HomeMy WebLinkAbout03/03/1992, C-6 - CONTRACT WITH WOODWARD-CLYDE CONSULTANTS FOR THE ENVIRONMENTAL IMPACT REPORT PREPARATION AND PERMITTING PHASE OF THE SALINAS RESERVOIR EXPANSION PROJECT. IV I� u�l MEMG DATE:
N$ Cit/ o f san �d�S OBISPO March 3 1992
MaCas COUNCIL AGENDA REPORT 1 NUMBEFI:^_
FROM: `�� f
William T. Hetland, Utilities Director W '
Gary W. Henderson, Water Division Manager eiwv
SUBJECT:
Contract with Woodward-Clyde Consultants for the environmental impact report preparation
and permitting phase of the Salinas Reservoir Expansion Project.
RECOMMENDATION:
By motion, approve and authorize execution of the contract with Woodward-Clyde Consultants
for the environmental impact report preparation and permitting phase of the Salinas Reservoir
Expansion Project-
DISCUSSION:
rojectDISCUSSION:
The concept of expanding the Salinas Reservoir was presented in the San Luis Obispo County
Master Water Plan Update in October 1985 and was included in the City Water Management Plan
Draft in 1986. The existing water rights permit allows the City to store up to 45,000 acre-feet in
Salinas Reservoir. The current maximum storage capacity of the reservoir is 23,842.9 acre-feet.
Since the Salinas Dam is owned by the U.S. Army Corps of Engineers, the proposed expansion
project will require that a joint environmental impact report/environmental impact study be
prepared for the project.
In March of 1988, the City sent out a Request for Proposals for a "Feasibility Study and Design for
the Salinas Reservoir Expansion" in accordance with Purchasing Control Manual Section 402. The
RFP divided the proposal into two phases. The Phase I scope of work included a geotechnical,
seismicity and dam safety evaluation; hydrology, reservoir yield and evaluation of alternatives; and
a preliminary reconnaissance of regulatory permitting requirements and environmental issues. In
July of 1988, the City entered into a contract with Woodward-Clyde Consultants for the first phase
of the project. The studies were finalized in December of 1990 and presented to Council shortly
thereafter.
The Phase II scope of work was originally intended to include preparation of plans and
specifications, environmental impact report, construction management services, inspection services,
etc. Staff recommends that Phase II be separated into two parts. Part A will involve the
preparation of the environmental impact report and assistance in obtaining the permits required for
construction. Part B will consist of preparation of the construction plans and specifications and
establishment of a mitigation monitoring program (if deemed necessary).
Staff has recently been conducting meetings with Cities of Paso Robles and Atascadero staff, the
Santa Margarita Advisory Committee, Templeton Community Services District, the County of San
Luis Obispo staff, the San Luis Obispo Farm Bureau and representatives from various
environmental organizations to discuss the expansion project. The areas of concern identified at
these meetings will be addressed in the environmental impact report. The information gained from
these meetings, assisted in the preparation of the scope of work for this proposed contract
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COUNCIL AGENDA REPORT
Page Two
CONCURRENCES:
The planning department has reviewed the proposal and concurs with the recommended scope of
work.
FISCAL IMPACT:
The Woodward-Clyde time and materials contract will not exceed $325,050 ($231,800 EIR and
$93,250 permit processing) plus 5% for contingencies, $16,250, for a total of $341,300. Previous
budgets identified$1,000,000 for various project phases including the feasibility study, environmental
impact report, permitting and design. A total of $179,000 has been expended or encumbered to
date, leaving a balance of$821,000 available to support this action. $479,700 will remain for design.
Design costs have not been finalized at this point and will be affected by the recommendations
identified in the proposed EIR. Any necessary adjustments will be made when Council is requested
to approve the design contract.
Attachments: 1. Consultant Contract
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CONSULTANT SERVICE CONTRACT
This contract, made this _ day of , by and between the City of San
Luis Obispo, California (hereinafter referred to as "City"), and Woodward-Clyde. Inc.,
(hereinafter referred to as Consultant").
WITNESSETH:
WHEREAS, City desires to engage consultant to provide services by reason of its
qualifications and experience for performing such services;
WHEREAS, Consultant has offered to provide the required services on the terms and in
the manner set forth herein;
NOW, THEREFORE, in consideration of their mutual covenants, the parties hereto agree
as follows:
L. PROTECT COORDINATION
. a. Citi. The Director of Utilities shall be the representative of the City for all
purposes under this agreement The Director, or designated representative,
hereby is designated as the Project Manager for the City and shall supervise
the progress and execution of the project under this agreement.
b. Consultant. Consultant shall assign a single Project Manager to liaison with
the City's representative. Should circumstances or conditions subsequent to
the execution of this agreement require a substitute Project Manager for any
reason, the Project Manager replacement shall be subject to the prior written
acceptance and approval of the Director of Utilities.
2. DUTIES OF CONSULTANT "
a. Services to be furnished. Consultant shall provide all specified services as
set forth in Exhibit "A' attached hereto and incorporated herein by this
reference.
b. Laws to be observed. Consultant shall to the extent of its abilities:
(1) Procure all permits and licenses, pay charges and fees, and give all
notices which may be necessary and incidental to the due and lawful
prosecution of the services to be performed by Consultant under this
agreement;
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(2) Keep itself informed of all existing and proposed federal, state and
local laws, ordinances, regulations, orders, and decrees which may
affect those engaged or employed under this agreement, any materials
used in Consultant's performance under this agreement,or the conduct
of the services under this agreement;
(3) At all times observe and comply with, and cause all of its employees
to observe and comply with all of said laws, ordinances, regulations,
orders, and decrees mentioned above.
(4) Immediately report to the City's Project Manager in writing any
discrepancy or inconsistency it discovers in said laws, ordinances,
regulations, orders, and decrees mentioned above in relation to any
plans, drawings, specifications or provisions of this agreement.
C. Release of reports and information. Any reports, information, data or other
material given to, or prepared or assembled by, Consultant under this
agreement shall be the property of City and shall not be made available to
any individual. or organization by Consultant without the prior written
approval of the City's Project Manager. The Consultant shall be allowed,
for promotional purposes, to make known the nature of the assignment in a
general statement during the project and may reproduce design information
after it has become public information or upon completion of this project.
d. Copies of reports and information. If City requests additional copies of
reports, drawings, specifications, or any other material in addition to what
the Consultant is required to furnish in limited quantities as part of the
services under this agreement, Consultant shall provide such additional copies
as are requested, and City shall compensate Consultant for th6 costs of
duplicating of suchcopies at Consultant's direct expense.
e. Qualification of Consultant. Consultant represents that it is qualified to -
furnish the services described under this agreement.
3. DUTIES OF CITY
The City agrees to`cooperate with Consultant to perform that work described in
Exhibit "A" attached hereto and incorporated by this reference.
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4. COMPENSATION
a. The Consultant will perform the work as described in Exhibit "A" attached
hereto. City will pay this bill within 30 days of receipt. The Consultant may
not charge more than the compensation schedule described in Exhibit "B"
without prior approval of the Ci_Vs..project manager.
5. TIME FOR COMPLETION OF THE WORK
a. Project shall be completed as shown in "Exhibit A", Table 1.
b. Time extensions may be allowed for delays caused by City, or factors not
directly brought about by the negligence or lack of due care on the part of
the consultant.
6. TEMPORARY SUSPENSION
The Utilities Director shall the authority to suspend this agreement wholly or in
part, for such period as he deems necessary due to unfavorable conditions or to the
failure on the part of Consultant to perform any provision of this agreement.
Consultant will be paid the compensation due and payable to the date of temporary
suspension.
7. SUSPENSIONITERMINATION
a. Right to Terminate. The City retains the right to terminate this agreement
for any reason by notifying Consultant in writing seven days prior to
termination and by paying the compensation due and payable to the date of
termination; provided, however, if this agreement is terminated for fault of
Consultant, City shall be obligated to compensate Consultant only for that
portion of Consultant services which are of benefit to City. Said
compensation is to be arrived at by mutual agreement of the City and
Consultant and should they fail to agree, then an independent arbitrator is
to be appointed and his decision shall be binding upon the parties.
b. Return of Materials. Upon such termination, Consultant shall turn over to
the City immediately any and all copies of studies, sketches, drawings,
computations, and other data, whether or not completed, prepared by
Consultant, and for which Consultant has received reasonable compensation,
or given to Consultant in connection with this agreement. Such materials
shall become the permanent property of City. Consultant, however, shall
not be liable for City's use of complete documents if used for other than the
project contemplated by this agreement.
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8. INSPECTION
Consultant shall furnish City with every reasonable opportunity for City to ascertain
that the services of Consultant are being performed in accordance with the
requirements and intentions of this agreement. All work done and all materials
furnished, if any, shall be subject to:the.Citys Project Manager's inspection and
approval. The inspection of such work.shall not relieve Consultant of any of its
obligations to fulfill its agreement as prescribed.
9. OWNERSHIP OF MATERIALS
All original drawings, models, plan documents and other materials prepared by or
in possession of Consultant pursuant to this agreement shall become the permanent
property of the City, and shall be delivered to the City upon demand. The
consultant may retain a reproducible copy for their records.
10. ASSIGNMENT• SUBCONSULTANTS• EMPLOYEES
This agreement is for the performance of professional services of the Consultant
and is not assignable by the Consultant without prior consent of the City in writing.
The Consultant may employ other specialists to perform special services as required
with prior approval by the City.
11. NOTICES
To City: City Clerk's Office
City of San Luis Obispo
P.O. Box 8100
San Luis Obispo, CA 93403-8100
To Consultant: Woodward-Clyde Consultants
2020 First Street, Suite 400
Santa Ana, CA 92705
12. INTEREST OF CONSULTANT
Consultant covenants that it presently has no interest, and shall not acquire any
interest, direct or indirect, financial or otherwise,which would conflict in any manner
or degree with the performance of the"services hereunder. Consultant further
covenants that, in the performance of this agreement, no subcontractor or person
having such an interest shall be employed by Consultant. Consultant certifies that
no one who has or will have any financial interest under this agreement is an officer
or employee of City. It is expressly agreed that, in the performance of the services
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hereunder, Consultant shall at all times be deemed an independent contractor and
not an agent or employee of City.
13. INDEMNITY
Consultant hereby agrees to indemnify and save harmless City, its officers, agents,
and employees of and from:
a. Any and all claims and demands which may be made against City, its officers,
agents or employees by reason of any injury to or death of any person or
corporation caused by any negligent act or omission of Consultant under this
agreement or of Consultant's employees or agents;
b. Any and all damage to or destruction of the property of City, its officers,
agents, or employees occupied or used by or in the care, custody or control
of Consultant, or property of others, or in proximity to the site of Consultant's
work, caused by any negligent act or omission of Consultant under this
agreement or of Consultant's employees or agents;
C. Any and all claims and demands which may be made against City, its officers,
agents or employees by reason of any injury to or death of or damage to
property suffered or sustained by any employee or agent of Consultant under
this agreement, however caused, excepting, however, any such claims and
demands which are the result of the negligence or willful misconduct of City,
its officers, agents, or employees;
d. Any and all claims and demands which may be made against City, its officers,
agents, or employees by reason of any infringement or alleged infringement
of any patent rights or claims caused by the use of any apparatus, appliance,
or materials furnished by Consultant under this agreement; and
e. Any and all penalties imposed or damages sought on account of the violation
of any law or regulation or of any term or condition of any permit, when said
violation of any law or regulation or of any term or condition of any permit
is due to negligence on the part of the Consultant
Consultant, at its own cost, expense, and risk, shall defend any and all suits,
actions, or other legal proceedings that may be brought against or for
employees on any such claim or demand of such third persons, or to enforce
any such penalty, and pay and satisfy any judgment or decree that may be
rendered against City, its officers, agents, or employees in any such suit, action
or other legal proceeding, when same were due to negligence of the
Consultant.
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14. WORKERS COMPENSATION
Consultant certifies that it is aware of the provisions of the Labor Code of the State
of California,which require every employer to be insured against liability for workers
compensation or to undertake self-insurance in accordance with the provision of that
code, and it certifies that it will comply with such provisions before:commencing the
performance of the work of this agreement.
15. INSURANCE
The Consultant shall secure and maintain in force throughout the duration of this
contract insurance as detailed in Exhibit "B". Certificates of coverage as required
by this section shall be delivered to the City within fifteen (15) days of execution
of this agreement.
16. AGREEMENT BINDING
The terms, covenants, and conditions of this'agreement shall apply to, and shall
bind, the heirs, successors, executors, administrators, assigns, and subcontractors of
both parties.
17. INDEPENDENT CONTRACTOR
The Consultant and the City agree that the consultant is an independent contractor
with respect to the services provided pursuant to this agreement. Nothing in this
agreement shall be considered to create the relationship of employer and employee
between the parties hereto. Neither Consultant nor any employee of Consultant
shall be entitled to any benefits accorded City Employees by virtue of the services
provided under this agreement. The City shall not be responsible for social security
of for contributing to the state industrial insurance program, otherwise assuming the
duties of an employer with respect to Consultant, or any employee of Consultant.
18. WAIVERS
The waiver by either party of any breach or violation of any term, covenant, or
condition of this agreement or of any provision, ordinance, or law shall not be
deemed to be a waiver of any subsequent breach or violation of the same or of any
other term, covenant, condition, ordinance, or law. The subsequent acceptance by
either party of any fee or other money which may become due hereunder shall not
be deemed to be a waiver of any preceding breach or violation by the other party
of any term, covenant, or condition of this agreement or of any applicable law or
ordinance.
19. COSTS AND ATTORNEY'S FEES
The prevailing party in any action between the parties to this agreement brought
to enforce the terms of this agreement or arising out of this agreement may recover
its reasonable costs and attorney's fees expended in connection with such an action
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20. DISCRIMINATION PROHIBITED
No discrimination shall be made in the employment of persons under this agreement
because of race, color, national origin, ancestry, religion or sex of such person.
If Consultant is found in violation of the nondiscrimination provisions of the State
of California Fair Employment Practices Act or similar provisions of federal law or
executive order in the performance of this agreement, it shall thereby be found in
material breach of this agreement. Thereupon, City shall have the power to cancel
or suspend this agreement, in whole or in part, or to deduct from the amount
payable to Consultant the sum of Two hundred-fifty Dollars ($250) for each person
for each calendar day during which such person was discriminated against, as
damages for said breach of contract, or both. Only a finding of the State of
California Fair Employment Practices Commission or the equivalent federal agency
or office shall constitute evidence of a violation of contract under this paragraph.
21. AGREEMENT CONTAINS ALL UNDERSTANDINGS
This document represents the entire and integrated agreement between City and
Consultant and supersedes all prior negotiations, representations, or agreements,
either written or oral. This document may be amended only by written instrument,
signed by both City and Consultant. All provisions of this agreement are expressly
made conditions. This agreement shall be governed by the laws of the State of
California.
22. PROFESSIONAL RESPONSIBILITY
Consultant represents that the services shall be performed , within the limits
prescribed by City, in a manner consistent with the level of care and skill ordinarily
exercised by other professional consultants under similar circumstances at the time
the services are performed. No other representations to City, express or implied, and
no warranty or guarantee is included or intended in this Agreement, or in any report,
opinion, document, or otherwise.
IN WITNESS WHEREOF, City and Consultant have executed this agreement on the day
and year first above written.
CONSULTANT
By:
Woodward-Clyde Consultants
CITY OF SAN LUIS OBISPO
By:
Ron Dunin, Mayor
Attest
By.
Pam Voges, City Clerk —��
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EXHIBIT ! A"
February 20, 1992
Proposal No. 910131P
Mr. William T. Hetland
Utilities Director
City of San Luis Obispo
955 Morro Street
San Luis Obispo, California 93401
Subject: Revised Work Plan for Preparation of Environmental Impact
Report/Statement(EIR/S)and to Provide Regulatory Permitting Services
for the City of San Luis Obispo's Proposed Expansion of Salinas Reservoir
Dear Mr. Hetland:
INTRODUCTION
Woodward-Clyde Consultants(WCC)is pleased to submit this revised work plan for the
subject services to the City of San Luis Obispo (hereafter, the City). The purpose of our
proposed scope of services is to prepare a legally defensible, combined CEQA-certifiable
EIR/NEPA-compliant EIS in a cost efficient manner and to obtain required
environmental permits and regulatory approvals for the project within the time
constraints mandated by the City's project schedule.
This work plan is based on information obtained from previous feasibility-level studies,
including the WC C/Leedshill-Herkenhoff,Inc.,Phase I Report for the Salinas Reservoir
Expansion Project dated December, 1990, and the WCC Draft Phase I - Preliminary
Reconnaissance of Regulatory Permitting Requirements and Pmvironn=tal Issues for
Expansion of Salinas Reservoir Report dated July, 1989. This work plan also considers
the results of subsequent related studies regarding live stream releases,water rights, and
steelhead trout. In addition, this work plan considers the results'of a series of pre.
scoping meetings held to date and ongoing coordination between the City and the U.S.
Army Corps of Engineers regarding the approval process for the project. The scope of
the EIR/S is currently assumed to be focused on the following-issue areas: .
• Geology, Soils, and Topography
• Air Quality
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02-20-1992 16:44 805 964 0259 WOODWARD—CLYDE CONSULTANTS P.03
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Mr. William T. Hetland
City of San Luis Obispo
February 20, 1992
Page 2
• Water Resources/Water Quality
• Biological Resources (Aquatic and Terrestrial)
• Recreation Resources and Land Use
Visual and Aesthetics
• Traffic and Circulation
• Noise
• Cultural Resources
a Socioeconomic Conditions and Growth Inducement
• Risk of Upset/Human Health and Safety
Energy Use
In addition, this work plan addresses the performance of preliminary environmental
review and preparation and circulation of the EIR Notice of Preparation (NOP),Public
Scoping(combined CEQA/NEPA),impact analysis and mitigation identification with the
EIR/S, development of the Alternatives Analysis, and the preparation of a Mitigation
Monitoring Plan(1VIIvIP)which is required for compliance with Assembly Bill(AB)3180.
It is assumed that the EIS Notice of Intent and other associated NEPA compliance (e.g.,
noticing) requirements will be handled by the U.S. Army Corps of Engineers (ACOS)
as Lead Agency for NEPA compliance. It is possible that substantive new information
from the NOP/NOI and public scoping comments will be received on the project, and
that the scope of the ErK/S-Tay have to be modified accordingly. WCC will work
together with City staff toe a scope of services (if necessary) following receipt
of all comments at the close of the P/NOI and formal issue scoping period.
WCC has compiled a highly qualified experienced team for preparation of the
EIR/S and for the obtaining of enviro permits. Our project team can provide
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Mr. William T. Hetland
City of San Luis Obispo
February 20, 1992
Page 3
the necessary services and respond quickly and successfully to permitting requirements,
project changes or additional EIR/S related tasks, as required by the City.
The balance of this work plan is organized as follows:
• Proposed Methodology and Scope of Work for CEQA/NEPA Compliance
• Overview of Anticipated Permit Requirements and Scope
• Proposed Schedule
• Cost.Estimates
PROPOSED U=ODOLOGY AND SCOPE OF WORK
The WCC project team is committed to providing the quick-response, high quality
services needed by the City for this project. We have developed a proposed work
program, schedule, and cost estimates based on our current understanding of the City's
needs.
WCC proposes to work together with the City and the ALOE to select a preferred
project and appropriate alternatives to be carried forward for detailed impact assessment
prior to completion of the preliminary DEIR/S. This approach combined with
"mitigation through design" can reduce costs and time requirements for EIR/S
preparation while still allowing for production of a CEQA/NEPA-compliant document.
Task 1: lmtiate.Enviranmcatal Review and Permitting Activities
The WCC project team proposes to complete the following activities within the first four
weeks following contract signing/Notice to Proceed:
• Review available project description information, including maps, and
prepare a preliminary project description for City review
• Meet with City and possible ACOS representatives, as appropriate, to
discuss environmental compliance strategies, information requirements,
scoping issues, the aty's CEQA procedures, ACOE NEPA procedures,
status of any inter-agency agreements (e.g., with ALOE), list of potential
regulatory permits and approvals, permitting information needs, etc. J
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Mr. William T. Hetland
City of San Luis Obispo
February 20, 1992
Page 4
• Meet with City staff to discuss available projeet description information,
status of information for alternatives to be assessed in the EIR/S, and
plans for filling information gaps, as applicable
WCC assumes that the City will be able to work out agreements with the ACOE and
other potentially involved agencies regarding the proposed Project Description and
Alternatives Description-prior to preparation and circulation of the NOP/NOI. Once
public and agency comments are made available to WCC, the proposed scope of services
will be finalized, as appropriate, for approval by the City. Baseline environmental data
collection will commence following approval of the final scope of services by the City.
Task 2. Preliminary Environmental Assessment and CEQA Initial Study
WCC will perform a review of readily available existing environmental data regarding
conditions likely to be affected by the project, focusing on the most critical issues. This
work will be used as the basis for the CEQA Initial Study. WCC assumes that the
ACOS will use information contained in the CEQA Initial Study for performing their
"initial determination' of the required level of NEPA compliance (Le., ELS or possibly
an Environmental Assessment [EA]).
Task 3: Prepare Detailed Projed Description
In WCC's past experience,the development of a detailed Project Description in the early
stages of an EIR/S project is critical to the timely and cost efficient preparation of a
quality CEQA-/NEPA-compliant document. The project description(proposed project
and alternatives) forms the basis for the impact assessment and roust be of adequate
detail to allow for proper analyses to be performed.
WCC project management vnU work together with City representatives to develop a
detailed project description, including alternatives and a list of required permits and
associated permit-specific environmental assessments, that will satisfy the requirements
of CEQA and NEPA
A brief list of project description information which are pertinent to the impact
assessment (as generally required by CEQA and NEPA) includes:
• Project location and objective (proposed project and alternatives)
Purpose and need
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Ivtr. VM= T. Hetland
City of San Luis Obispo
February 20, 1992
Page S
• Project component and activity details (including estimated areal extent
[acreage] and/or length of facilities)
• Physical characteristics of dam/spillway facilities (structural dimensions,
storage capacity), details on related facilities (as applicable) such as
relocated recreation/marina facilities, relocated roadways, new access
roads, etc,
• Schedule and workforce (construction and operation)
• Construction, operation, reclamation, mitigation, and abandonment (if
applicable) procedures for all project facilities
• Interrelationships with other planned projects
• Land status/ownership, including offsite project components, if any
• Future expansion plans or contingencies, as applicable
• Alternatives to the proposed project and a general description of each
alternative
WCC assumes that the Phase I Deport for the Salines Reservoir Expansion Project
(WCC/Leedshill-Herkenhoff, December, 1990) will be the primary source of project
description information for the proposed dam/spillway modification (including various
design alternatives), but that the City will provide WCC with necessary project
description information regarding dam operation and other project facilities such as
relocated recreation/marina facilities and roadways.
Task 4: Prepare Notice of Preparation (NOP) and Conduct PEM/S Scoping l kzdW
Task 4A Prepare NOP
Working with the City,WCC will prepare the CEQA Notice of Preparation based on the
most eurrGint Prnjeat newriptinn data A draft of the NOP will be given to City staff to
review within one week;then the NOP will be finalized and submitted to the City Clerk's
office for mailing to the standard distribution list and to the CEQA Clearinghouse.
WCC assumes that the ACOS as Lead Agency for NEPA compliance will prepare the
EIS (or EA) Notice of Intent and handle associated noticing/distr�bution requirements. J
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Mr. William T. Hetland
City of San Luis Obispo
February 20, 1992
Page 6
Task 4B: Conduct BIR/S Scoping Meetings
This task will include two formal public scoping meetings including preparation of public
notices. The purpose of these meetings will be to solicit public comment and input
regarding the scope and content of the EIR/S, including compliance with NEPA
requirements for EIS scoping. It is currently assumed that one meeting will be held in
San Luis Obispo and another meeting will be held in North County.
Task S: Baseline Studies/Descdbe Bnvironmental Setting
For each of the issue areas to be addressed in the EIR/S, the study area or geographic
area of influence will be defined, and the baseline conditions will be characterized.
Existing baseline data will be collected, reviewed, and verified (as practical). If data
gaps are identified, plans will be prepared for filling the gaps for major issues of
concern In addition, pertinent agency files will be reviewed, as appropriate, to fill data
gaps and verify the accuracy of existing data It is assumed that existing hydrologic data
will be adequate and that no additional hydrologic modelling studies or groundwater
field investigations will be required. It is also assumed that existing geotechnical/
geologic data are adequate for the purposes of the EIR/S assessments.
Based on WCC's previous reconnaissance of the environmental issues for the expansion
of Salinas Reservoir, it is assumed that existing data will need to be supplemented via
field investigations for cultural and biological resources.
Previous archaeological surveys performed in the project in area in 1984 for the ACOE
have identified six to seven historic resource sites in the project area which were
considered to be potentially eligible for inclusion on the National Register of Historic
Places (NRNP). A preliminary review indicates that five of these potentially "eligible"
sites could be impacted by inundation due to a raise in reservoir level. WCC plans to
have qualified archaeological specialists review the results of previous archaeological
fieldwork to verify that the baseline cultural resource data are sufficient to allow
appropriate evaluation of project-related impacts in the EIR/S. Verification of data will
include a two-day field inspection of archaeological sites previously identified as
potentially eligible for NRNP status.
WCC's preliminary review of available biological resources data, including discussions
in 1989 with U.S. Fish and Wildlife Service and California Department of Fish and
Game personnel, identified the potential for project-related impacts to sensitive flora
and fauna WCC plans to have qualified biological specialists perform necessary field
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Mr. William T. Hetland
City of San Luis Obispo
February 20, 1992
Page 7
surveys of potential project direct impact sreas-(e.gy areas to-be inundated by a raise in
reservoir level from 1301 to 1320 feet mean sea level, area immediately downstream of
the dam, and possibly other areas associated with potential-relocation of the marina/
recreational facilities). The field survey should be performed in the spring and will focus
on sensitive plant and animal species as well as delineation of jurisdictional wetlands.
The information gathered during these surveys will be used to delineate biological
species (including sensitive or federally "listed" threatened or endangered species)
present in potential pioject impact areas, and to support the impact assessment
presented in the EIR/S. In addition, this information will be used to support the
required regulatory approvals for the project (e.g., ACOE 404 permitting-and CDF&G
1601/1603 Stream Alteration Agreement).
No other field studies are anticipated to be required as part of this Scope of Work
related to preparation of the EIR/S or permitting activities.
The product of this task will be the Environmental Setting section of the EIR/S,which
will describe the potentially affected environment in adequate detail to support the
impact assessment. The Environmental Setting section will concentrate on describing
anticipated significant issue area resource conditions (existing and future).
Task 6: Assess EnvirozLental Impacts
Impacts that would result from implementation of the Salinas Reservoir Expansion
Project may be defined as any resultant change in the existing or future environment that
can be described in terms of magnitude, intensity, duration, and frequency. Elements
of the eAsting and future environment which may be affected will be described, and the
effect of each component on the environmental elements will be assessed. Where
possible,specific criteria will be used to define impact significance in terms of magnitude
(size or areal extent), type (positive, negative; direct, indirect; project-specific,
cumulative) and duration (long-term versus short-term). Initial guidance regarding
selection of appropriate impact significance'criteria is contained in CLQA Section 15064
and Appendix G of the Revised CEQA Guidelines,and in the Council on Environmental
Quality (CEO) guidelines for NEPA compliance.
Significant impacts will be identified by 'individual proposed or alternative project
component/activity. WCC staff will contact the City early in the process,as appropriate,
to recommend possible project design or schedule modifications in order to reduce
identified significant impacts to acceptable levels.
J
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02=20-1992 16:47 805 P94 0259 WOODWARD-CLYDE_CONSULTANTS P.09
A w1®r&elo6 Conuftult6
I& William.T. Hetland
City of San, Luis Obispo
February 20, 1992
Page 8
Potential cumulative effects will be,assessed for each of-the-issue areasto be considered
in the EM/S. Cumulative effects willbe assessedfor impacts on the environment which
would result from the incremental effect of the project when added to other, past,
present, and reasonably foreseeable future projects or actions occurring within each of
the various study areas (geographic areas of influence which will.be defined by issue area
and concern). The resulting impacts of these interrelated projects constitute the
cumulative baseline conditions against which the proposed project andalternatives will
be analyzed for each issue area.
Task 7: Identify Mitigation.Measures
Mitigation measures will be developed and recommended, as. appropriate, and their
potential effectiveness will be assessed for.-each of the issue areas. The mitigation
measures will be incorporated into the Mitigation Monitoring Plan (MW), as
appropriate in accordance with AB 3180; see Task 16 for details of the MMP.
It is currently anticipated that the sources of mitigation measures will include those
suggested by agencies, general public (through scoping and comments), the City and/or
ALOE, standard industry practices, and those developed and suggested by WCC staff.
Measures that are developed to mitigate impacts, but that are not included in the
proposed action,will be identified by the source of the impact,the effect to be mitigated,
the method of mitigation, and the expected extent to which the method will mitigate the
impact (iA, effectiveness). Mitigation measures will also be identified by issue area,
proposed or alternative project component,effect to be mitigated;and whether the effect
to be mitigated a project-apecific or cumulative. Mitigation measures will be suggested
for identified sipfficant (or important) adverse impacts. Measures to be suggested will
be practical and feasible, related to a specific identified impact, and will be assessed in
terms of realistic application and effectiveness with respect to reducing the identified
impact.
If any of the alternatives (including the proposed project) ere implemented, significant
adverse impacts may occur which cannot be:mitigated or avoided. Unavoidable adverse
impacts that would still occur after implementation of mitigation, as well as those for
which no mitigation measures can reasonably be developed, will be identified.
Unavoidable adverse impacts (post-mitigation residual) will be identified in terms of
issue area and significance, and will be quantified where possible.
w�x�:�to F.ba.q�4 loos /
C�'p�/
02-20-1992 16:48 SOS 964 02SS WOODWARD-CLVDE CONSULTANTS P.10
v�dward-Clyde Consultants
Mr. William T. Hetland
City of San Luis Obispo
February 20, 1992
Page 9
Task 8: Alternatives Assessment
Evaluation of alternatives is required by CEQA and NEPA. The specific scope of
alternative evaluations which will be required can be determined only after completion
of scoping (e.g., following receipt of all NOP/NOI comments), further development of
the project description, and discussions with the City, the ACOE, and possibly other
responsible agencies.
WCC will work with the City and the ACOE staff; as appropriate, to identify alternatives
to the proposed project. Based on guidance from the City,WCC currently-plans to focus
alternatives assessment on the following types of alternatives; a brief assessment
summary including a tabular comparison will be provided for each alternative in the
EIR/S:
• Other types of dam/spillway modification proposals at the project site
• Other potential water storage sites or conveyance facilities such as Whale S
Rock Reservoir
• Alternate water supply sources, such as desalination
• Increased conservation and/or waste-water reclamation
• No Action alternative
The alternatives assessment will only include (except for No Action alternative)
assessment of alternatives which are capable of meeting the stated objective of the
proposed project. WCC plans to rely completely on readily available existing
information as the basis for the alternatives analysis. The proposed project will be
compared qualitatively to the other identified alternatives from both environmental and
feasibility perspectives. Detailed impact assessments, including original, in-depth
assessments or field studies are not currently planned for any alternatives analysis.
Task 9: Prepare Draft EIR/S and Notices of Availability (NOA)/Completion (NOC)
WCC will prepare an Administrative Draft EIR/S (ADEIR/S) document which
addresses potential project related impacts for the resource issues listed previously in this
work plan. WCC will submit a copy of the ADEIR/S to the City and the ACOS, as
appropriate, for review and comment. WCC will revise the document based on the J
A\AMCVU FAO Fdwmy 7q IM
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02-20-1992 16:48 805 964 0259 WOODWARD-CLYDE CONSULTANTS P.11
v�ard"cConts.
Mr. William T. Hetland
City of San Luis Obispo
February 20, 1992
Page 10
comments received and provide the City with a"camera-ready" copy of the Draft EIR/S
for reproduction and distribution by the City. WCC will also prepare the NOA for
distribution by the City in accordance with CEQA requirements. WCC can reproduce
and distribute the DEIR/S and/or NOA as an optional additional task at the City's
discretion. WCC will also prepare the NOC for the City to file in accordance with
CEQA requirements. It is assumed that the ACOE will handle required DEIS
availability noticing requirements.
Task 10: Conduct Public Hearings/Formulate Responses to Comments an DE R/S
Task 10A: Conduct Public Hearing
WCC will assist the City in organizing two combined CEQA/NEPA compliant Public
Hearings on the DEM/S. The primary purpose of the hearings will be to solicit
public/agency comments on the DEIR/S, as well as to comply with CEQA/NEPA
requirements. WCC services will include preparation of public notices for the hearing,
summary presentations of the DEIR/S findings at the hearings, and arrangements for
court recorder services. It is currently anticipated that one public hearing will be
conducted in San Luis Obispo and another in north County.
Task 1OB: Formulate Responses to Comments an DE1R/S
WCC will formulate appropriate written responses to substantive comments received on
the DEIR/S. Responses will be developed in consultation with the City and/or the
ACOP, as appropriate. For purposes of this work plan, it is assumed that no more than
40 comments of substantive (i.e., requiring more than two hours total staff response
time) nature will be received an/or responded to by WCC.
Task M Prepare Final EIR/S
WCC will prepare an Administrative Final EIR/S (AFEIR/S) which reflects responses
to public and agency comments received on the DEM/S. WCC will revise the AFEIR/S
in accordance with the City and ACOE comments and provide the City with a "camera-
ready" copy of the Final EIR/S for reproduction and distribution by the City. It is
assumed that the ACOE will handle any required FES noticing requirements.
A\6DM\M�FabruslY 21L 1M
C
02-20-1992 16:49 605 964 0259 WOODWARD-CLYDE CONSULTANTS P.12
V, AhmanfeCIFU Consuitanta
Ivir. William T. Hetland
City of San Luis Obispo
February 20, 1992
Page 11
Task 12: Identify, Negotiate and Obtain Regulatozy Approvals/Permits
The proposed permitting services are closely related to the Environmental Impact
Report/Statement (EM/S) which will be prepared for the project. In many cases, the
environmental assessments to be performed as part of the EIR/S will help support the
permitting process,and the EIR/S schedule will directly influence the permitting process
schedule.
OVERVIEV OF ANTICIPATED PERMLT IMLID DAENTS AND APPROACH
In WCC's experience, the following agencies will likely be involved in project approvals.
This list will be refined as part of Task 12A after the project description is finalized.
Identified Potential
Reffulat= A&= Permit AWreval. or Review
Army Corps of Engineers - NEPA compliance
- 404 Permit (Individual or Nationwide)
U.S. Fish and Wildlife - Section 7 Consultation, Endangered
Service Species Act Compliance
Advisory Council on - Section 106 Compliance, National .
Historic Preservation Historic Preservation Act
State Water Resources - Approval of Petition for Extension
Control Board, Division of Time for Permit 5582 (including
of Water Rights environmental reviews)
California Department of - 1601/1603 Stream Alteration Agreement
Fish and Game
Regional Water Quality - Report of Waste Discharge
Control Board - Central
Coast Region
CalTrans - Transportation Permit
eV►n*gsa•rao Fra�,y�Asn
02-20-1992 16:49 805 Q64 0259 WOODWARD-CLYDE CONSULTANTS P.13
Conadbuft
Mr. William T. Hetland
City of San Luis Obispo
February 20, 1992
Page 12
RegglatoW Agoge Permit. Aenroval, or Review .
CaIOSHA - Trenching and Excavation Permit
- Permit for Construction
City of San Luis Obispo - CEQA compliance
County of San Luis Obispo - Transportation Permit
- Encroachment Permit
In order to take advantage of economies.of scale, each nWor discretionary permit
application package will be constructed in loose-leafy three-ring binder form so that text
or documents common to certain or all applications can be utilized. Seeking these types
of commonalities in application submittals will take place as part of Task 12A and can
greatly reduce overall production times and costs. WCC assumes that relatively minor,
ministerial permits,such as the CalTrans Transportation Permit,CaIOSHA permits,and
County Transportation/Encroachment Permits will be obtained, as applicable, by the
selected construction contractor and not by WCC.
Our preliminary cost estimates for permitting assume the following:
• WCC will compose, coordinate, assemble, and produce application
packages in-house. Complete file copies of submitted packages will be
provided to the City.
• All applications will contain the same project description, so the same set
of plans can be used for different permits.
• The City will provide necessary engineering and right-of-way drawings, as
applicable,to support applications. Ancillary data(notification lists,maps,
eta) will be prepared by WCC.
• The City will review all assembled materials prior to final submissions.
• Costs are for WCC services only and do not include any filing fees or
agency real-time billings.
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Vl�dwat'�'CIydA'COf1S�1t9ttts
Ivlr. William T. Hedand
City of San lois Obispo .
February 20, 1992
Page 13
• Costs are for preparation and submittal of permit application packages,
including revisions in response to one set of agency comments, but not
including actual compliance with permit conditions.
Task 12A- Confirm Involved Agencies and Develop Permitting Strategy
Once the project description is developed, WCC will reconfirm involved agencies,
compile application forms, assess application needs, and identify"key" permits that may
drive the overall process. WCC staff will meet with the City to develop and finalize the
strategy for obtaining required permits. This effort will include consultation with the
ACOE regarding federal agency approvals and permitting requirements. A schedule of
anticipated filing fees and deposits will be compiled,and a proposed overall timeline and
regulatory approval strategy will be produced.
Task UB - Arrange and Attend Pre-Application Conferences
A successful pre-application conference can be a key step in minimizing the overall time
requirements for preparing acceptable applications for major permits such as the ALOE
404 and CDF&G 1601/1603 permits. A preliminary application package will be
reviewed at the pre-application meetings, and the final permit application package will
be prepared based on specific agency feedback Up to five pre-application meetings
(including travel time and costs) are assumed in San Luis Obispo, Lm Angeles, and/or
Sacramento.
Task 12C -Finalize Draft Permit Application Packages and Submit with Draft R R/S
Based on information gathered in the pre-application meetings.and in close coordination
with the City, each major permit application package will be revised into final form and
submitted to the appropriate agency. For the purposes of this proposed scope of work,
WCC bas assumed that we will only prepare and submit the ACOE 404 and CDF&G
1601/1603 permit application packages. WCCs proposed scope of services also includes
assistance on behalf of the City and ACOE with respect to U.S. Fisb and Wildlife
Service Section 7 Consultation,Section 106 Compliance(as required)under the National
Historic Preservation Act, and coordination with the State Water Resources Control
Board regarding environmental review of the Petition for Extension of Time for Permit
551M This scope of work does not include permit condition compliance. WCC can
prepare additional permit packages not listed above as an optional task if desired by the
City. Based on agency communications as part of Task 12B, the Draft EIR/S may be
• wV DMVtR %0 Pdwwy 20,iso
02-20-1992 16:51 805 964 0259 WOODWARD-CL.VDE CONSULTANTS P,.{1�5���
Mr. William T. Hetland
City of San Luis Obispo
February 20, 1992
Page 14
submitted with and/or prior to, each permit application. Alternately, the permit
application packages could be submitted to the agencies at the FEIR/S stage,depending
on the City's preference.
Task 12D - Respond to Agency Requests for Further Information
Agency requests for clarification or further information will be coordinated with the City
and promptly responded to by WCC to complete the application process.
Task 12E -Attend Meetings and Public Hearings As Necessary
Key members of the WCC project team will be available to attend up to five two-hour
coordination meetings and public hearings before agencies in San Luis Obispo,
Sacramento, and/or Los Angeles. WCC will also coordinate presentation graphics as
necessary.
Task 13: Project and Task Management
Successful completion of the EIR/S and associated permitting activities within the
required schedules and budgets necessitates a well coordinated effort by a
multidisciplinary technical team. WCCs project management for this project will consist
of Robert Ray, an experienced project manager, an assistant project manager, and
technical task leaders. Mr. Keith Julian, our proposed project director, is a vice
president and as a member of WCC's senior management can ensure that the required
personnel and corporate resources are fully committed to this project. WCC will provide
the City with monthly status reports that track the progress of the work.
Task 14: Meetings/Coordination with City and the ALOE
WCC&proposed work plan recognizes the need for senior WCC personnel to meet with
City and possibly ACOE personnel on a regular basis to ensure that the project is on
track with respect to scope, schedule, and budget. For the purpose of this work plan,
WCC assumes that the WCC project manager or desigtue(s) will meet with City staff
an average of four hours every two weeks over the planned 12-month EIR/S project
scbedule in either San Luis Obispo or the Santa Barbara area (includes travel time and
costs).
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02-20-1992 16:51 805 964 0259 WOODWARD-CLYDE CONSULTANTS P.16
V&ward■Clyde Consultants
Mr. William T. Hetland
.City of-San Luis Obispo
February 20, 1992
Page 15
Task 15 - Immdation Study
WCC will utilize the National Weather Service DAMBRK model to determine the
degree of inundation resulting from a hypothetical failure of Salinas Dam at Santa
Margarita Lake. Two scenarios will be considered: 1) failure of the existing dam; and
2) failure of the dam after modifications.
DAMBRK uses a dynamic, finite-difference solution of the Saint-Venant equations, and
requires detailed information on the reservoir,dam,and downstream channel conditions.
It also gives the user a number of options (downstream bridges,variable friction factors,
etc.) that will allow for a precise and detailed characterization of the site. WCC will
conduct a fold reconnaissance to : 1) generally confirm available existing topographic
information;2)determine frictional resistance parameters;and 3)note any distinguishing
features of the downstream channel(e.g.,low-lying houses,bridges,etc.). From the peak
discharges and stages produced by the model, WCC will develop flood immdation maps
for the downstream areas. WCC will also produce a brief summary technical report
describing the methodology, investigation criteria, and analyses results. The results will
be incorporated into the EIR/S, as appropriate.
For schedule and cost estimation purposes, WCC assumes that: 1) pertinent data (e.g.,
close-contour flood control or similar topographic maps,dam geometry parameters, eta)
are readily available;2) channel cross-sections can be derived from existing topographic
maps; and 3) a moderate level of analysis is required.
Task 16: Mitigation Monitoring Program
AB 3180, the mitigation monitoring bill, became effective January 1, 1989. The bill is
deceptively simple, requiring any "public agency" maldng specified CEQA findings to
adopt a monitoring or reporting program"designed to ensure compliance during project
implementation." The City of San Lnis Obispo is thus granted broad latitude in
developing a program to specifically suit the needs of the proposed Salinas Reservoir
Expand= Project.
The Mitigation Monitoring Plan (MMP)must report or monitor the implementation of
environmental impact mitigation measures, adopted project alternatives, or project
alterations which were required in order to reduce environmental impacts. For those
mitigation measures incorporated into the project at the request of a federal or
responsible agency, the City may request that the outside agency prepare and submit a
proposed monitoring or reporting program for incorporation into the MMP. The specific
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02-20-1992 16:52 805 964 0259 WOODWARD-CLYDE CONSULTANTS P.17
V&w&r&0W6 Consultants
Mr. William T, Hetland
City of San Luis Obispo
February 20. 1992
Page lb
scope of the MMP, including the required level of effort to prepare and implement it,
can not be ascertained until the EIR/S and associated regulatory reviews and approvals
are further along. Once EIR/S Task 7 (Identify Mitigation Measures) is completed,
WCC will scope the cost and schedule for this task.
The objective of the MMP is to provide a program to examine, document and record
compliance with all measures and conditions required to reduce the environmental
impacts of the project. The City may desire to circulate a draft MMP with the DEIR/S.
In is anticipated that these conditions will require actions during three distinct stages of
the project: planning and design, construction, and operation The MMP will address
each stage of the project and, for each condition,will list the method of monitoring, the
party responsible for the monitoring, the frequency, and the timing for completion. A
master copy of this list will serve to track the status of the monitoring effort and overall
project compliance.
Ongoing monitoring and reporting will be part of the enforcement portion of the MMP.
The MMP will include detailed narrative describing the monitoring and reporting
procedures,sample report forms and a daily/weekly monitoring work program. Reports
could include:
• Daily field logs
• Compliance report
• Monthly reports (MR)
• Semi-annual reports (SR)
• Emergency Reports
To assure optimal working relationships and appropriate reporting,WCC will work with
the City to clearly delineate management hierarchy and communication pathways for all
personnel (whether in-house or an outside consultant) involved in the execution of the
MMP. The MMP will also clearly identify the responsibility and authority of the
members of the MMP team. If desired, the MMP can include arbitration procedures
to resolve conflicts.
Av►i�Fdmmr x zM
02-20-1992 16:52 805 (�r,4 0259 WOODWAM-CLYD C�S P.18
ConsLdwft
Mr. William T. Hcd=d
City of San Luis Obispo
February 209 1992
Page 17
In summary, the MMP will be designed to be a working document formatted for ease
of accessibility by MMP team personnel. It is intended to be the source document
detailing methods used to handle compliance situations in the office and the field-
SCHEDULE
Proposed MIS Schedule
WCC proposes to complete the FEIR/S within approximately 12 months following the
Notice to Proceed and completion of the detailed Project Description. WCC has
compiled an experienced project team to facilitate timely completion of a quality EIR/S.
The WCC project management team will closely monitor the schedule and progression
of work. Work performance will be measured relative to budget-and s£hedule, and
monthly progress reports will be submitted to the City. . V.
WCC's proposed 12-month EIR/S project schedule is itemized and presented in Table
1. The end date specified in this schedule for completion of the FEIR/S assumes the
following:
• The City will be able to supply needed project description data to WCC
by April 1, 1992
• City and ACOS, as applicable, are able to meet draft document review
time frames specified in Table 1 (i.e, two-week review periods)
• Only one review iteration will be required for the Administrative DEIR/S
and then the Administrative FEIR/S
• Additional detailed field studies beyond those specified previously herein
(i.e., biological and cultural) will not be required
• Authorization to proceed from the City received by WCC no later than
March Up 1992
Proposed Regulatory Permitting Schedule
WCC proposes to prepare and begin submitting drafts of major permit application
packages at about the time the DEIR/S is issued,unless the City and/or ACOE request
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W. William T. Hedand
City of San Luis Obispo
February 20, 1992
Page 18
that application packages not be submitted until the FEIR/S is completed. It is
expected that all major permit decisions will be made within approximately one year
following certification of the Final EIR/S.
COST ESTMIATit3S
Based on the assumptions listed previously and below, WCC has developed cost
estimates to perform the services described in the major work tasks specified in this
proposal. Cost breakdowns by project activity are presented in Table 2. WCC proposes
to perform the subject services on a time and materials basis at WCCs 1992 Schedule
of Charges (attached), with a not-to-exceed limit of S 231,800 for the EIR/S related
services and $93,250 for the Regulatory Permitting tasks for a total of $325,050.
Assumptions for Cost and Schedule Estimation
The cost estimates provided herein and in Table 2 assume the following:
• The City of San Luis Obispo will act as CEQA Lead Agency and the
ACOE will act as NEPA Lead Agency
• Completion of the EIR/S related work tasks defined in this proposal will
be accomplished within the proposed 12-month performance schedule
period; delays or additions to the work scope could result in additional
costs .
• Potential EIR/S scope revisions due to substantive NOP/NOI comments
or other subsequent City- or ACOE•requested scope changes are not
included in the cost estimate
• The City vnU develop and deliver to WCC the previously specified project
description information for the proposed project and alternatives that will
form the basis of the impact assessments
•
The WCC project manager or his designated assistants will meet with City
staff for a maximum average of five hours total every two weeks (inclusive
of travel time) during the proposed 12-month EIR/S schedule
• Baseline data collection and detailed impact assessments will be
performed only for the proposed Salinas Dam Expansion Project but not
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1
Mr. William T. Hetland
City of San Luis Obispo
February 20, 1992
Page 19
other alternatives — other alternatives will be addressed in a qualitative
manner only
• A baseline archaeological field survey to verify previously collected data
and a biological field survey, will be performed for the proposed project
impact areas (i.e., inundation area between 1301 and 1320 feet above
mean sea level surrounding Santa Margarita Lake, area immediately
downstream of Salinas Dam, and relocated marina/recreation facilities
area);no other field studies are currently included as part of this proposed
scope of work
• It is currently assumed that no detailed impact assessments or field studies
related to potential project effects will be required for areas downstream
of the confluence of the Salinas River and the Nacimiento River
• The DEIR/S will not exceed 200 pages, including 20 graphic pieces.
• No more than 40 responses to substantive comments on the DEIR/S will
be required, and no more than two hours (average) per comment will be
required to complete responses (including reviews and notifications).
• No more than two technical appendices (totalling 100 pages and 10
graphic pieces) will be prepared Mer—
• WCC participation in the Issue Scoping Meeting and the Public Hearing
on the DEIR/S will be limited to no more than two four-hour public
hearings each (i.e., total of four meetings) in the San Luis Obispo area,
which will be attended by two WCC project management staff
• WCC response to City/ACOS comments on the Administrative DEIR/S
and FEIR/S will be limited to one iteration for each document.
• WCC will provide the City with one camera ready copy of the DEIR/S
and FEIR/S;WCC could copy and distribute the DEIR/S and FEIR/S as
an optional,additional task,but this service is not included herein because
of the difficulty of anticipating the demand for multiple copies at this time
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W4d"rd.0V&Cwu
Mr. William T. Hetland
City of San Luis Obispo
February 20, 1992
Page 20
• The Mitigation Monitoring Plan to be developed and implemented will be
scoped with respect to cost and schedule as an additional optional. task
following completion of EIR/S Task 7 (Identify Mitigation Measures)
WCC looks forward to working with you and other City staff on this Interesting and
important project. Please contact the undersigned at (905) 964-6010 if you have any
questions or if you would like to discuss our proposed scope of services,
Sincerely,
R. Keith Julian Robert Ray
Vice-President and Project Manager
Project Director
Attachment: 1992 Schedule of Charges
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1AI81 Clyft ConsYltsht8
TABLE 1
PROPOSED FJMIRONM13NrAL AND
REGUTATDRY APPROVAL SCHEDULB
Estimated Completion
Activity and or Deliverable Time Frame'
Authorization to Proceed/Signed Contract 3/13/92
Initiate EIR/S Activities 3/134/10/92
Preliminary Environmental Assessment and CEQA 4/3-5/1/92
Initial Study
Prepare Detailed Project Description 4/10-5/8/92
Prepare Notice of Preparation (NOP) 5/15/92
Circulate NOP and Conduct EIR/S Scoping Meetings 5/22-7/6/92
Baseline Studies 4/3-7/28/92
Impact Assessments and Mitigation Development 7/6.9/19/92
Alternatives Assessment 7/13/-8/19/92
Prepare Administrative Draft EIR/S (ADEIR/S) 8/28/92.
City and ACOS Review of ADEIR/S 8/28-9/11/92
DEIR/S and Notice of Availability (NOA) Issued 10/2/92
Drafts of Major Permit Application Packages 10/2/92
Submitted to the City for Review'
DEIR/S Public and Agency Comment Period 10/2-11/16/92
DEIR/S Public Hearings 11/2-11/6/92
Prepare Administrative Final EIR/S 11/2.11/20/92
City and ALOE Review AFEIR/S 11/20-12/18/92
FEIR/S Issued 2/15/93
Mitigation Monitoring Plan Developed` 1/15-3/3/93
Notice of Determination/Record of Decision Submitted° 3/15/93
Regulatory Applications and Permit Reviews Completed 3/15/94
' Refer to the text of this work plan for the assumptions which were used to develop this schedule.
° Alternately, draft permit application packages (e.g.,ACOE 404 and CDF&G 1601/1603) could
be submitted following completion of the FEIR/S at the City's (or other agency) disaetion.
The Mitigation Monitoring Plan could be prepared and adopted at the FEIR/S stage, or
alternately,prepared and issued in draft form with the DEIR/S.
° Assumed date; dependent in part on City's and ACOE's project approval schedule(s).
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02-20-1992 16:55 605 964 0259 WOODWAFD—CLYDE CONSULTANTS R.23
�11NS1'����iO��flt3
TABLE 2
COST ESTIMATES BY MAJOR PROJECT ACTIVITY"
Other
Labor Direct Total Task
Activity or Task Description Costa Costs Costs
PROPOSED SERVICES (EIR/S AND
PERMITTING)
Task 1: Initiate Environmental Review and $ 3750 S 250 $ 4000
Permitting Activities
Task 2: Preliminary Environmental 6500 1500 8000
Assessment and CEQA Initial Study
Task 3: Prepare Detailed Project 6500 500 7000
Description
Task 4: Prepare NOP' and Conduct EIR/S 9300 260 9560
Scoping Meetings
Task 5: Baseline Studies/Describe 380000 2960 40,960
Environmental Setting
Task 6: Assess Environmental Impacts 39,300 2000 41,300
Task 7: Identify Mitigation Measures 5000 500 5500
Task 8: Alternatives Assessment 11,500 500 12,000
Task 9: Prepare Draft EIR/S, NOA and 7500 2500 101000
NOCb
Task 10: Conduct Public Hearings/ 159900 2400 18,300
Formulate Responses to Comments on
DEIR/S
Task 11: Prepare Final EIR/S' 7500 2500 100000
Task 12: Regulatory Approvals and 85,000 8250 93,250
Permitting (includes subtasks 12A through
12E)
Task 13: Project and Task Management 14,000 1360 15,360
Task 14: Meetings/Coordination with City 12,480 2340 140820
and the ACOE
wy�nnmo ra,a+��e,iou
C-�-31
02-20-1992 16:55 805 QR4 0259 WOODWARD—CLYDE CONSULTANTS P.24
1
TABLE 2
(CONCLUDED)
Other
Labor Direct Total Task
Activity or Task Description Costs Costs Costs
Teak 15: Inundation Study 301000 5000 359000
Task 16: Mitigation Monitoring Program` -= o —`
TOTAL COSTS° 292,230 3ZS20 325,050
Refer to the text of this workplan for information on the assumptions which were used
during preparation of this cost estimate.
b Assumes that City is responsible for duplication and distribution.
The scope and cost for preparing the Mitigation Monitoring Plan can not be
ascertained until after Task 7 (Identify Mitigation Measures) is completed. WCC
currently anticipates that Task 16 would cost between $15,000 and $30,000 (not
including condition complianco monitoring), based on our experience with siaular
projects.
° Cost estimates do not include any contingency for unexpected circumstances or change
orders requested by the City or ACOS.
A\AMtX u►-rxo p e.mw m IM
02-20-1992 16:56 805 964 0259 WOODWARD-CLYDE CONSULTANTS P.25
M&ward■Cr a Ciomultant8
WOODWARD4=YDE CONSMTANn
AGREEIwwr FOR PROFESSIONAL SERVICES:
ENVIRONMENTAL AND GEOSC ENCE SERVICES
1992 SCHEDULE OF CHARGES
Thu schedule of chatgaa is for professiawd servitors provided on atime-end-material baric A new wlwdule Is issued
periodically. Ualca other arrangements have bean made, charges for all worn, including mWM&g project initiated
previously,will be based on the current achedule of charges
PF.e �
Personnel charges are for worst directly rested to project Charges ere made for teehni=l typing as in the preparation of
reports, and for the time and costa of printing as in the production of reports Direct charges are not made for secretarial
aervi=A offue management' aemuntittg, and nignta snr. sines these hems ars induded in our overhead. Charges for
personnel services are based on an hourly rate for time charged to the project Current personnel olud8r>tiona and Was
are as followa.
Persomal Hourly Rate
Cffiee IAwistank S35
WordPromwr/Teehnitel Typist__.«._«.«_.._....._....«...«_« .«....................... SS
Dtefisperson_ « ««_.. .«««. _----- - So
Teeheicnl Asaistwu or SS
Field or Laboratory Tachnician/Senior Drahspt tones_._._.. ..« - _- 55
senior
fes ionalnidatt_staff --_— _._liand _.__ � 65
Professional Stetf,Including Engines, Geologist, and Environmental Seiendlt 70
Senior SeaK « _w.. «..w.„« ...«.«_...__w w_w_. so
Asdit811r Pro)set._.......«..«..«.w..w........._.... -«...._.._....__...r_.. 90
Project « ......._.w..««...-._.-------------._.._ 10S
SoniaProject._ _ __...«_«.......-..«....«......_..........w..__ __..._.._..._. 120
Aasociate,Senior I►asodate...«. «... w......w_...««.---..._.....__.__..._ 130
Pdndpal,Senior 140
A premium of 510.00 per hour will be added to the hourly rata of non-professional staff for overtime. Overtime work is
defined as limo charged to a project in excess of eight (8) hours per day, and any time worked on weekend,,holidays, or
night shift. Time spent in travel in the interest of the client will be charged at the hourly rate. When it is necesary for an
employee to be away from the of5m overnight, subsistence will be charged. Contract personnel wM be charged&-c ding
to the hourly rates for their category as listed above.
Preparation for mutt appearances, court appearances, presentations to regulatory boards, or other special requests for
testimony will be charged at a rate of S1,W per day plus wgwnses for each individual attending. The full dry rate wM be
the miaimum charge for azW portion of a day.
OLrrSMV AND SUPP93RT SERVICES
All subcontracts,outside services(induding travel and other direct costs), expandable supplies,and equipment rental wall
be charged at 12 limos cost.
COWUNTCATMM
The cost of communication,indading of sco computer equipment,word processing equipment, telephone, teat,postage,
and in-house reprodwziaz4 will be charged at three percent (3%)of the penonael labor dtarga on the project.
SCHEDULE OF CHARM S8EW 1.1r/R
02-20-1992 16:56 805 964 0259 WOODWARD-CLYDE CONSULTANTS P.26
UECLeL COMpC*113R Cperc
The cow of sutocad,Geographic Information Systems,database;model development and other computer applications are \.
charged at S9S.00 per hour.
EOMMENT AND SERV=
Field services are charged at penomtel area plus a charge for the equipment used as follows:
,Asbestos Sampling M M.M. S 10.00/day
Beller(teflon/stsylie with reeD _x._ ___ 20-00/day
Ballet(PVC with reel).._.._ 20.00/day
35 mm Camera(hawdes fibs and developmatt)._x . .._... 2S.00/day
Combustible Gas Indtwor_..._.._..._ 30.00/day
Disposable 8afler ...x.M�_M . ....M...�_ .... lam/each
Draeger Hand Pump_.. ... 20.00/day
Draeger Tubaa M......___M..M.M .......... x._._ 4.00/tube
DfUng/Sstnpbng Equipment-..— MM._____x 30.00/day
EM-31 Conductb*Equipment._.. 75.00/day
EM-34 Conductivity Equipment.._..._ ... .M M__ _ _. 125.00/day
8aploSimeter ... ..._ 10.00
/day
Ground Penetrating 700.00/day
Hand Auger ------ _„ .��._. 30.00/day
Health At Safety Equipment(bevel'C7x_._.M.._ - ---.. 70.00/day
Health &Safety Equipment (bevel'D').._.......M.._ _ 40.00/day
Organte Vapor Maar .x-..M... 100.00/day
pH/rempenture CondactbAzy Meter.M. ___ M... .. 20.00/day
Portable Field Computer do Prioter_._..M..... 100.00/day
Sampling Pump Chand). 10.00/day
samplifla Pump (mat90.00/day --
Solbut water Level Sounder� 20.00/day
Tool Ir=r SAO/day
Vehicles-Trucks ds Vana15.00/hour
75.00/day
Video Recording Egnipm�*� .._ _......___ _. 70.00/day
Waudc/Ts.ida�.. ............ _ 5.00/day
Wates Lewd Data Logger w/Transducer_ 50.00/dsy
Water/Sampling EquipmentM�_.x._._._._ 1SA0/day
Rates for other equipment such as field instrumentation equipment. geophysical equipment, geology egWpn+mh4 drilling
equipment, aerial photography library,main-frame computer, and other services, are quoted on a project specifle basis.
Charges will also be made for Pmtealvs clothing and other health/safety supplies requited for field work.. These charges
will be identified when information to estimate the cow L avatiable.
LABORATORYS
Chemical snalytieal work will be subcontracted.
Soil samples that are known to be chem ieLpy eonramimted will need speclal handling and tenting pr=duru. The rates for
geotechnical analyses of all samples wM be quoted an a project specific basis.
SAMPLES
M samples of soli and mit will be disposed of 60 days after submission of our foul report unless you request otherwise.
Upon requau,we will deliver samples to you at your cost or we wM store them for you for an agreed garage charge.
Special"*,will be nsxdad for sampka that are die d=W Contaminated. Also,suds samples may treed spatial disposal.
COM of aonge of such samples and their disposal will'be quatad on a protea specific basis.
Disposal of dialing cuttings and purged water will be the thane'ruiponsibmw,
SOMME E OP CrAbOP3 ZBMV;tl/ar
Exhibit'B
INSURANCE REQUIREMENTS FOR CONSULTANTS
Consultant shall procure and maintain for the duration of the contract insurance against claims for injuries to persons or damages
to property which may arise from or In connection with the performance of the work hereunder by the Consultat, his agets,
representatives, employees.
Minimum Scone of Insurance
Coverage shall be at least as broad as:
1. Insurance Services Office Commercial General Uability coverage (occurrence form CG 0001).
2 Insurance Services Office form number CA 0001 (Ed. 1/87) covering Automobile Uability, code t (any auto).
3. Workers' Compensation Insurance as required by the State of California and Employer's Uability Insurance.
4. Errors and Omissions Uability Insurance as appropriate to the consultant's profession.
Minimum Limits of Insurance
Consultant shall maintain limits no less than:
1. General Uabillty $1,000,000 per occurrence for bodily Injury, personal injury and property damage. If Commercial
General Uability or other form with a general aggregate limit Is used, either the general aggregate limit shall apply
separately to this project/location or the general aggregate limit shall be twice the required occurrence limit.
2. Automobile Uabillty $1,000,000 per accident for bodily Injury and property damage.
3. Employer's Uablllty: $1,000,000 per acoldent for bodily Injury or disease.
4. Errors and Omissions Uability: $1,000,000 per occurrence.
Deductibles and Seff-Isured Retentions
Any deductibles or self-Insured retentions must be declared to and approved by the City. At the option of the City, either: the
insurer shall reduce or eliminate such deductibles or self-Insured retentions as respects the City, its officers,officials,employees
and volunteers; or the Consultant shall procure a bond guaranteeing payment of losses and related investigations, claim
administration and defense expenses.
Other Insurance Provisions
The general liability and automobile liability policies are to contaln, or be endorsed to contain,the following provisions:
1. The City, Its officers, officials, employees, agents and volunteers are to be covered as insureds as respects: liability
arising out of activities performed by or on behalf of the Consultant; products and completed operations of the
Consultant; premises owned, occupied or used by the Consultant; or automobiles owned, leased, hired or borrowed
by the Consultant The coverage shall contain no special limitations on the scope of protection afforded to the City,
Its officers, official, employees, agents or volunteers.
2. For any claims related to this project,the Consultant's insurance coverage shall be primary insurance as respects the
City, Officers,
Geagents
svolunteself-insurance
maintained by
City,the officers, ofcials, emp oyes, agetovolunteers shall be excess o1 the Consulta 'sisuracehal not
contribute with ft.
3. Any failure to comply with reporting or other provisions of the policies including breaches of warranties shall not affect
coverage provided to the City, its officers, officials, employees, agents or volunteers.
4. The Consultant's insurance shall apply separately to each Insured against whom claim Is made or suit is brought,except
with respect to the limits of the Insurer's liability.
S. Each insurance policy required by this clause shall be endorsed to state that coverage shall not be suspended,voided,
cancelled by either party,reduced in coverage or In limits except after thirty (30) days'prior written notice by certified
mail, return receipt requested, has been given to the City.
Acceptability of Insurers
Insurance is to be placed with insurers with a current A.M. Best's rating of no less than kVII.
Verification of Coveraoe
Consultant shall furnish the Clty with original endorsements effecting coverage required by this clause. The endorsements are
to be signed by a person authorized by that insurer to bind coverage on Its behalf. All endorsements are to be received and
approved by the City before work commences.
C-�-35
GENERAL LIABILITY SPECIAL ENDORSEMENT SUBMIT IN DUPLICATE
FOR jtheEntity') Iff]
6SUEDATEIM►i:`rl
Y 1
aRODUCER POLICY INFORMATION:
bsurance Cortpany.
Polly No_
Pak Period: (Irons nit)
LOSS ADJUSTMENT EXPENSE ❑Itrduded in Lmir:s
❑In Addition to Ur s
Telephone
❑Deductible ❑Set-Insured Reletltl0n PlIc c Wtch)Of i
NAMED INSURED with an Apgragate d tt Occurrence
t0
coverage. ❑PeOccurrence ❑ Per Claim (which)
APPLICABILITY. Tha msulanee Pereira to the speralio:s,produces amtror tenancy o!the
named insured under Alf wrtten agreamena and permits in 10110 with the Emiry unless checked here
❑ in which case any the lolbwinp speclli:agreements ane permits wth the Entity are cavered:
ENrRY AGREEME W!"WIDER&ANS
TYPE OF INSURANCE
GENERrt Lusl:m OTHER PROVISIONS
COMMERCUIL GENEiJL LW'L'm ❑Clams Made Relroa-live Date
COMpREFEiNS� GENERAL LIABILIlYOD�urrer�
OWNERS&CONTRACTORS FADgECTR--
COVERAGES Ap Tv lu^cINT AA'nc
EA k.x9- REALE I AGGIGA�
GENERAL
Fn0'J:ICTSS.OMP�=i E9 OFE�TI'JNS CLAIMS: Undenvrner's raghnsemaGve for c:an1 purswn:w this irsuranca.
PERSONA &ADVERTISING INJURY None:
FIRE DAMAGE Addrsss:
Telephone:
bte"OnsOaBLon Of the yamcdm c'r`W and nOTMchstoid:tp Wry inconsistent calamen:in ft Policy to which this ondorsamrn:is aimchod or any onco7emanl nor'o•he tin a7aChetl
•e:e,it is a prea a as foliows:
t. INSURED.T!te Entry.a 619:10d or appointed officers,agents.volunteers and empbyeos are h6udW as insureds wrt rapare to habiliy and defense o'efts origin;hom tnS OparabOnL
produce and Ltrvitws tw Aarrod fete or on benaN o:iK.named insuretl.
Z CONTRIBUTION NOT REOUIRED.As reapers:(a)wrr.k performed Dy Via Named insured for a on behall of Vre Entity;or(b)products soldby na Namwtl Insure to rie g•;or
(c)pro-'"&Waxed by IntoNamocl Insured fro,the En:ty.ftinauranca ahbroetl by na policy shat be I=rrtery crsarenu krcEntity:as respo=Ine Entiy,is a
ted or appointed bfhtso5ty:or
a�loyeas or volunteers:or sand in an unbroken chain Of coverage excess o'the Named Inuufed underlying primary coverage.In ojo,h,r ova
reCs sched . eny ones Insurance
by ft Entity.its a:ectetl or appointed olrrrers,o1Gci6a,employ 00 or volunlwrs shall be in oscass Of this insurance Lntl Shan not contribute with it
9. SEVERABILITY OF INTEREST.This insurance aopies Sapyatay to each inured against whom claim is nude or gut is bought except 11,11 rosoec,loft comcany's limits of liayly.
The inclusion of any persona.or panizstion as an ins:nad shall no:aflec:any riphl which ueh fsersc�or mpentxalion voc uid have as•W irmnh it not so induoetl.
<. CAart:ELl1.T10N NOTICE.W,:rasps:301he interaaJ O'ftEntity,this insurance shall not be Csncslied,or rmurially roducadin bvsrape orlim'3 axcap:aper thirty=7 clays prior
wr:'ten notice by raceipted Delivery has been givan to the Entry.
S PROVISIONS REGARDING THE INSUREDS DLMEs.Anyfailuratocroryysr,Treporting provisions o?the policy orbreaches a?violations 01wamnoasshall no:affect coverage
provided to the Entity,its 018cled or appointed 016cars.Otrrcials,employees or v01YnteW.a
S. SCOPE OF COVERAGE.This policy,if primary.affords coverage at least as broad as:
(1) Insuranc&ServiusOYuCo:nmorcylGenaralLubiliiyCoverapa,•Dccurrenre'formCGODD1;or
(2) I'exreaa,aaords Coverage which is at least as broad as the primaryinswanrs toren CG 0001.
Except as$=too above nothing herein shelf be hole to waive,altar or extend any of the limits conditions,agreements or asdusiOns of the policy m which this endorsement is attached.
ENDORSEMENT HOLDER
ENTITY
AUTHORIZED
REPRESENTATIVE ❑Broker/Agerd ❑Underwriter ❑
(prinlAype name), warrant that I l
authOnly to bind the above-mentioned insurance company and by my signature here,..
do sit bind this Cxmpany to this endorsement.
Signature
(origins/signature required)
Telephone: ( ) Date Signed�
ri-V.62O •
MEETING AGENDA
DATE3=ITEM #.�� EXHIBIT B
INSURANCE REQUIREMENTS FOR CONSULTANTS
Consultant shall procure and maintain for the duration of the contract insurance against claims for injuries to persons or damages
to property which may arise from or in connection with the performance of the work hereunder by the Consultant, his agents,
representatives, employees.
Minimum Scope of Insurance
Coverage shall be at least as broad as:
1. Insurance Services Office Commercial General Liability coverage (occurrence form CG 0001).
2- Insurance Services Office form number CA 0001 (Ed. 1/87) covering Automobile Liability, code 1 (any auto).
3. Workers'Compensation insurance as required by the State of California and Employer's Liability Insurance.
4. Errors and Omissions Liability insurance as appropriate to the consultant's profession.
Minimum Limits of Insurance
Consultant shall maintain limits no less than:
1. General Liability. $1,000,000 per occurrence for bodily injury, personal injury and property damage. If Commercial
General Liability or other form with a general aggregate limit is used, either the general aggregate limit shall apply
separately to this project location or the general aggregate limit shall be twice the required occurrence limit.
2. Automobile Liability. $1,DD0,DD0 per accident for bodily injury and property damage.
3. Employer's Liability: $1,DD0,000 per accident for bodily injury or disease.
4. Errors and Omissions Liability: $1,0D0,000 per occurrence.
Deductibies and Seff4nsured Retentions
Any deductibles or self-insured retentions must be declared to and approved by the City. At the option of the City, either: the
insurer shall reduce or eliminate such deductibles or self-insured retentions as respects the City,its officers,officials,employees
and volunteers, or the Consultant shall procure a bond guaranteeing payment of losses and related investigations, claim
administration and defense expenses.
Other Insurance Provisions
The general liability and automobile liability policies are to contain, or be endorsed to contain,the following provisions:
1. The City. its officers, officials, employees, agents and volunteers are to be covered as insureds as respects: liability
arising out of activities performed by or on behalf of the Consultant; products and completed operations of the
Consultant premises owned, occupied or used by the Consultant; or automobiles owned, leased, hired or borrowed
by the Consultant. The coverage shall contain no special limitations on the scope of protection afforded to the City,
its officers, official, employees, agents or volunteers.
2. For any claims related to this project,the Consultant's insurance coverage shall be primary insurance as respects the
City,its officers, officials,employees, agents and volunteers. Any insurance or self-insurance maintained by the City,
its officers, officials, employees, agents or volunteers shall be excess of the Consultant's insurance and shall not
contribute with it.
3. Any failure to comply with reporting or other provisions of the policies including breaches of warranties shall not affect
coverage provided to the City, its officers, officials, employees,agents or volunteers.
4. The Consultant's insurance shall apply separately to each insured against whom claim is made or suit is brought,except
with respect to the limits of the insurer's liability.
S. Each insurance policy required by this clause shall be endorsed to state that coverage shall not be suspended,voided,
cancelled by either party,reduced in coverage or in limits except after thirty (30) days'prior written notice by certified
mail, return receipt requested, has been given to the City.
Acceptability of Insurers
Insurance is to be placed with insurers with a current A.M. Best's rating of no less than A.W. Woodward—Clyde t s self—
yerication of Coveraoe insurance has been deemed acceptable. See Attachment A.
Consultant shall furnish the City with original endorsements effecting coverage required by this dau tendorsements are
to be signed by a person authorized by that insurer to bind coverage on Its behalf. All endorsem reive a
approved by the City before work commences. ❑• dm ❑ Fl7W- ❑ CDDDHL
HIEF
6CAO ❑ FA1.DIR❑ FW DDiEl �R.
B'CLE K OrJG. 11 Pourprm
LJ MCW-❑�.C D TEAM
Please note: There has been an amendwnt to the insurance reclu>r
this agreement (see Attach¢nent A) .
GENERAL LIABILITY SPECIAL ENDORSEMENT `: SUBMIT IN DUPLICATE
FOR Enti
tthyer)-
a t (NDORSEMErT No. hsuE aATE wM:
IORODUCER POLICY INFORMA71ON:
Inwrance ompuY.
Policy No:
Poicy Period: prom) po)
LOSS ADJUSTMENT EXPENSE ❑Included in Li•nfs
❑
In A*km to Lrrs
Telghcne ❑Deductble ❑Se6•Isured Relamim(c hack which)of S
NAMED INSURED with an Aggregate d S apples to
coverage. ❑Per Occurrence ❑ Far Ckim (which)
APPLICABILITY. This insurance perms to the operations,produces andrm terarey cl the
named nwnd under NI wrtten apres"Irn s and P9m=in tans wnh the Entdy unless cha.Med here
❑ n which czw cny the toiowinp tie agreements and pemdu wth the Enthy are tarered:
E NrrrY AGtiEEME N'rVPEPMRi
TYPE OF INSURANCE
GEh.RJL LUSLRY OTHER PROVISIONS
WiAv..ERCw!AL GENE-PAIL LU.3LtiY OGisLms made Retroactive Date
CDMPREhENSM GENERAL LIAaIU Y0Ocorrranrs
OWICCRS A CONTRACTORS FROTECTIVE
COVERAGES 1 °"m W.r*cINT Ah
• EA^.riOCCJRR"-_h.E AG3�GAiE
FRDDLIrTSCOMPL_cTED D"PEPATIONS CLAIMS:Undenmwrs reprasercative 1a miens pursuant to this Laurance.
PERSONAL It ADVERTISING IWjRY Nana:
FIRE DAMAGE Add'esc:
Tekphone: �)
a�sEontDon of u»pranicrm chwpod and noevehstandvhp any Inconsistent aatemant in Ltie policy m which this enrbsomenr s attached a any endorxerrteM now a t reeher am hod
tiuretd,it is agreed u 1d1'urws
t. etSU c .The EnBty.Ice elected or APpointod oficers,agents.vduntears and ompbyees wo Itduded u insureds wbti regard o IebP6ty and debase of suits aris:rp Nom tree operasonx,
produeu and ac*"$perfarrod by or on bow d the named insurod.
2 CONTRIBUTION NOT REOUIRED.As respects:(a)work performed by the Hamed Insured for or on behalf of the Entity;or(b)procrcu solid by no Nand Insured tc the EnUtl-or.
em p•emsas f as
volunteers;
rs;Named Laurad Nom sties Ehain!nes lavrahCa alfordeC by his policy she!l>o P'°tay Ins'.rranr�as reyoa esu En9y,i6 e:wrod or`prioinud othmn.o:fidaas,
employees or vdunteen;orsmtd n an unbroken chain o!coverage excess o'.Lite Namad InwroCs scheduled underlying prirrory coverage.N sinter @van,any one:insuronw
mainuined by the Entiy.is elected at appointed of 4srs.offroats.amployws or volunteers shall be in excess of We Insurance and shall not contribute with IL
S SEVERABILITY OF INTEREST.This insurance app+s soparately b aaeh lrwrod against whom c is read.or sub s exu w:yr re
The inclusion of any person a a b'wrgM ir< 4e=n ri eompanys timitxof GayiluY.
garuxatipn as an Irs;ned atiall nes affect sny right which such Porsor.a organisation would have as a daimant i1 not to indude0.
6 CANCELLATION NOTICE.Wit.rospec:to the interests at na Fniliy.this insurance pall not be cancelled.Or ffallolielly reduced in cOvOralls Or lirmvz OXCOXatorniny 130)days peim
wriaen nmiu by rosiphiddei'weryhu bean pian to ne Entity.
I PROVISIONS REGARDING THE INSUREDS DUTIES.Any'agugtocomply W;Z)reporting Provisions otthepolicy abreaches orviolations ofwarranties small notatkncoverage
provided m no Entiy.Its otactad or appointod oSrcoa.ofidats.employees ar volunleera
L SCOPE OF COVERAGE.This policy,it Primal,affords coverage at Toast as broad as:
n) IraurarwSonieosOtficeComrrrrx+alGenonlLinbllttyt:apn8e,•oerarrrsnu'foemCGODDt;to
M ff excess.affords coverage which is at least as broad u ft primary k=ran"toren CG DWI.
Except es statid above nothing heron shat be hold 10 waive,attar or extend any of the limits condoonc.agroerrona er exclusions of dw poky to which this ondoreerrunt is abacrocL
ENDORSEMENT HOLDER
ENTITY
AUTHORIZED
REPRESENTATIVE ❑Broker/Agent ❑Underwrher p
I (prinMYPe name). warrard that 1 have
aWhorhy to bind the ebova•mentioned insurance company and by my signature hereon
do so bind this company to this endorsement.
Signature
(o»pinal sipnalura required)
Telephone: ( ) Date Signed
r`v.am
F E B 2 1� 1992
Sedgwick James ATTACHMENT A
8edpwlok James of CAIIIGMfa,Inc.
PO Box 7661,San Francisco,californis 94120-7601
Telephone(416)983-5600.Telex 820238.Facsimile(415)398.1841
February 26, 1992
Ms. Wendy George
Risk Manager
City of San Luis Obispo
990 Palm St.
San Luis Obispo, CA 93401
WOODWARD • CLYDE
Dear Wendy: .
You have asked me to review the Self-Insurance captive set up by Woodward Clyde to
cover the Professional and Environmental Impairment Liabilities incurred by the five
subsidiaries.
From conversation with the Risk Manager of Woodward Clyde and the verbal
information obtained, the captive appears to be reasonably well funded.
NO ONE CAN ACCURATELY PREDICT THE FUTURE PERFORMANCE OR
LOSSES OF ANY SELF.FUNDED PROGRAM.
DETAILS OF CAPTIVE
Woodward Clyde has a self insured retention of $100,000 per occurrence. Excess of that
the captive covers the first $4,000,000 of any loss and they are then reinsured through
Planet Insurance Co. for $5,000,000 excess of $4,000,000. The total assets are around
$10,000,000 and loss reserves are currently around $4,400,000. This leaves $5,600,000 to
cover any future losses. Their historical losse experience averages around $1,000,000
annually and they currently annually fund around $2,500,000. This is a reasonable ratio
according to actuarial principles. While this is not comparable to Insurance Company
funding requirements set by the Insurance Commissioner in California, it is comparable
and favorably compares with most 7PA's in California.
SecipwlokJames Insurance Brokers
FEB 26 '92 17:34 SENWIC" '41ES- S.F. P.3
a
Sedgwick James
The captive is a Bermuda Captive established in 1980. It was originally established to
cover claims as a banking fund. Loss costs were loaned from the fund and reimbursed by
the subsidiariesover a long term. Beginning in 1991 they revised the fund to a true shared
risk basis.
Please advise if I can be of any further assistance in this matter.
Sincerely,
Ma Kelley
Vice President
Public Entity
(415) 983-5174