HomeMy WebLinkAboutPW Destruction - 01.11.13IPUBLIC WORKS DEPARTMENT 919 PALM ST. 93401-
DATE: January 11. 2013
TO:Daryl R. Grigsby, Public Works Director
Christine Dietrick, City Attorney
FROM: Corelz Byler. Public Works Department
SUBJECT: REQUEST FOR RECORDS DESTRUCTION
On April, 24,2001, the City Council adopted a Records Retention Policy and Schedule. In
accordance with that policy and schedule, certain records have been identified as eligible for
destruction.
The CIP (Capital Improvement Program) project files (listed below), eligible documents
between November 20 and JuIv 200
Spec # 90225 C
Spec # 90225D
Spec # 904668
Spec # 90521
Spec # 90634
Spec # 90637
Spec # 90729
Spec # 90785
Spec # 90798
Spec # 907801
Spec # 907809
Spec # 90819
Spec # 90818
Spec # 90823
Spec # 90831
Spec # 90865
Spec #
Spec #
Spec #
Spec #
) certified payroll ) pay estimates) engineers' daily logs/inspectorsr diaries ) legal ads) preliminary notices/liens ) general correspondence) original bid documents, including contractor bids not awarded
The appropriate sections of the Records Retention Policy and Schedule are attached.
Please sign below, indicating your approval for the destruction of the above listed records.
il a
Grigsby Dietrick
Public Works Director City Attorney
CERTIFICATE OF' DESTRUCTION
I that the records listed were properly disposed on
Public Works Department
C:\Docutnents and Settings\cbyler\Desktop\Cheatsheets\Master Request for Destruction 2013 I.doc
1"2 5-t3
CITY OT SAN LUIS OBISPO i -ORDS RETENTION SCHEDULE
rn
CODE
709 PUBLIC INFORMATION/COMMUNITY RELATIONS
tcPt'l 9ur?.Various GC340S0
Various
8DO PUBLIC WOR(S
80.I ENGINEERING
lContractor Bids (not awarded)C'L+2'Public Works GC34090 Exception: Federa{ly iunded; 3 year retention period or as r€quired by lihe
Public !'dorks
,... . -F-u!11q."v"!q|ksPublic Works
preliminary
pav ?l Y!,orl(s by the
engineer's daily logs or inspector's
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pay
tns
Final Tracts and li,4inor P Film after minimunr 0f 1 See Community Develcpment {or
development Final maps
802 STREET ADDRESS FlLES
GC340S0
Puhiic Works GC34090
BO3 MASS TRANSPORTATION
,-p Public Works
\tJsrks
Public Works
CU.1 0
804 PARKING
: Downtorvn Parking Study P1
Gen-eral l,rlo{mation 2
c-Ur2i
CU+5
8OS DISTRICTS
Assessment Districts CL+10
Works
Works
AE=AfterExPiratiorr AU=Audit Cl=Closedlcompleled CU=Currenl D/R=Destroywhennolongerrelevant E.AfterElection P:Permanent S=Superceded T=Terminated 23