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HomeMy WebLinkAboutR-9467 amending the bylaws for the Planning CommissionC N RESOLUTION NO. 9467 (2003 Series) A RESOLUTION OF THE COUNCIL OF THE CITY OF SAN LUIS OBISPO AMENDING THE BYLAWS FOR THE PLANNING COMMISSION WHEREAS, the City's Advisory Body Handbook requires the bylaws of every advisory body to be reviewed by May l' of each odd numbered year; and WHEREAS, the Planning Commission reviewed their bylaws on April 23, 2003 and is recommending Council approval of changes necessary to reflect current Commission procedures consistent with State law and City policy; NOW, THEREFORE, BE IT RESOLVED by the Council of the City of San Luis Obispo that the Planning Commission's bylaws are amended as contained in Exhibit A. Upon motion of Vice Mayor Mulholland, seconded by Council Member Ewan, and on the following roll call vote: AYES: Council Members Ewan, Schwartz and Settle, Vice Mayor Mulholland and Mayor Romero NOES: None ABSENT: None The foregoing resolution was adopted this 1st day of July, 2003. ATTEST: ( ' / ) / / Lee Price, City Clerk APPROVED AS TO FORM: Jona . Lowell, City Attorney David F. Romero, Mayor IC well. Exhibit A C Planning Commission Bylaws Amended by Resolution No. 9467 (2003 Series) I. Meetings A. Regular meetings shall be held at 7:00 p.m. on the second and fourth Wednesday of each month. B. No agenda item shall be introduced after 11:00 p.m. without the consent of a majority of commissioners present. C. Regular meetings shall be held in the City Council Chambers, City Hall, 990 Palm Street, San Luis Obispo, California. D. In the event the Planning Commission desires to hold all or any portion of a regular meeting at a place other than the City Hall, then the place of such meeting shall be posted on the bulletin board located at the entrance to City Council Chambers prior to the time herein designated for such regular meetings. II. Election of Officers A. The Commission shall select a Chairperson and Vice - Chairperson from among its members to serve for a one year term beginning April 1St of each year. B. Commissioners shall serve as Chairperson or Vice - Chairperson at the discretion of the Commission. C. The Chairperson shall preside at all meetings of the Commission. The Vice - Chairperson is Chairperson in the absence of the Chairperson or in case of inability of the Chairperson to act. D. No person shall serve as Chairperson or Vice- Chairperson for more than two consecutive terms. 111. Conduct of Meetings A. Commissioners should address questions through the Chairperson. B. Members of the audience should address commissioners or other persons present through the Chairperson. C. Procedure for reviewing public hearing items: n After roll call the Chairperson shall announce to the public the procedures to be followed to consider the public hearing items and then proceed as follows: 1. The Chairperson shall introduce the items and ask for oral staff reports. 2. The staff report precisely submitted to the Planning Commission shall be placed into the record with all communications received regarding the proposal. Staff reports shall be submitted for all public hearing items in a form acceptable to the commission. 3. The applicant shall be invited to make a presentation on behalf of the request. 4. Members of the public wishing to speak in favor or in opposition of the application shall be invited to make a presentation. 5. The applicant shall have the opportunity at the end of the public hearing to address comments made by the public and address any further commission questions. 6. The public hearing shall be closed to the public and discussion confined to members of the commission; provided that the commission may reopen the public hearing at any time prior to a decision on an item on an affirmative vote of the majority of those members present. 7. The commission, upon formal motion, shall take action to dispose of the proposal. The Chairperson shall announce the vote and thereafter, inform the applicant and public of the right of appeal and procedures for filing such appeal. IV. Quorum A. Four members of the Planning Commission constitute a quorum for transacting business, but a lesser number may adjourn from time to time and continue the consideration of pending business. B. A quorum shall be required whenever the commission transacts business. V. Voting A. Except as otherwise provided in the San Luis Obispo Municipal Code and state law, no resolution, motion or any other action shall be passed or become effective without receiving the affirmative vote of at least a majority of members present. C) N B. Failure to receive such an affirmative vote shall result in failure or denial, as appropriate, of the motion, resolution or other action. C. Except as allowed under the Political Reform Action of 1974, any member abstaining due to a declared conflict of interest shall not participate in the discussion of the items or otherwise influence or attempt to influence in any manner the decision on the item. D. All members, when present, must vote except when abstaining due to a declared conflict of interest. E. Failure or refusal to vote when present - except for a declared conflict of interest — shall be counted as an affirmative vote. VI. Public Records Records of all public hearings shall be made available to the public in the office of the Community Development Department. VII. Attendance A. Any member of the Planning Commission who fails, for any reason, to attend three (3) consecutive regular meetings, or a total of six (6) regular meetings within any 12 -month period, shall be automatically considered by the City Council for replacement. The chairperson of the Planning Commission shall inform the Council of such a situation, explaining any special circumstances. B. Any member of the Planning Commission who fails, for any reason, to attend three (3) consecutive regular, adjourned regular, or specially - scheduled (excluding Commission site visits) meetings, or a total of six (6) such commission meetings within any 12 -month period, shall be reviewed by the Chairperson for possible referral to the City Council. VIII. Policy All matters of policy not covered by law may be adopted as a "Resolution of Policy" and when so adopted shall be considered the official policy of the Planning Commission subject to ratification of the City Council. UJ/u�a.Pn�tid o -�� _ O O