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Home My WebLink About02/04/1992, C-6 - CITY OF SAN LUIS OBISPO INJURY AND ILLNESS PREVENTION PROGRAM �IIN�I i�IIIII�II�i�I�IU r n 2_N�L E.II�uiA�l �,� � ��1 I �S ��Sp� COUNCIL AGENDA REPORT ITEM NUMBER FROM: Ann McPike, Personnel Director PREPARED BY: Wendy George, Personnel Analyst "J SUBJECT: City of San Luis Obispo Injury and Illness Prevention Program CAO RECOMMENDATION: Adopt a resolution establishing an Injury and Illness Prevention Program DISCUSSION: BACKGROUND The legislature adopted Senate Bill 198 (SB 198) which requires that effective July 1, 1991, all California employers, regardless of size, adopt an Injury and Illness Prevention Program. Employers failing to do so can suffer stiff financial penalties. The City of San Luis Obispo has had a long-standing safety program which encompassed many of the requirements of SB 198. However, the new legislation required development of new inspection and training forms and Codes of Safe Practice for City operations. The City has been meeting the requirements of SB 198 since July, with the exception of having written Codes of Safe Practice. These Codes have now been completed and allow the full Injury and Illness Prevention Program to be presented for adoption. PROGRAM OVERVIEW SB 198 provides specific guidelines as to the required content of the City's Injury and Illness Prevention Program. The program must identify who is responsible for implementing and monitoring the program; provide for identifying and evaluating workplace hazards;, identify methods and procedures for correcting unsafe practices and conditions; implement a safety training program for all employees specific to each job assignment; provide a method for communicating with employees on safety matters; and create a system for insuring employees comply with safety practices. The Injury and Illness Prevention Program presented for adoption meets all the requirements of the law. In addition to creating a written Program, the City has worked to revitalize the employee Safety Committee so that it will able to support the Program and assure that it is effective. CONCURRENCES: The Management Team is aware of the requirements of SB 198 and has seen that the components of the program are already in place. The City's Safety Committee has reviewed the Program and found it satisfactory. FISCAL IMPACT: The Written Injury and Illness Program should not cause any significant increase in the City's safety program expense, since it mainly formalizes existing safety practices. However, failure to adopt the Program could put the City at risk for substantial fines. ��►►i►i��Illlllllll�°11�gl 111 city Of W IU1S OBISPO A C.A.O. SPECIAL REPORT fury aness Prevention program Page 2 ALTERNAITM:. 1. Rewrite the proposed Program. The Safety Committee feels that the program as presented meets all the requirements of SB 198 and incorporates our existing safety practices. 2. Fail to adopt an Injury and Illness Prevention Program. If the City does not adopt a program it is in violation of the law and subject to substantial fines. ATTACHMENTS: 1. Resolution establishing an Injury and Illness Prevention Program for the City of San Luis Obispo. 2. Injury and Illness Prevention Program (Attachments A-H are on file in City Crnaidl Office for review - 84 pages). RESOLUTION NO. (1992 Series) RESOLUTION OF THE COUNCIL OF THE CITY OF SAN LUIS OBISPO ESTABLISHING AN INJURY AND ]ILLNESS PREVENTION PROGRAM WHEREAS, the Legislature of the State of California passed Senate Bill 198 which requires all employers to have a written Injury and Illness Prevention Program, and WHEREAS, the City of San Luis Obispo recognizes the need to provide its employees with a safe working environment, and WHEREAS, the City of San Luis Obispo also recognizes its responsibility to ensure that all its employees receive training in safe working practices, and WHEREAS, the City of San Luis Obispo acknowledges its responsibility to comply with the requirements of Senate Bill 198 NOW, THEREFORE, BE IT RESOLVED, the City Council of the City of San Luis Obispo does hereby establish an Injury and Illness Prevention Program. Upon motion of ,seconded by and on the following roll call vote: AYES: NOES: ABSENT: the foregoing resolution was adopted this day of , '1992. 01 Resolution No. (1992 Series) Page 2 Mayor Ron Dumn ATTEST: Pam Voges, City Clerk APPROVED: City Ad =r ve O cer ?W4 d "-' me . )' WRITTEN INJURY AND ILLNESS PREVENTION PROGRAM Completion of this form indicates that it is the policy of the employer.to fully comply with Labor Code Section 6401.7 (SB 198) and General Industry Safety Order Section 3202, Injury and Illness Prevention Program. I. EMPLOYER INFORMATION City of San Luis Obispo 990 Palm Street (P.O. Box 8100) San Luis Obispo, CA 93401 (93403) (805) 549-7250 The City of San Luis Obispo is a municipal government whose purpose is provide programs that meet the basic service needs of the community. 11. PERSON WITH AUTHORITY AND RESPONSIBILITY FOR IMPLEMENTING THE CITY OF SAN LUIS OBISPO'S INJURY AND ILLNESS PREVENTION PROGRAM: Wendy George, Personnel Analyst Functions as City's Risk Manager III. (A) THE CITY'S SYSTEM FOR " IDENTIFYING, EVALUATING AND PREVENTING OCCUPATIONAL SAFETY AND HEALTH HAZARDS INCLUDES THE FOLLOWING: • Review of applicable General Industry Safety Orders and other Safety Orders that apply to the operation. • Review of industry and general information (including Material Safety Data Sheets for chemicals used) on potential occupational safety and heath hazards. • Investigation of all accidents, injuries, illnesses and unusual events that have occurred at all City locations. • Evaluation of information provided by employees. (B) SAFE WORKING CONDITIONS, WORK PRACTICES AND PROTECTIVE EQUIPMENT REQUIREMENTS ARE DOCUMENTED AND COMMUNICATED IN THE FOLLOWING MANNER: • Codes of Safe Practices have been developed for general and/or specific job safety classes or workstations. (Attachment A). They are maintained at each work location and in the Personnel Department. • All employees are provided with a Safety Manual which covers safe working conditions, work practices and protective equipment requirements. Page 2 IV. INSPECTIONS ARE CONDUCTED TO VERIFY COMPLIANCE WITH CODES OF SAFE PRACTICES AND OTHER SAFETY REQUIREMENTS TO IDENTIFY ANY ADDITIONAL HAZARDS AND TO INVESTIGATE ACCIDENTS, INJURY AND ILLNESS CASES AND UNUSUAL OCCURRENCES: Frequency and Responsibility for Inspections • All work locations are inspected monthly. Assigned inspectors are indicated on Attachment B. Documentation of Inspections • Monthly inspections are documented on the appropriate inspection form as shown in Attachment C. • These forms are maintained in the Personnel Department. Accident and Injury/Illness Investigation • Investigations are conducted as soon as possible after an accident, occupational injury or illness, or hazardous condition is reported. • Investigations of occupational injury or illness are documented on the Supervisor's Accident Investigation Report form in the Workers' Compensation packet. (Attachment D). • Investigations of non-injury accidents are documented on the Supervisor's Report of an Accident. (Attachment E). • Investigations of hazardous conditions are documented on the Hazard Report Form. (Attachment F). • All completed forms are maintained in the Personnel Department. V. EMPLOYEE SAFETY TRAINING IS PROVIDED INITIALLY OR IN THE FOLLOWING CIRCUMSTANCES: • Initial training for all current employees upon establishment of this program or prior to July 1, 1991. • New employees are provided initial training upon hiring prior to assignment. • Employees are provided training when assigned to a new task for which training has not been received. • Supervisors are trained on hazards and safe practices in their area of responsibility. • Training includes general area safety and specific assignment or job safety class training, and the potential occupational safety and health C_(� / Page 3 hazards and the Code of Safe Practices for the area. • Documentation of training is maintained on the Employee Safety Orientation Program form. (Attachment G). This documentation is maintained in each employee's department. • Refresher training is provided annually or as needed. VI. EFFECTIVE COMMUNICATIONS WITH EMPLOYEES HAVE BEEN ESTABLISHED WHICH INCLUDE THE FOLLOWING METHODS TO MEET THE STANDARD'S REQUIREMENTS: • Communication of safe working conditions, work practices, and required personal protection equipment is included in initial and all subsequent training. • Safety Tailgate Sessions are held every two weeks by safety representatives for employees who work in potentially hazardous jobs. Tailgate Sessions are held for clerical/administrative employees monthly. Records of Tailgate Sessions are documented on the Safety Training form (Attachment H) and maintained in the Personnel Department. • Quarterly Safety Feeds are open to all employees. A safety program is presented as part of the Feed. • Employees are advised through the City's Safety Manual that safe work conditions, safe work practices, and required personal protective equipment are mandatory and will be enforced by the following: • A recognition program for compliance/good safety record as determined by the City's Safety Committee. • Discipline for non-compliance as outlined in the City's Safety Manual. • Employees may provide information on unsafe conditions to their supervisors or the risk manager by using the Hazard Report form. (Attachment F). Other safety issues or concerns may be forwarded to the City's Safety Committee by means of the employee's safety representative. • Employees have been advised there will be no reprisals or other job discrimination for expressing any concern, comment, suggestion or complaint about a safety-related matter. VII. RECORDKEEPING REQUIREMENTS OF 8 CCR SECTION 3202(d) WILL BE ADHERED TO, INCLUDING: • Maintenance of all written records for three years unless required by law to maintain longer. Page 4 Vlll. REVIEW AND APPROVAL No. This Injury and Illness Prevention Program is adopted by Council Resolution Responsible Person(s): Signature indicates that a copy of the program has been provided and responsibility to implement the program is understood. Ik)Lt-. 6 tom, endy G6brge, rsonnel Analyst Date