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HomeMy WebLinkAboutR-9468 amending the bylaws for the Cultural Heritage CommitteeRESOLUTION NO. 9468 (2003 Series) A RESOLUTION OF THE COUNCIL OF THE CITY OF SAN LUIS OBISPO AMENDING THE BYLAWS FOR THE CULTURAL HERITAGE COMMITTEE WHEREAS, the City's Advisory Body Handbook requires the bylaws of every advisory body to be reviewed by May 1' of each odd numbered year; and WHEREAS, the Cultural Heritage Committee reviewed their bylaws on April 28, 2003 and is recommending Council approval of proposed changes; NOW, THEREFORE, BE IT RESOLVED by the Council of the City of San Luis Obispo that the Cultural Heritage Committee's bylaws are amended as contained in Exhibit A. Upon motion of Vice Mayor Mulholland, seconded by Council Member Ewan, and on the following roll call vote: AYES: Council Members Ewan, and Mayor Romero NOES: None ABSENT: None Schwartz and Settle, Vice Mayor Mulholland The foregoing resolution was adopted this 1st day of July, 2003. David F. Romero, Mayor ATTEST: Lee Price, C.M.C. City Clerk APPROVED AS TO FORM: Jo P. Lowell, City Attorney R 9468 N Exhibit A Cultural Heritage Committee Bylaws Amended by Resolution No. 9468 (2003 Series) Article 1. Purpose The Cultural Heritage Committee promotes the preservation of architectural, archaeological, historical and cultural resources in San Luis Obispo, by: a. Helping the public pursue cultural resource preservation projects. b. Sponsoring educational programs and research, which improves our understanding of the community's history and archaeology. c. On request, commenting on the effects of public and private actions on community cultural resources. d. Helping with the administration of City- sponsored benefit programs. Article 2. Compliance with Other Requirements The functioning of the Cultural Heritage Committee and all of its actions and decisions shall be in compliance with the provisions of the Advisory Body Handbook and with the provisions of City Resolution 6593 (1989 Series). Article 3. Membership A. The CHC will have seven members appointed by the City Council. If possible, membership of the committee should include a person knowledgeable in local history, a person with training or experience in structural rehabilitation, a person knowledgeable on local archaeology, and a person with knowledge of architecture. B. If possible, the committee should include one resident from each of the three Historical Preservation Districts created by Ordinance No. 1086 but the Council is not limited to this district residency requirement when making appointments. Article 4. Terms of Appointment A.. Members shall be appointed by the City Council for four -year terms and may be reappointed for not more than two consecutive full terms totaling eight years. Article 5. Officers A. A Chairperson and Vice - Chairperson shall be elected by the committee at its first meeting in April for one -year terms. No person may serve in the office of Chairperson or Vice - Chairperson for more than two consecutive terms. 0 0 B. The Chairperson shall preside over all committee meetings, vote on all matters, appoint all subcommittees, call special meetings, and submit an annual report and budget to the committee for approval and presentation to the City Council. C. The Vice - Chairperson shall serve in the absence or incapacity of the Chairperson and perform such other duties as requested by the Chair. Article 6. Meetings A. The committee shall hold a regular meeting each month. All meetings shall be open to the public. Regular meetings shall be held at 5:30 p.m. on the fourth Monday of each month in the City Council Hearing Room, City Hall, 990 Palm Street, San Luis Obispo, California. B. A quorum shall consist of a majority of the seated members. C. All action of the committee shall be decided by a majority vote or consensus of the quorum directed through the Chairperson. D. Minutes of each meeting shall be forwarded to the City Council and be available as a public record. E. The Chairperson or any three members of the committee may call a special meeting, provided that all public notice requirements are met. F. All committee meetings shall be conducted according to City practices, customs, policies, and Robert's Rules of Order, Newly Revised. G. All members present must vote, except when a member declares a conflict of interest. Any member declaring a conflict of interest shall not vote or participate in any related deliberations or action of the committee. Article 7. Absences and Resignations A. If a member fails to attend three consecutive regular meetings or a total of six regular meetings within any 12 months, the member shall automatically be considered for replacement. The Chairperson of the committee shall inform the Council of such a situation and explain any special circumstances. B. Committee members are responsible for notifying the Chairperson or the Secretary in advance when an absence is anticipated. C. If a member needs to resign from the committee, the member shall immediately direct a letter to the City Council with copies forwarded to the committee Chairperson and City Clerk. Article 8. Subcommittees A. Subcommittees shall be appointed, as needed, by the Chairperson. Subcommittees may include non - committee members who shall have no voting power. Article 9. Amendments Bylaw amendments shall be submitted for Council approval by an affirmative vote of the members present at a regular meeting of the committee, provided that such amendments shall have been discussed by the Committee on the agenda of at least two meetings prior to the vote. The members shall receive the proposed amendments at least 10 days prior to the first meeting. Lt/ � a tivf�Lp� D �vr W `"