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HomeMy WebLinkAbout04/07/1992, C-10 - AMENDMENT TO THE CULTURAL HERITAGE COMMITTEE BYLAWS MEETING DATE: Biu V i Citic o f San L s owpo �- REM NUMBER /O COUNCIL AGENDA REPORT FROM: Pam Voges, City Clerk PREPARED BY: Kim Condon, Assistant City Clerk 4/ SUBJECT: Amendment to the Cultural Heritage Committee Bylaws RECOMMENDATION: Adopt resolution amending the bylaws of the Cultural Heritage Committee with regard to appointment of members from the three Historical Preservation Districts. BACKGROUND: At the March 17, 1992 Council meeting, Councilman Roalman requested that Council consider amending the Cultural Heritage Committee bylaws to allow more flexibility when appointing members representing the three Historical Preservation Districts,particularly the Downtown district. The current CHC bylaws state, "The membership shall include one city resident from each of the three Historical Preservation Districts....:' Finding residents of these specific areas to fill vacancies has become extremely difficult and, therefore, relaxing appointment criteria for these three seats is a viable solution to facilitating the appointment process. During the discussion, the Council also reaffirmed the City residency requirement for all members of the Cultural Heritage Committee. Attachments: Resolution CHC Bylaws I RESOLUTION NO. (1992 SERIES) A RESOLUTION OF THE COUNCIL OF THE CITY OF SAN LUIS OBISPO AMENDING THE BYLAWS OF THE CULTURAL HERITAGE COMMITTEE WHEREAS, the City Council requires more flexibility when selecting members to represent the three historical preservation district positions on the Cultural Heritage Committee; NOW,THEREFORE, BE IT RESOLVED, that the Council fo the City of San Luis Obispo as follows: SECTION 1. The Bylaws of the Cultural Heritage Committee shall be amended as shown on the attached Exhibit "A" incorporated herein by reference. Onmotionof ,secondedby, and on the following roll call vote: AYES: NOES: ABSENT: the foregoing resolution was passed and adapted this day of , 1992. ATTEST. Ron Dunin, Mayor Pam Voges, City Clerk APPROVED: City 'strative Officer ' me EXHIBIT A CULTURAL HERITAGE COMMITTEE BYLAWS ARTICLE 1. PURPOSE The Cultural Heritage Committee promotes the preservation of architectural, archaeological, historical and cultural resources in San Luis Obispo by: A Helping the public pursue cultural resource preservation projects. B. Sponsoring educational programs and research which improves our understanding of the community's history and archaeology. C. On request, commenting on the effects of public and private actions on community cultural resources. D. Helping with the administration of city-sponsored benefit programs. ARTICLE 2. COMPLIANCE WITH OTHER REQUIREMENTS The functioning of the Cultural Heritage Committee and all of its actions and decisions shall be in compliance with the provisions of the Advisory Body Handbook and with provisions of City Resolution 6593 (1989 Series). ARTICLE 3. MEMBERSHIP A. The CHC will have seven member appointed by the City Council. Membership of the committee shall include a person knowledgeable in local history, a person with training or experience in structural rehabilitation, and a person with knowledge of architecture. B. The committee *zH include one city tesident frorn each of the three lfistozicai ' MAI:�0�+�3 'BEE'�S .t� ' /bc�.:.»„ wwww"s Al" OWN" ARTICLE 4. TERMS OF APPOINTMENT A. Members shall be appointed by the City Council for four-year terms and may be reappointed for not more than two consecutive full terms totaling eight years. ARTICLE 5. OFFICERS A. A Chairperson and Vice-Chairperson shall be elected by the committee at its first meeting in April for one-year terms. No person may serve in the office of Chairperson or Vice-Chairperson for more than two consecutive terms. B. The Chairperson shall preside overall all committee meetings, vote on all matters, appoint all subcommittees, call special meetings, and submit an annual report and budget to the committee for approval and presentation to the City Council. C. The Vice-Chairperson shall serve in the absence or incapacity of the Chairperson and perform such other duties as requested by the Chair. ARTICLE 6. MEETINGS A. The committee shall hold a regular meeting each month. All meetings shall be open to the public and shall be held at specified time and place with public notice provided as required by California law. B. A quorum shaU consist of a majority of the seated members. C. All action of the committee shall be decided by a majority vote or consensus of the quorum directed through the Chairperson. D. Minutes of each meeting shall be forwarded to the City Council and be available as a public record. e. The Chairperson or any three members of the committee may call a special meeting provided that all public notice requirements are met, F. All committee meetings shall be conducted according to city practices, customs, policies and Robert's Rules of Order, Newly Revised. F. All members present must vote, except when a member declares a conflict of interest. Any member declaring a conflict of interest shall not vote or participate in any related deliberations or actions of the committee. ARTICLE 7. ABSENCES AND RESIGNATIONS A. If a member fails to attend three consecutive regular meetings or a total of six regular meetings within any twelve months, the member shall automatically be considered for replacement The Chairperson of the committee shall inform the Council of such a situation and explain any special circumstances. B. Committee members are responsible for notifying the Chairperson or the Secretary in advance when an absence is anticipated. C. If a member needs to resign from the committee, the member shall immediately direct a letter to the City Council with copies forwarded to the committee chairperson and City Clerk. ARTICLE & SUBCOMMITTEES A. Subcommittees shall be appointed, as needed, by the Chairperson. Subcommittees may include non-committee members who shall have no voting power. ARTICLE 9. AMENDMENTS Bylaw amendments shall be submitted for Council approval by an affirmative vote of the members present at a regular meeting of the committee, provided that such amendments shall have been discussed by the Commission on the agenda of at least two meetings prior to the vote. The members shall receive the proposed amendments at least ten days prior to the first meeting.