Loading...
The URL can be used to link to this page
Your browser does not support the video tag.
Home
My WebLink
About
Batch 4
5 From:Avakian, Greg Sent:Tuesday, May 24, 2022 9:43 AM To:John McKenzie Subject:RE: Dog Parks Good morning John: I have quick answers that unfortunately may not be what you'd like to hear... 1. Staff have been focused on other needs and prioriƟes and have not moved forward with pursuing any grants associated with the dog park(s). If Ɵme allows, staff will revisit. AddiƟonally, you may pursue, but I can't commit that the work you do will be able to be reviewed and submiƩed by the City. We have A LOT of things occurring in our world right now. 2. The dog park survey is currently out and will be closing on June 30. Staff will review the input, as well as any other 'in-person' community outreach that occurs between now and then to select the best type of fencing for the perimeter. Based on the community feedback, staff will decide if external fencing only or combining the fencing project for the enƟre project. Without a project manager hired and assigned, the project is delayed from what you and I discussed a few months ago. 3. Emerson Park Grant: no updates. Same situaƟon... no project manager hired or assigned. Greg Avakian pronouns he/him/his Director of Parks and RecreaƟon Parks & RecreaƟon 1341 Nipomo Street, San Luis Obispo, CA 93401-3934 E gavakian@slocity.org T 805.781.7120 slocity.org -----Original Message----- From: John McKenzie < Sent: Monday, May 23, 2022 7:53 AM To: Avakian, Greg <gavakian@slocity.org> Subject: Dog Parks This message is from an External Source. Use cau Ɵon when deciding to open aƩachments, click links, or respond. ________________________________ Hi Greg, Hope you had a great weekend! Wanted to circle back on a couple of things. First, what is the decision on pursuing the PetSafe 'grant'? It would seem the new Righeƫ Ranch railroad locaƟon would be a good candidate for the $25,000 prize. As you may know, they have simplified their applicaƟon and are not asking for too much info. If there is interest to pursue, I would be happy to take a first crack at it and then pass along to you to finish it. Secondly, what is the status of geƫng fencing bids for Laguna Lake? Any thoughts about pursuing the $5000 Petsafe 'grant' for one or more of the smaller improvements? Lastly, is there any update on the Emerson Park RenovaƟon grant? Thanks. John McKenzie 6 From:Avakian, Greg Sent:Tuesday, February 8, 2022 10:12 AM To:Parks & Rec Subject:PRC Review Attachments:PRC-Division Updates-02.02.2022_Burger.pdf; PRC-Division Updates-02.02.2022_Hyfield.pdf; PRC_Directors Report_ 02.02.2022.pdf Good afternoon, Parks & Recreation Team: In our efforts to keep you and your teammates up to date on all things Parks & Rec, I wanted to share the three presentations that staff provided the Parks and Recreation Commissioners at last weeks meeting. Please take the time to review all three PowerPoints and don’t hesitate to reach out with any questions you may have. We have done such amazing things over the past few weeks, all while moving and settling in at our new ‘home’. The PRC were extremely complimentary to all the P&R staff and what you are contributing to our wonderful community. There are so many new and exciting projects and programs coming our way in spring and can’t be more confident in all of you getting us there. Thank you for all your dedication and extra efforts in your areas and supporting your colleagues. Have a wonderful week. -Greg Greg Avakian pronouns he/him/his Director of Parks and Recreation Parks & Recreation 1341 Nipomo Street, San Luis Obispo, CA 93401-3934 E gavakian@slocity.org T 805.781.7120 slocity.org Stay connected with the City by signing up for e-notifications Parks and Recreation Commission February 2, 2022 . Director and Project Report Parks & Recreation Department Updates 2 Staffing Updates Emerson Park Mitchell Park Laguna Lake Park Cheng and Eto Parks Parks and Recreation Department 3 60% of Parks and Recreation Department staff are new or in new roles since June Upcoming CIP Projects: 21-23 4 Parks & Recreation Department Office Refesh: -Upgrade internal office space (last done in 1993) -Originally planned for Fall/Winter 2020 -Estimated project timeline: January –June 2022 Mitchell Park Enhancement Grant -Awarded SPP Grant of $177,950 -Community Workshops: May and Sept 2021 -Project timelines: Spring/Summer 2022 Prop 68 Grant Application: Emerson Park Conducted 5 community outreach sessions in February with Grant submittal March 2021 -Award notification Fall 2021 -Additional community workshops in Spring 2022 -Design Timeline: Summer 2022 –2023 -Construction Timeline: estimated to be 10 months Emerson Park Fitness Replacement -NFC Grant awarded: January 2021 -Estimated project timeline: October – November 2021 Cheng Park Revitalization -Originally slated for fall 2020, project estimated start: Spring 2022 Eto Park Revitalization (Brooks St) -SLO Rotary contributing funding for revitalization project = 20th Anniversary -Pending agreements, project estimated for Winter/Spring 2022 (May 2022) North Broad Street Park -Originally slated for fall 2020 -project funds put on hold during Pandemic. -UPDATED project timeline fall 2022 Emerson Park Projects 5 Department Office Renovation: •January –June 2022: Staff and operations relocated to Ludwick Community Center •Project includes: •IT, Electrical, and HVAC upgrades •New carpet, paint, and lobby reconfiguration •Updated workstations Fitness Equipment Upgrade •Project delays resulting in a mid to late February completion. Staff to send out information to community when complete •National Fitness Court (NFC) workout app and website •Opportunity for community use and organized classes Emerson Park Prop 68 Grant 6 Prop 68 Grant awarded $2.81M to the City in December 2021 •Conducted 5 community outreach sessions in February 2021 with Grant submittal March 2021 •Only SLO County agency to receive grant award •Community workshops to be held in Spring 2022 for design concepts and input for the project •Design Timeline: Summer 2022 –2023 •Construction Timeline: 8 -10 months Mitchell Park State Parks Grant 7 Mitchell Park Enhancement Grant -Awarded SPP Grant of $177,950. City identified additional potential $20,000 Quimby funds if needed. -Community Workshops were held in May and September 2021 for amenity ideas -Upgraded seating pavilion and BBQ area, bocce ball courts, chess tables, pathway lighting -Project timelines: Design in Spring 2022 with anticipated construction to occur in Summer 2022 8 Laguna Lake Park Laguna Lake Dog Park Enhancments •Current Infrastructure: •Parking •Restrooms •Water and irrigation •Partial fencing •Approximately ~1.5 acres •Additional Amenity Ideas: •Perimeter fencing •Shade structure(s) •Seating pavilion •Trees (shade canopy) •Hydration stations •Puppy area •Small and large dog areas •Play amenities and structures •Expand parking NEXT STEPS •Staff obtaining quotes for fencing •Community survey and workshops –Spring 2022 •Identify phasing of amenity upgrades 9 Laguna Lake Park –Bike Park 10 Bike Park and Pump Track Location •Bike Park (North) and trail and bike pump area (South) •Awaiting confirmation from PG&E for requirements around the power lines •Staff and community build of temporary amenities for Bike Park –Spring and Summer 2022 •Plan for official CIP funding request project for permanent amenities to build pump track and bike park. Bike Park –Dirt/Natural Surfaces 11 Bike Pump Track –Hard/Multi-Use Surfaces 12 Cheng and Eto Park Upgrades 13 Cheng Park Revitalization -Originally slated for fall 2020, project estimated start Spring 2022 -Upgrade landscaping -Renovate gazebo and water features -Contracted with RRM Design -Working with original designer, Alice Loh Eto Park Revitalization (Brooks St) -SLO Rotary contributing funding for revitalization project = 20th Anniversary -City removed dead and diseased trees and shrubs, pruned back vegetation, and repaired irrigation. -Estimated for Winter/Spring 2022 (May 2022) Upcoming Development Projects: 14 San Luis Ranch -Playground(s) -Walking Paths -*basketball court (tentative) Avila Ranch (7-8 park areas) -Playgrounds (4-5) -Community Garden -BBQ Pavilion / Seating Areas -Sport Fields: rectangle, diamond -Skate/Roller Park -Basketball, Tennis, Pickleball, Bocce -Dog Park -Bike and walking paths ___________________________________________ Froom Ranch -DELAYED -Playground -BBQ Pavilion / Seating Areas -Ranger “Station” and barn storage (equipment) -‘Gateway’ to Irish Hills Reserve Righetti Ranch Development -City hired consultant for all CIP projects. Staff to begin priority of park and amenity projects in Spring 2022 with neighborhood community forums -Park planning and community input for design to begin Spring/Summer 2022 Anticipated Amenities: Community Park, Linear Park, Trailhead -Playground -BBQ Pavilion / Seating Areas -Tennis Courts -Pickleball Courts -Basketball/multi-use Court(s) -Dog Park -Community Gardens -Sport Fields (rectangle) -no lights -Trailhead, nature education area Department Updates -continued 15 Mid-Year Budget Assessment Department overview of initial 6 months and budget adjustments and recommendations for Council Staff Development Facilitating leadership and onboarding trainings and workshops for staff Programs and Services Program assessments based on Blueprint and Department objectives Unhoused Community Impacts to the Department resources: -Overnight park use -Bianchi Open Space issues -Environmental impacts -Warming fires and homicide -Bob Jones Bike Trail (Prado to LOVR) -Fuel management -Creek and riparian area conservation -New fencing replacement project Ranger Service: -Designing and working on the new connector trails from Miossi to Cal Poly -Trail expansion and enhancement at Irish Hills (Bog Thistle) -Mapping of Righetti Hill trail system -Continuing oversight of the Winter Evening Access (Night Hike) program at Cerro San Luis -Fuel Management of OS/NR areas -Daily oversight of all 13 OS/NR areas and trail systems -Wilderness Wednesday education on social media -Ranger led hikes have returned with two sessions conducted in January -Ranger education in collaboration with the Youth Services staff at the school sites. Thank You! Questions? Division Program Updates Community Services, Youth Services and Public Art Parks and Recreation Commission –February 2, 2022 Major Accomplishments HUMAN RESOURCE MANAGEMENT! 28 new staff hired since November 2021 (17 staff have left). YOUTH SERVICES COMMUNITY SERVICES 10 new part time staff 15 new part time staff (3 internal promotions) 6 part time resignations 10 part time staff resignations 2 new full-time staff (one internal promotion)1 new full-time staff (1 LBT resigned) Staff still needed: 10-14 part time staff*Staff still needed: 2 part time and 1 full time staff* *To be running “at full capacity” = staff sustainability and elimination of wait lists Reopened childcare programs after winter break without a pause, despite high levels of COVID and staff absences Launched indoor youth basketball Installation of Seven Sisters Mural by Maria Molteni –largest mural to date in the City Continued growth of community partners with SLOMA, Arts Council, YMCA, SLCUSD, CAPSLO, Cal Poly and SLO Senior Center Community Services YOUTH SPORTS •Youth Basketball in partnership with the YMCA •542 Youth, 62 teams, so much fun! •Challenges: Masks, staffing, change of the Sports Director at the Y •Current clinics: Basketball in December, Pickleball now, Soccer in February •MLBPAA Free Baseball Clinic March 14 ADULT SPORTS •Adult Softball –Spring Registration is now open! Season begins Feb. 28 •Drop-in Play: pickleball, dodgeball, volleyball, table tennis, basketball, ultimate SPECIAL EVENTS •Leprechaun Lost –March 17 downtown, RPTA class to support event •Egg Hunt –planning in progress •Mothers Day -planning in progress •Bike Rodeo –planning in progress SKATEPARK •New Skatepark Ambassador •Gearing up for the Monster Skate Series –March 26 in Atascadero (wrap in SLO on May 21) Community Services COMMUNITY GARDENS •140 Plots at 4 sites •New interns starting in two weeks CONTRACT CLASSES •Currently 54 classes being offered with contract instructors •Challenges include facility access SENIOR PROGRAMMING •Member hours have expanded, limited programs •New board and new board president •Board looking for enhanced staff support from the City JACK HOUSE •Hosted the annual Victorian Christmas in December, over 120 in attendance over 4 dates •Coordinating the annual house cleaning •3 vacancies on the advisory committee. SOLUTION FINDING AND CONTINUED PARTNERSHIPS •Transition is an opportunity to review current practices and expand the program moving forward with lens of sustainability, diversity, equity and inclusion and community building •Continued partnerships with YMCA, SLCUSD, Junior Giants, Monster Skate agency partners, SLO Senior Center, Jack House Advisory Committee and Docents •SLOPR Staff keep finding new ways to provide services despite COVID Youth Services School Year Programs •449 Children enrolled in the program (typically 650) •450 care slots being offered (typically 600) •162 Children currently on a waitlist (typically 40-60) •Staff are holding unused slots longer than normal due to COVID impacts •35 staff providing care (typically 60) Current Challenges and Successes •Staff continue to maintain safe and essential care with no shutdowns (but close…)! •Ongoing staff recruitment issues = increased waitlists •Manage 2-15 per week of child and staff exposures = 30-60 minutes of staff time per incident •Applied for and received $28,000 in stipend money from DSS that will be used for scholarships! Youth Services Upcoming Programs •Teacher Work Day Camp –March 14 •Minimum Day Care –March 21-25 (same dates as CP and Cuesta Spring Break) •Spring Break Camp –April 11-15 Solution Finding and Continued Partnerships •School Year Registration 2022-23 •Summer Camp 2022: Summer Experience Program •Summer Camp –what does the community need? (June 20 -August 5) •Partnerships with SLCUSD, DSS, CAPSLO Public Art Maria Molteni –Seven Sisters Mural, backside of Fremont Theater Poppies Mural by Marmalade, Marsh Street Bridge What’s coming? •Roundabout at Tank Farm and Orcutt •Box Art Program •Private development projects •Murals! •Maintenance •Lighting for the Mama Mobius Sculpture (and all future sculptures) Solution Finding and Continued Partnerships •SLOMA , Arts Council, City staff •Murals, murals, murals! •Voluntary public art and mural vs. signs Divisional Program Updates Aquatics, Golf and Facilities STAFFING PROGRAMS UPCOMING Parks and Recreation Commission –February 2, 2022 AQUATICS Operational Updates •Therapy Pool Project •Swim Center Operational Hours •Lap Swim •Therapy Pool •Warm Water Exercise •WHY I Swim SLO Survey Staffing Updates •Staff Recruitment/Training •Staff Culture Upcoming •Lifeguard Courses •Open House •Lifeguard Ready Training Program •Professional Recruitment Video •New Lane Lines GOLF Operations •Pro-shop Flooding Closure •Unforeseen Course Closures •Temporary Outdoor Set-up •Push Carts and Golf Cart Rentals •Driving Range Closure Maintenance •Irrigation Leaks •Seed Shortages •Maintenance Shed Theft •City-Wide Support Upcoming •Cashier/Marshall Recruitment •Temporary Portable Pro-Shop •Pro-Shop Facility Repair •Credit Card Terminals •New Golf Course Concessionaire •New Range Ball Dispenser FACILTIES Damon-Garcia Spring Season •Tournament –Soccer, Rugby •Pilot Program –Youth Lacrosse •Friday Night Lights Expansion •Field Conditions Downtown Dining and Citywide Special Events •New Tables and Chairs •New Planters and Plants •Currently 18 Applications on file for Special Events •Mission Plaza •Laguna Lake Park Outdoor/Indoor Facilities •Turf/Diamond Fields Reopening •Sinsheimer Stadium Reopening -March •Ludwick Community Center –Not Available •Spring Sand Volleyball Impacts 7 From:Stewart, Chantal Sent:Friday, February 4, 2022 11:11 AM To:Stewart, Chantal Cc:Johnson, Derek Subject:February Council Monthly Update with Derek Attachments:08. February 2022 Council Monthly _word.docx; 08. February 2022 Council Monthly.pdf Hello Council, Attached is the February Council Monthly Update for your meetings with Derek over the next two weeks (pdf & word versions attached). Please don’t hesitate to reach out with questions. Have a beautiful weekend! BCC: Council All Thank you, Chantal Stewart pronouns she/her/hers Executive Assistant City Administration 990 Palm St, San Luis Obispo, CA 93401-3249 E cstewart@slocity.org T 805.781.7123 slocity.org Stay connected with the City by signing up for e-notifications 16 PROJECTS: Park & Rec Office Remodel: Projected started on January 18. Staff and operations relocated successfully to the Ludwick Community Center over break and conducting normal business operations through late May or early June. 1. Emerson Park Fitness Equipment: Project delayed over the holidays and occurred additional cost issues. Expected completion is end of February. Staff will confirm and post the official opening date and ribbon cutting. 2. PROP 68 Grant for Emerson Park: The City was officially awarded $2.81M from the State Parks PROP 68 Grant for Emerson Park revitalization in mid-December. Plans to recruit a landscape architect in Spring. 9 From:Horn, Matt Sent:Saturday, January 22, 2022 1:10 PM To:Nelson, Brian; Moore, Shelsie Cc:Stanwyck, Shelly Subject:Fwd: Management Partners' proposal to assist in a phase 2 regarding parks capital projects Attachments:SLO_Phase1_ProjectScopeStatements_Transmittal_1-6-22.pdf; SanLuisObispo_CapitalProjectAssistance-Phase2_PROPOSAL_1-18-22.pdf Brian and Shelsie, See below regarding proposal for additional support from Management Partners for the Parks CIPs. Please review and work with Management Partners to secure services if needed (which I am guessing we need, but do not know if you have an alternate plan). Thanks, Matt Horn Director of Public Works 919 Palm Street, San Luis Obispo, CA 93401-3218 E mhorn@slocity.org T 805.781.7191 Begin forwarded message: From: Jan Perkins <jperkins@managementpartners.com> Subject: Management Partners' proposal to assist in a phase 2 regarding parks capital projects Date: January 19, 2022 at 10:21:01 AM PST To: "Stanwyck, Shelly" <sstanwyc@slocity.org>, "Horn, Matt" <mhorn@slocity.org> This message is from an External Source. Use caution when deciding to open attachments, click links, or respond. Hello Shelly and Matt, We delivered the final Project Scope Statements for our assigned capital projects along with a transmittal memo on in early January (attached). We have now prepared a proposal (attached) for how our firm could assist, if the City has such an interest, with some elements of the implementation phase for the parks projects. While the original conversations last year referenced our firm providing full project management of some capital projects, we have concluded that our work in a second phase will need to be of a more limited scope. I will be happy to explain our reasoning behind our proposal, and would suggest that we schedule a short meeting to go over it, if you have an interest. We have appreciated the opportunity to work with you and your staff. 10 Best regards, Jan Jan Perkins| Vice President Direct: 949-202-8870 | Office: 408-437-5400 jperkins@managementpartners.com 1730 MADISON ROAD • CINCINNATI, OH 45206 • 513 861 5400 • FAX 513 861 3480 MANAGEMENTPARTNERS.COM 2107 NORTH FIRST STREET, SUITE 470 • SAN JOSE, CALIFORNIA 95131 • 408 437 5400 • FAX 408 453 6191 3152 RED HILL AVENUE, SUITE 210 • COSTA MESA, CALIFORNIA 92626 • 949 222 1082 • FAX 408 453 6191 January 18, 2022 Ms. Shelly Stanwyck Assistant City Manager City of San Luis Obispo 990 Palm Street San Luis Obispo, CA 93401 Dear Ms. Stanwyck: Following completion of Phase 1 of our engagement to provide capital improvement management consulting assistance to the City of San Luis Obispo, this proposal describes the scope of the Phase 2 component. At this point, Management Partners is in a position to provide capital project consulting assistance to Public Works/Engineering and the Parks and Recreation Department as City staff moves forward with the implementation of the park projects addressed in Phase 1. Management Partners has the expertise and skills necessary to provide this assistance and we would be pleased to do so. Understanding of the Engagement Management Partners assisted the City in preparing project scope statements for the following parks capital improvement projects: ▪ DeVaul Ranch Playground Equipment Replacement, ▪ Emerson Park Amenity Upgrades and Beautification, ▪ Orcutt Area Park Improvements (Master Plan and Linear Park), ▪ Vista Lago Mini Park Playground Equipment Replacement, and ▪ Laguna Lakes Improvements – Park Master Plan. Some of these projects have begun to move forward, while the strategies, scope and general approach of others are still under review and development. Based on our expertise and experience, Management Partners is available to provide expert consulting advice to City staff in transitioning from project scope statements to project implementation. This will include hiring landscape architecture consulting firms (where necessary) and moving into preliminary design. Capital Project Consulting Assistance Management Partners’ Management Consulting Role. For the park projects, our primary client will be the Parks and Recreation Department. We will also provide consulting advice as necessary to the cross- functional teams assigned to efficiently implement the parks capital projects. Our overall responsibilities will be to ensure clarity about the project description and parameters and provide advice and assistance to City staff by: ▪ Establishing a work plan and schedule; ▪ Identifying the parties (contractors, designers, others) who will need to participate in the project; ▪ Ensuring good communication; and ▪ Working through established City processes. Ms. Shelly Stanwyck Page 2 If during our advisory work, we become aware of time and budget impediments or other project constraints, we will alert staff about the issues and identify options for resolution. Key Tasks for City Staff. City staff will be responsible for providing all project management on the various projects. This will include providing policy and program guidance, managing stakeholder engagement, advising about City procedures, approving invoices, ensuring compliance with City permit requirements, providing legal and risk management reviews, making decisions throughout the project, and meeting with Management Partners’ advisors for review and discussion as projects proceed. Phase 2 Approach Key Tasks for Management Consulting Assistance to City Staff. These tasks entail advising City staff regarding planning, design development, execution, communication, creation of schedules, and reviewing cost estimates by design professionals and scopes of work. Management Partners will advise and coach City staff in the following described below. ▪ Project Objectives. Ensure the capital project objectives are clear along with the assignments, schedule, and other parameters. ▪ Communications. Advise on best practices in communications with the team (internal and external on the project, such as contractors, designers, City staff, and Management Partners’ advisors). ▪ Request for Proposals. Advise about the preparation of requests for proposals (RFPs) by City staff and provide advice on the RFP selection process. Assist with preparing scopes of work for RFPs if desired. ▪ Budget, Scheduling and Project Issues. Identify potential budget and scheduling challenges. Alert City staff about potential problems needing resolution. Management Partners will prepare a monthly summary of progress on all projects where we are providing advice and assistance. Our work products will be reviewed internally per our peer review protocols. Consultants Jan Perkins, Vice President, will serve as engagement manager. We will assign Craig Bronzan to provide consulting assistance on parks-related projects. We will assign other Management Partners consultants in support roles as necessary, as shown in the table below. Their qualifications are provided in the attachment to this proposal. Our commitment is to provide high-quality consulting expertise to the City of San Luis Obispo. Associate Expertise Craig Bronzan, Special Advisor Parks and recreation facilities planning Lynn Dantzker, Senior Partner Capital projects management, document preparation Sydney Bannister, Management Analyst Document preparation, analysis and other assistance Ms. Shelly Stanwyck Page 3 Other provisions pertaining to our consultants are listed below. ▪ All work performed on behalf of the City will be provided by Management Partners as a firm. At all times, Management Partners shall have the right to assign and substitute team members with equivalent skills and abilities, at its sole discretion and without prior approval of City. ▪ Our consultants are part of our overall team and are available for assignments on other engagements, consistent with our responsibility to the City of San Luis Obispo, at the discretion of Management Partners. Management Partners and our consultants will determine the method and manner of carrying out the work and achieving the desired result. We will also determine the schedule of our consultants, including onsite or off-site hours. ▪ Matters pertaining to personnel, such as discipline, hiring, or evaluations, are not part of the scope of work, nor are execution of contracts or other written documents obligating the City. All such matters will be the responsibility of the City. ▪ Management Partners shall not execute contracts or other written documents on behalf of the City, nor shall our associates obligate the City through written, oral or other means to enter into any contract, expend City funds, or take any specific actions. At all times, City staff shall be responsible for determining the appropriateness and legality of any contracts executed for services desired by the City, and City staff shall be responsible for execution of such contracts. ▪ Management Partners provides all insurance (including workers’ compensation, liability and professional errors and omissions), training and administrative support (including equipment such as phones and computers) on behalf of its consultants, as necessary during the assignment. ▪ Our consultants will use their Management Partners business cards and email addresses and will, at all times, be consultants with our firm and identify themselves as consultants with our firm. The City will not assign any City position titles to Management Partners’ consultants and will not refer to Management Partners’ consultants by any City position titles, including interim titles. Our consultants will only use City information systems and equipment if required to access data and information essential for our consulting engagement. Such instances will be authorized by Management Partners. ▪ The City may provide conference room or office space if needed when our consultants are onsite. Fee Proposal for Phase 2 At the conclusion of Phase 1, we expect approximately $30,000 will remain on our current hourly based contract. We propose that the City add $70,000 for a total of $100,000 for our advisory work on these park projects. A total of $100,000 will provide approximately 475 hours of consulting services. We understand that this may be more than needed for our advisory work or the City may want to augment it if more assistance is needed. During this engagement, our services provided will be paid based on actual consultant hours at the rates shown in the table below. Services from other consultants will be provided at rates ranging from $90 to $240 per hour depending on the consultant(s) assigned to the project. Travel expenses will also be charged, including reasonable travel time. Associate Hourly Rate Vice President/Senior Partner $240 Special Advisor $210 Senior Manager $190 Senior Management Advisor $170 Senior Management Analyst $130 Management Analyst $90 Peer review $140 Ms. Shelly Stanwyck Page 4 Conclusion We appreciate the opportunity to be of assistance to the City of San Luis Obispo. Please feel free to contact Jan Perkins (949) 202-8870) if you have any questions about this proposal. Sincerely, Jerry Newfarmer President and CEO Accepted for the City of San Luis Obispo by: Name: _________________________________________ Title: _________________________________________ Date: _________________________________________ Ms. Shelly Stanwyck Page 5 Attachment – Team Qualifications CRAIG BRONZAN Craig Bronzan, Special Advisor, has more than 36 years of full-time experience as a third generation parks, recreation, and community services professional. He has extensive experience in parks and recreation maintenance and programs, park and facility design and planning, community outreach, citizen involvement, and contracting for services. He started his career in recreation in a part -time capacity in high school and through college, working as a sports official, coach, playground leader, and special events and program coordinator. Relevant Projects Since joining Management Partners in 2014, Craig has helped complete organization assessments, provide management services and develop strategic plans related to recreation, maintenance, parks, community services and cultural arts for the County of Monterey; Hayward Area Recreation and Park District (HARD); Mid-Peninsula Open Space District; the California cities of Stockton, Tracy, Riverside, Benicia, San Jose, Mission Viejo, Scotts Valley, Chula Vista, Perris, Cypress, and Union City; and Oakland Park, Florida. Experience Craig’s first director position was in the City of Escalon. He then worked for over 19 years with the City of Turlock where he held various positions including recreation supervisor, recreation superintendent, assistant director of community activities and facilities, administrator of recreation and neighborhood services, and community services manager. During his tenure in Turlock he was responsible for traditional park and recreation services and programs, including the Parks and Recreation and Arts Commissions. For the last five years in Turlock, with the merging of parks and recreation into the Police Services Department, Craig also became responsible for prevention services, neighborhood associations, animal control, grants, code enforcement, the Police Activities League, and the records division as Custodian of Records. In 1998, Craig was hired as the first Parks and Recreation director for the City of Brentwood. Over a period of 15 years, Craig developed an award winning department that served as a model for others in the parks and recreation field in California. As Brentwood’s population grew from 18,000 to over 52,000, Craig provided leadership and management for construction of 58 parks, an aquatics complex, a 38-acre sport facility, two community centers, a dog park, a skate/BMX park, five joint use gymnasiums with the two local school districts, and a joint use Olympic-size aquatic facility at Heritage High School. The Parks and Recreation Department received numerous design and programs awards and was recognized as one the 100 Best Communities for Youth in the nation, was a six-time winner of the Playful City award, is a bicycle friendly community, and is recognized as a HEAL (Healthy Eating an Active Lifestyle) City. In Brentwood, Craig managed an annual budget of over $17 million with a full-time staff of 26 and over 200 part-time and seasonal employees. He was also responsible for staffing several commissions, including a Park and Recreation Commission, an Arts Commission, a Youth Commission, and the Brentwood Advisory Neighborhood Committee. The Parks and Recreation Commission was recognized in 2004 by the National Recreation and Park Association as the outstanding commission in the n ation. The City of Brentwood is one of the leaders in California for contracting landscape and maintenance services, a subject Craig has made presentations on at professional association meetings. It was also one of the first communities in California to require residential development to contribute to the City’s public art program. Ms. Shelly Stanwyck Page 6 Education He received his Bachelor of Science degree from California State University, Fresno, and his Master’s in Public Administration from California State University, Stanislaus. Other Craig has been active and served on policy boards of the California Park and Recreation Society, National Recreation and Park Association, and the League of California Cities Community Services division. He is also a former 2-time chair of the Pacific Southwest Maintenance Management School and continues to serve in a Regent Emeritus capacity with the school. LYNN DANTZKER Lynn Dantzker, Senior Partner, has managed a variety of Management Partners’ organizational assessments with a focus on organizing for effectiveness and strengthening employee engagement, special studies related to efficiency efforts related to various city bankruptcies, and community development process reviews and fee studies. She has also led projects to consider the governance and efficiency implications of various governmental reorganizations and consolidations from park districts, fire and transportation agencies and sewer collection and treatment special districts. Lynn led the project to merge two Alameda C ounty transportation agencies, the establishment of a regional fire dispatch agency in San Joaquin County and assisted with the merger of the San Bernardino Fire Department into the San Bernardino County Fire Protection District as part of a bankruptcy proceeding. She also worked with the Metropolitan Transportation Commission (MTC) and the Association of Bay Area governments (ABAG) on a merger study that resulted in a consolidation of staff and consideration of merger in the future. Relevant Projects Organizational review clients include Santa Clara, Sacramento, Stockton, San Bernardino, Oakland, Davis, Tracy, the Metropolitan Transportation Commission and Sonoma County. Her focus has been on citywide assessments as well as public works, human resources, community development and utility departments. Development review clients include Sacramento, San Jose, Rancho Cucamonga, and San Mateo. Governmental reorganization clients include the Silicon Valley Library System, Livermore, Alameda County Transportation Commission, City of Stockton (fire dispatch), Metropolitan Transportation Commission and the Association of Bay Area Governments (ABAG). Experience 29 years in city management. Eleven years assisting local government through consulting with Management Partners. Expertise Organization assessment and structure review, organizing for effective service delivery, employee engagement and professional development, governmental reorganization and consolidation and development services. Ms. Shelly Stanwyck Page 7 Education BA in sociology from New York University; Master in Public Administration from University of Southern California SYDNEY BANNISTER Sydney Bannister, Management Analyst, has nearly a decade of local government experience that began at the age of 16 as an umpire. Both her bachelor’s and master’s degrees are in public administration, the latter with a focus in city and county management. Key areas of interest are organizational development and review, data analysis, and project management. Experience Sydney’s local management experience began at the age of 16 as an umpire with the Manhattan, Kansas, Parks and Recreation Department. During her collegiate experience she worked for the Olathe, Kansas, Parks and Recreation Department as an administrator. She then became a management intern in the City Clerk’s Office where she gained expertise developing ordinances, writing and interpreting legal documents, and creating fiscal notes and projections. During her first year of graduate school, Sydney work wit h the League of Kansas Municipalities as a policy analysis intern. As the title indicates, she was responsible for analyzing and collecting data for the League. Sydney worked on a variety of projects, ranging from writing press releases and FAQs about the 2020 Census, preparing and delivering testimony at the Kansas State Capitol, writing for the Kansas Government Journal, and assisting with municipal training academies. At the conclusion of her first year of graduate school, Sydney received an offer to be a Cookingham-Noll Fellow with the City of Kansas City, Missouri (KCMO), which is one of the oldest city management fellowships in the country. She began her fellowship with KCMO during the height of the COVID-19 pandemic, which resulted in staff shortages throughout the government. As a result, Sydney filled many roles, including acting as a budget analyst for nine months, which provided her with comprehensive understanding of KCMO’s $1.8 billion budget and the budgetary process. Other projects for KCMO include coordinating the Community Engagement University, assisting with financial quarterly analysis, compiling a Citywide Business Plan, inventorying and analyzing KCMO’s boards and commissions, coordinating KCMO’s presentation as an All-America City finalist, and assisting in launching the Office of Citizen Engagement. Expertise Data analysis; researching best practices and implementation planning; project management; leadership development 1730 MADISON ROAD • CINCINNATI, OH 45206 • 513 861 5400 • FAX 513 861 3480 MANAGEMENTPARTNERS.COM 2107 NORTH FIRST STREET, SUITE 470 • SAN JOSE, CALIFORNIA 95131 • 408 437 5400 • FAX 408 453 6191 3152 RED HILL AVENUE, SUITE 210 • COSTA MESA, CALIFORNIA 92626 • 949 222 1082 • FAX 408 453 6191 To: Ms. Shelly Stanwyck, Assistant City Manager Mr. Matt Horn, Public Works Director Mr. Brian Nelson, City Engineer Ms. Shelsie Moore, Acting Supervising Civil Engineer City of San Luis Obispo From: Jan Perkins, Vice President Steve Kahn, P.E., Special Advisor Craig Bronzan, Special Advisor Subject: Transmittal Memorandum with Phase 1 Capital Improvement Project Scope Statements Date: January 6, 2022 Executive Summary As part of Management Partners’ Phase 1 Capital Improvement Project management consulting engagement, we are pleased to transmit Capital Improvement Project scope statements for nine projects. The project scope statements are being transmitted separately due to the size of the files. This memorandum summarizes the status of each of the projects, the process involved in creating the scope statements, and our observations about challenges in preparing comprehensive scope statements. Phase 2 of our engagement is intended to provide assistance to City staff assigned to manage specified projects. We will provide an engagement proposal under separate cover for consideration by City leaders. The capital projects assigned to Management Partners for scoping were agreed to in discussions with Public Works/Engineering staff last fall. Management Partners submitted draft scope statements in November, discussed them with staff who provided further review and comment in mid-December. The scope statements represent the culmination of that process. Some of the scope statements may yet evolve with respect to implementation schedules, scope and budgeting and should be considered ongoing. At this point, Management Partners believes the scope statements represent as much depth and detail as can be provided by us. Remaining information gaps or additional information now need to be addressed by city staff. Phase 1 Capital Improvement Projects – Transmittal Memorandum Page 2 Table 1 provides a summary of the current status of these projects as we understand them. Table 1. Current Status of Phase 1 Capital Improvement Projects Project City Staff Project Lead Project Status PARKS PROJECTS Devaul Ranch Playground Equipment Replacement Parks and Recreation Others involved: Public Works (Engineering, Maintenance) Waiting to hire a landscape architectural firm to start the public/design phase. Emerson Park Amenity Upgrades and Beautification Parks and Recreation Others involved: Public Works (Engineering, Maintenance) Grant application has been approved by the state. Staff to meet with state representatives to determine any changes to the application/timeline and then hire a landscape architectural firm to start the public/ design phases. Laguna Lake Improvements Park Master Plan Parks and Recreation Others involved: Planning, Building, Public Works Waiting to hire a landscape architectural firm to start the public input phase, followed by the design phase. The Dog Park and Bike Pump Track improvements are moving forward under the direction of staff. Orcutt Area Park Improvements Master Plan and Linear Park (first project) Other projects to be addressed in Master Plan: • Neighborhood Park • Pocket Park • Trail Junction Parks and Recreation Others involved: Public Works, Planning, Building, Fire Waiting to hire a landscape architectural firm to start the public input phase, followed by the design and construction phases. Staff expects the linear park to be the first park to move forward. Vista Lago Mini Park Playground Playground Equipment Replacement Parks and Recreation Others involved: Public Works (Engineering, Maintenance) Waiting to hire a landscape architectural firm to start the public/design phase MISCELLANEOUS PROJECTS Bus Shelter Replacements (8 locations) Transit/Public Works Others involved: Building, Public Works/Maintenance Preliminary scope is complete Electric Vehicle Charging Station at Various Facilities (phased) Utilities – 879 Morro Corporation Yard on Prado Road City Manager’s Office (Sustainability Manager) Others involved: Utilities, Public Works (Engineering), Parks and Recreation, Building (permits) A grant for the design, materials and placement were obtained by a supplier on behalf of the City. A site visit by the contractor has been completed and the design is in process. Phase 1 Capital Improvement Projects – Transmittal Memorandum Page 3 Project City Staff Project Lead Project Status Parks and Recreation Headquarters in Emerson Park (1341 Nipomo Street) Fire Stations 3 and 4 Space Study and Design Fire Others involved: Building (ADA, permit, codes), Public Works (review for maintenance, materials) Preliminary Scope Complete Water Storage Tank Maintenance Wash water tank #1 Utilities Others involved: Public Works (Engineering) Preliminary Scope Complete Project Approach As part of a kickoff meeting with Public Works staff in late August 2021, we reviewed the schedule, confirmed the list of capital projects for which we would prepare project scope statements, discussed a draft project scope statement form and received your comments, and agreed that an important next step would be onsite tours. After that meeting, we refined the Project Scope Statement Form, taking into account the work that City staff had done in preparing a similar form, so we would be gathering all relevant information. We conducted an onsite tour of Orcutt area parks, Emerson Park, Laguna Lake, and De Vaul Ranch Park on September 8, 2021. We also conducted onsite tours and met with staff regarding the electric vehicle charging stations, water tank maintenance, bus shelters and fire station space study and plans in October 2021. Purpose and Limitations of Project Scope Statements The purpose of creating the project scope statements was to assist city staff in defining and to the extent possible, scoping each of the agreed upon capital projects, based on available information. They are intended as a basis to determine gaps and next steps so that staff can then move into conceptual (for some projects) or preliminary design where appropriate. There is still information to be gathered by city staff as well as issues to be addressed before proceeding. Project scopes will continue to evolve once engineering and landscape architecture expertise is engaged. This, in turn, will better inform budget estimates and realistic schedules for implementing the projects. Challenges in Preparing the Scope Statements Management Partners encountered a range of challenges in the preparation of the scope statements. Many of these were consistent with the observations made in our report to the city in the spring of 2021 regarding the overall capital improvement program process. Phase 1 Capital Improvement Projects – Transmittal Memorandum Page 4 One of the biggest issues is the hiring and retention of experienced staff. City staff desire to do a good job and it is apparent that they care. With the recent sales tax increase, and other special revenue sources, there are an almost overwhelming number of projects to be implemented. Engineering will need additional staff (through either contract or inhouse) and a streamlined and efficient process to plan and deliver the projects within scope and budget. The following observations influenced the depth of the project scope statements, cost estimates and our ability to describe next steps. • The city has a number of new and inexperienced s taff, many of whom have not taken a project to completion, which limits their ability to understand the steps needed to do so. • There is no CIP process that documents roles, responsibilities, or processes . This resulted in some confusion about who was in th e lead for some projects and who might have the best information. • There was limited information (especially context or historical information) available other than what was documented on the individual CIP project sheets, which in and of themselves were often incomplete. • Prior to and during the scoping process, s ome projects continued to evolve; an indication that there was not yet a consensus about the project scope. • Inflation and supply chain issues are affecting the cost of projects and therefore the available funding, which will ultimately influence the final scope and project details. Until projects go through preliminary design, it is not possible to assess the impact. • Questions surfaced as to whether the project budgets represented an accurate cost estimate to complete an entire project or instead a lump sum intended to support whatever could be done within that budget. • Due to capital improvement budgeting practices, it was often difficult to determine what components of a project were estimated at what cost, e.g., planning, design, community engagement, construction, etc. • As a result of the lump sum budgets, there was a lack of clarity on some projects about the scope of what was expected to be built. Preparation of Project Descriptions and Scoping In consultation with City staff, Management Partners’ first step was to describe each capital project so the project parameters were clear before city staff proceeds with full scoping of the project. As part of this process, we: 1. Confirmed the list of projects. 2. Obtained background information including: • Reviewed written materials. This included written descriptions for each of the capital projects, planning documents, staff repo rts and other similar items that would provide a solid understanding of all projects we will be managing. • Conducted interviews. This involved interviewing appropriate staff about each of the capital projects to hear their understanding of the project scope, expectations , and other details as may be currently known. 3. Met with City staff onsite to physically view the locations of each of the capital projects. Phase 1 Capital Improvement Projects – Transmittal Memorandum Page 5 4. Prepared a worksheet containing scoping information for each project. This generally included the following: • Description, • Expected or required completion dates, • Current estimated costs and funding source(s), • Known stakeholders who should be involved, and • Other key information about the project that would help provide a full understanding of the scope and expectations. With the available information, we provided draft project scope statements to the Public Works and Parks and Recreation Departments on November 22, 2021. We held a meeting with city staff on November 30, 2021, during which the project scopes and general scopes were reviewed at a high level. At that meeting, city staff asked for additional time to review the scope statements. The draft scope statements were subsequently returned to Management Partners on December 22, 2021. Conclusion Management Partners assisted the City by providing additional capacity to staff to gather information and assist in scoping the agreed upon projects. We understand both Parks and Recreation and Engineering staff continue to be challenged to implement all the capital projects currently expected by policymakers and the community. Adding additional capacity through contract project management services, subject matter expert consulting services , and additional staff continue to be on the critical path to getting these projects underway. 11 From:Avakian, Greg Sent:Monday, January 3, 2022 4:27 PM To:Avakian, Greg Cc:Hyfield, Devin; Burger, Meghan; Russell, Lisa; Stanwyck, Shelly Subject:PRC Updates - December/January Attachments:2021-12-01 Parks & Rec Org Chart.pdf; P&R Projects_12.2021.docx; SLO P&R Project Timelines.xlsx BCC: Parks and Recreation Commission Happy New Year 2022: I hope that each of you were able to share quality time with family and close friends, as well as are feeling healthy. As you were aware the majority of City staff and facilities were closed during the week between Christmas and New Year’s and staff are appreciative of that opportunity. As a reminder, this week’s PRC meeting has been CANCELLED and below are updates until our next scheduled PRC Meeting for Wednesday, February 2, 2022. Parks and Recreation Department Update- Administration: o Management are working on the departments section of the City-wide annual mid-year budget assessment and updates o Continuing the on-boarding and training of several new staff and promoted staff members o Assessing program needs based on the Major City Goals and the Blueprint for the Future, as well as community interests o Navigating the always fluid and continually impactful pandemic by implementing and promoting health guidelines for both staff and participants to ensure the overall health of the community involved in Parks & Rec programs. o Reviewing and implementing goals and objectives recommended within the Blueprint such as community focused events and neighborhood activity programs for the upcoming quarters. This includes assessing large scale events such as the SLO Triathlon. Aquatics: o The Swim Center continues to face staffing challenges; the Swim Center is now operating at approximately 85% of normal operational hours as we were able to expand some additional hours starting on January 3. The biggest impact times for the community are the limited morning hours due to staffing constraints (morning hours = 60%) Current Winter schedule o The Therapy Pool new heating system was installed in November, has been experiencing sensor issues over the holiday weeks resulting in the Therapy Pool closed during this time; however, facility maintenance believes they have solved the issue. Classes/Gardens: o Numerous contract classes for all ages are being offered (soccer and basketball clinics, pickleball clinics, gymnastics, surfing, tennis). See the Winter/Spring 2022 activity guide for more details. Activity Guide o The Community Garden Program continues with some new community users and staff are in the process of recruiting and hiring interns to assist with the program. Events: o No major department events are scheduled for winter quarter. o Staff are working on the spring monthly events and fielding numerous community event permit requests and pending events. Golf: o The Pro Shop received severe flood damage during the initial rains in mid-December. Staff were forced to relocate, and the course was closed from December 19 – January 2. City maintenance staff are assessing the Pro Shop facility and Staff expect significant repairs to be required in the coming months. Temporary set up is being planned in order to reopen course on January 4. 12 o Due to the heavy rains over the holiday weeks, the course was closed. Maintenance staff conducted work on minor projects. o The Maintenance Yard was broken into and a large quantity of tools were stolen. Police are conducting an investigation. o The RFP for a new food vendor is currently being conducted with the hopes of a new vendor selected in February (pending any facility impacts due the recent flooding). Public Art: o No new projects to report. o Staff working on scheduling general maintenance repairs to sculptures (Puck, Oh Great Spirit, and Flames of Knowledge). o Next large project is the sculpture for the new round-about at Tank Farm & Orcutt (May/June 2022) o Pending project: new mural along downtown creek wall o Utility Box Art will resume in spring 2022 Ranger Service: o Staff busy with creek and trail maintenance due to the recent storms and managing the Winter Evening Access at Cerro San Luis. o Continuing to winterize Open Space areas o Increased challenges with unhoused utilizing creek areas, and Bianchi Open Space. The Bob Jones Bike Trail and creek area have been a focus point in preparation for a major fencing replacement project scheduled for February. New upgraded fencing will border the bike trail and creek from Prado Road to LOVR. A lighting project is also being scoped along the trail and fence line of the WRRF. Senior Programs: o Staff assisting the Senior Board as they prepare for increased programming and facility hours. o Management exploring potential for additional staff resources to support Senior Programs. Sports: o Youth basketball leagues begin January 10 – March 12. This is in collaboration with the YMCA. Over 450 registrations. o Registration for Adult Softball begins January 17- February 20 o Drop-in adult basketball, volleyball, dodgeball, and table tennis continues at the Ludwick Center Gymnasium Youth Services: o Staff supported the school district schedule and provided childcare programming through December 22 and will resume on Monday, January 10 at the five school sites. Staffing Update: (see attached org chart) o Recreation Specialist, Kevin Rucks resigned on December 1 to pursue opportunities in the skate and marketing industry. We are excited for Kevin’s new opportunities and will miss his positive energy and expertise. Kevin oversaw the Community Gardens, Contract Classes, and skate park programs. Meghan and Chris Woods will be covering these as staff moves forward with new recruitments. o The new Administrative Analyst, Brendan Pringle, joined the team on December 9. We are very excited to have Brendan joining our team and he is already busy working on the mid-year budget and jumping into program assessments. o The new Community Services Coordinator, Megan Risley, will join the staff on January 10. She will support the youth and adult sports programs and internal events under the direction of Chris Woods. o Currently the department has two vacancies that are being evaluated for potential reclassifications and duties to support the department. More information to come at the February meeting. o FUN FACT: 20 of the 30 Parks and Recreation Department staff are either new or in new rolls over the past 6 months! Phew. Projects: Please see attachments for an overview of projects and timelines. o Parks & Recreation Office Remodel: Staff have been working on cleaning, packing, and moving all operations and offices to the Ludwick Community Center. The Department Offices at Nipomo Street will be undergoing an internal renovation (flooring, paint, furniture, as well as upgraded IT and lobby reconfiguration) between January – May 2022. Staff will be relocating to the Ludwick Community Center with operations beginning January 18. o The Emerson Park Fitness Equipment Project is scheduled to be complete by the end of January. A formal announcement and ribbon cutting will be communicated to PRC, Council, and the community once a confirmed date is secured as staff are looking at an expectation for first or second week of February. For more details view the link here: NFC Fitness Equipment 13 o In addition, with advisory from PRC Commissioner Rick Blair, I have provided a simple Gant chart of all the potential timelines for the projects related to the Parks & Recreation Department (see attached). Staff will be reviewing and updating this at each PRC meeting, as well as providing more details on the projects as they are occurring. o Finally, staff want to share the great news about being awarded a $2.81 million dollar State Park Grant for Emerson Park. Staff are meeting with State Parks representatives in January and expect that Community outreach will begin in winter (late February/early March) to begin the design concepts and more detailed planning. We are extremely excited as staff spent considerable energy and time the past 2 years working on the application and submittal process. Staff are very excited for the upcoming 2022 year and look forward to our meeting on February 2. Best Regards, -Greg and the Parks and Recreation Department Staff Greg Avakian pronouns he/him/his Director of Parks and Recreation Parks & Recreation 1341 Nipomo Street, San Luis Obispo, CA 93401-3934 E gavakian@slocity.org T 805.781.7120 slocity.org Stay connected with the City by signing up for e-notifications Parks & Recreation Department Organizational Plan December 2021 LEGEND: Blue = Managers Green = Full-time Permanent Gold = Contract Orange = Limited Benefit Temporary Grey = Part-time Temporary Our Mission Statement: Inspiring Happiness by Creating Community through People, Parks, Programs and Open Space Greg Avakian Director of Parks & Recreation Brendan Pringle (12/9/21) Administrative Analyst Administration Lisa Russell Administrative Assistant III Krishna Panchal Administrative Specialist Vacant/Frozen Administrative Aide I Devin Hyfield Recreation Manager Facilities Catalina Lopez Program Specialist Facilities Supplemental Positions Aquatics Shawn Tucker Rec. Coordinator Aquatics Kori Poindexter Program Specialist Aquatics Supplemental Positions Golf Vlahdemir Cruz Rec. Coordinator Golf Maintenance Ava Morales-Davis Rec. Coordinator Golf Operations Randy Marple Golf Maintenance Worker III Shawn Hafley Golf Maintenance Worker III Supplemental Positions Doug Carscaden Recreation Supervisor Ranger Service Dan Dixon Ranger Maintenance II Niels Grether Ranger Maintenance II AJ Jansen Ranger Maintenance 1 Basile Inman Ranger Maintenance II Megan Hendrickson Ranger Maintenance 1 Bobby Kaehms Ranger Maintenance 1 Supplemental Positions Ryley Washbish Ranger Maintenance 1 Meghan Burger Recreation Manager Marketing & Public Art Michelle Rolle Recreation Supervisor Youth Services Katie Carrillo Recreation Coordinator Youth Services Colleen Thaxton Program Assistant Val Mason-Gale Program Specialist Bishop Peak Valerie Bada Program Specialist CL Smith Emily Scarborough Program Specialist Hawthorne Hannah Kondratko Program Specialist Pacheco (VACANT) Program Specialist Sinsheimer Supplemental Positions Chris Woods Recreation Supervisor Community Services Megan Risley (1/6/22) Recreation Coordinator Sports VACANT Program Specialist Classes/Skate/Gardens VACANT Program Specialist Community Svcs/Events Supplemental Positions City of SLO - Parks and Recreation Projects City of SLO - Parks and Recreation Projects SLO Parks & Rec Projects Plan 2021 Project Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Emerson Park Fitness Replacement Parks & Rec Dept Office Refresh Cheng Park Revitalization Eto Park Revitalization North Broad Street Park Mitchell Park Enhancement Grant Emerson Park Revitalization Grant Righetti Ranch San Luis Ranch (Developer Build) Avila Ranch (Developer Build) Froom Ranch (Developer Build)* Delayed DeVaul Ranch Playground Replacement Vista Lago Park playground replacement Dog Park Enhancement - LLP Bike Park / Pump Track - LLP (Temporary) Bike Park / Pump Track - LLP (Long Term) NOTE: all timelines are estimates and subject to change Community Outreach Updated: December 2021 Design Build 2022 2023 2024 2025 Legend SLO Amenities Enhancements Plan Amenity Current Inventory Current Overage/ Shortage as % of LOS Q4 Total % LOS Q1 Q2 Q3 Q4 Total % LOS Q1 Q2 Q3 Q4 Total % LOS Q1 Q2 Q3 Q4 Total % LOS Q1 Q2 Q3 Q4 Total % LOS Bike Pump Tracks 0 -100%0 -100%1 1 0%1 0%1 0%1 0% Diamond Athletic Fields Youth/Adult 1 -80%1 -80%1 -80%1 -80%1 -80%1 2 -60% Pickleball Courts 3 -75%3 -75%3 -75%8 11 -8%11 -8%2 13 8% Diamond Athletic Fields Adult 1 -67%1 -67%1 -67%1 -67%1 -67%1 2 -33% Dog Park/Off-Leash Dog Area 1 -67%1 -67%1 -67%1 2 -33%2 -33%1 3 0% Rectangular Athletic Fields 4 -43%4 -43%4 -43%2 6 -14%6 -14%2 8 14% Tennis Courts 8 -47%8 -47%8 -47%4 12 -20%12 -20%4 16 7% Sand Volleyball Courts 4 -43%4 -43%4 -43%4 -43%4 -43%4 -43% Outdoor Basketball Courts 6 -40%6 -40%6 -40%2 8 -20%1 9 -10%2 11 10% Group Picnic Areas 9 -40%9 -40%9 -40%1 10 -33%10 -33%2 1 13 -13% Diamond Athletic Fields Youth 4 -33%4 -33%4 -33%4 -33%4 -33%4 -33% Playground/Tot Lot 26 -28%26 -28%26 -28%1 27 -25%2 29 -19%5 1 35 -3% Swim Center 1 0%1 0%1 0%1 0%1 0%1 0% Skate Parks 1 0%1 0%1 0%1 0%1 0%1 2 100% Roller Hockey Courts 1 0%1 0%1 0%1 0%1 0%1 0% Golf Courses 1 0%1 0%1 0%1 0%1 0%1 0% Disc Golf Courses 2 100%2 100%2 100%2 100%2 100%2 100% Senior Centers 5,800 Indoor Recreation/Multi-Generational Community Centers 17,400 Bocce Ball Courts*2 2 Horseshoe Pits*16 *No National Standard Daytime population estimates: 2017 Estimated Population 72,770 2035 Estimated Population 88,286 LOS = Level Of Service 2021 2022 2023 2024 2025 SLO Amenities Inventory Net Needs Amenity Current Inventory In Progress (Committed Development) Recommended Level of Service (1 per X population) Current Demand (Level of Service) Current Overage/ Shortage Current Overage/ Shortage as % of LOS Blueprint Priority Future Demand 2035 (Level of Service) Future Overage/ Shortage Future Overage/ Shortage as % of LOS Priority: 0-5 Years Priority: 5- 10 Years Priority: 10-20 Years Specified Location (if any)Comments Bike Pump Tracks 0 0 50,000 1 (1)-100%0-5,10-20 2 (2)-100%0 0 1 any measure of level of interest in this new amenity? Diamond Athletic Fields Youth/Adult 1 0 15,000 5 (4)-79%0-5, 5-10 6 (5)-83%2 2 1 In Progress plans cover these needs? Pickleball Courts 3 0 6,000 12 (9)-75%0-5 and beyond 15 (12)-80%8 2 2 SLO demand increasing; confirm LOS value Diamond Athletic Fields Adult 1 0 25,000 3 (2)-66%0-5, 5-10 4 (3)-72%1 1 1 In Progress plans cover these needs? Dog Park/Off-Leash Dog Area 1 0 25,000 3 (2)-66%0-5 4 (3)-72%2 1 1 Need to add fencing to enclose at Laguna Lake dog park; add other dog parks Rectangular Athletic Fields 4 0 10,000 7 (3)-45%0-5 and beyond 9 (5)-55%1 2 2 In Progress plans cover these needs? Tennis Courts 8 0 5,000 15 (7)-45%0-5 and beyond 18 (10)-55%6 2 2 Sand Volleyball Courts 4 0 10,000 7 (3)-45%on-going 9 (5)-55%1 1 3 Removed 1 court at French Park; Is there that much demand to add new courts? Outdoor Basketball Courts 6 0 7,500 10 (4)-40%on-going, not high 12 (6)-49%1 2 3 Group Picnic Areas 9 0 5,000 15 (6)-38%0-5 18 (9)-49%2 3 4 Diamond Athletic Fields Youth 4 0 12,000 6 (2)-34%0-5, 5-10 7 (3)-46%1 1 1 In Progress plans cover these needs? Swim Center 1 0 50,000 1 (0)-31%5-10,10-20 2 (1)-43%0 0 1 Skate Parks 1 0 50,000 1 (0)-31%10-20 2 (1)-43%0 1 0 Roller Hockey Courts 1 0 50,000 1 (0)-31%10-20 2 (1)-43%0 0 1 Golf Courses 1 0 50,000 1 (0)-31%10-20 2 (1)-43%0 0 1 Is golf usage trending down? Playground/Tot Lot 26 0 2,000 36 (10)-29%0-5 and beyond 44 (18)-41%5 5 8 Demand is > 1 per park? Disc Golf Courses 2 0 50,000 1 1 37%none 2 0 13%0 0 0 Senior Centers 5,800 0 0.1 7,277 (1,477)-20%8,829 (3,029)-34%Yes Indoor Recreation/Multi-Generational Community Centers 17,400 0 1.5 12 17,388 144900% 5-10,10-20 6 17,394 289900% Yes Ludwick needs overhaul; add significant amenities Bocce Ball Courts*2 0 0 #DIV/0!#DIV/0!#DIV/0!#DIV/0!#DIV/0!#DIV/0! Horseshoe Pits*16 0 0 #DIV/0!#DIV/0!#DIV/0!#DIV/0!#DIV/0!#DIV/0! *No National Standard Daytime population estimates: 2017 Estimated Population 72,770 2035 Estimated Population 88,286 SLO Amenities Inventory Net Needs Amenity Current Inventory In Progress (Committed Development) Recommended Level of Service (1 per X population) Current Demand (Level of Service) Current Overage/ Shortage Current Overage/ Shortage as % of LOS Blueprint Priority Future Demand 2035 (Level of Service) Future Overage/ Shortage Future Overage/ Shortage as % of LOS Priority: 0-5 Years Priority: 5- 10 Years Priority: 10-20 Years Specified Location (if any)Comments Diamond Athletic Fields Youth 4 0 12,000 6 (2)-34%0-5, 5-10 7 (3)-46%1 1 1 In Progress plans cover these needs? Diamond Athletic Fields Youth/Adult 1 0 15,000 5 (4)-79%0-5, 5-10 6 (5)-83%2 2 1 In Progress plans cover these needs? Diamond Athletic Fields Adult 1 0 25,000 3 (2)-66%0-5, 5-10 4 (3)-72%1 1 1 In Progress plans cover these needs? Rectangular Athletic Fields 4 0 10,000 7 (3)-45%0-5 and beyond 9 (5)-55%1 2 2 In Progress plans cover these needs? Disc Golf Courses 2 0 50,000 1 1 37%none 2 0 13%0 0 0 Playground/Tot Lot 26 0 2,000 36 (10)-29%0-5 and beyond 44 (18)-41%5 5 8 Demand is > 1 per park? Dog Park/Off-Leash Dog Area 1 0 25,000 3 (2)-66%0-5 4 (3)-72%2 1 1 Need to add fencing to enclose at Laguna Lake dog park; add other dog parks Tennis Courts 8 0 5,000 15 (7)-45%0-5 and beyond 18 (10)-55%6 2 2 Pickleball Courts 3 0 6,000 12 (9)-75%0-5 and beyond 15 (12)-80%8 2 2 SLO demand increasing; confirm LOS value Outdoor Basketball Courts 6 0 7,500 10 (4)-40%on-going, not high 12 (6)-49%1 2 3 Group Picnic Areas 9 0 5,000 15 (6)-38%0-5 18 (9)-49%2 3 4 Swim Center 1 0 50,000 1 (0)-31%5-10,10-20 2 (1)-43%0 0 1 Skate Parks 1 0 50,000 1 (0)-31%10-20 2 (1)-43%0 1 0 Bike Pump Tracks 0 0 50,000 1 (1)-100%0-5,10-20 2 (2)-100%0 0 1 any measure of level of interest in this new amenity? Roller Hockey Courts 1 0 50,000 1 (0)-31%10-20 2 (1)-43%0 0 1 Sand Volleyball Courts 4 0 10,000 7 (3)-45%on-going 9 (5)-55%1 1 3 Removed 1 court at French Park; Is there that much demand to add new courts? Golf Courses 1 0 50,000 1 (0)-31%10-20 2 (1)-43%0 0 1 Is golf usage trending down? Indoor Recreation/Multi-Generational Community Centers 17,400 0 1.5 109,155 (91,755)-84% 5-10,10-20 132,429 (115,029)-87% Yes Ludwick needs overhaul; add significant amenities Senior Centers 5,800 0 0.1 7,277 (1,477)-20%8,829 (3,029)-34%Yes Bocce Ball Courts*2 0 0 #DIV/0!#DIV/0!#DIV/0!#DIV/0!#DIV/0!#DIV/0! Horseshoe Pits*16 0 0 #DIV/0!#DIV/0!#DIV/0!#DIV/0!#DIV/0!#DIV/0! *No National Standard Daytime population estimates: 2017 Estimated Population 72,770 2035 Estimated Population 88,286 Near-Term (0 to 5-year)*Multiple Sites (List) Mid-Term (5 to 10-year)*New Location Long-Term (10-20 year)*New Park Anholm Park Avila Ranch (New Development) Buena Vista Park Cheng Park Damon-Garcia Sport Complex Devaul Park El Chorro Regional Park (County Facility) Ellsford Park Emerson Park Eto Park Exposition Park French Park Froom Ranch (New Development) Islay Park Jack House and Gardens Johnson Park Laguna Hills Park Laguna Lake Golf Course Laguna Lake Park Library Room Ludwick Community Center Meadow Park Meadow Park Building Mission Plaza Mitchell Park Parks and Rec Office Building Poinsettia Park Priolo Martin Park Righetti (New Development) Rodriguez Adobe Park San Luis Ranch (New Development) Santa Rosa Ball Fields Santa Rosa Park Senior Center Sinsheimer Park Sinsheimer Stadium SLO Swim Center Stockton Field Stoneridge Park Throop Park Triangle Park Vista Lago Park 14 From:Erica A Stewart <EricaSLOCityCouncil@gmail.com> Sent:Wednesday, December 22, 2021 11:46 AM To:Hannula, Hal Subject:How you can make a difference in 2022 This message is from an External Source. Use caution when deciding to open attachments, click links, or respond. View this email in your browser In this edition of Engage with Erica: enjoy the holiday season (safely) and learn how you can take action, be heard, and get involved. SLO City Council is currently on a break for the winter holiday season and will return in January for meetings on the 11th and the 18th. As a reminder, city offices are closed from December 24 through January 1. If you have a non-emergency issue that requires city personnel, you may call the non-emergency dispatch at 805-781-7312. See below for upcoming agenda items, special sessions, and important community events and updates throughout the City of SLO. 12/31 | Covered California’s 2022 Open Enrollment closes on December 31. Apply for coverage today at CoveredCA.com. 1/11 and 1/18 | Virtual SLO City Council meetings return; staff to provide updates on the feasibility of in- person and/or hybrid meetings at the January 11 meeting. 15 1/19 | Transitions-Mental Health Association (TMHA) is hosting a webinar on Mental Health and the Climate Crisis at 7 PM. Webinar link: https://us02web.zoom.us/j/87070754678 1/22 | Join me at the SLO Women’s March at Mitchell Park. The theme for the 5th annual march is Engage for Equity, and I look forward to speaking at this event alongside local changemakers. A chance to reflect and look forward as a community As 2021 comes to an end, I can’t help but feel an array of emotions. I feel immense pride in the City of San Luis Obispo and the staff, business owners, and engaged residents who have consistently proven their dedication to enhancing the city where we work, live, and play. I feel profound gratitude for the opportunity to serve as your mayor. Stepping into this role hasn’t always been easy, but it’s been incredibly rewarding. This past year has brought significant challenges, which we collectively need to address in a new light moving forward. We’ve continued to suffer loss due to COVID-19, despite access to vaccines and known mitigation strategies. We’ve witnessed intimidation tactics and gerrymandering push this city further apart – and we’ve seen decisions being made out of fear and division rather than understanding and listening. For many, this year brings a mixed-bag of feelings, and I want to assure you all that I can empathize and am committed to working together to move the city forward in the new year. I hope you spend the end of this year resting and recharging with those closest to you. While you may have much to celebrate this year, please know that for some of our neighbors, friends, and family, the next few weeks may be particularly challenging. Let’s take the time to check in on one another, offer support when we’re able, and continue to be the community that comes together and lifts one another up as we look toward 2022. 16 Spread cheer, not COVID! – please remain vigilant as the Omicron variant continues to surge throughout the holidays. On December 15, a statewide indoor mask mandate went into effect and will remain in place until January 15. While the best way to avoid spreading COVID-19 is to get vaccinated and boosted if you’re eligible, please also continue to mask up, avoid large or crowded gatherings (particularly indoors), wash your hands frequently, and stay home if you’re feeling unwell. For those of you traveling out of state for the holidays, be a good neighbor to your friends here in SLO and get tested after travel or known exposure, and practice social distancing. We have the tools to SLO the spread this holiday season – let’s use them. Call to Action: Apply for a city advisory body position today! Have you ever wanted to get more involved with the City of SLO but weren’t sure what steps to take? Do you know someone who wants to voice their opinions but hasn't felt heard? Now is the chance to make an impact on the community by joining one of SLO’s many advisory bodies. Applications are being accepted through January 16, and anyone who is a city resident is encouraged to apply. For many, volunteering on an advisory body is a gratifying and educational experience – and can lead to greater involvement in city politics and a deeper understanding of the work city staff and volunteers do every day. Join us and apply today! 17 Protecting vital resources: city adopts Groundwater Sustainability Plan At the December 7 meeting, the City Council formally adopted the San Luis Obispo Valley Basin Groundwater Sustainability Plan and authorized the SLO Groundwater Sustainability Director to submit the plan and annual reports to the California Department of Water Resources. A groundwater sustainability plan (GSP) is a management plan designed by groundwater sustainability agencies to provide a framework for how a groundwater basin will reach long-term sustainability and to meet the requirements of the statewide Sustainable Groundwater Management Act. The adopted plan allows the city, county, and local purveyors to work together to manage this vital water resource for the SLO Valley Basin. For more resources and to view the plan, click here. SLO Shoutouts: grants, awards, and recognition 18 The City of SLO is entering into a reimbursement agreement with Caltrans as part of its Clean California Local Grants Program. Funds awarded through the program will go toward litter removal, graffiti abatement, clean-ups, and beautification projects. Emerson Park is about to get a major facelift, thanks to a $2.81 million grant from the California State Parks. The park, located on Beach Street, is well-utilized by all members of the public, and is due for revitalization. Upgrades will include everything from a new dog park, added shade and lighting, refreshed and expanded playgrounds for children of all ages and abilities, to an upgraded community garden with a new educational section and a renovated and expanded multipurpose basketball court. Downtown SLO Farmers Market was recognized as the best farmers market in California by nutrition site Eat This, Not That. Congrats! City Council adopted two resolutions as recommended by the Cultural Heritage Committee identifying two homes as Historical Properties: the Kenneth and Martha Schwartz House and Dana / Barneberg House. Ken Schwartz served as SLO Mayor from 1969-79. ICYMI: December meeting updates and community resources 19 In case you missed it (ICYMI), here's some important updates for the city and county: SLO County Public Health Department debuted a new website for COVID-19 updates and information, found here: slopublichealth.org/COVID19. At the December 7 meeting, the City Council voted to defer the appointment of a Council Compensation Committee, instead opting for biennial Consumer Price Index (CPI) increases to Council and Planning Commission and Architectural Review Commission salaries without a special committee appointment. Stay Engaged Stay updated on COVID-19 vaccinations View City Council agendas, minutes and action items Sign up for citywide e-notifications Read the most recent City Council meeting recap We recognize that the land that in which we live, learn, and work on carries the heritage and culture of the indigenous people of San Luis Obispo County, the yak titʸu titʸu yak tiłhini, Northern Chumash tribe. We honor the indigenous people’s connection to these territories and respect this land. Sign Up or Share Monthly Newsletter Copyright © 2021 Erica A. Stewart, All rights reserved. You are receiving this email because you opted in via our website. Our mailing address is: 20 Erica A. Stewart PO Box 13416 San Luis Obispo, CA 93406 Add us to your address book Want to change how you receive these emails? You can update your preferences or unsubscribe from this list. 21 From:Avakian, Greg Sent:Monday, December 20, 2021 4:06 PM To:Kris Roudebush Subject:RE: PRC - January 5 Cancelled Good afternoon, Great question Kris. The fitness equipment upgrade is a separate project, and we did not include it in the Grant Application. The fitness project is scheduled to be complete at the end of January. I’ll be sure to include that and emphasize more about the scope of that project and the Emerson Park grant with my update email to PRC this week. Thanks, -GA Greg Avakian pronouns he/him/his Director of Parks and Recreation Parks & Recreation 1341 Nipomo Street, San Luis Obispo, CA 93401-3934 E gavakian@slocity.org T 805.781.7120 slocity.org Stay connected with the City by signing up for e-notifications From: Kris Roudebush < Sent: Monday, December 20, 2021 2:58 PM To: Avakian, Greg <gavakian@slocity.org> Subject: Re: PRC - January 5 Cancelled This message is from an External Source. Use caution when deciding to open attachments, click links, or respond. Thank you Greg, I have made note of the changes. When you have a moment, I have a quick question regarding the workout installation at Emerson. What, if any, changes will the funding to Emerson have on the completion of the new workout area? In short, will it be delayed or unavailable due to other improvements coming up for the park? Thanks! kris 22 On Thu, Dec 16, 2021 at 1:42 PM Avakian, Greg <gavakian@slocity.org> wrote: Good afternoon PRC: I had a meeting with Chair, Bob Spector, to review upcoming agenda items and share staff updates on Wednesday. Based on Parks and Recreation Staff not having any business items to present to the PRC or community for January, we have decided to cancel the January 5 scheduled meeting. Next meeting: February 2, 2022 I will be crafting a thorough staff and department update to the PRC and sending that out next week to all of you with more detailed information. Key items that will be communicated in more detail: 1. Update on winter programming, including staffing updates (swim center, youth services, golf, etc.) 2. Update on Dog Park and bike park project at LLP: in short, due to multiple factors, there is no update available as a business item. Staff awaiting written confirmation from PG&E in order to utilize the location adjacent to the powerlines for the bike park, as well as the City is in the final stages of a mid-year budget submittal (City wide) that will define startup funding for both projects. Formal update and business item will be available for February 2 meeting. 3. Update on recently awarded Emerson Park Grant, Mitchell Park grant and project timeline, Righetti Ranch development community workshop timeline, overall project updates. 4. Parks & Recreation Department Offices remodel: Due to the project, staff and all operations will be relocating to the Ludwick Community Center during the first two weeks of January. Project expected to last from January – May. Some interruption to business services expected between January 5-12. 5. Staff will provide an agenda forecast for the next few months of expected topics and timelines for time period of Feb-June. Wishing everyone a wonderful holiday season! All the best, -Greg and the Parks and Recreation team Greg Avakian pronouns he/him/his Director of Parks and Recreation Parks & Recreation 1341 Nipomo Street, San Luis Obispo, CA 93401-3934 E gavakian@slocity.org T 805.781.7120 slocity.org 23 Stay connected with the City by signing up for e-notifications -- Kris Roudebush, MA, LMFT Lic #107108 Pronouns: she/her/ hers 24 From:John McKenzie < Sent:Wednesday, December 15, 2021 3:03 PM To:Avakian, Greg Subject:RE: Laguna Lake Thanks. The troops have been alerted! -----Original Message----- From: Avakian, Greg <gavakian@slocity.org> Sent: Dec 15, 2021 1:54 PM To: johnnimac < Subject: RE: Laguna Lake John: The City is willing to take any donations for these items at the dog park and can be for both large and small dog areas. For now, the City would incur the cost for installations as permits would need to be issued, etc. As for Emerson start time… this will be at least a year from now. Most likely a late winter or spring 2023 start. Greg Avakian pronouns he/him/his Director of Parks and Recreation Parks & Recreation 1341 Nipomo Street, San Luis Obispo, CA 93401-3934 E gavakian@slocity.org T 805.781.7120 slocity.org Stay connected with the City by signing up for e-notifications From: johnnimac < Sent: Wednesday, December 15, 2021 12:03 PM To: Avakian, Greg <gavakian@slocity.org> Subject: RE: Laguna Lake 25 Thanks Greg. So to help me nail down a number, are you thinking agility equipment in both the small and big dog areas? And I should not consider raising funds to cover installation costs? Great news about Emerson! John McKenzie Sent from my Verizon, Samsung Galaxy smartphone -------- Original message -------- From: "Avakian, Greg" <gavakian@slocity.org> Date: 12/15/21 11:37 AM (GMT-08:00) To: John McKenzie < Subject: RE: Laguna Lake Good day John, I like those items and I think they would be great amenities. Those are the perfect type of items to support the dog park(s). The nice thing about these items is that they can be phased in at anytime for the dog park. I wanted to share with you that Staff received word that the Emerson Park Grant was awarded to the City on Thursday! So... that means an additional dog park location in the immediate future (Laguna Lake and Emerson). We don't have much detail as the State is sending us the official grant packet that has the parameters and stipulations for timelines, but we will begin to initiate the next steps with more community outreach and securing a landscape designer in the new year. As of today, this is now public so you can inform the Friends of SLO Dog Parks of this additional opportunity. The type of support that Friends can provide can be to help supplement the design process with the amenities that you provided. It is easier for the City to avoid Labor donations and structural donations (i.e., fencing, shade, etc.). 26 I don’t have any updates on Laguna Dog Park as the City is still awaiting official responses from PG&E (to expand the parking area) and City Attorney office to ensure that there are no impacts to the environmental plans already associated with the park. Staff are looking forward to being able to pin these down after the holidays. Thanks for all the support as always and wishing you and your family (and the two pups!) a wonderful holiday. Greg Avakian pronouns he/him/his Director of Parks and Recreation Parks & Recreation 1341 Nipomo Street, San Luis Obispo, CA 93401-3934 E gavakian@slocity.org T 805.781.7120 slocity.org -----Original Message----- From: John McKenzie < Sent: Wednesday, December 15, 2021 9:06 AM To: Avakian, Greg <gavakian@slocity.org> Subject: RE: Laguna Lake Hi Greg, Say I was hoping to hear from you sooner rather than later on this so I could reach out to my group and others before the end of the year to possibly catch year-end donations. Thanks. John McKenzie Friends of SLO City Dog Parks -----Original Message----- From: John McKenzie Sent: Dec 4, 2021 8:46 AM To: Avakian, Greg Subject: RE: Laguna Lake Hi Greg, Thanks for your initial response. In an effort to distill your responses, I am getting that we should focus our near- term fundraising on permanent playground obstacles as a focus for now. With that in mind, I have completed a limited online search for equipment packages (6 items in each package) to get a sense of the monies needed for this effort. They suggest that at least 2500 sf of area be available. The following two links offer similar packages - one uses recycled products. Each offers packages for around $10,000 plus tax and shipping. https://www.terraboundsolutions.com/product/intermediate-dog-obstacle-course/ https://www.playgroundoutfitters.com/dog-park-equipment/recycled-intermediate-dog-kit/ So first up, is that what you had in mind? If yes, should I try to build in labor costs as I move forward with a fundraising goal? These packages are for 'large' dogs - would you want something similar for the small dog section too? As an alternative, all of these items could be constructed or obtained here with high-quality materials. One 27 example on the tunnel, if the City had an old (or new) unused concrete pipe or two (36" diameter or larger, 6' length minimum) that was laying around in storage, it could be re-purposed here. If this approach is potentially acceptable, I could offer up more details on each piece of equipment. This would likely be much less than the packages above. John McKenzie -----Original Message----- From: Avakian, Greg Sent: Dec 3, 2021 1:47 PM To: John McKenzie Subject: RE: Laguna Lake Good afternoon, John: The Parks and Recreation Staff, as well as other City departments that we partner with have been extremely busy the past few weeks handling other priorities. I have attempted to provide some answers to your inquiries in your original email. Also, yes, Staff and PRC will have the expectation of this being a 'signature dog park' for our City and area. With that comes expectations that will require supportive resources ($) and proper community feedback. I know that you and I are on the same page with that and it's my role to keep that as an emphasis as we move forward with PRC, community, and eventually City Council. Your help with Friends is the same and I am looking forward to the partnership when we get the "Yappy Hours" in motion in a few months! Greg Avakian pronouns he/him/his Director of Parks and Recreation Parks & Recreation 1341 Nipomo Street, San Luis Obispo, CA 93401-3934 E gavakian@slocity.org T 805.781.7120 slocity.org -----Original Message----- From: John McKenzie Sent: Thursday, November 4, 2021 3:48 PM To: Avakian, Greg Subject: Laguna Lake This message is from an External Source. Use caution when deciding to open attachments, click links, or respond. ________________________________ Hi Greg, After hearing your presentation last night along with those comments from the PRC, it appears the City's goals and vision for the dog park at Laguna Lake Park are very similar to ours. We are so excited that the first enclosed dog park is on the horizon! If I understood correctly, one of your next steps will be to reach out to the stake holders and interested parties. What other 'next steps' are ahead? Is there anything our group can do to facilitate your efforts to keep this moving along as quickly as possible? 28 As it seemed almost everything you intend for the park coincides with our graphic, would it be helpful if we provide it to you in the original Powerpoint file to be able to massage it as needed? I think a more detailed graphic now would really help those you intend to reach out to during these next steps to be able to see a version of the City's 'vision'. Calling it 'conceptual' allows you the flexibility to not be locked in as good ideas come in during the outreach phase that could change this design. Other important things for our group to know now include: 1) About how much will be available for 'first phase' construction, and how much in improvements would you expect that to cover? a. This can't be answered until after the mid-year budget (end of January) is confirmed. I have a ballpark, but it is not public yet. I will say that the concept of the Dog Park idea so far will most likely be phased (i.e., fencing, hydration stations, shade pavilions, obstacles, variety of ground coverings, etc) 2) Are there any subsequent phase elements that have elements that should be 'roughed in' during the first phase? a. see #1. Always willing to get more input on what the dog community wants/needs. This will come from the community. 3) Does the City have a sense of the expected phasing or priority of elements after the first phase elements are completed? a. see #1. This will also be able to be confirmed from the result of the Community Workshop surveys and input 4) Would the City be open to Friends soliciting potential donors of labor and/or materials for any of the first phase work (e.g., contacting local fence companies and/or hardware stores on their interest to donate - if yes, Friends would like to discuss now so we can have donors lined up at the point construction plans are drawn up)? It might be helpful to list out the parts the City will be doing and the parts where 'outside help' could be considered. a. This will be determined after more conceptual designs are created and a cost estimate is established. I would say that the play amenities/obstacles would be an initial phase that the Friends could support and provide for the park. Overall, sometimes the City has more red tape with labor than materials, so a focus for Friends may be best on $ donations to help provide amenities. 5) Would the City be open to Friends soliciting potential donors of labor and/or materials for any of the subsequent phases of work? Which aspects of the work by 'outside help' would be potentially supportable by the City? a. See #4. 6) Is the City supportive of the memorial walkways and memorial circle? Friends thinks this could be a good source of funds for subsequent phase improvements while providing ADA compliant access to the shade structure(s). If supportive, Friends would pursue this avenue and would like to discuss further. a. I personally am in favor, but this type of idea will need to be a result of the Community Workshop surveys and input. Definitely a concept to include when we create a more formal conceptual design and ideas campaign. Answers to the above will help Friends determine how to best focus their efforts. We understand that initially only limited funding will be available to install the basics, which will be great but far from the signature park we all will ultimately want to see. Friends would like to help early so we can have as nice of a park as possible to start with, and then build from there. Getting the above answers will also help us determine how quickly we should start acting on our 'Yappy Hour' concept. Thank you. John McKenzie Friends of SLO City Dog Parks 29 30 From:City of San Luis Obispo <webmaster@slocity.org> Sent:Wednesday, December 15, 2021 2:31 PM To:Hernandez, Matt Subject:City of San Luis Obispo, CA: Emerson Park Will Get Needed Upgrades with $2.81M State Grant This message is from an External Source. Use caution when deciding to open attachments, click links, or respond. Emerson Park Will Get Needed Upgrades with $2.81M State Grant Emerson Park in San Luis Obispo will soon get major upgrades, making it a source of community pride that reflects the neighborhood’s unique needs and creativity. Post Date: 12/15/2021 2:00 PM The City of San Luis Obispo was recently awarded a California State Parks grant of $2.81 million to revitalize Emerson Park located in the downtown area. San Luis Obispo is one of only 112 communities to receive the grant funding and was the only community in San Luis Obispo to get the award. The grant will allow the City to make much-needed improvements to the neighborhood park, making it a source of community pride that reflects the neighborhood’s unique needs and creativity. “This is extremely exciting for our community, especially the residents surrounding Emerson Park,” said City Parks and Recreation Director Greg Avakian. “We look forward to continuing our community outreach in the next couple of months as we move forward, starting with the design process.” To help protect your privacy, Microsoft Office prevented automatic download of this picture from the Internet.Emerson Park New and upgraded features will likely include the addition of shade and lighting, a new dog park with small and large dog areas, upgraded and expanded playgrounds for children of all ages and abilities, a restroom with a solar roof, an upgraded community garden with a new educational section, a renovated and expanded multipurpose basketball court, an upgraded blacktop, decorative fencing and landscaping, and new public art installations. Awarded through the Statewide Park Development and Community Revitalization Grant Program, the funding is meant to create better access to parks for people of all abilities and income levels. “This announcement is just the beginning. We hope to provide more information to the community in the coming weeks and months,” Avakian said. Located at 1316 Beach Street in San Luis Obispo, Emerson Park is a three-acre neighborhood park that was originally the location of a school. The blacktop and field haven’t been upgraded since before 1993, when the City Parks and Recreation Department moved into the location. Media contact: Parks and Recreation Director Greg Avakian, 805.781.7120, gavakian@slocity.org Click here for more information 31 SUBSCRIBER SERVICES: Manage Subscriptions | Unsubscribe All | Help This email was sent to mjhernan@slocity.org using govDelivery Communications Cloud on behalf of: San Luis Obispo, CA · 990 Palm Street · San Luis Obispo, CA 93401 To help protect your priv acy, Microsoft Office prevented automatic download of this picture from the Internet.GovDelivery logo 32 From:johnnimac < Sent:Wednesday, December 15, 2021 12:05 PM To:Avakian, Greg Subject:RE: Laguna Lake Follow Up Flag:Follow up Flag Status:Flagged And a question on Emerson-do you have a sense when construction might start and/or end? Sent from my Verizon, Samsung Galaxy smartphone -------- Original message -------- From: "Avakian, Greg" <gavakian@slocity.org> Date: 12/15/21 11:37 AM (GMT-08:00) To: John McKenzie < Subject: RE: Laguna Lake Good day John, I like those items and I think they would be great amenities. Those are the perfect type of items to support the dog park(s). The nice thing about these items is that they can be phased in at anytime for the dog park. I wanted to share with you that Staff received word that the Emerson Park Grant was awarded to the City on Thursday! So... that means an additional dog park location in the immediate future (Laguna Lake and Emerson). We don't have much detail as the State is sending us the official grant packet that has the parameters and stipulations for timelines, but we will begin to initiate the next steps with more community outreach and securing a landscape designer in the new year. As of today, this is now public so you can inform the Friends of SLO Dog Parks of this additional opportunity. The type of support that Friends can provide can be to help supplement the design process with the amenities that you provided. It is easier for the City to avoid Labor donations and structural donations (i.e., fencing, shade, etc.). I don’t have any updates on Laguna Dog Park as the City is still awaiting official responses from PG&E (to expand the parking area) and City Attorney office to ensure that there are no impacts to the environmental plans already associated with the park. Staff are looking forward to being able to pin these down after the holidays. Thanks for all the support as always and wishing you and your family (and the two pups!) a wonderful holiday. Greg Avakian pronouns he/him/his Director of Parks and Recreation Parks & Recreation 1341 Nipomo Street, San Luis Obispo, CA 93401-3934 E gavakian@slocity.org 33 T 805.781.7120 slocity.org -----Original Message----- From: John McKenzie < Sent: Wednesday, December 15, 2021 9:06 AM To: Avakian, Greg <gavakian@slocity.org> Subject: RE: Laguna Lake Hi Greg, Say I was hoping to hear from you sooner rather than later on this so I could reach out to my group and others before the end of the year to possibly catch year-end donations. Thanks. John McKenzie Friends of SLO City Dog Parks -----Original Message----- From: John McKenzie Sent: Dec 4, 2021 8:46 AM To: Avakian, Greg Subject: RE: Laguna Lake Hi Greg, Thanks for your initial response. In an effort to distill your responses, I am getting that we should focus our near- term fundraising on permanent playground obstacles as a focus for now. With that in mind, I have completed a limited online search for equipment packages (6 items in each package) to get a sense of the monies needed for this effort. They suggest that at least 2500 sf of area be available. The following two links offer similar packages - one uses recycled products. Each offers packages for around $10,000 plus tax and shipping. https://www.terraboundsolutions.com/product/intermediate-dog-obstacle-course/ https://www.playgroundoutfitters.com/dog-park-equipment/recycled-intermediate-dog-kit/ So first up, is that what you had in mind? If yes, should I try to build in labor costs as I move forward with a fundraising goal? These packages are for 'large' dogs - would you want something similar for the small dog section too? As an alternative, all of these items could be constructed or obtained here with high-quality materials. One example on the tunnel, if the City had an old (or new) unused concrete pipe or two (36" diameter or larger, 6' length minimum) that was laying around in storage, it could be re-purposed here. If this approach is potentially acceptable, I could offer up more details on each piece of equipment. This would likely be much less than the packages above. John McKenzie -----Original Message----- From: Avakian, Greg Sent: Dec 3, 2021 1:47 PM To: John McKenzie Subject: RE: Laguna Lake 34 Good afternoon, John: The Parks and Recreation Staff, as well as other City departments that we partner with have been extremely busy the past few weeks handling other priorities. I have attempted to provide some answers to your inquiries in your original email. Also, yes, Staff and PRC will have the expectation of this being a 'signature dog park' for our City and area. With that comes expectations that will require supportive resources ($) and proper community feedback. I know that you and I are on the same page with that and it's my role to keep that as an emphasis as we move forward with PRC, community, and eventually City Council. Your help with Friends is the same and I am looking forward to the partnership when we get the "Yappy Hours" in motion in a few months! Greg Avakian pronouns he/him/his Director of Parks and Recreation Parks & Recreation 1341 Nipomo Street, San Luis Obispo, CA 93401-3934 E gavakian@slocity.org T 805.781.7120 slocity.org -----Original Message----- From: John McKenzie Sent: Thursday, November 4, 2021 3:48 PM To: Avakian, Greg Subject: Laguna Lake This message is from an External Source. Use caution when deciding to open attachments, click links, or respond. ________________________________ Hi Greg, After hearing your presentation last night along with those comments from the PRC, it appears the City's goals and vision for the dog park at Laguna Lake Park are very similar to ours. We are so excited that the first enclosed dog park is on the horizon! If I understood correctly, one of your next steps will be to reach out to the stake holders and interested parties. What other 'next steps' are ahead? Is there anything our group can do to facilitate your efforts to keep this moving along as quickly as possible? As it seemed almost everything you intend for the park coincides with our graphic, would it be helpful if we provide it to you in the original Powerpoint file to be able to massage it as needed? I think a more detailed graphic now would really help those you intend to reach out to during these next steps to be able to see a version of the City's 'vision'. Calling it 'conceptual' allows you the flexibility to not be locked in as good ideas come in during the outreach phase that could change this design. Other important things for our group to know now include: 1) About how much will be available for 'first phase' construction, and how much in improvements would you expect that to cover? a. This can't be answered until after the mid-year budget (end of January) is confirmed. I have a ballpark, but it is not public yet. I will say that the concept of the Dog Park idea so far will most likely be phased (i.e., fencing, hydration stations, shade pavilions, obstacles, variety of ground coverings, etc) 35 2) Are there any subsequent phase elements that have elements that should be 'roughed in' during the first phase? a. see #1. Always willing to get more input on what the dog community wants/needs. This will come from the community. 3) Does the City have a sense of the expected phasing or priority of elements after the first phase elements are completed? a. see #1. This will also be able to be confirmed from the result of the Community Workshop surveys and input 4) Would the City be open to Friends soliciting potential donors of labor and/or materials for any of the first phase work (e.g., contacting local fence companies and/or hardware stores on their interest to donate - if yes, Friends would like to discuss now so we can have donors lined up at the point construction plans are drawn up)? It might be helpful to list out the parts the City will be doing and the parts where 'outside help' could be considered. a. This will be determined after more conceptual designs are created and a cost estimate is establish ed. I would say that the play amenities/obstacles would be an initial phase that the Friends could support and provide for the park. Overall, sometimes the City has more red tape with labor than materials, so a focus for Friends may be best on $ donations to help provide amenities. 5) Would the City be open to Friends soliciting potential donors of labor and/or materials for any of the subsequent phases of work? Which aspects of the work by 'outside help' would be potentially supportable by the City? a. See #4. 6) Is the City supportive of the memorial walkways and memorial circle? Friends thinks this could be a good source of funds for subsequent phase improvements while providing ADA compliant access to the shade structure(s). If supportive, Friends would pursue this avenue and would like to discuss further. a. I personally am in favor, but this type of idea will need to be a result of the Community Workshop surveys and input. Definitely a concept to include when we create a more formal conceptual design and ideas campaign. Answers to the above will help Friends determine how to best focus their efforts. We understand that initially only limited funding will be available to install the basics, which will be great but far from the signature park we all will ultimately want to see. Friends would like to help early so we can have as nice of a park as possible to start with, and then build from there. Getting the above answers will also help us determine how quickly we should start acting on our 'Yappy Hour' concept. Thank you. John McKenzie Friends of SLO City Dog Parks 36 From:Avakian, Greg Sent:Friday, December 10, 2021 10:48 AM To:Parks & Rec Subject:Thank You - ALL STAFF 12/9/21 Attachments:12.09.2021_P&R_All-Staff_Meeting.pdf; P&R Customer service best practices.docx Happy Friday! I wanted to express my appreciation for your time and involvement yesterday at our Parks & Rec All Staff meeting at the LCC. It was great to see everyone gathered together in one place again. I hope that you were able to connect with new colleagues and build upon the relationships with those that have been with our Department already. My expectation is that you take the information and continue to review and apply it to your specific areas and your staff. Reach out to your supervisors for questions and clarifications and empower both yourself and your staff to apply our focus towards the community and programs. I am looking forward to our next turn on the switchback trail as we ascend to the next ‘camping spot’ when we can gather again. Attached is the presentation slides and the customer service sheet from yesterday. Enjoy a wonderful weekend. -Greg Greg Avakian pronouns he/him/his Director of Parks and Recreation Parks & Recreation 1341 Nipomo Street, San Luis Obispo, CA 93401-3934 E gavakian@slocity.org T 805.781.7120 slocity.org Stay connected with the City by signing up for e-notifications December 9, 2021 Ludwick Community Center PARKS & RECREATION DEPARTMENT ALL STAFF MEETING 1 WELCOME STAFF SHOWCASE UPDATE ON NEW ROLES SETTING THE STAGE DEPARTMENT EXPECTATIONS WHAT’S AHEAD FOR P&R LET’S EAT! Morning Agenda 2 3 DRAFT -TENTATIVE CONFIDENTIAL ICE BREAKER ACTIVITY Get To Know Your Colleagues 4 Setting the Tone 5 I/We Make Suggestions You/They M ake The Decisions I/We Set Expectations -PEOPLE -PROGRAMMING -PROFESSIONALISM -POLISH -PRIDE PARKS AND RECREATION DEPARTMENT IMAGE AND EXPECTATION 6 CUSTOMER SERVICE Group Activity 7 8 Parks & Recreation Blueprint for the Future: 2021-2041 PARKS & RECREATION BLUEPRINT FOR THE FUTURE: 2021 -2041 9 Athletic Fields: diamond, rectangle Dog Parks Indoor Facilities Gymnasiums, Community Spaces Special Recreation Facilities:bike/roller parks Sport Courts: basketball,tennis, pickleball,sand volleyball Swim Center Expansion:splash pad,interactive amenities Updated Playground and Restroom Facilities Summary of Identified Amenity Needs: Priority Listings Based on City-wide Inventory, Community Needs Assessment, Access Gaps 10 Laguna Lake Park DOG PARK –LAGUNA LAKE PARK 11 PRC:Identified dog park enhancement at Laguna Lake for staff to review and bring back information for priority build Current Infrastructure: •Parking •Restrooms •Water and irrigation •Partial fencing •Approximately 2 -2.15 acre area Additional Amenity Ideas: •Perimeter fencing •Shade structure(s) •Seating pavilion •Trees (shade canopy) •Hydration stations •Puppy area •Small and large dog areas •Play amenities and structures •Expand parking Laguna Lake Park Bike Park and Pump Track Location 13 Parks & Recreation Blueprint for the Future: 2021-2041 UPCOMING CIP PROJECTS: 21 -23 14 Parks & Recreation Department Office Refesh: -Upgrade internal office space (last done in 1993) -Originally planned for Fall/Winter 2020 -Estimated project timeline: January –May 2022 Mitchell Park Enhancement Grant -Awarded SPP Grant of $177,950 -Community Workshops: May and Sept -Project timelines: Spring/Summer 2022 Prop 68 Grant Application : Emerson Park Revitalization -Conducted 5 community outreach sessions in February with Grant submittal March 2021 -Potential grant award notification Fall 2021 -If awarded: additional community workshops in winter/spring 2022 -Design Timeline: Summer 2022 –Spring 2023 -Construction Timeline: estimated to be 10 months Emerson Park Fitness Replacement -NFC Grant awarded: January 2021 -Estimated project timeline: November – January 2022 Cheng Park Revitalization -Originally slated for fall 2020, project estimated start Winter 2022 Eto Park Revitalization (Brooks St) -SLO Rotary contributing funding for revitalization project = 20th Anniversary -Pending agreements, project estimated for Winter/Spring 2022 (May 2022) North Broad Street Park -Originally slated for fall 2020 -New project timeline: Summer 2022 -Playground, gardens, pathway lighting PARKS & RECREATION CIP PROJECTSUPDATE Emerson Park Fitness Replacement •NFC Grant award of $25,000 •Project Cost: $200,000 •Construction -Fall 2021 15 16 Emerson Park Concept Plan –PROP 68 State Grant UPCOMING DEVELOPMENT PROJECTS: 17 San Luis Ranch -Playground(s) -Walking Paths -*basketball court (tentative) Avila Ranch (7-8 park areas) -Playgrounds (4-5) -Community Garden -BBQ Pavilion / Seating Areas -Sport Fields: rectangle, diamond -Skate/Roller Park -Basketball, Tennis, Pickleball, Bocce -Dog Park -Bike and walking paths ___________________________________________ Froom Ranch -Playground -BBQ Pavilion / Seating Areas -Ranger “Station” and barn storage -‘Gateway’ to Irish Hills Reserve Righetti Ranch Development -City hired consultant for all CIP projects. Staff to begin priority of park and amenity projects in Winter 2022 with neighborhood community forums -Park planning and community input for design to begin Spring/Summer 2022 Anticipated Amenities: Community Park, Linear Park, Trailhead -Playground -BBQ Pavilion / Seating Areas -Tennis Courts -Pickleball Courts -Basketball/multi-use Court(s) -Dog Park -Community Gardens -Sport Fields (rectangle) -no lights -Trailhead, nature education area WHAT DO YOU SEE 18 WHAT DO YOU SEE 19 WHAT DO YOU SEE NOW 20 WHO IS THIS?! 21 CHANGING YOUR PERSPECTIVE CAN CHANGE YOUR OUTLOOK We’ve been challenged to think differently due to the COVID pandemic over the past 20 months 22 •How do you challenge yourself and your staff to think differently? •What ways have you grown outside of your normal leadership style or comfort zone for the better? OUR CONTINUED JOURNEY 23 24 WHAT DOES IT MEANS T O B E A PART OF PARKS AND RECREATION WHAT IS YOUR INTERPRETATION AND DEFINITION? HOW DO YOU SUPPORT YOUR STAFF? HOW DO YOU SUPPORT YOUR PROGRAM? WHAT IS YOUR GLOBAL ROLE WITHIN P&R AND CITY -WIDE? LUNCH Group Discussion Time HEADING INTO THE NEW YEAR THE PESSIMIST COMPLAINS ABOUT THE WIND THE OPTIMIST EXPECTS IT TO CHANGE THE REALIST ADJUST THE SAILS -William Arthur Ward Let’s Keep Sailing! 25 Customer Service Best Practices 1 Attitude: Be friendly and polite; pretend it is you on the other end. Watch your tone of voice and avoid getting defensive. 2. Confidentiality: Never release information about another customer unless authorized by the customer. 3. Stick to the facts: Staff should avoid giving opinions and/or advice. The discussion should be limited to the situation/issue. 4. Blame: Staff should NEVER admit any kind of blame. Acknowledge the person's feelings and let them know someone will be getting back with them. 6. Leave a good last impression: "Thank you for your concern", "It was good talking with you", "Hope to see you again soon" 7. Tact and Timing: Ensure conversations are both appropriate in timing and tact. All conversations must be age appropriate in context and humor - sarcasm is not permitted. What NOT TO say: What TO say: “I Don’t Know” "That's a good question, let me find out" “ We can’t do that” "Let me see what I can do" “You will have to…..” "What you will need to do ... " “They are not here” “____ is out in the field right now, please leave them a voicemail or email and they will get back to you within 24 hours. I can also take your name and contact information and pass it along.” “We aren’t open” “We are currently closed. Our hours are Monday- Thursday 11:00 am- 1:00 pm or by appointment” 37 From:Avakian, Greg Sent:Friday, December 10, 2021 9:41 AM To:Shoresman, Michelle Subject:RE: New Council Member Orientation w/P&R Attachments:P&R_Global_Presentation_12.13.21.pdf Happy Friday, Councilmember Shoresman- Along with the link below that outlines the Parks and Recreation Department for the Councilmember orientation, I’ve attached the PowerPoint presentation in advance for you to review. Looking forward to the orientation and providing more information about the staff, programs, facilities, and projects for the Parks and Recreation Department. Greg Avakian pronouns he/him/his Director of Parks and Recreation Parks & Recreation 1341 Nipomo Street, San Luis Obispo, CA 93401-3934 E gavakian@slocity.org T 805.781.7120 slocity.org Stay connected with the City by signing up for e-notifications -----Original Appointment----- From: Shoresman, Michelle <mshoresm@slocity.org> Sent: Thursday, December 2, 2021 6:25 PM To: Shoresman, Michelle; Avakian, Greg; Subject: New Council Member Orientation w/P&R When: Monday, December 13, 2021 3:00 PM-4:00 PM (UTC-08:00) Pacific Time (US & Canada). Where: Microsoft Teams Meeting Please hold this time for the meeting with new Council Member Shoresman. Reach out to Chantal if the time/date needs to be rescheduled. 1. New Council Member Orientation: Parks Rec Orientation 2020.docx 2. Review any upcoming City Council Agenda items 3. Department Head – please forward this meeting invite to others in your department who you would like to attend ________________________________________________________________________________ Microsoft Teams meeting Join on your computer or mobile app Click here to join the meeting 38 Learn More | Meeting options ________________________________________________________________________________ Parks and Recreation Department Greg Avakian, Director gavakian@slocity.org 805.781.7120 December 13, 2021 Greg Avakian, Parks & Recreation Director 2 •Lived in SLO since January 2000 •Nearly 30 years experience in recreation and community service: Bay Area, Southern California, and San Luis Obispo •Previously, multiple positions with campus recreation at Cal Poly (Director: 2013-2019) •Cal Poly Recreation Center renovation/expansion (2012) •PT Lecturer: Education and RPTA/EIM Departments •California Parks and Recreation Society •Past President –California Aquatic Section •Past Board Member –District III (East Bay) •Started with the City of San Luis Obispo in Fall 2020 Parks and Recreation Organizational Chart 3 City Parks & Recreation Department Team 4 Parks & Recreation Staff Youth Services Adult / Youth Sports Community Events Facilities / Reservations Public Art Greg Avakian Parks & Recreation Director Devin Hyfield Recreation Manager Meghan Burger Recreation Manager Ranger Services 1 Supervisor 3 Rangers II 4 Rangers I (4 Seasonal Supplemental Staff) Laguna Lake Golf Course 1 Prog Coordinators 1 Maint. Coordinator 2 Maint Workers Pro Shop Staff SLO Swim Center 1 Coordinator and 50+ supplemental (lifeguards, swim instructors, coaches) Community Events 5 Public Art Program 6 100+ unique pieces within the City. Youth and Adult Sports Program 7 Youth Sport Leagues •Youth Basketball/Futsal •(in collaboration with the YMCA) •Junior Giants Program •Sport & Activity Clinics Youth Classes: -Youth Surfing -Youth Yoga -Youth Tennis Adult Sports •Softball -Men’s, Women’s, Boomer •Drop-in Basketball •Drop-in Volleyball •CCS Soccer (partnership) Youth Services 8 Sun ‘N Fun State Licensed Childcare Program Club STAR Students Taking Active Responsibility Youth Services 9 ETO PARK ETO PARK MEADOW PARK Annually Provides Services to over 1,000 Children Before and After School Care for TK through 6th Grade at 5 school sites State Licensed Child Care Provider (ADA Inclusive Care) Summer Day Camps, Spring Break Camps & Teacher Work Days SLO Swim Center 10 Year-Round Programming USA Swimming –Seahawk Team SCUBA Courses Aqua Aerobics/Pilates Recreation/Family Swim Swim Lessons (Adulty/Youth) Lifeguard Training CPR and First Aid Training •40th Anniversary in 2019 •50-meter Olympic Pool •Therapy Pool •Training/Meeting Room Laguna Lake Golf Course 11 Year-Round Programming 10 Hole Course ~ 1300 yards ~ 1.5 hours to play course Driving Range (net) Pro Shop Food/Beverage Vendor •Standard Golf •Men’s Club •Women’s Club •Night Golf •Foot Golf •Speed Golf •Lessons (Youth & Adult) •Cal Poly Golf Classes •Tournament Availability •Birthday Packages •City sponsored events •September Scramble •Gobble Wobble Fields & Facilities 12 23 Neighborhood and City Parks Ludwick Community Center Meadow Park Center Senior Center Library Community Room SLO Swim Center Laguna Lake Golf Course Jack House & Gardens SLO Skate Park N. Broad St. Park Design Damon-Garcia Sports Complex 13 Amenities/Facilities: •(4) Full Size Soccer Fields •Layout for U10 and U8 soccer fields •Rugby Pole Slots Programmed Uses: •AYSO •Rugby •Flag Football •Adult Soccer (P&R Partnership) •Women’s Soccer •Ultimate (P&R Partnership) •Drop-In Soccer •Club Soccer •Tournaments Maintenance Closures: •May -July Santa Rosa Park 14 Amenities/Facilities: •Lighted Adult Softball Field •Youth Baseball Field •(2) Reservable BBQ Areas •Lighted Multi-Use Rink •Lighted Skate Park •Horse-Shoe Complex Programmed Uses: •Adult Softball •Boomer Softball •YMCA Hockey •Club Hockey •Roller Derby •Contract Classes •Football & Soccer Practice •Special Events Maintenance Closures: •Turf: Late Oct –Late Jan •Ball Fields: Mid-Nov –Mid Feb Sinsheimer Park 15 Amenities/Facilities: •Lighted Baseball Stadium •Lighted Youth BB Field •Reservable BBQ Area •Batting Cages •(6) Tennis Courts •Disc Golf Course •Volleyball Court Programmed Uses: •Blues Baseball •Youth Baseball Clubs •SLO High Baseball & Tennis •Mission Prep Tennis •Women’s Tennis Leagues •Contract Classes •SLO Triathlon •SLO Throwers •Special Events Maintenance Closures: •Stadium: Mid Sept –Mid Jan •Stockton: Mid-Nov -Feb Amenities/Facilities: •Off Leash Dog Area •Volleyball Court •Disc Golf Course •(2) Reservable BBQ Area •Fitness Stations Laguna Lake Park 16 Programmed Uses: •Special Events Open Space / Ranger Services 17 Over 4,050 acres 55+ miles of trails -Hiking and Biking 12* open space areas (Whale Rock*-Cayucos) 2 newer properties •Waddell •Miossi Ranger Services (9 staff) Trail Maintenance Education Safety Conservation *Transient/Creek Clean-ups Open Space / Ranger Services 18 19 Parks & Recreation Blueprint for the Future: 2021-2041 Parks & Recreation Blueprint for the Future: 2021-2041 20 Athletic Fields: diamond, rectangle Dog Parks Indoor Facilities Gymnasiums, Community Spaces Special Recreation Facilities:bike/roller parks Sport Courts: basketball,tennis, pickleball,sand volleyball Swim Center Expansion:splash pad,interactive amenities Updated Playground and Restroom Facilities Summary of Identified Amenity Needs: Priority Listings Based on City-wide Inventory, Community Needs Assessment, Access Gaps 21 Top Priority for Initial Projects Through Parks and Recreation Commission Meetings held in October and November, the Laguna Lake Park has been identified as first priority for these amenities. Parks & Recreation Blueprint for the Future: 2021-2041 22 Laguna Lake Park Dog Park –Laguna Lake Park 23 PRC: Identified dog park enhancement at Laguna Lake for staff to review and bring back information for priority build •Current Infrastructure: •Parking •Restrooms •Water and irrigation •Partial fencing •Approximately 2 -2.15 acre area •Additional Amenity Ideas: •Perimeter fencing •Shade structure(s) •Seating pavilion •Trees (shade canopy) •Hydration stations •Puppy area •Small and large dog areas •Play amenities and structures •Expand parking Laguna Lake Park Bike Park and Pump Track Location Upcoming CIP Projects: 21-23 25 Parks & Recreation Department Office Refesh: -Upgrade internal office space (last done in 1993) -Originally planned for Fall/Winter 2020 -Estimated project timeline: January –May 2022 Mitchell Park Enhancement Grant -Awarded SPP Grant of $177,950 -Community Workshops: May and Sept -Project timelines: Spring/Summer 2022 Prop 68 Grant Application: Emerson Park Revitalization -Conducted 5 community outreach sessions in February with Grant submittal March 2021 -Potential grant award notification Fall 2021 -If awarded: additional community workshops in winter/spring 2022 -Design Timeline: Summer 2022 –Spring 2023 -Construction Timeline: estimated to be 10 months Emerson Park Fitness Replacement -NFC Grant awarded: January 2021 -Estimated project timeline: November – January 2022 Cheng Park Revitalization -Originally slated for fall 2020, project estimated start Winter 2022 Eto Park Revitalization (Brooks St) -SLO Rotary contributing funding for revitalization project = 20th Anniversary -Pending agreements, project estimated for Winter/Spring 2022 (May 2022) North Broad Street Park -Originally slated for fall 2020 -New project timeline Spring 2022 Upcoming Development Projects: 26 San Luis Ranch -Playground(s) -Walking Paths -*basketball court (tentative) Avila Ranch (7-8 park areas) -Playgrounds (4-5) -Community Garden -BBQ Pavilion / Seating Areas -Sport Fields: rectangle, diamond -Skate/Roller Park -Basketball, Tennis, Pickleball, Bocce -Dog Park -Bike and walking paths ___________________________________________ Froom Ranch -Playground -BBQ Pavilion / Seating Areas -Ranger “Station” and barn storage (equipment) -‘Gateway’ to Irish Hills Reserve Righetti Ranch Development -City hired consultant for all CIP projects. Staff to begin priority of park and amenity projects in Winter 2022 with neighborhood community forums -Park planning and community input for design to begin Spring/Summer 2022 Anticipated Amenities: Community Park, Linear Park, Trailhead -Playground -BBQ Pavilion / Seating Areas -Tennis Courts -Pickleball Courts -Basketball/multi-use Court(s) -Dog Park -Community Gardens -Sport Fields (rectangle) -no lights -Trailhead, nature education area Thank You! Questions? 39 From:Rick Blair < Sent:Thursday, December 9, 2021 9:36 PM To:Avakian, Greg Subject:Re: Emerson Park Grant Award Follow Up Flag:Follow up Flag Status:Flagged This message is from an External Source. Use caution when deciding to open attachments, click links, or respond. Greg, Great news about Emerson. Looking forward to planning and building phases. When you have a minute, can you send me your revised project timeline with color legend and changes for LOE tab if any. Thanks and happy holidays! Rick Get Outlook for iOS From: Avakian, Greg <gavakian@slocity.org> Sent: Thursday, December 9, 2021 2:27:36 PM To: Department Heads <DepartmentHeads@slocity.org> Cc: Burger, Meghan <mburger@slocity.org>; Hyfield, Devin <DHyfield@slocity.org>; Szentesi, Whitney <wszentes@slocity.org> Subject: Emerson Park Grant Award BCC: Council and PRC On Thursday, the California State Department of Parks and Recreation announced the award recipients for the Prop 68 Parks Grant. The City of San Luis Obispo was awarded $2.81 million for upgrading Emerson Park. The Parks and Recreation Department staff are extremely excited for our community, and especially the residents surrounding Emerson Park, for the well needed funding. Staff look forward to continuing the community outreach in the next couple of months as we move forward with starting the design process. The City of San Luis Obispo was the only agency in SLO County to be awarded. The state-wide grant program received 468 applications with 112 agencies receiving grant funds. Below is a brief summary: 1. Emerson Park was originally a school location, and the original blacktop and field haven’t received any improvements since before the City Parks and Recreation Department moved into the location in 1993. 2. As part of the grant application, Staff conducted five separate community workshops in January and February 2021, resulting in a variety of new and upgraded amenity concepts for the neighborhood park: Construct a small dog park with fencing to separate both small and large dog areas Maintain a segment of the grass/lawn area for social gathering and fitness classes (i.e., yoga Upgrade and expand the playground to include both 0–5-year-old and 5–12-year-old age group amenities. 40 Include shade areas at multiple locations: dog park, playground, fitness area Install a restroom with solar roof Install solar pathway lighting Upgrade current community garden to include an educational garden section Renovate two bocce ball courts Renovate and expand the basketball/multi-purpose court Update the blacktop area to include activities and smooth multi-purpose surfaces Install decorative perimeter fencing and landscaping throughout the park Include new public art mural and art mosaics within new design features 3. Staff will be reviewing the grant award packet and parameters of the grant in more detail over the next couple of weeks and then will have more official information to provide to the community. Thank you for the support over the past year with this process and Staff are excited to incorporate this into our project list to accompany the current fitness equipment replacement (scheduled to conclude in early January), along with the Parks and Recreation Department Office refresh starting mid-January. Don’t hesitate to contact me with any questions. Be well, -Greg Greg Avakian pronouns he/him/his Director of Parks and Recreation Parks & Recreation 1341 Nipomo Street, San Luis Obispo, CA 93401-3934 E gavakian@slocity.org T 805.781.7120 slocity.org Stay connected with the City by signing up for e-notifications 41 From:Wilson, Nick <nwilson@thetribunenews.com> Sent:Thursday, December 9, 2021 3:52 PM To:Avakian, Greg Cc:Szentesi, Whitney Subject:Re: Emerson Park funding award Yep! Looking forward to a new surface over there! On Thu, Dec 9, 2021 at 3:42 PM Avakian, Greg <gavakian@slocity.org> wrote: Let’s just say the blacktop has turned to gravel over the years. As you know 뇤눈눉눊눍눋눌 Greg Avakian pronouns he/him/his Director of Parks and Recreation Parks & Recreation 1341 Nipomo Street, San Luis Obispo, CA 93401-3934 E gavakian@slocity.org T 805.781.7120 slocity.org Stay connected with the City by signing up for e-notifications From: Wilson, Nick <nwilson@thetribunenews.com> Sent: Thursday, December 9, 2021 3:28 PM To: Avakian, Greg <gavakian@slocity.org> Cc: Szentesi, Whitney <wszentes@slocity.org> Subject: Re: Emerson Park funding award Okay, thanks. This is helpful. I've noticed those surfaces are getting pretty worn out. On Thu, Dec 9, 2021 at 3:21 PM Avakian, Greg <gavakian@slocity.org> wrote: Here are some before photos of Emerson Park that were used during the grant application. 42 Greg Avakian pronouns he/him/his Director of Parks and Recreation Parks & Recreation 1341 Nipomo Street, San Luis Obispo, CA 93401-3934 E gavakian@slocity.org T 805.781.7120 slocity.org Stay connected with the City by signing up for e-notifications From: Wilson, Nick <nwilson@thetribunenews.com> Sent: Thursday, December 9, 2021 3:15 PM To: Avakian, Greg <gavakian@slocity.org> Cc: Szentesi, Whitney <wszentes@slocity.org> Subject: Re: Emerson Park funding award Okay, thanks Greg. We probably don't need a video at the moment or any immediate interview, but we can follow up as the project moves along (and may when the fitness upgrade is done). We have some photos in our archive of Emerson, but if you have any you'd like to share as well (two or three), that would be great. Thanks, Nick On Thu, Dec 9, 2021 at 2:44 PM Avakian, Greg <gavakian@slocity.org> wrote: Thanks Nick- I can be available for a phone or in-person meeting to provide more details next week if you’d like. FYI, the new fitness equipment project is underway and expected to be complete by the end of December or first part of January. Happy to promote that when ready as we are excited to do a promotion for it as reopening. Greg Avakian pronouns he/him/his Director of Parks and Recreation 43 Parks & Recreation 1341 Nipomo Street, San Luis Obispo, CA 93401-3934 E gavakian@slocity.org T 805.781.7120 slocity.org Stay connected with the City by signing up for e-notifications From: Wilson, Nick <nwilson@thetribunenews.com> Sent: Thursday, December 9, 2021 2:31 PM To: Avakian, Greg <gavakian@slocity.org> Cc: Szentesi, Whitney <wszentes@slocity.org> Subject: Re: Emerson Park funding award Okay, great. Thanks much, Greg, for the response. I use this park to shoot basketballs and use the workout equipment, so happy to hear about this! Okay, I'll let you know if there's any other question but this should do the trick. Best, Nick On Thu, Dec 9, 2021 at 2:06 PM Avakian, Greg <gavakian@slocity.org> wrote: Good afternoon, Nick and thank you for the congratulations! The Parks and Recreation Department staff are extremely excited for our community, and especially the residents surrounding Emerson Park, for the well needed funding to upgrade the park. Staff look forward to continuing the community outreach in the next couple of months as we move forward with starting the design process. The City received notice of the award late Tuesday afternoon and the official notification from the State was yesterday at a state-wide conference call with all award recipients. The City of San Luis Obispo was the only agency in SLO County to be awarded. The state-wide grant program received 468 applications with 112 agencies receiving grants. For now, below is a brief summary: 44 1. Emerson Park was originally a school location and the original blacktop and field haven’t had any improvements since before the City Parks and Recreation Department moved into the location in 1993. 2. As part of the grant application, Staff conducted five separate community workshops held in January and February 2021, resulting in a variety of new and upgraded amenity concepts for the neighborhood park: Construct a small dog park with fencing to separate both small and large dog areas Maintain a segment of the grass/lawn area for social gathering and fitness classes (i.e., yoga Upgrade and expand the playground to include both 0–5-year-old and 5–12-year-old age group amenities. Include shade areas at multiple locations: dog park, playground, fitness area Install a restroom with solar roof Install solar pathway lighting Upgrade current community garden to include an educational garden section Renovate two bocce ball courts Renovate and expand the basketball/multi-purpose court Update the blacktop area to include activities and smooth multi-purpose surfaces Install decorative perimeter fencing and landscaping throughout the park Include new public art mural and art mosaics within new design features 3. Staff will be reviewing the grant award packet and parameters of the grant in more detail over the next couple of weeks and then will have more official information to provide to the community. Greg Avakian pronouns he/him/his Director of Parks and Recreation Parks & Recreation 1341 Nipomo Street, San Luis Obispo, CA 93401-3934 E gavakian@slocity.org T 805.781.7120 slocity.org Stay connected with the City by signing up for e-notifications From: Wilson, Nick <nwilson@thetribunenews.com> Sent: Thursday, December 9, 2021 10:11 AM To: Avakian, Greg <gavakian@slocity.org> Subject: Emerson Park funding award This message is from an External Source. Use caution when deciding to open attachments, click links, or respond. 45 Hi Greg, We saw the $2.8 million state park award for renovating Emerson Park. I know it's heavily used by the public and that's good to hear it will get an upgrade. I was wondering if there was any planning link/staff report/renderings on this or estimated timeline for moving any planning through the process toward a construction date. Also, why is this upgrade needed (I assume heavy use + facilities improvement need but any clarification you can provide would be great)? Thanks much and congrats on the funding allocation. From the State Blurb: San Luis Obispo City of San Luis Obispo Emerson Neighborhood Park Revitalization Project $2,810,000 Renovate Emmerson Park in the city of San Luis Obispo. Construct a new dog park with small and large dog areas with lighting and shade, 5 – 12-year-old playground with shade, shade over existing exercise equipment, solar pathway lighting, educational garden, public art mural, public art mosaic, and restroom with solar roof. Renovate two bocce ball courts, basketball/multi-purpose court, blacktop, decorative perimeter fencing, and landscaping throughout the park. http://www.parks.ca.gov/?page_id=29939 -- Please note that I'm currently working from home. You may contact me at 805-235-8008. Nick Wilson Tribune Staff Reporter nwilson@thetribunenews.com (805) 781-7922 (phone) (805) 781-7905 (fax) www.sanluisobispo.com 46 -- Please note that I'm currently working from home. You may contact me at 805-235-8008. Nick Wilson Tribune Staff Reporter nwilson@thetribunenews.com (805) 781-7922 (phone) (805) 781-7905 (fax) www.sanluisobispo.com -- Please note that I'm currently working from home. You may contact me at 805-235-8008. Nick Wilson Tribune Staff Reporter nwilson@thetribunenews.com (805) 781-7922 (phone) (805) 781-7905 (fax) www.sanluisobispo.com -- Please note that I'm currently working from home. You may contact me at 805-235-8008. Nick Wilson Tribune Staff Reporter 47 nwilson@thetribunenews.com (805) 781-7922 (phone) (805) 781-7905 (fax) www.sanluisobispo.com -- Please note that I'm currently working from home. You may contact me at 805-235-8008. Nick Wilson Tribune Staff Reporter nwilson@thetribunenews.com (805) 781-7922 (phone) (805) 781-7905 (fax) www.sanluisobispo.com 48 From:Avakian, Greg Sent:Thursday, December 9, 2021 3:21 PM To:Wilson, Nick Cc:Szentesi, Whitney Subject:RE: Emerson Park funding award Attachments:Emerson_before-2021.jpg; Emerson_before-2021-A.jpg; Emerson_before-2021-B.jpg Here are some before photos of Emerson Park that were used during the grant application. Greg Avakian pronouns he/him/his Director of Parks and Recreation Parks & Recreation 1341 Nipomo Street, San Luis Obispo, CA 93401-3934 E gavakian@slocity.org T 805.781.7120 slocity.org Stay connected with the City by signing up for e-notifications From: Wilson, Nick <nwilson@thetribunenews.com> Sent: Thursday, December 9, 2021 3:15 PM To: Avakian, Greg <gavakian@slocity.org> Cc: Szentesi, Whitney <wszentes@slocity.org> Subject: Re: Emerson Park funding award Okay, thanks Greg. We probably don't need a video at the moment or any immediate interview, but we can follow up as the project moves along (and may when the fitness upgrade is done). We have some photos in our archive of Emerson, but if you have any you'd like to share as well (two or three), that would be great. Thanks, Nick On Thu, Dec 9, 2021 at 2:44 PM Avakian, Greg <gavakian@slocity.org> wrote: Thanks Nick- I can be available for a phone or in-person meeting to provide more details next week if you’d like. FYI, the new fitness equipment project is underway and expected to be complete by the end of December or first part of January. Happy to promote that when ready as we are excited to do a promotion for it as reopening. 49 Greg Avakian pronouns he/him/his Director of Parks and Recreation Parks & Recreation 1341 Nipomo Street, San Luis Obispo, CA 93401-3934 E gavakian@slocity.org T 805.781.7120 slocity.org Stay connected with the City by signing up for e-notifications From: Wilson, Nick <nwilson@thetribunenews.com> Sent: Thursday, December 9, 2021 2:31 PM To: Avakian, Greg <gavakian@slocity.org> Cc: Szentesi, Whitney <wszentes@slocity.org> Subject: Re: Emerson Park funding award Okay, great. Thanks much, Greg, for the response. I use this park to shoot basketballs and use the workout equipment, so happy to hear about this! Okay, I'll let you know if there's any other question but this should do the trick. Best, Nick On Thu, Dec 9, 2021 at 2:06 PM Avakian, Greg <gavakian@slocity.org> wrote: Good afternoon, Nick and thank you for the congratulations! The Parks and Recreation Department staff are extremely excited for our community, and especially the residents surrounding Emerson Park, for the well needed funding to upgrade the park. Staff look forward to continuing the community outreach in the next couple of months as we move forward with starting the design process. The City received notice of the award late Tuesday afternoon and the official notification from the State was yesterday at a state-wide conference call with all award recipients. The City of San Luis Obispo was the only agency in SLO County to be awarded. The state-wide grant program received 468 applications with 112 agencies receiving grants. For now, below is a brief summary: 50 1.Emerson Park was originally a school location and the original blacktop and field haven’t had any improvements since before the City Parks and Recreation Department moved into the location in 1993. 2.As part of the grant application, Staff conducted five separate community workshops held in January and February 2021, resulting in a variety of new and upgraded amenity concepts for the neighborhood park: Construct a small dog park with fencing to separate both small and large dog areas Maintain a segment of the grass/lawn area for social gathering and fitness classes (i.e., yoga Upgrade and expand the playground to include both 0–5-year-old and 5–12-year-old age group amenities. Include shade areas at multiple locations: dog park, playground, fitness area Install a restroom with solar roof Install solar pathway lighting Upgrade current community garden to include an educational garden section Renovate two bocce ball courts Renovate and expand the basketball/multi-purpose court Update the blacktop area to include activities and smooth multi-purpose surfaces Install decorative perimeter fencing and landscaping throughout the park Include new public art mural and art mosaics within new design features 3.Staff will be reviewing the grant award packet and parameters of the grant in more detail over the next couple of weeks and then will have more official information to provide to the community. Greg Avakian pronouns he/him/his Director of Parks and Recreation Parks & Recreation 1341 Nipomo Street, San Luis Obispo, CA 93401-3934 E gavakian@slocity.org T 805.781.7120 slocity.org Stay connected with the City by signing up for e-notifications From: Wilson, Nick <nwilson@thetribunenews.com> Sent: Thursday, December 9, 2021 10:11 AM To: Avakian, Greg <gavakian@slocity.org> Subject: Emerson Park funding award This message is from an External Source. Use caution when deciding to open attachments, click links, or respond. Hi Greg, We saw the $2.8 million state park award for renovating Emerson Park. I know it's heavily used by the public and that's good to hear it will get an upgrade. 51 I was wondering if there was any planning link/staff report/renderings on this or estimated timeline for moving any planning through the process toward a construction date. Also, why is this upgrade needed (I assume heavy use + facilities improvement need but any clarification you can provide would be great)? Thanks much and congrats on the funding allocation. From the State Blurb: San Luis Obispo City of San Luis Obispo Emerson Neighborhood Park Revitalization Project $2,810,000 Renovate Emmerson Park in the city of San Luis Obispo. Construct a new dog park with small and large dog areas with lighting and shade, 5 – 12-year-old playground with shade, shade over existing exercise equipment, solar pathway lighting, educational garden, public art mural, public art mosaic, and restroom with solar roof. Renovate two bocce ball courts, basketball/multi-purpose court, blacktop, decorative perimeter fencing, and landscaping throughout the park. http://www.parks.ca.gov/?page_id=29939 -- Please note that I'm currently working from home. You may contact me at 805-235-8008. Nick Wilson Tribune Staff Reporter nwilson@thetribunenews.com (805) 781-7922 (phone) (805) 781-7905 (fax) www.sanluisobispo.com -- Please note that I'm currently working from home. You may contact me at 805-235-8008. Nick Wilson Tribune Staff Reporter 52 nwilson@thetribunenews.com (805) 781-7922 (phone) (805) 781-7905 (fax) www.sanluisobispo.com -- Please note that I'm currently working from home. You may contact me at 805-235-8008. Nick Wilson Tribune Staff Reporter nwilson@thetribunenews.com (805) 781-7922 (phone) (805) 781-7905 (fax) www.sanluisobispo.com 53 From:Szentesi, Whitney Sent:Thursday, December 9, 2021 2:30 PM To:Ettestad, Sahvanna Cc:Vinci, Isabella Subject:FW: Emerson Park Grant Award Expires:Wednesday, March 9, 2022 12:00 AM FYI, I’ll use this info to start a news release announcing the award. Greg and I hope to send it out sometime next week. Thanks, Whit -- Whitney Szentesi pronouns she/her/hers Public Communications Manager C 805.440.5446 From: Avakian, Greg <gavakian@slocity.org> Sent: Thursday, December 9, 2021 2:28 PM To: Department Heads <DepartmentHeads@slocity.org> Cc: Burger, Meghan <mburger@slocity.org>; Hyfield, Devin <DHyfield@slocity.org>; Szentesi, Whitney <wszentes@slocity.org> Subject: Emerson Park Grant Award BCC: Council and PRC On Thursday, the California State Department of Parks and Recreation announced the award recipients for the Prop 68 Parks Grant. The City of San Luis Obispo was awarded $2.81 million for upgrading Emerson Park. The Parks and Recreation Department staff are extremely excited for our community, and especially the residents surrounding Emerson Park, for the well needed funding. Staff look forward to continuing the community outreach in the next couple of months as we move forward with starting the design process. The City of San Luis Obispo was the only agency in SLO County to be awarded. The state-wide grant program received 468 applications with 112 agencies receiving grant funds. Below is a brief summary: 1. Emerson Park was originally a school location, and the original blacktop and field haven’t received any improvements since before the City Parks and Recreation Department moved into the location in 1993. 2. As part of the grant application, Staff conducted five separate community workshops in January and February 2021, resulting in a variety of new and upgraded amenity concepts for the neighborhood park: Construct a small dog park with fencing to separate both small and large dog areas Maintain a segment of the grass/lawn area for social gathering and fitness classes (i.e., yoga Upgrade and expand the playground to include both 0–5-year-old and 5–12-year-old age group amenities. Include shade areas at multiple locations: dog park, playground, fitness area Install a restroom with solar roof Install solar pathway lighting Upgrade current community garden to include an educational garden section 54 Renovate two bocce ball courts Renovate and expand the basketball/multi-purpose court Update the blacktop area to include activities and smooth multi-purpose surfaces Install decorative perimeter fencing and landscaping throughout the park Include new public art mural and art mosaics within new design features 3. Staff will be reviewing the grant award packet and parameters of the grant in more detail over the next couple of weeks and then will have more official information to provide to the community. Thank you for the support over the past year with this process and Staff are excited to incorporate this into our project list to accompany the current fitness equipment replacement (scheduled to conclude in early January), along with the Parks and Recreation Department Office refresh starting mid-January. Don’t hesitate to contact me with any questions. Be well, -Greg Greg Avakian pronouns he/him/his Director of Parks and Recreation Parks & Recreation 1341 Nipomo Street, San Luis Obispo, CA 93401-3934 E gavakian@slocity.org T 805.781.7120 slocity.org Stay connected with the City by signing up for e-notifications 55 From:Avakian, Greg Sent:Thursday, December 9, 2021 2:28 PM To:Department Heads Cc:Burger, Meghan; Hyfield, Devin; Szentesi, Whitney Subject:Emerson Park Grant Award BCC: Council and PRC On Thursday, the California State Department of Parks and Recreation announced the award recipients for the Prop 68 Parks Grant. The City of San Luis Obispo was awarded $2.81 million for upgrading Emerson Park. The Parks and Recreation Department staff are extremely excited for our community, and especially the residents surrounding Emerson Park, for the well needed funding. Staff look forward to continuing the community outreach in the next couple of months as we move forward with starting the design process. The City of San Luis Obispo was the only agency in SLO County to be awarded. The state-wide grant program received 468 applications with 112 agencies receiving grant funds. Below is a brief summary: 1. Emerson Park was originally a school location, and the original blacktop and field haven’t received any improvements since before the City Parks and Recreation Department moved into the location in 1993. 2. As part of the grant application, Staff conducted five separate community workshops in January and February 2021, resulting in a variety of new and upgraded amenity concepts for the neighborhood park: Construct a small dog park with fencing to separate both small and large dog areas Maintain a segment of the grass/lawn area for social gathering and fitness classes (i.e., yoga Upgrade and expand the playground to include both 0–5-year-old and 5–12-year-old age group amenities. Include shade areas at multiple locations: dog park, playground, fitness area Install a restroom with solar roof Install solar pathway lighting Upgrade current community garden to include an educational garden section Renovate two bocce ball courts Renovate and expand the basketball/multi-purpose court Update the blacktop area to include activities and smooth multi-purpose surfaces Install decorative perimeter fencing and landscaping throughout the park Include new public art mural and art mosaics within new design features 3. Staff will be reviewing the grant award packet and parameters of the grant in more detail over the next couple of weeks and then will have more official information to provide to the community. Thank you for the support over the past year with this process and Staff are excited to incorporate this into our project list to accompany the current fitness equipment replacement (scheduled to conclude in early January), along with the Parks and Recreation Department Office refresh starting mid-January. Don’t hesitate to contact me with any questions. Be well, -Greg Greg Avakian pronouns he/him/his Director of Parks and Recreation 56 Parks & Recreation 1341 Nipomo Street, San Luis Obispo, CA 93401-3934 E gavakian@slocity.org T 805.781.7120 slocity.org Stay connected with the City by signing up for e-notifications 57 From:Szentesi, Whitney Sent:Thursday, December 9, 2021 1:59 PM To:Avakian, Greg Subject:RE: Emerson Park funding award Expires:Wednesday, March 9, 2022 12:00 AM Sounds good! Thanks! -- Whitney Szentesi pronouns she/her/hers Public Communications Manager C 805.440.5446 From: Avakian, Greg <gavakian@slocity.org> Sent: Thursday, December 9, 2021 1:59 PM To: Szentesi, Whitney <wszentes@slocity.org> Subject: RE: Emerson Park funding award Great! You and I are on the same page. I won’t have good info about the grant and some timelines until next week anyway. Hoping to just satisfy the curiosity and excitement for a few days then we can provide more information. Greg Avakian pronouns he/him/his Director of Parks and Recreation Parks & Recreation 1341 Nipomo Street, San Luis Obispo, CA 93401-3934 E gavakian@slocity.org T 805.781.7120 slocity.org Stay connected with the City by signing up for e-notifications From: Szentesi, Whitney <wszentes@slocity.org> Sent: Thursday, December 9, 2021 1:57 PM To: Avakian, Greg <gavakian@slocity.org> Subject: RE: Emerson Park funding award Let’s do both. I think you can send this info to him, and I can use it to create a more formal news release. I won’t be able to send it until next week anyway. Thanks, Whit 58 -- Whitney Szentesi pronouns she/her/hers Public Communications Manager C 805.440.5446 From: Avakian, Greg <gavakian@slocity.org> Sent: Thursday, December 9, 2021 1:55 PM To: Szentesi, Whitney <wszentes@slocity.org> Subject: RE: Emerson Park funding award Whitney: Do we want to do a more formal PSA or is the information below suffice for the short term for Nick? I don’t have much other information than what’s below as we haven’t received the official packet from the State with all the specifics. I do know that this is a high priority project and Staff will initiate more community outreach workshops in winter/spring 2022. PW will need to secure a landscape architect, etc. prior to any design and project funding. I also want to send out a similar (if not the same) notification to Council before the Tribune runs a story. Good afternoon, Nick and thank you for the congratulations! The Parks and Recreation Department staff are extremely excited for our community, and especially the residents surrounding Emerson Park for the well needed funding to upgrade the park. Staff look forward to continuing the community outreach in the next couple of months as we move forward with starting the design process. The City received notice of the award late Tuesday afternoon and the official notification from the State was yesterday at a state-wide conference call with all award recipients. The City of San Luis Obispo was the only agency in SLO County to be awarded. The state-wide grant program received 468 applications with 112 agencies receiving grants. For now, below is a brief summary: 1. Emerson Park was originally a school location. The City Parks and Recreation Department moved into the location in 1993. The original blacktop and field haven’t had any improvements during this time. 2. As part of the grant application, Staff conducted five separate community workshops held in January and February 2021, resulting in a variety of new and upgraded amenity concepts for the neighborhood park: Construct a new dog park with small and large dog areas Maintain grass/lawn area for social gathering and fitness classes (i.e., yoga Upgrade and expand the playground to include both 0–5-year-old and 5–12-year-old age group amenities. Include shade areas at multiple locations: dog park, playground, fitness area Install a restroom with solar roof Install solar pathway lighting Upgrade current community garden to include an educational garden section Renovate two bocce ball courts Renovate and expand the basketball/multi-purpose court Update the blacktop area to include activities and smooth multi-purpose surfaces Install decorative perimeter fencing and landscaping throughout the park Include new public art mural and art mosaics within new design features 3. Staff will be reviewing the grant award packet and parameters of the grant in more detail over the next couple of weeks and then will have more official information to provide to the community. Greg Avakian pronouns he/him/his Director of Parks and Recreation 59 Parks & Recreation 1341 Nipomo Street, San Luis Obispo, CA 93401-3934 E gavakian@slocity.org T 805.781.7120 slocity.org Stay connected with the City by signing up for e-notifications From: Wilson, Nick <nwilson@thetribunenews.com> Sent: Thursday, December 9, 2021 10:11 AM To: Avakian, Greg <gavakian@slocity.org> Subject: Emerson Park funding award This message is from an External Source. Use caution when deciding to open attachments, click links, or respond. Hi Greg, We saw the $2.8 million state park award for renovating Emerson Park. I know it's heavily used by the public and that's good to hear it will get an upgrade. I was wondering if there was any planning link/staff report/renderings on this or estimated timeline for moving any planning through the process toward a construction date. Also, why is this upgrade needed (I assume heavy use + facilities improvement need but any clarification you can provide would be great)? Thanks much and congrats on the funding allocation. From the State Blurb: San Luis Obispo City of San Luis Obispo Emerson Neighborhood Park Revitalization Project $2,810,000 Renovate Emmerson Park in the city of San Luis Obispo. Construct a new dog park with small and large dog areas with lighting and shade, 5 – 12-year-old playground with shade, shade over existing exercise equipment, solar pathway lighting, educational garden, public art mural, public art mosaic, and restroom with solar roof. Renovate two bocce ball courts, basketball/multi- purpose court, blacktop, decorative perimeter fencing, and landscaping throughout the park. http://www.parks.ca.gov/?page_id=29939 -- Please note that I'm currently working from home. You may contact me at 805-235-8008. Nick Wilson Tribune Staff Reporter nwilson@thetribunenews.com 60 (805) 781-7922 (phone) (805) 781-7905 (fax) www.sanluisobispo.com 61 From:Wilson, Nick <nwilson@thetribunenews.com> Sent:Thursday, December 9, 2021 1:36 PM To:Avakian, Greg Cc:Szentesi, Whitney Subject:Re: question on Emerson Park funding Okay, great. Thanks much! Shooting for 5 p.m. on this if possible. If there are any issues with that, we can push to tomorrow. Not super urgent, but hoping to get the word out. Anyway, thanks for help! Nick On Thu, Dec 9, 2021 at 1:32 PM Avakian, Greg <gavakian@slocity.org> wrote: Good afternoon Nick and Whitney: I have been involved with staff workshops all morning and am now at my desk. I am in the process of providing some information for you. An email will be coming your way shortly. Greg Avakian pronouns he/him/his Director of Parks and Recreation Parks & Recreation 1341 Nipomo Street, San Luis Obispo, CA 93401-3934 E gavakian@slocity.org T 805.781.7120 slocity.org Stay connected with the City by signing up for e-notifications From: Szentesi, Whitney <wszentes@slocity.org> Sent: Thursday, December 9, 2021 1:28 PM To: Wilson, Nick <nwilson@thetribunenews.com> Cc: Avakian, Greg <gavakian@slocity.org> Subject: RE: question on Emerson Park funding 62 Greg would be the right person, but he may be unavailable today. I’ll try to track down the answers for you. When do you need the info? Thanks, Whit -- Whitney Szentesi pronouns she/her/hers Public Communications Manager C 805.440.5446 From: Wilson, Nick <nwilson@thetribunenews.com> Sent: Thursday, December 9, 2021 1:12 PM To: Szentesi, Whitney <wszentes@slocity.org> Subject: question on Emerson Park funding This message is from an External Source. Use caution when deciding to open attachments, click links, or respond. Hi Whitney, I sent these questions to Greg as well, but not sure if he's in today because I haven't heard back yet. Hoping to nail down the basics by 5 p.m. Do you know if he's available or if anyone else can answer? Questions: We saw the $2.8 million state park award for renovating Emerson Park. I was wondering if there was any planning link/staff report/renderings on this or estimated timeline for moving any planning through the process toward a construction date. 63 Also, why is this upgrade needed (I assume heavy use + facilities improvement need but any clarification you can provide would be great)? Thanks much and congrats on the funding allocation. From the State Blurb: San Luis Obispo City of San Luis Obispo Emerson Neighborhood Park Revitalization Project $2,810,000 Renovate Emmerson Park in the city of San Luis Obispo. Construct a new dog park with small and large dog areas with lighting and shade, 5 – 12-year-old playground with shade, shade over existing exercise equipment, solar pathway lighting, educational garden, public art mural, public art mosaic, and restroom with solar roof. Renovate two bocce ball courts, basketball/multi-purpose court, blacktop, decorative perimeter fencing, and landscaping throughout the park. http://www.parks.ca.gov/?page_id=29939 -- Please note that I'm currently working from home. You may contact me at 805-235-8008. Nick Wilson Tribune Staff Reporter nwilson@thetribunenews.com (805) 781-7922 (phone) (805) 781-7905 (fax) www.sanluisobispo.com -- Please note that I'm currently working from home. You may contact me at 805-235-8008. Nick Wilson Tribune Staff Reporter nwilson@thetribunenews.com (805) 781-7922 (phone) (805) 781-7905 (fax) 64 www.sanluisobispo.com 65 From:Hyfield, Devin Sent:Tuesday, December 7, 2021 5:02 PM To:Avakian, Greg Subject:Emerson Map Attachments:11 - Emerson Park Concept Level Site Plan Updated.pdf Devin Hyfield pronouns he/him/his Recreation Manager Parks & Recreation Aquatics, Facilities and Golf 1341 Nipomo Street, San Luis Obispo, CA 93401-3934 E DHyfield@slocity.org T 805.781.7295 slocity.org Stay connected with the City by signing up for e-notifications PACIFIC ST NIPOMO STEXERCISE EQUIPMENT (Exisiting) MULTI- PURPOSE COURT (1.5 COURTS) PARKS & REC OFFICE DOG PARK COMMUNITY GARDENS (Exisiting) Drought Tolerant Landscaping New Recreation Features or Support Amenities Hydration station BOCCE COURT Updated Recreation Features or Support AmenitiesBEACH STPISMO ST PICNIC TABLES (Exisiting)PARKING LOT SHADE SHADE EXPAND PLAYGROUND (2 DIVIDED PLAYGROUNDS) Compost stationSHADEFIELD (Exisiting) Safety lights RESTROOM 16’ 8” x 24’ 400 sq ft Lights for extended use Storm water barrel Educational garden • New Recreation Features: Dog Park, Educational Garden, Mosaic Public Art, Mural Public Art on restroom, Multi- purpose court and dog park lighting to allow for extended use, Shade Structures to allow for extended day time use • New Major Support Amenities: Restroom Building, Drought Tolerant Landscaping, Safety foot lighting, Storm water barrel, Compost station • Updated Recreation Features: Update and relocate Bocce Courts, Convert Basketball Court to Multi-purpose Court and expand by half court, Expand Playground • Updated Major Support Amenities: Perimeter fencing, update drinking fountain to hydration station • New and existing building space at the park makes up approximately 4% of the overall area.