. The first is the organization’s Yardi resident database, which stores information on every PSHH household, including household members, ages, race and ethnicity, income at move-in, and income at time of the most recent annual recertification. This database is maintained by the Property Management Department. The second database is the SHP client database. This HIPAA compliant database meets security standards for storing patient medical files and is used to store case management records and is maintained by SHP’s clinical social workers. Client records include case files and notes, which are tagged for specific services provided during instances of service, and it is easily cross referenced with the resident database. These tags are relevant to various outcomes, outputs, and grantor reports. Examples of service tags include crisis intervention, healthcare services, food assistance, transportation, counseling services, and legal issues. These databases are housed and maintained by PSHH’s IT Department, which maintains up-to-date security protocols and works with software vendors and developers to update and upgrade software as needed. 16. CDBG/ESG ONLY - Will the services offered by your organization increase or expand as a result of CDBG/ESG assistance? 17. CDBG/ESG ONLY - IF YES TO ABOVE - What new programs or services will be provided? If this question is not applicable, write N/A in the box below. SHP is constantly modifying our services to meet the needs of individuals and families with low incomes in our communities. In 2020, SHP began providing several new services in response to COVID-19. These included moving to providing services remotely via telephone and video conferencing and the development and launch of the COVID-19 Wellness Checkup. Wellness checkups are discussed in responses to questions 10, 11, and 19. In 2019, SHP staff were certified in Trauma- Informed Care is a treatment framework that involves understanding, recognizing, and responding to the effects of all types of trauma. Trauma-Informed Care also emphasizes physical, psychological, and emotional safety for both patients and providers, and helps survivors rebuild a sense of control and empowerment. In 2021, SHP will keep abreast of new legislation, regulations, and protocols that determine eligibility for assistance programs. The Department of Neighborhood Development and Resident Services has also budgeted and contracted for an update to the client database, enabling SHP to capture additional outcomes and more detailed records of service provision. It is also likely that SHP clients will be provided access to new services provided by PSHH in response to the effects of COVID-19, such as the grocery gift card program that recently served households that have experienced a loss of income during COVID-19 or the rental forgiveness program that forgave outstanding rental payments for residents who were on a rental repayment plan. 18. CDBG/ESG ONLY - IF YES TO QUESTION 16 - Describe how existing programs or services will be expanded and what percentage of an increase is expected. If this question is not applicable, write N/A in the box below. CDBG funding will ensure that SHP is able to continue expanding services to meet the needs of families experiencing the health and financial impacts of COVID-19. Even when the health impacts of COVID-19 subside, the pandemic is forecasted to ✔✔✔✔ Yes gfedc No Item 2 - Attachment B, Page 20 Packet Page129 Item #9 continue having an economic impact on low-income families, and we expect SHP to serve at 5-10% more households than the 583 households served in the past twelve months. Households will continue to be served without being placed on a waiting list. During this time, we also anticipate outreach for SHP, which is provided by property management at time of move-in, when an onsite manager becomes aware of a household’s challenges, or when residents are unable to make a rental payment, to increase proportionately. 19. Please describe the proposed project in detail (i.e. What activities are to be undertaken? What are the projects' goals?). Please attach a timeline of the project milestones under the Documents tab. PSHH proposes the continuation of SHP services at PSHH properties throughout San Luis Obispo County, including the provision of the COVID-19 Wellness Checkup as long as it is needed. SHP will serve approximately 609 households through over 3,500 hours of clinical social work and case management. We estimate the following number of households and clients to be served in the following municipalities and unincorporated areas. These numbers reflect a 5% increase over service numbers from the past twelve months, the minimum program growth forecasted by PSHH. Services are provided in English and Spanish to any members of any of the households residing at PSHH’s affordable supportive housing properties in the County. These include: • 98 households in Arroyo Grande, including 28 for seniors and disabled • 18 in Atascadero • 99 in Morro Bay, including 61 for seniors and disabled • 197 in Paso Robles, including 69 for seniors and disabled • 26 in Pismo Beach • 33 in San Luis Obispo • 104 in Los Osos • 28 in Oceano • 29 in Avila Beach • 24 in Cambria • 112 in Templeton, including 29 for seniors and disabled During the grant period, 98% of SHP clients will maintain stable housing for six months after initiating program services, meeting the requirement for reaching housing stability as established by HUD, which provides CDBG funding. During the pandemic SHP is also providing COVID-19 Wellness Checkups, which reviews households’ access to resources that will be needed if someone in the household becomes ill with COVID-19. These are provided to all new SHP clients on intake and monthly to all households at our senior properties, and social workers assist households in preparing for the possibility of illness due to COVID-19. Our approach recognizes that just providing affordable housing is not enough. It must be healthy housing which includes easy access to transportation hubs, good paying jobs, healthy activities, and food systems, all of which support a life full of opportunity for vulnerable populations. Our priority is to assist residents in meeting their most basic needs of food, housing, income security, and health. To help residents achieve stability, our social workers provide free and confidential assistance with coordinating medical appointments and mobility, linking residents to community resources, enhancing budgeting skills, assisting with job searches, providing crisis intervention, addressing mental health issues, accessing emergency financial assistance for basic needs, and more. During the grant period, SHP will continue to evaluate emerging resident needs, including those stemming from the economic impact of COVID-19 on low-income households, in order to better assist residents in addressing household challenges. Evaluation of emerging needs not only guides SHP services, but provides insight for PSHH as a whole, guiding organizational policy development and the establishment of new services. Project Details 20. Please estimate the number of unduplicated persons or households to benefit from the proposed project. Write "p" for persons or "hh" for households. Please refer to the Library for HUD Income Limits and information on CDBG Presumed Low/Mod Income populations. Please enter any presumed benefit persons as low-income. 609 hh TOTAL number of persons (p) or households (hh) regardless of income 17hh, 29%Of the total number of persons (p) or households (hh) entered above, how many will be LOW-INCOME (earning 51% - 80% or less of the County median-income)(HUD funding only) Item 2 - Attachment B, Page 21 Packet Page130 Item #9 21. CDBG ONLY - If the project serves any of the presumed benefit populations under the Low/Moderate Income national objective, please describe how the project will directly benefit the populations identified. If this question is not applicable, write N/A in the box below. N/A 22. ESG ONLY - FOR EMERGENCY SHELTER ONLY: Please identify the following projected accomplishments and portion of funding requested to go towards each service type for the 12-month contract period. -answer not presented because of the answer to #1- 23. ESG ONLY - FOR STREET OUTREACH ONLY: Please identify the following projected accomplishments and portion of funding requested to go towards each service type for the 12-month contract period. -answer not presented because of the answer to #1- 24. ESG ONLY - RAPID RE-HOUSING ONLY - Please identify the following projected accomplishments and portion of funding requested to go towards each service type for the 12-month contract period. -answer not presented because of the answer to #1- 25. ESG ONLY - FOR HOMELESSNESS PREVENTION ONLY: Please identify the following projected accomplishments and portion of funding requested to go towards each service type for the 12-month contract period. -answer not presented because of the answer to #1- 26. ESG ONLY - FOR HMIS ONLY: Please identify the portion of funding requested to go towards each service type for the 12-month contract period. -answer not presented because of the answer to #1- 27. GENERAL FUND ONLY - OVERNIGHT SHELTERS ONLY - Please answer the following: -answer not presented because of the answer to #1- 28. GENERAL FUND ONLY - Please identify the following projected accomplishments: -answer not presented because of the answer to #1- 29. Identify the projected target population(s) your proposed project and activities will serve (including age, race, residency, handicap status, income level or other unit characteristics or subgroup information) and how those populations will benefit The target audience demographics for PSHH’s San Luis Obispo County Supportive Housing Program is as follows: 100% SLO County residents 6% 0-5 years old 15% 6-17 years old 9% 18-24 years old 41% 25-64 years old 16% 65+ years old 63% Hispanic 9% are living with a disability 14% were homeless before moving into their PSHH home 19% are farmworker households SHP clients will benefit through the provision of case management provision by clinical social workers, stabilizing households, working through crisis, limiting exposure to and minimizing the effects of COVID-19, and assisting residents in becoming thriving members of their community. 30. Has environmental review been completed (CEQA and/or NEPA)? 298hh, 49%Of the total number of persons (p) or households (hh) entered above, how many will be VERY LOW- INCOME (earning 50% or less of the County median-income)(HUD funding only) 0 hh Of the total number of persons (p) or households (hh) entered above, how many will be earning 60% or less of County median-income(PLHA only) 0.000.00 TOTAL gfedc Yes - CEQA review completed gfedc No - CEQA review not completed ✔✔✔✔ N/A - CEQA not required gfedc Yes - NEPA review completed Item 2 - Attachment B, Page 22 Packet Page131 Item #9 31. Please answer yes or no to the following: If applicable, please upload a copy of the Phase I or II environmental assessment under the Documents tab. 32. Identify all permits necessary for the project (local, state or federal). No permits are necessary for the project. 33. State whether or not the necessary permits have been issued. If a permit has not yet been issued, indicate when the permit(s) will be applied for or issued. Please provide proof of permit issuance under the Documents tab. N/A 34. Briefly describe your agency’s auditing requirements, including those for the proposed project. Please upload a copy of your most recent audit under the Documents tab. PSHH is required to have an independent financial audit referred to as a “Single Audit.” The annual financials are audited by a third party CPA firm according to OMB uniform practice. The independent Auditor reports annually to the Executive Management Team and the Board’s four member Audit Committee on the results of their audit. With a licensed CPA serving as CEO and President, and as a steward of HUD, USDA, and VA funds, PSHH has built a comprehensive and robust fiscal oversight system. The PSHH accounting manual governs the policies and procedures of our accounting department to ensure appropriate segregation of duties and handling of the organization’s accounting transactions. Financial 35. How do you plan to fund the operation and maintenance costs (if any) associated with this project? Are these funds available now? If not, when will they be available? PSHH funds our programming through various revenue streams, which include rental fees, development and construction fees, individual donations, and grants from public and private grantors. A portion of funds from each of these categories is currently available. The remaining funds will become available on a case-by-case basis throughout the remainder of the FY21-22 fiscal year. 36. Do you have any grant funds remaining from prior Fiscal Year allocations? 37. IF YES TO ABOVE, please answer the following: If this question is not applicable, write N/A in the boxes below. 38. CDBG ONLY - Identify all jurisdictions you are applying to for CDBG funds by indicating the amount applied for at each jurisdiction. Write N/A for jurisdictions not being applied to for CDBG funds. Note: Any project/program being recommended less than $8,000 total will not be funded per the Cooperation Agreement between the County and participating cities of the Urban County. gfedc No - NEPA review not completed ✔✔✔✔ N/A - NEPA not required N/A Has a Phase I or Phase II environmental assessment been conducted for the property? None List and describe any known hazards (e.g. asbestos, storage tanks – underground, aboveground) No Is the project on a property designated or been determined to be potentially eligible for designation as a local, state, or national historic site? No Are the building(s)/structure(s) located on a Historic Site or within a Historic District? No Is the project located within a 100-year flood plain? N/A IF YES TO ABOVE, does your agency have flood insurance? No Will there be demolition required? 0.000.00 TOTAL gfedc Yes ✔✔✔✔ No N/A What fiscal year(s) did you receive the funding? N/A What project did you receive the funding for? N/A How much is remaining? 0.000.00 TOTAL Item 2 - Attachment B, Page 23 Packet Page132 Item #9 39. GENERAL FUND ONLY - Please indicate the estimated portion of funding to go towards the following activities: -answer not presented because of the answer to #1- 40. HOME Only - TBRA Only - Please indicate the amounts to be spent for rental assistance, deposit assistance, and project administration? -answer not presented because of the answer to #1- N/A City of Arroyo Grande 14,825 City of Atascadero 8,637 City of Morro Bay 3,707 City of Paso Robles 8,000 City of Pismo Beach 16,809 City of San Luis Obispo 17,215 County of San Luis Obispo 69,193.0069,193.00 TOTAL Budget top Funding Sources/Revenues Committed Conditional Proposed CDBG Funding (this request) $ 69,193.00 ESG Funding (this request) $ 0.00 General Funds (this request) $ 0.00 State: $ 0.00 Other Federal Funds, HUD & NeighborWorks America $ 84,869.00 Local/County, SLO CBO/PHG $ 25,000.00 Local/City, Pismo Beach, City of SLO: $ 18,000.00 PSHH Property Service and Program Revenue $ 210,602.00 Private Donations $ 29,888.00 Other, private grantors & Community Foundation: $ 26,575.00 Total $ 0.00 $ 0.00 $ 464,127.00 Funding Uses/Expenses CDBG ESG & ESG-CV General Fund HOME PLHA Personnel Costs, County Unincorporated Areas $ 90,499.00 Personnel Costs, Arroyo Grande $ 37,526.00 Personnel Costs, Atascadero $ 21,466.00 Personnel Costs, Morro Bay $ 77,835.00 Personnel Costs, Paso Robles $ 36,916.00 Personnel Costs, Pismo Beach $ 25,848.00 Personnel Costs, City of San Luis Obispo $ 32,849.00 Professional Services $ 1,098.00 Travel/Training/Meals $ 5,151.00 Office Expenses $ 17,047.00 Depreciation $ 2,781.00 Indirect $ 111,441.00 Total $ 460,457.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00 Budget Narrative PSHH is requesting funding for salary expenses from the jurisdictions. PROGRAM INCOME All funding is proposed, based on income budgets and historical funding. Unincorporated San Luis Obispo County NeighborWorks America (federal funds), $14,218 Item 2 - Attachment B, Page 24 Packet Page133 Item #9 County of SLO Preventative Health Grant, $9,911 United Way of SLO County, $2,554 SLO Community Foundation, $5,946 Avila Beach Community Foundation, $2,000 Other private grants, $2,337 Property Service Revenue, $59,590 Donation Revenue, $15,265 TOTAL: $111,821 Atascadero NeighborWorks America (federal funds), $2,186 County of SLO Preventative Health Grant, $1,662 United Way of SLO County, $332 SLO Community Foundation, $997 Other Private Grants, $304 Property Service Revenue, $8,313 Donation Revenue, $1,987 TOTAL: $ 15,781 Morro Bay HUD Service Coordinator Grant, $51,976 NeighborWorks America (federal funds), $7,928 County of SLO Preventative Health Grant, $6,026 United Way of SLO County, $1,205 SLO Community Foundation, $3,615 Other private grants, $1,102 Property Service Revenue, $23,287 Donation Revenue, $7,203 TOTAL: $ 102,343 Paso Robles Count of SLO Preventative Health Grant, $2,858 SLO Community Foundation, $1,715 Property Service Revenue, $44,356 TOTAL: $ 48,929 Pismo Beach NeighborWorks America (federal funds), $2,633 City of Pismo Beach, $5,000 County of SLO Preventative Health Grant, $2,001 United Way of SLO County, $400 SLO Community Foundation, $1,200 Other Private Grants, $366 Property Service Revenue, $ 10,871 Donation Revenue, $2,392 TOTAL: $ 24,863 City of San Luis Obispo NeighborWorks America (federal funds), $5,928 City of San Luis Obispo GIA, $13,000 County of SLO Preventative Health Grant, $2,543 United Way of SLO County, $509 SLO Community Foundation, $1,526 Other Private Grants, $465 Property Service Revenue, $3,016 Donation Revenue, $ 3,040 TOTAL: $ 30,027 Item 2 - Attachment B, Page 25 Packet Page134 Item #9 PROGRAM EXPENSES Unincorporated San Luis Obispo County Program Salaries and Benefits: $90,499 Non-Salary Operating Expenses: $6,528 Indirect Costs: $31,230 Depreciation: $779 TOTAL: $129,056 Arroyo Grande Program Salaries and Benefits: $37,525 Non-Salary Operating Expenses: $2,707 Indirect Costs: $12,950 Depreciation: $323 TOTAL: $53,505 Atascadero Program Salaries and Benefits: $21,466 Non-Salary Operating Expenses: $1,549 Indirect Costs: $7,408 Depreciation: $185 TOTAL: $30,608 Morro Bay: Program Salaries and Benefits: $77,835 Non-Salary Operating Expenses: $5,615 Indirect Costs: $26,860 Depreciation: $670 TOTAL: $110,980 Paso Robles Program Salaries and Benefits: $36,916 Non-Salary Operating Expenses: $2,663 Indirect Costs: $12,739 Depreciation: $318 TOTAL: $52,636 Pismo Beach Program Salaries and Benefits: $25,848 Non-Salary Operating Expenses: $1,865 Indirect Costs: $8,920 Depreciation: $223 TOTAL: $36,856 City of San Luis Obispo Program Salaries and Benefits: $32,849 Non-Salary Operating Expenses: $2,370 Indirect Costs: $11,336 Depreciation: $282 TOTAL: $46,837 Item 2 - Attachment B, Page 26 Packet Page135 Item #9 Application ID: 269082 Become a fan of ZoomGrants™ on Facebook Problems? Contact us at Questions@ZoomGrants.com ©2002-2020 GrantAnalyst.com. All rights reserved. "ZoomGrants" and the ZoomGrants logo are trademarks of GrantAnalyst.com, LLC. Logout | Browser * ZoomGrants™ is not responsible for the content of uploaded documents. Tables top ESG Matching Funds Sources Amount $ $ $ $ $ $ $ Total $ 0 Documents top Documents Requested *Required?Attached Documents * Incorporation Documents (if applicable) Articles of incorporation Timeline of Project Milestones ✔✔✔✔ Timeline of Project Milestones Proof of Permit Issuance (if applicable) Map of Multiple Project Locations (if applicable) Maps of multiple project locations Most Recent Audit ✔✔✔✔ PSHH most recent audit Commitment Letters for funds (if available) Timeline of Expenditures ✔✔✔✔ Expenditures Timeline Item 2 - Attachment B, Page 27 Packet Page136 Item #9 Powered by ZoomGrants™ Email This Preview Save as PDF Print Close Window A▲▼ County of San Luis Obispo 2021 Public Services and Economic Development (CDBG, ESG, HOME, General Fund, ESG-CV, and PLHA) Deadline: 10/29/2020 Court Appointed Special Advocates of San Luis Obispo County, Inc. Foster child intervention to avert homelessness Jump to: Eligibility Application Questions Budget Tables Documents $ 55,000.00 Requested Submitted: 10/27/2020 7:01:08 AM (Pacific) Project Contact Patty Smith psmith@slocasa.org Tel: 805 541 6542 Additional Contacts ttardiff@slocasa.org Court Appointed Special Advocates of San Luis Obispo County, Inc. 75 Higuera St Ste 180 San Luis Obispo, CA 93401 United States Executive Director Teresa Tardiff ttardiff@slocasa.org Telephone 805 541 6542 Fax Web www.slocasa.org DUNS 198692803 SAM Expires2/5/2021 Eligibility top 1. Please identify all funding sources being requested: This question will be used to branch only those questions related to the funding sources requested in this application, so don't worry if your application has skipped question numbers. National Objectives 2. CDBG ONLY - Please select the national objective that best applies to the proposed project Please refer to "Basically CDBG" or the "CDBG Guide to National Objectives and Eligible Activities" in the Library for more Some answers will not be presented because they are not part of the selected group of questions based on the answer to #1. gfedc CDBG only gfedc ESG only gfedc ESG-CV only gfedc HOME only gfedc General Funds only gfedc PLHA only ✔✔✔✔ Select this for any combination of grant funding requests(CDBG, ESG/ESG-CV, HOME, PLHA, and General Funds) Item 2 - Attachment B, Page 28 Packet Page137 Item #9 information regarding CDBG national objectives. 3. CDBG ONLY - IF LOW/MODERATE INCOME WAS SELECTED: Select which criteria the proposed project intends to qualify under to meet the Low/Moderate Income objective Please refer to "Basically CDBG" or the "CDBG Guide to National Objectives and Eligible Activities" in the Library for more information regarding the Low/Moderate Income national objective. 4. CDBG ONLY - IF SLUM OR BLIGHT WAS SELECTED: Select which criteria the proposed project intends to qualify under to meet the Slums or Blight objective Please refer to "Basically CDBG" or the "CDBG Guide to National Objectives and Eligible Activities" in the Library tab for information regarding the Slums or Blight national objective. 5. CDBG ONLY - Please explain how the proposed project meets the selected National Objective. Please refer to "Basically CDBG" or the "CDBG Guide to National Objectives and Eligible Activities" in the Library tab. This project meets the Primary National Objective stated in Basically CDBG of benefitting low to moderate income persons (3.2), in this case children who urgently need assistance due to abuse or neglect by their parents and therefore reside under the court's care. Abused children qualify under the Low Mod Limited Clientele (LMC) category of abused children (3.2.2). The public defender for the Superior Court of SLO County identifies this population as 90% low income. As the sole population served by CASA of San Luis Obispo County, we meet the statute requirement of 51% of beneficiaries being LMI persons (3.2.2). Further, as 90% of the population served are low income, CASA meets the requirement that 70% of CDBG funds benefit LMI persons (3.2). This program meets the LMC qualification: serving a specific group of persons regardless of their residence (3.2.2). Nationally, 50% of homeless people have spent time in foster care. Our program seeks to reduce the likelihood of an abused child becoming a homeless adult by improving their health, education, and overall well-being through a long-term relationship with a dedicated volunteer who befriends and assists the child throughout their time under the court’s care. Current research indicates that mentoring children in foster care has positive impacts on targeted outcomes: mental health, educational functioning and attainment, peer relationships, placement outcomes, and life satisfaction. We provide children a highly-trained volunteer who works one-on-one with them to assure they find a safe, loving, permanent home as quickly as possible. Children with a CASA volunteer are more likely to graduate high school, less likely to be involved with the criminal justice system, and spend less time in foster care. In 2019, CASA reduced foster care stays for children in the county by at least 118.8 months by finding 13 children permanent homes (not including those reunited with birth families). The estimated value of this savings to the county is $1,497,749. To the child without a home, this is priceless. Children in foster care are housing insecure and lack stability. 69% of children in foster care IN THIS COUNTY live in two or more homes a year (Child Welfare Services, 06/19). Each move can mean a new school, a new teacher, a new social worker, and even new doctors. Foster children with a CASA volunteer have a committed adult who stays with them throughout these changes, assuring no child "slips through the cracks" of the child welfare system. The CASA volunteer does for the child what a healthy, available parent would do. CASA's internal Outcomes Report found our efforts had an 80% positive impact on kids we served achieving closure. 6. ESG/ESG-CV ONLY - Please select all objectives applicable to the proposed project, as established in “Opening Doors: Federal Strategic Plan to Prevent and End Homelessness” or the CARE Act. ✔✔✔✔ Low/Moderate Income gfedc Slums or Blight gfedc Urgent Need gfedc Area Benefit ✔✔✔✔ Clientele gfedc Housing gfedc Jobs gfedc N/A - Low/Moderate Income NOT selected gfedc Area Basis gfedc Spot Basis gfedc N/A - Slums or Blight NOT selected gfedc Finish the job of ending chronic homelessness in five years gfedc Prevent and end homelessness among veterans in five years gfedc Prevent and end homelessness for families, youth, and children in ten years gfedc Set a path to ending all types of homelessness gfedc Prevent, prepare for, and respond to COVID-19 outbreak among individuals and families who are homeless or receiving homeless assistance gfedc Support additional homeless assistance and homelessness prevention activities to mitigate the impacts of COVID-19 Item 2 - Attachment B, Page 29 Packet Page138 Item #9 7. ESG/ESG-CV ONLY - Please explain how the proposed project supports the selected objective(s). -no answer- Beneficiary Documentation 8. How will you document and maintain income status or presumed benefit status for CDBG? Please provide a sample of your Client Intake Form under the Documents Requested section below. Income verification for CDBG beneficiaries must be provided in accordance with 24 CFR Part 5; a link is provided in the Library. The population we serve are abused and neglected children, assigned to us by the Superior Court of California in San Luis Obispo County, and they are court-dependent. As children, they have no income and are reliant upon the courts for care. Further, according to the Dependency Court Public Defender, 90% of the families of origin of the population served are identified as low to very low income, as assessed by the attorney who determines the family of origin’s qualification for appointed counsel. Further documentation on each child comes to us via court orders and the petition filed by the San Luis Obispo County Department of Social Services. Each child’s case history is documented and maintained on an on-going basis by us, the Department of Social Services, and the Superior Court of San Luis Obispo County. The Public Defender takes responsibility for income qualification and communicates this status to us by asking the court to appoint counsel for the parents. Children who turn 18 may elect to continue receiving services under state law AB40, but only if they continue to remain qualified by DSS. 9. How will you collect demographic data on the beneficiaries of the proposed project (i.e. racial/ethnic characteristics)? (General Fund requests are exempt from this requirement) Please provide a sample of your Client Intake Form under the Documents Requested section below. To qualify for an award of Fenderal and State funds, the agency must collect race and ethnicity information from all clients. Demographic data on the beneficiaries of our project are provided by the family of origin to the San Luis Obispo County Department of Social Services. We collect this data in a secure, proprietary database which forms the backbone of our case management technology and can only be accessed by authorized users. With frequency, the records provided to us by the county are augmented by the research each volunteer performs on the history and status of their assigned child. Through the deep knowledge and weekly interactions the CASA volunteer has with the child, a close relationship typically develops between the volunteer advocate and the assigned child. It often occurs that volunteers identify relatives who were unknown to the court and/or the Department of Social Services. These people may know more about the child’s ethnicity than the birth parents, who, due to substance abuse, incarceration or other factors, have been unable or unwilling to provide complete information. The people “discovered” by CASA often ultimately lead to a permanent home for the child. Eligible Activities 10. CDBG ONLY - Identify all eligible activities that apply to the proposed project Please refer to "Basically CDBG" or the "CDBG Guide to National Objectives and Eligible Activities" in the Library tab for information regarding CDBG eligible activities. ✔✔✔✔ Public Services (General) gfedc Operating Costs of Homeless/AIDS patients programs gfedc Senior Services gfedc Handicapped Services gfedc Legal Services ✔✔✔✔ Youth Services gfedc Transportation Services gfedc Substance Abuse Services gfedc Services for Battered and Abused Spouses gfedc Crime Awareness or Neighborhood Cleanups gfedc Fair Housing Activities gfedc Tenant/Landlord/Housing Counseling gfedc Child Care Services gfedc Health Services ✔✔✔✔ Services for Abused and Neglected Children gfedc Mental Health Services gfedc Subsistence Payments, Homeless Assistance, Rental Housing Subsidies or Security Deposits gfedc Job training and job placement services Item 2 - Attachment B, Page 30 Packet Page139 Item #9 11. ESG ONLY - Identify all eligible activities that apply to the proposed project 12. GENERAL FUND ONLY - Identify all eligible activities that apply to the proposed project General Funds activities are limited to those regarding emergency/homeless shelters and warming centers 13. ESG-CV ONLY - Identify all eligible activities that apply to the proposed project 14. HOME ONLY - The only activity under the public service application for HOME is Tenant Based Rental Assistance (TBRA) 15. PLHA ONLY - Identify all eligible activities that apply to the proposed project Eligible activities must assist persons who are experiencing or At risk of homelessness and can include, but are not limited providing rapid rehousing, rental assistance, supportive/case management services, and opperating costs. Eligible activities which will be paid for with these grant funds will assist people at risk of homelessness through supportive services and case management. It is well known, and well documented, that a child experiencing foster care often becomes a homeless person. According to Foster Focus magazine, within 18 months of emancipation, 40 to 50% of foster youth become homeless. Further, a history of foster care correlates to individuals becoming homeless at an earlier age and remaining homeless for a longer period of time. Children in foster care are also at higher risk of becoming homeless than their peers due to factors like ongoing neglect or abuse after an attempted family reunification, dissatisfaction with a foster or group home, and issues associated with gender identity and sexual orientation (First Place for Youth). The population served by CASA of San Luis Obispo County are foster children from our county, of which there are typically 500 active cases. We seek a safe, loving, permanent home for every child, and achieve this by providing a highly-trained one- on-one volunteer advocate to assist a child under the court’s care. The CASA volunteer makes sure the child does not get lost in the system, languish in foster care, nor fall behind in education and health care while in foster care. A child in foster care who has a CASA volunteer spends less time in foster care (per National CASA), which reduces the opportunity for the adverse effects of foster care to occur. The CASA volunteer is invested with the court’s authority to do nearly anything for the child which a reasonable adult finds necessary. Supportive services provided by the child’s CASA volunteer, guided by the volunteer’s CASA Advocate Supervisor, include speaking with the child’s stakeholders (social workers, parents, foster parents), medical providers, educators, and telling the court of the child’s interests. CASA volunteers can advocate directly for educational services and tutoring for children, family-friend and next-of-kin placements, and can arrange for children to receive medical, dental, optical, and therapeutic services. CASA volunteers also provide “soft” services to children, such as arranging sibling visits, attending sporting and school events, and easing children through transitions between new foster placements. CASA volunteers also work with children on their homework, help them complete job applications, assist with college preparation, and tutor in life skills. During the COVID crisis, we had volunteers calming children who were scared and alone when suddenly isolated in a stranger’s home, facilitating children’s access to equipment and wifi for on-line education, and entertaining children over Zoom to provide much-needed respite for taxed foster parents. What a CASA volunteer does is life changing and can beneficially alter the trajectory of a child’s life. gfedc Assistance to microenterprises (technical assistance, business support services, and other similar services to owners of microenterprises or persons developing microenterprises) gfedc Emergency Shelter gfedc Street Outreach gfedc Rapid Re-Housing gfedc Homelessness Prevention gfedc HMIS gfedc Operations (e.g. maintenance, repair, utilities) ✔✔✔✔ Services (e.g. case management, child care, education services, employment assistance, outpatient health services, legal services, life skills training, mental health services, and substance abuse treatment) gfedc Administration gfedc HMIS gfedc Emergency Shelter gfedc Street Outreach gfedc Rapid Re-Housing gfedc Homelessness Prevention gfedc HMIS gfedc TBRA Documents Requested *Required?Attached Documents * Client Intake Form(s) for Limited Clientele (if CASA client intake form Item 2 - Attachment B, Page 31 Packet Page140 Item #9 applicable) 300 orders for CASA intake form Map for Area Benefit (if applicable) CDBG Requirements and Acknowledgements (Please download the template below and upload an initialed document here) download template CASA Req n Acknolmnts General Liability Insurance Liability Insurance CASA SLO Application Questions top 1. Please identify the funding sources being requested: This question will be used to branch only those questions related to the funding sources requested in this application - so don't worry if your application has skipped question numbers. Project Summary 2. Project Address(es): If the proposed project has multiple addresses, please upload a map of the specific locations under the Documents tab We serve children from throughout the county who either, through their families of origin or foster home residences, may reside in any city or unincorporated area of the county. Determining the residence for these children is particularly difficult to determine because they are often moved from their community of origin when entering foster care, and typically move two or more times per year. This is a highly fluid population. A child in foster care may reside in San Miguel in the morning but be moved to Nipomo by the afternoon. Our 150+ volunteers also reside throughout the county, and drive their personal vehicles to visit children (outside of pandemic restrictions), last year logging over 113,000 miles assisting children with activities like court appearances, sibling visits, meeting with social workers and others on the child’s care “team”, and attending extra-curricular events such as the child’s sports games. 3. Jurisdiction(s)/Area(s) Served: Select all that apply 4. Brief Project Description: You will have the chance to expand on your project description further in the application. Please upload any maps, photos, drawings or plans under the Documents tab To help foster children in our county avert homelessness, the funds requested will be used to recruit, train, and supervise lay people from the community who volunteer to advocate for an abused child, one on one, until the child is reunified with parents or otherwise finds a permanent placement. This CASA volunteer is unique in the child welfare system for several reasons: the volunteer has the court’s full authority; the volunteer stays with the child regardless of changing home placements and school Some answers will not be presented because they are not part of the selected group of questions based on the answer to #1. gfedc CDBG only gfedc ESG only gfedc ESG-CV only gfedc HOME only gfedc General Funds only gfedc PLHA only ✔✔✔✔ Select this for any combination of grant funding requests(CDBG, ESG/ESG-CV, HOME, General Funds, and PLHA) ✔✔✔✔ Arroyo Grande ✔✔✔✔ Atascadero ✔✔✔✔ Morro Bay ✔✔✔✔ Paso Robles ✔✔✔✔ Pismo Beach ✔✔✔✔ City of San Luis Obispo ✔✔✔✔ County of San Luis Obispo Item 2 - Attachment B, Page 32 Packet Page141 Item #9 assignments; the volunteer represent the child to all stakeholders; the volunteer has a personal, weekly connection with the child. Each volunteer relies upon a paid CASA Advocate Supervisor for professional guidance in navigating the terminology, legal proceedings, educational rights, social service systems, and resources of the child welfare system. 5. Please answer the following: Please write N/A for any questions that are not applicable. 6. Type of agency: Agency Details, Capacity, and Experience 7. Is the organization faith-based? 8. Please answer the following: If this is your first time applying to the County for funds, please upload your organizations’ incorporation documents in the Documents tab. 9. Agency Mission Statement: CASA of San Luis Obispo County advocates for the best interests of abused and neglected children within the court system. CASA recruits, trains, and supervises volunteers who advocate for this vulnerable population with the goal of ensuring that each and every child grows up in a safe, nurturing, and permanent home. 10. Please describe the services your organization is CURRENTLY providing (regardless of funding source). Seeking to help every child secure a long-term safe and loving home, CASA of San Luis Obispo County recruits, trains, and supervises lay people from the community who volunteer to become the one-on-one friend and advocate for the child who has been removed from all they know due to abuse or neglect by their parents. The CASA volunteer supports the most vulnerable child in our community. We began doing this in 1993 and, with support from city, county, state and the federal governments, plus local jurisdictions such as Judicial Council and widespread support from individuals, businesses, and foundations throughout the county, we have grown until we now provide a volunteer advocate to half of the children in the county currently under the court’s care. Using the training and professional support provided by CASA, a child’s CASA volunteer works to help assure the child achieves the best possible outcome. Youth in foster care must cope not only with the stress and trauma of the abuse they experienced, but also the profound disruption of going to live with a total stranger. The child faces high mobility, a lack of appropriate resources, failed reunification efforts, crises in placements, changes in permanency plans, shattering instability in 15000 CDBG funding requested n/a ESG funding requested n/a ESG-CV funding requested n/a HOME funding requested 5000 General Funds requested 35000 PLHA funding requested '' 55,000.0055,000.00 SUBTOTAL ongoing Anticipated start date ongoing Anticipated end date 55,000.0055,000.00 TOTAL ✔✔✔✔ 501(c)(3) gfedc For Profit gfedc Gov't/Public gfedc Other: gfedc Yes ✔✔✔✔ No 1993 Date of incorporation 1111987 Annual operating budget 14 Number of paid staff 170 Number of volunteers 1,114,164.001,114,164.00 TOTAL Item 2 - Attachment B, Page 33 Packet Page142 Item #9 their school placements, and loss of faith in adults. The CASA volunteer works to redress and improve this situation by, first and foremost, becoming a friend the child can count upon to visit every week, regardless of where living or attending school. Often the CASA volunteer is the first adult a child knows who is this regular and reliable. The CASA volunteer models responsibility, caring, and the value of perseverance and long-term relationships. The CASA volunteer also researches all aspects of the child’s “case” to make sure the child is current on medical care, getting appropriate support at school if needed, and receiving any therapies deemed necessary by the courts, social workers, or medical providers. As the CASA volunteer works to assure the child finds a safe, permanent home in the shortest time possible, the volunteer also helps the child develop skills to avoid homelessness. In addition to working with teachers and schools to assure the child receives appropriate education and the remediation so often necessitated by frequent moves, the CASA volunteer also works with the child on job skills, long-range planning, life skills like shopping and bank account opening, and the all-important role of forming healthy long-term social connections. Children with a CASA volunteer are more likely to succeed in school and half as likely to re-enter the foster care system (nationalcasagal.org)—an inestimable value to the child, and the community. 11. Please describe the services your organization PROPOSES to provide (regardless of funding source). Guided by our Board of Directors, CASA of San Luis Obispo County recently adopted a Strategic Plan which includes a growth goal of serving 8% more of the county’s foster children per year. The 50% of the county’s foster children currently served is a threshold created by the size of our budget and the National CASA guideline of one professional Advocate Supervisor overseeing the efforts of 30 volunteer child advocates. Through careful financial management and exemplary commitment by our staff, we are able to serve these children with just 14 full and part time staff. The small paid staff make possible the huge efforts of our volunteers—who donated over 32,000 hours last year to improving the lives of children in this county. We feel confident in our ability to manage growth of this nature because over the past five years we have grown our program by approximately 20%. We achieved this growth through increased financial support from our community, which recognizes the value we bring to the children and the county. Our volunteer’s hours last year are valued at $813,760. The reduced time children spent in foster care last year, as a result of CASA’s efforts, saved the county an estimated $1.5 million---and that’s a conservative estimate. With increased funding, we will serve more children and leverage even higher value to the county and communities. 12. How does the project complement and collaborate with existing efforts? Does your organization partner with other organizations? In the pursuit of helping children in foster care achieve the best possible outcome in the shortest time possible, we partner with every child-serving agency and entity in the county. We have received praise from the Superior Court of California in San Luis Obispo, the SLO County Department of Social Services, the Office of Emergency Services, and Victim Witness for our efforts in helping children secure outcomes that improve the quality of their life. We work with every school district in the county, and the county Department of Education, to assure foster children receive the educational credits and supports they need, regardless of where they live, so they may have the skills to succeed in life. We work with the Juvenile Dependency Court to assist children in their care with educational planning and transitions back to public school, because education is the key to self-sufficiency. Our work with the Victim Compensation Board to help children receive a $70,000 federal entitlement to health care to deal with the effects of abuse, a benefit they can access into adulthood, has been held up as an example for other CASA organizations to follow. By coordinating efforts between the courts, DSS, and the Victim Compensation Board we have eliminated what was a year-long waitlist for abused children to begin receiving services to help them deal with the trauma and stress of abuse. (The wait is now zero, children being receiving services almost immediately upon entering the system.) To help foster children develop the strength and education they need to avoid homelessness, we hold Operational Agreements with RISE, Victim Witness and Child Welfare Services. A non-inclusive list of other organizations we collaborate with includes: the Assistance League, Cuesta College, the Center for Family Strengthening, Child Protection Court, Family Care Network, Family Treatment Court, Martha’s Place, Regional Center, San Luis Obispo Probation Department, Special Education Local Plan Area (SELPA). 13. If the proposed project will serve homeless households, please describe how the project will coordinates with other homeless service providers to connect homeless individuals and families to resources. If this question is not applicable, write N/A in the box below. Adverse Childhood Experiences—known as ACE’s—are childhood traumas that reduce neurological development and increase risk for immediate and long-term adverse health outcomes. A child with one or more ACEs stands an increased likelihood of cumulative bad outcomes: not completing high school, living below the poverty line, and experiencing homelessness (National Healthcare for the Homeless Council). Tragically, the very act of saving a child from the highest- ranked ACEs—emotional, physical, and sexual abuse—leads to the fourth-highest ranked ACE: foster care. But the goal of CASA and its volunteers, to find a safe, permanent, loving home for every child—can redress the trauma of these ACEs and, most importantly, prevent further damage. The CASA volunteer connects the child with resources to help the child overcome the trauma of the abuse or neglect that brought them into foster care, and help stem any future adverse effects from foster care. When a CASA receives their child assignment, one of the first steps taken is to review available medical and education records. All too often, the abused child has attended school irregularly, not received consistent medical care, and often suffers from long-standing undiagnosed and untreated conditions such as ADD, vision problems, dental carries, lack of vaccinations, etc. The CASA volunteer works with Item 2 - Attachment B, Page 34 Packet Page143 Item #9 the schools, medical providers, Regional Center, Martha’s Place, and other providers to bring the child’s health and education up to current standards. The CASA also is the responsible adult who follows up to assure needed treatments and therapies are actually provided to the child. This becomes especially important when a child’s foster placement changes—it takes a responsible, committed person to assure the child’s care gets established at the new home and school. It is the CASA volunteer who helps assure the child does not “fall through the cracks” of an overburdened child welfare system. The CASA volunteer has access to all of the child’s records, all of the child’s providers, and all of the child’s current and former caregivers. It is this unique perspective, focus, and access which enables the CASA volunteer, backed with the court’s authority, to address the needs of the whole child. CASA volunteers do this work because, literally, you could not pay someone to work this hard for a child. The typical CASA represents their one assigned child until the “case” is closed, either with an adoption, a long-term permanent placement, or family reunification. Our most recent figures shows that takes an average of 35.5 months. 14. Please describe your organization’s capacity to implement the proposed project. Who will be involved? List projects of similar size and type that your organization has completed. CASA of San Luis Obispo County has served the children of this county since 1993. In these 27 years we have earned the trust and respect of both the Superior Court of San Luis Obispo County and the Department of Social Services. Our staff and organization have the experience, education, and commitment to continue serving abused children in a prudent, financially responsible manner. Our Executive Director, Teresa Tardiff, is the second-longest serving CASA director in California. She has worked with CASA continuously for 26 years. She was elected in January of 2020 to the Children’s Services Network Executive Board, where local leaders work together to solve issues of child abuse and foster care. Under her direction, our CASA chapter has achieved a volunteer retention rate of 77%. CASA benefits from a well-educated, highly-experienced and very motivated staff. When the COVID pandemic struck, we served children in care without pause. Although we are an all office-based operation, each member of staff managed to quickly outfit themselves to work-from-home. All members of staff hold college degrees, and many hold advanced degrees in Social Work and Law. The Office of Emergency Services has supported our work in helping abused children with the award of three separate grants (ongoing). We have successfully met all reporting requirements for these grants and qualified for all available grant renewals. A routine OES audit found us in compliance with all reporting requirements. OES grants have played a significant role in helping us increase the number of children served by 20% over the past 5 years. Innovation, dedication and persistence are common characteristics of the CASA staff. For instance, they improved access to health care for abused children by facilitating submission of Victim Compensation applications for child victims of crime. This lets each child access a $70,000 federal health care benefit to address the physical and mental trauma they have suffered. Before CASAs efforts, very few children in the county received this benefit. Today, every single child under the court’s care has an application filed for them. The Victim Witness Coordinator from the District Attorney’s office has expressed that she is “grateful for the partnership” with CASA in this work because children now receive more services, faster. Another success is our work with Must! Charities, which entrusted us with $250,000 over 4 years to increase services to children in North County. We used these funds to hire an Advocate Supervisor dedicated to North County children and increase volunteer recruitment in this area. Because of the value of our work to improving outcomes for children, the county Department of Education facilitates our work by providing reduced rent office space. 15. Briefly describe your agency’s record keeping system with relevance to the proposed project. Refer to Chapter 13 of "Basically CDBG" in the Library for more information on record keeping for CDBG. We at CASA approach performance measurement as an organized process where we gather information to determine how well programs and activities are meeting established needs and goals. Our primary tool is a state-of-the-art secure database called Optima. All of our Program Staff and child volunteers have received professional training on the use of it. Each child volunteer may view the file for their child only, and through this secure password-protected access update information about the child’s progress and needs. Building upon our experience with OES grants, CASA will be able to hold objectives that closely mirror the statutory objective of the CBDG program (13.1.2). Our objective is to help create suitable living environments that benefit individuals who are LMI by addressing issues they face such as physical problems with their environment and their personal health and safety, plus social issues like literacy, family stability, and personal safety. The Outcome we seek is that abused children have improved health, education, and stability so that they may become healthy adults with stable housing. We can track our progress in making services, public facilities, and housing accessible to LMI people (13.1.3), including those with disabilities, using the Optima database. Using our Optima database and the resources of our accounting consultants, we can track the four common indicators required for the Integrated Disbursement and Information System (IDIS). We can identify the money we leverage from federal, state, local and private sources and the number of persons, by percent of area income served. The CDBG race/ethnicity data required is also tracked for each person served, again using our Optima database. The experiences, and successes, CASA has achieved in maintaining OES grants include monthly billing, quarterly statistical updates via the OJP PMP, and bi-annual reporting via narrative and statistics. This experience establishes that we are suitable to record objectives and outcomes using CPD Outcome Performance Measurement System and IDIS to report required indicators. Item 2 - Attachment B, Page 35 Packet Page144 Item #9 16. CDBG/ESG ONLY - Will the services offered by your organization increase or expand as a result of CDBG/ESG assistance? 17. CDBG/ESG ONLY - IF YES TO ABOVE - What new programs or services will be provided? If this question is not applicable, write N/A in the box below. N/A 18. CDBG/ESG ONLY - IF YES TO QUESTION 16 - Describe how existing programs or services will be expanded and what percentage of an increase is expected. If this question is not applicable, write N/A in the box below. With receipt of CDBG funds, and the others in this grant application, CASA intends to make progress on the Strategic Plan, set by our Board of Directors, of serving 8% more of the abused and neglected children in our county. Every dollar of grant funding received goes toward serving more children. The $15,000 in total CDBG funds requested here will help us improve services to children in each area of the county. These grant funds will help us assign a dedicated volunteer to more of the children in each community served, helping to reduce their stay in foster care and thus reduce their likelihood of suffering the adverse consequences of out-of-home care. 19. Please describe the proposed project in detail (i.e. What activities are to be undertaken? What are the projects' goals?). Please attach a timeline of the project milestones under the Documents tab. Our goal is a safe, permanent, loving home for every child. To do this, we recruit adults from SLO county to become CASA volunteers: highly-trained court-appointed lay people who advocate for the best-interests of an abused child under the court’s care. The first screening step is an “Information Session”, where we explain the responsibility, confidentiality, and training required. Potential volunteers learn they must pass: fingerprint examination; FBI records check; background check; reference checks; a lengthy interview with 2 CASA professionals. The individual who passes our criteria then enrolls in CASA’s 36-hour training on child advocacy. After passing the training, the new volunteer is sworn in by a judge and receives orders to represent a child who has been abused by their parents. The new CASA volunteer is also assigned to an Advocate Supervisor, the professional who guides them technically and legally through child advocacy, identifies resources to help the child, and assists with coordinating multi-agency efforts. A CASA volunteer typically stays with their individual child (or sibling group) until the court resolves the case in a permanent placement, which our analysis shows typically take 35.5 months. When a child enters the court’s care they are typically assigned to CASA at the same moment. When we have an appropriate volunteer available, the judge assigns one who immediately begins reviewing all available information concerning that child (court documents; medical & educational files; reports from therapists, social workers & law enforcement). In addition to visiting the child weekly (virtually during a pandemic), the CASA volunteer consults regularly with everyone associated with the child: teachers, doctors, dentists, attorneys, foster parents, and group home personnel. The CASA volunteer also attends meetings at the child’s school like a caring, interested, and available parent would do. CASA volunteers give an extraordinary amount of time and attention to the child. In 2019, CASA volunteers devoted 32,318 hours to improving SLO children’s lives. In 2019, 19 CASA volunteers newly earned a Special Education Local Plan Area (SELPA) certification so they can exercise educational rights for the child they represent. CASA is the only program which delivers individual, focused, long-term attention to a child in the court’s care. Guiding the CASA volunteer is their Advocate Supervisor, a highly-specialized professional who aids with managing the case, preparing court reports, and navigating the child welfare and legal system. One Advocate Supervisor typically oversees 30 volunteers and also performs myriad other duties (screen potential volunteers, review new child cases, maintain case files; attend the child’s team meetings, school meetings, etc.) The economic value of CASA volunteer hours to this county in 2019 alone was estimated at $813,760—all made possible by the Advocate Supervisor. Project Details 20. Please estimate the number of unduplicated persons or households to benefit from the proposed project. Write "p" for persons or "hh" for households. Please refer to the Library for HUD Income Limits and information on CDBG Presumed Low/Mod Income populations. Please enter any presumed benefit persons as low-income. ✔✔✔✔ Yes gfedc No 500p TOTAL number of persons (p) or households (hh) regardless of income 0%Of the total number of persons (p) or households (hh) entered above, how many will be LOW-INCOME (earning 51% - 80% or less of the County median-income)(HUD funding only) 100%Of the total number of persons (p) or households (hh) entered above, how many will be VERY LOW- INCOME (earning 50% or less of the County median-income)(HUD funding only) Item 2 - Attachment B, Page 36 Packet Page145 Item #9 21. CDBG ONLY - If the project serves any of the presumed benefit populations under the Low/Moderate Income national objective, please describe how the project will directly benefit the populations identified. If this question is not applicable, write N/A in the box below. This project benefits the Low/Moderate Income population of abused children. 90% of the children served in this program originate with families qualified for appointed counsel, which affirms that they are LMI. The project directly benefits the identified population by increasing the child’s access to physical and mental healthcare and education. Furthermore, the project improves the child’s life by working to decrease the time a child spends in foster care. The importance of the continuity of the one CASA volunteer to the child cannot be overstressed. The CASA volunteer works with the child wherever they reside—a home, a group home, in-patient, or other facility. So often in foster care, every change of a child’s residence results in a change in social workers, schools, and even doctors. Only the CASA remains the same. With the average child changing foster placement two or more times a year, it is sadly common that the CASA is the only adult connected to the child for a full year, or longer. The longevity and continuity of the CASA volunteer’s relationship with the child gives the CASA volunteer the insight and knowledge to best assist the child in securing a permanent, safe, and loving home. CASAs, like parents, help children is many ways the child does not see. CASA volunteers routinely help secure mental, medical and dental health care, plus educational assessments, for the child. Through weekly contact, the CASA volunteer proves instrumental in identifying and coordinating services needed by the child. The CASA shepherds the child’s education, physical, and mental care with the consideration and dedication of a healthy, available parent. CASA volunteers also prepare reports for the court, providing objective, relevant information and recommendations to meet the child's best interests. The Juvenile Court judge relies on these reports. According to a Superior Court judge for the child dependency system, “The CASA gets to know the child as no one else, serving as a trusted companion and advocate. As an officer of the court, the CASA provides unique input to the juvenile judge about how well the child is progressing over time.” The CASA volunteer often provides information otherwise unavailable to the court (i.e. observations on relationships, academic performance, behavior that may warrant mental health services or counseling, identifying services that may be needed or are supposed to be provided as outlined in the case plan but not yet delivered). The CASA volunteer often proves instrumental in helping the child find a permanent, loving home. In the Economic Impact Report performed for CASA’s FY 2018/19, it was found we reduced stays for children in foster care by 118.8 months, helping to find permanent homes for 13 children (not including those reunited with birth families). While the savings of one day less in foster care is priceless to a child, to our community it equated to savings of approximately $1,497,749. 22. ESG ONLY - FOR EMERGENCY SHELTER ONLY: Please identify the following projected accomplishments and portion of funding requested to go towards each service type for the 12-month contract period. Write N/A for all categories not covered in the project. A maximum of 60% of the program year grant may be allocated to Emergency Shelter and Street Outreach activities. 23. ESG ONLY - FOR STREET OUTREACH ONLY: Please identify the following projected accomplishments and portion of funding requested to go towards each service type for the 12-month contract period. Write N/A for all categories not covered in the project. A maximum of 60% of the program year grant may be allocated to Emergency Shelter and Street Outreach activities. 100%Of the total number of persons (p) or households (hh) entered above, how many will be earning 60% or less of County median-income(PLHA only) 0.000.00 TOTAL n/a Projected persons to be served n/a Projected households to be served n/a Projected % of participants exiting the program that will move into permanent housing n/a Projected % of adult participants exiting the program that have more income at exit n/a Portion of funding to go towards essential services (i.e. case management, child care, education services, employment assistance and job training, etc.) n/a Portion of funding to go towards shelter operations (i.e. maintenance, rent, security, insurance, etc.) n/a Portion of funding to go towards renovation (i.e. labor, materials, tools, etc.) n/a TOTAL funding request for Emergency Shelter 0.000.00 TOTAL n/a Projected persons to be served n/a Projected households to be served n/a Portion of funding to go towards engagement n/a Portion of funding to go towards case management Item 2 - Attachment B, Page 37 Packet Page146 Item #9 24. ESG ONLY - RAPID RE-HOUSING ONLY - Please identify the following projected accomplishments and portion of funding requested to go towards each service type for the 12-month contract period. Write N/A for all categories not covered in the project. 25. ESG ONLY - FOR HOMELESSNESS PREVENTION ONLY: Please identify the following projected accomplishments and portion of funding requested to go towards each service type for the 12-month contract period. Write N/A for all categories not covered in the project. 26. ESG ONLY - FOR HMIS ONLY: Please identify the portion of funding requested to go towards each service type for the 12-month contract period. Write N/A for all categories not covered in the project. n/a Portion of funding to go towards emergency health services n/a Portion of funding to go towards transportation n/a Portion of funding to go towards services for special populations n/a TOTAL funding request for Street Outreach 0.000.00 TOTAL n/a Projected persons to be served n/a Projected households to be served n/a Projected % of participants exiting the program that will remain in permanent housing n/a Projected % of adult participants exiting the program that have more income at exit n/a Projected % of adult participants exiting the program that have employment income at exit n/a Portion of funding to go towards application fees, deposits, utility payments, last month’s rent n/a Portion of funding to go towards housing search and placement n/a Portion of funding to go towards housing stability case management n/a Portion of funding to go towards mediation n/a Portion of funding to go towards legal services n/a Portion of funding to go towards credit repair n/a Portion of funding to go towards short- and long-term rental assistance n/a TOTAL funding requested for Rapid Re-housing 0.000.00 TOTAL n/a Projected persons to be served n/a Projected households to be served n/a Projected % of participants exiting the program that will remain in permanent housing n/a Projected % of adult participants exiting the program that have more income at exit n/a Projected % of adult participants exiting the program that have employment income at exit n/a Portion of funding to go towards application fees, deposits, utility payments, last month’s rent n/a Portion of funding to go towards moving costs n/a Portion of funding to go towards housing search and placement n/a Portion of funding to go towards housing stability case management n/a Portion of funding to go towards mediation n/a Portion of funding to go towards legal services n/a Portion of funding to go towards credit repair n/a Portion of funding to go towards short- and long-term rental assistance n/a TOTAL funding request for Homelessness Prevention 0.000.00 TOTAL n/a Portion of funding to go towards purchasing software/licenses Item 2 - Attachment B, Page 38 Packet Page147 Item #9 27. GENERAL FUND ONLY - OVERNIGHT SHELTERS ONLY - Please answer the following: If the proposed project does not include overnight shelter, write N/A in the boxes below. 28. GENERAL FUND ONLY - Please identify the following projected accomplishments: Please indicate either "p" for persons or "hh" for households. 29. Identify the projected target population(s) your proposed project and activities will serve (including age, race, residency, handicap status, income level or other unit characteristics or subgroup information) and how those populations will benefit This project targets youth at high risk for homelessness due to abuse by their parents, resulting in their living in foster care in SLO county. This population ranges in age from birth to age 18, plus Non Minor Dependents (youth aged 18-21 who legally continue receiving foster care benefits by maintaining eligibility). CASA serves children regardless of race, ethnicity, or sexual orientation. We serve children the court assigns to us, who qualify for CDBG support as abused children. In October of 2020, this population is 7% Black, 30% Hispanic/Latino, 2% Multi-Race, 57% White/Non Latino, and 5% Unknown and 62% female, 38% male. 90% of these children come from families of low to very low income, as determined by the Superior Court of SLO County. Regardless of family of origin, “foster children are considered, along with abused children in general, as a category of persons that may be presumed to be low and moderate income.” (HUD) As is common among the homeless, this population exhibits health conditions at a higher rate than the general population. Specifically, 89% have one or more physical or mental health conditions requiring treatment (SLO DSS). CASA benefits this population by securing early intervention that can alleviate these health problems, paid for by the $70,000 VOCA benefit. Establishing this population’s residency is hard because of the extremely unstable home lives. They are often moved from their community of origin when entering care, and then moved multiple times while in care. Typically, a child removed from the family for their safety is placed into “shelter.” This lasts 3 to 30 days. Then, a child receives a foster home “placement.” Every hope is that this lasts until the child secures a permanent home, but 55% will experience 3 or more placements. 27% experience 6 or more placements (SLO DSS). Given this tumultuous life, it is no wonder that only 50% of foster youth graduate high school, 40% experience homelessness within 18 months of leaving the system, 28% receive public assistance by age 21, and 40% are unemployed by age 24 (Cal CASA). Regardless of current residence, all children this project serves entered care in the County of SLO and are therefore considered the responsibility of the Superior Court of California in SLO County. Our project benefits this population because, through longevity and consistency, the CASA volunteer becomes a reliable adult whom the child trusts. The volunteer teaches the child valuable life skills and appropriate social interactions. The volunteer n/a Portion of funding to go towards purchasing/leasing hardware or equipment n/a Portion of funding to go towards technical support n/a Portion of funding to go towards leasing office space n/a Portion of funding to go towards utility services necessary to operate HMIS n/a Portion of funding to go towards salaries for operating HMIS n/a Portion of funding to go towards travel to attend approved HMIS training n/a Portion of funding to go towards travel costs to conduct HMIS intake n/a TOTAL funding request for HMIS 0.000.00 TOTAL n/a Number of shelter nights provided between July 1, 2019 to June 30, 2020 n/a Number of beds available between July 1, 2019 to June 30, 2020 n/a Number of shelter nights PROPOSED to be provided between July 1, 2021 to June 30, 2022 n/a Number of beds PROPOSED to be provided between July 1, 2021 to June 30, 2022 n/a How many homeless persons can your organization’s shelter currently serve each day during the daytime hours? n/a On average, how many homeless persons did your organization’s shelter serve each day during the daytime hours during the program year of July 1, 2019 to June 30, 2020? n/a How many total persons did your organization serve during the program year of July 1, 2019 to June 30, 2020? 0.000.00 TOTAL 347 Projected persons (p)/households (hh) to receive case management Projected persons (p)/households (hh) to receive a referal to services/housing Projected persons (p)/households (hh) to be connected to an income source 347.00347.00 TOTAL Item 2 - Attachment B, Page 39 Packet Page148 Item #9 also connects the child with community resources and helps the child plan for the future. The volunteer helps the system help the child by providing valuable recommendations and information to the court, schools, and the child’s stakeholders. The CASA volunteer is a positive intervention that interrupts the legacy of abuse by connecting the child to the community and supportive services which can help prevent homelessness. 30. Has environmental review been completed (CEQA and/or NEPA)? 31. Please answer yes or no to the following: If applicable, please upload a copy of the Phase I or II environmental assessment under the Documents tab. 32. Identify all permits necessary for the project (local, state or federal). By contract, Court Appointed Special Advocates of San Luis Obispo County, Inc. is the sole provider of volunteer advocate services to children under the care of the Superior Court of California in San Luis Obispo County. The state authorizes CASA to serve children under the court’s care, and there may be only one CASA organization per county. We are not government funded, but we are government ordered and authorized. CASA has established best practices for executing the program, working with the court and in compliance with California Rule of Court, rule 5.655. Further, we hold an Operational Agreement with Child Welfare Services, of the Department of Social Services for San Luis Obispo County, to provide for children in care. 33. State whether or not the necessary permits have been issued. If a permit has not yet been issued, indicate when the permit(s) will be applied for or issued. Please provide proof of permit issuance under the Documents tab. Orders from the Superior Court of California in San Luis Obispo County and the Operational Agreement with Child Welfare Services are issued and current. 34. Briefly describe your agency’s auditing requirements, including those for the proposed project. Please upload a copy of your most recent audit under the Documents tab. We undergo an independent financial statement audit on an annual basis. As part of this audit process, the auditors make inquiries of grant compliance procedures and any potential compliance issues, if applicable, for the audit period. The auditor also reviews selected grant agreements, and performs a search for disallowed costs for selected grants based on allowable cost parameters. We also have a written Grant Audit Process with which the Executive Director, Grants Manager, and other affected staff comply. CASA of San Luis Obispo County, Inc. is subject to California Rule of Court 5.655 which provides that our fiscal plan "must include an annual audit, conducted by a qualified professional, that is consistent with generally accepted accounting principles and the audit protocols in the program's Judicial Council contract.” We have conducted audits for all years required and have been found in compliance with all requirements. It is out intention, and within our capacity, to meet the audit requirements of the grants for this proposed project. Financial 35. How do you plan to fund the operation and maintenance costs (if any) associated with this project? Are these funds available now? If not, when will they be available? CASA seeks a loving, permanent home for every child under the court’s jurisdiction, and prudent budgeting has allowed us to serve an increasing percentage of children under the court’s care every year since our inception in 1993. Over the past five years, our county court has averaged 500 children a year under its care. Through hard work and careful management of funds gfedc Yes - CEQA review completed gfedc No - CEQA review not completed ✔✔✔✔ N/A - CEQA not required gfedc Yes - NEPA review completed gfedc No - NEPA review not completed ✔✔✔✔ N/A - NEPA not required no Has a Phase I or Phase II environmental assessment been conducted for the property? List and describe any known hazards (e.g. asbestos, storage tanks – underground, aboveground) no Is the project on a property designated or been determined to be potentially eligible for designation as a local, state, or national historic site? Are the building(s)/structure(s) located on a Historic Site or within a Historic District? no Is the project located within a 100-year flood plain? IF YES TO ABOVE, does your agency have flood insurance? no Will there be demolition required? 0.000.00 TOTAL Item 2 - Attachment B, Page 40 Packet Page149 Item #9 donated, raised, and sourced through grants, we have grown our program in the past 5 years to serve 20% more of these children. We maintain an operating reserve of 6 month’s expenses. Through a combination of long-range grants (OES), annual fundraisers, and support from the community and local jurisdictions, we secure funds to provide for operation and maintenance costs. We are overseen by a Board of Director who assist the Executive Director with long-range planning to assure the organization raises funds consistently and spends wisely. 36. Do you have any grant funds remaining from prior Fiscal Year allocations? 37. IF YES TO ABOVE, please answer the following: If this question is not applicable, write N/A in the boxes below. 38. CDBG ONLY - Identify all jurisdictions you are applying to for CDBG funds by indicating the amount applied for at each jurisdiction. Write N/A for jurisdictions not being applied to for CDBG funds. Note: Any project/program being recommended less than $8,000 total will not be funded per the Cooperation Agreement between the County and participating cities of the Urban County. 39. GENERAL FUND ONLY - Please indicate the estimated portion of funding to go towards the following activities: 40. HOME Only - TBRA Only - Please indicate the amounts to be spent for rental assistance, deposit assistance, and project administration? -answer not presented because of the answer to #1- gfedc Yes ✔✔✔✔ No n/a What fiscal year(s) did you receive the funding? n/a What project did you receive the funding for? n/a How much is remaining? 0.000.00 TOTAL 2500 City of Arroyo Grande 2500 City of Atascadero City of Morro Bay 2500 City of Paso Robles City of Pismo Beach 2500 City of San Luis Obispo 5,000 County of San Luis Obispo 15,000.0015,000.00 TOTAL 0 Operations (e.g. maintenance, repair, utilities) 100%Services (e.g. case management, food, health care, child care, life skills training) 0 Administration 0 HMIS 100%TOTAL funding requested 0.000.00 TOTAL Budget top Funding Sources/Revenues Committed Conditional Proposed CDBG Funding (this request) $ 15,000.00 ESG Funding (this request) $ 0.00 General Funds (this request) $ 5,000.00 ESG-CV Funding (this request) $ 0.00 HOME Funds (this request): $ 0.00 PLHA Funds (this request): $ 35,000.00 Item 2 - Attachment B, Page 41 Packet Page150 Item #9 Local/County (non-federal)(please specify): Probation, $25000, Mentor with County of SLO, $30000 $ 55,000.00 Local/City (non-federal)(please specify): In-kind Other (please specify): OES grants, committed, 68370: donations & fundraising, conditional, 359275 $ 68,370.00 $ 359,275.00 Total $ 123,370.00 $ 359,275.00 $ 55,000.00 Funding Uses/Expenses CDBG ESG & ESG-CV General Fund HOME PLHA Personnel Costs $ 10,350.00 $ 3,450.00 $ 20,700.00 Operating Costs $ 4,050.00 $ 1,350.00 $ 8,100.00 Professional Services $ 600.00 $ 200.00 $ 1,200.00 Capital Outlay Permits, Development Fees Legal and Public Notices Other (please specify): Total $ 15,000.00 $ 0.00 $ 5,000.00 $ 0.00 $ 30,000.00 Budget Narrative On a budget of $1.1 and with a staff of just 14 (35% are part time), CASA gave 322 children in foster care in this county in 2019 a single, consistent adult dedicated to their care who interacted with them weekly and orchestrated the activities of county, city, regional, educational, and private providers to better serve the child. This level of care, attention to detail, and follow through keeps children in foster care from “falling through the cracks” of the child welfare system. A child with a CASA spends less time in foster care and is more likely to graduate high school and have stronger long-term connections to siblings, relatives, and support people. These efforts help a child not become a homeless adult. A child with a CASA also is more likely to be enrolled in an appropriate educational setting, receive needed services in a timely manner, and enroll in post-secondary education—all factors which can reduce a person’s likelihood of becoming homeless. It takes a lot of work to get results like this. Our volunteers devoted over 32,000 hours last year to kids in this county. We achieve this by recruiting, screening, training and supervising lay people from the community who serve as a child’s volunteer advocate—and friend. This process begins with recruiting new volunteers, who must then be screened for safety and appropriate interpersonal skills. The screened volunteer then receives 36 hours of National CASA approved training, presented by our staff. The judge then orders the newly trained CASA volunteer to represent one child (or sibling group) and begin advocating for the child—a technical and legal feat made possible by the professional CASA Advocate Supervisor. By statute, CASA volunteers must be supervised and trained by CASA. The Advocate Supervisor oversees up to 30 CASA volunteers, who assist up to 45 individually children. Our Advocate Supervisors are supported by a small administrative staff which recruit the new volunteers and raise funds. It’s a tight budget circle—fundraise so we have monies to recruit, train, and supervise volunteers until we have a volunteer for every child in the county under the court’s care. CASA’s benefit to the child is priceless, but the value to the county can be measured. Every month a child doesn’t spend in foster care reduces county costs between $1000-$15,000 a month. Our analysis for FY2018/19 shows CASA reduced stays in foster care for children in this county by 118.8 months: a savings of $1,497,749. In addition, CASA submits an application for every abused child under the court’s care for Victim of Crime benefits--$70,000 in federal health funds to address the physical, mental, and emotional trauma of abuse. To date we have submitted 491 children’s applications, bringing federal health care dollars to this county valued at $34 million which can be used to pay for immediate private care to address the impacts of abuse. This benefit stays with the child into adulthood. Tables top ESG Matching Funds Sources Amount $ $ $ Item 2 - Attachment B, Page 42 Packet Page151 Item #9 Application ID: 278852 Become a fan of ZoomGrants™ on Facebook Problems? 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Logout | Browser * ZoomGrants™ is not responsible for the content of uploaded documents. $ $ $ $ Total $ 0 Documents top Documents Requested *Required?Attached Documents * Incorporation Documents (if applicable) Articles of Incorporation Timeline of Project Milestones ✔✔✔✔ Project Milestones from CASA SLO Proof of Permit Issuance (if applicable) CASA OA with CWS Contract with Superior Court CASA Permit Map of Multiple Project Locations (if applicable) Most Recent Audit ✔✔✔✔ Audit CASA SLO Commitment Letters for funds (if available) Timeline of Expenditures ✔✔✔✔ Timeline for Expenditure CASA SLO Item 2 - Attachment B, Page 43 Packet Page152 Item #9 Powered by ZoomGrants™ Email This Preview Save as PDF Print Close Window A▲▼ County of San Luis Obispo 2021 Public Services and Economic Development (CDBG, ESG, HOME, General Fund, ESG-CV, and PLHA) Deadline: 10/29/2020 5CITIES HOMELESS COALITION Subsistence Payments, Homeless Assistance, & Security Deposits Jump to: Eligibility Application Questions Budget Tables Documents $ 89,000.00 Requested Submitted: 10/28/2020 11:44:46 AM (Pacific) Project Contact Janna Nichols janna.nichols@5chc.org Tel: 805-574-1638 Additional Contacts devon.mcquade@5chc.org 5CITIES HOMELESS COALITION P.O. Box 558 GROVER BEACH, CA 93483 United States Executive Director Janna Nichols janna.nichols@5chc.org Telephone 805-574-1638 Fax 805-668-2380 Web 5chc.org DUNS 060524497 SAM Expires2/6/2021 Eligibility top 1. Please identify all funding sources being requested: This question will be used to branch only those questions related to the funding sources requested in this application, so don't worry if your application has skipped question numbers. National Objectives 2. CDBG ONLY - Please select the national objective that best applies to the proposed project Please refer to "Basically CDBG" or the "CDBG Guide to National Objectives and Eligible Activities" in the Library for more Some answers will not be presented because they are not part of the selected group of questions based on the answer to #1. ✔✔✔✔ CDBG only gfedc ESG only gfedc ESG-CV only gfedc HOME only gfedc General Funds only gfedc PLHA only gfedc Select this for any combination of grant funding requests(CDBG, ESG/ESG-CV, HOME, PLHA, and General Funds) Item 2 - Attachment B, Page 44 Packet Page153 Item #9 information regarding CDBG national objectives. 3. CDBG ONLY - IF LOW/MODERATE INCOME WAS SELECTED: Select which criteria the proposed project intends to qualify under to meet the Low/Moderate Income objective Please refer to "Basically CDBG" or the "CDBG Guide to National Objectives and Eligible Activities" in the Library for more information regarding the Low/Moderate Income national objective. 4. CDBG ONLY - IF SLUM OR BLIGHT WAS SELECTED: Select which criteria the proposed project intends to qualify under to meet the Slums or Blight objective Please refer to "Basically CDBG" or the "CDBG Guide to National Objectives and Eligible Activities" in the Library tab for information regarding the Slums or Blight national objective. 5. CDBG ONLY - Please explain how the proposed project meets the selected National Objective. Please refer to "Basically CDBG" or the "CDBG Guide to National Objectives and Eligible Activities" in the Library tab. Assistance will be provided to benefit a clientele who are generally presumed by HUD to be principally L/M income persons - those who are homeless. This population is among those who are currently presumed by HUD to be made up principally of L/M income persons: Reference: §570.208(a)(2)(i)(A) Additionally, as some assistance will be provided to those of imminent threat of homelessness, 5CHC's program additionally requires information on family size and income so that it is evident that at least 51% of the clientele are persons whose family income does not exceed the L/M income limit. Reference: §570.208(a)(2)(i)(B) and (C) 6. ESG/ESG-CV ONLY - Please select all objectives applicable to the proposed project, as established in “Opening Doors: Federal Strategic Plan to Prevent and End Homelessness” or the CARE Act. -answer not presented because of the answer to #1- 7. ESG/ESG-CV ONLY - Please explain how the proposed project supports the selected objective(s). -answer not presented because of the answer to #1- Beneficiary Documentation 8. How will you document and maintain income status or presumed benefit status for CDBG? Please provide a sample of your Client Intake Form under the Documents Requested section below. Income verification for CDBG beneficiaries must be provided in accordance with 24 CFR Part 5; a link is provided in the Library. Attached are our current policies regarding income verification for our current programs. A household’s income is any money that goes to, or on behalf of, the head of household or spouse (even if temporarily absent) or to any other household member. When calculating income for eligibility, annual income includes the current gross income of all adult household members and unearned income attributable toa minor (e.g., child support, TANF payments, SSI payment, and other benefits paid on behalf of a minor). Gross income is the amount of income earned before any deductions (such as taxes and health premiums) are made. Current Gross Income is the income that the household is currently receiving at the time of application for assistance. Income recently terminated should not be included. The attached calculation form is used to determine the applicant's income eligibility. 9. How will you collect demographic data on the beneficiaries of the proposed project (i.e. racial/ethnic characteristics)? (General Fund requests are exempt from this requirement) Please provide a sample of your Client Intake Form under the Documents Requested section below. To qualify for an award of Fenderal and State funds, the agency must collect race and ethnicity information from all clients. ✔✔✔✔ Low/Moderate Income gfedc Slums or Blight gfedc Urgent Need gfedc Area Benefit ✔✔✔✔ Clientele gfedc Housing gfedc Jobs gfedc N/A - Low/Moderate Income NOT selected gfedc Area Basis gfedc Spot Basis gfedc N/A - Slums or Blight NOT selected Item 2 - Attachment B, Page 45 Packet Page154 Item #9 Utilizing the attached Enrollment Packet, including Coordinated Intake assessment, applicants are asked to self-disclose their demographic data, including race and ethnicity, age range and disability. Eligible Activities 10. CDBG ONLY - Identify all eligible activities that apply to the proposed project Please refer to "Basically CDBG" or the "CDBG Guide to National Objectives and Eligible Activities" in the Library tab for information regarding CDBG eligible activities. 11. ESG ONLY - Identify all eligible activities that apply to the proposed project -answer not presented because of the answer to #1- 12. GENERAL FUND ONLY - Identify all eligible activities that apply to the proposed project -answer not presented because of the answer to #1- 13. ESG-CV ONLY - Identify all eligible activities that apply to the proposed project -answer not presented because of the answer to #1- 14. HOME ONLY - The only activity under the public service application for HOME is Tenant Based Rental Assistance (TBRA) -answer not presented because of the answer to #1- 15. PLHA ONLY - Identify all eligible activities that apply to the proposed project -answer not presented because of the answer to #1- gfedc Public Services (General) gfedc Operating Costs of Homeless/AIDS patients programs gfedc Senior Services gfedc Handicapped Services gfedc Legal Services gfedc Youth Services gfedc Transportation Services gfedc Substance Abuse Services gfedc Services for Battered and Abused Spouses gfedc Crime Awareness or Neighborhood Cleanups gfedc Fair Housing Activities gfedc Tenant/Landlord/Housing Counseling gfedc Child Care Services gfedc Health Services gfedc Services for Abused and Neglected Children gfedc Mental Health Services ✔✔✔✔ Subsistence Payments, Homeless Assistance, Rental Housing Subsidies or Security Deposits gfedc Job training and job placement services gfedc Assistance to microenterprises (technical assistance, business support services, and other similar services to owners of microenterprises or persons developing microenterprises) Documents Requested *Required?Attached Documents * Client Intake Form(s) for Limited Clientele (if applicable) 5CHC Intake and Income Verification Forms HOMELESS CERTIFICATION Map for Area Benefit (if applicable) CDBG Requirements and Acknowledgements (Please download the template below and upload an initialed document here) download template CDBG Requirements Acknowledgement - 5CHC General Liability Insurance 5CHC Liability Insurance Item 2 - Attachment B, Page 46 Packet Page155 Item #9 Application Questions top 1. Please identify the funding sources being requested: This question will be used to branch only those questions related to the funding sources requested in this application - so don't worry if your application has skipped question numbers. Project Summary 2. Project Address(es): If the proposed project has multiple addresses, please upload a map of the specific locations under the Documents tab Services are coordinated out of 5Cities Homeless Coalition's headquarters - currently 1566 W. Grand Ave., Grover Beach. 5CHC's headquarters are soon to be relocated to 100 S. 4th Street, Grover Beach, CA 93433. Mailing address is P.O. Box 558, Grover Beach, CA 93483. Services are provided county-wide (with the exception of Grover Beach for purposes of this CDBG application), As the City of Grover Beach is not a participating jurisdiction of the Urban County of San Luis Obispo, CDBG regulations do not allow the expenditure of CDBG funds to benefit residents of, nor expend these funds within, the City of Grover Beach. Therefore, 5CHC shall not use CDBG funds to benefit clients from the City of Grover Beach or for subsistence payments within the City of Grover Beach. 5CHC receives referrals county-wide from area partners including 40 Prado, ECHO, family resource centers (LINK & CAPSLO); and members of Supportive Housing Consortium. 3. Jurisdiction(s)/Area(s) Served: Select all that apply 4. Brief Project Description: You will have the chance to expand on your project description further in the application. Please upload any maps, photos, drawings or plans under the Documents tab This program will provide emergency subsistence and deposit payments, with case management services. These emergency subsistence payments (rental assistance) and deposits will be provided on behalf of people who are homeless or at risk of becoming homeless as allowed per 24 CFR 570.207(4) of the CDBG regulation. Services will assist those who are homeless and those at risk of homelessness to develop a housing stability plan, and provide short-term emergency homeless prevention rental assistance or move-in deposits. This program will be augmented by other services also provided by 5CHC, including benefits determination and streamlining access, client resource center (mailing address, computer access, printer, phone, internet), transportation and utilities assistance, family reunification opportunities, and documentation assistance. 5. Please answer the following: Please write N/A for any questions that are not applicable. Some answers will not be presented because they are not part of the selected group of questions based on the answer to #1. ✔✔✔✔ CDBG only gfedc ESG only gfedc ESG-CV only gfedc HOME only gfedc General Funds only gfedc PLHA only gfedc Select this for any combination of grant funding requests(CDBG, ESG/ESG-CV, HOME, General Funds, and PLHA) ✔✔✔✔ Arroyo Grande ✔✔✔✔ Atascadero ✔✔✔✔ Morro Bay ✔✔✔✔ Paso Robles ✔✔✔✔ Pismo Beach ✔✔✔✔ City of San Luis Obispo ✔✔✔✔ County of San Luis Obispo 89000 CDBG funding requested ESG funding requested ESG-CV funding requested Item 2 - Attachment B, Page 47 Packet Page156 Item #9 6. Type of agency: Agency Details, Capacity, and Experience 7. Is the organization faith-based? 8. Please answer the following: If this is your first time applying to the County for funds, please upload your organizations’ incorporation documents in the Documents tab. 9. Agency Mission Statement: Organization’s Mission: 5Cities Homeless Coalition strengthens the southern San Luis Obispo County, California, community by mobilizing resources, fostering hope, and advocating for the homeless and those facing homelessness. Who We Serve: 5Cities Homeless Coalition is transforming the lives of those who are homeless or facing homelessness. While predominantly focused on assisting those in Southern San Luis Obispo County, our rapid re-housing and homeless prevention services are offered county-wide. Our efforts focus on helping the most vulnerable in our community maintain dignity while working toward a new home (or retaining their home). Through a standardized Coordinated Entry assessment we work to help people identify and resolve their housing challenges, including helping to prevent homelessness. We work to prioritize services; prevent duplication of repetitive client assessments and services; identify immediate needs (particularly focused on resolving the crisis that caused them to seek services); and develop a “progressive engagement” plan with short- and long-term goals ultimately leading to stable housing and increased economic stability. In this process, services may take the form of limited direct financial assistance that will resolve and prevent further deterioration of their circumstance. Depending on need, additional services for benefit advocacy, counseling and acquisition for public assistance programs (SSI, SSDI, CalFresh, General Assistance) are provided – especially for those who are disabled (mentally or physically). Additionally we provide financial literacy counseling, and linkages to other community support services such drug and alcohol treatment and mental health services to ensure that clients plan for stability and have the resources and support to succeed and maintain their success. The Coalition provides services in both English and Spanish, with community support to translate to Mixteco and Zapoteco as needed. Core Values: 1. We act with transparency, integrity, and honesty; 2. We see the whole person, not just the barrier or issue they face; 3. We offer hope, support and resources; 4. We are inclusive; HOME funding requested General Funds requested PLHA funding requested '' 89,000.0089,000.00 SUBTOTAL 7/1/2021 Anticipated start date 6/30/2022 Anticipated end date 89,000.0089,000.00 TOTAL ✔✔✔✔ 501(c)(3) gfedc For Profit gfedc Gov't/Public gfedc Other: gfedc Yes ✔✔✔✔ No 3/3/2009 Date of incorporation $1,400,000 Annual operating budget 10 FT 10 S Number of paid staff 500 Number of volunteers 1,400,500.001,400,500.00 TOTAL Item 2 - Attachment B, Page 48 Packet Page157 Item #9 5. We act professionally and ethically, and are culturally responsive. The Coalition is now considered a "go-to" agency for housing and supportive services for those who are homeless or facing homelessness in San Luis Obispo County. Under the guidance of a volunteer board of directors representative of our service area, the agency has a dedicated staff working to address the challenges of homelessness on an individual basis, meeting each client “where they’re at.” Collectively the staff of 5CHC shares more than 30 years of experience in serving those who are homeless or facing homelessness. 10. Please describe the services your organization is CURRENTLY providing (regardless of funding source). 5Cities Homeless Coalition’s housing navigation services assist with identifying immediate and long-term housing solutions, providing crisis management, coordinated entry, accessing benefits that are important to housing stability, case management and housing navigation, and providing on-site access and referrals to medical, mental health and substance use disorder services. Through its Rapid Re-Housing and Homeless Prevention program, 5CHC receives referrals for housing support from ECHO, CAPSLO and Family Resource Centers located throughout the county, and other community-based organizations, to provide housing case management for those facing homelessness and homeless residents. Other services provided by 5CHC that are targeted to South County residents include with winter warming center seasonal shelter, benefits determination and streamlining access, street outreach and engagement, client resource center (mailing address, computer access, printer, phone, internet), transportation and utilities assistance, family reunification opportunities, and documentation assistance. 5CHC also offers a countywide Homeless Youth Program which targets homeless youth age 16-24, providing support for immediate needs, education and job development, and housing assistance. Partners in this program include Lucia Mar School District, Cuesta College, County Office of Education, and local law enforcement. In the last 12 months 5CHC has moved families (Households = HH) into housing, or prevented them from eviction in all areas of the County, providing both case management and financial assistance through subsistence payments and deposits. For this reason are requesting assistance from a broad spectrum of the Cities as well as the County: Arroyo Grande: 19 HH Housed, 12 HH Eviction Prevention Atascadero: 2 HH Housed, 2 HH Eviction Prevention Morro Bay: 1 HH Housed, 1 HH Eviction Prevention Pismo Beach: 2 HH Housed, 1 HH Eviction Prevention Paso Robles: 6 HH Housed, 3 HH Eviction Prevention San Luis Obispo: 7 HH Housed, 3 HH Eviction Prevention County Unincorporated: 7 HH Housed, 5 HH Eviction Prevention These services have been provided apart from services to Grover Beach, for which other funds are utilized. 11. Please describe the services your organization PROPOSES to provide (regardless of funding source). The Rapid Re-Housing and Homelessness Prevention activities proposed in this application (coupling financial assistance for rent with housing stabilization services of case management, benefits advocacy, financial literacy, and housing search and deposit expenses) have been documented to be cost-effective in both preventing the occurrence of homelessness, and ensuring that homelessness is brief and a one-time occurrence. For those who are homeless, this program assists families and individuals who do not need the added support of permanent housing, to obtain housing in the shortest time possible or avoid homelessness due to short-term . 5CHC’s housing program has a demonstrated 90% housing retention rate for clients who remain housed one-year after program exit. It should be noted that this program will also assist those who are veterans. While we have a robust SSVF program in our County, 5CHC has been able to assist homeless veterans who may not qualify for the SSVF program or who are between funding cycles when the SSVF program experience limited funds. With the two SSVF programs offered through CAPSLO and with 5CHC (in partnership with Good Sam), we are able to assist a broader spectrum of clients coming through our doors, and maximize all available resources through various funding streams. Specific Programs Include Coordinated Entry & Referral: Assistance begins with general information and referral to community services coupled with a comprehensive assessment of Item 2 - Attachment B, Page 49 Packet Page158 Item #9 needs, identification of barriers and development of an immediate action plan. Access to computer, internet, phone, mailing address, food, clothing and hygiene supplies. Housing Support Program Case management and financial assistance for deposit, rent and immediate needs for those who are homeless or facing homelessness. Services provided Countywide. Partnership with Good Samaritan includes Veteran Services. Immediate Needs: 5CHC assists homeless and low-income families and individuals in South County with limited funds to address their immediate needs, and move them to self–sufficiency. Examples of assistance are utilities, gasoline, bus voucher, auto repairs, clothing, employment readiness, detox/sober living, basic needs, emergency food etc. Benefits Determination & Streamlining Access: 5CHC clients are offered additional support for client to obtain and retain public benefits to which they are entitled, including SSI, SSDI, Medicare, along with financial literacy and budgeting training. Outreach Inreach into area encampments, and working to improve discharge planning with Arroyo Grande Community Hospital, and County Jail, The program serves those who are camping out of doors, in safe parking zones. Also for those leaving the hospital or jail 5CHC offers support to develop a post-release discharge plan. Homeless Youth: Outreach and case management targeting homeless youth age 16-24, providing support for immediate needs, education and job developme 12. How does the project complement and collaborate with existing efforts? Does your organization partner with other organizations? 5CHC is a member of the Coordinated Entry collaborative, actively participates with the Homeless Services Oversight Council, is a member of the Supportive Housing Consortium, and regularly meets with local government, South County Chamber of Commerce and with South County service providers (including churches, schools, and other community-based organizations). Efforts of 5CHC staff include outreach with Arroyo Grande Community Hospital, Community Health Centers of the Central Coast, Lucia Mar Unified School District Families In Transition Program; SAFE System of Care, County Drug and Alcohol, County Jail, Dept. of Social Services, State Rangers, Law Enforcement, City Government, business and other community stakeholders. Services provided through this grant add to the existing collaboration of Coordinated Entry and Rapid Re-Housing providers countywide to provide housing resources coupled with appropriate case management services for those who are homeless or facing homelessness. 13. If the proposed project will serve homeless households, please describe how the project will coordinates with other homeless service providers to connect homeless individuals and families to resources. If this question is not applicable, write N/A in the box below. As stated in the previous section, 5CHC works closely with its partners, ECHO in North SLO County, and CAPSLO 40 Prado in SLO and Coastal areas. Through their shared case management data system, the three agencies are able to share basic information on all clients coming through their doors, preventing unnecessary duplication. The three agencies routinely refer appropriate clients to one another and other organizations, including TMHA, HASLO, HomeShare SLO, Transitional Food & Shelter, Los Osos Cares, Paso Cares and the Family Resource Centers throughout the county. CAPSLO, 5CHC and ECHO all work closely with the countywide Community Action Teams (CAT). This street outreach collaboration has provided tremendous assistance in helping individuals move out of the area and back to their family when appropriate. Adult Protective Services has also played a vital role in personally accompanying frail individuals back to their homes if needed, in order to ensure a safe and smooth transition. 5CHC's case managers regularly participate in county-wide case management meetings to assess client needs, review the County's service priority list. 5CHC participates in the SAFE system of care targeting children and youth and their families. As mentioned previously we are meeting with clients in the Jail, and participate in the Jail to Community case plan meetings (as COVID allows). 14. Please describe your organization’s capacity to implement the proposed project. Who will be involved? List projects of similar size and type that your organization has completed. 5CHC, now in its 11th year, has more than seven years experience managing homeless prevention and rapid re-housing efforts in the County. In 2019 5CHC housed 90 households and prevented homelessness for an additional 75 households. 5CHC is now seen as the lead organization in the region for addressing the breadth of challenges facing homeless families. Item 2 - Attachment B, Page 50 Packet Page159 Item #9 The efforts of the 5Cities Homeless Coalition are focused on transforming lives, enhancing community awareness through volunteers, faith communities and media communications; expanding client services; and improving the homeless services delivery system in South County. Our strength is in mobilizing community resources, especially utilizing volunteers and in- kind services, and strengthening the network of services. 5Cities Homeless Coalition has a strong history of providing assistance for immediate needs, rapid re-housing and eviction prevention services, with a high success rate of clients remaining housed. The Coalition, by virtue of name and philosophy, is a community-building and convening organization – whereby we seek to strengthen the service continuum and leverage funding for our community. As an example in 2018 the Coalition assisted Shower The People to launch is program, collaborating on grants, and providing community connections and non-profit governance expertise. 5CHC has or is currently administering a number of similar grants. A sample include: City of Grover Beach CDBG (current): $465,000 Community Foundation Klaproad Housing: $800,000 County CDBG: $69,999 County ESG: $63,000 County - ESG Pass Through: $102,000 Personnel Involved Include: Janna Nichols, Executive Director Janna Nichols has more than 25 years of nonprofit experience, and has been recognized as a Woman of Distinction in 2017 by Cuesta College and the Women’s Legacy Fund. She currently serves on the Homeless Services Oversight Council; Secretary to the Supportive Housing Consortium; was a founding board member of the San Luis Obispo County Housing Trust Fund; and served 8 years as chair of the City of San Luis Obispo’s Human Relations Commission. Veronica Cablayan, Director of Programs Veronica has spent more than 10 years providing housing assistance. She is in charge of ensuring coordination of 5CHC client activities. She also serves as lead case manager for permanent housing placement through ESG and CDBG programs. She is supported in this housing program by the following program staff: Michael Azevedo, Case Manager – Unaccompanied Youth Program Isela Pena Pena - Coordinated Entry Intake Specialist Paul Frankel, Benefits Specialist Jorge Gonzales - Housing Case Manager Andrea Montes Alvarado - HMIS Specialist Devon McQuade - Associate Director, Grants Management 15. Briefly describe your agency’s record keeping system with relevance to the proposed project. Refer to Chapter 13 of "Basically CDBG" in the Library for more information on record keeping for CDBG. Programmatically: Clients initially are asked to complete a coordinated intake that is documented through ClientTrack. Referrals and client files are formatted in specific order to ensure all forms are completed and accounted for, detailing client housing stability plan, income verification, etc. Lastly all enrolled clients are tracked through the County's Homeless Management Information System (HMIS), both at intake and program exit. Administratively: All funding requests are dual tracked through the agency's financial accounting process by class and grant and a program- based master assistance file. All expenditures for the program are verified for eligibility against program budget and HUD requirements and CDBG regulations with appropriate back-up documentation, copies of which are maintained separately for review and monitoring. Matching responsibilities are tracked concurrently against grant expenditures. 5CHC staff have received training in the requirements of Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (2 CFR Part 200) and Community Development Block Grants (24 CFR Part 570). 16. CDBG/ESG ONLY - Will the services offered by your organization increase or expand as a result of CDBG/ESG assistance? gfedc Yes ✔✔✔✔ No Item 2 - Attachment B, Page 51 Packet Page160 Item #9 17. CDBG/ESG ONLY - IF YES TO ABOVE - What new programs or services will be provided? If this question is not applicable, write N/A in the box below. N/A 18. CDBG/ESG ONLY - IF YES TO QUESTION 16 - Describe how existing programs or services will be expanded and what percentage of an increase is expected. If this question is not applicable, write N/A in the box below. If funded as requested, a greater number of households will receive assistance with eviction prevention and deposit assistance for move-in. Expansion of the program is directly dependent on final award. Based on our request of $89,000 compared to a current grant of $69,000; we anticipate serving not less than 6 additional households. Our current contract calls for serving 16 households (32 people) with $56,431. With the $33,000 increase requested, we seek to provide assistance to not less than 24 households. That said, our track record to maximize use of these funds has traditionally resulted in actual outcomes more than 30% above goal. With these funds, we would seek to do the same, while ensuring that families housing is stabilized and they have the resources to maintain their housing. We are anticipating that the CV funds being distributed in early 2021 will be insufficient heading into 2022; and a number of clients will not meet some of the grant restrictions. 19. Please describe the proposed project in detail (i.e. What activities are to be undertaken? What are the projects' goals?). Please attach a timeline of the project milestones under the Documents tab. Addressing homelessness has been identified as one of the County's important goals. San Luis Obispo County is consistently one of the least affordable housing markets in California and the nation. The National Association of Home Builders found that this county was the 10th least affordable out of 229 metropolitan housing markets in the nation for the fourth quarter of 2016. The 2010 Census found that 35.8% of the renters in San Luis Obispo County had a severe housing cost burden. This was a higher percentage than in either San Francisco and Los Angeles County. Based on HUD data, our county also had a higher incidence of homelessness than both. As noted, with rental rates increasing at double-digit rates annually to more than a 50% increase in the last five years, and limited new housing units expected on the market, those who's income qualifies them for this program (very-low and low) are especially challenged, and oftentimes lack the awareness of community resources, budgeting expertise, and financial ability to pay deposit and move-in expenses. Living homeless is financially expensive, with much of one's income spent on motel, prepared food, etc. which makes saving for deposit and move-in virtually impossible. Following the Housing First model, and recently adopted goals of the Consolidated Plan, an investment in housing subsidies for deposit, and rent for eviction prevention is the most effective method of addressing the challenges of homelessness, and preventing homelessness. 5CHC has a demonstrated 93% success rate for housing retention over the past five years. Activities include: Community Outreach Coordinated Entry assessment Diversion - Rapid Resolution Discussion Short-Term Immediate Needs Assistance Short and Long-Term Case Planning Housing Search/Landlord Mitigation Benefits Advocacy and/or Work Development Resources/Guidance Budgeting Financial Literacy Training Connection to other Community Resources (food pantries, agencies, health care, education). Direct financial assistance Regular and Often case management meetings lasting no less than 3 months. Exit Interview HMIS and Client Track Data Tracking Activities related to grant accounting and admin Project Details 20. Please estimate the number of unduplicated persons or households to benefit from the proposed project. Write "p" for persons or "hh" for households. Please refer to the Library for HUD Income Limits and information on CDBG Presumed Low/Mod Income populations. Please enter any presumed benefit persons as low-income. 24HH TOTAL number of persons (p) or households (hh) regardless of income 0 Of the total number of persons (p) or households (hh) entered above, how many will be LOW-INCOME (earning 51% - 80% or less of the County median-income)(HUD funding only) 24HH Of the total number of persons (p) or households (hh) entered above, how many will be VERY LOW- INCOME (earning 50% or less of the County median-income)(HUD funding only) Item 2 - Attachment B, Page 52 Packet Page161 Item #9 21. CDBG ONLY - If the project serves any of the presumed benefit populations under the Low/Moderate Income national objective, please describe how the project will directly benefit the populations identified. If this question is not applicable, write N/A in the box below. Through the Coordinated Entry assessment, clients are asked whether they are homeless, length of time homeless, etc. In addition 5CHC will expand outreach efforts to specifically target the most vulnerable populations including disabled, elderly, single-parent, and youth. 22. ESG ONLY - FOR EMERGENCY SHELTER ONLY: Please identify the following projected accomplishments and portion of funding requested to go towards each service type for the 12-month contract period. -answer not presented because of the answer to #1- 23. ESG ONLY - FOR STREET OUTREACH ONLY: Please identify the following projected accomplishments and portion of funding requested to go towards each service type for the 12-month contract period. -answer not presented because of the answer to #1- 24. ESG ONLY - RAPID RE-HOUSING ONLY - Please identify the following projected accomplishments and portion of funding requested to go towards each service type for the 12-month contract period. -answer not presented because of the answer to #1- 25. ESG ONLY - FOR HOMELESSNESS PREVENTION ONLY: Please identify the following projected accomplishments and portion of funding requested to go towards each service type for the 12-month contract period. -answer not presented because of the answer to #1- 26. ESG ONLY - FOR HMIS ONLY: Please identify the portion of funding requested to go towards each service type for the 12-month contract period. -answer not presented because of the answer to #1- 27. GENERAL FUND ONLY - OVERNIGHT SHELTERS ONLY - Please answer the following: -answer not presented because of the answer to #1- 28. GENERAL FUND ONLY - Please identify the following projected accomplishments: -answer not presented because of the answer to #1- 29. Identify the projected target population(s) your proposed project and activities will serve (including age, race, residency, handicap status, income level or other unit characteristics or subgroup information) and how those populations will benefit Current housing programs provided by 5CHC meet the demographic breakdown of the County (including age, race, residency, handicap status, income level). All services provided through this grant will be provided based on income. Additionally 5CHC's website, facebook page, and outreach materials all provide logos for Fair Housing and Accessibility. As noted above, 5CHC is expanding its outreach and public information efforts particularly with landlords, property management companies, and housing developers to ensure that those eligible are made aware of the program. 30. Has environmental review been completed (CEQA and/or NEPA)? 31. Please answer yes or no to the following: If applicable, please upload a copy of the Phase I or II environmental assessment under the Documents tab. Of the total number of persons (p) or households (hh) entered above, how many will be earning 60% or less of County median-income(PLHA only) 0.000.00 TOTAL gfedc Yes - CEQA review completed gfedc No - CEQA review not completed ✔✔✔✔ N/A - CEQA not required gfedc Yes - NEPA review completed gfedc No - NEPA review not completed ✔✔✔✔ N/A - NEPA not required n/a Has a Phase I or Phase II environmental assessment been conducted for the property? n/a List and describe any known hazards (e.g. asbestos, storage tanks – underground, aboveground) Item 2 - Attachment B, Page 53 Packet Page162 Item #9 32. Identify all permits necessary for the project (local, state or federal). None needed 33. State whether or not the necessary permits have been issued. If a permit has not yet been issued, indicate when the permit(s) will be applied for or issued. Please provide proof of permit issuance under the Documents tab. N/A 34. Briefly describe your agency’s auditing requirements, including those for the proposed project. Please upload a copy of your most recent audit under the Documents tab. 5CHC engages an independent auditor annually to review the financial records of the organization. The last one completed, attached, represents calendar year ending Dec. 31, 2019. The level of federal grants administered by 5CHC to-date has not required a secondary federal audit. However, we anticipate augmenting our audit for 2020 to include a federal single audit. Financial 35. How do you plan to fund the operation and maintenance costs (if any) associated with this project? Are these funds available now? If not, when will they be available? General maintenance and occupancy expenses are funded through other grants and direct donations. No extraordinary costs are anticipated as a result of this program. 36. Do you have any grant funds remaining from prior Fiscal Year allocations? 37. IF YES TO ABOVE, please answer the following: If this question is not applicable, write N/A in the boxes below. 38. CDBG ONLY - Identify all jurisdictions you are applying to for CDBG funds by indicating the amount applied for at each jurisdiction. Write N/A for jurisdictions not being applied to for CDBG funds. Note: Any project/program being recommended less than $8,000 total will not be funded per the Cooperation Agreement between the County and participating cities of the Urban County. n/a Is the project on a property designated or been determined to be potentially eligible for designation as a local, state, or national historic site? n/a Are the building(s)/structure(s) located on a Historic Site or within a Historic District? na Is the project located within a 100-year flood plain? n/a IF YES TO ABOVE, does your agency have flood insurance? n/a Will there be demolition required? 0.000.00 TOTAL ✔✔✔✔ Yes gfedc No 2020-2021 What fiscal year(s) did you receive the funding? Same What project did you receive the funding for? $35,000 How much is remaining? 35,000.0035,000.00 TOTAL 13455 City of Arroyo Grande 2200 City of Atascadero 900 City of Morro Bay 3500 City of Paso Robles 5445 City of Pismo Beach 3500 City of San Luis Obispo 60000 County of San Luis Obispo 89,000.0089,000.00 TOTAL Item 2 - Attachment B, Page 54 Packet Page163 Item #9 39. GENERAL FUND ONLY - Please indicate the estimated portion of funding to go towards the following activities: -answer not presented because of the answer to #1- 40. HOME Only - TBRA Only - Please indicate the amounts to be spent for rental assistance, deposit assistance, and project administration? -answer not presented because of the answer to #1- Budget top Funding Sources/Revenues Committed Conditional Proposed CDBG Funding (this request) $ 89,000.00 ESG Funding (this request) General Funds (this request) CDBG Funding (previous years) Other Federal Funds (please specify which source): State (please specify which source): Local/County (non-federal)(please specify): Local/City (non-federal)(please specify): In-kind Other (please specify): Total $ 0.00 $ 0.00 $ 89,000.00 Funding Uses/Expenses CDBG ESG & ESG-CV General Fund HOME PLHA Personnel Costs $ 26,000.00 Operating Costs Professional Services Capital Outlay Permits, Development Fees Legal and Public Notices Other (please specify): 05Q Rental Assistance $ 36,000.00 05T Deposits $ 27,000.00 Total $ 89,000.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00 Budget Narrative Rental Assistance at $3,000 Avg/Household = $36,000 Deposits Assistance at $2,250 Avg/Household =$27,000 Case Manager @$27/hr x 35 hours/Household = $19,000 Primary Activity Delivery Cost (Grant Management Specialists) $23.50/hr X 298 Hours = $7,000 Tables top ESG Matching Funds Sources Amount $ $ $ $ $ $ $ Total $ 0 Item 2 - Attachment B, Page 55 Packet Page164 Item #9 Application ID: 246911 Become a fan of ZoomGrants™ on Facebook Problems? Contact us at Questions@ZoomGrants.com ©2002-2020 GrantAnalyst.com. All rights reserved. "ZoomGrants" and the ZoomGrants logo are trademarks of GrantAnalyst.com, LLC. Logout | Browser * ZoomGrants™ is not responsible for the content of uploaded documents. Documents top Documents Requested *Required?Attached Documents * Incorporation Documents (if applicable) Timeline of Project Milestones ✔✔✔✔ Timeline and Milestones Proof of Permit Issuance (if applicable) Map of Multiple Project Locations (if applicable) Most Recent Audit ✔✔✔✔ 5CHC Audit 2019 Commitment Letters for funds (if available) Timeline of Expenditures ✔✔✔✔ TIMELINE OF EXPENDITURES Item 2 - Attachment B, Page 56 Packet Page165 Item #9 Powered by ZoomGrants™ Email This Preview Save as PDF Print Close Window A▲▼ County of San Luis Obispo 2021 Housing (CDBG, HOME,Title 29, and PLHA) Deadline: 10/28/2020 Housing Authority San Luis Obispo Toscano Family Apartments Jump to: Eligibility Application Questions Budget Tables Documents $ 1,389,443.00 Requested Submitted: 10/28/2020 8:53:43 AM (Pacific) Project Contact Ken Litzinger klitzinger@haslo.org Tel: 805-594-5304 Additional Contacts mpedigo@haslo.org,mburke@haslo.org,ssmith@haslo.org Housing Authority San Luis Obispo 487 Leff Street San Luis Obispo, CA 93401 CEO Scott Smith ssmith@haslo.org Telephone 805-594-5304 Fax Web www.haslo.org DUNS 120975529 SAM Expires9/22/2021 Eligibility top 1. Please identify the funding sources being requested: This question will be used to branch only those questions related to the funding sources requested in this application, so don't worry if your application has skipped question numbers. CDBG National Objectives Some answers will not be presented because they are not part of the selected group of questions based on the answer to #1. gfedc CDBG only gfedc HOME only gfedc Title 29 only gfedc PLHA only gfedc CDBG and HOME gfedc CDBG and Title 29 gfedc HOME and Title 29 ✔✔✔✔ CDBG, HOME and Title 29 Item 2 - Attachment B, Page 57 Packet Page166 Item #9 2. CDBG ONLY - Please select the CDBG national objective that best applies to the proposed project. Please refer to "Basically CDBG" or the "CDBG Guide to National Objectives and Eligible Activities" in the Library for more information regarding CDBG national objectives. 3. CDBG ONLY - IF LOW/MODERATE INCOME WAS SELECTED - Select which criteria the proposed project intends to qualify under to meet the Low/Moderate Income objective. Please refer to "Basically CDBG" or the "CDBG Guide to National Objectives and Eligible Activities" in the Library for more information regarding the Low/Moderate Income national objective. 4. CDBG ONLY - IF SLUMS OR BLIGHT WAS SELECTED - Select which criteria the proposed project intends to qualify under to meet the Slums or Blight national objective. Please refer to "Basically CDBG" or the "CDBG Guide to National Objectives and Eligible Activities" in the Library tab for information regarding the Slums or Blight national objective. Beneficiary Documentation 5. CDBG ONLY - Please explain how the proposed project meets the selected CDBG National Objective. Please refer to "Basically CDBG" or the "CDBG Guide to National Objectives and Eligible Activities" in the Library tab. Toscano will meet the housing national objective by creating 38 housing units for low income persons, including 1 exempt managers unit. 6. CDBG/HOME/PLHA ONLY - How will you document and maintain income status or presumed benefit status of each beneficiary in compliance with regulations? Please provide a sample of your Client Intake Form under the Documents Requested section below. Income verification for beneficiaries must be provided in accordance with the respective funding requested (links are provided in the Library). We will contract with HASLO, which employees staff specially certified in Home, CDBG and TCAC beneficiary compliance. HUD income guidelines adjusted by household size will be utilized to determine maximum allowable incomes. Third party documentation of actual income will be gathered and maintained in the client file, along the eligibility calculation sheet, intake questionnaire and application, and signed by client certifying accuracy. Finally, prior to move-in/lease signing, each client file is sent to a third-party quality control firm to confirm calculations and eligibility. Eligible Activities 7. CDBG/HOME/PLHA ONLY - How will you collect demographic data on the beneficiaries of the proposed project (i.e. racial/ethnic characteristics)? Please provide a sample of your Client Intake Form under the Documents Requested section below. To qualify for an award of CDBG/HOME/PLHA funds, the agency must collect race and ethnicity information from all clients. All information is collected as part of the client intake process, including race and ethnic information. A sample Intake Form is provided. 8. CDBG ONLY - Identify all eligible activities that apply to the proposed project. Please refer to "Basically CDBG" or the "CDBG Guide to National Objectives and Eligible Activities" in the Library tab for information regarding CDBG eligible activities. ✔✔✔✔ Low/Moderate Income gfedc Slums or Blight gfedc Urgent Need gfedc Area Benefit gfedc Limited Clientele ✔✔✔✔ Housing gfedc N/A - Low/Moderate Income NOT selected gfedc Area Basis gfedc Spot Basis ✔✔✔✔ N/A - Slums or Blight NOT selected ✔✔✔✔ Acquisition of real property gfedc Disposition of real property gfedc Relocation of individuals, families, businesses, non-profit organizations, and/or farms gfedc Removal of architectural barriers gfedc Housing rehabilitation gfedc Administrative technical assistance and planning studies (specified) Item 2 - Attachment B, Page 58 Packet Page167 Item #9 9. HOME ONLY - Indicate either "own" if the units will be owned or "rent" if the units will be rentals next to all activities included in the proposed project. Write "N/A" for those activities that are not applicable. 10. TITLE 29 ONLY - Indicate either "own" if the units will be owned or "rent" if the units will be rentals next to all activities included in the proposed project. Write "N/A" for those activities that are not applicable. Refer to the Title 29 Ordinance in the Library for more information. Additional Requirements 11. CDBG/HOME ONLY - If the project includes temporary or permanent relocation of occupants, it is subject to the Uniform Relocation Act (URA). Initial in the box below to signify that you have read and understand this requirement. If this question if not applicable, write N/A in the box below. If applicable, upload a completed Relocation Plan under the Documents Requested section below. N/A 12. HOME ONLY - CONSTRUCTION/REHABILITATION ONLY - Describe how the project will meet ADA and Section 504 standards for accessibility by the disabled. Describe the methods, funding and timetable to be utilized to address the problems. Section 504 (24 CFR Part 8) applies to new construction of multifamily housing with five or more units, or substantial rehabilitation of multifamily housing projects that have 15 or more units. Please refer to the Library for more information. This new construction project will be designed and constructed to adhere to all Section 504 and ADA requirements. In addition, we will adhere to the provisions of California Building CodeChapter 11(B) regarding accessibility to privately owned housing made available for public use by providing a minimum of 10% of the units with mobility features, and a minimum of 4% ofthe units with communications features. 13. HOME ONLY - Please see "Notice to Affordable Housing Projects Receiving HOME Funding" in the Library and initial in the box below that you have read and understand this notice. KDL 14. PLHA ONLY - Identify what type of homeowership activities in which you are applying for. -answer not presented because of the answer to #1- Rent Development of new housing units N/A Rehabilitation of existing housing units Rent Property acquisition N/A Acquisition of existing housing units 5 How many units are planned for HOME assistance 5.005.00 TOTAL Rent Development of new housing units N/A Rehabilitation of existing housing units 0.000.00 TOTAL Documents Requested *Required?Attached Documents * Client Intake Form(s) for Limited Clientele (if applicable) Client Intake Form Map for Area Benefit (if applicable) CDBG Requirements and Acknowledgements (Please download the template below and upload an initialed document here) download template CDBG Requirements & Acknowledgements General Liability Insurance General Liability Insurance Relocation Plan - Residential Relocation Plan - Business Other miscellaneous docs SAMS Act Confirmation Item 2 - Attachment B, Page 59 Packet Page168 Item #9 Application Questions top 1. Please identify the funding sources being requested: This question will be used to branch only those questions related to the funding sources requested in this application, so don't worry if your application has skipped question numbers. Project Summary 2. Project Address(es): If the proposed project has multiple addresses, please upload a map of the specific locations under the Documents tab 3065 Lucca Lane, San Luis Obispo, CA 3. Jurisdiction(s)/Area(s) Served: Select all that apply. For Title 29 requests, please refer to the Title 29 Market Areas map in the Library. 4. Brief Project Description: You will have the chance to expand on your project description further in the application (question 19). Please upload any maps, photos, drawings or plans under the Documents tab The project is a 100% affordable housing project. The project consists of five new two-story structures, which will contain 38 low income affordable units, including an exempt manager's unit, a community room, and a leasing office. The residential units provided will be mix of sizes including ten three-bedroom, ten two-bedroom, and 18 one-bedroom units. 5. Please answer the following: Please mark N/A for all questions not applicable. Some answers will not be presented because they are not part of the selected group of questions based on the answer to #1. gfedc CDBG only gfedc HOME only gfedc Title 29 only gfedc PLHA only gfedc CDBG and HOME gfedc CDBG and Title 29 gfedc HOME and Title 29 ✔✔✔✔ CDBG, HOME and Title 29 gfedc Arroyo Grande gfedc Atascadero gfedc Morro Bay gfedc Paso Robles gfedc Pismo Beach ✔✔✔✔ City of San Luis Obispo ✔✔✔✔ County of San Luis Obispo gfedc TITLE 29 ONLY - North Coast gfedc TITLE 29 ONLY - North County gfedc TITLE 29 ONLY - South County ✔✔✔✔ TITLE 29 ONLY - Central County 333506 CDBG funding amount requested 950000 HOME funding amount requested 105937 Title 29 funding amount requested 0 PLHA funding amount requested '' 1,389,443.001,389,443.00 SUBTOTAL 12/4/2021 Anticipated start date Item 2 - Attachment B, Page 60 Packet Page169 Item #9 6. Type of agency: Agency Details, Capacity, and Experience 7. Is the organization faith-based? 8. Please answer the following: If this is your first time applying to the County for funds, please upload your organizations’ incorporation documents (including certification for nonprofit organizations) in the Documents tab. 9. Agency Mission Statement: San Luis Obispo Nonprofit Housing Corporation was formed in 1990 primarily to engage in acquiring, developing, rehabilitating, owning and managing affordable housing for low- and moderate-income persons in the cities and unincorporated areas of San Luis Obispo County. 10. Briefly describe the services provided and development projects your organization is CURRENTLY working on (regardless of funding source). We have completed and operate dozens of projects throughout San Luis Obispo County. Other projects we are CURRENTLY working on include: 1) Morro Bay affordable housing - 35 apartments. Approval anticipated March 2020. 2) Arroyo Grande affordable housing - 20 apartments - just completed. 3) Pismo Beach Affordable housing - 20 apartments - 4) Courtyard at the Meadows - 36 apartments, SLO. - Finishing construction. 5) Bishop Street Studios - 34 apartments, SLO. - Placed in service 6) Broad Street Mixed Use - 10 mod apartments + commercial. - Starting construction. 7) Re-development Maxine Lewis Shelter Site - 35 units affordable. Design. 8) Scattered site rehab/preservation - $25 mil rehab, 14 sites. Converting 168 units to 175. In construction. 9) Other - Many other sites also in progress. 11. Briefly describe the services and development projects your organization is PROPOSING (regardless of funding source). This project will result in 38 newly constructed units for low and very low incomes. A services coordinator will be assigned to the site to coordinate activities and services for residents. 12. How does the proposed project complement and collaborate with existing efforts? Does your organization partner with other organizations? We regularly partner with other organizations. We have Memorandums of Understanding around housing and services with RISE, Stand Strong, CAPSLO, 5-Cities Homeless Coalition, ECHO, Restorative Partners, Transitions Mental Health, and Peoples Self-Help Housing Corporation 13. If the proposed project will serve homeless households, please describe how the project will coordinates with other homeless service providers to connect homeless individuals and families to resources. If this question is not applicable, write N/A in the box below. This project provides permanent housing units which may benefit those experiencing homelessness. 8/4/2022 Anticipated end date 1,389,443.001,389,443.00 TOTAL ✔✔✔✔ 501(c)(3) gfedc For Profit gfedc Gov't/Public gfedc Other: gfedc Yes ✔✔✔✔ No 4/30/1990 Date of incorporation 1111690 Annual operating budget 1 Number of paid staff Number of volunteers 1,111,691.001,111,691.00 TOTAL Item 2 - Attachment B, Page 61 Packet Page170 Item #9 14. Please describe your organization’s capacity to implement the proposed project. Who will be involved? List projects of similar size and type that your organization has completed. We have completed and operate nearly 1,000 units, and have a large pipeline in the works (see above). Scott Smith CEO, Ken Litzinger CFO and Michael Burke Director of Construction and Development will be centrally involved. Together they have over 50 years experience in affordable housing development and management. 15. Briefly describe your agency’s record keeping system with relevance to the proposed project. Refer to Chapter 13 of "Basically CDBG" in the Library for more information on record keeping for CDBG. We keep detailed financial as well as client records. Our CFO and Accounting Manager are both CPAs (Certified Public Accountants). We undergo an annual third party audit. Additionally each project undergoes its own third party financial and client compliance audit. Our property operations staff are all trained and third party certified in beneficiary eligibility compliance for all federal housing programs. All client eligibility documentation is maintained locally and available for inspection at any time. Client eligibility is validated using third party documentation of income and assets. 16. CDBG ONLY - Will the services offered by your organization increase or expand as a result of CDBG assistance? 17. CDBG ONLY - IF YES TO ABOVE - What new programs or services will be provided? If this question is not applicable, write N/A in the box below. 38 additional housing units will be created 18. CDBG ONLY - IF YES TO QUESTION 16 - Describe how existing programs or services will be expanded and what percentage of an increase is expected. If this question is not applicable, write N/A in the box below. 38 additional housing units will be created 19. Please describe the proposed project in detail. What activities are to be undertaken? Please attach a timeline of the project milestones under the Documents tab. THIS IS A FULLY ENTITLED PROJECT. The project consists of land acquisition and new construction of 38 new affordable apartments. HASLO (Housing Authority of San Luis Obispo) is the current owner of the property. HASLO has agreed to sell it or long-term lease it (75 years) to San Luis Obispo Non-Profit Housing Corporation as the Managing General Partner in a to-be formed Limited Partnership. The Limited Partnership structure is necessary in order to utilize Low-Income Housing Tax Credits. CDBG and Home or Title 29 funds will be used to purchase the site from HASLO. The purchase would either be a "fee simple" transfer of interest or sale of a 75 year leasehold interest. Recently HASLO has preferred to maintain some control through a land lease as an extra layer of guaranteed permanent affordability. Once County funds are committed to the project, SLONP will apply for Low-Income Housing Tax Credits. The first opportunity to apply would be in March 2021, with an award in June 2021. The project is an entitled project, and construction drawings are underway. Once a tax credit is awarded, construction could start in December 2021 and be completed in 12-18 months. Project Details 20. CDBG/HOME ONLY - FOR AQUISTIONS ONLY - Identify the following: If this question is not applicable, write N/A in the boxes below. 21. CDBG/HOME/PLHA ONLY - Please estimate the number of unduplicated persons or households to benefit from the proposed project. Write "p" for persons or "hh" for households. For the HUD grants, please refer to the HUD Income Limits and CDBG guidebooks for information on Presumed Benefit populations. Please enter any presumed benefit households as low-income. ✔✔✔✔ Yes gfedc No 053025038 Assessor's parcel number 1.21 Parcel size (sq. ft. or acres) N/A Cumulative square footage of buildings on-site (if applicable) 53,025,039.2153,025,039.21 TOTAL 38hh TOTAL number of persons (p) or households (hh) regardless of income 37 Of the total number of persons (p) or households (hh) entered above, how many will be LOW-INCOME (earning 51% - 80% or less of the County median-income)(CDBG&HOME Only) Item 2 - Attachment B, Page 62 Packet Page171 Item #9 22. CDBG ONLY - If the project serves any of the presumed benefit populations under the Low/Moderate Income national objective, please describe how the project will directly benefit the populations identified. If this question is not applicable, write N/A in the box below. This will provide 37 households with affordable housing, plus a dedicated managers unit. 23. TITLE 29 ONLY - Please estimate the number of households within each eligible income level to benefit from the proposed project. Please refer to the "Affordable Housing Standards for Title 29" in the Library for eligible income limits. 24. Identify the projected target population your proposed project will serve (including age, race, residency, disability status, income level or other unit characteristics or subgroup information) and how that population will benefit from the project. This project is considered a Large Family project in that at least 25% of the units are 3 bedroom units. The project has reserved 30 of the units for very-low income households, with the remaining 7 units serving low income households, with 1 exempt manager's unit. 25. Identify whether or not the site is owned or leased by the applicant. If optioned or owned by another entity, provide their name and contact information. The site is owned by the Housing Authority of San Luis Obispo 26. CDBG/HOME ONLY - AQUISITIONS ONLY - Please answer the following: If applicable, submit a current appraisal report (not more than 6 month old). If occupants will be displaced, please upload a preliminary relocation plan. 27. What is the current zoning of the project site? Is the project site zoned correctly for the proposed activity? If zoning information is not known, contact the local municipality to request assistance. R-2-SP-SD Medium Density Residential with Specific and Planned Development Overlays. Yes, site is zoned for the proposed development 28. If the project is NOT zoned correctly for the proposed activity, provide an explanation of efforts and a timetable to change the zoning or obtain a variance. If this question is not applicable, write N/A in the box below. N/A 29. Has environmental review been completed (CEQA and/or NEPA)? 30 Of the total number of persons (p) or households (hh) entered above, how many will be VERY LOW- INCOME (earning 50% or less of the County median-income)(CDBG&HOME Only) 37 Of the total number of persons (p) or households (hh) entered above, how many will be earning 60% or less of County median-income(PLHA Only) 104.00104.00 TOTAL 30 Number of very-low income households 7 Number of low income households 0 Number of moderate income households 0 Number of workforce income households 37.0037.00 TOTAL 1900000 What is the proposed purchase amount? 12/4/2021 What is the anticipated escrow closing date? no Will residential or commercial occupants be displaced by the HUD funded project? no If yes, will the displacement be temporary or permanent. If temporary, then for how long? 1,900,000.001,900,000.00 TOTAL ✔✔✔✔ Yes - CEQA review completed gfedc No - CEQA review not completed gfedc N/A - CEQA not required gfedc Yes - NEPA review completed ✔✔✔✔ No - NEPA review not completed gfedc N/A - NEPA not required Item 2 - Attachment B, Page 63 Packet Page172 Item #9 30. Please answer yes or no to the following: If applicable, please upload a copy of the Phase I or II environmental assessment under the Documents tab. 31. Are there any existing buildings on the project property that were constructed prior to 1978? 32. IF YES TO ABOVE, please answer the following questions: If this question is not applicable, write N/A in the boxes below. Please upload a copy of the asbestos risk assessment report (s) and/or lead hazard risk assessment report(s) under the Documents tab, if applicable. 33. Identify all permits necessary for the project (local, state or federal). Building Permit through the City of San Luis Obispo. 34. State whether or not the necessary permits have been issued. If a permit has not yet been issued, indicate when the permit(s) will be applied for or issued. Please provide proof of permit issuance under the Documents tab. Development is fully entitled, anticipate building permit submittal in February of 2021. 35. Briefly describe your agency’s auditing requirements, including those for the proposed project. Please upload a copy of your most recent audit (prepared by an independent CPA or accounting firm) under the Documents tab. San Luis Obispo Nonprofit Housing Corp undertakes an annual corporate audit conducted by a third party firm. Additionally, each development project we undertake undergoes a "Cost Certification Audit" at completion by a third party auditor, and then the project operations is audited annually. Financial 36. How do you plan to fund the operation and maintenance costs (if any) associated with this project? Are these funds available now? If not, when will they be available? Project operations and maintenance costs will be funded by the projects rental revenue. 37. Identify whether or not the project is required to pay a prevailing wage. If not, briefly explain. The project will not have enough federal or state funds to trigger prevailing wages 38. CONSTRUCTION/REHABILITATION ONLY - The following asks about tax credits. If this question is not applicable, write N/A in the boxes below. no Has a Phase I or Phase II environmental assessment been conducted for the property? no Are there any known hazards on or around the site (e.g. asbestos, storage tanks – underground, aboveground)? no Is the project on a property designated or been determined to be potentially eligible for designation as a local, state, or national historic site? no Are there any building(s)/structure(s) located on a Historic Site or within a Historic District? no Is the project site located within a 100-year flood plain? IF YES TO ABOVE, does your agency have flood insurance? no Will there be demolition required? 0.000.00 TOTAL gfedc Yes ✔✔✔✔ No N/A Has an asbestos risk assessment report(s) been prepared for the building(s)? n/a Has the building(s) been abated for asbestos? n/a Has a lead hazard risk assessment report(s) been prepared for the building(s)? n/a Has the building(s) been abated for lead paint? n/a Will children occupy the building(s)? n/a IF CHILDREN WILL OCCUPY THE BUILDING, indicate the age range of the children. If no children will occupy the building, write N/A. 0.000.00 TOTAL 1st Round If the proposed project will be applying for tax credits, to which round will it be applying for? (1st round/2nd round) Item 2 - Attachment B, Page 64 Packet Page173 Item #9 39. Do you have any CDBG/HOME/T-29 funds remaining from prior Fiscal Year allocations? 40. IF YES TO ABOVE, please answer the following: If this question is not applicable, write N/A in the boxes below. 41. CDBG ONLY - Identify all jurisdictions you are applying to for CDBG funds by indicating the amount applied for at each jurisdiction. Write N/A for any jurisdictions not being applied to for CDBG funding. Any project being recommended for less than $8,000 total will not be funded per the Cooperation Agreement between the County and participating cities of the Urban County. 42. CONSTRUCTION/REHABILITATION ONLY - Please upload a pro forma (20 year pro forma for rental housing projects) under the Documents tab. If this question is not applicable, write N/A in the box below. If applicable, write "uploaded" below once the pro forma has been uploaded under the Documents tab. uploaded Yes If applying for 1st round, if your project is identified to receive funds, will your project require a Reservation Letter for the state tax creditors? (YES/NO) 0.000.00 TOTAL gfedc Yes ✔✔✔✔ No n/a What fiscal year(s) did you receive the funding? n/a What project did you receive the funding for? n/a How much is remaining? 0.000.00 TOTAL City of Arroyo Grande City of Atascadero City of Morro Bay City of Paso Robles City of Pismo Beach 333506 City of San Luis Obispo County of San Luis Obispo 333,506.00333,506.00 TOTAL Budget top Funding Sources/Revenues Committed Conditional Proposed CDBG (this years' request and previous awards) $ 333,506.00 HOME funding (this years' request and previous awards) $ 950,000.00 Title 29 funding (this years' request and previous awards) $ 105,937.00 PLHA funding (this years' request and previous awards) Other Federal Funds (please specify which source): State (please specify which source): In-kind Local/County (non-federal)(please specify which jurisdiction): Local/City $ 0.00 Total $ 0.00 $ 0.00 $ 1,389,443.00 Funding Uses/Expenses CDBG HOME Title 29 PLHA Personnel Costs Operating Costs Item 2 - Attachment B, Page 65 Packet Page174 Item #9 Application ID: 290633 Become a fan of ZoomGrants™ on Facebook Problems? Contact us at Questions@ZoomGrants.com * ZoomGrants™ is not responsible for the content of uploaded documents. Professional Services Construction Costs $ 0.00 $ 950,000.00 $ 105,937.00 Capital Outlay Relocation Expenses Permits, Development Fees Appraisal Fees Property Aquisition $ 333,506.00 Legal and Public Notices Other: Total $ 333,506.00 $ 950,000.00 $ 105,937.00 $ 0.00 Budget Narrative In addition to the above commitments, HASLO will make a Public Funds loan of approximately $1,850,000, and we expect the City of San Luis Obispo to provide a Fee Deferral Loan of approximately $398,863. Tables top HOME Matching Funds Sources Amount Low Income Housing Tax Credits $ 9,349,398 $ $ $ $ $ Total $ 9,349,398 Documents top Documents Requested *Required?Attached Documents * Incorporation Documents (if applicable) Timeline of Project Milestones ✔✔✔✔ Project Milestones Proof of Permit Issuance (if applicable) Asbestos Risk Assessment (if applicable) Lead Hazard Risk Assessment (if applicable) Phase I or II Environmental Assessment (if applicable) Map of Multiple Project Locations (if applicable) Map of Location Project Photos/Plans/Drawings (if applicable) site plans Most Recent Audit ✔✔✔✔ SLONP Audited Financial Statements Commitment Letters for funds (if available) Timeline of Expenditures ✔✔✔✔ Timeline of Expenditures 20 year pro forma for rental housing projects 20 Year Proforma Item 2 - Attachment B, Page 66 Packet Page175 Item #9 ©2002-2020 GrantAnalyst.com. All rights reserved. "ZoomGrants" and the ZoomGrants logo are trademarks of GrantAnalyst.com, LLC. Logout | Browser Item 2 - Attachment B, Page 67 Packet Page176 Item #9 Powered by ZoomGrants™ Email This Preview Save as PDF Print Close Window A▲▼ County of San Luis Obispo 2021 Housing (CDBG, HOME,Title 29, and PLHA) Deadline: 10/28/2020 Stand Strong, formerly the Women's Shelter Program of San Luis Obispo County Emergency Safe House Roof Project Jump to: Eligibility Application Questions Budget Tables Documents $ 16,000.00 Requested Submitted: 10/28/2020 11:20:58 AM (Pacific) Project Contact Sandra Gresham sgresham@standstrongnow.org Tel: 805-781-6401 Additional Contacts none entered Stand Strong, formerly the Women's Shelter Program of San Luis Obispo County 51 Zaca Ln Ste 150 San Luis Obispo, CA 93401 United States Interim Executive Director Jennifer Adams jadams@StandStrongNow.org Telephone 805-781-6401 Fax Web StandStrongNow.org DUNS 795761365 SAM Expires Eligibility top 1. Please identify the funding sources being requested: This question will be used to branch only those questions related to the funding sources requested in this application, so don't worry if your application has skipped question numbers. CDBG National Objectives Some answers will not be presented because they are not part of the selected group of questions based on the answer to #1. ✔✔✔✔ CDBG only gfedc HOME only gfedc Title 29 only gfedc PLHA only gfedc CDBG and HOME gfedc CDBG and Title 29 gfedc HOME and Title 29 gfedc CDBG, HOME and Title 29 Item 2 - Attachment B, Page 68 Packet Page177 Item #9 2. CDBG ONLY - Please select the CDBG national objective that best applies to the proposed project. Please refer to "Basically CDBG" or the "CDBG Guide to National Objectives and Eligible Activities" in the Library for more information regarding CDBG national objectives. 3. CDBG ONLY - IF LOW/MODERATE INCOME WAS SELECTED - Select which criteria the proposed project intends to qualify under to meet the Low/Moderate Income objective. Please refer to "Basically CDBG" or the "CDBG Guide to National Objectives and Eligible Activities" in the Library for more information regarding the Low/Moderate Income national objective. 4. CDBG ONLY - IF SLUMS OR BLIGHT WAS SELECTED - Select which criteria the proposed project intends to qualify under to meet the Slums or Blight national objective. Please refer to "Basically CDBG" or the "CDBG Guide to National Objectives and Eligible Activities" in the Library tab for information regarding the Slums or Blight national objective. Beneficiary Documentation 5. CDBG ONLY - Please explain how the proposed project meets the selected CDBG National Objective. Please refer to "Basically CDBG" or the "CDBG Guide to National Objectives and Eligible Activities" in the Library tab. Stand Strong's emergency shelter facility provides housing to survivors of domestic violence (DV) who are most often considered low / moderate income (LMI) individuals. Rehabilitation of the shelter roof will benefit the 90 DV LMI survivors who live there annually. 6. CDBG/HOME/PLHA ONLY - How will you document and maintain income status or presumed benefit status of each beneficiary in compliance with regulations? Please provide a sample of your Client Intake Form under the Documents Requested section below. Income verification for beneficiaries must be provided in accordance with the respective funding requested (links are provided in the Library). Stand Strong documents this information for each safe house client. Please see our attached intake form for a full view of our data collected. Eligible Activities 7. CDBG/HOME/PLHA ONLY - How will you collect demographic data on the beneficiaries of the proposed project (i.e. racial/ethnic characteristics)? Please provide a sample of your Client Intake Form under the Documents Requested section below. To qualify for an award of CDBG/HOME/PLHA funds, the agency must collect race and ethnicity information from all clients. Stand Strong documents this information for each safe house client. Please see our attached intake form for a full view of our data collected. 8. CDBG ONLY - Identify all eligible activities that apply to the proposed project. Please refer to "Basically CDBG" or the "CDBG Guide to National Objectives and Eligible Activities" in the Library tab for information regarding CDBG eligible activities. 9. HOME ONLY - Indicate either "own" if the units will be owned or "rent" if the units will be rentals next to all ✔✔✔✔ Low/Moderate Income gfedc Slums or Blight gfedc Urgent Need gfedc Area Benefit gfedc Limited Clientele ✔✔✔✔ Housing gfedc N/A - Low/Moderate Income NOT selected gfedc Area Basis gfedc Spot Basis ✔✔✔✔ N/A - Slums or Blight NOT selected gfedc Acquisition of real property gfedc Disposition of real property gfedc Relocation of individuals, families, businesses, non-profit organizations, and/or farms gfedc Removal of architectural barriers ✔✔✔✔ Housing rehabilitation gfedc Administrative technical assistance and planning studies (specified) Item 2 - Attachment B, Page 69 Packet Page178 Item #9 activities included in the proposed project. -answer not presented because of the answer to #1- 10. TITLE 29 ONLY - Indicate either "own" if the units will be owned or "rent" if the units will be rentals next to all activities included in the proposed project. -answer not presented because of the answer to #1- Additional Requirements 11. CDBG/HOME ONLY - If the project includes temporary or permanent relocation of occupants, it is subject to the Uniform Relocation Act (URA). Initial in the box below to signify that you have read and understand this requirement. If this question if not applicable, write N/A in the box below. If applicable, upload a completed Relocation Plan under the Documents Requested section below. N/A 12. HOME ONLY - CONSTRUCTION/REHABILITATION ONLY - Describe how the project will meet ADA and Section 504 standards for accessibility by the disabled. Describe the methods, funding and timetable to be utilized to address the problems. -answer not presented because of the answer to #1- 13. HOME ONLY - Please see "Notice to Affordable Housing Projects Receiving HOME Funding" in the Library and initial in the box below that you have read and understand this notice. -answer not presented because of the answer to #1- 14. PLHA ONLY - Identify what type of homeowership activities in which you are applying for. -answer not presented because of the answer to #1- Documents Requested *Required?Attached Documents * Client Intake Form(s) for Limited Clientele (if applicable) Shelter Intake Form Map for Area Benefit (if applicable) CDBG Requirements and Acknowledgements (Please download the template below and upload an initialed document here) download template CDBG Requirements and Acknowledgements General Liability Insurance Relocation Plan - Residential Relocation Plan - Business Other miscellaneous docs Application Questions top 1. Please identify the funding sources being requested: This question will be used to branch only those questions related to the funding sources requested in this application, so don't worry if your application has skipped question numbers. Some answers will not be presented because they are not part of the selected group of questions based on the answer to #1. ✔✔✔✔ CDBG only gfedc HOME only gfedc Title 29 only gfedc PLHA only gfedc CDBG and HOME gfedc CDBG and Title 29 gfedc HOME and Title 29 gfedc CDBG, HOME and Title 29 Item 2 - Attachment B, Page 70 Packet Page179 Item #9 Project Summary 2. Project Address(es): If the proposed project has multiple addresses, please upload a map of the specific locations under the Documents tab 51 Zaca Lane, Suite 150 San Luis Obispo, CA 93401 3. Jurisdiction(s)/Area(s) Served: Select all that apply. For Title 29 requests, please refer to the Title 29 Market Areas map in the Library. 4. Brief Project Description: You will have the chance to expand on your project description further in the application (question 19). Please upload any maps, photos, drawings or plans under the Documents tab Stand Strong will re-roof the emergency safe house which provides survivors of domestic violence, abused children, and homeless / at-risk of homelessness persons with housing and supportive services. Replacing the roof will improve the quality of care provided at the safe house and increase safety, security, and dignity for these clients by providing a much-needed, enduring update to the property. 5. Please answer the following: Please mark N/A for all questions not applicable. 6. Type of agency: Agency Details, Capacity, and Experience 7. Is the organization faith-based? 8. Please answer the following: gfedc Arroyo Grande gfedc Atascadero gfedc Morro Bay gfedc Paso Robles gfedc Pismo Beach ✔✔✔✔ City of San Luis Obispo ✔✔✔✔ County of San Luis Obispo gfedc TITLE 29 ONLY - North Coast gfedc TITLE 29 ONLY - North County gfedc TITLE 29 ONLY - South County gfedc TITLE 29 ONLY - Central County $16,000 CDBG funding amount requested N/A HOME funding amount requested N/A Title 29 funding amount requested N/A PLHA funding amount requested N/A '' 16,000.0016,000.00 SUBTOTAL 07/01/2021 Anticipated start date 09/30/2021 Anticipated end date 16,000.0016,000.00 TOTAL ✔✔✔✔ 501(c)(3) gfedc For Profit gfedc Gov't/Public gfedc Other: gfedc Yes ✔✔✔✔ No Item 2 - Attachment B, Page 71 Packet Page180 Item #9 If this is your first time applying to the County for funds, please upload your organizations’ incorporation documents (including certification for nonprofit organizations) in the Documents tab. 9. Agency Mission Statement: The mission of Stand Strong is to support survivors and end domestic violence in San Luis Obispo County. 10. Briefly describe the services provided and development projects your organization is CURRENTLY working on (regardless of funding source). We currently provide the following services to survivors of domestic violence, including those who are homeless and at risk of homelessness: • food; • shelter; • advocacy/case management; • individual and group counseling for children, teens, and adults; • civil legal assistance; • translation; • transportation; • assistance in establishing permanent housing; • childcare; • life skills training; and • emergency financial assistance. These services are provided with an emphasis on outcomes of safety and economic self-sufficiency. 11. Briefly describe the services and development projects your organization is PROPOSING (regardless of funding source). Stand Strong intends to continue to provide services for survivors of domestic violence, including adults and children, for approximately 900 persons annually. In addition to continuing the services stated, Stand Strong proposes to replace the roof of the safe house to ensure continued structural integrity of the property and prevent further issues at patched leak sites around vents and skylights. The proposed re-roofing is a one-time investment that will have an enduring impact. Replacing the roof will increase the safety, security, and usability of Stand Strong's safe house as well as safeguard the continued operation of our Crisis Services at this site for years to come. Installing a new roof will protect the health of residents to live free from mold and other forms of decay caused by moisture. This repair is self-sustaining in that it addresses and eliminates recurring maintenance issues and expenses such as patching leaks. 12. How does the proposed project complement and collaborate with existing efforts? Does your organization partner with other organizations? Stand Strong has current Operational Agreements with an extensive network of approximately twenty partner entities in San Luis Obispo County, including schools, law enforcement, hospitals, and other medical providers, the San Luis Obispo County District Attorney's office, Victim Witness, RISE, and additional social service agencies. We collaborate with these partners to provide emergency shelter and services to homeless victims of domestic violence. In addition to the Operational Agreements and the day-to-day collaboration with these and other organizations, we participate regularly in numerous collaborative groups, such as the San Luis Obispo Supportive Housing Consortium and Intimate Partner Violence Coalition. These collaborations serve to amplify and strengthen, rather than duplicate, efforts to serve this vulnerable population. Stand Strong is the only organization providing emergency shelter for domestic violence survivors in the City of San Luis Obispo and the South County area. 13. If the proposed project will serve homeless households, please describe how the project will coordinates with other homeless service providers to connect homeless individuals and families to resources. If this question is not applicable, write N/A in the box below. In addition to the mentioned collaborative efforts, Stand Strong has standing operational agreements with homeless services providers including Community Action Partnership of San Luis Obispo, Five Cities Homeless Coalition, and El Camino Homeless Organization. These coordinated relationships allow for appropriate referrals and resources to and for homeless persons and/or survivors of domestic violence. 1979 Date of incorporation 3,038,304 Annual operating budget 39 Number of paid staff 13 Number of volunteers 3,040,335.003,040,335.00 TOTAL Item 2 - Attachment B, Page 72 Packet Page181 Item #9 14. Please describe your organization’s capacity to implement the proposed project. Who will be involved? List projects of similar size and type that your organization has completed. Stand Strong is in its 41st year of providing services to victims of domestic violence. Our services have grown from a single safe house providing emergency shelter to a comprehensive set of sustainable, outcome-driven programs that address the underlying cause of clients’ homelessness. These programs support survivors' needs for group and individual counseling, legal assistance, advocacy/case management, housing support, childcare, transportation, life skills development, and economic self-sufficiency. Our organization also provides two prevention programs aimed at addressing the root causes of violence. With a dedicated and experienced staff of 39, overseen by a robust and engaged Board of Directors, we operate our main administrative office in San Luis Obispo, a South County office in Grover Beach, an emergency safe house, and ten transitional housing units. Stand Strong has maintained the safe house property since the organization's inception and successfully completed routine repairs and major rehabilitations to the facilities there. The Director of Housing will manage the proposed re-roofing project, including hiring and coordinating with the roofing contractor, with oversight and support from the Associate Director and Interim Executive Director. 15. Briefly describe your agency’s record keeping system with relevance to the proposed project. Refer to Chapter 13 of "Basically CDBG" in the Library for more information on record keeping for CDBG. The Director of Housing will maintain records related to the re-roofing project including bids received, roofing contractor licensing and compliance information, details of all work completed, and expense records. The Finance department retains records for no less than seven years. Current and prior year's documents are stored in locking file cabinets in the Finance office, which is locked at night and when Finance staff are away from their desks. Older documents are boxed and stored in an offsite storage unit and are marked with a description, the dates covered, and a destruction date. Long-term documents have no destruction date and are retained in perpetuity. These include, but are not limited to articles of incorporation, corporate licenses, bylaws, tax ID information, real estate deeds, etc., and are stored in the safe deposit box, office safe, or in a locked file cabinet in the Interim Executive Director's or Director of Finance’s office. Stand Strong always protects the confidentiality of all clients while maintaining records of the client’s participation in program services. Recognizing the absolute confidentiality of communications between therapist and client, Stand Strong is in compliance with and maintains its records pursuant to current standards of law. Current client files are locked in file cabinets and kept behind two locked doors in accordance with Board of Behavioral Sciences guidelines. In statistical calculation, each client is reported and tracked in a password-protected database with no access to the Internet, and access to the database is strictly limited. All information about current and former clients is strictly protected and never released, except by written permission of the client or by order of the court. 16. CDBG ONLY - Will the services offered by your organization increase or expand as a result of CDBG assistance? 17. CDBG ONLY - IF YES TO ABOVE - What new programs or services will be provided? If this question is not applicable, write N/A in the box below. N/A 18. CDBG ONLY - IF YES TO QUESTION 16 - Describe how existing programs or services will be expanded and what percentage of an increase is expected. If this question is not applicable, write N/A in the box below. N/A 19. Please describe the proposed project in detail. What activities are to be undertaken? Please attach a timeline of the project milestones under the Documents tab. Stand Strong's safe house is an emergency shelter consisting of six units and fourteen beds for adults and children who are either homeless or at-risk of homelessness due to domestic violence. Re-roofing the main residence of the safe house will allow Stand Strong to enhance assistance to clients by making a much-needed improvement to the property. This project will protect the safe house’s structural integrity and ensure its continued use, while ensuring the health of residents to live free from mold and other forms of decay caused by moisture. The agency has experienced recurring repair costs for leaks in the roof, which is at the end of its useful life. Roof contractor bids have already been received and are awaiting selection and work scheduling. The Director of Housing will schedule the selected vendor and prepare clients and staff at the safe house. The re-roofing work itself is expected to take three days to complete and will include the following steps: tear off and disposal of existing shingles and nails; replacement and painting of roof vent flashings; installation and painting of drip edge metal; and the installation of the roof including deck paper, laminated composition shingles, and trim on hip and ridge points. Clean up and inspection to follow. gfedc Yes ✔✔✔✔ No Item 2 - Attachment B, Page 73 Packet Page182 Item #9 Project Details 20. CDBG/HOME ONLY - FOR AQUISTIONS ONLY - Identify the following: If this question is not applicable, write N/A in the boxes below. 21. CDBG/HOME/PLHA ONLY - Please estimate the number of unduplicated persons or households to benefit from the proposed project. Write "p" for persons or "hh" for households. For the HUD grants, please refer to the HUD Income Limits and CDBG guidebooks for information on Presumed Benefit populations. Please enter any presumed benefit households as low-income. 22. CDBG ONLY - If the project serves any of the presumed benefit populations under the Low/Moderate Income national objective, please describe how the project will directly benefit the populations identified. If this question is not applicable, write N/A in the box below. Stand Strong's clientele exclusively fall under the umbrella of presumed benefit populations as described by the national objectives. Our safe house operates and serves battered spouses, abused children, and homeless persons as the objective is to provide immediate safety and security to survivors of domestic violence. As described throughout this application, re-roofing the safe house provides an increased level of care to our clients and will directly effect their outcomes in a meaningful way. 23. TITLE 29 ONLY - Please estimate the number of households within each eligible income level to benefit from the proposed project. -answer not presented because of the answer to #1- 24. Identify the projected target population your proposed project will serve (including age, race, residency, disability status, income level or other unit characteristics or subgroup information) and how that population will benefit from the project. In fiscal year 2019-20, Stand Strong provided support for 939 survivors of domestic violence and child abuse. Of these clients, 75% were female-identified, 23% male-identified, and <2% Trans or Nonbinary. Last year, 56% of clients were Latinx, 38% white, 2% Asian, 2% Native American, 1% Black, and 1% Pacific Islander. Approximately 1 in 4 clients were served in a non- English language. In fiscal year 2019-20, 100 survivors (51 adults and 49 children), who may have otherwise been homeless, were provided housing at the safe house for 3,175 bed nights. 25. Identify whether or not the site is owned or leased by the applicant. If optioned or owned by another entity, provide their name and contact information. Owned property 26. CDBG/HOME ONLY - AQUISITIONS ONLY - Please answer the following: If applicable, submit a current appraisal report (not more than 6 month old). If occupants will be displaced, please upload a preliminary relocation plan. N/A Assessor's parcel number N/A Parcel size (sq. ft. or acres) N/A Cumulative square footage of buildings on-site (if applicable) 0.000.00 TOTAL 90 p TOTAL number of persons (p) or households (hh) regardless of income 40 p Of the total number of persons (p) or households (hh) entered above, how many will be LOW-INCOME (earning 51% - 80% or less of the County median-income)(CDBG&HOME Only) 40 p Of the total number of persons (p) or households (hh) entered above, how many will be VERY LOW- INCOME (earning 50% or less of the County median-income)(CDBG&HOME Only) N/A Of the total number of persons (p) or households (hh) entered above, how many will be earning 60% or less of County median-income(PLHA Only) 0.000.00 TOTAL N/A What is the proposed purchase amount? N/A What is the anticipated escrow closing date? N/A Will residential or commercial occupants be displaced by the HUD funded project? N/A If yes, will the displacement be temporary or permanent. If temporary, then for how long? 0.000.00 TOTAL Item 2 - Attachment B, Page 74 Packet Page183 Item #9 27. What is the current zoning of the project site? Is the project site zoned correctly for the proposed activity? If zoning information is not known, contact the local municipality to request assistance. Yes, project location is zoned residential. 28. If the project is NOT zoned correctly for the proposed activity, provide an explanation of efforts and a timetable to change the zoning or obtain a variance. If this question is not applicable, write N/A in the box below. N/A 29. Has environmental review been completed (CEQA and/or NEPA)? 30. Please answer yes or no to the following: If applicable, please upload a copy of the Phase I or II environmental assessment under the Documents tab. 31. Are there any existing buildings on the project property that were constructed prior to 1978? 32. IF YES TO ABOVE, please answer the following questions: If this question is not applicable, write N/A in the boxes below. Please upload a copy of the asbestos risk assessment report (s) and/or lead hazard risk assessment report(s) under the Documents tab, if applicable. 33. Identify all permits necessary for the project (local, state or federal). Local permits required. 34. State whether or not the necessary permits have been issued. If a permit has not yet been issued, indicate when the permit(s) will be applied for or issued. Please provide proof of permit issuance under the Documents tab. Stand Strong will obtain permits upon notice of award in July 2021 in preparation for the project period. 35. Briefly describe your agency’s auditing requirements, including those for the proposed project. Please upload a copy of your most recent audit (prepared by an independent CPA or accounting firm) under the Documents tab. gfedc Yes - CEQA review completed gfedc No - CEQA review not completed ✔✔✔✔ N/A - CEQA not required gfedc Yes - NEPA review completed gfedc No - NEPA review not completed ✔✔✔✔ N/A - NEPA not required No Has a Phase I or Phase II environmental assessment been conducted for the property? No Are there any known hazards on or around the site (e.g. asbestos, storage tanks – underground, aboveground)? No Is the project on a property designated or been determined to be potentially eligible for designation as a local, state, or national historic site? No Are there any building(s)/structure(s) located on a Historic Site or within a Historic District? No Is the project site located within a 100-year flood plain? N/A IF YES TO ABOVE, does your agency have flood insurance? No Will there be demolition required? 0.000.00 TOTAL ✔✔✔✔ Yes gfedc No No Has an asbestos risk assessment report(s) been prepared for the building(s)? No Has the building(s) been abated for asbestos? No Has a lead hazard risk assessment report(s) been prepared for the building(s)? No Has the building(s) been abated for lead paint? Yes Will children occupy the building(s)? 0-17 IF CHILDREN WILL OCCUPY THE BUILDING, indicate the age range of the children. If no children will occupy the building, write N/A. 0.000.00 TOTAL Item 2 - Attachment B, Page 75 Packet Page184 Item #9 Stand Strong is subject to a Single Audit of Federal Funds, as well as an overall annual audit by an independent Certified Public Accountant. The Single Audit is required under Subpart F of the OMB Uniform Guidance. It is a rigorous, organization- wise examination covering both financial and compliance requirements, including financial records, financial statements, federal award transactions and expenditures, compliance with grant restrictions, and the general management of our operations and internal control systems. The audit also covers non-Federal funds compliance and reporting. Financial 36. How do you plan to fund the operation and maintenance costs (if any) associated with this project? Are these funds available now? If not, when will they be available? Stand Strong is funded by a combination of state, federal, and private sources that will support the ongoing operation and maintenance of the safe house prior to and upon completion of the proposed project. 37. Identify whether or not the project is required to pay a prevailing wage. If not, briefly explain. Yes 38. CONSTRUCTION/REHABILITATION ONLY - The following asks about tax credits. If this question is not applicable, write N/A in the boxes below. 39. Do you have any CDBG/HOME/T-29 funds remaining from prior Fiscal Year allocations? 40. IF YES TO ABOVE, please answer the following: If this question is not applicable, write N/A in the boxes below. 41. CDBG ONLY - Identify all jurisdictions you are applying to for CDBG funds by indicating the amount applied for at each jurisdiction. Write N/A for any jurisdictions not being applied to for CDBG funding. Any project being recommended for less than $8,000 total will not be funded per the Cooperation Agreement between the County and participating cities of the Urban County. 42. CONSTRUCTION/REHABILITATION ONLY - Please upload a pro forma (20 year pro forma for rental housing projects) under the Documents tab. If this question is not applicable, write N/A in the box below. If applicable, write "uploaded" below once the pro forma has been uploaded under the Documents tab. N/A N/A If the proposed project will be applying for tax credits, to which round will it be applying for? (1st round/2nd round) N/A If applying for 1st round, if your project is identified to receive funds, will your project require a Reservation Letter for the state tax creditors? (YES/NO) 0.000.00 TOTAL gfedc Yes ✔✔✔✔ No N/A What fiscal year(s) did you receive the funding? N/A What project did you receive the funding for? N/A How much is remaining? 0.000.00 TOTAL N/A City of Arroyo Grande N/A City of Atascadero N/A City of Morro Bay N/A City of Paso Robles N/A City of Pismo Beach $8,000 City of San Luis Obispo $8,000 County of San Luis Obispo 16,000.0016,000.00 TOTAL Budget top Item 2 - Attachment B, Page 76 Packet Page185 Item #9 Funding Sources/Revenues Committed Conditional Proposed CDBG (this years' request and previous awards) $ 16,000.00 HOME funding (this years' request and previous awards) Title 29 funding (this years' request and previous awards) PLHA funding (this years' request and previous awards) Other Federal Funds (please specify which source): State (please specify which source): In-kind Local/County (non-federal)(please specify which jurisdiction): Local/City (non-federal)(please specify which jurisdiction): Total $ 0.00 $ 0.00 $ 16,000.00 Funding Uses/Expenses CDBG HOME Title 29 PLHA Personnel Costs Operating Costs Professional Services Construction Costs $ 16,000.00 Capital Outlay Relocation Expenses Permits, Development Fees Appraisal Fees Property Aquisition Legal and Public Notices Other: Total $ 16,000.00 $ 0.00 $ 0.00 $ 0.00 Budget Narrative The proposed budget supports the objectives of the CDBG grant. This grant is of critical importance to Stand Strong as none of our current government grants support upgrades to the safe house, and we don’t have sufficient funding from donors to fund the safe house needed re-roofing. Contractors and construction will be governed by the agency’s competitive bid policies and procedures. Stand Strong will hire a roofing contractor to remove and dispose of existing roof material, and replace the roof and associated components. Labor and supplies will cost $16,000. Using QuickBooks accounting software, Stand Strong identifies and isolates the separate income and expense accounts according to funding sources and departments to ensure that only allowable expenses are charged to each grant. Income/expense statements and other reports are produced for each funding source. The agency follows Generally Accepted Accounting Principles and is subject to an annual audit. Stand Strong has built a robust framework of financial policies and procedures to effectively manage grant and agency funds. Tables top HOME Matching Funds Sources Amount $ $ $ $ $ $ Total $ 0 Item 2 - Attachment B, Page 77 Packet Page186 Item #9 Application ID: 288797 Become a fan of ZoomGrants™ on Facebook Problems? Contact us at Questions@ZoomGrants.com ©2002-2020 GrantAnalyst.com. All rights reserved. "ZoomGrants" and the ZoomGrants logo are trademarks of GrantAnalyst.com, LLC. Logout | Browser * ZoomGrants™ is not responsible for the content of uploaded documents. Documents top Documents Requested *Required?Attached Documents * Incorporation Documents (if applicable) Timeline of Project Milestones ✔✔✔✔ Project Milestones Proof of Permit Issuance (if applicable) Asbestos Risk Assessment (if applicable) Lead Hazard Risk Assessment (if applicable) Phase I or II Environmental Assessment (if applicable) Map of Multiple Project Locations (if applicable) Project Photos/Plans/Drawings (if applicable) Most Recent Audit ✔✔✔✔ Audit Commitment Letters for funds (if available) Timeline of Expenditures ✔✔✔✔ Expenditures 20 year pro forma for rental housing projects Item 2 - Attachment B, Page 78 Packet Page187 Item #9 Powered by ZoomGrants™ Email This Preview Save as PDF Print Close Window A▲▼ County of San Luis Obispo 2021 Housing (CDBG, HOME,Title 29, and PLHA) Deadline: 10/28/2020 The Salvation Army, a California corporation The Salvation Army SLO County PSH II Jump to: Eligibility Application Questions Budget Tables Documents $ 300,000.00 Requested Submitted: 10/23/2020 12:51:12 PM (Pacific) Project Contact Stacey Estes stassilc@aol.com Tel: 213-369-1998 Additional Contacts elaine.mansoor@usw.salvationarmy.org, jerryahill@aol.com, mike@sythink.com, staceylestes@aol.com The Salvation Army, a California corporation 16941 Keegan Avenue Carson, CA 90746 United States Divisional Commander John Chamness cas.divisional.commander@usw.salvationarmy.org Telephone562-264-3625 Fax Web https://www.salvationarmy.org DUNS 074629460 SAM Expires 2/9/2021 Eligibility top 1. Please identify the funding sources being requested: This question will be used to branch only those questions related to the funding sources requested in this application, so don't worry if your application has skipped question numbers. CDBG National Objectives 2. CDBG ONLY - Please select the CDBG national objective that best applies to the proposed project. Please refer to "Basically CDBG" or the "CDBG Guide to National Objectives and Eligible Activities" in the Library for more information regarding CDBG national objectives. Some answers will not be presented because they are not part of the selected group of questions based on the answer to #1. ✔✔✔✔ CDBG only gfedc HOME only gfedc Title 29 only gfedc PLHA only gfedc CDBG and HOME gfedc CDBG and Title 29 gfedc HOME and Title 29 gfedc CDBG, HOME and Title 29 Item 2 - Attachment B, Page 79 Packet Page188 Item #9 3. CDBG ONLY - IF LOW/MODERATE INCOME WAS SELECTED - Select which criteria the proposed project intends to qualify under to meet the Low/Moderate Income objective. Please refer to "Basically CDBG" or the "CDBG Guide to National Objectives and Eligible Activities" in the Library for more information regarding the Low/Moderate Income national objective. 4. CDBG ONLY - IF SLUMS OR BLIGHT WAS SELECTED - Select which criteria the proposed project intends to qualify under to meet the Slums or Blight national objective. Please refer to "Basically CDBG" or the "CDBG Guide to National Objectives and Eligible Activities" in the Library tab for information regarding the Slums or Blight national objective. Beneficiary Documentation 5. CDBG ONLY - Please explain how the proposed project meets the selected CDBG National Objective. Please refer to "Basically CDBG" or the "CDBG Guide to National Objectives and Eligible Activities" in the Library tab. The proposed project meets the CDBG national objective of “benefiting low- and moderate-income persons” by helping a population consisting exclusively of homeless persons. Chapter 3 of HUD’s “Guide to National Objectives and Eligible Activities for CDBG Entitlement Communities” indicates that homeless persons are “presumed by HUD to be made up principally of L/M income persons.” 6. CDBG/HOME/PLHA ONLY - How will you document and maintain income status or presumed benefit status of each beneficiary in compliance with regulations? Please provide a sample of your Client Intake Form under the Documents Requested section below. Income verification for beneficiaries must be provided in accordance with the respective funding requested (links are provided in the Library). The proposed project will provide permanent supportive housing to persons who will be referred into the program through San Luis Obispo County’s Coordinated Entry System (CES). Multiple agencies around the County, including The Salvation Army, may enter clients into the CES. In order to qualify for referral into the permanent supportive housing program that is the subject of the present proposal, the client must (a) have been assessed through the County’s combined Form 815 with Vulnerability Index - Service Prioritization Decision Assistance Tool (VI-SPDAT) with HMIS questionnaire; and (b) receive a sufficiently high vulnerability score on the VI-SPDAT. (Less vulnerable persons might be referred to assistance with rapid placement into standard housing, or lower-level problem solving.) Income and benefits status are addressed to some extent in the HMIS questionnaire, however, The Salvation Army will also ask for details on dollar amounts for income from employment and benefits, as part of a Salvation Army Family Services Intake form. (Both the County’s combined Form 815/VI-SPDAT/HMIS questionnaire and The Salvation Army Family Services Intake form have been uploaded as part of the present submission.) Both forms will serve as screening to assure that each prospective resident is CDBG-eligible. All of this information will be accessible through The Salvation Army’s internal WellSky client database system, which will in part “sync” with San Luis Obispo County HMIS. Any changes to a resident’s income or benefits status over time will subsequently be entered into WellSky, while clients who are on the verge of being CDBG-ineligible will be advised on and aided in exit from the program. Eligible Activities 7. CDBG/HOME/PLHA ONLY - How will you collect demographic data on the beneficiaries of the proposed project (i.e. racial/ethnic characteristics)? Please provide a sample of your Client Intake Form under the Documents Requested section below. To qualify for an award of CDBG/HOME/PLHA funds, the agency must collect race and ethnicity information from all clients. Information on racial/ethnic characteristics, as well as other demographic data, will be collected through the HMIS questionnaire (part of the combined Form 815/VI-SPDAT/HMIS questionnaire that has become standard within San Luis Obispo County), and consequently entered into HMIS. The Salvation Army will be able to access and produce reports on these data whenever desired through its own WellSky database system, which will be bridged to HMIS. 8. CDBG ONLY - Identify all eligible activities that apply to the proposed project. Please refer to "Basically CDBG" or the "CDBG Guide to National Objectives and Eligible Activities" in the Library tab for information regarding CDBG eligible activities. ✔✔✔✔ Low/Moderate Income gfedc Slums or Blight gfedc Urgent Need gfedc Area Benefit ✔✔✔✔ Limited Clientele gfedc Housing gfedc N/A - Low/Moderate Income NOT selected gfedc Area Basis gfedc Spot Basis ✔✔✔✔ N/A - Slums or Blight NOT selected ✔✔✔✔ Acquisition of real property gfedc Disposition of real property gfedc Relocation of individuals, families, businesses, non-profit organizations, and/or farms Item 2 - Attachment B, Page 80 Packet Page189 Item #9 9. HOME ONLY - Indicate either "own" if the units will be owned or "rent" if the units will be rentals next to all activities included in the proposed project. -answer not presented because of the answer to #1- 10. TITLE 29 ONLY - Indicate either "own" if the units will be owned or "rent" if the units will be rentals next to all activities included in the proposed project. -answer not presented because of the answer to #1- Additional Requirements 11. CDBG/HOME ONLY - If the project includes temporary or permanent relocation of occupants, it is subject to the Uniform Relocation Act (URA). Initial in the box below to signify that you have read and understand this requirement. If this question if not applicable, write N/A in the box below. If applicable, upload a completed Relocation Plan under the Documents Requested section below. N/A: The house to be purchased will be owner-occupied or vacant. There will be no tenants to be relocated. 12. HOME ONLY - CONSTRUCTION/REHABILITATION ONLY - Describe how the project will meet ADA and Section 504 standards for accessibility by the disabled. Describe the methods, funding and timetable to be utilized to address the problems. -answer not presented because of the answer to #1- 13. HOME ONLY - Please see "Notice to Affordable Housing Projects Receiving HOME Funding" in the Library and initial in the box below that you have read and understand this notice. -answer not presented because of the answer to #1- 14. PLHA ONLY - Identify what type of homeowership activities in which you are applying for. -answer not presented because of the answer to #1- gfedc Removal of architectural barriers gfedc Housing rehabilitation gfedc Administrative technical assistance and planning studies (specified) Documents Requested *Required?Attached Documents * Client Intake Form(s) for Limited Clientele (if applicable) Client Intake Form (1 of 2) Client Intake Form (2 of 2) Map for Area Benefit (if applicable) CDBG Requirements and Acknowledgements (Please download the template below and upload an initialed document here) download template CDBG Requirements and Acknowledgements General Liability Insurance General Liability Insurance Relocation Plan - Residential Relocation Plan - Business Other miscellaneous docs Application Questions top 1. Please identify the funding sources being requested: This question will be used to branch only those questions related to the funding sources requested in this application, so don't worry if your application has skipped question numbers. Some answers will not be presented because they are not part of the selected group of questions based on the answer to #1. ✔✔✔✔ CDBG only gfedc HOME only gfedc Title 29 only gfedc PLHA only gfedc CDBG and HOME gfedc CDBG and Title 29 gfedc HOME and Title 29 gfedc CDBG, HOME and Title 29 Item 2 - Attachment B, Page 81 Packet Page190 Item #9 Project Summary 2. Project Address(es): If the proposed project has multiple addresses, please upload a map of the specific locations under the Documents tab An address is not available as the subject property for the project has not been identified at this time. Concerning the next item, on jurisdictions/areas served, all CDBG jurisdictions are checked because clients may potentially be referred into the program from anywhere in San Luis Obispo County, while The Salvation Army seeks further discussion with County and jurisdictional officials on what jurisdiction(s) would work best as a site, and perhaps a catchment area, for the proposed program. 3. Jurisdiction(s)/Area(s) Served: Select all that apply. For Title 29 requests, please refer to the Title 29 Market Areas map in the Library. 4. Brief Project Description: You will have the chance to expand on your project description further in the application (question 19). Please upload any maps, photos, drawings or plans under the Documents tab The proposed project will consist of purchase of a house by The Salvation Army (TSA), at a cost of approximately $600,000, to provide four units of permanent supportive housing (PSH) for homeless persons who need long-term support to prevent a return to homelessness. Unless the County requests service to a more narrow subpopulation, clients’ challenges may variously consist of one or more of long-term addiction, mental illness, one or more disabling medical conditions, and/or insufficient life skills. Each client will have his or her own bedroom. Bathrooms, the kitchen, and other parts of the house will be shared. The house may be restricted to a single sex for safety. A Project Coordinator from TSA (funded separately) will provide case management. The house involved in the present proposal will complement a house to be acquired yet by virtue of partial funding provided by the County of SLO in the previous Community Development Grants round, and that will also provide PSH. 5. Please answer the following: Please mark N/A for all questions not applicable. 6. Type of agency: Agency Details, Capacity, and Experience ✔✔✔✔ Arroyo Grande ✔✔✔✔ Atascadero ✔✔✔✔ Morro Bay ✔✔✔✔ Paso Robles ✔✔✔✔ Pismo Beach ✔✔✔✔ City of San Luis Obispo ✔✔✔✔ County of San Luis Obispo gfedc TITLE 29 ONLY - North Coast gfedc TITLE 29 ONLY - North County gfedc TITLE 29 ONLY - South County gfedc TITLE 29 ONLY - Central County 300,000 CDBG funding amount requested N/A HOME funding amount requested N/A Title 29 funding amount requested N/A PLHA funding amount requested N/A '' 300,000.00300,000.00 SUBTOTAL 3/1/2022 Anticipated start date N/A Anticipated end date 300,000.00300,000.00 TOTAL ✔✔✔✔ 501(c)(3) gfedc For Profit gfedc Gov't/Public gfedc Other: Item 2 - Attachment B, Page 82 Packet Page191 Item #9 7. Is the organization faith-based? 8. Please answer the following: If this is your first time applying to the County for funds, please upload your organizations’ incorporation documents (including certification for nonprofit organizations) in the Documents tab. 9. Agency Mission Statement: AGENCY MISSION STATEMENT: The formal mission statement of The Salvation Army is as follows: “The Salvation Army, an international movement, is an evangelical part of the universal Christian Church. Its message is based on the Bible. Its ministry is motivated by the love of God. Its mission is to preach the gospel of Jesus Christ and to meet human needs in His name without discrimination.” Although it is a religious organization, The Salvation Army does not require religious participation as a condition for receiving services, and operates all programs funded by government in an entirely secular manner. The Salvation Army also is known and abides by the phrase “Doing the Most Good.” IMPORTANT, RELATED INFORMATION: In 2019, The Salvation Army Western Territory (covers 13 western states) established an initiative, called The Way Out, to double The Salvation Army’s services to fight homelessness over a five-year period. The Way Out was established before the COVID-19 pandemic was even imaginable; and now the importance and significance of the initiative is greater than ever. The Salvation Army (TSA) has not in recent years operated large programs in San Luis Obispo County to address homelessness, in contrast to extensive operations in other southern California counties. However, TSA has now commenced a major stepping-up in the organization’s activities to address, and have an impact on, homelessness in San Luis Obispo County. This is being backed up by the full support and robust infrastructure of The Salvation Army California South Division (headquartered in Carson and overseeing operations in nine counties) as well as the broader Western Territory. During the fall of 2020, TSA is submitting four different proposals in response to the current San Luis Obispo County Community Development Grants NOFA, variously addressing homelessness through encampment and street outreach; establishment, and then operation, of permanent supportive housing; and homelessness prevention and rapid re-housing. All of these endeavors, if funded, will fall within The Way Out initiative. The following additional endeavors will complement the proposals being submitted this fall: •TSA is currently introducing its national Pathway to Hope Program for families at risk of homelessness in San Luis Obispo County. This program seeks to fight inter- generational poverty. •TSA has greatly stepped-up emergency food distribution in San Luis Obispo County: In September 2020 – amid the pandemic crisis – 4.25 times as many emergency food boxes were distributed compared to a year before. •TSA will be starting new street outreach services in San Luis Obispo, Santa Barbara, Ventura, and other certain counties in California in December 2020, through a program called “Street Level” (based on a highly successful program of the same name in Seattle), which is receiving about $1 million in funding from Dignity Health. 10. Briefly describe the services provided and development projects your organization is CURRENTLY working on (regardless of funding source). The Salvation Army (TSA) California South Division, of which Salvation Army programming in SLO County is a part, operates extensive service programs for vulnerable populations, with a particular focus on persons who are homeless or at significant risk of homelessness. Services include hundreds of beds of short-term and permanent supportive housing, comprehensive case management, licensed residential substance abuse treatment, recuperative care, employment services, targeted rental assistance, emergency basic needs assistance, and disaster response services. Funding sources include federal agencies such as HUD and VA, the California Department of Housing and Community Development, various county and municipal agencies, foundation grants, and individual donations from community members. Development projects that are particularly relevant to the current proposal include the following: :: TSA Donald and Priscilla Hunt Apartments: 64 units of newly-constructed permanent supportive housing for formerly homeless single adults in Bell, Calif., opened in 2018. :: Alegria: Apartments providing permanent supportive and transitional housing for families affected by HIV/AIDS in Los Angeles, newly- constructed and opened in 2001. :: Chester Village: A permanent supportive housing (PSH) program for homeless families in Glendale, using four purpose-built townhomes. :: Nancy Painter Home: A small transitional housing program for homeless families in Glendale, who live together in a large house. :: Scattered-site PSH: TSA is currently managing two scattered-site PSH programs, one for former chronically homeless individuals and families, and the other for former chronically homeless transition-age youth, in Los Angeles County. These programs make use of ✔✔✔✔ Yes gfedc No 10/19/1914 Date of incorporation $172M Annual operating budget 1,462 Number of paid staff 13,000 Number of volunteers 14,462.0014,462.00 TOTAL Item 2 - Attachment B, Page 83 Packet Page192 Item #9 rented housing, and feature intensive case management. They serve about 120 residents overall. :: Anaheim Center of Hope: TSA is currently in pre-development for a proposed multi-feature campus to include 70 newly-constructed PSH units for formerly homeless single adults, plus two additional units for staff. Construction is anticipated to begin in the late summer of 2021. :: Pasadena Hope Center: Also in pre-development, this project is slated to include 65 newly-constructed units of PSH for formerly homeless single adults, plus one additional unit for staff. Construction is anticipated to begin, also, in the late summer of 2021. In addition, TSA in SLO County currently fights homelessness through an eviction prevention program offering rental assistance and utility assistance, as well as food assistance for food-insecure persons, who are often also at risk for homelessness. These programs are funded in part by FEMA, and earlier CARES Act funding. TSA provides these services at five locations in SLO County, i.e., at TSA SLO Corps Community Center in the city of SLO, and at Salvation Army Service Extension offices in Paso Robles, Atascadero, Morro Bay, and Arroyo Grande. 11. Briefly describe the services and development projects your organization is PROPOSING (regardless of funding source). As previously noted, The Salvation Army is initiating a major stepping-up in the organization’s activities addressing, and having an impact on, homelessness in San Luis Obispo County. This is being backed up by the full support and robust infrastructure of The Salvation Army California South Division – including its Social Services Department – as well as the broader Western Territory, and informed by the organization’s extensive experience in effectively assisting homeless persons in other communities. The Salvation Army is submitting four different proposals in response to the current SLO County Community Development Grants NOFA. (The latter three proposals will be submitted at a later date in 2020, owing to a deadline extension for proposals seeking ESG- CV funding.): 1. A proposal for funding to support acquisition of a house in which The Salvation Army will operate four units of permanent supportive housing for high-need formerly homeless persons. This will be the second house with this function, adding to a house that was approved for funding support in association with the previous Community Development Grants NOFA. This proposal is the subject of the present submission. 2. A proposal for a new, COVID-19-responsive SLO County Encampment and Street Outreach program. 3. A proposal to operate a new, substantial homelessness prevention and rapid rehousing program throughout San Luis Obispo County, to serve hundreds of households with sharpened needs and vulnerabilities associated with the current COVID-19 pandemic. 4. A proposal for funding for operations of both a house approved for funding support in association with the previous Community Development Grants NOFA, and a second house, per proposal #1 (i.e., the present proposal) above. The houses together will provide eight units of permanent supportive housing; and funding is needed for a Project Coordinator, as well as utilities and maintenance costs. Residents of the houses will also have sharpened needs and vulnerabilities associated with the current COVID-19 pandemic. The Salvation Army in San Luis Obispo County will also continue, contingent upon funding, its current eviction prevention and food assistance services as described in the preceding item, operating through an infrastructure involving five office sites within the county. 12. How does the proposed project complement and collaborate with existing efforts? Does your organization partner with other organizations? HOW PROJECT COMPLEMENTS AND COLLABORATES WITH EXISTING EFFORTS: The proposed new Salvation Army SLO County Permanent Supportive Housing II project, which centrally consists of acquisition of a house, will complement an earlier, essentially identical project, for which The Salvation Army was previously awarded funding. The “first house” and the proposed “second house” will be operated together and served by a single Project Coordinator, and will in all provide eight living units for formerly homeless persons. The houses will introduce an extremely valuable placement for some of the most difficult-to-serve homeless persons in the county, i.e., persons who cannot successfully live in standard housing, and typically have multiple challenges, with a history of chronic homelessness. Collaboration will occur through The Salvation Army’s continued participation in the San Luis Obispo County Homeless Services Oversight Council and its Housing Committee, staff training on and use of HMIS and the Coordinated Entry System Master List, and expected case conferencing. PARTNERING WITH OTHER ORGANIZATIONS: In addition to partnering with other organizations through the Coordinated Entry System and HMIS, The Salvation Army enjoys a strong and wide-ranging mutual referral network for services to clients. Categories of services and associated providers include the following: •PHYSICAL HEALTH: County of SLO Public Health, Noor Clinic, County Social Services MediCal/Healthy Families, Clinica de Tolosa (dental), CAPSLO Mobile Clinic, Community Health Centers. •MENTAL HEALTH: SLO County Mental Health Services, Transitions Mental Health Association. •SUBSTANCE ABUSE RECOVERY: SLO County Drug and Alcohol Services, AA/Al-Anon, North County Connection, Central Coast Rescue Mission, The Salvation Army Adult Rehabilitation Center. Item 2 - Attachment B, Page 84 Packet Page193 Item #9 •LEGAL: California Rural Legal Assistance, Catholic Charities of Monterey, County of SLO Victim and Witness Assistance, Superior Court of SLO Family Mediation Services, SLO Legal Assistance Foundation, American Consumer Credit Counseling, and all law enforcement agencies. •EMPLOYMENT: United Staffing Associates, SLO County Unemployment Career Center, Eckerd Connects Workforce Development. The Salvation Army will hire a Project Coordinator for the permanent supportive housing program (the combination of the “first house” and the “second house”) who will work closely with these providers, and others, to ensure that residents of the proposed program have access to the services they need to achieve continual stability. 13. If the proposed project will serve homeless households, please describe how the project will coordinates with other homeless service providers to connect homeless individuals and families to resources. If this question is not applicable, write N/A in the box below. The proposed project will provide permanent supportive housing to persons who will be referred into the program through San Luis Obispo County’s Coordinated Entry System (CES). Multiple agencies around the County, including The Salvation Army, may serve as a client’s access point into the CES. Captain Elaine Mansoor, San Luis Obispo County Coordinator for The Salvation Army, has held conversations with representatives of the major agencies related to integration of The Salvation Army into CES, and use of the CES Master List, while Salvation Army staff have been receiving, and will continue to receive, training in HMIS. The Salvation Army anticipates that all clients entering the new permanent supportive housing program proposed in the present submission will be referred through the CES subsequent to a VI-SPDAT screening (see the earlier item 6 under Beneficiary Documentation), which may be conducted by a number of possible agencies, including The Salvation Army itself. Clients may come from emergency shelters, warming centers, or transitional housing; or else unsheltered conditions such as living in cars or in encampments. When a client has been served by another agency, Salvation Army staff will coordinate with staff of the other agency to assure a “warm handoff” when a client moves into the permanent housing program. Coordination to help clients access the supportive service resources listed in the previous item will occur through phone calls, emails, expected case conferencing, and messages posted within HMIS. 14. Please describe your organization’s capacity to implement the proposed project. Who will be involved? List projects of similar size and type that your organization has completed. The Salvation Army in San Luis Obispo County is backed up by all of the resources of The Salvation Army California South Division, which is headquartered in Carson and oversees operations in nine southern California counties, as well as The Salvation Army Western Territory (legally known as “The Salvation Army, a California corporation”), which is headquartered in Rancho Palos Verdes and oversees operations in 13 western states. The Salvation Army has extensive holdings of residential facilities for homeless persons, variously providing short-term housing and permanent supportive housing, as well as apartment buildings providing affordable housing to seniors. Projects completed and continually operated by The Salvation Army that are most similar to the project proposed in the current submission would probably be two programs in Glendale, which are located within a block of each other: (1) Chester Village, which consists of a set of four purpose-built townhomes that provide permanent supportive housing to formerly homeless families; and (2) the Nancy Painter Home, which provides transitional housing to multiple homeless families within a single large house. Other completed projects involving permanent supportive housing in the California South Division include the following. (Additional permanent supportive housing projects in Anaheim and Pasadena currently in development were described in item 10, above.) :: The Salvation Army Donald and Priscilla Hunt Apartments: 64 units of newly-constructed permanent supportive housing for formerly homeless single adults in Bell, California, opened in 2018. :: Alegria: Apartments providing permanent supportive and transitional housing for families affected by HIV/AIDS in Los Angeles, newly- constructed and opened in 2001. The Salvation Army has additionally developed residential facilities with hundreds of beds that provide short-term (rather than permanent) housing for homeless persons in southern California. This includes Bell Shelter in Bell, Zahn Emergency Shelter in downtown Los Angeles, Hope Harbor in central Los Angeles, Westwood Transitional Village in West Los Angeles, and Hospitality House in Santa Barbara, plus programs in Ventura, San Diego, and elsewhere. Key persons involved in implementation of the proposed project will be: :: Captain Elaine Mansoor, San Luis Obispo County Coordinator for The Salvation Army. :: Anabel Sanchez, JD, Social Services Director for The Salvation Army California South Division. :: Pilar Buelna, MSW/LCSW, Development Director for The Salvation Army California South Division. :: Anagelly Badillo, Contracts Manager for The Salvation Army California South Division. These staff will also receive support from the Finance and Property departments within The Salvation Army California South Division. 15. Briefly describe your agency’s record keeping system with relevance to the proposed project. Refer to Chapter 13 of "Basically CDBG" in the Library for more information on record keeping for CDBG. FINANCIAL RECORDS: Expenditures associated with the proposed project, as they are requested – including of course the main, Item 2 - Attachment B, Page 85 Packet Page194 Item #9 approximately $600,000 expenditure to buy a house – will be reviewed and documented through a layered approval system within the Finance Department of The Salvation Army California South Division, which is headed by Richard Chalk, MBA, CPA. The Salvation Army's expenditure authorization and accounting policies and procedures are consistent with generally accepted accounting principles and in accordance with the Audit and Accounting Guide - Not-for-Profit Organizations issued by the American Institute of Certified Public Accountants. The Divisional Finance Department uses a robust, tiered, and efficient expenditure approval process that builds in safeguards to protect against fund misuse, fraud, and inaccuracy, with oversight from a Command Finance Council, which meets weekly and includes the Divisional Finance Director and other department heads. CLIENT RECORDS: The Salvation Army will use an electronic records system for certain information about clients in the permanent supportive housing program. The electronic records will use an internal database system within WellSky software, which will mutually “sync” with San Luis Obispo County HMIS. A limited number of staff will have access to the internal database, and each staff person must use individualized credentials to enter it. Electronic records will otherwise be secured and backed up based on best practices as administered by the Information Technology Department of The Salvation Army California South Division. The Salvation Army will also use certain paper forms or records (e.g., internal intake form) that will be fitting for the small size of the program and the longer-term nature of permanent supportive housing. Paper records will be maintained and saved in accordance with the requirements of funders, and will be secured within a locked filing cabinet inside a locked office. 16. CDBG ONLY - Will the services offered by your organization increase or expand as a result of CDBG assistance? 17. CDBG ONLY - IF YES TO ABOVE - What new programs or services will be provided? If this question is not applicable, write N/A in the box below. If the current proposal is approved, CDBG assistance would allow The Salvation Army to establish a new four-unit permanent supportive housing program for homeless single adults who require long-term support to avoid returning to homelessness. This will complement four units of permanent supportive housing within another house for which acquisition was approved for CDBG funding by the County for the 2020-21 program year. Between the two houses there will be eight units of permanent supportive housing. 18. CDBG ONLY - IF YES TO QUESTION 16 - Describe how existing programs or services will be expanded and what percentage of an increase is expected. If this question is not applicable, write N/A in the box below. The permanent supportive housing program proposed in the present submission (occurring in October 2020) will complement an essentially identical proposal that The Salvation Army submitted to the County of San Luis Obispo in October 2019, and that the County later approved for $247,380 in CDBG funding. The Salvation Army will immediately begin the process of seeking and acquiring the house approved for funding in connection to the earlier proposal upon execution of all award documents. Once that house is found, purchased, and opened for resident occupancy, there will be four active units of permanent supportive housing. If the present proposal (being submitted in October 2020) is approved for funding, this will allow for a 100% increase in permanent housing supportive units in operation – that is, an increase from four to eight units. The two houses will otherwise add to The Salvation Army’s existing programs that aid persons in San Luis Obispo County who are homeless or threatened with homelessness, which involve eviction prevention assistance and food assistance. 19. Please describe the proposed project in detail. What activities are to be undertaken? Please attach a timeline of the project milestones under the Documents tab. The proposed project will consist of purchase of a house by The Salvation Army (TSA), at a cost of approximately $600,000, to provide four units of permanent supportive housing (PSH) for homeless persons who need long-term support to prevent a return to homelessness. Unless the County requests service to a more narrow subpopulation, clients’ challenges may variously consist of one or more of long-term addiction, mental illness, one or more disabling medical conditions, and/or insufficient life skills. Each client will have his or her own bedroom. Bathrooms, the kitchen, and other parts of the house will be shared. The house may be restricted to a single sex for safety. The house involved in the present proposal will complement a house to be acquired yet by virtue of partial funding provided by the County of SLO in the previous Community Development Grants round. This house will also provide four units of PSH for homeless persons. If the second house is approved through funding, the two houses together will provide eight units of PSH for homeless persons. A Project Coordinator from TSA – covering both houses, and proposed to be funded through a separate, later 2020 submission to the County – will manage intake, record-keeping, and financial matters. This person will additionally provide individualized case management to each resident, which will include assistance, as needed, with access to supportive services to address health, mental illness, addiction recovery, life skills, etc., as well as public benefits. The key activities associated with the currently proposed, new CDBG grant, in combination with funding from other sources, will consist of (1) searching for and identifying an available and appropriate (second) house priced at approximately $600,000 through the use of a real estate agent; and then (2) purchasing the house. Other activities, for both of the two houses, will consist of (3) hiring a Project Coordinator, (4) publicizing the availability of the houses (each in turn) as part of the CES, (5) accepting residents (into each house in turn), and then (6) continually operating each house as supportive housing for residents. A timeline of project milestones has been uploaded as part of the present submission. ✔✔✔✔ Yes gfedc No Item 2 - Attachment B, Page 86 Packet Page195 Item #9 (Please note that TSA is amenable to operation of a different program model at the house for service to homeless or formerly homeless clients, such as transitional housing or sober living, if that would best meet needs in the county, and if viable longer-term funding is available.) TSA presently requests consideration of a $300,000 grant from the County of SLO for a portion of acquisition costs. TSA is able to match this $300,000 for property acquisition, if granted from the County, through a donation from a private individual. The Salvation Army additionally has $50,000 in funding available to cover various costs to bring the house “on-line” (e.g., closing costs, minor rehabilitation if needed, furniture, etc.) Project Details 20. CDBG/HOME ONLY - FOR AQUISTIONS ONLY - Identify the following: If this question is not applicable, write N/A in the boxes below. 21. CDBG/HOME/PLHA ONLY - Please estimate the number of unduplicated persons or households to benefit from the proposed project. Write "p" for persons or "hh" for households. For the HUD grants, please refer to the HUD Income Limits and CDBG guidebooks for information on Presumed Benefit populations. Please enter any presumed benefit households as low-income. 22. CDBG ONLY - If the project serves any of the presumed benefit populations under the Low/Moderate Income national objective, please describe how the project will directly benefit the populations identified. If this question is not applicable, write N/A in the box below. The project will exclusively serve homeless persons (which per Chapter 3 of HUD’s “Guide to National Objectives and Eligible Activities for CDBG Entitlement Communities” are “presumed by HUD to be made up principally of L/M income persons”). The project will benefit homeless persons, in particular those who need long-term support to prevent a return to homelessness, by providing such persons with placement in appealing, well-managed permanent supportive housing. 23. TITLE 29 ONLY - Please estimate the number of households within each eligible income level to benefit from the proposed project. -answer not presented because of the answer to #1- 24. Identify the projected target population your proposed project will serve (including age, race, residency, disability status, income level or other unit characteristics or subgroup information) and how that population will benefit from the project. The target population for the proposed project will be single homeless adults who need long-term support to prevent a return to homelessness. All clients will be low income, and will come from San Luis Obispo County. The house will be limited to persons age 18 and older, and may be restricted to a single sex for safety. Race will not be relevant. The target population will benefit from the project by ending their homelessness in the face of their having substantial, abiding risk factors for homelessness. 25. Identify whether or not the site is owned or leased by the applicant. If optioned or owned by another entity, provide their name and contact information. The future site, which will yet be identified, will be purchased by The Salvation Army from its current owner. 26. CDBG/HOME ONLY - AQUISITIONS ONLY - Please answer the following: If applicable, submit a current appraisal report (not more than 6 month old). If occupants will be displaced, please upload a preliminary relocation plan. Pending Assessor's parcel number Pending Parcel size (sq. ft. or acres) Pending Cumulative square footage of buildings on-site (if applicable) 0.000.00 TOTAL 4+turnover TOTAL number of persons (p) or households (hh) regardless of income 4+turnover Of the total number of persons (p) or households (hh) entered above, how many will be LOW-INCOME (earning 51% - 80% or less of the County median-income)(CDBG&HOME Only) 4+turnover Of the total number of persons (p) or households (hh) entered above, how many will be VERY LOW-INCOME (earning 50% or less of the County median-income)(CDBG&HOME Only) 4+turnover Of the total number of persons (p) or households (hh) entered above, how many will be earning 60% or less of County median-income(PLHA Only) 0.000.00 TOTAL $600,000 What is the proposed purchase amount? Unknown What is the anticipated escrow closing date? No Will residential or commercial occupants be displaced by the HUD funded project? N/A If yes, will the displacement be temporary or permanent. If temporary, then for how long? Item 2 - Attachment B, Page 87 Packet Page196 Item #9 27. What is the current zoning of the project site? Is the project site zoned correctly for the proposed activity? If zoning information is not known, contact the local municipality to request assistance. The project site has not yet been identified. The site will consist of an existing single-family home in a location with proper zoning already in place. 28. If the project is NOT zoned correctly for the proposed activity, provide an explanation of efforts and a timetable to change the zoning or obtain a variance. If this question is not applicable, write N/A in the box below. N/A 29. Has environmental review been completed (CEQA and/or NEPA)? 30. Please answer yes or no to the following: If applicable, please upload a copy of the Phase I or II environmental assessment under the Documents tab. 31. Are there any existing buildings on the project property that were constructed prior to 1978? 32. IF YES TO ABOVE, please answer the following questions: If this question is not applicable, write N/A in the boxes below. Please upload a copy of the asbestos risk assessment report(s) and/or lead hazard risk assessment report(s) under the Documents tab, if applicable. 33. Identify all permits necessary for the project (local, state or federal). *A comment concerning item 30 above: A house/property to be purchased for establishment of four units of permanent supportive housing has not yet been identified. However, The Salvation Army will avoid properties that have environmental hazards, are potentially eligible for an historic site designation, are within an Historic District, and/or are within a 500-year flood plain. **A comment concerning items 31 and 32 above: Item 31 forced a “Yes” or “No” choice, when the true answer is “This is not yet known, as the building/property has not yet been identified.” While there would be advantages to purchasing a house constructed in 1978 or later, purchase of a house constructed prior to 1978 is a possibility. In the latter case, The Salvation Army will assure accomplishment of all appropriate hazard assessments, but then would refrain from actually purchasing any property for which there is a need for abatement of asbestos or lead hazards. Concerning permits, The Salvation Army intends to purchase an existing house that is in good to excellent condition, and will not need 600,000.00600,000.00 TOTAL gfedc Yes - CEQA review completed gfedc No - CEQA review not completed ✔✔✔✔ N/A - CEQA not required gfedc Yes - NEPA review completed gfedc No - NEPA review not completed ✔✔✔✔ N/A - NEPA not required No*Has a Phase I or Phase II environmental assessment been conducted for the property? No*Are there any known hazards on or around the site (e.g. asbestos, storage tanks – underground, aboveground)? No*Is the project on a property designated or been determined to be potentially eligible for designation as a local, state, or national historic site? No*Are there any building(s)/structure(s) located on a Historic Site or within a Historic District? No*Is the project site located within a 100-year flood plain? N/A IF YES TO ABOVE, does your agency have flood insurance? No*Will there be demolition required? 0.000.00 TOTAL gfedc Yes ✔✔✔✔ No **Has an asbestos risk assessment report(s) been prepared for the building(s)? **Has the building(s) been abated for asbestos? **Has a lead hazard risk assessment report(s) been prepared for the building(s)? **Has the building(s) been abated for lead paint? No Will children occupy the building(s)? N/A IF CHILDREN WILL OCCUPY THE BUILDING, indicate the age range of the children. If no children will occupy the building, write N/A. 0.000.00 TOTAL Item 2 - Attachment B, Page 88 Packet Page197 Item #9 changes of a sort that would require any permit. Also, no permits for use of the house as permanent supportive housing for four adults are known to be required. 34. State whether or not the necessary permits have been issued. If a permit has not yet been issued, indicate when the permit(s) will be applied for or issued. Please provide proof of permit issuance under the Documents tab. Not applicable: As stated in the response to the preceding item, The Salvation Army intends to purchase an existing house that is in good to excellent condition, and will not need rehabilitation of a sort that would require any permit. Also, no permits for use of the house as permanent supportive housing for four adults are known to be required. 35. Briefly describe your agency’s auditing requirements, including those for the proposed project. Please upload a copy of your most recent audit (prepared by an independent CPA or accounting firm) under the Documents tab. The Salvation Army California South Division, of which operations in San Luis Obispo County are a part, is audited annually by the independent auditing firm of Freeman & Freeman, CPAs. A copy of their most recent audit is included as a supplemental document with this submission. Otherwise, expenditures associated with the proposed project, as they are requested, will be reviewed and documented through a layered approval system within the Finance Department of The Salvation Army California South Division, which is headed by Richard Chalk, MBA, CPA. The Salvation Army's expenditure authorization and accounting policies and procedures are consistent with generally accepted accounting principles and in accordance with the Audit and Accounting Guide - Not-for-Profit Organizations issued by the American Institute of Certified Public Accountants. The Divisional Finance Department uses a robust, tiered, and efficient expenditure approval process that builds in safeguards to protect against fund misuse, fraud, and inaccuracy, with oversight from a Command Finance Council, which meets weekly and includes the Divisional Finance Director and other department heads. Financial 36. How do you plan to fund the operation and maintenance costs (if any) associated with this project? Are these funds available now? If not, when will they be available? The Salvation Army will submit a proposal later in 2020 to fund operation and maintenance costs associated with a combination of the house to be acquired through funding requested through the present submission, and another house to be acquired through funding granted in a previous award from the County. The two houses will each have four units of permanent supportive housing, with eight units in all, and are proposed to be managed as a single program, under a single Project Coordinator, and with maintenance and utilities managed in a united manner. These funds are not available now, but, if the operations proposal is awarded funding, The Salvation Army understands that the funds will be available by the start of the County’s fiscal year on July 1, 2021. The first house is expected to be acquired and ready for occupancy prior to July 1, 2021. The Salvation Army will fund operations of the first house up until July 1, 2021 through private donations and/or use of reserves. Funding for operations from July 1, 2021 on will stem from, it is hoped, a County grant using ESG-CV and/or other sources. Private donations, use of reserves, and/or other government funding possibilities will be explored otherwise to fund operations from July 1, 2021 on if necessary. 37. Identify whether or not the project is required to pay a prevailing wage. If not, briefly explain. The project is not required to pay a prevailing wage because it does not involve “construction, alteration, demolition, installation, or repair work done under contract and paid in whole or in part out of public funds” (Cal Dept of Industrial Relations). 38. CONSTRUCTION/REHABILITATION ONLY - The following asks about tax credits. If this question is not applicable, write N/A in the boxes below. 39. Do you have any CDBG/HOME/T-29 funds remaining from prior Fiscal Year allocations? 40. IF YES TO ABOVE, please answer the following: If this question is not applicable, write N/A in the boxes below. N/A If the proposed project will be applying for tax credits, to which round will it be applying for? (1st round/2nd round) N/A If applying for 1st round, if your project is identified to receive funds, will your project require a Reservation Letter for the state tax creditors? (YES/NO) 0.000.00 TOTAL gfedc Yes ✔✔✔✔ No N/A What fiscal year(s) did you receive the funding? N/A What project did you receive the funding for? N/A How much is remaining? 0.000.00 TOTAL Item 2 - Attachment B, Page 89 Packet Page198 Item #9 41. CDBG ONLY - Identify all jurisdictions you are applying to for CDBG funds by indicating the amount applied for at each jurisdiction. Write N/A for any jurisdictions not being applied to for CDBG funding. Any project being recommended for less than $8,000 total will not be funded per the Cooperation Agreement between the County and participating cities of the Urban County. 42. CONSTRUCTION/REHABILITATION ONLY - Please upload a pro forma (20 year pro forma for rental housing projects) under the Documents tab. If this question is not applicable, write N/A in the box below. If applicable, write "uploaded" below once the pro forma has been uploaded under the Documents tab. N/A seebudgnar City of Arroyo Grande seebudgnar City of Atascadero seebudgnar City of Morro Bay seebudgnar City of Paso Robles seebudgnar City of Pismo Beach seebudgnar City of San Luis Obispo seebudgnar County of San Luis Obispo 0.000.00 TOTAL Budget top Funding Sources/Revenues Committed Conditional Proposed CDBG (this years' request and previous awards) $ 300,000.00 HOME funding (this years' request and previous awards) Title 29 funding (this years' request and previous awards) PLHA funding (this years' request and previous awards) $ 0.00 Other Federal Funds (please specify which source): State (please specify which source): In-kind Local/County (non-federal)(please specify which jurisdiction): Local/City (non-federal)(please specify which jurisdiction): Salvation Army Private Donor Funds $ 350,000.00 Total $ 350,000.00 $ 0.00 $ 300,000.00 Funding Uses/Expenses CDBG HOME Title 29 PLHA Personnel Costs Operating Costs Professional Services Construction Costs Capital Outlay Relocation Expenses Permits, Development Fees Appraisal Fees Property Aquisition $ 300,000.00 Legal and Public Notices Other: **Property Acquisition: Additional $300K from $ 300,000.00 private donation already in hand. Total acquisition will be $600K. **Minor Rehab/FFE: $50K from private donation $ 50,000.00 already in hand. Total $ 650,000.00 $ 0.00 $ 0.00 $ 0.00 Budget Narrative The Salvation Army is requesting a total of $300,000 in CDBG funds to purchase a house (i.e. property acquisition) priced at approximately $600,000. The Salvation Army is able to leverage requested CDBG funds through a donation from a private local party, with funding already in hand, up to a maximum of $300,000, in order to meet the anticipated purchase price. Additionally, Item 2 - Attachment B, Page 90 Packet Page199 Item #9 Application ID: 276810 Become a fan of ZoomGrants™ on Facebook Problems? Contact us at Questions@ZoomGrants.com ©2002-2020 GrantAnalyst.com. All rights reserved. "ZoomGrants" and the ZoomGrants logo are trademarks of GrantAnalyst.com, LLC. Logout | Browser * ZoomGrants™ is not responsible for the content of uploaded documents. The Salvation Army will utilize donor funds for any additional expenditures needed to bring the house “on-line”, including acquisition closing costs; minor rehabilitation which may be needed post-acquisition, such as new paint, new flooring, etc; and purchase of furniture, fixtures, and equipment needed to provide furnished living accommodations for single adult residents. The Salvation Army seeks consideration of an award of $300,000 in CDBG funds through the County of San Luis Obispo. The Salvation Army is open to identifying and purchasing a house in any of the jurisdictions identified under Question #42, based on the availability and cost of housing available at the time of contract award. The proposed permanent supportive housing will be available to formerly homeless single adults from throughout the County. The Salvation Army has the financial, staffing, and programmatic resources to implement the proposed permanent supportive housing within any jurisdiction within San Luis Obispo County, and is more than willing to discuss various options with County and jurisdictional parties. Tables top HOME Matching Funds Sources Amount N/A $ $ $ $ $ $ Total $ 0 Documents top Documents Requested *Required?Attached Documents * Incorporation Documents (if applicable) The Salvation Army Incorporation Documents Timeline of Project Milestones ✔✔✔✔ Timeline of Project Milestones Proof of Permit Issuance (if applicable) Asbestos Risk Assessment (if applicable) Lead Hazard Risk Assessment (if applicable) Phase I or II Environmental Assessment (if applicable) Map of Multiple Project Locations (if applicable) Project Photos/Plans/Drawings (if applicable) Most Recent Audit ✔✔✔✔ The Salvation Army Audit FYs 2019 & 2018 Commitment Letters for funds (if available) The Salvation Army Commitment Letter Timeline of Expenditures ✔✔✔✔ Timeline of Expenditures 20 year pro forma for rental housing projects Item 2 - Attachment B, Page 91 Packet Page200 Item #9 This application is designed to provide the participating jurisdictions of the Urban County of San Luis Obispo to apply for 2020 Community Development Block Grant (CDBG) program Administrative and Planning and Capacity Building funds as allowed in 24 CFR 570.206 and 24 CFR 570.205. Completed applications should provide the necessary budget and itemize expenditures as allowed uses in §570.205 and §570.206. Email your grant applications to Matt Leal at mleal@co.slo.ca.us, (805) 781-5113, by the application deadline of 5:00 P.M., Friday, October 23, 2020. Please label your email subject with the grant program name and the agency name (Example: 2020 CDBG – City Name). Consult with applicable federal regulations and County staff if you intend to apply for Planning and Capacity Building funds. Separate applications must be provided by the applicant for Administrative and Planning and Capacity Building activities. APPLICANT INFORMATION (1-1) City Name City of San Luis Obispo DUNS Number 098992407 Contact Person/Title Cara Vereschagin, Housing Coordinator Phone/Fax Numbers Phone: (805) 781-7010 Fax: (805) 781-7173 Email cvereschagin@slocity.org Address 919 Palm Street City, State, Zip San Luis Obispo, CA 93401 PROJECT SUMMARY (2-1) Project/Program Title City of San Luis Obispo Program Administration Project/Program Address 919 Palm Street, San Luis Obispo, CA, 93401 Jurisdiction/Area Served City of San Luis Obispo Targeted clientele N/A Project type (select one): Administration (24 CFR 570.206) Planning and Capacity Building (24 CFR 570.205) https://www.govinfo.gov/content/pkg/CFR-2012-title24-vol3/xml/CFR-2012-title24-vol3-sec570-206.xml https://www.govinfo.gov/content/pkg/CFR-2011-title24-vol3/xml/CFR-2011-title24-vol3-sec570-205.xml (2-2) Brief Project Description: This application is made consistent with HUD regulations that allow up to 20% of a jurisdiction's CDBG funding to be used for program administration and policy-planning-management capacity building activities. Per the City/County Cooperation Agreement, the City will use 35% of the administrative allowance for this activity. Of this 35% allocation, the City intends to use $17,958 for administration of the CDBG program, and the remaining $17,958 for capacity building for affordable housing development (please reference the City’s Capacity Building Application) (Please specify between §570.205 and §570.206 uses) (2-3) Total CDBG Funding Requested $17,958 Item 2 - Attachment B, Page 92 Packet Page201 Item #9 Total Cost to Complete Project $17,958 Anticipated Start Date: July 1, 2021 Anticipated End Date: June 30, 2022 AGENCY DETAILS, CAPACITY, AND EXPERIENCE (3-1) Type of Agency 501 (c)(3) For Profit Gov’t/Public Faith-based Other: Date of Incorporation 1/1/1856 Annual Operating Budget $151 million Number of Paid Staff 393 Number of Volunteers many (3-2) Agency Mission Statement: The City of San Luis Obispo is a team that puts high value on each citizen it serves. Providers of programs that meet the basic service needs of each citizen. Enhancers of the quality of life for the community as a whole. Service to the community – the best – at all times. Respect – for each other and for those we serve. Value – ensuring delivery of service with value for cost. Community involvement – the opportunity to participate in attaining the goals of the City. (3-3) Please describe your organization’s capacity to implement the proposed project/program. Who will be involved in the project/program? (In-house employees, contractors, other agency partners, etc.) CDBG program administration is accomplished by the City’s Housing Coordinator, which is a permanent, full-time position in the Community Development Department. In addition, support will be provided by the Finance Department for financial record keeping. (3-4) Briefly describe your agency’s record keeping system with relevance to the proposed project/program (For invoice payment and monitoring purposes please create a charge code specifically for the CDBG program, if one is not already in use): The City’s Community Development and Finance Department staff work to oversee administration of CDBG programs. The City just recently implemented a new financial tracking system, which will allow for CDBG monies to be tracked and managed by all staff members, not just the City’s accounting team. The City also maintains all necessary documents required by the County and HUD. (3-5) Briefly describe your agency’s auditing requirements, including those for the proposed project/program, and attach a copy of your most recent audit: The City is audited annually for all budget aspects including use of CDBG funds. (3-6) Will the services offered by your organization increase or expand as a result of CDBG assistance? If YES, please answer the following two questions. Yes No What new programs or services will be provided? The request for administrative funding is to continue the City's CDBG program to ultimately implement plans, policies, programs, and projects to promote affordable housing development. Meeting HUD requirements requires the City to assign sufficient staff resources to administration and to affordable housing-related work efforts. Describe how existing programs or services will be expanded and what percentage of an increase is expected? Administration funding for CDBG programs allows growth for new CDBG funded projects, including those related to affordable housing, throughout the City. This funding will assist the City to increase and manage new Item 2 - Attachment B, Page 93 Packet Page202 Item #9 affordable housing development, to ultimately ensure that local community members have a safe and affordable place to call home. (3-7) If your program serves homeless households, please describe how your program coordinates with other homeless service providers to connect homeless individuals and families to resources. N/A PROJECT DETAILS/DESCRIPTION (4-1) Targeted Clientele: Individuals or households? Identify the projected target population your proposed activity will serve. (Include age, race, residency, handicap status, income level or other unit characteristics or subgroup information) Administrative funds will allow the City to properly review, approve, and fund/support new projects within the City, ultimately assisting a diverse population of individuals and households. (4-2) Please describe the proposed project or program in detail. Make a case for why your project should be funded. Describe the need and the degree of urgency for the proposed project or program. What would the consequences be if the proposed project or program is not funded in the next year? Please attach a timeline of the project/program milestones. Program administration is vital to an effective CDBG Program. HUD requires extensive record keeping, monitoring and community outreach. Meeting these requirements requires the City to assign sufficient staff resources to program administration. Item 2 - Attachment B, Page 94 Packet Page203 Item #9 FINANCIAL INFORMATION (5-1) Itemize all sources by name of funding and amount expected to be available for each category, if applicable (please include commitment letters if available): CDBG Funds Requested* $35,916 Other Federal Fund(s) $ State Source(s) $ Local Source(s) $ Applicants Matching Funds $ Other: $ (5-2) Identify all jurisdictions you are applying to for CDBG funds. Indicate the amount applied for at each jurisdiction, and the total amount requested. City of Arroyo Grande $ City of Atascadero $ City of Morro Bay $ City of Paso Robles $ City of Pismo Beach $ City of San Luis Obispo $35,916 County of San Luis Obispo $ TOTAL $35,916 (5-3) Please list expenditures under CDBG by item or cost category and attach a timeline of the expenditures. City CDBG Administration $17,958 Planning and Capacity Building for Affordable Housing Development $17,958 $ $ $ $ $ TOTAL $35,916 *20% cap: Costs that are charged to administrative costs and to Planning and Capacity Building per §570.205 and §570.206 are subject to the statutory limitation that not more than 20% of grant funds plus program income may be used for planning and administration and consistent with the Cooperative Agreement with the County of San Luis Obispo. Item 2 - Attachment B, Page 95 Packet Page204 Item #9 FEDERAL REQUIREMENTS ACKNOWLEDGEMENTS Every person or Agency awarded a 2020 CDBG Contract or grant by San Luis Obispo County for the provision of services shall be required to certify to the County that they will comply with federal and local requirements including, but not limited to, those listed below. Please initial each certification listed to indicate you or your agency can and will comply with these requirements if funded. Federal Requirements Initials Americans with Disabilities Act Certify that this agency has reviewed its projects, programs and services for compliance with all applicable regulations contained in Title II, Americans with Disabilities Act of 1990. CV Audits Agrees to have an annual audit conducted in accordance with current San Luis Obispo County policy regarding audits and 2 CFR 200.501 audit requirements. Shall comply with current San Luis Obispo County policy concerning the purchase of equipment and shall maintain inventory records of all non-expendable personal property as defined by such policy as may be procured with funds provided through the grant. CV Conflict of Interest (2 CFR 200.112, 200.318, and 570.611) Certify and agree that no covered persons who exercise or have exercised any functions or responsibilities with respect to CDBG-assisted activity, or who are in a position to participate in a decision-making process or gain inside information with regard to such activities, may obtain a financial interest in any contract, or have a financial interest in any contract, subcontract, or agreement with respect to the CDBG-assisted activity, either for themselves or those with whom they have business or immediate family ties, during their tenure or for a period of one (1) year thereafter. A “covered person” includes any person who is an employee, agent, consultant, officer, or elected or appointed official of the agency CV Civil Rights Act Certify that it complies with and prohibits discrimination in accordance with Title VI of the Civil Rights Act of 1964. CV Debarment Status of Contractors Certify that, to the best of its knowledge and belief, that it and its principals will not knowingly enter into any subcontract with a person who is, or organization that is, debarred, suspended, proposed for debarment, or declared ineligible from award of contracts by any Fed eral agency (https://www.sam.gov/portal/public/SAM/) CV Drug-Free Workplace Certify that it will provide a drug-free workplace. CV Financial Management Accounting Standards: Agrees to comply with 2 CFR 200(E)(F) and agrees to adhere to the accounting principles and procedures required therein, utilize adequate internal controls, and maintain necessary source documentation for all costs incurred. CV Cost Principles: Shall administer its program in conformance with 2 CFR 200(E), “Cost Principles for Non-Profit Organizations,” or 2 CFR 225, “Cost Principles for State and Local Governments,” as applicable. These CV Item 2 - Attachment B, Page 96 Packet Page205 Item #9 principles shall be applied for all costs incurred whether charged on a direct or indirect basis. Procurement Policies: Certify and agree to procure all materials, property, or services in accordance with the requirements of 2 CFR 200.320-326. CV Lobbying Activities Certify that no Federal appropriated funds have been paid or will be paid, by or on behalf of the agency, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan or cooperative agreement. CV Minority Business Enterprise (MBE), Women’s Business Enterprise (WBE), Small Business Contracting Certify that it will comply with 2 CFR 200.321 to take all necessary affirmative steps to assure that minority firms, women business enterprises, and labor surplus area firms are used when possible. Further certify that it will submit to San Luis Obispo County at the time of project completion a report of the MBE and WBE status of all subcontractors to be paid with CDBG funds with contracts of $10,000 or greater, in a format that will be provided by the County. CV Real Property Certify that it will comply with real property standards (24 CFR Part 570.505) applicable to any property within the owner’s control that is acquired or improved in whole or in part using CDBG funds in excess of $25,000. CV Religious Activities Certify and agree that funds provided to the agency will not be utilized for inherently religious activities prohibited by 24 CFR 570.200(j), such as worship, religious instruction, or proselytization. CV Section 3 Certify and agree to ensure that opportunities for training and employment arising in connection with contracts or subcontracts for a housing rehabilitation (including reduction and abatement of lead-based paint hazards), housing construction, or other public construction project are given to low- and very low-income persons residing within the metropolitan area in which the CDBG-funded project is located; where feasible, priority should be given to low- and very low-income persons within the service area of the project or the neighborhood in which the project is located, and to low- and very low-income participants in other HUD programs; and award contracts for work undertaken in connection with a housing rehabilitation (including reduction and abatement of lead-based paint hazards), housing construction, or other public construction project to business concerns that provide economic opportunities for low- and very low-income persons residing within the metropolitan area in which the CDBG-funded project is located; where feasible, priority should be given to business concerns that provide economic opportunities to low- and very low-income residents within CV Item 2 - Attachment B, Page 97 Packet Page206 Item #9 the service area or the neighborhood in which the project is located, and to low- and very low-income participants in other HUD programs. Section 504 Section 504 of the Rehabilitation Act of 1973: Certify that it has read and understands all its obligations under Section 504 to prohibit discrimination against persons with disabilities in the operation of programs receiving federal financial assistance. CV Liability The County and cities require all grant recipients to maintain general liability, automobile and workman’s compensation insurance with limits of not less than $1 million (may vary by jurisdiction). If you are successful in obtaining a reward, you will be asked to provide documentation regarding your ability to provide the required coverage. CV Environmental Review Prior to HUD’s release of grant conditions and/or funds for the CDBG- funded project, a review of the project’s potential impact on the environment must be conducted and approved by the County of San Luis Obispo prior to obligating or incurring project costs. The County must certify to HUD that it has complied with all applicable environmental procedures and requirements. Should project costs be obligated or incurred prior to the completion of the necessary environmental review, the project shall not benefit from the federal funds. The level of environmental review required depends on the nature of the project. 24 CFR Part 58 is available at http://www.hud.gov/offices/pih/ih/codetalk/onap/docs/24cfr58.pdf. CV Relocation Any project that involves the acquisition of property, construction, and/or rehabilitation and that is funded in whole or in part with federal CDBG funds is subject to federal relocation requirements. In general, any property owner, commercial business, or residential occupant who is displaced by a HUD-funded project may be eligible for relocation benefits. A project cannot be broken into separate “projects” in order to avoid the federal requirements connected with property acquisition and relocation. Any questions concerning the relocation regulations for a specific property acquisition project should be directed to the County Housing and Economic Development staff before any action is taken on the project. CV HMIS Reporting All homeless service providers applying for CDBG funds to assist, house, or shelter the homeless must identify and demonstrate the capacity to participate in the County of San Luis Obispo Homeless Management Information System (HMIS) to provide: personnel for data entry, user licensing, and hardware and software necessary for compatibility with HMIS. HMIS is an electronic data collection system that stores client level information about persons who access the homeless services system in a Continuum of Care, and reports aggregate data for the County as per HUD’s Data Standards. HUD updated its data standards in 2014, and the new standards are in effect as of October 1, 2014. More information can be found at https://www.hudexchange.info/resources/documents/HMIS- Data-Standards-Manual.pdf and CV Item 2 - Attachment B, Page 98 Packet Page207 Item #9 https://www.hudexchange.info/resources/documents/HMIS-Data- Dictionary.pdf. Affirmative Marketing Quarterly and annual reports shall be submitted by the project/program manager to the County for CDBG-funded public services and housing projects. Each report shall include the total number of project/program applicants and clients served with respect to race, ethnicity, gender, and disability status. Affirmative marketing efforts shall be taken to increase the participation of any underserved groups. CV I certify that the information in this application is true and accurate to the best of my knowledge and ability. __________________________________________________________________ ___________________ Signature DATE _Cara Vereschagin_______________________________________________ Housing Coordinator Printed or Typed Name Title 10/20/2020 Item 2 - Attachment B, Page 99 Packet Page208 Item #9 This application is designed to provide the participating jurisdictions of the Urban County of San Luis Obispo to apply for 2020 Community Development Block Grant (CDBG) program Administrative and Planning and Capacity Building funds as allowed in 24 CFR 570.206 and 24 CFR 570.205. Completed applications should provide the necessary budget and itemize expenditures as allowed uses in §570.205 and §570.206. Email your grant applications to Matt Leal at mleal@co.slo.ca.us, (805) 781-5113, by the application deadline of 5:00 P.M., Friday, October 23, 2020. Please label your email subject with the grant program name and the agency name (Example: 2020 CDBG – City Name). Consult with applicable federal regulations and County staff if you intend to apply for Planning and Capacity Building funds. Separate applications must be provided by the applicant for Administrative and Planning and Capacity Building activities. APPLICANT INFORMATION (1-1) City Name City of San Luis Obispo DUNS Number 098992407 Contact Person/Title Cara Vereschagin, Housing Coordinator Phone/Fax Numbers Phone: (805) 781-7010 Fax: (805) 781-7173 Email cvereschagin@slocity.org Address 919 Palm Street City, State, Zip San Luis Obispo, CA 93401 PROJECT SUMMARY (2-1) Project/Program Title City of San Luis Obispo Program Administration Project/Program Address 919 Palm Street, San Luis Obispo, CA, 93401 Jurisdiction/Area Served City of San Luis Obispo Targeted clientele N/A Project type (select one): Administration (24 CFR 570.206) Planning and Capacity Building (24 CFR 570.205) https://www.govinfo.gov/content/pkg/CFR-2012-title24-vol3/xml/CFR-2012-title24-vol3-sec570-206.xml https://www.govinfo.gov/content/pkg/CFR-2011-title24-vol3/xml/CFR-2011-title24-vol3-sec570-205.xml (2-2) Brief Project Description: This application is made consistent with HUD regulations that allow up to 20% of a jurisdiction's CDBG funding to be used for program administration and policy-planning-management capacity building activities. Per the City/County Cooperation Agreement, the City will use 35% of the administrative allowance for this activity. Of this 35% allocation, the City intends to use $17,958 for administration of the CDBG program, and the remaining $17,958 for capacity building for affordable housing development (please reference the City’s Capacity Building Application) (Please specify between §570.205 and §570.206 uses) (2-3) Total CDBG Funding Requested $17,958 Item 2 - Attachment B, Page 100 Packet Page209 Item #9 Total Cost to Complete Project $17,958 Anticipated Start Date: July 1, 2021 Anticipated End Date: June 30, 2022 AGENCY DETAILS, CAPACITY, AND EXPERIENCE (3-1) Type of Agency 501 (c)(3) For Profit Gov’t/Public Faith-based Other: Date of Incorporation 1/1/1856 Annual Operating Budget $151 million Number of Paid Staff 393 Number of Volunteers many (3-2) Agency Mission Statement: The City of San Luis Obispo is a team that puts high value on each citizen it serves. Providers of programs that meet the basic service needs of each citizen. Enhancers of the quality of life for the community as a whole. Service to the community – the best – at all times. Respect – for each other and for those we serve. Value – ensuring delivery of service with value for cost. Community involvement – the opportunity to participate in attaining the goals of the City. (3-3) Please describe your organization’s capacity to implement the proposed project/program. Who will be involved in the project/program? (In-house employees, contractors, other agency partners, etc.) CDBG affordable housing planning and capacity building activities will be accomplished by the City’s Housing Coordinator and the City’s lead planner on various housing -related projects, both of which are permanent, full- time positions in the Community Development Department. In addition, support will be provided by the Finance Department for financial record keeping. (3-4) Briefly describe your agency’s record keeping system with relevance to the proposed project/program (For invoice payment and monitoring purposes please create a charge code specifically for the CDBG program, if one is not already in use): The City’s Community Development and Finance Department staff work to oversee administration of CDBG programs. The City just recently implemented a new financial tracking system, which will allow for CDBG monies to be tracked and managed by all staff members, not just the City’s accounting team. The City also maintains all necessary documents required by the County and HUD. (3-5) Briefly describe your agency’s auditing requirements, including those for the proposed project/program, and attach a copy of your most recent audit: The City is audited annually for all budget aspects including use of CDBG funds. (3-6) Will the services offered by your organization increase or expand as a result of CDBG assistance? If YES, please answer the following two questions. Yes No What new programs or services will be provided? The request for planning and capacity building funding is to continue the City's goal to facilitate and produce a diverse amount of housing types affordable to all members of the community. The City anticipates using these CDBG monies to assist with the remaining efforts of the Housing Element Update, implementation of a new flexible density program, and other projects/work programs related to affordable housing in the community. Describe how existing programs or services will be expanded and what percentage of an increase is expected? Planning and capacity building funding will allow the City to support staff’s ongoing work efforts regarding the management and implementation of projects related to affordable housing. It will also assist staff with the remaining work efforts of the Housing Element Update, and with the analysis and exploration to implement a Item 2 - Attachment B, Page 101 Packet Page210 Item #9 new flexible density program in the downtown area – both of which would hopefully allow for the facilitation of new housing development for residents. (3-7) If your program serves homeless households, please describe how your program coordinates with other homeless service providers to connect homeless individuals and families to resources. N/A PROJECT DETAILS/DESCRIPTION (4-1) Targeted Clientele: Individuals or households? Identify the projected target population your proposed activity will serve. (Include age, race, residency, handicap status, income level or other unit characteristics or subgroup information) Planning and capacity building funds will allow the City to create, analyze, and implement new and ongoing policies, programs, and projects within the City, ultimately assisting a diverse population of individuals and households. (4-2) Please describe the proposed project or program in detail. Make a case for why your project should be funded. Describe the need and the degree of urgency for the proposed project or program. What would the consequences be if the proposed project or program is not funded in the next year? Please attach a timeline of the project/program milestones. Funds allocated towards planning and capacity building will allow for the City to (1) support staff’s ongoing work efforts regarding the management and implementation of projects related to affordable housing ; (2) implementation of City housing major city goal work items; and (3) implementation of Housing Element programs, including tasks associated with the City’s update to the Inclusionary Housing Ordinance. Attached is a proposed preliminary timeline for the Inclusionary Housing Ordinance Update. Item 2 - Attachment B, Page 102 Packet Page211 Item #9 FINANCIAL INFORMATION (5-1) Itemize all sources by name of funding and amount expected to be available for each category, if applicable (please include commitment letters if available): CDBG Funds Requested* $35,916 Other Federal Fund(s) $ State Source(s) $ Local Source(s) $ Applicants Matching Funds $ Other: $ (5-2) Identify all jurisdictions you are applying to for CDBG funds. Indicate the amount applied for at each jurisdiction, and the total amount requested. City of Arroyo Grande $ City of Atascadero $ City of Morro Bay $ City of Paso Robles $ City of Pismo Beach $ City of San Luis Obispo $35,916 County of San Luis Obispo $ TOTAL $35,916 (5-3) Please list expenditures under CDBG by item or cost category and attach a timeline of the expenditures. City CDBG Administration $17,958 Planning and Capacity Building for Affordable Housing Development $17,958 $ $ $ $ $ TOTAL $35,916 *20% cap: Costs that are charged to administrative costs and to Planning and Capacity Building per §570.205 and §570.206 are subject to the statutory limitation that not more than 20% of grant funds plus program income may be used for planning and administration and consistent with the Cooperative Agreement with the County of San Luis Obispo. Item 2 - Attachment B, Page 103 Packet Page212 Item #9 FEDERAL REQUIREMENTS ACKNOWLEDGEMENTS Every person or Agency awarded a 2020 CDBG Contract or grant by San Luis Obispo County for the provision of services shall be required to certify to the County that they will comply with federal and local requirements including, but not limited to, those listed below. Please initial each certification listed to indicate you or your agency can and will comply with these requirements if funded. Federal Requirements Initials Americans with Disabilities Act Certify that this agency has reviewed its projects, programs and services for compliance with all applicable regulations contained in Title II, Americans with Disabilities Act of 1990. CV Audits Agrees to have an annual audit conducted in accordance with current San Luis Obispo County policy regarding audits and 2 CFR 200.501 audit requirements. Shall comply with current San Luis Obispo County policy concerning the purchase of equipment and shall maintain inventory records of all non-expendable personal property as defined by such policy as may be procured with funds provided through the grant. CV Conflict of Interest (2 CFR 200.112, 200.318, and 570.611) Certify and agree that no covered persons who exercise or have exercised any functions or responsibilities with respect to CDBG-assisted activity, or who are in a position to participate in a decision-making process or gain inside information with regard to such activities, may obtain a financial interest in any contract, or have a financial interest in any contract, subcontract, or agreement with respect to the CDBG-assisted activity, either for themselves or those with whom they have business or immediate family ties, during their tenure or for a period of one (1) year thereafter. A “covered person” includes any person who is an employee, agent, consultant, officer, or elected or appointed official of the agency CV Civil Rights Act Certify that it complies with and prohibits discrimination in accordance with Title VI of the Civil Rights Act of 1964. CV Debarment Status of Contractors Certify that, to the best of its knowledge and belief, that it and its principals will not knowingly enter into any subcontract with a person who is, or organization that is, debarred, suspended, proposed for debarment, or declared ineligible from award of contracts by any Federal agency (https://www.sam.gov/portal/public/SAM/) CV Drug-Free Workplace Certify that it will provide a drug-free workplace. CV Financial Management Accounting Standards: Agrees to comply with 2 CFR 200(E)(F) and agrees to adhere to the accounting principles and procedures required therein, utilize adequate internal controls, and maintain necessary source documentation for all costs incurred. CV Cost Principles: Shall administer its program in conformance with 2 CFR 200(E), “Cost Principles for Non-Profit Organizations,” or 2 CFR 225, “Cost Principles for State and Local Governments,” as applicable. These CV Item 2 - Attachment B, Page 104 Packet Page213 Item #9 principles shall be applied for all costs incurred whether charged on a direct or indirect basis. Procurement Policies: Certify and agree to procure all materials, property, or services in accordance with the requirements of 2 CFR 200.320-326. CV Lobbying Activities Certify that no Federal appropriated funds have been paid or will be paid, by or on behalf of the agency, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan or cooperative agreement. CV Minority Business Enterprise (MBE), Women’s Business Enterprise (WBE), Small Business Contracting Certify that it will comply with 2 CFR 200.321 to take all necessary affirmative steps to assure that minority firms, women business enterprises, and labor surplus area firms are used when possible. Further certify that it will submit to San Luis Obispo County at the time of project completion a report of the MBE and WBE status of all subcontractors to be paid with CDBG funds with contracts of $10,000 or greater, in a format that will be provided by the County. CV Real Property Certify that it will comply with real property standards (24 CFR Part 570.505) applicable to any property within the owner’s control that is acquired or improved in whole or in part using CDBG funds in excess of $25,000. CV Religious Activities Certify and agree that funds provided to the agency will not be utilized for inherently religious activities prohibited by 24 CFR 570.200(j), such as worship, religious instruction, or proselytization. CV Section 3 Certify and agree to ensure that opportunities for training and employment arising in connection with contracts or subcontracts for a housing rehabilitation (including reduction and abatement of lead-based paint hazards), housing construction, or other public construction project are given to low- and very low-income persons residing within the metropolitan area in which the CDBG-funded project is located; where feasible, priority should be given to low- and very low-income persons within the service area of the project or the neighborhood in which the project is located, and to low- and very low-income participants in other HUD programs; and award contracts for work undertaken in connection with a housing rehabilitation (including reduction and abatement of lead-based paint hazards), housing construction, or other public construction project to business concerns that provide economic opportunities for low- and very low-income persons residing within the metropolitan area in which the CDBG-funded project is located; where feasible, priority should be given to business concerns that provide economic opportunities to low- and very low-income residents within CV Item 2 - Attachment B, Page 105 Packet Page214 Item #9 the service area or the neighborhood in which the project is located, and to low- and very low-income participants in other HUD programs. Section 504 Section 504 of the Rehabilitation Act of 1973: Certify that it has read and understands all its obligations under Section 504 to prohibit discrimination against persons with disabilities in the operation of programs receiving federal financial assistance. CV Liability The County and cities require all grant recipients to maintain general liability, automobile and workman’s compensation insurance with limits of not less than $1 million (may vary by jurisdiction). If you are successful in obtaining a reward, you will be asked to provide documentation regarding your ability to provide the required coverage. CV Environmental Review Prior to HUD’s release of grant conditions and/or funds for the CDBG- funded project, a review of the project’s potential impact on the environment must be conducted and approved by the County of San Luis Obispo prior to obligating or incurring project costs. The County must certify to HUD that it has complied with all applicable environmental procedures and requirements. Should project costs be obligated or incurred prior to the completion of the necessary environmental review, the project shall not benefit from the federal funds. The level of environmental review required depends on the nature of the project. 24 CFR Part 58 is available at http://www.hud.gov/offices/pih/ih/codetalk/onap/docs/24cfr58.pdf. CV Relocation Any project that involves the acquisition of property, construction, and/or rehabilitation and that is funded in whole or in part with federal CDBG funds is subject to federal relocation requirements. In general, any property owner, commercial business, or residential occupant who is displaced by a HUD-funded project may be eligible for relocation benefits. A project cannot be broken into separate “projects” in order to avoid the federal requirements connected with property acquisition and relocation. Any questions concerning the relocation regulations for a specific property acquisition project should be directed to the County Housing and Economic Development staff before any action is taken on the project. CV HMIS Reporting All homeless service providers applying for CDBG funds to assist, house, or shelter the homeless must identify and demonstrate the capacity to participate in the County of San Luis Obispo Homeless Management Information System (HMIS) to provide: personnel for data entry, user licensing, and hardware and software necessary for compatibility with HMIS. HMIS is an electronic data collection system that stores client level information about persons who access the homeless services system in a Continuum of Care, and reports aggregate data for the County as per HUD’s Data Standards. HUD updated its data standards in 2014, and the new standards are in effect as of October 1, 2014. More information can be found at https://www.hudexchange.info/resources/documents/HMIS- Data-Standards-Manual.pdf and CV Item 2 - Attachment B, Page 106 Packet Page215 Item #9 https://www.hudexchange.info/resources/documents/HMIS-Data- Dictionary.pdf. Affirmative Marketing Quarterly and annual reports shall be submitted by the project/program manager to the County for CDBG-funded public services and housing projects. Each report shall include the total number of project/program applicants and clients served with respect to race, ethnicity, gender, and disability status. Affirmative marketing efforts shall be taken to increase the participation of any underserved groups. CV I certify that the information in this application is true and accurate to the best of my knowledge and ability. __________________________________________________________________ ___________________ Signature DATE _Cara Vereschagin_______________________________________________ Housing Coordinator Printed or Typed Name Title 10/20/2020 Item 2 - Attachment B, Page 107 Packet Page216 Item #9 Proposed Timeline for Planning and Capacity Building 2021 Community Development Block Grant Funding Year: 2021‐22 Anticipated Tasks for Inclusionary Housing Ordinance Update Objective Begin End Economic Conditions Analysis January 2021 April 2021 Preliminary Policy Development April 2021 July 2021 Preliminary Public Hearings, Advisory Body, and City Council Review August 2021 October 2021 Secondary Policy Development November 2021 January 2022 Secondary Public Hearings, Advisory Body, and City Council Review February 2022 March 2022 Environmental Clearance, Tertiary Modifications and Final Adoption of Update March 2022 April 2022 Item 2 - Attachment B, Page 108 Packet Page217 Item #9 Approved Minutes Human Relations Commission Wednesday, December 2, 2020 Regular Meeting of the Human Relations Commission CALL TO ORDER A Regular Meeting of the San Luis Obispo Human Relations Commission was called to order on Wednesday, December 2, 2020 at 5:00 a.m. via teleconference by Chair Campbell. ROLL CALL Present: Commissioners Angie Kasprzak, Jeannette Richardson, Emily Rosten, Megan Souza, and Chair Renoda Campbell Absent: Vice Chair Abe Lincoln Staff & Guests: Cara Vereschagin, Housing Coordinator; Dusty Colyer-Worth PUBLIC COMMENT FOR ITEMS NOT ON THE AGENDA None --End of Public Comment-- APPROVAL OF MINUTES 1. Consideration of Minutes of the Human Relations Commission meetings of November 4, 2020 and November 20, 2020. ACTION: MOTION BY COMMISSIONER ROSTEN, SECOND BY COMMISSIONER KASPRZAK, 5-0-2 to approve the minutes of the meetings of the Human Relations Commission on November 4, 2020 and November 20, 2020. PUBLIC HEARINGS 2. 2021-22 Community Development Block Grant (CDBG) Program Chair Campbell opened the item. Housing Coordinator Vereschagin presented the staff report with the use of a PowerPoint presentation and responded to Commissioner inquiries on the 2021-22 CDBG Program. Chair Campbell opened the public hearing. Public Comments None --End of Public Comment-- Packet Page218 Item #9 City of San Luis Obispo, Title, Subtitle Minutes Human Relations Commission Meeting of December 2, 2020 Page 2 Chair Campbell closed the public hearing. After the hearing portion, the HRC deliberated, discussing staff’s recommendation for the allocation of CDBG funds. ACTION: MOTION BY COMMISSIONER SOUZA, SECOND BY COMMISSIONER ROSTEN, 2-3-2 to approve the staff funding recommendations for the 2021-22 CDBG Program as provided in the staff report. Action failed. ACTION: MOTION BY COMMISSIONER KASPERZAK, SECOND BY COMMISSIONER RICHARDSON, 5-0-2 to approve the staff funding recommendations for the 2021-22 CDBG Program as provided in the staff report, and allocate any additional funding excess funding to: (1) the application submitted by Stand Strong in the Housing and Public Facilities Project category up to $8,000; and (2) the application submitted by Community Action Partnership of San Luis Obispo (CAPSLO) in the Public Services and Economic Development Projects category. Action passed. BUSINESS ITEMS 3. Advisory Body Goal Development for 2021-23 Item was continued from the November 4, 2020 HRC meeting, of which the HRC identified four goals and supplemental work program items for the 2021-23 Financial Plan and Budget. ACTION: MOTION BY COMMISSIONER ROSTEN, SECOND BY COMMISSIONER SOUZA, 5-0-2 to recommend the following goals for the 2021-23 Financial Plan: a. Housing: Continue to implement the Housing Element, facilitate affordable, supportive, and transitional housing options; promote creative land use and density opportunities, and modify City fees and processes to increase housing production. b. Homeless Prevention and Advocacy: Continue to support and advocate for long-term, proactive, sustainable programs that addresses homelessness and focuses on transitioning children, families, and individuals out of homelessness into permanent housing. c. Diversity, Equity, & Inclusivity: Identify and implement policies and procedures to encourage greater social and economic diversity in the City. d. Awareness and Access to Healthcare: Increase awareness and access to healthcare services/resources within the City to enhance the health of the community. 4. HRC Strategic Planning Implementation Next Steps The Commission discussed organizing a subcommittee to work on a new HRC “purpose” and/or “mission statement” in relation to the ongoing Strategic Planning Implementation efforts. Chair Campbell, Commissioner Kasprzak, and pending HRC appointee Dusty Colyer-Worth, all volunteered to participate on the subcommittee. Packet Page219 Item #9 City of San Luis Obispo, Title, Subtitle Minutes Human Relations Commission Meeting of December 2, 2020 Page 3 5. Diversity, Equity, and Inclusivity (DEI) Coordination Updates Chair Campbell shared the latest information from the DEI Task Force including a timeline for the concluding development of the Task Force’s recommendations, as well as the various DEI categories the recommendations are proposed to be organized within. STAFF & COMMISSION COMMUNICATIONS 6. Staff Updates Housing Coordinator Vereschagin relayed to the Commission that applications for the upcoming 2021-22 Grants-in-Aid program were published and the City Clerk’s Office has tentatively scheduled Brown Act training for all advisory body members. She also reminded the Commission to participate in the active Doodlepoll to schedule the second strategic planning discussion. 7. Commissioner Updates Chair Campbell announced the City was actively collecting feedback from general public on major priorities for the 2021-23 Financial Plan. ADJOURNMENT Chair Campbell adjourned the meeting at 6:00 p.m. The next Regular Meeting of the Human Relations Commission is scheduled for Wednesday, February 3, 2021 at 5:00 p.m., via teleconference. APPROVED BY THE HUMAN RELATIONS COMMISSION: 2/3/2021 Packet Page220 Item #9 Department Name: Public Works Cost Center: 5101 For Agenda of: March 2, 2021 Placement: Public Hearing Estimated Time: 45 Minutes FROM: Matt Horn, Public Works Director Prepared By: Alexander Fuchs, Parking Services Supervisor SUBJECT: INTRODUCE AN ORDINANCE TO AMEND TITLE 10 OF THE MUNICIPAL CODE AND ADOPT A RESOLUTION MODIFYING THE DANA STREET PARKING DISTRICT RECOMMENDATION 1. Introduce an Ordinance (Attachment A) amending Title 10 of the Municipal Code to allow multi-family properties of five to eight units to participate in the Dana Street Parking District and to adjust replacement permit fee amounts; and 2. Adopt a Resolution (Attachment B) modifying the Dana Street Parking District to include multi-family properties of five to eight units. DISCUSSION On December 8, 2020, Council held a study session and reviewed the existing Residential Parking District on Dana Street since this parking district is unique due to the number of multi - family properties, single family properties, businesses and proximately to the downtown and upon establishment was desired to return to Council for evaluation of implementation. At the study session, Council directed staff to 1) Survey multi-family properties of five to eight units to ensure a majority of these properties wish to be included in the Dana Street Parking District and 2) Return to Council with necessary Municipal Code amendments and Residential Parking District Resolution to allow for inclusion of those eligible Dana Street multi-family properties within this parking district that will expire with the construction of a new parking structure at Palm/Nipomo unless revised by the Council. The condition that the inclusion of multi-family properties will expire upon construction of the new parking structure is because the project will increase the amount of public parking in this part of downtown and will allow residents in the adjacent areas to participate in the City’s overnight parking program. Currently, residents of the downtown area can purchase quarterly parking permits in two of the three parking structures for overnight parking. The overnight parking program began as a way to support the City’s goal of increasing the number of residential units within the downtown area. Council, at their discretion, may extend the expiration of the inclusion of multi-family properties if they deem it to be in the best interest of the community. Packet Page221 Item #10 On December 28, 2020, Staff mailed survey forms to each unit within the multi-family properties on Dana Street of five to eight units to determine if a majority (+60%) wished to be included in the Dana Street Parking District. The support for inclusion in a district is based on the surveys that are completed and returned within the given time frame; incomplete surveys and surveys not returned to the City are not counted. Surveys were required to be completed and returned to the City no later than January 19, 2021. Of the 28 survey forms mailed, 16 (57%) were completed and returned within the designated timeframe. Of the 16 completed and returned, 15 (94%) were supportive of being included in the Dana Street Parking District. In order for Council to be able to include these surveyed multi-family properties in the Dana Street Residential Parking District, modifications to the City’s Municipal Code are required. The current Municipal Code language excludes multi-family properties of more than four units. Included as Attachment A is an amendment to Title 10 Chapter 36 of the Municipal Code to allow a one-time exception for the multi-family properties to receive permits on Dana Street that will expire upon construction of the new parking structure at Palm/Nipomo. Dana Street Parking District is the only residential parking permit district in the City that includes multi-family properties within the district boundaries; all other districts are comprised exclusively of non-multi-family properties. Council recognized that the make-up of properties on Dana Street is unique compared to the other districts and directed staff to pursue an inclusion of multi-family properties of five to eight units in the District. There is one multi-family property on Dana Street which is comprised of sixteen units that Council excluded from the District because the additional permits, allotted to this property, would result in a significant increase in permits for on-street spaces as well as competition for the limited number of on-street spaces. Additionally, the excluded property has adequate off-street parking spaces for use by residents in accordance with the requirements of Municipal Code Chapter 17.72. Attachment A is an Ordinance introducing changes to specific Municipal Code sections and Attachment B is a Resolution to expand the Dana Street Parking District. Policy Context Municipal Code section 10.36.170 restricts participation within the residential parking permit district process to non-multi-family properties of four or fewer units. Based on Council’s direction and the results of the survey, the attached Ordinance provides a one-time exception to the existing limitation allowing multi-family properties with five to eight units to participate in the Dana Street Parking District until the construction of the Palm/Nipomo parking structure unless revised by Council. This one-time exception is based on the unique make-up of the Dana Street properties that is not found in other residential areas. Municipal Code section 10.26.220 outlines the issuance of permits for residential districts and sets a limit of no more than two permits per unit; however, Council, at the December 8th meeting, agreed to restrict permit issuance for multi-family properties with five to eight units to one permit per unit. This restriction is to maintain the same percentage of on-street spaces available within the district boundaries compared to parking permits issued. Staff is also recommending a change to Municipal Code section 10.36.221 which states fee Packet Page222 Item #10 amounts for replacement parking permits. The annual permit cost increased on July 1, 2020 and the replacement fees were supposed to be increased as well. The new fees are twenty dollars for the initial permit replacement and thirty dollars for any subsequent replacement. Public Engagement Consistent with Council direction and the Municipal Code sections that govern residential parking permit districts, formal surveys were mailed to all units within the multi-family properties of five to eight units to ensure a majority wish to be included in the Dana Street Parking District. Additionally, separate letters were mailed to all properties currently within the Dana Street Parking District boundaries to notify them of the direction provided by Council and the next steps in the process. CONCURRENCE The inclusion of multi-family properties of five to eight units is supported by the residents of said properties as evidenced by the formal survey results. The City’s Attorney’s office concurs that the eight unit limitation for participation in the Dana Street Parking District is legally permissible. ENVIRONMENTAL REVIEW The California Environmental Quality Act does not apply to the recommended action in this report, because the action does not constitute a “Project” under CEQA Guidelines Sec. 15378. FISCAL IMPACT Budgeted: Yes Budget Year: 2020-21 Funding Identified: Yes Fiscal Analysis: Funding Sources Total Budget Available* Current Funding Request Remaining Balance Annual Ongoing Cost Parking Fund (611- 5101-61013) $253,999 $1,605 $252,394 $110 Total $253,999 $1,605 $252,394 $110 *As of February 16, 2021 As a one-time cost, approximately five new signs and signposts will need to be installed to enforce the expanded district boundaries. As an on-going cost, additional hangtag permits will need to be purchased annually for the multi-family properties. Purchase and installation of signs, signposts, and other on-going costs will be funded through the Parking Fund’s Contract Services line item (611-5101-61013). Packet Page223 Item #10 ALTERNATIVES • Do not amend the Municipal Code. Staff does not recommend this alternative since the existing Municipal Code sections (10.36.170 et al.) which governs residential parking permit districts does not allow multi-family properties of five to eight units to participate within residential parking permit districts. • Do not adopt the resolution modifying the Dana Street Parking District. Staff does not recommend this alternative as there is support from the residents of multi-family properties of five to eight units to be included in the Dana Street Parking District. Attachments: a - Ordinance to Amend Title 10 Chapter 36 of the Municipal Code b - Resolution to Modify the Dana Street Parking District Packet Page224 Item #10 O ______ ORDINANCE NO. _____ (2021 SERIES) AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SAN LUIS OBISPO, CALIFORNIA, AMENDING MUNICIPAL CODE TITLE 10 CHAPTER 36 REGARDING STOPPING, STANDING AND PARKING FOR CERTAIN PURPOSES OR IN CERTAIN PLACES WHEREAS, on December 8, 2020, the Council of the City of San Luis Obispo directed staff to survey multi-family properties of five to eight units along Dana Street to ensure a majority of these properties wish to be included in the Dana Street Residential Parking District; and WHEREAS, the Council of the City of San Luis Obispo authorized the issuance of one parking permit per multi-family dwelling unit if the survey results demonstrate sufficient support for the inclusion of multi-family properties of five to eight units in the Dana Street Residential Parking District; and WHEREAS, the results of the survey demonstrated sufficient support amongst multi- family properties of five to eight units to be included in the Dana Street Residential Parking District; and WHEREAS, specific sections of Title 10 Chapter 36 of the Municipal Code must be modified to allow for the multi-family properties of five to eight units to be included in the Dana Street Residential Parking District and to be eligible to receive parking permits. NOW, THEREFORE, BE IT ORDAINED by the Council of the City of San Luis Obispo as follows: SECTION 1. Section 10.36.170 of the San Luis Obispo Municipal Code, entitled Designation of residential parking permit areas—Adoption of resolution, is hereby amended to read as follows: 10.36.170 Designation of residential parking permit areas—Adoption of resolution. A. The council should, by resolution, designate an area of the city as a residential parking permit area if the council finds that: 1. The area is predominantly residential; 2. The streets in the area are congested with vehicles parked by persons not residing in the area and the designation is supported by a majority of the affected households as indicated by a city survey of the affected households in which a sixty percent majority of participating households is required; or 3. Limiting the parking of vehicles along the streets in the area to vehicles registered or controlled and exclusively used by persons residing in the area is necessary in order to preserve the character of the existing neighborhood as defined in resident petition and approved by a sixty percent majority of households in the area. Households will be Packet Page225 Item #10 Ordinance No. _____ (2021 Series) Page 2 O ______ determined using the city’s address database (there may be more than one household per parcel) and will be limited to non-multifamily units of less than five dwelling units with the exception of the residential parking permit district on Dana Street which allows for multi-family units of five to eight dwelling units to be eligible to receive permits. This exception will be in effect until the completion of construction of the Palm-Nipomo parking structure or until nullified by City Council action. B. In determining whether limiting the parking of vehicles along the streets in the area to vehicles registered to or controlled and used exclusively by persons residing in the area is necessary in order to preserve the character of the existing neighborhood for the persons residing in the area, the council shall consider the negative effect of vehicles parked by persons not residing in the area on: 1. Environmental characteristics such as ambient noise levels and air pollution levels; 2. Pedestrian and vehicular traffic safety in the area; and 3. The burden on persons residing in the area gaining access to their residences. C. The council may, by resolution, designate an area of the city as a residential parking permit area after holding a public hearing and making a finding that the establishment of the district represents the desire of a majority of the households of the area. The hearing on any such resolution should only be held after the council receives a request, in a form acceptable to the council. SECTION 2. Section 10.36.220 of the San Luis Obispo Municipal Code, entitled Residential parking permit – Issuance, is herby amended to read as follows: 10.36.220 Residential parking permit—Issuance. Annually, the director of public works shall issue two residential parking permits to the registered property owner, or the registered property owner’s representative, as authorized in writing, of each property shown with a unique number on the latest county of San Luis Obispo assessment roll within each residential parking permit area established by resolution as set forth in Section 10.36.180. Qualified households that have multiple, separate dwelling units shall be eligible for additional permits, providing the total number of permits issued to one parcel does not exceed twice the number of residential dwelling units on the parcel with exception of multi-family units of five to eight units in the Dana Street residential parking permit district which shall be eligible to receive permits equal to one per dwelling unit per parcel. All parking permits may be picked up in person at the office of the city parking manager or will be mailed to the address of the property on written request of the property owner. Parking permits may be transferred by the residents to any vehicle that is to be parked on the street and will be recognized by the city, providing they are displayed clearly. The parking permits shall be issued annually. Fees for residential parking permits shall be established by city council resolution. The permits shall be considered part of the Packet Page226 Item #10 Ordinance No. _____ (2021 Series) Page 3 O ______ residential property and shall be transferred to the new property owner upon sale of the residence. SECTION 3. Section 10.36.221 of the San Luis Obispo Municipal Code, entitled Lost, stolen, or defaced permit replacement, is hereby amended to read as follows: 10.36.221 Lost, stolen, or defaced permit replacement. Any permit lost, stolen, defaced or otherwise altered shall be deemed invalid and a replacement permit shall be issued to the qualified property owner for a fee of twenty fifteen dollars. If the replacement permit is again lost, stolen, or defaced, a replacement permit will be issued for a fee of thirty twenty-five dollars. No additional replacement permits shall be issued within a twelve-month period. All permits shall be picked up by the property owner or a representative authorized in writing by the registered property owner, with proof of identification, at the office of the city parking manager. The property owner or a representative authorized in writing by the owner shall certify that the original permit was lost, stolen, or in the case of damaged permits shall submit the damaged permit, stating the permit shall be used by qualified residents and their bona fide visitors. Any resident and/or property owner found to misrepresent themselves for the purposes of fraudulently obtaining residential parking permits shall lose their right to said permits and no permits will be issued to the household until the beginning of the next permit year and shall be guilty of an infraction. SECTION 4. If any subdivision, paragraph, sentence, clause, or phrase of this ordinance is, for any reason, held to be invalid or unenforceable by a court of competent jurisdiction, such invalidity or unenforceability shall not affect the validity or enforcement of the remaining portions of this ordinance, or any other provisions of the City’s rules and regulations. It is the City’s express intent that each remaining portion would have been adopted irrespective of the fact that any one or more subdivisions, paragraphs, sentences, clauses, or phrases be declared invalid or unenforceable. SECTION 5. The amendments to the Municipal Code do not constitute a “Project” under CEQA Guidelines Sec. 15378. SECTION 6. A summary of this ordinance, together with the names of Council members voting for and against, shall be published at least five (5) days prior to its final passage, in The Tribune, a newspaper published and circulated in this City. This ordinance shall go into effect at the expiration of thirty (30) days after its final passage. INTRODUCED on the ____ day of ____, 2021, AND FINALLY ADOPTED by the Council of the City of San Luis Obispo on the ____ day of ____, 2021, on the following vote: AYES: NOES: ABSENT: Packet Page227 Item #10 Ordinance No. _____ (2021 Series) Page 4 O ______ ____________________________________ Mayor Heidi Harmon ATTEST: ____________________________________ Teresa Purrington City Clerk APPROVED AS TO FORM: _____________________________________ J. Christine Dietrick City Attorney IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City of San Luis Obispo, California, this ______ day of ______________, _________. ______________________________ Teresa Purrington City Clerk Packet Page228 Item #10 R ______ RESOLUTION NO. _____ (2021 SERIES) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN LUIS OBISPO, CALIFORNIA, MODIFYING THE RESIDENTIAL PARKING PERMIT DISTRICT FOR THE DANA STREET AREA OF THE CITY, ESTABLISHING DAYS AND HOURS OF OPERATION OF SAID DISTRICT, AND TIME OF RENEWAL FOR A PARKING PERMIT WHEREAS, on December 8, 2020, the Council of the City of San Luis Obispo directed staff to survey multi-family properties of five to eight units along Dana Street to ensure a majority of these properties wish to be included in the Dana Street Residential Parking District; and WHEREAS, the results of the survey demonstrated sufficient support amongst multi- family properties of five to eight units to be included in the Dana Street Residential Parking District; and WHEREAS, the Council of the City of San Luis Obispo has determined that the proposed residential parking permit district area, shown in Exhibit A, to include addresses 415 Dana Street, 467 Dana Street, 524 Dana Street, and 526 Dana Street, have petitioned to be included in the Dana Street Residential Parking Permit District; and WHEREAS, the Council of the City of San Luis Obispo has held a public hearing to consider the modification of the Dana Street Residential Parking Permit District and has determined that the inclusion of multi-family properties of five to eight units represents the desire of a majority of the households surveyed and that a residential parking permit district, which limits parking in the area to bona fide residents, is necessary to preserve the character and quality of life of the neighborhood for the residents of the district. NOW, THEREFORE, BE IT RESOLVED by the Council of the City of San Luis Obispo as follows: SECTION 1. Pursuant to Section 10.36.170 et seq. of the San Luis Obispo Municipal Code, the residential parking permit district boundaries and hours are hereby established as shown in Exhibit A. SECTION 2. No vehicles other than emergency vehicles, vehicles with commercial plates that is under the control of a person who does not reside in the area that is providing service for hire to property located in the designated residential parking permit district area, or vehicles having a residential parking permit clearly displayed between the windshield and the rearview mirror shall park on any street within the area from 8:00 a.m. to 2:00 a.m., Daily. SECTION 3. The Public Works Director shall be directed to post the district with signs that clearly state these restrictions. Packet Page229 Item #10 Resolution No. _____ (2021 Series) Page 2 R ______ SECTION 4. The Public Works Director shall issue residential parking permits on demand as permitted in Section 10.36.220 of the Municipal Code. Permits shall be issued for a year effective September 15th of each year. SECTION 5. The modification of the district does not constitute a “Project” under CEQA Guidelines Sec. 15378. Upon motion of _______________________, seconded by _______________________, and on the following roll call vote: AYES: NOES: ABSENT: The foregoing resolution was adopted this _____ day of _____________________ 2021. ____________________________________ Mayor Heidi Harmon ATTEST: ____________________________________ Teresa Purrington City Clerk APPROVED AS TO FORM: _____________________________________ J. Christine Dietrick City Attorney IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City of San Luis Obispo, California, this ______ day of ______________, 2021. ____________________________________ Teresa Purrington City Clerk Packet Page230 Item #10 Resolution No. _____ (2021 Series) Page 3 R ______ Exhibit A Packet Page231 Item #10 Page intentionally left blank. Packet Page232 Item #10 Department Name: Finance Cost Center: 2001 For Agenda of: March 2, 2021 Placement: Business Estimated Time: 30 minutes FROM: Brigitte Elke, Finance Director Prepared By: Debbie Malicoat, Accounting Manager/Controller SUBJECT: ACCEPTANCE OF THE TRANSPORTATION DEVELOPMENT ACT (TDA) AND FEDERAL SINGLE AUDITS FOR FISCAL YEAR 2019-20 RECOMMENDATION Review and accept the TDA and Single Audits for Fiscal Year 2019-20 including auditor’s finding and management’s responses. DISCUSSION On January 19, 2021, the City Council reviewed and accepted the City’s audited financial statements for the fiscal year that ended June 30, 2020. As discussed in that report, the City’s independent auditors were finalizing the Single Audit Report (Attachment B) and TDA annual audit (Attachment A) for review at a later meeting. Both audits are now complete and ready for Council review. TDA Report and Financial Statements This document provides information on the revenues received by the City pursuant to the TDA. The City receives funding from the TDA for two specific purposes: 1. The development and construction of local streets and roads, including pedestrian and bicycle facilities. Since these funds are legally restricted to the aforementioned purpose, the City has a special revenue fund created to account for this portion of TDA revenues. The City received $48,608 in TDA funding during the 2019-20 fiscal year. These revenues were unspent at the end of the fiscal year and will be utilized in a transportation project that was delayed due to COVID-19 in FY2021. 2. Transit Operations and Associated Activities Supporting Public Transportation. The Transit Fund is an enterprise fund to account for the revenues received pursuant to the TDA, the Federal Transit Authority (FTA), and revenues from transit operations. These revenues are allocated under specific statues and are legally restricted to pay for transit operations, the development of public transportation systems, and transportation planning. The Transit Fund received $779,666 in TDA operating grants during the fiscal year. These funds were also Packet Page233 Item #11 unspent at fiscal year-end due to CARES Act funding received for Transit and will be available for future use in support of transportation activities. In addition, this report demonstrates the City’s compliance with applicable TDA regulations pertaining to acceptable fare revenue ratios. For the fiscal year ended in 2020, the City was required to maintain a fare revenue ratio of 20%, but the actual ratio for 2019-20 amounted to 18%. There is no effect on TDA-related allocations in the first year of non-compliance, as this year is considered a “grace” year due to the unprecedented loss of riders from the pandemic. In addition, the State legislature passed AB 90 which would prohibit the imposition of a penalty on an operator that does not maintain the required ratio of fare revenues to operating cost during the 2019-20 or 2020-21 fiscal years. This mandate is discussed further in Note 7 of the report. Single Audit Reports This document provides several items. First, it provides a report on the City’s internal control when it comes to financial reporting. Second, it provides a schedule of expenditures that were funded by Federal Grants and the City’s compliance with applicable Federal regulations. Third, it provides a schedule of findings and questioned costs, if any. The findings are areas of improvement for the City when it comes to the internal controls that are designed to manage the risk with which the City’s assets are safeguarded, and its finances are accurately reported which then translates into the proper administration of federal funding. As previously presented to the City Council, there are six findings and no questioned cost, meaning that there are six items identified by the auditors as weaknesses that the City should correct or mitigate the risks, and there are no cost items that were identified as inconsistent with grant requirements. The City’s responses to the auditor’s findings are incorporated into the document under Attachment B. City staff remain committed to continuous improvements and addressing the concerns raised by the auditors. The findings are areas of improvement and none of them put the City’s revenues in jeopardy or appropriate accounting of expenditures in question. Policy Context The City’s Charter under Section 810 requires the employment of an independent certified public account to examine the City’s financial statements. Public Engagement The City’s annual audit and issuance of the financial reports fulfills a legal requirement and does not have a public engagement component outside the required presentation before Council during a public session. ENVIRONMENTAL REVIEW The California Environmental Quality Act does not apply to the recommended action in this report, because the action does not constitute a “Project” under CEQA Guidelines Sec. 15378. Packet Page234 Item #11 FISCAL IMPACT Budgeted: Yes Budget Year: 2020-21 Funding Identified: Yes Fiscal Analysis: Funding Sources Total Budget Available Current Funding Request Remaining Balance Annual Ongoing Cost General Fund $75,000 $61,310 $13,690 $75,000 State Federal Fees Other: Total $75,000 $61,310 $13,690 $75,000 The City budgets the cost for the auditing firm annually. The cost is appropriated with the annual budget adoption and encompasses the CAFR, TDA, Single Audit, and the Whale Rock Reservoir audit. The current fiscal year contains a budget of $75,000 for the previous fiscal year audit. The City had received a five-year fee schedule with the audit contract and for this fiscal year, the cost is $61,310. ALTERNATIVES The City Council could decide to revise or not accept the presented reports for fiscal year 2019- 20. This is not recommended as the reports have been prepared in conformance with a variety of accounting, federal, and state reporting requirements and represent the professional evaluation and analysis by the City’s independent auditors. Attachments: a - SLO TDA 2020 - FINAL b - SLO Single Audit 2020 Report Packet Page235 Item #11 City of San Luis Obispo June 30, 2020 and 2019 Packet Page236 Item #11 Packet Page237 Item #11 City of San Luis Obispo, California Transportation Development Act Funds Report and Financial Statements Years Ended June 30, 2020 and 2019 Packet Page238 Item #11 City of San Luis Obispo, California Transportation Development Act Funds Report and Financial Statements Year Ended June 30, 2020 and 2019 Table of Contents Page Independent Auditors’ Report 1 Balance Sheets June 30, 2020 and 2019 5 Statements of Revenues, Expenditures and Changes in Fund Balance Years Ended June 30, 2020 and 2019 6 Statements of Fund Net Position June 30, 2020 and 2019 7 Statements of Revenues, Expenses and Changes in Fund Net Position Years Ended June 30, 2020 and 2019 8 Statements of Cash Flows Years Ended June 30, 2020 and 2019 9 Notes to Financial Statements 11 TDA Fund Supplementary Information Schedule of Revenues and Expenditures Budget and Actual Years Ended June 30, 2020 and 2019 21 Report on Internal Control over Financial Reporting and on Compliance and Other Matters Based on an Audit of Financial Statements Performed in accordance with Government Auditing Standards 23 Independent Auditor’s Report on Transportation Development Act Compliance 25 Schedule of Findings and Responses 27 Packet Page239 Item #11 INDEPENDENT AUDITOR’S REPORT To the Honorable Mayor and Members of City Council of the City of San Luis Obispo San Luis Obispo, California Report on the Financial Statements We have audited the accompanying financial statements of the Transportation Development Act (TDA) Fund and the Transit Fund of the City of San Luis Obispo, California (City), as of and for the years ended June 30, 2020 and 2019, and the related notes to the financial statements as listed in the table of contents. Management’s Responsibility for the Financial Statements Management is responsible for the preparation and fair presentation of these financial statements in accordance with accounting principles generally accepted in the United States of America; this includes the design, implementation, and maintenance of internal control relevant to the preparation and fair presentation of financial statements that are free from material misstatement, whether due to fraud or error. Auditors’ Responsibility Our responsibility is to express opinions on these financial statements based on our audit. We conducted our audit in accordance with auditing standards generally accepted in the United States of America and the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the financial statements are free from material misstatement. An audit involves performing procedures to obtain audit evidence about the amounts and disclosures in the financial statements. The procedures selected depend on the auditor’s judgment, including the assessment of the risks of material misstatement of the financial statements, whether due to fraud or error. In making those risk assessments, the auditor considers internal control relevant to the entity’s preparation and fair presentation of the financial statements in order to design audit procedures that are appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of the entity’s internal control. Accordingly, we express no such opinion. An audit also includes evaluating the appropriateness of accounting policies used and the reasonableness of significant accounting estimates made by management, as well as evaluating the overall presentation of the financial statements. We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our audit opinions. Packet Page240 Item #11 To the Honorable Mayor and Members of City Council of the City of San Luis Obispo San Luis Obispo, California Page 2 Opinion In our opinion, the financial statements referred to above present fairly, in all material respects, the financial position of the Transportation Development Act (TDA) Fund and the Transit Fund of the City as of June 30, 2020 and 2019, the changes in financial position and cash flows where applicable for the years then ended in accordance with accounting principles generally accepted in the United States of America. Emphasis of Matter As discussed in Note 1, the financial statements present only the Transportation Development Act (TDA) Fund and the Transit Fund and do not purport to, and do not, present fairly the financial positions of the City as of June 30, 2020 and 2019, the changes in its financial position or where applicable, its cash flows for the years then ended in accordance with accounting principles generally accepted in the United States of America. Our opinion is not modified with respect to this matter. Other Matters Other Information Our audit was conducted for the purpose of forming opinions on the financial statements that collectively comprise the Transportation Development Act (TDA) Fund and the Transit Fund’s basic financial statements. The supplementary information are presented for purposes of additional analysis and are not a required part of the basic financial statements. The supplementary schedules on page 21 are the responsibility of management and were derived from and relate directly to the underlying accounting and other records used to prepare the basic financial statements. Such information has been subjected to the auditing procedures applied in the audit of the basic financial statements and certain additional procedures, including comparing and reconciling such information directly to the underlying accounting and other records used to prepare the basic financial statements or to the basic financial statements themselves, and other additional procedures in accordance with auditing standards generally accepted in the United States of America. In our opinion, the supplementary schedules are fairly stated in all material respects in relation to the basic financial statements as a whole. 2 Packet Page241 Item #11 To the Honorable Mayor and Members of City Council of the City of San Luis Obispo San Luis Obispo, California Page 3 Other Reporting Required by Government Auditing Standards In accordance with Government Auditing Standards, we have also issued our report dated February 15, 2021 on our consideration of the City’s internal control over financial reporting and on our tests of its compliance with certain provisions of laws, regulations, contracts, and grant agreements and other matters. The purpose of that report is to describe the scope of our testing of internal control over financial reporting and compliance and the results of that testing, and not to provide an opinion on internal control over financial reporting or on compliance. That report is an integral part of an audit performed in accordance with Government Auditing Standards in considering City’s internal control over financial reporting and compliance. Badawi & Associates Certified Public Accountants Berkeley, California February 15, 2021 3 Packet Page242 Item #11 This page intentionally left blank. 4 Packet Page243 Item #11 2020 2019 Assets Total assets -$ -$ Liabilities and Fund Balance Total liabilities and Fund Balance -$ -$ City of San Luis Obispo, California Transportation Development Act (TDA) Fund Balance Sheets June 30, 2020 and 2019 The accompanying notes are an integral part of these financial statements. 5 Packet Page244 Item #11 2020 2019 Revenues - intergovernmental allocations 48,608$ 47,234$ Other financing uses - operating transfers to City of San Luis Obispo (48,608)(47,234) Excess of revenues over other financing uses -- Fund balance - beginning of year -- Fund balance - end of year -$ -$ City of San Luis Obispo, California Transportation Development Act (TDA) Fund Statements of Revenues, Expenditures and Changes in Fund Balance June 30, 2020 and 2019 The accompanying notes are an integral part of these financial statements. 6 Packet Page245 Item #11 2020 2019 Assets Current assets: Cash and investment 2,317,893$ 1,250,475$ Accounts receivable 26,115 166,100 Interest receivable 8,492 6,391 Due from other governments 2,307,585 1,484,870 Total current assets 4,660,085 2,907,836 Capital assets: Infrastructure 221,744 221,744 Buildings and improvements 5,101,506 5,101,506 Transit operating equipment 9,021,099 9,688,534 Construction in progress 127,600 Total capital assets 14,344,350 15,039,384 Less accumulated depreciation (8,308,545)(8,630,038) Total capital assets, net of accumulated depreciation 6,035,805 6,409,346 Total assets 10,695,890 9,317,182 Deferred Outflows of Resources Pension related 90,898 128,043 Other post‐employment benefits related 14,698 5,762 Total deferred outflows of resources 105,596 133,805 Liabilities Current liabilities: Accounts payable 384,440 236,040 Accrued salaries and compensated absences 31,389 27,356 Unearned revenues 1,546,765 - Total current liabilities 1,962,594 263,396 Noncurrent liabilities: Compensated absences, net of current portion 6,650 5,888 Net pension liability 710,153 689,950 Net other post‐employment benefits liability 47,123 62,523 Total noncurrent liabilities 763,926 758,361 Total liabilities 2,726,520 1,021,757 Deferred Inflows of Resources Pension related 11,159 7,553 Other post‐employment benefits related 17,104 1,432 Total deferred inflows of resources 28,263 8,985 Net Position Net investment in capital assets 6,035,805 6,409,346 Restricted 2,010,898 2,010,899 Total net position 8,046,703 8,420,245 City of San Luis Obispo, California Transit Fund Statements of Fund Net Position June 30, 2020 and 2019 The accompanying notes are an integral part of these financial statements. 7 Packet Page246 Item #11 2020 2019 Operating revenues: Passenger fares 196,892$ 284,254$ Special transit fares 433,175 475,196 Other revenue 3,500 17,358 Total operating revenues 633,567 776,808 Operating expenses: Purchased transportation 2,358,879 2,373,784 Other transportation services 259,334 218,859 Fuel and lubricants 251,412 327,663 Other materials and supplies 43,562 56,254 Salaries and wages 202,741 216,425 Fringe benefits 154,977 141,763 General and administrative 276,806 416,773 Depreciation 592,039 569,455 Total operating expenses 4,139,750 4,320,976 Operating loss (3,506,183)(3,544,168) Nonoperating revenues: Transportation Development Act operating grants 779,666$ 1,850,608 Federal Transit Administration operating grants 2,307,585 1,484,870 Interest 58,438 44,300 Other nonoperating revenues (expenses)(13,048)39,999 Total nonoperating revenues 3,132,641 3,419,777 Income (loss) before transfers (373,542)(124,391) Transfers -(135,671) Change in net position (373,542)(260,062) Net position - beginning of year 8,420,245 8,680,307 Net position - end of year 8,046,703$ 8,420,245$ City of San Luis Obispo, California Transit Fund Statements of Revenues, Expenses and Changes in Net Position Years Ended June 30, 2020 and 2019 The accompanying notes are an integral part of these financial statements. 8 Packet Page247 Item #11 2020 2019 Cash flows from operating activities: Cash received from customers 773,552$ 686,866$ Cash payments to suppliers for goods and services (2,764,787)(3,011,145) Cash payments to General Fund for interfund services (276,806)(416,773) Cash payments to employees for services (300,633)(321,546) Net cash used in operating activities (2,568,674)(3,062,598) Cash flows from noncapital financing activities: Operating grants received 3,811,301 3,332,227 Transfers -(135,671) Net cash provided by noncapital financing activities 3,811,301 3,196,556 Cash flows from capital and related financing activities: Acquisition and construction of capital assets (231,546)(373,058) Net cash used in capital and related financing activities (231,546)(373,058) Cash flows from investing activities: Interest on investments 56,337 44,476 Net cash provided by (used in) investing activities 56,337 44,476 Net increase (decrease) in cash and cash equivalents and investments 1,067,418 (194,624) Cash and cash equivalents and investments - beginning of year 1,250,475 1,445,099 Cash and cash equivalents and investments - end of year 2,317,893$ 1,250,475$ City of San Luis Obispo, California Transit Fund Statements of Cash Flows Years Ended June 30, 2020 and 2019 The accompanying notes are an integral part of these financial statements. 9 Packet Page248 Item #11 2020 2019 Reconciliation of operating loss to net cash used in operating activities: Operating loss (3,506,183)$ (3,544,168)$ Adjustments to reconcile operating loss to net cash used in operating activities: Depreciation 592,039 569,455 Changes in operating assets, deferred outflows, liabilities, and deferred inflows: Accounts receivable 139,985 (89,942) Accounts payable 148,400 (34,585) Accrued salaries and compensated absences 4,795 14,806 Pension related deferred outflows and inflows and net pension liability 60,954 22,516 OPEB related deferred outflows and inflows and net OPEB liability (8,664)(680) Net cash used in operating activities (2,568,674)$ (3,062,598)$ Reconciliation of cash and cash equivalents and investments to the statement of fund net position: Cash and investment 2,317,893$ 1,250,475$ Total cash and cash equivalents and investments 2,317,893$ 1,250,475$ Non cash transactions Gain (loss) on sale of capital assets (13,048)$ -$ Statements of Cash Flows, Continued Years Ended June 30, 2020 and 2019 City of San Luis Obispo, California Transit Fund The accompanying notes are an integral part of these financial statements. 10 Packet Page249 Item #11 City of San Luis Obispo, California Transportation Development Act (TDA) Fund and Transit Fund Notes to the Financial Statements June 30, 2020 and 2019 NOTE 1 -The Reporting Entity The City of San Luis Obispo (the City) operates a fixed route public transportation system within the City limits and to the California Polytechnic State University (Cal Poly). Vehicle operations and vehicle maintenance are provided under contract by a private transportation company. Nonvehicle-related support and administrative services are provided by City staff. The Transportation Development Act (TDA) Fund (the Fund) of the City of San Luis Obispo, California (the City) is a special revenue fund created by resolution of the City Council to account for the revenues received pursuant to the TDA. Such revenues allocated under specific state statutes are legally restricted to financial expenditures made of the development and construction of local streets and roads, including pedestrian and bicycle facilities. The Transit Fund is an enterprise fund of the City created by resolution of the City Council to account for the revenues received pursuant to the Transportation Development Act (TDA), Federal Transit Authority (FTA) and the revenues received from the transit operations described above. Such revenues are allocated under specific statutes and are legally restricted to finance expenditures made for transit operations, the development of public transportation systems and transportation planning. When both restricted and unrestricted resources are available for the same purpose, it is the City’s policy to use restricted funds first. NOTE 2 -Summary of Significant Accounting Policies Measurement Focus, Basis of Accounting and Basis of Presentation The Transportation Development Act (TDA) Fund’s financial statements are reported using the current financial resources measurement focus and the modified accrual basis of accounting. Revenues are recognized when measurable and available. Revenues are considered to be available when they are collectible within the current period or soon enough thereafter to pay the liabilities of the current period. For this purpose, the City considers interest and grant revenues earned but not received as susceptible to accrual under this method. Expenditures are generally recognized at the time liabilities are incurred. The Transit Fund’s financial statements are reported using the economic resources measurement focus and the accrual basis of accounting. Revenues are recognized when earned and expenses are recognized when incurred regardless of the timing of related cash flows. The Fund distinguishes operating revenues and expenses from nonoperating items. Operating revenues and expenses generally result from providing services in connection with the Fund’s principal ongoing operations. The principal operating revenues of the Fund are charges to customers for transit services. Operating expenses for the Fund include cost of services, administrative expenses, and depreciation on capital assets. All revenues and expenses not meeting this definition are reported as nonoperating revenues and expenses, including non-exchange transactions such as TDA and FTA grants. Non-exchange transactions, in which the Transit Fund receives value without directly giving equal value in return, include grants. Revenue from grants is recognized in the fiscal year in which all eligibility requirements have been satisfied. Eligibility requirements include timing requirements, which specify the fiscal year when the resources are to be used or the fiscal year when use is first permitted; matching requirements, in which the Transit Fund must provide local resources to be used for a specific purpose; and expenditures requirements, in which the resources are provided to the Transit Fund on a reimbursement basis. 11 Packet Page250 Item #11 City of San Luis Obispo, California Transportation Development Act (TDA) Fund and Transit Fund Notes to the Financial Statements June 30, 2020 and 2019 Page 2 NOTE 2 -Summary of Significant Accounting Policies, Continued Measurement Focus, Basis of Accounting and Basis of Presentation, Continued Annual Financial Statements The financial statements of the Transportation Development Act (TDA) Fund and the Transit Fund are intended to reflect the financial position; results of operations and cash flows where applicable in conformity with generally accepted accounting principles and are not intended to present the financial position, results of operations, or cash flows of the City of San Luis Obispo, California. Special Revenue Fund – Transportation Development Act Fund This fund is used to account for the City’s share of Transportation Development Act (TDA) Article 3 funds that are legally restricted for the improvement and maintenance of street systems including pedestrian and bicycle facilities. Under the City's Financial Plan policies, all TDA Article 3 revenues are allocated for alternative transportation purposes. The purpose of this fund is to account for these revenues. Enterprise Fund - Transit This fund is used to account for the operation and maintenance of the City’s transit system. TDA Article 4 and FTA allocations for transit operations are accounted for in this fund. Cash, Cash Equivalents and Investments Cash and cash equivalents consist of cash on hand, cash balances in checking and money market accounts and short- term investments, with an original maturity of three months or less. Investments which are in the City’s internal investment pool are also treated as cash equivalents for the purposes of the statement of cash flows. Amounts Due from Other Governments Generally, amounts due from other governments are recorded as revenues when earned. However, when the use of funds is the prime factor for determining eligibility for grants, revenue is accrued when the related expenses have been made on an approved grant. Capital Assets Capital assets are recorded at cost and depreciated using the straight-line method over their estimated useful lives, ranging from 5 to 20 years. Capital assets are defined by the City as assets with an initial, individual cost of more than $25,000. Detailed capital assets can be found in Note 5. 12 Packet Page251 Item #11 City of San Luis Obispo, California Transportation Development Act (TDA) Fund and Transit Fund Notes to the Financial Statements June 30, 2020 and 2019 Page 3 NOTE 2 -Summary of Significant Accounting Policies, Continued Net Pension Liability, Deferred Outflows and Deferred Inflows The City recognizes a net pension liability, which represents the City’s excess of the total pension liability over the fiduciary net position of the pension reflected in the actuarial reports provided by the California Public Employees’ Retirement System (CalPERS) plans (Plans). The City has allocated a proportionate share of the net pension liability, deferred outflows, deferred inflows and pension expense to the Transit Fund. The net pension liability is measured as of the City’s prior fiscal year-end. Changes in the net pension liability are recorded, in the period incurred, as pension expense or as deferred inflows of resources or deferred outflows of resources depending on the nature of the change. The changes in the net pension liability that are recorded as deferred inflows of resources or deferred outflows of resources (that arise from changes in actuarial assumptions or other inputs and differences between expected or actual experience) are amortized over the weighted average remaining service life of all participants in the respective pension plan and are recorded as a component of pension expense beginning with the period in which they are incurred. For purposes of measuring the net pension liability and deferred outflows/inflows of resources related to pensions, and pension expense, information about the fiduciary net position of the City’s CalPERS Plans and additions to/deductions from the Plans’ fiduciary net position have been determined on the same basis as they are reported by CalPERS. For this purpose, benefit payments (including refunds of employee contributions) are recognized when due and payable in accordance with the benefit terms. Investments are reported at fair value. Projected earnings on pension investments are recognized as a component of pension expense. Other Post-Employment Benefits (OPEB) Liability, Deferred Outflows and Deferred Inflows For purposes of measuring net OPEB liability, deferred outflows of resources and deferred inflows of resources related to OPEB, and OPEB expense, information about the fiduciary net position of the City’s plan (OPEB Plan), and additions to or deductions from the OPEB Plan’s fiduciary net position, have been determined on the same basis as they are reported by the California Employer’s Retiree Benefit Trust Program (CERBT). For this purpose, benefit payments (including refunds of employee contributions) are recognized when currently due and payable in accordance with benefit terms. Investments are reported at fair value. Generally accepted accounting principles require that the reported OPEB results must pertain to liability and asset information within certain defined timeframes. For this report, the following timeframes are used: Valuation Date June 30, 2018 Measurement Date June 30, 2019 Measurement Period July 1, 2018 to June 30, 2019 13 Packet Page252 Item #11 City of San Luis Obispo, California Transportation Development Act (TDA) Fund and Transit Fund Notes to the Financial Statements June 30, 2020 and 2019 Page 4 NOTE 2 -Summary of Significant Accounting Policies, Continued Fund Balance The TDA Fund’s financial statements report fund balance in classifications that comprise a hierarchy based primarily on the extent to which the City is bound to honor constraints on the specific purpose for which amounts in the funds can be spent. The Fund does not have a fund balance in the current fiscal year, therefore classification is not necessary. However, GASB Statement No. 54, Fund Balance Reporting and Governmental Fund Type Definitions, identifies five components of fund balance – nonspendable, restricted, committed, assigned and unassigned. Nonspendable - This component includes amounts that cannot be spent because they are either (a) not in spendable form or (b) legally or contractually required to be maintained intact. Restricted - This component consists of amounts that have constraints placed on them either externally by third-parties (creditors, grantors, contributors, or laws or regulations of other governments) or by law through constitutional provisions or enabling legislation. Enabling legislation authorizes the City to assess, levy, charge or otherwise mandate payment of resources (from external resource providers) and includes legally enforceable requirements (compelled by external parties) that those resources be used only for the specific purposes stipulated in the legislation. Committed - This component consists of amounts that can only be used for specific purposes pursuant to constraints imposed by minute order authorized by the City Council. Also included in this component are encumbrances which represent legal and binding obligations for the acquisition of future goods and services. Those committed amounts established by minute order cannot be used for any other purpose unless the City Council adopts a new minute order so directing. With respect to encumbered amounts, the City may take steps to cancel the order for goods or services and thereby terminate the obligation. Assigned - This component consists of amounts that are constrained by the City’s intent to be used for specific purposes, but are neither restricted nor committed. The City Manager or Director of Finance are authorized to assign amounts to a specific purpose. Constraints imposed on the use of assigned amounts can be removed with no formal Council actions. Unassigned - This classification represents amounts that have not been restricted, committed or assigned to specific purposes. Fund Balance Spending Policy The City follows a practice in which restricted, committed, assigned, and unassigned fund balances are spent when more than one amount is available for a specific purpose. When both restricted and unrestricted resources are available for use, it is the City’s policy to use restricted resources first, then unrestricted resources (committed, assigned and unassigned) as they are needed. When unrestricted resources (committed, assigned and unassigned) are available for use, it is the City’s policy to use committed resources first, then assigned, and then unassigned as they are needed. 14 Packet Page253 Item #11 City of San Luis Obispo, California Transportation Development Act (TDA) Fund and Transit Fund Notes to the Financial Statements June 30, 2020 and 2019 Page 5 NOTE 2 -Summary of Significant Accounting Policies, Continued Budgets and Budgetary Accounting The City has received national recognition for its use of a two-year Financial Plan and budgetary process that emphasizes long- range planning and effective program management. Significant features of the City’s two-year Financial Plan include the integration of Council goal-setting into the budgetary process and the extensive use of formal policies and measureable objectives. The Financial Plan includes operating budgets for two years and a capital improvement plan (CIP) for five years. Under this multi-year approach, appropriations continue to be made annually; however, the Financial Plan is the foundation for preparing the budget for the second year. Additionally, unexpended operating appropriations from the first year may be carried over for specific purposes into the second year with the approval of the City Manager. Estimates The preparation of financial statements in conformity with accounting principles generally accepted in the United States of America requires management to make estimates and assumptions that affect certain reported amounts and disclosures. Accordingly, actual results could differ from those estimates. NOTE 3 -Cash and Cash Equivalents and Investments Transportation Act Development (TDA) Fund and Transit Fund are pooled with the City’s cash and investments in order to generate optimum interest income. The City pools its available cash for investment purposes. Cash and cash equivalents are combined with investments and displayed as Cash and Investments. At June 30, 2020 and 2019, cash and investment consisted of the following: Investment Fair Value Measurements The City categorizes its fair value measurements within the fair value hierarchy established by generally accepted accounting principles. Investment securities classified in Level 1 of the fair value hierarchy are valued using prices quoted in active markets for those securities. Investment securities classified in Level 2 of the fair value hierarchy are valued using matrix pricing or market corroborated pricing. Matrix pricing is used to value securities based on the securities’ relationship to benchmark quoted prices. Custodial Credit Risk – Deposits Custodial credit risk is the risk that in the event of a bank failure, the City’s deposits may not be returned to it. Cash balances held in banks are insured up to $250,000 by the Federal Depository Insurance Corporation. For custodial credit risk associated with deposits, the City follows California Government Code, which requires California financial institutions to secure the City’s deposits by pledging government securities as collateral. The market value of the pledged securities must equal 110% of the City’s deposits. California law also allows financial institutions to secure the City’s deposits by pledging first trust deed mortgage notes equal to 150% of the City’s deposits. All deposits held by financial institutions are fully insured or collateralized with securities, held by the pledging financial institutions’ trust departments in the City’s name. 15 Packet Page254 Item #11 City of San Luis Obispo, California Transportation Development Act (TDA) Fund and Transit Fund Notes to the Financial Statements June 30, 2020 and 2019 Page 6 NOTE 3 -Cash and Cash Equivalents and Investments, Continued Custodial Credit Risk – Deposits, Continued The City follows the practice of pooling cash and investments for all funds under its direct daily control. Funds held by outside fiscal agents under provisions of bond indentures are maintained separately. Interest earned on pooled cash and investments is allocated quarterly to the various funds based on the respective fund’s average quarterly cash balance. Interest earned from cash and investments with fiscal agents is credited directly to such funds. Interest Rate Risk This is the risk that the market value of securities in the portfolio will fall due to changes in general interest rates. In accordance with its policies in the Investment Management Plan, the City mitigates interest rate risk by: x Structuring the investment portfolio so that securities mature to meet cash requirements for ongoing operations, thereby avoiding the need to sell securities on the open market before maturity. x Investing operating funds primarily in shorter-term securities. The City’s investment policy also includes portfolio maturity targets. A minimum of 20% of the portfolio will be invested in securities maturing in one year or less. Up to 80% of the portfolio can be invested in securities with a maturity over one year, with no more than 10% of the portfolio invested in securities with a maturity over five years. Credit Risk This is the risk of loss due to the failure of the security issuer or backer. The City’s policies to mitigate credit risk include: x Limiting investments to the safest types of securities. The California Government Code limits the investment vehicles available to local agencies. The credit risk of these securities is measured by the assignment of a rating by a nationally recognized statistical rating organization. x Pre-qualifying the financial institutions, broker/dealers, intermediaries and advisors with which the City will do business. Concentration of Credit Risk The City’s policies contained in the Investment Management Plan provide guidelines (by type of investment that limits either the dollar amount, the percent of the portfolio or the maturity term) for diversifying the investment portfolio so that potential losses on individual securities will be minimized. The City’s Investment Management Plan outlines the following criteria related to portfolio diversification: x No more than 5% of the City’s portfolio (exclusive of government agency issues or LAIF) shall be placed with any financial institution. x No more than 25% of the City’s portfolio shall be invested in collateralized certificates of deposit issued by financial institutions. 16 Packet Page255 Item #11 City of San Luis Obispo, California Transportation Development Act (TDA) Fund and Transit Fund Notes to the Financial Statements June 30, 2020 and 2019 Page 7 NOTE 3 -Cash and Cash Equivalents and Investments, Continued Concentration of Credit Risk, Continued x Certificates of deposit (negotiable and collateralized) placed by the City shall not constitute more than 15% of the total assets of the institution; and negotiable certificates of deposit will only be placed with institutions with total assets in excess of $200 million and that maintain a ratio of equity to total assets of at least 5%. Additional Cash and Investment Disclosures See the City of San Luis Obispo June 30, 2020 and 2019 Comprehensive Annual Financial Reports for additional cash and investment disclosures. NOTE 4 -Due from Other Governments At June 30, 2020 and 2019, the amounts due from other governments were as follows: NOTE 5 -Capital Assets Capital Assets activity for the fiscal year ended June 30, 2020, was as follows: 17 Packet Page256 Item #11 City of San Luis Obispo, California Transportation Development Act (TDA) Fund and Transit Fund Notes to the Financial Statements June 30, 2020 and 2019 Page 8 NOTE 5 -Capital Assets, Continued Capital Assets activity for the fiscal year ended June 30, 2019, was as follows: NOTE 6 -Intergovernmental Allocations The City has been allocated the following funds from the State Transit Assistance Fund (STAF) , Local Transportation Fund (LTF) and State of Good Repair (SGR) for the years ended June 30, 2020 and 2019. The amounts have been used for both operating expenses and capital assets. For the years ended June 30, 2020 and 2019, the City also directly allocated $603,019 and $699,012, respectively, of LTF Article 4.0, Section 99260 funds to San Luis Obispo Regional Transit Authority (SLORTA). These funds are not shown in the accompanying financial statements. 18 Packet Page257 Item #11 City of San Luis Obispo, California Transportation Development Act (TDA) Fund and Transit Fund Notes to the Financial Statements June 30, 2020 and 2019 Page 9 NOTE 7 -Fare Revenue Ratios For the years ended June 30, 2020 and 2019 the City had fare revenue ratios of 18% and 20%, respectively, computed as follows: The City is in compliance with the applicable TDA regulations for the year ended June 30, 2019, but not in compliance for the year ended June 30, 2020, which require a minimum ratio 20% for both years. Due to the global pandemic, the California legislature passed AB 90. This bill would prohibit the imposition of a penalty on an operator that does not maintain the required ratio of fare revenues to operating cost during the 2019–20 or 2020–21 fiscal year. NOTE 8 -Pensions The City contributes to the California Public Employees’ Retirement System (CalPERS) for its employees and participates in an agent-multiple employer plan (Miscellaneous Plan) for its miscellaneous employees. The City has allocated a portion of the Miscellaneous Plan that relates to the Transit Fund. The portion of the net pension liability allocated to the Transit Fund for the years ended June 30, 2020 and 2019 were $710,153 and $689,950, respectively. The portion of the deferred outflows of resources allocated to the Transit Fund for the years ended June 30, 2020 and 2019 were $90,898 and $128,043, respectively. The portion of the deferred inflows of resources allocated to the Transit Fund for the years ended June 30, 2020 and 2019 were $11,159 and $7,553, respectively. The portion of the pension expense allocated to the Transit Fund for the years ended June 30, 2020 and 2019 were $60,954 and $45,091, respectively, and is shown as a part of total salaries and wages in the related fiscal year. Additional Pension Disclosures See the City of San Luis Obispo June 30, 2020 and 2019 Comprehensive Annual Financial Reports for additional pension disclosures as well as required supplementary information. NOTE 9 -Other Post-Employment Benefits (OPEB) The City’s primary other post-employment benefits (OPEB) cost obligation is for retiree health benefits under its election to participate in the CalPERS Health Benefit Program, an agent multiple-employer defined benefit OPEB plan, under the “unequal contribution option.” The City has allocated a portion of the plan that relates to the Transit Fund. The portion of the net OPEB liability allocated to the Transit Fund for the years ended June 30, 2020 and 2019 were $47,123 and $62,523, respectively. The portion of the deferred outflows of resources allocated to the Transit Fund for the years ended June 30, 2020 and 2019 were $14,698 and $5,762, respectively. The portion of the deferred inflows of resources allocated to the Transit Fund for the years ended June 30, 2020 and 2019 were $17,104 and $1,432, respectively. The portion of the OPEB expense allocated to the Fund for the years ended June 30, 2020 and 2019 were $(5,165) and $8,026, respectively, and is shown as a part of total salaries and wages. NOTE 9 -Other Post-Employment Benefits (OPEB), Continued Additional OPEB Disclosures See the City of San Luis Obispo June 30, 2020 and 2019 Comprehensive Annual Financial Reports for additional OPEB disclosures as well as required supplementary information. 19 Packet Page258 Item #11 City of San Luis Obispo, California Transportation Development Act (TDA) Fund and Transit Fund Notes to the Financial Statements June 30, 2020 and 2019 Page 10 NOTE 10 -Operating Transfers The City expends all amounts for alternate transportation projects in its General Fund or Capital Outlay Fund. LTF monies received by the City are initially deposited in the Transportation Development Act (TDA) Fund and subsequently transferred to the General Fund, where such funds are expended or transferred to the Capital Outlay Fund to be expended on designated transportation projects. NOTE 11 -Commitments and Contingencies Regional Transit Authority Pension Expense The City is presently a member agency of the San Luis Obispo Regional Transit Authority (see CAFR Note 10), a duly established Joint Powers Authority (JPA) comprised of all local cities and the County of San Luis Obispo. The City’s contractual contribution to that entity is approximately 18% of the total expense. The City was advised that the Regional Transit Authority was working with CalPERS to determine whether it is required to enroll certain previously unenrolled transit employees in the CalPERS pension system and whether the entity may be liable for obligations related to the failure to enroll those employees and make contributions on their behalf. On December 10, 2019 the County Board of Supervisors approved a contract for participation of the JPA in the San Luis Obispo County Pension Trust and the Employees Retirement Plan. The current amount of potential CalPERS unfunded liability for the JPA may reach as high as $4 million. It is not anticipated that the City’s annual payment to the JPA will increase to satisfy this unfunded liability. NOTE 12 -Subsequent Events Events subsequent to June 30, 2020 have been evaluated through February 15, 2021, which is the date the financial statements were available to be issued. Management did not identify subsequent events that required disclosure. NOTE 13 -COVID-19 PANDEMIC During December 2019, the Novel Corona Virus Disease (COVID-19) was discovered and subsequently declared a world-wide pandemic by the World Health Organization on March 11, 2020. On March 4, 2020, California State Governor Gavin Newsom proclaimed a State of Emergency as a result of the threat of the COVID-19 in the State of California, leading to the San Luis Obispo County Health Officer issuing a shelter-at-home order on March 18, 2020 and the City Council declaring a health on March 17, 2020. This halted all business within San Luis Obispo County outside of essential activities and largely stifled economic activity in the last quarter of the 2019-20 fiscal year, impacting ridership of the transit system. In addition, The Coronavirus Aid, Relief, and Economic Security (CARES) Act provided $25 billion to transit agencies to help to prevent, prepare for and respond to the COVID-19 pandemic. Of this, nearly $1.4 million was received by the Transit Fund during the fiscal year. 20 Packet Page259 Item #11 2020 Original Final Actal Revenues - intergovernmental allocations 45,000$ 45,000$ 48,608$ 3,608$ Other financing uses - operating transfers to City of San Luis Obispo (45,000) (45,000) (48,608) (3,608) Excess of revenues over other financing uses -$ -$ -$ -$ 2019 Original Final Actal Revenues - intergovernmental allocations 45,000$ 45,000$ 47,234$ 2,234$ Other financing uses - operating transfers to City of San Luis Obispo (45,000) (45,000) (47,234) (2,234) Excess of revenues over other financing uses -$ -$ -$ -$ Budget Variance with Final Budget Positive City of San Luis Obispo, California Transportation Development Act (TDA) Fund Supplementary Information Schedules of Revenues and Expenditures - Budget and Actual June 30, 2020 and 2019 Variance with Final Budget Positive (Negative) Budget 21 Packet Page260 Item #11 This page intentionally left blank. 22 Packet Page261 Item #11 REPORT ON INTERNAL CONTROL OVER FINANCIAL REPORTING AND ON COMPLIANCE AND OTHER MATTERS BASED ON AN AUDIT OF FINANCIAL STATEMENTS PERFORMED IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS INDEPENDENT AUDITOR’S REPORT To the Honorable Mayor and Members of City Council of the City of San Luis Obispo San Luis Obispo, California We have audited, in accordance with the auditing standards generally accepted in the United States of America and the standards applicable to financial audits contained in Government Auditing Standards issued by the Comptroller General of the United States, the financial statements of the Transportation Development Act (TDA) Fund and the Transit Fund (TDA Program) of the City of San Luis Obispo, California (City), as of and for the year ended June 30, 2020, and the related notes to the financial statements, and have issued our report thereon dated February 15, 2021. Internal Control Over Financial Reporting In planning and performing our audit of the financial statements, we considered the City’s internal control over financial reporting (internal control) as a basis for designing audit procedures that are appropriate in the circumstances for the purpose of expressing our opinions on the financial statements, but not for the purpose of expressing an opinion on the effectiveness of the City’s internal control. Accordingly, we do not express an opinion on the effectiveness of the City’s internal control. A deficiency in internal control exists when the design or operation of a control does not allow management or employees, in the normal course of performing their assigned functions, to prevent, or detect and correct, misstatements on a timely basis. A material weakness is a deficiency, or a combination of deficiencies, in internal control, such that there is a reasonable possibility that a material misstatement of the entity’s financial statements will not be prevented, or detected and corrected on a timely basis. A significant deficiency is a deficiency, or a combination of deficiencies, in internal control that is less severe than a material weakness, yet important enough to merit attention by those charged with governance. Our consideration of internal control was for the limited purpose described in the first paragraph of this section and was not designed to identify all deficiencies in internal control that might be material weaknesses or, significant deficiencies. Given these limitations, during our audit we did not identify any deficiencies in internal control that we consider to be material weaknesses. However, material weaknesses may exist that have not been identified. Packet Page262 Item #11 To the Honorable Mayor and Members of City Council of the City of San Luis Obispo San Luis Obispo, California Page 2 Compliance and Other Matters As part of obtaining reasonable assurance about whether the TDA Program’s financial statements are free from material misstatement, we performed tests of its compliance with certain provisions of laws, regulations, contracts, and grant agreements, noncompliance with which could have a direct and material effect on the financial statements. However, providing an opinion on compliance with those provisions was not an objective of our audit, and accordingly, we do not express such an opinion. The results of our tests disclosed instances of noncompliance or other matters that are required to be reported under Government Auditing Standards, and which are described in the Schedule of Findings and Responses as item 2020-001. Management’s Response to Findings Management’s response to the findings identified in our audit is described in the accompanying Schedule of Findings and Responses. Management’s response was not subjected to the auditing procedures applied in the audit of the financial statements and, accordingly, we express no opinion on it. Purpose of this Report The purpose of this report is solely to describe the scope of our testing of internal control and compliance and the results of that testing, and not to provide an opinion on the effectiveness of the entity’s internal control or on compliance. This report is an integral part of an audit performed in accordance with Government Auditing Standards in considering the entity’s internal control and compliance. Accordingly, this communication is not suitable for any other purpose. Badawi & Associates Certified Public Accountants Berkeley, California February 15, 2021 24 Packet Page263 Item #11 INDEPENDENT AUDITOR’S REPORT ON TRANSPORTATION DEVELOPMENT ACT FUNDS COMPLIANCE To the Honorable Mayor and Members of City Council of the City of San Luis Obispo San Luis Obispo, California Report on Compliance We have audited the City of San Luis Obispo’s (City) compliance with the types of compliance requirements described in Section 6666 and 6667 of the Rules and Regulations of the California Administrative Code in the Transportation Development Act Statutes and Administrative Code for 1987 (the Act) and the allocation instructions and resolutions of the San Luis Obispo Council of Governments applicable to the City’s Transportation Development Act Article 3, 4 and 6.5 Program (TDA Program) for the year ended June 30, 2020. Management’s Responsibility Compliance with the requirements referred to above is the responsibility of the City’s management. Auditors’ Responsibility Our responsibility is to express an opinion on the City’s compliance based on our audit. We conducted our audit of compliance in accordance with auditing standards generally accepted in the United States; the standards applicable to financial audits contained in Government Audit Standards issued by the Comptroller General of the United States; Section 6666 and 6667 of the Rules and Regulations of the California Administrative Code in the Transportation Development Act Statutes and Administrative Code for 1987 (the Act) and the allocation instructions and resolutions of the San Luis Obispo Council of Governments. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether noncompliance with the compliance requirements referred to above that could have a material effect on the TDA Program occurred. An audit also includes examining, on a test basis, evidence about the City’s compliance with those requirements and performing such other procedures as we considered necessary in the circumstances. We believe that our audit provides a reasonable basis for our opinion. Our audit does not provide a legal determination of the City’s compliance with those requirements. Basis for Qualified Opinion on Compliance Requirements in PUC Section 99268.3 As described in the accompanying schedule of findings and responses, the City did not comply with requirements regarding PUC Section 99268.3 as described in finding number 2020-001 for fare box recovery revenue ratio. Compliance with such requirements is necessary, in our opinion, for the City to comply with the requirements applicable to that program. Packet Page264 Item #11 To the Honorable Mayor and Members of City Council of the City of San Luis Obispo San Luis Obispo, California Page 2 Qualified Opinion on Compliance Requirements in PUC Section 99268.3 In our opinion, except for the noncompliance described in the Basis for Qualified Opinion paragraph, the City complied, in all material respects, with the types of compliance requirements referred to above that could have a direct and material effect on TDA Program for the year ended June 30, 2020. Internal Control Over Compliance Management of the City is responsible for establishing and maintaining effective internal control over compliance with the compliance requirements referred to above. In planning and performing our audit, we considered the City’s internal control over compliance to determine the auditing procedures for the purpose of expressing our opinion on compliance, but not for the purpose of expressing an opinion on the effectiveness of internal control over compliance. Accordingly, we do not express an opinion on the effectiveness of the City’s internal control over compliance. A deficiency in internal control over compliance exists when the design or operation of a control does not allow management or employees, in the normal course of performing their assigned functions, to prevent, or detect and correct, noncompliance on a timely basis. A material weakness in internal control over compliance is a deficiency, or combination of deficiencies in internal control over compliance, such that there is a reasonable possibility that material noncompliance with a compliance requirement will not be prevented, or detected and corrected, on a timely basis. Our consideration of internal control over compliance was for the limited purpose described in the first paragraph of this section and was not designed to identify all deficiencies in internal control that might be deficiencies, significant deficiencies, or material weaknesses in internal control over compliance. We did not identify any deficiencies in internal control over compliance that we consider to be material weaknesses, as defined above. The purpose of this report on internal control over compliance is solely to describe the scope of our testing of internal control over compliance and the results of that testing based on Section 6666 and 6667 of the Rules and Regulations of the California Administrative Code in the Transportation Development Act Statutes and Administrative Code for 1987 (the Act), and the allocation instructions and resolutions of the San Luis Obispo Council of Governments, this report is not suitable for any other purpose. Badawi & Associates Certified Public Accountants Berkeley, California February 15, 2021 26 Packet Page265 Item #11 SCHEDULE OF FINDINGS AND RESPONSES Finding 2020-01 Noncompliance Material to the Financial Statements—Fare box recovery ratio below minimum Criteria: Per PUC Section 99268.3 in Article 4 of the Transportation Development Act, urbanized transit providers are required to maintain, for the fiscal year, a ratio of fare revenues to operating cost at least equal to one-fifth (20%). Condition: For the year ended June 30, 2020, City of San Luis Obispo Transit maintained a ratio of revenues to operating cost of 18%. Effect or Potential Effect: There is no effect on TDA-related allocations in the first year of non-compliance, as this year is considered a grace year. If there is a subsequent second year in which the ratio is out of compliance, the allocations of Local Transportation Funds and State Transit Assistance monies are to be reduced for the year following the second year of non-compliance by the amount of the difference between the actual fare revenues and the required fare revenues for the second year. In addition, the California legislature passed AB 90, which would prohibit the imposition of a penalty on an operator that does not maintain the required ratio of fare revenues to operating cost during the 2019–20 or 2020–21 fiscal year. Cause: Revenues decreased due to loss of ridership at the beginning of the COVID-19 pandemic. Recommendation: The management of City of San Luis Obispo Transit should work with the San Luis Obispo Council of Government to achieve compliance. Views of Responsible Official(s) and Planned Corrective Actions : The COVID-19 pandemic impacted ridership during the final quarter of the 2019-20 fiscal year, which in turn reduced fare box revenues. The City will work with the San Luis Obispo Council of Governments and any other relevant entities to achieve fare box revenue compliance in future years. 27 Packet Page266 Item #11 San Luis Obispo, California Single Audit Reports For the year ended June 30, 2020 Packet Page267 Item #11 Packet Page268 Item #11 City of San Luis Obispo Single Audit Reports For the year ended June 30, 2020 Table of Contents Page Report on Internal Control over Financial Reporting and on Compliance and Other Matters Based on an Audit of Financial Statements Performed in Accordance with Government Auditing Standards .................................................................... 1 Report on Compliance for Each Major Federal Program and on Internal Control over Compliance in Accordance with the Uniform Guidance And on the Schedule of Expenditures of Federal Awards ............................................................................... 3 Schedule of Expenditures of Federal Awards ..................................................................................................... 7 Notes to the Schedule of Expenditures of Federal Awards .............................................................................. 8 Schedule of Findings and Questioned Costs ....................................................................................................... 9 Packet Page269 Item #11 Packet Page270 Item #11 REPORT ON INTERNAL CONTROL OVER FINANCIAL REPORTING AND ON COMPLIANCE AND OTHER MATTERS BASED ON AN AUDIT OF FINANCIAL STATEMENTS PERFORMED IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS INDEPENDENT AUDITOR’S REPORT To the Honorable Mayor and Members of City Council of the City of San Luis Obispo San Luis Obispo, California We have audited, in accordance with the auditing standards generally accepted in the United States of America and the standards applicable to financial audits contained in Government Auditing Standards issued by the Comptroller General of the United States, the financial statements of the governmental activities, the business-type activities, each major fund, and the aggregate remaining fund information of the City of San Luis Obispo, California (City), as of and for the year ended June 30, 2019, and the related notes to the financial statements, which collectively comprise the City’s basic financial statements and have issued our report thereon dated February 15 , 2021. Internal Control Over Financial Reporting In planning and performing our audit of the financial statements, we considered the City’s internal control over financial reporting (internal control) as a basis for designing audit procedures that are appropriate in the circumstances for the purpose of expressing our opinions on the financial statements, but not for the purpose of expressing an opinion on the effectiveness of the City’s internal control. Accordingly, we do not express an opinion on the effectiveness of the City’s internal control. Our consideration of internal control over financial reporting was for the limited purpose described in the preceding paragraph and was not designed to identify all deficiencies in internal control that might be material weaknesses or significant deficiencies and therefore, material weaknesses or significant deficiencies may exist that have not been identified. However, as described in the accompanying schedule of findings and responses, we did identify certain deficiencies in internal control that we consider to be material weaknesses and significant deficiencies. A deficiency in internal control exists when the design or operation of a control does not allow management or employees, in the normal course of performing their assigned functions, to prevent, or detect and correct, misstatements on a timely basis. A material weakness is a deficiency, or a combination of deficiencies, in internal control such that there is a reasonable possibility that a material misstatement of the entity’s financial statements will not be prevented, or detected and corrected on a timely basis. We consider the deficiencies described in the accompanying schedule of findings and questioned costs as items 2020-001, 2020-002 and 2020-003 to be material weaknesses. Packet Page271 Item #11 To the Honorable Mayor and Members of City Council of the City of San Luis Obispo San Luis Obispo, California Page 2 A significant deficiency is a deficiency, or a combination of deficiencies, in internal control that is less severe than a material weakness, yet important enough to merit attention by those charged with governance. We consider the deficiencies described in the accompany schedule of findings and questioned costs as items 2020-004, 2020-005, 2020-006 to be significant deficiencies. Compliance and Other Matters As part of obtaining reasonable assurance about whether the City’s financial statements are free from material misstatement, we performed tests of its compliance with certain provisions of laws, regulations, contracts, and grant agreements, noncompliance with which could have a direct and material effect on the financial statements. However, providing an opinion on compliance with those provisions was not an objective of our audit, and accordingly, we do not express such an opinion. The results of our tests disclosed no instances of noncompliance or other matters that are required to be reported under Government Auditing Standards. City of San Luis Obispo’s Response to Findings City’s response to the findings identified in our audit is described in the accompanying schedule of findings and questioned costs. City’s response was not subjected to the auditing procedures applied in the audit of the financial statements and, accordingly, we express no opinion on it. Purpose of this Report The purpose of this report is solely to describe the scope of our testing of internal control and compliance and the results of that testing, and not to provide an opinion on the effectiveness of the entity’s internal control or on compliance. This report is an integral part of an audit performed in accordance with Government Auditing Standards in considering the entity’s internal control and compliance. Accordingly, this communication is not suitable for any other purpose. Badawi & Associates Certified Public Accountants Berkeley, California February 15, 2021 2 Packet Page272 Item #11 REPORT ON COMPLIANCE FOR EACH MAJOR FEDERAL PROGRAM AND REPORT ON INTERNAL CONTROL OVER COMPLIANCE IN ACCORDANCE WITH THE UNIFORM GUIDANCE AND ON THE SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS INDEPENDENT AUDITOR’S REPORT To the Honorable Mayor and Members of City Council of the City of San Luis Obispo San Luis Obispo, California Report on Compliance for Each Major Federal Program We have audited the City of San Luis Obispo, California’s (City) compliance with the types of compliance requirements described in the OMB Compliance Supplement that could have a direct and material effect on each of the City’s major federal programs for the year ended June 30, 2020. The City’s major federal programs are identified in the summary of auditor’s results section of the accompanying schedule of findings and questioned costs. Management’s Responsibility Management is responsible for compliance with federal statutes, regulations, and the terms and conditions of its federal awards applicable to its federal programs. Auditor’s Responsibility Our responsibility is to express an opinion on compliance for each of the City’s major federal programs based on our audit of the types of compliance requirements referred to above. We conducted our audit of compliance in accordance with auditing standards generally accepted in the United States of America; the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States; and the audit requirements of Title 2 U.S. code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance). Those standards and the Uniform Guidance require that we plan and perform the audit to obtain reasonable assurance about whether noncompliance with the types of compliance requirements referred to above that could have a direct and material effect on a major federal program occurred. An audit includes examining, on a test basis, evidence about the City’s compliance with those requirements and performing such other procedures as we considered necessary in the circumstances. We believe that our audit provides a reasonable basis for our opinion on compliance for each major federal program. However, our audit does not provide a legal determination of the City’s compliance. Packet Page273 Item #11 To the Honorable Mayor and Members of City Council of the City of San Luis Obispo San Luis Obispo, California Page 2 Opinion on Each Major Federal Program In our opinion, the City, complied, in all material respects, with the types of compliance requirements referred to above that could have a direct and material effect on each of its major federal programs for the year ended June 30, 2020. Report on Internal Control over Compliance Management of the City is responsible for establishing and maintaining effective internal control over compliance with the types of compliance requirements referred to above. In planning and performing our audit of compliance, we considered the City’s internal control over compliance with the types of requirements that could have a direct and material effect on each major federal program to determine the auditing procedures that are appropriate in the circumstances for the purpose of expressing an opinion on compliance for each major federal program and to test and report on internal control over compliance in accordance with the Uniform Guidance, but not for the purpose of expressing an opinion on the effectiveness of internal control over compliance. Accordingly, we do not express an opinion on the effectiveness of the City’s internal control over compliance. A deficiency in internal control over compliance exists when the design or operation of a control over compliance does not allow management or employees, in the normal course of performing their assigned functions, to prevent, or detect and correct, noncompliance with a type of compliance requirement of a federal program on a timely basis. A material weakness in internal control over compliance is a deficiency, or combination of deficiencies, in internal control over compliance, such that there is a reasonable possibility that material noncompliance with a type of compliance requirement of a federal program will not be prevented, or detected and corrected, on a timely basis. A significant deficiency in internal control over compliance is a deficiency, or a combination of deficiencies, in internal control over compliance with a type of compliance requirement of a federal program that is less severe than a material weakness in internal control over compliance, yet important enough to merit attention by those charged with governance. Our consideration of internal control over compliance was for the limited purpose described in the first paragraph of this section and was not designed to identify all deficiencies in internal control over compliance that might be material weaknesses or significant deficiencies. We did not identify any deficiencies in internal control over compliance that we consider to be material weaknesses. However, material weaknesses may exist that have not been identified. 4 Packet Page274 Item #11 To the Honorable Mayor and Members of City Council of the City of San Luis Obispo San Luis Obispo, California Page 3 Report on Schedule of Expenditures of Federal Awards Required by the Uniform Guidance We have audited the financial statements of the governmental activities, the business-type activities, each major fund, and the aggregate remaining fund information of the City, as of and for the year ended June 30, 2020, and the related notes to the financial statements, which collectively comprise the City’s basic financial statements. We issued our report thereon dated December 31, 2020, which contained unmodified opinions on those financial statements. Our audit was conducted for the purpose of forming opinions on the financial statements that collectively comprise the basic financial statements. The accompanying schedule of expenditures of federal awards is presented for purposes of additional analysis as required by the Uniform Guidance and is not a required part of the basic financial statements. Such information is the responsibility of management and was derived from and relates directly to the underlying accounting and other records used to prepare the basic financial statements. The information has been subjected to the auditing procedures applied in the audit of the financial statements and certain additional procedures, including comparing and reconciling such information directly to the underlying accounting and other records used to prepare the basic financial statements or to the basic financial statements themselves, and other additional procedures in accordance with auditing standards generally accepted in the United States of America. In our opinion, the schedule of expenditures of federal awards is fairly stated in all material respects in relation to the basic financial statements as a whole. The purpose of this report on internal control over compliance is solely to describe the scope of our testing of internal control over compliance and the results of that testing based on the requirements of the Uniform Guidance. Accordingly, this report is not suitable for any other purpose. Badawi & Associates Certified Public Accountants Berkeley, California February 15, 2021, except for the schedule of expenditures of federal awards, which is as of December 31, 2020 5 Packet Page275 Item #11 This page intentionally left blank 6 Packet Page276 Item #11 City of San Luis Obispo Schedule of Expenditures of Federal Awards For the year ended June 30, 2020 Federal State Catalog Pass-throughProgram Subrecipient Grantor Agency and Grant Title Number Number Expenditures Payments U.S. Department of Transportation Highway Planning and Construction Cluster Passed Through the State of California Department of Transportation Highway Planning and Construction 20.205 BRLS-5016(050)1,828,107$ -$ Highway Planning and Construction 20.205 HSIPL-5016(053)30,937 - Subtotal Highway Planning and Construction Cluster 1,859,044 - Federal Transit Cluster Direct Program: Federal Transit Formula Grants 20.507 2,307,593 - Subtotal Federal Transit Cluster 2,307,593 - Total U.S. Department of Transportation 4,166,637 - U.S. Department of Justice Direct Programs Coronavirus Emergency Supplemental Funding 16.034 41,431 Bulletproof Vest Partnership Program 16.607 7,583 Edward Bryne Memorial Justice Assistance Grant Program 16.738 12,871 - Total U.S. Department of Justice 61,885 - U.S. Environmental Protection Agency Passed through the California State Water Resource Control Board Capitalization Grants for State Revolving Funds 66.458 C-06-8029-110 4,000,000 Total U.S. Environmental Protection Agency 4,000,000 - Total Expenditures of Federal Awards 8,228,522$ -$ See accompanying Notes to Schedule of Expenditures of Federal Awards. 7 Packet Page277 Item #11 City of San Luis Obispo Notes to the Schedule of Expenditures of Federal Awards For the year ended June 30, 2020 A. Reporting Entity The City is a California charter city. It was incorporated on February 19, 1856 and chartered on May 1, 1876. It is organized in accordance with the Council-Mayor-City Manager form of government. With a population of approximately 46,802, the City provides a broad range of municipal services, including police and fire protection, parks and recreation, water and sewer utilities, street maintenance, public transportation, parking, planning, and building and safety. B. Basis of Accounting Funds received under the various grant programs have been recorded within the special revenue funds of the City. The City utilizes the modified accrual method of accounting for the special revenue funds. Modified accrual accounting recognizes revenues when they become available and measurable and, with a few exceptions, recognizes expenditures when liabilities are incurred. The accompanying Schedule of Expenditures of Federal Awards (Schedule) has been prepared on the modified accrual basis of accounting. C.Relationship of Schedule of Expenditures of Federal Awards to Financial Statements The accompanying Schedule presents the activity of all federal financial assistance programs of the City. Federal financial assistance received directly from federal agencies as well as federal financial assistance passed through the State of California is included in the Schedule. The Schedule was prepared only from the accounts of various grant programs and, therefore, does not present the financial position or results of operations of the City. D. Pass-Through Entities’ Identifying Number When federal awards were received from a pass-through entity, the Schedule shows, if available, the identifying number assigned by the pass-through entity. When no identifying number is shown, the City determined that no identifying number is assigned for the program or the City was unable to obtain an identifying number from the pass-through entity. E. Indirect Costs The City did not elect to use the 10% de minimis indirect cost rate. 8 Packet Page278 Item #11 City of San Luis Obispo Single Audit Reports Schedule of Findings and Questioned Costs For the year ended June 30, 2020 Section I - Summary of Auditor’s Results Financial Statements Types of auditor’s report issued: Unmodified Internal control over financial reporting: x Material weakness(es) identified? Yes x Significant deficiency(ies) identified? Yes Any noncompliance material to the financial statements noted? No Federal Awards Internal control over major programs: x Material weakness(es) identified? No x Significant deficiency(ies) identified? None noted Type of auditor’s report issued on compliance for major programs Unmodified Any audit findings disclosed that are required to be reported in Accordance with section 200.516(a) No Identification of major programs: Dollar threshold used to distinguish between type A and type B program $750,000 Auditee qualified as low-risk auditee under section 200.520? No 9 Packet Page279 Item #11 City of San Luis Obispo Single Audit Reports Schedule of Findings and Questioned Costs For the year ended June 30, 2020 Section II – Current Year Findings A. Financial Statement Audit Finding 2020-001 Year-End Close and Balance Sheet Account Reconciliations (Material Weakness) Criteria: The City is responsible for fair presentation of the financial statements in conformity with accounting principles generally accepted in the United States of America. In addition, an effective internal control system over financial closing and reporting provides reasonable assurance for the safeguarding of assets, the reliability of financial information, and compliance with laws and regulations. Condition: During the performance of the audit, we noted that the City had to record a large number of adjusting entries after the closing process was complete to record transactions not previously recorded or to correct transactions or balances previously recorded in error. Those adjusting entries should have been part of the closing process and the timing of recording those adjusting entries have caused some delays and added complexity in the audit. Cause: The City’s closing process was not comprehensive enough to identify timely all the journal entries and adjustments needed to ensure the accuracy of the various account balances. Additionally, the City implemented a new financial software, however formally written accounting policies and procedures related to the system were not developed. Effect: The City’s accounting records needed significant adjustments after the closing of the books and the start of the audit which caused delays in the audit and added more complexity in dealing with the large volume of adjustments. Recommendation: We recommend that the City update its closing process to ensure all transactions and adjustments are accounted for timely before the audit starts. The City should furthermore develop formal written policies over significant accounts that include the timely reconciling of accounts to activity reported in related subsidiary ledgers. Also, the City should develop a checklist for year-end closing procedures. Management’s response: This is the second year-end close utilizing the new Oracle Cloud financial system. There were significantly fewer post-closing adjustments than the prior fiscal year and significantly fewer delays in finalizing the audit. Management continues to refine processes and procedures in the ERP system, including improving the year-end close process. A year-end close checklist is under development and will be utilized next year. In addition, City staff are performing monthly closing procedures, which will improve the timeliness of year-end closing. Integrated into the month-end procedures will be the review of and reconciliation of the City’s balance sheet accounts. This will help to identify issues prior to the start of the audit. 10 Packet Page280 Item #11 City of San Luis Obispo Single Audit Reports Schedule of Findings and Questioned Costs For the year ended June 30, 2020 Section II – Current Year Findings, continued A. Financial Statement Audit Finding, continued 2020-002 Journal Entries Posting and Numbering (Material Weakness) Criteria: Journal entries should be independently prepared, reviewed, and posted to the general ledger with unique identification number. In addition, journal entries should be adequately documented to support its accuracy and purpose. Condition: During the performance of the audit, we noted the following regarding the City’s journal entry process: x The City was unable to provide us with documentation or documentation was insufficient for journal entries selected for review. x The City uses various numbering schemes (a date and time format, a subsidiary ledger-month format, other) that makes it difficult to determine the number of journal entries recorded and the sequence of entries. x The City does not maintain a log of manual journal entries to document the accountability of all journal entries, the preparer, the approver, and the purpose of why the entry was recorded. x Journal entries can be prepared and posted without system restriction, and no controls in place to ensure the journal entries are approved before posted. The City implemented review procedures towards the end of the fiscal year, so significant number of journal entries we tested before the implementation have the conditions above. Cause: The City didn’t fully implement the review procedures across the fiscal year. Effect: Journal entries recorded in the City’s accounting system may be inaccurate, unapproved or unsupported. Recommendation:We recommend that the City implement formal written procedures and policies over journal entries to ensure only accurately prepared and supported journal entries are recorded to the general ledger. 11 Packet Page281 Item #11 City of San Luis Obispo Single Audit Reports Schedule of Findings and Questioned Costs For the year ended June 30, 2020 Section II – Current Year Findings, continued A. Financial Statement Audit Finding, continued 2020-002 Journal Entries Posting and Numbering (Material Weakness), continued Management’s Response: Management is developing written policies over journal entries to ensure that all journal entries have adequate and complete documentation when they are posted to the general ledger. In addition, management is exploring the Oracle system’s approval functionality, which should provide assurance that all journals are approved before posting. As a work around, the current process is to have a separate person prepare the journal entry and then have another person post the journal entry. This process can be audited by running a report to show the “prepared by” and “posted by” fields for each journal entry transaction. Journal entries are recorded with a system generated unique identification number; however, it is not a sequential number, which makes it difficult to identify the sequence of entries. Management has identified changes in the configuration of the Oracle system that could assist with this issue and will work to implement those during the year. In addition, the City is now utilizing Oracle’s capability of electronically saving documentation with each entry posting. 12 Packet Page282 Item #11 City of San Luis Obispo Single Audit Reports Schedule of Findings and Questioned Costs For the year ended June 30, 2020 Section II – Current Year Findings, continued A. Financial Statement Audit Finding, continued 2020-003 Bank Reconciliation (Material Weakness) Criteria: An effective internal control system over cash and investments includes frequent and timely reconciling of account balances to information provided by the bank and custodians. Condition: During the performance of the audit, we noted that bank reconciliations were not performed until the start of the engagement. Also, the June 2020 bank reconciliation was not balanced and had an unreconciled variance of around $600,000, which was still under investigation by the City. Cause: The City was not able to perform the bank reconciliations timely as there was not sufficient policy and procedures in place to ensure completion of the process. Effect: Errors and fraud can go undetected without frequent and timely bank reconciliation. Recommendation:We recommend the City develop formal writte n policies over cash and investments that include the timely reconciling of accounts and include cash and investment accounts reported in each fund. Management’s Response: Management agrees that timely bank reconciliations are an important part of the effective internal controls over cash and investments. The Oracle financial system has functionality that will assist with the reconciliation of the City’s books and the bank statement, however that functionality was not configured during the implementation. Management is working with consultants and staff to configure and implement this functionality as the current process is manual and very time consuming given the number of transactions that occur on a daily basis. In addition, management believes that the large discrepancy reported by the auditors is an unreversed journal entry related to accrued payroll and is a result of the implementation and configuration of the Oracle software and transition between systems. All employees have been paid and expenses have been recorded appropriately, however the cash balance and accrued payroll liabilities were not reduced accordingly and remain in the pass-through account. Since April 2020, the bank reconciliations are being prepared monthly as part of the month end close. 13 Packet Page283 Item #11 City of San Luis Obispo Single Audit Reports Schedule of Findings and Questioned Costs For the year ended June 30, 2020 Section II – Current Year Findings, continued A. Financial Statement Audit Finding, continued 2020-004 Capital Assets Reconciliation (Significant Deficiency) Criteria: A good internal control reporting system over capital assets requires the maintenance of detail records of all capital assets to be able to support amounts reported on the financial statements and to ensure safeguarding of assets. Condition: The City has established basic procedures to ensure that capital asset additions are properly capitalized, capital asset disposals are properly recorded, and current year depreciation expense for capital assets are recorded at the fund-financial statement level for proprietary funds and at the government-wide financial statement level for governmental funds. However, during the audit, we noted a $4.5 million construction-in-progress addition was not captured in the general ledger. Additionally, we noted infrastructure assets were added to the capital assets module to replace existing infrastructure without corresponding fully-depreciated infrastructure assets removed. Finally, the City had also not performed a physical inventory of assets to determine whether all capital assets reported were still in the City’s possession at the end of the fiscal year. Cause: The City doesn’t have sufficient procedures in place to ensure the completeness and accuracy of capital assets. Effect: The capital assets balance can be misstated on the financial statements. Recommendation: We recommend that the City implement procedures to ensure all capital assets additions are captured properly and replaced capital assets are removed timely. We also recommend that the City perform a physical inventory of all capital assets to ensure the completeness and accuracy of the subsidiary ledgers and general ledger. Management’s Response: The City continues to refine its processes and procedures for recording capital assets in the Oracle system. Management has revised the approach to include additional cross checks to ensure all additions are captured and fully depreciated infrastructure assets are appropriately removed. Accounting staff have also been working with staff in the Geographic Information Services (GIS) department to cross reference assets that the GIS system has mapped, which will assist in identifying annual additions and deletions. In addition, it provides an order of magnitude double check on the book value of the assets recorded in the capital assets system. The City is reviewing the Oracle system configuration to assist in the management of capital asset additions throughout the year to reduce the manual work effort at year end. Efforts to conduct a City-wide inventory are underway and the City plans to have this project completed by the end of the fiscal year. 14 Packet Page284 Item #11 City of San Luis Obispo Single Audit Reports Schedule of Findings and Questioned Costs For the year ended June 30, 2020 Section II – Current Year Findings, continued A. Financial Statement Audit Finding, continued 2020-005 Segregation of Duties in Cash Disbursement (Significant Deficiency) Criteria: An effective internal control system over cash disbursement requires the segregation of incompatible duties. An effective internal control system over cash disbursement provides reasonable assurance for the safeguarding of assets. Condition: During the performance of the audit, we noted Accounts Payable Analyst was granted edit access to the vendor master file, who also has the access to check printing and invoices data entry. Additionally, the financial system doesn’t prevent unauthorized invoices to be processed and the Accounting Manager doesn’t review the check register against invoices when doing the review process. Cause: The City does not have sufficient internal controls over cash disbursement processes. Effect: Unauthorized payments or incorrect payment can occur undetected. Recommendation:We recommend the City to implement internal controls to prevent unauthorized or inaccurate cash disbursement, for example, to generate a change report of vendor master file and have management reviewed regularly. Management’s Response: Management agrees that appropriate segregation of duties is an important aspect of an internal control system over cash disbursements. Improvements can be made to the accounts payable procedures to reduce the risk of unauthorized payments. The vast majority of invoices are processed against approved Purchase Orders, which Management believes reduces the chance of unauthorized payments occurring. Management will also implement configuration changes in the Oracle system, as possible and appropriate, that could further reduce this risk. A report of vendor master file changes is currently under development. Management is reviewing a possible segregation of duties between the Purchasing and Accounts Payable divisions to further protect against fraudulent activity. 15 Packet Page285 Item #11 City of San Luis Obispo Single Audit Reports Schedule of Findings and Questioned Costs For the year ended June 30, 2020 Section II – Current Year Findings, continued A. Financial Statement Audit Finding, continued 2020-006 Payroll Module Implementation (Significant Deficiency) Criteria: An effectively implemented payroll system should process the payroll accurately, and an effective internal control system over payroll requires timely and accurate payroll processing. Condition: During the performance of the audit, we noted that – • The City has not implemented Goals and Performance module in Oracle for all employees, evaluation tracking and reporting has transitioned to a completely manual process. During the interview of payroll employees, we learned that a significant number of employee reviews were performed late, causing manual retroactive payroll payments to be made. • The Oracle payroll module has overtime configuration implemented incorrectly, and the City has to manually track the payroll in a spreadsheet and correct the error as it occurs since the implementation. Cause: The Oracle payroll module has not been implemented correctly. Effect: Errors and fraud can go undetected in payroll processing with a large volume of manual corrections needed. Recommendation:We recommend the City to work with third-party vendor to correct the implementation of payroll module. Management’s Response: Management is in full agreement with this finding and is currently working with third-party vendors to correct payroll configurations, as recommended. During the fiscal year the payroll team performed an internal audit of the payroll processing in order to identify and address issues with the system configuration. As stated, the payroll team is manually tracking the overtime results of each payroll and manually correcting any calculation errors that result. 16 Packet Page286 Item #11 City of San Luis Obispo Single Audit Reports Schedule of Findings and Questioned Costs For the year ended June 30, 2020 Section II – Current Year Findings, continued B. Federal Award Program Audit Finding No findings or questioned costs were noted in the current year. 17 Packet Page287 Item #11 City of San Luis Obispo Single Audit Reports Schedule of Findings and Questioned Costs For the year ended June 30, 2020 Section III - Prior Year Findings A. Financial Statement Audit Finding 2019-001 Year-End Close and Balance Sheet Account Reconciliations (Material Weakness) Criteria: The City is responsible for fair presentation of the financial statements in conformity with accounting principles generally accepted in the United States of America. In addition, an effective internal control system over financial closing and reporting provides reasonable assurance for the safeguarding of assets, the reliability of financial information, and compliance with laws and regulations. Condition: During the performance of the audit, we noted that the City’s closing process have not identified that several closing journal entries were not prepared and recorded which caused several account balances to be misstated. Example of these closing entries are interest revenue allocation, interest payable accrual, pool-cash fund cleanup and long-term debt activities. In addition, the City had to record a large number of adjusting entries after the closing process was complete to record transactions not previously recorded or to correct transactions or balances previously recorded in error. Those adjusting entries should have been part of the closing process and the timing of recording those adjusting entries have caused some delays and added complexity in the audit Finally, we noted that the City did not perform reconciliations over capital assets and long-term debt accounts causing large variances to not be identified between the subsidiary ledgers and the City’s general ledger prior to the start of the audit. Effect: The City’s accounting records needed significant adjustments after the closing of the books and the start of the audit which caused delays in the audit and added more complexity in dealing with the large volume of adjustments. Cause: The City’s closing process was not comprehensive enough to identify timely all the journal entries and adjustments needed to ensure the accuracy of the various account balances. The closing process did not include reconciliations of the subsidiary ledgers to the general ledgers to ensure that variances are identified and timely addressed. The City implemented a new financial software, however formally written accounting policies and procedures related to the system were not developed. 18 Packet Page288 Item #11 City of San Luis Obispo Single Audit Reports Schedule of Findings and Questioned Costs For the year ended June 30, 2020 Section III - Prior Year Findings A. Financial Statement Audit Finding, continued 2019-001 Year-End Close and Balance Sheet Account Reconciliations (Material Weakness), continued Recommendation: We recommend that the City update its closing process to ensure all transactions and adjustments are accounted for. The City should provide cross training of finance staff to ensure continuity during the financial reporting process and audit in case the City experience turnover in key finance positions. The City should furthermore develop formal written policies over significant accounts that include the timely reconciling of accounts to activity reported in related subsidiary ledgers. Also, the City should develop a checklist for year-end closing procedures. Status: See current year finding 2020-001 19 Packet Page289 Item #11 City of San Luis Obispo Single Audit Reports Schedule of Findings and Questioned Costs For the year ended June 30, 2020 Section III - Prior Year Findings, continued A. Financial Statement Audit Finding, continued 2019-002 Capital Assets Reconciliation (Material Weakness) Criteria: A good internal control reporting system over capital assets requires the maintenance of detail records of all capital assets to be able to support amounts reported on the financial statements and to ensure safeguarding of assets. Condition: The City has established basic procedures to ensure that capital asset additions are properly capitalized, capital asset disposals are properly recorded, and current year depreciation expense for capital assets are recorded at the fund-financial statement level for proprietary funds and at the government-wide financial statement level for governmental funds. However, reconciliations among the City’s fixed asset module (sub-ledger), manually generated roll- forward schedules and general ledger were not performed causing large variances to not be identified by City staff prior to year-end audit procedures. The City had also not performed a physical inventory of assets to determine whether they were still in the City’s possession at the end of the fiscal year. Cause: Procedures are not in place to reconcile the general ledger capital asset balances to the City’s capital asset module as well as to reconcile the general ledger capital asset balances to the City’s manually generated roll-forward schedules. Effect: While not resulting in any current adjustment in the capital assets, numerous capital assets were misclassified in the sub-ledgers, which cannot be reconciled to the general ledgers by each category of capital assets. Recommendation: We recommend that the capital asset subsidiary ledgers to be maintained and reviewed by management on a timely basis and any discrepancies between the subsidiary ledgers and the City’s general ledger are reconciled in order to accurately capture capital activity in the current period. In addition, the City’s manually generated capital asset roll-forward schedules should be reconciled to the general ledger to verify accuracy in calculations and current year journal entries to record capital asset activity. We also recommend that the City perform a physical inventory of all capital assets to ensure the completeness and accuracy of the subsidiary ledgers and general ledger. Status: See current year finding 2020-004 20 Packet Page290 Item #11 City of San Luis Obispo Single Audit Reports Schedule of Findings and Questioned Costs For the year ended June 30, 2020 Section III - Prior Year Findings, continued A. Financial Statement Audit Finding, continued 2019-003 Journal Entries Posting and Numbering (Material Weakness) Criteria: Journal entries should be independently prepared, reviewed, and posted to the general ledger with unique identification number. In addition, journal entries should be adequately documented to support its accuracy and purpose. Condition: During the performance of the audit, we noted the following regarding the City’s journal entry process: x The City was unable to provide us with documentation or documentation was insufficient for journal entries selected for review. x The City uses various numbering schemes (a date and time format, a subsidiary ledger-month format, other) that makes it difficult to determine the number of journal entries recorded and the sequence of entries. x The City does not maintain a log of manual journal entries to document the accountability of all journal entries, the preparer, the approver, and the purpose of why the entry was recorded. x Journal entries can be prepared and posted without system restriction, and no controls in place to ensure the journal entries are approved before posted. Cause: The City does not have formal written procedures for journal entries. Effect: Journal entries recorded in the City’s accounting system may be inaccurate, unapproved or unsupported. Recommendation:We recommend that the City implement formal written procedures and policies over journal entries to ensure only accurately prepared and supported journal entries are recorded to the general ledger. Status: See current year finding 2020-002 21 Packet Page291 Item #11 City of San Luis Obispo Single Audit Reports Schedule of Findings and Questioned Costs For the year ended June 30, 2020 Section III - Prior Year Findings, continued A. Financial Statement Audit Finding, continued 2019-004 Subsidiary ledger Reconciliation (Material Weakness) Criteria: An effective internal control system over financial reporting requires the maintenance of all subsidiary ledgers to be reconciled to the general ledger and be able to support amounts reported on the financial statements. An effective internal control system over financial reporting provides reasonable assurance for the safeguarding of assets, the reliability of financial information, and compliance with laws and regulations. Condition: During the performance of the audit, we noted the following subsidiary ledgers are in different systems than the general ledger, and the transactions were captured in the general ledger by posting manual journal entries: x Payroll x Utility Billings However, no reconciliation were performed between these subsidiary ledgers and general ledger to ensure the journal entries posted correctly. Cause: The City does not have formal written procedures for subsidiary ledgers reconciliation. Effect: Considering the City doesn’t have a regular bank reconciliation process in place, lack of reconciliation between subsidiary ledgers and general ledger could potentially result in undetected errors or unauthorized transactions. Recommendation:We recommend the City perform regular reconciliation between the general ledger and subsidiary ledgers. Status: Implemented. 22 Packet Page292 Item #11 City of San Luis Obispo Single Audit Reports Schedule of Findings and Questioned Costs For the year ended June 30, 2020 Section III - Prior Year Findings, continued A. Financial Statement Audit Finding, continued 2019-005 Bank Reconciliation (Significant Deficiency) Criteria: An effective internal control system over cash and investments includes frequent and timely reconciling of account balances to information provided by the bank and custodians. Condition: During the performance of the audit, we noted that bank reconciliations were not performed until the start of the engagement. As a result, we noted that the total cash and investments represented in the general ledger did not agree to the bank confirmations total by around $25,000. Cause: During the fiscal year under audit, the City experienced turnover in positions with significant roles in the City’s financial reporting and closing process. The City was not able to perform the bank reconciliations timely as there was not sufficient cross training in place to ensure continuity of the process. Effect: Errors and fraud can go undetected without frequent and timely bank reconciliation. Recommendation:We recommend the City develop formal writte n policies over cash and investments that include the timely reconciling of accounts and include cash and investment accounts reported in each fund. Status: See current year finding 2020-003 23 Packet Page293 Item #11 City of San Luis Obispo Single Audit Reports Schedule of Findings and Questioned Costs For the year ended June 30, 2020 Section III - Prior Year Findings, continued B. Federal Award Audit Finding No findings or questioned costs were noted in the prior year. 24 Packet Page294 Item #11