HomeMy WebLinkAbout04-17-2012 c2 micro surfacing summer 2012 measure Ycounci laccnOa REpoRt
;Meeting Dat e
H 4-17-1 2- - - -
----------------Item Number
C 2
C I T Y O F S A N L U I S O B I S P O
FROM :
Jay D . Walter, Director of Public Work s
Prepared By :Manny Guzman, Engineer II I
SUBJECT : MICROSURFACING SUMMER 2012 MEASURE Y PROJECT ,
SPECIFICATION NO . 91135 &STREET RECONSTRUCTION SUMME R
2012 MEASURE Y PROJECT, SPECIFICATION NO 91134 .
RECOMMENDATION S
1.Approve plans and specifications for the Microsurfacing Summer 2012 Project, Specification No .
91135 .
2.Approve plans and specifications for the Street Reconstruction Summer 2012 Project, Specificatio n
No . 91134 .
3.Authorize staff to advertise for bids and authorize the City Manager to award the contract if th e
lowest responsible bid for the Microsurfacing Summer 2012 Project is within the Engineer's
Estimate of $700,000 .
4.Authorize staff to advertise for bids and authorize the City Manager to award the contract if th e
lowest responsible bid for the Street Reconstruction Summer 2012 Project is within the Engineer's
Estimate of $421,000 .
DISCUSSIO N
The City's Pavement Maintenance Plan (PMP) was adopted by the City Council on April 14, 1998 .
The key elements of the PMP include establishment of eight pavement maintenance areas within th e
City and a maintenance plan in which each of these eight areas will receive maintenance over an eight -
year period . A ninth area, the downtown, is designated to receive maintenance on an annual basis .
On October 6, 2009, Council gave new direction for the PMP to give a higher priority to arterial an d
downtown streets . Since 2006, the Street Reconstruction and Microsurfacing projects have overlaye d
or microsurfaced portions of Tank Farm, Higuera, Prado, Los Osos Valley Road, Foothill, Monterey ,
Johnson, Orcutt, Broad, Santa Rosa, all -streets classified as arterial streets by the City's Circulatio n
Element . A project scheduled to start construction on April 9, 2012 is also scheduled to overlay Chorr o
between Palm and Higuera .
For the 2012-13 fiscal year, the Street Reconstruction and Microsurfacing projects will maintai n
portions of Santa Barbara, Pismo, Madonna, Prado, and the entire area five of the City's PMP .
In anticipation of the 2012-13 fiscal year's microsurfacing project, the City's Street Maintenance staf f
has performed isolated pavement repairs and crack sealing on the streets included within the scope o f
the microsurfacing project . This preparatory work will increase the long-term effectiveness of the
microsurfacing application and reduce construction costs .
Microsurfacing & Street Reconstruction Summer 2012 Projects Page 2
Also included with the microsurfacing project is the localized repair of curb, gutter, and sidewalk i n
front of 948 and 972 Santa Rosa Street . In both locations, trees have lifted the curb and gutte r
resulting in poor street drainage and obstacles to bicyclist riding in the bike lane . Neglecting repairs o f
the curb and gutter and the sidewalk will result in water ponding and could reduce the service life o f
the new microsurfacing .
The installation of an asphalt berm to convey water in front of 1309 Pismo is also part of this year's
street reconstruction project . Pismo Street is a relatively flat street and near the Pismo and Johnso n
intersection has no curb & gutter resulting in poor street drainage . Installation of a continuous ber m
connecting existing curb and gutter will help alleviate the ponding that occurs in this area . The
proposed berm will continue to allow current residents to use their property to park vehicles and ha s
been coordinated with the adjacent property owner .
Americans with Disability Act (ADA) accessible curb ramps required by the Federal Highway s
Administration for street reconstruction work will also be upgraded as part of the street reconstructio n
project . A total of 8 existing street corners will be retrofitted with new curb ramps or truncated
domes to meet current standards .
CONCURRENCE S
The project qualifies for a categorical exemption from environmental review, and a notice o f
exemption has been filed through the Community Development Department for both th e
Microsurfacing Summer 2012 project and the Street Reconstruction Summer 2012 project .
FISCAL IMPAC T
There is currently $11,017 in the Street Reconstruction & Resurfacing Master Account to suppor t
this request for $1,407,650 ($547,700 for Street Reconstruction Summer 2012 (Spec . No . 91134) and
$859,950 for Microsurfacing Summer 2012 (Spec . No . 91135). Additional funding of $1,425,00 0
has been approved in the 2012-13 fiscal year for study, construction and construction management .
This funding will be available as of July 1, 2012 and would bring the total funding available t o
$1,436,017 to support this request .
Other sources of funding will be the Bicycle Facility Improvement Account which has .a current
available balance of $36,841 that can be used to support the $6,550 of bicycle relate d
improvements . This funding will be used to install shared road markings and signs on Broa d
between Higuera and High to implement a portion of the City's Bicycle Transportation Plan .
Water and sewer utility improvements will be funded by the Raise Valve Covers Account (curren t
balance of $43,950) and the Collections System Improvement Master Account (current balance o f
$554,779) to fund the proposed costs of $14,500 and $6,500, respectively . This funding support s
the adjustment of water and sewer facilities to the new pavement elevations .
These projects are 98% funded through Measure Y, the half-cent sales tax measure approved by th e
City's residents .
Microsurfacing & Street Reconstruction Summer 2012 Projects Page 3
Estimated Project Cost by Funding Source s
Microsurfacing Summer 2012 Project (91135 )
Street R& R Maste r
Account (90346)
Bicycl e
Facility Impr .
(90572)
Tota l
Construction Estimate :$694,150 $5,850 $700,00 0
Contingencies :$70,000 $700 $70,70 0
Construction Management :$85,000 $0 $85,00 0
Material Testing :$3,500 $0 $3,50 0
Printing :$750 $0 $75 0
Total for Construction :$853,400 $6,550 $859,950
Estimated Project Cost by Funding Source s
Street Reconstruction Summer 2012 Project (91134 )
Street R& R Maste r
Account (90346)
Raise Valv e
Covers
(91149)
Sewer
Collection
System Imp .
Master (90239)
Tota l
Construction Estimate :$402,000 $13,200 $5,800 $421,00 0
Contingencies :$45,000 $1,300 $700 $47,00 0
Construction Management :$75,000 $0 $0 $75,00 0
Material Testing :$4,000 $0 $0 $4,00 0
Printing :$700 $0 $0 $70 0
Total for Construction :$526,700 $14,500 $6,500 $547,70 0
Total Proposed Costs fo r
both 91134 &91135 :$1,380,100 $14,500 $6,50 0
Funding Available as of
July 1, 2012 :$I,43 6,01 7 $43,950 $554,77 9
ATTACHMEN T
Location Map
AVAILABLE FOR REVIEW IN THE COUNCIL OFFICE
Plans and Specification s
t :\coundl agenda reports\2012\2012-04-17\rnicrosurfaang summer 2012 (wafter-guzman)\91134 & 91135 coundl agenda report .docz