HomeMy WebLinkAbout02-18-2020 Agenda Packet (2)
Tuesday, February 18, 2020
6:00 PM
REGULAR MEETING
Council Chamber
990 Palm Street
San Luis Obispo Page 1
CALL TO ORDER: Mayor Heidi Harmon
ROLL CALL: Council Members Carlyn Christianson, Andy Pease, Erica A. Stewart,
Vice Mayor Aaron Gomez and Mayor Heidi Harmon
PLEDGE OF ALLEGIANCE: Council Member Carlyn Christianson
PRESENTATIONS
1. INTRODUCTION OF PARKING SERVICES MANAGER - GAVEN HUSSEY
(STANWYCK – 5 MINUTES)
2. TEEN DATING VIOLENCE AWARENESS & PREVENTION MONTH
(HARMON – 5 MINUTES)
Mayor Harmon will proclaim the month of February as “Teen Dating Violence &
Prevention Month.”
3. PRESENTATION ON SLO FORWARD (JOHNSON – 25 MINUTES)
City Manager, Derek Johnson, will give a presentation on “SLO Forward.”
PUBLIC COMMENT PERIOD FOR ITEMS NOT ON THE AGENDA
(not to exceed 15 minutes total)
The Council welcomes your input. You may address the Council by completing a speaker slip
and giving it to the City Clerk prior to the meeting. At this time, you may address the Council
on items that are not on the agenda. Time limit is three minutes. State law does not allow the
Council to discuss or take action on issues not on the agenda, except that members of the
Council or staff may briefly respond to statements made or questions posed by persons
exercising their public testimony rights (Gov. Code sec. 54954.2). Staff may be asked to
follow up on such items.
San Luis Obispo City Council Agenda February 18, 2020 Page 2
CONSENT AGENDA
Matters appearing on the Consent Calendar are expected to be non-controversial and will be
acted upon at one time. A member of the public may request the Council to pull an item for
discussion. Pulled items shall be heard at the close of the Consent Agenda unless a majority of
the Council chooses another time. The public may comment on any and all items on the
Consent Agenda within the three-minute time limit.
4. WAIVE READING IN FULL OF ALL RESOLUTIONS AND ORDINANCES
(PURRINGTON)
Recommendation:
Waive reading of all resolutions and ordinances as appropriate.
5. MINUTES REVIEW - JANUARY 21, 2020 AND FEBRUARY 4, 2020 CITY
COUNCIL MEETINGS (PURRINGTON)
Recommendation:
Approve the minutes of the City Council meetings held on January 21, 2020 and February 4,
2020.
6. CITY COUNCIL PROFESSIONAL DEVELOPMENT FUND TRANSFER
(PURRINGTON)
Recommendation:
Authorize staff to transfer funds from Council Member Carlyn Christianson’s professional
allowance account to Vice Mayor Aaron Gomez’s professional allowance account to allow
him to attend the Global Waste Management Symposium 2020.
7. ANNUAL REPORT OF THE AVILA RANCH DEVELOPMENT AGREEMENT
AND COMMUNITY FACILITIES DISTRICT
(CODRON / RICKENBACH)
Recommendation:
Receive and file the annual report for the Avila Ranch Development Agreement and
Community Facilities District.
San Luis Obispo City Council Agenda February 18, 2020 Page 3
8. ANNUAL REPORT FOR THE SAN LUIS RANCH MITIGATION MONITORING
AND REPORTING PROGRAM AND DEVELOPMENT AGREEMENT
(CODRON / RICKENBACH)
Recommendation:
Receive and file the annual report for the San Luis Ranch Mitigation Monitoring and
Reporting Program and Development Agreement.
9. AUTHORIZE APPLICATION FOR 2020-21 SENATE BILL 1 STATE OF GOOD
REPAIR TRANSIT GRANT FOR THE PURCHASE OF ELECTRIC BUSES
(STANWYCK / ANGUIANO)
Recommendation:
1. Adopt a Resolution entitled, “A Resolution of the City Council of the City of San Luis
Obispo, California, authorizing the City Manager or their designee to apply, execute and
fulfill any related California State o f Good Repair Transit Grant Program Applications,
Certifications, Assurances, Forms, Agreements, and associated documents on behalf of
the City;” and
2. Approve a budget amendment to increase the budget reflecting these grant funds, if
awarded.
10. SECOND READING OF ORDINANCE NO. 1677 (2020 SERIES) AMENDING
SECTIONS 13.04.060 AND 13.04.110 OF MUNICIPAL CODE CHAPTER 13.04
(WATER SERVICE) RELATING TO DISCONTINUATION OF RESIDENTIAL
WATER SERVICES FOR NON-PAYMENT (FLOYD / THOMPSON)
Recommendation:
Adopt Ordinance 1677 (2020 Series) entitled, “An Ordinance of the City Council of the City
of San Luis Obispo, California, amending Sections 13.04.060 and 13.04.110 of the San Luis
Obispo Municipal Code Chapter 13.04 – Water Service.”
11. AUTHORIZATION TO INCREASE FUNDS FOR THE PALM-NIPOMO GARAGE
PROJECT, SPECIFICATION NO. 90435 (STANWYCK / BURDE)
Recommendation:
1. Approve a contract amendment with Watry Design, Inc. for the continued design of the
Palm-Nipomo Garage Project; and
2. Adopt a Resolution entitled, “A Resolution of the Council of the City of San Luis
Obispo, California, approving an amendment to the Palm–Nipomo Garage Project and
related Budgetary Appropriations;”
3. Authorize the City Manager, or their designee, to approve future contract amendments
for the Project if within available and approved funding.
San Luis Obispo City Council Agenda February 18, 2020 Page 4
12. AWARD OF SOUTH HILLS RADIO SITE UPGRADES PROJECT,
SPECIFICATION NO. 91584 (STANWYCK / KLOEPPER)
Recommendation:
1. Award a construction contract to Specialty Construction, Inc. in the amount of
$760,270.25 for the South Hills Radio Site Upgrades Project; and
2. Approve a transfer of $138,012 from the Information Technology Replacement Fund
Undesignated Capital Account to the Community Safety Emergency Response
Communication Equipment Account to fund the project.
13. FISCAL YEAR 2020-21 GRANT APPLICATION FOR OFFICE OF TRAFFIC
SAFETY GRANT PROGRAM (CANTRELL / ELLSWORTH)
Recommendation:
1. Authorize the Police Department to submit a grant application to the Office of Traffic
Safety for a Fiscal Year 2020-21 Selective Traffic Enforcement Program not to exceed
$120,000; and
2. If the grant is awarded, authorize the City Manager to execute all grant related documents
and authorize the Finance Director to make the necessary budget adjustments upon the
award of the grant.
14. SECOND READING OF ORDINANCE NO. 1679 (2020 SERIES) TO AMEND TITLE
17 OF THE MUNICIPAL CODE ASSOCIATED WITH ACCESSORY DWELLING
UNITS AND JUNIOR ACCESSORY DWELLING UNITS
(CODRON / VAN LEEUWEN)
Recommendation:
Adopt Ordinance No. 1679 (2020 Series) entitled, “An Ordinance of the City Council of the
City of San Luis Obispo, California, amending Title 17 (Zoning Regulations) of the
Municipal Code associated with Accessory Dwelling Units and Introducing Junior
Accessory Dwelling Units.”
San Luis Obispo City Council Agenda February 18, 2020 Page 5
STUDY SESSION ITEMS
15. STUDY SESSION ON MISSION PLAZA RESTROOM REPLACEMENT AND
CAFÉ, SPECIFICATION NO. 91439 (STANWYCK / BURDE – 45 MINUTES)
Recommendation:
1. Receive a presentation on the Mission Plaza Restroom, Café and site improvements
(“Preliminary Site Plan”); and
2. Provide direction regarding the Preliminary Site Plan including preference for a stand-
alone café or for accommodations for mobile food operations; and
3. Provide direction on conceptual designs for the Mission Plaza Restroom, site
improvements, and stand-alone café if desired; and
4. Affirm identified next steps for the project.
BUSINESS ITEMS
16. 2019-20 MID-YEAR BUDGET REVIEW (ELKE / HARNETT – 40 MINUTES)
Recommendation:
1. Receive and discuss an update to the City’s work programs, workload and performance
measures, and changes in financial positions based on revised projections for all funds
for the 2019-20 fiscal year; and
2. Receive an update on the status of the current Major City Goals; and
3. Receive an update on the status of the Capital Improvement Plan; and
4. Adopt a Resolution entitled, “A Resolution of the City Council of the City of San Luis
Obispo, California, approving an amendment to the 2019-20 Budget Allocation,” to
approve the transfer of $380,000 from the City’s Capital Reserve to begin security
related projects and to appropriate $179,910 of over-realized development services
revenue into the Development Services Designation; and
5. Approve one full-time equivalent (FTE) position in support of the reorganization of
Community Services departments.
San Luis Obispo City Council Agenda February 18, 2020 Page 6
LIAISON REPORTS AND COMMUNICATIONS
(Not to exceed 15 minutes)
Council Members report on conferences or other City activities. At this time, any Council
Member or the City Manager may ask a question for clarification, make an an nouncement, or
report briefly on his or her activities. In addition, subject to Council Policies and Procedures,
they may provide a reference to staff or other resources for factual information, request staff to
report back to the Council at a subsequent meeting concerning any matter, or take action to
direct staff to place a matter of business on a future agenda. (Gov. Code Sec. 54954.2)
ADJOURNMENT
The next Regular City Council Meeting is scheduled for Tuesday, March 3, 2020 at 6:00 p.m., in
the Council Chamber, 990 Palm Street, San Luis Obispo, California.
LISTENING ASSISTIVE DEVICES are available for the hearing impaired--please see City Clerk.
The City of San Luis Obispo wishes to make all of its public meet ings accessible to the public.
Upon request, this agenda will be made available in appropriate alternative formats to persons
with disabilities. Any person with a disability who requires a modification or accommodation
in order to participate in a meeting should direct such request to the City Clerk’s Office at
(805) 781-7100 at least 48 hours before the meeting, if possible. Telecommunications Device
for the Deaf (805) 781-7410.
City Council regular meetings are televised live on Charter Channel 20. Agenda related
writings or documents provided to the City Council are available for public inspection in the
City Clerk’s Office located at 990 Palm Street, San Luis Obispo, California during normal
business hours, and on the City’s website www.slocity.org. Persons with questions concerning
any agenda item may call the City Clerk’s Office at (805) 781-7100.
CITY OF SAN LUIS OBISPO
AFFIDAVIT OF POSTING AGENDA
STATE OF CALIFORNIA )
COUNTY OF SAN LUIS OBISPO ) SS.
CITY OF SAN LUIS OBISPO )
AFFIDAVIT OF POSTING – CITY COUNCIL
REGULAR AGENDA OF: FEBRUARY 18, 2020
I, Megan Wilbanks, declare as follows:
That I am the Deputy City Clerk for the City of San Luis Obispo; that a copy of the above referenced
meeting agenda was posted on the bulletin board outside City Hall, 990 Palm Street, San Luis Obispo,
California, and on the City’s website www.slocity.org at 2/11/2020 3:25 PM.
I declare under the penalty of perjury that the foregoing is true and correct.
________________________
Megan Wilbanks
Deputy City Clerk
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Tuesday, January 21, 2020
Regular Meeting of the City Council
CALL TO ORDER
A Regular Meeting of the San Luis Obispo City Council was called to order on Tuesday, January
21, 2020 at 6:00 p.m. in the Council Chamber, located at 990 Palm Street, San Luis Obispo,
California, by Vice Mayor Gomez.
ROLL CALL
Council Members
Present: Council Members Carlyn Christianson, Andy Pease, Erica A. Stewart, and Vice
Mayor Aaron Gomez
Council Members
Absent: Mayor Heidi Harmon
City Staff
Present: Derek Johnson, City Manager; Christine Dietrick, City Attorney; and Teresa
Purrington, City Clerk; were present at Roll Call. Other staff members presented
reports or responded to questions as indicated in the minutes.
PLEDGE OF ALLEGIANCE
Vice Chair Gomez led the Pledge of Allegiance.
PUBLIC COMMENT ON ITEMS NOT ON THE AGENDA
Breane Boswell
Shana Paulson
Donald Hedrick
Jeffery Specht
Mark Shaffer
David Brodie
Allan Cooper
Robert Toth
---End of Public Comment---
CONSENT AGENDA
ACTION: MOTION BY COUNCIL MEMBER PEASE, SECOND BY COUNCIL
MEMBER CHRISTIANSON, CARRIED 4-0-1 (MAYOR HARMON ABSENT) to approve
Consent Calendar Items 1 thru 4 and 7 thru 12.
Council Member Pease recused herself from items 5 and 6 due to a financial conflict as she had
worked with People’s Self Help in the past year.
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Item 5
San Luis Obispo City Council Minutes of January 21, 2020 Page 2
ACTION: MOTION BY COUNCIL MEMBER CHRISTIANSON, SECOND BY COUNCIL
MEMBER STEWART, CARRIED 3-0-1-1 (MAYOR HARMON ABSENT AND COUNCIL
MEMBER PEASE RECUSED) to approve Consent Calendar Items 5 and 6 with the
Recommendation and Resolution submitted as agenda correspondence for Item 6.
1. WAIVE READING IN FULL OF ALL RESOLUTIONS AND ORDINANCES
CARRIED 4-0-1 (MAYOR HARMON ABSENT), to waive reading of all resolutions and
ordinances as appropriate.
2. 2019 OPEN SPACE MAINTENANCE PLAN PROGRESS REPORT
CARRIED 4-0-1 (MAYOR HARMON ABSENT), to receive and file the Parks and
Recreation Department’s Open Space Maintenance Plan 2019 Progress Report.
3. 2019 ANNUAL PROGRESS REPORT FOR THE 2020 PARKS AND RECREATION
STRATEGIC PLAN
CARRIED 4-0-1 (MAYOR HARMON ABSENT), to receive and file the 2019 Annual
Progress Report for the 2020 Parks and Recreation Strategic Plan.
4. ADOPTION OF THE CITY OF SAN LUIS OBISPO TRANSIT’S FEDERAL FISCAL
YEAR 2021-23 TITLE VI PLAN
CARRIED 4-0-1 (MAYOR HARMON ABSENT), to adopt the City of San Luis Obispo
Transit’s Federal Fiscal Year 2021-23 Title VI Plan.
5. PEOPLES’ SELF-HELP HOUSING CORPORATION’S REQUEST OF
AFFORDABLE HOUSING FUNDS FOR TWO NEW AFFORDABLE HOUSING
DEVELOPMENTS
CARRIED 3-0-1-1 (MAYOR HARMON ABSENT AND COUNCIL MEMBER PEASE
RECUSED), to:
1. Adopt Resolution No. 11071 (2020 Series) entitled, “A Resolution of the City Council of
the City of San Luis Obispo, California, approving an Affordable Housing Fund award to
Peoples’ Self-Help Housing Corporation for Tiburon Place in the amount of $700,000;”
and
2. Adopt Resolution No. 11072 (2020 Series) entitled, “A Resolution of the City Council of
the City of San Luis Obispo, California, approving an Affordable Housing Fund award to
Peoples’ Self-Help Housing Corporation for Broad Street Place in the amount of
$1,300,000.
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6. AUTHORIZATION TO PURSUE STATE AND FEDERAL AFFORDABLE
HOUSING, TRANSPORTATION, AND WATER QUALITY GRANT FUNDING
CARRIED 3-0-1-1 (MAYOR HARMON ABSENT AND COUNCIL MEMBER PEASE
RECUSED), to:
1. Adopt Resolution No. 11073 (2020 Series) entitled, “A Resolution of the City Council of
the City of San Luis Obispo, California: (1) Authorizing the City as a participating entity
in the application to be submitted by Peoples’ Self-Help Housing Corporation, under the
State of California’s Affordable Housing and Sustainable Communities Program; and (2)
to execute certain documents with PSHHC for the submittal of the AHSC Program
application; in connection with Tiburon Place, an Affordable Housing Project at 3750
Bullock Ln;” and
2. Adopt Resolution No. 11074 (2020 Series) entitled, “A Resolution of the City Council of
the City of San Luis Obispo, California, authorizing a proposal for funding to be submitted
to the Department of Water Resources and designating a representative to execute the
Agreement and any amendments thereto, for the Mid-Higuera Bypass Project; and
3. Authorize staff to prepare and submit State and Federal grant applications for the Prado
Road Interchange Project and Mid-Higuera Bypass projects and authorize the City
Manager or their designee to execute the grant application documentation; and
4. Authorize the City Manager to appropriate grant funds and approve a budget amendment
to reflect received grant funds, if awarded.
With the following added Recommendation:
5. Adopt a Resolution No. 11075 (2020 Series) entitled “A Resolution of the City Council of
the City of San Luis Obispo, California, authorizing the City Manager or their Designee
to File, Execute and Fulfill any Related Infill Infrastructure Grant Program Applications,
Certifications, Assurances, Forms, Agreements, and Associated Documents and Behalf of
the City” authorizing the City and San Luis Ranch to apply for the Infrastructure Infill
Grant for an estimated value up to $7.5 M to support the Prado Interchange Project.
7. REQUEST TO MODIFY CONDITIONS OF A PREVIOUSLY APPROVED
PROJECT AT 774 CAUDILL STREET (CITY FILE NO. MOD-0775-2019)
CARRIED 4-0-1 (MAYOR HARMON ABSENT), to adopt Resolution No. 11076 (2020
Series) entitled, “A Resolution of the City Council of the City of San Luis Obispo,
California, approving the modifications to Council Resolution No. 10734 (2016 Series) of
a previously approved project at 774 Caudill Street, to reflect changes in the project design
that reduces the requested density bonus from 48 percent to 47.5 percent, resulting in a
reduction of the number of affordable units required for the project. The project is
categorically exempt from environmental review (Class 32, Infill Development). Review as
represented in the City Council Agenda Report and Attachments dated January 21, 2020
(774 Caudill, AFFH-3142-2016/MOD-0775-2019).”
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8. PUBLIC DISCLOSURE OF GOOD FAITH ESTIMATES AND PAY OFF OF STATE
REVOLVING FUND LOAN AS CONDITIONS OF THE WATER ENERGY
EFFICIENCY PROJECT UPGRADE FINANCING
CARRIED 4-0-1 (MAYOR HARMON ABSENT), to:
1. Review the California Infrastructure and Economic Development Bank (I Bank) good
faith estimate in compliance with Government Code Section 5851.2 disclosure
requirements; and
2. Adopt Resolution No. 11077 (2020 Series) entitled, “A Resolution of the City Council of
the City of San Luis Obispo, California, accepting the California Infrastructure and
Economic Development Bank Good Faith Estimate;” and
3. Adopt Resolution No. 11078 (2020 Series) entitled, “A Resolution of the City Council of
the City of San Luis Obispo, California, authorizing the use of Water Fund Unreserved
Working Capital to pay off the State Revolving Fund Water Reuse Project Loan.”
9. AGREEMENT WITH THE LOCAL GOVERNMENT COMMISSION TO SUPPORT
THE CALTRANS CLIMATE CHANGE ADAPTATION GRANT (RESILIENT SAN
LUIS OBISPO)
CARRIED 4-0-1 (MAYOR HARMON ABSENT), to authorize the Community Development
Director to enter into an agreement with the Local Government Commission (LGC) in the
amount of $147,750 to support a comprehensive vulnerability assessment and update to the
Safety Element of the General Plan funded through the Caltrans Climate Change Adaptation
Grant, “Resilient SLO.”
10. INTRODUCE AN ORDINANCE AMENDING CHAPTER 5.20 (TAXICABS) OF THE
SAN LUIS OBISPO MUNICIPAL CODE
CARRIED 4-0-1 (MAYOR HARMON ABSENT), to introduce Ordinance No. 1675 (2020
Series) entitled, “An Ordinance of the City Council of the City of San Luis Obispo, California,
amending Municipal Code Title 5.20 regarding Taxicabs.”
11. FY 2018-19 ANNUAL REPORT ON DEVELOPMENT IMPACT FEES UNDER
ASSEMBLY BILL 1600
CARRIED 4-0-1 (MAYOR HARMON ABSENT), to
1. Review the 2018-19 Fiscal Year Report on Development Impact Fees in compliance with
AB1600 annual disclosure requirements; and
2. Adopt Resolution No. 11079 (2020 Series) entitled, “A Resolution of the City Council of
the City of San Luis Obispo, California, accepting the 2018-19 Annual Report on
Development Impact Fees, reaffirming the necessity of Development Impact Fees and
make findings of Development Impact Fees, and make findings related to Impact Fee
Balances and In-Lieu Fees.”
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12. APPROVAL OF THE FINAL MAP FOR TRACT 3063 - PHASE 3, 3987 ORCUTT
ROAD (FMAP 1959-2018)
CARRIED 4-0-1 (MAYOR HARMON ABSENT), to adopt Resolution No. 11080 (2020
Series) entitled, “A Resolution of the City Council of the City of San Luis Obispo, California,
approving the Final Map for Tract 3063-Phase 3 (3987 Orcutt Road, FMAP-1959-2018).”
STUDY SESSION ITEMS
13. STUDY SESSION: SUMMARY AND UPDATE OF RECENT 2019 HOUSING
LEGISLATION
Community Development Director Michael Codron and Housing Coordinator Cara
Vereschagin provided an in-depth staff report and responded to Council questions.
Public Comments:
None
---End of Public Comment---
By consensus, Council directed staff to receive and file the summary and update on recent
2019 Housing Legislation.
PUBLIC HEARING ITEMS AND BUSINESS ITEMS
14. PUBLIC HEARING: CONSIDERATION OF A PROHIBITION ON THE SALE OF
FLAVORED TOBACCO AND/OR ELECTRONIC CIGARETTE PRODUCTS
Deputy City Manager Greg Hermann, Assistant to the City Manager Ryan Betz, and
Management Fellow Georgina Bailey provided an in-depth staff report and responded to
Council questions.
RECESS
Council recessed at 7:50 p.m. and reconvened at 8:05 p.m., with all Council Members present.
Public Comments:
Julia Alber
Dr. Steve Hansen
Luke Wytmans
Fadi Mohmoud
Tony Tanous
Issa Abdullah
Zack Kridi
Tom Kridi
Lisa Guy
Shelly Weller
Lorraine Jackson
John Phelan
Mary Ciesinski
Rhian Royal
Kimiya Ganjooi
---End of Public Comment---
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San Luis Obispo City Council Minutes of January 21, 2020 Page 6
ACTION: MOTION BY COUNCIL MEMBER CHRISTIANSON, SECOND BY
COUNCIL MEMBER PEASE, CARRIED 4-0-1 (MAYOR HARMON ABSENT) to:
1. Receive a report on the federal, state and regional approaches prohibiting the sale of
flavored tobacco and/or electronic cigarette products; and
2. Introduce Ordinance No. 1676 (2020 Series) entitled, “An Ordinance of the City Council
of the City of San Luis Obispo, California, amending the Municipal Code Health And
Safety (Chapter 8.14) Tobacco Retailer License,” prohibiting the sale of electronic
cigarette products that have not received premarket review by the U.S. Food and Drug
Administration.
15. AMENDMENT TO PUBLIC ART POLICY AND PROCEDURES MANUAL
Parks &Recreation Director Greg Avakian, Recreation Manager Lindsey Stephenson and
Management Fellow Andrew Harris provided an in-depth staff report and responded to
Council questions.
Public Comments:
Jeffery Specht
Lindsay Wilcox
Jan Marx
Dr. Joseph Morris
John Ashbaugh
James Papp
Steve Delmartini
---End of Public Comment---
ACTION: MOTION BY COUNCIL MEMBER CHRISTIANSON, SECOND BY
COUNCIL MEMBER PEASE, CARRIED 4-0-1 (MAYOR HARMON ABSENT) to adopt
Resolution No. 11081 (2020 Series) entitled, “A Resolution of the City Council of the City of
San Luis Obispo, California, amending the Public Art Policy and Procedures Manual.´ with
the following changes:
• On first page:
• WHEREAS, on January 21, 2020, staff presented City Council with an amendment
to the Public Art Policy, reflecting the values of sustainability, inclusivity and diversity
and incorporating policies that public art.
• On second page:
• Remove strike out of Introduction section
• The City is driven to encourage Public Art that respects our past and embraces the
future; supporting all members and facets of the community and pursuit of
sustainability, diversity, and inclusivity. The City of San Luis Obispo strives to
incorporate these values into public spaces through the proliferation of public art.
• The City may accept a piece of art on a case by case basis. It’s encouraged to also
provide a financing plan for both construction and maintenance.
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COUNCIL COMMUNICATIONS AND LIAISON REPORTS
No Council communication or liaison reports.
ADJOURNMENT
The meeting was adjourned at 9:55 p.m. The next Regular City Council Meeting is scheduled for
Tuesday, February 4, 2020 at 5:00 p.m. and 6:00 p.m., respectively, in the Council Hearing Room
and Council Chambers, 990 Palm Street, San Luis Obispo, California.
__________________________
Teresa Purrington
City Clerk
APPROVED BY COUNCIL: XX/XX/2020
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Tuesday, February 4, 2020
Regular Meeting of the City Council
CALL TO ORDER
A Regular Meeting of the San Luis Obispo City Council was called to order on Tuesday, February
4, 2020 at 6:00 p.m. in the Council Hearing Room, located at 990 Palm Street, San Luis Obispo,
California, by Mayor Harmon.
ROLL CALL
Council Members
Present: Council Members Carlyn Christianson, Andy Pease, Erica A. Stewart, Vice Mayor
Aaron Gomez, and Mayor Heidi Harmon.
Absent: None
City Staff
Present: Derek Johnson, City Manager; Christine Dietrick, City Attorney; and Teresa
Purrington, City Clerk; were present at Roll Call. Other staff members presented
reports or responded to questions as indicated in the minutes.
PUBLIC COMMENT ON CLOSED SESSION ITEMS
None.
---End of Public Comment---
CLOSED SESSION
A. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION
Paragraph (1) of subdivision (d) of Government Code § 54956.9; Name of case: San Luis
Obispo Wellness Center, Corporation v. City of San Luis Obispo; San Luis Obispo Superior
Court Case No. 20CV-0035
B. THREAT TO PUBLIC SERVICES OR FACILITIES
Pursuant to Government Code § 54957(a)
Consultation with: San Luis Obispo Police Department, Police Chief and Police Captains
Adjourn to the Regular City Council Meeting scheduled for Tuesday, February 4, 2020 at 5:45
p.m., in the Council Chamber, 990 Palm Street, San Luis Obispo.
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CALL TO ORDER
A Regular Meeting of the San Luis Obispo City Council was called to order on Tuesday, February
4, 2020 at 6:03 p.m. in the Council Chamber, located at 990 Palm Street, San Luis Obispo,
California, by Mayor Harmon.
ROLL CALL
Council Members
Present: Council Members Carlyn Christianson, Andy Pease, Erica A. Stewart, Vice Mayor
Aaron Gomez, and Mayor Heidi Harmon.
Council Members
Absent: None
City Staff
Present: Derek Johnson, City Manager; Christine Dietrick, City Attorney; and Teresa
Purrington, City Clerk; were present at Roll Call. Other staff members presented
reports or responded to questions as indicated in the minutes.
PLEDGE OF ALLEGIANCE
Council Member Stewart led the Pledge of Allegiance.
CITY ATTORNEY REPORT ON CLOSED SESSION
City Attorney Dietrick stated the Council met in Closed Session regarding the following two items:
A. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION
Council authorize the defense of the action on a motion by Council Member Christianson and
second by Council Member Pease approved by a vote of 5 – 0.
B. THREAT TO PUBLIC SERVICES OR FACILITIES
No reportable action.
PUBLIC COMMENT ON ITEMS NOT ON THE AGENDA
Richard Martin
Janis Christopher
David Christopher
John Laird
Jeffery Specht
Kylie Clark
Nick Regalia
---End of Public Comment---
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San Luis Obispo City Council Minutes of February 4, 2020 Page 3
CONSENT AGENDA
Item 7 - PUBLIC COMMENT
Kyuss Shriver
Arie Lasal
Eli
Ben Akkare
Zack Kridi
Tom Kridi
Issa Abdullah
Tony Tanous
---End of Public Comment---
Council Member Pease requested Item #7 be pulled.
ACTION: MOTION BY COUNCIL MEMBER PEASE, SECOND BY VICE MAYOR
GOMEZ, CARRIED 5-0 to approve Consent Calendar Items 1 thru 6.
1. WAIVE READING IN FULL OF ALL RESOLUTIONS AND ORDINANCES
CARRIED 5-0, to waive reading of all resolutions and ordinances as appropriate.
2. MINUTES REVIEW - DECEMBER 3, 2019 CITY COUNCIL MEETING
CARRIED 5-0, to approve the minutes of the City Council meeting held on December 3,
2019.
3. INTRODUCE AN ORDINANCE AMENDING SECTIONS 13.04.060 AND 13.04.110
OF MUNICIPAL CODE CHAPTER 13.04 (WATER SERVICE) RELATING TO
DISCONTINUATION OF RESIDENTIAL WATER SERVICES FOR NON-
PAYMENT
CARRIED 5-0,
1. Introduce Ordinance No. 1677 (2020 Series) entitled, “An Ordinance of the City Council
of the City of San Luis Obispo, California, amending Sections 13.04.060 and 13.04.110
of the San Luis Obispo Municipal Code Chapter 13.04 – Water Service” to comply with
Senate Bill 998; and
2. Adopt Resolution No. 11082 (2020 Series) entitled, “A Resolution of the City Council
of the City of San Luis Obispo, California, adopting a Discontinuation of Residential
Water Services for Non-Payment Policy;” and
3. Adopt Resolution No. 11083 (2020 Series) entitled, “A Resolution of the City Council
of the City of San Luis Obispo, California, adopting a Reconnection Fee for households
demonstrating income less than two hundred percent of the Federal Poverty Line.”
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San Luis Obispo City Council Minutes of February 4, 2020 Page 4
4. AUTHORIZATION TO SUBMIT 2019-20 LOW CARBON TRANSIT OPERATIONS
PROGRAM GRANT APPLICATIONS
CARRIED 5-0, to adopt Resolution No. 11084 (2020 Series) entitled, “A Resolution of the
City Council of the City of San Luis Obispo, California, authorizing the City Manager or their
designee, to file, execute and fulfill any related Low Carbon Transportation Operations
Program Grant Applications, Certifications, Assurances, Forms, Agreements, and associated
documents on behalf of the City” for Transit Capital Projects.
5. SECOND READING OF ORDINANCE NO. 1675 (2020 SERIES) AMENDING
MUNICIPAL CODE CHAPTER 5.20 – TAXICABS
CARRIED 5-0, to adopt Ordinance No. 1675 (2020 Series) entitled, “An Ordinance of the
City Council of the City of San Luis Obispo, California, amending Municipal Code Chapter
5.20 regarding Taxicabs” to be complaint with new laws enacted by the California State
Legislature in Assembly Bill 939.
6. SECOND READING OF ORDINANCE NO. 1674 (2020 SERIES) AMENDING
DESIGNATED PORTIONS OF THE CITY OF SAN LUIS OBISPO MUNICIPAL
CODE SECTION 3.04.020, SECTION 3.04.080, SECTION 3.04.090, SECTION 3.04.100
AND SECTION 3.04.130 OF MUNICIPAL CODE CHAPTER 3.04 – TRANSIENT
OCCUPANCY TAX
CARRIED 5-0, to adopt Ordinance No. 1674 (2020 Series) entitled, “An Ordinance of the
City Council of the City of San Luis Obispo, California, amending Section 3.04.020, Section
3.04.080, Section 3.04.090, Section 3.04.100 and Section 3.04.130 of Municipal Code Title
3.04 – Transient Occupancy Tax.”
7. SECOND READING OF ORDINANCE NO. 1676 (2020 SERIES) AMENDING
CHAPTER 8.14 (HEALTH & SAFETY) FOR TOBACCO RETAILER LICENSES
ACTION: MOTION BY COUNCIL MEMBER PEASE, SECOND BY COUNCIL
MEMBER CHRISTIANSON, CARRIED 5-0, to adopt Ordinance No. 1676 (2020 Series)
entitled, “An Ordinance of the City Council of the City of San Luis Obispo, California,
amending the Municipal Code Chapter 8.14 (Health and Safety) for Tobacco Retailer
License” prohibiting the sale of electronic cigarette products that have not received premarket
review by the U.S. Food and Drug Administration.
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Item 5
San Luis Obispo City Council Minutes of February 4, 2020 Page 5
PUBLIC HEARING ITEMS AND BUSINESS ITEMS
8. PUBLIC HEARING - INTRODUCE AN ORDINANCE AMENDING TITLE 17
(ZONING REGULATIONS) OF THE MUNICIPAL CODE ASSOCIATED WITH
ACCESSORY DWELLING UNIT AND JUNIOR ACCESSORY DWELLING UNIT
Community Development Director Michael Codron and Assistant Planner Kyle Van Leeuwen
provided an in-depth staff report and responded to Council questions.
Public Comments:
Dustin Pires
Bryan Ridley
Cristina Pires
James Papp
Greg Wynn
---End of Public Comment---
ACTION: MOTION BY VICE MAYOR GOMEZ, SECOND BY COUNCIL MEMBER
STEWART CARRIED 5-0 to:
1. Introduce Ordinance No. 1678 (2020 Series) entitled, “An Ordinance of the City Council
of the City of San Luis Obispo, California, to amending Title 17 (Zoning Regulations) of
the Municipal Code associated with Accessory Dwelling Units and introducing Junior
Accessory Dwelling Units.”
2. Adopt Emergency Ordinance No. 1678 (2020 Series) entitled, “An Ordinance of the City
Council of the City of San Luis Obispo, California, to amending Title 17 (Zoning
Regulations) of the Municipal Code associated with Accessory Dwelling Units and
introducing Junior Accessory Dwelling Units” approving amendments to Title 17, that
will be in effect until April 27, 2020.
With the following changes to the Ordinance:
Page 7 of Ordinance – Performance Standards and Compatibility (change shown in italics)
v. Accessory dwelling units that include the creation of new square footage shall be limited
to 16 feet in height, with an exception for accessory dwellings units that are constructed
above an existing garage, which shall be limited to 25 feet in height. Up to 150 square
feet of new square footage may be exempted from this requirement in connection to a
conversion of existing upper floor square footage, but only as needed to accommodate
ingress and egress.
Page 9 of Ordinance – Exception
9. Exceptions. The director may authorize an exception to the square footage standards to
allow an accessory dwelling unit up to 1,200 square feet through the director’s action
process. No other exceptions to the provisions of this Section shall be approved, except as
provided in subsection B.5.a.(10).
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Item 5
San Luis Obispo City Council Minutes of February 4, 2020 Page 6
Page 9 of Ordinance - ADU to JADU modification to language to allow some flexibility:
d. Location. A junior accessory dwelling unit must be created within the walls of a proposed
or existing primary dwelling. Conversion of an existing garage or attached accessory
dwelling unit into a junior accessory dwelling unit is not permit by this section.
And with the following direction:
Allowing for Director approval for removal of owner occupancy requirement on previously
approved ADUs.
RECESS
Council recessed at 8:25 p.m. and reconvened at 8:40 p.m., with all Council Members present.
9. COUNCIL COMPENSATION COMMITTEE RECOMMENDATIONS
Deputy City Manager Greg Hermann, City Clerk Teresa Purrington, Human Resources
Director Monica Irons, Human Resources Analyst Brittani Roltgen and Council
Compensation Committee Chair Dan Rivoire provided an in-depth staff report and responded
to Council questions.
Public Comments:
Ty Safreno
Henry A.J. Ramos
Jeffery Specht
David Garth
Audrey Bigelow
Erin Foote
James Papp
David Baldwin
Tim Jouet
Kelly Donohue
Garrett Otto
Christina Pires
Eric Veium
Quinn Brady
---End of Public Comment---
ACTION: MOTION BY VICE MAYOR GOMEZ, SECOND BY COUNCIL MEMBER
CHRISTIANSON, CARRIED 5-0 to adopt Resolution No. 11085 (2020 Series) entitled, “A
Resolution of the City Council of the City of San Luis Obispo, California, setting new salaries for
the Mayor and Council Members.”
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San Luis Obispo City Council Minutes of February 4, 2020 Page 7
COUNCIL COMMUNICATIONS AND LIAISON REPORTS
Council Member Stewart attended the CPX diversity training by Cal Poly.
Mayor Harmon attended the Green Builders Magazine’s awards in Las Vegas.
ADJOURNMENT
The meeting was adjourned at 10:14 p.m. The next Regular City Council meeting is scheduled for
Tuesday, February 18, 2020 at 6:00 p.m., in the Council Chamber, 990 Palm Street, San Luis
Obispo, California.
__________________________
Teresa Purrington
City Clerk
APPROVED BY COUNCIL: XX/XX/2020
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Item 5
Department Name: Administration
Cost Center: 1001
For Agenda of: February 18, 2020
Placement: Consent
Estimated Time: N/A
FROM: Greg Hermann, Deputy City Manager
Prepared By: Teresa Purrington, City Clerk
SUBJECT: CITY COUNCIL PROFESSIONAL DEVELOPMENT FUND TRANSFER
RECOMMENDATION
Authorize staff to transfer funds from Council Member Carlyn Christianson’s professional
allowance account to Vice Mayor Aaron Gomez’s professional allowance account to allow him
to attend the Global Waste Management Symposium 2020.
DISCUSSION
Background
The Mayor and City Council are allocated funding for professional development – including
travel, conferences, meetings, dues, and start-up costs - as part of the Administration
Department budget. Chapter 2, Section 2.3, of the City Council Policies and Procedures
Manual provides the policy that enables each Council Member this allowance for professional
development.
Chapter 2.5, General Procedures and Limitations, states that, "The Mayor and each
Council member is expected to plan business activities so as to stay within his/her
budget. When exceptional circumstances require that additional amounts be allocated to
accounts, formal Council action shall be required."
Further, Chapter 2.5.1 - Accounting, states, "If any account is depleted prior to the
end of the fiscal year, additional allocations shall require a specific action of the City
Council. "
Vice Mayor Aaron Gomez has requested to represent the City by attending the upcoming Global
Waste Management Symposium 2020 in Indian Wells, CA, February 23 – 26, 2020. The
estimated costs exceed the remaining amounts in Council Member Gomez’s available budget.
Vice Mayor Aaron Gomez currently has $615.51 available in his account after the purchase of
registration; falling short of meeting the lodging and conference expenses remaining and
estimated at $951.55. Council Member Carlyn Christianson currently has $1,804.15 remaining in
her personal allowance account and has agreed to transfer funds to cover costs of this travel, if
Council approves.
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Item 6
Public Engagement
This is an administrative item, so no outside public engagement was completed. Public comment
can be provided to the City Council through written correspondence prior to the meeting and
through public testimony at the meeting.
CONCURRENCE
Council Member Carlyn Christianson has approved the transferring of professional allowance
funds in her account to Vice Mayor Aaron Gomez’s professional allowance account, to allow
him to attend the Global Waste Management Symposium 2020.
ENVIRONMENTAL REVIEW
The California Environmental Quality Act does not apply to the recommended action in this
report, because the action does not constitute a “Project” under CEQA Guidelines Sec. 15378.
FISCAL IMPACT
Budgeted: Yes Budget Year: FY2019-20
Funding Identified: N/A
Fiscal Analysis:
Funding
Sources
Total Budget
Available
Current Funding
Request
Remaining
Balance
Annual
Ongoing Cost
General Fund $2,455.66 $951.55 $1,504.11
State
Federal
Fees
Other:
Total $2,455.66 $951.55 $1,504.11
Funds transferred from Council Member Carlyn Christianson’s account to Vice-Mayor Aaron
Gomez in FY 2019-20 will not exceed overall budgeted appropriations for Council professional
development and business expenses.
ALTERNATIVES
Deny the request to transfer funds from Council Member Carlyn Christianson’s professional
allowance account to Vice Mayor Aaron Gomez’s professional allowance account to allow him
to attend the Global Waste Management Symposium 2020.
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Item 6
Department Name: Community Development
Cost Center: 4003
For Agenda of: February 18, 2020
Placement: Consent
Estimated Time: N/A
FROM: Michael Codron, Community Development Director
Prepared By: John Rickenbach, Contract Planner
Tyler Corey, Principal Planner
SUBJECT: ANNUAL MONITORING OF THE AVILA RANCH DEVELOPMENT
AGREEMENT AND COMMUNITY FACILITIES DISTRICT
RECOMMENDATION
Receive and file the annual monitoring report for the Avila Ranch Development Agreement and
Community Facilities District.
DISCUSSION
Background
On September 19, 2017, the City Council approved the Development Agreement (DA) between
the City and Avila Ranch, LLC. On October 24, 2017, the City Council approved the Avila
Ranch Community Facilities District (CFD) Resolution of Formation. Both the DA and CFD
require annual monitoring and reporting of activities. Since no activity has occurred on the
project, this report serves as the monitoring report. Once activity begins (anticipated next year,
2021) a formal comprehensive monitoring report for the DA and CFD will be provided.
Development Agreement
Implementation of the Avila Ranch project requires substantial new infrastructure to support new
development, most of which is the responsibility of the developer. The approved DA for the
project describes the developer’s responsibilities in that regard. Section 5.05.4 of the DA also
requires that a financing mechanism be established to ensure that there is no shortfall to the
City’s General Fund as public improvements are made and need to be maintained by the City in
the future. Section 5.05.4(c) of the DA establishes that the effect on the City’s General Fund be
monitored annually relative to possible City expenditures needed to make up any shortfalls in the
construction of various public improvements that are the responsibility of the developer. Section
5.04.2(i) of the DA establishes that Avila Ranch will pay the City reasonable staff and consultant
time associated with monitoring and compliance of the Mitigation Monitoring and Repo rting
Program, the DA, the financing mechanism (i.e. the CFD) and all other administrative tasks
associated with the adoption and implementation of the DA and project. This provision provides
the City with an ongoing funding source that will be used to ensure the project is developed,
operated and maintained consistent with all applicable requirements.
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Community Facilities District
A Mello-Roos CFD was established and approved on October 24, 2017 (“Avila Ranch
Community Facilities District No. 2017-1”). The CFD is the mechanism that facilitates the
collection of revenue as development occurs, and that revenue is used to construct various public
improvements. Section 10(ii) of the CFD resolution also has an annual reporting requirement,
similar to the one included in the DA. The City anticipates that the first levy will be made to the
CFD in fiscal year 2021-22 with occupancy of the first dwelling unit in the project.
Annual Revenues and Expenditures
For the period October 24, 2018 through October 23, 2019, no revenue was collected through the
CFD because no development has occurred. Similarly, no public improvements have been made
during that time, so no funds have been expended in that regard, either by the developer or the
City. Therefore, there has been no fiscal impact to the City’s General Fund for the period in
question.
Policy Context
The Avila Ranch property was originally annexed as vacant commercial land. Therefore, the
City’s tax sharing agreement with the County does not provide for property tax increment to be
collected on behalf of the City. As a result of this circumstance, the CFD is established to
provide the City with sufficient revenues to maintain public facilities within the development
area. As a housing project, the past approvals have been previously determined to be consistent
with Major City Goals and General Plan policies that call for the City to produce more housing.
Public Engagement
The annual monitoring of the Avila Ranch Development Agreement and CFD have a “notify”
level of public engagement, which has been accomplished through the agenda and associated
staff report.
CONCURRENCE
The Finance Department concurs that there has been no revenue collected through the CFD and
that no funds have been expended.
ENVIRONMENTAL REVIEW
Annual monitoring of the Avila Ranch DA and CFD are categorically exempt from California
Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15306 (Information
Collection) and that the action otherwise qualifies for a “general rule” exemption pursuant to
Section 15061(b)(3), which covers activities “where it can be seen with certainty that there is no
possibility that the activity in question may have a significant effect on the environment.”
Annual monitoring does not change any aspect of the approved Avila Ranch project, nor does it
introduce the potential for any new environmental impacts. Under Section 15306, the Secretary
for the California Natural Resources Agency has concluded that “basic data collection,
research…and resource evaluation activities which do not result in a serious or major disturbance
to an environmental resource” are exempt from CEQA. Therefore, the proposed action is
categorically exempt from further analysis under CEQA.
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Item 7
FISCAL IMPACT
Budgeted: Budget Year:
Funding Identified:
Fiscal Analysis:
Funding Sources Current FY Cost
Annualized
On-going Cost
Total Project
Cost
General Fund N/A
State
Federal
Fees
Other:
Total
No revenue has been collected through the CFD because no development has occurred.
Similarly, no public improvements have been made, so no funds have been expended. Therefore,
there is no fiscal impact associated with this annual report.
ALTERNATIVES
1. Provide direction to staff regarding the annual monitoring report for the Avila Ranch DA
and CFD and continue the item to a future meeting.
2. Reject the annual monitoring report for the Avila Ranch DA and CFD. This is not
recommended since annual monitoring is a requirement of the DA and CFD.
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Item 7
Department Name: Community Development
Cost Center: 4003
For Agenda of: February 18, 2020
Placement: Consent
Estimated Time: N/A
FROM: Michael Codron, Community Development Director
Prepared By: John Rickenbach, Contract Planner
Tyler Corey, Principal Planner
SUBJECT: ANNUAL MONITORING REPORT FOR THE SAN LUIS RANCH
MITIGATION MONITORING AND REPORTING PROGRAM AND
DEVELOPMENT AGREEMENT.
RECOMMENDATION
Receive and file the annual monitoring report for the San Luis Ranch Mitigation Monitoring and
Reporting Program and Development Agreement.
DISCUSSION
Background
On July 18, 2017, the City Council approved the San Luis Ranch project and certified the Final
EIR and Mitigation Monitoring and Reporting Program (MMRP). On July 17, 2018, the City
Council approved the Development Agreement (DA) between the City and MI San Luis Ranch,
LLC. In addition, the MMRP was amended at that time to address minor changes to the phasing
of certain required transportation improvements. Both the DA and MMRP require annual
monitoring and reporting of activities per Articles 10 & 11 of the DA. Although no development
has yet occurred, several actions related to the approved entitlements have taken place in
preparation for development and are subject to the provisions of both the DA and MMRP. These
include the following:
1) Final Map for the entire project has been approved, but not yet recorded.
2) Grading plans have been approved for the Single-Family (NG-10) portion of the Specific
Plan, and grading has begun.
3) Historic structures have been relocated or removed from the Multi-Family (NG-30) portion
of the Specific Plan. In the case of relocated structures, these have been moved to the
appropriate area within the agriculturally designated portion of the Specific Plan.
4) There are active applications for the Single-Family, Multi-Family, and Hotel components of
the Specific Plan. The Multi-Family component was recommended for approval by the
Architectural Review Commission (ARC) in December 2019 and will be reviewed by the
Planning Commission in February 2020. The Single-Family component is under staff review
and may be approved through a Minor Development Plan. The Hotel component is currently
under preliminary staff review and will need to be considered before the ARC and Planning
Commission.
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5) Public Improvement Plans (PIPs) have been submitted and reviewed by staff. The developer
submitted revised PIPs in December 2019 that responded to staff comments. No public
improvements have yet been made.
6) No required offsite improvements have yet been made. The Prado Road interchange project
is proceeding on an independent processing track, and the developer’s obligation toward
funding a portion of that project has been memorialized in the DA.
7) Executed Operating Memorandum agreement between the City and MI San Luis Ranch that
identifies the basic framework to proceed with the recording of a Final Map with respect to
the Vesting Tentative Tract Map and to facilitate the construction of the improvements as
contemplated under the terms of the DA.
Mitigation Monitoring and Reporting Program
Attachment A is the updated MMRP, showing the current status of compliance with all
mitigation measures. In summary, the project is in compliance with all applicable mitigation
measures required to date. In some instances, compliance is ongoing (e.g., with respect to
biological and cultural resource issues). In other cases, compliance cannot yet be determined
because the project has not progressed sufficiently to trigger the required mitigation (e.g., items
that relate to the design of commercial buildings). Attachment B is a summarized version of the
MMRP for easy reference, with all mitigation measures put in sequential order of when
compliance is required.
Development Agreement
The San Luis Ranch project requires substantial new public infrastructure to support new
development, much of which is the responsibility of the developer. The approved DA for that
project describes the developer’s responsibilities in that regard. Attachment C summarizes the
project’s current compliance status with respect to relevant provisions of the DA. As of January
2020, the developer is in compliance with all applicable requirements of the DA with respect to
project milestones. As is the case with the MMRP, compliance with many provisions that are
keyed to later project activities or phases cannot be determined at this time.
Community Facilities District
Section 5.04 of the DA also requires that a financing mechanism be established to ensure that
there is no shortfall to the City’s General Fund as public improvements are made. Part of the
intent of the annual review of the DA is to ensure that there is no negative impact to the City’s
General Fund, and to identify and remedy any shortfalls in the construction of various public
improvements that are the responsibility of the developer.
Pursuant to Section 5.02 of the Development Agreement, a Mello-Roos Community Facilities
District (CFD) was established and approved by the City Council in February 2019 and formally
adopted on April 16, 2019 (Ordinance No. 1661). The CFD is the mechanism that facilitates the
collection of revenue as development occurs, and that revenue is used to construct various public
improvements. The ordinance authorizes the levy of a special tax on real property located within
the designated boundary of the CFD for a range of purposes including funding reimbursement of
investments made by the developer for regional transportation infrastructure and utility
improvements.
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Item 8
The San Luis Ranch CFD will primarily be used as a source of funding for the Prado
Road/Highway 101 Interchange improvements and either directly fund or reimburse developer
funding of regional improvements. Based upon current cost analysis, the allocation of CFD
special tax funding at full development of the San Luis Ranch Project area would include $14
million towards infrastructure funding. The City anticipates that the first levy will be made to the
CFD in fiscal year 2020-21 with occupancy of the first dwelling unit in the project. Staff
anticipates bringing the CFD bond issuance to the City Council on April 21, 2020.
Annual Revenues and Expenditures
For the period April 16, 2019 (the adoption date of the CFD ordinance) through January 23,
2020, no revenue was collected through the CFD because no development has occurred.
Similarly, no public improvements have been made during that time, so no funds have been
expended in that regard, either by the developer or the City. Therefore, there has been no fiscal
impact to the City’s General Fund for the period in question.
Policy Context
San Luis Ranch is a housing project with major infrastructure requirements. For example, the
Prado Road interchange is a significant project that benefits the project, the City as a whole and
the entire region – roughly in one-third shares. In addition, the project provides housing as
determined to be consistent with the City’s General Plan and the City’s Major City Goal for
housing production.
Public Engagement
The annual monitoring report requires a “notify” level of public engagement that was
accomplished through the publication of the agenda and associated report.
CONCURRENCE
The Finance Department concurs that there has been no revenue collected through the CFD and
that no funds have been expended. The Engineering Division and Office of Sustainability have
reviewed the MMRP and DA and provided compliance status, which is incorporated into the
monitoring reports.
ENVIRONMENTAL REVIEW
Annual monitoring of the San Luis Ranch MMRP and DA (including the related CFD) are
categorically exempt from California Environmental Quality Act (CEQA) pursuant to CEQA
Guidelines Section 15306 (Information Collection) and that the action otherwise qualifies for a
“general rule” exemption pursuant to Section 15061(b)(3), which covers activities “where it can
be seen with certainty that there is no possibility that the activity in question may have a
significant effect on the environment.” Annual monitoring does not change any aspect of the
approved San Luis Ranch project, nor does it introduce the potential for any new environmental
impacts. Under Section 15306, the Secretary for the California Natural Resources Agency has
concluded that “basic data collection, research…and resource evaluation activities which do not
result in a serious or major disturbance to an environmental resource” are exempt from CEQA.
Therefore, the proposed action is categorically exempt from further analysis under CEQA.
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Item 8
FISCAL IMPACT
Budgeted: Budget Year:
Funding Identified:
Fiscal Analysis:
Funding Sources Current FY Cost
Annualized
On-going Cost
Total Project
Cost
General Fund N/A
State
Federal
Fees
Other:
Total
No revenue has been collected through the CFD because no development has occurred.
Similarly, no public improvements have been made, so no funds have been expended. Therefore,
there is no fiscal impact associated with the annual report.
ALTERNATIVES
1. Provide direction to staff regarding the annual monitoring report for the San Luis Ranch
MMRP and DA (including the related CFD) and continue the item to a future meeting.
2. Reject the annual monitoring report for the San Luis Ranch MMRP and DA, and by
extension, the CFD. This is not recommended since annual monitoring is a requirement of
the MMRP and DA, and by extension, the CFD.
Attachments:
a - Mitigation Monitoring and Reporting Program Compliance
b - Summary of Mitigation Compliance
c - Summary of Development Agreement Compliance
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Item 8
San Luis Ranch Project EIR
Mitigation Monitoring and Reporting Program (updated January 2020)
City of San Luis Obispo 1
MITIGATION MONITORING AND REPORTING PROGRAM
This document is the Mitigation Monitoring and Reporting Program (MMRP) for the San Luis
Ranch Project, proposed in the City of San Luis Obispo, California. Public Resources Code
Section 21081.6(a)(1) requires that a Lead Agency adopt an MMRP before approving a project in
order to mitigate or avoid significant impacts that have been identified in an Environmental
Impact Report (EIR). The purpose of the MMRP is to ensure that the required mitigation
measures identified in the EIR are implemented as part of the overall project development
process. In addition to ensuring implementation of mitigation measures, the MMRP provides
guidance to agency staff and decision-makers during project implementation, and identifies the
need for enforcement action before irreversible environmental damage occurs. Where an impact
was identified to be less than significant in the EIR, no mitigation measures were required.
The San Luis Ranch Project consists of a Specific Plan, General Plan Amendment/Pre-Zoning,
and Development Plan/Vesting Tentative Tract Map for a 131-acre project site, including
annexation of the site into the City of San Luis Obispo. The project includes construction of up
to 580 residential units, 150,000 square feet of commercial development, 100,000 square feet of
office development, and a 200-room hotel, with a portion of the site preserved for agriculture
and open space uses. The following table summarizes the mitigation measures for each issue
area identified in the Final EIR as updated through the Final Supplemental EIR for the project.
Specifically, the table identifies each mitigation measure; the action required for the measure to
be implemented; the time at which the monitoring is to occur; the monitoring conditions; and
the agency or party responsible for ensuring that the monitoring is performed. In addition, the
table includes columns for compliance verification.
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Item 8
San Luis Ranch Project EIR
Mitigation Monitoring and Reporting Program (updated January 2020)
City of San Luis Obispo 2
Mitigation Measure/Condition of Approval
Plan Requirements
and Timing
Monitoring Requirements and
Status
Responsible
Agency or Party
Compliance Verification
Initial Date Compliance
Agricultural Resources
AG-1 Agricultural Conservation. Prior to issuance of any
grading permits, the project proponent shall provide that for
every one (1) acre of Important Farmland (Prime Farmland,
Farmland of Statewide Importance, and Unique Farmland)
on the site that is permanently converted to non-agricultural
use as a result of project development, one (1) acre of land
of comparable agricultural productivity shall be preserved in
perpetuity. The land dedicated to agriculture pursuant to this
measure shall be of size, location and configuration
appropriate to maintain a viable, working agricultural
operation. The acreage required to meet the 1:1 ratio may
be met by the off-site agricultural conservation
easement/deed restriction proposed by the project applicant,
as long as this land meets the conditions outlined in this
measure. Said mitigation shall be satisfied by the applicant
through:
1) Granting a perpetual conservation easement(s), deed
restriction(s), or other farmland conservation
mechanism(s) to the City or qualifying entity which has
been approved by the City, such as the Land
Conservancy of San Luis Obispo, for the purpose of
permanently preserving agricultural land. The required
easement(s) area or deed restriction(s) shall therefore
total a minimum of 56 acres of Prime Farmland. The
land covered by said on- and/or off-site easement(s) or
deed restriction(s) shall be located within or contiguous
to the City’s Urban Reserve Line or Greenbelt subject
to review and approval of the City’s Natural Resources
Manager; or
2) Making an in-lieu payment to a qualifying entity which
has been approved by the City, such as the Land
Conservancy of San Luis Obispo, to be applied toward
the future purchase of a minimum of 56 acres of Prime
Farmland in San Luis Obispo County, together with an
endowment amount as may be required. The payment
amount shall be determined by the qualifying entity or a
licensed appraiser; or
3) Making an in-lieu payment to a qualifying entity which
has been approved by the City and that is organized for
conservation purposes, to be applied toward a future
perpetual conservation easement, deed restriction, or
other farmland conservation mechanism to preserve a
minimum of 56 acres of Prime Farmland in San Luis
Prior to issuance of any
grading permits for the project,
the applicant shall provide
evidence of the recorded
easement(s), deed
restriction(s), or evidence of
payment to the City Planning
Department or qualifying entity
for approval to demonstrate
compliance with this measure.
Notices, payment of in-lieu
fees, and/or dedication of
agricultural conservation
easements shall be completed
by the applicant prior to
development plan approval.
The City shall ensure
compliance with Land Use
Element Policy 8.6.3. The City
shall make the final decision on
the specific requirements for
agricultural mitigation prior to
development plan approval.
Compliance Status:
City staff worked with
development team in 2019 on
Final map, which slightly
modified the acreages of ag
preserved onsite. City staff
verified substantial conformance
with this mitigation measure in
August 2019.
City of San Luis
Obispo Planning
Department or
qualifying entity;
City of San Luis
Obispo Natural
Resources
Manager.
10-19 Yes
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Item 8
San Luis Ranch Project EIR
Mitigation Monitoring and Reporting Program (updated January 2020)
City of San Luis Obispo 3
Mitigation Measure/Condition of Approval
Plan Requirements
and Timing
Monitoring Requirements and
Status
Responsible
Agency or Party
Compliance Verification
Initial Date Compliance
Obispo County. The amount of the payment shall be
determined by the qualifying entity or a licensed
appraiser; or
4) Any combination of the above.
AG-3(a) Agricultural Conflict Avoidance Measures. The
following language shall be added to Section 4.2.1,
Agricultural Buffer, of the San Luis Ranch Specific Plan:
Agricultural buffers will include City-approved measures
to reduce availability of public access to agricultural
cultivation areas adjacent to the project site (e.g.,
fencing, signs, etc.). Future residents will be notified of
agricultural buffers as part of purchase or lease
agreements.
The applicant shall add the
agricultural buffer
specifications to the Specific
Plan.
The City Natural Resources
Manager shall make the final
decision on the specific
requirements for agricultural
conflict avoidance measures
prior to development plan
approval for the project, and
shall ensure that agricultural
conflict avoidance measures are
implemented in compliance with
applicable General Plan
policies.
Compliance Status:
Language added to revised and
updated Specific Plan following
8-21-18 amendment.
City of San Luis
Obispo Natural
Resources
Manager.
8-18 Yes
AG-3(b) Agricultural Fencing. The project applicant shall
coordinate with the City to fund installation of fencing and
signs along Froom Ranch Way and Dalidio Drive/Prado
Road to minimize potential for increases in trespass and
vandalism of adjacent agricultural areas.
The applicant shall clearly
identify agricultural fencing
within the development plan
and tract map.
The City Natural Resources
Manager shall review the
development plan and VTTM to
ensure that design includes
installation of fencing and signs
as required under Mitigation
Measures AG-3(b) and AG-3(c).
The City Natural Resources
Manager shall also review the
final landscape plan to ensure
that the species mix and density
of proposed plantings would
provide an adequate landscape
buffer. Field inspections at
appropriate phases of project
construction shall confirm
installation and compliance with
Mitigation Measures AG-3(b)
and AG-3(c).
Compliance Status:
City of San Luis
Obispo Natural
Resources
Manager.
TBD
Packet Page 29
Item 8
San Luis Ranch Project EIR
Mitigation Monitoring and Reporting Program (updated January 2020)
City of San Luis Obispo 4
Mitigation Measure/Condition of Approval
Plan Requirements
and Timing
Monitoring Requirements and
Status
Responsible
Agency or Party
Compliance Verification
Initial Date Compliance
Required through the Specific
Plan; funding to be coordinated
through Development
Agreement.
AG-3(c) Buffer Landscaping. To reduce the potential for
noise, dust, and pesticide drift to affect future residents on
the project site, the project applicant shall ensure that project
landscape plans include planting of a windrow of trees and
shrubs within the agricultural buffer along Froom Ranch Way
at a sufficient density to buffer the site from surrounding
agricultural operations.
The applicant shall clearly
identify buffer landscaping
within the development plan
and tract map.
The City Natural Resources
Manager shall review the
development plan and VTTM to
ensure that design includes
installation of fencing and signs
as required under Mitigation
Measures AG-3(b) and AG-3(c).
The City Natural Resources
Manager shall also review the
final landscape plan to ensure
that the species mix and density
of proposed plantings would
provide an adequate landscape
buffer. Field inspections at
appropriate phases of project
construction shall confirm
installation and compliance with
Mitigation Measures AG-3(b)
and AG-3(c).
Compliance Status:
Required through the Specific
Plan; landscape plans have not
yet been submitted.
City of San Luis
Obispo Natural
Resources
Manager.
TBD
Air Quality
AQ-1 Encourage Telecommuting. The project applicant or
developers of individual projects within the Specific Plan
Area shall include provisions to encourage employers within
the proposed commercial, office, and hotel components of
the project to implement telecommuting programs and
include teleconferencing capabilities, such as web cams or
satellite linkage, which will allow employees to attend
meetings remotely without requiring them to travel out of the
area.
The project applicant or
developers of individual
projects within the Specific
Plan Area shall submit proof
that employers within the
proposed commercial, office,
and hotel components of the
project have either
implemented telecommuting
programs or include
teleconferencing capabilities,
or proof that such a program is
infeasible.
The Community Development
Department shall verify
teleconferencing capabilities, if
feasible, are included in tenant
improvements prior to issuance
of occupancy permits.
Compliance Status:
Required and noted on Tract
Map. To be verified when
development occurs.
City of San Luis
Obispo
Community
Development
Department.
TBD
Packet Page 30
Item 8
San Luis Ranch Project EIR
Mitigation Monitoring and Reporting Program (updated January 2020)
City of San Luis Obispo 5
Mitigation Measure/Condition of Approval
Plan Requirements
and Timing
Monitoring Requirements and
Status
Responsible
Agency or Party
Compliance Verification
Initial Date Compliance
AQ-2(a) Fugitive Dust Control Measures. Construction
projects shall implement the following dust control measures
so as to reduce PM10 emissions in accordance with
SLOAPCD requirements.
• Reduce the amount of the disturbed area where
possible;
• Water trucks or sprinkler systems shall be used during
construction in sufficient quantities to prevent airborne
dust from leaving the site. Increased watering
frequency shall be required whenever wind speeds
exceed 15 mph. Reclaimed (non-potable) water or a
SLOAPCD-approved dust suppressant shall be used
whenever possible, to reduce the amount of potable
water used for dust control. Please note that since
water use is a concern due to drought conditions, the
contractor or builder shall consider the use of an
APCD-approved dust suppressant where feasible to
reduce the amount of water used for dust control;
• All dirt stock pile areas shall be sprayed daily as
needed;
• Permanent dust control measures identified in the
approved project revegetation and landscape plans
shall be implemented as soon as possible following
completion of any soil disturbing activities;
• Exposed ground areas that are planned to be reworked
at dates greater than one month after initial grading
shall be sown with a fast germinating, non-invasive
grass seed and watered until vegetation is established;
• All disturbed soil areas not subject to revegetation shall
be stabilized using approved chemical soil binders, jute
netting, or other methods approved in advance by the
SLOAPCD;
• All roadways, driveways, sidewalks, etc. to be paved
shall be completed as soon as possible after grading
unless seeding or soil binders are used;
• Vehicle speed for all construction vehicles shall not
exceed 15 mph on any unpaved surface at the
construction site;
• All trucks hauling dirt, sand, soil, or other loose
materials are to be covered or shall maintain at least
two feet of freeboard (minimum vertical distance
Future development shall
incorporate the listed
provisions into development
plans prior to issuance of
grading permits.
The Community Development
Department shall verify
compliance prior to issuance of
grading permits. The
Community Development
Department shall site inspect to
ensure construction is in
accordance with approved
plans.
Compliance Status:
Required in Specific Plan and
noted on Tract Map and
Grading Plans. Current grading
efforts comply. Future grading
will require field verification.
City of San Luis
Obispo
Community
Development
Department.
1-20 Yes;
ongoing
Packet Page 31
Item 8
San Luis Ranch Project EIR
Mitigation Monitoring and Reporting Program (updated January 2020)
City of San Luis Obispo 6
Mitigation Measure/Condition of Approval
Plan Requirements
and Timing
Monitoring Requirements and
Status
Responsible
Agency or Party
Compliance Verification
Initial Date Compliance
between top of load and top of trailer) in accordance
with California Vehicle Code Section 23114;
• Install wheel washers where vehicles enter and exit
unpaved roads onto streets, or wash off trucks and
equipment leaving the site;
• Sweep streets at the end of each day if visible soil
material is carried onto adjacent paved roads. Water
sweepers with reclaimed water shall be used where
feasible;
• All of these fugitive dust mitigation measures shall be
shown on grading and building plans; and
• The contractor or builder shall designate a person or
persons to monitor the fugitive dust emissions and
enhance the implementation of the measures as
necessary to minimize dust complaints, reduce visible
emissions below 20 percent opacity, and to prevent
transport of dust offsite. Their duties shall include
holidays and weekend periods when work may not be
in progress. The name and telephone number of such
persons shall be provided to the SLOAPCD
Compliance Division prior to the start of any grading,
earthwork or demolition.
AQ-2(b) Standard Control Measures for Construction
Equipment. The following standard air quality mitigation
measures shall be implemented during construction
activities at the project site:
• Maintain all construction equipment in proper tune
according to manufacturer’s specifications;
• Fuel all off-road and portable diesel powered equipment
with ARB certified motor vehicle diesel fuel (non-taxed
version suitable for sue off-road);
• Use diesel construction equipment meeting ARB’s Tier
2 certified engines or cleaner off-road heavy-duty diesel
engines, and comply with the State Off-Road
Regulation;
• Use on-road heavy-duty trucks that meet the ARB’s
2007 or cleaner certification standard for on-road
heavy-duty diesel engines, and comply with the State
On-Road Regulation;
• Construction or trucking companies with fleets that do
not have engines in their fleet that meet the engine
Future development shall
incorporate the listed
provisions into development
plans prior to issuance of
grading permits.
The Community Development
Department shall verify
compliance prior to issuance of
grading permits. The
Community Development
Department shall site inspect to
ensure construction is in
accordance with approved
plans.
Compliance Status:
Required in Specific Plan and
noted on Tract Map and
Grading Plans. Current grading
efforts comply. Future grading
will require field verification.
City of San Luis
Obispo
Community
Development
Department.
1-20 Yes;
ongoing
Packet Page 32
Item 8
San Luis Ranch Project EIR
Mitigation Monitoring and Reporting Program (updated January 2020)
City of San Luis Obispo 7
Mitigation Measure/Condition of Approval
Plan Requirements
and Timing
Monitoring Requirements and
Status
Responsible
Agency or Party
Compliance Verification
Initial Date Compliance
standards identified in the above two measures (e.g.
captive or NOX exempt area fleets) may be eligible by
proving alternative compliance;
• On-road diesel vehicles shall comply with Section 2485
of Title 13 of the California Code of Regulations. This
regulation limits idling from diesel-fueled commercial
motor vehicles with gross vehicular weight ratings of
more than 10,000 pounds and licensed for operation on
highways. It applies to California and non-California
based vehicles. In general, the regulation specifies that
drivers of said vehicles:
1. Shall not idle the vehicle's primary diesel engine
for greater than 5-minutes at any location, except
as noted in Subsection (d) of the regulation; and,
2. Shall not operate a diesel-fueled auxiliary power
system (APS) to power a heater, air conditioner, or
any ancillary equipment on that vehicle during
sleeping or resting in a sleeper berth for greater
than 5.0 minutes at any location when within 1,000
feet of a restricted area, except as noted in
Subsection (d) of the regulation.
• Off-road diesel equipment shall comply with the 5-
minute idling restriction identified in Section 2449(d)(2)
of the California Air Resources Board's In-Use Off-
Road Diesel regulation.
• Signs shall be posted in the designated queuing areas
and or job sites to remind drivers and operators of the 5
minute idling limit;
• In addition to the state required diesel idling
requirements, the project applicant shall comply with
these more restrictive requirements to minimize
impacts to nearby sensitive receptors:
1. Signs that specify the no idling areas shall be
posted and enforced at the site.
2. Diesel idling within 1,000 feet of sensitive
receptors is not permitted;
3. Staging and queuing areas shall not be located
within 1,000 feet of sensitive receptors;
4. Use of alternative fueled equipment is
recommended;
• Electrify equipment when feasible;
Packet Page 33
Item 8
San Luis Ranch Project EIR
Mitigation Monitoring and Reporting Program (updated January 2020)
City of San Luis Obispo 8
Mitigation Measure/Condition of Approval
Plan Requirements
and Timing
Monitoring Requirements and
Status
Responsible
Agency or Party
Compliance Verification
Initial Date Compliance
• Substitute gasoline-powered in place of diesel-powered
equipment, where feasible; and
• Use alternatively fueled construction equipment on-site
where feasible, such as compressed natural gas
(CNG), liquefied natural gas (LNG), propane or
biodiesel.
AQ-2(c) Best Available Control Technology (BACT) for
Construction Equipment. The following BACT for diesel-
fueled construction equipment shall be implemented during
construction activities at the project site, where feasible:
• Further reducing emissions by expanding use of Tier 3
and Tier 4 off-road and 2010 on-road compliant
engines where feasible;
• Repowering equipment with the cleanest engines
available; and
• Installing California Verified Diesel Emission Control
Strategies, such as level 2 diesel particulate filters.
These strategies are listed at:
http://www.arb.ca.gov/diesel/verdev/vt/cvt.htm
Future development shall
incorporate the listed
provisions into development
plans prior to issuance of
grading permits.
The Community Development
Department shall verify
compliance prior to issuance of
grading permits. The
Community Development
Department shall site inspect to
ensure construction is in
accordance with approved
plans.
Compliance Status:
Required in Specific Plan and
noted on Tract Map and
Grading Plans. Current grading
efforts comply. Future grading
will require field verification.
City of San Luis
Obispo
Community
Development
Department.
1-20 Yes;
ongoing
AQ-2(d) Architectural Coating. To reduce ROG and NOX
levels during the architectural coating phase, low or no VOC-
emission paint shall be used with levels of 50 g/L or less.
Future development shall
incorporate the listed
provisions into development
plans prior to issuance of
grading permits.
The Community Development
Department shall verify
compliance prior to issuance of
grading permits. The
Community Development
Department shall site inspect to
ensure construction is in
accordance with approved
plans.
Compliance Status:
Required in Specific Plan and
noted on Tract Map. To be field
verified prior to building permits.
City of San Luis
Obispo
Community
Development
Department.
TBD
AQ-2(e) Construction Activity Management Plan.
Emissions reduction measures and construction practices
required to comply with Mitigation Measures AQ-2(a)
through AQ-2(d) shall be documented in a Construction
Future development shall
incorporate the listed
provisions into development
The Community Development
Department shall verify
compliance prior to issuance of
grading permits. The
City of San Luis
Obispo
Community
Packet Page 34
Item 8
San Luis Ranch Project EIR
Mitigation Monitoring and Reporting Program (updated January 2020)
City of San Luis Obispo 9
Mitigation Measure/Condition of Approval
Plan Requirements
and Timing
Monitoring Requirements and
Status
Responsible
Agency or Party
Compliance Verification
Initial Date Compliance
Activity Management Plan (CAMP) and submitted to
SLOAPCD for review and approval at least three months
before the start of construction. The CAMP shall include a
Dust Control Management Plan, tabulation of on and off-
road construction equipment (age, horse-power and miles
and/or hours of operation), construction truck trip schedule,
construction work-day period, and construction phasing. If
implementation of the Standard Mitigation and Best
Available Control Technology measures cannot bring the
project below the Tier 1 threshold (2.5 tons of NOX+ROG
per quarter), off-site mitigation shall be implemented in
coordination with SLOAPCD to reduce NOX and ROG
emissions to below the Tier 1 threshold.
plans prior to issuance of
grading permits.
Community Development
Department shall site inspect to
ensure construction is in
accordance with approved
plans.
Compliance Status:
Required in Specific Plan and
noted on Tract Map and
Grading Plans. Current grading
efforts comply. Future grading
will require field verification.
Development
Department.
AQ-3(a) Standard Operational Mitigation Measures. Prior
to issuance of grading permits, the applicant shall define and
incorporate into the San Luis Ranch Specific Plan standard
emission reduction measures from the SLOAPCD CEQA Air
Quality Handbook to reduce emissions to below daily
threshold levels. Emission reduction measures shall include,
but would not be limited to:
• Increase the building energy rating by 20 percent above
2013 Title 24 requirements (used in the California
Emissions Estimator Model) or consistent with 2016
Title 24 requirements, whichever is stricter. Measures
used to reach the 20 percent rating cannot be double
counted;
• Utilize onsite renewable energy systems (e.g., solar,
wind, geothermal, low-impact hydro, biomass and bio-
gas); and
• Provide bicycle-share program.
In addition, the proposed hotel component of the Specific
Plan shall participate in the SLO Car Free Program, provide
incentives to car-free travelers, and promote the program in
their communication tools.
Future development shall
incorporate the listed
provisions into development
plans and submit proof that
emissions have been
reduced to below daily
threshold levels through a
combination of these
measures and off-site
mitigation (described in
Mitigation Measure AQ-3[b])
prior to issuance of grading
permits.
The Community Development
Department shall verify
compliance prior to issuance of
grading permits. The
Community Development
Department shall site inspect to
ensure development is in
accordance with approved
plans prior to occupancy
clearance. Community
Development staff shall verify
installation in accordance with
approved building plans.
Compliance Status:
Required in Specific Plan and
noted on Tract Map and
Grading Plans. Current grading
efforts comply. Future grading
will require field verification.
City of San Luis
Obispo
Community
Development
Department.
1-20 Yes;
ongoing
AQ-3(b) Off-Site Mitigation. If implementation of standard
emission reduction measures from the SLOAPCD CEQA Air
Quality Handbook described in Mitigation Measure AQ-3(a)
is insufficient to reduce emissions to below daily threshold
levels, then the applicant shall coordinate with SLOAPCD to
provide funding for off-site emission reduction measures to
reduce emissions to below daily threshold levels. In
accordance with SLOAPCD methodology, the excess
Future development shall
incorporate the listed
provisions into development
plans and submit proof that
emissions have been
reduced to below daily
threshold levels through a
combination of the measures
The Community Development
Department shall verify
compliance prior to issuance of
grading permits.
City of San Luis
Obispo
Community
Development
Department.
TBD
Packet Page 35
Item 8
San Luis Ranch Project EIR
Mitigation Monitoring and Reporting Program (updated January 2020)
City of San Luis Obispo 10
Mitigation Measure/Condition of Approval
Plan Requirements
and Timing
Monitoring Requirements and
Status
Responsible
Agency or Party
Compliance Verification
Initial Date Compliance
emissions shall be multiplied by the cost effectiveness of
mitigation as defined in the State’s current Carl Moyer
Incentive Program Guidelines to determine the annual off-
site mitigation amount. This amount shall then be
extrapolated over the life of the project to determine total off-
site mitigation. Off-site emission reduction measures may
include, but would not be limited to:
• Developing or improving park-and-ride lots;
• Retrofitting existing homes in the project area with
SLOAPCD-approved wood combustion devices;
• Retrofitting existing homes in the project area with
energy-efficient devices;
• Constructing satellite worksites;
• Funding a program to buy and scrap older, higher
emission passenger and heavy-duty vehicles;
• Replacing/re-powering transit buses;
• Replacing/re-powering heavy-duty diesel school
vehicles (i.e. bus, passenger or maintenance vehicles);
• Funding an electric lawn and garden equipment
exchange program;
• Retrofitting or re-powering heavy-duty construction
equipment, or on-road vehicles;
• Re-powering marine vessels;
• Re-powering or contributing to funding clean diesel
locomotive main or auxiliary engines;
• Installing bicycle racks on transit buses;
• Purchasing particulate filters or oxidation catalysts for
local school buses, transit buses or construction fleets;
• Installing or contributing to funding alternative fueling
infrastructure (i.e. fueling stations for CNG, LPG,
conductive and inductive electric vehicle charging, etc.);
• Funding expansion of existing transit services;
• Funding public transit bus shelters;
• Subsidizing vanpool programs;
• Subsidizing transportation alternative incentive
programs;
• Contributing to funding of new bike lanes;
• Installing bicycle storage facilities; and
described in Mitigation
Measure AQ-3(a) and this off-
site mitigation prior to
issuance of grading permits.
Compliance Status:
Required in Specific Plan and
noted on Tract Map and
Grading Plans. Future
compliance to be determined
through field verification.
Packet Page 36
Item 8
San Luis Ranch Project EIR
Mitigation Monitoring and Reporting Program (updated January 2020)
City of San Luis Obispo 11
Mitigation Measure/Condition of Approval
Plan Requirements
and Timing
Monitoring Requirements and
Status
Responsible
Agency or Party
Compliance Verification
Initial Date Compliance
• Providing assistance in the implementation of projects
that are identified in City or County Bicycle Master
Plans.
Biological Resources
BIO-1(a) Best Management Practices. The applicant shall
ensure the following general wildlife Best Management
Practices (BMPs) are required for construction activity within
the San Luis Ranch Specific Plan Area:
• No pets or firearms shall be allowed at the project site
during construction activities.
• All trash that may attract predators must be properly
contained and removed from the work site. All such
debris and waste shall be picked up daily and properly
disposed of at an appropriate site.
• All refueling, maintenance, and staging of equipment
and vehicles shall occur at least 100 feet from Prefumo
Creek and in a location where a spill would not drain
toward aquatic habitat. A plan must be in place for
prompt and effective response to any accidental spills
prior to the onset of work activities. All workers shall be
informed of the appropriate measures to take should an
accidental spill occur.
• Pallets or secondary containment areas for chemicals,
drums, or bagged materials shall be provided. Should
material spills occur, materials and/or contaminants
shall be cleaned from the project site and recycled or
disposed of to the satisfaction of the Regional Water
Quality Control Board (RWQCB).
• Prior to construction activities in areas adjacent to
Prefumo Creek and Cerro San Luis Channel, the
drainage features shall be fenced with orange
construction fencing and signed to prohibit entry of
construction equipment and personnel unless
authorized by the City. Fencing should be located a
minimum of 20 feet from the edge of the riparian
canopy or top of bank and shall be maintained
throughout the construction period for each phase of
development. Once all phases of construction in this
area are complete, the fencing may be removed.
• To control sedimentation during and after project
implementation, appropriate erosion control BMPs
(e.g., use of coir rolls, jute netting, etc.) shall be
Special status species
protection plans and surveys
shall be prepared by the
applicant and shall be
submitted for review and
approval by the City prior to
the approval of grading and
construction permits. Any
required permits shall be
obtained from the state and
federal agencies prior to
issuance of grading permits.
The Environmental Monitor shall
monitor environmental
compliance of the construction
activities throughout the
construction period or as
stipulated in the species- or
resource-specific mitigation
measure and provide monitoring
reports to the City.
Compliance Status:
Required in Specific Plan and
noted on Tract Map and
Grading Plans. Current grading
efforts comply. Future
compliance to be determined
through field verification.
City of San Luis
Obispo approved
Environmental
Monitor.
1-20 Yes;
ongoing
Packet Page 37
Item 8
San Luis Ranch Project EIR
Mitigation Monitoring and Reporting Program (updated January 2020)
City of San Luis Obispo 12
Mitigation Measure/Condition of Approval
Plan Requirements
and Timing
Monitoring Requirements and
Status
Responsible
Agency or Party
Compliance Verification
Initial Date Compliance
implemented to minimize adverse effects on Prefumo
Creek. No plastic monofilament netting shall be utilized
on site.
• Construction equipment shall be inspected at the
beginning of each day to ensure that wildlife species
have not climbed into wheel wells or under tracks since
the equipment was last parked. Any sensitive wildlife
species found during inspections shall be gently
encouraged to leave the area by a qualified biological
monitor or otherwise trained personnel.
• All vehicles and equipment shall be in good working
condition and free of leaks.
• Environmentally Sensitive Areas shall be delineated by
a qualified biologist prior to construction to confine
access routes and construction areas.
• Construction work shall be restricted to daylight hours
(7:00 AM to 7:00 PM) to avoid impacts to nocturnal and
crepuscular (dawn and dusk activity period) species.
No construction night lighting shall be permitted within
100 yards of the top of the Prefumo Creek bank.
• Concrete truck and tool washout shall be limited to
locations designated by a qualified biologist such that
no runoff will reach Prefumo Creek or Cerro San Luis
Channel.
• All open trenches shall be constructed with appropriate
exit ramps to allow species that accidentally fall into a
trench to escape. Trenches will remain open for the
shortest period necessary to complete required work.
• Existing facilities and disturbed areas shall be used to
the extent possible to minimize the amount of
disturbance and all new access roads other than the
Froom Ranch Way Bridge shall be cited to avoid high
quality habitat and minimize habitat fragmentation.
• In the event that construction must occur within the
creek or creek setback, a biological monitor shall be
present during all such activities with the authority to
stop or redirect work as needed to protect biological
resources.
BIO-1(b) Worker Environmental Awareness Program
Training. Prior to the initiation of construction activities
(including staging and mobilization), the applicant shall
ensure all personnel associated with project construction
WEAP training requirements
shall be included on project
plans and shall be submitted
for review and approval by
The Environmental Monitor shall
verify environmental compliance
of the construction personnel in
City of San Luis
Obispo approved
Environmental
Monitor.
1-20 Yes;
ongoing
Packet Page 38
Item 8
San Luis Ranch Project EIR
Mitigation Monitoring and Reporting Program (updated January 2020)
City of San Luis Obispo 13
Mitigation Measure/Condition of Approval
Plan Requirements
and Timing
Monitoring Requirements and
Status
Responsible
Agency or Party
Compliance Verification
Initial Date Compliance
attend a Worker Environmental Awareness Program
(WEAP) training.
• The training shall be conducted by a qualified biologist,
to aid workers in recognizing special status resources
that may occur in the project area. The specifics of this
program shall include identification of the sensitive
species and habitats, a description of the regulatory
status and general ecological characteristics of
sensitive resources, and review of the limits of
construction and avoidance measures required to
reduce impacts to biological resources within the work
area. A fact sheet conveying this information shall also
be prepared for distribution to all contractors, their
employers, and other personnel involved with
construction of the project. All employees shall sign a
form provided by the trainer documenting they have
attended the WEAP and understand the information
presented to them.
the City prior to the approval
of grading and construction
permits.
accordance with WEAP training
requirements.
Compliance Status:
Required in Specific Plan and
noted on Tract Map and
Grading Plans. Current grading
efforts comply. Future
compliance to be determined
through field verification.
BIO-1(c) Western Pond Turtle and Two-Striped Garter
Snake Impact Avoidance and Minimization. The applicant
shall ensure the following actions are implemented to avoid
and minimize potential impacts to western pond turtle and
two-striped garter snake (these reptiles utilize similar
habitats; therefore, implementation of the proposed
measures for western pond turtle are also suitable and
appropriate for two-striped garter snake):
• A qualified biologist(s) shall conduct a pre-construction
survey within 24 hours prior to the onset of work
activities within and around areas that may serve as
potential western pond turtle habitat. If this species is
found and the individuals are likely to be injured or
killed by work activities, the approved biologist shall be
allowed sufficient time to move them from the project
site before work activities begin. The biologist(s) must
relocate the any western pond turtle the shortest
distance possible to a location that contains suitable
habitat that is not likely to be affected by activities
associated with the project.
• Access routes, staging, and construction areas shall be
limited to the minimum area necessary to achieve the
project goal and minimize potential impacts to western
pond turtle habitat including locating access routes and
construction staging areas outside of wetlands and
riparian areas to the maximum extent practicable.
Special status species
protection plans and surveys
shall be prepared by the
applicant and shall be
submitted to for review and
approval by the City prior to
the approval of grading and
construction permits. Any
required permits shall be
obtained from the state and
federal agencies prior to
issuance of grading permits.
The Environmental Monitor shall
monitor environmental
compliance of the construction
activities throughout the
construction period or as
stipulated in the species- or
resource-specific mitigation
measure and provide monitoring
reports to the City.
Compliance Status:
Required in Specific Plan and
noted on Tract Map and
Grading Plans. Current grading
efforts comply. Future
compliance to be determined
through field verification.
City of San Luis
Obispo approved
Environmental
Monitor.
1-20 Yes;
ongoing
Packet Page 39
Item 8
San Luis Ranch Project EIR
Mitigation Monitoring and Reporting Program (updated January 2020)
City of San Luis Obispo 14
Mitigation Measure/Condition of Approval
Plan Requirements
and Timing
Monitoring Requirements and
Status
Responsible
Agency or Party
Compliance Verification
Initial Date Compliance
BIO-1(d) California Red-legged Frog, Western spadefoot,
and Coast Range Newt Impact Avoidance and
Minimization. The applicant shall implement the following to
avoid and minimize potential impacts to CRLF. Because
coast range newt and western spadefoot are amphibians
that utilize similar habitats to CRLF, implementation of the
following measures provided for CRLF shall be implemented
for these species as well.
• Only USFWS-approved biologists shall participate in
activities associated with the capture, handling, and
monitoring of CRLF.
• Ground disturbance shall not begin until written
approval is received from the USFWS that the biologist
is qualified to conduct the work. If the USFWS does not
authorize the relocation of CRLF occurring within the
project site, CRLF found within the project site shall be
avoided with a 100-foot buffer and no activities shall
occur within that buffer until the CRLF has left the
project site on its own.
• Areas of the project site that lie within 100 feet upland
from riparian or jurisdictional areas shall be surrounded
by a solid temporary exclusion fence (such as silt
fencing) that shall extend at least three feet above the
ground and be buried into the ground at least 6 inches
to exclude CRLF from the project site. Plastic
monofilament netting or other similar material will not
be used. The location of the fencing shall be
determined by a qualified biologist. The fence shall
remain in place throughout construction activities.
Installation of the exclusion fencing shall be monitored
by a qualified biologist to ensure that it is installed
correctly.
• During new grading activities in habitats within 100 feet
upland from riparian or jurisdictional areas, a qualified
biologist shall be on-site to recover any spadefoot toads
that may be excavated/unearthed with native material
or found under vegetation. If the animals are in good
health, they shall be immediately relocated to a
designated release area. If they are injured, the animals
shall be turned over to an approved wildlife rehabilitator
until they are in a condition to be released into the
designated release area.
• To ensure that diseases are not conveyed between
work sites by the approved biologist, the fieldwork code
Special status species
protection plans and surveys
shall be prepared by the
applicant and shall be
submitted for review and
approval by the City prior to
the approval of grading and
construction permits. Any
required permits shall be
obtained from the state and
federal agencies prior to
issuance of grading permits.
The Environmental Monitor shall
monitor environmental
compliance of the construction
activities throughout the
construction period or as
stipulated in the species- or
resource-specific mitigation
measure and provide monitoring
reports to the City.
Compliance Status:
Required in Specific Plan and
noted on Tract Map and
Grading Plans. Current grading
efforts comply. Future
compliance to be determined
through field verification.
City of San Luis
Obispo approved
Environmental
Monitor.
Packet Page 40
Item 8
San Luis Ranch Project EIR
Mitigation Monitoring and Reporting Program (updated January 2020)
City of San Luis Obispo 15
Mitigation Measure/Condition of Approval
Plan Requirements
and Timing
Monitoring Requirements and
Status
Responsible
Agency or Party
Compliance Verification
Initial Date Compliance
of practice developed by the Declining Amphibian
Populations Task Force shall be followed at all times.
BIO-1(e) Steelhead Impact Avoidance and Minimization.
The applicant shall ensure the following actions are
undertaken to avoid and minimize potential impacts to
steelhead:
• Before any activities begin on the project, a qualified
biologist will conduct a training session for all
construction personnel. At a minimum, the training will
include a description of the steelhead and its habitat,
the specific measures that are being implemented to
conserve this species for the project, and the
boundaries within which the project may be
accomplished. Brochures, books, and briefings may be
used in the training session, provided that a qualified
person is on hand to answer any questions.
• During the duration of project activities, all trash that
may attract predators will be properly contained and
secured, promptly removed from the work site, and
disposed of regularly. Following construction, all trash
and construction debris will be removed from the work
areas.
• All refueling, maintenance, and staging of equipment
and vehicles will occur at least 100 feet from riparian
habitat or bodies of water and in a location where a
potential spill would not drain directly toward aquatic
habitat (e.g., on a slope that drains away from the water
source). The monitor shall ensure that contamination of
suitable habitat does not occur during such operations.
Prior to the onset of work activities, a plan must be in
place for prompt and effective response to any
accidental spills. All workers shall be informed of the
importance of preventing spills and of the appropriate
measures to take should an accidental spill occur.
• The number of access routes, size of staging areas,
and the total area used for construction activities shall
be limited to the minimum area necessary to achieve
the project goals.
• The City will only permit work within the immediate
vicinity of Prefumo Creek for times of the year when
potential impacts to steelhead would be minimal. Work
shall be restricted during the wet season (October 15
through April 30) and should ideally occur during the
Special status species
protection plans and surveys
shall be prepared by the
applicant and shall be
submitted to for review and
approval by the City prior to
the approval of grading and
construction permits. Any
required permits shall be
obtained from the state and
federal agencies prior to
issuance of grading permits.
The Environmental Monitor shall
monitor environmental
compliance of the construction
activities throughout the
construction period or as
stipulated in the species- or
resource-specific mitigation
measure and provide monitoring
reports to the City.
Compliance Status:
Required in Specific Plan and
noted on Tract Map and
Grading Plans. Current grading
efforts comply. Future
compliance to be determined
through field verification.
City of San Luis
Obispo approved
Environmental
Monitor.
1-20 Yes;
ongoing
Packet Page 41
Item 8
San Luis Ranch Project EIR
Mitigation Monitoring and Reporting Program (updated January 2020)
City of San Luis Obispo 16
Mitigation Measure/Condition of Approval
Plan Requirements
and Timing
Monitoring Requirements and
Status
Responsible
Agency or Party
Compliance Verification
Initial Date Compliance
late summer and early fall during the driest portion of
the year; however, water may still be present during
construction. If work is proposed in the streambed and
water is present during construction, a diversion will be
required to dewater the work area and the following
avoidance and minimization measures will apply:
1. Upstream and downstream passage for fish,
including juvenile steelhead, shall be provided
through or around the construction site at all times
construction is occurring within the Prefumo Creek
streambed.
2. A qualified biologist shall conduct a pre-
construction survey and be present onsite during
the diversion installation and dewatering process
to capture and relocate any trapped steelhead
and/or other fish. Upon approval from the NMFS,
the biologist(s) must relocate these individuals the
shortest distance possible to a location that
contains suitable habitat that is not likely to be
affected by activities associated with the project.
3. Dewatering operations shall employ a five
millimeter mesh screen fastened to the intake
hose to exclude fish and other wildlife species
from the pump.
4. Steelhead shall be excluded from the construction
zone with block nets installed upstream and
downstream the of the bridge construction zone.
The distance upstream and downstream for block
net installation will depend on the type of
construction activities occurring in the streambed.
• To control sedimentation during and after project
implementation, the following BMPs shall be
implemented. If the BMPs are somehow ineffective,
consultation with the City and appropriate resource
agencies will be undertaken, and all attempts to remedy
the situation will commence immediately.
1. It shall be the owner’s/contractor’s responsibility to
maintain control of the entire construction
operations and to keep the entire site in
compliance.
2. The owner/contractor shall be responsible for
monitoring erosion and sediment control measures
(including but not limited to fiber rolls, inlet
Packet Page 42
Item 8
San Luis Ranch Project EIR
Mitigation Monitoring and Reporting Program (updated January 2020)
City of San Luis Obispo 17
Mitigation Measure/Condition of Approval
Plan Requirements
and Timing
Monitoring Requirements and
Status
Responsible
Agency or Party
Compliance Verification
Initial Date Compliance
protections, silt fences, and gravel bags) prior,
during and after storm events, monitoring includes
maintaining a file documenting onsite inspections,
problems encountered, corrective actions, and
notes and a map of remedial implementation
measures.
3. Erosion shall be controlled by covering stockpiled
construction materials (i.e. soil, spoils, aggregate,
fly-ash, stucco, hydrated lime, etc.) over 2.0 cubic
yards that are not actively being used, consistent
with the applicable construction general permit, or
through other means of erosion control approved
by the City (e.g., surrounding with straw bales or
silt fencing). The site shall be maintained to
minimize sediment-laden runoff to any storm
drainage system including existing drainage
swales and/or sand watercourses.
a. Construction operations shall be carried
out in such a manner that erosion and
water pollution will be minimized.
b. State and local laws concerning pollution
abatement shall be complied with.
c. If grading operations are expected to denude
slopes, the slopes shall be protected with
erosion control measures immediately
following grading on the slopes.
4. Specifically, in order to prevent sedimentation and
debris from entering Prefumo Creek during
construction, silt fencing shall be installed along
the top of the banks on the west side of the
channel prior to the onset of construction
activities.
• The project biologist will monitor construction activities,
in stream habitat, and overall performance of BMPs
and sediment controls for the purpose of identifying and
reconciling any condition that could adversely affect
steelhead or their habitat. The biologist will halt work if
necessary and will recommend site-specific measures
to avoid adverse effects to steelhead and their habitat.
• Equipment will be checked daily for leaks prior to the
initiation of construction activities. A spill kit will be
placed near the creek and will remain readily available
Packet Page 43
Item 8
San Luis Ranch Project EIR
Mitigation Monitoring and Reporting Program (updated January 2020)
City of San Luis Obispo 18
Mitigation Measure/Condition of Approval
Plan Requirements
and Timing
Monitoring Requirements and
Status
Responsible
Agency or Party
Compliance Verification
Initial Date Compliance
during construction in the event that any contaminant is
accidentally released.
• In addition to these avoidance and minimization
measures, Mitigation Measure BIO-2(a) would also
ensure that potential temporary and permanent indirect
impacts to steelhead from the project are reduced as
much as practicable.
BIO-1(f) Great Blue Heron and Monarch Butterfly Impact
Avoidance and Minimization. The applicant shall ensure
the following actions are undertaken to avoid and minimize
potential impacts to overwintering monarch butterflies and
nesting great blue herons.
• Tree trimming/removal and construction activities that
affect eucalyptus trees near or within the monarch
overwintering grove or active great blue heron nests
identified in the San Luis Ranch Monarch Trees
Inspection Memo, Results of 2015 and 2016 San Luis
Ranch Heron Rookery Surveys Memo, and San Luis
Ranch – Prefumo Creek Widening Biological
Constraints Memo prepared by Althouse and Meade
(Appendix F), shall not be conducted during the
monarch butterfly overwintering season from October 1
through March 31 if monarch butterflies are present, or
while great blue heron nests are active from February 1
to August 31. If construction activities must be
conducted during these periods, a qualified biologist
shall conduct overwintering monarch surveys and/or
nesting great blue heron surveys within one week of
habitat disturbance. If surveys do not locate clustering
monarchs or nesting great blue herons, construction
activities may be conducted. If clustering monarchs
and/or nesting great blue herons are located, no
construction activities shall occur within 100 feet of the
edge of the overwintering grove and/or active nest(s)
until the qualified biologist determines that no more
monarchs are overwintering in the grove or the nest(s)
are no longer active.
• A qualified biologist shall prepare and implement a
habitat enhancement plan prior to issuance of grading
permits to enhance and restore overwintering and
nesting habitat that is to be preserved. The habitat
enhancement plan shall include native shrubs and trees
such as Monterey Cypress (Hesperocyparis
macrocarpa) that may support heron roosting and
Special status species
protection plans and surveys
shall be prepared by the
applicant and shall be
submitted to for review and
approval by the City prior to
the approval of grading and
construction permits. Any
required permits shall be
obtained from the state and
federal agencies prior to
issuance of grading permits.
The Environmental Monitor shall
monitor environmental
compliance of the construction
activities throughout the
construction period or as
stipulated in the species- or
resource-specific mitigation
measure and provide monitoring
reports to the City.
Compliance Status:
Required in Specific Plan and
noted on Tract Map and
Grading Plans. Current grading
efforts comply. Future
compliance to be determined
through field verification.
City of San Luis
Obispo approved
Environmental
Monitor.
1-20 Yes;
ongoing
Packet Page 44
Item 8
San Luis Ranch Project EIR
Mitigation Monitoring and Reporting Program (updated January 2020)
City of San Luis Obispo 19
Mitigation Measure/Condition of Approval
Plan Requirements
and Timing
Monitoring Requirements and
Status
Responsible
Agency or Party
Compliance Verification
Initial Date Compliance
monarch butterfly overwintering. As eucalyptus trees
senesce, they shall be replaced with native species.
Native trees and shrubs shall also be used to
supplement gaps in canopy or act as windbreaks.
• Create new offsite nesting habitat for great blue herons
to mitigate for removal of onsite nesting habitat. With a
qualified biologist present, the current rookery may be
moved to a suitable offsite location where the same
great blue herons can resume nesting, following
methods detailed in Crouch et al. (2002). It should be
noted that creating offsite nesting habitat for great blue
herons is experimental and that the relocation
techniques described in Crouch et al. (2002) were used
to relocate black-crowned night heron (Nycticorax
nycticorax). In addition, an agreement with the City will
be required prior to implementation of the offsite
strategy on their property. The methods detailed in
Crouch et al. (2002) include:
a. This entails at least one year of pre-construction
monitoring of the rookery, where the timing of
rookery activities will be noted: arrival of breeding
adults, egg laying, hatching, and fledging. During
this time, audio recordings of adults and juveniles
shall be made.
b. Following the completion of the nesting season in
late summer, a certified arborist specializing in the
translocation of trees will examine the mature
trees onsite and work with the City’s Natural
Resources Manager to determine whether or not it
is feasible to relocate the mature trees containing
nests across Madonna Road to a suitable location
at Laguna Lake Open Space.
c. Prior to the start of the next nesting season (based
on timing of adult arrival in previous years),
nesting adults will be recruited to the new location
via decoys and playback of vocalizations. The new
location will be monitored regularly by a qualified
biologist for the following three breeding seasons.
BIO-1(g) Nesting Birds Impact Avoidance and
Minimization. The applicant shall ensure the following
actions are undertaken to avoid and minimize potential
impacts to nesting birds:
Special status species
protection plans and surveys
shall be prepared by the
applicant and shall be
submitted to for review and
approval by the City prior to
The Environmental Monitor shall
monitor environmental
compliance of the construction
activities throughout the
construction period or as
stipulated in the species- or
City of San Luis
Obispo approved
Environmental
Monitor.
1-20 Yes;
ongoing
Packet Page 45
Item 8
San Luis Ranch Project EIR
Mitigation Monitoring and Reporting Program (updated January 2020)
City of San Luis Obispo 20
Mitigation Measure/Condition of Approval
Plan Requirements
and Timing
Monitoring Requirements and
Status
Responsible
Agency or Party
Compliance Verification
Initial Date Compliance
• For construction activities occurring during the nesting
season (generally February 1 to September 15),
surveys for nesting birds covered by the California Fish
and Game Code and the Migratory Bird Treaty Act shall
be conducted by a qualified biologist no more than 14
days prior to vegetation removal. The surveys shall
include the disturbance area plus a 500-foot buffer
around the site. If active nests are located, all
construction work shall be conducted outside a buffer
zone from the nest to be determined by the qualified
biologist. The buffer shall be a minimum of 50 feet for
non-raptor bird species and at least 300 feet for raptor
species. Larger buffers may be required depending
upon the status of the nest and the construction
activities occurring in the vicinity of the nest. The buffer
area(s) shall be closed to all construction personnel
and equipment until the adults and young are no longer
reliant on the nest site. A qualified biologist shall
confirm that breeding/nesting is completed and young
have fledged the nest prior to removal of the buffer.
• If feasible, removal of vegetation within suitable nesting
bird habitats will be scheduled to occur in the fall and
winter (between September 1 and February 14), after
fledging and before the initiation of the nesting season.
the approval of grading and
construction permits. Any
required permits shall be
obtained from the state and
federal agencies prior to
issuance of grading permits.
resource-specific mitigation
measure and provide monitoring
reports to the City.
Compliance Status:
Required in Specific Plan and
noted on Tract Map and
Grading Plans. Current grading
efforts comply. Future
compliance to be determined
through field verification.
BIO-1(h) Roosting Bats Impact Avoidance and
Minimization. The applicant shall ensure the following
actions are undertaken to avoid and minimize potential
impacts to roosting bats:
• Prior to issuance of grading permits, a qualified biologist
shall conduct a survey of existing structures within the
project site to determine if roosting bats are present.
The survey shall be conducted during the non-breeding
season (November through March). The biologist shall
have access to all interior attics, as needed. If a colony
of bats is found roosting in any structure, further
surveys shall be conducted sufficient to determine the
species present and the type of roost (day, night,
maternity, etc.) If the bats are not part of an active
maternity colony, passive exclusion measures may be
implemented in close coordination with CDFW. These
exclusion measures must include one-way valves that
allow bats to exit the structure but are designed so that
the bats may not re-enter the structure.
Special status species
protection plans and surveys
shall be prepared by the
applicant and shall be
submitted to for review and
approval by the City prior to
the approval of grading and
construction permits. Any
required permits shall be
obtained from the state and
federal agencies prior to
issuance of grading permits.
The Environmental Monitor shall
monitor environmental
compliance of the construction
activities throughout the
construction period or as
stipulated in the species- or
resource-specific mitigation
measure and provide monitoring
reports to the City.
Compliance Status:
Required in Specific Plan and
noted on Tract Map and
Grading Plans. Current grading
efforts comply. Future
compliance to be determined
through field verification.
City of San Luis
Obispo approved
Environmental
Monitor.
1-20 Yes;
ongoing
Packet Page 46
Item 8
San Luis Ranch Project EIR
Mitigation Monitoring and Reporting Program (updated January 2020)
City of San Luis Obispo 21
Mitigation Measure/Condition of Approval
Plan Requirements
and Timing
Monitoring Requirements and
Status
Responsible
Agency or Party
Compliance Verification
Initial Date Compliance
• If a bat colony is excluded from the project site,
appropriate alternate bat habitat as determined by a
qualified biologist shall be installed on the project site or
at an approved location offsite.
• Prior to removal of any trees over 20 inches diameter-
at-breast-height (DBH), a survey shall be conducted by
a qualified biologist to determine if any of the trees
proposed for removal or trimming harbor sensitive bat
species or maternal bat colonies. If a non-maternal
roost is found, the qualified biologist, in close
coordination with CDFW shall install one-way valves or
other appropriate passive relocation method. For each
occupied roost removed, one bat box shall be installed
in similar habitat and should have similar cavity or
crevices properties to those which are removed,
including access, ventilation, dimensions, height above
ground, and thermal conditions. Maternal bat colonies
may not be disturbed.
BIO-2(a) Habitat Mitigation and Monitoring Plan. A
Habitat Mitigation and Monitoring Plan (HMMP) shall be
prepared which will provide a minimum 2:1 ratio (replaced:
removed) for temporary and permanent impacts to riparian
habitat. The HMMP will identify the specific mitigation sites
and it will be implemented immediately following project
completion. The HMMP shall include, at a minimum, the
following components:
• Description of the project/impact site (i.e. location,
responsible parties, areas to be impacted by habitat
type);
• Goal(s) of the compensatory mitigation project [type(s)
and area(s) of habitat to be established, restored,
enhanced, and/or preserved; specific functions and
values of habitat type(s) to be established, restored,
enhanced, and/or preserved];
• Description of the proposed compensatory mitigation
site (location and size, ownership status, existing
functions and values of the compensatory mitigation
site);
• Implementation plan for the compensatory mitigation
site (rationale for expecting implementation success,
responsible parties, schedule, site preparation, planting
plan [including plant species to be used, container
sizes, seeding rates, etc.]);
The HMMP required by
Mitigation Measure BIO-2(a)
shall specify the location,
timing, species composition,
and maintenance of all
restored, enhanced, and
newly established riparian and
wetland areas, and tree
replacement. The applicant
shall submit the HMMP to the
City for approval prior to
recordation of the VTTM, and
shall update and resubmit to
the City prior to each phase of
construction.
The City shall review and
approve the HMMP (and
associated tree replacement
requirements) for compliance
prior to issuance of grading
permits and the onset of
construction for each phase, as
well as the onset of construction
of the Froom Ranch Way Bridge
crossing. The applicant shall
submit annual documentation to
the City and appropriate
agencies demonstrating
compliance with HMMP
requirements. The City shall
review and approve the final
Froom Ranch Way Bridge
crossing design for compliance
prior to issuance of grading
permits. Replacement plants
shall be monitored by a qualified
biologist for 5 years with a goal
of at least 70 percent survival at
the end of the 5-year period.
Supplemental irrigation may be
provided during years 1 to 3;
however, supplemental watering
City of San Luis
Obispo Natural
Resources
Manager; City of
San Luis Obispo
Community
Development
Department.
1-19 HMMP
prepared;
annual
report
pending
later this
year
Packet Page 47
Item 8
San Luis Ranch Project EIR
Mitigation Monitoring and Reporting Program (updated January 2020)
City of San Luis Obispo 22
Mitigation Measure/Condition of Approval
Plan Requirements
and Timing
Monitoring Requirements and
Status
Responsible
Agency or Party
Compliance Verification
Initial Date Compliance
• Maintenance activities during the monitoring period,
including weed removal and irrigation as appropriate
(activities, responsible parties, schedule);
• Monitoring plan for the compensatory mitigation site,
including no less than quarterly monitoring for the first
year (performance standards, target functions and
values, target acreages to be established, restored,
enhanced, and/or preserved, annual monitoring
reports);
• Success criteria based on the goals and measurable
objectives; said criteria to be, at a minimum, at least 80
percent survival of container plants and 80 percent
relative cover by vegetation type;
• An adaptive management program and remedial
measures to address negative impacts to restoration
efforts;
• Notification of completion of compensatory mitigation
and agency confirmation; and
• Contingency measures (initiating procedures,
alternative locations for contingency compensatory
mitigation, funding mechanism).
shall not be provided during the
final two years of monitoring.
Compliance Status:
Required in Specific Plan and
noted on Tract Map and
Grading Plans. HMMP
prepared by developer and
verified by City staff. Annual
report required from developer
later this year.
BIO-2(b) Tree Replacement. Riparian trees four inches or
greater measured at diameter-at-breast-height (DBH) shall
be replaced in-kind at a minimum ratio of 3:1 (replaced:
removed). Trees 24 inches or greater inches DBH shall be
replaced in-kind at a minimum ratio of 10:1. Willows and
cottonwoods may be planted from live stakes following
guidelines provided in the California Salmonid Stream
Habitat Restoration Manual for planting dormant cuttings
and container stock (CDFW 2010).
• Tree replacement shall be conducted in accordance
with a Natural Habitat Restoration and Enhancement
Plan to be approved by the City’s Natural Resource
Manager.
• The Natural Habitat Restoration and Enhancement Plan
shall prioritize the planting of replacement trees on-site
where feasible, but shall allow that replacement trees
may be planted off-site with approval of the City’s
Natural Resource Manager.
• Replacement trees may be planted in the fall or winter
of the year in which trees were removed. All
replacement trees will be planted no more than one
Tree and vegetation
replacement shall occur within
the same construction phase
as tree and vegetation
removal.
The City shall review and
approve the tree replacement
requirements for compliance
prior to issuance of grading
permits and the onset of
construction for each phase.
Replacement plants shall be
monitored by a qualified
biologist for 5 years with a goal
of at least 70 percent survival at
the end of the 5-year period.
Supplemental irrigation may be
provided during years 1 to 3;
however, supplemental watering
shall not be provided during the
final two years of monitoring.
Compliance Status:
Required in Specific Plan and
noted on Tract Map and
Grading Plans. Periodic onsite
City of San Luis
Obispo Natural
Resources
Manager; City of
San Luis Obispo
Community
Development
Department.
Ongoing
for 3
years
Packet Page 48
Item 8
San Luis Ranch Project EIR
Mitigation Monitoring and Reporting Program (updated January 2020)
City of San Luis Obispo 23
Mitigation Measure/Condition of Approval
Plan Requirements
and Timing
Monitoring Requirements and
Status
Responsible
Agency or Party
Compliance Verification
Initial Date Compliance
year following the date upon which the native trees
were removed.
monitoring needed during
grading and construction
activities; long-term compliance
with annual inspections for 3
years.
BIO-2(c) Froom Ranch Way Bridge Design to Avoid
Riparian Areas. The Froom Ranch Way Bridge crossing
footings shall be placed outside mapped riparian areas. The
placement of the bridge and footings shall be indicated on
the Development Plan, VTTM, and HMMP, and shall show
the bridge’s placement in relation to existing vegetation and
the bed and bank of Prefumo Creek.
Tree and vegetation removal
associated with the
construction of the Froom
Ranch Way Bridge crossing
shall be replaced during or
immediately subsequent to
completion of that project
component.
The City shall review and
approve the HMMP for
compliance prior to issuance of
grading permits and the onset of
construction for each phase, as
well as the onset of construction
of the Froom Ranch Way Bridge
crossing. The applicant shall
submit annual documentation to
the City and appropriate
agencies demonstrating
compliance with HMMP
requirements. The City shall
review and approve the final
Froom Ranch Way Bridge
crossing design for compliance
prior to issuance of grading
permits. Replacement plants
shall be monitored by a qualified
biologist for 5 years with a goal
of at least 70 percent survival at
the end of the 5-year period.
Supplemental irrigation may be
provided during years 1 to 3;
however, supplemental watering
shall not be provided during the
final two years of monitoring.
Compliance Status:
Required in Specific Plan and
noted on Tract Map and
Grading Plans. Periodic onsite
monitoring needed during
bridge construction activities;
long-term compliance for 5
years.
City of San Luis
Obispo Natural
Resources
Manager; City of
San Luis Obispo
Community
Development
Department.
Ongoing
for 5
years
Packet Page 49
Item 8
San Luis Ranch Project EIR
Mitigation Monitoring and Reporting Program (updated January 2020)
City of San Luis Obispo 24
Mitigation Measure/Condition of Approval
Plan Requirements
and Timing
Monitoring Requirements and
Status
Responsible
Agency or Party
Compliance Verification
Initial Date Compliance
Cultural Resources
CR-1(a) Historical Structure Relocation and
Reconstruction Plan. In order to implement Specific Plan
Policy 2.5, a relocation and reconstruction plan for the
former spectator’s barn/viewing stand, main residence, and
main barn shall be developed by a qualified historic
architect. The plan shall include a structural/architectural
report documenting existing integrity and conditions and
include detailed treatment methods and measures to ensure
that historic integrity is retained and that all identified
character defining features will be preserved.
The project applicant shall
prepare the relocation and
reconstruction plan for the
main residence and the
spectators’ barn/viewing
stand to the satisfaction of the
Community Development
Director prior to the issuance
of project grading permits.
Project grading plans shall
detail phasing and include
sufficient detail to
demonstrate the sequencing
and completion of the
relocation and reconstruction
plan.
The City shall confirm
completion of and approve the
relocation and reconstruction
plan and archival
documentation. The City shall
also review applicable plans for
compliance with
recommendations of the
relocation and reconstruction
plan and periodically inspect
the site to ensure compliance.
Compliance Status:
Plan verified by city staff, and
relocation is completed.
City of San Luis
Obispo
Community
Development
Director.
11-19 Yes
CR-1(b) Archival Documentation of Historic Buildings.
The applicant shall provide archival documentation of the
San Luis Ranch Complex in as-built and as-found condition
in the form of an Historic American Building Survey (HABS)
Level II documentation. The documentation shall comply
with the Secretary of the Interior’s Standards for
Architectural and Engineering Documentation (NPS 1990),
and shall include large-format photographic recordation,
detailed historic narrative report, and compilation of historic
research. The documentation shall be completed by a
qualified architectural historian or historian who meets the
Secretary of the Interior’s Professional Qualification
Standards for History and/or Architectural History (NPS
1983). The original archival-quality documentation shall be
offered as donated material to the History Center of San Luis
Obispo County. Archival copies of the documentation shall
also be submitted to the San Luis Obispo County Library.
The applicant shall complete
archival documentation of the
San Luis Ranch Complex
prior to the removal,
relocation, reconstruction,
and/or demolition of the
structures on the project site
to the satisfaction of the
Community Development
Director.
The City shall confirm
completion of and approve the
archival documentation. The
City shall confirm submittal of
the documentation to the
History Center of San Luis
Obispo County and the San
Luis Obispo County Library.
Compliance Status:
City staff confirmed archival
documentation.
City of San Luis
Obispo
Community
Development
Director.
11-19 Yes
CR-1(c) Informational Display of Historic Resources. A
retrospective interpretive display detailing the history of the
San Luis Ranch Complex and the project site, its
significance, and its important details and features shall be
developed by the applicant. The information should be
incorporated into a publicly-accessed building on the project
The applicant shall develop
and install an informational
display of the site’s identified
historical resources prior to
opening of the Agricultural
The information display shall
be prepared in accordance with
recommendations of a qualified
historic consultant and shall be
approved by the Community
Development Director.
City of San Luis
Obispo
Community
Development
Director.
TBD
Packet Page 50
Item 8
San Luis Ranch Project EIR
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City of San Luis Obispo 25
Mitigation Measure/Condition of Approval
Plan Requirements
and Timing
Monitoring Requirements and
Status
Responsible
Agency or Party
Compliance Verification
Initial Date Compliance
site, such as the proposed Agricultural Heritage Facilities
and Learning Center, or a publicly-accessed outdoor
location. The display shall include images and details from
the HABS documentation described in Mitigation Measure
CR-1(b) and any collected research pertaining to the historic
property. The content shall be prepared by a qualified
architectural historian or historian who meets the Secretary
of the Interior’s Professional Qualification Standards for
History and/or Architectural History (NPS 1983).
Heritage Facilities and
Learning Center to the public.
Compliance Status:
Displays will need to be
reviewed by Cultural Heritage
Committee, pending final
development plans for Ag
Heritage Center
CR-2(a) Retain a Qualified Principal Investigator. In
accordance with Conservation and Open Space Policies
3.5.6 and 3.5.7, a qualified principal investigator, defined as
an archaeologist who meets the Secretary of the Interior’s
Standards for professional archaeology (hereafter qualified
archaeologist), shall be retained to carry out all mitigation
measures related to archaeological resources.
Monitoring shall involve inspection of subsurface
construction disturbance at or in the immediate vicinity of
known sites, or at locations that may harbor buried
resources that were not identified on the site surface. A
Native American monitor shall also be present because the
area is a culturally sensitive location. The monitor(s) shall be
on-site on a full-time basis during earthmoving activities,
including grading, trenching, vegetation removal, or other
excavation activities.
The project applicant shall
retain a qualified principal
investigator prior to the
issuance of grading permits.
The City shall confirm the
qualifications of and approve
the applicant’s choice of a
qualified principal investigator.
Compliance Status:
Required in Specific Plan and
noted on Tract Map and
Grading Plans. Monitor hired
and in place.
City of San Luis
Obispo
Community
Development
Department.
11-19 Yes
CR-2(b) Unanticipated Discovery of Archaeological
Resources. In the event that archaeological resources are
exposed during construction, all work shall be halted in the
vicinity of the archaeological discovery until a qualified
archaeologist can visit the site of discovery and assess the
significance of the cultural resource. In the event that any
artifact or an unusual amount of bone or shell is encountered
during construction, work shall be immediately stopped and
relocated to another area. The lead agency shall stop
construction within 100 feet of the exposed resource until a
qualified archaeologist/paleontologist can evaluate the find
(see 36 CFR 800.11.1 and CCR, Title 14, Section
15064.5[f]). Examples of such cultural materials might
include: ground stone tools such as mortars, bowls, pestles,
and manos; chipped stone tools such as projectile points or
choppers; flakes of stone not consistent with the immediate
geology such as obsidian or fused shale; historic trash pits
containing bottles and/or ceramics; or structural remains. If
the resources are found to be significant, they must be
The project applicant shall
retain a qualified Native
American monitor prior to the
issuance of grading permits.
The requirement that
construction work be stopped
in the event of discovery of
archaeological resources
shall be included on
construction plans prior to the
issuance of grading permits.
The City shall confirm the
qualifications of and approve
the applicant’s choice of a
qualified Native American
monitor. The City shall also
inspect the site periodically
during grading and demolition
to ensure compliance with this
measure. The City shall review
construction plans and
periodically inspect project
construction to ensure
compliance with this measure.
Compliance Status:
Required in Specific Plan and
noted on Tract Map and
Grading Plans. Ongoing
City of San Luis
Obispo
Community
Development
Department.
Ongoing
Packet Page 51
Item 8
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City of San Luis Obispo 26
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Plan Requirements
and Timing
Monitoring Requirements and
Status
Responsible
Agency or Party
Compliance Verification
Initial Date Compliance
avoided or will be mitigated consistent with State Historic
Preservation Office (SHPO) Guidelines.
monitoring in place; no
unanticipated resources yet
discovered. Ongoing.
Geology and Soils
GEO-1 Earthquake and Ground Acceleration Design and
Construction Measures. Design and construction of the
buildings, roadway infrastructure and all subgrades shall be
specifically proportioned to resist Design Earthquake Ground
Motions (Design amax) of SD1=0.481 and SDS=0.832 and
engineered to withstand Maximum Considered Earthquake
(MCE) peak ground acceleration (PGAM) equal to 0.519 g,
as described in the Soils Engineering Report for the project
(GeoSolutions, Inc., 2015). The design should take into
consideration the soil type, potential for liquefaction, and the
most current and applicable seismic attenuation methods
that are available.
These requirements shall be
incorporated into project
design plans submitted for
approval before the issuance
of grading and building
permits.
The Community Development
Department shall verify
compliance prior to issuance of
grading permits. The
Community Development
Department shall site inspect to
ensure development is in
accordance with approved
plans prior to occupancy
clearance.
Compliance Status:
Noted on Tract Map and grading
plans. City Engineering to
verify prior to building permits.
City of San Luis
Obispo
Community
Development
Department.
TBD
GEO-2 Operational Seismic Safety Requirement. For
retail stores included in the project, goods for sale may be
stacked no higher than 8 feet from the floor in any area
where customers are present, unless provisions are made to
prevent the goods from falling during an earthquake of up to
7.5 magnitude. The stacking or restraint methods shall be
reviewed and approved by the City before approval of
occupancy permits, and shall be a standing condition of
occupancy.
These requirements shall be
incorporated into project site
plans submitted for approval
before the approval of final
development plan.
The Community Development
Department shall site inspect to
ensure development is in
accordance with approved
plans prior to occupancy
clearance.
Compliance Status:
Noted on Tract Map and grading
plans. City Engineering to
verify prior to occupancy
clearance.
City of San Luis
Obispo
Community
Development
Department.
TBD
GEO-3 Geotechnical Design. The project plans and
specifications shall include the geotechnical
recommendations included in the Soils Engineering Report,
prepared by GeoSolutions, Inc. on May 29, 2015.
Recommendations therein that shall be incorporated into the
final project building plans include specification for the
These requirements shall be
incorporated into project site
plans submitted for approval
before the issuance of grading
and building permits.
The Community Development
Department shall verify
compliance prior to issuance of
grading permits. The
Community Development
Department shall site inspect to
ensure development is in
accordance with approved
City of San Luis
Obispo
Community
Development
Department.
TBD
Packet Page 52
Item 8
San Luis Ranch Project EIR
Mitigation Monitoring and Reporting Program (updated January 2020)
City of San Luis Obispo 27
Mitigation Measure/Condition of Approval
Plan Requirements
and Timing
Monitoring Requirements and
Status
Responsible
Agency or Party
Compliance Verification
Initial Date Compliance
following components of development preparation and
design:
• Building Pad Preparation
• Paved Areas Preparation
• Pavement Design
• Interlocking Concrete Pavers
• Conventional Foundations
• Post-Tensioned Slabs
• Slab-On-Grade Construction
• Retaining Walls
• Exterior Concrete Flatwork
plans prior to occupancy
clearance. Community
Development staff shall verify
installation in accordance with
approved building plans.
Compliance Status:
Noted on Tract Map and grading
plans. City Engineering to
verify prior to occupancy
clearance.
Hazards and Hazardous Materials
HAZ-4 Soil Sampling and Remediation. Prior to issuance
of any grading permits, a contaminated soil assessment
shall be completed in the portions of land to be graded for
development. Soil samples shall be collected under the
supervision of a professional geologist or environmental
professional to determine the presence or absence of
contaminated soil in these areas. The sampling density shall
be in accordance with guidance from San Luis Obispo
County Environmental Health Services, so as to define the
volume of soil that may require remediation. Laboratory
analysis of soil samples shall be analyzed for the presence
of organochlorine pesticides, in accordance with EPA Test
Method SW8081A, and heavy metals in accordance with
EPA Test Methods 6010B and 7471A. If soil sampling
indicates the presence of pesticides or heavy metals
exceeding applicable environmental screening levels, the
soil assessment shall identify the volume of contaminated
soil to be excavated.
If concentrations of contaminants exceed EPA action levels
and therefore warrant remediation, contaminated materials
shall be remediated either prior to concurrent with
construction and an Environmental Site Assessment (ESA)
shall be prepared. Cleanup may include excavation,
disposal, bio-remediation, or any other treatment of
conditions subject to regulatory action. All necessary reports,
regulations and permits shall be followed to achieve cleanup
of the site. The contaminated materials shall be remediated
under the supervision of an environmental consultant
licensed to oversee such remediation and under the
direction of the lead oversight agency. The remediation
program shall also be approved by a regulatory oversight
The contaminated soils
assessment and remediation
program, if necessary, shall
be submitted and approved
by the City’s Community
Development Department and
applicable regulatory
oversight agency prior to the
issuance of project grading
permits.
As applicable, the Community
Development Department shall
ensure implementation of a
remediation program according
to the measures included
therein and as approved by a
regulatory oversight agency.
Compliance Status:
Noted on Tract Map and grading
plans. Soil sampling is ongoing
consistent with health and safety
Plan.
City of San Luis
Obispo
Community
Development
Department.
11-19 Yes
Packet Page 53
Item 8
San Luis Ranch Project EIR
Mitigation Monitoring and Reporting Program (updated January 2020)
City of San Luis Obispo 28
Mitigation Measure/Condition of Approval
Plan Requirements
and Timing
Monitoring Requirements and
Status
Responsible
Agency or Party
Compliance Verification
Initial Date Compliance
agency, such as the San Luis Obispo County Environmental
Health Services, the Regional Water Quality Control Board
(RWQCB), or DTSC. All proper waste handling and disposal
procedures shall be followed. Upon completion of the
remediation, the environmental consultant shall prepare a
report summarizing the project, the remediation approach
implemented, and the analytical results after completion of
the remediation, including all waste disposal or treatment
manifests.
HAZ-6 HAZ-6 Naturally Occurring Asbestos Exposure
Avoidance and Minimization:
a. Prior to earthwork activities, a site-specific health and
safety plan shall be developed per California
Occupational Safety and Health Administration
(CalOSHA) requirements. The plan shall include
appropriate health and safety measures if NOA is
detected in soil or bedrock beneath the project site. All
construction workers that have the potential to come
into contact with contaminated soil/bedrock and
groundwater shall be knowledgeable of the
requirements in the health and safety plan, which
includes proper training and personal protective
equipment. The health and safety plan shall prescribe
appropriate respiratory protection for construction
workers.
b. Prior to beginning construction, a soil and bedrock
analysis for asbestos using polarized light microscopy
and transmission electron microscopy by a qualified
laboratory shall be conducted. Samples of soil shall be
collected from multiple locations across the site, and
bedrock samples shall be collected from locations
where excavation into bedrock is anticipated. If NOA is
detected, appropriate regulations pertaining to
excavation, removal, transportation, and disposal of
NOA shall be followed. The sampling strategy shall
take into account the locations of potential source
areas, and the anticipated lateral and vertical
distribution of contaminants in soil and/or groundwater.
The results of the investigation shall be documented in
a report that is signed by a California Professional
Geologist. The report shall include recommendations
based upon the findings for additional
investigation/remediation if contaminants are detected
above applicable screening levels (e.g., excavate and
The measures to avoid and
minimize exposure to NOA
shall be included on project
grading and building plans,
and submitted to and
approved by the City’s
Community Development
Department and, as
applicable, California
Professional Geologist prior to
the issuance of project
grading and building permits.
As applicable, the Community
Development Department shall
ensure implementation of
avoidance and minimization
measures included therein and
as approved by a California
Professional Geologist.
Compliance Status:
Noted on Tract Map and grading
plans. Health and Safety Plan
submitted and accepted by
City.
City of San Luis
Obispo
Community
Development
Department.
11-19 Yes
Packet Page 54
Item 8
San Luis Ranch Project EIR
Mitigation Monitoring and Reporting Program (updated January 2020)
City of San Luis Obispo 29
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Plan Requirements
and Timing
Monitoring Requirements and
Status
Responsible
Agency or Party
Compliance Verification
Initial Date Compliance
dispose, groundwater and/or soil vapor extraction, or in
situ bioremediation).
c. During earthwork activities, appropriate procedures
shall be incorporated in the event that NOA is detected
in soil or bedrock beneath the project site. These
procedures shall be followed to eliminate or minimize
construction worker or general public exposure to
potential contaminants in soil. Procedures shall include
efforts to control fugitive dust, contain and cover
excavation debris piles, appropriate laboratory analysis
of soil for waste characterization, and segregation of
contaminated soil from uncontaminated soil. The
applicable regulations associated with excavation,
removal, transportation, and disposal of contaminated
soil shall be followed (e.g., tarping of trucks and waste
manifesting). These procedures may be subject to San
Luis Obispo APCD requirements under the California
ARB ATCM for Construction, Grading, Quarrying, and
Surface Mining Operations.
Hydrology and Water Quality
HWQ-1(a) Stormwater Pollution Prevention Plan. All
required actions shall be implemented pursuant to a SWPPP
and SWMP to be prepared by the project applicant and
submitted by the City to the Regional Water Quality Control
Board under the NPDES Phase II program. At a minimum,
the SWPPP/SWMP shall including the following BMPs:
• The use of sandbags, straw bales, and temporary de-
silting basins during project grading and construction
during the rainy season to prevent discharge of
sediment-laden runoff into stormwater facilities;
• Revegetation as soon as practicable after completion of
grading to reduce sediment transport during storms;
• Installation of straw bales, wattles, or silt fencing at the
base of bare slopes before the onset of the rainy
season (October 15th through April 15th);
• Installation of straw bales, wattles, or silt fencing at the
project perimeter and in front of storm drains before the
onset of the rainy season (October 15th through April
15th); and/or
• Alternative BMPs as approved by the RWQCB as part
of the SWPPP submittal.
The project applicant shall
prepare a SWPPP and SWMP
that identifies construction-
related staging and
maintenance areas, and at a
minimum, the BMPs identified
in Mitigation Measure HWQ-
1(a). The SWPPP and notices
shall be submitted for review
and approval by the City prior
to the initiation of construction.
The SWPPP/SWMP shall be
designed to address erosion
and sediment control during all
phases of development of the
site until all disturbed areas are
permanently stabilized.
The City shall ensure
compliance with the SWPPP. A
Geotechnical Engineer or an
Engineering Geologist shall be
made available to monitor
technical aspects of the grading
activities, including installation of
the drainage outlets and
associated headwalls and
aprons. The City shall also
inspect the site during grading to
monitor runoff and after
conclusion of grading activities.
Compliance Status:
Noted on Tract Map and grading
plans. SWPPP was submitted
prior to issuance of grading
permits.
City of San Luis
Obispo
Community
Development
Department.
1-20 Yes,
ongoing
Packet Page 55
Item 8
San Luis Ranch Project EIR
Mitigation Monitoring and Reporting Program (updated January 2020)
City of San Luis Obispo 30
Mitigation Measure/Condition of Approval
Plan Requirements
and Timing
Monitoring Requirements and
Status
Responsible
Agency or Party
Compliance Verification
Initial Date Compliance
HWQ-1(b) Berms and Basins. As specified in the SWPPP,
the applicant shall be required to manage and control runoff
by constructing temporary berms, sediment basins, runoff
diversions, or alternative BMP’s as approved by the RWQCB
as part of the SWPPP submittal, in order to avoid
unnecessary siltation into local streams during construction
activities where grading and construction shall occur in the
vicinity of such streams.
• Berms and basins shall be constructed when grading
commences and be periodically inspected and
maintained. The project applicant shall sufficiently
document, to the CCRWQCB satisfaction, the proper
installation of such berms and basins during grading.
The applicant shall include
required berms and basins on
project design plans which
must be reviewed and
approved by the City prior to
the approval of the VTTM.
The City shall ensure
compliance with runoff control
requirements. A Geotechnical
Engineer or an Engineering
Geologist shall be made
available to monitor technical
aspects of the grading activities,
including installation of the
berms and basins. The City
shall also inspect the site during
grading to monitor runoff and
after conclusion of grading
activities.
Compliance Status:
Noted on Tract Map and grading
plans. SWPPP was submitted
prior to issuance of grading
permits.
City of San Luis
Obispo
Community
Development
Department.
1-20 Yes,
ongoing
HWQ-1(c) Concept Grading Plan and Master Drainage
Plan. As specified in the SWPPP and the City’s Floodplain
Management Regulations, the applicant shall be required to
submit a Grading Plan and Master Drainage Plan to the
Planning Division and City Public Works Director for
approval prior to approval of the VTTM. The grading and
drainage plans shall be designed to minimize erosion and
water quality impacts, to the extent feasible, and shall be
consistent with the project’s SWPPP. The plans shall include
the following:
a. Graded areas shall be revegetated with deep-rooted,
native, non-invasive drought tolerant species to
minimize slope failure and erosion potential. Geotextile
fabrics shall be used if necessary to hold slope soils
until vegetation is established;
b. Temporary storage of construction equipment shall be
limited to a minimum of 100 feet away from drainages
on the project site; and
c. Erosion control structures shall be installed.
d. Demonstrate peak flows and runoff for each phase of
construction.
The project applicant shall
prepare a Grading Plan and
Master Drainage Plan. The
Grading Plan and Master
Drainage Plan shall be
submitted for review and
approval by the City prior to
the approval of the VTTM. The
grading and drainage plans
shall be designed to minimize
erosion and water quality
impacts, to the extent
feasible, and shall be
consistent with the project’s
SWPPP.
The City shall ensure
compliance with the grading and
drainage plans. A Geotechnical
Engineer or an Engineering
Geologist shall be made
available to monitor technical
aspects of the grading activities,
including installation of the
drainage outlets and associated
headwalls and aprons. The City
shall also inspect the site during
grading to monitor runoff and
after conclusion of grading
activities.
Compliance Status:
Noted on Tract Map and grading
plans. Master Drainage Report
was part of the plan review
process and was submitted
and approved prior to approval
City of San Luis
Obispo
Community
Development
Department.
1-20 Yes,
ongoing
Packet Page 56
Item 8
San Luis Ranch Project EIR
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City of San Luis Obispo 31
Mitigation Measure/Condition of Approval
Plan Requirements
and Timing
Monitoring Requirements and
Status
Responsible
Agency or Party
Compliance Verification
Initial Date Compliance
e. Be coordinated with habitat restoration efforts, including
measures to minimize removal of riparian and wetland
habitats and trees (Mitigation Measures BIO-2[a] and
BIO-2[b]).
f. Grading and drainage plans shall be submitted for
review and approval by the Planning Division. The
applicant shall ensure installation of erosion control
structures prior to beginning of construction of any
structures, subject to review and approval by the City.
of the Onsite and Offsite
Improvement Plans.
HWQ-3(a) Stormwater Quality Treatment Controls. BMP
devices shall be incorporated into the stormwater quality
system depicted in the Master Drainage Plan (refer to
Mitigation Measure HWQ-1[c]). The final design of the
stormwater quality system shall be reviewed and approved
by the City.
The Master Drainage Plan shall contain the following
relevant BMPs:
• Vegetated bioswales to reduce sediment and
particulate forms of metals and other pollutants along
corridors of planted grasses.
• Vegetated buffer strips to reduce sediment and
particulate forms of metals and nutrients.
BMP devices shall be
incorporated into the
stormwater quality system
depicted in the Master
Drainage Plan (refer to
Mitigation Measure HWQ-
1[c]). The final design of the
stormwater quality system
shall be reviewed and
approved by the City.
The applicant shall demonstrate
inclusion of BMPs within the
VTTM, Utilities Plan, and Master
Drainage Plan, which shall be
submitted for review and
approval by the City prior to
Development Plan approval and
VTTM recordation.
Compliance Status:
Noted on Tract Map and grading
plans. Stormwater BMP
Maintenance Manual, referred
to as an Operation and
Maintenance (O&M) Manual,
was submitted and approved
as part of the Public
Improvement Plan review
process. It is anticipated that
O&M Manual may need to be
updated if any field changes
occur.
City of San Luis
Obispo
Community
Development
Department and
Public Works
Department.
1-20 Yes,
ongoing
HWQ-3(b) Stormwater BMP Maintenance Manual. The
project applicant shall prepare a development maintenance
manual for the stormwater quality system BMPs (refer to
Mitigation Measure HWQ-3[a]). The maintenance manual
shall include detailed procedures for maintenance and
operations of all stormwater facilities to ensure long-term
operation and maintenance of post-construction stormwater
controls. The maintenance manual shall require that
stormwater BMP devices be inspected, cleaned, and
maintained in accordance with the manufacturer’s
The project applicant shall
prepare a development
maintenance manual for the
stormwater quality system
BMPs according to the
specifications in this
measure.
The maintenance manual shall
be submitted for review and
approval by the City prior to
Development Plan approval and
VTTM recordation.
Compliance Status:
Noted on Tract Map and grading
plans. Stormwater BMP
City of San Luis
Obispo
Community
Development
Department and
Public Works
Department.
1-20 Yes,
ongoing
Packet Page 57
Item 8
San Luis Ranch Project EIR
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City of San Luis Obispo 32
Mitigation Measure/Condition of Approval
Plan Requirements
and Timing
Monitoring Requirements and
Status
Responsible
Agency or Party
Compliance Verification
Initial Date Compliance
maintenance specifications. The manual shall require that
devices be cleaned prior to the onset of the rainy season
(i.e., October 15th) and immediately after the end of the
rainy season (i.e., May 15th). The manual shall also require
that all devices be checked after major storm events.
Maintenance Manual, referred
to as an Operation and
Maintenance (O&M) Manual,
was submitted and approved
as part of the Public
Improvement Plan review
process. It is anticipated that
O&M Manual may need to be
updated if any field changes
occur.
HWQ-3(c) Stormwater BMP Semi-Annual Maintenance
Report. The property manager(s) or acceptable
maintenance organization shall submit to the City of San
Luis Obispo Public Works Department a detailed report
prepared by a licensed Civil Engineer addressing the
condition of all private stormwater facilities, BMPs, and any
necessary maintenance activities on a semi-annual basis
(October 15th and May 15th of each year). The requirement
for maintenance and report submittal shall be recorded
against the property.
The property manager(s) or
acceptable maintenance
organization shall submit to
the City of San Luis Obispo
Public Works Department a
detailed report prepared by a
licensed Civil Engineer
addressing the condition of all
private stormwater facilities,
BMPs, and any necessary
maintenance activities on a
semi-annual basis (October
15th and May 15th of each
year)
The maintenance reports shall
be submitted for review and
approval by the City on a semi-
annual basis and shall be
included with the VTTM
recordation.
Compliance Status:
Noted on Tract Map and grading
plans. The requirement for
semi-annual reporting will start
after the completion of
installation of BMPs.
City of San Luis
Obispo
Community
Development
Department and
Public Works
Department.
TBD
HWQ-4 Conditional Letter of Map Revision/Letter of Map
Revision. The applicant, in conjunction with the City of San
Luis Obispo, shall prepare the CLOMR application and
obtain a LOMR from FEMA.
The applicant shall prepare the
CLOMR application and
submit it to FEMA.
The City will confirm that FEMA
has approved the CLOMR prior
to issuance of a grading permit,
and LOMR prior to occupancy.
Compliance Status:
CLOMR has been submitted to
and approved by FEMA.
City of San Luis
Obispo
Community
Development
Department.
Yes
Packet Page 58
Item 8
San Luis Ranch Project EIR
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City of San Luis Obispo 33
Mitigation Measure/Condition of Approval
Plan Requirements
and Timing
Monitoring Requirements and
Status
Responsible
Agency or Party
Compliance Verification
Initial Date Compliance
Noise
N-1(a) Construction Vehicle Travel Route. Construction
vehicles and haul trucks shall utilize roadways which avoid
residential neighborhoods and sensitive receptors where
possible. The applicant shall submit a proposed construction
vehicle and hauling route for City review and approval prior
to grading/building permit issuance. The approved
construction vehicle and hauling route shall be used for soil
hauling trips prior to construction as well as for the duration
of construction.
Construction plans shall note
construction hours and truck
routes, and shall be submitted
to the City for approval prior to
grading and building permit
issuance for each project
phase. The Community
Development department shall
confirm that construction noise
reduction measures are
incorporated in plans prior to
approval of grading/building
permit issuance.
City staff shall ensure
compliance throughout all
construction phases. Building
inspectors and permit
compliance staff shall
periodically inspect the site for
compliance with activity
schedules and respond to
complaints.
Compliance Status:
Noted on Tract Map and grading
plans.
City of San Luis
Obispo
Community
Development
Department.
1-20 Ongoing
N-1(b) Construction Activity Timing. Except for
emergency repair of public service utilities, or where an
exception is issued by the Community Development
Department, no operation of tools or equipment used in
construction, drilling, repair, alteration, or demolition work
shall occur daily between the hours of 7:00 PM and 7:00
AM, or any time on Sundays, holidays, or after sunset, such
that the sound creates a noise disturbance that exceeds 75
dBA for single family residential, 80 dBA for multi-family
residential, and 85 dBA for mixed residential/commercial
land uses across a residential or commercial property line.
Construction plans shall note
construction hours and shall
be submitted to the City for
approval prior to grading and
building permit issuance for
each project phase. Schedule
and neighboring property
owner notification mailing list
shall be submitted 10 days
prior to initiation of any earth
movement. The Community
Development department shall
confirm that construction noise
reduction measures are
incorporated in plans prior to
approval of grading/building
permit issuance.
All construction workers shall
be briefed at a pre-
construction meeting on
construction hour limitations. A
workday schedule will be
adhered to for the duration of
construction for all phases.
City staff shall ensure
compliance throughout all
construction phases. Building
inspectors and permit
compliance staff shall
periodically inspect the site for
compliance with activity
schedules and respond to
complaints.
Compliance Status:
Noted on Tract Map and grading
plans. Periodic onsite
monitoring; verify through
complaints and follow up.
City of San Luis
Obispo
Community
Development
Department.
1-20 Ongoing
N-1(c) Construction Equipment Best Management
Practices (BMPs). For all construction activity at the project
site, noise attenuation techniques shall be employed to
Construction plans shall note
construction Best
Management Practices
City staff shall ensure
compliance throughout all
construction phases. Building
City of San Luis
Obispo
Community
1-20 Ongoing
Packet Page 59
Item 8
San Luis Ranch Project EIR
Mitigation Monitoring and Reporting Program (updated January 2020)
City of San Luis Obispo 34
Mitigation Measure/Condition of Approval
Plan Requirements
and Timing
Monitoring Requirements and
Status
Responsible
Agency or Party
Compliance Verification
Initial Date Compliance
ensure that noise levels are maintained within levels allowed
by the City of San Luis Obispo Municipal Code, Title 9,
Chapter 9.12 (Noise Control). Such techniques shall include:
• Sound blankets on noise-generating equipment.
• Stationary construction equipment that generates noise
levels above 65 dBA at the project boundaries shall be
shielded with barriers that meet a sound transmission
class (a rating of how well noise barriers attenuate
sound) of 25.
• All diesel equipment shall be operated with closed
engine doors and shall be equipped with factory-
recommended mufflers.
• For stationary equipment, the applicant shall designate
equipment areas with appropriate acoustic shielding on
building and grading plans. Equipment and shielding
shall be installed prior to construction and remain in the
designated location throughout construction activities.
• Electrical power shall be used to power air compressors
and similar power tools.
• The movement of construction-related vehicles, with the
exception of passenger vehicles, along roadways
adjacent to sensitive receptors shall be limited to the
hours between 7:00 AM and 7:00 PM, Monday through
Saturday. No movement of heavy equipment shall
occur on Sundays or official holidays (e.g.,
Thanksgiving, Labor Day).
• Temporary sound barriers shall be constructed between
construction sites and affected uses.
(BMPs) and shall be submitted
to the City for approval prior to
grading and building permit
issuance for each project
phase. BMPs shall be
identified and described for
submittal to the City for review
and approval prior to building
or grading permit issuance.
BMPs shall be adhered to for
the duration of the project. The
applicant shall provide and
post signs stating these
restrictions at construction site
entries. Signs shall be posted
prior to commencement of
construction and maintained
throughout construction.
Schedule and neighboring
property owner notification
mailing list shall be submitted
10 days prior to initiation of
any earth movement. The
Community Development
department shall confirm that
construction noise reduction
measures are incorporated in
plans prior to approval of
grading/building permit
issuance.
All construction workers shall
be briefed at a pre-
construction meeting on how,
why, and where BMP
measures are to be
implemented. A workday
schedule will be adhered to for
the duration of construction for
all phases.
inspectors and permit
compliance staff shall
periodically inspect the site for
compliance with activity
schedules and respond to
complaints.
Compliance Status:
Noted on Tract Map and grading
plans. Periodic onsite
monitoring; verify through
complaints and follow up.
Development
Department.
N-4(a) HVAC Equipment. Retail HVAC equipment shall be
shielded and located on building rooftops, or a minimum of
100 feet from the nearest residential property line.
These requirements shall be
incorporated into project site
plans submitted for approval
before the issuance of grading
and building permits.
The Community Development
Department shall verify
compliance prior to issuance of
operating permits. The
Community Development
Department shall site inspect to
City of San Luis
Obispo
Community
Development
Department.
TBD
Packet Page 60
Item 8
San Luis Ranch Project EIR
Mitigation Monitoring and Reporting Program (updated January 2020)
City of San Luis Obispo 35
Mitigation Measure/Condition of Approval
Plan Requirements
and Timing
Monitoring Requirements and
Status
Responsible
Agency or Party
Compliance Verification
Initial Date Compliance
ensure development is in
accordance with approved plans
prior to occupancy clearance.
Community Development staff
shall verify compliance in
accordance with approved
building plans.
Compliance Status:
Noted on Tract Map. Will apply
once commercial component
begins.
N-4(b) Parking Lot/Loading Dock Orientation and Noise
Barrier. If parking areas or loading docks would be located
within 250 feet of the residential properties to the west, a
masonry noise barrier shall be installed along the eastern
boundary of the proposed residences adjacent to the
commercial land use area on the eastern portion of the
project site. The noise barrier shall be constructed of any
masonry material with a surface density of at least three
pounds per square foot, and shall have no openings or gaps.
These requirements shall be
incorporated into project site
plans submitted for approval
before the issuance of grading
and building permits.
The Community Development
Department shall verify
compliance prior to issuance of
operating permits. The
Community Development
Department shall site inspect to
ensure development is in
accordance with approved plans
prior to occupancy clearance.
Community Development staff
shall verify compliance in
accordance with approved
building plans.
Compliance Status:
Noted on Tract Map. Will apply
once commercial component
begins.
City of San Luis
Obispo
Community
Development
Department.
TBD
N-5(a) Interior Noise Reduction. The project applicant shall
implement the following measures, or similar combination of
measures, which demonstrate that interior noise levels in
proposed residences adjacent to Froom Ranch Way and
Madonna Road, hotel, and offices would be reduced below
the City’s 45 dBA CNEL interior noise standard. The
required interior noise reduction shall be achieved through a
combination of standard interior noise reduction techniques,
which may include (but are not limited to):
These requirements shall be
incorporated into all
construction documents
submitted for approval before
the issuance of grading
permits.
The Community Development
Department shall verify
compliance prior to issuance of
grading permits. The
Community Development
Department shall site inspect to
ensure development is in
accordance with approved plans
prior to occupancy clearance.
City of San Luis
Obispo
Community
Development
Department.
TBD
Packet Page 61
Item 8
San Luis Ranch Project EIR
Mitigation Monitoring and Reporting Program (updated January 2020)
City of San Luis Obispo 36
Mitigation Measure/Condition of Approval
Plan Requirements
and Timing
Monitoring Requirements and
Status
Responsible
Agency or Party
Compliance Verification
Initial Date Compliance
• In order for windows and doors to remain closed,
mechanical ventilation such as air conditioning shall be
provided for all units (Passive ventilation may be
provided, if mechanical ventilation is not necessary to
achieve interior noise standards, as demonstrated by a
qualified acoustical consultant).
• All exterior walls shall be constructed with a minimum
STC rating of 50, consisting of construction of 2 inch by
4 inch wood studs with one layer of 5/8 inch Type “X”
gypsum board on each side of resilient channels on 24
inch centers and 3 ½ inch fiberglass insulation.
• All windows and glass doors shall be rated STC 39 or
higher such that the noise reduction provided will
satisfy the interior noise standard of 45 dBA CNEL.
• An acoustical test report of all the sound-rated windows
and doors shall be provided to the City for review by a
qualified acoustical consultant to ensure that the
selected windows and doors in combination with wall
assemblies would reduce interior noise levels
sufficiently to meet the City’s interior noise standard.
• All vent ducts connecting interior spaces to the exterior
(i.e., bathroom exhaust, etc.) shall have at least two 90
degree turns in the duct.
• All windows and doors shall be installed in an
acoustically-effective manner. Sliding window panels
shall form an air-tight seal when in the closed position
and the window frames shall be caulked to the wall
opening around the perimeter with a non-hardening
caulking compound to prevent sound infiltration.
Exterior doors shall seal air-tight around the full
perimeter when in the closed position.
The applicant shall submit a report to the Community
Development Department by a qualified acoustical
consultant certifying that the specific interior noise reduction
techniques included in residential, hotel, and office
components of the project would achieve interior noise
levels that would not exceed 45 dBA CNEL.
Community Development staff
shall verify installation in
accordance with approved
building plans.
Compliance Status:
Noted on Tract Map and project
plans. Will require verification
and site inspection.
N-5(b) Residential Outdoor Activity Area Noise
Attenuation. Outdoor activity areas (e.g., patios and hotel
pool areas) associated with shared multifamily residential
recreational spaces, hotel, commercial, and office uses shall
be protected from sound intrusion so that they meet the
City’s exterior standard of 60 dBA CNEL. Outdoor activity
These requirements shall be
incorporated into all
construction documents
submitted for approval before
The Community Development
Department shall verify
compliance prior to issuance of
grading permits. The
Community Development
Department shall site inspect to
City of San Luis
Obispo
Community
Development
Department.
TBD
Packet Page 62
Item 8
San Luis Ranch Project EIR
Mitigation Monitoring and Reporting Program (updated January 2020)
City of San Luis Obispo 37
Mitigation Measure/Condition of Approval
Plan Requirements
and Timing
Monitoring Requirements and
Status
Responsible
Agency or Party
Compliance Verification
Initial Date Compliance
areas shall be oriented away from traffic noise such that
intervening buildings reduce traffic noise or shall include
noise barriers capable of reducing traffic noise levels to meet
the City’s exterior standard. Hotel pool areas shall be
located a minimum of 500 feet from the U.S. 101 right-of-
way. Noise barriers may be constructed of a material such
as tempered glass, acrylic glass, or masonry material with a
surface density of at least three pounds per square foot, and
shall have no openings or gaps. The applicant shall submit a
report to the Community Development Department by a
qualified acoustic consultant certifying that the specific
outdoor noise reduction techniques in combination with the
orientation of outdoor activity areas of shared multifamily
residential recreational spaces, hotel, commercial, and
offices would achieve exterior noise levels that would not
exceed 60 dBA CNEL.
the issuance of grading
permits.
ensure development is in
accordance with approved plans
prior to occupancy clearance.
Community Development staff
shall verify installation in
accordance with approved
building plans.
Compliance Status:
Noted on Tract Map and project
plans. Will require verification
and site inspection.
N-5(c) Froom Ranch Way Noise Barrier. A masonry noise
barrier or alternative barrier, such as a landscaped berm,
shall be installed along the southern property line of
residential lots that abut Froom Ranch Way to protect
outdoor activity areas (patios and pools) at these residences
from sound intrusion from traffic along Froom Ranch Way.
The noise barrier or berm shall provide, at minimum, a 6 foot
high barrier between Froom Ranch Way and the neighboring
residences from the final grade of whichever use (i.e., Froom
Ranch Way or residences) has a higher final elevation. If a
masonry noise barrier is implemented, the noise barrier shall
be constructed of any masonry material with a surface
density of at least three pounds per square foot, and shall
have no openings or gaps. If an alternative material is used,
the developer shall submit a report to the Community
Development Department by a qualified acoustical
consultant certifying that the specific exterior noise reduction
techniques included would achieve exterior noise levels that
would not exceed 60 dBA CNEL.
These requirements shall be
incorporated into all
construction documents
submitted for approval before
the issuance of grading
permits.
The Community Development
Department shall verify
compliance prior to issuance of
grading permits. The
Community Development
Department shall site inspect to
ensure development is in
accordance with approved plans
prior to occupancy clearance.
Community Development staff
shall verify installation in
accordance with approved
building plans.
Compliance Status:
Noted on Tract Map and project
plans. Will require verification
and site inspection.
City of San Luis
Obispo
Community
Development
Department.
TBD
N-5(d) U.S. Highway 101 Noise Barrier at Hotel. If the
hotel includes an outdoor activity area (such as a patio or
pool) a masonry noise barrier or alternative barrier, such as
berms, landscaping, or glass, must be installed along the
eastern property line of the hotel where it abuts the U.S. 101
right of way to protect these outdoor activity areas from
sound intrusion from traffic along U.S. 101. If a masonry
noise barrier is implemented, the noise barrier shall provide,
These requirements shall be
incorporated into all
construction documents
submitted for approval before
the issuance of grading
permits.
The Community Development
Department shall verify
compliance prior to issuance of
grading permits. The
Community Development
Department shall site inspect to
ensure development is in
accordance with approved plans
City of San Luis
Obispo
Community
Development
Department.
TBD
Packet Page 63
Item 8
San Luis Ranch Project EIR
Mitigation Monitoring and Reporting Program (updated January 2020)
City of San Luis Obispo 38
Mitigation Measure/Condition of Approval
Plan Requirements
and Timing
Monitoring Requirements and
Status
Responsible
Agency or Party
Compliance Verification
Initial Date Compliance
at minimum, an 8 foot high barrier between U.S. 101 and the
hotel from the final grade of whichever use (i.e., U.S. 101 or
hotel) has a higher final elevation. Such a noise barrier shall
be constructed of any masonry material with a surface
density of at least three pounds per square foot, and shall
have no openings or gaps. If an alternative material is used,
the developer shall submit a report to the Community
Development Department by a qualified acoustical
consultant demonstrating that the specific exterior noise
reduction techniques included in the hotel component of the
project would achieve exterior noise levels that would not
exceed 60 dBA CNEL.
prior to occupancy clearance.
Community Development staff
shall verify installation in
accordance with approved
building plans.
Compliance Status:
Noted on Tract Map and project
plans. Project design includes
interior courtyard, but will
require verification and site
inspection.
Packet Page 64
Item 8
San Luis Ranch Project EIR
Mitigation Monitoring and Reporting Program (updated January 2020)
City of San Luis Obispo 39
Mitigation Measure/Condition of Approval
Plan Requirements
and Timing
Monitoring Requirements and
Status
Responsible
Agency or Party
Compliance Verification
Initial Date Compliance
Recreation
REC-1 Parkland In-lieu Fees. The project applicant shall
pay parkland in-lieu fees in accordance with the City’s
parkland in-lieu fee program for the parkland shortage. The
project’s specific fee shall be determined by the City at the
time of project approval, after accounting for parkland
provided within the San Luis Ranch Specific Plan Area. The
in-lieu fees collected from the project shall be directed to
new projects or improvements to existing parks and
recreation facilities within the City of San Luis Obispo parks
system.
The project applicant shall
pay parkland in-lieu fees in
accordance with the City’s
parkland in-lieu fee program
prior to Development Plan
approval.
The Parks and Recreation
Department shall verify
compliance prior to Plan
approval.
Compliance Status:
Noted on Tract Map and project
plans. Payment pending. Verify
payment with Parks and Rec.
City of San Luis
Obispo Parks
and Recreation
Department.
TBD
Transportation
T-1(b), T-8a), T-9(c). Madonna Road & Dalidio
Drive/Prado Road Intersection
1. Extend existing westbound left turn lane on Madonna
Road to Dalidio Drive/Prado Road to 310’
2. Install 2nd westbound 310’ left turn lane on Madonna
Road to Dalidio Drive/Prado Road
3. Install eastbound 250’ right turn pocket on Madonna
Road to Dalidio Drive/Prado Road
4. Install 2nd northbound left shared with through-lane on
Prado Road/Dalidio Drive to Madonna Road
5. Prohibit westbound U-turns on Madonna Road
6. Provide split phase operations & optimize signal timing
Implementation of
improvements shall occur prior
to building permits or
occupancy.
City Public Works staff shall
ensure implementation of these
improvements following
approval of the final design
plans for the Specific Plan Area.
Compliance Status:
Noted on Tract Map and project
plans. Public Works to verify.
Applies to all traffic mitigation.
City of San Luis
Obispo Public
Works
Department.
TBD
T-1(e), T-2(f), T-8(b), T-9(h). Los Osos Valley Road &
Froom Ranch Way Intersection
1. Install dedicated 230’ right turn lane on northbound
Froom Ranch Way approach to Los Osos Valley Road
2. Extend right turn lane on southbound Froom Ranch Way
approach to Los Osos Valley Road to 110’
3. Install 2nd southbound left turn lane on Froom Ranch
Way approach to eastbound Los Osos Valley Road
Implementation of
improvements shall occur with
Froom Bridge construction.
City Public Works staff shall
ensure implementation of these
improvements following
approval of the final design
plans for the Specific Plan Area.
Compliance Status:
Noted on Tract Map and project
plans. Public Works to verify.
Applies to all traffic mitigation.
City of San Luis
Obispo Public
Works
Department.
TBD
T-1(f), T-8(c). Los Osos Valley Road & Auto Parkway
Intersection
The developer shall pay fair
share mitigation fees in
accordance with a City-
adopted funding mechanism
City Public Works staff shall
confirm payment of applicable
City of San Luis
Obispo Public
TBD
Packet Page 65
Item 8
San Luis Ranch Project EIR
Mitigation Monitoring and Reporting Program (updated January 2020)
City of San Luis Obispo 40
Mitigation Measure/Condition of Approval
Plan Requirements
and Timing
Monitoring Requirements and
Status
Responsible
Agency or Party
Compliance Verification
Initial Date Compliance
1. Pay Fair Share Impact fees for Signalization
(Prior to Building Permits or Occupancy)
2. Pay Fair share costs and dedicate necessary
ROW for construction of the Prado Road
Overpass & NB Ramps (Timing & Amount of
Fair Share Payments as established in San
Luis Ranch Development Agreement).
3. Develop a Travel Demand Management Plan
consistent with section 2.4.3 and to the
satisfaction of the Public Works Director
(Prior to Building Permits or Occupancy)
consistent with the
Development Agreement.
TDMP to be established prior
to building permits or
occupancy.
fees, dedication of ROW, and
completion of TDMP.
Compliance Status:
Noted on Tract Map and project
plans. Public Works to verify.
Applies to all traffic mitigation.
Works
Department.
T-2(g). Los Osos Valley Road & U.S. 101 Southbound
Off Ramp
1. Extend off ramp left turn lane to 320’
Implementation of
improvements shall occur by
building permits or occupancy.
City Public Works staff shall
ensure implementation of these
improvements following
approval of the final design
plans for the Specific Plan Area.
Compliance Status:
Noted on Tract Map and project
plans. Public Works to verify.
Applies to all traffic mitigation.
City of San Luis
Obispo Public
Works
Department.
TBD
T-2(h). Los Osos Valley Road & U.S. 101 Northbound
Off Ramp
1. Pay Fair share costs and dedicate necessary ROW for
construction of the Prado Road Overpass & NB Ramps
(Timing & Amount of Fair Share Payments as
established in San Luis Ranch Development
Agreement).
2. Develop a Travel Demand Management Plan consistent
with section 2.4.3 and to the satisfaction of the Public
Works Director (Prior to Building Permits or Occupancy)
The developer shall pay fair
share mitigation fees in
accordance with a City-
adopted funding mechanism
consistent with the
Development Agreement.
TDMP to be established prior
to building permits or
occupancy.
City Public Works staff shall
confirm payment of applicable
fees, dedication of ROW, and
completion of TDMP.
Compliance Status:
Noted on Tract Map and project
plans. Public Works to verify.
Applies to all traffic mitigation.
City of San Luis
Obispo Public
Works
Department.
TBD
T-1(c), T-2(c). Madonna & U.S. 101 Southbound Off
Ramp
1. Pay Fair share costs and dedicate necessary ROW for
construction of the Prado Road Overpass & NB Ramps
(Timing & Amount of Fair Share Payments as
The developer shall pay fair
share mitigation fees in
accordance with a City-
adopted funding mechanism
consistent with the
Development Agreement.
TDMP and Madonna ramp
City Public Works staff shall
confirm payment of applicable
fees, dedication of ROW, and
completion of TDMP.
Compliance Status:
City of San Luis
Obispo Public
Works
Department.
TBD
Packet Page 66
Item 8
San Luis Ranch Project EIR
Mitigation Monitoring and Reporting Program (updated January 2020)
City of San Luis Obispo 41
Mitigation Measure/Condition of Approval
Plan Requirements
and Timing
Monitoring Requirements and
Status
Responsible
Agency or Party
Compliance Verification
Initial Date Compliance
established in San Luis Ranch Development
Agreement).
2. Develop a Travel Demand Management Plan consistent
with section 2.4.3 and to the satisfaction of the Public
Works Director (Prior to Building Permits or Occupancy)
3. Extend northbound Madonna Road left turn lane to 150’
(Prior to Building Permits or Occupancy)
extension to be established
prior to building permits or
occupancy.
Noted on Tract Map and project
plans. Public Works to verify.
Applies to all traffic mitigation.
T-2(d). Madonna & U.S. 101 Northbound Off Ramp
1. Pay Fair share costs and dedicate necessary ROW for
construction of the Prado Road Overpass & NB Ramps
(Timing & Amount of Fair Share Payments as established
in San Luis Ranch Development Agreement).
2. Develop a Travel Demand Management Plan consistent
with section 2.4.3 and to the satisfaction of the Public
Works Director (Prior to Building Permits or Occupancy)
The developer shall pay fair
share mitigation fees in
accordance with a City-
adopted funding mechanism
consistent with the
Development Agreement.
TDMP to be established prior
to building permits or
occupancy.
City Public Works staff shall
confirm payment of applicable
fees, dedication of ROW, and
completion of TDMP.
Compliance Status:
Noted on Tract Map and project
plans. Public Works to verify.
Applies to all traffic mitigation.
City of San Luis
Obispo Public
Works
Department.
TBD
T-2(e). Madonna & Higuera Street
1. Pay Fair share costs and dedicate necessary ROW for
construction of the Prado Road Overpass & NB Ramps
(Timing & Amount of Fair Share Payments as
established in San Luis Ranch Development
Agreement).
2. Develop a Travel Demand Management Plan consistent
with section 2.4.3 and to the satisfaction of the Public
Works Director (Prior to Building Permits or Occupancy)
The developer shall pay fair
share mitigation fees in
accordance with a City-
adopted funding mechanism
consistent with the
Development Agreement.
TDMP to be established prior
to building permits or
occupancy.
City Public Works staff shall
confirm payment of applicable
fees, dedication of ROW, and
completion of TDMP.
Compliance Status:
Noted on Tract Map and project
plans. Public Works to verify.
Applies to all traffic mitigation.
City of San Luis
Obispo Public
Works
Department.
TBD
T-2(a). Madonna & Los Osos Valley Road
1. Pay Fair share costs and dedicate necessary ROW for
construction of the Prado Road Overpass & NB Ramps
(Timing & Amount of Fair Share Payments as
established in San Luis Ranch Development
Agreement).
2. Develop a Travel Demand Management Plan consistent
with section 2.4.3 and to the satisfaction of the Public
Works Director (Prior to Building Permits or Occupancy)
The developer shall pay fair
share mitigation fees in
accordance with a City-
adopted funding mechanism
consistent with the
Development Agreement.
TDMP to be established prior
to building permits or
occupancy.
City Public Works staff shall
confirm payment of applicable
fees, dedication of ROW, and
completion of TDMP.
Compliance Status:
Noted on Tract Map and project
plans. Public Works to verify.
Applies to all traffic mitigation.
City of San Luis
Obispo Public
Works
Department.
TBD
Packet Page 67
Item 8
San Luis Ranch Project EIR
Mitigation Monitoring and Reporting Program (updated January 2020)
City of San Luis Obispo 42
Mitigation Measure/Condition of Approval
Plan Requirements
and Timing
Monitoring Requirements and
Status
Responsible
Agency or Party
Compliance Verification
Initial Date Compliance
T-1(g), T-8(g), T-9(l). Higuera Street & Tank Farm Road
1. Pay Fair share costs and dedicate necessary
ROW for construction of the Prado Road
Overpass & NB Ramps (Timing & Amount of
Fair Share Payments as established in San
Luis Ranch Development Agreement).
2. Develop a Travel Demand Management Plan
consistent with section 2.4.3 and to the
satisfaction of the Public Works Director (Prior
to Building Permits or Occupancy)
3. Extend northbound right turn pocket to 230’
and channelize movement (Prior to Building
Permits or Occupancy)
The developer shall pay fair
share mitigation fees in
accordance with a City-
adopted funding mechanism
consistent with the
Development Agreement.
TDMP and extended NB right
turn pocket to be completed
prior to building permits or
occupancy.
City Public Works staff shall
confirm payment of applicable
fees. City Public Works staff
shall ensure implementation of
these improvements following
approval of the final design
plans for the Specific Plan Area.
Compliance Status:
Noted on Tract Map and project
plans. Public Works to verify.
Applies to all traffic mitigation.
City of San Luis
Obispo Public
Works
Department.
TBD
T-2(j), T-9(m). Prado Road & Higuera Street Intersection
1. Install 2nd U.S. 101 northbound left turn lane
2. Extend westbound right turn pocket to 400’
Implementation of
improvements shall occur by
building permits or occupancy.
City Public Works staff shall
ensure implementation of these
improvements following
approval of the final design
plans for the Specific Plan Area.
Compliance Status:
Noted on Tract Map and project
plans. Public Works to verify.
Applies to all traffic mitigation.
City of San Luis
Obispo Public
Works
Department.
TBD
T-2(i). Los Osos Valley Road & Higuera Street
1. Extend eastbound right turn lane to 180’
Implementation of
improvements shall occur by
building permits or occupancy.
City Public Works staff shall
ensure implementation of these
improvements following
approval of the final design
plans for the Specific Plan Area.
Compliance Status:
Noted on Tract Map and project
plans. Public Works to verify.
Applies to all traffic mitigation.
City of San Luis
Obispo Public
Works
Department.
TBD
T-1(h), T-1(i). Install Multilane Roundabout at
Prado/Dalidio & Froom Intersection
Implementation of
improvements shall occur with
Prado/Dalidio Road
construction.
City Public Works staff shall
ensure implementation of these
improvements following
approval of the final design
plans for the Specific Plan Area.
Compliance Status:
City of San Luis
Obispo Public
Works
Department.
TBD
Packet Page 68
Item 8
San Luis Ranch Project EIR
Mitigation Monitoring and Reporting Program (updated January 2020)
City of San Luis Obispo 43
Mitigation Measure/Condition of Approval
Plan Requirements
and Timing
Monitoring Requirements and
Status
Responsible
Agency or Party
Compliance Verification
Initial Date Compliance
Noted on Tract Map and project
plans. Public Works to verify.
Applies to all traffic mitigation.
T-6. Install Multilane Roundabout Control or Restricted
Access at Prado Road/Dalidio Drive & Project Driveways
Implementation of
improvements shall occur with
Prado/Dalidio construction.
City Public Works staff shall
ensure implementation of these
improvements following
approval of the final design
plans for the Specific Plan Area.
Compliance Status:
Noted on Tract Map and project
plans. Public Works to verify.
Applies to all traffic mitigation.
City of San Luis
Obispo Public
Works
Department.
TBD
T-3(d). Parallel Class I Multiuse Paths or Bike Boulevard
Fair Share Payment:
1. Higuera Street (Madonna Road to Prado Road)
2. Los Osos Valley Road (Madonna Road to Higuera
Street)
3. Madonna Road (Los Osos Valley Road to Higuera
Street)
Construct:
4. Prado Road/Dalidio Drive (Froom Ranch Way to
Higuera Street)
Payment of fair share for
implementation identified
improvements shall occur per
Development Agreement.
Implementation of Prado
Road/Dalidio Drive
improvement shall occur with
Prado construction.
City Public Works staff shall
ensure implementation of this
measure.
Compliance Status:
Noted on Tract Map and project
plans. Public Works to verify.
Applies to all traffic mitigation.
City of San Luis
Obispo Public
Works
Department.
TBD
T-3(a). City Transit Headway Optimization
1. Fund assessment of decreasing traffic headways to 25
min
Implementation of
improvements shall be
ongoing as determined
necessary by City Public
Works.
City Public Works staff shall
ensure implementation of these
improvements following
approval of the final design
plans for the Specific Plan Area.
Compliance Status:
Noted on Tract Map and project
plans. Public Works to verify.
Applies to all traffic mitigation.
City of San Luis
Obispo Public
Works
Department.
TBD
T-1(a, d). City Signal Timing Optimization Implementation of
improvements shall be
ongoing as determined
necessary by City Public
Works.
City Public Works staff shall
ensure implementation of these
improvements following
approval of the final design
plans for the Specific Plan Area.
City of San Luis
Obispo Public
Works
Department.
TBD
Packet Page 69
Item 8
San Luis Ranch Project EIR
Mitigation Monitoring and Reporting Program (updated January 2020)
City of San Luis Obispo 44
Mitigation Measure/Condition of Approval
Plan Requirements
and Timing
Monitoring Requirements and
Status
Responsible
Agency or Party
Compliance Verification
Initial Date Compliance
Compliance Status:
Noted on Tract Map and project
plans. Public Works to verify.
Applies to all traffic mitigation.
T-7. Traffic Calming and/or Reconfiguration of New
Neighborhood Streets
The project applicant shall
include neighborhood traffic
circles at key intersections and
traffic-calming features on final
design plans for development
within the Specific Plan Area.
City Public Works staff shall
confirm inclusion of
neighborhood traffic circles at
key intersections and traffic-
calming features, and approve
final design plans prior to
issuance of grading permits.
Compliance Status:
Noted on Tract Map and project
plans. Public Works to verify.
Applies to all traffic mitigation.
City of San Luis
Obispo Public
Works
Department.
TBD
T-5. Froom Ranch Way Bridge Construction The Froom Ranch Way
bridge connection shall be
completed prior to any
residential or non-
residential building permits
or occupancy permits.
City Public Works staff shall
confirm implementation of this
measure.
Compliance Status:
Noted on Tract Map and project
plans. Public Works to verify.
Applies to all traffic mitigation.
City of San Luis
Obispo Public
Works
Department.
TBD
T-4. Construction Traffic Management Plan The project applicant shall
submit the construction traffic
management plan for review
and approval by the City prior
to the initiation of construction.
The City shall ensure
compliance with the
construction traffic management
plan through routine monitoring
throughout all phases of project
construction.
Compliance Status:
Noted on Tract Map and project
plans. Public Works to verify.
Applies to all traffic mitigation.
City of San Luis
Obispo Public
Works
Department.
TBD
T-1(a). Madonna & Los Osos Valley Road Ongoing by City. City Public Works staff shall
monitor timing as needed.
City of San Luis
Obispo Public
TBD
Packet Page 70
Item 8
San Luis Ranch Project EIR
Mitigation Monitoring and Reporting Program (updated January 2020)
City of San Luis Obispo 45
Mitigation Measure/Condition of Approval
Plan Requirements
and Timing
Monitoring Requirements and
Status
Responsible
Agency or Party
Compliance Verification
Initial Date Compliance
1. City optimize signal timing to accommodate increased
project volumes
Compliance Status:
Noted on Tract Map and project
plans. Public Works to verify.
Applies to all traffic mitigation.
Works
Department.
T-2(b), T-9(b). Madonna Road & Oceanaire Drive
1. Pay Fair share costs and dedicate necessary ROW for
construction of the Prado Road Overpass & NB Ramps
(Timing & Amount of Fair Share Payments as
established in San Luis Ranch Development
Agreement).
2. Develop a Travel Demand Management Plan consistent
with section 2.4.3 and to the satisfaction of the Public
Works Director (Prior to Building Permits or Occupancy)
The developer shall pay fair
share mitigation fees in
accordance with a City-
adopted funding mechanism
consistent with the
Development Agreement.
TDMP to be established prior
to building permits or
occupancy.
City Public Works staff shall
confirm payment of applicable
fees, dedication of ROW, and
completion of TDMP.
Compliance Status:
Noted on Tract Map and project
plans. Public Works to verify.
Applies to all traffic mitigation.
City of San Luis
Obispo Public
Works
Department.
TBD
T-1(d). Higuera Street & South Street
1. City optimize signal timing to accommodate increased
project volumes
Ongoing by City. City Public Works staff shall
monitor timing as needed.
Compliance Status:
Noted on Tract Map and project
plans. Public Works to verify.
Applies to all traffic mitigation.
City of San Luis
Obispo Public
Works
Department.
TBD
T-11(a). Prado & U.S. 101 Northbound Off Ramp
1. Pay Fair share costs and dedicate necessary ROW for
construction of the Prado Road Overpass & NB Ramps
(Timing & Amount of Fair Share Payments as
established in San Luis Ranch Development
Agreement).
2. Develop a Travel Demand Management Plan consistent
with section 2.4.3 and to the satisfaction of the Public
Works Director (Prior to Building Permits or Occupancy)
The developer shall pay fair
share mitigation fees in
accordance with a City-
adopted funding mechanism
consistent with the
Development Agreement.
TDMP to be established prior
to building permits or
occupancy.
City Public Works staff shall
confirm payment of applicable
fees, dedication of ROW, and
completion of TDMP.
Compliance Status:
Noted on Tract Map and project
plans. Public Works to verify.
Applies to all traffic mitigation.
City of San Luis
Obispo Public
Works
Department.
TBD
T-11(b). North of Prado & U.S. 101 Northbound Off Ramp
1. Pay Fair share costs and dedicate necessary ROW for
construction of the Prado Road Overpass & NB Ramps
(Timing & Amount of Fair Share Payments as
The developer shall pay fair
share mitigation fees in
accordance with a City-
adopted funding mechanism
consistent with the
City Public Works staff shall
confirm payment of applicable
fees, dedication of ROW, and
completion of TDMP.
City of San Luis
Obispo Public
Works
Department.
TBD
Packet Page 71
Item 8
San Luis Ranch Project EIR
Mitigation Monitoring and Reporting Program (updated January 2020)
City of San Luis Obispo 46
Mitigation Measure/Condition of Approval
Plan Requirements
and Timing
Monitoring Requirements and
Status
Responsible
Agency or Party
Compliance Verification
Initial Date Compliance
established in San Luis Ranch Development
Agreement).
2. Develop a Travel Demand Management Plan consistent
with section 2.4.3 and to the satisfaction of the Public
Works Director (Prior to Building Permits or Occupancy)
Development Agreement.
TDMP to be established prior
to building permits or
occupancy.
Compliance Status:
Noted on Tract Map and project
plans. Public Works to verify.
Applies to all traffic mitigation.
T-11(c). North of Madonna & U.S. 101 Northbound Off
Ramp
1. Pay Fair share costs and dedicate necessary ROW for
construction of the Prado Road Overpass & NB Ramps
(Timing & Amount of Fair Share Payments as
established in San Luis Ranch Development
Agreement).
2. Develop a Travel Demand Management Plan consistent
with section 2.4.3 and to the satisfaction of the Public
Works Director (Prior to Building Permits or Occupancy)
The developer shall pay fair
share mitigation fees in
accordance with a City-
adopted funding mechanism
consistent with the
Development Agreement.
TDMP to be established prior
to building permits or
occupancy.
City Public Works staff shall
confirm payment of applicable
fees, dedication of ROW, and
completion of TDMP.
Compliance Status:
Noted on Tract Map and project
plans. Public Works to verify.
Applies to all traffic mitigation.
City of San Luis
Obispo Public
Works
Department.
TBD
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Item 8
San Luis Ranch
Summary of Compliance with Mitigation Measures
January 2020
Mitigation Measures
Item MM ID Summary Description Timing Compliance Status
1 AG-3(a)Agricultural Conflict Avoidance Measures.Include language in SP in compliance
2 AG-3(c)Buffer Landscaping.Prior to Final Map approval TBD
3 N-5(c)Froom Ranch Way Noise Barrier.Prior to Final Map Approval NG-10; PIPs TBD
4 REC-1 Parkland In-lieu Fees.Prior to Final Map approval TBD
5 BIO-2(c)Froom Ranch Way Bridge Design to Avoid Riparian Areas.As part of PIPs In compliance
6 GEO-1 Earthquake and Ground Acceleration Design and Construction Measures.As part of PIPs In compliance
7 GEO-3 Geotechnical Design.As part of PIPs In compliance
8 HWQ-1(a)Stormwater Pollution Prevention Plan.Grading Permits; PIPs; Final Map In compliance
9 HWQ-1(b)Berms and Basins.Grading Permits; PIPs; Final Map In compliance
10 HWQ-1(c)Concept Grading Plan and Master Drainage Plan.Grading Permits; PIPs; Final Map In compliance
11 HWQ-3(a)Stormwater Quality Treatment Controls.Grading Permits; PIPs; Final Map In compliance
12 HWQ-3(b)Stormwater BMP Maintenance Manual.With PIPs; annually In compliance
13 HWQ-3(c)Stormwater BMP Semi-Annual Maintenance Report.With PIPs; semi-annually TBD
14 AQ-2(e)Construction Activity Management Plan.Prior to Map Recordation In compliance
15 BIO-2(a)Habitat Mitigation and Monitoring Plan Prior to Final Map recordation In compliance
16 AG-1 Agricultural Conservation.Prior to Grading Permits In compliance
17 AQ-2(a)Fugitive Dust Control Measures.Prior to Grading Permits ongoing; in compliance
18 AQ-2(b)Standard Control Measures for Construction Equipment.Prior to Grading Permits ongoing; in compliance
19 AQ-2(c)Best Available Control Technology (BACT) for Construction Equipment.Prior to Grading Permits ongoing; in compliance
20 AQ-3(a)Standard Operational Mitigation Measures.Prior to Grading Permits TBD
21 AQ-3(b)Off-Site Mitigation.Prior to Grading Permits TBD
22 BIO-1(a)Best Management Practices.Prior to Grading Permits ongoing; in compliance
23 BIO-1(b)Worker Environmental Awareness Program Training.Prior to Grading Permits ongoing; in compliance
24 BIO-1(c)Western Pond Turtle and Two-Striped Garter Snake Impact Avoidance and Minimization.Prior to Grading Permits ongoing; in compliance
25 BIO-1(d)California Red-legged Frog, Western spadefoot, and Coast Range Newt Impact Avoidance and Minimization Prior to Grading Permits ongoing; in compliance
26 BIO-1(e)Steelhead Impact Avoidance and Minimization.Prior to Grading Permits ongoing; in compliance
27 BIO-1(f)Great Blue Heron and Monarch Butterfly Impact Avoidance and Minimization.Prior to Grading Permits ongoing; in compliance
28 BIO-1(g)Nesting Birds Impact Avoidance and Minimization.Prior to Grading Permits ongoing; in compliance
29 BIO-1(h)Roosting Bats Impact Avoidance and Minimization.Prior to Grading Permits ongoing; in compliance
30 BIO-2(b)Tree Replacement.Prior to Grading Permits ongoing; in compliance
31 CR-2(a)Retain a Qualified Principal Investigator.Prior to Grading Permits in compliance
32 CR-2(b)Unanticipated Discovery of Archaeological Resources.Prior to Grading Permits ongoing; in compliance
33 HAZ-4 Soil Sampling and Remediation Prior to Grading Permits ongoing; in compliance
34 HAZ-6 Naturally Occurring Asbestos Exposure Avoidance and Minimization Prior to Grading Permits ongoing; in compliance
35 HWQ-4 Conditional Letter of Map Revision/Letter of Map Revision.CLOMR before Grading Permits ongoing; in compliance
36 N-1(a)Construction Vehicle Travel Route.Prior to Grading permits ongoing; in compliance
37 N-1(b)Construction Activity Timing.ongoing; indicate on Grading Permits ongoing; in compliance
38 N-1(c)Construction Equipment Best Management Practices (BMPs).ongoing; indicate on Grading Permits ongoing; in compliance
39 N-1(d)Neighbor Property Owner Notification and Construction Noise Complaints 10 days prior to grading; include in permit ongoing; in compliance
40 AG-3(b)Agricultural Fencing.Prior to Building Permits TBD
41 AQ-2(d)Architectural Coating.Prior to Building Permits TBD
42 CR-1(c)Informational Display of Historic Resources.Ag Center Building Permit TBD
43 N-5(a)Interior Noise Reduction.Building permits (NG-10 and -23)TBD
44 T-1(b); T-8(a); T-9(c)Intersection 3: Madonna Road & Dalidio Drive/Prado Road Intersection (construct various)Building permits or occupancy TBD
45 T-1(c) Intersection 5: Madonna & U.S. 101 Southbound Off Ramp (dedicate ROW; pay fair share cost; TDMP)Building permits or occupancy TBD
46 T-1(e); T-8(b)Intersection 9: LOVR and Froom Ranch Way (construct various)with Froom Ranch Way bridge TBD
47 T-1(f); T-8(c)Intersection 10: LOVR and Auto Park Way (dedicate ROW; pay fair share cost; TDMP)Building permits or occupancy TBD
48 T-1(g); T-8(g); T-9(l)Intersection 16: S. Higuera and Tank Farm Road (extend RT pocket to 230'; ROW; pay fair share; TDMP)Building permits or occupancy TBD
49 T-1(h)Intersection 21: Prado/Dalidio and Froom Ranch Way (construct roundabout)Building/occupancy (with connection)TBD
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Item 8
50 T-1(i)Intersection 25: Prado/Dalidio and SC Project Driveway (construct roundabout)Building/occupancy (with connection)TBD
51 T-2(a)Intersection 1: Madonna and LOVR (dedicate ROW; pay fair share cost; TDMP)Building permits or occupancy TBD
52 T-2(b); T-9(b)Intersection 2: Madonna and Oceanaire (dedicate ROW; pay fair share cost; TDMP)Building permits or occupancy TBD
53 T-2(c)Intersection 5: Madonna & U.S. 101 Southbound Off Ramp (extend LT to 150')Building permits or occupancy TBD
54 T-2(d)Intersection 6: Madonna & U.S. 101 Northbound Off Ramp (dedicate ROW; pay fair share cost; TDMP)Building permits or occupancy TBD
55 T-2(e)Intersection 7: Madonna and Higuera (dedicate ROW; pay fair share cost; TDMP)Building permits or occupancy TBD
56 T-2(f); T-9(h)Intersection 9: LOVR and Froom Ranch Way (construct various)with Froom Ranch Way bridge TBD
57 T-2(g)Intersection 12: LOVR & U.S. 101 Southbound Off Ramp (extend LT to 320')Building permits or occupancy TBD
58 T-2(h)Intersection 13: LOVR & U.S. 101 Northbound Off Ramp (dedicate ROW; pay fair share cost; TDMP)Building permits or occupancy TBD
59 T-2(i)Intersection 14: LOVR & Higuera (extend EB RT lane to 180')Building permits or occupancy TBD
60 T-2(j); T-9(m)Intersection 18: Prado & Higuera (install 2nd NB LT lane; extend WB RT pocket to 400')Building permits or occupancy TBD
61 T-3(a)Segments 1-6: Madonna Road--LOVR to Higuera (construct bikeway; Prado ROW; pay fair share cost; TDMP)Building permits or occupancy TBD
62 T-3(b)Segments 7-8: Higuera--Madonna to Prado (Prado ROW; pay fair share cost; TDMP)Building permits or occupancy TBD
63 T-3(c)Segments 13-17: LOVR--Madonna to Higuera (construct bikeway; Prado ROW; pay fair share cost; TDMP)Building permits or occupancy TBD
64 T-3(d)Segments 18-20: Dalidio/Prado--Froom to Higuera (construct Class I bikepaths)Building permits or occupancy TBD
65 T-5 Froom Ranch Way Bridge Construction Building or occupancy permits TBD
66 T-9(d)Intersecton 4: Madonna and El Mercado (see MM T-1(b))Building permits or occupancy TBD
67 T-11(a)NB US 101 Prado Off Ramp (pay fair share, dedicate ROW for overpass and NB ramps; TDMP)Building permits or occupancy TBD
68 T-11(b)NB US 101 North of Prado (pay fair share, dedicate ROW for overpass and NB ramps; TDMP)Building permits or occupancy TBD
69 T-11(c)NB US 101 North of Madonna (pay fair share, dedicate ROW for overpass and NB ramps; TDMP)Building permits or occupancy TBD
70 HWQ-4 Conditional Letter of Map Revision/Letter of Map Revision.LOMR before occupancy of first unit TBD
71 CR-1(a)Historical Structure Relocation and Reconstruction Plan.Prior to grading NG-30 site Completed; in compliance
72 CR-1(b)Archival Documentation of Historic Buildings.Prior to grading NG-30 site Completed; in compliance
73 N-5(b)Residential Outdoor Activity Area Noise Attenuation.Building permits (NG-30 and NC)TBD
74 N-5(d)U.S. Highway 101 Noise Barrier at Hotel.Grading permits (hotel)TBD
75 GEO-2 Operational Seismic Safety Requirement.Pior to Building Permits (NC)TBD
75 N-4(a)HVAC Equipment.Building permits (NC)TBD
76 N-4(b)Parking Lot/Loading Dock Orientation and Noise Barrier.Building permits (NC)TBD
77 AQ-1 Encourage Telecommuting.Prior to Occupany (NC)TBD
78 T-1(a)Intersection 1: Madonna and LOVR (optimize signal timing)ongoing by City TBD
79 T-1(d)Intersection 8: Higuera and South Street (signal timing)ongoing by City TBD
80 T-4 Construction Traffic Management Plan Construction activities TBD
81 T-5 Froom Ranch Way Bridge Construction Building permits or occupancy TBD
82 T-6 Project Site Intersection Roundabout Control As determined by City staff TBD
83 T-7 Traffic Calming and/or Reconfiguration of New Neighborhood Streets As determined by City staff TBD
84 T-8(d)Intersection 12: LOVR & U.S. 101 Southbound Off Ramp (construct Prado Road overpass)Timing determined by Caltrans and City TBD
85 T-8(e)Intersection 13: LOVR & U.S. 101 Northbound Off Ramp (construct Prado Road overpass)Timing determined by Caltrans and City TBD
86 T-8(f)Intersection 14: LOVR & S. Higuera (construct Prado Road overpass)Timing determined by Caltrans and City TBD
87 T-9(a)Intersection 1: Madonna and LOVR (extend NB RT on LOVR to 295'; SB LT on Madonna to 395')Timing determined by Caltrans and City TBD
88 T-9(b)Intersection 2: Madonna and Oceanaire (extend WB RT on Madonna to 200')Timing determined by Caltrans and City TBD
89 T-9(e)Intersection 5: Madonna & U.S. 101 Southbound Off Ramp (construct Prado Road overpass)Timing determined by Caltrans and City TBD
90 T-9(f)Intersection 6: Madonna & U.S. 101 Northbound Off Ramp (construct Prado Road overpass)Timing determined by Caltrans and City TBD
91 T-9(g)Intersection 8: Higuera and South Street (extend NB Higuera LT to 120')Timing determined by Caltrans and City TBD
92 T-9(i)Intersection 11: LOVR and Calle Joaquin (construct Prado Road overpass w/ NB and SB ramps)Timing determined by Caltrans and City TBD
93 T-9(j)Intersection 12: LOVR & U.S. 101 Southbound Off Ramp (construct Prado overpass w/ NB and SB ramps)Timing determined by Caltrans and City TBD
94 T-9(k)Intersection 14: LOVR & S. Higuera (construct Prado Road overpass w/ NB and SB ramps)Timing determined by Caltrans and City TBD
95 T-10(a)Segments 1-6: Madonna Road--LOVR to Higuera (construct Prado Road overpass w/ NB and SB ramps)Timing determined by Caltrans and City TBD
96 T-10(b)Segments 15-16: LOVR--Calle Joaquin to US 101 NB ramps (construct Prado overpass w/ NB and SB ramps)Timing determined by Caltrans and City TBD
97 T-10(c)Segment 24: Pardo/Dalidio--project driveway to Froom (construct Prado overpass w/ NB and SB ramps)Timing determined by Caltrans and City TBD
98 T-11(a)NB US 101 Prado Off Ramp (pay fair share, dedicate ROW for overpass and NB ramps; TDMP)Building permits or occupancy TBD
99 T-11(b)NB US 101 North of Prado (pay fair share, dedicate ROW for overpass and NB ramps; TDMP)Building permits or occupancy TBD
100 T-11(c)NB US 101 North of Madonna (pay fair share, dedicate ROW for overpass and NB ramps; TDMP)Building permits or occupancy TBD
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Item 8
San Luis Ranch
Summary of Compliance with Development Agreement
January 2020
Development Agreement
Item DA ID Summary Description Responsibility Timing Compliance Status
1 1.03.a.1 Agreement terminates on 20th anniversary of annexation date All Parties ongoing ongoing; in compliance
2 1.03.a.2 Agreement terminates on 15th anniversary of annexation if backbone infrastructure not in place All Parties ongoing ongoing; in compliance
3 1.03.a.3 Agreement terminates once development and conditions are satisfied All Parties ongoing ongoing; in compliance
4 1.03.a.4 Agreement terminates if annexation doesn't occur within 5 years of DA "Vesting Date"All Parties ongoing ongoing; in compliance
5 1.04 Agreement must be executed 5 days after Ordinance adoption; to County Recorder within 10 days All Parties ongoing in compliance
6 5.02.1 Form Community Facilities District (CFD)City City Council adopts CFD Ordinance 4-16-19 in compliance; levy under CFD TBD
7 5.04.3 Reimbursement for developer improvements beyond fair share cost City according to law TBD once costs are known
8 5.04.4 Post $300,000 bond to ensure compliance with Section 5.04.4 Developer before 1st anniv of "Effective Date"in compliance
9 5.04.5 Prepay $1.5 million for Prado Interchange; early payment toward full mitigation fee; see notes Developer based on timing of Final Map approval in compliance
10 7.08 City to use Fee for grant program to replace existing sewer laterals equivelent to 66,000 gpd City ongoing ongoing; in compliance
11 11.01; 02 Annual evaluation of the MMRP to ensure compliance City ongoing; annually ongoing; in compliance
12 11.04 Annual evaluation of the DA to ensure compliance City ongoing; annually ongoing; in compliance
13 11.05 CDD to issue "Finding of Development Agreement Compliance" based on review City ongoing; annually ongoing; in compliance
14 12.03 Any DA provision out of compliance must be cured within 60 days both parties ongoing ongoing; in compliance
15 6.02.3 Land dedications for ROW or infrastructure Developer prior to infrastructure need or map approval ongoing; in compliance
16 7.03 Dedicate 2.8 acres of onsite parkland and build park Developer prior to final map TBD
17 7.09 Make Recycled Water facility improvements per Figure 7.2 of SLR SP Developer prior to Final Map or building permits TBD
18 7.10 Make storm drainage improvements per Figure 7.4 of SLR SP Developer prior to Final Map or building permits TBD
19 7.11 Make floodplain improvements Developer prior to Final Map or building permits TBD
20 7.13.01 CC&Rs disclosure statement required City prior to Final Map or building permits TBD
21 7.13.07 City to allow building permits and occupancy for up to 24 model homes prior to Final Map City prior to final map TBD
22 7.08 Pay $300,000 Capacity Offset Fee for sewer improvements Developer prior to recording Final Map TBD
23 7.03 Dedicate offsite parkland or pay up to $3,175,026 as equivalent Developer prior to recording Final Map TBD
24 7.04 Secure Ag Easement on 30 acres at APN 067-181-010 Developer prior to grading permits TBD
25 7.06 Implement energy saving measures in development Developer prior to building permits TBD
26 7.07 Implement water saving measures in development Developer prior to building permits TBD
27 7.13.04 Complete Design Review for all major surface public facilities City prior to construction TBD
28 5.03.2.b Pay all Development Impact Fees (DIF) to City per April 2018 DIF update Developer prior to occupancy TBD
29 5.04.4 Pay Early Residential Development Fee ($262/unit)Developer prior to occupancy TBD
30 5.04.6 Pay remaining Prado Road Mitigation Fee Developer prior to occupany generating 233 PM PHT TBD
31 7.12 Make traffic and circulation improvements Developer prior to occupancy TBD
32 7.05 Provide Affordable Housing or in lieu payment for commerical per Exhibit F of the DA Developer prior to final map for NC TBD
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Item 8
Department Name: Public Works
Cost Center: 5201
For Agenda of: February 18, 2020
Placement: Consent
Estimated Time: N/A
FROM: Shelly Stanwyck, Assistant City Manager, Community Services
Prepared By: Gamaliel Anguiano, Transit Manager
SUBJECT: AUTHORIZE APPLICATION FOR 2020-21 SENATE BILL 1 (SB1) STATE
OF GOOD REPAIR TRANSIT GRANT FOR THE PURCHASE OF ELECTRIC
BUSES
RECOMMENDATION
1. Adopt a Resolution authorizing the City Manager, or his designee, to execute and file grant
applications with the State of California to receive State Of Good Repair Transit Grant funds
for transit projects (Attachment A) and to execute any related grant applications,
certifications, assurances, forms, agreements, and associated documents on behalf of the City
(Attachment B); and,
2. Approve a budget amendment to increase the budget reflecting these grant funds, if awarded.
DISCUSSION
Background
The State of Good Repair (SGR) program is the result of
the passage of SB1 and provides approximately $105
million annually to transit operators in California for
eligible transit maintenance, rehabilitation, and capital
projects. The SGR program benefits the public by
providing public transportation agencies with a
consistent and dependable revenue source to invest in
the upgrade, repair, and improvement of agency
transportation infrastructure. In collaboration with the
State Controller’s Office, Caltrans is tasked with the
management and administration of the SGR program.
Defined (Allocated) Portion of SGR Funds
Each regional agency and transit operator are entitled to a portion of SGR funds identified by a
statewide formula. These funds are allocated annually under the State Transit Assistance (STA)
program formula to eligible agencies pursuant to Public Utilities Code (PUC) section 99312.1.
The City receives a portion of these funds based on population and transit operator revenues.
SLO Transit anticipates receiving approximately $9,020 from this program for this fiscal year.
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Item 9
Discretionary Portion of SGR Funds
The second part SGR assistance is a competitive, discretionary grant process for capital
purchases. The regional discretionary and operator SGR amounts are unknown at this time as
the State Controller’s Office has yet to release its FY 20/21 allocation list. SGR funding was
approximately $410,000 for the SLOCOG region in FY 19/20 (See table) and is expected to be
similar for FY 20/21.
Annual Grant Application for SGR Funds
The SGR program requires an annual grant application for both allocated and discretionary
amounts.
SGR Capital Project Eligibility
The SGR Program provides funding for capital assistance to rehabilitate and modernize
California’s local transit systems. Specifically, eligible projects include:
1. Fleet Maintenance. Transit capital projects or services to maintain or repair a transit
operator’s existing transit vehicle fleet or transit facilities, including the rehabilitation or
modernization of the existing vehicles or facilities.
2. Fleet New. The design, acquisition, and construction of new vehicles or facilities that
improve existing transit services.
3. Infrastructure. Transit services that complement local efforts for repair and improvement of
local transportation infrastructure.
Projects that solely expand capacity or service are not eligible projects. However, expansion of
capacity within replacement projects to meet current or projected short-term service needs (for
example replacing a maintenance facility with a larger facility or replacing a bus with a larger
bus) are eligible.
City SGR Discretionary Grant for the Purchase of Electric Buses
Staff recommends Council authorize the application for SGR authorized and discretionary grants
for the purchase of electric transit vehicles. These funds could help with the purchase of two
electric transit vehicles to replace two 2007 diesel buses that have met their useful life. The two
2007 30’ buses are now 13 years old and are beginning to show their age as evidenced by more
frequent service calls that are negatively impacting service levels and increasing operating costs
for the City’s transit system.
Because of continual ridership growth and capacity issues, the City will be not only be replacing
the diesel buses with more reliable new electric buses but will also be upgrading their size and
capacity to either 35’ or 40’ vehicles. The additional vehicle size will help ensure that the City’s
fleet has greater interoperability amongst routes, addresses demands, and will improve asset
longevity.
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Item 9
As the SGR funding is insufficient to purchase vehicles in full, staff will continue to seek
additional grant assistance for the help in funding the electrification of the SLO Transit fleet. The
goal of acquiring up to two Zero Emission Bus (ZEB) buses in the next 24-month period has
been set but relies on the City successfully receiving multiple grants.
Other grants are actively being pursued include funding from SLO Air Pollution Control District
and PG&E; both of which have tentatively approved funding assistance when vehicles are
purchased by the City.
A future Council item will come forward with the full proposal of the electric bus vehicle roll out
plan and final funding strategies to implement this exciting program.
Policy Context
Financial Management Manual Policy 740 requires that the City Council approve grant
applications equal to or greater than $5,000. The application will request up to the maximum in
combined City-allocated and available discretionary competitive award amounts towards capital
purchases that meet grant criteria with the exact amount to be known upon State Controller
Office allocations.
Public Engagement
Development of this SGR project is based on the data and customer survey information gathered
during the City's adopted 2017-22 Short Range Transit Plan (SRTP) and City’s Climate Action
Plan. A reoccurring theme in the SRTP survey results was to expand technology capabilities of
the transit system in order to enhance its accessibility and appeal. A considerable public outreach
campaign was done prior to the development and adoption of the SRTP. Additionally, the City’s
sustainability and climate action plan goals looks towards electrification of the City fleet to meet
emission reduction goals and carbon neutrality.
CONCURRENCE
This proposed SGR project has been reviewed by the Finance, City Attorney and City
Administration and San Luis Obispo Council of Governments before submission to City
Council.
ENVIRONMENTAL REVIEW
No environmental review is required for grant submittals, per section 15061(b)(3) General Rule
of the CEQA Guidelines. It can be seen with certainty that the proposed action of the City to
apply for grant funding will have no significant effect on the environment.
FISCAL IMPACT
Budgeted: Yes Budget Year: FY19/20
Funding Identified: Yes
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Fiscal Analysis
Funding Sources
Total Budget
Available
Current
Funding
Request
Remaining
Balance
Annual
Ongoing Cost
State - SGR $378,000
State – LCTOP $250,000*
Federal TBD**
Other:
Total $628,000
* LCTOP grant allocation has been approved at SLOCOG’s February 5, 2020 meeting
** To Be Determined when there is a call for projects. Possible sources include FTA’s Low or No Emission (Low-No) Bus
Program grants.
Depending upon the grant funds that are acquired, local match requirements will be needed for
including the SGR. As grants are obtained, staff bring to Council authorization of the actual
purchase of buses. The number of buses will be contingent on how successful we are in
obtaining additional funding grants and transit funds that are available. Local unprogrammed
transit funds, coming from unappropriated fund working capital, will be allocated toward this
project including local matching requirements as necessary. This grant would not preclude the
City from acquiring or using other awarded discretionary grant funds.
ALTERNATIVES
1. Deny the request. This is not recommended as this request is strategic to a larger funding
initiative for electrifying the City’s transit operations.
Attachments:
a - Draft Resolution
b - SB1 Recipient Certifications and Assurances
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R ______
RESOLUTION NO. _____ (2020 SERIES)
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN LUIS
OBISPO, CALIFORNIA, AUTHORIZING THE CITY MANAGER OR
THEIR DESIGNEE TO APPLY, EXECUTE AND FULFILL ANY
RELATED CALIFORNIA STATE OF GOOD REPAIR TRANSIT GRANT
PROGRAM APPLICATIONS, CERTIFICATIONS, ASSURANCES,
FORMS, AGREEMENTS, AND ASSOCIATED DOCUMENTS ON
BEHALF OF THE CITY
WHEREAS, California Senate Bill 1 (2017) establishes the State of Good Repair Transit
Grant (SGR) program; and
WHEREAS, the SGR program provides approximately $105 million annually to transit
operators in California for eligible transit maintenance, rehabilitation and capital projects; and
WHEREAS, the statutes related to state-funded transit projects require a local or regional
implementing agency to abide by various regulations; and
WHEREAS, Senate Bill 1 (2017) named the Department of Transportation (Department)
as the administrative agency for the SGR; and
WHEREAS, the Department has developed guidelines for the purpose of administering
and distributing SGR program funds to eligible project sponsors; and
WHEREAS, the City of San Luis Obispo (“City”) is an eligible project sponsor and wishes
to receive funding from the SGR program for transit projects; and
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of San Luis
Obispo as follows:
SECTION 1. The City Council hereby authorizes the City Manager, or their designee, to
file, execute and fulfill any related State of Good Repair Transit Grant program applications,
certifications, assurances, forms, agreements, and associated documents on behalf of the City.
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R ______
SECTION 2. Environmental Determination. No environmental review is required for
grant submittals, per section 15061(b)(3) General Rule of the CEQA Guidelines. It can be seen
with certainty that the proposed action of the City to apply for grant funding will have no
significant effect on the environment.
Upon motion of _______________________, seconded by _______________________,
and on the following roll call vote:
AYES:
NOES:
ABSENT:
The foregoing resolution was adopted this _____ day of _____________________ 2020.
____________________________________
Mayor Heidi Harmon
ATTEST:
____________________________________
Teresa Purrington
City Clerk
APPROVED AS TO FORM:
_____________________________________
J. Christine Dietrick
City Attorney
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City
of San Luis Obispo, California, this ___________ day of ___________________________, 2020.
____________________________________
Teresa Purrington
City Clerk
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State Transit Assistance State of Good Repair Program
Recipient Certifications and Assurances
Recipient: City of San Luis Obispo
Effective Date: May 21st, 2019
In order to receive State of Good Repair Program (SGR) funds from the California
Department of Transportation (Department), recipients must agree to following terms and
conditions:
A. General
(1) The recipient agrees to abide by the State of Good Repair Guidelines as may be
updated from time to time.
(2) The potential recipient must submit to the Department a State of Good Repair
Program Project List annually, listing all projects proposed to be funded by the SGR
program. The project list should include the estimated SGR share assigned to each
project along with the total estimated cost of each project..
(3) The recipient must submit a signed Authorized Agent form designating the
representative who can submit documents on behalf of the recipient and a copy of the
board resolution authorizing the agent.
B. Project Administration
(1) The recipient certifies that required environmental documentation will be completed
prior to expending SGR funds. The recipient assures that each project approved for
SGR funding comply with Public Resources Code § 21100 and § 21150.
(2) The recipient certifies that SGR funds will be used for transit purposes and SGR
funded projects will be completed and remain in operation for the estimated useful
lives of the assets or improvements.
(3) The recipient certifies that it has the legal, financial, and technical capacity to deliver
the projects, including the safety and security aspects of each project.
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(4) The recipient certifies that there is no pending litigation, dispute, or negative audit
findings related to any SGR project at the time an SGR project is submitted in the
annual list.
(5) Recipient agrees to notify the Department immediately if litigation is filed or disputes
arise after submission of the annual project list and to notify the Department of any
negative audit findings related to any project using SGR funds.
(6) The recipient must maintain satisfactory continuing control over the use of project
equipment and/or facilities and will adequately maintain project equipment and/or
facilities for the estimated useful life of each project.
(7) Any and all interest the recipient earns on SGR funds must be reported to the
Department and may only be used on approved SGR projects or returned to the
Department.
(8) The recipient must notify the Department of any proposed changes to an approved
project list by submitting an amended project list.
(9) Funds will be expended in a timely manner.
C. Reporting
(1) Per Public Utilities Code § 99312.1 (e) and (f), the recipient must submit the
following SGR reports:
a. Annual Expenditure Reports within six months of the close of the fiscal year
(by December 31st) of each year.
b. The annual audit required under the Transportation Development Act (TDA),
to verify receipt and appropriate expenditure of SGR funds. A copy of the
audit report must be submitted to the Department within six months of the
close of each fiscal year in which SGR funds have been received or
expended.
D. Cost Principles
(1) The recipient agrees to comply with Title 2 of the Code of Federal Regulations Part
200, Uniform Administrative Requirements for Grants and Cooperative Agreements
to State and Local Governments.
(2) The recipient agrees, and will assure that its contractors and subcontractors will be
obligated to agree, that (a) Contract Cost Principles and Procedures, 48 CFR, Federal
Acquisition Regulations System, Chapter 1, Part 31, et seq., shall be used to
determine the allowability of individual project cost items and (b) those parties shall
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comply with Federal administrative procedures in accordance with 2 CFR, Part 200,
Uniform Administrative Requirements for Grants and Cooperative Agreements to
State and Local Governments.
(3) Any project cost for which the recipient has received payment that are determined by
subsequent audit to be unallowable under 2 CFR, Part 200, are subject to repayment
by the recipient to the State of California (State). Should the recipient fail to
reimburse moneys due to the State within thirty (30) days of demand, or within such
other period as may be agreed in writing between the Parties hereto, the State is
authorized to intercept and withhold future payments due the recipient from the State
or any third-party source, including but not limited to, the State Treasurer and the
State Controller.
E. Record Retention
(1) The recipient agrees, and will assure that its contractors and subcontractors shall
establish and maintain an accounting system and records that properly accumulate
and segregate incurred project costs and matching funds by line item for the project.
The accounting system of the recipient, its contractors and all subcontractors shall
conform to Generally Accepted Accounting Principles (GAAP), enable the
determination of incurred costs at interim points of completion, and provide support
for reimbursement payment vouchers or invoices. All accounting records and other
supporting papers of the recipient, its contractors and subcontractors connected with
SGR funding shall be maintained for a minimum of three (3) years from the date of
final payment and shall be held open to inspection, copying, and audit by
representatives of the State and the California State Auditor. Copies thereof will be
furnished by the recipient, its contractors, and subcontractors upon receipt of any
request made by the State or its agents. In conducting an audit of the costs claimed,
the State will rely to the maximum extent possible on any prior audit of the recipient
pursuant to the provisions of federal and State law. In the absence of such an audit,
any acceptable audit work performed by the recipient’s external and internal auditors
may be relied upon and used by the State when planning and conducting additional
audits.
(2) For the purpose of determining compliance with Title 21, California Code of
Regulations, Section 2500 et seq., when applicable, and other matters connected with
the performance of the recipient’s contracts with third parties pursuant to
Government Code § 8546.7, the recipient, its contractors and subcontractors and the
Department shall each maintain and make available for inspection all books,
documents, papers, accounting records, and other evidence pertaining to the
performance of such contracts, including, but not limited to, the costs of
administering those various contracts. All of the above referenced parties shall make
such materials available at their respective offices at all reasonable times during the
entire project period and for three (3) years from the date of final payment. The
State, the California State Auditor, or any duly authorized representative of the State,
shall each have access to any books, records, and documents that are pertinent to a
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project for audits, examinations, excerpts, and transactions, and the recipient shall
furnish copies thereof if requested.
(3) The recipient, its contractors and subcontractors will permit access to all records of
employment, employment advertisements, employment application forms, and other
pertinent data and records by the State Fair Employment Practices and Housing
Commission, or any other agency of the State of California designated by the State,
for the purpose of any investigation to ascertain compliance with this document.
F. Special Situations
(1) Recipient acknowledges that if a project list is not submitted timely, the recipient
forfeits its apportionment for that fiscal year.
(2) Recipients with delinquent expenditure reports may risk future eligibility for future
SGR funding.
(3) Recipient acknowledges that the Department shall have the right to perform an audit
and/or request detailed project information of the recipient’s SGR funded projects at
the Department’s discretion from SGR award through 3 years after the completion
and final billing of any SGR funded project.. Recipient agrees to provide any
requested project information.
I certify all of these conditions will be met.
Agency: City of San Luis Obsipo
BY:
Derek Johnson, City Manager
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ATTACHMENT I
(INSERT Agency Board Resolution approving this document)
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Department Name: Utilities
Cost Center: 6105
For Agenda of: February 18, 2020
Placement: Consent
Estimated Time: N/A
FROM: Aaron Floyd, Utilities Director
Prepared By: Jennifer Thompson, Utilities Business Manager
SUBJECT: SECOND READING OF ORDINANCE NO. 1677 (2020 SERIES) AMENDING
MUNICIPAL CODE CHAPTER 13.04 (WATER SERVICE) RELATING TO
DISCONTINUATION OF RESIDENTIAL WATER SERVICES FOR NON-
PAYMENT
RECOMMENDATION
Adopt Ordinance 1677 (2020 Series) amending Chapter 13.04 of the City of San Luis Obispo
Municipal Code to comply with Senate Bill 998 (Attachment A).
DISCUSSION
On February 4, 2020, the City Council voted to introduce Ordinance No. 1677 (2020 Series).
The ordinance is now ready for second reading and adoption.
In September 2018, Governor Brown signed Senate Bill 998 (SB 998) which requires additional
rules and procedures before residential water service can be turned off for non-payment. The
City of San Luis Obispo Municipal Code currently conflicts with SB 998 so the applicable
ordinances must be amended. Section 13.04.060 (Discontinuation of Water Service) and Section
13.04.110 (Delinquencies and Penalties) of Municipal Code Chapter 13.04 (Water Service) of
the Municipal Code are proposed to be amended to comply with the 60-day delinquency period
required under SB 998. The City’s current water ordinance states that water bills become
delinquent 30 days after presentation of the bill and that water service may be discontinued when
the bill becomes delinquent.
Previous Council or Advisory Body Action
On February 4, 2020, Council introduced Ordinance No. 1677 (2020 Series) amending Chapter
13.04 of the City’s Municipal Code related to discontinuation of water service for non-payment.
Policy Context
To comply with SB 998, the City is required to make these changes to the Municipal Code.
Public Engagement
Public engagement took place prior to and during the February 4, 2020, City Council meeting. This
item is now on the agenda for the February 18, 2020 City Council meeting and will follow all
required postings and notification requirements. The public will have another opportunity to
comment on this item.
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CONCURRENCE
The Finance Department concurs with the recommendations.
ENVIRONMENTAL REVIEW
The California Environmental Quality Act (CEQA) does not apply to the recommended action in
this report, because the action does not constitute a “Project” under CEQA Guidelines Sec.
15378.
FISCAL IMPACT
Budgeted: N/A Budget Year: 2020
Funding Identified: N/A
Fiscal Analysis:
Funding Sources
Total Budget
Available
Current Funding
Request
Remaining
Balance
Annual
Ongoing Cost
General Fund $0 $0 $0 $0
State
Federal
Fees
Other:
Total $0 $0 $0 $0
Staff anticipates that the City’s recovery of delinquent balances may be reduced with the
proposed lengthening of the delinquency period to 60 days. In the delinquent bill collections
field, older accounts receivables are typically more difficult to collect. Customers who close their
account will potentially have larger uncollected balances sent to the City’s collection agency.
Aged accounts receivable also have the potential to impact the City’s credit rating because they
may indicate an inability to collect payments. The City shuts-off an average of 40 customers per
month for non-payment. This is only 0.25 percent of all customers; hence, staff estimates that
aged account balances will not rise to this level. However, staff will closely monitor the
developments once the process is adjusted to the requirements of SB 998.
ALTERNATIVES
Do not adopt the ordinance amendment. This is not recommended because SB 998 is State law
and imposes civil penalties of up to $1,000 per day for violations of noncompliance.
Attachments:
a - Ordinance No. 1677 (2020 Series)
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O 1677
ORDINANCE NO. 1677 (2020 SERIES)
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SAN LUIS
OBISPO, CALIFORNIA, AMENDING SECTIONS 13.04.060 AND 13.04.110
OF THE SAN LUIS OBISPO MUNICIPAL CODE TITLE 13.04 – WATER
SERVICE
WHEREAS, the City of San Luis Obispo (City) is a municipal corporation duly organized
under the California Constitution and laws of the State of California; and
WHEREAS, the City owns and operates a public water system that supplies water to
residential, commercial, and industrial customers throughout the City’s jurisdiction; and
WHEREAS, in 2018, the California Legislature adopted Senate Bill 998 (“SB 998”) which
adopted new and expanded protections regarding discontinuation of water service for nonpayment
and related matters; and
WHEREAS, the City Council desires to amend Chapter 13.04 of the Municipal Code to
ensure consistency with the requirements of SB 998 and other laws.
NOW THEREFORE, BE IT ORDAINED by the City Council of the City of San Luis
Obispo as follows:
SECTION 1: Recitals. The above recitals are true and correct and are incorporated herein
by this reference.
SECTION 2. Section 13.04.060 of the San Luis Obispo Municipal Code is hereby
amended to read as follows:
13.04.060 Discontinuation of water service.
Each customer discontinuing water service shall be required to provide information according to
the procedures established by the director of utilities.
A. Nonpayment of Bills.
1. A customer’s water service may be discontinued if a bill is not paid on or before sixty days
from the date the bill becomes delinquent.
2. A customer’s unpaid balance for water service previously rendered by the city may be
transferred to that same customer’s current water service and water service may be
discontinued if water service furnished at a previous location is not paid on or before sixty
days from the date the bill becomes delinquent.
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O 1677
3. If a customer receives water service at more than one location, and the bill for service at
any one location is not paid on or before sixty days from the date the bill becomes
delinquent, water services at all locations may be discontinued.
B. Unsafe Apparatus. The utilities department may discontinue service to any parcels where
apparatus, appliances, or equipment using water is dangerous, unsafe, causing damage or not
in conformity with any laws or ordinances.
C. Service Detrimental to Others. The utilities department may discontinue service to any parcels
where the demand may be detrimental or injurious to the service furnished to other customers.
D. Fraud and Abuse. The utilities department shall have the right to refuse or to discontinue water
service to any parcels to protect itself against fraud or abuse.
E. Noncompliance. The utilities department may, unless otherwise provided, discontinue water
services to a customer for noncompliance with any of these regulations if the customer fails to
comply with them within five days after the date of presentation of written notice of the utilities
department’s intention to discontinue service. If such noncompliance affects matters of health
and safety and/or is causing property damage, and conditions warrant, the utilities department
may discontinue water service immediately.
F. Customer’s Request for Service Discontinuance. A customer may have his or her water service
discontinued by notifying the utilities department reasonably well in advance of the desired
date of discontinuance. He or she will be required to pay all water charges until the date of
such discontinuance.
G. Restoration – Reconnection Charges. The utilities department may charge such amount as may
be established from time to time by resolution of the city council for restoring water service
which has been discontinued because of noncompliance with these rules. (Ord. 1597 § 6, 2014:
prior code § 7410.17. Formerly 13.04.180)
SECTION 3. Section 13.04.110 of the San Luis Obispo Municipal Code is hereby
amended to read as follows:
13.04.110 Delinquencies and penalties.
For failure to pay for water service by the provisions of this chapter prior to the delinquency date,
the director of utilities may add a penalty. The amount of the penalty shall be set by resolution of
the City Council. (Ord. 1597 § 11, 2014)
SECTION 4. Severability. If any subdivision, paragraph, sentence, clause, or phrase of
this ordinance is, for any reason, held to be invalid or unenforceable by a court of competent
jurisdiction, such invalidity or unenforceability shall not affect the validity or enforcement of the
remaining portions of this ordinance, or any other provisions of the City’s rules and regulations.
It is the City’s express intent that each remaining portion would have been adopted irrespective of
the fact that any one or more subdivisions, paragraphs, sentences, clauses, or phrases be declared
invalid or unenforceable.
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O 1677
SECTION 5. Environmental Review. The proposed ordinance amendment is exempt
from California Environmental Quality Act (CEQA) pursuant to statute (Public Resources Code
Section 21000, et seq.) and the CEQA Guidelines (14 Cal. Code Regs. 15000 et seq.), including
without limitation under sections 15307 and 15308 of the CEQA Guidelines (actions to protect
natural resources and the environment) and because it can be seen with certainty that there is no
possibility the adoption of this ordinance amendment may have a significant effect on the
environment (CEQA Guidelines § 15061(b)(3)).
SECTION 6. A summary of this ordinance, together with the names of Council members
voting for and against, shall be published at least five (5) days prior to its final passage, in The
Tribune, a newspaper published and circulated in this City. This ordinance shall go into effect at
the expiration of thirty (30) days after its final passage.
INTRODUCED on the 4th day of February 2020, AND FINALLY ADOPTED by the
Council of the City of San Luis Obispo on the ____ day of ________, 2020, on the following vote:
AYES:
NOES:
ABSENT:
____________________________________
Mayor Heidi Harmon
ATTEST:
____________________________________
Teresa Purrington
City Clerk
APPROVED AS TO FORM:
_____________________________________
J. Christine Dietrick
City Attorney
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City
of San Luis Obispo, California, this ______ day of ______________, 2020.
______________________________
Teresa Purrington
City Clerk
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Department Name: Public Works
Cost Center: 5002
For Agenda of: February 18, 2020
Placement: Consent
Estimated Time: N/A
FROM: Shelly Stanwyck, Assistant City Manager, Community Services
Prepared By: Richard Burde, Engineer III
SUBJECT: AUTHORIZATION TO INCREASE FUNDS FOR PALM-NIPOMO GARAGE
PROJECT, SPECIFICATION NO. 90435
RECOMMENDATION
1. Approve a contract amendment (Attachment A) with Watry Design, Inc. for the continued
design of the Palm-Nipomo Garage Project; and
2. Adopt a Resolution (Attachment B) which will appropriate $75,000 from the unappropriated
Parking Fund balance to fund a consultant firm to develop and implement a
Communication’s Plan prior to and throughout construction of the Project, and appropriate
an additional $250,000 from the unappropriated Parking Fund balance for final design
services with Watry to complete construction documents for the Project; and
3. Authorize the City Manager, or his/her designee, to approve future contract amendments for
the Project if within available and approved funding.
DISCUSSION
Background
On July 19, 2010, the City Council approved a contract with Watry Design Inc. (“Watry”) to
complete conceptual architectural design and environmental review services for the Palm-
Nipomo Garage Project (“Project”).
On February 5, 2019, the City Council approved a request to authorize the execution of a sole
source contract with Watry for final project design of the Project. The scope of this contract was
for the Architectural, Engineering, and Landscape services required to complete the Project’s
entitlements, as well as complete the Project’s necessary design work (Exhibit A of Attachment
A). The following is a list of services that were not originally included in Watry’s scope of
services from February 2019 proposal, but have either been performed as additional services
and/or need to be added in order to deliver a completed Project.
Additional Services (AS) Include (Exhibit B of Attachment A)
1. AS 01 – Extended scope for Geotechnical Investigations and Reporting: The original
proposal for geotechnical services was limited to the existing surface parking lot, which is
the area that the garage will be built. In order to fulfill the City’s obligation of providing a
finished lot to the SLO REP Theater per the Exclusive Negotiating Agreement, the
geotechnical services scope of work must be expanded to include the entire site.
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2. AS 02 – Additional Design and Architectural Review Committee Meeting – On August
19, 2019 City staff and the Project’s design team presented the Project to the Architectural
Review Committee (ARC). Due to the close proximity between the parking structure and the
proposed SLO REP Theatre, the two projects were presented together. This approach was
taken to illustrate the compatibility of the two structures on the same site. During the
presentation members of the ARC articulated concern regarding the two distinct architectural
styles existing in such close proximity and asked that additional renderings of the site be
produced to better illustrate design intent. On September 16, 2019, a second presentation was
given to the ARC which included several additional renderings produced by Watry. The
additional meeting and renderings are not included Watry’s base fee.
3. AS 03 - Liner Building Evaluation: In an effort to provide affordable housing in the
Downtown Core, the City would like to attract a private developer to construct and manage
the Liner Building to complement the proposed parking structure. Warty was asked to
provide conceptual sketches illustrating the site’s potential to accept a residential structure.
These sketches included elevations and floor plans, along with a code analysis addressing the
constructability of the structure. This information will be used further to determine the
economic feasibility of moving forward with a residential “Liner Building”. The additional
conceptual sketches were also not included in Watry’s base fee.
4. AS 04 - PG&E rerouting: PG&E currently has overhead power lines through Nipomo Street
on both sides of the street. In addition, several power poles are located on the Project site and
will need to be rerouted. They will also need to be relocated outside the proposed building
footprint and undergrounded along Nipomo Street. This additional service will fund Watry’s
and PG&E’s design service.
5. AS 05 - PV Structure and Panel Coordination: At the time Watry’s most recent scope of
work was approved, the desired photo voltaic (PV) coverage on the parking structure’s top
deck and the number of electric vehicle (EV) charging stations had not been confirmed. For
this reason, PV design was not included in the February 2019 proposal. This added service
will fulfill design requirements associated with the PV coverage and EV charging count that
was presented to the Planning Commission and City Council.
6. AS 06 - Site Preparation Plan Set: The parking structure is expected to be completed
approximately two years before the theater. The services associated with this task address the
preparation and coordination of the necessary temporary improvements between the time
when the parking structure becomes operational and before the SLO REP Theatre is
complete.
7. AS 07 – Planning Conditions and Site Phasing: Some of the Conditions of Approval
provided by the City will require additional work not originally included in Watry’s scope.
These items include the addition of pedestrian level lighting, pedestrian protection at
uncontrolled crosswalks, and enhanced landscaping and street furnishings.
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8. AS 08 – Design of Upper Deck Amenity Space: The Project’s description includes an
amenity space for gatherings on the top deck of the structure. This requires designing the top
deck of the structure to accommodate additional loading per building code as well as provide
American Disability Act (“ADA”) paths of travel to the amenity space.
Project Communication Efforts
The construction of the Project and disruption of the current parking trends in the area will
require a contract for dynamic communications to support the ongoing education of the public
and key stakeholders about the impacts of the Project and the alternative parking locations and
modes of travel to Downtown. Major construction projects produced by the City generally
include in the project communication plans: project schedule and status updates, alternative
modes of travel and available parking and access options, and construction updates. This
information can help reduce project related impacts to the community and the impacted area. To
date, no direct funds have been allocated to begin this work. Staff has used the City’s existing
on-call media consultant to help begin the process of creating a communication’s plan, but
implementation of the communication plan is outside the current on-call media consultant’s
scope of work. As such, staff is recommending that City Council approve an allocation of
$75,000 in unappropriated Parking Fund working capital to begin these services and to identify
through a request for proposal process the added consultant resource to perform this work.
Previous Council or Advisory Body Action
1. On December 9, 2009, City Council approved solicitation of request for proposals for the
Project as part of Specification No. 90435.
2. On July 19, 2010, after a full proposal review and approval process, Watry and the City
executed a design services contract pursuant to the specification.
3. On September 9, 2016, City Council approved a contract with Watry for the preparation
of an EIR for the Project and additional design services (Attachment C).
4. On July 17, 2018, the City Council adopted and certified the Environmental Impact
Report (EIR) for the Project.
5. On December 4, 2018, City Council authorized the Mayor to sign an Exclusive
Negotiating Agreement (ENA) with the SLO REP Theatre in a final form acceptable to
the City Attorney for long-term use of a portion of the Project site to construct and
operate a new theatre, based on parameters set forth by City Council.
6. On February 5, 2019, City Council authorized City Staff to execute a sole source contract
amendment with Watry to complete the preparation of construction documents for the
parking structure.
7. Initial Project designs and environmental review have been reviewed by various City
advisory bodies.
8. On November 12, 2019, City Council approved the Architectural Design of the new
parking garage.
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Item 11
Policy Context
Per the October 2018 Purchasing Policy Update to the July 2015 Financial Management Manual,
Council approval is required for Consulting Services over $100,000. In addition, per policy page
255-2, Council approval is also required for amendments to existing agreement exceeding
$50,000.
Public Engagement
The Project has been the subject of years of public engagement including a public workshop,
numerous meetings with area stakeholders and property owners, and the Chamber and
Downtown SLO staff and others.
Most recently City Staff received project approval and authorization from City Council to
complete design of the Project on November 12, 2019.
CONCURRENCE
The Administration, Public Works, and Community Development Departments are all in support
of the recommendation to amend the existing contract with Watry and increase funds allocated to
complete design.
ENVIRONMENTAL REVIEW
Environmental review for the project is complete. A Final Environmental Impact Report (FEIR)
for the Project was approved and certified by the City Council on July 17, 2018 and furnished to
the State Clearinghouse. The additional services that design consultant will provide comply with
the Project as described in the FEIR.
FISCAL IMPACT
Budgeted: No Budget Year: N/A
Funding Identified: Yes
Fiscal Analysis:
Funding Sources Current FY Cost
Annualized
On-going Cost
Total Project
Cost
General Fund
State
Federal
Fees
Other: Parking Fund
– Unappropriated
Fund Balance
$325,000
$325,000
Total $1,798,950.00
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Item 11
Staff is recommending that funding for this work be secured from the Parking Fund undesignated
fund balance. $75,000 is proposed to be used to fund a media consultant to inform the
community about current parking availability prior to and throughout the construction of the
Project. $250,000 is proposed to be used to fund additional design services. The total of these
Project needs is $325,000 and the Parking Fund undesignated fund balance currently has a
balance of approximately $15 million based on unaudited 2018-19 financials to support this
request of $325,000. The existing design service contract with Watry value is $1,473,950.00 and
the additional services requested by the City value is $191,949.50 bring the total value to
$1,665,899.50.
In order to support timely delivery of the project, Staff requests that Council authorize the City
Manager to execute future amendments, if required, and within available project funding.
Additionally, staff is also requesting that project contingency funding be provided that will allow
for project resources to address future unknown conditions or needs in the amount of $58,050.50.
ALTERNATIVES
City Council could choose not to authorize the contract amendment or increased funds required
to complete these additional tasks; however, this would restrict City Staff’s ability to deliver the
project as previously approved by City Council.
Attachments:
a - COUNCIL READING FILE - Amendment No. 1 to Agreement with Watry Design Inc.
b - Draft Resolution
c - COUNCIL READING FILE - Watry Design Inc. Agreement dated September 15, 2016
Design Services Cost Overview
Watry Design Contract
Current Cost $1,473,950.00
Additional Services $191,949.50
Design Contingencies $58,050.50
Design Services Total $1,723,950.00
Separate Media Contract
Media Consultant $75,000
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Item 11
R _______
RESOLUTION NO. ________ (2020 SERIES)
A RESOLUTION OF THE COUNCIL OF THE CITY OF SAN LUIS
OBISPO, CALIFORNIA, APPROVING AN AMENDMENT TO THE PALM
– NIPOMO GARAGE PROJECT AND RELATED BUDGETARY
APPROPRIATIONS
WHEREAS, the City’s 2003-04 Financial and Capital Improvement Plan Supplement
designated $450,000 toward the Palm-Nipomo Garage project (“Project”); and
WHEREAS, the City’s 2006-07 Financial and Capital Improvement Plan Supplement
designated $1,200,000 toward the Palm-Nipomo Garage Project; and
WHEREAS, the approved 2017-19 Financial and Capital Improvement Plan designated
an additional $250,000 to the Project; and
WHEREAS, on February 5, 2019, the Council authorized City staff to execute a sole
source contract with Watry Design Inc. for final project design architectural and engineering
services for the Project in an amount not to exceed $1,473,950.00; and
WHEREAS, City staff has requested additional services from Watry Design Inc.
increasing design costs by $191,949.50; and
WHEREAS, City staff are also seeking $75,000 for a media consultant to develop and
implement a public outreach campaign aimed at mitigating the construction impacts to downtown
residents and businesses; and
WHEREAS, City staff are also seeking an additional 58,050.50 in funds to restore Project
contingency; and
WHEREAS, City staff is requesting $325,000 for the following: (1) additional services
from Watry Design Inc., (2) retaining a media consultant and (3) restoring the Project’s
contingency; and
WHEREAS, City staff identified the Parking Fund’s Unappropriated Working Capital to
fund the requested funds increase; and
WHEREAS, the Project is a high priority project, warranting the use of funding from the
Unappropriated Working Capital to fund the requested increase; and
NOW, THEREFORE, BE IT RESOLVED, by the Council of the City of San Luis
Obispo as follows:
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Item 11
Resolution No. ______ (2020 Series) Page 2
R _______
SECTION 1. The budget increase of $325,000 will be transferred from the Parking Fund’s
Unappropriated Working Capital to the Project.
Upon motion of ___________________, seconded by _______________________, and
on the following roll call vote:
AYES:
NOTE:
ABSENT:
The foregoing resolution was adopted this _____ day of _____________ 2020.
____________________________________
Mayor Heidi Harmon
ATTEST:
Teresa Purrington
City Clerk
APPROVED:
J. Christine Dietrick
City Attorney
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City
of San Luis Obispo, California, this ____________ day of __________________________, 2020.
____________________________________
Teresa Purrington
City Clerk
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Item 11
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blank.
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Item 11
Department Name: Public Works
Cost Center: 1101
For Agenda of: February 18, 2020
Placement: Consent
Estimated Time: N/A
FROM: Shelly Stanwyck, Assistant City Manager – Community Services
Prepared By: Shelsie Kloepper, Engineer III
SUBJECT: AWARD OF SOUTH HILLS RADIO SITE UPGRADES PROJECT,
SPECIFICATION NO. 91584
RECOMMENDATION
1. Award a construction contract (Attachment A) to Specialty Construction, Inc. in the
amount of $760,270.25 for the South Hills Radio Site Upgrades Project; and
2. Approve a transfer of $138,012 from the Information Technology Replacement Fund
Undesignated Capital Account to the Community Safety Emergency Response
Communication Equipment Account to fund the project.
DISCUSSION
Background
On March 5, 2019, the City Council authorized inviting bids (Attachment B) for the South Hills
Radio Site Upgrades Project (Project), which is intended to replace critical public safety
communication equipment at the top of South Hills. At the time of authorization to advertise, the
City did not have sufficient funding appropriated to construct the Project. As a result,
advertisement was delayed, and additional funding was appropriated by Council with the 2019-
2021 Financial Plan. Project advertisement was timed such that construction work would begin
the first week of May of this year, 2020, in order to capitalize on dry weather conditions through
the entire summer season.
Three bids were received and publicly opened on January 16, 2020 (Attachment C). All the bids
were over the Engineer’s Estimate of $650,000. The lowest bidder is Specialty Construction, Inc.
with a bid price of $760,270.25. This increase in cost may be attributed to the overall increase in
construction activity and high demand for contractor work. The table below summarizes the bid
results.
Engineer’s
Estimate
Specialty Construction,
Inc.
Souza Construction Jitney
$650,000 $760,270.25 $820,372.50 $1,005,232
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Item 12
Specialty Construction, Inc.’s references, license and registration with the Department of
Industrial Relations has been verified. Staff therefore recommends awarding a construction
contract to Specialty Construction, Inc.
Previous Council or Advisory Body Action
This project was approved by Council on March 5, 2019 and authorized for advertising.
Policy Context
Per the Council report on March 5, 2019 the Project must be awarded by Council if the
construction contract is higher than the Engineer’s Estimate of $650,000.
Public Engagement
Public engagement was done during the initial identification of this Project to be included in the
2015-17 Financial Plan.
CONCURRENCE
There is concurrence from the Community Development Department through the review of the
Project for building permit issuance. This Project also has concurrence from Information
Technology Staff in the Administration Department through their review and approval of the
Project plans and special provisions.
ENVIRONMENTAL REVIEW
This project is exempt from environmental review under Section 15302 Class 2 (Replacement or
Reconstruction) of the California Environmental Quality Act (CEQA) Guidelines because the
project proposes to replace the existing radio site with similar equipment. The project is
consistent with the applicable general plan policies as well as the applicable City Regulation s. A
Notice of Exemption has been filed through the Community Development Department based on
Council’s approval of the project on March 5, 2019.
FISCAL IMPACT
Budgeted: Yes Budget Year: 2017-2019
Funding Identified: Yes
Fiscal Analysis:
Funding Sources
Current FY
Cost
Annualized
On-going Cost
Additional
Budget
Request
Total Project
Cost
General Fund $777,258 N/A $138,012 $915,270
State
Federal
Fees
Other:
Total $777,258 $138,012 $915,270
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Item 12
Construction:$760,270
Contingencies(17%):$130,000
Materials Testing and Special Inspection $25,000
Total Cost of Project:$915,270
Available Balance (91584)$777,258
Additional Funding Required $138,012
South Hills Radio Site Upgrades Project, Specification No. 91584
Project Cost
The South Hills Radio Site Upgrades Project was originally identified in the 2017-2019
Financial Plan, Section E – Capital Improvement Plan, page E2-62 through E2-64. There is
currently a balance of $777,258 available to the project between the original funding request and
the additional request in the 2019-2021 Financial Plan of $380,000. Staff has identified an
Undesignated Capital account that may be utilized to supplement project funding and award the
contract with enough contingency to complete the work. There is currently an available balance
of $181,138 in the Information Technology Replacement Fund Undesignated Capital Account
(403.9501.71501). The City proposes to use $138,012 of this account to fund the remainder of
the project costs.
ALTERNATIVES
Deny Award and Fund Allocation. The Council could choose to deny approval to award and
the allocation of additional funds needed. This is not recommended because this project is
critical to provide site upgrades to improve radio signals for public safety personnel necessary to
perform their jobs.
Attachments:
a - Agreement with Specialty Construction, Inc.
b - Council Agenda Report from March 5, 2019 Council Meeting
c - Bid Results Summary
Packet Page 105
Item 12
AGREEMENT
THIS AGREEMENT, made on this , by and between the City of
San Luis Obispo, a municipal corporation and charter city, San Luis Obispo County,
California (hereinafter called the Owner) and Specialty Construction, Inc (hereinafter called
the Contractor).
WITNESSETH:
That the Owner and the Contractor for the consideration stated herein agree as follows:
ARTICLE 1, SCOPE OF WORK: The Contractor shall perform everything required to be
performed, shall provide and furnish all of the labor, materials, necessary tools,
expendable equipment, and all utility and transportation services required to complete all
the work of construction of
SOUTH HILLS RADIO SITE UPGRADES PROJECT, SPECIFICATION NO. 91584
in strict compliance with the plans and specifications therefor, including any and all
Addenda, adopted by the Owner, in strict compliance with the Contract Documents
hereinafter enumerated.
It is agreed that said labor, materials, tools, equipment, and services shall be furnished
and said work performed and completed under the direction and supervision and subject
to the approval of the Owner or its authorized representatives.
ARTICLE II, CONTRACT PRICE: The Owner shall pay the Contractor as full
consideration for the faithful performance of this Contract, subject to any additions or
deductions as provided in the Contract Documents, the contract prices as follows:
No. SS(1) Item
Description
Unit of
Measure
Estimated
Quantity
Item Prices
(in figures)
Total
(in figures)
1 5,99 Utility Coordination LS 1 --- $7,979.00
2 13 Water Pollution Control LS 1 --- $7,189.00
3 15 Remove Fence and Gate LF 150 $88.76 $13,314.00
4 15 Remove Diesel Fuel Tank and
Concrete Pad LS 1 --- $11,394.00
5 15 Remove Generator and Concrete
Pad LS 1 --- $11,644.00
6 15 Remove Building and Concrete
Pad LS 1 --- $14,979.00
7 15 Remove/Relocate Masts and
Antennas LS 1 --- $30,548.00
8 17 Clearing and Grubbing LS 1 --- $14,059.00
9 19 (f) Site Excavation (Rock) CY 45 $644.87 $29,019.15
10 19 (f) Structure Excavation (Rock)
and Backfill CY 15 $1,262.60 $18,939.00
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Item 12
No. SS(1) Item
Description
Unit of
Measure
Estimated
Quantity
Item Prices
(in figures)
Total
(in figures)
11 99 Drilled Concrete Piers EA 3 $18,161.00 $54,483.00
12 19 Electrical Trench Excavation
(Rock), Backfill and Compaction LS 1 --- $19,384.00
13 99 Structural Concrete Foundation SQFT 375 $50.40 $18,900.00
14 26 Class II Aggregate Base CY 25 $445.16 $11,129.00
15 99 Generator LS 1 --- $61,356.00
16 99 Steel Tower LS 1 --- $77,418.00
17 99 Pre-Engineered Building LS 1 --- $70,109.00
18 80 Chain Link Fence LF 170 $197.23 $33,529.10
19 80 Gates EA 2 $5,534.50 $11,069.00
20 21 Fiber Roll LS 1 --- $8,309.00
21 21 Hydroseed LS 1 --- $7,079.00
22 99 Electrical Conduit, Wire & Cable
Tray LS 1 --- $23,079.00
23 99 Temporary Electrical Power
Equipment LS 1 --- $34,519.00
24 99 Automatic Transfer Switch LS 1 --- $8,079.00
25 99 Meter Cabinet LS 1 --- $6,429.00
26 99 Remove/Relocate/Retune Existing
Radio Equipment LS 1 --- $49,005.00
27 99 Grounding LS 1 --- $11,349.00
28 99 Antenna Cable LS 1 --- $66,069.00
29 99 Cable Tray Support System LS 1 --- $8,869.00
30 99 GPS Antenna Support System LS 1 --- $8,869.00
31 99 Purchase and Install New
Antennas LS 1 --- $12,174.00
BID TOTAL: $760,270.25
Payments are to be made to the Contractor in compliance with and subject to the provisions
embodied in the documents made a part of this Contract.
Should any dispute arise respecting the true value of any work omitted, or of any extra work
which the Contractor may be required to do, or respecting the size of any payment to the
Contractor, during the performance of this Contract, said dispute shall be decided by the
Owner and its decision shall be final, and conclusive.
ARTICLE III, COMPONENT PARTS OF THIS CONTRACT: The Contract consists of the
following documents, all of which are as fully a part thereof as if herein set out in full, and if
not attached, as if hereto attached:
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Item 12
1. Notice to Bidders and Information for Bidders
2. Standard Specifications and Engineering Standards
3. Special Provisions, any Addenda, Plans and Contract Change Orders
4. Caltrans Standard Specifications and Standard Plans 2015
5. Accepted Bid and Bid Bond
6. List of Subcontractors
7. Public Contract Code Sections 10285.1 Statement
8. Public Contract Code Section 10162 Questionnaire
9. Public Contract Code Section 10232 Statement
10. Labor Code Section 1725.5 Statements
11. Bidder Acknowledgements
12. Qualifications
13. Non-collusion Declaration
14. Agreement and Bonds
15. Insurance Requirements and Forms
ARTICLE IV INDEMNIFICATION: The Contractor shall indemnify, defend with legal
counsel approved by City, and hold harmless City, its officers, officials, employees and
volunteers from and against all liability, loss, damage, expense, cost (including without
limitation reasonable legal counsel fees, expert fees and all other costs and fees of
litigation) of every nature arising out of or in connection with the Contractor’s negligence,
recklessness or willful misconduct in the performance of work hereunder or its failure to
comply with any of its obligations contained in this Agreement, except such loss or damage
which is caused by the sole or active negligence or willful misconduct of the City. Should
conflict of interest principles preclude a single legal counsel from representing both the City
and the Contractor, or should the City otherwise find the Contractor’s legal counsel
unacceptable, then the Contractor shall reimburse the City its costs of defense, including
without limitation reasonable legal counsel fees, expert fees and all other costs and fees of
litigation. The Contractor shall promptly pay any final judgment rendered against the City
(and its officers, officials, employees and volunteers) with respect to claims determined by
a trier of fact to have been the result of the Contractor’s negligent, reckless or wrongful
performance. It is expressly understood and agreed that the foregoing provisions are
intended to be as broad and inclusive as is permitted by the law of the State of California
and will survive termination of this Agreement.
The Contractor obligations under this section apply regardless of whether such claim,
charge, damage, demand, action, proceeding, loss, stop notice, cost, expense, judgment,
civil fine or penalty, or liability was caused in part or contributed to by an Indemnitee.
However, without affecting the rights of the City under any provision of this agreement, the
Contractor shall not be required to indemnify and hold harmless the City for liability
attributable to the active negligence of AGENCY, provided such active negligence is
determined by agreement between the parties or by the findings of a court of competent
jurisdiction. In instances where the City is shown to have been actively negligent and where
the City’s active negligence accounts for only a percentage of the liability involved, the
obligation of the Contractor will be for that entire portion or percentage of liability not
attributable to the active negligence of the City.
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Item 12
ARTICLE V. It is further expressly agreed by and between the parties hereto that should
there be any conflict between the terms of this instrument and the bid of said Contractor,
then this instrument shall control and nothing herein shall be considered as an acceptance
of the said terms of said bid conflicting herewith.
IN WITNESS WHEREOF, the parties to these presents have hereunto set their hands this
year and date first above written.
ATTEST: CITY OF SAN LUIS OBISPO
A Municipal Corporation
__________________________________
__________________________________
Teresa Purrington, City Clerk Heidi Harmon, City Mayor
APPROVED AS TO FORM: CONTRACTOR:
Specialty Construction, Inc.
________________________________
________________________________
J. Christine Dietrick
City Attorney
Rudolph C. Bachmann
President
________________________________
Jeffery W. Martin
Senior Vice President
Packet Page 109
Item 12
Department Name: Public Works
Cost Center: 1101
For Agenda of: March 5, 2019
Placement: Consent
Estimated Time: N/A
FROM: Daryl Grigsby, Public Works Director
Prepared By: Shelsie Kloepper, Engineer II
SUBJECT: SOUTH HILLS RADIO SITE UPGRADES PROJECT, SPECIFICATION NO.
91584
RECOMMENDATION
1. Approve the project plans (Attachment A) and specifications (Attachment B) for the South
Hills Radio Site Upgrades Project, Specification Number 91584; and
2. Authorize staff to advertise for bids; and
3. Authorize the City Manager to award the construction contract for the bid total if the lowest
responsible bid is within the publicly disclosed funding amount of $650,000.
DISCUSSION
Background
The City’s primary radio site is located in a City leased space at the top of South Hills. This site
was constructed in the 1980’s, has served the City well over the past 30 plus years, but is now
failing. This equipment provides day to day public safety radio communications. The South Hills
site as well as the additional radio sites at Fire Stations 2 and 3, and the 919 Palm Parking
Structure make up the City’s communication network.
The City’s communication sites were upgraded in Spring of 2010, as part of the Citywide Radio
System upgrade project. At that time a radio signal strength survey was performed, and the
system met or exceeded all requirements. Since that time, signal strength has degraded due to
new building construction and tree growth. Police Officer and Firefighter mobile and handheld
radios transmit a 5-watt signal. In some locations in the City these mobile and handheld radios
cannot communicate with dispatchers.
The South Hills communication shelter, towers and equipment need to be replaced. The existing
fiberglass shelter, which houses critical radio and network equipment, has decayed over the
years, is not structurally sound or waterproof. Interim repairs have been made, but the shelter
needs to be replaced. In addition to a new shelter, the communications equipment and towers
need to be replaced in order to provide a stronger communication signal.
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Item 12
This project consists of the removal and replacement of the existing radio shelter, generator, and
antenna poles. The project will include a new prefabricated structure to enclose and protect the
existing radio and network equipment. A new generator will be installed to power the facility in
case of an emergency or loss of power. Lastly, a new 100’ radio tower will be built to boost
signal reception and transmission at the site.
This project needs to be constructed during the summer due to the site access conditions. The
project site is at the top of South Hills and is accessed by a narrow and steep gravel road. The
road is in poor condition during the rainy season and would be challenging to access this site
during the winter months.
Previous Council or Advisory Body Action
This project was identified in the 2017-19 Financial Plan that was approved by Council.
Policy Context
Per the October 2018 Financial Management Manual, Council approval is required for Public
Projects that cost over $175,000.
Public Engagement
Public engagement was done during the initial identification of this project to be included in the
2017-19 Financial Plan. This is a critical public safety project and a high priority for the City.
CONCURRENCE
There is concurrence from the Community Development Department through the review of the
project for building permit issuance. This project also has concurrence from the Information
Technology Division through their review of the project plans and special provisions.
ENVIRONMENTAL REVIEW
Staff recommends finding this project exempt from environmental review under Section 15302
Class 2 (Replacement or Reconstruction) of the California Environmental Quality Act (CEQA)
Guidelines because the project proposes to replace the existing radio site with similar equipment.
The project is consistent with the applicable general plan policies as well as with applicable City
Regulations. A Notice of Exemption will be filed through the Community Development
Department upon Council approval of the project.
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Item 12
FISCAL IMPACT
Budgeted: Yes Budget Years: 2017-2019
Funding Identified: Yes
Fiscal Analysis:
Funding Sources
Total Budget
Available
Additional
Budget Request
Current
Funding
Request
Annual
Ongoing Cost
General Fund $397,790 $352,210 $750,000
State
Federal
Fees
Other:
Total $397,790 $352,210 $750,000
Project Cost Estimate
Construction Estimate $650,000
Contingency (14%)$91,500
Materials Testing $8,500
Total for Project $750,000
The South Hills Radio Site Project was originally identified in the 2017-2019 Financial Plan,
Section E – Capital Improvement Plan, pages E2-62 through E2-64 with an approved budget of
$523,500. This project is funded by the Local Revenue Measure. This funding was planned to
support this project as well as the communications improvements at Fire Stations 2 and 3. A
portion of this budget was spent for the design of the South Hills Radio Site Upgrades Project
and the Fire Station 2 Tower Project.
There is currently a balance of $397,790 in the 91584 Award. Additional funding of $352,210 is
proposed in the 2019-21 Financial Plan Capital Request (CIP) to provide adequate funding for
the South Hills Radio Site Upgrades Project due to increased construction costs. If the budget is
approved as proposed, the additional funding will be available July 1, 2019, bringing the funding
available balance in the account to $750,000.
This proposed project is recommended to be awarded prior to the new fiscal year, July 1, 2019,
but the contract working days would not start until the 2019-21 Financial Plan is adopted by
Council and new funding is made available. If the additional funding is not provided in the
2019-21 Financial Plan, the contract would be terminated.
Staff is recommending this project be approved for advertising in advance of final budget
adoption to allow for award of the project and project completion prior to the rainy season of
2019. This project has a difficult access road therefore making construction during the rainy
season impractical and unsafe.
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Item 12
ALTERNATIVES
1. Deny authorization to advertise and direct staff to redesign the project within the available
existing budget. This is not recommended since the project will not be able to provide the
needed site upgrades to improve radio signals from public safety personnel.
2. The Council could choose to deny authorization to advertise and allocation of additional
funding. This is not recommended since the project was identified in the 2017-19 Financial
Plan and is a critical safety concern for the Police and Fire Departments.
Attachments:
a - Council Reading File - Project Plans
b - Council Reading File - Project Special Provisions
Packet Page 113
Item 12
Item # Item DescriptionUnit of Measure Estimated Quantity Item Price Total Item Price Total Item Price Total1Utility CoordinationLS 1 $7,979.00 $4,000.00 $10,761.00 2 Water Pollution Control LS 1 $7,189.00 $8,000.00 $14,776.00 3 Remove Fence and Gate LF 150 $88.76 $13,314.00 * $0.00 $30.00 $4,500.00 4 Remove Diesel Fuel Tank and Concrete PadLS1$11,394.00 $4,000.00 $14,000.00 5 Remove Generator and Concrete PadLS1$11,644.00 $3,600.00 $14,000.00 6 Remove Building and Concrete PadLS1$14,979.00 $6,000.00 $42,625.00 7 Remove/Relocate Masts and AntennasLS1$30,548.00 $41,000.00 $80,563.00 8 Clearing and GrubbingLS1$14,059.00 $3,600.00 $13,989.00 9 (f) Site Excavation (Rock)CY45 $644.87 $29,019.15 $80.00 $3,600.00 $500.00 $22,500.00 10 (f) Structure Excavation (Rock) and BackfillCY15 $1,262.60 $18,939.00 $180.00 $2,700.00 $1,000.00 $15,000.00 11 Drilled Concrete PiersEA3 $18,161.00 $54,483.00 $18,000.00 $54,000.00 $18,000.00 $54,000.00 12 Electrical Trench Excavation (Rock), Backfill and CompactionLS1$19,384.00 $16,000.00 $10,400.00 13 Structural Concrete Foundation SQFT 375 $50.40 $18,900.00 $60.00 $22,500.00 $117.00 $43,875.00 14 Class II Aggregate Base CY 25 $445.16 $11,129.00 $300.00 $7,500.00 $180.00 $4,500.00 15 Generator LS 1 $61,356.00 $90,500.00 $104,896.00 16 Steel Tower LS 1 $77,418.00 $100,000.00 $124,125.00 17 Pre‐Engineered BuildingLS1$70,109.00 $135,000.00 $145,926.00 18 Chain Link FenceLF170 $197.23 $33,529.10 $35.00 $5,950.00 $144.00 $24,480.00 19 GatesEA2 $5,534.50 $11,069.00 $2,500.00 $5,000.00 $2,500.00 $5,000.00 20 Fiber RollLS1$8,309.00 $4,000.00 $2,000.00 21 HydroseedLS1$7,079.00 $5,000.00 $8,580.00 22 Electrical Conduit, Wire & Cable TrayLS1$23,079.00 $125,000.00 $19,572.00 23 Temporary Electrical Power EquipmentLS1$34,519.00 $10,000.00 $31,302.00 24 Automatic Transfer SwitchLS1$8,079.00 $5,700.00 $15,000.00 25Meter CabinetLS1$6,429.00 $6,300.00 $10,630.00 26Remove/Relocate/Retune Existing Radio EquipmentLS1$49,005.00 $45,000.00 $100,000.00 27GroundingLS1$11,349.00 $13,500.00 $20,584.00 28Antenna CableLS1$66,069.00 $18,000.00 $14,198.00 29Cable Tray Support SystemLS1$8,869.00 $13,000.00 $12,622.00 30GPS Antenna Support SystemLS1$8,869.00 $5,600.00 $8,583.00 31Purchase and Install New AntennasLS1$12,174.00 $53,000.00 $12,245.00 $760,270.25 $817,050.00 $1,005,232.00 * Item Price was not filled in therefore Bid Item is $0.00.Total Bid AmountSouth Hills Radio Site Upgrades Project, Specification No. 91584Bid Opening: 1/16/20* marks an allowanceSpecialty Construction, Inc.Souza Engineering Contracting Inc. Jitney Company Inc.Packet Page 114Item 12
Department Name: Police
Cost Center: 8001
For Agenda of: February 18, 2020
Placement: Consent
Estimated Time: N/A
FROM: Deanna Cantrell, Chief of Police
Prepared By: Melissa Ellsworth, Senior Administrative Analyst
SUBJECT: FISCAL YEAR 2020-21 GRANT APPLICATION FOR OFFICE OF TRAFFIC
SAFETY GRANT PROGRAM
RECOMMENDATION
1. Authorize the Police Department to submit a grant application to the Office of Traffic Safety for
a Fiscal Year 2020-21 Selective Traffic Enforcement Program not to exceed $120,000; and
2. If the grant is awarded, authorize the City Manager to execute all grant related documents and
authorize the Finance Director to make the necessary budget adjustments upon the award of the
grant.
DISCUSSION
The California Office of Traffic Safety (OTS) provides grant funding to agencies each year aimed to
prevent deaths and injuries on our roadways through special enforcement and public awareness
efforts. Grant funding helps the City’s ongoing effort to improve traffic safety and quality of life in
our community.
The department has been awarded funding from the OTS for well over 18 years. OTS grant funding
has enabled the Police Department to conduct numerous operations specifically focused on alcohol
or drug impaired drivers. Funding is essential to continue this type of specialized enforcement on an
ongoing basis.
The grant application was due on January 30, 2020. Due to staff and grant timing, the application
has already been submitted online. If Council denies this request, the application can be withdrawn.
The department will be requesting funding for the following: overtime to conduct DUI checkpoints,
saturation patrols, motorcycle safety, pedestrian & bicycle education and enforcement, traffic safety
education, and distracted driving enforcement operations.
Policy Context
The recommended actions are consistent with the City of San Luis Obispo’s Financial Management
Manual, Section 740 - Grant Management Policy. The policy states that Council will approve all
grant applications in excess of $5,000 and delegates receipt and contract execution to the City
Manager.
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Item 13
Public Engagement
This item is on the agenda for the February 28, 2020 City Council meeting and will follow all
required postings and notifications. The public may have an opportunity to comment on this item at
or before the meeting.
CONCURRENCES
The Director of the Finance and Information Technology Department concurs with the staff
recommendation.
ENVIRONMENTAL REVIEW
No environmental review is required for grant submittals, per section 15061(b)(3) General Rule
of the CEQA Guidelines. It can be seen with certainty that the proposed action of the City to
apply for grant funding will have no significant effect on the environment.
FISCAL IMPACT
Budgeted: No Budget Year: 2019-20/20-21
Funding Identified:
Fiscal Analysis:
Funding Sources Total Budget
Available
Current Funding
Request
Remaining
Balance
Annual
Ongoing Cost
General Fund
State – OTS GRANT Up to $120,000
Fees
Total Up to $120,000
City matching funds are not required for this grant. The City may draw down any or all JAG funds
after acceptance of the award. To do so, a trust fund must be established in order to maintain the
funds separate from the General Fund.
ALTERNATIVE
Council may direct staff not to submit an application. Staff does not recommend this alternative as
funding will aid in the City’s ongoing effort to improve traffic safety and quality of life. The grant
objectives are aimed at preventing deaths and injuries on our roadways through special enforcement
and public awareness efforts.
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Item 13
Department Name: Community Development
Cost Center: 4003
For Agenda of: February 18, 2020
Placement: Consent
Estimated Time: N/A
FROM: Michael Codron, Community Development Director
Prepared By: Kyle Van Leeuwen, Assistant Planner
SUBJECT: SECOND READING OF ORDINANCE NO. 1679 (2020 SERIES),
INTRODUCED BY THE CITY COUNCIL ON FEBRUARY 4, 2020, TO
AMEND TITLE 17 OF THE MUNICIPAL CODE ASSOCIATED WITH
ACCESSORY DWELLING UNITS AND JUNIOR ACCESSORY DWELLING
UNITS
RECOMMENDATION
Adopt Ordinance No. 1679 (2020 Series) amending Title 17 of the San Luis Obispo Municipal
Code regarding Accessory Dwelling Units and Junior Accessory Dwelling Units.
DISCUSSION
On February 4, 2020, the City Council voted 5 - 0 to introduce Ordinance No. 1679 (2020
Series), which amends Title 17 of the City’s Municipal Code regarding Accessory Dwelling
Units and Junior Accessory Dwelling Units. The Ordinance amends the City's existing
Accessory Dwelling Unit Ordinance and other applicable sections to align with the amended
State law, which will allow the City to continue to regulate the development of accessory
dwelling units and junior accessory dwelling units consistent with State standards.
The Ordinance reflects the amendments made at the meeting and is now ready for adoption. A
summary of the Ordinance was prepared and published in the local newspaper five days prior to
the second reading. The amendment will become effective thirty (30) days after final passage of
the Ordinance.
Background
Previous Council or Advisory Body Action
• January 8, 2020, Planning Commission recommendation to the City Council (7-0)
• February 4, 2020, City Council introduced the ordinance (5-0)
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Policy Context
Accessory Dwelling Units (ADUs) and Junior Accessory Dwelling Units (JADUs) are mandated
by the State of California to address housing issues related to supply and affordability. Similarly,
the creation of these units, which are smaller in size and primarily created on existing developed
lots, advances the Major City Goal to facilitate the production of housing and is consistent with
goals and policies of the Land Use and Housing Elements of the General Plan
Public Engagement
The 12-week time frame between the State’s adoption of the bills regulating ADUs and JADUs
and their effective date (January 1, 2020) did not enable staff to conduct workshops or public
forums regarding the recommended amendments to the City’s Zoning Regulations in response to
these changes to the California Government Code. Public engagement regarding the City’s ADU
and JADU ordinance occurred through response to questions and receipt of feedback from the
public by Community Development Department staff during the last three years of ADU
permitting, which was considered while drafting the proposed amendments. In addition, public
correspondence and testimony provided in advance of and during the February 4, 2020 City
Council Meeting and the January 8, 2020 Planning Commission hearing were taken into
consideration when formulating these amendments to City’s Zoning Regulations.
Next Steps
The amendments to the Zoning Regulations will become effective on March 19, 2020 (30 days
after adoption).
ENVIRONMENTAL REVIEW
The ordinance is exempt under California Public Resources Code Section 21080.17 (Application
of Division to Ordinances Implementing Law Relating to Construction of Dwelling Units and
Second Units), which states that: “This division [the California Environmental Quality Act
(CEQA)] does not apply to the adoption of an ordinance by a city or county to implement the
provisions of Section 65852.1 or Section 65852.2 of the Government Code.” Pursuant to this
statute, CEQA does not apply to the adoption of an ordinance by a city or county implementing
the provisions of Section 65852.2 of the Government Code, which regulates ADUs and JADUs
(as defined by Government Code Section 65852.22).
FISCAL IMPACT
Budgeted: N/A Budget Year: 19-20
Funding Identified: N/A
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Fiscal Analysis:
Funding
Sources
Total Budget
Available
Current Funding
Request
Remaining
Balance
Annual
Ongoing Cost
General Fund N/A
State
Federal
Fees
Other:
Total
When the General Plan was prepared, it was accompanied by a fiscal impact analysis, which
found that overall the General Plan was fiscally balanced. Accordingly, since the proposed
amendments are consistent with the General Plan, it has a neutral fiscal impact.
During its review, the Planning Commission expressed concerns about fiscal impacts associated
with the provision of new infrastructure to support ADUs and JADUs in existing neighborhoods.
At this time, the number of ADUs and JADUs expected to be permitted over the next several
years is between 30 and 50 units per year spread throughout the City. At the same time, the City
has continued to experience reductions in the average occupancy of all residential units in the
City. Specifically, the City’s population is not increasing at the steady rate expected based on the
number of housing units constructed.
Going forward, the City will continue to monitor its infrastructure including water distribution,
wastewater collection, traffic congestion, parking availability and other factors in neighborhoods.
However, the fiscal impacts associated with the development of ADUs and JADUs is not
expected to be significant because of the relatively small number of additional units anticipated
to be spread out across the City, and because reduced household size in the City means that
population is not increasing at the rate previously anticipated.
ALTERNATIVES
Modify the Proposed Ordinance – The Council may make minor, non-substantive changes to the
proposed Ordinance for staff to incorporate into the final documents. Any material changes to
the Final Ordinances would require further review by staff and the Planning Commission
followed by re-introduction of the Ordinance by the Council.
Attachments:
a - Ordinance No. 1679 (2020 Series)
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ORDINANCE NO. 1679 (2020 SERIES)
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SAN LUIS
OBISPO, CALIFORNIA, AMENDING TITLE 17 (ZONING
REGULATIONS) OF THE MUNICIPAL CODE ASSOCIATED WITH
ACCESSORY DWELLING UNITS AND INTRODUCING JUNIOR
ACCESSORY DWELLING UNITS
WHEREAS, on October 9, 2019, the California legislature passed, and Governor Newsom
signed SB 13, AB 68, AB 670, and AB 881 to encourage development of accessory dwelling units
and junior accessory dwelling units; and
WHEREAS, the City of San Luis Obispo desires to update its Accessory Dwelling Unit
section and introduce a Junior Accessory Dwelling Unit section of Title 17, consistent with current
state law; and
WHEREAS, the Planning Commission of the City of San Luis Obispo conducted a public
hearing in the Council Hearing Room of City Hall, 990 Palm Street, San Luis Obispo, California,
on January 8, 2020, for the purpose of considering amendments to Title 17 (Zoning Regulations)
of the Municipal Code regarding accessory dwelling units and junior accessory dwelling units and
recommended approval of amendments to the Municipal Code with revisions; and
WHEREAS, the City Council of the City of San Luis Obispo conducted a public hearing
in the Council Chamber of City Hall, 990 Palm Street, san Luis Obispo, California, on February
4, 2020, for the purpose of considering amendments to the Municipal Code related to the regulation
of accessory dwelling units and junior accessory dwelling units (CODE-0821-2019); and
WHEREAS, the City Council finds that the proposed text amendments are consistent with
the General Plan, the purposes of the Zoning Regulations, and other applicable City ordinances;
and
WHEREAS, notices of said public hearings were made at the time and in the manner
required by law; and
NOW, THEREFORE, BE IT ORDAINED by the Council of the City of San Luis Obispo
as follows:
SECTION 1. Recitals. The above recitals are true and correct and are incorporated herein
as the findings of the Council by this reference.
SECTION 2. Section 17.70.120 of the San Luis Obispo Municipal Code, entitled Lot
Coverage, is hereby amended to read as follows:
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17.70.120 – Lot Coverage
A. Purpose and Application. As defined in Chapter 17.158 (General Definitions), lot coverage is
the ratio of the total area of a lot covered by the footprint of all structures to the net lot area,
typically expressed as a percentage of the total lot area, including all buildings, decks,
balconies, porches, accessory structures and accessory dwellings, and similar architectural
features. Maximum coverage shall be as provided in the specific property development
standards for the various zones in Chapters 17.12 through 17.64, inclusive.
Figure 3-10: Lot Coverage
B. Excluded from Lot Coverage. The following structures shall be excluded from the lot coverage
calculation:
1. Uncovered decks, porches, landings, balconies, and stairways that are 30 inches or less in
height, as measured from the adjacent existing grade.
Figure 3-11: Decks Excluded from Coverage
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2. Roof eaves which project 30 inches or less from the structure are not included in the
determination of coverage.
3. Swimming pools and hot tubs that are not enclosed in roofed structures or decks.
4. One small, non-habitable accessory structure under 120 square feet and under seven feet
high. Any additional structures above quantity of one shall be included in lot coverage.
5. Up to 800 square feet of an accessory dwelling unit. Any additional square footage of an
accessory dwelling unit shall be included in lot coverage.
SECTION 3. Section 17.86.020 of the San Luis Obispo Municipal Code, entitled
Accessory dwelling units and guest quarters, is hereby amended to read as follows:
17.86.020 – Accessory dwelling units, and junior accessory dwelling units, and guest quarters.
A. Purpose and Applicability. The purpose of this chapter is to prescribe development and site
regulations that apply, except where specifically stated, to accessory dwelling units, and junior
accessory dwelling units, and guest quarters, as defined in Chapter 17.156 (Land Use
Definitions).
B. Accessory Dwelling Units. The provisions in this subsection shall apply to accessory dwelling
units as defined in Chapter 17.156 (Land Use Definitions) and where allowed in compliance
with Chapter 17.10 (Use Regulations).
1. Purpose. The purpose of this chapter is to provide for the creation of accessory dwelling
units in a manner that is consistent with requirements identified in Government Code
Section 65852.2, as amended from time to time. Implementation of this section is meant to
expand housing opportunities by increasing the number of smaller units available within
existing neighborhoods.
2. General Requirements.
a. Application. Where this section does not contain a particular type of standard or
procedure, conventional zoning standards and procedures shall apply.
b. Areas Where Accessory Dwelling Units Are Allowed. Upon meeting the requirements
of this section, accessory dwelling units may be established in any zone that allows
single-unit residential dwellings, multi-unit residential dwellings, or mixed-use
development (per table 2.1), where a single-family structure, duplex or multifamily
structure is existing or proposed. The existing or proposed residential dwelling is
referred to as “primary unit” in this section. Accessory dwelling units that conforms to
this section shall not be considered a dwelling unit for the purpose of calculating
density.
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c. No Subdivision of Property. No subdivision of property shall be allowed where an
accessory dwelling unit has been established and the resulting subdivision does not
maintain the primary residence on the same lot as the accessory dwelling unit(s).
d. Sale of Property. This section shall apply to new owners of property where an accessory
dwelling unit has been established. All conditions of director’s action (if applicable),
restrictive covenants and other contractual agreements with the city shall apply to the
property and the new owners, except as allowed or prohibited by state law.
e. Applicability of Building Codes. Accessory dwelling units shall conform to all
applicable building and construction codes.
3. Requirements on Lots with a Proposed or Existing Single-Family Structure or Duplex.
a. Unit Types Allowed. An accessory dwelling unit on a lot with a single-family structure
or duplex may be either attached or detached from the primary unit.
i. Attached: An attached accessory dwelling unit shall be either connected to (by a
minimum of one shared wall) or contained completely or partially within the
existing footprint of a single-family structure or duplex.
ii. Detached: A detached accessory dwelling unit shall be either new or converted
residential square footage that is not connected to the primary single-family
structure or duplex.
b. Size of Accessory Dwelling Unit. The gross floor area of an attached or detached
accessory dwelling unit shall be as follows:
i. Attached: The gross floor area of an attached accessory dwelling unit shall be no
less than 150 square feet and shall not exceed the lesser of the following: 50 percent
of an existing primary unit’s living area, or; 850 square feet for a studio or one-
bedroom unit, or; 1,000 square feet for a unit containing at least two bedrooms.
ii. Detached: The gross floor area of a detached accessory dwelling unit shall be no
less than 150 square feet and shall not exceed 850 square feet for a studio or one-
bedroom unit, or 1,000 square feet for a unit containing at least two bedrooms.
iii. An accessory dwelling unit that is entirely within the proposed space of a single-
family dwelling or existing space of a single-family dwelling or accessory structure
shall be no less than 150 square feet. An expansion of not more than 150 square
feet beyond the same physical dimensions as the existing structure may be included
if the expansion beyond the physical dimensions of the existing structure is limited
to accommodating ingress and egress. This does not apply to duplexes.
c. Limitation on Number. Only one accessory dwelling unit is permitted per lot.
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4. Requirements on Lots with a Proposed or Existing Multifamily Structure Containing Three
or More Units.
a. Unit Types Allowed. An accessory dwelling unit on a lot with a multifamily structure
may be converted from existing square footage, or as new units detached from the
primary structure.
i. Converted Square Footage Units: Accessory dwelling units may be created within
the portions of existing multifamily structures that are not used as livable space,
including, but not limited to, storage rooms, boiler rooms, passageways, attics,
basements, or garages, if compliant with state building standards for dwellings.
ii. New Detached Units: Accessory dwelling units may be created on a lot that has an
existing or proposed multifamily structure and must be detached from the primary
structure.
b. Size of Accessory Dwelling Unit. The gross floor area of an accessory dwelling unit on
a lot with a multifamily structure shall be no less than 150 square feet.
c. Limitation on Number. The number of accessory dwelling units shall be limited to no
more than 25 percent of the existing or proposed multifamily units but shall not be less
than the following per lot: 1) one unit that is converted from existing square footage,
or 2) two new detached units. No more than two detached units shall be allowed per
lot.
d. Lots with both a Multifamily Structure and Single-Family Structure or Duplex.
Provisions for accessory dwelling units on lots with multifamily structures cannot not
be combined with provisions for lots with single-family structures or duplexes, or vice
versa.
5. Performance Standards and Compatibility.
a. Design Standards. Accessory dwelling units shall conform to all applicable
development standards of the underlying zone, including but not limited to height,
setback area, parking, and building coverage, unless otherwise stated in this section or
prohibited by state law.
i. Accessory dwelling units shall conform to all applicable building and construction
codes.
ii. No passageway, defined as a pathway that is unobstructed clear to the sky and
extends from a street to one entrance of the accessory dwelling unit, shall be
required in conjunction with the construction of an accessory dwelling unit.
iii. No setback shall be required for an existing permitted structure that is converted to
an accessory dwelling unit, or for an accessory dwelling unit that is constructed in
replacement of an existing permitted structure, provided it is in the same location
and has the same dimensions.
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iv. A setback of no more than four feet from the side and rear lot lines shall be required
for an accessory dwelling unit.
v. Accessory dwelling units that include the creation of new square footage shall be
limited to 16 feet in height, with an exception for accessory dwellings units that are
constructed above an existing garage, which shall be limited to 25 feet in height.
Up to 150 square feet of new square footage may be exempted from this
requirement in connection to a conversion of existing upper floor square footage,
but only as needed to accommodate ingress and egress.
vi. Architectural style and form shall match the style and form of the primary
residential structure(s) on the property.
vii. The materials of the accessory dwelling unit shall match the materials of the
primary residential structure(s) on the property.
viii. Accessory dwelling units shall not be required to provide fire sprinklers if fire
sprinklers are not required for the primary residence.
ix. No additional parking spaces shall be required for an accessory dwelling unit. If a
garage or car port is converted or removed to accommodate an accessory dwelling
unit, replacement parking is not required.
x. Exceptions to these design standards can be approved by the Director, through
Directors Action, subject to required findings (section 17.108.040).
b. Historic Resources. Accessory dwelling units on listed historic properties and in
historic districts shall be found consistent with the historic preservation ordinance,
including historic preservation guidelines and Secretary of the Interior standards for the
treatment of historic properties.
c. Utility Connection Fees. Where an accessory dwelling unit is created within an existing
structure (primary or accessory), no new utility connection or payment of impact fees
shall be required. For all other accessory dwelling units, a new utility connection for
the accessory dwelling unit and payment of impact fees may be required if the
accessory dwelling unit is 750 square feet or more.
6. Procedure Requirements. An accessory dwelling unit that meets the standards contained
in this section shall be subject to ministerial review (building permit) and approval without
discretionary review (i.e., use permit, architectural review, etc.) or public hearing. Within
sixty days of receiving a complete application, the city shall approve any such application
which complies with all applicable requirements and development standards identified in
this chapter. When an accessory dwelling unit is proposed with a new single-family,
duplex, or multifamily structure, this sixty-day requirement shall not apply.
7. No Short-Term Rental. An accessory dwelling unit cannot be rented for a period of less
than 30 days. Homestay use of an accessory dwelling unit is prohibited.
8. Violations. Violation of any of the provisions shall be subject to basic code enforcement
action as provided in Title 1 of the Municipal Code.
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9. Exceptions. The director may authorize an exception to the square footage standards to
allow an accessory dwelling unit up to 1,200 square feet through the director’s action
process. No other exceptions to the provisions of this Section shall be approved, except as
provided in subsection B.5.a.x.
C. Junior Accessory Dwelling Units. The provisions in this Subsection shall apply to junior
accessory dwelling units as defined in Chapter 17.156 (Land Use Definitions) and where
allowed in compliance with Chapter 17.10 (Use Regulations).
1. Purpose. The purpose of this Chapter is to provide for the creation of junior accessory
dwelling units in a manner that is consistent with requirements identified in Government
Code Section 65852.22, as amended from time to time. Implementation of this Section is
meant to expand housing opportunities by increasing the number of smaller units available
within existing neighborhoods.
2. General Requirements.
a. Application. Where this Section does not contain a particular type of standard or
procedure, conventional zoning standards and procedures shall apply.
b. Areas Where Junior Accessory Dwelling Units Are Allowed. Upon meeting the
requirements of this Section, junior accessory dwelling units may be established in any
zone where the use of the property is a single-unit dwelling, either existing or proposed.
A junior accessory dwelling unit may only be allowed on a lot with an accessory
dwelling unit if the accessory dwelling unit is detached from the single-family
structure.
c. Sale of Property. A junior accessory dwelling unit shall not be sold independently of
the primary dwelling on the parcel.
d. Location. A junior accessory dwelling unit must be created within the walls of a
proposed or existing primary dwelling. Conversion of an existing garage into a junior
accessory dwelling unit is not permitted by this section.
i. An expansion of not more than 150 square feet beyond the same physical
dimensions as the existing structure may be included if the expansion beyond the
physical dimensions of the existing structure is limited to accommodating ingress
and egress.
e. Size of Junior Accessory Dwelling Unit. The gross floor area of a junior accessory
dwelling unit shall not exceed 500 square feet.
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f. Limitation on Number. Only one junior accessory dwelling unit, may be located on
any residentially zoned lot. A junior accessory dwelling unit may only be located on a
lot which contains one permitted single-family structure or in connection to the
construction of a single-family structure. One detached accessory dwelling unit may
also be located on the lot.
3. Performance Standards and Compatibility.
a. Design Standards. Junior accessory dwelling units shall conform to all applicable
development standards of the underlying zone, including but not limited to height,
setback area, parking, and building coverage. A junior accessory dwelling unit that
conforms to this Section shall not be considered a dwelling unit for the purpose of
calculating density.
i. Junior accessory dwelling units shall conform to all applicable building and
construction codes.
ii. A separate exterior entry shall be provided to serve a junior accessory dwelling unit.
iii. The interior connection to the main living area may be maintained or removed.
iv. At a minimum, junior accessory dwelling units shall include an efficiency kitchen,
which shall contain a cooking facility, food preparation counter, and storage
cabinets.
v. Junior accessory dwelling units shall not be required to provide fire sprinklers if
fire sprinklers are not required for the primary residence.
vi. No additional parking spaces shall be required for a junior accessory dwelling unit.
b. Utility Connection Fees. Where a junior accessory dwelling unit is created no new
utility connection or payment of impact fees shall be required.
c. Fire and Life Protection. For purposes of any fire or life protection ordinance or
regulation, a junior accessory dwelling unit shall not be considered a separate or new
dwelling unit.
4. Procedure Requirements. A junior accessory dwelling unit that meets the standards
contained in this Section shall be subject to ministerial review (building permit) and
approval without discretionary review (i.e., Use Permit, Architectural Review, etc.) or
public hearing. Within sixty days of receiving a complete application, the City shall
approve any such application which complies with all applicable requirements of this
Section.
5. Owner-Occupancy. The owner of the property shall occupy either the primary residence or
the junior accessory dwelling unit.
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6. Covenant Agreement. Prior to the issuance of building permits for a junior accessory
dwelling unit, a covenant agreement shall be recorded which discloses the structure’s
approved floor plan and status as an “junior accessory dwelling unit” and agreeing that the
property will be owner occupied. This agreement shall be recorded in the office of the
County Recorder to provide constructive notice to all future owners of the property.
7. No Short-Term Rental. A junior accessory dwelling unit cannot be rented for a period of
less than 30 days. Homestay use of a junior accessory dwelling unit is prohibited.
8. Violations. Violation of any of the provisions shall be subject to basic code enforcement
action as provided in Title 1 of the Municipal Code.
D. Guest Quarters.
1. Purpose and Intent. The purpose of this section is to establish regulations for the
development of guest quarters as an approved accessory use to a primary residential unit.
2. Applicability. This section does not apply to legally established dwellings or accessory
dwelling units, or accessory structures which are separately defined in Chapter 17.158
(General Definitions).
3. General Requirements. Guest quarters shall conform to all applicable zoning regulations
such as height, yards, parking, building coverage, etc., and shall be subject to the following
provisions:
a. Accessory to Primary Residence. Guest quarters may only be used in conjunction with
a primary residence that contains a kitchen and may consist of detached structures or
additions to primary structures.
b. Size. Guest quarters shall be no larger than four hundred fifty square feet.
c. Density and Development Standards. Guest quarters shall be consistent with density
provisions and development standards of the underlying zone. For the purposes of
calculating density in multi-unit residential zones, guest quarters will be considered an
additional bedroom, accessory to the primary unit. The structure may not exceed four
hundred fifty square feet and shall remain in an open floor plan (studio configuration).
d. Zones in Which Guest Quarters May Be Allowed. Upon meeting the requirements in
this section, guest quarters may be established in the following zones: R-1, R-2, R-3,
R-4, and O, when the primary use on the site is a single-unit residential dwelling.
e. Areas Prohibited. Guest quarters shall not be allowed on nonconforming lots. Guest
quarters shall not be established in any condominium or planned development project
unless specifically addressed in the planned development ordinance as adopted or
amended, or any mobile home subdivision or trailer park. Guest quarters shall not be
allowed on lots with an existing accessory dwelling unit.
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f. Owner Occupancy. The property must be occupied by the property owner as the
owner’s primary place of residence. If a property can no longer be occupied as the
owner’s primary place of residence, the guest quarters may continue to be used as
habitable space (e.g., office, pool house, art studio) but can no longer be used as
overnight sleeping quarters.
g. No Separate Rental. Guest quarters may not be rented separately from the primary
dwelling unit.
h. No Kitchen Facilities. No facilities meeting the definition of a “kitchen” as defined in
Chapter 17.158 (General Definitions) may be installed and plumbing shall be provided
for bathroom use only. No plumbing may be provided to “wet bars,” dishwashers, or
any features that could be used for a kitchen. Plans approved for construction of guest
quarters shall not include countertops or plumbing designed for subsequent installation
of sinks, dishwashers, garbage disposals, or any other features consistent with the
definition of a “kitchen.”
4. Procedure Requirements. Prior to filing building plans with the city building division, the
following shall be met:
a. Architectural Review Required. All requests shall be reviewed for consistency with the
city’s community design guidelines and this section. The director shall determine, upon
receiving a complete application, whether the project shall be forwarded to the
architectural review commission for review. All new development projects within
historic districts or within properties that contain designated historic structures shall be
referred to the cultural heritage committee to be reviewed for consistency with
Secretary of the Interior standards for treatment of a historic property.
b. Application Contents. A guest quarters permit shall be approved by the director prior
to the submittal of documents requesting construction approval. No additional
application fees for architectural review shall be required.
c. Owner’s Agreement with the City. Prior to the issuance of construction permits, a
covenant agreement shall be recorded that discloses the structure’s approved floor plan
and status as “guest quarters,” which cannot be used as an independent dwelling unit,
and may only be used in conjunction with the primary residence that contains a kitchen.
This agreement shall be recorded in the office of the county recorder to provide
constructive notice to all future owners of the property. The covenant agreement also
may contain authorization for annual inspections, and to allow the city upon reasonable
time and notice to inspect the premises for compliance with the agreement and to verify
continued compliance with requirements of this section and Health and Safety Codes.
If a property can no longer be occupied as the owner’s primary place of residence, the
guest quarters may continue to be used as habitable space (e.g., office, pool house, art
studio) but shall no longer be used as overnight sleeping quarters.
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5. Conversion of Guest Quarters to an Accessory Dwelling Unit. A legally established guest
quarters may either be retained in its configuration or be converted to an accessory dwelling
unit in compliance with the provisions of this chapter; however, only one accessory
dwelling unit or guest quarters is allowed per property. (Ord. 1657 § 17, 2019; Ord. 1650
§ 3 (Exh. B), 2018)
SECTION 4. Section 17.156.004 of the San Luis Obispo Municipal Code, entitled A
Definitions, is hereby amended to read as follows:
17.156.004 – A Definitions
Accessory Dwelling Unit (ADU). An attached or detached dwelling unit that is no more than 1,200
square feet in size, provides complete independent living facilities for one or more persons, and is
located on a lot with a proposed or existing primary residence. An ADU includes permanent
provisions for living, sleeping, eating, cooking and sanitation on the same lot as a single-family or
multifamily structure is or will be situated. An ADU may be structured as one efficiency unit, as
defined in of the Health and Safety Code Section 17958.1, and/or (2) a manufactured home, as
defined in of the Health and Safety Code Section 18007, among other formats.
SECTION 5. Section 17.156.022 of the San Luis Obispo Municipal Code, entitled J
Definitions, is hereby amended to read as follows:
17.156.022 – J Definitions
Junior Accessory Dwelling Unit (JADU). A unit that is no more than 500 square feet in size and
contained entirely within a single-family residence. A junior accessory dwelling unit may include
separate sanitation facilities or may share sanitation facilities with the existing structure.
SECTION 6. Severability. If any subdivision, paragraph, sentence, clause, or phrase of
this ordinance is, for any reason, held to be invalid or unenforceable by a court of competent
jurisdiction, such invalidity or unenforceability shall not affect the validity or enforcement of the
remaining portions of this ordinance, or any other provisions of the City’s rules and regulations.
It is the City’s express intent that each remaining portion would have been adopted irrespective of
the fact that any one or more subdivisions, paragraphs, sentences, clauses, or phrases be declared
invalid or unenforceable.
SECTION 7. Environmental Determination. The ordinance is exempt under Public
Resources Code Section 21080.17 that applies to local ordinances implementing State regulations
related to accessory dwelling units.
SECTION 8. Ordinance Number 1657 (2019 Series) is hereby amended and superseded
to the extent inconsistent herewith.
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Ordinance No. 1679 (2020 Series) Page 12
O 1679
SECTION 9. A summary of this ordinance, together with the names of Council members
voting for and against, shall be published at least five (5) days prior to its final passage, in The
New Times, a newspaper published and circulated in this City. This ordinance shall go into effect
at the expiration of thirty (30) days after its final passage.
INTRODUCED on the 4th day of February 2020, AND FINALLY ADOPTED by the
Council of the City of San Luis Obispo on the 18th day of February 2020, on the following vote:
AYES:
NOES:
ABSENT:
____________________________________
Mayor Heidi Harmon
ATTEST:
____________________________________
Teresa Purrington
City Clerk
APPROVED AS TO FORM:
_____________________________________
J. Christine Dietrick
City Attorney
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City
of San Luis Obispo, California, this ___________ day of ___________________________, 2020.
______________________________
Teresa Purrington
City Clerk
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Department Name: Public Works
Cost Center: 5002
For Agenda of: February 18, 2020
Placement: Study Session
Estimated Time: 45 minutes
FROM: Shelly Stanwyck, Assistant City Manager, Community Services
Prepared By: Richard Burde, Engineer III
SUBJECT: STUDY SESSION ON MISSION PLAZA RESTROOM REPLACEMENT AND
CAFÉ, SPECIFICATION NO. 91439
RECOMMENDATION
1. Receive a presentation on the Mission Plaza Restroom, Café and site improvements
(“Preliminary Site Plan”); and
2. Provide direction regarding the Preliminary Site Plan including preference for a stand-alone
café or for accommodations for mobile food operations; and
3. Provide direction on conceptual designs for the Mission Plaza Restroom, site improvements,
and stand-alone café if desired; and
4. Affirm identified next steps for the project.
DISCUSSION
Report in Brief
In the summer of 2018, RRM Design Group (RRM) was hired to prepare a Preliminary Design
for the Mission Plaza Restroom Replacement and Café Project. This scope of work was
identified in the Mission Plaza Concept Plan and was advanced as an independent project for
financial reasons.
Since 2018, City staff has meet with stakeholders and commissions to receive input on the
project’s scope and design intent and worked with RRM to produce the Prelimin ary Plan Set
being presented to Council at this time.
Upon Council review of the Preliminary Plan Set, staff is asking for clarity regarding next steps
required to complete the preliminary design phase and begin the preparation of construction
documents.
Background
2013-15 Financial Plan - In the 2013-15 Financial Plan, the City funded a project to facilitate
community engagement regarding the existing and future use of the Mission Plaza. This 24-
month effort included sixty-two stakeholder meetings, two Mission Plaza community workshops
and two “Creative Vision Team” meetings and resulted in the creation of the “Mission Plaza
Concept Plan” (Concept Plan) (Attachment A).
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June 23, 2015 – Council appropriated $80,000 toward the initial design phase of the restroom
replacement, to be coordinated with the Mission Plaza Concept Plan work that was currently
underway at the time.
June 20, 2017 – Council adopted the 2017-19 Financial Plan Budget, which appropriated
$25,000 in FY2018 to support additional conceptual design phase work on the Mission Plaza
Restroom Replacement and Enhancement, which indicated that a new structure would be
constructed that included a restroom and a café.
September 5, 2017 – In a public hearing for the Mission Plaza Concept Plan, Council directed
staff to move forward with the restroom and café area and look for ways to incorporate historic
concepts as well as to increase bike parking.
June of 2018 - the City hired RRM to prepare a “Preliminary Site Plan” (Attachment B) to
advance the conceptual design of a restroom and café.
June 4, 2019 - Community members asked Council to direct City staff to augment the original
scope of the project by including the restoration and repurposing of the Murray Adobe. Council
directed staff to continue the project without including any specific Murray Adobe
improvements.
June 4, 2019 – Council adopted the 2019-21 Financial Plan Budget, which appropriated $45,000
in FY2019, and $150,000 in FY2020 to support design progress and environmental reports
necessary for project development.
Summary of Preliminary Site Plan Improvements
The Preliminary Site Plan represents the implementation of portions of the Mission Plaza
Concept Plan and is intended to be the first phase in the Concept Plan’s implementation. For this
reason, the proposed restroom and café are located and designed such that future Concept Plan
implementation is not impeded or constrained.
The Mission Plaza Concept Plan design features implemented include:
1. Increasing Americans with Disabilities Act (ADA) accessibility around the Mission Plaza
restrooms and Murray Adobe patio area.
2. Activating the Mission Plaza with a proposed food vendor.
3. Removing the existing trellis on the Murray Adobe’s patio area.
4. Planning for Public Art locations.
5. Increasing restroom capacity; the proposed restroom floor plan increase capacity by 50%.
6. Improving lighting.
7. Improving signage including wayfinding maps.
8. Improving lines of sight; for improved lighting and unobstructed views into Plaza area of
use.
9. Providing seating for dining.
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Policy Context
The Mission Plaza Restroom Replacement, Café and Murray Adobe Improvements project is
consistent with the Major City Goal of Downtown Vitality. The project supports this City goal
by activating a public space, increasing safety of the plaza, and providing locations for future
public art installations.1.
Public Engagement and Advisory Body Input
October 29, 2018 Cultural Heritage Commission (CHC)
In October 2018, staff presented to the CHC the intent and scope of the restroom replacement
design effort and received feedback regarding the project plan. An outgrowth was the formation
group of interested community members and CHC members.
June 4, 2019 Presentation to Council by Community Members.
Staff attended several meetings and brainstorming sessions with this group during which time
they proposed alternative ideas for Mission Plaza’s future, different from the Council adopted
Concept Plan. This included reconstructing a clapboard section of the Murray Adobe that was
demolished in the early 1970’s and constructing the new restroom adjacent to the History Center
in the City owned parking lot. This group presented these concepts at the June 4, 2019 Council
meeting. Council did not to deviate from the approved Concept Plan and directed City staff to
continue working on the project with the restroom to be replaced at its current location as noted
in the Concept Plan.
August 7, 2019 Parks and Recreations Commission (PRC)
On August 7, 2019 (Attachment C) staff presented the Preliminary Site Plan to the PRC.
Although the primary goal of the presentation was to receive general feedback regarding site
plan; the commissioners all recommended that a food truck option or temporary mobile food
facilities be considered due to the flexibility it would allow for use of the space. Proposed ideas
to activate the area also included: small art and musical shows, workshops for children and
public readings, and the addition of bike racks to promote the space.
Included in the presentation to the PRC was statistical information regarding Mission Plaza event
attendance. This data was used to illustrate the continued need for temporary restroom facilities
at events. The proposed restroom shown on the plan set provides a total stall count increase of
50% which was considered to be adequate for daily use by the PRC.
1 4.10. Open Places and Views the City shall enhance the Downtown to include carefully located open places where
people can rest and enjoy views of the surrounding hills; and outdoor spaces where people are completely separated
from vehicle traffic, in addition to Mission Plaza. Opportunities include extensions of Mission Plaza, a few new
plazas, and selected street closures.
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October 7, 2019 (Attachment D & F) Architectural Review Commission (ARC)
When staff presented the Preliminary Site Plan to the ARC and the following highlights was
given.
1. Come up with a Master Plan to activate the area.
2. Remove the existing lawn area and move the café closer to the sidewalk to relieve the
pinching-points near the restroom.
3. Opposed to food trucks in the plaza due to size constraints. Also keeping the look and feel of
the future Sculpture Gardens in mind.
4. The commission is supportive of highlighting local food truck vendors.
5. Architecture of the proposed café and restrooms needs more work in terms of what might
work better with the color and ornamentation of the surrounding buildings. Lighten colors.
6. In consideration of all the events held in the plaza throughout the year, the commission thinks
the size and layout of the café would be a good addition to the space.
7. Look for other ways to tie the café and restro oms into the context of the neighborhood,
without mimicking the design of existing buildings.
8. The commission is excited about the area becoming a cultural centerpiece and would like this
to be a contemporary contribution, honoring the historical significance of the area.
October 28, 2019 CHC (Attachment E)
On October 28, 2019 staff presented the Preliminary Site Plan to the CHC.
Highlights of the CHC comments included:
1. Dark color is an ominous green, a lighter color may be better.
2. Appreciated design for safety.
3. The buildings are attractive but don’t look like San Luis Obispo.
4. Love to see the opportunity to tie in with the historic nature of the area.
5. Either the Murray Adobe or the Heyd Adobe could become a café.
6. Like the patio and outline of what was there.
7. Maybe a mural that tells the story of the area.
8. Murray Adobe should be part of the project.
QUESTIONS FOR COUNCIL DISCUSSION
At this study session Council will receive a summary presentation of this report, hear input from
the public, and provide feedback to staff regarding next steps if any. In providing feedback to
staff, below are a series of questions that Council may want to use to guide that discussion.
Question #1 – Do Council Members prefer the stand-alone café or a site which provides
accommodations for mobile food operations such as a food truck or trailer (a la a tiny home)?
As noted in the summaries above, the City advisory body’s input was mixed with the PRC
preferring providing accommodations for mobile food vending so that the facility could be used
as flexibly as possible and because of concerns about business viability in that location. Both the
ARC and CHC members focused discussions on the location of Mission Plaza as the cultural and
historical center of the City and a desire for a permanent café facility.
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Food Trucks: An Alternative to a permanent Café Structure
In researching park cafes, staff identified concerns regarding the long-term economic feasibility
of a stand-alone café. Typically, stand-alone cafes require high pedestrian traffic and are only
viable in larger metropolitan areas. This concern was echoed by members of the Park’s and
Recreations Commission (PRC), who suggested that the Preliminary Site Plan be designed to
accommodate a mobile food vendor instead of a café.
In response to the PRC comments, staff directed RRM to prepare a site plan that could
accommodate food trucks operating in-lieu of a café in Mission Plaza for special events or
during high visitor seasons or weekends. This design was incorporated into the plan set and
presented to the ARC and the CHC alongside the original plan which included the café. Both the
ARC and CHC strongly discouraged mobile food vendors from operating on the plaza citing
space constraints and lack of control over the aesthetics of food trucks and the likely conflict
with the “look and feel” of the plaza.
Lastly, staff reached out to the business community with the goal of receiving feedback on the
potential to attract a food vendor in the plaza. The result was three separate members of the
business community agreed to an informal discussion of what was being considered and all
expressed interest in the café idea. In either form, a café or mobile food vendor would activate
the area in a positive way which has been shown to discourage negative behaviors.
Question #2 – What input do Council Members have on the design and look and feel of the
restroom, site improvements and stand-alone café or mobile food accommodations?
The PRC did not comment on the aesthetics of structures as that is not their purview but did
confirm that the size of the restroom was adequate for day-to-day use regardless of café
operations. Other comments they had focused on the use of the site improvements and desired
activation of the space.
RRM’s original design used darker materials on the restroom and café, and the ARC and CHC
both suggested that a lighter color palate be implemented on the structures presented in the
original RRM design. These revisions were made by RRM and are being present ed to Council at
this time for further input and discussion.
Question #3 – Does Council concur with the next steps outlined below or does it want an
alternative process?
Following the Study Session, staff will incorporate comments from the Council into the project
scope and return to the CHC and the ARC. Both advisory bodies will be asked to provide a
formal recommendation to the Planning Commission. The Planning Commission will provide
final review of the project that incorporates Council direction and advisory body input. The
Planning Commission action will also include all associated environmental review
documentation and act to issue any required land use permits. Staff anticipated that the
environmental review would result in requiring an initial study.
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CONCURRENCE
The Parks and Recreations and the Administrative Departments are both in concurrence with the
project and recommendations of this report.
ENVIRONMENTAL REVIEW
Pursuant to California Environmental Quality Act (CEQA) Guidelines § 15306, no
environmental review is required to conduct the Project Plan and Study Session under CEQA.
Once the project scope has been finalized, City staff will determine the appropriate level of
environmental review to be prepared in support of the final action on the project.
FISCAL IMPACT
The Mission Plaza Restroom project is funded in the 2019-21 Financial Plan on page E2-3 for
design and environmental review. Construction funding is planned for fiscal year 2022-23 and
will be presented to Council for consideration in the future 2021-23 Financial Plan.
Budgeted: Yes Budget Year: Ongoing
Funding Identified: Yes
Fiscal Analysis:
Funding Sources Current FY Cost
Annualized
On-going Cost
Total Project
Cost
General Fund $45,000 $300,000
State
Federal
Fees
Other:
Total
Sufficient funds have been committed in order to complete design and permitting of this project.
Funding for Mission Plaza Restroom, Café, and Murray Adobe Improvements
2016-17 2017-18 2018-19 2019-20 2020-21 Total
$80,000 $0 $25,000 $45,000 $150,000 $300,000
The existing contract with RRM for the conceptual design work has a budget of $52,000, leaving
$98,000 currently available. An additional $150,000 will be made available at the beginning of
the 2020-21 fiscal year.
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ALTERNATIVES
Council could direct City staff not to continue advancing the design of the Restroom and Café as
presented in the Preliminary plans. This is not recommended due to the many ways in which this
project helps fulfill the Major City Goal of Downtown Vitality.
Attachments:
a - Mission Plaza Concept Plan
b - COUNCIL READING FILE - Preliminary Site Plan
c - Parks & Recreation Commission Minutes of August 7, 2019
d - Cultural Heritage Committee Minutes of October 22, 2018
e - Architecture Review Commission Minutes of October 7, 2019
f - Cultural Heritage Committee Draft Minutes of October 28, 2019
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City of SLO Proposal for Mission Plaza Restrooms, Café, and Murray Adobe Improvements 19
Project History 3
FINAL PREFERRED CONCEPT
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CityofSanLuisObispo, Agenda, PlanningCommission
Minutes
PARKS AND RECREATION COMMISSION
Wednesday, August 7, 2019
5:30 p.m. REGULAR MEETING Parks and Recreation
Conference Room
1341 Nipomo Street
San Luis Obispo, CA
CALL TO ORDER Vice Chair Rodney Thurman
ROLL CALL : Commissioners Kari Applegate, Adam Stowe, Andrew Webber
ABSENT: Chair Greg Avakian, Commissioners Keri Schwab and Robert Spector
PUBLIC COMMENT: At this time, people may address the Committee about items not on the
agenda. Persons wishing to speak should come forward and state their name and address.
Comments are limited to three minutes per person. Items raised at this time are generally referred
to staff and, if action by the Committee is necessary, may be scheduled for a future meeting.
Public Comment:
CONSIDERATION OF MINUTES
1.Minutes of the Parks and Recreation Committee of May 1, 2019.
ACTION: APPROVAL OF THEREGULARMEETINGMINUTES OF THE PARKS AND
RECREATION COMMISSION FOR MAY 1, 2019.
CARRIED 4:0:0:3 to approve the corrected minutes of the Parks and Recreation Advisory
Body for the regular meeting of 05/01/19 as motioned by Stowe and second by Webber.
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AYES: APPLEGATE, STOWE, THURMAN AND WEBBER
NOES: NONE
ABSTAIN: NONE
ABSENT: AVAKIAN, SCHWAB AND SPECTOR
CONSENT ITEMS
2.Prop 68 Grant Opportunities
Recommendation: Receive a report on the Proposition 68 grant application and proposed
Emerson Park site improvements.
Commissioners Comment: All support the application and look forward to the grant award
decision in December.
Public Comment
NONE
BUSINESS ITEMS
3.Mission Plaza Restroom Project (Burde 30 minutes)
Recommendation: Receive presentation on the Mission Plaza Restroom Replacement.
Provide review/comment on the Mission Plaza Restroom Replacement concept plan and
recommend City Council acceptance of the plan.
The Parks and Recreation Commission is asked to provide feedback on the activation and use
of Mission Plaza, a City Park with focus on the design features and amenities of the Mission
Plaza Restroom, Café, and Murray Adobe Improvements – Preliminary Site Plan:
1)Does the PRC favor the Murray Adobe Improvements of a Café option or flexible space
for “Food Trucks” or similar uses option presented in the Preliminary Plan?
2)Does the PRC have any significant concerns regarding the general site layout, plaza design,
proposed recreational facilities or uses?
3)What other types of active or passive recreation would the PRC like to see incorporated
on-site?
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Commissioner Comment
Commissioner Applegate: Who will manage the food trucks onsite and the scheduling. Is the
food truck area in the middle of adobe and the restroom. How is the adobe currently used.
Commissioner Stowe: What is the maximum size of an event that would require additional
porta stalls. I like the concept of the Café; but I do think that is a more permanent decision
and the food trucks will offer more flexibility. And will there be utilities and power for the
trucks. The sculpture garden did not show a grass area. For the active and passive recreation,
I would recommend art shows, smaller musical shows, children’s workshops, and public
readings.
Director Stanwyck indicated that the sculpture garden is not part of this concept plan. This
project is the adobe wall, restroom and gazebo area. The Mission Plan overall Master Plan
will incorporate ADA improvements to the entire plaza, this would be the first step to
accomplish the ADA accessibility. The adobe is too fragile for use, and is currently used for
storage supplies for Downtown SLO and City of SLO Facilities. It is considered culturally
sensitive and will require significant historical analysis and rehabilitation.
Commissioner Thurman: It seems like by moving the building back to decrease hiding
spaces is not as important as increasing the size by one-third for higher capacity with extra
stalls. Will we have another chance for review and comment. Turnover for the cafes might
be problematic and food trucks can be more exciting. In the areas where trees will need to be
removed and replanted, I recommend the use of a structural soil for the brick areas to allow
root space.
Staff Horn responded this is the meeting for comments, but we will come back after it goes to
the other Advisory Body meetings. This meeting would be the time to give the overall
comments on the layout, concept and size.
Commissioner Webber: The 165 sq.ft. size of the proposed café is not feasible for onsite
facilities very limited in services; the food truck option offers more options. Is the closing of
Monterey and Broad streets part of this project.
Staff Horn indicated that the dogleg of Broad Street is not part of this project.
Commissioners all agreed and recommend on the concept of the restroom plan and the
flexibility of the food truck option, and the activation of recreation including smaller art and
musical shows, workshops for children and public readings. Please include bike racks in the
plan.
Public Comment
NONE
ACTION: APPROVAL OF THE RESTROOM PLAN AND THE FLEXIBLE SPACE FOR
FOOD TRUCK AND RECREATION USES OF SMALLER ART AND MUSIC SHOWS
AND CHILDREN EVENTS ON SITE.
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CARRIED 4:0:0:3 to approve restroom plan and flexible space for food trucks and smaller
recreation uses onsite as motioned by Stowe and second by Webber.
AYES: APPLEGATE, STOWE, THURMAN AND WEBBER
NOES: NONE
ABSTAIN: NONE
ABSENT: AVAKIAN, SCHWAB AND SPECTOR
4.Update on Parks and Recreation Element and Master Plan Project (Stanwyck/Scott –
30 minutes)
Recommendation: Review, discuss, and provide feedback on public input received in
association with the June 2019 Community Needs Assessment Workshop and next steps.
Staff presented the findings on public input received from the June 5, 2019 Community
Needs Assessment Workshop and the multiple sources that will be used to inform the Master
Plan and General Element Update. The September 2019 meeting will be focused on a park
by park list of amenities and improvements it will not be a prioritized list more of a list of
projects from the community engagement of the past year. We will ask for the PRC to
provide input and take in the public comment from the list provided on the Agenda. The
Agenda will also include a first look at the first draft of the Master Plan Vision and Goals and
Policies, and we will have some written text for you to review. This will be a more high-
level review but indicating did we miss a policy, or should we remove a policy. This will
come back to you in a more comprehensive formal review at the end of the year.
Commissioner Comment
Commissioner Applegate: At the September meeting, you will want feedback on the draft
policies and list of projects.
Commissioner Stowe: Clarification on the review of the list of projects at the parks. If we go
park by park, I will need to recuse myself during that portion of review.
Public Comment
Jeff Whitener: I am still a little skeptical of the numbers and the representation in the survey.
I do appreciate the focus on safe access to the parks and the safe connectivity needed to all
parks.
SUBCOMMITTEE LIAISON REPORTS & COMMUNICATIONS
5.Subcommittee Liaison Reports (Vice Chair Thurman – 15 minutes)
a.Adult and Senior Programming: Commissioner Spector: ABSENT
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b.Active Transportation Committee: Commissioner Webber: No report. Meeting
next week with Adam Fukushima to determine meeting schedule.
c.City Facilities (Damon Garcia, Golf, Pool & Joint Use Facilities): Commissioner
Applegate: Aquatics Last day of summer is Sunday, August 10.SLO Swim Center will be
closed for maintenance from August 12 thru August 25 reopening on August 26 . The
Therapy pool will be under construction for re-plastering through October 7. 40th
Anniversary of the SLO Swim Center will take place this Friday August 9 from 5:30-8:30.
The Birthday Splash is a free rec swim featuring a giant floating obstacle course ,
cannonball contest and games. Hot Dogs and fruit will be provided. Facilities: Damon-
Garcia is now open. Fall is the busy season for Damon with AYSO leagues, annual rugby
tournament, and many other uses. French Park Improvement project is currently under
construction. Once completed in September, French Park will offer three dedicated
pickleball courts and a basketball area replacing the unused volleyball court. Golf Course
The 2018-19 fiscal year (July through June) saw almost 25,000 rounds of golf played.
Biggest uses were Seniors (3400 rounds), Twilight (3-5pm) use (2800) and Super Twilight
last hour) (3200). Due to some damage at to the greens at hole #7, the hole will be closed
for August while the green is repaired to a playable condition. Summer FootGolf has been
seeing steady play of 10 to 15 participants every other Wednesday. August will be the last
month for FootGolf with NightGolf beginning in September. Youth and Adult Sports,
Community Events: Adult Softball Summer League is winding down with all divisions
either finishing or entering into playoffs. 64 teams total (4 all-women’s teams). Fall
registration opened up this week. Fall season will beginlast week of August. Junior Giants
T-ball and Minors division completely full at 75 kids per division – waitlists were created,
and teams filled. Total of 192 registrations. New drop-in league – Basketball every Friday
from 6-9 PM in the Ludwick Community Center. Annual SLO Triathlon was held the last
weekend in July. Over 800 registrants and around 600 finishers. Annual Family campout
will take place August 10.
d.Jack House Committee: Commissioner Schwab: ABSENT
e.Tree Committee: Commissioner Thurman: Update to the Tree Ordinance and
Regulations for Tree Removals. The SLO Tree Friends group is not active anymore;
ECOSLO has been approached to take on the grant and complete the planting of
120 trees by the end of year to fulfill the grant.
f.Youth Sports Association: Commissioner Stowe: No Report.
6.Directors’ Report (Stanwyck - 5 minutes)
A few highlights, as mentioned earlier a very successful 40th SLO Triathlon. The golf course
has had two medical events atthe course, and most recently the Rec Coordinator Ava Morales-
Davis performed CPR on a golf customer at the course and was transported to the hospital.
Very thankful to the bi-annual CPR trainings by Shawn Tucker, and the AED’s added to the
facilities and school sites in addition to the Ranger trucks. As part of continued work on the
Department Strategic Plan, this summer staff has been rewarded when noticed with exemplary
service with a reusable utensil set or Yeti coffee mug to encourage the Healthy and Smart
sustainability throughout the City. Lindsey has been working on a new public art idea in the
parking garages – more to come. Youth Services is hiring for the school year and we would
appreciate passing the word that we are in need of part time teachers and aides in the school
sites. First phase has been completed for recruitment of the Parks and Recreation Director;
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with interview panels next week August 15-17. We hope to make an appointment by early
September. In addition, the Public Works Director has announced his retirement effective
October 1, 2019.
7.Communication
ADJOURNMENT at 7:01 pm
APPROVED BY THE PARKS AND RECREATION COMMISSION: 09/04/2019
To the Public Workshop of the Parks and Recreation Committee as approved by the PRC to
Wednesday, September 4, 2019 , at 5:30 p.m., Council Chambers, 990Palm Street, San Luis
Obispo, California.
The City of San Luis Obispo wishes to make all of its public meetings accessible to the public. Upon request,
this agenda will be made available in appropriate alternative formats to persons with disabilities. Any person with a
disability who requires a modification or accommodation in order to participate in a meeting should direct such request
to the Parks and Recreation Department at (805) 781-7300 at least 48 hours before the meeting, if possible.
Telecommunications Device for the Deaf (805) 781-7107.
Meeting audio recordings can be found at the following web address:
http://opengov.slocity.org/WebLink/1/fol/61014/Row1.aspx
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Minutes – Cultural Heritage Committee Meeting of October 22, 2018 Page 1
Minutes
CULTURAL HERITAGE COMMITTEE
Monday, October 22, 2018
Regular Meeting of the Cultural Heritage Committee
CALL TO ORDER
A Regular Meeting of the San Luis Obispo Cultural Heritage Committee was called to order on
Monday, October 22, 2018 at 5:30 p.m. in the Council Hearing Room, located at 990 Palm
Street, San Luis Obispo, California, by Chair Papp.
ROLL CALL
Present: Committee Members Sandy Baer, Thom Brajkovich, Glen Matteson, Damon
Haydu, Craig Kincaid, and Chair James Papp
Absent: Vice-Chair Shannon Larrabee
Staff: Senior Planner Brian Leveille, Associate Planner Walter Oetzell, and Recording
Secretary Summer Aburashed
PUBLIC COMMENT ITEMS NOT ON THE AGENDA
Bob Vessely
End of Public Comment--
APPROVAL OF MINUTES
1. Consideration of Minutes of the Regular Cultural Heritage Committee Meeting of May
21, 2018 and September 24, 2018:
ACTION: UPON MOTION BY COMMITTEE MEMBER BAER, SECONDED BY
COMMITTEE MEMBER BRAJKOVICH, CARRIED 6-0-1 (VICE CHAIR LARRABEE
ABSENT), the Cultural Heritage Committee approved the Minutes of the Regular Cultural
Heritage Committee Meeting of May 21, 2018 and September 24, 2018, as presented.
PUBLIC COMMENT
None
End of Public Comment--
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DRAFT Minutes – Cultural Heritage Committee Meeting of October 22, 2018 Page 2
PUBLIC HEARING ITEMS
2. 1160 Leff Street. Relocation of an existing dwelling within a residential lot; addition and
rehabilitation of the dwelling, and construction of two new dwellings, on property included
in the City’s Contributing Properties List of Historic Resources; Case #: ARCH-1847-2018,
R-3 Zone; SLO Martin Properties, LLC, applicant.
Associate Planner Walter Oetzell provided a PowerPoint presentation and responded to
Committee inquiries.
Applicant representatives, Principal Planner Carol Florence, Associate Planner Emily Ewer
and applicant Bryce Engstrom provided a PowerPoint presentation and responded to
Commissioner inquiries.
Public Comment
Carol Nelson-Selby
Jennifer Holyfield
End of Public Comment--
ACTION: UPON MOTION BY COMMITTEE MEMBER BRAJKOVICH, SECONDED BY
COMMITTEE MEMBER KINCAID, CARRIED 6-0-1 (VICE CHAIR LARRABEE Absent), to
forward the recommendation to find the proposed project consistent with applicable historical
preservation policies, standards, and guidelines, as presented.
PRESENTATION AND DISCUSSION
3. Mission Plaza Restroom Replacements and Enhancements. A discussion to identify
project considerations, constraints and desired outcome for the Mission Plaza Restroom, Café
and Murray Adobe improvements.
Engineer II, CIP Projects Richard Burde provided a PowerPoint presentation and responded
to Committee inquiries.
Public Comment
Dean Miller
John Dunn
Bob Vessely
Eric Meyer
Rob Rossi
Greg Wynn
Pierre Rademaker
Bob Pavlik
End of Public Comment--
No action was taken on this item. Senior Planner Leveille will give Richard Burde contact
information of the public speakers for follow up on project developments.
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Item 15
DRAFT Minutes – Cultural Heritage Committee Meeting of October 22, 2018 Page 3
RECESS:
The Commission recessed at 7:19 p.m. and reconvened at 7:30 p.m. with all Commissioners
present, excluding Vice Chair Larrabee.
TRAINING
4. Committee training to fulfill Certified Local Government (CLG) requirements. Topic and
training personnel, to be determined. Participation to fulfill CLG requirement is mandatory
for Committee members, unless substitute qualifying training can be completed.
Chair Papp and Historic Consultant, Bob Pavlik conducted committee training on
architectural styles in San Luis Obispo.
Public Comment
None
End of Public Comment--
No action was taken on this item.
COMMENT AND DISCUSSION
Staff Updates –
5. Agenda Forecast - Senior Planner Leveille provided an agenda forecast.
a. 2019-21 Financial Plan Advisory Body Goal Setting Process
Senior Planner Leveille provided an update on next steps in the goal setting process
for the 2019-2021 Financial Plan and the Committee consensus was that the CHC’s
recommended goal should focus on update of the Historic resource inventory and
existing historic districts, with Brian Leveille and Chair Papp to finalize
recommendation language.
ADJOURNMENT
The meeting was adjourned at 8:40 p.m. The next Regular Cultural Heritage Committee meeting
is scheduled for Monday, November 26, 2018 at 5:30 p.m., in the Council Hearing Room, 990
Palm Street, San Luis Obispo, California.
APPROVED BY THE CULTURAL HERITAGE COMMITTEE: 11/26/2018
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Item 15
Minutes
ARCHITECTURAL REVIEW COMMISSION
Monday, October 7, 2019
Regular Meeting of the Architectural Review Commission
CALL TO ORDER
A Regular Meeting of the Architectural Review Commission was called to order on Monday,
October 7, 2019 at 5:00 p.m. in the Council Hearing Room, located at 990 Palm Street, San Luis
Obispo, California, by Chair Allen Root.
ROLL CALL
Present: Commissioners Richard Beller, Michael DeMartini, Mandi Pickens, Micah Smith,
Vice Chair Amy Nemcik and Chair Allen Root
Absent: Commissioner Christie Withers
Staff: Senior Planner Shawna Scott, Deputy City Clerk Megan Wilbanks and as noted per
item.
PUBLIC COMMENT ON ITEMS NOT ON THE AGENDA
None.
End of Public Comment--
APPROVAL OF MINUTES
1.Consideration of Minutes of the Regular Architectural Review Commission Meetings of
September 9, 2019 and September 16, 2019.
ACTION: MOTION BY COMMISSIONER SMITH, SECOND BY COMMISSIONER
PICKENS, CARRIED 6-0-1 (Commissioner Withers absent) to approve the minutes of the
Regular Architectural Review Commission meetings of September 9, 2019.
ACTION: MOTION BY COMMISSIONER BELLER, SECOND BY COMMISSIONER
DEMARTINI, CARRIED 6-0-1 (Commissioner Pickens and Vice Chair Nemcik abstaining,
Commissioner Withers absent), to continue the approval of the minutes to the next regular
ARC meeting, pending review of the audio recording for clarification on the direction given to
the applicant of the project at 609 Palm (ARCH-0350-2017 & 0415-2019).
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Item 15
Minutes – Architectural Review Commission Meeting of October 7, 2019 Page 2
PUBLIC HEARINGS
2.Project Address: 12250 Los Osos Valley Road; Case #: ARCH -0588-2019; Zone: C-S-
PD; MegaHertz Electric, applicant. Review of a modification to a previous approval for
an existing sign program for Sunset Honda to allow for the replacement of existing signs
as well as the addition of new signage. The proposed modification will exceed the total
allowable number of signs and dimensions established in the Sunset Honda Sign
Program. This project is categorically exempt from environmental review (CEQA).
Associate Planner Cassidy McSurdy presented the staff report and responded to Commissioner
inquiries.
Applicant representatives, George Peterson and Tom Diaz with Sunset Honda, responded to
Commissioner inquiries.
Public Comments:
None.
End of Public Comment--
ACTION: MOTION BY COMMISSIONER BELLER, SECOND BY COMMISSIONER
DEMARTINI, CARRIED 6-0-1 (Commissioner Withers absent), to recommend approval to
the Community Development Director, finding the project consistent with Community Design
Guidelines and Sign Regulations Section 15.40.610 (Findings for Approval of an Exception)
A.3 (unusual building location on-site) and D (superior design that will not result in visual
clutter and consistent with the intent of purpose of the Sign Regulations).
3.Project Address: 747 Monterey Street; Case #: OTHR-0639-2019; Zones: PF-H, C-D-S-
H; City of San Luis Obispo, applicant. Conceptual review of the “Mission Plaza
Restroom, Café, and Murray Adobe Improvements – Preliminary Site Plan”, which
includes removal and replacement of the existing public restrooms on the Mission Plaza,
options for providing food service on the plaza (either a café or utility hook-ups for food
truck operations), and improvements to the Murray Adobe’s patio area to provide
seating for visitors to the plaza and customers of the food services. The review is
conceptual; therefore, environmental review (CEQA) is not required at this time.
Engineer Richard Burde presented the staff report and responded to Commissioner inquiries.
Applicant representatives, Debbie Rudd and Scott Martin with RRM Design Group, responded
to Commissioner inquiries.
Public Comments:
Amira Albonie
Dave Hannings
James Papp
Michael LaFrenier
Dr. Miller
End of Public Comment--
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Item 15
Minutes – Architectural Review Commission Meeting of October 7, 2019 Page 3
ACTION: The Commission gave the following input for consideration:
Look at the larger picture and come up with a Master Plan before removing structures
Replacement of restrooms appreciated
Missing opportunity to activate the street.
Suggest removing the existing lawn area and making it part of the plaza; move the
café/kiosk closer to the sidewalk to create better opportunity to inhabit street and relieve
the pinch-points near the restroom.
Opposed to food trucks in the plaza due to size constraints.
Keeping the look and feel of the future Sculpture Gardens in mind.
Food trucks could be a fad, so consider building the café and designating a new location
on a neighboring street where the food trucks can operate. The commission is supportive
of highlighting local food truck vendors.
It would be helpful to have an image of the section through the proposed restroom, so the
commission can have a better feel for the layout of the area.
Architecture of the proposed café and restrooms needs more work and nuance in terms of
what might work better with the color and ornamentation; the design may be too generic
and not specific enough for San Luis Obispo.
Lighten the colors of the café to make it more complementary to the surrounding area.
In consideration of all the events held in the plaza throughout the year, the commission
thinks the size and layout of the café would be a good addition to the space.
Look for other ways to tie the café and restrooms into the context of the neighborhood,
without mimicking the design of existing buildings.
The commission is excited about the area becoming a cultural centerpiece and would like
this to be a contemporary contribution, honoring the historical significance of the area.
RECESS
The ARC recessed at 6:31 p.m. and reconvened at 6:40 p.m. with all ARC members present.
4.Project Address: 1150 Laurel; Case #: ARCH-0505-2019, Zone: O-S, M-MU; Laurel
Creek LLC, owner and Arris Studio Architects, applicant. Design review of a façade
remodel of an existing warehouse structure, the project does not include any additional
square footage or change in use of the existing structure. This project is categorically
exempt from environmental review (CEQA).
Associate Planner Kyle Bell presented the staff report and responded to Commissioner
inquiries.
Applicant, Chuck Braff, and his representative, Thom Jess with Arris Studios, responded to
Commissioner inquiries.
Public Comments:
None.
End of Public Comment--
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Item 15
Minutes – Architectural Review Commission Meeting of October 7, 2019 Page 4
ACTION: MOTION BY COMMISSIONER SMITH, SECOND BY COMMISSIONER
PICKENS, CARRIED 6-0-1 (Commissioner Beller abstained, Commissioner Withers absent)
to recommend that the Community Development Director approve the design as presented with
the following recommendations to the applicant:
Consider applying more of the building’s design elements with the pergola and trellises to
carry out the modern theme.
Consider replacing or redesigning the trellis rather than just painting.
Consider providing a more detailed scrim that stands out.
5.Project Address: 1404 Auto Park Way; Case #: ARCH-0079-2019; Zone: C-S-PD;
Rancho Grande Motors, owner/applicant. Design review of a façade remodel of an
existing commercial structure, the project does not include any additional square footage
or change in use of the existing structure. This project is categorically exempt from
environmental review (CEQA).
Associate Planner Kyle Bell presented the staff report and responded to Commissioner
inquiries.
Applicant representatives, Clinton Iwanicha and Don Herst, responded to Commissioner
inquiries.
Public Comments:
None.
End of Public Comment--
ACTION: MOTION BY COMMISSIONER BELLER, SECOND BY COMMISSIONER
DEMARTINI, CARRIED 6-0-1 (Commissioner Withers absent), to recommend that the
Community Development Director work with the applicant on two different design options:
1.Let the Subaru building express their updated identity without making significant changes
to the neighboring building (the existing building can remain as a backdrop).
2.Increase compatibility between the two buildings by implementing changes to the awning,
increase compatibility with slate and columns, experiment with staining the existing roof
tile if it would enhance compatibility (look at existing against new) or keeping the existing
roof the same, creating a more unified backdrop for Subaru.
COMMENT AND DISCUSSION
Senior Planner Shawna Scott provided a brief agenda forecast.
ADJOURNMENT
The meeting was adjourned at 7:43 p.m. The next Regular meeting of the Architectural Review
Commission is scheduled for Monday, October 21, 2019 at 5:00 p.m., in the Council Hearing
Room, 990 Palm Street, San Luis Obispo, California.
APPROVED BY THE ARCHITECTURAL REVIEW COMMISSION: 11/04/2019
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Item 15
DRAFT Minutes – Cultural Heritage Committee Meeting of October 28, 2019 Page 1
Minutes - DRAFT
CULTURAL HERITAGE COMMITTEE
Monday, October 28, 2019
Regular Meeting of the Cultural Heritage Committee
CALL TO ORDER
A Regular Meeting of the San Luis Obispo Cultural Heritage Committee was called to order on
Monday, October 28, 2019 at 5:31 p.m. in the Council Hearing Room, located at 990 Palm Street,
San Luis Obispo, California, by Vice Chair Brajkovich.
ROLL CALL
Present: Committee Members Shannon Larrabee, Glen Matteson, James Papp, Eva Ulz,
Vice-Chair Thom Brajkovich
Absent: Chair Damon Haydu
Staff: Senior Planner Brian Leveille, Associate Planner Walter Oetzell, City Manager
Derek Johnson, City Attorney Christine Dietrick and City Clerk Teresa Purrington
PUBLIC COMMENTS ON ITEMS NOT ON THE AGENDA
None
--End of Public Comment--
PRESENTATION
A. City Manager Derek Johnson and City Attorney Christine Dietrick gave a presentation
on Committee purview and expectations.
City Manager Johnson and City Attorney Dietrick provided a presentation and responded to
Committee questions.
APPROVAL OF MINUTES
1. Consideration of Minutes of the Regular Cultural Heritage Committee Meeting of
September 23, 2019:
PUBLIC COMMENT
None
--End of Public Comment--
ACTION: UPON MOTION BY COMMITTEE MEMBER ULZ, SECONDED BY
COMMITTEE MEMBER PAPP, CARRIED 5-0-1 (CHAIR HAYDU ABSENT), the Cultural
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Item 15
DRAFT Minutes – Cultural Heritage Committee Meeting of October 28, 2019 Page 2
Heritage Committee approved the Minutes of the Regular Cultural Heritage Committee
Meeting of September 23, 2019 with a correction to the spelling of Member Matteson’s name
and on Item 3 correction to the spelling of repertory.
PUBLIC HEARING ITEMS
2. 644 Mountain View Street. Review of a request for the property at 644 Mountain View Street
to be removed from the City's Contributing Properties List of Historic Resources (categorically
exempt from environmental review); Project Address: 644 Mountain View Street; Case #:
HIST-0531-2019; Zone: R-1; Kimberly J. Snyder Living Trust, owner.
Committee Member Papp recused himself due to having a financial interest in the project. The
applicant is a client of his. Member Papp left the room at 6:52 PM
Associate Planner Walter Oetzell presented the staff report and responded to Committee
inquiries.
Kimberly Snyder, Applicant, provided a presentation and responded to Committee inquiries.
Public Comment
None
--End of Public Comment--
ACTION: UPON MOTION BY COMMITTEE MEMBER MATTESON, SECONDED BY
COMMITTEE MEMBER LARRABEE, CARRIED 4-0-1-1 (CHAIR HAYDU ABSENT
AND COMMITTEE MEMBER PAPP RECUSED) to remove the property from the City’s
Contributing Properties List of Historic Resources.
Member Papp rejoined the meeting at 7:05 PM.
3. 747 Monterey Street. Conceptual review of the “Mission Plaza Restroom, Café, and Murray
Adobe Improvements – Preliminary Site Plan”, which includes removal and replacement of
the existing public restrooms on the Mission Plaza, options for providing food service on the
plaza (either a café or utility hook-ups for food truck operations), and improvements to the
Murray Adobe’s patio area to provide seating for visitors to the plaza and customers of the
food services. The review is conceptual; therefore, environmental review (CEQA) is not
required at this time; Project Address: 747 Monterey Street; Case #: OTHR-0639-2019;
Zone:PF-H, C-D-S-H; City of San Luis Obispo, applicant.
Richard Burde, Engineer III, Debby Rudd, RRM and Scott Martin RRM presented the staff
report and responded to Committee inquiries.
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Item 15
DRAFT Minutes – Cultural Heritage Committee Meeting of October 28, 2019 Page 3
Public Comment
Dean Miller
Dave Hannings
--End of Public Comment--
ACTION: The Committee provided the following comments:
• Dark color is an ominous green, a lighter color may be better
• Like that flexibility is built in
• Appreciate eye on design for safety
• The buildings are attractive but don’t look like San Luis Obispo
• Love to see the opportunity to tie in with the historic nature of the area
• Either the Murray Abode or the Heyt Adobe could become a café
• The design or use doesn’t have anything to the with the space
• Like the patio and outline of what was there
• Potentially concern about dark colors maybe lighter colors
• More tie into the history of the area
• Maybe a mural that tells the story of the area
• Murray Adobe should be part of the project
• Happy that there was space available for the possible restoration of the Murray adobe
COMMENT AND DISCUSSION
Senior Planner Leveille provided an agenda forecast.
ADJOURNMENT
The meeting was adjourned at 8:32 p.m. The next Regular Cultural Heritage Committee meeting
is scheduled for Monday, December 16, 2019 at 5:30 p.m., in the Council Hearing Room, 990
Palm Street, San Luis Obispo, California.
APPROVED BY THE CULTURAL HERITAGE COMMITTEE: XX/XX/2019
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Item 15
Department Name: Finance
Cost Center: 2001
For Agenda of: February 18, 2020
Placement: Business
Estimated Time: 45 Minutes
FROM: Brigitte Elke, Finance Director
Prepared By: Natalie Harnett, Interim Principal Budget Analyst
SUBJECT: 2019-20 MID-YEAR BUDGET REVIEW
RECOMMENDATION
1. Receive and discuss an update to the City’s work programs, workload and performance
measures, and changes in financial positions (Attachment A, Sections A, B & C) based on
revised projections for all funds for the 2019-20 fiscal year; and
2. Receive an update on the status of the current Major City Goals (Attachment A, Section D);
and
3. Receive an update on the status of the Capital Improvement Plan (Attachment A, Section E);
and
4. Adopt a resolution (Attachment B) to approve the transfer of $380,000 from the City’s
Capital Reserve to begin security related projects and to appropriate $179,910 of over-
realized development services revenue into the Development Services Designation; and
5. Approve one full-time equivalent (FTE) position in support of the reorganization of
Community Services departments.
DISCUSSION
The City’s budget policies1 require that the City Council review the City’s budget and financial
condition every six months. The mid-year review fulfills that purpose and allows
for adjustments to revenue and expenditure assumptions should the need arise.
The accompanying Mid-Year Budget report for 2019-20 provides a comprehensive overview of
the City’s financial condition at the mid-point of the fiscal year. The report summarizes current
financial trends since the adoption of the FY 2019-20 budget in June 2019. The report’s main
focus is on the General Fund; however, a high-level update is also provided for each of the City’s
enterprise funds. The Mid-Year Budget report focuses on the current year and provides an
analysis of the assigned workload for each operating program. It outlines the achievements and,
where applicable, the challenges for each department. The report also includes the second of
three annual updates to the Major City Goals, the Capital Improvement Plan, and performance
and workload measures.
1 Pg. 19, 2019-2021 Financial Plan: Mid-Year Budget Reviews. The Council will formally review the City’s fiscal condition,
and amend appropriations if necessary, six months after the beginning of each fiscal year.
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Item 16
As part of the Mid-Year Budget report staff recommends allocating $380,000 of Capital Reserve
Funding to be used for the security improvements on multiple City properties.
Additionally, staff is recommending the allocation of over-realized Development Services
revenues already exceeding the adopted budget into the development services designation. The
designation is used to fund temporary Development Services expenditures for the purpose of
timely processing of development permit applications. The Community Development
Department is seeing an unprecedented amount of permit activity and needs additional resources
to manage workload. Of the $455,895 available for appropriation, $179,910 is needed for
immediate resources and the remaining will be allocated to the designation for future resources.
See the Policy Context section for full policy information.
Report Organization
Section A: Mid-Year Budget Overview: Provides a narrative overview of the City’s current
financial condition and the current revenue and expenditure trends. It also outlines
recommendations for budget changes moving into the remainder of FY 2019-20.
Section B: Financial Condition Summaries: Provides up-to-date budget versus actual
comparison of revenues and expenditures of all major funds. It also displays the recommended
changes to budget.
Section C: Operating Program Evaluations: Provides a performance evaluation on the
workload and core objectives of each operating program. This section of the report highlights
accomplishments and identifies any challenges between the resources allocated and the work
program objectives for each program.
Section D: Status of Major City Goals: Provides an update on the City’s Major City Goal
Tasks and gives updated completion dates for tasks that were not yet completed during the
second quarter.
Section E: Capital Improvement Plan Update: Provides an update on the Capital
Improvement Plan and highlights projects that were completed in the first half of 2019-20.
Section F: Recent Financial Reports: Includes the latest Transient Occupancy Tax and Sales
Tax reports.
Reorganization and Request to create position
A key component of the Major City Goal for Fiscal Sustainability and Responsibility is focused
on achieving operational efficiencies by doing business differently. Following 12 input sessions
with all work groups that are maintenance focused and/or are based out of the Corporation Yard
as well as the Laboratory and the Water Resource Recovery Facility, it became overwhelmingly
apparent that a manager was needed full-time at the Corporation Yard to assist, support, and
identify efficiencies for the over 100 employees based out of that work area on a day-to-day
basis.
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Item 16
In addition to providing managerial support to six work programs, this position will focus on:
coordination of safety and security at the Corporation Yard, staff safety in the field and with
equipment; purchasing and receiving of goods; shared space and equipment management;
internal and external communications; training and staff development; contract management; and
coordination of cross departmental maintenance projects.
Also as part of the Org of the Future year one efforts, it has become apparent that a Business
Manager focused on process improvements, data analytics, and best practices to identify and
facilitate further efficiencies, is needed to lead teams and special projects in support of this
change project.
These two positions are fiscally neutral and result in only one added Full Time Equivalent (FTE).
The funding is a result of a reorganization in the Public Works Department, it is recommended
that the funding for the Deputy Director for Public Works (that is not the City Engineer) be
reallocated to fund these two positions. The funding from that position will be combined with
existing resources in the Community Services Group (approved with the adoption of the 2019 -21
Financial Plan) to fund two positions. While fiscally neutral, and a “two for one”, it does require
the addition of one FTE position, the Maintenance Operations Manager. Following the adoption
of the Comprehensive Annual Financial Report (CAFR) on March 17, 2020, Council will
consider one-time expenditures and this funding reallocation will be effective upon that
Resolution adoption. As the Deputy Director Position is presently filled, there will be one-time
allocation to contract with the incumbent for special projects purposes through the end of the
fiscal year.
Policy Context
Task 4 of the City’s Major City Goal for Fiscal Sustainability and Responsibility outlines the
implementation of quarterly financial reports to Council to monitor fiscal performance, including
performance measures.
Under the City’s Financial Reporting and Budget Administration policy, the City Manager may
allocate or designate 75% of over realized Development Services revenues exceeding adopted
budget for the current fiscal year for temporary Development Services expenditures for the
purpose of timely processing of development permit applications in the current fiscal year or
throughout life of applicable projects. Any and all City Manager authorized allocations and funds
set aside in a designation for future use, shall be reported to the Council on a semi-annual basis.
Public Engagement
Public comment on the item can be provided to the City Council through written correspondence
prior to the meeting and through public testimony at the meeting. The Mid-Year Review Report
for 2019-20 (Attachment A) will also be posted on the City’s website for public review.
CONCURRENCE
The City’s internal Financial Plan Steering Committee concurs with the recommendations
included in this report.
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Item 16
ENVIRONMENTAL REVIEW
The California Environmental Quality Act does not apply to the recommended action in this
report, because the action does not constitute a “Project” under CEQA Guidelines Sec. 15378.
FISCAL IMPACT
Budgeted: Yes Budget Year: 2019-20
Funding Identified: Yes
Fiscal Analysis:
Funding Sources Current FY Cost
Annualized
On-going Cost
Total Project
Cost
General Fund
Security Project
Development Services
$380,000
$180,000
N/A
N/A
$380,000
$180,000
State
Federal
Fees
Other:
Total $560,000 N/A $560,000
The attached Mid-Year Budget report provides a detailed listing of the changes in financial
positions in revenue and expenditures for all the City’s funds. The table below shows the net
budget:
FY 2019-20
Net Change in Budget (thousands) Variance
Revenue Projection Increase + $ 643
Operating Budget Increases
Development Review (Over realized revenue funded) - $ 180
Security Enhancements (Capital Reserve funded) - $ 380
Overall Change in Fund Balance $ 83
Overall the General Fund is expected to see a slight net increase of $643,000 in its revenue
sources based on the current trends in fee revenue and property tax forecasts. The anticipated
overall forecasted increases of $1.68 million are partially offset by reductions in cannabis tax and
fee revenue. This reduction is due to the delayed opening of cannabis retail stores within the
City.
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Item 16
With FY 2019-20, the City assigned $500,000 to a capital reserve to assist with unexpected
capital expenditures and cost increases for scheduled projects beyond budgeted allocations. Staff
recommends allocation of $380,000 for a project related to security measures at City properties.
Staff will return with recommendation to replenish the reserve with the 2020-21 Financial Plan
Supplement.
ALTERNATIVES
The Council could direct staff to not implement the proposed budget change recommendations.
Should the adjustments not be approved, the budget will remain unchanged compared to the
adopted supplemental budget. Staff does not recommend an unchanged budget due to updated
projections based on recent trend information.
Attachments:
a - Mid Year Budget Review FY 2019-20
b - Draft Resolution
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Item 16
Mid-Year Budget Review
Fiscal Year 2019-20
Prepared by:
Natalie Harnett,Budget Analyst
Photo Credit: Brittany App
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Item 16
2019-21 Financial Plan
MID-YEAR BUDGET REVIEW: 2019-20
February 2020
HEIDI HARMON, MAYOR
AARON GOMEZ, VICE MAYOR
CARLYN CHRISTIANSON, COUNCIL MEMBER
ANDY PEASE, COUNCIL MEMBER
ERICA A. STEWART, COUNCIL MEMBER
DEREK JOHNSON, CITY MANAGER
Prepared by the Department of Finance
Brigitte Elke, Director of Finance
Natalie Harnett, Interim Principal Budget Analyst
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Item 16
TABLE OF CONTENTS
A. Mid-Year Budget Overview
A-1: Overview 2
A-2: General Fund Summary - Revenues 2
A-3: General Fund Summary - Expenditures 4
A-4: Conclusion 5
B. Financial Condition Summaries
B-1: Consolidated Financials 7
B-2: General Fund Revenue Detail 8
B-3: Operating Expenditure Details 11
C. Work Program Evaluations_____ 14
Administration 16
City Attorney 20
Community Development Department 22
Fire Department 24
Finance Department 27
Human Resources 29
Parks and Recreation 31
Police Department 34
Public Works 36
Utilities 40
Transit 44
Parking 44
D. Status of Major City Goals
E. Capital Improvement Plan Update____________
E-2: CIP Status Quarter 2 67
E-3: CIP Upcoming Projects 67
F. Recent Financial and Revenue Reports
Quarterly TOT Reports: Qtr 1 & 2 69
Sales Tax Newsletter: Calendar Qtr2 - 2019 71
D-1: Overview 46
D-2: Housing 47
D-3: Sustainable Transportation 50
D-4: Climate Action 53
D-5: Fiscal Sustainability & Responsibility 57
D-6: Downtown Vitality 61
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Item 16
Section A
MID-YEAR BUDGET OVERVIEW
1 Packet Page 165
Item 16
Mid-Year Budget Review
Fiscal Year 2019-20
M ID-YEAR B UDGET REVIEW
FISCAL YEAR 2019 -20
SECTION A
A-1: OVERVIEW
The City’s Budget and Fiscal Policies (Financial Plan Purpose and Organization Item G) calls for a formal financial
status report to the Council based on the first six months after the beginning of each fiscal year. The Mid-Year
Budget Review fulfills this requirement and allows the Council to take a broader look at the City’s financial picture
at the mid-point of the fiscal year. This report focuses on the current fiscal year and provides an analysis of approved
and budgeted revenues and expenditures. It also outlines the achievements and the challenges for each department
and the City organization as a whole and provides a status of each adopted Major City Goal. Based on the review
and accompanying analysis, the City remains financially sound.
The report provides:
1. An analysis of revenue and expenditure trends since the adoption of the 2019-20 Budget, and recommended
revisions to revenue and expenditures assumptions (changes to financial position).
2. An update on performance measures and work programs for each department.
3. An update on the status of the Major City Goals.
4. An update on current CIP projects and a highlight of projects that have been completed as well as an outlook
into the remainder of FY 19-20.
A-2: GENERAL FUND SUMMARY - REVENUES
General Fund operating revenues are expected to supersede all prior year revenues. Although only 40 percent of
the projected revenue has been collected as of December 31, 2019, this is primarily due to the timing associated
with the City’s largest revenue sources of sales and property tax. Excluding cannabis tax, all tax and franchise
revenues projections for 2019-20 remain as approved as they have been tracking as expected for the first half of
the year. The City has not yet received an updated sales tax forecast but based on current economic trends, the
projected budget amounts remain accurate for the tax and franchise revenues.
Based on this Mid-Year Review, the following are anticipated changes over previously projected figures in the
2019-20 Adopted Budget.
A. Property Tax. Based on an updated forecast from the County Assessor’s office, property tax projections
were increased by $19,101.
B. Police Services. Police has revised revenue estimates upwards by $10,745. While some fee revenue
projections were slightly lowered, the deficit was made up by an increase in other fee types such as DUI
Cost Recovery. Looking at revenue trends over the past five years, the department was likely too
conservative in its projection for FY19-20.
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Item 16
Mid-Year Budget Review
Fiscal Year 2019-20
C. Fines and Forfeitures. Due to a clerical error, Fines and Forfeitures were double counted in both General
Government revenue and Police Services. These are fees that the City receives from the County as part of
the property tax roll. As part of the mid-year review, the budget was lowered by $150,470 accordingly.
D. Cannabis. Cannabis revenue projections, for both the tax and fees, had to be adjusted to reflect the new
assumptions on retail businesses opening in the City. Staff originally expected retail stores to be open in the
beginning of FY2019-20, but an updated projection expects the first business to open around the end of the
fiscal year. Fortunately, other fees are increasing at a rate to cover the losses from Cannabis revenue this
year.
E. Development Services. Development review revenues are challenging to forecast because there are so
many external factors (economy, construction costs, labor market, etc.) that could impact development
activity. As outlined in the first quarter financials, development service-related revenues are on track to
greatly exceed projections. The department will be increasing the revenue projections by about $1.6
million. While the original projections were conservative due to overall uncertainly in the economy, the
increase in development activity this year is unprecedented. In order to keep up with the temporary
workload, staff is requesting the use of one-time over-realized revenue to fund additional temporary
development services resources to keep pace with review standards (Budget Policies / Financial Reporting
and Budget Administration / Letter D – 2019-20 Financial Plan page 19).
Financial Policy for Development Services Revenue: On June 17, 2014, the City Council revised the fiscal
policies to provide for the City Manager to allocate up to 75% of Development Services over-realized
revenues to acquire temporary resources for the timely processing of development applications and other
permit processing activities. The policy calls for the allocated revenues to be reported to the City Council on
a semi-annual basis as part of the mid-year and annual budget presentations.
Based on year-to-date revenues, staff recommends the following appropriation:
Table A 2.1
Development Review Revenues Budget Actual Overrealized as
of Jan 1, 2020
1. Planning & Zoning Fee 480,000$ 447,847$
2. Development Review Fees 166,000$ 291,837$ 125,837$
3. Building Permits 2,263,000$ 1,376,076$
4. Code Enforcement Fees 82,000$ 49,012$
5. Fire Plan Check Services 399,000$ 163,301$
6. Plan Check Fees 994,000$ 932,860$
7. Infrastructure Plan Check 923,000$ 1,405,023$ 482,023$
8. Encroachment Permits 305,000$ 150,826$
9. Engineering Dev Rev Fees 120,000$ 72,491$
Total Development Review 5,732,000$ 4,889,273$ 607,860$
Over-realized Revenue 607,860$
Available for appropriation (75%)455,895$
Appropriate to Development Services Designation
for Immediately Requested Resources*-179,910$
*See expenditures section for more detail
Fiscal Year 2019-20
Packet Page 167
Item 16
Mid-Year Budget Review
Fiscal Year 2019-20
A-3: GENERAL FUND SUMMARY - EXPENDITURES
There are no significant expenditure variances impacting projected fund balances based on data through the end
of December 2019. The second- and third-year reductions from the City’s fiscal health response plan were included
in the adopted 2019-20 Financial Plan and are on track based on the expenditure review. The Department overviews
included in Section B provides details on how operations are maintaining within allocated resources but do address
potential challenges. The requests below address items affecting the General Fund operating budget to be paid
from over-realized development services fees as outlined above.
Table A 3.1
Development Services Fee Revenue Funded
1. Code Enforcement Officer/Tech – Additional resource help with the workload specific to
enforcement of homestays 64 non-compliant homestays. This officer can also assist with
the educational outreach program for safe rental housing. The outreach program is part
of the direction Council provided in November 2017.
$12,194
2. Contract Administrative Assistant (Community Development Department) - Additional
resource to help with scheduling inspections and performing project management tasks
to keep inspectors in the field.
$20,878
3. Contract Building Permit Technician – Additional resource to support elevated workload
at the Building Permit Counter. The intake at the front counter, backlog of permits, and
responding to customer inquiries via phone and email leave little time to complete
permit work on a timely manner.
$27,000
4. Transportation Staffing Augmentation - Additional contract staff to support the
Transportation division in 2020 during anticipated staff leaves of absence.
$90,000
5. Fire Inspection Software “MobileEyes” – Replacement software that will provide
increased work efficiencies and allow for faster turnaround times for development
review activities. The target for this department is to complete 80% of development
review activities within published cycle times. The Fire Department is currently only
meeting cycle times 57.8% of the time, largely due to the current software that is not
meeting needs and was not designed for fire department field inspectors.
$29,838
Total $179,910
In addition to these fee revenue funded expenditures, staff recommends allocating capital reserve funding for
immediate safety needs as outlines below.
Table A 3.2
Capital Reserve Funded
City Property Security - Project to improve safety in several City office locations (windows, doors,
and Council dias) with ballistic resistant material. This project will enable the City to be prepared
during unforeseen emergency situations. The total budget is based on ten building locations,
City staff may choose to alter the recommendation which may decrease project costs.
$380,000
Capital Reserve Balance: $500,000
Security Project: $380,000
Remaining: $120,000
Packet Page 168
Item 16
Mid-Year Budget Review
Fiscal Year 2019-20
A-4: CONCLUSION
The 2019-20 mid-year review indicates that the City continued to experience economic growth during the past six
months. Expenditures and revenues remain on track and only minor adjustments were made to the budget. The
overall change results in a positive variance of about $83,000.
The Financial Plan Steering Committee and Department Heads will be prepared to respond to any questions the
Council may have regarding this report at the February 18, 2020, meeting. If you have any questions in the interim,
or require additional information, please do not hesitate to contact the Finance Director, Brigitte Elke, at 805-781-
7125 or the City’s acting Principal Budget Analyst Natalie Harnett at 805-781-7128.
Table A 4.1 FY 2019-20
Overall Change in Budget (in thousands)
Revenue Projection Increase +643$
Operating Budget Increases
Development Review (Over realized revenue funded)-180$
Security Enhancements (Capital Reserve funded) -380$
Overall Change in Fund Balance +83$
Variance
Packet Page 169
Item 16
Section B
FINANCIAL CONDITION SUMMARIES
6 Packet Page 170
Item 16
SECTION B‐1: Consolidated Financials
Table B 1.1
Original Actual
Budget Year-to-date
Tax & Franchise Revenue 63,676$ 22,955$ 36% 63,110$ (566)$
Service Charges
General Fund 13,660$ 9,467$ 69%14,870$ 1,209$
Water Service Charges 22,386$ 12,383$ 55%22,386$
Sewer Service Charges 17,432$ 8,788$ 50%17,432$
Parking Service Charges 5,343$ 2,196$ 41%5,343$
Transit Revenue 1 4,116$ 543$ 13% 4,116$
Assessment Revenue 1,866$ 1,042$ 56%1,887$ ‐$
Proceeds from Debt Financing
Water Fund 5,500$ ‐$ 0%5,500$
Sewer Fund 64,311$ 9,249$ 14%64,311$
Parking Fund ‐$ ‐$
Total 198,290$ 66,623$ 34%198,954$ 643$
1 ‐ Over 50% of Transit Revenue is from the State or Federal Government and has not yet been collected.
Table B 1.2
Adopted Year-to-date %
Budget Consumption* Consumed
General Fund 75,550$ 35,406$ 47% 76,110$ 560$
Business Activities
Water Fund 1 33,111$ 22,385$ 68% 33,111$ ‐$
Sewer Fund 1 79,704$ 75,223$ 94% 79,704$ ‐$
Parking fund 1 5,572$ 3,032$ 54% 5,572$ ‐$
Transit Fund 1 4,098$ 3,727$ 91% 4,098$ ‐$
Special Revenue
Tourism Assessment 1,533$ 1,218$ 79%1,533$ ‐$
Downtown Assessment 2 260$ 264$ 102% 260$ ‐$
Total 199,828 141,256 71%200,388$ 560$
* Consumption = Expenditures and commitments.
Table B 1.3
Adopted Year-to-date %
Budget Consumption* Consumed
Staffing 63,756$ 33,650$ 53%63,936$ 180$
Contract Services 23,916$ 22,564$ 94%23,916$ ‐$
Other Operating Expenditures 15,123$ 2,798$ 18%15,123$ ‐$
Capital Investment 86,575$ 12,025$ 14%86,955$ 380$
Debt 10,458$ 5,210$ 50%10,458$ ‐$
Total 199,828$ 76,247$ 38%200,388$ 560$
* Consumption = Expenditures and commitments
Fiscal Year 2019‐20
Fiscal Year 2019‐20
Fiscal Year 2019‐20 Footnote Footnote 2 ‐ Downtown Assessment Revenue is collected by the City upon Business license renewals and paid to the Downtown Association. Almost all revenue was collected in
July during the renewal period, so 102% expended is not a significant variance.
1 ‐ A significant amount of Enterprise Fund expenditures are made as large one time contract services payments. Spending is on track for all funds as of mid‐year.
Total Funding Sources‐ All Funds
Combined (in thousands) % Received Revised
Projection
Mid Year
Projection
Variance
Expenditures by Category ‐ All Funds
Combined (in thousands)
Revised
Budget
Mid Year
Amendments
Expenditures Combined (in thousands) Revised
Budget
Mid Year
Amendments
7 Packet Page 171
Item 16
SECTION B‐2: General Fund Revenue Details Key: No variance
Variance
Significant variance
Table B 2.1
Original Actual
General Fund Revenue Detail Budget Year-to-date
Tax & Franchise Revenue
Sales & Use Tax 1 17,675,000 6,061,734 34% 17,675,000 -
Local Revenue Measure G *1 7,840,000 2,783,943 36% 7,840,000 -
Safety Prop 172 385,000 185,393 48% 385,000 -
Property Tax 2 17,921,000 3,293,304 18% 17,940,101 19,101
Transient Occupancy Tax 8,033,000 3,911,660 49% 8,033,000 -
Utility User Tax 5,854,000 2,644,804 45% 5,854,000 -
Franchise Fees 1,558,000 662,002 42% 1,558,000 -
Business Tax 3 2,942,000 2,957,287 101%2,942,000 -
Gas Tax (SB1)*818,000 451,543 55%818,000 -
Cannabis Tax 650,000 2,983 0%64,400 (585,600)
Total Tax/Franchise 63,676,000 22,954,654 36% 63,109,501 (566,499)
* Special Revenue Funds
Fines and Forfietures
Vehicle Code Fines 112,800 43,675 39%112,800 -
Misc Forfeit & Penalties 34,800 8,781 25%34,800 -
Total Fines and Forfeitures 147,600 52,456 36%147,600 -
-
Investment and Property Revenues -
Interest on Investment 4 230,000 1,900 1% 230,000 -
MV Gain/Loss 4 - 0% - -
Gain Loss on Investment 4 - 0% - -
Rents & Concessions 151,716 40,472 27% 151,716 -
Total Investment & Property 381,716 42,372 28% 381,716 -
-
General Government Revenue -
Business License 3 407,218 416,496 102% 407,218 -
Cannabis 400,000 68,139 17% 100,000 (300,000)
Miscellaneous Sales 2,677 296 11% 2,677 -
Other Service Charges 32,125 3,706 12% 32,125 -
Special Events Insurance 9,400 4,793 51% 9,400 -
Disab. Ins. Reimb (CEA) 18,800 1,096 6% 18,800 -
Other Revenue 302,000 15,414 5% 302,000 -
Total General Government 1,172,220 578,079 49% 872,220 (300,000)
Homeowner Prop Tax Relief 11,363 - -
City Housing Authority - - -
State Sb90 Refunds 18,897 - -
Police Trng Grant (Post) 54,149 - -
Mutual Aid Reimbursement - 208,933 - -
Law Enf. Sb3229 Grant 10,948 - -
Zone 9 Streambed Clearance 6,896 - -
SB1090 (Diablo)* 1,820,000 1,819,341 100% 1,820,000 -
AB939 Reimbursement 56,391 - -
Other Grants 74,349 - -
Subventions & Grants 2,720,000 2,261,267 83% 2,720,000 - Footnote Fiscal Year 2019‐20
Revised
Projection % of budget Variance
8 Packet Page 172
Item 16
SECTION B‐2: General Fund Revenue Details Key: No variance
Variance
Significant variance
Table B 2.1
Original Actual
General Fund Revenue Detail Budget Year-to-date Footnote Fiscal Year 2019‐20
Revised
Projection % of budget Variance
Fees for Service
Police Services
Fines and Forfeitures 5 150,470 - - (150,470)
Accident reports 3,400 2,030 60%3,400 -
Collision Investigation 8,000 2,799 35%8,000 -
Alarm Permits (Contract)100,000 60,640 61%100,000 -
DUI Cost Recovery 21,417 15,958 75%34,000 12,583
Witness Fees 1,606 2,490 155%3,000 1,394
Police Dept Permits 7,511 2,803 37%7,000 (511)
Property Release Fee 1,071 249 23%200 (871)
Tow Release Fee 12,850 6,391 50%11,000 (1,850)
Second Response 1,071 427 40%1,071 -
Tobacco Permits 6 21,417 - 0% 21,417 -
Administrative Citations 152,833 106,575 70%152,833 -
Parking Citation-Pd Issu 6 75,000 - 0% 75,000 -
Other Police Revenue 188,426 70,559 37%188,426 -
Total Police Services 745,072 270,921 36%605,347 (139,725)
Fire Services
Cal Poly Fire Services 304,973 162,142 53%314,937 9,964
Medical Er Recovery 185,253 48,602 26%194,409 9,156
R1 Inspection Fees 260,000 134,004 52%260,000 -
Other Fire Dept. Revenue 5,890 3,386 57%5,890 -
Fire Dept Permit Fees 100,000 107,430 107%100,000 -
Fire Plan Check 399,000 163,301 41%399,000 -
Fire Alarm Permits 2,677 2,257 84%2,677 -
Cupa Inspection Fees 140,000 164,926 118%140,000 -
Total Fire Services 1,397,793 786,048 56%1,416,913 19,120
Development Review
Planning & Zoning Fee 480,000 447,847 93%624,000 144,000.00
Development Review Fees 166,000 291,837 176%269,000 103,000.00
Building Permits 2,263,000 1,376,076 61%2,263,000 -
Code Enforcement Fees 82,000 49,012 60%82,000 -
Plan Check Fees 994,000 932,860 94%1,500,000 506,000.00
Infrastructure Plan Check 923,000 1,405,023 152%1,800,000 877,000.00
Encroachment Permits 305,000 150,826 49%305,000 -
Engineering Dev Rev Fees 120,000 72,491 60%120,000 -
Total Development Review 5,333,000 4,725,972 89%6,963,000 1,630,000
9 Packet Page 173
Item 16
SECTION B‐2: General Fund Revenue Details Key: No variance
Variance
Significant variance
Table B 2.1
Original Actual
General Fund Revenue Detail Budget Year-to-date Footnote Fiscal Year 2019‐20
Revised
Projection % of budget Variance
Parks and Recreation
Adult Athletic Fees 120,000 36,221 30%120,000 -
Youth Athletic Fees 37,945 20,761 55%37,945 -
Instruction Fees 80,000 29,922 37%80,000 -
Spec Event-City Sponsore 81,859 15,876 19%81,859 -
Spec Events-App/Permit 30,000 19,221 64%30,000 -
Library Rental 17,453 9,529 55%17,453 -
Indoor Rental & Use Fees 51,795 26,449 51%51,795 -
Outdoor Rental & Use Fee 112,598 47,652 42%112,598 -
Child Services/Day Care 662,000 324,642 49%662,000 -
Youth Services Camps - - -
Daily Use Fees 109,220 46,537 43%109,220 -
Swim Instruction Fees 67,559 15,494 23%67,559 -
Multi-day Pass 37,157 19,626 53%37,157 -
Therapy Pool Fees 9,796 3,979 41%9,796 -
Other Pool Revenue 54,047 19,199 36%54,047 -
Driving Range Fees 11,485 5,302 46%11,485 -
Sales Non-Taxable 1,527 - -
Golf Green Fees 220,000 84,718 39%220,000 -
Private Golf Lesson Fees 2,252 - 0%2,252 -
Merchandise/Food Sales Taxabl 15,764 5,484 35%15,764 -
Golf Rental Fees 10,359 3,621 35%10,359 -
Golf Cart Rentals 28,262 11,541 41%28,262 -
Other Golf Revenue 1,120 - -
Other Park & Rec Revenue 3,378 1,273 38%3,378 -
Total Parks and Recreation 1,762,929 749,694 43%1,762,929 -
Total Fees & Other 13,660,330 9,466,809 69% 14,869,725 1,209,395
Total General Fund Revenue 77,336,330 32,421,462 42% 77,979,226 642,896
*Special Revenue Funds
1 July‐November Sales Tax Revenue
2 The majority of property tax has not been received yet.
3 Almost all Business License and Tax revenue is collected during the renewal period in July.
4 Interest allocations have not been entered.
5 Fines and Forfeitures were being double counted in original Financial Plan projections.
6 Collected or allocated once annually. Not a sign of significant variance.
10 Packet Page 174
Item 16
SECTION B-3: Operating Expenditure Details
Table B 3.1
GENERAL FUND Adopted Budget Adjustments/
Encumbrances
Total Adjusted
Budget
TYD
Consumption* % Consumed Mid-year
Budget
Mid Year
Amendment
Administration & IT 7,880,765 732,583 8,613,348 5,043,375 59%8,613,348 -
Contract Services 2,840,264 685,881 3,526,145 2,511,204 71%3,526,145 -
Other Operating Costs 769,981 46,701 816,682 362,947 44%816,682 -
Staffing 4,270,520 - 4,270,520 2,169,225 51%4,270,520 -
City Attorney 827,237 164,899 992,136 601,779 61%992,136 -
Contract Services 31,000 164,804 195,804 197,215 101%195,804 -
Other Operating Costs 16,660 95 16,755 9,672 58%16,755 -
Staffing 779,577 - 779,577 394,892 51%779,577 -
Community Development 5,453,535 700,539 6,154,074 2,869,031 47%6,214,146 60,072
Contract Services 714,977 662,761 1,377,738 729,605 53%1,437,810 60,072
Other Operating Costs 113,555 1,012 114,567 40,228 35%114,567 -
Staffing 4,625,003 36,766 4,661,769 2,099,198 45%4,661,769 -
Finance 3,071,004 32,552 3,103,555 1,262,266 41%3,103,555 -
Contract Services 540,660 32,445 573,105 329,315 57%573,105 -
Other Operating Costs 195,747 106 195,853 92,652 47%195,853 -
Staffing 2,334,597 - 2,334,597 840,299 36%2,334,597 -
Fire 13,051,071 117,440 13,168,511 7,273,202 55%13,198,349 29,838
Contract Services 327,862 61,608 389,470 233,030 60%419,308 29,838
Other Operating Costs 424,401 55,832 480,233 280,470 58%480,233 -
Staffing 12,298,808 - 12,298,808 6,759,702 55%12,298,808 -
Human Resources 1,394,945 1,812,897 3,207,843 2,558,983 80%3,207,843 -
Contract Services 286,700 1,830,854 2,117,554 2,028,488 96%2,117,554 -
Other Operating Costs 33,600 1,043 34,643 12,056 35%34,643 -
Staffing 1,074,645 (19,000) 1,055,645 518,440 49%1,055,645 -
Parks & Recreation 4,434,161 125,301 4,559,462 2,353,244 52%4,559,462 -
Contract Services 509,859 124,489 634,348 362,013 57%634,348 -
Other Operating Costs 406,490 812 407,302 237,489 58%407,302 -
Staffing 3,517,812 - 3,517,812 1,753,742 50%3,517,812 -
Police 18,012,060 110,812 18,122,871 10,442,961 58%18,122,871 -
Contract Services 786,282 98,003 884,285 559,477 63%884,285 -
Other Operating Costs 343,040 12,808 355,848 222,729 63%355,848 -
Staffing 16,882,738 - 16,882,738 9,660,755 57%16,882,738 -
Public Works 13,305,518 663,921 13,969,439 8,375,352 60%14,059,439 90,000
Contract Services 3,010,650 602,948 3,613,598 2,552,418 71%3,613,598 -
Other Operating Costs 1,444,195 85,331 1,529,526 1,166,507 76%1,529,526 -
Staffing 8,850,673 (24,358) 8,826,315 4,656,427 53%8,916,315 90,000
Solid Waste (Utilities)173,541 - 173,541 65,911 38%173,541 -
Contract Services 28,000 (1,000) 27,000 6,463 24%27,000 -
Other Operating Costs 18,510 - 18,510 1,012 5%18,510 -
Staffing 127,031 1,000 128,031 58,436 46%128,031 -
Total General Fund 67,603,837 4,460,943 72,064,781 40,846,104 60%72,244,691 179,910
* Consumption = expenditures and commitments.
Fiscal Year 2019-20
Packet Page 175
Item 16
SECTION B-3: Operating Expenditure Details
No budget revisions were made to the following funds
Table B 3.2
ENTERPRISE FUNDS Adopted Budget Adjustments/
Encumbrances
Total Adjusted
Budget
TYD
Consumption* % Consumed
Water 20,171,005 (2,512,245) 17,658,760 8,322,593 47%
Contract Services 15,061,680 (2,544,590) 12,517,090 5,664,870 45%
Other Operating Costs 929,500 68,345 997,845 510,069 51%
Staffing 4,179,825 (36,000) 4,143,825 2,147,654 52%
Sewer 7,453,561 120,020 7,573,581 3,481,494 47%
Contract Services 1,836,138 16,605 1,852,743 1,148,557 63%
Other Operating Costs 1,281,740 103,415 1,385,155 737,337 58%
Staffing 4,335,683 - 4,335,683 1,595,599 37%
Parking 2,634,041 193,103 2,827,144 1,697,426 64%
Contract Services 1,138,106 57,663 1,195,769 850,703 75%
Other Operating Costs 208,100 131,740 339,840 143,325 69%
Staffing 1,287,835 3,700 1,291,535 703,398 55%
Transit 3,852,822 448,362 4,301,184 3,725,200 97%
Contract Services 3,133,662 445,598 3,579,260 3,211,393 102%
Other Operating Costs 376,800 2,763 379,563 346,023 92%
Staffing 342,360 - 342,360 167,785 49%
Total Enterprise Funds 34,111,429 (1,750,760) 32,360,670 17,226,713 51%
* Consumption = expenditures and commitments.
No budget revisions were made to the following funds
Table B 3.3
SPECIAL REVENUE AND
OTHER FUNDS Adopted Budget Adjustments/
Encumbrances
Total Adjusted
Budget
TYD
Consumption* % Consumed
Downtown BID 260,400 3,825 264,225 264,225 100%
Contract Services 260,400 3,825 264,225 264,225 100%
Tourism BID 1,533,586 163,241 1,696,827 1,211,617 71%
Contract Services 1,265,000 136,602 1,401,602 1,079,640 77%
Other Operating Costs 64,786 26,639 91,425 7,403 8%
Staffing 203,800 - 203,800 124,574 61%
Boysen Ranch Conservation 7,500 7,250 14,750 - 0%
Contract Services 7,500 7,250 14,750 - 0%
Insurance ISF Fund - 4,410,000 4,410,000 281,724 6%
Transfers in - 4,410,000 4,410,000 - 0%
Liability Insurance - 1,784,671 1,784,671 281,724 16%
Workers Comp Insurance - 2,625,329 2,625,329 - 0%
Total Other Funds 1,801,486 4,584,315 6,385,801 1,757,566 98%
* Consumption = expenditures and commitments.
Fiscal Year 2019-20
Fiscal Year 2019-20
Packet Page 176
Item 16
Section C
WORK PROGRAM EVALUATIONS
13 Packet Page 177
Item 16
SECTION C
Operating Program Evaluations
Fiscal Year 2019‐20 marks the second year of the Fiscal Health Response Plan (FHRP). The framework was
implemented to respond to the long‐term fiscal impacts of the significant increases in required pension
contributions to the CalPERS retirement system. All departments were asked to find operating reductions
and new ways of doing business. At the same time, many of the service departments saw an increase in
workload activity due to a growing economy and programmatic demands. During this period of transition,
departments have been critically evaluating their resources and workload needs to highlight areas of
concern.
Departments constantly operate in an environment of knowns and unknowns and the budget preparation
considers that type of environment. Most day‐to‐day tasks fall into the category of known tasks with
known workload associated. In addition to day‐to‐day activities, departments expect and budget for some
level of unknown. When unexpected projects with unknown associated workload emerge, divisions may
experience a resource imbalance.
As part of the mid‐year review, departments evaluated the core objectives of each program’s
performance on the following scale:
Green indicates that the program is managing workload with the appropriated budget for current work
program tasks.
Yellow indicates that a program is managing workload with the appropriated resources but may
need additional resources or objective recalibration in the future to maintain long term work program
tasks. This could be due to higher than normal activity and does not indicate ongoing need. These
programs will be monitored closely over the next quarter.
Red indicates that a program is not currently meeting objectives and needs either additional
resources or recalibration to manage workload. This could be due to higher than normal activity or may
indicate ongoing need. Solutions are provided for each of these programs.
Table C 1.1 Task to Workload Analysis
Known Unknown
KnownWork program's core operations,
services & some elements of MCG's Same
UnknownClimate policies, Prado Road
Overpass, Cannabis Policy, Innovatic
Transportation Projects, Technology
Projects, Cal Poly Master Plan,
Development Projects, PBID
CVRA, Vaping, Litigation, High
Profile Media Issues, Labor
Negotiations, Diablo Canyon
Decommissioning, Personnel
Matters, Housing Legislation,
Homeless Court Cases & State
Mandates, Grand Jury Inquiry
Activities
Workload14 Packet Page 178
Item 16
The pie graph above shows that most programs are operating well within the appropriated resources. Of
the 72 operating programs within the City, seven have been categorized as needing additional resources
or recalibration. The department sections on the following pages go into detail on each of the programs.
Operating Program Highlights
In addition to normal workload, City operating programs have accomplished many projects and
objectives over the last six months. Some of these highlights include:
Launching of the Police Patrol Online Reporting Tool in November 2019
Further implementation of Oracle Human Capital Management system (“Motion”)
Executing an Agreement for Allocation of Construction Financing Costs for the Animal Shelter
Continued support for SLO Forward initiative
Bringing forth a Study Session and Ordinance to prohibit the sale of e‐cigarettes in the City
Navigating Cannabis business regulation and permitting
Completion and Adoption of the Miossi Open Space Conservation Plan
Enrollment in the Monterey Bay Community Power (MBCP) program
Launching the CivicSpark Fellowship Program, Sustainability Internship Program and Watershed
Stewards Program
Completion of four major Network Services projects: firewall hardware replacement, VPN
hardware replacement, network core warranty extension, and FireEye Proof of concept
Legal support in: Development Agreements, California Voting Rights Act (CVRA)
Completing enhancements to accessible regional transit, bicycle, and pedestrian mobility.
Creation of a Solid Waste Recycling program
Launching new community services pilot programs (Food Truck Night, Yoga at the Jack House,
etc.)
40th Anniversary of the SLO Swim Center
Launching a new online business license application platform
10%
25%
65%
Graph C 1.2: Operating Program Status Overview
Red Yellow Green
15 Packet Page 179
Item 16
Administration Department
Administration Department
Performance Measure Update Target
FY20
FY20 Mid‐year
Update
Maintain the City Network Reliability Uptime Status 99.9% 99.9%
The indicator is expressed as the percent of uptime each year that the City's core network is online and
available 99.999% of the time (no more than eight hours per year of unscheduled and uncontrollable
downtime).
Open City Hall Participant Satisfaction Rating 90% 93%
Open City Hall is the City's main online platform for civic engagement. A variety of topics are regularly
posted, and each member of the public is asked to complete a brief satisfaction survey regarding their
experience using the tool. Regular use of Open City Hall by both the staff and public is a cost‐effective
way to increase engagement. Currently, the City has a 93% overall satisfaction rating from participants
of Open City Hall.
Sales and Transient Occupancy Tax Revenue $33,932,000 $33,932,000
These tax revenue projections remain the same as originally adopted in the budget. Sales Tax and
Transient Occupancy Tax revenues projections for FY 2019‐20 were projected to be 1.8% and 2% higher
than FY 2018‐19.
Workload Measure 2019‐20 Target As of Dec 31, 2019
City facilities receiving IT support 31 31
Data backed‐up in Gigabytes 78,200 109,000
Number of GIS layers maintained 905 905
Contacts with businesses regarding starting, expanding and
staying in the City 50 30
Promotional contracts administered 50 25
Regular and special Council Meetings held 24 11
City Manager Reports reviewed 230 67
Council agenda reports processed 266 105
Public Records requests processed 472 178
Community partnership contracts administered 12 12
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Item 16
Administration Department
Work Program Evaluations
City Administration
The City Administration Department is categorized as yellow due to unexpected recent claims the
City received in association with the California Voting Rights Act. Staff has submitted a pending SOBC
for additional resources to accomplish tasks related to these claims. In October, staff updated the
City’s website e‐notification tool to broaden the City’s web presence and ensure that the community is
receiving the most current information about the priorities they care most about. Additionally, in
December, staff released the first issue of Community News, the City's e‐newsletter created to keep
the community informed about important news, services, programs, projects and more going on in our
beautiful community. In November, staff executed an amendment to the Agreement for Allocation of
Construction Financing Costs for an Animal Services Shelter to continue the process of funding a new
animal services shelter to provide emergency and non‐emergency response for injured and stray
animals throughout the County. Staff continued to provide support for the SLO Forward initiative
including completing a resident survey and focus groups, a retail market analysis and a City Council
agenda item to receive additional direction. Staff also brought forward a study session and ordinance
to prohibit the sale of e‐cigarettes in the City, supported the work of the Revenue Enhancement
Oversight Commission and represented the City in the process to complete the 2020 Census.
Cultural Activities
The City has continued to support the City‐County Library and the Performing Arts Center (PAC). The
City provides an annual contribution to operating costs as well as various capital improvements for the
library, including the remodel and roof project that was completed in the summer of 2018 . The City is
also a partner with Cal Poly and the Foundation for the Performing Arts (FPAC) in the operation of the
Performing Arts Center. Operations are overseen by the Performing Arts Commission, with the Mayor
and the City Manager serving as the City's representatives.
Economic Development
This program is categorized as green because although the program currently has a vacancy in the
position of the Economic Development Manager, there are resources available to fill this vacancy and
accomplish tasks outlined in the program’s workplan. The Economic Development program has been
active with implementation of the Downtown Vitality Major City goal. In the last six months the
program has executed agreements with the SLO Hothouse, Downtown SLO, the Economic Vitality
Corporation of SLO County, and the SLO Chamber of Commerce to support businesses downtown and
throughout the City. In October, City staff executed an additional agreement with Downtown SLO to
launch a one‐year pilot program for an additional Ambassador to be added to their Clean and Safe
program. The new ambassador engages in business education and homeless outreach as well as
expanded and more frequent cleaning activities in the downtown. The Economic Development Program
has also led the implementation of the Cannabis Business Program. In 2019, four final operator permits
were granted; two retail permits were granted, the remaining retail permit will be granted in 2020
pending final approval through the permitting process, one non‐storefront delivery permit was granted,
and one microbusiness permit was granted. The City’s first cannabis business opened in November
2019. The Cannabis Business Program also opened another application period from January 2020 to
February 2020 and will also hold its yearly application period in July 2020.
Office of Sustainability
The Office of Sustainability has been active with implementation of the Climate Action Major City Goal.
Key initiatives that have been undertaken include the “Clean Energy Choice Program” that was taken
to City Council in September and the Climate Action Plan Update, which was the subject of a City Council
study session in December. The CivicSpark Fellowship Program, Sustainability Internship Program, and
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Administration Department
Watershed Stewards Program were all started over the summer and placed outstanding young
professionals that are accruing additional capacity to the Office of Sustainability. Staff worked closely
with Monterey Bay Community Power (MBCP) on the City of San Luis Obispo’s enrollment and public
relations, and the City Manager and Mayor have served on MBCP’s Operations and Policy Boards,
respectively. The Miossi Open Space Conservation Plan was completed and adopted, while the City
also applied for and was awarded a $3 million grant from the State of California’s Sustainable
Agricultural Lands Conservation Program for the purchase of a conservation easement that will protect
most of the balance of the ranch as a “phase II” project. Final permits were received for the Laguna
Lake Dredging and Sediment Management Project and the Public Works Department has completed
the plan set for contractor bidding and received City Council authorization to issue a Request for
Proposals for project implementation. As the Climate Action Plan Update and Clean Choice Energy
Program are behind schedule due to unforeseen circumstances, it is anticipated that some work
program items in the Climate Action Plan Major City Goal scheduled for year two will be started late
and their final delivery may spill over to the 2021‐23 Financial Plan period.
Community Promotion
The Community Promotions program has been on target in accomplishing work efforts through the
Promotional Coordinating Committee. The PCC rounded out the FY 18‐19 Cultural GIA program through
the processing of final reports, entered into an agreement for the FY 19‐20 grants, and have prepared
to open the FY 20‐21 in February. In partnership with the TBID, they approved a strategic
communication plan aimed at communicating the value of the “live, play and visit” pillars of San Luis
Obispo and within the first half of FY 19‐20 have secured 44 media placements and potential reach of
over 136 million. The PCC continues to partner on the downtown Visitor Center which saw an increase
of 6% in traffic during the first half of FY 19‐20. Lastly the PCC promoted the things to do in SLO through
the SLO Happenings Calendar which saw an 10% increase in web traffic compared to the previous year.
Tourism and BID Promotion
During the first 6‐months of FY 19‐20 the TBID Board adopted and began implementing the second year
of their 2‐year TBID Marketing Plan. This plan includes the development of a new seasonal Fall
promotion called Sip, Stay & Save in partnership with the SLO Coast Wine Collective. As a result of the
promotion there were 95 room nights booked. The TBID implemented a new quarterly event
sponsorship application process which resulted in the approval of funding for 9 events (of which 2 have
declined the funding offered). In partnership with the PCC, the TBID approved a strategic
communication plan aimed at communicating the value of the “live, play and visit” pillars of San Luis
Obispo and within the first half of FY 19‐20 have secured 44 media placements and potential reach of
over 136 million. In FY 19‐20, to date the TBID has developed and adopted the work plan for the TBID
Strategic Plan.
Downtown SLO BID Administration
The Downtown Business Improvement District (DBID) has provided the resources to the Downtown SLO
to host a variety of special events, including Farmers’ Market, concerts at Mission Plaza, and the annual
downtown parade. The resources also help support downtown maintenance & beautification efforts,
economic development and sustaining Downtown SLO as an organization.
City Clerk
The City Clerk’s office has been active throughout the first half of FY 19‐20 with agenda preparation,
equipment upgrades, and an uptick in public records requests. The program is categorized as yellow
due to unexpected recent claims the City received in association with the California Voting Rights Act.
Staff has submitted a pending SOBC for additional resources to accomplish tasks related to these
claims. The Clerk’s office prepared the agenda for 11 City Council meetings and processed 105 Council
Agenda Reports. Additionally, the program continues to see an increase in the number of public records
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Administration Department
requests; since July 1 we have received and responded to 178 records requests. Lastly, over the last
quarter the Clerk’s Office has overseen the project of upgrading the audio/video equipment in the
Council Chambers. This project is 90% complete and it will improve the viewing experience for
community members on both Channel 20 and online.
IT Network Services
Network Services has completed four major projects in the last six months – our firewall hardware
replacement, VPN hardware replacement, network core warranty extension and FireEye proof of
concept. This program is categorized a yellow because the program currently has a vacant position,
but there have been difficulties in filling the position. Network Services has also completed our switch
to a next generation antivirus platform for all desktop systems. Each of these projects will enhance the
City’s security posture with respect to bad actors, both internal and external to the City’s network. The
Network Services Control Systems Administrators have been active in bringing new water distribution
infrastructure online, completed a comprehensive review of available SCADA software in the market,
chosen a new SCADA platform for the Water Treatment Plant upgrades, and have been an integral part
in the Wastewater Resource Recovery Facility upgrade planning.
IT Support Services
IT Support Services handled 1,782 support tickets for the 6‐month period. These tickets covered the
entire range of our support activities, including hardware and software installation, upgrades, and
troubleshooting. IT Support Services brought on two interns in the middle of the period to help with
the current workload, and they have been a great asset to the City. Support services included creation
of new Laserfiche workflows to enable users to be more efficient with their workload.
IT Information Services
This program is categorized as yellow because staff are heavily impacted with the continued
implementation of the Motion Project and system upgrades. Additionally, resources are needed to
continue the position of Project Manager which only has funding through June 2020. Staff has
submitted a pending SOBC for additional resources related to these tasks. A Technology Project
Manager was hired to continue support of the Motion Project for the City and is working through a
stabilization and improvement plan. Information Services enhanced services by migrating the GIS
database to an SQL High Availability Group, upgrading GIS services for resiliency to provide map services
for the City’s enterprise applications and began migrating from ArcMap to ArcGIS Pro which has many
additional capabilities. Staff has established a GIS Portal used for various online applications and
created internal dashboards that enable users to make informed decisions. Also, the GIS data for the
Active Transportation Plan was updated to include travel‐distance analysis of walking and biking to
downtown.
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Item 16
City Attorney
City Attorney Department
Performance Measure Update Target
FY20
FY20 Mid‐year
Update
Citation Appeal Process Completed Within 70 Days 70% 52%
Of the 31 appeals that proceeded to the decision stage, 52% met the goal of having their decision issued
within 70 days of the City receiving the appeal. As that number does not account for appeals that were
subsequently withdrawn by the appellant; made moot by the voiding of the underlying citation after
City Attorney review; or rejected as defective, incomplete or untimely, going forward, tracking of
appeals will be modified to reflect the processing times for all appeals received. The primary reasons
for delayed decisions to date are customer service based (scheduling accommodations to allow for
student holidays and summer break, as well as the scheduling needs of the City’s entirely volunteer
hearing officers).
Claims Against the City Received that Resulted in Litigation <5% 2%
One claim against the City was taken to Small Claims court where the case was decided in favor of the
City (no money was awarded to the claimant).
Workload Measure 2019‐20 Forecast As of Dec 31, 2019
Liability Claims Against the City Reviewed 70 36
Resolutions/Ordinances Reviewed 105 51
Regular & Special Council Meetings 28 13
Planning Commission Meetings 18 8
Public Records Requests Received by the City 665 169
Administrative Citation Appeals Received by the City 150 63
Work Program Evaluations
City Attorney
As the department’s only program, servicing all the legal needs of the City Council, departments, and
advisory bodies, while also providing legal advice and support to the implementation of very
ambitious, multi‐departmental work programs, staff are often overwhelmed by the demands on their
time. This workload has been increasing and the usual workload management approach of the three
regular employees, with additional assistance “as needed”, requires adjustment. The contract and
supplemental attorneys and administrative staff brought in since 2016 have helped the department
keep up with demand, but volume and complexity have continued and increased. The office is
understaffed for the volume of work, and the quality of work expected of staff cannot be maintained
at current levels.
An SOBC request may be made to allow for the hiring of an additional, full‐time administrative analyst.
At budget supplement (adopted June 2020) a request is planned to allow for the hiring of an additional,
full‐time deputy city attorney, and possibly a full‐time legal assistant. These would be contract
employees (terms through June 2021) with the intention to request that City Council make them regular
staff in the next financial plan. By building out the department staff from three to six, at the same time
that workload intake and process improvements are implemented, the hope is to gain control of the
workload and allow staff to complete known tasks while also responding to emerging work that
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Item 16
City Attorney
demands the attention of the department. The Department’s work is primarily non‐discretionary. Most
recently, the significant work included the California Voting Rights Act demand letter and potential
litigation; Cannabis program implementation and defense against litigation; Cal Poly Master Plan EIR
coordination and review; and Development Agreement implementation (San Luis Ranch and Avila
Ranch), all while training and transitioning the newly hired Assistant City Attorney.
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Item 16
Community Development Department
Community Development Department
Performance Measure Update Target
FY20
FY20 Mid‐
year Update
Development Review activities completed within established cycle
times
75% 70%
The target goal of meeting cycle times 75% of the time reflects an increase in more complex and
resource intensive development review activities. Due to increased workload and the number of
complex projects in the workflow, cycle times have decreased.
Affordable Housing Units Constructed 34 Units 34 Units
All units have been constructed and there is no anticipation of additional units to be constructed in this
fiscal year.
Code Enforcement Response Within Established Timelines 80% 80%
This performance measure assesses the performance of the Code Enforcement Division with respect to
the average response time for all complaints received. The standards are: First Tier ‐ 24 Hours, Second
Tier ‐ 2 Days, and Third Tier ‐ 3‐5 Days
Workload Measure 2019‐20 Target As of Dec 31, 2019
Number of Development Review Applications Processed 355 401
Engineering Development Review Applications Processed 25 2
Building Permit Applications Processed 900 542
Inspections Conducted 4600 4550
Enforcement Cases Reported 800 445
Affordable Housing Units Constructed 34 34
Work Program Evaluations
Planning and Engineering
This division is categorized as red because an analysis of workload to FTE was conducted and the
results showed that the there is a 5 FTE gap between workload and current staffing. This division
reflects a consolidation of budgets from prior program activities including Long Range Planning,
Engineering – Development Review, and Planning – Development Review. In the 2019‐2020 Fiscal Year,
the program has seen an increased workload in development applications which result in reduced cycle
times. Reduced cycles times aid in the achievement of desired developments and provide timely
processing of applications consistent with State and local laws and policies. The engineering group has
completed two Final Map applications and 17 applications are currently under review.
Building and Safety
This division is categorized as red because the increase in building permit application volume and
staffing vacancies have hindered the ability to meet next day inspection goals. The Code
enforcement group has also seen an increase in violations reported and complexity of each case.
This division implements the adopted construction codes and other state and local laws that regulate
building construction, use, and maintenance, including disabled access regulations. As of mid‐year,
there have been 4,550 building inspections, which is just under the target goal of 4,600 for the entire
fiscal year. Currently there the 1FTE Permit Technician is vacant due to retirement that is being
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Community Development Department
covered by the use of consultant permit technician. We previously held one round of recruitment;
however we were unsuccessful in filling the position. We will be conducting a second round of
recruitment for both the 1FTE and an additional contract permit technician in order to manage
workload at the front counter. The need for an additional contract code enforcement officer will
serve to alleviate some of the increased workload and maintain targeted response times.
Human Relations
The Human Relations Program provides funding for the activities of the Human Relations Commission,
which serves as an advisory body to the Council on issues relating to human and social services. This
program was able to award grant money to support the production and preservation of affordable
housing and non‐profit anciencies serving the Human Services needs of residents. The target for
number affordable housing units to be constructed has been met.
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Item 16
Fire Department
Fire Department
Performance Measure Update Target
FY20
FY20 Mid‐year
Update
Meet the Total Response Time (TRT) goal as defined by General Plan
Safety Element of 7 minutes or less to 90% of all lights‐and‐siren
emergencies in the City.
90% 65%
Total Response Time is calculated from the time of 911 pick‐up in the City's Emergency Communication
Center until arrival of the first Fire Department personnel at the scene. For serious medical emergencies
and fires of all types, rapid arrival at the scene impacts outcomes. The time standard established in the
General Plan Safety Element are reflective of the guidance standards of the National Fire Protection
Association (NFPA). The Department continues to make improvements towards achieving the 90%
level, however, increased development and population present challenges that are not in the
immediate control of the department.
Percentage of Fire Department Development Review activities
completed within published cycle times.
80% 57.8%
The target goal of meeting cycle times on 80% of all development review activities is based on
assumptions that some projects will be more complex, development review activities will be extremely
high, and resources will be limited. The program is performing below the target for several reasons. (1)
The level of complexity on plan reviews can be difficult to predict (2) there have been software issues
associated fire inspections, thus decreasing capacity to complete development review (3) the Fire
Marshall has operated as both the Interim Chief Building Official and Fire Marshall which limited the
available resources for development review activities, and (4) the published cycle times for fire
construction review are not currently in‐line with the service level agreement for building permits. The
department is taking steps to address these issues in the second half of FY20 to increase performance.
Workload Measure 2019‐20 Target As of Dec 31, 2019
Fire Incidents (National Fire Incident Reporting
System (NFIRS) 100 series)
155 79
Rescue and Medical Services (NFIRS 300 series) 3,660 1920
Total Fire Responses 6,097 3,162
Fire and Safety Inspections 3,650 969
Building Plan and Development Plan Reviews 820 334
Emergency Response Personnel Average Training
Hours
175 104
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Item 16
Fire Department
Work Program Evaluations
Fire Administration
This program is categorized as yellow because additional department resources may be needed in
the future to continue meeting other department program objectives and priorities. The four FTE
staffed Fire Administration program provides strategic leadership to the organization. Fire
Administration plans, directs and evaluates all Fire Department programs and their activities. The
program hired a new Deputy Fire Chief in August of 2019 to fill an extended vacancy since the
retirement of the previous Fire Chief in October of 2018. The program has felt the training budget
reductions from the Fiscal Health Response Plan and the reallocation of staff time and resources to
attend to other program objectives. Specifically, the Deputy Chief has been dedicated to overseeing
the training program management and the Fire Chief, Administrative Analyst and Administrative
Assistant have all dedicated significant resources to addressing the Disaster Preparedness and
Assistance program objectives. These reallocations of resources have required deferring Administration
program objectives such as the implementation of several objectives in the department’s strategic plan.
Emergency Response
The division is categorized as yellow due to its underperformance in meeting the Total Response
Time(TRT) goals. In order to meet the target TRT goal, the department would require a significant
investment in additional resources, such as adding a 5th fire station. Currently, a 5th fire station is
planned to be added in the Southwest side of the City once the Avila Ranch project reaches 80%
occupancy levels. The 45 FTE staffed Emergency Response Program is responsible for protecting life,
the environment, and property by responding to a wide variety of emergencies, including, but not
limited to: medical emergencies, structure fires, vegetation fires, hazardous materials incidents, vehicle
fires/accidents, flooding, utility emergencies, and a wide range of urgent public assists. Since the
implementation of the over‐hire program at the end of the FY19, the department has seen a noticeable
reduction in overtime related costs.
Hazard Prevention
This division is categorized as red because although it has enough budget to continue operations at
the current level, it has not been able to fully meet performance measures in FY20. The program will
require additional resources to purchase and implement a new field inspection software program to
replace the current software, which does not meet the functional needs of the department. The new
software program will help streamline field fire inspections and increase program capacity to meet
program and performance objectives and has been requested as part of the Mid‐Year Budget request.
The six FTE staffed Hazard Prevention Program prevents injury and loss of life, property and the
environment damaged by fire, explosion or exposure to hazardous materials. The program hired a new
Administrative Assistant in September 2019 to fill a vacancy after the previous Administrative Assistant
retired in July of 2019.
Training Services
This division is categorized as yellow because there may be a need for additional funding to fully
accommodate the extensive two‐year training plan for emergency response staff which was
developed by the new Deputy Fire Chief. Additionally, a dedicated training officer will likely be needed
to manage the required training program for emergency response staff and allow for the Deputy Fire
Chief to effectively run Fire Administration objectives related to that position. The non‐staffed Fire
Training Program schedules, coordinates, and documents both in‐house and outside training and
certification for fire department staff. The program also works to maintain and improve the health
fitness of fire department employees. The overall program goal is to provide and support highly
qualified, well trained, safe, healthy and fit employees. The Training Services program has been utilizing
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Item 16
Fire Department
$40,000 available in FY20 to implement an injury reduction program for emergency response staff. This
has included training staff to conduct functional movement screening, equipment purchases and a
contract weekly on‐site functional movement training.
Recruit Academy
The non‐staffed Recruit Academy Program is responsible for coordinating and completing the training
of new hire firefighters. The Fire Department will not be hosting a recruit academy in FY20 and will be
requesting to carry the funds over to FY21 in anticipation of hosting a recruit academy in the next fiscal
year. The program may encounter a potential shortage due to FY19 expenditures being posted to FY20
as a result of the delayed issuance of 2018‐19 invoices from suppliers.
Fire Apparatus Services
The 2 FTE staffed Fire Apparatus Program performs fire apparatus services, maintenance and repair of
light and heavy fire apparatus and vehicles. In the first half of FY20 the program outfitted and prepared
the recently purchased Engine 3 for service, which occurred in December of 2019. Additionally, staff
attended to major mechanical repairs to Truck 1 and to the soon recently replaced Engine 3 to ensure
the department’s fleet remained available for emergency response. Although the program has felt the
training budget reductions from the Fiscal Health Response Plan the overall budget is currently enough
to meet the overall program objectives of performing all required maintenance on light and heavy‐duty
fire vehicle apparatus and related equipment.
Fire Station Facilities Support
The non‐staffed Fire Stations Facilities Support Program manages and maintains the City’s four fire
station facilities, their grounds and miscellaneous related equipment, appliances, and furnishings. The
budget is currently enough to meet the overall program objectives and activities.
Disaster Preparedness and Assistance
The budget is currently enough to meet the overall program objectives and activities only due to the
support provided by Fire Administration Staff including the Fire Chief, Administrative Analyst and
Administrative Assistant. The non‐staffed Disaster Preparedness and Assistance Program has three
areas of focus: 1) ensures that City personnel can provide appropriate rescue and relief services
following a major disaster such as earthquake, flood, nuclear power accident, hazardous material spill,
and wildland fire: 2) provides information and education on disaster preparedness, and fire safety to
the general public: and 3) provides assistance to communities outside of the City of San Luis Obispo as
part of the State’s Mutual Aid system. As part of the 2019‐21 Financial Plan, the department is utilizing
funding to contract disaster preparedness services as well as utilizing light‐duty staff to increase disaster
preparedness demands for the Community. With this temporary funding, the program can meet
objectives, however, when funding expires the department will likely need to look at additional
resources.
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Item 16
Finance Department
Finance Department
Performance Measure Update Target
FY20
FY20 Mid‐year
Update
Receive the Government Finance Officers Association Distinguished
Budget and CAFR Award
Yes Yes
The finance department was recently awarded the GFOA Distinguished Budget award but the CAFR
award has not been awarded yet as the report is still being produced.
Meet Budget and Fiscal Policy Fund Requirements 100% 100%
The City has maintained all budget and fiscal policy adopted fund balance requirements. In addition to
the mid‐year report, a first quarter status report was presented to Council in November 2019.
Meet all Federal, State, and City Charter Reporting Requirements 100% 100%
As of December 31, 2019, the City has provided accurate and timely financial reporting data as required
to federal and state entities as well as to the City Council. The Comprehensive Annual Financial Report
will be presented to Council on March 17, 2020.
Workload Measure 2019‐20 Target As of Dec 31, 2019
Business License and Tax Certificates Issued 8,300 8,025
Accounts Payable Checks issued 8000 3859
W2s Issued 800 723
POs Created* 4000 1983
*this workload measure was changed from “1099s Issued”
Work Program Evaluations
Finance Administration
This three‐member division is responsible for the management and administration of the City’s finance
operations and infrastructure financing. The implementation of Oracle has led to many procedural
changes. This division is instrumental in informing the organization about these changes and improving
operational effectiveness. Current resources are enough to meet the division’s needs. Since November
2019, the division incorporates the Infrastructure Financing Analyst who is responsible for the
administration of Community Facility Districts, Development related agreements, and AB1600 related
deliverables.
Budget
The budget division began FY 19‐20 with a new Budget Analyst after a six‐month vacancy. As part of
the Fiscal Sustainability Major City Goal, the finance department delivered a quarterly status report to
the City Council. During the first two quarters, the City also embarked in the third and final phase of the
MOTION Oracle system with the budget module. Overall, the division has the resources that it needs
and plans to continue to make improvements to the budget process and related deliverables.
Revenue Management
The division budget is currently enough to meet the objectives, but the workload associated with new
cannabis businesses and an increase in homestays may warrant additional resources to meet needs in
the future. The Revenue Management Division overcame a lot of change in the first six months of FY19‐
20. The division successfully made changes to the Transient Occupancy Tax ordinance to allow for more
effective collection of tax assessments. It has also redesigned the Transient Occupancy Tax report that
now features quarterly information on revenue and events that promote tourism to San Luis Obispo. It
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Item 16
Finance Department
continues to refine the business license and tax enforcement program and implemented an online
business license and tax application feature to help customers become compliant with the City’s
requirements. The Revenue division was also instrumental in issuing the City’s first cannabis delivery
licenses and creating a cannabis tax collection process. The division has seen turnover of employees
but is fully staffed.
Purchasing
The most recent addition to the Finance department, this division has undergone many changes since
the implementation of the ERP system in October 2018. Several new procedures have been developed
that standardize the purchasing process and ensure responsible use of City funds. The division is
comprised of two full‐time positions. Due to a promotion, there is currently an active recruitment for a
Financial Specialist – Procurement.
Accounting
The Accounting division is categorized as yellow because of unexpected hurdles it is facing with the
implementation of the new financial system. The organization struggled with the Human Capital
Management module implementation but is making strides to improve the system. The division has
needed additional resources in FY 19‐20, but these are not expected to be ongoing costs. Full efficiency
from implementing a new ERP system can take years to come to fruition and ultimate staffing levels
still need to be evaluated. Staff expects the department workload to normalize at the end of FY 19‐20
and that workload deliverables will be timely and adjusted to the new system.
Support Services & Non‐Departmental Expenses
The Support Services program does not have any employees but is in place to help effectively budget
and account for Citywide costs not associated with a specific operating program or project. Both
elements are appropriately budgeted for the City’s current needs.
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Item 16
Human Resources Department
Human Resources Department
Performance Measure Update Target
FY20
FY20 Mid‐Year
Update
Percentage of On‐Time Employee Performance Evaluations 95% 78%
On time performance evaluations have dropped below the target due to a variety of reasons; a change
in the tracking system used, new staff, and competing priorities. Since October, Human Resources staff
has been sending regular reports to Administrative Assistants and Department Heads so that they can
work to ensure timely evaluations and HR staff is conducting performance evaluation training.
Percentage of Internal Promotions 40% 50%
Human Resources staff has continued to encourage departments to provide opportunities for their staff
to work out of classification or on temporary assignment and continued the City’s commitment to
training and development. It appears the combination of these efforts has resulted in fifty percent of
recruitments resulting in internal promotions.
Reduction in Liability and Workers’ Compensation Claims* ‐7% ‐13%
During the first six months of the fiscal year, the dollar amount of claims that have been filed and settled
have been historically low. If all claims that are currently open are paid out at the full value with which
they were filed, and the trend continues throughout the year, the program will exceed the expected
reduction. There have been 19 Workers’ Compensation Claims filed during this period, and 12 Record‐
Only Claims filed. If the trend continues for the rest of the fiscal year, the department will achieve or
exceed the objective of 58 Workers’ Compensation Claims filed.
*This performance measure will only consider liability claims that incurred monetary losses
Workload Measure 2019‐20 Target As of Dec 31, 2019
Recruitments ‐ Regular and Supplemental 100 55
Labor relations activity 45 27
Applications screened 3,000 1,589
Training sessions coordinated 35 21
Classification, compensation, and benefit analysis 90 150
Liability Claims Filed 59 21
Workers Compensation Claims Filed 58 19
Work Program Evaluations
Human Resources Administration
The Human Resources Administration program provides support to all City departments in attracting
and retaining highly qualified employees. This program includes benefits administration, classification
and compensation, recruitment, labor relations, performance management, and legal compliance.
With the implementation of the Oracle HCM system, many procedures within the department have
changed, and responsibilities have shifted between this program and the Accounting program in
Finance. Full efficiency from implementing a new HRIS system can take years to come to fruition and
ultimate staffing levels still need to be evaluated. Further, there are many modules within Oracle HCM
that have not yet been fully implemented. With the Organization of the Future Initiative, staff have
been actively working with the Community Services Group to identify areas for efficiencies, recommend
reclassifications, and recruit appropriately. Progress has been made on a City‐wide recruitment video,
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Item 16
Human Resources Department
efficiencies in the applicant/hiring process implemented, and numerous employees have participated
in professional development opportunities, and the City’s third employee engagement survey
conducted.
Risk Management
The Risk Management program aims at reducing the risk of employee injuries and accidents and
protects City assets from liability. In the first half of FY 2020, staff completed an update of emergency
binders at nearly all sites, conducted fire drills and active shooter training, and are working with the
Fire and Police Department on an annual calendar of drills and training. There is currently an active
recruitment to fill this position on a permanent basis.
Wellness
The Wellness program supplements the Risk Management program by providing employees tools and
education to improve their physical and emotional well‐being, thus enhancing employee productivity
and performance. Due to workload related to the Human Resources Administration program, there are
currently fewer resources dedicated to this program. However, a new Employee Assistance Program
provider is effective in the new calendar year with added on‐line resources and anticipated improved
benefits. Additionally, a Benefits Guide for employees is expected to be completed in early 2020 that
includes educational information about wellness activities, such as the Wellness Room and discounts
on health and wellness resources.
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Item 16
Parks and Recreation
Parks and Recreation Department
Performance Measure Update Target
FY20
FY20 Mid‐year
Update
Pop up Events to Activate our Parks & Facilities 12
events
17
events
Parks and Recreation partnered with SLO Yoga to put on Yoga at the Jack House gardens. There were
four classes in Fall 2019 and classes will start again in Spring 2020. The department also held three food
truck nights at two different park locations: downtown Emerson Park in October and Santa Rosa park
in November and January. Food truck night will spend the winter at Santa Rosa due to the lighting
amenities at the park and will return to Emerson in the Spring. In addition, Cornhole Tuesday was a
pop‐up event idea that began during Summer 2019 and continued into the early fall months at
downtown parks.
Increased Community Awareness of Recreational Activities 10% 9%
Parks and Recreation continues to use social media channels to market the department’s events,
program offerings, and public engagement opportunities surrounding the Parks and Recreation Master
Plan and General Element update. From July 2019‐December 2019, the Department Facebook page has
341 new followers (3,528 total followers, an 11% growth) and 250 new followers on Instagram (3,814
total followers, a 7% growth in followers). Staff recently worked with IT on installing a digital display
(“Digital Signage”) at the Swim Center which markets different Parks and Recreation programming.
Staff anticipates installing Digital Signage at other Parks and Recreation buildings such as the Laguna
Lake Golf Course and the Parks and Recreation Main Office in the future.
Miles of Trails/Roads Maintained in the City Open Space 57
Miles
56
Miles
Trail mapping is under design, but no new trail work has been performed due to the need for a few
environmental documents to be completed. Before trail work commences, a biological review for the
plant community is needed within both the Miossi and Waddell Open Space additions. The team
expects additional trails to be built at Whale Rock within the coming six months. For the last six months
the Ranger Service team has been performing maintenance on existing trails and roads in the different
City Open Spaces. An example of which is the Johnson Ranch parking lot improvements.
Workload Measure 2019‐20 Target As of Dec 31, 2019
Youth Service Participants 1,195 1,320
Adult Sports Teams Registered 260 128
Youth Sports Participants 1,200 814
Triathlon Participants 1,000 883
Golf Rounds Played 30,000 11,400
Contract Class Participants 1,000 539
SLO Swim Center Uses 90,000 41,500
Facility Permits Processed 1,000 586
Special Events Permitted 90 46
Senior Center Members 300 350
Jack House & PRC Meetings 18 8
31 Packet Page 195
Item 16
Parks and Recreation
Work Program Evaluations
Recreation Administration
The Recreation Administration Program has been working with consultants on a draft Parks and
Recreation Master Plan and General Element update. Staff anticipates having a completed Master
Plan by end of 2020. This year, the Department will be completing its five‐year Strategic Plan. The
Public Art Program will continue to support the Downtown Vitality Major City Goal and collaborate
with Downtown SLO and the Promotional Coordinating Committee on a future downtown mural
project. Parks and Recreation is working closely with other departments on the completion of new
park projects and new and updated park amenities. Currently, the division has the resources that it
needs to achieve all major objectives.
Facilities
The Facilities Division continues to manage and provide the community permits to the City indoor
facilities, outdoor diamond and turf fields, and BBQ locations. In addition to single use permits,
Facilities also permits long‐term request to local sport and non‐profit organizations throughout the
year. Staff provide parking enforcement during high impact uses at Damon‐Garcia Sports Complex
and on‐site support during weddings and events at the Jack House Gardens. The Facility Division
manages insurance requirements for permits, organizations and events for the Department. Current
resources are enough to achieve division objectives.
Youth Services
This division is categorized as yellow because there is a need to accept more children at school
program sites, but additional resources will be needed due to staffing limitations. Youth Services
continues to provide healthy and positive opportunities for families in the community. California state
Licensed facilities are provided on five SLCUSD school sites. Youth Services staff continues to look for
creative solutions to allow more children into the program (there were over 200 waitlist spots in
September 2019 and about 75 waitlist spots at present). Outside of state licensing capacity, numbers
are limited based on space provided at school sites (specifically Pacheco Elementary) and staffing
challenges. Additionally, summer programs had waitlists, due to staff budget limits, enrollments were
capped to ensure a quality and safe program. Additional enrollments will require additional staff.
Children with Special Needs are accommodated at all school sites and programs. Ongoing professional
development is provided to Youth Services staff; including mandated Child Abuse reporting, First Aid
and CPR, program and curriculum development, positive guidance strategies and inclusive
programming, safety, and large group management.
Community Services
The Community Services Division hosts a variety of community‐ba sed events such as the SLO Triathlon,
manages youth and adult athletics leagues and recreational activities, promotes healthy lifestyles and
social interactions, coordinates city‐wide volunteer opportunities, city‐wide special event permits, and
serves as liaison to the Jack House Advisory Committee and Senior Center Board. Downtown SLO has
become an integral part of the City Special Event Team. The partnership has greatly improved the City’s
communication in messaging to the downtown businesses regarding large scale events (ex: 2020
Women’s March). In addition, Community Services has brought on several new class offerings to
expand their revenue and has developed a number of pilot programs designed to support unmet
community needs such as Cornhole Tuesday, Food Truck Night, Yoga at the Jack House, Mario Mash‐
Up, as well as a drop‐in basketball league. These pilot programs are activating under‐utilized parks
within the downtown corridor aligning with the Downtown Vitality Major City Goal. Youth Sports is
32 Packet Page 196
Item 16
Parks and Recreation
experiencing the largest Youth Basketball enrollment. Community Services is making great strides to
complete the 2020 goals and does not anticipate needing additional resources.
Ranger Service
This division is categorized as yellow because there may be a need to request additional staffing
associated with the acquisition of new open space. The Ranger Service program achieved
Maintenance Plan objectives such as the Johnson Ranch Trailhead completion (parking lot
improvements), fire fuel reduction at Bowden Ranch, and continues to dedicate resources to clean up
trash and debris in the City’s Open Spaces and creeks. Staff anticipates utilizing the full Ranger Service
Contract Service budget line item for contract services for encampment clean‐up in Open Spaces by the
end of January 2020. To effectively maintain and manage the City’s Open Space, a ratio of 1 full‐time
field Ranger is needed per 1,000 acres of City Open Space. Once additional trails are built in the new
Open Space additions, staffing resources may be requested to maintain this ratio.
Aquatics
The Aquatic program continues to provide diverse programming to the community while introducing
new programming for all age groups including a youth reading program, Aqua Pilates, and an upcoming
Mother’s Day celebration. This year marked the 40th Anniversary of the SLO Swim Center and held a
Birthday Splash Celebration which brought in over 500 community members. Management of the SLO
Swim Center continues to provide training to its staff including First Aid, CPR, Life‐Saving techniques,
and implemented inclusivity and diversity trainings. Staff anticipates the program meeting all
objectives.
Golf Course
This program is categorized as yellow because there is potential for the program to over expend its
City Water Account due to irrigation leaks from an aging irrigation system. Staff continue to address
the leaks and is in the process of updating equipment on the course to assist with automatic shutdown
enhancements. The Laguna Lake Golf Course continues to offer award winning golf to the SLO County
community and received the 2nd best course award in SLO County by Cal Poly students. The staff
continues to make improvements to the course that improve the golfer experience. Management at
the golf course have introduced new and creative programming to boost awareness and introduce new
community members through Foot Golf and Night Golf. In late fall a reorganization and makeover
project of the pro‐shop was completed.
33 Packet Page 197
Item 16
Police Department
Police Department
Performance Measure Update Target
FY20
FY20 Mid-year
Update
Crime Reduction -5% N/A
Currently, Uniformed Crime Reporting statistics are only available through October 2019. However,
preliminary indicators show crime is showing a slight decrease.
Increase Engagement on Internal Wellness and Employee Health 5% N/A
The department’s Peer Support Team sends out monthly department-wide wellness flyer and have been
actively engaged in counseling employees that have experienced emotional or psychological challenges.
The total number of police employees that have received support from the Peer Support Team and been
referred to a professional is 12 (13.4% of employees). Many others have had informal discussions with
the Peer Support Team as well. Peer Support has also facilitated debriefs for critical incidents involving
members of this department and other city employees. The team has also organized food and support
for employees in need (meals, hospital visits, assistance with chores around the house when an employee
is sick or injured).
Reduce Homelessness and Mental Health Disorder Calls -2.5% 7%
Calls for service in the downtown related to homelessness or mental health disorders for the first six
months of this fiscal year total 840. Compared to the same time period as the previous year (785 calls for
service), this is an increase of about 7%. The department forecasts that the year end result will be about
5% higher than last year. The department has reached the goal of training all staff in Crisis Intervention
Training (CIT) and we continue to provide training for new employees.
Workload Measure 2019-20 Target As of Dec 31, 2019
All Noise Complaints Received by Dispatch 1,392 930
Citations and Warnings Issued 10,557 4,476
DUI Arrests 311 115
Calls for Service – Police 31,615 16,009
Total Arrests 2,212 1,129
Calls received in the Communications Center 87,087 45,461
Property / Evidence Booked 5,980 4,117
Body Worn Camera and In-Car Video Uploads 80,500 37,958
Public Records Requests Filled 92 40
Cases assigned to Detectives 340 121
Packet Page 198
Item 16
Police Department
Work Program Evaluations
Police Administration
In addition to meeting all objectives, a new Facility Safety project has surfaced over the last six months.
This project is a result of recent events which have caused safety concerns for Council and City staff.
Patrol
The Patrol division is categorized as red because although the department is meeting its objectives, it
continues to see an increase in staff overtime costs. The department has not had any officer vacancies
this fiscal year and staff anticipates very little salary savings which typically help offset overtime costs. An
increase in overtime for special events (protests, marches, Farmer’s Market, etc.) over the past few years
has also prompted the need for increased overtime funding. If everything maintains, we should come in
right on budget, but it will be close. In addition to the planned objectives, the department deployed a
new Online Reporting in November 2019. This new tool will reduce non-emergency calls for service for
officers, allowing for more proactive policing in the field. The short-term solution to address the workload
imbalance is to utilize officers from specialty units to work patrol shifts. Because the department has an
ongoing trend of high overtime spending, a long-term solution would be to hire additional patrol officers.
Investigations
The investigations division is categorized as yellow because the third objective under the work program
is not being fully met because of patrol shortages. Objective three is to conduct pro-active investigations
in crime trends which victimize City residents and businesses. The division also provides crime awareness
and public training opportunities to reduce victimization. Proactive work to reduce victimization is being
conducted on a limited basis but this is yellow due to staffing being assigned to patrol.
Support Services
The Support Services Division is categorized as yellow because the two of the objectives (outfitting the
mobile command trailer to accommodate a PSAP evacuation and re-establishing 9-1-1 for Kids
Education Program) are not being fully met. During the last six months, the Department hired a Dispatch
Supervisor position which was the last vacancy in the Dispatch division. One of the program objectives
includes re-establishing the 911 for Kids program. The effort to re-establish the 9-1-1 for Kids Program is
still planned for this fiscal year, but due to many new dispatchers in training and existing dispatchers
acting as trainers, staffing is limited. Staff anticipates assigning a dispatcher to the 9-1-1 for Kids program
in summer 2020.
The objective to fully outfit the Mobile Command Trailer has been pieced together over the last few years
with grant funds and one-time savings. Staff is still working to find available funding for a key component
of hardware (mobile radio dispatch console that will enable dispatch to use back-up ringdowns for fire,
ability to link radio channels for police/fire communications, remote gate/door access, and ability to
playback radio traffic if needed) that will cost an estimated $30,000. We are working on getting funding
through Fire/IT and/or County OES.
Neighborhood Services
The Neighborhood Services Division is meeting all objectives.
Traffic Safety
The traffic team currently consists of two motor officers and a Sergeant; one officer position has remained
unfilled due to staffing needs in Patrol. The Traffic Sergeant is assigned to special events and planning.
Due to an increase in special events in the City, this has adversely impacted the Sergeant's time spent on
typical supervisory duties. All other objectives are being met.
Packet Page 199
Item 16
Public Works
Public Works
Performance Measure Update Target
2019‐20
Mid‐year
Update
Increase the proactive preventive maintenance of city assets 5% 7%
Preventive maintenance completed in parks, city facilities, and streets prolongs the City’s existing
infrastructure and assets while reducing the risk of larger, more expensive maintenance or
reconstruction projects in the future. This is measured by an increase in Work Orders for Preventative
Maintenance. This year Public Works is on track to increase preventive maintenance efforts 7% from
last fiscal year. Preventative maintenance includes items such as trimming trees or replacing aged
irrigation systems prior to failure, fixing sidewalk trip and fall hazards during routine inspections, and
servicing mechanical equipment in buildings keeping them functioning efficiently.
Enhance traffic safety for all modes of transportation 2% ‐ 3%
reduction*
6.6%
reduction*
Implementation of the Traffic Safety Program included several signing/striping improvements, traffic
signal enhancements (i.e. Lead Pedestrian Intervals), and continued progress on more complex/costly
capital projects, such as the California/Taft Roundabout and Railroad Safety Trail (Taft to Pepper). Based
on the most current available collision data, citywide collisions have been reduced by 6.6% in the past
year (using a running three‐year average). * Collision reduction
Percentage of capital projects constructed in the budgeted year 85% 70%
Approximately 70% of projects funded for construction within the FY19/20 fiscal year are expected to
begin work by the end of June. Due to unanticipated construction cost increases, several of these
projects were underfunded by prior budgets and received additional budget appropriation in order
to fund construction. Examples of these projects on schedule for delivery in the budgeted year include
South Hills Radio Site Upgrades and the Downtown Sidewalk Replacement at 858 Higuera. Public Works
staff achieved 70% project delivery despite a staff vacancy and a larger amount of more complex
projects being managed by the City including the Prado Road Interchange, the Police Department
Replacement, and the Palm / Nipomo Parking structure in addition to routine maintenance projects.
The total budgeted cost of construction work completed or ongoing within the 19/20 Fiscal Year is
approximately $11 Million.
Workload Measure 2019‐20 Target As of Dec 31, 2019
Total acreage of park inventory 570 570
Street miles maintained 197 197
Total transit riders 1,084,034 425,136
Total number of public parking spaces in the
Downtown core 2,543 2,543
Square feet of City facilities 221,176 221,176
City fleet 320 338
Pavement Condition Index 72 73
Total trench repairs 78 78
Bicycle Network in total miles (Class I/II/III/IV) 8.5/30.5/24/0.1 8.5/31/24/0.1
Total trees in the Urban Forest 19,000 19,000
Corrugated Metal Pipe in Storm System 14% 14%
36 Packet Page 200
Item 16
Public Works
Work Program Evaluations
Public Works Administration
Due to retirement, the PW Director position has been filled on an interim basis by the Assistant City
Manager. During this time, staff have analyzed the departmental structure in the context of the
Organization of the Future so that efficient delivery of Public Work’s functions to the community will
continue. Included in this analysis is the support work that is needed given some of the operational
changes arising from new software.
Parks Maintenance
Parks Maintenance has been working hard to provide safe and reliable parks facilities for appropriate
use by the Public through daily park site inspections, maintenance and infrastructure repair. Increased
vandalism has caused unexpected maintenance and trash clean up activities; of particular note is three
incidents at the Sinsheimer Park playground. Parks maintenance has been working closely with Parks
and Recreation to help provide recreational programs and services through Special events team
meetings, pre‐event checklists and reservation master report scheduling.
Swim Center Maintenance
This program is categorized as yellow because Fiscal Year 19/20 has seen significantly increased
operational cost for the Swim Center due to inoperable co‐generation equipment and increased
chemical use. These costs are expected to continue through the fiscal year as plans for a solar project
at the swim center are explored in lieu of replacing the co‐generation equipment. The Swim Center is
anticipated to finish the year over budget and will have to rely on reallocated funding from other
Public Works operating programs to avoid service level impacts. Resources allocated to the swim
center will continue to be monitored and additional resource needs will be assessed during the
Supplemental Budget Review process.
Urban Forest Services
With contract assistance and a new Contracted Urban Forester resource progress in the core duties of
Area Pruning and Service Requests are being made. Currently two‐thirds of the full time Urban
Foresters remain on limited duty. The program continues to backfill some work with part time staff and
contract assistance.
Facilities Maintenance
As facility square footage, complexity of building systems, and work requests increase response times
and preventative maintenance must be adjusted given static resources. Facilities Maintenance
maintains approximately 230,000 square feet of buildings with four technicians in the program. Over
the past fiscal year, Facilities responded to 1166 work orders.
Streets & Sidewalk Maintenance
Streets Maintenance is currently working in pavement zone 5 with expectations of having all work
completed by summer of 2020. This work includes asphalt and sidewalk repair, faded and missing sign
replacement, and curb painting. As of October 2019, Streets completed all work in pavement zone 4 in
addition to our annual storm prep work, which includes cleaning of our rock guards, delivering sandbag
piles at four designated locations. During rain events, Streets performs storm patrol and responds to
numerous service requests. Additional duties include managing the Corp Yard trash, green waste ,and
metal recycling program. Streets was challenged with an approximate 20% staff reduction in 2018‐
2019, but expect to be fully staffed soon.
Traffic Signals & Lighting
37 Packet Page 201
Item 16
Public Works
Safe and efficient traffic signal operations have been maintained through regular preventative
maintenance, repairs to damaged traffic signal equipment, and ongoing refinements to traffic signal
timings and equipment, including ADA upgrades for pedestrian push buttons. Two new streetlights
were installed in this fiscal year and six additional installations are in design review with PG&E. Staff
has investigated solar street lighting product options and plans to proceed with pilot installations in
2020.
Fleet Maintenance
Staffing vacancies and heavy workload have caused a current backlog in preventative maintenance
calls. In the past six months staff has continued to maintain assets with an estimated average of 10‐12
vehicles a week which is below historic work efforts. The vacancy of the Fleet Manager and reassigned
workload has caused a current backlog in preventive maintenance (PM) calls with 100 outstanding PM
calls currently awaiting service. Assistance from the Fire Mechanic, overtime and contract services are
being utilized to maintain Fleet Maintenance Services. Seven vehicles are scheduled for replacement in
FY 2019‐20. Quotes for replacement of five of these vehicles have been received and are in various
stages of City approval and ordering. Final ordering of vehicles will await filling of the Fleet Supervisor
position in February. Three Police vehicles have arrived and have been outfitted that were ordered last
fiscal year. Approximately ten assets are awaiting disposition through auction and will be processed in
early 2020. Ongoing, and new program operations include a computerized Key Valet, Fuel Focus
System, and inventory controls. Filling the vacancy will help the current situation, however, the impact
is anticipated to last through the fiscal year with staff transitions and working to address the backlog.
CIP Project Engineering
CIP Project Engineering is continuing to deliver the FY19/20 Capital projects funded for construction.
Several time sensitive projects have advertised for bidding, including the Marsh Street Bridge
Replacement Project, City Facilities and Fire Station 1 HVAC replacements, and the South Hills Radio
Side Upgrades. CIP Inspection staff continue to review and inspect private development and
encroachment permitted projects for conformance to City Standards, including off‐site improvements
for San Luis Ranch, and onsite improvements for Righetti Ranch and other development projects. As of
February, CIP Engineering and CIP Construction Management is fully staffed with the addition of a
contract employee, which will further enhance the Division’s ability to meet its performance measures.
Transportation Planning & Engineering
The Transportation Planning & Engineering Division has continued progress with enhancing
accessible regional transit, bicycle, and pedestrian mobility. The division is requesting an additional
Contract Transportation planner in the mid‐year request to enable progress to stay on track and not
impact service levels during planned medical leaves of key staff members. The first phase of the
Anholm Neighborhood Greenway (Foothill/Ferrini Crossing) was completed, and the remaining phases
are in design with construction planned for late 2020. Design, right‐of‐way acquisition and Caltrans
Active Transportation Grant allocation approved for Railroad Safety Trail (Taft to Pepper), with plans to
start construction in June of 2020. Planning and community outreach activities completed for two new
neighborhood greenway projects (King/Nipomo and Islay), to be implemented with summer 2020
paving project. Plans are in design for several pedestrian crossing improvements at intersections.
Development of the City’s first Active Transportation Plan is underway, with potential adoption
targeted for mid‐2020.
Significant progress has been made with supporting planning, design and construction efforts related
to infrastructure needed to support housing and reducing Vehicle Miles Traveled (VMT). Major
activities include planning and design review for development‐led infrastructure improvements as part
of San Luis Ranch, Avila Ranch, Orcutt Area development projects, as well as many other infill projects.
38 Packet Page 202
Item 16
Public Works
The Transportation Division has continued to support emerging transportation trends and technologies
to transition towards sustainability.
Stormwater & Flood Control
The Wastewater Collections Division in Utilities has a fully staffed operation and is able to clean the
storm drain network to ensure that water is conveyed to the creek or other drainage areas and is not
backing up and flooding City streets due to a lack of cleaning and maintenance. The downtown core is
the priority and to ensure this area has the storm drain system fully cleaned, staff is beginning
maintenance activities in August. Additional time is being allotted due to logistics of getting through
downtown with the vactor truck and avoiding cars parked along the curb. Street sweeping is an
effective way to reduce the amount of pollution moving through the storm drain system. This in
conjunction with the Wastewater Collections Division in Utilities working with the Public Works
engineers on implementing the Trash Policy (A requirement of the Stormwater Program) to control
trash and pollution from getting into the creek. These Divisions working together greatly increases the
efficiency of implementation of efforts to keep the City in compliance with the state mandated
Stormwater Program. The Stormwater Program was designed to util ize existing staff and their expertise
to complete Best Management Practices (BMP’s) to maintain compliance with the Stormwater Program
requirements.
39 Packet Page 203
Item 16
Utilities Department
Utilities Department
Performance Measure
Update
Target
FY‐20
FY20 Mid‐Year Update
Drinking Water and 100% On Target
The WRRF was in compliance with effluent and receiving water requirements for 98% of 2019. Five of
the eight days of non‐compliance resulted from receiving water salt concentration exceedance. This
issue will be addressed in the WRRF upgrade, currently underway, which replaces chemical disinfection
with an ultraviolet disinfection process. The Water Treatment Plant has remained in compliance with
all State and Federal Drinking Water Standards which is the goal for this measure.
Safety – Incident Free 0 6
Utilities has had a total of six incidents in the previous six months. Two of the injuries resulted in
employee work restrictions, three resulted in first aid by a medical professional or City staff, and one
was a motor vehicle accident. This remains a very small amount of injuries considering the amount of
staff, and type of daily operations performed in the field and injury potential at the multiple facilities.
While the goal is to have zero incidents, the department will be considering reviewing this performance
measure to possibly identify a more realistic figure in the future.
Self‐Generated Electricity at the 5% increase 5 % increase
The Water Resource Recovery Facility utilizes an on‐site cogeneration unit to create electricity for the
plant. Currently, over one Gigawatt of electricity is created by this process. Staff is investigating process
improvement and expansion strategies to increase onsite electricity generation. The goal for this
measure is an annual increase in amount of energy produced over 2018‐19 base year.
Energy produced onsite in 2019 was 1.03 Gigawatts, which represents a three percent increase over
2018.
Capital Improvement Projects 100% On Target
Utilities progress in the 2019‐21 approved capital improvement project plan is expressed in the number
of projects on schedule during the 2019‐21 Financial Plan. Utilities is on target to meet this measure,
with 95% of the capital improvement projects listed on the Financial plan on schedule with
approximately $79 Million in executed purchase orders.
Work Program Evaluations
Water Administration
The Water Administration section is responsible for overall management of the City’s drinking water
program. This section is comprised of administrative, planning, engineering, and support staff that work
together with operations staff to ensure safe drinking water is provided to the community. In addition,
this section is responsible for planning efforts designed to ensure adequate water supplies are available
for the current and future needs of the City. Major work efforts of this section are currently centered
Workload Measure 2019‐20 Target As of Dec 30, 2019
Public Education tours/events 111 40
Safety Trainings 175 102
Water delivered (acre feet) 6,050 2,990
40 Packet Page 204
Item 16
Utilities Department
around the development of a Sustainable Groundwater Management Plan, continued work to transition
from surface water permit to surface water license at Whale Rock and Salinas reservoirs, and the
development and execution of large CIP projects at the City’s w ater treatment plant and within the water
distribution system. During the first half of this fiscal year, substantial focus has also been placed on the
alignment of resources within the solid waste section and the water resources section which had
previously shared staffing resources. This work is being done to better prepare the City to address
environmental, regulatory, and service level considerations that have emerged over the past year that
could challenge the City’s ability to deliver a high level of service in these areas without a realignment of
existing resources. This alignment of resources is anticipated to allow the City to deliver improved
services to the community in both sections while producing greater internal expertise in the focus areas
of each section.
Water Source of Supply
The Source of Supply budget within the Water Division exists to fund programs related to the City’s
surface water sources, groundwater, and recycled water. This budget is administered by staff at the
water treatment plant, Whale Rock Reservoir, the water quality lab, and water resources. Most of the
Source of Supply budget is utilized to fund the delivery of raw water to the City’s water treatment plant
and to fund associated capital repairs and projects at the City’s three surface water reservoirs
Reservoir Operations
This three‐member section is responsible for Whale Rock Reservoir, 18 miles of pipeline, and two pump
stations that deliver raw water to the SLO WTP. CIP projects ar e planned to maintain, replace, or upgrade
infrastructure to meet the goals of source water quality and consistent water delivery.
Water Treatment
This 10‐member section of the Utilities Department is responsible for the operations and maintenance
of the City’s drinking water treatment plant. In the first half of the current fiscal year, the water
treatment plant has provided the City’s consumers with over 900 million gallons of safe, reliable, potable
drinking water. The water treatment plant is in the middle of a CIP project to address concerns related
to disinfection by‐product formation and rehabilitation of a 30‐inch water supply line. Final design is
being completed for the Water Energy Efficiency Project with construction scheduled to begin on this
project before the end of the current fiscal year.
Water Distribution
Water Distribution is currently a 10‐person crew responsible for the operation and maintenance of the
City’s Water Distribution system. This network of pipes, tanks, pumps, valves, meters, and hydrants
convey the City’s water from the Water Treatment Plant throughout the City to be used for fire
protection and domestic use. This system is currently expanding due to new development. A Capital
Improvement Project is underway replacing a critical water line serving Sierra Vista Hospital. In the first
half of the year the crew has performed 11 water main repairs, 27 service line repairs, and performed
3,686 work orders related to establishing water service for new customers.
Water Resources
The Water Resources section has been focused on developing supply and delivery reports for the City’s
Recycled Water Program, compiling data on the Water Efficient Landscape Ordinance and data on
recycled water use for State mandated reporting. The section has continued to improve conservation
and outreach programs through water use audits, digital media, and public events. Due to a promotion
during the previous fiscal year there has been two interim Water Resources Program Managers in the
last four months. Water Resources is now a team of two consisting of an interim Manager and a
supplemental employee. The supplemental employee will work all 1,000 allotted hours before the end
of the fiscal year. These positions are anticipated to be permanently filled by end of fiscal year 2019‐20.
Wastewater Administration/Engineering
41 Packet Page 205
Item 16
Utilities Department
The Wastewater Administration/Engineering program leads, evaluates, and provides guidance and
direction for effective water resource management for the various wastewater programs. It provides
strategic and long‐term planning and engineering for the wastewater and recycled water systems. Major
work efforts of this section are currently centered around the upgrade of the Water Resource Recovery
Facility, the sewer later rebate program, and the transition of coordination of citywide Stormwater
coordination to the Environmental Programs section.
Wastewater Collection
This nine‐member section of the Utilities Department is responsible for the operation and on‐going
maintenance of the City’s wastewater collection system; two staff members are dedicated to
maintenance of the City’s storm drain system. In August 2019, a new sewer lateral rebate program was
approved offering rebates from $1,000 to $3,000 to residents replacing existing private sewer laterals.
In September 2019, new sewer lateral inspection and wastewater offset requirements were added to
the City’s Municipal Code. In January 2020, new inspection upon sale requirements became effective to
ensure the sharing of private sewer infrastructure condition between property buyers and sellers. These
programs are all designed to reduce wet weather flows into the wastewater collection system, avoid
sanitary sewer overflows, and protect the City’s environment.
Environmental Programs
Environmental Programs oversees Pretreatment Industrial Compliance for about 300 industrial users
within the City, including six Significant Industrial Users. The program is also responsible for much of the
City’s Stormwater Program. This 3‐member program has undergone significant changes in the past year.
The program is currently staffed with an Interim Environmental Programs Manager and a recently hired
Environmental Compliance Inspector, who will begin work in February 2020. The program has one
remaining vacancy, and the hiring process for that position is currently underway.
Water Resource Recovery Facility
This 11‐member section of the Utilities Department is responsible for the operations and maintenance
of the City’s wastewater treatment plant and recycled water production. The Water Resource Recovery
Facility is in the beginning stages of a three‐ and half‐year long construction project to address new state
regulatory requirements, aging infrastructure, and improved community relation elements such as odor
control. The Facility is also conducting an energy audit with PG&E, with goals of decreasing energy
demands of the new treatment processes. A workload assessment has been performed and the WRRF
is currently operating with one vacant position to support funding of additional resources for City
management of the project. Staff will be determining if this vacancy is sustainable as construction ramps
up and demands on staff increase.
Utilities Revenue
As of October, Utilities Revenue is again fully staffed with two full‐time positions. At the start of FY 19‐
20, water and sewer rates increased by 5.5% and as of January the program is providing customer
support to 15,681 service connections. Utilities Revenue has and will continue to implement many
changes that are not typical to the division in one fiscal year. Over the last six months, the program has
been preparing for Senate Bill 998 effecting discontinuation of water service procedures and notification
in California. Additional costs and measures are being taken to ensure compliance with the bill when it
goes into effect in February. A mail/print services request for proposal closed in November, awarding a
new vendor for monthly Utility Bills. It is anticipated this change will bring initial design and transition
costs. Utilities Revenue is also currently reviewing proposals to renew its contract meter reading service.
Utility Revenue will be preparing to upgrade to the most current version of our Utility Billing Software in
the new calendar year.
Water Quality Lab
The Water Quality Laboratory (WQL) is an Environmental Laboratory Accreditation Program (ELAP) State
Certified Laboratory which performs sampling and/or analyses in support of City services including
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Item 16
Utilities Department
wastewater, recycled water, groundwater, drinking water, San Luis Obispo Creek watershed, protecting
public health and biosolids. The WQL operates under regulations ensuring compliance with Federal,
State and local regulations, ELAP, and National Pollutant Discharge Elimination System (NPDES) permit
guidelines with other directive documents. The Laboratory Manager position is currently staffed with
an Interim Manager and one FTE Laboratory Analyst is fulfilling the role of Interim Environmental
Programs Manager. These positions are anticipated to be filled in the near future. The WQL has
expanded service to the department by taking on the weekly routing Drinking Water sampling and
leading the sampling and monitoring of San Luis Obispo Creek to meet the Wasteload Allocation and
Attainment Program (WAAP) requirements.
Solid Waste Recycling
The new Solid Waste and Recycling section is categorized as yellow because it is exclusively funded by
the use of AB 939 3 and may need additional funding from the General Fund in the future. This Program
was created in July 2019 to manage the City’s solid waste program and associated budget. This newly
formed section will ensure compliance with Senate Bill 13831, Assembly Bill 18262, and other emerging
solid waste regulations. This section also manages the solid waste contract, public outreach, and
relationships with external partners such as San Luis Garbage and the IWMA. Currently, the section is
managed by an interim Solid Waste and Recycling Coordinator and supervised by the Deputy Director of
Water. In the months since inception, the interim coordinator has focused on developing a Solid Waste
and Recycling Program Plan and a proposed job description for a Solid Waste Coordinator position.
During this time period, the section has also purchased a waste management tracking software to
manage construction and demolition recycling plans, been involved in developing the Climate Action
Plan section related to Circular Economy, worked closely with Downtown SLO Farmer’s Market
Committee to help develop a reduced waste market, and been liaison to the community for questions
regarding recycling and organics.. The use of AB 939 fees is restricted to recycling and waste diversion
related work provided to the residents of San Luis Obispo. Facets of the program not directly related to
diversion should not be funded by AB 939 fees and may require additional resources.
Safety
Priorities for the Utilities safety program are personnel safety, compliance, and reduction of liability. The
section continues to work toward finding new methods of conducting business in a safe manner; guiding
a safety culture of situational awareness and holding each other accountable. Tools utilized in the field
include risk assessments, near‐miss reporting, pre‐job planning, tailgate meetings, and “lockout/tagout”
permits.
1 SB 1383 was adopted in 2016 and requires that Cities meet 75% organics diversion and 20% edible food rescue by
2025. Programs requiring City coordination include regular auditing of solid waste accounts to ensure all customers
(residential and commercial) are subscribed to organics service, enforcement against contamination in curbside
waste streams, regional collaboration regarding outreach campaigns, new regulatory reporting requirements and
expansion of solid waste and recycling services provided to San Luis Obispo citizens.
2 AB 1826 was adopted in 2014 and requires mandatory organics service for commercial customers who produce a
certain amount (currently 4 cubic yards) of solid waste weekly. Regular auditing and reporting is expected from local
agencies.
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Item 16
Parking and Transit
Transit
Parking
Work Program Evaluation
Parking
The Parking Fund and program continues to operate as expected but staff vacancies have affected some
project deliveries. The Parking Manager has been filled on an interim basis since November 2018 and
is now being permanently filled in February. A key civil engineer position that was to be filled to work
on parking projects was delayed and was finally filled in January of 2020. Some of the CIP project were
affected but will now begin to be worked on. The Palm Nipomo Parking Structure has received its final
environmental and discretionary approvals and final design is approximately 50% complete.
Construction is anticipated to begin in winter of 2020/21. Revised construction cost estimates are
forthcoming that will show project costs increases due to market conditions. This will result in an
increased need to debt finance more for the project and will be part of the Financial Plan supplement
work in May and June. The upgrade to the parking structure revenue control equipment is substantially
complete and will be completed by May.
Work Program Evaluation
Transit Operations and Maintenance
The Transit fund is largely operating as expected. There are however several significant impacts
looming in the second year of the financial plan that will affect the program. First, staff is working to
wrap up negotiations on the first of three possible extensions with First Transit. Early indications point
to a difference of approximately $40,000 to 60,000 than what was originally budgeted. Secondly, staff
is also working to wrap up negotiations with Cal Poly for a new long‐term transit subsidy
agreement. Early indications point to additional funding for more transit service. Finally, staff is
working on the transition of the City’s diesel transit fleet to electric transit buses. Given costs of electric
buses, the program will likely need to use unappropriated transit fund balance.
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Section D
MAJOR CITY GOALS UPDATE
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SECTION D‐1 MAJOR CITY GOAL UPDATEHousing 0% CompleteJul Aug Sept Oct Nov Dec Jan Feb Mar Apr May JunAffordable Housing Nexus StudyAffordable Housing Monitoring ProgramSustainable Transportation 0% CompleteClimate Action 25% CompleteJul Aug Sept Oct Nov Dec Jan Feb Mar Apr May JunAdopt Climate Action PlanFiscal Sustainability 25% CompleteJul Aug Sept Oct Nov Dec Jan Feb Mar Apr May JunEstablish 115 Trust FundDowntown Vitality 27% CompleteJul Aug Sept Oct Nov Dec Jan Feb Mar Apr May JunDowntown Security ProgramSept 2020Security Cameras at Mission PlazaDirect Giving Meter Program UpdateSept 2020Shop Local ProgramDec 20202019 20202019 20202019 2020While none of the major task for this goal have been completed, there are many that are currently underway. All of the four core MCG priority tasks are underway and expected to be completed in the Summer of 2020. The completion dates for the tasks below were pushed out, but this will not impact the Major City Goal. The Housing Element update remains on track to be completed and certified by December 2020.The majority of the goal tasks for this goal are ongoing and departments have been making steps towards increasing downtown vitality. Several projects were delayed as shown below.No tasks were scheduled for completion in the first half of FY 2019‐20 and all of the remaining task for the year remain on track.The majority of the goal tasks for this goal are ongoing and the departments have been able to fill several positions needed for the introduction of cannabis businesses within the city. The City is also in the progress of implementing the third and final phase of the MOTION financial system. Only one task was delayed slightly and this will not have any significant impact on the Major City Goal.The majority of the goal tasks for this goal are ongoing. A Climate Action Plan Study Session was held in December 2019 and the adoption of the final plan update is expected in early July as staff completes the CEQA and GHG threshold components of the project.2019202046 Packet Page 210
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Section D‐2 HousingExpense FTE Expense FTE1) Complete an Affordable Housing Nexus Study in alignment with HE 2.15 and HE 4.6*CDD; All Departments; Affordable housing & market‐rate developers; San Luis Obispo County Housing Trust FundFall 2019 $62,963 0.3NoIn process of receiving final products from consultant; working weekly on communication and editing receivablesWinter 20202) Complete an update to the City's Housing Element in alignment with the 6th Regional Housing Needs Allocation (RHNA) with a focus on housing production for all households and the unhoused, and begin technical work for the update of the Safety Element*CDD; All Departments; Affordable housing & market‐rate developers; Residents; Non‐profit organizations; Mid and Large‐scale EmployersSummer 2020 $114,2200.4NoRegional Housing Action Team has been meeting monthly to discuss and coordinate HE Updates. Latest tasks have been creation of goals, policies, and programs to incorporate into the Regional Housing Plan and into the various regional chapters to be included in each HE; City received CalTrans Adaptation Grant for background work for Safety Element. Contract staff hired to assist with management of Grant; December 10, 2019, Staff hosted another Public Outreach event for the HE.On track for Summer 20203) Launch a program that creates housing for Above Moderate‐Income Households that includes "missing middle" housing types, that is consistent with HE 2.16*CDD; Residents; Affordable housing & market‐rate developers; Economic Vitality CorporationSummer 2020 $45,4360.2No Work is being incorporated in the HE Update.On track for Summer 20204) Continue the Affordable Housing Monitoring Program* CDD; Attorney Fall 2019 $25,960 0.25NoAffordable Housing Inventory has been organized in order to generate more accurate mailing lists for monitoring. Surveys are in the works of being finalized and will be mailed after the holidays.Any follow‐up work from CDD Staff/City Attorney anticipated Winter 20205)Launch the Flexible Density Pilot Program and initiate an update of the Zoning Regulations and Community Design Guidelines to incorporate flexible density development options in the Downtown/Upper Monterey/Mid‐Higuera Special Focus Area to support the production of smaller housing unitsCDD; Affordable housing & market‐rate developers; Home Builders AssociationSummer 2021 $212,760 1NoApplied for SB 2 Grant funding from HCD. Received preliminary HCD staff approval of grant application. Project pending until funds are distributed. Hired Special Project Manager to put focus and attention on this effort. On track for Summer 20216) Complete a text amendment to Land Use Element Table 3 CDD; All Departments Summer 2020$5,638 0.05NoThis is a minor edit to Table 3 of the LUCE to reflect the change in HE cycle from 5 yrs to 8 yrsOn track for Summer 20207) Develop new housing‐specific Key Performance Indicators (KPIs) for cycle times and set performance measuresCDD Summer 2020$5,638 0.05NoPreliminary work has begun on new KPI for housingOn track for Summer 20208) Develop management plan for housing and new Capital Facilities Districts (CFDs) during development construction phasesCDD Spring 2021$5,638 0.05NoPreliminary discussions have occured on how best to accomplish.On track for Spring 20219) Begin an update to the City's Safety Element in alignment with climate action policies and initiatives and HE 1.8CDD; All Departments Summer 2021In ProgressSee Task #10: Background technical work underway.On track for Summer 2021Status Update (as of Dec 31, 2019)Completed (Yes/No)Task UpdateUpdated Completion Date (if applicable)PROGRAMS/PROJECTSMajor Task Resp Department Completion Date2019‐21Operating CapitalSecondary MCG Priorities*Core MCG Priorities*47 Packet Page 211
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Expense FTE Expense FTEStatus Update (as of Dec 31, 2019)Completed (Yes/No)Task UpdateUpdated Completion Date (if applicable)PROGRAMS/PROJECTSMajor Task Resp Department Completion Date2019‐21Operating Capital10) Safe housing outreach and education; and review of the High Occupancy Residential Use Ordinance for consistency with best practices and neighborhood wellnessCDD; All Departments Summer 2021 $41,273 0.5NoOn track for Summer 202111) Update the Subdivision RegulationsCDD; Affordable housing; Home Builders AssociationSummer 2021 $35,9120.05NoHired a Special Projects Manager to put focus and attention to this effort. On track for Summer 202112) Coordinate a study to examine the impacts of access to quality and affordable childcare on a Parents' ability to afford housing near employment centers and daily servicesCDD; ADMIN; Major employers; Childcare providers; Community stakeholdersSummer 2021NoOn track for Summer 202113) Support the HRC with the facilitation of a world café to discuss diversity and inclusivity to identify how the City can effectively insert the diversity and inclusivity into existing award processes for City funded programs that foster ongoing community dialogue and engagement around this topicCDD; ADMIN; PD;Cal Poly; Community advocates, allies and stakeholdersSummer 2021In ProgressStakeholder outreach is underway. HRC did not receive any comments at annual Community Needs Workshop as to how the Diversity & Inclusion General Fund allocation should be distributed. Staff and HRC Subcommittee are currently meeting with community stakeholders to help frame next steps, including: Diversity Coalition of SLO County, Chamber of Commerce, Cal Poly, and RACE Matters SLO. On track for Summer 202114) Implement the housing production goals, policies, and programs in the Housing ElementCDD Ongoing $115,263 1.15OngoingOngoing work effort, which is supported by Community Services staff. Anticipated that staff will review policies and programs that increase housing production goals within the Updated Housing Element.15) Manage and prioritize grant funding (i.e. CDBG, GIA, AHF) for housing production available for extremely‐low, very‐low, low, and moderate‐ income householdsCDD Ongoing $36,450 0.35OngoingOngoing work effort. Upon staff recommendation, the HRC approved 2020‐21 CDBG funding for Broad Street Place, a new 100% affordable housing project to be developed in the City. City Council is scheduled to review the funding recommendations in March 2020.16) Coordinate with non‐profit housing agencies on new 100% affordable housing developmentsCDD; affordable housing developersOngoing $10,590 0.1OngoingOngoing work effort. Staff is currently coordinating with Peoples' Self‐Help Housing on achieving planning entitlements, as well as securing financing sources for two new 100% affordable housing projects to produce a total of 108 units.17) Continue to promote on‐campus housing growthCDD; Cal PolyOngoingOngoingOngoing work effort. Staff currently collaborating with Cal Poly in reviewing and providing input on Draft EIR of the Campus Master Plan, which incorporates plans for continued housing growth on campus.Ongoing Housing Production Programs*Tertiary MCG Priorities*48 Packet Page 212
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Expense FTE Expense FTEStatus Update (as of Dec 31, 2019)Completed (Yes/No)Task UpdateUpdated Completion Date (if applicable)PROGRAMS/PROJECTSMajor Task Resp Department Completion Date2019‐21Operating Capital18) Support amendments for future property tax sharing agreements to encourage housingCDD; Attorney OngoingOngoingOngoing work effort. Adoption of any formal policies will be considered in the Housing Element Update. The County has agreed to update the master tax exchange agreement. The City will pay it's share of the costs. 19) Monitor and report on changing State housing legislation CDD; Attorney OngoingOngoingOngoing work effort. Several new pieces of housing legislation were signed in CA in Oct 2019. A study session on the new legislation is scheduled for City Council on 1/21/2020. Staff are also working on amendments to the ADU Ordinance in response to the recent legislation, which is scheduled for Council review on 2/4/2020.20) Continue to prioritize streamlining and expediting projects that facilitate increased production of all housing types that are economically accessible to extremely‐low, very‐low, low, and moderate‐ income residentsCDD Ongoing $23,979 0.25OngoingOngoing work effort, and a formal streamlining process or program may be implemented through the adoption of the Housing Element Update.21) Provide timely plan check review, building permit review and inspections for new housing developments*CDD; All Departments Ongoing $180,877 1.85OngoingOngoing work effort. The CDD is continuously looking for ways to improve and expedite the building permit review and inspection process for new housing development. The implementation of e‐plan check and future capability of online application submittals should improve efficiency. 22) Continue to support employer/employee and employer/developer financing programs and Public/Private/Non‐Profit partnerships to increase housing opportunities for the unhoused and local workforce.CDD; All Departments OngoingOngoingOngoing work effort. Staff continues to support employers and developers whom are interested in partnerships to develop housing projects that would be targeted towards producing housing specifically for the local workforce.23) Continue the City’s participation with (but limited to) the San Luis Obispo County Housing Trust Fund and the Home Builder's Association, to identify, evaluate, and implement strategies to increase the production of housing.CDD Ongoing $40,000OngoingOngoing work effort. City staff participates and attends the meetings of varioius community groups, and also serve as a voting member of the San Luis Obispo County Housing Trust Fund Loan Commission in an effort to identify opportunites for collaboration to achieve common goals and objectives associated with the continued development of housing in the City.24) Encourage residential developers to sell or rent their projects to households employed in areas that are geographically included in the boundaries of the City's jobs: housing balance analysis, in alignment with HE 10.4.CDDOngoingOngoingOngoing work effort. Both Avila Ranch and San Luis Ranch include this requirement in their respective DAs. Staff continues to look for opportunities to include requirement in new housing projects. Existing:$112,7618$0New: $849,836Total 49 Packet Page 213
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Section D‐3 Sustainable TransportationOperatingCapitalExpense FTE Expense FTECreating Safe Bicycling & Walking OpportunitiesReconstruct & Resurface Streets Public WorksOngoing$2,575,000 Fiscal Year 2019‐20 project work is complete which repaved Broad Street from Tank Farm to Farm House Lane. Fiscal Year 2020‐21 project is a roadway sealing project in pavement areas 4 and 5 which is currently on schedule to be implemented in summer 2020. Complete Broad Street Bike/Ped Signal at Woodbridge. (Traffic Impact Fees & Infrastructure Investment Fund)Public Works2020$9,000$200,000$70,000Design underway‐‐advertise by 1st Quarter 2020. Construction 3rd/4th quarter 2020 factoring in PG&E and equipment lead times. Based on recent signal project const, mid‐year request for additional $172,000 to fully fund anticipated construction.4th Quarter2020Perform maintenance on pedestrian & bicycle paths Public WorksOngoing$9,000Project to maintain Bob Jones Trail from Prado to LOVR currently in design. Anticipated construction to start in Summer 2020.3rd Quarter2020Construct sidewalk replacements & new installations Public WorksOngoing$9,000$46,000 Sidewalk replacement work is ongoing using the City's Job Order Contract. Recently completed work includes sidewalk replacements on the east side of Broad Street at Higuera Street and the reconstruction of sidewalk on High Street at Walker.Continue to implement Vision Zero thru the Annual Traffic Safety & Operations ProgramPublic Works & PDOngoing$65,000CIP in FY20/21 for Traffic Safety Projects corrected from $22,000 to $65,000. Projects ongoing per Annual Safety Report recommendations. Traffic Safety Report exptected in 1st Quarter 2020Continue Construction of the Railroad Safety Trail. (Traffic Impact Fees, Grant, &GF)Public Works, Union Pacific Railroad, Public Utilities Commission, & CalTransJune 2021$9,000$570,000 Operating budget increased from $9k to $18k to reflect higher level of staff time to continue project progress. FY19/20 updated to reflect actual TIF expenditure to fund ROW and construction shortfall (funds already transferred from TIF to project per Council Action 8/20/19). No further project funding anticipated. January 2020 advertise. Money is allocated. Contractor in March, council in May, construction in June.4th Quarter2020Construct Anholm Greenway Phase 1 & 2. (Grants, SB1, & GF)Public Works, Parks & Rec., CDD, CalTrans.Phase 1A ‐ Dec 2019 Phase 1B ‐ Nov 2020 Phase 2 ‐ Dec 2020$9,000$400,000$995,894Phase 1A (Foothill Crossing) completed December 2019. Phase 1B (Foothill to Ramona) & Phase 2 (Ramona to Downtown) in design, estimated construction Summer/Fall 2020. Increased FY20/21 budget by $200,000 to formally allocate public art funds for 101/Chorro undercrossing. City has hired RRM for urban design services to develop public art concepts for the Anholm Greenway Project. Anticipated Spring 2020 for Call for Artists Qualifications and installation late 2020; early 2021. Requesting additional $50,000 capital allocation for Phase 1B to include replacement of Ramona Crossing Beacons. Increased operating expense to $18,000 to reflect higher level of staff time for design/project delivery.Note that $150K in funding tied to 790 Foothill project mitigation contribution, potentially adding delay.On track with final completion in 4th Quarter2020Status Update (as of Dec 31, 2019)Completed (Yes/No)Task UpdateUpdated Completion Date (if applicable)PROGRAMS/PROJECTS Major TaskResponsible Department & StakeholdersCompletion Date2019‐2050 Packet Page 214
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OperatingCapitalExpense FTE Expense FTEStatus Update (as of Dec 31, 2019)Completed (Yes/No)Task UpdateUpdated Completion Date (if applicable)PROGRAMS/PROJECTS Major TaskResponsible Department & StakeholdersCompletion Date2019‐20Construct California & Taft Roundabout. (Traffic Impact & Mitigation Fees)Public Works, City Attorney’s OfficeFY 19‐20$22,500$2,300,000$60,000In design and property acquisition phase. Suggest delay to 21‐22 as project cannot construct until property aquired.2021‐22Construct Bicycle Protected Intersections at:1) Madonna & Dalidio2) LOVR & Froom3) Prado & Higuera(Traffic Impact & Mitigation Fees and Direct Developer Contribution)Construct miscellaneous bicycle facilities improvements from the Bicycle/Active Transportation PlanPublic Works & Bike SLO CountyOngoing$9,000$100,000 FY2019‐20 budget fully allocated to 2020 sealing project (Nipomo/Islay Greenways, South/King Crossing, Pismo Complete Street)OngoingConstruct New Street Lights & Low‐Cost Personal Safety Initiatives.Public Works & PDOngoing$9,000$75,000 Two street lights complete. 10 more in progress with PG&E. Staff to test out solar options on Hathway near Cal Poly in early 2020.OngoingINFRASTRUCTURE SUPPORTING HOUSING & VMT/GHG REDUCTIONComplete Prado Road Interchange Environmental Review & Construction Documents. (Traffic Impact & Mitigation Fees, Direct Developer Contribution, County Tax Share Funds, & SLOCOG Grants)Public Works, CDD, Caltrans, SLOCOG, County of SLO, San Luis Ranch2020$67,500$850,000$500,000Project Approval and Environmental portion of project (PA/ED) is anticipated to be complete in early 2021. That work will overlap with preliminary Construction Document development. Revised timeframe is based on more knowledge of needed project design and for greater Caltrans coordination.2021Construct the Prado Road Interchange (overpass and NB Ramps). (Traffic Impact & Mitigation Fees, Direct Developer Contribution, County Tax Share Funds, & SLOCOG Grants)Public Works, CDD, Caltrans, SLOCOG, County of SLO, San Luis Ranch2021‐2023Construction is currently scheduled to begin in June 2022 given knowledge of environmental and design work aloneComplete Prado Creek Bridge Environmental Review & Construction Documents. (Traffic Impact Fees & Grants)Public Works & CalTransDec 2023$22,500$400,000Environmental underway with anticipated completion by 3rd Quarter 2020. Construction documents anticipated completion in 2021.Env ‐ 2020Design ‐ 2021Const ‐ 2023Construct the Prado Creek Bridge. (Traffic Impact Fees & Grants)Public Works2020‐2021Construction start anticipated 2nd Quarter 2022. 2023‐24Construct LOVR Spur of the Bob Jones Bike Path. (Traffic Impact & Mitigation Fees and Direct Developer Contributions)Public Works, San Luis Ranch, Froom RanchTBD$9,000$200,000Recommend deferral until after adoption of ATP and potential approval of Froom Ranch Specific Plan. Many components of this project will be identified as required mitigation for Froom and ATC wants to wait until completed ATP to determine project priority. TBD pending Active Transportation Plan and Froom Ranch Specific PlanMadonna/Dalidio and LOVR/Froom to be constructed by San Luis Ranch; timing dependent on applicant. Prado/Higuera part of Prado Creek Bridge Replacement‐‐construction anticipated in 21/22.OngoingPublic Works, CDD, CalTrans, & US Postoffice, Madonna: June 2021LOVR: June 2021Prado: Dec 2022$45,000$300,000 51 Packet Page 215
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OperatingCapitalExpense FTE Expense FTEStatus Update (as of Dec 31, 2019)Completed (Yes/No)Task UpdateUpdated Completion Date (if applicable)PROGRAMS/PROJECTS Major TaskResponsible Department & StakeholdersCompletion Date2019‐20ENHANCING TRANSIT SERVICESDevelop Plan to Replace Aging FleetPublic Works, SLOCOG, & RTA$9,000Initial draft to Section 405 of Purchasing Manual completed but implementation to be delayed until the hiring of new fleet supervisorComplete University Transit Service Agreement with CalPoly Public Works & CalPolyMay 2020$9,000Staff and the University have met six times during the negotiations process, since July, and while no agreement on the financial contribution amount has been reached yet, both groups are already working on the new long‐term agreement language in anticipation of reaching a financial contribution amount agreable to both groups, in the next few meetings. Any long term agreement will likely be based on a per student fee and a request for additional levels of transit service, possibly including an on campus shuttle system. Investigate Electric Downtown Shuttle ServicePublic Works$18,000Will be analyzed as part of over all fleet replacement and next update SRTP update.Enhance Transit marketing to seniors, K‐12 students, and working commuters; and with Cal Poly, to increase ridership 5% Public Works$18,000Delayed due to staff shortagesContinue 98% On‐Time performance with Short Range Transit PlanPublic WorksOngoing$22,500Target is currently being met and will continue to be monitoredContinue service coordination with RTA to improve mobility for transit usersOngoing$22,500Emerging Trends & TechnologyComplete Active Transportation PlanPublic Works, CDD, Bike SLO CountyJune 2020$67,500$100,000Going to Council in June2nd Quarter 2020Complete Update of Neighborhood Traffic Management Policy/GuidelinesPublic WorksJune 2020$67,500Staff refining Neighborhood Traffic Management policy for more streamlined process. 2020‐21Complete Update of Traffic Impact Study Guidelines Consistent with SB 743Public Works, CDDJuly 2020$22,500Currently drafting materials. To be adopted prior to July 2020Investigate Potential Shared Mobility Policy Public Works, Admin, & PD$9,000Council Study Session completed Oct. 2019. Plan to return to Council with policy framework for bikeshare and Draft RFP for vendors by Fall 2020. Vendor selection end of 2020, rollout system by 1st half 2021.Jan 2021Investigate “Open Streets” events with LA CicLAviaPublic Works, SLO County, SLOCOG$9,000SLOCOG/Rideshare expressed interest in leading/partnering in an open streets eventContinued Installation of Electric Vehicle Charging StationsPublic Works, CDD, Admin, PGE$9,000Installed 17 new charging stations in Marsh Street in the Marsh Street Parking Structure. Additionally, staff is working on the design and engineering phase of installing EV charging stations at the 919 Parking Structure, which in part will serve City Fleet vehicles with charging capability. City Hall EV stations and Calle Joaquin being pursued as well.Continued Active Transportation Education, Outreach, & ActivismPublic WorksOngoing$22,500Staff continue to outreach and collaborate with community parners in order to increase the awarness of multimodal transportation options. This also includes the Halloween pedestrian safety campaign, bike light safety campaign, and education on new transportation facilities including roundabouts and new crossing facilitiesTotal $598,500$9,691,89452 Packet Page 216
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Section D‐4 : Climate Action UpdateExpense (existing, new)FTE Expense FTE1) Complete and Adopt Climate Action PlanAdmin/All DepartmentsNov 2019$95,000 0.2NoA Study Session was held with City Council on December 3, 2019. Adoption of the final Climate Action Plan Update is expected on April 7, 2020.July 20202) Civic Spark Fellowship ProgramAdmin/All DepartmentsOngoing$55,000 0.1YesTwo Civic Spark Fellows have been hired and are midway through their service term.3) Sustainability Internship ProgramAdmin/All DepartmentsOngoing$15,000 0.1YesA Sustainability Intern has been hired for Fiscal Year 2019‐20.4) Green Team ReorganizationAdmin/All DepartmentsOngoing 0.25The Green Team is expected to be reorganized into a cross‐departmental collaboration effort in support of implementing the current sustainability focused Major City Goals. The updated format will kickoff in January 2020.5) SLO Climate Coalition SupportAdminOngoing$20,000 <.10YesThe Climate Coalition received financial and staff support. 6) Integrate climate considerations into City decision makingAdmin Jan 2021 0.1This will be initiated in Fiscal Year 2020‐21.7) 2020 GHG inventoryAdminApr 2021The GHG inventory update will be conducted in 2021. 8) Support SLO Green Business Network and Certify City Hall as a Green BusinessAdmin March 2020$10,000 <.10The SLO Green Business Network received financial support. Certification will be initiated in ealry 2020.9) "Sustainable SLO" Branding ImplementationAdminOngoing$30,000 <.10Staff have received draft marks and are working with AMF to develop a use guide for the logo. 10) Monterey Bay Community Power Board Participation and Program LaunchAdmin Ongoing <.10The program will launch in January 2020. Staff continues to support Board participation.11) Develop PPA solar projects (CIP)PW/Utilities/AdminJan 2020 <.10 0.7A feasibility study has been commissioned to review the proposed solar layout at the Transit Yard.Jan 202112) Water Treatment Plant Energy Efficiency Project Utilities Jun 2020 0.5 1Contract was awarded. Construction will begin January 2020.May 202113) Transportation Electrification Strategic Plan PW/Admin Dec 2020$20,000 0.1The Transportation Electrification Strategic Plan will be included in the Municipal Climate Action Plan and will focus on light‐duty fleet electrification and electric vehicle infrastructure in public facilities. The Muncipal Climate Action Plan will be directed by Administration and will require close coordination from Public Works and Utilities Departments. The orignal budgeted amount of $30,000 was entered incorrectly; $20,000 is available for this task.June 202114) Complete Reach Codes for New Development and Develop Carbon Offset ProgramCDD/Admin Dec 2019; Ongoing$40,000 0.25NoThe City is waiting for the Fair Political Practices Commission's decision before proceeding.OngoingStatus Update (as of Dec 31, 2019)Completed (Yes/No)Task UpdateUpdated Completion Date (if applicable)Climate Action Capacity Building ResourcesPROGRAMS/PROJECTS Major TaskResponsible Department & StakeholdersCompletion Date2019‐20Operating CapitalPriority Climate Action Plan Implementation53 Packet Page 217
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Expense (existing, new)FTE Expense FTEStatus Update (as of Dec 31, 2019)Completed (Yes/No)Task UpdateUpdated Completion Date (if applicable)PROGRAMS/PROJECTS Major TaskResponsible Department & StakeholdersCompletion Date2019‐20Operating Capital15) Building Electrification Program DevelopmentCDD/Admin June 2021$50,000 0.25NoThe Building Electrification Program will be initiated in Fiscal Year 2020‐21. 16) On‐Bill Financing LED Lighting Retrofits (CIP)Admin/Public WorksJune 2021 0.2 0.3The project scope has been modified to retrofitting the parking garage spaces. The City Hall portion will be removed or delayed until 2021. Work will begin with the onboarding of the new CIP engineer.17) Formalize Solid Waste Program in the Utilities Department Utilities June 2021 0.5NoAn interim Solid Waste Coordinator was hired in October 2019. It is expected that the assignment will last until June 2020. During that time the Solid Waste Coordinator, Deputy Director of Water, Utilities Business Manager, and Utilities Director will continue to refine the job scope and formalize the program.18) Municipal Solid Waste Reduction Plan UtilitiesJune 2021$25,000 0.1NoA contractor will be hired to perform this work. A RFP will be issued by March 2020.19) Municipal Operations Climate Action Plan Admin/PW June 2021$45,000 0.2NoWork will begin for the plan in Spring 2020 and combined with the Transportaton Electrification Strategic Plan (see above). This work effort may carry over to FY 2021‐23.20) Major Facility Maintenance (Hydration Station and Pool Thermal Cover)Public Works OngoingTen hydration stations have been installed in city facilities to date, with two more currently in progress. Pool cover funding becomes available 7/20, and the cover will be replaced shortly after.21) Open Space PreservationAdmin/PR/PW Ongoing$100,000 0.25The City purchased the Miossi Open Space in November 2018 as a phase I project and adopted the Miossi Open Space Conservation Plan. Staff is now actively working on the phase II conservation easement project for most of the balance of the Miossi La Cuesta Ranch. The City was awarded a $3 million grant for State of California Department of Conservation for this project.22) Open Space MaintenanceAdmin/PR/PW Ongoing$40,000 0.25Extensive improvements at Johnson Ranch trailhead including the construction of a new parking area, road work, and the construction of new fencing and gates. Significant trailhead improvements were also made to Bishop Peak including bog thistle fencing; construction of a new pedestrian gate and a foot bridge was constructed at Islay Hill. Ranger Staff began plan objectives focused on the Waddell Ranch portion, including installation of trail signage, protection of resources and improvement to existing trails. 23) Urban Forest Master PlanPWJune 2021$35,000 0.1Urban Forest Staff are in process updating the condition, species and size of the City's Street Trees. Approximately 30% complete with the inventory work. On track for 2021 completion. 54 Packet Page 218
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Expense (existing, new)FTE Expense FTEStatus Update (as of Dec 31, 2019)Completed (Yes/No)Task UpdateUpdated Completion Date (if applicable)PROGRAMS/PROJECTS Major TaskResponsible Department & StakeholdersCompletion Date2019‐20Operating Capital24) Sequestration Study and Carbon Farming Pilot ProgramAdmin/PR June 2021$35,000 0.2Staff is working to enter into an agreement with the Coastal San Luis Resource Conservation District for the carbon farm plan and pilot projects at Johnson Ranch Open Space and City Farm.25) California Re‐Leaf Grant Implementation Admin/PW Dec 2019$24,000 YesThe California Re‐Leaf Grant has been transferred to ECOSLO, who is successfully implenting it. April 202026) Urban Forest AugmentationPWOngoing$175,797 0.5Enhanced Urban Forest Maintenance is approximately 20% complete. In Fall 2019 tree maintenance work focused in the downtown core was completed. In the spring and summer of 2020 neighborhood tree pruning will be completed.27) City Hall EV ChargersAdmin/PW June 2021$5,000 0.2Staff is currently pursuing solar EV chargers that would not require transformer upgrades and bring costs down. This array will also be more visible, making positive "lead by example" impression on the community. Council authorized staff to pursue APCD grant funds available to cover 65% of project costs.28) Community Climate Vulnerability Assessment and Safety Element UpdateCDD/Admin/Fire/PWJune 2021$432,250 0.25The City enterted into agreement with Caltrans for receipt of the $435,250 in grant funding and has begun developing an RFP for release in early 2020.29) Hazard Mitigation PlanFire/Admin/PW Dec 2021$12,000 0.1The draft multi‐jurisdictional hazard mitigation plan was submitted to Cal OES for review on Novemeber 25, 2019. Cal OES will coordinate their review with FEMA. Once the review is complete the participating agencies will have the ability to address any comments if necessary. Anticipated adoption of the Final plan is May of 2020.30) Community Wildfire Protection PlanFireDec 2021$12,000 0.1The Community Wildfire Protection plan was finalized in August of 2019 and received & filed by City Council on September 3rd 2019. The Fire Department, Parks and Recreation and Administration departments will work with strategies identified in the plan to help reduce the risk of wildfire in the City.31) Emergency Response PlanFireDec 2021$25,000 0.1Draft Plan should be completed before January 31 2020. Training on the new plan will begin in early 2020 through the spring. Adaptation and Resilience55 Packet Page 219
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Expense (existing, new)FTE Expense FTEStatus Update (as of Dec 31, 2019)Completed (Yes/No)Task UpdateUpdated Completion Date (if applicable)PROGRAMS/PROJECTS Major TaskResponsible Department & StakeholdersCompletion Date2019‐20Operating Capital32) Ready Set Go OutreachFireOngoing$12,000 0.1First Community Preparedness Workshop was hosted in Septemeber of 2019. Additional worshops will be held on a rotation basis 3 times a year. Staff has updated the previous plan to make it more user friendly and a large push through social media and press releases have been made to communicatio the preparedness tools to the community.33) Urban Fuel Reduction Plan Development FireOngoing$12,000 0.1In December of 2019 the Fire Department started utilizing a light‐duty staff member to fill the role of emergency manager on a temporary basis. Among other duties, this postion will work towards the development of this plan. Additonally, the Fire Marshal will be meeting with Cal Fire to discuss updates to the LUCE and safety element of the general plan as it relates to wildfire risk reduction, including urban fuels.$12,000 0.1Ranger Staff received California Conservation Corps (CCC) free labor through the Greenhouse Gas Reduction Fund. The CCC crew worked on fuel reduction projects at Bowden Ranch. This is part of ongoing efforts to reduce the fire threat at the Bowden Ranch Wildland Urban Interface (WUI). Over 75 non‐native eucalyptus trees were removed in the creek corridor to support the ongoing succession planning efforts established along the creek through protecting the resident native trees and the additional mitigation plantings. $312,250 0.2The City was not awarded the CalFire grant that was under review at the time of adoption of this MCG work plan. The Open Space Team is now pursuing additional funding through the FireSafe Council and other sources.35) Stormwater Business PlanAdmin / UtilitiesJune 2020$20,000 0.1Staff are making preliminary progress through assessment of existing staffing, resources, and responsibiltiies prior to starting the Stormwater Business Plan.June 2021Total$1,338,5004.4$320,797 2.3Note – the Community Vulnerability Assessment and Safety element value of $432,250 is dependent on successful award of a Caltrans SB1 grant; the Wildland Urban Interface Open Space Fuel Reduction value of $312,250 is dependent on a successful award of a CalFire grant.34) Wildland Urban Interface Open Space Fuel Reduction Fire / PR Ongoing
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Section D‐5 Fiscal SustainabilityMajor TaskResponsible Department & StakeholdersCompletion DateOperating CapitalExpense (existing, new)FTE Expense FTEFISCAL HEALTH1) Continue pension payments from one‐time funding toward unfunded liability. Monitor progress in reduction of unfunded liability. FinanceOngoing15,000 & 3,500,0000.1The City budgeted for a $3 million dollar downpayment in FY202) Establish a 115 Pension Trust Fund, related funding levels, and use policy. Provide monitoring through the Investment Oversight Committee.Finance2/15/202030,000 & 2,300,0000.2The city will be establishing a 115 Trust Fund and plans to allocate $2 million to the fund in the spring of FY20 to help offset the costs associated with unfunded liability.3/15/20203) Continued implementation of the Fiscal Health Response Plan that address short‐ and long‐term financial challenges.Finance6/30/2021So far, the City has been successful in meeting it's FHRP operating reduction goals but has not met the new revenue goals associated with Cannabis. Changes have been made to the projections and the City will maintain the plan through the remainder of the financial plan. 4) Implement quarterly financial reports to monitor fiscal performance including performance measures. Finance – City DepartmentsOngoing$10,000 The City's first quarterly report was brought to council in November and is now posted on the City's Website5) Continue to implement and track operational efficiencies including alternative service delivery, best management practices, and cost containment measures that preserve the effectiveness of City services and operations. AdministrationOngoingThe adopted Fiscal Health Response Plan focuses on alternative ways of doing business to reduce cost while minimizing service level impacts. Savings have been achieved through refinancing of debt and early pay‐down of unfunded liabilities. New ways of doing business focused on using less consumable goods and increasing sustainability are a main focus for City Staff. Thoughtful Departmental Reorganizations which have minimal service level impacts are being implemented and will be continue to be implemented as the Organization of the Future continues. Two of the three motion implementation roll‐outs have been completed. Finance and Purchasing functions were implemented in October of 2018, HR and Payroll in June 2019 and Budgeting & Planning are on hold pending resolution of remaining issues with the first two phases. 6) Continue to monitor legislation that could impact City revenues and expenditures.FinanceOngoing$9,000 0.1This is an ongoing effort. A notable legislation that may impact revenues is the Wayfair decision and AB147 regarding sales tax collection from online sales. The City has been closely monitoring to see what, if any, impact this will make on the revenue forecast. 7) Closely monitor cannabis related income and expenditures.FinanceOngoing$30,000 0.3One Cannabis business has opened in the City as of December 31st, 2019. The City is closley monitoring cannabis‐related revenues and expenditures. Appropriate adjustments to the long term forecast have been made. The additional stores are currently projected to open in Summer 2020. 8) Continue to closely monitor liability and workers compensation costs with a focus on root cause analysis and prevention. Human ResourcesOngoing$58,000 0.75A new tool was developed and implemented allowing liability claim data to be regularly updated and easily sorted to provide improved root cause analysis. 9) Monitor changes in market compensation, including impacts of minimum wage increases, and present comparative data to Council. Human Resources8/30/2020NoSupplemental Employee Policy and Salary Schedule updated to comply with 2020 minimum wage increase, associated compaction, and to assist in addressing recruitment and retention issues. $8,000 Yes (Police)In July 2019, the City successfully negotiated a Successor Agreement with the San Luis Obispo Police Staff Officers' Association consistent with the City's Fiscal Health Response Plan and Council's Labor Relations Objectives. $40,000 No (SLOCEA)The City's negotiating team and the San Luis Obispo City Employees' Association are currently in negotiations for a Successor Agreement as their Memorandum of Agreement expired June 30, 2019. TBDPROGRAMS/PROJECTS 2019‐20Status Update (as of Dec 31, 2019)Completed (Yes/No)Task UpdateUpdated Completion Date (if applicable)11) Negotiate labor agreements consistent with Fiscal Health Response Plan objectives with the San Luis Obispo City Employees Association and the San Luis Obispo Police Staff Officers Association.Human Resources8/30/20190.157 Packet Page 221
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Major TaskResponsible Department & StakeholdersCompletion DateOperating CapitalExpense (existing, new)FTE Expense FTEPROGRAMS/PROJECTS 2019‐20Status Update (as of Dec 31, 2019)Completed (Yes/No)Task UpdateUpdated Completion Date (if applicable)Police$48,650 Ongoing Project. This funding account has been created and we are in the process of accessing monies for the first time to replace SWAT Helmets and Headsets.Fire$346,938 Ongoing project. The department did not have any items on the equipment replacement list for FY 2019‐20 but will utilize this project in future years13) Hire entry‐level fire recruits to help reduce long‐term pension obligations for non‐PEPRA employees. FireOngoing $32,000 Ongoing. Next anticipated Recruit Academy is dependent on the number of vacancies but will not occur sooner than FY 2020‐21.14) Implement injury reduction programs in the Fire Department to reduce costs associated with job‐related injuries.FireDec 2021$40,000 NoThe Fire Department has contracted with a Functional Movement Trainer for weekly training sessions to help reduce workplace injuries. Additionally, Firefighters will be attending "train the Trainer" classes in the spring to allow for continued injury reduction training.15) Implement Online reporting for Police Department PoliceOngoing $13,600 YesOnline Reporting was launched in November of 2019. The program has received positive feedback from the community and staff is working towards opportunities for additional incident types to be included.16) Hire an additional police officer to backfill for a school district funded School Resource OfficerPoliceJune 2020 $165,827 YesAn Officer was hired and Officer Alexander has been assigned as the School Resource Officer since 4/18/1917) Fund a new Cannabis Detective Position using Cannabis FeesPoliceJuly 2019 $198,182 YesThe Cannabis Detective is actively working on applications and background investigations to successfully integrate cannabis industry in San Luis Obispo.18) Purchase specific equipment related to Cannabis DetectivePoliceFY20$17,000 Some equipment has been purchased such as a ID card machine.19) Fund Police field service technician and a Downtown Sergeant with hotel land lease revenuesPoliceJuly 2019 $233,787 YesAs of September 2019, both of these positions have been filled and they are operating in the downtown.ORGANIZATIONAL EFFECTIVENESS1) Fully implement MOTION ERP, HCM, and Budget modules. Develop dashboards regarding organizational effectiveness including diversity metrics. Human Resources, FinanceFeb 2020$60000 $75000 1.75NoThe City went live with the Benefits, HR and Payroll modules of HCM on June 13, 2019 and continues to work with Oracle and Sierra Cedar to improve the functionality. The Learning Module was launched and implementation of Talent Management (Goals and Performance Evaluations) is planned for June 2020. The Budget Module is currently in development with a tentative go‐live date before the beginning of FY 20‐21. 2) Implement Phase 1 of the Organization of the Future to achieve organizational efficiencies through thoughtful reorganizations. Could include new positions or reclassifications or consultant services. Year one of this effort will inform resources needed.Community Services (CDD, Parks and Rec, PW, and Utilities)June 2021 $225,000 tbdAs part of Phase 1 of Organization of the Future, a new full‐time Marketing Coordinator position was created and filled to provide additional marketing and communications services. 3) Identify barriers to diversity and inclusion within organizational systems in support of the Organization of the Future.Human ResourcesOngoing6500 200000.1NoStatistics related to diversity were analyzed on a sampling of recruitments to assist in assessing the City's recruitment processes. 4) Expand recruitment outreach and methods to reach diverse sources. Human ResourcesOngoing$65,000 1NoContinued work on developing a City‐wide recruitment video to assist in attracting applicants. Follow up on Regional Leadership Team project related to addressing regional recruitment challenges. Economic Development12) Create an Equipment Sustainability Fund for Public Safety to forecast and budget for replacement of safety equipment that has expired or become damaged. Ongoing58 Packet Page 222
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Major TaskResponsible Department & StakeholdersCompletion DateOperating CapitalExpense (existing, new)FTE Expense FTEPROGRAMS/PROJECTS 2019‐20Status Update (as of Dec 31, 2019)Completed (Yes/No)Task UpdateUpdated Completion Date (if applicable)4) Update the EDSP to include business‐based strategies to address emergency preparedness, climate action, etc., will cost $50,000 in contract services and is estimated to take 20% of the Economic Development Manager’s time. AdministrationFeb 202022000 500000.2The City will be distributing a Request for Proposals to update the current Economic Development Strategic plan last updated in 2015 to reflect the current local and regional priorities.June 20215) Increase revenues from property, sales, and Transient Occupancy Tax (TOT) by implementing strategies in the EDSP. AdministrationOngoing0.2The Transient Occupancy Tax revenues from July‐October of FY20 compared to July‐October of FY19 have increased by 6.8% from $2,929,425 in FY 19 to $3,130,701 in FY 20. Staff projects that original estimates for these revenues will hold true.6) Continue partnership with SLO HotHouse to create and expand economic activities. AdministrationOngoing$11,000 $50,000 0.1Two year economic development agreements executed for 2019‐21 for Downtown SLO, Economic Vitality Corporation of SLO County and the SLO Chamber of Commerce to support businesses downtown and throughout the City. The City also continues to serve in roles on Boards and Committees for each of these partners.EMERGENCY PREPAREDNESS1) Hazard Mitigation Plans FireOngoingThe draft multi‐jurisdictional hazard mitigation plan was submitted to Cal OES for review on November 25, 2019. Cal OES will coordinate their review with FEMA. Once the review is complete the participating agencies will have the ability to address any comments if necessary. Anticipated adoption of the Final plan is May of 2020.This action is pending completion of an update to the Economic Development Strategic Plan which is now expected to be completed by June of 2021.June 2021In October of 2019, City staff executed an agreement with Downtown SLO to launch a one year pilot program for one additional Ambassador to be added to their Clean & Safe program. Previously, Downtown SLO employed one Downtown Ambassador to clean public thoroughfares and amenities, acts as a sidewalk concierge for visitors and interacts with all community members, including referrals to the Police Department or other service providers. This additional ambassador will provide expanded support on the weekday evenings as well as help on the weekends, expanding the program to allow for more coverage in the downtown. Additionally, the new ambassador will engage in business outreach and education to ensure that business and property owners are taking responsibility for keeping their shops and surrounding areas clean. During the first quarter of the pilot program, the amabassadors removed 657 pounds of trash, a 208% increase from last year.The agreement with Downtown SLO also includes a provision that DSLO will provide a 50% match of City funds through volunteers, grants, or fundraising for programs that also support clean and safe pilot programs. It is anticipated that if the pilot program continues into a second year that the match would increase to 100%.2) Development and implementation of a business attraction and retention program, funded by SB 1090, will cost $70,000 in contract services and is estimated to take 20% of the Economic Development Manager’s time.AdministrationOngoing$22,000 0.21) Downtown Vitality (PBID, Public Art, Parking Structures, Hotels, Housing)AdministrationOngoing $86,819 0.259 Packet Page 223
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Major TaskResponsible Department & StakeholdersCompletion DateOperating CapitalExpense (existing, new)FTE Expense FTEPROGRAMS/PROJECTS 2019‐20Status Update (as of Dec 31, 2019)Completed (Yes/No)Task UpdateUpdated Completion Date (if applicable)2) CDD safety update Community DevelopmentFeb 2021NoIn May 2019, the City was awarded a climate change adaptation grant from Caltrans titled, “Resilient San Luis Obispo” for the amount of $435,250, with a local in‐kind staff time match valued at approximately $56,400 over a three‐year period. The 56,400 is time that staff has allocated to implement objectives in the 2019‐ 21 Financial Plan including an update to the Safety Element of the General Plan and the Climate Action Plan (CAP). The grant funds consultant assistance to conduct a comprehensive assessment of the community’ s vulnerability to the impacts of climate change and to update the Safety Element of the General Plan to include a strong adaptation and resilience focus. The City of San Luis Obispo is the proposal applicant and will be the grant recipient. The City will partner with the Local Government Commission (LGC), a 501(c)3 non‐profit organization. LGC is included as a sub‐applicant on this grant proposal for ($147,750) to assist with managing the project and with various project tasks. The project will also be supported with committed staff resources from the San Luis Obispo Council of Governments. The City will select a consultant or team of consultants through a competitive bid process to lead the technical tasks included in this proposal ($287,500).3) Recovery Planning process ‐ Plan ‐ Respond ‐ RecoverFireOngoing$60,000 OngoingINFRASTRUCTURE FINANCING1) SLO Forward (funding included in previous budget) AdministrationSpring 2020On February 5, 2019, the City Council directed staff to conduct further public engagement efforts regarding the SLO Forward, including resident focus groups and a statistically relevant survey of registered voters. The Council appointed an ad hoc subcommittee of Vice‐Mayor Pease and Councilmember Stewart to explore a variety of issues related to feedback they had heard from the public about City services, maintenance and upgrades to infrastructure. Staff went back to Council on December 3, 2019 and was instructed to proceed with further public engagement on funding priorities for the City, including renewing and amending the Local Revenue Measure (LRM) with ongoing community oversight (Revenue Enhancement Oversight Commission). Staff will be returning to Council in the spring to report on the the continued public engagement efforts.Total Investment per Fiscal Year$7,109,303 5$060 Packet Page 224
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Section D‐6 Downtown VitalityExpense FTE ExpenseSAFETYFocus on providing Downtown Bike Patrol and Community Action Team Officers including social worker supportPoliceOngoing$661,605 4YesBoth day and night bikes are fully staffed and continue to focus their efforts in the downtown core. This is an ongoing effort as our downtown area continue to grow. The CAT team has seen a lot of success working with John Klevins (assigned social worker). During the first year, 290 individuals were engaged, 49 were treated for mental health/substance abuse, 23 received housing and the CAT team provided four behavioral health trainings. We have continued to see this success in the second yearFund Police Field Service Technician and a Downtown Sergeant with hotel land lease revenuesPoliceJuly 2019YesAs of September 2019, both of these positions have been filled and they are operating in the downtown.Downtown Security ProjectPublic WorksDec 2019Complex project design has taken longer than expected as this is the first project the City has implemented traffic rated protection within roadways. Staff is currently estimating the project will be bid in January 2020 with an anticipated start of construction in March 2020. Based on the current economy and need for construction work, construction bids have been coming in larger than anticipated. With this in mind, additional funding may be need for future security projects.June 2020Install security cameras in Mission PlazaPolice, IT, PWSeptmeber 2019$25,000Project design is complete and bid. Project construction will start in February 2020 to reduce construction impacts on holiday events in the downtown.Feb 2020Update and refresh Direct Giving (Meter) Program with Downtown SLO, United Way and 40 PradoAdministration, Public WorksDecemeber 2019$5,700 0.05Project delayed due to Downtown SLO's holiday season events. Parking to engage again in Q1 or Q2 of 2020 with partners including CAPSLO and United Way of SLO County. Work plan to include an awareness campaign and partnership outreach plan to be implemented during the peak tourism season to gain momentum and attraction to the program. Sept 2020MAINTENANCEContinue to provide sidewalk pressure washing services Public Works Ongoing$13,000This is an ongoing effort to keep the downtown sidewalks clean and maintained. This level of funding allows the City to clean sidewalks in the downtown core twice a year. Typically this work is completed in April and October each year.Continued maintenance of downtown plantersPublic WorksOngoing$10,000This work is ongoing reflecting the periodic maintenance needs of planters. Planter maintenance work has occurred in the Mission Plaza and at the mid‐block crossings located at Higuera and Garden as well as Marsh near Morro Street. Work is completed intermittently and on average is completed every 6‐weeks.Work with the City's Special Events Team and Downtown SLO on a viable recycling and compost program for large events occurring in Mission Plaza and downtownUtilitiesOngoingUtilities and Parks and Recreation have added language to the special event permit that requires adherence to City solid waste ordinances and requires recycling at all events. Sidewalk and tree grate repair and replacementPublic WorksOngoing $25,00027 street tree locations in the downtown have been replanted and necessary adjacent infrastructure replaced. In the winter months additional maintenance work will occur at existing tree wells to reduce the likelihood of pedestrians tripping.Sidewalk tile replacementPublic WorksOngoing$10,000Multiple proposals have been solicited from contractors to complete tile work without success due to current high demand for contracting. Resoliciatation of proposals will occur this winter when contracting demand may be reduced due to weather.Enhanced downtown tree pruning Public WorksOngoing1$40,0002019 downtown tree maintenance was completed in Fall 2019.PROGRAMS/PROJECTS Major TaskResponsible Department & StakeholdersCompletion Date2019‐20OperatingCapitalFTEStatus Update (as of Dec 31, 2019)Completed (Yes/No)Task UpdateCompletion Date (if applicable)61 Packet Page 225
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Expense FTE ExpensePROGRAMS/PROJECTS Major TaskResponsible Department & StakeholdersCompletion Date2019‐20OperatingCapitalFTEStatus Update (as of Dec 31, 2019)Completed (Yes/No)Task UpdateCompletion Date (if applicable)Continue to explore options to reduce white fly population and fly/pigeon issuesAdministrationOngoing $7,500 0.1Two feeding stations for pigeon control were installed on private property roofs through individual agreements and the feeding program has begun. Birds are visiting the feeders but consistent, long‐term socialization (visitation and feeding) is still being worked on. Logistics and operations are being recorded as lessons learned for a more effective program in the spring. The Ficus trees in the downtown core were trimmed heavily to reduce the whitefly habitat and also to modify the habitat for the Lesser housefly. Additional investigation with assistance from Cal Poly entomologist is ongoing but not concentrated breeding sites for the houseflies has been found yet. Continue research for Creekside locations to effectively interrupt the breeding cycle of these insects. Host Creek Clean Up Day in the downtownAdministrationOngoing$1,500 0.022019 SLO County Creeks to Coast Cleanup took place on September 21. The City participated in hosting 3 locations where volunteers signed in (Mission Plaza, Sinsheimer Park and Laguna Lake). In total, volunteers cleaned up 8 locations across the City with help from the 92 volunteers who attended. In total, over 1,800 pounds of trash and recyclables were removed from local waterways. Cal Poly professors also hosted a site where attention was needed adjacent to San Luis Obispo High School. Trash, debris and some vegetation was trimmed to prevent on‐going accumulation of nuisance trash from the site. They had 130 volunteers help clean SLO Creek from California Blvd to Johnson Ave. A 40‐yard dumpster was filled 2/3rds (25‐30 yards) full with trash and debris.INFRASTRUCTUREDowntown Renewal Project Public Works Jan 2020 & Jan 2021$400,000First year project located in front of 858 Higuera, which Council has approved for advertisement. Construct start anticipated 2nd quarter 2020. Second year project is located on Broad Street between Higuera and Marsh, with an estimate start date in January 2021.Implement designated pick up and drop off zones in downtown for ridesharing (part of Active Transportation Plan and Access & Parking Management Plan)Public Works Dec 2021 YesIn August of 2019, the City Council approved a 12‐month passenger loading pilot program. The program began on October 1st and includes loading zones on both sides of the 700 block of Higuera (between Garden and Broad Streets), as well as the commercial loading zone on the 1000 block of Chorro St. The zones will be enforced from 11 p.m. to 3 a.m., with a 5‐minute loading limit. The pilot program will be tested for one year. The City will consider feedback from police, businesses, users, rideshare companies, as well as Downtown SLO in determining the program’s success. Explore use of shared mobility devices in downtown (also included in Sustainable Transportation Major City Goal)Public WorksJan 2021A City Council Study Session was completed in Oct. 2019. City staff plans to return to the City Council with policy framework for bikeshare and a Draft RFP for vendors by Fall 2020. It is anticipated that vendor selection will occur at the end of 2020, with a rollout of the system occurring during the first quarter of 2021.Continue progress on a Higuera St. Parking Structure and an Upper Monterey St. parking districtAdministration, Community Development, Public WorksOngoing$100,0000.1The City completed a thorough financial due diligence process and is now pursuing an option to be the parking structure operator only and allow for some public parking during hours it would not be used by the current project partners.Parking Structure Facility Improvement ProgramPublic WorksOngoing$21,140$900,000This is the first year of the newly created, multi year investment program to conduct projects to extend the useful life of the structures and staff is currently determining the best delivery methods for the variety of projects. Small projects are being completed as part of daily maintenance activities by staff. Elevator design work is underway with other small projects to be started in January 2020 aligning with staff resources augmentation. (Modified number to reflect final adopted CIP amounts, and included direct cost participation in CIP Engineering SOBC)62 Packet Page 226
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Expense FTE ExpensePROGRAMS/PROJECTS Major TaskResponsible Department & StakeholdersCompletion Date2019‐20OperatingCapitalFTEStatus Update (as of Dec 31, 2019)Completed (Yes/No)Task UpdateCompletion Date (if applicable)Begin Construction on the Palm/Nipomo Parking Structure Public WorksWinter 2020 and 2021 Project is on schedule. Staff will bring to Council in the 1st quarter of 2020 a request for additional design funding to complete electrical undergrounding work. Project design approved by City Council in November of 2019.Replacement of Marsh St. bridge over San Luis Creek Public WorksMay 2021$6,400,000This project will replace the Marsh Street Bridge located between Santa Rosa and Osos streets. Project design is complete with one permit and an additional permit is needed from the Regional Water Quality Control Board. Project is anticipated to start construction in Spring 2020.Complete design of Cheng Park rehabilitationPublic WorksDec 2020This project is funded with design funds that will become available on 7/1/20 and construction funds that will become available on 7/1/21. Project is currently scheduled to begin in summer 2021.June 2021AMENITIESActivate public spaces in downtown through events and programming such as pop‐up classes and temporary public artParks & Recreation Ongoing$20,000 0.2Parks and Recreation partnered with SLO Yoga to put on Yoga at the Jack House. SLO Yoga provided yoga mats and Parks and Rec staff worked with local instructors in training who needed hours to complete coursework in yoga instruction to teach the courses. There were four classes in Fall 2019 and classes will start again in Spring 2020. Public Art highlighted City’s iconic places on parking toll booths. The booth art matches the artful banners that were installed throughout downtown this summer. All three parking structures kiosks (5 total) reflect the Mission San Luis Obispo de Tolosa, Ah Louis Store, Iron Road Pioneers, Fremont Theater and Habitat of SLO. The Community Services division utilized interns to plan and organize pop up events in public spaces, known as ‘‘First Fridays”. Unfortunately, due to weather, interns were only able to produce one event: 'Olympics in the Plaza'. This pop‐up event provided table tennis, cornhole, ladder ball, and a ribbon ceremony. Future pop‐up events to be scheduled in spring. Parks and Rec held food truck nights at two different park locations: downtown Emerson Park in October and Santa Rosa park in November. Food truck night will spend the winter at Santa Rosa due to the park having lights and will return to Emerson in the Spring. Cornhole Tuesday happened during summer and early fall months at downtown parks. Grant Application for Bloomberg Asphalt Art Grant–Our Safe Gateway to MissionSupport Downtown SLO, property owners and other organizations to activate vacant retail spaces through pop‐up shops, activities, and eventsAdministration, Parks and RecreationOngoing0.01The City continues to engage with Downtown SLO to support this effort. One pop up store was created during the holiday season.Support Downtown SLO tree lighting and street banner programs AdministrationDec 2019$5,700 0.05YesThe Promotional Coordinating Committee approved and funded two sets of designs which were installed in August and December, 2019. The first set of designs focused on displaying iconic San Luis Obispo culture, diversity, community, and inclusion to both visitors and residents by highlighting cultural icons in San Luis Obispo. The second set of designs are focused on holiday banner art to demonstrate the vibrancy and diversity in our community. Banner designs featured various end‐of‐year cultural celebrations observed in our community. City staff are continuing to work with Downtown SLO for an additional 2 sets of banners to complete a full, four season rotational program that will aid in the beautification and placemaking efforts in the Downtown. Work with Downtown SLO to update downtown tile maps Administration Aug 2019$2,290 0.02YesThe design and installation of the new tile maps at Monterey/Chorro, Marsh/Chorro, and Higuera/Broad was completed in July of 2019.63 Packet Page 227
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Expense FTE ExpensePROGRAMS/PROJECTS Major TaskResponsible Department & StakeholdersCompletion Date2019‐20OperatingCapitalFTEStatus Update (as of Dec 31, 2019)Completed (Yes/No)Task UpdateCompletion Date (if applicable)Explore options, including adjacent to Bubblegum Alley, for additional public art and creative place makingParks & Recreation, AdministrationOngoingInitial discussions are occurring surrounding additional public art near Hotel Cerro. Support the opening and operations of new downtown hotelsAdministrationOngoing$12,900 0.1Continuing to interface with hotel managers and architects for Hotel SLO and Hotel Cerro to support their recent and impending openings including issues related to neighboring businesses' trash and recycle disposal and opportunities for promotion. Tourism is working to support the openings in various ways through: industry connections (both properties have been assigned a TBID Board liaison and have presented in a meet and greet format to the TBID Board), media support through facilitation of numerous media interactions (including hard hat tours i.e.. Afar Magazine in October 2019, what's new media pitching and the coordination of a cooperative media familiarization tour in the spring), and consumer awareness including the execution of the new property integration plan to TBID owned online and social channels. Continue to Implement the Downtown Concept PlanCommunity Development, Public WorksOngoingWith the mid‐year budget, staff is requesting an additional $40,000 for consulting services to advance planning and traffic analysis for summer 2021 paving projects to advance the Downtown Concept Plan & Active Transportation Plan.Continue to Implement the Mission Plaza Master Plan including the completion of the preliminary design for the restroom replacement projectCommunity Development, Public Works, Parks & RecreationOct 2019$45,000NoCouncil is scheduled to review this item and provide direction to staff on 2/4/20. Once direction has been received, final scope of work will be known and environmental review will being with construction document preparation to follow.Jan 2020ECONOMIC DEVELOPMENTSupport the implementation of a Property‐Based Business Improvement District (also included in Fiscal Health and Sustainability Major City Goal)Administration Sept 2019$11,450 0.1YesIn October of 2019, City staff executed an agreement with Downtown SLO to launch a one year pilot program for one additional Ambassador to be added to their Clean & Safe program. Previously, Downtown SLO employed one Downtown Ambassador to clean public thoroughfares and amenities, acts as a sidewalk concierge for visitors and interacts with all community members, including referrals to the Police Department or other service providers. This additional ambassador will provide expanded support on the weekday evenings as well as help on the weekends, expanding the program to allow for more coverage in the downtown. Additionally, the new ambassador will engage in business outreach and education to ensure that business and property owners are taking responsibility for keeping their shops and surrounding areas clean. During the first quarter of the pilot program, the amabassadors removed 657 pounds of trash, a 208% increase from last year.The agreement with Downtown SLO also includes a provision that DSLO will provide a 50% match of City funds through volunteers, grants, or fundraising for programs that also support clean and safe pilot programs. It is anticipated that if the pilot program continues into a second year that the match would increase to 100%.Continue City partnerships for economic development and business support in downtown including SLO HotHouse, Chamber of Commerce programs, etc. AdministrationOngoing11450, 43100 0.1Two year economic development agreements executed for 2019‐21 for Downtown SLO, Economic Vitality Corporation of SLO County and the SLO Chamber of Commerce to support businesses downtown and throughout the City. The City also continues to serve in roles on Boards and Committees for each of these partners.Ongoing downtown business supportAdministrationOngoing$22,900 0.2Continue to provide information on business permitting and licensing, available space for businesses, data on opening and closing businesses and tax reports. Improved communication to downtown businesses related to construction projects. 64 Packet Page 228
Item 16
Expense FTE ExpensePROGRAMS/PROJECTS Major TaskResponsible Department & StakeholdersCompletion Date2019‐20OperatingCapitalFTEStatus Update (as of Dec 31, 2019)Completed (Yes/No)Task UpdateCompletion Date (if applicable)Enhance Downtown Trip & Parking demand reduction programs.Public WorksOngoing$40,0000.1Delete ‐ This amount did not get approved by Council as part of Budget. it was a prior SOBC request that was deleted and combined as another SOBC request. This money was comingled in the Communications plan SOBC request but a separate $40k was not adopted for these purposes from the Parking Fund.Create a Park & Walk informational campaign in coordination with Downtown SLOPublic Works, AdministrationMarch 2020$11,450 0.1Initial mailing completed in July 2019 ‐ Rediscover Your Downtown campaign with Park & Walk component. Additional work will be included in Parking Media Plan and communication project in 2020.Create and implement a Shop Local program (also included in Fiscal Health and Sustainability Major City Goal)AdministrationOct 2019$11,450 0.1NoIn September the program idea was presented to the Promotional Coordinating Committee and the committee expressed interest in assisting in the facilitation of the program. In early 2020 the PCC will begin the program development discussion. Dec 2020Develop and implementation of a business attraction and retention programAdministrationJune 2020NoThis action is pending completion of an update to the Economic Development Strategic Plan which is now expected to be completed by the end of June 2021June 2021Update Economic Development Strategic Plan and implement actions specific to downtown (also including in Fiscal Health and Sustainability Major City Goal)AdministrationFeb 202022900 & 40000 0.2NoThe City will be distributing a Request for Proposals to update the current Economic Development Strategic plan last updated in 2015 to reflect the current local and regional priorities.June 2021Total$1,064,895 6.55 $9,298,000Total Investment Per Fiscal Year$10,362,895065 Packet Page 229
Item 16
Section E
CAPITAL IMPROVEMENT PLAN UPDATE
66 Packet Page 230
Item 16
SECTION E‐1: CIP Status for Projects in Quarter 2
Project Proponent
Department Status LRM
Funded
Approx.
Construction
Budget
El Capitan Pedestrian Bridge Replacement Public Works Completed in December No $96,000
Water Treatment Plant Wash Water Tank Recoat Utilities Completed in December No $138,000
Foothill Pipe Bursting Utilities Completed in November No $250,000
Mission Plaza Security Camera Installations Public Works / Police Ongoing.No $40,000
Meadow Park Pedestrian Bridge Replacements Public Works Ongoing.Yes $200,000
Casa/Murray Waterline Replacement Utilities Ongoing.No $2,022,000
Council Chamber Audio / Video Replacement City Clerk Ongoing.No $175,000
$2,921,000
SECTION E‐2: Upcoming CIP Projects
Project Proponent
Department Status LRM
Funded
Approx.
Construction
Budget
South Hills Radio Site Upgrades Public Works / IT Bids Opened 1/16/20 Yes $925,000
Marsh Street Bridge Replacement (10% LRM) Public Works Advertising for Bids Yes $5,400,000
Downtown Renewal: 858 Higuera Public Works Advertising for Bids Yes $350,000
Islay Hill Park Playground Equipment Replacement Public Works / P&R Advertising for Bids Yes $270,000
Fire Station 1 HVAC Replacements Public Works / Fire Authorized for
advertisement Yes $140,000
City Facilities HVAC Replacements Public Works Authorized for
advertisement Yes $145,000
Marsh Street Garage Elevator Repair Public Works Final Design Phase No $50,000
City Hall Fire Department Connection Public Works /
Utilities Final Design Phase Yes $60,000
$7,340,000
Public Works CIP Engineering and Management staff have delivered several projects within the first quarter of the fiscal year as
listed in the below table. Several more projects have begun and are actively being constructed. Completed projects include the
newly replaced El Capitan Bridge, which replaces a destroyed bridge and restores the pedestrian connection between El Capitan
Way and Poinsettia Street. Notable ongoing work includes pedestrian bridge replacement work for Meadow Park, waterline
upgrades around Sierra Vista Medical Center, and video security enhancements within Mission Plaza.
Total Budget for Completed or Active Projects in FY 2019 Q2
Total Budget for upcoming Projects
Public Works has numerous projects forthcoming in the first two calendar quarters of 2020. The largest of the projects is the Marsh
Street Bridge Replacement Project, which will replace the structurally obsolete bridge between Santa Rosa and Osos Streets. Work
will begin in the Spring and continue for a minimum 9‐month construction window in which traffic will be diverted through the
downtown area to bypass the replacement work. Other notable projects include South Hills Radio Site Upgrades, which will replace
deficient City emergency communication equipment with more advanced and reliable equipment, and Islay Hill Park Playground
Equipment Replacements, which will provide all new play equipment and ADA improvements to Islay Hill Park.
67 Packet Page 231
Item 16
Section F
RECENT FINANCIAL AND REVENUE REPORTS
68 Packet Page 232
Item 16
69 Packet Page 233
Item 16
Transient Occupancy Tax Report
Second Quarter FY 2019-20
About TOT
Transient Occupancy Tax (TOT) is the
City’s third largest source of General Fund
revenue behind Sales and Property Tax.
Lodging guests are required to pay the tax
to the operator of the lodging facility at
the time the rent is paid. The operator
must remit the 10% tax to the City. TOT
applies to all lodging businesses, including
hotels, motels, and homestays.
Additional Assessments
In addition to TOT, SLO lodging
businesses remit two special assessment
fees totaling 3% collectively for the
Tourism Business Improvement District
(TBID) and the County Tourism Marketing
District (TMD). The TBID and TMD
special district revenue is dedicated to
tourism marketing, investing an amount of
$1.5 million annually.
Trends and Forecasts
The diverse food and wine culture,
emerging art scene, and countless outdoor
adventures are contributors to the
continuous tourism growth in San Luis
Obispo. Last fiscal year, the City realized
over 4% increase in TOT. Due to
economic uncertainty and a stabilization in
room rates, the City forecasts that this
growth may begin to slow over the next
few years.
For Tourism information contact:
Chantal Burns, Tourism Coordinator
cburns@slocity.org
Molly Cano, Tourism Manager
mcano@slocity.org
TOT Revenue
The FY 2019-20 second quarter recorded all-time high TOT figures compared to past second quarters.
Increase in TOT revenue was attributed to a slight increase in Average Daily Rate (1.76%) and the
City’s marketing efforts. The “Sip, Stay, and Save’ promotion, which provided qualified visitors with a
$100 Uber Voucher, concluded in this quarter. This program helped maintain TOT revenue above
$700,000 in October. Additionally, November saw the opening of a new property now providing a
luxury hotel option in the heart of San Luis Obispo.
2019-20 YTD Actuals= $4.41 million
Number of Hotels/Motels/B&Bs: 40
Number of Homestays that Remitted TOT in Q2: 64 Photo Credit: Brittany App
Looking Forward
The third quarter is historically the lowest earning TOT period.
Traditionally, slower seasons cause a dip in Occupancy and Average Daily
Rate. Dubbed as the “offseason,” historically the third quarter makes up
only 18.7% of overall TOT revenue over the last eight years, yielding
the largest growth of any time period, with overall growth equaling 68%.
This increase is driven by the efforts of the TBID, and its successful
‘Rainy Day’ program. This third quarter will also be the first quarter that
both luxury style hotels will be open. Staff forecasts a solid increase in
TOT revenue in comparison to prior years.
Fiscal Year % Change2017‐18 2018‐19 2019‐20
October $ 613,045 $ 705,747 $ 712,332 0.9%
November $ 519,193 $ 565,129 $ 592,953 4.9%
December $ 479,813 $ 491,517 $ 570,909 16.2%
Quarter 2 Totals $ 1,612,051 $ 1,762,393 $ 1,876,194 6.5%
2019-20 TOT Budget = $8.03 million
Seasonality of TOT:Q1‐ 32%Q2‐ 22%Q4 – 27%
Q3‐ 19%
70 Packet Page 234
Item 16
Sales Tax Update
In Brief
Top 25 producers
In AlphAbetIcAl Order
www.hdlcompanies.com | 888.861.0220
Q22019
San Luis
Obispo
San Luis Obispo’s receipts from
April through June were 12.0%
above the second sales period in
2018. However, this comparison is
inflated due to CDTFA’s transition to
a new reporting system in the prior
year which temporarily delayed dis-
tributions to the City. Excluding re-
porting aberrations, actual sales
were down 3.9%.Softer new auto sales activity and
weak early-summer returns from
contractor suppliers were largely re-
sponsible for the drop. General con-
sumer retailers struggled to match
last year’s results due to the recent
closeout of women’s and family ap-
parel outlets.These combined with a lower allo-
cation from the countywide use tax
pool due to diminished tax dollars
compared to the prior period, further
negatively impacted the overall re-
sults.The City’s voter approved half-cent
transaction tax, Measure G, gen-
erating an additional $2,012,414
or 14.3% increase over last year,
was also dramatically impacted by
CDTFA software changes. Once
adjusted, the measure experienced
a decrease of 4.6%, largely due to
one-time allocations that occurred
in the comparison quarter.Net of aberrations, taxable receipts
for all of San Luis Obispo Coun-
ty grew 3.1% over the comparable
time period; the Central Coast re-
gion was up 2.8%.
San Luis Obispo
Third Quarter Receipts for Second Quarter Sales (April - June 2019)
Published by HdL Companies in Fall 2019
Air Vol Block
Alfano Motorcars Mercedes Benz Chevrolet
Apple
Best Buy
Chevron
Coast BMW Nissan
Cole Chrysler Dodge Jeep Cole Mazda
Conserv Fuel
Costco
Edna Valley Shell
Ferguson Enterprises
Hayward Lumber
Home Depot
JB Dewar Exxon Distributor
Laguna Shell
Madonna Inn
Perry Ford Lincoln Volkswagen
Rancho Grande Motors Buick Gmc Hyundai Subaru
Shell
Smith Volvo
Sunset Honda
Tackle Warehouse
Target
Tennis Warehouse
Toyota of San Luis Obispo
$0
$200,000
$400,000
$600,000
$800,000
$1,000,000
$1,200,000
SALES TAX BY MAJOR BUSINESS GROUP
2nd Quarter 2018
2nd Quarter 2019
General
Consumer
Goods
Autos
and
Transportation
Restaurants
and
Hotels
County
and State
Pools
Building
and
Construction
Fuel and
Service
Stations
Business
and
Industry
Food
and
Drugs
$18,083,198 $16,387,985
7,885 8,163
2,261,477 2,215,761
$15,813,837 $14,164,061
2018-192017-18
Point-of-Sale
County Pool
State Pool
Gross Receipts
REVENUE COMPARISON
Four Quarters – Fiscal Year To Date (Q3 to Q2)
Measure G $7,510,414 $8,485,460
71 Packet Page 235
Item 16
NOTESSales Tax UpdateQ2 2019 San Luis Obispo
$0
$2,000
$4,000
$6,000
$8,000
SALES PER CAPITA
San Luis Obispo
Q2
16
Q2
19
Q2
17
Q2
18
County California
26%Cons.Goods
20%Autos/Trans.
13%Restaurants
12%Pools
11%Building
7%Fuel7% Bus./Ind.
Food/Drug
San Luis Obispo This QuarterREVENUE BY BUSINESS GROUP
5%
Q2 '19*
San Luis Obispo
SAN LUIS OBISPO TOP 15 BUSINESS TYPES
Business Type Change Change Change
County HdL State*In thousands of dollars
34.5%34.1%15.9% 216.9 Building Materials
24.2%24.5%18.6% 302.9 Casual Dining
26.0%26.8%23.5% 101.9 Contractors
13.4%26.3%18.1% 390.6 Discount Dept Stores — CONFIDENTIAL —
-1.7%7.0%-6.6% 140.7 Electronics/Appliance Stores
34.1%45.3%36.2% 96.2 Family Apparel
15.0%18.9%28.9% 94.1 Fast-Casual Restaurants
7.1%9.6%7.2% 111.6 Grocery Stores
-2.0%15.8%-9.1% 83.5 Home Furnishings
8.6%5.4%15.9% 646.2 New Motor Vehicle Dealers
-1.8%28.9%1.6% 117.2 Plumbing/Electrical Supplies
14.4%15.9%28.0% 91.6 Quick-Service Restaurants
43.4%51.4%84.8% 260.4 Service Stations
3.2%-8.5%-9.7% 63.2 Specialty Stores
59.9%29.7%41.9% 154.7 Sporting Goods/Bike Stores
20.1%37.9%17.0%
-15.7%
12.0%
3,760.6
491.2
4,251.8
Total All Accounts
County & State Pool Allocation
Gross Receipts
-0.6% 22.4%
32.0% 20.4%
California Overall
The local one percent share of Cal-
ifornia’s sales and use tax from April
through June sales was 20.4% higher
than the same quarter of 2018. How-
ever, the actual gain came to 2.9% after
factoring for online filing issues and ac-
counting anomalies. Fiscal year 2018-19
ended with an increase of 3.6% over the
previous year after similarly adjusting
for reporting aberrations.
The quarter exhibited continuation
of a recent softening for most taxable
categories. Rising used car sales and
rentals helped offset what was other-
wise, a generally flat quarter for the
auto-transportation group. An accel-
eration in online shopping boosted
receipts from county wide pools while
gains for brick and mortar stores were
limited to value priced apparel, discount
department stores and jewelry.
Restaurant patronage appears to be
leveling with a shift toward lower cost
dining options that produced relative-
ly modest gains for the group when
compared to previous quarters. New
cannabis operations resulted in a small
rise in food and drug receipts.
A 2.5% gain in business-industrial sales
and use tax revenues came primarily
from online fulfillment centers, logis-
tics and utility company purchases and
ongoing investment in automation and
information technology. A similar rise
in receipts from the building-construc-
tion group was due to a variety of infra-
structure and onetime special projects
that offset declines in material purchases
for new home construction.
Marketplace Facilitator Act
Effective Oct. 1, 2019, companies such
as Amazon, eBay and Google who pro-
vide sales tax related services to other
retailers are required to assume the obli-
gation for collecting and remitting their
client’s sales and use tax. The definition
of sales-related services includes payment
processing, inventory and shipping of
merchandise, order taking, providing
customer service, or assisting with re-
turns and exchanges.
The Marketplace provision was part of
AB 147 which was adopted to imple-
ment California’s approach to the U.S.
Supreme Court decision in South Da-
kota v. Wayfair Inc.
AB 147 requires out-of-state retailers
with annual combined sales of $500,000
or more to now collect and remit this
state’s sales and use tax from its custom-
ers. Applying the $500,000 threshold to
the sum total of all the third-party trans-
actions that facilitators process for their
clients, is hoped to produce moderate
gains in previously uncollected revenues
for the state, cities, counties and local
transaction tax districts.
Facilitator tax remittances from mer-
chandise inventoried in California will
be allocated to specific jurisdictions
while receipts from deliveries outside of
the state will be distributed via the pools.
Some facilitators have begun to collect
and remit taxes ahead of this deadline.
This is evidenced by new pool alloca-
tions and increases in direct allocations
to certain jurisdictions.
72 Packet Page 236
Item 16
R ______
RESOLUTION NO. _____ (2020 SERIES)
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN LUIS
OBISPO, CALIFORNIA, APPROVING AN AMENDMENT TO THE 2019-
20 BUDGET ALLOCATION
WHEREAS, in accordance with the San Luis Obispo City Charter Section 802, the City
Manager submitted the 2019-21 Financial Plan to Council for its review and consideration on June
4, 2019; and
WHEREAS, the Council approved the 2019-21 Financial Plan and appropriated the 2019-
20 budget allocation including operating, debt service, and capital improvement plan budget; and
WHEREAS, in accordance with Budget Policy D under Financial Reporting and Budget
Administration the City Manager may allocate or designate 75% of over realized Development
Services revenues exceeding adopted budget for the current fiscal year for temporary Development
Services expenditures for the purpose of timely processing of development permit applications in
the current fiscal year or throughout life of applicable projects; and
WHEREAS, in accordance with Budget Policy G under Financial Plan Purpose and
Organization, the Council will formally review the City’s fiscal condition, and amend
appropriations if necessary, six months after the beginning of the year; and
WHEREAS, a key component to the Major City Goal for Fiscal Sustainability and
Responsibility is focused on achieving operational efficiencies by doing business differently; and
WHEREAS, an intended outcome of the Fiscal Sustainability Goal is thoughtful
reorganizations to streamline service delivery and enhance organizational effectiveness; and
WHEREAS, additional security needs related to multiple City properties have surfaced
since the adoption of the 2019-20 budget allocation; and
WHEREAS, any and all City Manager authorized allocations and funds set aside in a
designation for future use, shall be reported to the Council on a semi-annual basis; and
NOW, THEREFORE, BE IT RESOLVED by the Council of the City of San Luis Obispo
as follows:
SECTION 1. The 2019-20 budget is hereby amended to appropriate $380,000 of the
City’s Capital Reserve to begin security related projects for multiple City properties.
Packet Page 237
Item 16
Resolution No. _____ (2020 Series) Page 2
R ______
SECTION 2. The 2019-20 budget is hereby amended to appropriate $179,910 of over
realized development services revenue to the development services designation.
Upon motion of _______________________, seconded by _______________________,
and on the following roll call vote:
AYES:
NOES:
ABSENT:
The foregoing resolution was adopted this _____ day of _____________________ 2018.
____________________________________
Mayor Heidi Harmon
ATTEST:
____________________________________
Teresa Purrington
City Clerk
APPROVED AS TO FORM:
_____________________________________
J. Christine Dietrick
City Attorney
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City
of San Luis Obispo, California, this ___________ day of ___________________________, 2020.
____________________________________
Teresa Purrington
City Clerk
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Item 16