The URL can be used to link to this page

Home My WebLink About03/17/1992, C-6 - REQUEST FOR APPROPRIATION FROM PARKLAND DEVELOPMENT FUND TO COMPLETE SLO RECREATION CENTER REHABILITATION PROJECT. (CITY PLAN NO. M-43D) IIIII�IBu►�V��fl��NVy t" MEETING DATE: city I►�i�ui► o san Lu.s OBI spo COUNCIL AGENDA REPORT ITEM NUMBER: FROM: Jim Stockton Recreation Di or SUBJECT: Request for Appropriation From Parkland Development Fund to Complete SLO Recreation Center Rehabilitation Project. (City Plan No. M-43D) CAO RECOMMENDATION: By motion, appropriate $ 92,900 from Parkland Development Fund balances for increased asbestos abatement costs ($70,800) and recommended project improvements ($22,100) related to the Recreation Center Rehabilitation project. BACKGROUND: In late 1990, the City Council authorized staff to advertise for bids to accomplish the rehabilitation of the City Recreation Center. Bids were received and with Council authority the CAO executed a contract with Shetler Construction Company to accomplish the rehabilitation work. j By Council action prior to execution of the construction contract, a tentative budget was approved calling for a "Comprehensive" rehabilitation of the Center rather than a phased project. The approved tentative budget identified funding from three sources; an appropriation from the Parkland Development Reserve, debt financing to equal the Parkland funds, and assistance from a State Grant in the amount of $300,000. The budget was as follows: Re-hab Construction w/contingencies $ 826,600 Bidding Assistance and Project Administration 27,300 Equipment and Furnishings 25,000 Asbestos Abatement 65,000 Landscaping 30.000 Total $ 973,900 Work on the project began with an asbestos abatement program which removed all the visable and known sources of this toxic substance. Actual rehabilitation work on the building began on January 18, 1991. The project was less than one month into the demolition phase when another source of suspected asbestos was uncovered. Testing proved that the new asbestos find was positive and large; the County Air Quality Control recommended that the job be shut down until it was removed. In an attempt to get the job back on line and to lessen the possibility of jeopardy to the City from the General Contractor claims for job delays, the asbestos abatement crews were again called to the site. They completed the removal, but the cost thereof made a shamble of the project budget. Asbestos abatement totaled approximately $135,800, $70,800 over original budget estimates. +��n�i�►►►�IIIIIIf�P° ��N city of sar, ,_ais OBispo COUNCIL AGENDA REPORT Page 2 Two other high cost items were experienced as the job progressed that were not anticipated when the original budget was presented to Council. They include: 1. The City's seismic study of public buildings recommended structural upgrades at the Center that were accomplished by job change orders. ($18,400) 2. An upgraded fire alarm/warning system required by the local fire authority to compliment the fire sprinkling system. ($34,300) A summary as well as a complete listing of change orders is attached (see Exhibits B & Q . CONCURRENCES: To address this project's budget concerns, an on-site meeting was called and attended by representatives from Administration, Finance, Public Works, Recreation, Energy Conservation and Building Maintenance. This group was to survey the work already completed and determine what remained to be accomplished to make the Recreation Center a fully functional public facility, energy efficient operationally and one that would require only a minimum of daily maintenance. Representatives from all Departments/Divisions attending this meeting reached consensus on the items necessary to bring this project to closure. A listing of this committee's recommendations and their estimated costs are attached hereto and marked EXHIBIT "A" . i FISCAL IMPACT: In developing the original Recreation Center Project budget, three major sources of funding were recommended and approved by Council; they included: 1. State Grant assistance $ 296,900 2. Debt Financing 338,500 3. Funding from Parkland Development Reserves 338.500 Total $ 973,900 Parkland Development Reserves were selected as a funding vehicle in that the majority of this reserve is generated from park in-lieu fees which are intended to improve/expand park and recreation facilities for the Community. It is requested that the $92,900 necessary to complete the "Comprehensive Rehabilitation" of the Recreation Center be appropriated from this reserve. i��h�►b��I�lllllll�ll°;�9��IU city of San t. 3 osIspo COUNCIL AGENDA REPORT Page 3 During mid-year (1991-92) budget studies it was estimated that the Parkland Development Reserve would total $1,194,000 by the close of the 1991-93 Fiscal Cycle. The appropriation of $92,900 to complete the Recreation Center from this Reserve will have no impact on the 1991-93 Council Work Program to improve existing parks and playgrounds. The requested appropriation will have only minor negative impact on the closing Parkland Reserve balance at the close of FY 1992-93. ALTERNATIVES.- 1. LTERNATIVES:1. Appropriate $92,900 from the Parkland Development Reserve Fund to complete the "Comprehensive Rehabilitation" of the Recreation Center. This alternative would insure a completed job and a fully functional recreation facility for the Community. 2. Do not approve the requested increase of funding for this project. This alternative would allow a facility that could be partially used but would appear to the user, unfinished. It would necessitate the use of funds originally earmarked for furnishing and landscaping the project to meet asbestos and structural cost overruns. ATTACHMENTS: * A listing of this committee's recommendations and their estimated costs are attached hereto and marked EXHIBIT "A" . * A summary of change orders is marked EXHIBIT "B" . i * A listing of change orders is marked EXHIBIT "C" . ��K�� ►►�Illllll�p q��ll city of San t: -�-S OBISpo COUNCIL AGENDA REPORT Page 4 EXHIBIT "A" By Department/Division meeting consensus the following listed items were recommended as necessary to bring closure to the Recreation Center Rehabilitation project. It was the committees recommendation that these items be completed by a combination of minor contracts, city force account work and community service projects to keep the cost of each to a minimum. The items are so marked. (MC) Minor Contract (FA) Force Account work by city employees (CS) Community Service Projects 1. MC - Installation of low energy lighting in gymnasium $ 5,500 * 2. FA - Installation of low energy lighting in Craftroom #1 800 * 3. FA - Installation of low energy lighting in Craftroom #2 900 * 4. CS - Materials and paint to finish Craftrooms #1 and #2 1,000 5. FA - Improve front (Santa Rosa) entry to disabled standard 1,200 6. FA - Make and install chimney cap 200 7. MC - Refinish gymnasium floor 7,000 8. MC - Key all door locks to match P&R keying system 2,500 9. FA - Purchase and install new backboards and volleyball standard floor anchors 3.000 Total $ 22,100 i * After installation, these items will qualify for the PG&E rebates with the rebates to be deposited in Parkland Development Reserve Fund. �I�Nni��uVlllllll�l►° ��UIII city of san Luis OBlspo COUNCIL AGENDA REPORT Page 5 EXHIBIT "B" SUMMARY OF CHANGE ORDERS Asbestos Construction Abatement Total Budget $ 826,600 $ 65,000 $ 891,600 Projected Actual Budget * Original Construction contract $ 659,300 $ 65,000 $ 724,300 * Change Orders to Date 167,300 70,800 238,100 * Recommended additional change orders 22. 100 22.100 Total $ 848,700 $ 135,800 $ 984,500 Additional Funding Needed S 22,100 $ 70.800 $ 92,900 I c - ��,�H��►►�Illll�ul►��'►��III city of San t, OBISPO = COUNCIL AGENDA-REPORT Page 6 RECREATION CENTER REHABILITATION PROJECT EXHIBIT "C" CHANGE ORDERS BY CATEGORY CATEGORY I: STRUCTURAL CHANGES MANDATED BY CITY'S SEISMIC EVALUATION CATEGORY II: UA'FORSEEN ITEMS DISCOVERED AFTER PROJECT START CATEGORY III: ADDITIONAL WORK RECOMMENDED BY CIP-BRT CATEGORY IV: CHANGES RESULTING FROM: A. NOT BEING CALLED FOR ON PLANS B. BEING IN CONFLICT ON DIFFERENT PAGES OF PLANS C. INCORRECT DETAIL ON PLANS D. NO DETAIL INCLUDED ON PLANS CATEGORY V: CHANGE ORDERS EXPERIENCED AS JOB PROGRESSED (To 1-28-92) CATEGORY VI: CHANGES THAT YET MAY ARISE CHANGE ORDER DESCRIPTION CHANGE ORDER AMObNT CATEGORY I: STRUCTURAL, REOUIRED BY SEISMIC STUDY. 1098 S.I. LOG 3-1 SHEAR $ 6,799.00 1100 S.I. LOG 3-2 CHIMNEY 2,151.00 1101 S.I. LOG 3-3 STRUC @ CRAFT 5,533.00 1111 STAIR LANDING UPSTAIRS 1,530.00 1172 HEADER @ MEETING RM OVRS 600.00 1082 POST & BEAM STRUCTURAL SUPPORTS 1 . 787.00 i I TOTAL CATEGORY I CHANGES TO DATE $ 18.400.00 CATEGORY II: UNFORSEEN ITEMS FOUND AFTER PROJECT START. 1056 TERMITE DAMAGE @ FOUNTAIN $ 1,172.00 1059 GAS LINE AFTER BID DATE 110.00 1067 FIRE RATED DOOR #25 1,697.00 1096 WINDOW @ BOY SCOUT WING 1,592.00 1115 FIREPLACE FLOORING 205.00 1127 WALLS BUILT ON CURBS 6,012:00 1131 FIRE EXTING MISSING 630.00 1135 TERMITE DAMAGE @ ACTIVITY ROOM 2,046.00 1136 TERMITE DAMAGE @ HANDICAP RAMP 1, 180.00 1201 DEMO & REFRAME SECOND FLOOR SKYLIGHT 468.00 1205 MAIN LINE WATER FILTER 249.00 1091 (7-22-91) CHANGE CEILING & FLOOR - ACT.RM. CLO. 1,822.00 1235 ( ) WH POP-OFF VL 137.00 TOTAL CATEGORY II CHANGES TO DATE $ 15.361.00 NEW TOTAL 1-27-92 S 17. 320.00 city Of Sar. .-ass OBISPO COUNCIL AGENDA REPORT RECREATION CENTER REHABILITATION PROJECT - CHPNGE ORDERS PAGE 2 CHANGE ORDER # DESCRIPTION CHANGE ORDER AMOUNT CATEGORY III: ADDITIONAL WORK RECOMMENDED BY CIP-BRT 1055 GYM ROOF REPLACEMENT $ 12,713.00 1057 ROOM FINISHES - ROOM -s 126,127,128,129 AND ENTRANCE 21,691.00 1103 ELECTRICAL BALLAST CHANGES 4.480.00 TOTAL CATEGORY III CHANGES S 38 .884.00 CATEGORY IV: NOT INCLUDED IN PLANS ORDETAILS 1047 TELEPHONE TERM. BOARD $ 553.00 1051 REFINISH ENTRY CEILING 1,000.00 1061 DETAIL FLSHG ELEC 673.00 1063 TILE AT ENTRY 1,103.00 1083 S.I. 1-1 GLAZING 799.00 1088 S.I. 1-7 EXIT SIGNS 853.00 1107 SIDING UNDER STAIRWAY 208.00 1109 TECTUM CEILING ATTMNT 4,129.00 1110 MECHANICAL RADIATORS 1,411.00 1124 FLASHING HAND. RANP/FRAM 493.00 1174 FASCIA DETAIL @ GYM WON'T 1,490.00 1175 CHANGE WATER CLOSETS 140.00 1176 CHANGE SHOWER HEADS 1,212.00 1177 7" VENT TO RANGE HOOD 411.00 1179 NEW COMBUSTION AIR INTAKE 974.00 1180 ADD LOUVERS/REAR MECH 1,753.00 1050 REMOVE EXISTING STUCCO @ CRAFT ROOM 2,795.00 1202 REMOVE EXISTING SIDING UPPER FLOOR AND FRONT OF BUILDING 2,180.00 1204 CHANGE TO ENTRY DOORS SANTA ROSA ENTRY 503.00 1237 (7-22-91) DEMO AIR INTAKE ON ROOF AND FIX ROOF 612.00 1236 ( ) DEMO ROOF & BUILD PAR. WALL 2,760.00 TOTAL CATEGORY IV CHANGES TO DATE $22. 680.00 NEW TOTAL 1-27-92 $26.052.00 1111111111110111111 aty of San L. --S osIspo All COUNCIL AGENDA REPORT RECREATION CENTER REHABILITATION PROJECT - CHANGE ORDERS PAGE 3 CATEGORY V: - CHANGES EXPERIENCED AS JOB PROGRESSED 1064 (II) ROOF BACKING @ SCREEN WALL $ 533.00 1065 (IV) FUR OUT WALL-MEN BATH 352.00 1068 (II) REP BOWED WALL CRAFTS 1,181.00 1070 (IV) DOOR AND HADW CHANGES 7,691.00 1071 (II) TERMITE DAMAGE @ GYM 62.00 1074 (II) ADD STRAP/SCREEN WALL 40.00 1075 (II) BRACING FOR SPLICED JOIST 271.00 1077 (??) UPGRADE FIRE ALARM SYSTEM 34,350.00 1122 (II) ASBESTOS IN STRUCTURE 28,000.00 1273 (IV) ADD FLASHING @ GYM ENTRY 162.00 1277 (II) ADD SWITCH & PHOTO CELL 150.00 1281 (II) CONDUIT BRACES IN GYM 117.00 TOTAL CATEGORY V CHANGES TO DATE (1-28-92) $72,909.00 CATEGORY VI: CHANGE ORDERS THAT MAY ARISE BEFORE JOB COMPLETION **** Additional electric work second floor $ 500.00 **** Grease trap removal 500.00 **** Handrails for physically impared 1,400.00 **** Unresolved change orders 10,000.00 **** Termite Eradication 6,800.00 **** Miscellaneous 2,500.00 TOTAL CATEGORY' VI (MAYBE) .CHANGE ORDERS $219700.00 TOTAL CHANGE ORDERS ALL CATEGORIES: (NEW NUMBERS 1-27-92) CATEGORY I: $ 18,400.00 CATEGORY II: 17,320.00 CATEGORY III: 38,884.00 CATEGORY IV: 26,052.00 CATEGORY V: 72,909.00 CATEGORY VI: 21 ,700.00 TOTAL CHANGE ORDERS AND ANTICIPATED CHANGE ORDERS AS OF JANUARY 27, 1992 -------------------------- $ 1959265.00