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Home My WebLink AboutEmail Batch 31 From:Pringle, Brendan Sent:Thursday, May 18, 2023 4:06 PM To:Long, Erica Subject:RE: Emerson Park - Status Report SW-40-002 Attachments:SRSW-40-002_20230502095701.Doc Thanks Erica. Just to clarify, did you add anything to the status report doc itself? I don’t mind filling it out, but just didn’t want to duplicate anything that you already captured. (the attached version was blank). I will start managing reimbursements next week. Brendan Pringle Administrative Analyst Parks & Recreation 1341 Nipomo St, San Luis Obispo, CA 93401-3218 E bpringle@slocity.org slocity.org Stay connected with the City by signing up for e-notifications From: Long, Erica <elong@slocity.org> Sent: Thursday, May 18, 2023 3:26 PM To: Pringle, Brendan <bpringle@slocity.org> Cc: Moore, Shelsie <smoore@slocity.org> Subject: RE: Emerson Park - Status Report SW-40-002 Hi Brendan, Thank you for following up. I have processed the two attached invoices for this project for total expenditures of $31,473.53. I just processed the latest invoice this week, and I am not sure if both invoices should show up under ‘invoices’ in Oracle. This project is currently on time and on budget. It should be completed in the last quarter of 2024. We had a kickoff meeting in March 2023 with the consultant, SSA Landscape Architects, who the City hired for design and construction documents for the project. Surveying is done, the geotechnical investigation started last week, and the consultant is finishing up the initial concept layouts. I don’t have any photos of work completed. I will start cc’ing you when I process the invoices. It would be great if you could start requesting reimbursement. Please let me know if you need any other information. 2 Thank you, Erica Long Project Manager II Public Works 919 Palm Street, San Luis Obispo, CA 93401-3218 E elong@slocity.org T 805-783-7758 slocity.org Stay connected with the City by signing up for e-notifications From: Pringle, Brendan <bpringle@slocity.org> Sent: Thursday, May 18, 2023 11:28 AM To: Long, Erica <elong@slocity.org> Subject: FW: Emerson Park - Status Report SW-40-002 Just wanted to make sure you received, since the deadline to submit is EOM. If this should be filled out by a different contact, please let me know. Thanks! Brendan Pringle Administrative Analyst Parks & Recreation 1341 Nipomo St, San Luis Obispo, CA 93401-3218 E bpringle@slocity.org slocity.org Stay connected with the City by signing up for e-notifications 3 From: Pringle, Brendan Sent: Monday, May 15, 2023 3:19 PM To: Long, Erica <ELong@slocity.org> Subject: Emerson Park - Status Report SW-40-002 Hi Erica, Hope you’re having a great Monday. Attached is the Status Report document for the Emerson Park Grant. Would you be the best person to help fill this out? Please let me know. The due date is June 1. Also, just a note that we can begin requesting reimbursements, and I am more than happy to manage that part of it. Please keep me posted as payments are made. Thanks! Brendan Pringle Administrative Analyst Parks & Recreation 1341 Nipomo St, San Luis Obispo, CA 93401-3218 E bpringle@slocity.org slocity.org Stay connected with the City by signing up for e-notifications From: Glaudel, Kevin@Parks <Kevin.Glaudel@parks.ca.gov> Sent: Tuesday, May 2, 2023 9:59 AM To: Pringle, Brendan <bpringle@slocity.org> Subject: Status Report SW-40-002 This message is from an External Source. Use caution when deciding to open attachments, click links, or respond. Hi Brendan! Per our conversation, please see the attached project status report for Emerson Neighborhood park due to me in 30 days. Thank you! Kevin Glaudel State of California  Natural Resources Agency Gavin Newsom, Governor DEPARTMENT OF PARKS AND RECREATION Armando Quintero, Director P.O. Box 942896  Sacramento, CA 94296-0001 (916) 653-7423 5/2/2023 Brendan Pringle Administrative Analyst City of San Luis Obispo 990 Palm St San Luis Obispo, CA 93401 Re: Statewide Park Development and Community Revitalization - SW-40-002 Emerson Neighborhood Park Revitalization Dear Brendan Pringle: Enclosed is a Status Report for the above referenced project administered by the Office of Grants and Local Services (OGALS). These Status Reports are sent every six months, and if they are not returned within thirty days, no payments can be processed for this project. Take a moment to review the scope as described in the attached report and provide detailed, accurate, and up-to-date responses to the information requested. The information you provide allows OGALS to assist your agency in completing the project on time, on budget, and according to scope. Return the completed Status Report within thirty days to your Project Officer Kevin Glaudel at Kevin.Glaudel@parks.ca.gov. You may also contact Kevin Glaudel at (619) 902-8778 or if you have any questions or if you would like an electronic copy of this report. OGALS appreciates your attention to this matter and looks forward to our continued partnership to improve the quality of life for communities throughout California. Enclosure 2 State of California  Natural Resources Agency Gavin Newsom, Governor DEPARTMENT OF PARKS AND RECREATION Armando Quintero, Director P.O. Box 942896 • Sacramento, CA 94296-0001 ATTENTION: Kevin Glaudel Status Report Grantee: City of San Luis Obispo Project Number: SW-40-002 2018 Parks Bond Act, Statewide Park Development and Community Revitalization Project Name: Emerson Neighborhood Park Revitalization Project Scope: Renovate Emmerson Park in the City of San Luis Obispo. Construct a dog park with lighting and shade, playground (5-12 yo) with shade, shade existing exercise equipment, solar pathway lighting, educational garden, public art mural, public art mosaic, and restroom with solar roof. Renovate bocce ball courts, basketball/multi-purpose court, blacktop, decorative perimeter fencing, and landscaping throughout the park. These project deliverables must be completed before the final grant payment can be approved. They were established by your agency’s response to the Project Selection Criteria, which was ranked against all statewide applications through an extremely competitive process. The integrity of the statewide competitive process is maintained by completing these project deliverables. Required Project Deliverables: Design of Recreation Features: • Educational garden • Restroom • Lit dog park • Shade structures • Drought resistant/low cost landscaping • Hydration stations (including one for dogs) • Updated perimeter fencing • Expansion/renovation of the playground • Multi-purpose court with lighting Location of Features in the Park: • Restroom location near the playground • The shade structures were chosen to be placed near the dog park, the playground, and exercise equipment. • The dog park was identified to be located on the opposite section of the park from the playground as an additional safety measure. • Bocce courts moved adjacent to the exercise equipment shade structure. Safe Public Use: • Safety path lighting will be installed around the restroom, and along main pathways and lighting will be added to the multi-purpose court and dog park. • The public wanted updated perimeter fencing Park Beautification/Public Art: • Educational garden • Drought tolerant landscaping • Art installation on restroom and black top mural • Neighborhood youth participation in designing art mosaic tiles to incorporate into concrete surfaces and benches • Colorful and artistic shaped shade structures. 3 • Artistic dog park equipment. Employment or volunteer opportunities to be included in the project are: • There will be an opportunity for residents and/or corps members to help with renovating the current landscaping at the park through the planting of drought tolerant plants, and dog park fencing. • Public Art is to be installed at the park (mural on restroom and black top). In addition to community youth work in designing mosaic tiles incorporated in concrete surfaces. Partnerships for the project’s design or construction will include: • San Luis Obispo Botanical Garden - will assist with designing and implementing the new children’s educational gardens and determine the appropriate drought resistant plants to be included. They will help oversee the installation of the garden. All work will be on a volunteer basis. • Arts Council - will coordinate the public art for the park which includes a mural on the restroom and blacktop. All work will be on a volunteer basis. • County of San Luis Obispo Public Health Department - will help design the renovated fitness equipment area. County is contributing staff hours to the project. • Friends of SLO City Dog Parks - The members of the community organization will assist with building the Dog Park and donating specific features/amenities. The project will include these sustainable techniques: • Bio-Swales/Grading - In constructing the new restrooms, stormwater will be captured for infiltration or irrigation, where applicable, through the use of bio-swales, grading, and rain barrels. Permeable material will be used for children’s garden pathways. The design incorporates rain barrels for stormwater runoff from the restrooms to use in watering landscaping and garden areas. In addition a bio-swale will be built near the dog park to capture storm water. •Water efficient irrigation system - The park already incorporates sustainable landscape and irrigation features (Calsense, flow sensing, ET technology and rain sensors). The revitalization activities will augment current features and update irrigation to switch sprinklers and MP rotator sprinklers to provide more water/energy efficient irrigation. • Recycled Materials - Project will use recycled materials for the ground covering present in the dog park, community and educational gardens. • Use of drought tolerant/climate appropriate non-invasive native turf, shrubs, plants and ground cover - The gardens and general landscaping of the park will include drought tolerant plants. Invasive species will not be used in the park. Fertilizer is only applied for turf renovation, which happens once a year, and the turf area is closed for public use at that time. • Safety Path Solar Lighting - Utilizing solar energy for foot lighting. • Additional hydration station - The project will include a new hydration station adjacent to the new restroom and the existing water fountain at the park will be updated to a hydration station. These hydration stations will provide safe reliable drinking water to visitors and allow them to fill their own bottle, so they can stay hydrated throughout the park. • Additional compost bin in Educational Children’s Garden - Establish an additional bin in the educational children’s garden. • Solar Panel Installation - Solar panels will be installed on top of the restrooms. • Water Runoff Collection - Water barrel near restrooms to collect rain water runoff. • Reduced natural Turf - Reduced fertilizer and irrigation needs • Additional Buffer/Landscape Strip - Bio swale creation through additional buffer/landscape strip. Project Phase: □ Pre-Construction/Pre-Acquisition □ Acquisition and/or Construction When will you submit your next payment request? For how much? Estimated date of project completion: 4 Potential obstacles affecting completion: Is the project: On Time? yes/no Within Budget? yes/no Within Scope? yes/no If no, explain: Describe grant-funded work completed since last status report submitted on7/14/2022 : Are CCC or certified local corps working on this project? Yes/No Provide photos showing work completed since 7/14/2022 Describe grant-funded work expected to be completed by by 10/29/2023 If there have been any changes to the proposed funding for this project, attach a revised Funding Sources Form. Provide information on payments to be submitted over the next three years: Between 7/1/22 and 12/31/22 Between 1/1/23 and 6/30/23 Between 7/1/23 and 12/31/23 Between 1/1/24 and 6/30/24 Between 7/1/24 and 12/31/24 Between 1/1/25 and 6/30/25 After 7/1/25 $ $ $ $ $ $ $ The purpose of this data is to help the State estimate borrowing needs; you will not be held to these estimates. As a reminder, OGALS considers advance payments a privilege, not a right. For approved advance payments, a Grant Expenditure Form documenting use of the funds must be received within six months from receipt of the advance. For more information about advance payments, refer to the Grant Payment Section in the Prop. 84 Grant Administration Guide. Advances to date without documentation (attach a Grant Expenditure Form documenting expenditure of the balance, if applicable): N/A If a portion of the advanced funds have not been spent, and more than six months have passed since the grantee received the advanced funds, the balance must be spent on eligible costs or returned to OGALS within 60 days from receipt of this form. I represent and warrant that I have full authority to execute this Grant Progress Status Report on behalf of the Grantee. I declare under penalty of perjury, under the laws of the State of California, that this status report, and any accompanying documents, for the above-mentioned Grant is true and correct to the best of my knowledge. ______________________________ _______________________ _____________ Authorized Representative* Title Date (*Certification to above information requires a signature by a person authorized in the resolution) 4 From:Long, Erica Sent:Thursday, May 18, 2023 3:26 PM To:Pringle, Brendan Cc:Moore, Shelsie Subject:RE: Emerson Park - Status Report SW-40-002 Attachments:SRSW-40-002_20230502095701.Doc; Invoice 7619, Ok to Pay, Signed.pdf; Invoice 7646, Ok to Pay, Signed.pdf Hi Brendan, Thank you for following up. I have processed the two attached invoices for this project for total expenditures of $31,473.53. I just processed the latest invoice this week, and I am not sure if both invoices should show up under ‘invoices’ in Oracle. This project is currently on time and on budget. It should be completed in the last quarter of 2024. We had a kickoff meeting in March 2023 with the consultant, SSA Landscape Architects, who the City hired for design and construction documents for the project. Surveying is done, the geotechnical investigation started last week, and the consultant is finishing up the initial concept layouts. I don’t have any photos of work completed. I will start cc’ing you when I process the invoices. It would be great if you could start requesting reimbursement. Please let me know if you need any other information. Thank you, Erica Long Project Manager II Public Works 919 Palm Street, San Luis Obispo, CA 93401-3218 E elong@slocity.org T 805-783-7758 slocity.org Stay connected with the City by signing up for e-notifications 5 From: Pringle, Brendan <bpringle@slocity.org> Sent: Thursday, May 18, 2023 11:28 AM To: Long, Erica <elong@slocity.org> Subject: FW: Emerson Park - Status Report SW-40-002 Just wanted to make sure you received, since the deadline to submit is EOM. If this should be filled out by a different contact, please let me know. Thanks! Brendan Pringle Administrative Analyst Parks & Recreation 1341 Nipomo St, San Luis Obispo, CA 93401-3218 E bpringle@slocity.org slocity.org Stay connected with the City by signing up for e-notifications From: Pringle, Brendan Sent: Monday, May 15, 2023 3:19 PM To: Long, Erica <ELong@slocity.org> Subject: Emerson Park - Status Report SW-40-002 Hi Erica, Hope you’re having a great Monday. Attached is the Status Report document for the Emerson Park Grant. Would you be the best person to help fill this out? Please let me know. The due date is June 1. Also, just a note that we can begin requesting reimbursements, and I am more than happy to manage that part of it. Please keep me posted as payments are made. Thanks! Brendan Pringle Administrative Analyst Parks & Recreation 1341 Nipomo St, San Luis Obispo, CA 93401-3218 E bpringle@slocity.org slocity.org 6 Stay connected with the City by signing up for e-notifications From: Glaudel, Kevin@Parks <Kevin.Glaudel@parks.ca.gov> Sent: Tuesday, May 2, 2023 9:59 AM To: Pringle, Brendan <bpringle@slocity.org> Subject: Status Report SW-40-002 This message is from an External Source. Use caution when deciding to open attachments, click links, or respond. Hi Brendan! Per our conversation, please see the attached project status report for Emerson Neighborhood park due to me in 30 days. Thank you! Kevin Glaudel Invoice Attention: Erica Long City of San Luis Obispo 919 Palm Avenue San Luis Obispo, CA 93401 March 26, 2023 Invoice No:7619 Project 230001.00 Emerson Park Emerson Park-San Luis Obispo PURCHASE ORDER NUMBER 615706 Professional Services from February 26, 2023 to March 25, 2023 Phase 001 Conceptual Design Professional Personnel Hours Rate Amount General Project Admin/Project Management Client Meeting Harris, Christian 2.00 233.00 466.00 Project Coordination Harris, Christian 15.25 233.00 3,553.25 Internal Project Coordination Meeting Harris, Christian 1.00 233.00 233.00 Conceptual Design Product Research Izenson, Emily 5.50 142.00 781.00 Project Research Benet, Jessica .25 164.00 41.00 Internal Project Coordination Meeting Benet, Jessica .50 164.00 82.00 Totals 24.50 5,156.25 Total Labor 5,156.25 Billing Limits Current Prior To-Date Labor 5,156.25 0.00 5,156.25 Limit 45,204.00 Remaining 40,047.75 Consultants 0.00 0.00 0.00 Limit 28,204.00 Remaining 28,204.00 $5,156.25Total this Phase $5,156.25Total this Invoice 303 Potrero Street - Suite 40-C - Santa Cruz - CA - 95060 - 831-459-0455 329775HFHLSW625442NWR3D\(/RQJ Invoice Total $16,447.25 City of San Luis Obispo 919 Palm Street San Luis Obispo, CA 93401 March 28, 2023 Project No:0061-0118-00 Invoice No:58945 Wallace Group A California Corporation 612 Clarion Court San Luis Obispo, CA 93401 Phone: 805-544-4011 Fax: 805-544-4294 Project 0061-0118-00 City of SLO, Laguna Lake Dog Park Revitalization Professional services rendered through February 28, 2023 Phase 00110 Project Management Task 0LA Landscape Labor Hours Rate Amount Project Assistant III .25 117.00 29.25 Totals .25 29.25 Total Labor 29.25 $29.25Total this Task $29.25Total this Phase Phase 00120 Project Meetings Task 0LA Landscape Labor Hours Rate Amount Senior Landscape Architect II 4.00 157.00 628.00 Totals 4.00 628.00 Total Labor 628.00 $628.00Total this Task $628.00Total this Phase Phase 00300 Conceptual Layouts Task 0LA Landscape Labor Hours Rate Amount Landscape Architect II 1.00 139.00 139.00 Landscape Designer I .50 115.00 57.50 Totals 1.50 196.50 Total Labor 196.50 $196.50Total this Task Task CNT Civil PO #614355 Receipt #62545 Ok to Pay $16,447.25 E. Long 4/27/2023 Labor Hours Rate Amount Senior Civil Engineer II 4.50 182.00 819.00 Civil Engineer I 10.00 154.00 1,540.00 Totals 14.50 2,359.00 Total Labor 2,359.00 $2,359.00Total this Task $2,555.50Total this Phase Phase 00400 50% Design (Plans & Estimate) Task 0LA Landscape Labor Hours Rate Amount Senior Landscape Architect II 8.50 157.00 1,334.50 Landscape Designer I 29.00 115.00 3,335.00 Totals 37.50 4,669.50 Total Labor 4,669.50 $4,669.50Total this Task Task CNT Civil Labor Hours Rate Amount Civil Engineer I 23.00 154.00 3,542.00 Landscape Architect II 3.25 139.00 451.75 Landscape Designer I 39.75 115.00 4,571.25 Totals 66.00 8,565.00 Total Labor 8,565.00 $8,565.00Total this Task $13,234.50Total this Phase Budget Current Prior To-Date Total Billings 16,447.25 38,968.58 55,415.83 Limit 110,704.00 Remaining 55,288.17 $16,447.25Total this Invoice Outstanding Invoices Number Date Balance 58620 2/23/2023 16,500.00 Total 16,500.00 Page 2 Project 589450061-0118-00 CITY SLO LAGUNA LAKE DOG PARK Invoice 5:58:18 PMInvoice 58945 Dated 3/28/2023Wallace Group Tuesday, March 28, 2023Billing Backup Project 0061-0118-00 City of SLO, Laguna Lake Dog Park Revitalization Phase 00110 Project Management Task 0LA Landscape Labor Hours Rate Amount Project Assistant III Castle, Kylie 2/16/2023 .25 117.00 29.25 EAS project management assistance. Totals .25 29.25 Total Labor 29.25 $29.25Total this Task Total this Phase $29.25 Phase 00120 Project Meetings Task 0LA Landscape Labor Hours Rate Amount Senior Landscape Architect II Sever, Elizabeth 2/1/2023 2.50 157.00 392.50 Prep for and Attend PRC Meeting Sever, Elizabeth 2/2/2023 1.50 157.00 235.50 Team Meeting and General Coordination Totals 4.00 628.00 Total Labor 628.00 $628.00Total this Task Total this Phase $628.00 Phase 00300 Conceptual Layouts Task 0LA Landscape Labor Hours Rate Amount Landscape Architect II Baird, Suzanne 2/2/2023 .50 139.00 69.50 Design Review - Meeting Comments Baird, Suzanne 2/13/2023 .50 139.00 69.50 In-house Design Review Landscape Designer I Connell, Marilynn 2/2/2023 .50 115.00 57.50 Page 3 Project 589450061-0118-00 CITY SLO LAGUNA LAKE DOG PARK Invoice PCR Follow-up Totals 1.50 196.50 Total Labor 196.50 $196.50Total this Task Task CNT Civil Labor Hours Rate Amount Senior Civil Engineer II Hadley, Brett 2/13/2023 .75 182.00 136.50 Dog park site plan review Hadley, Brett 2/16/2023 1.00 182.00 182.00 Layout and design coordination Hadley, Brett 2/17/2023 .25 182.00 45.50 project coordination Hadley, Brett 2/22/2023 1.00 182.00 182.00 curb coordination Hadley, Brett 2/23/2023 1.50 182.00 273.00 Grading coordination Civil Engineer I Kelly, Conner 2/16/2023 4.00 154.00 616.00 Site design Kelly, Conner 2/17/2023 6.00 154.00 924.00 Site design Totals 14.50 2,359.00 Total Labor 2,359.00 $2,359.00Total this Task Total this Phase $2,555.50 Phase 00400 50% Design (Plans & Estimate) Task 0LA Landscape Labor Hours Rate Amount Senior Landscape Architect II Sever, Elizabeth 2/6/2023 .50 157.00 78.50 Plan Refinements for 50% Design Sever, Elizabeth 2/7/2023 .25 157.00 39.25 Project Coordination Sever, Elizabeth 2/9/2023 .50 157.00 78.50 Project Coordination with Erica L. Sever, Elizabeth 2/10/2023 .25 157.00 39.25 Project Coordination Sever, Elizabeth 2/13/2023 .50 157.00 78.50 Work on Con Doc Package Sever, Elizabeth 2/14/2023 .75 157.00 117.75 Work on Con Docs Sever, Elizabeth 2/15/2023 .25 157.00 39.25 Work on Details Sever, Elizabeth 2/16/2023 .50 157.00 78.50 Work on Con Docs Page 4 Project 589450061-0118-00 CITY SLO LAGUNA LAKE DOG PARK Invoice Sever, Elizabeth 2/17/2023 .25 157.00 39.25 Project Coordination Sever, Elizabeth 2/21/2023 1.25 157.00 196.25 Work on Con Docs Sever, Elizabeth 2/22/2023 1.50 157.00 235.50 Work on Con Docs Sever, Elizabeth 2/23/2023 1.00 157.00 157.00 Work on Con Docs Sever, Elizabeth 2/24/2023 .50 157.00 78.50 Work on Con Docs Sever, Elizabeth 2/27/2023 .50 157.00 78.50 Work on Con Docs Landscape Designer I Connell, Marilynn 2/13/2023 3.00 115.00 345.00 50% Con Docs Connell, Marilynn 2/14/2023 2.50 115.00 287.50 50% Con Docs Connell, Marilynn 2/15/2023 6.50 115.00 747.50 50% Con Docs, Details Connell, Marilynn 2/16/2023 6.50 115.00 747.50 50% Con Docs Connell, Marilynn 2/17/2023 5.50 115.00 632.50 Con Docs, Details Connell, Marilynn 2/24/2023 5.00 115.00 575.00 Con Docs, Details Totals 37.50 4,669.50 Total Labor 4,669.50 $4,669.50Total this Task Task CNT Civil Labor Hours Rate Amount Civil Engineer I Kelly, Conner 2/21/2023 8.00 154.00 1,232.00 Base and design Kelly, Conner 2/22/2023 5.00 154.00 770.00 Base and design Kelly, Conner 2/23/2023 8.00 154.00 1,232.00 Base and design Kelly, Conner 2/24/2023 2.00 154.00 308.00 Base and design Landscape Architect II Baird, Suzanne 2/16/2023 .50 139.00 69.50 Con Docs - Details Baird, Suzanne 2/17/2023 .50 139.00 69.50 Con Docs Baird, Suzanne 2/21/2023 1.00 139.00 139.00 Con Docs Baird, Suzanne 2/22/2023 .50 139.00 69.50 Con Docs Baird, Suzanne 2/24/2023 .25 139.00 34.75 Con Docs Baird, Suzanne 2/27/2023 .50 139.00 69.50 Con Docs Page 5 Project 589450061-0118-00 CITY SLO LAGUNA LAKE DOG PARK Invoice Landscape Designer I Connell, Marilynn 2/6/2023 5.00 115.00 575.00 Revised Concept and Drawing Connell, Marilynn 2/7/2023 1.75 115.00 201.25 Revised Concept and Drawing Connell, Marilynn 2/10/2023 2.00 115.00 230.00 Con Docs 50% Connell, Marilynn 2/21/2023 6.50 115.00 747.50 Details, Con Docs Connell, Marilynn 2/22/2023 6.50 115.00 747.50 Con Docs, Details Connell, Marilynn 2/23/2023 5.75 115.00 661.25 Con Docs, Details Connell, Marilynn 2/27/2023 6.50 115.00 747.50 Con Docs, Details Connell, Marilynn 2/28/2023 5.75 115.00 661.25 Con Docs, Details Totals 66.00 8,565.00 Total Labor 8,565.00 $8,565.00Total this Task Total this Phase $13,234.50 $16,447.25Total this Project $16,447.25Total this Report Page 6 Project 589450061-0118-00 CITY SLO LAGUNA LAKE DOG PARK Invoice State of California  Natural Resources Agency Gavin Newsom, Governor DEPARTMENT OF PARKS AND RECREATION Armando Quintero, Director P.O. Box 942896  Sacramento, CA 94296-0001 (916) 653-7423 5/2/2023 Brendan Pringle Administrative Analyst City of San Luis Obispo 990 Palm St San Luis Obispo, CA 93401 Re: Statewide Park Development and Community Revitalization - SW-40-002 Emerson Neighborhood Park Revitalization Dear Brendan Pringle: Enclosed is a Status Report for the above referenced project administered by the Office of Grants and Local Services (OGALS). These Status Reports are sent every six months, and if they are not returned within thirty days, no payments can be processed for this project. Take a moment to review the scope as described in the attached report and provide detailed, accurate, and up-to-date responses to the information requested. The information you provide allows OGALS to assist your agency in completing the project on time, on budget, and according to scope. Return the completed Status Report within thirty days to your Project Officer Kevin Glaudel at Kevin.Glaudel@parks.ca.gov. You may also contact Kevin Glaudel at (619) 902-8778 or if you have any questions or if you would like an electronic copy of this report. OGALS appreciates your attention to this matter and looks forward to our continued partnership to improve the quality of life for communities throughout California. Enclosure 2 State of California  Natural Resources Agency Gavin Newsom, Governor DEPARTMENT OF PARKS AND RECREATION Armando Quintero, Director P.O. Box 942896 • Sacramento, CA 94296-0001 ATTENTION: Kevin Glaudel Status Report Grantee: City of San Luis Obispo Project Number: SW-40-002 2018 Parks Bond Act, Statewide Park Development and Community Revitalization Project Name: Emerson Neighborhood Park Revitalization Project Scope: Renovate Emmerson Park in the City of San Luis Obispo. Construct a dog park with lighting and shade, playground (5-12 yo) with shade, shade existing exercise equipment, solar pathway lighting, educational garden, public art mural, public art mosaic, and restroom with solar roof. Renovate bocce ball courts, basketball/multi-purpose court, blacktop, decorative perimeter fencing, and landscaping throughout the park. These project deliverables must be completed before the final grant payment can be approved. They were established by your agency’s response to the Project Selection Criteria, which was ranked against all statewide applications through an extremely competitive process. The integrity of the statewide competitive process is maintained by completing these project deliverables. Required Project Deliverables: Design of Recreation Features: • Educational garden • Restroom • Lit dog park • Shade structures • Drought resistant/low cost landscaping • Hydration stations (including one for dogs) • Updated perimeter fencing • Expansion/renovation of the playground • Multi-purpose court with lighting Location of Features in the Park: • Restroom location near the playground • The shade structures were chosen to be placed near the dog park, the playground, and exercise equipment. • The dog park was identified to be located on the opposite section of the park from the playground as an additional safety measure. • Bocce courts moved adjacent to the exercise equipment shade structure. Safe Public Use: • Safety path lighting will be installed around the restroom, and along main pathways and lighting will be added to the multi-purpose court and dog park. • The public wanted updated perimeter fencing Park Beautification/Public Art: • Educational garden • Drought tolerant landscaping • Art installation on restroom and black top mural • Neighborhood youth participation in designing art mosaic tiles to incorporate into concrete surfaces and benches • Colorful and artistic shaped shade structures. 3 • Artistic dog park equipment. Employment or volunteer opportunities to be included in the project are: • There will be an opportunity for residents and/or corps members to help with renovating the current landscaping at the park through the planting of drought tolerant plants, and dog park fencing. • Public Art is to be installed at the park (mural on restroom and black top). In addition to community youth work in designing mosaic tiles incorporated in concrete surfaces. Partnerships for the project’s design or construction will include: • San Luis Obispo Botanical Garden - will assist with designing and implementing the new children’s educational gardens and determine the appropriate drought resistant plants to be included. They will help oversee the installation of the garden. All work will be on a volunteer basis. • Arts Council - will coordinate the public art for the park which includes a mural on the restroom and blacktop. All work will be on a volunteer basis. • County of San Luis Obispo Public Health Department - will help design the renovated fitness equipment area. County is contributing staff hours to the project. • Friends of SLO City Dog Parks - The members of the community organization will assist with building the Dog Park and donating specific features/amenities. The project will include these sustainable techniques: • Bio-Swales/Grading - In constructing the new restrooms, stormwater will be captured for infiltration or irrigation, where applicable, through the use of bio-swales, grading, and rain barrels. Permeable material will be used for children’s garden pathways. The design incorporates rain barrels for stormwater runoff from the restrooms to use in watering landscaping and garden areas. In addition a bio-swale will be built near the dog park to capture storm water. •Water efficient irrigation system - The park already incorporates sustainable landscape and irrigation features (Calsense, flow sensing, ET technology and rain sensors). The revitalization activities will augment current features and update irrigation to switch sprinklers and MP rotator sprinklers to provide more water/energy efficient irrigation. • Recycled Materials - Project will use recycled materials for the ground covering present in the dog park, community and educational gardens. • Use of drought tolerant/climate appropriate non-invasive native turf, shrubs, plants and ground cover - The gardens and general landscaping of the park will include drought tolerant plants. Invasive species will not be used in the park. Fertilizer is only applied for turf renovation, which happens once a year, and the turf area is closed for public use at that time. • Safety Path Solar Lighting - Utilizing solar energy for foot lighting. • Additional hydration station - The project will include a new hydration station adjacent to the new restroom and the existing water fountain at the park will be updated to a hydration station. These hydration stations will provide safe reliable drinking water to visitors and allow them to fill their own bottle, so they can stay hydrated throughout the park. • Additional compost bin in Educational Children’s Garden - Establish an additional bin in the educational children’s garden. • Solar Panel Installation - Solar panels will be installed on top of the restrooms. • Water Runoff Collection - Water barrel near restrooms to collect rain water runoff. • Reduced natural Turf - Reduced fertilizer and irrigation needs • Additional Buffer/Landscape Strip - Bio swale creation through additional buffer/landscape strip. Project Phase: □ Pre-Construction/Pre-Acquisition □ Acquisition and/or Construction When will you submit your next payment request? For how much? Estimated date of project completion: 4 Potential obstacles affecting completion: Is the project: On Time? yes/no Within Budget? yes/no Within Scope? yes/no If no, explain: Describe grant-funded work completed since last status report submitted on7/14/2022 : Are CCC or certified local corps working on this project? Yes/No Provide photos showing work completed since 7/14/2022 Describe grant-funded work expected to be completed by by 10/29/2023 If there have been any changes to the proposed funding for this project, attach a revised Funding Sources Form. Provide information on payments to be submitted over the next three years: Between 7/1/22 and 12/31/22 Between 1/1/23 and 6/30/23 Between 7/1/23 and 12/31/23 Between 1/1/24 and 6/30/24 Between 7/1/24 and 12/31/24 Between 1/1/25 and 6/30/25 After 7/1/25 $ $ $ $ $ $ $ The purpose of this data is to help the State estimate borrowing needs; you will not be held to these estimates. As a reminder, OGALS considers advance payments a privilege, not a right. For approved advance payments, a Grant Expenditure Form documenting use of the funds must be received within six months from receipt of the advance. For more information about advance payments, refer to the Grant Payment Section in the Prop. 84 Grant Administration Guide. Advances to date without documentation (attach a Grant Expenditure Form documenting expenditure of the balance, if applicable): N/A If a portion of the advanced funds have not been spent, and more than six months have passed since the grantee received the advanced funds, the balance must be spent on eligible costs or returned to OGALS within 60 days from receipt of this form. I represent and warrant that I have full authority to execute this Grant Progress Status Report on behalf of the Grantee. I declare under penalty of perjury, under the laws of the State of California, that this status report, and any accompanying documents, for the above-mentioned Grant is true and correct to the best of my knowledge. ______________________________ _______________________ _____________ Authorized Representative* Title Date (*Certification to above information requires a signature by a person authorized in the resolution) 7 From:Pringle, Brendan Sent:Thursday, May 18, 2023 11:28 AM To:Long, Erica Subject:FW: Emerson Park - Status Report SW-40-002 Attachments:SRSW-40-002_20230502095701.Doc Just wanted to make sure you received, since the deadline to submit is EOM. If this should be filled out by a different contact, please let me know. Thanks! Brendan Pringle Administrative Analyst Parks & Recreation 1341 Nipomo St, San Luis Obispo, CA 93401-3218 E bpringle@slocity.org slocity.org Stay connected with the City by signing up for e-notifications From: Pringle, Brendan Sent: Monday, May 15, 2023 3:19 PM To: Long, Erica <ELong@slocity.org> Subject: Emerson Park - Status Report SW-40-002 Hi Erica, Hope you’re having a great Monday. Attached is the Status Report document for the Emerson Park Grant. Would you be the best person to help fill this out? Please let me know. The due date is June 1. Also, just a note that we can begin requesting reimbursements, and I am more than happy to manage that part of it. Please keep me posted as payments are made. Thanks! Brendan Pringle Administrative Analyst Parks & Recreation 8 1341 Nipomo St, San Luis Obispo, CA 93401-3218 E bpringle@slocity.org slocity.org Stay connected with the City by signing up for e-notifications From: Glaudel, Kevin@Parks <Kevin.Glaudel@parks.ca.gov> Sent: Tuesday, May 2, 2023 9:59 AM To: Pringle, Brendan <bpringle@slocity.org> Subject: Status Report SW-40-002 This message is from an External Source. Use caution when deciding to open attachments, click links, or respond. Hi Brendan! Per our conversation, please see the attached project status report for Emerson Neighborhood park due to me in 30 days. Thank you! Kevin Glaudel State of California  Natural Resources Agency Gavin Newsom, Governor DEPARTMENT OF PARKS AND RECREATION Armando Quintero, Director P.O. Box 942896  Sacramento, CA 94296-0001 (916) 653-7423 5/2/2023 Brendan Pringle Administrative Analyst City of San Luis Obispo 990 Palm St San Luis Obispo, CA 93401 Re: Statewide Park Development and Community Revitalization - SW-40-002 Emerson Neighborhood Park Revitalization Dear Brendan Pringle: Enclosed is a Status Report for the above referenced project administered by the Office of Grants and Local Services (OGALS). These Status Reports are sent every six months, and if they are not returned within thirty days, no payments can be processed for this project. Take a moment to review the scope as described in the attached report and provide detailed, accurate, and up-to-date responses to the information requested. The information you provide allows OGALS to assist your agency in completing the project on time, on budget, and according to scope. Return the completed Status Report within thirty days to your Project Officer Kevin Glaudel at Kevin.Glaudel@parks.ca.gov. You may also contact Kevin Glaudel at (619) 902-8778 or if you have any questions or if you would like an electronic copy of this report. OGALS appreciates your attention to this matter and looks forward to our continued partnership to improve the quality of life for communities throughout California. Enclosure 2 State of California  Natural Resources Agency Gavin Newsom, Governor DEPARTMENT OF PARKS AND RECREATION Armando Quintero, Director P.O. Box 942896 • Sacramento, CA 94296-0001 ATTENTION: Kevin Glaudel Status Report Grantee: City of San Luis Obispo Project Number: SW-40-002 2018 Parks Bond Act, Statewide Park Development and Community Revitalization Project Name: Emerson Neighborhood Park Revitalization Project Scope: Renovate Emmerson Park in the City of San Luis Obispo. Construct a dog park with lighting and shade, playground (5-12 yo) with shade, shade existing exercise equipment, solar pathway lighting, educational garden, public art mural, public art mosaic, and restroom with solar roof. Renovate bocce ball courts, basketball/multi-purpose court, blacktop, decorative perimeter fencing, and landscaping throughout the park. These project deliverables must be completed before the final grant payment can be approved. They were established by your agency’s response to the Project Selection Criteria, which was ranked against all statewide applications through an extremely competitive process. The integrity of the statewide competitive process is maintained by completing these project deliverables. Required Project Deliverables: Design of Recreation Features: • Educational garden • Restroom • Lit dog park • Shade structures • Drought resistant/low cost landscaping • Hydration stations (including one for dogs) • Updated perimeter fencing • Expansion/renovation of the playground • Multi-purpose court with lighting Location of Features in the Park: • Restroom location near the playground • The shade structures were chosen to be placed near the dog park, the playground, and exercise equipment. • The dog park was identified to be located on the opposite section of the park from the playground as an additional safety measure. • Bocce courts moved adjacent to the exercise equipment shade structure. Safe Public Use: • Safety path lighting will be installed around the restroom, and along main pathways and lighting will be added to the multi-purpose court and dog park. • The public wanted updated perimeter fencing Park Beautification/Public Art: • Educational garden • Drought tolerant landscaping • Art installation on restroom and black top mural • Neighborhood youth participation in designing art mosaic tiles to incorporate into concrete surfaces and benches • Colorful and artistic shaped shade structures. 3 • Artistic dog park equipment. Employment or volunteer opportunities to be included in the project are: • There will be an opportunity for residents and/or corps members to help with renovating the current landscaping at the park through the planting of drought tolerant plants, and dog park fencing. • Public Art is to be installed at the park (mural on restroom and black top). In addition to community youth work in designing mosaic tiles incorporated in concrete surfaces. Partnerships for the project’s design or construction will include: • San Luis Obispo Botanical Garden - will assist with designing and implementing the new children’s educational gardens and determine the appropriate drought resistant plants to be included. They will help oversee the installation of the garden. All work will be on a volunteer basis. • Arts Council - will coordinate the public art for the park which includes a mural on the restroom and blacktop. All work will be on a volunteer basis. • County of San Luis Obispo Public Health Department - will help design the renovated fitness equipment area. County is contributing staff hours to the project. • Friends of SLO City Dog Parks - The members of the community organization will assist with building the Dog Park and donating specific features/amenities. The project will include these sustainable techniques: • Bio-Swales/Grading - In constructing the new restrooms, stormwater will be captured for infiltration or irrigation, where applicable, through the use of bio-swales, grading, and rain barrels. Permeable material will be used for children’s garden pathways. The design incorporates rain barrels for stormwater runoff from the restrooms to use in watering landscaping and garden areas. In addition a bio-swale will be built near the dog park to capture storm water. •Water efficient irrigation system - The park already incorporates sustainable landscape and irrigation features (Calsense, flow sensing, ET technology and rain sensors). The revitalization activities will augment current features and update irrigation to switch sprinklers and MP rotator sprinklers to provide more water/energy efficient irrigation. • Recycled Materials - Project will use recycled materials for the ground covering present in the dog park, community and educational gardens. • Use of drought tolerant/climate appropriate non-invasive native turf, shrubs, plants and ground cover - The gardens and general landscaping of the park will include drought tolerant plants. Invasive species will not be used in the park. Fertilizer is only applied for turf renovation, which happens once a year, and the turf area is closed for public use at that time. • Safety Path Solar Lighting - Utilizing solar energy for foot lighting. • Additional hydration station - The project will include a new hydration station adjacent to the new restroom and the existing water fountain at the park will be updated to a hydration station. These hydration stations will provide safe reliable drinking water to visitors and allow them to fill their own bottle, so they can stay hydrated throughout the park. • Additional compost bin in Educational Children’s Garden - Establish an additional bin in the educational children’s garden. • Solar Panel Installation - Solar panels will be installed on top of the restrooms. • Water Runoff Collection - Water barrel near restrooms to collect rain water runoff. • Reduced natural Turf - Reduced fertilizer and irrigation needs • Additional Buffer/Landscape Strip - Bio swale creation through additional buffer/landscape strip. Project Phase: □ Pre-Construction/Pre-Acquisition □ Acquisition and/or Construction When will you submit your next payment request? For how much? Estimated date of project completion: 4 Potential obstacles affecting completion: Is the project: On Time? yes/no Within Budget? yes/no Within Scope? yes/no If no, explain: Describe grant-funded work completed since last status report submitted on7/14/2022 : Are CCC or certified local corps working on this project? Yes/No Provide photos showing work completed since 7/14/2022 Describe grant-funded work expected to be completed by by 10/29/2023 If there have been any changes to the proposed funding for this project, attach a revised Funding Sources Form. Provide information on payments to be submitted over the next three years: Between 7/1/22 and 12/31/22 Between 1/1/23 and 6/30/23 Between 7/1/23 and 12/31/23 Between 1/1/24 and 6/30/24 Between 7/1/24 and 12/31/24 Between 1/1/25 and 6/30/25 After 7/1/25 $ $ $ $ $ $ $ The purpose of this data is to help the State estimate borrowing needs; you will not be held to these estimates. As a reminder, OGALS considers advance payments a privilege, not a right. For approved advance payments, a Grant Expenditure Form documenting use of the funds must be received within six months from receipt of the advance. For more information about advance payments, refer to the Grant Payment Section in the Prop. 84 Grant Administration Guide. Advances to date without documentation (attach a Grant Expenditure Form documenting expenditure of the balance, if applicable): N/A If a portion of the advanced funds have not been spent, and more than six months have passed since the grantee received the advanced funds, the balance must be spent on eligible costs or returned to OGALS within 60 days from receipt of this form. I represent and warrant that I have full authority to execute this Grant Progress Status Report on behalf of the Grantee. I declare under penalty of perjury, under the laws of the State of California, that this status report, and any accompanying documents, for the above-mentioned Grant is true and correct to the best of my knowledge. ______________________________ _______________________ _____________ Authorized Representative* Title Date (*Certification to above information requires a signature by a person authorized in the resolution) 9 From:PW_AP Sent:Friday, April 28, 2023 9:20 AM To:Accounts Payable Subject:FW: Invoices - Emerson Park and Laguna Lake Dog Park Attachments:Invoice 7619, Ok to Pay, Signed.pdf; Invoice 0058945, Ok to Pay, Signed.pdf Please see attached to be paid. Thanks! From: Long, Erica <elong@slocity.org> Sent: Thursday, April 27, 2023 5:26 PM To: PW_AP <pw_ap@slocity.org> Subject: Invoices - Emerson Park and Laguna Lake Dog Park Hi Ellen, Please see the attached invoices for Emerson Park and Laguna Lake Dog Park. Thank you! Erica Long Project Manager II Public Works 919 Palm Street, San Luis Obispo, CA 93401-3218 E elong@slocity.org slocity.org Stay connected with the City by signing up for e-notifications Invoice Attention: Erica Long City of San Luis Obispo 919 Palm Avenue San Luis Obispo, CA 93401 March 26, 2023 Invoice No:7619 Project 230001.00 Emerson Park Emerson Park-San Luis Obispo PURCHASE ORDER NUMBER 615706 Professional Services from February 26, 2023 to March 25, 2023 Phase 001 Conceptual Design Professional Personnel Hours Rate Amount General Project Admin/Project Management Client Meeting Harris, Christian 2.00 233.00 466.00 Project Coordination Harris, Christian 15.25 233.00 3,553.25 Internal Project Coordination Meeting Harris, Christian 1.00 233.00 233.00 Conceptual Design Product Research Izenson, Emily 5.50 142.00 781.00 Project Research Benet, Jessica .25 164.00 41.00 Internal Project Coordination Meeting Benet, Jessica .50 164.00 82.00 Totals 24.50 5,156.25 Total Labor 5,156.25 Billing Limits Current Prior To-Date Labor 5,156.25 0.00 5,156.25 Limit 45,204.00 Remaining 40,047.75 Consultants 0.00 0.00 0.00 Limit 28,204.00 Remaining 28,204.00 $5,156.25Total this Phase $5,156.25Total this Invoice 303 Potrero Street - Suite 40-C - Santa Cruz - CA - 95060 - 831-459-0455 329775HFHLSW625442NWR3D\(/RQJ Invoice Total $16,447.25 City of San Luis Obispo 919 Palm Street San Luis Obispo, CA 93401 March 28, 2023 Project No:0061-0118-00 Invoice No:58945 Wallace Group A California Corporation 612 Clarion Court San Luis Obispo, CA 93401 Phone: 805-544-4011 Fax: 805-544-4294 Project 0061-0118-00 City of SLO, Laguna Lake Dog Park Revitalization Professional services rendered through February 28, 2023 Phase 00110 Project Management Task 0LA Landscape Labor Hours Rate Amount Project Assistant III .25 117.00 29.25 Totals .25 29.25 Total Labor 29.25 $29.25Total this Task $29.25Total this Phase Phase 00120 Project Meetings Task 0LA Landscape Labor Hours Rate Amount Senior Landscape Architect II 4.00 157.00 628.00 Totals 4.00 628.00 Total Labor 628.00 $628.00Total this Task $628.00Total this Phase Phase 00300 Conceptual Layouts Task 0LA Landscape Labor Hours Rate Amount Landscape Architect II 1.00 139.00 139.00 Landscape Designer I .50 115.00 57.50 Totals 1.50 196.50 Total Labor 196.50 $196.50Total this Task Task CNT Civil PO #614355 Receipt #62545 Ok to Pay $16,447.25 E. Long 4/27/2023 Labor Hours Rate Amount Senior Civil Engineer II 4.50 182.00 819.00 Civil Engineer I 10.00 154.00 1,540.00 Totals 14.50 2,359.00 Total Labor 2,359.00 $2,359.00Total this Task $2,555.50Total this Phase Phase 00400 50% Design (Plans & Estimate) Task 0LA Landscape Labor Hours Rate Amount Senior Landscape Architect II 8.50 157.00 1,334.50 Landscape Designer I 29.00 115.00 3,335.00 Totals 37.50 4,669.50 Total Labor 4,669.50 $4,669.50Total this Task Task CNT Civil Labor Hours Rate Amount Civil Engineer I 23.00 154.00 3,542.00 Landscape Architect II 3.25 139.00 451.75 Landscape Designer I 39.75 115.00 4,571.25 Totals 66.00 8,565.00 Total Labor 8,565.00 $8,565.00Total this Task $13,234.50Total this Phase Budget Current Prior To-Date Total Billings 16,447.25 38,968.58 55,415.83 Limit 110,704.00 Remaining 55,288.17 $16,447.25Total this Invoice Outstanding Invoices Number Date Balance 58620 2/23/2023 16,500.00 Total 16,500.00 Page 2 Project 589450061-0118-00 CITY SLO LAGUNA LAKE DOG PARK Invoice 5:58:18 PMInvoice 58945 Dated 3/28/2023Wallace Group Tuesday, March 28, 2023Billing Backup Project 0061-0118-00 City of SLO, Laguna Lake Dog Park Revitalization Phase 00110 Project Management Task 0LA Landscape Labor Hours Rate Amount Project Assistant III Castle, Kylie 2/16/2023 .25 117.00 29.25 EAS project management assistance. Totals .25 29.25 Total Labor 29.25 $29.25Total this Task Total this Phase $29.25 Phase 00120 Project Meetings Task 0LA Landscape Labor Hours Rate Amount Senior Landscape Architect II Sever, Elizabeth 2/1/2023 2.50 157.00 392.50 Prep for and Attend PRC Meeting Sever, Elizabeth 2/2/2023 1.50 157.00 235.50 Team Meeting and General Coordination Totals 4.00 628.00 Total Labor 628.00 $628.00Total this Task Total this Phase $628.00 Phase 00300 Conceptual Layouts Task 0LA Landscape Labor Hours Rate Amount Landscape Architect II Baird, Suzanne 2/2/2023 .50 139.00 69.50 Design Review - Meeting Comments Baird, Suzanne 2/13/2023 .50 139.00 69.50 In-house Design Review Landscape Designer I Connell, Marilynn 2/2/2023 .50 115.00 57.50 Page 3 Project 589450061-0118-00 CITY SLO LAGUNA LAKE DOG PARK Invoice PCR Follow-up Totals 1.50 196.50 Total Labor 196.50 $196.50Total this Task Task CNT Civil Labor Hours Rate Amount Senior Civil Engineer II Hadley, Brett 2/13/2023 .75 182.00 136.50 Dog park site plan review Hadley, Brett 2/16/2023 1.00 182.00 182.00 Layout and design coordination Hadley, Brett 2/17/2023 .25 182.00 45.50 project coordination Hadley, Brett 2/22/2023 1.00 182.00 182.00 curb coordination Hadley, Brett 2/23/2023 1.50 182.00 273.00 Grading coordination Civil Engineer I Kelly, Conner 2/16/2023 4.00 154.00 616.00 Site design Kelly, Conner 2/17/2023 6.00 154.00 924.00 Site design Totals 14.50 2,359.00 Total Labor 2,359.00 $2,359.00Total this Task Total this Phase $2,555.50 Phase 00400 50% Design (Plans & Estimate) Task 0LA Landscape Labor Hours Rate Amount Senior Landscape Architect II Sever, Elizabeth 2/6/2023 .50 157.00 78.50 Plan Refinements for 50% Design Sever, Elizabeth 2/7/2023 .25 157.00 39.25 Project Coordination Sever, Elizabeth 2/9/2023 .50 157.00 78.50 Project Coordination with Erica L. Sever, Elizabeth 2/10/2023 .25 157.00 39.25 Project Coordination Sever, Elizabeth 2/13/2023 .50 157.00 78.50 Work on Con Doc Package Sever, Elizabeth 2/14/2023 .75 157.00 117.75 Work on Con Docs Sever, Elizabeth 2/15/2023 .25 157.00 39.25 Work on Details Sever, Elizabeth 2/16/2023 .50 157.00 78.50 Work on Con Docs Page 4 Project 589450061-0118-00 CITY SLO LAGUNA LAKE DOG PARK Invoice Sever, Elizabeth 2/17/2023 .25 157.00 39.25 Project Coordination Sever, Elizabeth 2/21/2023 1.25 157.00 196.25 Work on Con Docs Sever, Elizabeth 2/22/2023 1.50 157.00 235.50 Work on Con Docs Sever, Elizabeth 2/23/2023 1.00 157.00 157.00 Work on Con Docs Sever, Elizabeth 2/24/2023 .50 157.00 78.50 Work on Con Docs Sever, Elizabeth 2/27/2023 .50 157.00 78.50 Work on Con Docs Landscape Designer I Connell, Marilynn 2/13/2023 3.00 115.00 345.00 50% Con Docs Connell, Marilynn 2/14/2023 2.50 115.00 287.50 50% Con Docs Connell, Marilynn 2/15/2023 6.50 115.00 747.50 50% Con Docs, Details Connell, Marilynn 2/16/2023 6.50 115.00 747.50 50% Con Docs Connell, Marilynn 2/17/2023 5.50 115.00 632.50 Con Docs, Details Connell, Marilynn 2/24/2023 5.00 115.00 575.00 Con Docs, Details Totals 37.50 4,669.50 Total Labor 4,669.50 $4,669.50Total this Task Task CNT Civil Labor Hours Rate Amount Civil Engineer I Kelly, Conner 2/21/2023 8.00 154.00 1,232.00 Base and design Kelly, Conner 2/22/2023 5.00 154.00 770.00 Base and design Kelly, Conner 2/23/2023 8.00 154.00 1,232.00 Base and design Kelly, Conner 2/24/2023 2.00 154.00 308.00 Base and design Landscape Architect II Baird, Suzanne 2/16/2023 .50 139.00 69.50 Con Docs - Details Baird, Suzanne 2/17/2023 .50 139.00 69.50 Con Docs Baird, Suzanne 2/21/2023 1.00 139.00 139.00 Con Docs Baird, Suzanne 2/22/2023 .50 139.00 69.50 Con Docs Baird, Suzanne 2/24/2023 .25 139.00 34.75 Con Docs Baird, Suzanne 2/27/2023 .50 139.00 69.50 Con Docs Page 5 Project 589450061-0118-00 CITY SLO LAGUNA LAKE DOG PARK Invoice Landscape Designer I Connell, Marilynn 2/6/2023 5.00 115.00 575.00 Revised Concept and Drawing Connell, Marilynn 2/7/2023 1.75 115.00 201.25 Revised Concept and Drawing Connell, Marilynn 2/10/2023 2.00 115.00 230.00 Con Docs 50% Connell, Marilynn 2/21/2023 6.50 115.00 747.50 Details, Con Docs Connell, Marilynn 2/22/2023 6.50 115.00 747.50 Con Docs, Details Connell, Marilynn 2/23/2023 5.75 115.00 661.25 Con Docs, Details Connell, Marilynn 2/27/2023 6.50 115.00 747.50 Con Docs, Details Connell, Marilynn 2/28/2023 5.75 115.00 661.25 Con Docs, Details Totals 66.00 8,565.00 Total Labor 8,565.00 $8,565.00Total this Task Total this Phase $13,234.50 $16,447.25Total this Project $16,447.25Total this Report Page 6 Project 589450061-0118-00 CITY SLO LAGUNA LAKE DOG PARK Invoice 10 From:Pringle, Brendan Sent:Monday, April 24, 2023 8:45 AM To:Stanwyck, Shelly; Christian, Kevin Subject:Deed Restriction Documents and Instructions Attachments:Deed Restriction_Emerson Park_unsigned.pdf; Exhibit B - Emerson Grant Contract_General Special Provisions - SS signed.pdf; Exhibit B - Emerson Grant Contract - SS signed (1).pdf; Exhibit A - Emerson Park Deed.pdf; Instructions_for_Deed_Restriction_18.pdf Hi Shelly and Kevin, Attached are the documents for notarization this morning including the Deed Restriction and required “Exhibits A and B”. Instructions also attached for Kevin. Thank you! Brendan Pringle Administrative Analyst Parks & Recreation 1341 Nipomo St, San Luis Obispo, CA 93401-3218 E bpringle@slocity.org slocity.org Stay connected with the City by signing up for e-notifications 1 RECORDING REQUESTED BY: California Department of Parks and Recreation Office of Grants and Local Services WHEN RECORDED MAIL TO: Office of Grants and Local Services PO Box 942896 Sacramento, CA 94296-0001 Attn: Kevin Glaudel SPACE ABOVE THIS LINE RESERVED FOR RECORDER’S USE DEED RESTRICTION I. WHEREAS, _____________________________________________________________ _____________________________________ (hereinafter referred to as “Owner(s)” is/are recorded owner(s) of the real property described in Exhibit A, attached and incorporated herein by reference (hereinafter referred to as the “Property”); and II. WHEREAS, the California Department of Parks and Recreation (hereinafter referred to as “DPR”) is a public agency created and existing under the authority of section 5001 of the California Public Resources Code (hereinafter referred to as the “PRC”). And III. WHEREAS, Owner(s) (or Grantee) applied to DPR for grant funds available pursuant to the California Drought, Water, Parks, Climate, Coastal Protection, and Outdoor Access for All of 2018 Parks Bond Act, Statewide Park Development and Community Revitalization Program to renovate Emerson Park in the City of San Luis Obispo; construct a dog park with lighting and shade, playground (5-12 yo) with shade, solar pathway lighting, educational garden, inclusion of public art mosaic, and restroom with solar roof; renovate bocce ball courts, basketball/multi-purpose court, blacktop, decorative perimeter fencing, and landscaping throughout the park on the Property; and IV. WHEREAS, on _July 1, 2021 , DPR’s Office of Grants and Local Services conditionally approved Grant SW-40-002 , (hereinafter referred to as “Grant”) to renovate Emerson Park in the City of San Luis Obispo; construct a dog park with lighting and shade, playground (5-12 yo) with shade, solar 2 pathway lighting, educational garden, inclusion of public art mosaic, and restroom with solar roof; renovate bocce ball courts, basketball/multi-purpose court, blacktop, decorative perimeter fencing, and landscaping throughout the park on the Property, subject to, among other conditions, recordation of this Deed Restriction on the Property; and V. WHEREAS, but for the imposition of the Deed Restriction condition of the Grant, the Grant would not be consistent with the public purposes of the 2018 Parks Bond Act, Statewide Park Development and Community Revitalization Program and the funds that are the subject of the Grant could therefore not have been granted; and VI. WHEREAS, Owner(s) has/ve elected to comply with the Deed Restriction of the Grant, so as to enable Owner(s), to receive the Grant funds and perform the work described in the Grant; NOW, THEREFORE, in consideration of the issuance of the Grant funds by DPR, the undersigned Owner(s) for himself/herself/themselves and for his/her/their heirs, assigns, and successors- in-interest, hereby irrevocably covenant(s) with DPR that the condition of the grant (set forth at paragraph(s) 1 through 5 and in Exhibit B hereto) shall at all times on and after the date on which this Deed Restriction is recorded constitute for all purposes covenants, conditions and restrictions on the use and enjoyment of the Property that are hereby attached to the deed to the Property as fully effective components thereof. 1. DURATION. (a) This Deed Restriction shall remain in full force and effect and shall bind Owner(s) and all his/her/their assigns or successors-in-interest for the period running from July 1, 2020 through June 30, 2050. 2. TAXES AND ASSESMENTS. It is intended that this Deed Restriction is irrevocable and shall constitute an enforceable restriction within the meaning of a) Article XIII, section 8, of the California Constitution; and b) section 402.1 of the California Revenue and Taxation Code or successor statue. Furthermore, this Deed Restriction shall be deemed to constitute a servitude upon and burden to the Property within the meaning of section 3712(d) of the California Revenue and Taxation Code, or successor statue, which survives a sale of tax-deeded property. 3 3. RIGHT OF ENTRY. DPR or its agent or employees may enter onto the Property at times reasonably acceptable to Owner(s) to ascertain whether the use restrictions set forth above are being observed. 4. REMEDIES. Any act, conveyance, contract, or authorization by Owner(s) whether written or oral which uses or would cause to be used or would permit use of the Property contrary to the terms of this Deed Restriction will be deemed a violation and a breach hereof. DPR may pursue any and all available legal and/or equitable remedies to enforce the terms and conditions of this Deed Restriction up to and including a lien sale of the property. In the event of a breach, any forbearance on the part of DPR to enforce the terms and provisions hereof shall not be deemed a waiver of enforcement rights regarding any subsequent breach. 5. SEVERABILITY. If any provision of these restrictions is held to be invalid, or for any reason becomes unenforceable, no other provision shall be affected or impaired. Dated: ______________________, 20 ____ Business Name (if property is owned by a business): __________________________________________ Owner(s) Name(s): ____________________________________________________________________ _____________________________________________________________________________________ Signed: ________________________________ Signed: ________________________________ ________________________________ ________________________________ PRINT/TYPE NAME & TITLE OF ABOVE PRINT/TYPE NAME & TITLE OF ABOVE (GRANTEE’S AUTHORIZED REPRESENTATIVE) (ADDITIONAL SIGNATURE, AS REQUIRED) 4 **NOTARY ACKNOWLEDGEMENT ON THE NEXT PAGE** 5 State of California County of _______________ On __________________ before me, __________________________, a Notary Public, personally appeared _____________________________________, who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument. I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct. WITNESS my hand and official seal. Signature ______________________________ (Seal) A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document. AECORDING REOULSrEU 0 TWR THE N LWAN E WIMPANY AND WHEN RECORDED MAIL TO r- Name CITY OF SAN LUIS OBISPO CITY FIRE DEPARTMENT Street Address 748 PISMO STREET SAN LUIS OBISPO, CA 93401 City & State L r Name Street Address City & state L_ MAIL TAX STATEMENTS TO same as above CAT. NO. NNO0582 TO 1923 CA (11 -91) DOC. NO. 5099 OFFICIAL RECORDS SAN LUIS OBISPO CO., CA JUL 2 4 1992 FRANCIS M. COONEY County Clerk- Recorder TIME 8:00 AM J J SPACE ABOVE THIS LINE FOR RECORDER'S USE Individual Grant Deed THIS FORM FURNISHED BY TICOR TITLE INSURERS The undersigned grantor(s) declare(s): APN 003 -515 -001 Documentary transfer tax is $ Exempt RT 11922 aa ( x ) computed on full value of property conveyed, or computed on full value less value of liens and encumbrances remaining at time of sale. Unincorporated area: ( x ) City of San Luis Obispo , and FOR A VALUABLE CONSIDERATION, receipt of which is hereby acknowledged, SAN LUIS COASTAL UNIFIED SCHOOL DISTRICT, a Political Subdivision of the State of California hereby GRANT(S) to CITY OF SAN LUIS OBISPO, a Municipal Corporation FILED FEE PAID I EXEMPT OUT OFSTATE the following described real property in the City of San Luis Obispo County of San Luis Obispo , State of California: Lots 1, 2, 3, 4, 5 and 6 in Block 2 of the City of San Luis Obispo, County of San Luis Obispo, State of California, according to the trap of the Town of San Luis Obispo, in Book A at page 168 of Maps, in the Office of the County Recorder of said County. Dated: July 13, 1992 STATE OF CALIFORNIA COUNTY OF SAN LUIS OBISPO } S.S. On JULY 16, 1992, before me, KIM HOLMES a Notary Public in and for said County and State, personally appeared Edwin Denton and Rory L. Livingston----- -- personally known to me (orprovedlo-nt "re the -basis ofsatisfactwr evidence) to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he /she/they executed the same in his/herRheir authorized capacity(ies), and that by hislWAheir signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument. WITNESS my hand ndo a seal Signature S Title Order No SAN LIIIS COASTAL UNIFIED SCHOOL DISTRICT, a Political Subdivision of the State of California Lay". ?v zv E uperinten den B RORY L. LIVINGSTON, Asst. Superintendent for Business L OFFICIAL SEAL KIM HOLMES TARY PUSLIC- CALIFORNIA n Luis Obispo Count EXP. MAY 16 1995 This area for official notarial seal) Escrow or Loan No. MAIL TAX STATEMENTS AS DIRECTED ABOVE VOL 3926PAGE5 f`9 0 Z n m s In Lq On Y O o r T m Cl) Z D qCL M oM i On Om CLD M n m D C o r m z n m fn s In Lq On Y C7 O r i m N q M4 r- * 0 M m CDC.) D r r m r N m n m in s In Lq On Y C E R T I F I C A T E O F A C C E P T A N C E THIS IS TO CERTIFY that the interest in real property conveyed by the GRANT DEED dated July 13 19 92 from SAN LUIS COASTAL UNIFIED SCHOOL DISTRICT to the CITY OF SAN LUIS OBISPO, a Political Corporation, is hereby accepted by the undersigned officer on behalf of the City Council pursuant to authority conferred by Resolution NO. 5370 (1984 Series), recorded June 15, 1984, in Volume 2604, Official Records, Page 878, San Luis Obispo County, California, and the Grantee consents to recordation thereof by its duly authorized officer or his agent. Date: July 21, 1992 m 1a,iOges; Cit END OF DOCUMENT le CITY OF SAN LUIS OBISPO By Ron Dunin, Mayor uni jq?RlPIr.F.l(C` State of California - Natural Resources Agency Department of Parks and Recreation GRANT CONTRACT 2018 Parks Bond Act Statewide Park Development and Community Revitalization PROJECT NO. GRANTEE PROJECT TITLE PROJECT NUMBER Total State Grant not to exceed Grantee The General and Special Provisions attached are made a part of and incorporated into the Contract. By Title Date Signature of Authorized Representative By Date STATE OF CALIFORNIA DEPARTMENT OF PARKS AND RECREATION CERTIFICATION OF FUNDING (For State Use Only) AMOUNT ENCUMBERED BY THIS DOCUMENT CONTRACT NO FUND. PRIOR AMOUNT ENCUMBERED FOR THIS CONTRACT FISCAL SUPPLIER I.D. TOTAL AMOUNT ENCUMBERED TO DATE $ ITEM CHAPTER STATUTE FISCAL YEAR Reporting Structured.Account/Alt Account. PROJECT / WORK PHASE City of San Luis Obispo EMERSON NEIGHBORHOOD PARK REVITALIZATION SW-40-002 July 01, 2020 through June 30, 2025 2021/22 C9803076 SW-40-002 3790-101-6088 6 City of San Luis Obispo $2,810,000.00 Drought, Water, Cln Air, Cstl Protc, Outdoor Fund 37900091 5432000-5432000000 $2,810,000.00 Assistant City Manager of Community Services 0000011851 The GRANTEE agrees to the terms and conditions of this contract, and the State of California, acting through its Director of Parks and Recreation, pursuant to the State of California, agrees to fund the total State grant amount indicated below. The GRANTEE agrees to complete the PROJECT SCOPE(s) as defined in the Development PROJECT SCOPE / Cost Estimate Form or Acquisition documentation for the Application(s) filed with the State of California. 3790000SW40002 Typed or printed name of Authorized Representative GRANT PERFORMANCE PERIOD is from 20 AMENDMENT NO $2,810,000.00 Address ACTIVITY CODE 69807 CONTRACT PERFORMANCE PERIOD is from July 01, 2020 through June 30, 2050 Signature of Authorized Representative Typed or printed name of Authorized Representative Title Shelly Stanwyck 919 Palm Street, San Luis Obispo, CA 93401 03/07/2022 DocuSign Envelope ID: 98B2C5D6-C1F3-47F8-A252-5C214FF47F58 4/12/2022 Supervisor Cristelle Fazeli State of California - Natural Resources Agency Department of Parks and Recreation 2018 Parks Bond Act DocuSign Envelope ID: 98B2C5D6-C1F3-47F8-A252-5C214FF47F58 1 I. RECITALS This CONTRACT is entered into between the California Department of Parks and Recreation (hereinafter referred to as “GRANTOR,” “DEPARTMENT” or “STATE”) and City of San Luis Obispo (hereinafter referred to as “GRANTEE”). The DEPARTMENT hereby grants to GRANTEE a sum (also referred to as “GRANT MONIES”) not to exceed _$2,810,000___, subject to the terms and conditions of this CONTRACT and the 2020/21 California State Budget, Chapter 6, statutes of 2020, Item number – 3790-101-6088 (appropriation chapter and budget item number hereinafter referred to as “2018 Parks Bond Act, Statewide Park Development and Community Revitalization GRANT”). These funds shall be used for completion of the GRANT SCOPE(S). The Grant Performance Period is from _July 01, 2020_ to _June 30, 2025_. II. GENERAL PROVISIONS A. Definitions As used in this CONTRACT, the following words shall have the following meanings: 1. The term “ACT” means the California Drought, Water, Parks Climate, Coastal Protection, and Outdoor Access for All Act of 2018, as referred to in section I of this CONTRACT. 2. The term “APPLICATION” means the individual project APPLICATION packet for a project pursuant to the enabling legislation and/or grant program process guide requirements. 3. The term “DEPARTMENT” or “STATE” means the California Department of Parks and Recreation. 4. The term “DEVELOPMENT” means capital improvements to real property by means of, but not limited to, construction, expansion, and/or renovation, of permanent or fixed features of the property. 5. The term “GRANTEE” means the party described as the GRANTEE in Section I of this CONTRACT. 6. The term “GRANT SCOPE” means the items listed in the GRANT SCOPE/Cost Estimate Form found in each of the APPLICATIONS submitted pursuant to this grant. 7. The term “GUIDE” means (1) the document identified as the “Grant Administration Guide for California Drought, Water, Parks, Climate, Coastal Protection, and Outdoor Access For All Act of 2018 Competitive Grant Programs Capital DocuSign Envelope ID: 98B2C5D6-C1F3-47F8-A252-5C214FF47F58 2 Improvement Projects” and (2) The Application Guide that established the competitive procedures and policies for the selection of projects. B. Project Execution 1. Subject to the availability of GRANT MONIES, the STATE hereby grants to the GRANTEE a sum of money not to exceed the amount stated in Section I of this CONTRACT, in consideration of, and on condition that, the sum be expended in carrying out the purposes as set forth in the scope described in the enabling legislation and referenced in the APPLICATION, Section I of this CONTRACT, and under the terms and conditions set forth in this CONTRACT. The GRANTEE shall assume any obligation to furnish any additional funds that may be necessary to complete the GRANT SCOPE(S). The GRANTEE agrees to submit any change or alteration from the original GRANT SCOPE(S) in writing to the STATE for prior approval. This applies to any and all changes that occur after STATE has approved the APPLICATION. Changes in the GRANT SCOPE(S) must be approved in writing by the STATE. 2. The GRANTEE shall complete the GRANT SCOPE(S) in accordance with the time of the Performance Period set forth in Section I of this CONTRACT, and under the terms and conditions of this CONTRACT. To maintain the integrity of the competitive grant program, the GRANTEE agrees that any other project changes or alterations which deviate from the intent of the project selection criteria provided by the GRANTEE in the original competitive APPLICATION must be submitted in writing to the STATE for prior approval. 3. The GRANTEE shall comply with the California Environmental Quality Act (Public Resources Code, Section 21000, et seq., Title 14, California Code of Regulations, Section 15000 et seq.). 4. The GRANTEE shall comply with all applicable current laws and regulations affecting DEVELOPMENT projects, including, but not limited to, legal requirements for construction contracts, building codes, health and safety codes, and laws and codes pertaining to individuals with disabilities, including but not limited to the Americans With Disabilities Act of 1990 (42 U.S.C. §12101 et seq.) and the California Unruh Act (California Civil Code §51 et seq.). C. Project Guide 1. GRANTEE agrees to abide by the GUIDES. 2. GRANTEE acknowledges that STATE may make reasonable changes to its procedures as set forth in the GUIDE. If STATE makes any changes to its procedures and guidelines, STATE agrees to notify GRANTEE within a reasonable time. D. Project Administration DocuSign Envelope ID: 98B2C5D6-C1F3-47F8-A252-5C214FF47F58 3 1. If GRANT MONIES are advanced for DEVELOPMENT projects, the advanced funds shall be placed in an interest bearing account until expended. Interest earned on the advanced funds shall be used on the project as approved by the STATE. If grant monies are advanced and not expended, the unused portion of the grant and any interest earned shall be returned to the STATE within 60 days after project completion or end of the Grant Performance Period, whichever is earlier. 2. The GRANTEE shall submit written project status reports within 30 calendar days after the STATE has made such a request. In any event, the GRANTEE shall provide the STATE a report showing total final project expenditures within 60 days of project completion or the end of the grant performance period, whichever is earlier. The Grant Performance Period is identified in Section I of this CONTRACT. 3. The GRANTEE shall make property or facilities acquired and/or developed pursuant to this contract available for inspection upon request by the STATE. E. Project Termination 1. Project Termination refers to the non-completion of a GRANT SCOPE. Any grant funds that have not been expended by the GRANTEE shall revert to the STATE. 2. The GRANTEE may unilaterally rescind this CONTRACT at any time prior to the commencement of the project. The commencement of the project means the date of the letter notifying GRANTEE of the award or when the funds are appropriated, whichever is later. After project commencement, this CONTRACT may be rescinded, modified or amended only by mutual agreement in writing between the GRANTEE and the STATE, unless the provisions of this CONTRACT provide that mutual agreement is not required. 3. Failure by the GRANTEE to comply with the terms of the (a) GUIDE, (b) any legislation applicable to the ACT, (c) this CONTRACT as well as any other grant contracts, specified or general, that GRANTEE has entered into with STATE, may be cause for suspension of all obligations of the STATE unless the STATE determines that such failure was due to no fault of the GRANTEE. In such case, STATE may reimburse GRANTEE for eligible costs properly incurred in performance of this CONTRACT despite non-performance of the GRANTEE. To qualify for such reimbursement, GRANTEE agrees to mitigate its losses to the best of its ability. 4. Any breach of any term, provision, obligation or requirement of this CONTRACT by the GRANTEE shall be a default of this CONTRACT. In the case of any default by GRANTEE, STATE shall be entitled to all remedies available under law and equity, including but not limited to: a) Specific Performance; b) Return of all GRANT MONIES; c) Payment to the STATE of the fair market value of the project property or the actual sales price, whichever is higher; and d) Payment to the STATE of the costs of enforcement of this CONTRACT, including but not limited to court and arbitration costs, fees, expenses of litigation, and reasonable attorney fees. DocuSign Envelope ID: 98B2C5D6-C1F3-47F8-A252-5C214FF47F58 4 5. The GRANTEE and the STATE agree that if the GRANT SCOPE includes DEVELOPMENT, final payment may not be made until the work described in the GRANT SCOPE is complete and the GRANT PROJECT is open to the public. F. Budget Contingency Clause If funding for any fiscal year is reduced or deleted by the budget act for purposes of this program, the STATE shall have the option to either cancel this contract with no liability occurring to the STATE, or offer a CONTRACT amendment to GRANTEE to reflect the reduced grant amount. This Paragraph shall not require the mutual agreement as addressed in Paragraph E, provision 2, of this CONTRACT. G. Hold Harmless 1. The GRANTEE shall waive all claims and recourse against the STATE including the right to contribution for loss or damage to persons or property arising from, growing out of or in any way connected with or incident to this CONTRACT except claims arising from the concurrent or sole negligence of the STATE, its officers, agents, and employees. 2. The GRANTEE shall indemnify, hold harmless and defend the STATE, its officers, agents and employees against any and all claims, demands, damages, costs, expenses or liability costs arising out of the ACQUISITION, DEVELOPMENT, construction, operation or maintenance of the property described as the project which claims, demands or causes of action arise under California Government Code Section 895.2 or otherwise except for liability arising out of the concurrent or sole negligence of the STATE, its officers, agents, or employees. 3. The GRANTEE agrees that in the event the STATE is named as codefendant under the provisions of California Government Code Section 895 et seq., the GRANTEE shall notify the STATE of such fact and shall represent the STATE in the legal action unless the STATE undertakes to represent itself as codefendant in such legal action in which event the GRANTEE agrees to pay the STATE’s litigation costs, expenses, and reasonable attorney fees. 4. The GRANTEE and the STATE agree that in the event of judgment entered against the STATE and the GRANTEE because of the concurrent negligence of the STATE and the GRANTEE, their officers, agents, or employees, an apportionment of liability to pay such judgment shall be made by a court of competent jurisdiction. Neither party shall request a jury apportionment. 5. The GRANTEE shall indemnify, hold harmless and defend the STATE, its officers, agents and employees against any and all claims, demands, costs, expenses or liability costs arising out of legal actions pursuant to items to which the GRANTEE has certified. The GRANTEE acknowledges that it is solely responsible for compliance with items to which it has certified. DocuSign Envelope ID: 98B2C5D6-C1F3-47F8-A252-5C214FF47F58 5 H. Financial Records 1. The GRANTEE shall maintain satisfactory financial accounts, documents, including loan documents, and all other records for the project and to make them available to the STATE for auditing at reasonable times. The GRANTEE also agrees to retain such financial accounts, documents and records for five years following project termination or issuance of final payment, whichever is later. 2. The GRANTEE shall keep such records as the STATE shall prescribe, including records which fully disclose (a) the disposition of the proceeds of STATE funding assistance, (b) the total cost of the project in connection with such assistance that is given or used, (c) the amount and nature of that portion of the project cost supplied by other sources, and (d) any other such records that will facilitate an effective audit. 3. The GRANTEE agrees that the STATE shall have the right to inspect and make copies of any books, records or reports pertaining to this contract or matters related thereto during regular office hours. The GRANTEE shall maintain and make available for inspection by the STATE accurate records of all of its costs, disbursements and receipts with respect to its activities under this CONTRACT. Such accounts, documents, and records shall be retained by the GRANTEE for at least five years following project termination or issuance of final payment, whichever is later. 4. The GRANTEE shall use a generally accepted accounting system. I. Use of Facilities 1. The GRANTEE agrees that the GRANTEE shall operate and maintain the property acquired or developed with the GRANT MONIES, for the duration of the Contract Performance Period. 2. The GRANTEE agrees that, during the Contract Performance Period, the GRANTEE shall use the property acquired or developed with GRANT MONIES under this contract only for the purposes of this grant and no other use, sale, or other disposition or change of the use of the property to one not consistent with its purpose shall be permitted except as authorized by the STATE and the property shall be replaced with property of equivalent value and usefulness as determined by the STATE. 3. The property acquired or developed may be transferred to another entity if the successor entity assumes the obligations imposed under this CONTRACT and with the approval of STATE. 4. Any real Property (including any portion of it or any interest in it) may not be used as security for any debt or mitigation, without the written approval of the STATE provided that such approval shall not be unreasonably withheld as long as the DocuSign Envelope ID: 98B2C5D6-C1F3-47F8-A252-5C214FF47F58 6 purposes for which the Grant was awarded are maintained. Any such permission that is granted does not make the STATE a guarantor or a surety for any debt or mitigation, nor does it waive the STATE’S rights to enforce performance under the Grant CONTRACT. 5. All real property, or rights thereto, acquired with GRANT MONIES shall be subject to an appropriate form of restrictive title, rights, or covenants approved by the STATE. If the project property is taken by use of eminent domain, GRANTEE shall reimburse STATE an amount at least equal to the amount of GRANT MONIES received from STATE or the pro-rated full market value of the real property, including improvements, at the time of sale, whichever is higher. 6. If eminent domain proceedings are initiated against GRANTEE, GRANTEE shall notify STATE within 10 days of receiving the complaint. J. Nondiscrimination 1. The GRANTEE shall not discriminate against any person on the basis of sex, race, color, national origin, age, religion, ancestry, sexual orientation, or disability in the use of any property or facility developed pursuant to this contract. 2. The GRANTEE shall not discriminate against any person on the basis of residence except to the extent that reasonable differences in admission or other fees may be maintained on the basis of residence and pursuant to law. 3. All facilities shall be open to members of the public generally, except as noted under the special provisions of this project contract or under provisions of the enabling legislation and/or grant program. K. Severability If any provision of this CONTRACT or the application thereof is held invalid, that invalidity shall not affect other provisions or applications of the CONTRACT which can be given effect without the invalid provision or application, and to this end the provisions of this CONTRACT are severable. L. Liability 1. STATE assumes no responsibility for assuring the safety or standards of construction, site improvements or programs related to the GRANT SCOPE. The STATE’S rights under this CONTRACT to review, inspect and approve the GRANT SCOPE and any final plans of implementation shall not give rise to any warranty or representation that the GRANT SCOPE and any plans or improvements are free from hazards or defects. 2. GRANTEE will secure adequate liability insurance, performance bond, and/or other security necessary to protect the GRANTEE’s and STATE’S interest DocuSign Envelope ID: 98B2C5D6-C1F3-47F8-A252-5C214FF47F58 7 against poor workmanship, fraud, or other potential loss associated with completion of the grant project. M. Assignability Without the written consent of the STATE, the GRANTEE’S interest in and responsibilities under this CONTRACT shall not be assignable by the GRANTEE either in whole or in part. N. Use of Grant Monies GRANTEE shall not use any grant funds (including any portion thereof) for the purpose of making any leverage loan, pledge, promissory note or similar financial device or transaction, without: 1) the prior written approval of the STATE; and 2) any financial or legal interests created by any such leverage loan, pledge, promissory note or similar financial device or transaction in the project property shall be completely subordinated to this CONTRACT through a Subordination Agreement provided and approved by the STATE, signed by all parties involved in the transaction, and recorded in the County Records against the fee title of the project property. O. Section Headings The headings and captions of the various sections of this CONTRACT have been inserted only for the purpose of convenience and are not a part of this CONTRACT and shall not be deemed in any manner to modify, explain, or restrict any of the provisions of this CONTRACT. P. Waiver Any failure by a party to enforce its rights under this CONTRACT, in the event of a breach, shall not be construed as a waiver of said rights; and the waiver of any breach under this CONTRACT shall not be construed as a waiver of any subsequent breach. _City of San Luis Obispo____________________________________ GRANTEE By:__________________________________ Signature of Authorized Representative Title: _ Date: _________________________________ STATE OF CALIFORNIA _______________Assistant City Manager of Community Services_________________ 03/07/2022 DocuSign Envelope ID: 98B2C5D6-C1F3-47F8-A252-5C214FF47F58 8 DEPARTMENT OF PARKS AND RECREATION By: _________________________________ Signature of Authorized Representative Title: _________________________________ Date: _________________________________ DocuSign Envelope ID: 98B2C5D6-C1F3-47F8-A252-5C214FF47F58 Supervisor 4/12/2022 1 Deed Restriction The Deed Restriction restricts the title to the property, safeguarding the property for purposes consistent with the GRANT for the duration of the CONTRACT PERFORMANCE PERIOD. If the GRANTEE owns the PROJECT land, a Deed Restriction must be recorded on the title to the property before OGALS will approve any grant payments except an advance into escrow. A Deed Restriction is not required if the GRANTEE does not own the PROJECT land, such as where the GRANTEE is improving property it has access to under a lease agreement. Deed Restriction Instructions Before filing the Deed Restriction, the GRANTEE must own the PROJECT land, and have an encumbered CONTRACT for the GRANT amount. The PROJECT OFFICER will send the Deed Restriction to the GRANTEE. Do not alter the Deed Restriction. The GRANTEE takes the following steps: 1. Add ownership information to Paragraph I of the Deed Restriction: [formal name of GRANTEE] Insert ownership information as it appears on the deed. 2. Create 3 copies (GRANTEE copy, OGALS cop y and recorder’s copy) of the Deed restriction and the required attachments: Exhibit A: Label this attachment “Exhibit A (Legal Description of Property)” and include a formal legal description of every parcel of property to which grant funds will be used for the development and/or acquisition thereof. This information can be obtained from the grant deed or title policy. (The assessor’s parcel number or a street address is NOT a valid legal description.) and, Exhibit B: Label this attachment “Exhibit B (Grant CONTRACT)” and include a complete copy of the Grant CONTRACT and provisions signed by the AUTHORIZED REPRESENTATIVE and the State of California. 3. Notarize it: Take 3 copies of the following documents to a notary. OGALS recommends submitting these documents to the PROJECT OFFICER for review prior to notarizing. Unsigned and undated Deed Restriction Exhibit A (Legal Description of Property) Exhibit B (Grant CONTRACT) The AUTHORIZED REPRESENTATIVE dates and signs the Deed Restriction signature page in th e presence of a notary. The notary will complete a Notary Acknowledgement (Civil Code §1189). 4. Record it: Take 3 copies of the notarized documents bulleted above to the County Recorder’s Office of the county in which the property is located. Ask the County Clerk to record the Deed Restriction with Notary Acknowledgement, Exhibit A, and Exhibit B, on the title to the property. 5. Send it: Make sure to send a copy of the notarized and recorded Deed Restriction, Exhibit A, and Exhibit B to the OGALS Project Officer. 11 From:Christian, Kevin Sent:Tuesday, April 11, 2023 12:17 PM To:Pringle, Brendan Cc:Wilbanks, Megan Subject:RE: Deed Restriction - Notary Requirement Attachments:SW-40-002_DeedRestriction_20220412091219.doc; Instructions_for_Deed_Restriction_18.pdf Brendan, I’ve added Megan into the conversation. Stay away from Monday and Tuesday next week as it is a Council week. Otherwise, take a look at our calendars. I’m available through Thursday this week most of each day. However, next week I have Jury Duty so you should only count on Megan during that week. Kevin From: Pringle, Brendan <bpringle@slocity.org> Sent: Tuesday, April 11, 2023 12:02 PM To: Christian, Kevin <kchristi@slocity.org> Subject: Deed Restriction - Notary Requirement Hi Kevin, Hope you’re having a great week! I wanted to touch base on the best protocol for scheduling notary services (see pdf). For our CA State Park grant for the Emerson Park project, we are required to add a deed restriction to our deed, and the deed restriction is required to be notarized before going to the County Clerk Recorder’s office. In the case of the “Authorized Representative” that would be Shelly based on the project. I know I need to send my request to cityclerk@slocity.org, but before doing that and before involving Shelly, I wanted to figure out what might be the best time slots for you or Megan to do this in the next week or so that I can suggest times. Please let me know. Thanks, Brendan Pringle Administrative Analyst Parks & Recreation 1341 Nipomo St, San Luis Obispo, CA 93401-3218 E bpringle@slocity.org slocity.org Stay connected with the City by signing up for e-notifications 12 From: Glaudel, Kevin@Parks <Kevin.Glaudel@parks.ca.gov> Sent: Tuesday, April 12, 2022 9:16 AM To: Pringle, Brendan <bpringle@slocity.org> Subject: Re: Completed: Please DocuSign: Emerson Grant Contract_General Special Provisions - SS signed.pdf, Emerson Gr... This message is from an External Source. Use caution when deciding to open attachments, click links, or respond. Hi Brendan, Please see the attached deed restriction/instructions for Emerson Neighborhood Park Rennovation. Before the deed restriction is recorded please send to me so I can review. Thanks! Kevin Glaudel Administrative Project Officer Office of Grants and Local Services California Department of Parks and Recreation I am currently telecommuting and may not respond as promptly as usual. If your request is pertinent, please utilize my Microsoft Teams phone number between the hours of 7:00AM to 4:30PM at 916-902-8778 From: Glaudel, Kevin@Parks <Kevin.Glaudel@parks.ca.gov> Sent: Tuesday, April 12, 2022 9:11 AM To: Pringle, Brendan <bpringle@slocity.org> Subject: Fw: Completed: Please DocuSign: Emerson Grant Contract_General Special Provisions - SS signed.pdf, Emerson Gr... Hi Brendan! Great news, the contract has been approved! I'll be forwarding the deed restriction and instructions shortly. Thanks! Kevin Glaudel Administrative Project Officer Office of Grants and Local Services 13 California Department of Parks and Recreation I am currently telecommuting and may not respond as promptly as usual. If your request is pertinent, please utilize my Microsoft Teams phone number between the hours of 7:00AM to 4:30PM at 916-902-8778 From: DocuSign System <dse_na2@docusign.net> on behalf of DocuSign via DocuSign <dse_na2@docusign.net> Sent: Tuesday, April 12, 2022 7:40 AM To: Glaudel, Kevin@Parks <Kevin.Glaudel@parks.ca.gov> Subject: Completed: Please DocuSign: Emerson Grant Contract_General Special Provisions - SS signed.pdf, Emerson Gr... Your document has been completed. VIEW COMPLETED DOCUMENTS All signers completed Please DocuSign: Emerson Grant Contract_General Special Provisions - SS signed.pdf, Emerson Gr... Do Not Share This Email This email contains a secure link to DocuSign. Please do not share this email, link, or access code with others. When using the platform, after the envelope is completed, you will receive a finalized copy of the form(s) attached in an encrypted email from DocuSign. Please be sure to take all normal precautions to protect your data. 14 Alternate Signing Method Visit DocuSign.com, click 'Access Documents', and enter the security code: 83E6BC72CB9A478CA813066CB0C28F062 About DocuSign Sign documents electronically in just minutes. It's safe, secure, and legally binding. Whether you're in an office, at home, on-the-go -- or even across the globe -- DocuSign provides a professional trusted solution for Digital Transaction Management™. Questions about the Document? If you need to modify the document or have questions about the details in the document, please reach out to the sender by emailing them directly. Stop receiving this email Report this email or read more about Declining to sign and Managing notifications. If you are having trouble signing the document, please visit the Help with Signing page on our Support Center. Download the DocuSign App This message was sent to you by Kevin Glaudel who is using the DocuSign Electronic Signature Service. If you would rather not receive email from this sender you may contact the sender with your request. 1 Deed Restriction The Deed Restriction restricts the title to the property, safeguarding the property for purposes consistent with the GRANT for the duration of the CONTRACT PERFORMANCE PERIOD. If the GRANTEE owns the PROJECT land, a Deed Restriction must be recorded on the title to the property before OGALS will approve any grant payments except an advance into escrow. A Deed Restriction is not required if the GRANTEE does not own the PROJECT land, such as where the GRANTEE is improving property it has access to under a lease agreement. Deed Restriction Instructions Before filing the Deed Restriction, the GRANTEE must own the PROJECT land, and have an encumbered CONTRACT for the GRANT amount. The PROJECT OFFICER will send the Deed Restriction to the GRANTEE. Do not alter the Deed Restriction. The GRANTEE takes the following steps: 1. Add ownership information to Paragraph I of the Deed Restriction: [formal name of GRANTEE] Insert ownership information as it appears on the deed. 2. Create 3 copies (GRANTEE copy, OGALS cop y and recorder’s copy) of the Deed restriction and the required attachments: Exhibit A: Label this attachment “Exhibit A (Legal Description of Property)” and include a formal legal description of every parcel of property to which grant funds will be used for the development and/or acquisition thereof. This information can be obtained from the grant deed or title policy. (The assessor’s parcel number or a street address is NOT a valid legal description.) and, Exhibit B: Label this attachment “Exhibit B (Grant CONTRACT)” and include a complete copy of the Grant CONTRACT and provisions signed by the AUTHORIZED REPRESENTATIVE and the State of California. 3. Notarize it: Take 3 copies of the following documents to a notary. OGALS recommends submitting these documents to the PROJECT OFFICER for review prior to notarizing. Unsigned and undated Deed Restriction Exhibit A (Legal Description of Property) Exhibit B (Grant CONTRACT) The AUTHORIZED REPRESENTATIVE dates and signs the Deed Restriction signature page in th e presence of a notary. The notary will complete a Notary Acknowledgement (Civil Code §1189). 4. Record it: Take 3 copies of the notarized documents bulleted above to the County Recorder’s Office of the county in which the property is located. Ask the County Clerk to record the Deed Restriction with Notary Acknowledgement, Exhibit A, and Exhibit B, on the title to the property. 5. Send it: Make sure to send a copy of the notarized and recorded Deed Restriction, Exhibit A, and Exhibit B to the OGALS Project Officer. 1 RECORDING REQUESTED BY: California Department of Parks and Recreation Office of Grants and Local Services WHEN RECORDED MAIL TO: Office of Grants and Local Services PO Box 942896 Sacramento, CA 94296-0001 Attn: Kevin Glaudel SPACE ABOVE THIS LINE RESERVED FOR RECORDER’S USE DEED RESTRICTION I. WHEREAS, _____________________________________________________________ _____________________________________ (hereinafter referred to as “Owner(s)” is/are recorded owner(s) of the real property described in Exhibit A, attached and incorporated herein by reference (hereinafter referred to as the “Property”); and II. WHEREAS, the California Department of Parks and Recreation (hereinafter referred to as “DPR”) is a public agency created and existing under the authority of section 5001 of the California Public Resources Code (hereinafter referred to as the “PRC”). And III. WHEREAS, Owner(s) (or Grantee) applied to DPR for grant funds available pursuant to the California Drought, Water, Parks, Climate, Coastal Protection, and Outdoor Access for All of 2018 Parks Bond Act, Statewide Park Development and Community Revitalization Program for Renovate Emmerson Park in the City of San Luis Obispo. Construct a dog park with lighting and shade, playground (5-12 yo) with shade, shade existing exercise equipment, solar pathway lighting, educational garden, public art mural, public art mosaic, and restroom with solar roof. Renovate bocce ball courts, basketball/multi-purpose court, blacktop, decorative perimeter fencing, and landscaping throughout the park. on the Property; and IV. WHEREAS, on _July 1, 2021 , DPR’s Office of Grants and Local Services conditionally approved Grant SW-40-002 , (hereinafter referred to as “Grant”) for Renovate Emmerson Park in the 2 City of San Luis Obispo. Construct a dog park with lighting and shade, playground (5-12 yo) with shade, shade existing exercise equipment, solar pathway lighting, educational garden, public art mural, public art mosaic, and restroom with solar roof. Renovate bocce ball courts, basketball/multi-purpose court, blacktop, decorative perimeter fencing, and landscaping throughout the park. on the Property, subject to, among other conditions, recordation of this Deed Restriction on the Property; and V. WHEREAS, but for the imposition of the Deed Restriction condition of the Grant, the Grant would not be consistent with the public purposes of the 2018 Parks Bond Act, Statewide Park Development and Community Revitalization Program and the funds that are the subject of the Grant could therefore not have been granted; and VI. WHEREAS, Owner(s) has/ve elected to comply with the Deed Restriction of the Grant, so as to enable Owner(s), to receive the Grant funds and perform the work described in the Grant; NOW, THEREFORE, in consideration of the issuance of the Grant funds by DPR, the undersigned Owner(s) for himself/herself/themselves and for his/her/their heirs, assigns, and successors- in-interest, hereby irrevocably covenant(s) with DPR that the condition of the grant (set forth at paragraph(s) 1 through 5 and in Exhibit B hereto) shall at all times on and after the date on which this Deed Restriction is recorded constitute for all purposes covenants, conditions and restrictions on the use and enjoyment of the Property that are hereby attached to the deed to the Property as fully effective components thereof. 1. DURATION. (a) This Deed Restriction shall remain in full force and effect and shall bind Owner(s) and all his/her/their assigns or successors-in-interest for the period running from July 1, 2020 through June 30, 2050. 2. TAXES AND ASSESMENTS. It is intended that this Deed Restriction is irrevocable and shall constitute an enforceable restriction within the meaning of a) Article XIII, section 8, of the California Constitution; and b) section 402.1 of the California Revenue and Taxation Code or successor statue. Furthermore, this Deed Restriction shall be deemed to constitute a servitude upon and burden to 3 the Property within the meaning of section 3712(d) of the California Revenue and Taxation Code, or successor statue, which survives a sale of tax-deeded property. 3. RIGHT OF ENTRY. DPR or its agent or employees may enter onto the Property at times reasonably acceptable to Owner(s) to ascertain whether the use restrictions set forth above are being observed. 4. REMEDIES. Any act, conveyance, contract, or authorization by Owner(s) whether written or oral which uses or would cause to be used or would permit use of the Property contrary to the terms of this Deed Restriction will be deemed a violation and a breach hereof. DPR may pursue any and all available legal and/or equitable remedies to enforce the terms and conditions of this Deed Restriction up to and including a lien sale of the property. In the event of a breach, any forbearance on the part of DPR to enforce the terms and provisions hereof shall not be deemed a waiver of enforcement rights regarding any subsequent breach. 5. SEVERABILITY. If any provision of these restrictions is held to be invalid, or for any reason becomes unenforceable, no other provision shall be affected or impaired. Dated: ______________________, 20 ____ Business Name (if property is owned by a business): __________________________________________ Owner(s) Name(s): ____________________________________________________________________ _____________________________________________________________________________________ Signed: ________________________________ Signed: ________________________________ ________________________________ ________________________________ PRINT/TYPE NAME & TITLE OF ABOVE PRINT/TYPE NAME & TITLE OF ABOVE (GRANTEE’S AUTHORIZED REPRESENTATIVE) (ADDITIONAL SIGNATURE, AS REQUIRED) 4 **NOTARY ACKNOWLEDGEMENT ON THE NEXT PAGE** 5 State of California County of _______________ On __________________ before me, __________________________, a Notary Public, personally appeared _____________________________________, who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument. I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct. WITNESS my hand and official seal. Signature ______________________________ (Seal) A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document. 15 From:Avakian, Greg Sent:Thursday, March 16, 2023 9:53 AM To:Bronzan, Craig Subject:RE: Bankertilly Contract/Management Partners Craig- Thank you for reaching out and I truly appreciate your message. As you know, Paul McCreary and I were very close and grew up together as lifeguards and then within our professional careers. When he first let me know he was with Management Partners (bakertilly) and was going to be working with the City of SLO I was very excited. He informed me that you would be his partner in the process and stated that you would be an amazing asset and no matter what occurred with Paul, that the City would be in great hands with you. He wasn’t wrong (seldom was!!). Thank you for all the advice, recommendations, and professional viewpoints to help us with forecasting the best approach for the variety of projects for the Parks and Recreation Department. As I communicated to you previously, all the projects that you were assisting with are now in motion at some degree from initiating community outreach to construction design docs! - Laguna Lake Dog Park (50% construction docs) - Emerson Park (initiating concept designs and final community outreach in May) - Righetti Ranch parks (architect on contract and initiating community outreach and on-line survey in April for revised concept designs) - Two playground replacements (DeVaul Ranch and Vista Lago) have firm under contract and initiating first round of kick off meetings next week! So… just a few things happening right now 뇤눈눉눊눍눋눌 I’ll be down at CPRS in San Diego in a couple of weeks. Let me know if you might be attending. If not, let’s stay connected and again… A BIG THANK YOU for all your support for us! Best, -Greg Greg Avakian pronouns he/him/his Director of Parks and Recreation Parks & Recreation 1341 Nipomo Street, San Luis Obispo, CA 93401-3934 E gavakian@slocity.org T 805.781.7120 slocity.org Stay connected with the City by signing up for e-notifications From: Bronzan, Craig <Craig.Bronzan@bakertilly.com> Sent: Wednesday, March 15, 2023 6:04 PM To: Avakian, Greg <gavakian@slocity.org> Subject: FW: Bankertilly Contract/Management Partners This message is from an External Source. Use caution when deciding to open attachments, click links, or respond. 16 Greg: I wanted to let you know what a pleasure it was working with you and staff on your many projects and that I wish you all the best in moving them forward. If you should ever need any additional assistance, feel free to contact me. Best of luck with your great projects. Craig Craig D. Bronzan Special Advisor Effective October 1, 2022, Management Partners has combined with Baker Tilly US, LLP. Baker Tilly US, LLP T: +1 (925) 250-9723 Reno, NV 89523 Craig.Bronzan@bakertilly.com | bakertilly.com Baker Tilly US, LLP, trading as Baker Tilly, is a member of the global network of Baker Tilly International Ltd., the members of which are separate and independent legal entities. From: Bronzan, Craig <Craig.Bronzan@bakertilly.com> Sent: Wednesday, March 15, 2023 6:01 PM To: Moore, Shelsie <smoore@slocity.org> Cc: Nelson, Brian <BNelson@slocity.org>; Cleary, Greg <gcleary@slocity.org>; Perkins, Jan <Jan.Perkins@bakertilly.com> Subject: RE: Bankertilly Contract/Management Partners Hi Shelsie: congratulations on finally getting staff on board to oversee the many projects the City is working on. It has been a pleasure working with you and staff, and I am copying Jan Perkins so she can close the project out from our side. I am not sure there are any additional expenses; however, we will finalize it for you. Should you need our services again, please do not hesitate to contact us and good luck with the many projects that will add more quality of life to San Luis Obispo. Sincerely, Craig Bronzan Craig D. Bronzan Special Advisor Effective October 1, 2022, Management Partners has combined with Baker Tilly US, LLP. Baker Tilly US, LLP T: +1 (925) 250-9723 Reno, NV 89523 Craig.Bronzan@bakertilly.com | bakertilly.com Baker Tilly US, LLP, trading as Baker Tilly, is a member of the global network of Baker Tilly International Ltd., the members of which are separate and independent legal entities. 17 From: Moore, Shelsie <smoore@slocity.org> Sent: Wednesday, March 15, 2023 4:53 PM To: Bronzan, Craig <Craig.Bronzan@bakertilly.com> Cc: Nelson, Brian <BNelson@slocity.org>; Cleary, Greg <gcleary@slocity.org> Subject: Bankertilly Contract/Management Partners CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe. Hello Craig, Thank you for the phone call a few weeks ago. I discussed the Bankertilly contract with other City staff and we have decided the City no longer needs the services of the existing contract at this time. The City has hired a few new project managers and engineers that will be able to help take the projects that have been scoped by Management Partners through the design process. I want to thank you for your time and help getting the City through a transition period of staffing vacancies. We really appreciate your time and expertise getting several projects moving in the design process. I will work with our Finance Department to close out the active Purchase Order (611176) in the coming weeks. Please confirm the City has no outstanding invoices to process. Please let me know if you have any questions or concerns and again thank you for your help and work with the City on capital projects. Sincerely, Shelsie Moore Supervising Civil Engineer Public Works 919 Palm Street, San Luis Obispo, CA 93401-3218 E smoore@slocity.org T 805.783.7735 slocity.org Stay connected with the City by signing up for e-notifications BakerTilly US Confidentiality Notice: This message is being sent by BakerTilly US. It is intended exclusively for the individuals and entities to which it is addressed. This communication, including any attachments, may contain information that is proprietary, privileged, confidential, including information that is protected under the HIPAA privacy rules, or otherwise legally exempt from disclosure. If you are not the named addressee, you are not authorized to read, print, retain, copy or disseminate this message or any part of it. If you have received this message in error, please notify the sender immediately by email and delete all copies of this message. This message is protected by applicable legal privileges and is confidential. Tax advice, if any, contained in this communication was not intended or written to be used by any taxpayer for the purpose of avoiding penalties. 28 From:Long, Erica Sent:Monday, February 13, 2023 5:58 AM To:Moore, Shelsie Subject:Project Status Updates Hi Shelsie, I hope you had a wonderful long weekend. Here is an update on all my projects. I wanted to send this out after my meeting with RRM/Parks on Friday for Orcutt Righetti Parks but the meeting ran late. If you have any input on the layouts RRM sent over feel free to send that over to Kief or Chris. RRM is going to be making some changes based on the meeting. 1. Cheng Park Revitalization – Action Rooter was supposed to come out on Friday, PD wants the camera on the Marsh at side of the park. 2. Laguna Lake Dog Park – Ann is meeting with her team today and will let me know when they can get us 50% plans 3. Orcutt Area/Righetti Ranch Parks – At our meeting Friday we decided to put out the survey with the concept plans for all three parks. We are still on track to go out to the site or do community outreach off-site at the beginning of April. 4. Emerson Park – Waiting for the Finance Dept to add SSA to the system so I can submit the PO. 5. DeVaul Ranch / Vista Lago – RFP sent to Cannon 6. Downtown Zig-Zag Lighting – Drafting RFP and need to email Kathleen about a map of the current lighting 7. Laguna Lake Improvements – Will start on RFP at the end of the month. Candidate for a formal RFP, on bid sync (will need to look into examples) 8. Fire Station 3&4 Dorm Remodel – KBZ is going to come out to look at both sites and revise the proposal (waiting for confirmation from Fire for March 1st at 2pm), Sent RFP to RRM and RNT. Have a great week! :) Erica 29 From:Avakian, Greg Sent:Saturday, February 11, 2023 2:40 PM To:Craig Bronzan Subject:City of SLO Update Attachments:LLP Dog Park-V3_Layout -DRAFT.pdf Good day, Craig! Thanks for the calls this week and sorry I couldn’t get back to you. FYI: I believe that Shelsie was out of the office on Thursday afternoon and Friday. As I am not fully versed on what Public Works overall CIP needs are and role for Management Partners, I can at least speak to Parks and Recreation… 1. City hired a project manager/engineer, Erica Long, to manage P&R related projects 2. Laguna Lake Dog Park project: landscape architect under contract (Wallace Group), currently have approval of a concept design (see attached) after completing community survey (May & June 2022), community forums, and PRC meetings. Construction design is now in process. 3. Righetti Ranch (Orcutt Area): RRM Design under contract, initiating on-line survey and pending in-person community workshop in April. 4. Emerson Park grant project: RFP published and contract negotiations nearly complete for landscape design firm. I can’t recall if you had assisted with any other of our forecasted projects or not. Hope you are doing well. Let me know if you need any other updates or have specific questions. Happy to arrange a call next week if you’d like. Greg Avakian pronouns he/him/his Director of Parks and Recreation Parks & Recreation 1341 Nipomo Street, San Luis Obispo, CA 93401-3934 E gavakian@slocity.org T 805.781.7120 slocity.org Stay connected with the City by signing up for e-notifications 30 From:Long, Erica Sent:Tuesday, February 7, 2023 3:04 PM To:Moore, Shelsie Subject:FW: Emerson Park Project - Proposal Response Attachments:Emerson Park Amenity Upgrades and Beautification Proposal.pdf; Emerson Park Preliminary Schedule.pdf Hi Shelsie, I reviewed the schedule that Christian sent over and it shows construction complete by the end of February 2025. I made some minor adjustments to our schedule based on SSA’s schedule. If you are okay with it, I will create the purchase order. Thank you, Erica Long City of San Luis Obispo Public Works, CIP Engineering (805) 783-7758 From: Christian Harris <christian@ssala.com> Sent: Tuesday, January 31, 2023 5:59 PM To: Long, Erica <elong@slocity.org> Cc: Moore, Shelsie <smoore@slocity.org> Subject: RE: Emerson Park Project - Proposal Response This message is from an External Source. Use caution when deciding to open attachments, click links, or respond. Hi Erica, Please see the attached, revised proposal and schedule per your notes below. The schedule is preliminary and we can look for ways to speed things up as we move forward, but this does offer project completion prior to March 2025. Take a look and feel free to reach out with any questions or comments. We’re happy to discuss. Best, 31 From: Long, Erica <elong@slocity.org> Sent: Monday, January 23, 2023 9:58 AM To: Christian Harris <christian@ssala.com> Cc: Moore, Shelsie <smoore@slocity.org> Subject: Emerson Park Project - Proposal Response Hi Christian, Thank you for submitting a proposal to provide services to the City of San Luis Obispo for the Emerson Park Amenity Upgrades and Beautification Project. Congratulations! I am pleased to inform you that your firm has been selected to provide design services for this project. There are two updates we would like added to the proposal before I can initiate the purchase order. 1. Add language that the City is hiring SSA Landscape Architects, Inc. based on our on-call consultant agreement. 2. Provide a schedule that aligns with the Prop 68 requirement for the project to be completed no later than March 2025. Note: The RFP stated approximately 4 weeks for City review time, but it has been taking closer to 6 weeks. We would like to request those extra weeks are built into the schedule. Once we receive your updated proposal, I will work with your firm to get a purchase order issued and establish a kickoff meeting. The City will issue a purchase order for the total proposed fees including both optional tasks (Arborist, and Solar Design / Application) at $374,074. We look forward to working with your firm. Please let me know if you have any questions. Thank you, Erica Long Project Manager II Public Works 919 Palm Street, San Luis Obispo, CA 93401-3218 E elong@slocity.org T 805-783-7758 slocity.org 32 Stay connected with the City by signing up for e-notifications LANDSCAPE ARCHITECTURAL DESIGN SERVICES FOR EMERSON PARK AMENITY UPGRADES AND BEAUTIFICATION PROJECT – CITY OF SAN LUIS OBISPO January 12, 2023 Erica Long – Project Manager II City of San Luis Obispo 919 Palm Street San Luis Obispo, CA 93401‐3218 A. PROJECT UNDERSTANDING The scope of work contained herein is based on the Request for Proposal for the Emerson Park Amenity Upgrades and Beautification project for the City of San Luis Obispo. This project includes the design of a ½ acre dog park, prefabricated self‐cleaning restroom, drought tolerant landscaping, shade structures, bocce court renovation and/or relocation, renovation and expansion of existing basketball courts, new playgrounds for both the 2‐5 and 5‐12 age groups, replacement of existing perimeter fencing, replacement of an existing drinking fountain and inclusion of an educational garden. A public mosaic will be included as either part of the restroom building facade or placed elsewhere in the park. SSA will serve as the prime consultant leading, collaborating, and managing the design and engineering work of consultants hired by SSA. Anticipated consultants include a Geotechnical Engineer to document existing soil conditions and provide recommendations sufficient for project consultants to design their respective project components; a Civil Engineer will provide rough and fine grading of all elements, sanitary sewer and water utilities for the proposed restroom structure, and stormwater management services; an Electrical Engineer will provide design of court and site lighting sufficient for night time use as well as power to the prefabricated restroom building; and a Structural Engineer will provide direction for footing design for the restroom foundation, light fixtures, and shade structures. An allowance for an Arborist, who will survey all trees in the area of work and provide guidance in relation to tree disposition and potential construction impacts, has been included as an optional service. The scope of work for the project is as follows: PHASE ONE – CONCEPTUAL DESIGN a. Data Collection: Collect and review all available existing conditions information from the CITY, including as‐built plans, title reports, recorded easements, site reports, and any other existing topographic survey information available. b. Execute contracts and initiate topographic and geotechnic surveys and execute with respective subconsultants. c. Project Kick‐off: Attend a kick‐off meeting with the CITY to review the program, project goals, project schedule and existing conditions. This meeting will establish communication protocol and design review protocol by the CITY. d. Site Analysis – Visit the site with the topographic survey to assess features, site access and circulation, drainage and utilities, and identify opportunities and constraints. e. Prepare and submit (2) Schematic Design concepts for amenities noted above based on the Attachment B Site Plan. The Conceptual Plans will include material option concepts. f. Prepare an initial estimate of probable construction costs for each concept. g. Meet with the CITY via video conferencing to review the Schematic Design concepts. h. Attend public meeting at Park to review proposed site designs. City to facilitate meeting, SSA will prepare concept boards and presentation material, present concepts, and solicit feedback during meeting. i. Prepare presentation and present concepts and community meeting findings and input to the Parks and Recreation Committee j. Refine preferred concept per Parks and Recreation Committee comments for final concept approval. k. Coordinate with consultants, vendors and CITY via emails and phone calls throughout this phase of work. PHASE ONE DELIVERABLES  (2) Park Concepts  (1) Final Approved Concept  Preliminary Cost Estimate for each concept  (1) City Review Meeting  (1) Public Meeting  (1) PRC Meeting PHASE TWO – DESIGN DEVELOPMENT a. Based on the approved Conceptual Design, prepare base files for Design Development set and subconsultant use. b. Prepare and submit the 50% Design Development level plan set for the preferred design to the CITY for approval. The plan set will include the following information which may be consolidated to reduce sheet quantity where feasible. Additional consultant sheets for Civil and Electrical scope of work will be incorporated into the plan set: i. Existing Conditions and Demolition Plan ii. Site Plan iii. Accessibility Plan iv. Architectural Floor Plan (for restroom building) v. Layout Plan vi. Irrigation Plan vii. Planting Plan viii. Construction Details and Sections ix. Landscape Details x. Outline Technical Specifications xi. Update Opinion of Probable Construction Cost. xii. Civil Plans xiii. Structural Plans xiv. Electrical Plans c. Publish (1) electronic copy of 50% CD’s and submit for CITY review. d. Meet with the CITY via video conferencing to review 50% CD comments e. Allow for up to (2) meetings via video conferencing with project team to collaborate, coordinate or review project issues. f. Coordinate with Utility companies and submit NOI to construct at the park site. g. Coordinate with CITY, design team, and vendors via emails and phone calls throughout this phase of work. PHASE TWO DELIVERABLES  50% PS&E  (1) City DD review meeting  (2) Design coordination meetings PHASE THREE – CONSTRUCTION DOCUMENTS a. Incorporate comments from previous submittal to prepare and submit the 90% Construction Documents. CITY to coordinate Building Permit submittal (including printing sets, delivery, completing forms, general submittal administration): i. Existing Conditions and Demolition Plan ii. Site Plan iii. Accessibility Plan iv. Architectural Floor Plan (restroom building) v. Layout Plan vi. Irrigation Plan vii. Planting Plan viii. Construction Details and Sections ix. Landscape Details x. Draft Technical Specifications xi. Update Opinion of Probable Construction Cost xii. Civil Plans xiii. Structural Plans xiv. Electrical Plans xv. Itemized Building Review comment response letter b. Publish (1) electronic copy of 90% PS&E and submit for CITY review. c. Meet with the CITY to review 90% comments at CITY offices. d. Walk site with 90% plans to confirm assumptions and identify potential conflicts. e. Conduct in‐house plan check of SSA and consultant drawing sets prior to submittal and incorporate revisions and CITY feedback into draft 100% CD’s to meet all applicable laws, regulations, CITY standards, and other applicable requirements. f. Prepare 100% estimate of probable construction costs. g. Prepare 100% Technical Specifications in CSI format. Coordinate with CITY front end specifications. h. Publish (1) electronic copy of draft 100% CD’s and submit for CITY review. i. Collect feedback from CITY and finalize/compile Bid Set Package. j. Allow for up to (2) meetings via video conferencing with project design team for this phase of work to collaborate, coordinate or review design, construction, budget or schedule. k. Coordinate with CITY, design team, and vendors via emails and phone calls throughout this phase of work. PHASE THREE DELIVERABLES  90% PS&E  100% PS&E  Bid Set  (1) CITY document review meeting  (2) Design coordination meetings PHASE FOUR – BID PHASE COORDINATION a. Attend one pre‐bid meeting and walk‐through with bidding contractors and CITY. b. Provide clarification and addenda throughout bid period as required. c. Assist CITY with review and evaluation of bids. d. Coordinate with CITY on the execution of a contract for construction with successful bidder. PHASE FIVE – CONSTRUCTION ADMINISTRATION a. Attend one Pre‐Construction Meeting to answer contractor questions and walk the site with contractors. b. Provide plan clarification and responses to contractor RFI’s throughout the construction period as requested by the CITY. c. Construction Meetings & Field Observations – attend up to (3) construction meetings to review progress in the field as necessary. Provide site observation notes from each field review. d. Submittals – Review submittals, shop drawings and provide written approval, rejection or correction directives. Review proposed substitutions for conformance to drawings and technical specs, if any. e. CCO’s – Review and make recommendations to the CITY if necessary. Change Order preparation and management by others. f. Perform one pre‐final acceptance walk‐through and prepare punch list. ADDITIONAL SERVICES SSA may provide additional services, as requested in advance by CITY. Additional services will be negotiated separately based on the billing rates contained in the “SSA Rate Schedule”. Additional services may include, but are not limited to: a. Cost estimating or value engineering services beyond those included above. b. Revisions or re‐submittals beyond those included above. c. Procurement of Biological Consultant. d. CEQA coordination. e. Unforeseen changes in the scope of work, design program, budget or schedule. f. 3D modeling or renderings. g. Submitting drawings for or any fees associated with permitting unless noted in scope above. h. Additive or deductive alternates beyond what is included above, and any other service not described within this Scope of Work. FEE PROPOSAL The fees for the above Scope of Work phases are as follows: Phase One – Conceptual Design $73,408.00 Phase Two – Design Development $75,434.00 Phase Three – Construction Documents $169,046.00 Phase Four – Bid Phase Coordination $8,424.00 Phase Five – Construction Administration $31,399.00 Estimated Reimbursable Expenses $5,363.00 Allowance for Arborist $2,750.00 Allowance for Solar Design and Application $8,250.00 Total Proposed Fees $374,074.00 These services are proposed to be provided on an Hourly Not to Exceed basis. Fees will be billed monthly based on the actual effort and expense in each phase. SERVICES TO BE PROVIDED BY THE CITY 1. All Project related drawings, surveys and reports, including, but not limited to, those requested in this Scope of Work 2. CITY review, comment and directives as requested by SSA 3. Procurement of any subconsultant that may be identified as necessary during the Project 4. Submittal to any necessary agencies for review and approval, including to the OWNER REIMBURSABLE EXPENSES Included in the FEE PROPOSAL is an allowance for expenses such as mileage at current federal rates, plotting, printing and reproduction, shipping and postage. Billings for reimbursable expenses will be submitted on or around the 25th of each month based on the actual cost for the previous month, per the attached “SSA Rate Schedule”. a.Data collection 6 4 4 b.Execute contracts and initiate surveys 8 8 c.Project kick-off meeting 2 2 d.Site Analysis 6 6 e.Prepare (2) design concepts 20 32 24 f.Prepare initial construction estimate 6 12 g.Meet with CITY to review concepts 2 2 h.Prepare materials and attend public meeting at park 16 24 24 i.Prepare presentation for concepts and present to PRC 8 8 j.Prepare final concept plan 6 8 8 k.Coordinate with consultants via email, phone 12 4 0 92 0 0 0 82 0 0 80 8 $45,204 $7,540 $8,294 $18,100 $19,910 $25,640 $28,204 $73,408 a.Prepare base files for DD set and subconsultant use 2 8 b.Submit 50% Design level plan set i. Existing conditions 2 4 8 ii. Site Plan 4 16 24 iii. Accessibility Plan 2 2 6 iv. Architectural Floor Plan (Restroom) 2 4 8 v. Layout Plan 2 4 8 vi. Irrigation Plan 2 8 16 vii. Planting Plan 2 12 16 viii. Construction Details 8 20 24 ix. Landscape Details 2 2 4 x. Outline Tech Specs 2 6 xi. Update probable construction cost 2 2 4 xii. Civil Plan Review 4 xiii. Structural Plan Review 4 xiv. Electrical Plan Review 4 c.Submit 50% CD's to CITY 2 2 3 d.Meet with CITY to review 50% set 2 2 e.Allow up to (2) meetings with project team for review 4 4 f.Coordinate with utility and submit NOI for park 2 2 4 g.Coordinate with CITY, design team 12 4 0 66 0 0 0 94 0 0 133 0 $47,725 $5,860 $6,446 $19,330 21263 $25,190 $27,709 $75,434 a.Incorporate comments from CITY and prepare 90%CDs i. Existing conditions 2 8 12 ii. Site Plan 12 12 16 iii. Accessibility Plan 1 2 4 iv. Architectural Floor Plan (Restroom) 2 6 8 v. Layout Plan 1 12 16 vi. Irrigation Plan 6 16 20 vii. Planting Plan 4 16 20 viii. Construction Details 16 20 24 ix. Landscape Details 2 4 6 x. Draft Tech Specs 8 8 xi. Update probable construction cost 3 6 xii. Civil Plan Review 4 xiii. Structural Plan Review 4 xiv. Electrical Plan Review 4 xv. Itemized Building Review response letter 2 3 b.Submit 90% CD's to CITY 2 3 c.Meet with CITY to review 90% set 8 2 d.Conduct in-house plan check and prepare 100% CD's 12 24 32 e.Walk site with 90% plans to identify conflicts 3 6 Administrative AssistantBASIC SERVICES Associate PrincipalPhase One SSA Subtotal Multipler 1.10Job Captain/Landscape Architect llMME Consultant Subtotal Aurum Consulting Engineers MME Phase Two: Design Development Phase Three: Construction Documents Phase One Total Phase Two Total Detailed Breakdown of Landscape Architectural Services for Emerson Park Amenity Upgrades for City of San Luis Obispo Proposal No. P22056.00 Date: 01-12-23 Director of DesignLandscape Designer l/AutoCAD TechSub Consultants Multiplier 1.10 Consultant Subtotal Sub Consultants GeoSolutions Phase Two SSA Subtotal Phase One: Conceptual Design Senior Project ManagerPrincipalProject ManagerLandscape Architect lLandscape Designer ll/AutoCAD TechSSA Landscape Architects, Inc. Project Name Proposal Number 1/12/2023 Page 1 of 2 Administrative AssistantBASIC SERVICES Associate PrincipalJob Captain/Landscape Architect llDirector of DesignLandscape Designer l/AutoCAD TechSenior Project ManagerPrincipalProject ManagerLandscape Architect lLandscape Designer ll/AutoCAD Techf.Prepare 100% cost estimate 2 4 6 g.Prepare 100% technical specs 12 h.Submit 100% CD's to CITY 2 3 i.Prepare and submit bid set package 8 12 16 j. Allow up to (2) meetings for review with Design Team 4 4 k.Coordinate with CITY, design team 12 6 0 136 0 0 0 156 0 0 201 0 $82,377 $17,660 $19,426 $61,130 67243 $78,790 $86,669 $169,046 a.Attend on pre-bid meeting 8 b.Provide plan clarification and RFI responses 8 16.0 c.Assist CITY with review of bids 4 d.Coordinate with CITY - execution of construction contract 4 024000000160$7,520 $822 $904 0 $822 $904 $8,424 a.Attend on Pre-Construction meeting 8 b.Provide Plan Clarification and RFI responses 16 12 c.Attend up to (3) Construction Meetings 24 d.Review submittals 24 24 e.Review Change orders 12 f.One prefinal walk through - prepare punch list 8 3 092000039000$26,274 $4,659 $5,125 $6,490 7139 $4,659 $5,125 $31,399 Hours: 0 410 0 0 0 332 39 0 430 8 Rate: $241 $222 $218 $215 $178 $158 $150 $146 $137 $108 Extension: $0 $91,020 $0 $0 $0 $52,456 $5,850 $0 $58,910 $864 209100 $357,711 Estimated Reimbursable Expenses $2,000 MME Reimbursable Expenses $2,875 Allowance for Arborist $2,500 Allowance for Solar Design and Application $7,500 $14,875 Multiplier 1.10 $16,363 $374,074 The above breakdown represents our best estimate at this time and may change subject to future developments during the project. It is possible that some of the estimated manpower requirements for specific task items may increase, while others may not require the entire anticipated effort. This provides us a greater degree of confidence in the overall project estimate, rather than in any given task. Project Totals for In-house Staff Reimbursable Expenses Phase Three Total Phase Four Total Phase Four: Bid Phase Coordination Phase Five: Construction Administration Phase Five Total Total Project Compensation Subtotal Project Fees for Services Aurum Consulting Engineers MME Phase Three SSA Subtotal Consultant Subtotal Consultant Subtotal Consultant Subtotal Sub Consultants Aurum Consulting Engineers Phase Four SSA Subtotal Phase Five SSA Subtotal MME Multiplier 1.10 Mulitplier 1.10 Mulitplier 1.10 Sub Consultants MME Sub Consultants Aurum Consulting Engineers SSA Landscape Architects, Inc. Project Name Proposal Number 1/12/2023 Page 2 of 2 EXHIBIT B STANDARD BILLING RATE SCHEDULE Effective through December 31, 2023 PROFESSIONAL SERVICES Principal Landscape Architect $248.00/Hour Associate Principal $233.00/Hour Senior Project Manager $225.00/Hour Project Manager II $209.00/Hour Project Manager I $185.00/Hour Job Captain/Landscape Architect II $164.00/Hour Landscape Architect I $156.00/Hour Landscape Designer III $152.00/Hour Landscape Designer II/AutoCAD Technician $149.00/Hour Landscape Designer I $142.00/Hour Staff Clerical/Administrative $111.00/Hour REIMBURSABLE EXPENSES Subconsultants Direct Billing x 1.10 In-House Office Services: As listed below x 1.10 Plotting: Color Bond $4.65/sf Black & White Bond $2.95/sf Vellum $4.55/sf Mylar $10.50/sf Transparencies: Color $3.25/each Black and White $2.25/each Color Laser Prints: 8.5 x 11 $.65/each 11 x 17 $.95/each Blueprints: 24 x 36 $2.00/each 30 x 42 $2.50/each Black & White Laser Prints: 8.5 x 11 $.10/each 11 x 17 $.15/each CD Media: CDR $6.00/each Outside Reimbursable Expenses: Reproduction, photography, shipping and postage, miscellaneous expenses Direct Cost x 1.10 Travel: Mileage Round Trip from SSA office Current IRS Rate Other travel expenses Direct Cost x 1.10 January 5, 2023 Mr. Christian Harris SSA Landscape Architects, Inc. 303 Potrero Street, Suite 40 - C Santa Cruz, CA 95060 Re: Emerson Park San Luis Obispo, CA Aurum Project. 23-001.00 Dear Christian, We are pleased to have this opportunity to provide a proposal for the electrical construction documents design portion for the referenced project. Our fee proposal is based on the information emailed to us on January 2nd, 2022 for the electrical design to provide power to pre-fabricated restroom building, Solar Powered pole lights around the park and recreational lighting for basketball/multi-sport area. We make the following proposal for consulting services: 50% Construction Documents a. Review preliminary project design plans. b. Review and coordinate comments from DD drawings. c. Site visit to establish existing conditions. d. Load calculations. e. *Coordination with utility companies. f. *Electrical service design. g. Electrical service distribution. h. Power and Lighting plans. i. Equipment cut sheets and product literature. j. Opinion of probable costs. k. (2) web-based meetings with design team. 90% Construction Documents a. Review and coordinate comments from 50% drawings. b. Power and Lighting plans. c. Electrical specifications. d. Opinion of probable costs. e. (2) web-based meetings with design team. 100% Construction Documents a. Review and coordinate comments from 90% drawings. b. Power and Lighting plans. c. Electrical specifications. d. Title 24 Calculations and documentation. e. Opinion of probable costs. f. Review and respond to City comments. g. Provide 100% biddable construction documents. h. (2) web-based meetings with design team. Bidding & Construction Administration a. Respond top bidder’s inquiries and request for clarifications. b. Incorporate addenda bid documents into construction set of plans and specifications. c. Review of submittals. d. Review proposed substitutions. e. Responding to questions from the field. f. Review change orders. g. (2) On site review of the Contractor’s work upon request. h. Final walk through observation report of the completed work. i. Prepared Record Drawings from redlines provided by contractor. Our total fee for the services outlined above is as follows: 50% Construction Documents $5,860 90% Construction Documents $5,400 100% Construction Documents $4,400 Bidding & Construction Administration $5,481 Total fee $21,141*/** *PG&E Application/Coordination/New Service (if Necessary): $7,860. **Solar Photovoltaic System Design/Grid-Interconnection/Application/Process: Assumed by Others Construction support includes review of submittals, responding to questions from the field, one on site review of the Contractor’s work upon request and a final walk through observation report of the completed work. Regularly scheduled job meetings during construction or periodic on-site inspections are not included in our scope of work (weekly or bi-weekly meetings). Not included in our basic scope of work: a. Electrical Utility Design (power, telephone & cable TV) beyond the Project property lines. b. Upgrade of existing on-site utilities (power, telephone & cable TV). c. Fire Alarm System Design. d. Electrical Service or Distribution Design. e. Street lighting or control. f. Data Cabling (or active electronics). g. CATV System Design. h. Telephone Cabling (or telephone switch design). i. Title 24 Commissioning. j. Title 24 certification, testing and documentation. k. Green Building Code (Cal Green) voluntary measures. l. Mechanical controls. m. Emergency Generator Design. n. Fire Pump Design. o. Photovoltaic System Design. p. Intrusion/Security System Design. q. CCTV System Design. r. As – built Drawings. s. Power Coordination Study etc. t. Preparation or review of energy rebate applications. u. LEED Certification. v. Value Engineering Reviews. w. Design using Revit or other BIM software. x. Structural Calculations. 2023 Hourly Rate Schedule Engineering Director $ 217.00/hr. Senior Project Manager $ 194.00/hr. Project Manager $ 188.00/hr. Electrical Designer $ 178.00/hr. CADD Manager/ Drafter $ 139.00/hr. Drafter $ 119.00/hr. All drawings, details, specifications, reports, calculations and etc. are the property of Aurum Consulting Engineers Monterey Bay, Inc. Aurum Consulting Engineers Monterey Bay, Inc. grants a one-time non- exclusive license for one time use on this specific project for the engineering work covered by this agreement and may not be used by the Client for any other endeavor without written consent. The above proposed fee does not include fees assessed by agencies as a result of obtaining information, plans, existing conditions, etc. in order to accomplish our Scope of Work. These will be considered out- sourced expenses should they occur. Additional compensation will be requested when: • Revisions are requested after the substantial completion of the documents. • It is necessary to review change orders not initiated by or as a result of our design. • When additional work not in the scope of work listed above (included services) is requested. Agreement Terms An invoice for Aurum Consulting Engineers services will be submitted monthly. Invoices are payable within 30 days after the invoice date. Accounts unpaid 60 days after the invoice date may be subject to a monthly service charge of 1.5% (or the legal rate) on the then unpaid balance. In the event any portion or all of an account remains unpaid 90 days after billing, the Client shall pay all costs of collection, including reasonable attorney’s fees. If the client objects to any portion of the invoice, the Client shall notify Aurum Consulting Engineers in writing within ten calendar days of receipt of invoice. The Client shall identify the specific cause of the disagreement and shall pay when due that portion of the invoice not in dispute. Any claims or disputes arising between Aurum Consulting Engineers Monterey Bay Inc. and the Client shall be submitted to non-binding mediation. The Client shall, to the fullest extent permitted by law, indemnify and hold harmless Aurum Consulting Engineers Monterey Bay Inc., Aurum Consulting Engineers Monterey Bay Inc.’s officers, directors, employees, agents and sub consultants from and against all damage, liability and costs, including reasonable attorney’s fees and defense costs, arising out of or in any way connected with the performance by any of the parties above named of the services under this agreement, excepting only those damages, liabilities, or costs attributed to the sole negligence or willful misconduct of Aurum Consulting Engineers Monterey Bay Inc. In recognition of the relative risks, rewards and benefits of the project to both Aurum Consulting Engineers Monterey Bay Inc. and the Client, the risks have been allocated such that the Client agrees that, to the fullest extent permitted by law, Aurum Consulting Engineers Monterey Bay Inc.’s total liability to the Client for any and all injuries, claims, losses, expenses, damages or claim expenses arising out of this agreement from any cause or causes, shall not exceed Aurum Consulting Engineers Monterey Bay Inc. Insurance coverage in effect on the contract date. Such causes include, but are not limited to, Aurum Consulting Engineers Monterey Bay Inc. negligence, errors, omissions, strict liability, breach of contract or breach of warranty. This agreement may be terminated upon giving written notice by the Client or Aurum Consulting Engineers Monterey Bay Inc. should the other fail to perform its obligation hereunder. In the event of termination, the Client shall pay Aurum Consulting Engineers Monterey Bay Inc. for all services rendered to the date of termination, all reimbursable expenses, and reimbursable termination expenses. Any litigation between the parties shall be adjudicated in the County of Monterey, California. Payment of invoices is in no case subject to unilateral discounting or set-offs by the Client and payment is due regardless of suspension or termination of the Agreement by either party. We trust that the above is in agreement with your understanding of our participation in this project and meets with your approval. We are most interested in your input and if there is something about our proposal which needs further explanation or if you would like to make adjustments in the scope-of-work please contact us. Please acknowledge your acceptance of this proposal by signing this letter below and returning a copy to us. This Proposal and pricing will expire in 90 days if written agreement is not received. Sincerely, Najib Anwary, P.E., LEED AP (BD+C) Sr. Project Manager Accepted: Signature: __________________________ Title: ____________________________ Name: _____________________________ Date: ____________________________ PROPOSAL FOR GEOTECHNICAL SERVICES Dear Mr. Harris: 1.0 INTRODUCTION GeoSolutions, Inc. presents this proposal to provide geotechnical services for the proposed Emerson Park Amenity Upgrades and Beautification project to be located at Emerson Park, 1341 Nipomo Street, San Luis Obispo California. SSA Landscape Architects, Inc. will hereafter be referred to as the client. This proposal presents our project understanding, proposed scope of services, preliminary schedule, and estimated costs associated with providing the following project deliverables:  Soils Engineering Report All work listed in this proposal shall be in accordance with the standard specifications of the City of San Luis Obispo, the 2022 California Building Code (CBC), and/or industry standard practices. 2.0 PROJECT UNDERSTANDING Our project understanding is based on the RFP for the project, which was provided by the City of San Luis Obispo. The proposed project will consist of renovating existing facilities and constructing new facilities within the existing park. New facilities are to include a restroom, play structure, and shade structures. Retaining walls may be constructed as part of the proposed improvements. See Figure 1: Site Plan (provided by the City of San Luis Obispo). Figure 1: Site Plan (provided by City of San Luis Obispo) DATE January 6, 2023 PROJECT NUMBER GS00320-1 CLIENT SSA Landscape Architects, Inc. Attn: Christian Harris 303 Potrero St, Suite 40-C Santa Cruz, CA 95060 PROJECT NAME Emerson Park Amenity Upgrades and Beautification Project 1341 Nipomo Street San Luis Obispo California Emerson Park Amenity Upgrades and Beautification January 6, 2023 Project GS00320-1 2 The proposed structures are to be located throughout Emerson Park. The site is generally level, sloping gradually downward to the southwest. This area is mapped as being underlain by Surficial Sediments (Qa). Geotechnical information is requested for design and construction of foundations for the proposed structures.. 3.0 SCOPE OF SERVICES Based on our understanding of the project needs we propose the following scope of services. 3.1 Field Investigation The proposed field investigation will consist of advancing five exploratory borings to a maximum depth of 15 feet (bgs). Anticipated exploration locations are provided in Figure 2: Proposed Exploration Plan. Actual exploration locations will be based on drill rig access, utility clearance, and our understanding of the project needs. The explorations will be used to determine the general site suitability for the proposed construction. The Project Engineer will observe the boring operations and record the sub-surface soils and/or bedrock conditions in Boring Logs. During the field investigation, sampling will be performed at approximate 2.5 to 5.0-foot intervals. Bulk and relatively undisturbed soil/bedrock samples will be obtained in the field for classification and laboratory testing. The exploratory borings will be backfilled, but not compacted, with on-site material. Repair of damaged landscape will not be the responsibility of GeoSolutions, Inc. Prior to the field investigation, pertinent published and unpublished geotechnical studies and literature of the subject project area will be reviewed under the direction of the Project Engineer. A predrill site visit will be performed in order to coordinate proposed exploration locations with the project team and/or mark for utility clearance (USA Dig Alert). We assume no site access restrictions apply for our field investigation and that no permits are required for our fieldwork. 3.2 Laboratory Testing Selected soil samples that are considered to be representative of site conditions will be tested in our laboratory, or an equivalent laboratory, in order to ascertain or derive relevant engineering properties. Anticipated testing for the project may include: Figure 2: Proposed Exploration Plan Emerson Park Amenity Upgrades and Beautification January 6, 2023 Project GS00320-1 3  Soil Classification (ASTM D2487, D2488)  Liquid Limit, Plastic Limit, and Plasticity Index (ASTM D4318)  Expansion Index (ASTM D4829)  Soil Particle Size Analysis (ASTM D422)  Laboratory Maximum Density (ASTM D1557)  Direct Shear (ASTM D3080) 3.3 Geotechnical Analysis and Report Preparation Geotechnical engineering analyses will be performed using the data obtained during our literature review, field investigation, and laboratory testing. The analyses will be used to help form our Soils Engineering Report for the project providing geotechnical recommendations pertaining to:  Location and depth to bedrock, if encountered  Depth to groundwater, if encountered  Grading requirements  Processing of soils and depth of over-excavation  Drainage and erosion  Preliminary pedestrian pavement structural section  Bearing capacity  Minimum foundation depth and width parameters  Lateral earth pressures (active, at-rest, and passive resistance) and sliding resistance parameters for the design of retaining walls and footings  Seismic design considerations including seismic lateral earth pressures A digital copy (pdf) of this report will be emailed to the client and/or client representative. 4.0 SCHEDULE Receipt of the signed agreement for professional services signifies the start of the schedule. Please note this schedule is only approximate and is subject to change; weather and site access can affect the schedule time frame.  Field investigation: within approximately four to five weeks of receiving signed agreement.  Laboratory analysis: within approximately two to three weeks of field investigation.  Report preparation: within approximately two weeks of laboratory analysis. The report(s) will be submitted within approximately eight to ten weeks of receipt of your written authorization to proceed. To initiate the proposed services, please sign and return a copy of the included Agreement for Professional Services. Upon receipt of the signed copies of the Agreement for Professional Services, we will promptly schedule the fieldwork for the proposed scope of services and return a counter-signed Agreement for Professional Services. Any alterations to the original Agreement for Professional Services may result in a delay of the proposed services or our inability to execute those services. Emerson Park Amenity Upgrades and Beautification January 6, 2023 Project GS00320-1 4 5.0 FEE ESTIMATE Our fees for the proposed geotechnical services include a Soils Engineering Report (field investigation, laboratory testing, and report). We understand this is a prevailing wage project. A breakdown of costs associated with performing our proposed work scope is provided. Our fees are based on a flat rate and are as follows: Soils Engineering Report Field Investigation $ 3,640.00 Laboratory Testing $ 1,900.00 Report Preparation $ 2,000.00 TOTAL: $ 7,540.00 We will not incur expenditures above $ 7,540.00 without your prior authorization. 6.0 TERMINATION OF SERVICES This contract may be terminated by either party. Any fees accrued by GeoSolutions, Inc. after receipt of the signed Agreement for Professional Services and retainer will be deducted from said retainer and the remainder returned to the issuer of the retainer. 7.0 ADDITIONAL GEOTECHNICAL AND INSPECTION SERVICES GeoSolutions, Inc. assumes that it will be retained to provide additional services during future phases of the proposed project. These services would be provided by GeoSolutions, Inc. as required by the City of San Luis Obispo, the 2022 CBC, and/or industry standard practices. These services would be in addition to those included in this document. 8.0 PROJECT CONSIDERATIONS It is the responsibility of the Client and/or the Client Representative to provide access to the project site for our testing equipment. The locating of any underground utility within the property limits is the responsibility of the Client and/or the Client Representative. If the Client/Client Representative is uncertain about the locations of underground utilities, you should hire a professional locating service. We will contact Underground Service Alert (USA) to locate utilities in the public right of away and exercise caution during field investigation. If paint is used to mark utility locations, GeoSolutions, Inc. will not remove paint marks. GeoSolutions, Inc. will not be liable for damage or injury arising from damage to existing utilities. It should be noted when drilling on or near developed properties, we will attempt to minimize damage to the existing landscape, hardscape, and/or pavement areas. GeoSolutions, Inc. will not be liable for damage to existing landscape, hardscape, and pavements. If available, topographic maps and a preliminary layout should be provided to us. Any change in the layout could necessitate additional work. Review of subsequent plan changes and/or other project requirements would be charged as additional cost in accordance with our fee schedule. We request that any previous geologic or geotechnical reports conducted for the site be submitted to us. 9.0 CLOSURE This proposal, including, but not limited to, the terms of payment, proposed services, and schedule for proposed services, is valid for 90 days from the proposed date. AGREEMENT FOR PROFESSIONAL SERVICES Project Description: Provide geotechnical services associated with a Soils Engineering Report in accordance with this proposal dated January 6, 2023 This Agreement is entered into by and between GEOSOLUTIONS, INC. and the CLIENT as follows: 1. GEOSOLUTIONS, INC. agrees to perform professional services at the Project name described to the left, or elsewhere as appropriate, the scope of which services is briefly described above. Client acknowledges that the “Exhibit A” applicable to project and date listed above is hereby made part of this Agreement for Professional Services. 2. Unless otherwise specifically agreed in writing, GEOSOLUTIONS, INC. services shall be performed on a fixed fee and/or time and materials basis in accordance with the proposal and/or fee schedule attached to this Agreement. Any estimate of the total cost for the scope of work described herein is provided in good faith, but is intended as an estimate only in recognition of the many variables that may affect the execution of professional services (including, without limitation, conditions in the field, coordination with other trades, field change orders, and the like). 3. All fees and other charges attributable to this Agreement shall be invoiced at completion of services. Release of work product to Client is contingent upon receipt of client payment in full to GEOSOLUTIONS, INC. unless otherwise specifically agreed to in writing by both parties. Invoices are due and payable upon receipt. After thirty (30) days, late charges shall accrue on invoices at the rate of 1% per month. Should Client dispute any fee or charge, written notice of such dispute must be provided to GEOSOLUTIONS, INC. within thirty (30) days after invoice date; otherwise, invoiced items and amounts shall be conclusively presumed correct. If it becomes necessary for GEOSOLUTIONS, INC. to file suit to collect any sum due for professional fees or costs, the prevailing party in such collection action shall be entitled to reasonable attorney's fees and costs incurred therein. 4. Any change order or expansion or modification of the scope of work, or additional services to be provided by GEOSOLUTIONS, INC., shall be agreed upon in writing, to the extent that it is reasonably practicable to do so, and such modified or additional work shall be governed by each and every provision of this Agreement; provided, however, that Client's acceptance of the work as modified or enlarged shall be deemed a waiver of any requirement of a written change order associated therewith. 5. To the fullest extent permitted by law, and not withstanding any other provision of this Agreement, the total liability, in the aggregate, of GEOSOLUTIONS, INC. and GEOSOLUTIONS, INC.’S officers, directors, partners, employees, agents and subconsultants, and any of them, to the Client and anyone claiming by, through or under the Client, for any and all claims, losses, costs or damages of any nature whatsoever arising out of, resulting from or in any way related to the Project or the Agreement from any cause or causes, including but not limited to the negligence, professional errors or omissions, strict liability, breach of contract or warranty, express or implied, of GEOSOLUTIONS, INC. or GEOSOLUTIONS, INC.’S officers, directors, employees, agents or subconsultants, or any of them, shall not exceed the total compensation received by GEOSOLUTIONS, INC. under this Agreement, or the total amount of $35,000 whichever is greater. 6. GEOSOLUTIONS, INC. shall perform professional services hereunder in accordance with generally accepted professional practice in its fields of specialty. No other warranty or representation of quality or result, either express or implied, is included or intended in our proposal, agreements or reports. Any and all reports or other findings, conclusions or recommendations provided to Client by GEOSOLUTIONS, INC. shall be strictly subject to the conditions and limitations stated therein. Any material departure from such conditions or limitations by Client shall relieve GEOSOLUTIONS, INC. of any liability which would otherwise arise in connection with such reports or recommendations. 7. To the fullest extent permitted by law, Client agrees to indemnify, defend, and hold harmless GEOSOLUTIONS, INC. from any and all liability, costs, loss, damages, or judgments arising directly or indirectly out of the conduct of Client, its employees, subcontractors, design professionals, agents, suppliers, and representatives, regardless of whether or not the active or passive fault of GEOSOLUTIONS, INC. contributed to the claim, loss, damage or liability. 8. In the event that Client requests termination of the services contemplated by this Agreement prior to the completion thereof, GEOSOLUTIONS, INC. reserves the right to complete such analyses, records, and reports as may be necessary to place its file in order and reasonably to protect its reputation for professional competence. All files, drawings, samples, field notes, and reports, including the authorized submission of final reports to public agencies, shall remain the property of GEOSOLUTIONS, INC. until GEOSOLUTIONS, INC. has received payment in full for fees and costs billed hereunder. The actual or threatened use of any such material in contravention of GEOSOLUTIONS, INC.'S ownership rights hereunder shall be grounds for appropriate injunctive relief. 9. GEOSOLUTIONS, INC. will diligently proceed to complete the professional services described in this Agreement in a timely manner. However, it is expressly agreed that GEOSOLUTIONS, INC. shall not be held responsible for delays in performance occasioned by factors beyond GEOSOLUTIONS, INC.'S control. Client: SSA Landscape Architecture, Inc. Signature: _______________________ Date: DATE January 6, 2023 PROJECT NUMBER GS00320-1 CLIENT SSA Landscape Architects, Inc. Attn: Christian Harris 303 Potrero St, Suite 40-C Santa Cruz, CA 95060 PROJECT NAME Emerson Park Amenity Upgrades and Beautification Project 1341 Nipomo Street San Luis Obispo California GeoSolutions, Inc. Kelly Robinson, GE 3118 Signature: _______________________ Date: January 11, 2023 Christian Harris Associate Principal SSA Landscape Architects, Inc. 303 Potrero Street, Suite 40-C Santa Cruz, CA 95060 Re: Proposal to Provide Civil and Structural Engineering Services for Emerson Park Amenity Upgrades and Beautification MME Project No: 22162 Dear Christian, Thank you for asking MME to provide your engineering services, accordingly we have prepared the following proposal for your review. We have over 30 years of local civil and structural engineering experience and look forward to working with you. Project Understanding This project consists of the rehabilitation and improvement of the existing amenities at Emerson Park in San Luis Obispo, California. These improvements primarily include a new fully accessible pre-fabricated public restroom, improvements to the dog park, relocated bocce courts, expanded basketball court, new playground, new fencing, improved solar safety lighting, site lighting, fencing, and (3) new shade structures at the dog park, playground, and exercise equipment. We understand that a major goal of the project is to utilize rain barrels to collect storm water for use at the community garden. We anticipate that the added and replaced impervious area for this project will be less than 22,500 SF. With the added/replaced impervious areas greater than 15,000 SF and less than 22,500 SF, the project will need to provide performance requirements 1, 2, & 3 in accordance with the City of San Luis Obispo’s Adopted Post Construction Requirements (Central Coast Regional Water Quality Control Board), dated July 12, 2013. These requirements include site design and runoff reduction, water quality treatment, and runoff retention. We understand that the project is being funded by Proposition 68 State Parks grant funding and will therefore need to comply with recent Prop 68 requirements. The approximate project budget is $2.8 million. Our work will generally include the civil engineering (CE) services to prepare construction documents including plans, specifications and estimates for use in competitive bidding and construction of this project. Proposal for Emerson Park MME Project No: 22162 January 11, 2023 Page 2 of 7 Scope of Proposed Services The scope of our services is based on a review of the conceptual drawings, observations made during a visit to the site, and discussions with you. Based on this information, we intend to provide the following services: Design Phase Services Phase One – Conceptual Design 1. Participate in correspondence with you and members of the design team as may be required to accomplish the tasks identified during this phase. 2. Prepare a topographic field survey of the site to provide a base map for design. Contact utilities companies to request maps of utilities in the project area and surrounding streets. We will survey ground features such as fences, slopes, pavements, building corners, driveways, major trees, and visible improvements or utilities at ground level. We will prepare a topographic map at about 10 scale with 2’ contours and elevations of ground features deliverable in AutoCAD and PDF. Survey will be an Engineering Survey based on local assumed datum and basis of bearings and will not be a Boundary Survey and will not include historical research, deeds, easements, legal descriptions, reconciliation of maps, filing records of survey, setting corners or determining property boundaries. Develop a scope of services and subcontract to provide underground utility location markings at the site and surrounding street (see Figure 1). Figure 1 – Site overview map from RFP Proposal for Emerson Park MME Project No: 22162 January 11, 2023 Page 3 of 7 3. Review the Geotechnical Investigation from the City. 4. Prepare structural design of foundations for prefabricated restroom, three shade structures, large playground structures, site light poles, and fencing. 5. Prepare and deliver one set of Schematic Design (SD) civil and structural engineering drawings of the selected alternative with sufficient detail to fix and describe the character of the systems contemplated for use on this project. SD drawings will be about 50% complete when compared to the final drawings. Drawings will include: i) Impervious area plan with drainage area calculations and mitigation areas ii) Site grading and drainage plan with inlets, outlets, pipes for storm drainage and preliminary ADA grading scheme iii) Utility Plan for prefabricated restroom sewer and water connections, and possibly replacement water fountain connections if needed iv) Foundation plan for prefabricated restroom, shade structures, and playground structures v) Key Structural Details 6. Prepare an opinion of estimated construction costs for the portions of the project represented by our drawings. 7. Provide the administrative support necessary for us to perform these services. Phase Two – Final Design 1. Participate in correspondence with you and members of the design team as may be required to accomplish the tasks identified during this phase. 2. Attend a meeting with you and other members of the design team to review and discuss the previously submitted schematic drawings and to resolve any identified conflicts between the various disciplines. 3. Prepare a Drainage Memo. 4. Prepare and deliver 90% engineering drawings sufficiently detailed for competitive bidding and for guidance of a qualified, experienced contractor during construction of the proposed improvements. These Drawings will be submitted for the Building Permit Application. Drawings to be furnished will include: i) Cover ii) Site grading plan iii) Site drainage plan with inlets, outlets, pipe sizes and lengths for storm drainage and restroom sewer lateral iv) Storm Water Control Plan with impervious areas v) Utility Plan Proposal for Emerson Park MME Project No: 22162 January 11, 2023 Page 4 of 7 vi) Erosion control plan vii) Site Details viii) Foundation plan for prefabricated restroom, shade structures, and playground structures ix) Key Structural Details 5. Prepare and deliver a preliminary set of technical specifications in MS Word. 6. Prepare an opinion of estimated construction costs for the portions of the project represented by our drawings. 7. Assist in obtaining approval of our parts of the project by the Building Official by responding to one set of plan check comments. 8. Complete the design and preparation of 100% level drawings incorporating Building Permit submittal comments and revisions. 9. Complete the preparation of 100% level technical specifications incorporating Building Permit submittal comments and revisions. 10. Update the final 100% opinion of estimated construction costs for the portions of the project represented by our drawings. 11. Prepare final civil engineering calculations for earthwork volumes, storm and sanitary sewer systems, and other portions of the civil site improvements. 12. Prepare final structural engineering calculations for foundations. 13. Revise Final Plans, Specifications, and Estimate as requested by City Engineer, for use in bidding and construction of the project. 14. Provide the administrative support necessary for us to perform these services. Phase Three – Construction Administration 1. Participate in correspondence with you and members of the design team as may be required to accomplish the tasks identified during this phase. 2. Participate in a pre-construction meeting to answer questions about design intent or about interpretation of the documents prior to work at the site. 3. Prepare and issue bulletins in response to RFI’s during construction, if needed, for clarification of our drawings or specifications. 4. Review submittals and shop drawings, submitted through and checked by the General Contractor, for general compliance with the intent and requirements of our Construction Documents. Re-review of any submittals more than two resubmittals would be considered Additional Services. 5. Provide the administrative support necessary for us to perform these services. Additional Services Additional Services are those items which are not specifically mentioned under the scope of proposed Design Phase services outlined above and/or those items which Proposal for Emerson Park MME Project No: 22162 January 11, 2023 Page 5 of 7 arise as a result of unforeseen circumstances during the design or construction phases of the project. Any Additional Services and compensation shall be authorized by the Client in advance and in writing or acknowleged and confirmed by email. Because the remodeling and/or rehabilitation of an existing building or infrastructure requires that certain assumptions be made regarding existing conditions, all the construction details can seldom be precisely shown on the drawings before the work of construction begins. Therefore, unforeseen field conditions will generate a certain amount of Additional Services work and expense due to no fault of anyone and we recommend the Owner carry a bigger contingency for additional design fee and additional construction cost to address unknown existing conditions. The following is a partial list of work excluded from this scope of services: Existing Underground Utility Location, Irrigation, Geotechnical Engineering, Caltrans Encroachment Permits, Environmental Assessments or Permits, Hazardous Materials Services, Architecture or Waterproofing, Mechanical, Electrical or Traffic Engineering, Pumps and Hydromodification Analysis, FEMA studies, Arborists Reports, Tree Protection Plans, Traffic Control Plan, Construction Staging Plans, SWPPP, Signalized Intersections and Crosswalks, Bid Alternates, Value Engineering, Construction Inspection, Front End Specifications, Expedited Schedule, Demolition Plans and Construction Contracts. Deliverables At the following points in the design process, we will furnish the following deliverables to you for your use, review and comment:  Topographic Survey – AutoCAD format and PDF format  Schematic Design 50% – Two conceptual plans, one set of plans (with selected alternative), and cost estimate in electronic PDF format  Design Development 90% – One set of plans, one cost estimate, and one preliminary drainage memo in electronic PDF format, and one set of preliminary technical specifications in MS Word format.  Construction Documents 100% – One set of plans, one cost estimate, one set of calculations in electronic PDF format, and one set of technical specifications in MS Word format.  Final Construction Documents– One set of signed plans on bond paper, three sets of signed calculations, one cost estimate, and one final drainage memo in electronic PDF format and one set of signed technical specifications in MS Word format. Time Schedule Based on our present workload, we could begin work on this project within two weeks of receiving a signed copy of this proposal. The work will be completed pursuant to a mutually agreed upon schedule. Proposal for Emerson Park MME Project No: 22162 January 11, 2023 Page 6 of 7 Compensation for Services Compensation for all services rendered in connection with this project will be based on time and expenses charged in accordance with our Schedule of Standard Billing Rates. Based on information available to us at this time, it is our opinion the estimated cost of our services will be Hourly Not To Exceed the amount shown in the attached Engineering Fee Estimate. Thank you for the opportunity to prepare this proposal. Should you have any questions please call me. We look forward to working together with you. Respectfully yours, Rodney Cahill, P.E. Principal Engineering Fee Estimate prepared for SSA CE and SE Services for Emerson Park Mesiti-Miller Engineering, Inc. MME Project Number: 22162 1/11/2023 Item Task Description Total Principal Engineer Engineer Engineer Engineer Engineer Admin Fee Engineer V IV III II I Assist $230 $220 $200 $170 $150 $130 $95 Phase One - Conceptual Design 1 Correspondence 4 1 1 2 $1,590 2 Topographic Survey 16 80 $15,680 3 Review Geotechnical 1 4 $830 4SDs $0 i. Impervious Area Plan 1 4 4 $1,510 ii. Grading and Drainage Plan 8 8 16 $5,600 iii. Utility Plan 4 8 16 $4,680 iv. Foundation Plans 1 16 $3,430 v. Key Structural Details 1 8 $1,830 5 Cost Estimate 1 4 2 2 $1,670 6 Administration 1 4 $610 Subtotals: 38 0 29 23 124 0 4 $37,430 Phase Two - Final Design 1 Correspondence 4 1 1 1 $1,440 2 Meeting 2 2 $760 3 Drainage Memo 2 16 4 $3,780 4 90% Plans $0 i. Cover 2 $300 ii. Grading Plan 2 24 6 $5,440 iii. Drainage Plan 2 4 16 $3,540 iv. SWCP 2 12 4 $3,100 v. Utility Plan 1 12 4 $2,870 vi. Erosion Control Plan 1 2 4 $1,170 vii. Site Details 1 2 4 $1,170 viii. Foundation Plan 1 32 $6,630 ix. Key Structural Details 1 12 $2,630 5 90% Tech Specs 4 24 4 24 $10,000 6 90% Cost Estimate 1 8 2 8 $3,370 7 Plan Check 1 2 1 4 $1,400 8 100% Plans 2 8 4 16 $5,140 9 100% Tech Specs 2 4 2 4 $2,200 10 100% Cost Estimate 1 2 2 $930 11 CE Calculations 1 6 $1,130 12 SE Calculations 1 6 $1,430 13 Revise Final PS&E 4 4 $1,400 14 Administration 4 4 $1,300 Subtotals: 36 0 103 86 115 0 4 $61,130 Personnel and Hourly Billing Rates Phase Three - Construction Administration 1 Correspondence 1 1 1 $580 2 Pre-con Meeting 2 2 $800 3 RFI Response 2 4 8 $2,460 4 Review Submittals 1 4 8 $2,230 5 Administration 1 2 $420 Subtotals: 70921702 $6,490 Services Subtotal: $105,050 Reimbursable Expenses 1 Plotting and Delivery $0 2 Mileage 200 0.625 $125 3 Subconsultant Utility Markings Allowance (x 1.10)2500 1.1 $2,750 Subtotals: $2,875 Services and Expenses Subtotal: $107,925 This is our estimate based on currently available information. We may redistribute compensation between phases to be consistent with the hours of services provided, but shall not exceed the total unless approved by the Client. This estimate is based on hourly rates effective through December 2023. Proposal for Emerson Park MME Project No: 22162 January 11, 2023 Page 7 of 7 Schedule of Standard Billing Rates Effective through December 31, 2023 Professional Services Engineer I $ 130 / hour Engineer II $ 150 / hour Engineer III $ 170 / hour Engineer IV $ 200 / hour Engineer V $ 220 / hour Principal Engineer $ 230 / hour Expert Witness Services $ 380 / hour Deposition, court appearance and preparation Administrative Assistant $ 95 / hour CAD Technician I $ 90 / hour CAD Technician II $ 110 / hour Field Technician I $ 115 / hour Field Technician II $ 140 / hour Minimum Consultation Fee $ 1,000 Field Survey (Prevailing Wage) Chief of Party $235 / hour Instrumentman $225 / hour Chainman / Rodman $215 / hour Flagperson / Pedestrian Monitor $170 / hour Reimbursable Expenses Sub-Consultants Direct Billing x 1.10 Outside Services Direct Cost x 1.15 Printing, delivery, equipment rental and other direct project expenses In-House Services Photocopies $ 0.10 sheet Plotting -internal check plots / plots on bond $ 2.00 sheet -final plots on mylar $ 10.00 sheet Travel Automobile mileage $ 0.625 mile Airfare, Car Rental, etc. Direct Cost x 1.15 Per Diem Allowance (varies by location) $ 197/day \\svr2016\projects\22162 ssa - emerson park\proposal\proposal or soq work docs\22162_emerson park_proposal.docx IDTask ModeTask Name Duration Start Finish Predecessors1PHASE ONE ‐ CONCEPTUAL DESIGN2Project Kick‐off meeting0 daysFri 2/24/23Fri 2/24/233Site Analysis1 dayFri 2/24/23Fri 2/24/2324Prepare Schematic Design Concepts38 daysMon 2/27/23Wed 4/19/2335Meet with City to Review Concepts1 dayThu 4/20/23Thu 4/20/2346Prepare Presentation Materials11 daysFri 4/21/23Fri 5/5/2357Public Meeting1 daySat 5/6/23Sat 5/6/2368Parks and Rec. Commission Meeting1 dayWed 6/7/23Wed 6/7/2379Refine Preferred Concept13 daysThu 6/8/23Mon 6/26/23810PHASE TWO ‐ DESIGN DEVELOPMENT11Prepare 50% Design Development Documents48 daysTue 6/27/23Thu 8/31/23912Submit 50% PS&E to City1 dayFri 9/1/23Fri 9/1/231113City Plan Review Period31 daysMon 9/4/23Mon 10/16/231214Meet With City to Review Comments1 dayTue 10/17/23Tue 10/17/231315PHASE THREE ‐ CONSTRUCTION DOCUMENTS16Prepare 90% Construction Documents36 daysWed 10/18/23Wed 12/6/231417Submit 90% PS&E to City1 dayThu 12/7/23Thu 12/7/231618City Plan Review Period31 daysFri 12/8/23Fri 1/19/241719Meet with City to Review Comments1 dayMon 1/22/24Mon 1/22/241820Prepare 100% Construction Documents21 daysTue 1/23/24Tue 2/20/241921Submit 100% PS&E to City1 dayWed 2/21/24Wed 2/21/242022City Plan Review Period31 daysFri 2/16/24Fri 3/29/242123Meet with City to Review Comments1 dayMon 4/1/24Mon 4/1/242224Prepare Bid Set Documents11 daysTue 4/2/24Tue 4/16/242325Submit Bid Set to City 1 dayWed 4/17/24Wed 4/17/242426PHASE FOUR ‐ BID PHASE COORDINATION27Pre‐Bid Meeting1 dayWed 4/24/24Wed 4/24/242528Bid Period23 daysThu 4/25/24Mon 5/27/242729Bid Opening1 dayTue 5/28/24Tue 5/28/242830Contract Negotiations and Award23 daysWed 5/29/24Fri 6/28/242931PHASE FIVE ‐ CONSTRUCTION ADMINISTRATION32Pre‐Construction Meeting1 dayMon 7/1/24Mon 7/1/243033Construction Period156 daysTue 7/2/24Tue 2/4/253234Punch Walk1 dayWed 2/5/25Wed 2/5/253335Final Walk1 dayWed 2/19/25Wed 2/19/253436Project Completion0 daysWed 2/26/25Wed 2/26/25352/242/262/122/192/263/53/123/193/264/24/94/164/234/305/75/145/215/286/46/116/186/257/27/97/167/237/308/68/138/208/279/39/109/179/2410/110/810/1510/2210/2911/511/1211/1911/2612/312/1012/1712/2412/311/71/141/211/282/42/112/182/253/33/103/173/243/314/74/144/214/285/55/125/195/266/26/96/166/236/307/77/147/217/288/48/118/188/259/19/89/159/229/2910/610/1310/2010/2711/311/1011/1711/2412/112/812/1512/2212/291/51/121/191/262/22/92/162/233/2ryMarchAprilMayJuneJulyAugustSeptemberOctoberNovemberDecemberJanuaryFebruaryMarchAprilMayJuneJulyAugustSeptemberOctoberNovemberDecemberJanuaryFebruaryMarcTaskSplitMilestoneSummaryProject SummaryInactive TaskInactive MilestoneInactive SummaryManual TaskDuration-onlyManual Summary RollupManual SummaryStart-onlyFinish-onlyExternal TasksExternal MilestoneDeadlineProgressManual ProgressEmerson Park Amenity Upgrades and Beautification ProjectEmerson ParkPage 1Prepared by SSALADate: Tue 1/31/23 33 From:Christian Harris <christian@ssala.com> Sent:Tuesday, January 31, 2023 5:59 PM To:Long, Erica Cc:Moore, Shelsie Subject:RE: Emerson Park Project - Proposal Response Attachments:Emerson Park Amenity Upgrades and Beautification Proposal.pdf; Emerson Park Preliminary Schedule.pdf This message is from an External Source. Use caution when deciding to open attachments, click links, or respond. Hi Erica, Please see the attached, revised proposal and schedule per your notes below. The schedule is preliminary and we can look for ways to speed things up as we move forward, but this does offer project completion prior to March 2025. Take a look and feel free to reach out with any questions or comments. We’re happy to discuss. Best, From: Long, Erica <elong@slocity.org> Sent: Monday, January 23, 2023 9:58 AM To: Christian Harris <christian@ssala.com> Cc: Moore, Shelsie <smoore@slocity.org> Subject: Emerson Park Project - Proposal Response Hi Christian, Thank you for submitting a proposal to provide services to the City of San Luis Obispo for the Emerson Park Amenity Upgrades and Beautification Project. Congratulations! I am pleased to inform you that your firm has been selected to provide design services for this project. There are two updates we would like added to the proposal before I can initiate the purchase order. 34 1. Add language that the City is hiring SSA Landscape Architects, Inc. based on our on-call consultant agreement. 2. Provide a schedule that aligns with the Prop 68 requirement for the project to be completed no later than March 2025. Note: The RFP stated approximately 4 weeks for City review time, but it has been taking closer to 6 weeks. We would like to request those extra weeks are built into the schedule. Once we receive your updated proposal, I will work with your firm to get a purchase order issued and establish a kickoff meeting. The City will issue a purchase order for the total proposed fees including both optional tasks (Arborist, and Solar Design / Application) at $374,074. We look forward to working with your firm. Please let me know if you have any questions. Thank you, Erica Long Project Manager II Public Works 919 Palm Street, San Luis Obispo, CA 93401-3218 E elong@slocity.org T 805-783-7758 slocity.org Stay connected with the City by signing up for e-notifications LANDSCAPE ARCHITECTURAL DESIGN SERVICES FOR EMERSON PARK AMENITY UPGRADES AND BEAUTIFICATION PROJECT – CITY OF SAN LUIS OBISPO REV. 1 January 31, 2023 Erica Long – Project Manager II City of San Luis Obispo 919 Palm Street San Luis Obispo, CA 93401‐3218 A. PROJECT UNDERSTANDING The scope of work contained herein is based on the Request for Proposal for the Emerson Park Amenity Upgrades and Beautification project for the City of San Luis Obispo. This Request for Proposal was has been presented to SSA Landscape Architects. Inc. as part of the City’s On‐Call Landscape Architectural Services contract, Specification No. 50410.2018LA. This project includes the design of a ½ acre dog park, prefabricated self‐cleaning restroom, drought tolerant landscaping, shade structures, bocce court renovation and/or relocation, renovation and expansion of existing basketball courts, new playgrounds for both the 2‐5 and 5‐12 age groups, replacement of existing perimeter fencing, replacement of an existing drinking fountain and inclusion of an educational garden. A public mosaic will be included as either part of the restroom building facade or placed elsewhere in the park. SSA will serve as the prime consultant leading, collaborating, and managing the design and engineering work of consultants hired by SSA. Anticipated consultants include a Geotechnical Engineer to document existing soil conditions and provide recommendations sufficient for project consultants to design their respective project components; a Civil Engineer will provide rough and fine grading of all elements, sanitary sewer and water utilities for the proposed restroom structure, and stormwater management services; an Electrical Engineer will provide design of court and site lighting sufficient for night time use as well as power to the prefabricated restroom building; and a Structural Engineer will provide direction for footing design for the restroom foundation, light fixtures, and shade structures. An allowance for an Arborist, who will survey all trees in the area of work and provide guidance in relation to tree disposition and potential construction impacts, has been included as an optional service. The scope of work for the project is as follows: PHASE ONE – CONCEPTUAL DESIGN a. Data Collection: Collect and review all available existing conditions information from the CITY, including as‐built plans, title reports, recorded easements, site reports, and any other existing topographic survey information available. b. Execute contracts and initiate topographic and geotechnic surveys and execute with respective subconsultants. c. Project Kick‐off: Attend a kick‐off meeting with the CITY to review the program, project goals, project schedule and existing conditions. This meeting will establish communication protocol and design review protocol by the CITY. d. Site Analysis – Visit the site with the topographic survey to assess features, site access and circulation, drainage and utilities, and identify opportunities and constraints. e. Prepare and submit (2) Schematic Design concepts for amenities noted above based on the Attachment B Site Plan. The Conceptual Plans will include material option concepts. f. Prepare an initial estimate of probable construction costs for each concept. g. Meet with the CITY via video conferencing to review the Schematic Design concepts. h. Attend public meeting at Park to review proposed site designs. City to facilitate meeting, SSA will prepare concept boards and presentation material, present concepts, and solicit feedback during meeting. i. Prepare presentation and present concepts and community meeting findings and input to the Parks and Recreation Committee j. Refine preferred concept per Parks and Recreation Committee comments for final concept approval. k. Coordinate with consultants, vendors and CITY via emails and phone calls throughout this phase of work. PHASE ONE DELIVERABLES  (2) Park Concepts  (1) Final Approved Concept  Preliminary Cost Estimate for each concept  (1) City Review Meeting  (1) Public Meeting  (1) PRC Meeting PHASE TWO – DESIGN DEVELOPMENT a. Based on the approved Conceptual Design, prepare base files for Design Development set and subconsultant use. b. Prepare and submit the 50% Design Development level plan set for the preferred design to the CITY for approval. The plan set will include the following information which may be consolidated to reduce sheet quantity where feasible. Additional consultant sheets for Civil and Electrical scope of work will be incorporated into the plan set: i. Existing Conditions and Demolition Plan ii. Site Plan iii. Accessibility Plan iv. Architectural Floor Plan (for restroom building) v. Layout Plan vi. Irrigation Plan vii. Planting Plan viii. Construction Details and Sections ix. Landscape Details x. Outline Technical Specifications xi. Update Opinion of Probable Construction Cost. xii. Civil Plans xiii. Structural Plans xiv. Electrical Plans c. Publish (1) electronic copy of 50% CD’s and submit for CITY review. d. Meet with the CITY via video conferencing to review 50% CD comments e. Allow for up to (2) meetings via video conferencing with project team to collaborate, coordinate or review project issues. f. Coordinate with Utility companies and submit NOI to construct at the park site. g. Coordinate with CITY, design team, and vendors via emails and phone calls throughout this phase of work. PHASE TWO DELIVERABLES  50% PS&E  (1) City DD review meeting  (2) Design coordination meetings PHASE THREE – CONSTRUCTION DOCUMENTS a. Incorporate comments from previous submittal to prepare and submit the 90% Construction Documents. CITY to coordinate Building Permit submittal (including printing sets, delivery, completing forms, general submittal administration): i. Existing Conditions and Demolition Plan ii. Site Plan iii. Accessibility Plan iv. Architectural Floor Plan (restroom building) v. Layout Plan vi. Irrigation Plan vii. Planting Plan viii. Construction Details and Sections ix. Landscape Details x. Draft Technical Specifications xi. Update Opinion of Probable Construction Cost xii. Civil Plans xiii. Structural Plans xiv. Electrical Plans xv. Itemized Building Review comment response letter b. Publish (1) electronic copy of 90% PS&E and submit for CITY review. c. Meet with the CITY to review 90% comments at CITY offices. d. Walk site with 90% plans to confirm assumptions and identify potential conflicts. e. Conduct in‐house plan check of SSA and consultant drawing sets prior to submittal and incorporate revisions and CITY feedback into draft 100% CD’s to meet all applicable laws, regulations, CITY standards, and other applicable requirements. f. Prepare 100% estimate of probable construction costs. g. Prepare 100% Technical Specifications in CSI format. Coordinate with CITY front end specifications. h. Publish (1) electronic copy of draft 100% CD’s and submit for CITY review. i. Collect feedback from CITY and finalize/compile Bid Set Package. j. Allow for up to (2) meetings via video conferencing with project design team for this phase of work to collaborate, coordinate or review design, construction, budget or schedule. k. Coordinate with CITY, design team, and vendors via emails and phone calls throughout this phase of work. PHASE THREE DELIVERABLES  90% PS&E  100% PS&E  Bid Set  (1) CITY document review meeting  (2) Design coordination meetings PHASE FOUR – BID PHASE COORDINATION a. Attend one pre‐bid meeting and walk‐through with bidding contractors and CITY. b. Provide clarification and addenda throughout bid period as required. c. Assist CITY with review and evaluation of bids. d. Coordinate with CITY on the execution of a contract for construction with successful bidder. PHASE FIVE – CONSTRUCTION ADMINISTRATION a. Attend one Pre‐Construction Meeting to answer contractor questions and walk the site with contractors. b. Provide plan clarification and responses to contractor RFI’s throughout the construction period as requested by the CITY. c. Construction Meetings & Field Observations – attend up to (3) construction meetings to review progress in the field as necessary. Provide site observation notes from each field review. d. Submittals – Review submittals, shop drawings and provide written approval, rejection or correction directives. Review proposed substitutions for conformance to drawings and technical specs, if any. e. CCO’s – Review and make recommendations to the CITY if necessary. Change Order preparation and management by others. f. Perform one pre‐final acceptance walk‐through and prepare punch list. ADDITIONAL SERVICES SSA may provide additional services, as requested in advance by CITY. Additional services will be negotiated separately based on the billing rates contained in the “SSA Rate Schedule”. Additional services may include, but are not limited to: a. Cost estimating or value engineering services beyond those included above. b. Revisions or re‐submittals beyond those included above. c. Procurement of Biological Consultant. d. CEQA coordination. e. Unforeseen changes in the scope of work, design program, budget or schedule. f. 3D modeling or renderings. g. Submitting drawings for or any fees associated with permitting unless noted in scope above. h. Additive or deductive alternates beyond what is included above, and any other service not described within this Scope of Work. FEE PROPOSAL The fees for the above Scope of Work phases are as follows: Phase One – Conceptual Design $73,408.00 Phase Two – Design Development $75,434.00 Phase Three – Construction Documents $169,046.00 Phase Four – Bid Phase Coordination $8,424.00 Phase Five – Construction Administration $31,399.00 Estimated Reimbursable Expenses $5,363.00 Allowance for Arborist $2,750.00 Allowance for Solar Design and Application $8,250.00 Total Proposed Fees $374,074.00 These services are proposed to be provided on an Hourly Not to Exceed basis. Fees will be billed monthly based on the actual effort and expense in each phase. SERVICES TO BE PROVIDED BY THE CITY 1. All Project related drawings, surveys and reports, including, but not limited to, those requested in this Scope of Work 2. CITY review, comment and directives as requested by SSA 3. Procurement of any subconsultant that may be identified as necessary during the Project 4. Submittal to any necessary agencies for review and approval, including to the OWNER REIMBURSABLE EXPENSES Included in the FEE PROPOSAL is an allowance for expenses such as mileage at current federal rates, plotting, printing and reproduction, shipping and postage. Billings for reimbursable expenses will be submitted on or around the 25th of each month based on the actual cost for the previous month, per the attached “SSA Rate Schedule”. a.Data collection 6 4 4 b.Execute contracts and initiate surveys 8 8 c.Project kick-off meeting 2 2 d.Site Analysis 6 6 e.Prepare (2) design concepts 20 32 24 f.Prepare initial construction estimate 6 12 g.Meet with CITY to review concepts 2 2 h.Prepare materials and attend public meeting at park 16 24 24 i.Prepare presentation for concepts and present to PRC 8 8 j.Prepare final concept plan 6 8 8 k.Coordinate with consultants via email, phone 12 4 0 92 0 0 0 82 0 0 80 8 $45,204 $7,540 $8,294 $18,100 $19,910 $25,640 $28,204 $73,408 a.Prepare base files for DD set and subconsultant use 2 8 b.Submit 50% Design level plan set i. Existing conditions 248 ii. Site Plan 4 16 24 iii. Accessibility Plan 2 2 6 iv. Architectural Floor Plan (Restroom) 2 4 8 v. Layout Plan 2 4 8 vi. Irrigation Plan 2 8 16 vii. Planting Plan 2 12 16 viii. Construction Details 8 20 24 ix. Landscape Details 2 2 4 x. Outline Tech Specs 2 6 xi. Update probable construction cost 2 2 4 xii. Civil Plan Review 4 xiii. Structural Plan Review 4 xiv. Electrical Plan Review 4 c.Submit 50% CD's to CITY 223 d.Meet with CITY to review 50% set 2 2 e.Allow up to (2) meetings with project team for review 4 4 f.Coordinate with utility and submit NOI for park 2 2 4 g.Coordinate with CITY, design team 12 4 0 66 0 0 0 94 0 0 133 0 $47,725 $5,860 $6,446 $19,330 21263 $25,190 $27,709 $75,434 a.Incorporate comments from CITY and prepare 90%CDs i. Existing conditions 2812 ii. Site Plan 12 12 16 iii. Accessibility Plan 1 2 4 iv. Architectural Floor Plan (Restroom) 2 6 8 v. Layout Plan 1 12 16 vi. Irrigation Plan 6 16 20 vii. Planting Plan 4 16 20 viii. Construction Details 16 20 24 ix. Landscape Details 2 4 6 x. Draft Tech Specs 8 8 xi. Update probable construction cost 3 6 xii. Civil Plan Review 4 xiii. Structural Plan Review 4 xiv. Electrical Plan Review 4 xv. Itemized Building Review response letter 2 3 b.Submit 90% CD's to CITY 2 3 c.Meet with CITY to review 90% set 8 2 d.Conduct in-house plan check and prepare 100% CD's 12 24 32 e.Walk site with 90% plans to identify conflicts 3 6 Proposal No. P22056.00 Rev. 1 Date: 01-31-23 Director of DesignLandscape Designer l/AutoCAD TechSub Consultants Multiplier 1.10 Consultant Subtotal Sub Consultants GeoSolutions Phase Two SSA Subtotal Phase One: Conceptual Design Senior Project ManagerPrincipalProject ManagerLandscape Architect lLandscape Designer ll/AutoCAD TechDetailed Breakdown of Landscape Architectural Services for Emerson Park Amenity Upgrades for City of San Luis Obispo MME Consultant Subtotal Aurum Consulting Engineers MME Phase Two: Design Development Phase Three: Construction Documents Phase One Total Phase Two Total Administrative AssistantBASIC SERVICES Associate PrincipalPhase One SSA Subtotal Multipler 1.10Job Captain/Landscape Architect llSSA Landscape Architects, Inc. Project Name Proposal Number 1/31/2023 Page 1 of 2 Director of DesignLandscape Designer l/AutoCAD TechSenior Project ManagerPrincipalProject ManagerLandscape Architect lLandscape Designer ll/AutoCAD TechAdministrative AssistantBASIC SERVICES Associate PrincipalJob Captain/Landscape Architect llf.Prepare 100% cost estimate 2 4 6 g.Prepare 100% technical specs 12 h.Submit 100% CD's to CITY 2 3 i.Prepare and submit bid set package 8 12 16 j. Allow up to (2) meetings for review with Design Team 4 4 k.Coordinate with CITY, design team 12 6 0 136 0 0 0 156 0 0 201 0 $82,377 $17,660 $19,426 $61,130 67243 $78,790 $86,669 $169,046 a.Attend on pre-bid meeting 8 b.Provide plan clarification and RFI responses 8 16.0 c.Assist CITY with review of bids 4 d.Coordinate with CITY - execution of construction contract 4 024000000160$7,520 $822 $904 0 $822 $904 $8,424 a.Attend on Pre-Construction meeting 8 b.Provide Plan Clarification and RFI responses 16 12 c.Attend up to (3) Construction Meetings 24 d.Review submittals 24 24 e.Review Change orders 12 f.One prefinal walk through - prepare punch list 8 3 092000039000$26,274 $4,659 $5,125 $6,490 7139 $4,659 $5,125 $31,399 Hours: 0 410 0 0 0 332 39 0 430 8 Rate: $241 $222 $218 $215 $178 $158 $150 $146 $137 $108 Extension: $0 $91,020 $0 $0 $0 $52,456 $5,850 $0 $58,910 $864 209100 $357,711 Estimated Reimbursable Expenses $2,000 MME Reimbursable Expenses $2,875 Allowance for Arborist $2,500 Allowance for Solar Design and Application $7,500 $14,875 Multiplier 1.10 $16,363 $374,074 Consultant Subtotal Consultant Subtotal Consultant Subtotal Sub Consultants Aurum Consulting Engineers Phase Four SSA Subtotal Phase Five SSA Subtotal MME Multiplier 1.10 Mulitplier 1.10 Mulitplier 1.10 Sub Consultants MME Sub Consultants Aurum Consulting Engineers Phase Three SSA Subtotal The above breakdown represents our best estimate at this time and may change subject to future developments during the project. It is possible that some of the estimated manpower requirements for specific task items may increase, while others may not require the entire anticipated effort. This provides us a greater degree of confidence in the overall project estimate, rather than in any given task. Project Totals for In-house Staff Reimbursable Expenses Phase Three Total Phase Four Total Phase Four: Bid Phase Coordination Phase Five: Construction Administration Phase Five Total Total Project Compensation Subtotal Project Fees for Services Aurum Consulting Engineers MME SSA Landscape Architects, Inc. Project Name Proposal Number 1/31/2023 Page 2 of 2 EXHIBIT B STANDARD BILLING RATE SCHEDULE Effective through December 31, 2023 PROFESSIONAL SERVICES Principal Landscape Architect $248.00/Hour Associate Principal $233.00/Hour Senior Project Manager $225.00/Hour Project Manager II $209.00/Hour Project Manager I $185.00/Hour Job Captain/Landscape Architect II $164.00/Hour Landscape Architect I $156.00/Hour Landscape Designer III $152.00/Hour Landscape Designer II/AutoCAD Technician $149.00/Hour Landscape Designer I $142.00/Hour Staff Clerical/Administrative $111.00/Hour REIMBURSABLE EXPENSES Subconsultants Direct Billing x 1.10 In-House Office Services: As listed below x 1.10 Plotting: Color Bond $4.65/sf Black & White Bond $2.95/sf Vellum $4.55/sf Mylar $10.50/sf Transparencies: Color $3.25/each Black and White $2.25/each Color Laser Prints: 8.5 x 11 $.65/each 11 x 17 $.95/each Blueprints: 24 x 36 $2.00/each 30 x 42 $2.50/each Black & White Laser Prints: 8.5 x 11 $.10/each 11 x 17 $.15/each CD Media: CDR $6.00/each Outside Reimbursable Expenses: Reproduction, photography, shipping and postage, miscellaneous expenses Direct Cost x 1.10 Travel: Mileage Round Trip from SSA office Current IRS Rate Other travel expenses Direct Cost x 1.10 January 5, 2023 Mr. Christian Harris SSA Landscape Architects, Inc. 303 Potrero Street, Suite 40 - C Santa Cruz, CA 95060 Re: Emerson Park San Luis Obispo, CA Aurum Project. 23-001.00 Dear Christian, We are pleased to have this opportunity to provide a proposal for the electrical construction documents design portion for the referenced project. Our fee proposal is based on the information emailed to us on January 2nd, 2022 for the electrical design to provide power to pre-fabricated restroom building, Solar Powered pole lights around the park and recreational lighting for basketball/multi-sport area. We make the following proposal for consulting services: 50% Construction Documents a. Review preliminary project design plans. b. Review and coordinate comments from DD drawings. c. Site visit to establish existing conditions. d. Load calculations. e. *Coordination with utility companies. f. *Electrical service design. g. Electrical service distribution. h. Power and Lighting plans. i. Equipment cut sheets and product literature. j. Opinion of probable costs. k. (2) web-based meetings with design team. 90% Construction Documents a. Review and coordinate comments from 50% drawings. b. Power and Lighting plans. c. Electrical specifications. d. Opinion of probable costs. e. (2) web-based meetings with design team. 100% Construction Documents a. Review and coordinate comments from 90% drawings. b. Power and Lighting plans. c. Electrical specifications. d. Title 24 Calculations and documentation. e. Opinion of probable costs. f. Review and respond to City comments. g. Provide 100% biddable construction documents. h. (2) web-based meetings with design team. Bidding & Construction Administration a. Respond top bidder’s inquiries and request for clarifications. b. Incorporate addenda bid documents into construction set of plans and specifications. c. Review of submittals. d. Review proposed substitutions. e. Responding to questions from the field. f. Review change orders. g. (2) On site review of the Contractor’s work upon request. h. Final walk through observation report of the completed work. i. Prepared Record Drawings from redlines provided by contractor. Our total fee for the services outlined above is as follows: 50% Construction Documents $5,860 90% Construction Documents $5,400 100% Construction Documents $4,400 Bidding & Construction Administration $5,481 Total fee $21,141*/** *PG&E Application/Coordination/New Service (if Necessary): $7,860. **Solar Photovoltaic System Design/Grid-Interconnection/Application/Process: Assumed by Others Construction support includes review of submittals, responding to questions from the field, one on site review of the Contractor’s work upon request and a final walk through observation report of the completed work. Regularly scheduled job meetings during construction or periodic on-site inspections are not included in our scope of work (weekly or bi-weekly meetings). Not included in our basic scope of work: a. Electrical Utility Design (power, telephone & cable TV) beyond the Project property lines. b. Upgrade of existing on-site utilities (power, telephone & cable TV). c. Fire Alarm System Design. d. Electrical Service or Distribution Design. e. Street lighting or control. f. Data Cabling (or active electronics). g. CATV System Design. h. Telephone Cabling (or telephone switch design). i. Title 24 Commissioning. j. Title 24 certification, testing and documentation. k. Green Building Code (Cal Green) voluntary measures. l. Mechanical controls. m. Emergency Generator Design. n. Fire Pump Design. o. Photovoltaic System Design. p. Intrusion/Security System Design. q. CCTV System Design. r. As – built Drawings. s. Power Coordination Study etc. t. Preparation or review of energy rebate applications. u. LEED Certification. v. Value Engineering Reviews. w. Design using Revit or other BIM software. x. Structural Calculations. 2023 Hourly Rate Schedule Engineering Director $ 217.00/hr. Senior Project Manager $ 194.00/hr. Project Manager $ 188.00/hr. Electrical Designer $ 178.00/hr. CADD Manager/ Drafter $ 139.00/hr. Drafter $ 119.00/hr. All drawings, details, specifications, reports, calculations and etc. are the property of Aurum Consulting Engineers Monterey Bay, Inc. Aurum Consulting Engineers Monterey Bay, Inc. grants a one-time non- exclusive license for one time use on this specific project for the engineering work covered by this agreement and may not be used by the Client for any other endeavor without written consent. The above proposed fee does not include fees assessed by agencies as a result of obtaining information, plans, existing conditions, etc. in order to accomplish our Scope of Work. These will be considered out- sourced expenses should they occur. Additional compensation will be requested when: • Revisions are requested after the substantial completion of the documents. • It is necessary to review change orders not initiated by or as a result of our design. • When additional work not in the scope of work listed above (included services) is requested. Agreement Terms An invoice for Aurum Consulting Engineers services will be submitted monthly. Invoices are payable within 30 days after the invoice date. Accounts unpaid 60 days after the invoice date may be subject to a monthly service charge of 1.5% (or the legal rate) on the then unpaid balance. In the event any portion or all of an account remains unpaid 90 days after billing, the Client shall pay all costs of collection, including reasonable attorney’s fees. If the client objects to any portion of the invoice, the Client shall notify Aurum Consulting Engineers in writing within ten calendar days of receipt of invoice. The Client shall identify the specific cause of the disagreement and shall pay when due that portion of the invoice not in dispute. Any claims or disputes arising between Aurum Consulting Engineers Monterey Bay Inc. and the Client shall be submitted to non-binding mediation. The Client shall, to the fullest extent permitted by law, indemnify and hold harmless Aurum Consulting Engineers Monterey Bay Inc., Aurum Consulting Engineers Monterey Bay Inc.’s officers, directors, employees, agents and sub consultants from and against all damage, liability and costs, including reasonable attorney’s fees and defense costs, arising out of or in any way connected with the performance by any of the parties above named of the services under this agreement, excepting only those damages, liabilities, or costs attributed to the sole negligence or willful misconduct of Aurum Consulting Engineers Monterey Bay Inc. In recognition of the relative risks, rewards and benefits of the project to both Aurum Consulting Engineers Monterey Bay Inc. and the Client, the risks have been allocated such that the Client agrees that, to the fullest extent permitted by law, Aurum Consulting Engineers Monterey Bay Inc.’s total liability to the Client for any and all injuries, claims, losses, expenses, damages or claim expenses arising out of this agreement from any cause or causes, shall not exceed Aurum Consulting Engineers Monterey Bay Inc. Insurance coverage in effect on the contract date. Such causes include, but are not limited to, Aurum Consulting Engineers Monterey Bay Inc. negligence, errors, omissions, strict liability, breach of contract or breach of warranty. This agreement may be terminated upon giving written notice by the Client or Aurum Consulting Engineers Monterey Bay Inc. should the other fail to perform its obligation hereunder. In the event of termination, the Client shall pay Aurum Consulting Engineers Monterey Bay Inc. for all services rendered to the date of termination, all reimbursable expenses, and reimbursable termination expenses. Any litigation between the parties shall be adjudicated in the County of Monterey, California. Payment of invoices is in no case subject to unilateral discounting or set-offs by the Client and payment is due regardless of suspension or termination of the Agreement by either party. We trust that the above is in agreement with your understanding of our participation in this project and meets with your approval. We are most interested in your input and if there is something about our proposal which needs further explanation or if you would like to make adjustments in the scope-of-work please contact us. Please acknowledge your acceptance of this proposal by signing this letter below and returning a copy to us. This Proposal and pricing will expire in 90 days if written agreement is not received. Sincerely, Najib Anwary, P.E., LEED AP (BD+C) Sr. Project Manager Accepted: Signature: __________________________ Title: ____________________________ Name: _____________________________ Date: ____________________________ PROPOSAL FOR GEOTECHNICAL SERVICES Dear Mr. Harris: 1.0 INTRODUCTION GeoSolutions, Inc. presents this proposal to provide geotechnical services for the proposed Emerson Park Amenity Upgrades and Beautification project to be located at Emerson Park, 1341 Nipomo Street, San Luis Obispo California. SSA Landscape Architects, Inc. will hereafter be referred to as the client. This proposal presents our project understanding, proposed scope of services, preliminary schedule, and estimated costs associated with providing the following project deliverables:  Soils Engineering Report All work listed in this proposal shall be in accordance with the standard specifications of the City of San Luis Obispo, the 2022 California Building Code (CBC), and/or industry standard practices. 2.0 PROJECT UNDERSTANDING Our project understanding is based on the RFP for the project, which was provided by the City of San Luis Obispo. The proposed project will consist of renovating existing facilities and constructing new facilities within the existing park. New facilities are to include a restroom, play structure, and shade structures. Retaining walls may be constructed as part of the proposed improvements. See Figure 1: Site Plan (provided by the City of San Luis Obispo). Figure 1: Site Plan (provided by City of San Luis Obispo) DATE January 6, 2023 PROJECT NUMBER GS00320-1 CLIENT SSA Landscape Architects, Inc. Attn: Christian Harris 303 Potrero St, Suite 40-C Santa Cruz, CA 95060 PROJECT NAME Emerson Park Amenity Upgrades and Beautification Project 1341 Nipomo Street San Luis Obispo California Emerson Park Amenity Upgrades and Beautification January 6, 2023 Project GS00320-1 2 The proposed structures are to be located throughout Emerson Park. The site is generally level, sloping gradually downward to the southwest. This area is mapped as being underlain by Surficial Sediments (Qa). Geotechnical information is requested for design and construction of foundations for the proposed structures.. 3.0 SCOPE OF SERVICES Based on our understanding of the project needs we propose the following scope of services. 3.1 Field Investigation The proposed field investigation will consist of advancing five exploratory borings to a maximum depth of 15 feet (bgs). Anticipated exploration locations are provided in Figure 2: Proposed Exploration Plan. Actual exploration locations will be based on drill rig access, utility clearance, and our understanding of the project needs. The explorations will be used to determine the general site suitability for the proposed construction. The Project Engineer will observe the boring operations and record the sub-surface soils and/or bedrock conditions in Boring Logs. During the field investigation, sampling will be performed at approximate 2.5 to 5.0-foot intervals. Bulk and relatively undisturbed soil/bedrock samples will be obtained in the field for classification and laboratory testing. The exploratory borings will be backfilled, but not compacted, with on-site material. Repair of damaged landscape will not be the responsibility of GeoSolutions, Inc. Prior to the field investigation, pertinent published and unpublished geotechnical studies and literature of the subject project area will be reviewed under the direction of the Project Engineer. A predrill site visit will be performed in order to coordinate proposed exploration locations with the project team and/or mark for utility clearance (USA Dig Alert). We assume no site access restrictions apply for our field investigation and that no permits are required for our fieldwork. 3.2 Laboratory Testing Selected soil samples that are considered to be representative of site conditions will be tested in our laboratory, or an equivalent laboratory, in order to ascertain or derive relevant engineering properties. Anticipated testing for the project may include: Figure 2: Proposed Exploration Plan Emerson Park Amenity Upgrades and Beautification January 6, 2023 Project GS00320-1 3  Soil Classification (ASTM D2487, D2488)  Liquid Limit, Plastic Limit, and Plasticity Index (ASTM D4318)  Expansion Index (ASTM D4829)  Soil Particle Size Analysis (ASTM D422)  Laboratory Maximum Density (ASTM D1557)  Direct Shear (ASTM D3080) 3.3 Geotechnical Analysis and Report Preparation Geotechnical engineering analyses will be performed using the data obtained during our literature review, field investigation, and laboratory testing. The analyses will be used to help form our Soils Engineering Report for the project providing geotechnical recommendations pertaining to:  Location and depth to bedrock, if encountered  Depth to groundwater, if encountered  Grading requirements  Processing of soils and depth of over-excavation  Drainage and erosion  Preliminary pedestrian pavement structural section  Bearing capacity  Minimum foundation depth and width parameters  Lateral earth pressures (active, at-rest, and passive resistance) and sliding resistance parameters for the design of retaining walls and footings  Seismic design considerations including seismic lateral earth pressures A digital copy (pdf) of this report will be emailed to the client and/or client representative. 4.0 SCHEDULE Receipt of the signed agreement for professional services signifies the start of the schedule. Please note this schedule is only approximate and is subject to change; weather and site access can affect the schedule time frame.  Field investigation: within approximately four to five weeks of receiving signed agreement.  Laboratory analysis: within approximately two to three weeks of field investigation.  Report preparation: within approximately two weeks of laboratory analysis. The report(s) will be submitted within approximately eight to ten weeks of receipt of your written authorization to proceed. To initiate the proposed services, please sign and return a copy of the included Agreement for Professional Services. Upon receipt of the signed copies of the Agreement for Professional Services, we will promptly schedule the fieldwork for the proposed scope of services and return a counter-signed Agreement for Professional Services. Any alterations to the original Agreement for Professional Services may result in a delay of the proposed services or our inability to execute those services. Emerson Park Amenity Upgrades and Beautification January 6, 2023 Project GS00320-1 4 5.0 FEE ESTIMATE Our fees for the proposed geotechnical services include a Soils Engineering Report (field investigation, laboratory testing, and report). We understand this is a prevailing wage project. A breakdown of costs associated with performing our proposed work scope is provided. Our fees are based on a flat rate and are as follows: Soils Engineering Report Field Investigation $ 3,640.00 Laboratory Testing $ 1,900.00 Report Preparation $ 2,000.00 TOTAL: $ 7,540.00 We will not incur expenditures above $ 7,540.00 without your prior authorization. 6.0 TERMINATION OF SERVICES This contract may be terminated by either party. Any fees accrued by GeoSolutions, Inc. after receipt of the signed Agreement for Professional Services and retainer will be deducted from said retainer and the remainder returned to the issuer of the retainer. 7.0 ADDITIONAL GEOTECHNICAL AND INSPECTION SERVICES GeoSolutions, Inc. assumes that it will be retained to provide additional services during future phases of the proposed project. These services would be provided by GeoSolutions, Inc. as required by the City of San Luis Obispo, the 2022 CBC, and/or industry standard practices. These services would be in addition to those included in this document. 8.0 PROJECT CONSIDERATIONS It is the responsibility of the Client and/or the Client Representative to provide access to the project site for our testing equipment. The locating of any underground utility within the property limits is the responsibility of the Client and/or the Client Representative. If the Client/Client Representative is uncertain about the locations of underground utilities, you should hire a professional locating service. We will contact Underground Service Alert (USA) to locate utilities in the public right of away and exercise caution during field investigation. If paint is used to mark utility locations, GeoSolutions, Inc. will not remove paint marks. GeoSolutions, Inc. will not be liable for damage or injury arising from damage to existing utilities. It should be noted when drilling on or near developed properties, we will attempt to minimize damage to the existing landscape, hardscape, and/or pavement areas. GeoSolutions, Inc. will not be liable for damage to existing landscape, hardscape, and pavements. If available, topographic maps and a preliminary layout should be provided to us. Any change in the layout could necessitate additional work. Review of subsequent plan changes and/or other project requirements would be charged as additional cost in accordance with our fee schedule. We request that any previous geologic or geotechnical reports conducted for the site be submitted to us. 9.0 CLOSURE This proposal, including, but not limited to, the terms of payment, proposed services, and schedule for proposed services, is valid for 90 days from the proposed date. AGREEMENT FOR PROFESSIONAL SERVICES Project Description: Provide geotechnical services associated with a Soils Engineering Report in accordance with this proposal dated January 6, 2023 This Agreement is entered into by and between GEOSOLUTIONS, INC. and the CLIENT as follows: 1. GEOSOLUTIONS, INC. agrees to perform professional services at the Project name described to the left, or elsewhere as appropriate, the scope of which services is briefly described above. Client acknowledges that the “Exhibit A” applicable to project and date listed above is hereby made part of this Agreement for Professional Services. 2. Unless otherwise specifically agreed in writing, GEOSOLUTIONS, INC. services shall be performed on a fixed fee and/or time and materials basis in accordance with the proposal and/or fee schedule attached to this Agreement. Any estimate of the total cost for the scope of work described herein is provided in good faith, but is intended as an estimate only in recognition of the many variables that may affect the execution of professional services (including, without limitation, conditions in the field, coordination with other trades, field change orders, and the like). 3. All fees and other charges attributable to this Agreement shall be invoiced at completion of services. Release of work product to Client is contingent upon receipt of client payment in full to GEOSOLUTIONS, INC. unless otherwise specifically agreed to in writing by both parties. Invoices are due and payable upon receipt. After thirty (30) days, late charges shall accrue on invoices at the rate of 1% per month. Should Client dispute any fee or charge, written notice of such dispute must be provided to GEOSOLUTIONS, INC. within thirty (30) days after invoice date; otherwise, invoiced items and amounts shall be conclusively presumed correct. If it becomes necessary for GEOSOLUTIONS, INC. to file suit to collect any sum due for professional fees or costs, the prevailing party in such collection action shall be entitled to reasonable attorney's fees and costs incurred therein. 4. Any change order or expansion or modification of the scope of work, or additional services to be provided by GEOSOLUTIONS, INC., shall be agreed upon in writing, to the extent that it is reasonably practicable to do so, and such modified or additional work shall be governed by each and every provision of this Agreement; provided, however, that Client's acceptance of the work as modified or enlarged shall be deemed a waiver of any requirement of a written change order associated therewith. 5. To the fullest extent permitted by law, and not withstanding any other provision of this Agreement, the total liability, in the aggregate, of GEOSOLUTIONS, INC. and GEOSOLUTIONS, INC.’S officers, directors, partners, employees, agents and subconsultants, and any of them, to the Client and anyone claiming by, through or under the Client, for any and all claims, losses, costs or damages of any nature whatsoever arising out of, resulting from or in any way related to the Project or the Agreement from any cause or causes, including but not limited to the negligence, professional errors or omissions, strict liability, breach of contract or warranty, express or implied, of GEOSOLUTIONS, INC. or GEOSOLUTIONS, INC.’S officers, directors, employees, agents or subconsultants, or any of them, shall not exceed the total compensation received by GEOSOLUTIONS, INC. under this Agreement, or the total amount of $35,000 whichever is greater. 6. GEOSOLUTIONS, INC. shall perform professional services hereunder in accordance with generally accepted professional practice in its fields of specialty. No other warranty or representation of quality or result, either express or implied, is included or intended in our proposal, agreements or reports. Any and all reports or other findings, conclusions or recommendations provided to Client by GEOSOLUTIONS, INC. shall be strictly subject to the conditions and limitations stated therein. Any material departure from such conditions or limitations by Client shall relieve GEOSOLUTIONS, INC. of any liability which would otherwise arise in connection with such reports or recommendations. 7. To the fullest extent permitted by law, Client agrees to indemnify, defend, and hold harmless GEOSOLUTIONS, INC. from any and all liability, costs, loss, damages, or judgments arising directly or indirectly out of the conduct of Client, its employees, subcontractors, design professionals, agents, suppliers, and representatives, regardless of whether or not the active or passive fault of GEOSOLUTIONS, INC. contributed to the claim, loss, damage or liability. 8. In the event that Client requests termination of the services contemplated by this Agreement prior to the completion thereof, GEOSOLUTIONS, INC. reserves the right to complete such analyses, records, and reports as may be necessary to place its file in order and reasonably to protect its reputation for professional competence. All files, drawings, samples, field notes, and reports, including the authorized submission of final reports to public agencies, shall remain the property of GEOSOLUTIONS, INC. until GEOSOLUTIONS, INC. has received payment in full for fees and costs billed hereunder. The actual or threatened use of any such material in contravention of GEOSOLUTIONS, INC.'S ownership rights hereunder shall be grounds for appropriate injunctive relief. 9. GEOSOLUTIONS, INC. will diligently proceed to complete the professional services described in this Agreement in a timely manner. However, it is expressly agreed that GEOSOLUTIONS, INC. shall not be held responsible for delays in performance occasioned by factors beyond GEOSOLUTIONS, INC.'S control. Client: SSA Landscape Architecture, Inc. Signature: _______________________ Date: DATE January 6, 2023 PROJECT NUMBER GS00320-1 CLIENT SSA Landscape Architects, Inc. Attn: Christian Harris 303 Potrero St, Suite 40-C Santa Cruz, CA 95060 PROJECT NAME Emerson Park Amenity Upgrades and Beautification Project 1341 Nipomo Street San Luis Obispo California GeoSolutions, Inc. Kelly Robinson, GE 3118 Signature: _______________________ Date: January 11, 2023 Christian Harris Associate Principal SSA Landscape Architects, Inc. 303 Potrero Street, Suite 40-C Santa Cruz, CA 95060 Re: Proposal to Provide Civil and Structural Engineering Services for Emerson Park Amenity Upgrades and Beautification MME Project No: 22162 Dear Christian, Thank you for asking MME to provide your engineering services, accordingly we have prepared the following proposal for your review. We have over 30 years of local civil and structural engineering experience and look forward to working with you. Project Understanding This project consists of the rehabilitation and improvement of the existing amenities at Emerson Park in San Luis Obispo, California. These improvements primarily include a new fully accessible pre-fabricated public restroom, improvements to the dog park, relocated bocce courts, expanded basketball court, new playground, new fencing, improved solar safety lighting, site lighting, fencing, and (3) new shade structures at the dog park, playground, and exercise equipment. We understand that a major goal of the project is to utilize rain barrels to collect storm water for use at the community garden. We anticipate that the added and replaced impervious area for this project will be less than 22,500 SF. With the added/replaced impervious areas greater than 15,000 SF and less than 22,500 SF, the project will need to provide performance requirements 1, 2, & 3 in accordance with the City of San Luis Obispo’s Adopted Post Construction Requirements (Central Coast Regional Water Quality Control Board), dated July 12, 2013. These requirements include site design and runoff reduction, water quality treatment, and runoff retention. We understand that the project is being funded by Proposition 68 State Parks grant funding and will therefore need to comply with recent Prop 68 requirements. The approximate project budget is $2.8 million. Our work will generally include the civil engineering (CE) services to prepare construction documents including plans, specifications and estimates for use in competitive bidding and construction of this project. Proposal for Emerson Park MME Project No: 22162 January 11, 2023 Page 2 of 7 Scope of Proposed Services The scope of our services is based on a review of the conceptual drawings, observations made during a visit to the site, and discussions with you. Based on this information, we intend to provide the following services: Design Phase Services Phase One – Conceptual Design 1. Participate in correspondence with you and members of the design team as may be required to accomplish the tasks identified during this phase. 2. Prepare a topographic field survey of the site to provide a base map for design. Contact utilities companies to request maps of utilities in the project area and surrounding streets. We will survey ground features such as fences, slopes, pavements, building corners, driveways, major trees, and visible improvements or utilities at ground level. We will prepare a topographic map at about 10 scale with 2’ contours and elevations of ground features deliverable in AutoCAD and PDF. Survey will be an Engineering Survey based on local assumed datum and basis of bearings and will not be a Boundary Survey and will not include historical research, deeds, easements, legal descriptions, reconciliation of maps, filing records of survey, setting corners or determining property boundaries. Develop a scope of services and subcontract to provide underground utility location markings at the site and surrounding street (see Figure 1). Figure 1 – Site overview map from RFP Proposal for Emerson Park MME Project No: 22162 January 11, 2023 Page 3 of 7 3. Review the Geotechnical Investigation from the City. 4. Prepare structural design of foundations for prefabricated restroom, three shade structures, large playground structures, site light poles, and fencing. 5. Prepare and deliver one set of Schematic Design (SD) civil and structural engineering drawings of the selected alternative with sufficient detail to fix and describe the character of the systems contemplated for use on this project. SD drawings will be about 50% complete when compared to the final drawings. Drawings will include: i) Impervious area plan with drainage area calculations and mitigation areas ii) Site grading and drainage plan with inlets, outlets, pipes for storm drainage and preliminary ADA grading scheme iii) Utility Plan for prefabricated restroom sewer and water connections, and possibly replacement water fountain connections if needed iv) Foundation plan for prefabricated restroom, shade structures, and playground structures v) Key Structural Details 6. Prepare an opinion of estimated construction costs for the portions of the project represented by our drawings. 7. Provide the administrative support necessary for us to perform these services. Phase Two – Final Design 1. Participate in correspondence with you and members of the design team as may be required to accomplish the tasks identified during this phase. 2. Attend a meeting with you and other members of the design team to review and discuss the previously submitted schematic drawings and to resolve any identified conflicts between the various disciplines. 3. Prepare a Drainage Memo. 4. Prepare and deliver 90% engineering drawings sufficiently detailed for competitive bidding and for guidance of a qualified, experienced contractor during construction of the proposed improvements. These Drawings will be submitted for the Building Permit Application. Drawings to be furnished will include: i) Cover ii) Site grading plan iii) Site drainage plan with inlets, outlets, pipe sizes and lengths for storm drainage and restroom sewer lateral iv) Storm Water Control Plan with impervious areas v) Utility Plan Proposal for Emerson Park MME Project No: 22162 January 11, 2023 Page 4 of 7 vi) Erosion control plan vii) Site Details viii) Foundation plan for prefabricated restroom, shade structures, and playground structures ix) Key Structural Details 5. Prepare and deliver a preliminary set of technical specifications in MS Word. 6. Prepare an opinion of estimated construction costs for the portions of the project represented by our drawings. 7. Assist in obtaining approval of our parts of the project by the Building Official by responding to one set of plan check comments. 8. Complete the design and preparation of 100% level drawings incorporating Building Permit submittal comments and revisions. 9. Complete the preparation of 100% level technical specifications incorporating Building Permit submittal comments and revisions. 10. Update the final 100% opinion of estimated construction costs for the portions of the project represented by our drawings. 11. Prepare final civil engineering calculations for earthwork volumes, storm and sanitary sewer systems, and other portions of the civil site improvements. 12. Prepare final structural engineering calculations for foundations. 13. Revise Final Plans, Specifications, and Estimate as requested by City Engineer, for use in bidding and construction of the project. 14. Provide the administrative support necessary for us to perform these services. Phase Three – Construction Administration 1. Participate in correspondence with you and members of the design team as may be required to accomplish the tasks identified during this phase. 2. Participate in a pre-construction meeting to answer questions about design intent or about interpretation of the documents prior to work at the site. 3. Prepare and issue bulletins in response to RFI’s during construction, if needed, for clarification of our drawings or specifications. 4. Review submittals and shop drawings, submitted through and checked by the General Contractor, for general compliance with the intent and requirements of our Construction Documents. Re-review of any submittals more than two resubmittals would be considered Additional Services. 5. Provide the administrative support necessary for us to perform these services. Additional Services Additional Services are those items which are not specifically mentioned under the scope of proposed Design Phase services outlined above and/or those items which Proposal for Emerson Park MME Project No: 22162 January 11, 2023 Page 5 of 7 arise as a result of unforeseen circumstances during the design or construction phases of the project. Any Additional Services and compensation shall be authorized by the Client in advance and in writing or acknowleged and confirmed by email. Because the remodeling and/or rehabilitation of an existing building or infrastructure requires that certain assumptions be made regarding existing conditions, all the construction details can seldom be precisely shown on the drawings before the work of construction begins. Therefore, unforeseen field conditions will generate a certain amount of Additional Services work and expense due to no fault of anyone and we recommend the Owner carry a bigger contingency for additional design fee and additional construction cost to address unknown existing conditions. The following is a partial list of work excluded from this scope of services: Existing Underground Utility Location, Irrigation, Geotechnical Engineering, Caltrans Encroachment Permits, Environmental Assessments or Permits, Hazardous Materials Services, Architecture or Waterproofing, Mechanical, Electrical or Traffic Engineering, Pumps and Hydromodification Analysis, FEMA studies, Arborists Reports, Tree Protection Plans, Traffic Control Plan, Construction Staging Plans, SWPPP, Signalized Intersections and Crosswalks, Bid Alternates, Value Engineering, Construction Inspection, Front End Specifications, Expedited Schedule, Demolition Plans and Construction Contracts. Deliverables At the following points in the design process, we will furnish the following deliverables to you for your use, review and comment:  Topographic Survey – AutoCAD format and PDF format  Schematic Design 50% – Two conceptual plans, one set of plans (with selected alternative), and cost estimate in electronic PDF format  Design Development 90% – One set of plans, one cost estimate, and one preliminary drainage memo in electronic PDF format, and one set of preliminary technical specifications in MS Word format.  Construction Documents 100% – One set of plans, one cost estimate, one set of calculations in electronic PDF format, and one set of technical specifications in MS Word format.  Final Construction Documents– One set of signed plans on bond paper, three sets of signed calculations, one cost estimate, and one final drainage memo in electronic PDF format and one set of signed technical specifications in MS Word format. Time Schedule Based on our present workload, we could begin work on this project within two weeks of receiving a signed copy of this proposal. The work will be completed pursuant to a mutually agreed upon schedule. Proposal for Emerson Park MME Project No: 22162 January 11, 2023 Page 6 of 7 Compensation for Services Compensation for all services rendered in connection with this project will be based on time and expenses charged in accordance with our Schedule of Standard Billing Rates. Based on information available to us at this time, it is our opinion the estimated cost of our services will be Hourly Not To Exceed the amount shown in the attached Engineering Fee Estimate. Thank you for the opportunity to prepare this proposal. Should you have any questions please call me. We look forward to working together with you. Respectfully yours, Rodney Cahill, P.E. Principal Engineering Fee Estimate prepared for SSA CE and SE Services for Emerson Park Mesiti-Miller Engineering, Inc. MME Project Number: 22162 1/11/2023 Item Task Description Total Principal Engineer Engineer Engineer Engineer Engineer Admin Fee Engineer V IV III II I Assist $230 $220 $200 $170 $150 $130 $95 Phase One - Conceptual Design 1 Correspondence 4 1 1 2 $1,590 2 Topographic Survey 16 80 $15,680 3 Review Geotechnical 1 4 $830 4SDs $0 i. Impervious Area Plan 1 4 4 $1,510 ii. Grading and Drainage Plan 8 8 16 $5,600 iii. Utility Plan 4 8 16 $4,680 iv. Foundation Plans 1 16 $3,430 v. Key Structural Details 1 8 $1,830 5 Cost Estimate 1 4 2 2 $1,670 6 Administration 1 4 $610 Subtotals: 38 0 29 23 124 0 4 $37,430 Phase Two - Final Design 1 Correspondence 4 1 1 1 $1,440 2 Meeting 2 2 $760 3 Drainage Memo 2 16 4 $3,780 4 90% Plans $0 i. Cover 2 $300 ii. Grading Plan 2 24 6 $5,440 iii. Drainage Plan 2 4 16 $3,540 iv. SWCP 2 12 4 $3,100 v. Utility Plan 1 12 4 $2,870 vi. Erosion Control Plan 1 2 4 $1,170 vii. Site Details 1 2 4 $1,170 viii. Foundation Plan 1 32 $6,630 ix. Key Structural Details 1 12 $2,630 5 90% Tech Specs 4 24 4 24 $10,000 6 90% Cost Estimate 1 8 2 8 $3,370 7 Plan Check 1 2 1 4 $1,400 8 100% Plans 2 8 4 16 $5,140 9 100% Tech Specs 2 4 2 4 $2,200 10 100% Cost Estimate 1 2 2 $930 11 CE Calculations 1 6 $1,130 12 SE Calculations 1 6 $1,430 13 Revise Final PS&E 4 4 $1,400 14 Administration 4 4 $1,300 Subtotals: 36 0 103 86 115 0 4 $61,130 Personnel and Hourly Billing Rates Phase Three - Construction Administration 1 Correspondence 1 1 1 $580 2 Pre-con Meeting 2 2 $800 3 RFI Response 2 4 8 $2,460 4 Review Submittals 1 4 8 $2,230 5 Administration 1 2 $420 Subtotals: 70921702 $6,490 Services Subtotal: $105,050 Reimbursable Expenses 1 Plotting and Delivery $0 2 Mileage 200 0.625 $125 3 Subconsultant Utility Markings Allowance (x 1.10)2500 1.1 $2,750 Subtotals: $2,875 Services and Expenses Subtotal: $107,925 This is our estimate based on currently available information. We may redistribute compensation between phases to be consistent with the hours of services provided, but shall not exceed the total unless approved by the Client. This estimate is based on hourly rates effective through December 2023. Proposal for Emerson Park MME Project No: 22162 January 11, 2023 Page 7 of 7 Schedule of Standard Billing Rates Effective through December 31, 2023 Professional Services Engineer I $ 130 / hour Engineer II $ 150 / hour Engineer III $ 170 / hour Engineer IV $ 200 / hour Engineer V $ 220 / hour Principal Engineer $ 230 / hour Expert Witness Services $ 380 / hour Deposition, court appearance and preparation Administrative Assistant $ 95 / hour CAD Technician I $ 90 / hour CAD Technician II $ 110 / hour Field Technician I $ 115 / hour Field Technician II $ 140 / hour Minimum Consultation Fee $ 1,000 Field Survey (Prevailing Wage) Chief of Party $235 / hour Instrumentman $225 / hour Chainman / Rodman $215 / hour Flagperson / Pedestrian Monitor $170 / hour Reimbursable Expenses Sub-Consultants Direct Billing x 1.10 Outside Services Direct Cost x 1.15 Printing, delivery, equipment rental and other direct project expenses In-House Services Photocopies $ 0.10 sheet Plotting -internal check plots / plots on bond $ 2.00 sheet -final plots on mylar $ 10.00 sheet Travel Automobile mileage $ 0.625 mile Airfare, Car Rental, etc. Direct Cost x 1.15 Per Diem Allowance (varies by location) $ 197/day \\svr2016\projects\22162 ssa - emerson park\proposal\proposal or soq work docs\22162_emerson park_proposal.docx IDTask ModeTask Name Duration Start Finish Predecessors1PHASE ONE ‐ CONCEPTUAL DESIGN2Project Kick‐off meeting0 daysFri 2/24/23Fri 2/24/233Site Analysis1 dayFri 2/24/23Fri 2/24/2324Prepare Schematic Design Concepts38 daysMon 2/27/23Wed 4/19/2335Meet with City to Review Concepts1 dayThu 4/20/23Thu 4/20/2346Prepare Presentation Materials11 daysFri 4/21/23Fri 5/5/2357Public Meeting1 daySat 5/6/23Sat 5/6/2368Parks and Rec. Commission Meeting1 dayWed 6/7/23Wed 6/7/2379Refine Preferred Concept13 daysThu 6/8/23Mon 6/26/23810PHASE TWO ‐ DESIGN DEVELOPMENT11Prepare 50% Design Development Documents48 daysTue 6/27/23Thu 8/31/23912Submit 50% PS&E to City1 dayFri 9/1/23Fri 9/1/231113City Plan Review Period31 daysMon 9/4/23Mon 10/16/231214Meet With City to Review Comments1 dayTue 10/17/23Tue 10/17/231315PHASE THREE ‐ CONSTRUCTION DOCUMENTS16Prepare 90% Construction Documents36 daysWed 10/18/23Wed 12/6/231417Submit 90% PS&E to City1 dayThu 12/7/23Thu 12/7/231618City Plan Review Period31 daysFri 12/8/23Fri 1/19/241719Meet with City to Review Comments1 dayMon 1/22/24Mon 1/22/241820Prepare 100% Construction Documents21 daysTue 1/23/24Tue 2/20/241921Submit 100% PS&E to City1 dayWed 2/21/24Wed 2/21/242022City Plan Review Period31 daysFri 2/16/24Fri 3/29/242123Meet with City to Review Comments1 dayMon 4/1/24Mon 4/1/242224Prepare Bid Set Documents11 daysTue 4/2/24Tue 4/16/242325Submit Bid Set to City 1 dayWed 4/17/24Wed 4/17/242426PHASE FOUR ‐ BID PHASE COORDINATION27Pre‐Bid Meeting1 dayWed 4/24/24Wed 4/24/242528Bid Period23 daysThu 4/25/24Mon 5/27/242729Bid Opening1 dayTue 5/28/24Tue 5/28/242830Contract Negotiations and Award23 daysWed 5/29/24Fri 6/28/242931PHASE FIVE ‐ CONSTRUCTION ADMINISTRATION32Pre‐Construction Meeting1 dayMon 7/1/24Mon 7/1/243033Construction Period156 daysTue 7/2/24Tue 2/4/253234Punch Walk1 dayWed 2/5/25Wed 2/5/253335Final Walk1 dayWed 2/19/25Wed 2/19/253436Project Completion0 daysWed 2/26/25Wed 2/26/25352/242/262/122/192/263/53/123/193/264/24/94/164/234/305/75/145/215/286/46/116/186/257/27/97/167/237/308/68/138/208/279/39/109/179/2410/110/810/1510/2210/2911/511/1211/1911/2612/312/1012/1712/2412/311/71/141/211/282/42/112/182/253/33/103/173/243/314/74/144/214/285/55/125/195/266/26/96/166/236/307/77/147/217/288/48/118/188/259/19/89/159/229/2910/610/1310/2010/2711/311/1011/1711/2412/112/812/1512/2212/291/51/121/191/262/22/92/162/233/2ryMarchAprilMayJuneJulyAugustSeptemberOctoberNovemberDecemberJanuaryFebruaryMarchAprilMayJuneJulyAugustSeptemberOctoberNovemberDecemberJanuaryFebruaryMarcTaskSplitMilestoneSummaryProject SummaryInactive TaskInactive MilestoneInactive SummaryManual TaskDuration-onlyManual Summary RollupManual SummaryStart-onlyFinish-onlyExternal TasksExternal MilestoneDeadlineProgressManual ProgressEmerson Park Amenity Upgrades and Beautification ProjectEmerson ParkPage 1Prepared by SSALADate: Tue 1/31/23 35 From:Long, Erica Sent:Monday, January 23, 2023 9:58 AM To:Christian Harris Cc:Moore, Shelsie Subject:Emerson Park Project - Proposal Response Attachments:Emerson Park Amenity Upgrades and Beautification Proposal.pdf Hi Christian, Thank you for submitting a proposal to provide services to the City of San Luis Obispo for the Emerson Park Amenity Upgrades and Beautification Project. Congratulations! I am pleased to inform you that your firm has been selected to provide design services for this project. There are two updates we would like added to the proposal before I can initiate the purchase order. 1. Add language that the City is hiring SSA Landscape Architects, Inc. based on our on-call consultant agreement. 2. Provide a schedule that aligns with the Prop 68 requirement for the project to be completed no later than March 2025. Note: The RFP stated approximately 4 weeks for City review time, but it has been taking closer to 6 weeks. We would like to request those extra weeks are built into the schedule. Once we receive your updated proposal, I will work with your firm to get a purchase order issued and establish a kickoff meeting. The City will issue a purchase order for the total proposed fees including both optional tasks (Arborist, and Solar Design / Application) at $374,074. We look forward to working with your firm. Please let me know if you have any questions. Thank you, Erica Long Project Manager II Public Works 919 Palm Street, San Luis Obispo, CA 93401-3218 E elong@slocity.org T 805-783-7758 slocity.org Stay connected with the City by signing up for e-notifications LANDSCAPE ARCHITECTURAL DESIGN SERVICES FOR EMERSON PARK AMENITY UPGRADES AND BEAUTIFICATION PROJECT – CITY OF SAN LUIS OBISPO January 12, 2023 Erica Long – Project Manager II City of San Luis Obispo 919 Palm Street San Luis Obispo, CA 93401‐3218 A. PROJECT UNDERSTANDING The scope of work contained herein is based on the Request for Proposal for the Emerson Park Amenity Upgrades and Beautification project for the City of San Luis Obispo. This project includes the design of a ½ acre dog park, prefabricated self‐cleaning restroom, drought tolerant landscaping, shade structures, bocce court renovation and/or relocation, renovation and expansion of existing basketball courts, new playgrounds for both the 2‐5 and 5‐12 age groups, replacement of existing perimeter fencing, replacement of an existing drinking fountain and inclusion of an educational garden. A public mosaic will be included as either part of the restroom building facade or placed elsewhere in the park. SSA will serve as the prime consultant leading, collaborating, and managing the design and engineering work of consultants hired by SSA. Anticipated consultants include a Geotechnical Engineer to document existing soil conditions and provide recommendations sufficient for project consultants to design their respective project components; a Civil Engineer will provide rough and fine grading of all elements, sanitary sewer and water utilities for the proposed restroom structure, and stormwater management services; an Electrical Engineer will provide design of court and site lighting sufficient for night time use as well as power to the prefabricated restroom building; and a Structural Engineer will provide direction for footing design for the restroom foundation, light fixtures, and shade structures. An allowance for an Arborist, who will survey all trees in the area of work and provide guidance in relation to tree disposition and potential construction impacts, has been included as an optional service. The scope of work for the project is as follows: PHASE ONE – CONCEPTUAL DESIGN a. Data Collection: Collect and review all available existing conditions information from the CITY, including as‐built plans, title reports, recorded easements, site reports, and any other existing topographic survey information available. b. Execute contracts and initiate topographic and geotechnic surveys and execute with respective subconsultants. c. Project Kick‐off: Attend a kick‐off meeting with the CITY to review the program, project goals, project schedule and existing conditions. This meeting will establish communication protocol and design review protocol by the CITY. d. Site Analysis – Visit the site with the topographic survey to assess features, site access and circulation, drainage and utilities, and identify opportunities and constraints. e. Prepare and submit (2) Schematic Design concepts for amenities noted above based on the Attachment B Site Plan. The Conceptual Plans will include material option concepts. f. Prepare an initial estimate of probable construction costs for each concept. g. Meet with the CITY via video conferencing to review the Schematic Design concepts. h. Attend public meeting at Park to review proposed site designs. City to facilitate meeting, SSA will prepare concept boards and presentation material, present concepts, and solicit feedback during meeting. i. Prepare presentation and present concepts and community meeting findings and input to the Parks and Recreation Committee j. Refine preferred concept per Parks and Recreation Committee comments for final concept approval. k. Coordinate with consultants, vendors and CITY via emails and phone calls throughout this phase of work. PHASE ONE DELIVERABLES  (2) Park Concepts  (1) Final Approved Concept  Preliminary Cost Estimate for each concept  (1) City Review Meeting  (1) Public Meeting  (1) PRC Meeting PHASE TWO – DESIGN DEVELOPMENT a. Based on the approved Conceptual Design, prepare base files for Design Development set and subconsultant use. b. Prepare and submit the 50% Design Development level plan set for the preferred design to the CITY for approval. The plan set will include the following information which may be consolidated to reduce sheet quantity where feasible. Additional consultant sheets for Civil and Electrical scope of work will be incorporated into the plan set: i. Existing Conditions and Demolition Plan ii. Site Plan iii. Accessibility Plan iv. Architectural Floor Plan (for restroom building) v. Layout Plan vi. Irrigation Plan vii. Planting Plan viii. Construction Details and Sections ix. Landscape Details x. Outline Technical Specifications xi. Update Opinion of Probable Construction Cost. xii. Civil Plans xiii. Structural Plans xiv. Electrical Plans c. Publish (1) electronic copy of 50% CD’s and submit for CITY review. d. Meet with the CITY via video conferencing to review 50% CD comments e. Allow for up to (2) meetings via video conferencing with project team to collaborate, coordinate or review project issues. f. Coordinate with Utility companies and submit NOI to construct at the park site. g. Coordinate with CITY, design team, and vendors via emails and phone calls throughout this phase of work. PHASE TWO DELIVERABLES  50% PS&E  (1) City DD review meeting  (2) Design coordination meetings PHASE THREE – CONSTRUCTION DOCUMENTS a. Incorporate comments from previous submittal to prepare and submit the 90% Construction Documents. CITY to coordinate Building Permit submittal (including printing sets, delivery, completing forms, general submittal administration): i. Existing Conditions and Demolition Plan ii. Site Plan iii. Accessibility Plan iv. Architectural Floor Plan (restroom building) v. Layout Plan vi. Irrigation Plan vii. Planting Plan viii. Construction Details and Sections ix. Landscape Details x. Draft Technical Specifications xi. Update Opinion of Probable Construction Cost xii. Civil Plans xiii. Structural Plans xiv. Electrical Plans xv. Itemized Building Review comment response letter b. Publish (1) electronic copy of 90% PS&E and submit for CITY review. c. Meet with the CITY to review 90% comments at CITY offices. d. Walk site with 90% plans to confirm assumptions and identify potential conflicts. e. Conduct in‐house plan check of SSA and consultant drawing sets prior to submittal and incorporate revisions and CITY feedback into draft 100% CD’s to meet all applicable laws, regulations, CITY standards, and other applicable requirements. f. Prepare 100% estimate of probable construction costs. g. Prepare 100% Technical Specifications in CSI format. Coordinate with CITY front end specifications. h. Publish (1) electronic copy of draft 100% CD’s and submit for CITY review. i. Collect feedback from CITY and finalize/compile Bid Set Package. j. Allow for up to (2) meetings via video conferencing with project design team for this phase of work to collaborate, coordinate or review design, construction, budget or schedule. k. Coordinate with CITY, design team, and vendors via emails and phone calls throughout this phase of work. PHASE THREE DELIVERABLES  90% PS&E  100% PS&E  Bid Set  (1) CITY document review meeting  (2) Design coordination meetings PHASE FOUR – BID PHASE COORDINATION a. Attend one pre‐bid meeting and walk‐through with bidding contractors and CITY. b. Provide clarification and addenda throughout bid period as required. c. Assist CITY with review and evaluation of bids. d. Coordinate with CITY on the execution of a contract for construction with successful bidder. PHASE FIVE – CONSTRUCTION ADMINISTRATION a. Attend one Pre‐Construction Meeting to answer contractor questions and walk the site with contractors. b. Provide plan clarification and responses to contractor RFI’s throughout the construction period as requested by the CITY. c. Construction Meetings & Field Observations – attend up to (3) construction meetings to review progress in the field as necessary. Provide site observation notes from each field review. d. Submittals – Review submittals, shop drawings and provide written approval, rejection or correction directives. Review proposed substitutions for conformance to drawings and technical specs, if any. e. CCO’s – Review and make recommendations to the CITY if necessary. Change Order preparation and management by others. f. Perform one pre‐final acceptance walk‐through and prepare punch list. ADDITIONAL SERVICES SSA may provide additional services, as requested in advance by CITY. Additional services will be negotiated separately based on the billing rates contained in the “SSA Rate Schedule”. Additional services may include, but are not limited to: a. Cost estimating or value engineering services beyond those included above. b. Revisions or re‐submittals beyond those included above. c. Procurement of Biological Consultant. d. CEQA coordination. e. Unforeseen changes in the scope of work, design program, budget or schedule. f. 3D modeling or renderings. g. Submitting drawings for or any fees associated with permitting unless noted in scope above. h. Additive or deductive alternates beyond what is included above, and any other service not described within this Scope of Work. FEE PROPOSAL The fees for the above Scope of Work phases are as follows: Phase One – Conceptual Design $73,408.00 Phase Two – Design Development $75,434.00 Phase Three – Construction Documents $169,046.00 Phase Four – Bid Phase Coordination $8,424.00 Phase Five – Construction Administration $31,399.00 Estimated Reimbursable Expenses $5,363.00 Allowance for Arborist $2,750.00 Allowance for Solar Design and Application $8,250.00 Total Proposed Fees $374,074.00 These services are proposed to be provided on an Hourly Not to Exceed basis. Fees will be billed monthly based on the actual effort and expense in each phase. SERVICES TO BE PROVIDED BY THE CITY 1. All Project related drawings, surveys and reports, including, but not limited to, those requested in this Scope of Work 2. CITY review, comment and directives as requested by SSA 3. Procurement of any subconsultant that may be identified as necessary during the Project 4. Submittal to any necessary agencies for review and approval, including to the OWNER REIMBURSABLE EXPENSES Included in the FEE PROPOSAL is an allowance for expenses such as mileage at current federal rates, plotting, printing and reproduction, shipping and postage. Billings for reimbursable expenses will be submitted on or around the 25th of each month based on the actual cost for the previous month, per the attached “SSA Rate Schedule”. a.Data collection 6 4 4 b.Execute contracts and initiate surveys 8 8 c.Project kick-off meeting 2 2 d.Site Analysis 6 6 e.Prepare (2) design concepts 20 32 24 f.Prepare initial construction estimate 6 12 g.Meet with CITY to review concepts 2 2 h.Prepare materials and attend public meeting at park 16 24 24 i.Prepare presentation for concepts and present to PRC 8 8 j.Prepare final concept plan 6 8 8 k.Coordinate with consultants via email, phone 12 4 0 92 0 0 0 82 0 0 80 8 $45,204 $7,540 $8,294 $18,100 $19,910 $25,640 $28,204 $73,408 a.Prepare base files for DD set and subconsultant use 2 8 b.Submit 50% Design level plan set i. Existing conditions 2 4 8 ii. Site Plan 4 16 24 iii. Accessibility Plan 2 2 6 iv. Architectural Floor Plan (Restroom) 2 4 8 v. Layout Plan 2 4 8 vi. Irrigation Plan 2 8 16 vii. Planting Plan 2 12 16 viii. Construction Details 8 20 24 ix. Landscape Details 2 2 4 x. Outline Tech Specs 2 6 xi. Update probable construction cost 2 2 4 xii. Civil Plan Review 4 xiii. Structural Plan Review 4 xiv. Electrical Plan Review 4 c.Submit 50% CD's to CITY 2 2 3 d.Meet with CITY to review 50% set 2 2 e.Allow up to (2) meetings with project team for review 4 4 f.Coordinate with utility and submit NOI for park 2 2 4 g.Coordinate with CITY, design team 12 4 0 66 0 0 0 94 0 0 133 0 $47,725 $5,860 $6,446 $19,330 21263 $25,190 $27,709 $75,434 a.Incorporate comments from CITY and prepare 90%CDs i. Existing conditions 2 8 12 ii. Site Plan 12 12 16 iii. Accessibility Plan 1 2 4 iv. Architectural Floor Plan (Restroom) 2 6 8 v. Layout Plan 1 12 16 vi. Irrigation Plan 6 16 20 vii. Planting Plan 4 16 20 viii. Construction Details 16 20 24 ix. Landscape Details 2 4 6 x. Draft Tech Specs 8 8 xi. Update probable construction cost 3 6 xii. Civil Plan Review 4 xiii. Structural Plan Review 4 xiv. Electrical Plan Review 4 xv. Itemized Building Review response letter 2 3 b.Submit 90% CD's to CITY 2 3 c.Meet with CITY to review 90% set 8 2 d.Conduct in-house plan check and prepare 100% CD's 12 24 32 e.Walk site with 90% plans to identify conflicts 3 6 Administrative AssistantBASIC SERVICES Associate PrincipalPhase One SSA Subtotal Multipler 1.10Job Captain/Landscape Architect llMME Consultant Subtotal Aurum Consulting Engineers MME Phase Two: Design Development Phase Three: Construction Documents Phase One Total Phase Two Total Detailed Breakdown of Landscape Architectural Services for Emerson Park Amenity Upgrades for City of San Luis Obispo Proposal No. P22056.00 Date: 01-12-23 Director of DesignLandscape Designer l/AutoCAD TechSub Consultants Multiplier 1.10 Consultant Subtotal Sub Consultants GeoSolutions Phase Two SSA Subtotal Phase One: Conceptual Design Senior Project ManagerPrincipalProject ManagerLandscape Architect lLandscape Designer ll/AutoCAD TechSSA Landscape Architects, Inc. Project Name Proposal Number 1/12/2023 Page 1 of 2 Administrative AssistantBASIC SERVICES Associate PrincipalJob Captain/Landscape Architect llDirector of DesignLandscape Designer l/AutoCAD TechSenior Project ManagerPrincipalProject ManagerLandscape Architect lLandscape Designer ll/AutoCAD Techf.Prepare 100% cost estimate 2 4 6 g.Prepare 100% technical specs 12 h.Submit 100% CD's to CITY 2 3 i.Prepare and submit bid set package 8 12 16 j. Allow up to (2) meetings for review with Design Team 4 4 k.Coordinate with CITY, design team 12 6 0 136 0 0 0 156 0 0 201 0 $82,377 $17,660 $19,426 $61,130 67243 $78,790 $86,669 $169,046 a.Attend on pre-bid meeting 8 b.Provide plan clarification and RFI responses 8 16.0 c.Assist CITY with review of bids 4 d.Coordinate with CITY - execution of construction contract 4 024000000160$7,520 $822 $904 0 $822 $904 $8,424 a.Attend on Pre-Construction meeting 8 b.Provide Plan Clarification and RFI responses 16 12 c.Attend up to (3) Construction Meetings 24 d.Review submittals 24 24 e.Review Change orders 12 f.One prefinal walk through - prepare punch list 8 3 092000039000$26,274 $4,659 $5,125 $6,490 7139 $4,659 $5,125 $31,399 Hours: 0 410 0 0 0 332 39 0 430 8 Rate: $241 $222 $218 $215 $178 $158 $150 $146 $137 $108 Extension: $0 $91,020 $0 $0 $0 $52,456 $5,850 $0 $58,910 $864 209100 $357,711 Estimated Reimbursable Expenses $2,000 MME Reimbursable Expenses $2,875 Allowance for Arborist $2,500 Allowance for Solar Design and Application $7,500 $14,875 Multiplier 1.10 $16,363 $374,074 The above breakdown represents our best estimate at this time and may change subject to future developments during the project. It is possible that some of the estimated manpower requirements for specific task items may increase, while others may not require the entire anticipated effort. This provides us a greater degree of confidence in the overall project estimate, rather than in any given task. Project Totals for In-house Staff Reimbursable Expenses Phase Three Total Phase Four Total Phase Four: Bid Phase Coordination Phase Five: Construction Administration Phase Five Total Total Project Compensation Subtotal Project Fees for Services Aurum Consulting Engineers MME Phase Three SSA Subtotal Consultant Subtotal Consultant Subtotal Consultant Subtotal Sub Consultants Aurum Consulting Engineers Phase Four SSA Subtotal Phase Five SSA Subtotal MME Multiplier 1.10 Mulitplier 1.10 Mulitplier 1.10 Sub Consultants MME Sub Consultants Aurum Consulting Engineers SSA Landscape Architects, Inc. Project Name Proposal Number 1/12/2023 Page 2 of 2 EXHIBIT B STANDARD BILLING RATE SCHEDULE Effective through December 31, 2023 PROFESSIONAL SERVICES Principal Landscape Architect $248.00/Hour Associate Principal $233.00/Hour Senior Project Manager $225.00/Hour Project Manager II $209.00/Hour Project Manager I $185.00/Hour Job Captain/Landscape Architect II $164.00/Hour Landscape Architect I $156.00/Hour Landscape Designer III $152.00/Hour Landscape Designer II/AutoCAD Technician $149.00/Hour Landscape Designer I $142.00/Hour Staff Clerical/Administrative $111.00/Hour REIMBURSABLE EXPENSES Subconsultants Direct Billing x 1.10 In-House Office Services: As listed below x 1.10 Plotting: Color Bond $4.65/sf Black & White Bond $2.95/sf Vellum $4.55/sf Mylar $10.50/sf Transparencies: Color $3.25/each Black and White $2.25/each Color Laser Prints: 8.5 x 11 $.65/each 11 x 17 $.95/each Blueprints: 24 x 36 $2.00/each 30 x 42 $2.50/each Black & White Laser Prints: 8.5 x 11 $.10/each 11 x 17 $.15/each CD Media: CDR $6.00/each Outside Reimbursable Expenses: Reproduction, photography, shipping and postage, miscellaneous expenses Direct Cost x 1.10 Travel: Mileage Round Trip from SSA office Current IRS Rate Other travel expenses Direct Cost x 1.10 January 5, 2023 Mr. Christian Harris SSA Landscape Architects, Inc. 303 Potrero Street, Suite 40 - C Santa Cruz, CA 95060 Re: Emerson Park San Luis Obispo, CA Aurum Project. 23-001.00 Dear Christian, We are pleased to have this opportunity to provide a proposal for the electrical construction documents design portion for the referenced project. Our fee proposal is based on the information emailed to us on January 2nd, 2022 for the electrical design to provide power to pre-fabricated restroom building, Solar Powered pole lights around the park and recreational lighting for basketball/multi-sport area. We make the following proposal for consulting services: 50% Construction Documents a. Review preliminary project design plans. b. Review and coordinate comments from DD drawings. c. Site visit to establish existing conditions. d. Load calculations. e. *Coordination with utility companies. f. *Electrical service design. g. Electrical service distribution. h. Power and Lighting plans. i. Equipment cut sheets and product literature. j. Opinion of probable costs. k. (2) web-based meetings with design team. 90% Construction Documents a. Review and coordinate comments from 50% drawings. b. Power and Lighting plans. c. Electrical specifications. d. Opinion of probable costs. e. (2) web-based meetings with design team. 100% Construction Documents a. Review and coordinate comments from 90% drawings. b. Power and Lighting plans. c. Electrical specifications. d. Title 24 Calculations and documentation. e. Opinion of probable costs. f. Review and respond to City comments. g. Provide 100% biddable construction documents. h. (2) web-based meetings with design team. Bidding & Construction Administration a. Respond top bidder’s inquiries and request for clarifications. b. Incorporate addenda bid documents into construction set of plans and specifications. c. Review of submittals. d. Review proposed substitutions. e. Responding to questions from the field. f. Review change orders. g. (2) On site review of the Contractor’s work upon request. h. Final walk through observation report of the completed work. i. Prepared Record Drawings from redlines provided by contractor. Our total fee for the services outlined above is as follows: 50% Construction Documents $5,860 90% Construction Documents $5,400 100% Construction Documents $4,400 Bidding & Construction Administration $5,481 Total fee $21,141*/** *PG&E Application/Coordination/New Service (if Necessary): $7,860. **Solar Photovoltaic System Design/Grid-Interconnection/Application/Process: Assumed by Others Construction support includes review of submittals, responding to questions from the field, one on site review of the Contractor’s work upon request and a final walk through observation report of the completed work. Regularly scheduled job meetings during construction or periodic on-site inspections are not included in our scope of work (weekly or bi-weekly meetings). Not included in our basic scope of work: a. Electrical Utility Design (power, telephone & cable TV) beyond the Project property lines. b. Upgrade of existing on-site utilities (power, telephone & cable TV). c. Fire Alarm System Design. d. Electrical Service or Distribution Design. e. Street lighting or control. f. Data Cabling (or active electronics). g. CATV System Design. h. Telephone Cabling (or telephone switch design). i. Title 24 Commissioning. j. Title 24 certification, testing and documentation. k. Green Building Code (Cal Green) voluntary measures. l. Mechanical controls. m. Emergency Generator Design. n. Fire Pump Design. o. Photovoltaic System Design. p. Intrusion/Security System Design. q. CCTV System Design. r. As – built Drawings. s. Power Coordination Study etc. t. Preparation or review of energy rebate applications. u. LEED Certification. v. Value Engineering Reviews. w. Design using Revit or other BIM software. x. Structural Calculations. 2023 Hourly Rate Schedule Engineering Director $ 217.00/hr. Senior Project Manager $ 194.00/hr. Project Manager $ 188.00/hr. Electrical Designer $ 178.00/hr. CADD Manager/ Drafter $ 139.00/hr. Drafter $ 119.00/hr. All drawings, details, specifications, reports, calculations and etc. are the property of Aurum Consulting Engineers Monterey Bay, Inc. Aurum Consulting Engineers Monterey Bay, Inc. grants a one-time non- exclusive license for one time use on this specific project for the engineering work covered by this agreement and may not be used by the Client for any other endeavor without written consent. The above proposed fee does not include fees assessed by agencies as a result of obtaining information, plans, existing conditions, etc. in order to accomplish our Scope of Work. These will be considered out- sourced expenses should they occur. Additional compensation will be requested when: • Revisions are requested after the substantial completion of the documents. • It is necessary to review change orders not initiated by or as a result of our design. • When additional work not in the scope of work listed above (included services) is requested. Agreement Terms An invoice for Aurum Consulting Engineers services will be submitted monthly. Invoices are payable within 30 days after the invoice date. Accounts unpaid 60 days after the invoice date may be subject to a monthly service charge of 1.5% (or the legal rate) on the then unpaid balance. In the event any portion or all of an account remains unpaid 90 days after billing, the Client shall pay all costs of collection, including reasonable attorney’s fees. If the client objects to any portion of the invoice, the Client shall notify Aurum Consulting Engineers in writing within ten calendar days of receipt of invoice. The Client shall identify the specific cause of the disagreement and shall pay when due that portion of the invoice not in dispute. Any claims or disputes arising between Aurum Consulting Engineers Monterey Bay Inc. and the Client shall be submitted to non-binding mediation. The Client shall, to the fullest extent permitted by law, indemnify and hold harmless Aurum Consulting Engineers Monterey Bay Inc., Aurum Consulting Engineers Monterey Bay Inc.’s officers, directors, employees, agents and sub consultants from and against all damage, liability and costs, including reasonable attorney’s fees and defense costs, arising out of or in any way connected with the performance by any of the parties above named of the services under this agreement, excepting only those damages, liabilities, or costs attributed to the sole negligence or willful misconduct of Aurum Consulting Engineers Monterey Bay Inc. In recognition of the relative risks, rewards and benefits of the project to both Aurum Consulting Engineers Monterey Bay Inc. and the Client, the risks have been allocated such that the Client agrees that, to the fullest extent permitted by law, Aurum Consulting Engineers Monterey Bay Inc.’s total liability to the Client for any and all injuries, claims, losses, expenses, damages or claim expenses arising out of this agreement from any cause or causes, shall not exceed Aurum Consulting Engineers Monterey Bay Inc. Insurance coverage in effect on the contract date. Such causes include, but are not limited to, Aurum Consulting Engineers Monterey Bay Inc. negligence, errors, omissions, strict liability, breach of contract or breach of warranty. This agreement may be terminated upon giving written notice by the Client or Aurum Consulting Engineers Monterey Bay Inc. should the other fail to perform its obligation hereunder. In the event of termination, the Client shall pay Aurum Consulting Engineers Monterey Bay Inc. for all services rendered to the date of termination, all reimbursable expenses, and reimbursable termination expenses. Any litigation between the parties shall be adjudicated in the County of Monterey, California. Payment of invoices is in no case subject to unilateral discounting or set-offs by the Client and payment is due regardless of suspension or termination of the Agreement by either party. We trust that the above is in agreement with your understanding of our participation in this project and meets with your approval. We are most interested in your input and if there is something about our proposal which needs further explanation or if you would like to make adjustments in the scope-of-work please contact us. Please acknowledge your acceptance of this proposal by signing this letter below and returning a copy to us. This Proposal and pricing will expire in 90 days if written agreement is not received. Sincerely, Najib Anwary, P.E., LEED AP (BD+C) Sr. Project Manager Accepted: Signature: __________________________ Title: ____________________________ Name: _____________________________ Date: ____________________________ PROPOSAL FOR GEOTECHNICAL SERVICES Dear Mr. Harris: 1.0 INTRODUCTION GeoSolutions, Inc. presents this proposal to provide geotechnical services for the proposed Emerson Park Amenity Upgrades and Beautification project to be located at Emerson Park, 1341 Nipomo Street, San Luis Obispo California. SSA Landscape Architects, Inc. will hereafter be referred to as the client. This proposal presents our project understanding, proposed scope of services, preliminary schedule, and estimated costs associated with providing the following project deliverables:  Soils Engineering Report All work listed in this proposal shall be in accordance with the standard specifications of the City of San Luis Obispo, the 2022 California Building Code (CBC), and/or industry standard practices. 2.0 PROJECT UNDERSTANDING Our project understanding is based on the RFP for the project, which was provided by the City of San Luis Obispo. The proposed project will consist of renovating existing facilities and constructing new facilities within the existing park. New facilities are to include a restroom, play structure, and shade structures. Retaining walls may be constructed as part of the proposed improvements. See Figure 1: Site Plan (provided by the City of San Luis Obispo). Figure 1: Site Plan (provided by City of San Luis Obispo) DATE January 6, 2023 PROJECT NUMBER GS00320-1 CLIENT SSA Landscape Architects, Inc. Attn: Christian Harris 303 Potrero St, Suite 40-C Santa Cruz, CA 95060 PROJECT NAME Emerson Park Amenity Upgrades and Beautification Project 1341 Nipomo Street San Luis Obispo California Emerson Park Amenity Upgrades and Beautification January 6, 2023 Project GS00320-1 2 The proposed structures are to be located throughout Emerson Park. The site is generally level, sloping gradually downward to the southwest. This area is mapped as being underlain by Surficial Sediments (Qa). Geotechnical information is requested for design and construction of foundations for the proposed structures.. 3.0 SCOPE OF SERVICES Based on our understanding of the project needs we propose the following scope of services. 3.1 Field Investigation The proposed field investigation will consist of advancing five exploratory borings to a maximum depth of 15 feet (bgs). Anticipated exploration locations are provided in Figure 2: Proposed Exploration Plan. Actual exploration locations will be based on drill rig access, utility clearance, and our understanding of the project needs. The explorations will be used to determine the general site suitability for the proposed construction. The Project Engineer will observe the boring operations and record the sub-surface soils and/or bedrock conditions in Boring Logs. During the field investigation, sampling will be performed at approximate 2.5 to 5.0-foot intervals. Bulk and relatively undisturbed soil/bedrock samples will be obtained in the field for classification and laboratory testing. The exploratory borings will be backfilled, but not compacted, with on-site material. Repair of damaged landscape will not be the responsibility of GeoSolutions, Inc. Prior to the field investigation, pertinent published and unpublished geotechnical studies and literature of the subject project area will be reviewed under the direction of the Project Engineer. A predrill site visit will be performed in order to coordinate proposed exploration locations with the project team and/or mark for utility clearance (USA Dig Alert). We assume no site access restrictions apply for our field investigation and that no permits are required for our fieldwork. 3.2 Laboratory Testing Selected soil samples that are considered to be representative of site conditions will be tested in our laboratory, or an equivalent laboratory, in order to ascertain or derive relevant engineering properties. Anticipated testing for the project may include: Figure 2: Proposed Exploration Plan Emerson Park Amenity Upgrades and Beautification January 6, 2023 Project GS00320-1 3  Soil Classification (ASTM D2487, D2488)  Liquid Limit, Plastic Limit, and Plasticity Index (ASTM D4318)  Expansion Index (ASTM D4829)  Soil Particle Size Analysis (ASTM D422)  Laboratory Maximum Density (ASTM D1557)  Direct Shear (ASTM D3080) 3.3 Geotechnical Analysis and Report Preparation Geotechnical engineering analyses will be performed using the data obtained during our literature review, field investigation, and laboratory testing. The analyses will be used to help form our Soils Engineering Report for the project providing geotechnical recommendations pertaining to:  Location and depth to bedrock, if encountered  Depth to groundwater, if encountered  Grading requirements  Processing of soils and depth of over-excavation  Drainage and erosion  Preliminary pedestrian pavement structural section  Bearing capacity  Minimum foundation depth and width parameters  Lateral earth pressures (active, at-rest, and passive resistance) and sliding resistance parameters for the design of retaining walls and footings  Seismic design considerations including seismic lateral earth pressures A digital copy (pdf) of this report will be emailed to the client and/or client representative. 4.0 SCHEDULE Receipt of the signed agreement for professional services signifies the start of the schedule. Please note this schedule is only approximate and is subject to change; weather and site access can affect the schedule time frame.  Field investigation: within approximately four to five weeks of receiving signed agreement.  Laboratory analysis: within approximately two to three weeks of field investigation.  Report preparation: within approximately two weeks of laboratory analysis. The report(s) will be submitted within approximately eight to ten weeks of receipt of your written authorization to proceed. To initiate the proposed services, please sign and return a copy of the included Agreement for Professional Services. Upon receipt of the signed copies of the Agreement for Professional Services, we will promptly schedule the fieldwork for the proposed scope of services and return a counter-signed Agreement for Professional Services. Any alterations to the original Agreement for Professional Services may result in a delay of the proposed services or our inability to execute those services. Emerson Park Amenity Upgrades and Beautification January 6, 2023 Project GS00320-1 4 5.0 FEE ESTIMATE Our fees for the proposed geotechnical services include a Soils Engineering Report (field investigation, laboratory testing, and report). We understand this is a prevailing wage project. A breakdown of costs associated with performing our proposed work scope is provided. Our fees are based on a flat rate and are as follows: Soils Engineering Report Field Investigation $ 3,640.00 Laboratory Testing $ 1,900.00 Report Preparation $ 2,000.00 TOTAL: $ 7,540.00 We will not incur expenditures above $ 7,540.00 without your prior authorization. 6.0 TERMINATION OF SERVICES This contract may be terminated by either party. Any fees accrued by GeoSolutions, Inc. after receipt of the signed Agreement for Professional Services and retainer will be deducted from said retainer and the remainder returned to the issuer of the retainer. 7.0 ADDITIONAL GEOTECHNICAL AND INSPECTION SERVICES GeoSolutions, Inc. assumes that it will be retained to provide additional services during future phases of the proposed project. These services would be provided by GeoSolutions, Inc. as required by the City of San Luis Obispo, the 2022 CBC, and/or industry standard practices. These services would be in addition to those included in this document. 8.0 PROJECT CONSIDERATIONS It is the responsibility of the Client and/or the Client Representative to provide access to the project site for our testing equipment. The locating of any underground utility within the property limits is the responsibility of the Client and/or the Client Representative. If the Client/Client Representative is uncertain about the locations of underground utilities, you should hire a professional locating service. We will contact Underground Service Alert (USA) to locate utilities in the public right of away and exercise caution during field investigation. If paint is used to mark utility locations, GeoSolutions, Inc. will not remove paint marks. GeoSolutions, Inc. will not be liable for damage or injury arising from damage to existing utilities. It should be noted when drilling on or near developed properties, we will attempt to minimize damage to the existing landscape, hardscape, and/or pavement areas. GeoSolutions, Inc. will not be liable for damage to existing landscape, hardscape, and pavements. If available, topographic maps and a preliminary layout should be provided to us. Any change in the layout could necessitate additional work. Review of subsequent plan changes and/or other project requirements would be charged as additional cost in accordance with our fee schedule. We request that any previous geologic or geotechnical reports conducted for the site be submitted to us. 9.0 CLOSURE This proposal, including, but not limited to, the terms of payment, proposed services, and schedule for proposed services, is valid for 90 days from the proposed date. AGREEMENT FOR PROFESSIONAL SERVICES Project Description: Provide geotechnical services associated with a Soils Engineering Report in accordance with this proposal dated January 6, 2023 This Agreement is entered into by and between GEOSOLUTIONS, INC. and the CLIENT as follows: 1. GEOSOLUTIONS, INC. agrees to perform professional services at the Project name described to the left, or elsewhere as appropriate, the scope of which services is briefly described above. Client acknowledges that the “Exhibit A” applicable to project and date listed above is hereby made part of this Agreement for Professional Services. 2. Unless otherwise specifically agreed in writing, GEOSOLUTIONS, INC. services shall be performed on a fixed fee and/or time and materials basis in accordance with the proposal and/or fee schedule attached to this Agreement. Any estimate of the total cost for the scope of work described herein is provided in good faith, but is intended as an estimate only in recognition of the many variables that may affect the execution of professional services (including, without limitation, conditions in the field, coordination with other trades, field change orders, and the like). 3. All fees and other charges attributable to this Agreement shall be invoiced at completion of services. Release of work product to Client is contingent upon receipt of client payment in full to GEOSOLUTIONS, INC. unless otherwise specifically agreed to in writing by both parties. Invoices are due and payable upon receipt. After thirty (30) days, late charges shall accrue on invoices at the rate of 1% per month. Should Client dispute any fee or charge, written notice of such dispute must be provided to GEOSOLUTIONS, INC. within thirty (30) days after invoice date; otherwise, invoiced items and amounts shall be conclusively presumed correct. If it becomes necessary for GEOSOLUTIONS, INC. to file suit to collect any sum due for professional fees or costs, the prevailing party in such collection action shall be entitled to reasonable attorney's fees and costs incurred therein. 4. Any change order or expansion or modification of the scope of work, or additional services to be provided by GEOSOLUTIONS, INC., shall be agreed upon in writing, to the extent that it is reasonably practicable to do so, and such modified or additional work shall be governed by each and every provision of this Agreement; provided, however, that Client's acceptance of the work as modified or enlarged shall be deemed a waiver of any requirement of a written change order associated therewith. 5. To the fullest extent permitted by law, and not withstanding any other provision of this Agreement, the total liability, in the aggregate, of GEOSOLUTIONS, INC. and GEOSOLUTIONS, INC.’S officers, directors, partners, employees, agents and subconsultants, and any of them, to the Client and anyone claiming by, through or under the Client, for any and all claims, losses, costs or damages of any nature whatsoever arising out of, resulting from or in any way related to the Project or the Agreement from any cause or causes, including but not limited to the negligence, professional errors or omissions, strict liability, breach of contract or warranty, express or implied, of GEOSOLUTIONS, INC. or GEOSOLUTIONS, INC.’S officers, directors, employees, agents or subconsultants, or any of them, shall not exceed the total compensation received by GEOSOLUTIONS, INC. under this Agreement, or the total amount of $35,000 whichever is greater. 6. GEOSOLUTIONS, INC. shall perform professional services hereunder in accordance with generally accepted professional practice in its fields of specialty. No other warranty or representation of quality or result, either express or implied, is included or intended in our proposal, agreements or reports. Any and all reports or other findings, conclusions or recommendations provided to Client by GEOSOLUTIONS, INC. shall be strictly subject to the conditions and limitations stated therein. Any material departure from such conditions or limitations by Client shall relieve GEOSOLUTIONS, INC. of any liability which would otherwise arise in connection with such reports or recommendations. 7. To the fullest extent permitted by law, Client agrees to indemnify, defend, and hold harmless GEOSOLUTIONS, INC. from any and all liability, costs, loss, damages, or judgments arising directly or indirectly out of the conduct of Client, its employees, subcontractors, design professionals, agents, suppliers, and representatives, regardless of whether or not the active or passive fault of GEOSOLUTIONS, INC. contributed to the claim, loss, damage or liability. 8. In the event that Client requests termination of the services contemplated by this Agreement prior to the completion thereof, GEOSOLUTIONS, INC. reserves the right to complete such analyses, records, and reports as may be necessary to place its file in order and reasonably to protect its reputation for professional competence. All files, drawings, samples, field notes, and reports, including the authorized submission of final reports to public agencies, shall remain the property of GEOSOLUTIONS, INC. until GEOSOLUTIONS, INC. has received payment in full for fees and costs billed hereunder. The actual or threatened use of any such material in contravention of GEOSOLUTIONS, INC.'S ownership rights hereunder shall be grounds for appropriate injunctive relief. 9. GEOSOLUTIONS, INC. will diligently proceed to complete the professional services described in this Agreement in a timely manner. However, it is expressly agreed that GEOSOLUTIONS, INC. shall not be held responsible for delays in performance occasioned by factors beyond GEOSOLUTIONS, INC.'S control. Client: SSA Landscape Architecture, Inc. Signature: _______________________ Date: DATE January 6, 2023 PROJECT NUMBER GS00320-1 CLIENT SSA Landscape Architects, Inc. Attn: Christian Harris 303 Potrero St, Suite 40-C Santa Cruz, CA 95060 PROJECT NAME Emerson Park Amenity Upgrades and Beautification Project 1341 Nipomo Street San Luis Obispo California GeoSolutions, Inc. Kelly Robinson, GE 3118 Signature: _______________________ Date: January 11, 2023 Christian Harris Associate Principal SSA Landscape Architects, Inc. 303 Potrero Street, Suite 40-C Santa Cruz, CA 95060 Re: Proposal to Provide Civil and Structural Engineering Services for Emerson Park Amenity Upgrades and Beautification MME Project No: 22162 Dear Christian, Thank you for asking MME to provide your engineering services, accordingly we have prepared the following proposal for your review. We have over 30 years of local civil and structural engineering experience and look forward to working with you. Project Understanding This project consists of the rehabilitation and improvement of the existing amenities at Emerson Park in San Luis Obispo, California. These improvements primarily include a new fully accessible pre-fabricated public restroom, improvements to the dog park, relocated bocce courts, expanded basketball court, new playground, new fencing, improved solar safety lighting, site lighting, fencing, and (3) new shade structures at the dog park, playground, and exercise equipment. We understand that a major goal of the project is to utilize rain barrels to collect storm water for use at the community garden. We anticipate that the added and replaced impervious area for this project will be less than 22,500 SF. With the added/replaced impervious areas greater than 15,000 SF and less than 22,500 SF, the project will need to provide performance requirements 1, 2, & 3 in accordance with the City of San Luis Obispo’s Adopted Post Construction Requirements (Central Coast Regional Water Quality Control Board), dated July 12, 2013. These requirements include site design and runoff reduction, water quality treatment, and runoff retention. We understand that the project is being funded by Proposition 68 State Parks grant funding and will therefore need to comply with recent Prop 68 requirements. The approximate project budget is $2.8 million. Our work will generally include the civil engineering (CE) services to prepare construction documents including plans, specifications and estimates for use in competitive bidding and construction of this project. Proposal for Emerson Park MME Project No: 22162 January 11, 2023 Page 2 of 7 Scope of Proposed Services The scope of our services is based on a review of the conceptual drawings, observations made during a visit to the site, and discussions with you. Based on this information, we intend to provide the following services: Design Phase Services Phase One – Conceptual Design 1. Participate in correspondence with you and members of the design team as may be required to accomplish the tasks identified during this phase. 2. Prepare a topographic field survey of the site to provide a base map for design. Contact utilities companies to request maps of utilities in the project area and surrounding streets. We will survey ground features such as fences, slopes, pavements, building corners, driveways, major trees, and visible improvements or utilities at ground level. We will prepare a topographic map at about 10 scale with 2’ contours and elevations of ground features deliverable in AutoCAD and PDF. Survey will be an Engineering Survey based on local assumed datum and basis of bearings and will not be a Boundary Survey and will not include historical research, deeds, easements, legal descriptions, reconciliation of maps, filing records of survey, setting corners or determining property boundaries. Develop a scope of services and subcontract to provide underground utility location markings at the site and surrounding street (see Figure 1). Figure 1 – Site overview map from RFP Proposal for Emerson Park MME Project No: 22162 January 11, 2023 Page 3 of 7 3. Review the Geotechnical Investigation from the City. 4. Prepare structural design of foundations for prefabricated restroom, three shade structures, large playground structures, site light poles, and fencing. 5. Prepare and deliver one set of Schematic Design (SD) civil and structural engineering drawings of the selected alternative with sufficient detail to fix and describe the character of the systems contemplated for use on this project. SD drawings will be about 50% complete when compared to the final drawings. Drawings will include: i) Impervious area plan with drainage area calculations and mitigation areas ii) Site grading and drainage plan with inlets, outlets, pipes for storm drainage and preliminary ADA grading scheme iii) Utility Plan for prefabricated restroom sewer and water connections, and possibly replacement water fountain connections if needed iv) Foundation plan for prefabricated restroom, shade structures, and playground structures v) Key Structural Details 6. Prepare an opinion of estimated construction costs for the portions of the project represented by our drawings. 7. Provide the administrative support necessary for us to perform these services. Phase Two – Final Design 1. Participate in correspondence with you and members of the design team as may be required to accomplish the tasks identified during this phase. 2. Attend a meeting with you and other members of the design team to review and discuss the previously submitted schematic drawings and to resolve any identified conflicts between the various disciplines. 3. Prepare a Drainage Memo. 4. Prepare and deliver 90% engineering drawings sufficiently detailed for competitive bidding and for guidance of a qualified, experienced contractor during construction of the proposed improvements. These Drawings will be submitted for the Building Permit Application. Drawings to be furnished will include: i) Cover ii) Site grading plan iii) Site drainage plan with inlets, outlets, pipe sizes and lengths for storm drainage and restroom sewer lateral iv) Storm Water Control Plan with impervious areas v) Utility Plan Proposal for Emerson Park MME Project No: 22162 January 11, 2023 Page 4 of 7 vi) Erosion control plan vii) Site Details viii) Foundation plan for prefabricated restroom, shade structures, and playground structures ix) Key Structural Details 5. Prepare and deliver a preliminary set of technical specifications in MS Word. 6. Prepare an opinion of estimated construction costs for the portions of the project represented by our drawings. 7. Assist in obtaining approval of our parts of the project by the Building Official by responding to one set of plan check comments. 8. Complete the design and preparation of 100% level drawings incorporating Building Permit submittal comments and revisions. 9. Complete the preparation of 100% level technical specifications incorporating Building Permit submittal comments and revisions. 10. Update the final 100% opinion of estimated construction costs for the portions of the project represented by our drawings. 11. Prepare final civil engineering calculations for earthwork volumes, storm and sanitary sewer systems, and other portions of the civil site improvements. 12. Prepare final structural engineering calculations for foundations. 13. Revise Final Plans, Specifications, and Estimate as requested by City Engineer, for use in bidding and construction of the project. 14. Provide the administrative support necessary for us to perform these services. Phase Three – Construction Administration 1. Participate in correspondence with you and members of the design team as may be required to accomplish the tasks identified during this phase. 2. Participate in a pre-construction meeting to answer questions about design intent or about interpretation of the documents prior to work at the site. 3. Prepare and issue bulletins in response to RFI’s during construction, if needed, for clarification of our drawings or specifications. 4. Review submittals and shop drawings, submitted through and checked by the General Contractor, for general compliance with the intent and requirements of our Construction Documents. Re-review of any submittals more than two resubmittals would be considered Additional Services. 5. Provide the administrative support necessary for us to perform these services. Additional Services Additional Services are those items which are not specifically mentioned under the scope of proposed Design Phase services outlined above and/or those items which Proposal for Emerson Park MME Project No: 22162 January 11, 2023 Page 5 of 7 arise as a result of unforeseen circumstances during the design or construction phases of the project. Any Additional Services and compensation shall be authorized by the Client in advance and in writing or acknowleged and confirmed by email. Because the remodeling and/or rehabilitation of an existing building or infrastructure requires that certain assumptions be made regarding existing conditions, all the construction details can seldom be precisely shown on the drawings before the work of construction begins. Therefore, unforeseen field conditions will generate a certain amount of Additional Services work and expense due to no fault of anyone and we recommend the Owner carry a bigger contingency for additional design fee and additional construction cost to address unknown existing conditions. The following is a partial list of work excluded from this scope of services: Existing Underground Utility Location, Irrigation, Geotechnical Engineering, Caltrans Encroachment Permits, Environmental Assessments or Permits, Hazardous Materials Services, Architecture or Waterproofing, Mechanical, Electrical or Traffic Engineering, Pumps and Hydromodification Analysis, FEMA studies, Arborists Reports, Tree Protection Plans, Traffic Control Plan, Construction Staging Plans, SWPPP, Signalized Intersections and Crosswalks, Bid Alternates, Value Engineering, Construction Inspection, Front End Specifications, Expedited Schedule, Demolition Plans and Construction Contracts. Deliverables At the following points in the design process, we will furnish the following deliverables to you for your use, review and comment:  Topographic Survey – AutoCAD format and PDF format  Schematic Design 50% – Two conceptual plans, one set of plans (with selected alternative), and cost estimate in electronic PDF format  Design Development 90% – One set of plans, one cost estimate, and one preliminary drainage memo in electronic PDF format, and one set of preliminary technical specifications in MS Word format.  Construction Documents 100% – One set of plans, one cost estimate, one set of calculations in electronic PDF format, and one set of technical specifications in MS Word format.  Final Construction Documents– One set of signed plans on bond paper, three sets of signed calculations, one cost estimate, and one final drainage memo in electronic PDF format and one set of signed technical specifications in MS Word format. Time Schedule Based on our present workload, we could begin work on this project within two weeks of receiving a signed copy of this proposal. The work will be completed pursuant to a mutually agreed upon schedule. Proposal for Emerson Park MME Project No: 22162 January 11, 2023 Page 6 of 7 Compensation for Services Compensation for all services rendered in connection with this project will be based on time and expenses charged in accordance with our Schedule of Standard Billing Rates. Based on information available to us at this time, it is our opinion the estimated cost of our services will be Hourly Not To Exceed the amount shown in the attached Engineering Fee Estimate. Thank you for the opportunity to prepare this proposal. Should you have any questions please call me. We look forward to working together with you. Respectfully yours, Rodney Cahill, P.E. Principal Engineering Fee Estimate prepared for SSA CE and SE Services for Emerson Park Mesiti-Miller Engineering, Inc. MME Project Number: 22162 1/11/2023 Item Task Description Total Principal Engineer Engineer Engineer Engineer Engineer Admin Fee Engineer V IV III II I Assist $230 $220 $200 $170 $150 $130 $95 Phase One - Conceptual Design 1 Correspondence 4 1 1 2 $1,590 2 Topographic Survey 16 80 $15,680 3 Review Geotechnical 1 4 $830 4SDs $0 i. Impervious Area Plan 1 4 4 $1,510 ii. Grading and Drainage Plan 8 8 16 $5,600 iii. Utility Plan 4 8 16 $4,680 iv. Foundation Plans 1 16 $3,430 v. Key Structural Details 1 8 $1,830 5 Cost Estimate 1 4 2 2 $1,670 6 Administration 1 4 $610 Subtotals: 38 0 29 23 124 0 4 $37,430 Phase Two - Final Design 1 Correspondence 4 1 1 1 $1,440 2 Meeting 2 2 $760 3 Drainage Memo 2 16 4 $3,780 4 90% Plans $0 i. Cover 2 $300 ii. Grading Plan 2 24 6 $5,440 iii. Drainage Plan 2 4 16 $3,540 iv. SWCP 2 12 4 $3,100 v. Utility Plan 1 12 4 $2,870 vi. Erosion Control Plan 1 2 4 $1,170 vii. Site Details 1 2 4 $1,170 viii. Foundation Plan 1 32 $6,630 ix. Key Structural Details 1 12 $2,630 5 90% Tech Specs 4 24 4 24 $10,000 6 90% Cost Estimate 1 8 2 8 $3,370 7 Plan Check 1 2 1 4 $1,400 8 100% Plans 2 8 4 16 $5,140 9 100% Tech Specs 2 4 2 4 $2,200 10 100% Cost Estimate 1 2 2 $930 11 CE Calculations 1 6 $1,130 12 SE Calculations 1 6 $1,430 13 Revise Final PS&E 4 4 $1,400 14 Administration 4 4 $1,300 Subtotals: 36 0 103 86 115 0 4 $61,130 Personnel and Hourly Billing Rates Phase Three - Construction Administration 1 Correspondence 1 1 1 $580 2 Pre-con Meeting 2 2 $800 3 RFI Response 2 4 8 $2,460 4 Review Submittals 1 4 8 $2,230 5 Administration 1 2 $420 Subtotals: 70921702 $6,490 Services Subtotal: $105,050 Reimbursable Expenses 1 Plotting and Delivery $0 2 Mileage 200 0.625 $125 3 Subconsultant Utility Markings Allowance (x 1.10)2500 1.1 $2,750 Subtotals: $2,875 Services and Expenses Subtotal: $107,925 This is our estimate based on currently available information. We may redistribute compensation between phases to be consistent with the hours of services provided, but shall not exceed the total unless approved by the Client. This estimate is based on hourly rates effective through December 2023. Proposal for Emerson Park MME Project No: 22162 January 11, 2023 Page 7 of 7 Schedule of Standard Billing Rates Effective through December 31, 2023 Professional Services Engineer I $ 130 / hour Engineer II $ 150 / hour Engineer III $ 170 / hour Engineer IV $ 200 / hour Engineer V $ 220 / hour Principal Engineer $ 230 / hour Expert Witness Services $ 380 / hour Deposition, court appearance and preparation Administrative Assistant $ 95 / hour CAD Technician I $ 90 / hour CAD Technician II $ 110 / hour Field Technician I $ 115 / hour Field Technician II $ 140 / hour Minimum Consultation Fee $ 1,000 Field Survey (Prevailing Wage) Chief of Party $235 / hour Instrumentman $225 / hour Chainman / Rodman $215 / hour Flagperson / Pedestrian Monitor $170 / hour Reimbursable Expenses Sub-Consultants Direct Billing x 1.10 Outside Services Direct Cost x 1.15 Printing, delivery, equipment rental and other direct project expenses In-House Services Photocopies $ 0.10 sheet Plotting -internal check plots / plots on bond $ 2.00 sheet -final plots on mylar $ 10.00 sheet Travel Automobile mileage $ 0.625 mile Airfare, Car Rental, etc. Direct Cost x 1.15 Per Diem Allowance (varies by location) $ 197/day \\svr2016\projects\22162 ssa - emerson park\proposal\proposal or soq work docs\22162_emerson park_proposal.docx 38 From:Long, Erica Sent:Thursday, January 12, 2023 4:29 PM To:Avakian, Greg; Hyfield, Devin; Moore, Shelsie Subject:FW: Emerson Park Attachments:Emerson Park Amenity Upgrades and Beautification Proposal.pdf Good afternoon, Please see the attached proposal for the Emerson Park. I will send out a meeting invite and scoring sheets soon. Thank you, Erica Long Project Manager II Public Works 919 Palm Street, San Luis Obispo, CA 93401-3218 E elong@slocity.org T 805-783-7758 slocity.org Stay connected with the City by signing up for e-notifications From: Christian Harris <christian@ssala.com> Sent: Thursday, January 12, 2023 4:06 PM To: Long, Erica <elong@slocity.org> Subject: Emerson Park This message is from an External Source. Use caution when deciding to open attachments, click links, or respond. Hi Erica, We are pleased to present our proposal for the Emerson Park project. Please take a look and feel free to reach out to discuss scope and assumptions, we’re happy to work with you to revise if necessary. Please note our fee schedule for the initial proposal is based on 2022 hourly rates, however we’ve included our 2023 rate schedule for any additional services beyond the original scope. I hope you all are doing well down there and recovering from this last batch of weather. Looks like another round this weekend into early next week but hopefully clearing up afterwards. Best regards, 39 LANDSCAPE ARCHITECTURAL DESIGN SERVICES FOR EMERSON PARK AMENITY UPGRADES AND BEAUTIFICATION PROJECT – CITY OF SAN LUIS OBISPO January 12, 2023 Erica Long – Project Manager II City of San Luis Obispo 919 Palm Street San Luis Obispo, CA 93401‐3218 A. PROJECT UNDERSTANDING The scope of work contained herein is based on the Request for Proposal for the Emerson Park Amenity Upgrades and Beautification project for the City of San Luis Obispo. This project includes the design of a ½ acre dog park, prefabricated self‐cleaning restroom, drought tolerant landscaping, shade structures, bocce court renovation and/or relocation, renovation and expansion of existing basketball courts, new playgrounds for both the 2‐5 and 5‐12 age groups, replacement of existing perimeter fencing, replacement of an existing drinking fountain and inclusion of an educational garden. A public mosaic will be included as either part of the restroom building facade or placed elsewhere in the park. SSA will serve as the prime consultant leading, collaborating, and managing the design and engineering work of consultants hired by SSA. Anticipated consultants include a Geotechnical Engineer to document existing soil conditions and provide recommendations sufficient for project consultants to design their respective project components; a Civil Engineer will provide rough and fine grading of all elements, sanitary sewer and water utilities for the proposed restroom structure, and stormwater management services; an Electrical Engineer will provide design of court and site lighting sufficient for night time use as well as power to the prefabricated restroom building; and a Structural Engineer will provide direction for footing design for the restroom foundation, light fixtures, and shade structures. An allowance for an Arborist, who will survey all trees in the area of work and provide guidance in relation to tree disposition and potential construction impacts, has been included as an optional service. The scope of work for the project is as follows: PHASE ONE – CONCEPTUAL DESIGN a. Data Collection: Collect and review all available existing conditions information from the CITY, including as‐built plans, title reports, recorded easements, site reports, and any other existing topographic survey information available. b. Execute contracts and initiate topographic and geotechnic surveys and execute with respective subconsultants. c. Project Kick‐off: Attend a kick‐off meeting with the CITY to review the program, project goals, project schedule and existing conditions. This meeting will establish communication protocol and design review protocol by the CITY. d. Site Analysis – Visit the site with the topographic survey to assess features, site access and circulation, drainage and utilities, and identify opportunities and constraints. e. Prepare and submit (2) Schematic Design concepts for amenities noted above based on the Attachment B Site Plan. The Conceptual Plans will include material option concepts. f. Prepare an initial estimate of probable construction costs for each concept. g. Meet with the CITY via video conferencing to review the Schematic Design concepts. h. Attend public meeting at Park to review proposed site designs. City to facilitate meeting, SSA will prepare concept boards and presentation material, present concepts, and solicit feedback during meeting. i. Prepare presentation and present concepts and community meeting findings and input to the Parks and Recreation Committee j. Refine preferred concept per Parks and Recreation Committee comments for final concept approval. k. Coordinate with consultants, vendors and CITY via emails and phone calls throughout this phase of work. PHASE ONE DELIVERABLES  (2) Park Concepts  (1) Final Approved Concept  Preliminary Cost Estimate for each concept  (1) City Review Meeting  (1) Public Meeting  (1) PRC Meeting PHASE TWO – DESIGN DEVELOPMENT a. Based on the approved Conceptual Design, prepare base files for Design Development set and subconsultant use. b. Prepare and submit the 50% Design Development level plan set for the preferred design to the CITY for approval. The plan set will include the following information which may be consolidated to reduce sheet quantity where feasible. Additional consultant sheets for Civil and Electrical scope of work will be incorporated into the plan set: i. Existing Conditions and Demolition Plan ii. Site Plan iii. Accessibility Plan iv. Architectural Floor Plan (for restroom building) v. Layout Plan vi. Irrigation Plan vii. Planting Plan viii. Construction Details and Sections ix. Landscape Details x. Outline Technical Specifications xi. Update Opinion of Probable Construction Cost. xii. Civil Plans xiii. Structural Plans xiv. Electrical Plans c. Publish (1) electronic copy of 50% CD’s and submit for CITY review. d. Meet with the CITY via video conferencing to review 50% CD comments e. Allow for up to (2) meetings via video conferencing with project team to collaborate, coordinate or review project issues. f. Coordinate with Utility companies and submit NOI to construct at the park site. g. Coordinate with CITY, design team, and vendors via emails and phone calls throughout this phase of work. PHASE TWO DELIVERABLES  50% PS&E  (1) City DD review meeting  (2) Design coordination meetings PHASE THREE – CONSTRUCTION DOCUMENTS a. Incorporate comments from previous submittal to prepare and submit the 90% Construction Documents. CITY to coordinate Building Permit submittal (including printing sets, delivery, completing forms, general submittal administration): i. Existing Conditions and Demolition Plan ii. Site Plan iii. Accessibility Plan iv. Architectural Floor Plan (restroom building) v. Layout Plan vi. Irrigation Plan vii. Planting Plan viii. Construction Details and Sections ix. Landscape Details x. Draft Technical Specifications xi. Update Opinion of Probable Construction Cost xii. Civil Plans xiii. Structural Plans xiv. Electrical Plans xv. Itemized Building Review comment response letter b. Publish (1) electronic copy of 90% PS&E and submit for CITY review. c. Meet with the CITY to review 90% comments at CITY offices. d. Walk site with 90% plans to confirm assumptions and identify potential conflicts. e. Conduct in‐house plan check of SSA and consultant drawing sets prior to submittal and incorporate revisions and CITY feedback into draft 100% CD’s to meet all applicable laws, regulations, CITY standards, and other applicable requirements. f. Prepare 100% estimate of probable construction costs. g. Prepare 100% Technical Specifications in CSI format. Coordinate with CITY front end specifications. h. Publish (1) electronic copy of draft 100% CD’s and submit for CITY review. i. Collect feedback from CITY and finalize/compile Bid Set Package. j. Allow for up to (2) meetings via video conferencing with project design team for this phase of work to collaborate, coordinate or review design, construction, budget or schedule. k. Coordinate with CITY, design team, and vendors via emails and phone calls throughout this phase of work. PHASE THREE DELIVERABLES  90% PS&E  100% PS&E  Bid Set  (1) CITY document review meeting  (2) Design coordination meetings PHASE FOUR – BID PHASE COORDINATION a. Attend one pre‐bid meeting and walk‐through with bidding contractors and CITY. b. Provide clarification and addenda throughout bid period as required. c. Assist CITY with review and evaluation of bids. d. Coordinate with CITY on the execution of a contract for construction with successful bidder. PHASE FIVE – CONSTRUCTION ADMINISTRATION a. Attend one Pre‐Construction Meeting to answer contractor questions and walk the site with contractors. b. Provide plan clarification and responses to contractor RFI’s throughout the construction period as requested by the CITY. c. Construction Meetings & Field Observations – attend up to (3) construction meetings to review progress in the field as necessary. Provide site observation notes from each field review. d. Submittals – Review submittals, shop drawings and provide written approval, rejection or correction directives. Review proposed substitutions for conformance to drawings and technical specs, if any. e. CCO’s – Review and make recommendations to the CITY if necessary. Change Order preparation and management by others. f. Perform one pre‐final acceptance walk‐through and prepare punch list. ADDITIONAL SERVICES SSA may provide additional services, as requested in advance by CITY. Additional services will be negotiated separately based on the billing rates contained in the “SSA Rate Schedule”. Additional services may include, but are not limited to: a. Cost estimating or value engineering services beyond those included above. b. Revisions or re‐submittals beyond those included above. c. Procurement of Biological Consultant. d. CEQA coordination. e. Unforeseen changes in the scope of work, design program, budget or schedule. f. 3D modeling or renderings. g. Submitting drawings for or any fees associated with permitting unless noted in scope above. h. Additive or deductive alternates beyond what is included above, and any other service not described within this Scope of Work. FEE PROPOSAL The fees for the above Scope of Work phases are as follows: Phase One – Conceptual Design $73,408.00 Phase Two – Design Development $75,434.00 Phase Three – Construction Documents $169,046.00 Phase Four – Bid Phase Coordination $8,424.00 Phase Five – Construction Administration $31,399.00 Estimated Reimbursable Expenses $5,363.00 Allowance for Arborist $2,750.00 Allowance for Solar Design and Application $8,250.00 Total Proposed Fees $374,074.00 These services are proposed to be provided on an Hourly Not to Exceed basis. Fees will be billed monthly based on the actual effort and expense in each phase. SERVICES TO BE PROVIDED BY THE CITY 1. All Project related drawings, surveys and reports, including, but not limited to, those requested in this Scope of Work 2. CITY review, comment and directives as requested by SSA 3. Procurement of any subconsultant that may be identified as necessary during the Project 4. Submittal to any necessary agencies for review and approval, including to the OWNER REIMBURSABLE EXPENSES Included in the FEE PROPOSAL is an allowance for expenses such as mileage at current federal rates, plotting, printing and reproduction, shipping and postage. Billings for reimbursable expenses will be submitted on or around the 25th of each month based on the actual cost for the previous month, per the attached “SSA Rate Schedule”. a.Data collection 6 4 4 b.Execute contracts and initiate surveys 8 8 c.Project kick-off meeting 2 2 d.Site Analysis 6 6 e.Prepare (2) design concepts 20 32 24 f.Prepare initial construction estimate 6 12 g.Meet with CITY to review concepts 2 2 h.Prepare materials and attend public meeting at park 16 24 24 i.Prepare presentation for concepts and present to PRC 8 8 j.Prepare final concept plan 6 8 8 k.Coordinate with consultants via email, phone 12 4 0 92 0 0 0 82 0 0 80 8 $45,204 $7,540 $8,294 $18,100 $19,910 $25,640 $28,204 $73,408 a.Prepare base files for DD set and subconsultant use 2 8 b.Submit 50% Design level plan set i. Existing conditions 2 4 8 ii. Site Plan 4 16 24 iii. Accessibility Plan 2 2 6 iv. Architectural Floor Plan (Restroom) 2 4 8 v. Layout Plan 2 4 8 vi. Irrigation Plan 2 8 16 vii. Planting Plan 2 12 16 viii. Construction Details 8 20 24 ix. Landscape Details 2 2 4 x. Outline Tech Specs 2 6 xi. Update probable construction cost 2 2 4 xii. Civil Plan Review 4 xiii. Structural Plan Review 4 xiv. Electrical Plan Review 4 c.Submit 50% CD's to CITY 2 2 3 d.Meet with CITY to review 50% set 2 2 e.Allow up to (2) meetings with project team for review 4 4 f.Coordinate with utility and submit NOI for park 2 2 4 g.Coordinate with CITY, design team 12 4 0 66 0 0 0 94 0 0 133 0 $47,725 $5,860 $6,446 $19,330 21263 $25,190 $27,709 $75,434 a.Incorporate comments from CITY and prepare 90%CDs i. Existing conditions 2 8 12 ii. Site Plan 12 12 16 iii. Accessibility Plan 1 2 4 iv. Architectural Floor Plan (Restroom) 2 6 8 v. Layout Plan 1 12 16 vi. Irrigation Plan 6 16 20 vii. Planting Plan 4 16 20 viii. Construction Details 16 20 24 ix. Landscape Details 2 4 6 x. Draft Tech Specs 8 8 xi. Update probable construction cost 3 6 xii. Civil Plan Review 4 xiii. Structural Plan Review 4 xiv. Electrical Plan Review 4 xv. Itemized Building Review response letter 2 3 b.Submit 90% CD's to CITY 2 3 c.Meet with CITY to review 90% set 8 2 d.Conduct in-house plan check and prepare 100% CD's 12 24 32 e.Walk site with 90% plans to identify conflicts 3 6 Administrative AssistantBASIC SERVICES Associate PrincipalPhase One SSA Subtotal Multipler 1.10Job Captain/Landscape Architect llMME Consultant Subtotal Aurum Consulting Engineers MME Phase Two: Design Development Phase Three: Construction Documents Phase One Total Phase Two Total Detailed Breakdown of Landscape Architectural Services for Emerson Park Amenity Upgrades for City of San Luis Obispo Proposal No. P22056.00 Date: 01-12-23 Director of DesignLandscape Designer l/AutoCAD TechSub Consultants Multiplier 1.10 Consultant Subtotal Sub Consultants GeoSolutions Phase Two SSA Subtotal Phase One: Conceptual Design Senior Project ManagerPrincipalProject ManagerLandscape Architect lLandscape Designer ll/AutoCAD TechSSA Landscape Architects, Inc. Project Name Proposal Number 1/12/2023 Page 1 of 2 Administrative AssistantBASIC SERVICES Associate PrincipalJob Captain/Landscape Architect llDirector of DesignLandscape Designer l/AutoCAD TechSenior Project ManagerPrincipalProject ManagerLandscape Architect lLandscape Designer ll/AutoCAD Techf.Prepare 100% cost estimate 2 4 6 g.Prepare 100% technical specs 12 h.Submit 100% CD's to CITY 2 3 i.Prepare and submit bid set package 8 12 16 j. Allow up to (2) meetings for review with Design Team 4 4 k.Coordinate with CITY, design team 12 6 0 136 0 0 0 156 0 0 201 0 $82,377 $17,660 $19,426 $61,130 67243 $78,790 $86,669 $169,046 a.Attend on pre-bid meeting 8 b.Provide plan clarification and RFI responses 8 16.0 c.Assist CITY with review of bids 4 d.Coordinate with CITY - execution of construction contract 4 024000000160$7,520 $822 $904 0 $822 $904 $8,424 a.Attend on Pre-Construction meeting 8 b.Provide Plan Clarification and RFI responses 16 12 c.Attend up to (3) Construction Meetings 24 d.Review submittals 24 24 e.Review Change orders 12 f.One prefinal walk through - prepare punch list 8 3 092000039000$26,274 $4,659 $5,125 $6,490 7139 $4,659 $5,125 $31,399 Hours: 0 410 0 0 0 332 39 0 430 8 Rate: $241 $222 $218 $215 $178 $158 $150 $146 $137 $108 Extension: $0 $91,020 $0 $0 $0 $52,456 $5,850 $0 $58,910 $864 209100 $357,711 Estimated Reimbursable Expenses $2,000 MME Reimbursable Expenses $2,875 Allowance for Arborist $2,500 Allowance for Solar Design and Application $7,500 $14,875 Multiplier 1.10 $16,363 $374,074 The above breakdown represents our best estimate at this time and may change subject to future developments during the project. It is possible that some of the estimated manpower requirements for specific task items may increase, while others may not require the entire anticipated effort. This provides us a greater degree of confidence in the overall project estimate, rather than in any given task. Project Totals for In-house Staff Reimbursable Expenses Phase Three Total Phase Four Total Phase Four: Bid Phase Coordination Phase Five: Construction Administration Phase Five Total Total Project Compensation Subtotal Project Fees for Services Aurum Consulting Engineers MME Phase Three SSA Subtotal Consultant Subtotal Consultant Subtotal Consultant Subtotal Sub Consultants Aurum Consulting Engineers Phase Four SSA Subtotal Phase Five SSA Subtotal MME Multiplier 1.10 Mulitplier 1.10 Mulitplier 1.10 Sub Consultants MME Sub Consultants Aurum Consulting Engineers SSA Landscape Architects, Inc. Project Name Proposal Number 1/12/2023 Page 2 of 2 EXHIBIT B STANDARD BILLING RATE SCHEDULE Effective through December 31, 2023 PROFESSIONAL SERVICES Principal Landscape Architect $248.00/Hour Associate Principal $233.00/Hour Senior Project Manager $225.00/Hour Project Manager II $209.00/Hour Project Manager I $185.00/Hour Job Captain/Landscape Architect II $164.00/Hour Landscape Architect I $156.00/Hour Landscape Designer III $152.00/Hour Landscape Designer II/AutoCAD Technician $149.00/Hour Landscape Designer I $142.00/Hour Staff Clerical/Administrative $111.00/Hour REIMBURSABLE EXPENSES Subconsultants Direct Billing x 1.10 In-House Office Services: As listed below x 1.10 Plotting: Color Bond $4.65/sf Black & White Bond $2.95/sf Vellum $4.55/sf Mylar $10.50/sf Transparencies: Color $3.25/each Black and White $2.25/each Color Laser Prints: 8.5 x 11 $.65/each 11 x 17 $.95/each Blueprints: 24 x 36 $2.00/each 30 x 42 $2.50/each Black & White Laser Prints: 8.5 x 11 $.10/each 11 x 17 $.15/each CD Media: CDR $6.00/each Outside Reimbursable Expenses: Reproduction, photography, shipping and postage, miscellaneous expenses Direct Cost x 1.10 Travel: Mileage Round Trip from SSA office Current IRS Rate Other travel expenses Direct Cost x 1.10 January 5, 2023 Mr. Christian Harris SSA Landscape Architects, Inc. 303 Potrero Street, Suite 40 - C Santa Cruz, CA 95060 Re: Emerson Park San Luis Obispo, CA Aurum Project. 23-001.00 Dear Christian, We are pleased to have this opportunity to provide a proposal for the electrical construction documents design portion for the referenced project. Our fee proposal is based on the information emailed to us on January 2nd, 2022 for the electrical design to provide power to pre-fabricated restroom building, Solar Powered pole lights around the park and recreational lighting for basketball/multi-sport area. We make the following proposal for consulting services: 50% Construction Documents a. Review preliminary project design plans. b. Review and coordinate comments from DD drawings. c. Site visit to establish existing conditions. d. Load calculations. e. *Coordination with utility companies. f. *Electrical service design. g. Electrical service distribution. h. Power and Lighting plans. i. Equipment cut sheets and product literature. j. Opinion of probable costs. k. (2) web-based meetings with design team. 90% Construction Documents a. Review and coordinate comments from 50% drawings. b. Power and Lighting plans. c. Electrical specifications. d. Opinion of probable costs. e. (2) web-based meetings with design team. 100% Construction Documents a. Review and coordinate comments from 90% drawings. b. Power and Lighting plans. c. Electrical specifications. d. Title 24 Calculations and documentation. e. Opinion of probable costs. f. Review and respond to City comments. g. Provide 100% biddable construction documents. h. (2) web-based meetings with design team. Bidding & Construction Administration a. Respond top bidder’s inquiries and request for clarifications. b. Incorporate addenda bid documents into construction set of plans and specifications. c. Review of submittals. d. Review proposed substitutions. e. Responding to questions from the field. f. Review change orders. g. (2) On site review of the Contractor’s work upon request. h. Final walk through observation report of the completed work. i. Prepared Record Drawings from redlines provided by contractor. Our total fee for the services outlined above is as follows: 50% Construction Documents $5,860 90% Construction Documents $5,400 100% Construction Documents $4,400 Bidding & Construction Administration $5,481 Total fee $21,141*/** *PG&E Application/Coordination/New Service (if Necessary): $7,860. **Solar Photovoltaic System Design/Grid-Interconnection/Application/Process: Assumed by Others Construction support includes review of submittals, responding to questions from the field, one on site review of the Contractor’s work upon request and a final walk through observation report of the completed work. Regularly scheduled job meetings during construction or periodic on-site inspections are not included in our scope of work (weekly or bi-weekly meetings). Not included in our basic scope of work: a. Electrical Utility Design (power, telephone & cable TV) beyond the Project property lines. b. Upgrade of existing on-site utilities (power, telephone & cable TV). c. Fire Alarm System Design. d. Electrical Service or Distribution Design. e. Street lighting or control. f. Data Cabling (or active electronics). g. CATV System Design. h. Telephone Cabling (or telephone switch design). i. Title 24 Commissioning. j. Title 24 certification, testing and documentation. k. Green Building Code (Cal Green) voluntary measures. l. Mechanical controls. m. Emergency Generator Design. n. Fire Pump Design. o. Photovoltaic System Design. p. Intrusion/Security System Design. q. CCTV System Design. r. As – built Drawings. s. Power Coordination Study etc. t. Preparation or review of energy rebate applications. u. LEED Certification. v. Value Engineering Reviews. w. Design using Revit or other BIM software. x. Structural Calculations. 2023 Hourly Rate Schedule Engineering Director $ 217.00/hr. Senior Project Manager $ 194.00/hr. Project Manager $ 188.00/hr. Electrical Designer $ 178.00/hr. CADD Manager/ Drafter $ 139.00/hr. Drafter $ 119.00/hr. All drawings, details, specifications, reports, calculations and etc. are the property of Aurum Consulting Engineers Monterey Bay, Inc. Aurum Consulting Engineers Monterey Bay, Inc. grants a one-time non- exclusive license for one time use on this specific project for the engineering work covered by this agreement and may not be used by the Client for any other endeavor without written consent. The above proposed fee does not include fees assessed by agencies as a result of obtaining information, plans, existing conditions, etc. in order to accomplish our Scope of Work. These will be considered out- sourced expenses should they occur. Additional compensation will be requested when: • Revisions are requested after the substantial completion of the documents. • It is necessary to review change orders not initiated by or as a result of our design. • When additional work not in the scope of work listed above (included services) is requested. Agreement Terms An invoice for Aurum Consulting Engineers services will be submitted monthly. Invoices are payable within 30 days after the invoice date. Accounts unpaid 60 days after the invoice date may be subject to a monthly service charge of 1.5% (or the legal rate) on the then unpaid balance. In the event any portion or all of an account remains unpaid 90 days after billing, the Client shall pay all costs of collection, including reasonable attorney’s fees. If the client objects to any portion of the invoice, the Client shall notify Aurum Consulting Engineers in writing within ten calendar days of receipt of invoice. The Client shall identify the specific cause of the disagreement and shall pay when due that portion of the invoice not in dispute. Any claims or disputes arising between Aurum Consulting Engineers Monterey Bay Inc. and the Client shall be submitted to non-binding mediation. The Client shall, to the fullest extent permitted by law, indemnify and hold harmless Aurum Consulting Engineers Monterey Bay Inc., Aurum Consulting Engineers Monterey Bay Inc.’s officers, directors, employees, agents and sub consultants from and against all damage, liability and costs, including reasonable attorney’s fees and defense costs, arising out of or in any way connected with the performance by any of the parties above named of the services under this agreement, excepting only those damages, liabilities, or costs attributed to the sole negligence or willful misconduct of Aurum Consulting Engineers Monterey Bay Inc. In recognition of the relative risks, rewards and benefits of the project to both Aurum Consulting Engineers Monterey Bay Inc. and the Client, the risks have been allocated such that the Client agrees that, to the fullest extent permitted by law, Aurum Consulting Engineers Monterey Bay Inc.’s total liability to the Client for any and all injuries, claims, losses, expenses, damages or claim expenses arising out of this agreement from any cause or causes, shall not exceed Aurum Consulting Engineers Monterey Bay Inc. Insurance coverage in effect on the contract date. Such causes include, but are not limited to, Aurum Consulting Engineers Monterey Bay Inc. negligence, errors, omissions, strict liability, breach of contract or breach of warranty. This agreement may be terminated upon giving written notice by the Client or Aurum Consulting Engineers Monterey Bay Inc. should the other fail to perform its obligation hereunder. In the event of termination, the Client shall pay Aurum Consulting Engineers Monterey Bay Inc. for all services rendered to the date of termination, all reimbursable expenses, and reimbursable termination expenses. Any litigation between the parties shall be adjudicated in the County of Monterey, California. Payment of invoices is in no case subject to unilateral discounting or set-offs by the Client and payment is due regardless of suspension or termination of the Agreement by either party. We trust that the above is in agreement with your understanding of our participation in this project and meets with your approval. We are most interested in your input and if there is something about our proposal which needs further explanation or if you would like to make adjustments in the scope-of-work please contact us. Please acknowledge your acceptance of this proposal by signing this letter below and returning a copy to us. This Proposal and pricing will expire in 90 days if written agreement is not received. Sincerely, Najib Anwary, P.E., LEED AP (BD+C) Sr. Project Manager Accepted: Signature: __________________________ Title: ____________________________ Name: _____________________________ Date: ____________________________ PROPOSAL FOR GEOTECHNICAL SERVICES Dear Mr. Harris: 1.0 INTRODUCTION GeoSolutions, Inc. presents this proposal to provide geotechnical services for the proposed Emerson Park Amenity Upgrades and Beautification project to be located at Emerson Park, 1341 Nipomo Street, San Luis Obispo California. SSA Landscape Architects, Inc. will hereafter be referred to as the client. This proposal presents our project understanding, proposed scope of services, preliminary schedule, and estimated costs associated with providing the following project deliverables:  Soils Engineering Report All work listed in this proposal shall be in accordance with the standard specifications of the City of San Luis Obispo, the 2022 California Building Code (CBC), and/or industry standard practices. 2.0 PROJECT UNDERSTANDING Our project understanding is based on the RFP for the project, which was provided by the City of San Luis Obispo. The proposed project will consist of renovating existing facilities and constructing new facilities within the existing park. New facilities are to include a restroom, play structure, and shade structures. Retaining walls may be constructed as part of the proposed improvements. See Figure 1: Site Plan (provided by the City of San Luis Obispo). Figure 1: Site Plan (provided by City of San Luis Obispo) DATE January 6, 2023 PROJECT NUMBER GS00320-1 CLIENT SSA Landscape Architects, Inc. Attn: Christian Harris 303 Potrero St, Suite 40-C Santa Cruz, CA 95060 PROJECT NAME Emerson Park Amenity Upgrades and Beautification Project 1341 Nipomo Street San Luis Obispo California Emerson Park Amenity Upgrades and Beautification January 6, 2023 Project GS00320-1 2 The proposed structures are to be located throughout Emerson Park. The site is generally level, sloping gradually downward to the southwest. This area is mapped as being underlain by Surficial Sediments (Qa). Geotechnical information is requested for design and construction of foundations for the proposed structures.. 3.0 SCOPE OF SERVICES Based on our understanding of the project needs we propose the following scope of services. 3.1 Field Investigation The proposed field investigation will consist of advancing five exploratory borings to a maximum depth of 15 feet (bgs). Anticipated exploration locations are provided in Figure 2: Proposed Exploration Plan. Actual exploration locations will be based on drill rig access, utility clearance, and our understanding of the project needs. The explorations will be used to determine the general site suitability for the proposed construction. The Project Engineer will observe the boring operations and record the sub-surface soils and/or bedrock conditions in Boring Logs. During the field investigation, sampling will be performed at approximate 2.5 to 5.0-foot intervals. Bulk and relatively undisturbed soil/bedrock samples will be obtained in the field for classification and laboratory testing. The exploratory borings will be backfilled, but not compacted, with on-site material. Repair of damaged landscape will not be the responsibility of GeoSolutions, Inc. Prior to the field investigation, pertinent published and unpublished geotechnical studies and literature of the subject project area will be reviewed under the direction of the Project Engineer. A predrill site visit will be performed in order to coordinate proposed exploration locations with the project team and/or mark for utility clearance (USA Dig Alert). We assume no site access restrictions apply for our field investigation and that no permits are required for our fieldwork. 3.2 Laboratory Testing Selected soil samples that are considered to be representative of site conditions will be tested in our laboratory, or an equivalent laboratory, in order to ascertain or derive relevant engineering properties. Anticipated testing for the project may include: Figure 2: Proposed Exploration Plan Emerson Park Amenity Upgrades and Beautification January 6, 2023 Project GS00320-1 3  Soil Classification (ASTM D2487, D2488)  Liquid Limit, Plastic Limit, and Plasticity Index (ASTM D4318)  Expansion Index (ASTM D4829)  Soil Particle Size Analysis (ASTM D422)  Laboratory Maximum Density (ASTM D1557)  Direct Shear (ASTM D3080) 3.3 Geotechnical Analysis and Report Preparation Geotechnical engineering analyses will be performed using the data obtained during our literature review, field investigation, and laboratory testing. The analyses will be used to help form our Soils Engineering Report for the project providing geotechnical recommendations pertaining to:  Location and depth to bedrock, if encountered  Depth to groundwater, if encountered  Grading requirements  Processing of soils and depth of over-excavation  Drainage and erosion  Preliminary pedestrian pavement structural section  Bearing capacity  Minimum foundation depth and width parameters  Lateral earth pressures (active, at-rest, and passive resistance) and sliding resistance parameters for the design of retaining walls and footings  Seismic design considerations including seismic lateral earth pressures A digital copy (pdf) of this report will be emailed to the client and/or client representative. 4.0 SCHEDULE Receipt of the signed agreement for professional services signifies the start of the schedule. Please note this schedule is only approximate and is subject to change; weather and site access can affect the schedule time frame.  Field investigation: within approximately four to five weeks of receiving signed agreement.  Laboratory analysis: within approximately two to three weeks of field investigation.  Report preparation: within approximately two weeks of laboratory analysis. The report(s) will be submitted within approximately eight to ten weeks of receipt of your written authorization to proceed. To initiate the proposed services, please sign and return a copy of the included Agreement for Professional Services. Upon receipt of the signed copies of the Agreement for Professional Services, we will promptly schedule the fieldwork for the proposed scope of services and return a counter-signed Agreement for Professional Services. Any alterations to the original Agreement for Professional Services may result in a delay of the proposed services or our inability to execute those services. Emerson Park Amenity Upgrades and Beautification January 6, 2023 Project GS00320-1 4 5.0 FEE ESTIMATE Our fees for the proposed geotechnical services include a Soils Engineering Report (field investigation, laboratory testing, and report). We understand this is a prevailing wage project. A breakdown of costs associated with performing our proposed work scope is provided. Our fees are based on a flat rate and are as follows: Soils Engineering Report Field Investigation $ 3,640.00 Laboratory Testing $ 1,900.00 Report Preparation $ 2,000.00 TOTAL: $ 7,540.00 We will not incur expenditures above $ 7,540.00 without your prior authorization. 6.0 TERMINATION OF SERVICES This contract may be terminated by either party. Any fees accrued by GeoSolutions, Inc. after receipt of the signed Agreement for Professional Services and retainer will be deducted from said retainer and the remainder returned to the issuer of the retainer. 7.0 ADDITIONAL GEOTECHNICAL AND INSPECTION SERVICES GeoSolutions, Inc. assumes that it will be retained to provide additional services during future phases of the proposed project. These services would be provided by GeoSolutions, Inc. as required by the City of San Luis Obispo, the 2022 CBC, and/or industry standard practices. These services would be in addition to those included in this document. 8.0 PROJECT CONSIDERATIONS It is the responsibility of the Client and/or the Client Representative to provide access to the project site for our testing equipment. The locating of any underground utility within the property limits is the responsibility of the Client and/or the Client Representative. If the Client/Client Representative is uncertain about the locations of underground utilities, you should hire a professional locating service. We will contact Underground Service Alert (USA) to locate utilities in the public right of away and exercise caution during field investigation. If paint is used to mark utility locations, GeoSolutions, Inc. will not remove paint marks. GeoSolutions, Inc. will not be liable for damage or injury arising from damage to existing utilities. It should be noted when drilling on or near developed properties, we will attempt to minimize damage to the existing landscape, hardscape, and/or pavement areas. GeoSolutions, Inc. will not be liable for damage to existing landscape, hardscape, and pavements. If available, topographic maps and a preliminary layout should be provided to us. Any change in the layout could necessitate additional work. Review of subsequent plan changes and/or other project requirements would be charged as additional cost in accordance with our fee schedule. We request that any previous geologic or geotechnical reports conducted for the site be submitted to us. 9.0 CLOSURE This proposal, including, but not limited to, the terms of payment, proposed services, and schedule for proposed services, is valid for 90 days from the proposed date. AGREEMENT FOR PROFESSIONAL SERVICES Project Description: Provide geotechnical services associated with a Soils Engineering Report in accordance with this proposal dated January 6, 2023 This Agreement is entered into by and between GEOSOLUTIONS, INC. and the CLIENT as follows: 1. GEOSOLUTIONS, INC. agrees to perform professional services at the Project name described to the left, or elsewhere as appropriate, the scope of which services is briefly described above. Client acknowledges that the “Exhibit A” applicable to project and date listed above is hereby made part of this Agreement for Professional Services. 2. Unless otherwise specifically agreed in writing, GEOSOLUTIONS, INC. services shall be performed on a fixed fee and/or time and materials basis in accordance with the proposal and/or fee schedule attached to this Agreement. Any estimate of the total cost for the scope of work described herein is provided in good faith, but is intended as an estimate only in recognition of the many variables that may affect the execution of professional services (including, without limitation, conditions in the field, coordination with other trades, field change orders, and the like). 3. All fees and other charges attributable to this Agreement shall be invoiced at completion of services. Release of work product to Client is contingent upon receipt of client payment in full to GEOSOLUTIONS, INC. unless otherwise specifically agreed to in writing by both parties. Invoices are due and payable upon receipt. After thirty (30) days, late charges shall accrue on invoices at the rate of 1% per month. Should Client dispute any fee or charge, written notice of such dispute must be provided to GEOSOLUTIONS, INC. within thirty (30) days after invoice date; otherwise, invoiced items and amounts shall be conclusively presumed correct. If it becomes necessary for GEOSOLUTIONS, INC. to file suit to collect any sum due for professional fees or costs, the prevailing party in such collection action shall be entitled to reasonable attorney's fees and costs incurred therein. 4. Any change order or expansion or modification of the scope of work, or additional services to be provided by GEOSOLUTIONS, INC., shall be agreed upon in writing, to the extent that it is reasonably practicable to do so, and such modified or additional work shall be governed by each and every provision of this Agreement; provided, however, that Client's acceptance of the work as modified or enlarged shall be deemed a waiver of any requirement of a written change order associated therewith. 5. To the fullest extent permitted by law, and not withstanding any other provision of this Agreement, the total liability, in the aggregate, of GEOSOLUTIONS, INC. and GEOSOLUTIONS, INC.’S officers, directors, partners, employees, agents and subconsultants, and any of them, to the Client and anyone claiming by, through or under the Client, for any and all claims, losses, costs or damages of any nature whatsoever arising out of, resulting from or in any way related to the Project or the Agreement from any cause or causes, including but not limited to the negligence, professional errors or omissions, strict liability, breach of contract or warranty, express or implied, of GEOSOLUTIONS, INC. or GEOSOLUTIONS, INC.’S officers, directors, employees, agents or subconsultants, or any of them, shall not exceed the total compensation received by GEOSOLUTIONS, INC. under this Agreement, or the total amount of $35,000 whichever is greater. 6. GEOSOLUTIONS, INC. shall perform professional services hereunder in accordance with generally accepted professional practice in its fields of specialty. No other warranty or representation of quality or result, either express or implied, is included or intended in our proposal, agreements or reports. Any and all reports or other findings, conclusions or recommendations provided to Client by GEOSOLUTIONS, INC. shall be strictly subject to the conditions and limitations stated therein. Any material departure from such conditions or limitations by Client shall relieve GEOSOLUTIONS, INC. of any liability which would otherwise arise in connection with such reports or recommendations. 7. To the fullest extent permitted by law, Client agrees to indemnify, defend, and hold harmless GEOSOLUTIONS, INC. from any and all liability, costs, loss, damages, or judgments arising directly or indirectly out of the conduct of Client, its employees, subcontractors, design professionals, agents, suppliers, and representatives, regardless of whether or not the active or passive fault of GEOSOLUTIONS, INC. contributed to the claim, loss, damage or liability. 8. In the event that Client requests termination of the services contemplated by this Agreement prior to the completion thereof, GEOSOLUTIONS, INC. reserves the right to complete such analyses, records, and reports as may be necessary to place its file in order and reasonably to protect its reputation for professional competence. All files, drawings, samples, field notes, and reports, including the authorized submission of final reports to public agencies, shall remain the property of GEOSOLUTIONS, INC. until GEOSOLUTIONS, INC. has received payment in full for fees and costs billed hereunder. The actual or threatened use of any such material in contravention of GEOSOLUTIONS, INC.'S ownership rights hereunder shall be grounds for appropriate injunctive relief. 9. GEOSOLUTIONS, INC. will diligently proceed to complete the professional services described in this Agreement in a timely manner. However, it is expressly agreed that GEOSOLUTIONS, INC. shall not be held responsible for delays in performance occasioned by factors beyond GEOSOLUTIONS, INC.'S control. Client: SSA Landscape Architecture, Inc. Signature: _______________________ Date: DATE January 6, 2023 PROJECT NUMBER GS00320-1 CLIENT SSA Landscape Architects, Inc. Attn: Christian Harris 303 Potrero St, Suite 40-C Santa Cruz, CA 95060 PROJECT NAME Emerson Park Amenity Upgrades and Beautification Project 1341 Nipomo Street San Luis Obispo California GeoSolutions, Inc. Kelly Robinson, GE 3118 Signature: _______________________ Date: January 11, 2023 Christian Harris Associate Principal SSA Landscape Architects, Inc. 303 Potrero Street, Suite 40-C Santa Cruz, CA 95060 Re: Proposal to Provide Civil and Structural Engineering Services for Emerson Park Amenity Upgrades and Beautification MME Project No: 22162 Dear Christian, Thank you for asking MME to provide your engineering services, accordingly we have prepared the following proposal for your review. We have over 30 years of local civil and structural engineering experience and look forward to working with you. Project Understanding This project consists of the rehabilitation and improvement of the existing amenities at Emerson Park in San Luis Obispo, California. These improvements primarily include a new fully accessible pre-fabricated public restroom, improvements to the dog park, relocated bocce courts, expanded basketball court, new playground, new fencing, improved solar safety lighting, site lighting, fencing, and (3) new shade structures at the dog park, playground, and exercise equipment. We understand that a major goal of the project is to utilize rain barrels to collect storm water for use at the community garden. We anticipate that the added and replaced impervious area for this project will be less than 22,500 SF. With the added/replaced impervious areas greater than 15,000 SF and less than 22,500 SF, the project will need to provide performance requirements 1, 2, & 3 in accordance with the City of San Luis Obispo’s Adopted Post Construction Requirements (Central Coast Regional Water Quality Control Board), dated July 12, 2013. These requirements include site design and runoff reduction, water quality treatment, and runoff retention. We understand that the project is being funded by Proposition 68 State Parks grant funding and will therefore need to comply with recent Prop 68 requirements. The approximate project budget is $2.8 million. Our work will generally include the civil engineering (CE) services to prepare construction documents including plans, specifications and estimates for use in competitive bidding and construction of this project. Proposal for Emerson Park MME Project No: 22162 January 11, 2023 Page 2 of 7 Scope of Proposed Services The scope of our services is based on a review of the conceptual drawings, observations made during a visit to the site, and discussions with you. Based on this information, we intend to provide the following services: Design Phase Services Phase One – Conceptual Design 1. Participate in correspondence with you and members of the design team as may be required to accomplish the tasks identified during this phase. 2. Prepare a topographic field survey of the site to provide a base map for design. Contact utilities companies to request maps of utilities in the project area and surrounding streets. We will survey ground features such as fences, slopes, pavements, building corners, driveways, major trees, and visible improvements or utilities at ground level. We will prepare a topographic map at about 10 scale with 2’ contours and elevations of ground features deliverable in AutoCAD and PDF. Survey will be an Engineering Survey based on local assumed datum and basis of bearings and will not be a Boundary Survey and will not include historical research, deeds, easements, legal descriptions, reconciliation of maps, filing records of survey, setting corners or determining property boundaries. Develop a scope of services and subcontract to provide underground utility location markings at the site and surrounding street (see Figure 1). Figure 1 – Site overview map from RFP Proposal for Emerson Park MME Project No: 22162 January 11, 2023 Page 3 of 7 3. Review the Geotechnical Investigation from the City. 4. Prepare structural design of foundations for prefabricated restroom, three shade structures, large playground structures, site light poles, and fencing. 5. Prepare and deliver one set of Schematic Design (SD) civil and structural engineering drawings of the selected alternative with sufficient detail to fix and describe the character of the systems contemplated for use on this project. SD drawings will be about 50% complete when compared to the final drawings. Drawings will include: i) Impervious area plan with drainage area calculations and mitigation areas ii) Site grading and drainage plan with inlets, outlets, pipes for storm drainage and preliminary ADA grading scheme iii) Utility Plan for prefabricated restroom sewer and water connections, and possibly replacement water fountain connections if needed iv) Foundation plan for prefabricated restroom, shade structures, and playground structures v) Key Structural Details 6. Prepare an opinion of estimated construction costs for the portions of the project represented by our drawings. 7. Provide the administrative support necessary for us to perform these services. Phase Two – Final Design 1. Participate in correspondence with you and members of the design team as may be required to accomplish the tasks identified during this phase. 2. Attend a meeting with you and other members of the design team to review and discuss the previously submitted schematic drawings and to resolve any identified conflicts between the various disciplines. 3. Prepare a Drainage Memo. 4. Prepare and deliver 90% engineering drawings sufficiently detailed for competitive bidding and for guidance of a qualified, experienced contractor during construction of the proposed improvements. These Drawings will be submitted for the Building Permit Application. Drawings to be furnished will include: i) Cover ii) Site grading plan iii) Site drainage plan with inlets, outlets, pipe sizes and lengths for storm drainage and restroom sewer lateral iv) Storm Water Control Plan with impervious areas v) Utility Plan Proposal for Emerson Park MME Project No: 22162 January 11, 2023 Page 4 of 7 vi) Erosion control plan vii) Site Details viii) Foundation plan for prefabricated restroom, shade structures, and playground structures ix) Key Structural Details 5. Prepare and deliver a preliminary set of technical specifications in MS Word. 6. Prepare an opinion of estimated construction costs for the portions of the project represented by our drawings. 7. Assist in obtaining approval of our parts of the project by the Building Official by responding to one set of plan check comments. 8. Complete the design and preparation of 100% level drawings incorporating Building Permit submittal comments and revisions. 9. Complete the preparation of 100% level technical specifications incorporating Building Permit submittal comments and revisions. 10. Update the final 100% opinion of estimated construction costs for the portions of the project represented by our drawings. 11. Prepare final civil engineering calculations for earthwork volumes, storm and sanitary sewer systems, and other portions of the civil site improvements. 12. Prepare final structural engineering calculations for foundations. 13. Revise Final Plans, Specifications, and Estimate as requested by City Engineer, for use in bidding and construction of the project. 14. Provide the administrative support necessary for us to perform these services. Phase Three – Construction Administration 1. Participate in correspondence with you and members of the design team as may be required to accomplish the tasks identified during this phase. 2. Participate in a pre-construction meeting to answer questions about design intent or about interpretation of the documents prior to work at the site. 3. Prepare and issue bulletins in response to RFI’s during construction, if needed, for clarification of our drawings or specifications. 4. Review submittals and shop drawings, submitted through and checked by the General Contractor, for general compliance with the intent and requirements of our Construction Documents. Re-review of any submittals more than two resubmittals would be considered Additional Services. 5. Provide the administrative support necessary for us to perform these services. Additional Services Additional Services are those items which are not specifically mentioned under the scope of proposed Design Phase services outlined above and/or those items which Proposal for Emerson Park MME Project No: 22162 January 11, 2023 Page 5 of 7 arise as a result of unforeseen circumstances during the design or construction phases of the project. Any Additional Services and compensation shall be authorized by the Client in advance and in writing or acknowleged and confirmed by email. Because the remodeling and/or rehabilitation of an existing building or infrastructure requires that certain assumptions be made regarding existing conditions, all the construction details can seldom be precisely shown on the drawings before the work of construction begins. Therefore, unforeseen field conditions will generate a certain amount of Additional Services work and expense due to no fault of anyone and we recommend the Owner carry a bigger contingency for additional design fee and additional construction cost to address unknown existing conditions. The following is a partial list of work excluded from this scope of services: Existing Underground Utility Location, Irrigation, Geotechnical Engineering, Caltrans Encroachment Permits, Environmental Assessments or Permits, Hazardous Materials Services, Architecture or Waterproofing, Mechanical, Electrical or Traffic Engineering, Pumps and Hydromodification Analysis, FEMA studies, Arborists Reports, Tree Protection Plans, Traffic Control Plan, Construction Staging Plans, SWPPP, Signalized Intersections and Crosswalks, Bid Alternates, Value Engineering, Construction Inspection, Front End Specifications, Expedited Schedule, Demolition Plans and Construction Contracts. Deliverables At the following points in the design process, we will furnish the following deliverables to you for your use, review and comment:  Topographic Survey – AutoCAD format and PDF format  Schematic Design 50% – Two conceptual plans, one set of plans (with selected alternative), and cost estimate in electronic PDF format  Design Development 90% – One set of plans, one cost estimate, and one preliminary drainage memo in electronic PDF format, and one set of preliminary technical specifications in MS Word format.  Construction Documents 100% – One set of plans, one cost estimate, one set of calculations in electronic PDF format, and one set of technical specifications in MS Word format.  Final Construction Documents– One set of signed plans on bond paper, three sets of signed calculations, one cost estimate, and one final drainage memo in electronic PDF format and one set of signed technical specifications in MS Word format. Time Schedule Based on our present workload, we could begin work on this project within two weeks of receiving a signed copy of this proposal. The work will be completed pursuant to a mutually agreed upon schedule. Proposal for Emerson Park MME Project No: 22162 January 11, 2023 Page 6 of 7 Compensation for Services Compensation for all services rendered in connection with this project will be based on time and expenses charged in accordance with our Schedule of Standard Billing Rates. Based on information available to us at this time, it is our opinion the estimated cost of our services will be Hourly Not To Exceed the amount shown in the attached Engineering Fee Estimate. Thank you for the opportunity to prepare this proposal. Should you have any questions please call me. We look forward to working together with you. Respectfully yours, Rodney Cahill, P.E. Principal Engineering Fee Estimate prepared for SSA CE and SE Services for Emerson Park Mesiti-Miller Engineering, Inc. MME Project Number: 22162 1/11/2023 Item Task Description Total Principal Engineer Engineer Engineer Engineer Engineer Admin Fee Engineer V IV III II I Assist $230 $220 $200 $170 $150 $130 $95 Phase One - Conceptual Design 1 Correspondence 4 1 1 2 $1,590 2 Topographic Survey 16 80 $15,680 3 Review Geotechnical 1 4 $830 4SDs $0 i. Impervious Area Plan 1 4 4 $1,510 ii. Grading and Drainage Plan 8 8 16 $5,600 iii. Utility Plan 4 8 16 $4,680 iv. Foundation Plans 1 16 $3,430 v. Key Structural Details 1 8 $1,830 5 Cost Estimate 1 4 2 2 $1,670 6 Administration 1 4 $610 Subtotals: 38 0 29 23 124 0 4 $37,430 Phase Two - Final Design 1 Correspondence 4 1 1 1 $1,440 2 Meeting 2 2 $760 3 Drainage Memo 2 16 4 $3,780 4 90% Plans $0 i. Cover 2 $300 ii. Grading Plan 2 24 6 $5,440 iii. Drainage Plan 2 4 16 $3,540 iv. SWCP 2 12 4 $3,100 v. Utility Plan 1 12 4 $2,870 vi. Erosion Control Plan 1 2 4 $1,170 vii. Site Details 1 2 4 $1,170 viii. Foundation Plan 1 32 $6,630 ix. Key Structural Details 1 12 $2,630 5 90% Tech Specs 4 24 4 24 $10,000 6 90% Cost Estimate 1 8 2 8 $3,370 7 Plan Check 1 2 1 4 $1,400 8 100% Plans 2 8 4 16 $5,140 9 100% Tech Specs 2 4 2 4 $2,200 10 100% Cost Estimate 1 2 2 $930 11 CE Calculations 1 6 $1,130 12 SE Calculations 1 6 $1,430 13 Revise Final PS&E 4 4 $1,400 14 Administration 4 4 $1,300 Subtotals: 36 0 103 86 115 0 4 $61,130 Personnel and Hourly Billing Rates Phase Three - Construction Administration 1 Correspondence 1 1 1 $580 2 Pre-con Meeting 2 2 $800 3 RFI Response 2 4 8 $2,460 4 Review Submittals 1 4 8 $2,230 5 Administration 1 2 $420 Subtotals: 70921702 $6,490 Services Subtotal: $105,050 Reimbursable Expenses 1 Plotting and Delivery $0 2 Mileage 200 0.625 $125 3 Subconsultant Utility Markings Allowance (x 1.10)2500 1.1 $2,750 Subtotals: $2,875 Services and Expenses Subtotal: $107,925 This is our estimate based on currently available information. We may redistribute compensation between phases to be consistent with the hours of services provided, but shall not exceed the total unless approved by the Client. This estimate is based on hourly rates effective through December 2023. Proposal for Emerson Park MME Project No: 22162 January 11, 2023 Page 7 of 7 Schedule of Standard Billing Rates Effective through December 31, 2023 Professional Services Engineer I $ 130 / hour Engineer II $ 150 / hour Engineer III $ 170 / hour Engineer IV $ 200 / hour Engineer V $ 220 / hour Principal Engineer $ 230 / hour Expert Witness Services $ 380 / hour Deposition, court appearance and preparation Administrative Assistant $ 95 / hour CAD Technician I $ 90 / hour CAD Technician II $ 110 / hour Field Technician I $ 115 / hour Field Technician II $ 140 / hour Minimum Consultation Fee $ 1,000 Field Survey (Prevailing Wage) Chief of Party $235 / hour Instrumentman $225 / hour Chainman / Rodman $215 / hour Flagperson / Pedestrian Monitor $170 / hour Reimbursable Expenses Sub-Consultants Direct Billing x 1.10 Outside Services Direct Cost x 1.15 Printing, delivery, equipment rental and other direct project expenses In-House Services Photocopies $ 0.10 sheet Plotting -internal check plots / plots on bond $ 2.00 sheet -final plots on mylar $ 10.00 sheet Travel Automobile mileage $ 0.625 mile Airfare, Car Rental, etc. Direct Cost x 1.15 Per Diem Allowance (varies by location) $ 197/day \\svr2016\projects\22162 ssa - emerson park\proposal\proposal or soq work docs\22162_emerson park_proposal.docx 40 From:Christian Harris <christian@ssala.com> Sent:Thursday, January 12, 2023 4:06 PM To:Long, Erica Subject:Emerson Park Attachments:Emerson Park Amenity Upgrades and Beautification Proposal.pdf This message is from an External Source. Use caution when deciding to open attachments, click links, or respond. Hi Erica, We are pleased to present our proposal for the Emerson Park project. Please take a look and feel free to reach out to discuss scope and assumptions, we’re happy to work with you to revise if necessary. Please note our fee schedule for the initial proposal is based on 2022 hourly rates, however we’ve included our 2023 rate schedule for any additional services beyond the original scope. I hope you all are doing well down there and recovering from this last batch of weather. Looks like another round this weekend into early next week but hopefully clearing up afterwards. Best regards, LANDSCAPE ARCHITECTURAL DESIGN SERVICES FOR EMERSON PARK AMENITY UPGRADES AND BEAUTIFICATION PROJECT – CITY OF SAN LUIS OBISPO January 12, 2023 Erica Long – Project Manager II City of San Luis Obispo 919 Palm Street San Luis Obispo, CA 93401‐3218 A. PROJECT UNDERSTANDING The scope of work contained herein is based on the Request for Proposal for the Emerson Park Amenity Upgrades and Beautification project for the City of San Luis Obispo. This project includes the design of a ½ acre dog park, prefabricated self‐cleaning restroom, drought tolerant landscaping, shade structures, bocce court renovation and/or relocation, renovation and expansion of existing basketball courts, new playgrounds for both the 2‐5 and 5‐12 age groups, replacement of existing perimeter fencing, replacement of an existing drinking fountain and inclusion of an educational garden. A public mosaic will be included as either part of the restroom building facade or placed elsewhere in the park. SSA will serve as the prime consultant leading, collaborating, and managing the design and engineering work of consultants hired by SSA. Anticipated consultants include a Geotechnical Engineer to document existing soil conditions and provide recommendations sufficient for project consultants to design their respective project components; a Civil Engineer will provide rough and fine grading of all elements, sanitary sewer and water utilities for the proposed restroom structure, and stormwater management services; an Electrical Engineer will provide design of court and site lighting sufficient for night time use as well as power to the prefabricated restroom building; and a Structural Engineer will provide direction for footing design for the restroom foundation, light fixtures, and shade structures. An allowance for an Arborist, who will survey all trees in the area of work and provide guidance in relation to tree disposition and potential construction impacts, has been included as an optional service. The scope of work for the project is as follows: PHASE ONE – CONCEPTUAL DESIGN a. Data Collection: Collect and review all available existing conditions information from the CITY, including as‐built plans, title reports, recorded easements, site reports, and any other existing topographic survey information available. b. Execute contracts and initiate topographic and geotechnic surveys and execute with respective subconsultants. c. Project Kick‐off: Attend a kick‐off meeting with the CITY to review the program, project goals, project schedule and existing conditions. This meeting will establish communication protocol and design review protocol by the CITY. d. Site Analysis – Visit the site with the topographic survey to assess features, site access and circulation, drainage and utilities, and identify opportunities and constraints. e. Prepare and submit (2) Schematic Design concepts for amenities noted above based on the Attachment B Site Plan. The Conceptual Plans will include material option concepts. f. Prepare an initial estimate of probable construction costs for each concept. g. Meet with the CITY via video conferencing to review the Schematic Design concepts. h. Attend public meeting at Park to review proposed site designs. City to facilitate meeting, SSA will prepare concept boards and presentation material, present concepts, and solicit feedback during meeting. i. Prepare presentation and present concepts and community meeting findings and input to the Parks and Recreation Committee j. Refine preferred concept per Parks and Recreation Committee comments for final concept approval. k. Coordinate with consultants, vendors and CITY via emails and phone calls throughout this phase of work. PHASE ONE DELIVERABLES  (2) Park Concepts  (1) Final Approved Concept  Preliminary Cost Estimate for each concept  (1) City Review Meeting  (1) Public Meeting  (1) PRC Meeting PHASE TWO – DESIGN DEVELOPMENT a. Based on the approved Conceptual Design, prepare base files for Design Development set and subconsultant use. b. Prepare and submit the 50% Design Development level plan set for the preferred design to the CITY for approval. The plan set will include the following information which may be consolidated to reduce sheet quantity where feasible. Additional consultant sheets for Civil and Electrical scope of work will be incorporated into the plan set: i. Existing Conditions and Demolition Plan ii. Site Plan iii. Accessibility Plan iv. Architectural Floor Plan (for restroom building) v. Layout Plan vi. Irrigation Plan vii. Planting Plan viii. Construction Details and Sections ix. Landscape Details x. Outline Technical Specifications xi. Update Opinion of Probable Construction Cost. xii. Civil Plans xiii. Structural Plans xiv. Electrical Plans c. Publish (1) electronic copy of 50% CD’s and submit for CITY review. d. Meet with the CITY via video conferencing to review 50% CD comments e. Allow for up to (2) meetings via video conferencing with project team to collaborate, coordinate or review project issues. f. Coordinate with Utility companies and submit NOI to construct at the park site. g. Coordinate with CITY, design team, and vendors via emails and phone calls throughout this phase of work. PHASE TWO DELIVERABLES  50% PS&E  (1) City DD review meeting  (2) Design coordination meetings PHASE THREE – CONSTRUCTION DOCUMENTS a. Incorporate comments from previous submittal to prepare and submit the 90% Construction Documents. CITY to coordinate Building Permit submittal (including printing sets, delivery, completing forms, general submittal administration): i. Existing Conditions and Demolition Plan ii. Site Plan iii. Accessibility Plan iv. Architectural Floor Plan (restroom building) v. Layout Plan vi. Irrigation Plan vii. Planting Plan viii. Construction Details and Sections ix. Landscape Details x. Draft Technical Specifications xi. Update Opinion of Probable Construction Cost xii. Civil Plans xiii. Structural Plans xiv. Electrical Plans xv. Itemized Building Review comment response letter b. Publish (1) electronic copy of 90% PS&E and submit for CITY review. c. Meet with the CITY to review 90% comments at CITY offices. d. Walk site with 90% plans to confirm assumptions and identify potential conflicts. e. Conduct in‐house plan check of SSA and consultant drawing sets prior to submittal and incorporate revisions and CITY feedback into draft 100% CD’s to meet all applicable laws, regulations, CITY standards, and other applicable requirements. f. Prepare 100% estimate of probable construction costs. g. Prepare 100% Technical Specifications in CSI format. Coordinate with CITY front end specifications. h. Publish (1) electronic copy of draft 100% CD’s and submit for CITY review. i. Collect feedback from CITY and finalize/compile Bid Set Package. j. Allow for up to (2) meetings via video conferencing with project design team for this phase of work to collaborate, coordinate or review design, construction, budget or schedule. k. Coordinate with CITY, design team, and vendors via emails and phone calls throughout this phase of work. PHASE THREE DELIVERABLES  90% PS&E  100% PS&E  Bid Set  (1) CITY document review meeting  (2) Design coordination meetings PHASE FOUR – BID PHASE COORDINATION a. Attend one pre‐bid meeting and walk‐through with bidding contractors and CITY. b. Provide clarification and addenda throughout bid period as required. c. Assist CITY with review and evaluation of bids. d. Coordinate with CITY on the execution of a contract for construction with successful bidder. PHASE FIVE – CONSTRUCTION ADMINISTRATION a. Attend one Pre‐Construction Meeting to answer contractor questions and walk the site with contractors. b. Provide plan clarification and responses to contractor RFI’s throughout the construction period as requested by the CITY. c. Construction Meetings & Field Observations – attend up to (3) construction meetings to review progress in the field as necessary. Provide site observation notes from each field review. d. Submittals – Review submittals, shop drawings and provide written approval, rejection or correction directives. Review proposed substitutions for conformance to drawings and technical specs, if any. e. CCO’s – Review and make recommendations to the CITY if necessary. Change Order preparation and management by others. f. Perform one pre‐final acceptance walk‐through and prepare punch list. ADDITIONAL SERVICES SSA may provide additional services, as requested in advance by CITY. Additional services will be negotiated separately based on the billing rates contained in the “SSA Rate Schedule”. Additional services may include, but are not limited to: a. Cost estimating or value engineering services beyond those included above. b. Revisions or re‐submittals beyond those included above. c. Procurement of Biological Consultant. d. CEQA coordination. e. Unforeseen changes in the scope of work, design program, budget or schedule. f. 3D modeling or renderings. g. Submitting drawings for or any fees associated with permitting unless noted in scope above. h. Additive or deductive alternates beyond what is included above, and any other service not described within this Scope of Work. FEE PROPOSAL The fees for the above Scope of Work phases are as follows: Phase One – Conceptual Design $73,408.00 Phase Two – Design Development $75,434.00 Phase Three – Construction Documents $169,046.00 Phase Four – Bid Phase Coordination $8,424.00 Phase Five – Construction Administration $31,399.00 Estimated Reimbursable Expenses $5,363.00 Allowance for Arborist $2,750.00 Allowance for Solar Design and Application $8,250.00 Total Proposed Fees $374,074.00 These services are proposed to be provided on an Hourly Not to Exceed basis. Fees will be billed monthly based on the actual effort and expense in each phase. SERVICES TO BE PROVIDED BY THE CITY 1. All Project related drawings, surveys and reports, including, but not limited to, those requested in this Scope of Work 2. CITY review, comment and directives as requested by SSA 3. Procurement of any subconsultant that may be identified as necessary during the Project 4. Submittal to any necessary agencies for review and approval, including to the OWNER REIMBURSABLE EXPENSES Included in the FEE PROPOSAL is an allowance for expenses such as mileage at current federal rates, plotting, printing and reproduction, shipping and postage. Billings for reimbursable expenses will be submitted on or around the 25th of each month based on the actual cost for the previous month, per the attached “SSA Rate Schedule”. a.Data collection 6 4 4 b.Execute contracts and initiate surveys 8 8 c.Project kick-off meeting 2 2 d.Site Analysis 6 6 e.Prepare (2) design concepts 20 32 24 f.Prepare initial construction estimate 6 12 g.Meet with CITY to review concepts 2 2 h.Prepare materials and attend public meeting at park 16 24 24 i.Prepare presentation for concepts and present to PRC 8 8 j.Prepare final concept plan 6 8 8 k.Coordinate with consultants via email, phone 12 4 0 92 0 0 0 82 0 0 80 8 $45,204 $7,540 $8,294 $18,100 $19,910 $25,640 $28,204 $73,408 a.Prepare base files for DD set and subconsultant use 2 8 b.Submit 50% Design level plan set i. Existing conditions 2 4 8 ii. Site Plan 4 16 24 iii. Accessibility Plan 2 2 6 iv. Architectural Floor Plan (Restroom) 2 4 8 v. Layout Plan 2 4 8 vi. Irrigation Plan 2 8 16 vii. Planting Plan 2 12 16 viii. Construction Details 8 20 24 ix. Landscape Details 2 2 4 x. Outline Tech Specs 2 6 xi. Update probable construction cost 2 2 4 xii. Civil Plan Review 4 xiii. Structural Plan Review 4 xiv. Electrical Plan Review 4 c.Submit 50% CD's to CITY 2 2 3 d.Meet with CITY to review 50% set 2 2 e.Allow up to (2) meetings with project team for review 4 4 f.Coordinate with utility and submit NOI for park 2 2 4 g.Coordinate with CITY, design team 12 4 0 66 0 0 0 94 0 0 133 0 $47,725 $5,860 $6,446 $19,330 21263 $25,190 $27,709 $75,434 a.Incorporate comments from CITY and prepare 90%CDs i. Existing conditions 2 8 12 ii. Site Plan 12 12 16 iii. Accessibility Plan 1 2 4 iv. Architectural Floor Plan (Restroom) 2 6 8 v. Layout Plan 1 12 16 vi. Irrigation Plan 6 16 20 vii. Planting Plan 4 16 20 viii. Construction Details 16 20 24 ix. Landscape Details 2 4 6 x. Draft Tech Specs 8 8 xi. Update probable construction cost 3 6 xii. Civil Plan Review 4 xiii. Structural Plan Review 4 xiv. Electrical Plan Review 4 xv. Itemized Building Review response letter 2 3 b.Submit 90% CD's to CITY 2 3 c.Meet with CITY to review 90% set 8 2 d.Conduct in-house plan check and prepare 100% CD's 12 24 32 e.Walk site with 90% plans to identify conflicts 3 6 Administrative AssistantBASIC SERVICES Associate PrincipalPhase One SSA Subtotal Multipler 1.10Job Captain/Landscape Architect llMME Consultant Subtotal Aurum Consulting Engineers MME Phase Two: Design Development Phase Three: Construction Documents Phase One Total Phase Two Total Detailed Breakdown of Landscape Architectural Services for Emerson Park Amenity Upgrades for City of San Luis Obispo Proposal No. P22056.00 Date: 01-12-23 Director of DesignLandscape Designer l/AutoCAD TechSub Consultants Multiplier 1.10 Consultant Subtotal Sub Consultants GeoSolutions Phase Two SSA Subtotal Phase One: Conceptual Design Senior Project ManagerPrincipalProject ManagerLandscape Architect lLandscape Designer ll/AutoCAD TechSSA Landscape Architects, Inc. Project Name Proposal Number 1/12/2023 Page 1 of 2 Administrative AssistantBASIC SERVICES Associate PrincipalJob Captain/Landscape Architect llDirector of DesignLandscape Designer l/AutoCAD TechSenior Project ManagerPrincipalProject ManagerLandscape Architect lLandscape Designer ll/AutoCAD Techf.Prepare 100% cost estimate 2 4 6 g.Prepare 100% technical specs 12 h.Submit 100% CD's to CITY 2 3 i.Prepare and submit bid set package 8 12 16 j. Allow up to (2) meetings for review with Design Team 4 4 k.Coordinate with CITY, design team 12 6 0 136 0 0 0 156 0 0 201 0 $82,377 $17,660 $19,426 $61,130 67243 $78,790 $86,669 $169,046 a.Attend on pre-bid meeting 8 b.Provide plan clarification and RFI responses 8 16.0 c.Assist CITY with review of bids 4 d.Coordinate with CITY - execution of construction contract 4 024000000160$7,520 $822 $904 0 $822 $904 $8,424 a.Attend on Pre-Construction meeting 8 b.Provide Plan Clarification and RFI responses 16 12 c.Attend up to (3) Construction Meetings 24 d.Review submittals 24 24 e.Review Change orders 12 f.One prefinal walk through - prepare punch list 8 3 092000039000$26,274 $4,659 $5,125 $6,490 7139 $4,659 $5,125 $31,399 Hours: 0 410 0 0 0 332 39 0 430 8 Rate: $241 $222 $218 $215 $178 $158 $150 $146 $137 $108 Extension: $0 $91,020 $0 $0 $0 $52,456 $5,850 $0 $58,910 $864 209100 $357,711 Estimated Reimbursable Expenses $2,000 MME Reimbursable Expenses $2,875 Allowance for Arborist $2,500 Allowance for Solar Design and Application $7,500 $14,875 Multiplier 1.10 $16,363 $374,074 The above breakdown represents our best estimate at this time and may change subject to future developments during the project. It is possible that some of the estimated manpower requirements for specific task items may increase, while others may not require the entire anticipated effort. This provides us a greater degree of confidence in the overall project estimate, rather than in any given task. Project Totals for In-house Staff Reimbursable Expenses Phase Three Total Phase Four Total Phase Four: Bid Phase Coordination Phase Five: Construction Administration Phase Five Total Total Project Compensation Subtotal Project Fees for Services Aurum Consulting Engineers MME Phase Three SSA Subtotal Consultant Subtotal Consultant Subtotal Consultant Subtotal Sub Consultants Aurum Consulting Engineers Phase Four SSA Subtotal Phase Five SSA Subtotal MME Multiplier 1.10 Mulitplier 1.10 Mulitplier 1.10 Sub Consultants MME Sub Consultants Aurum Consulting Engineers SSA Landscape Architects, Inc. Project Name Proposal Number 1/12/2023 Page 2 of 2 EXHIBIT B STANDARD BILLING RATE SCHEDULE Effective through December 31, 2023 PROFESSIONAL SERVICES Principal Landscape Architect $248.00/Hour Associate Principal $233.00/Hour Senior Project Manager $225.00/Hour Project Manager II $209.00/Hour Project Manager I $185.00/Hour Job Captain/Landscape Architect II $164.00/Hour Landscape Architect I $156.00/Hour Landscape Designer III $152.00/Hour Landscape Designer II/AutoCAD Technician $149.00/Hour Landscape Designer I $142.00/Hour Staff Clerical/Administrative $111.00/Hour REIMBURSABLE EXPENSES Subconsultants Direct Billing x 1.10 In-House Office Services: As listed below x 1.10 Plotting: Color Bond $4.65/sf Black & White Bond $2.95/sf Vellum $4.55/sf Mylar $10.50/sf Transparencies: Color $3.25/each Black and White $2.25/each Color Laser Prints: 8.5 x 11 $.65/each 11 x 17 $.95/each Blueprints: 24 x 36 $2.00/each 30 x 42 $2.50/each Black & White Laser Prints: 8.5 x 11 $.10/each 11 x 17 $.15/each CD Media: CDR $6.00/each Outside Reimbursable Expenses: Reproduction, photography, shipping and postage, miscellaneous expenses Direct Cost x 1.10 Travel: Mileage Round Trip from SSA office Current IRS Rate Other travel expenses Direct Cost x 1.10 January 5, 2023 Mr. Christian Harris SSA Landscape Architects, Inc. 303 Potrero Street, Suite 40 - C Santa Cruz, CA 95060 Re: Emerson Park San Luis Obispo, CA Aurum Project. 23-001.00 Dear Christian, We are pleased to have this opportunity to provide a proposal for the electrical construction documents design portion for the referenced project. Our fee proposal is based on the information emailed to us on January 2nd, 2022 for the electrical design to provide power to pre-fabricated restroom building, Solar Powered pole lights around the park and recreational lighting for basketball/multi-sport area. We make the following proposal for consulting services: 50% Construction Documents a. Review preliminary project design plans. b. Review and coordinate comments from DD drawings. c. Site visit to establish existing conditions. d. Load calculations. e. *Coordination with utility companies. f. *Electrical service design. g. Electrical service distribution. h. Power and Lighting plans. i. Equipment cut sheets and product literature. j. Opinion of probable costs. k. (2) web-based meetings with design team. 90% Construction Documents a. Review and coordinate comments from 50% drawings. b. Power and Lighting plans. c. Electrical specifications. d. Opinion of probable costs. e. (2) web-based meetings with design team. 100% Construction Documents a. Review and coordinate comments from 90% drawings. b. Power and Lighting plans. c. Electrical specifications. d. Title 24 Calculations and documentation. e. Opinion of probable costs. f. Review and respond to City comments. g. Provide 100% biddable construction documents. h. (2) web-based meetings with design team. Bidding & Construction Administration a. Respond top bidder’s inquiries and request for clarifications. b. Incorporate addenda bid documents into construction set of plans and specifications. c. Review of submittals. d. Review proposed substitutions. e. Responding to questions from the field. f. Review change orders. g. (2) On site review of the Contractor’s work upon request. h. Final walk through observation report of the completed work. i. Prepared Record Drawings from redlines provided by contractor. Our total fee for the services outlined above is as follows: 50% Construction Documents $5,860 90% Construction Documents $5,400 100% Construction Documents $4,400 Bidding & Construction Administration $5,481 Total fee $21,141*/** *PG&E Application/Coordination/New Service (if Necessary): $7,860. **Solar Photovoltaic System Design/Grid-Interconnection/Application/Process: Assumed by Others Construction support includes review of submittals, responding to questions from the field, one on site review of the Contractor’s work upon request and a final walk through observation report of the completed work. Regularly scheduled job meetings during construction or periodic on-site inspections are not included in our scope of work (weekly or bi-weekly meetings). Not included in our basic scope of work: a. Electrical Utility Design (power, telephone & cable TV) beyond the Project property lines. b. Upgrade of existing on-site utilities (power, telephone & cable TV). c. Fire Alarm System Design. d. Electrical Service or Distribution Design. e. Street lighting or control. f. Data Cabling (or active electronics). g. CATV System Design. h. Telephone Cabling (or telephone switch design). i. Title 24 Commissioning. j. Title 24 certification, testing and documentation. k. Green Building Code (Cal Green) voluntary measures. l. Mechanical controls. m. Emergency Generator Design. n. Fire Pump Design. o. Photovoltaic System Design. p. Intrusion/Security System Design. q. CCTV System Design. r. As – built Drawings. s. Power Coordination Study etc. t. Preparation or review of energy rebate applications. u. LEED Certification. v. Value Engineering Reviews. w. Design using Revit or other BIM software. x. Structural Calculations. 2023 Hourly Rate Schedule Engineering Director $ 217.00/hr. Senior Project Manager $ 194.00/hr. Project Manager $ 188.00/hr. Electrical Designer $ 178.00/hr. CADD Manager/ Drafter $ 139.00/hr. Drafter $ 119.00/hr. All drawings, details, specifications, reports, calculations and etc. are the property of Aurum Consulting Engineers Monterey Bay, Inc. Aurum Consulting Engineers Monterey Bay, Inc. grants a one-time non- exclusive license for one time use on this specific project for the engineering work covered by this agreement and may not be used by the Client for any other endeavor without written consent. The above proposed fee does not include fees assessed by agencies as a result of obtaining information, plans, existing conditions, etc. in order to accomplish our Scope of Work. These will be considered out- sourced expenses should they occur. Additional compensation will be requested when: • Revisions are requested after the substantial completion of the documents. • It is necessary to review change orders not initiated by or as a result of our design. • When additional work not in the scope of work listed above (included services) is requested. Agreement Terms An invoice for Aurum Consulting Engineers services will be submitted monthly. Invoices are payable within 30 days after the invoice date. Accounts unpaid 60 days after the invoice date may be subject to a monthly service charge of 1.5% (or the legal rate) on the then unpaid balance. In the event any portion or all of an account remains unpaid 90 days after billing, the Client shall pay all costs of collection, including reasonable attorney’s fees. If the client objects to any portion of the invoice, the Client shall notify Aurum Consulting Engineers in writing within ten calendar days of receipt of invoice. The Client shall identify the specific cause of the disagreement and shall pay when due that portion of the invoice not in dispute. Any claims or disputes arising between Aurum Consulting Engineers Monterey Bay Inc. and the Client shall be submitted to non-binding mediation. The Client shall, to the fullest extent permitted by law, indemnify and hold harmless Aurum Consulting Engineers Monterey Bay Inc., Aurum Consulting Engineers Monterey Bay Inc.’s officers, directors, employees, agents and sub consultants from and against all damage, liability and costs, including reasonable attorney’s fees and defense costs, arising out of or in any way connected with the performance by any of the parties above named of the services under this agreement, excepting only those damages, liabilities, or costs attributed to the sole negligence or willful misconduct of Aurum Consulting Engineers Monterey Bay Inc. In recognition of the relative risks, rewards and benefits of the project to both Aurum Consulting Engineers Monterey Bay Inc. and the Client, the risks have been allocated such that the Client agrees that, to the fullest extent permitted by law, Aurum Consulting Engineers Monterey Bay Inc.’s total liability to the Client for any and all injuries, claims, losses, expenses, damages or claim expenses arising out of this agreement from any cause or causes, shall not exceed Aurum Consulting Engineers Monterey Bay Inc. Insurance coverage in effect on the contract date. Such causes include, but are not limited to, Aurum Consulting Engineers Monterey Bay Inc. negligence, errors, omissions, strict liability, breach of contract or breach of warranty. This agreement may be terminated upon giving written notice by the Client or Aurum Consulting Engineers Monterey Bay Inc. should the other fail to perform its obligation hereunder. In the event of termination, the Client shall pay Aurum Consulting Engineers Monterey Bay Inc. for all services rendered to the date of termination, all reimbursable expenses, and reimbursable termination expenses. Any litigation between the parties shall be adjudicated in the County of Monterey, California. Payment of invoices is in no case subject to unilateral discounting or set-offs by the Client and payment is due regardless of suspension or termination of the Agreement by either party. We trust that the above is in agreement with your understanding of our participation in this project and meets with your approval. We are most interested in your input and if there is something about our proposal which needs further explanation or if you would like to make adjustments in the scope-of-work please contact us. Please acknowledge your acceptance of this proposal by signing this letter below and returning a copy to us. This Proposal and pricing will expire in 90 days if written agreement is not received. Sincerely, Najib Anwary, P.E., LEED AP (BD+C) Sr. Project Manager Accepted: Signature: __________________________ Title: ____________________________ Name: _____________________________ Date: ____________________________ PROPOSAL FOR GEOTECHNICAL SERVICES Dear Mr. Harris: 1.0 INTRODUCTION GeoSolutions, Inc. presents this proposal to provide geotechnical services for the proposed Emerson Park Amenity Upgrades and Beautification project to be located at Emerson Park, 1341 Nipomo Street, San Luis Obispo California. SSA Landscape Architects, Inc. will hereafter be referred to as the client. This proposal presents our project understanding, proposed scope of services, preliminary schedule, and estimated costs associated with providing the following project deliverables:  Soils Engineering Report All work listed in this proposal shall be in accordance with the standard specifications of the City of San Luis Obispo, the 2022 California Building Code (CBC), and/or industry standard practices. 2.0 PROJECT UNDERSTANDING Our project understanding is based on the RFP for the project, which was provided by the City of San Luis Obispo. The proposed project will consist of renovating existing facilities and constructing new facilities within the existing park. New facilities are to include a restroom, play structure, and shade structures. Retaining walls may be constructed as part of the proposed improvements. See Figure 1: Site Plan (provided by the City of San Luis Obispo). Figure 1: Site Plan (provided by City of San Luis Obispo) DATE January 6, 2023 PROJECT NUMBER GS00320-1 CLIENT SSA Landscape Architects, Inc. Attn: Christian Harris 303 Potrero St, Suite 40-C Santa Cruz, CA 95060 PROJECT NAME Emerson Park Amenity Upgrades and Beautification Project 1341 Nipomo Street San Luis Obispo California Emerson Park Amenity Upgrades and Beautification January 6, 2023 Project GS00320-1 2 The proposed structures are to be located throughout Emerson Park. The site is generally level, sloping gradually downward to the southwest. This area is mapped as being underlain by Surficial Sediments (Qa). Geotechnical information is requested for design and construction of foundations for the proposed structures.. 3.0 SCOPE OF SERVICES Based on our understanding of the project needs we propose the following scope of services. 3.1 Field Investigation The proposed field investigation will consist of advancing five exploratory borings to a maximum depth of 15 feet (bgs). Anticipated exploration locations are provided in Figure 2: Proposed Exploration Plan. Actual exploration locations will be based on drill rig access, utility clearance, and our understanding of the project needs. The explorations will be used to determine the general site suitability for the proposed construction. The Project Engineer will observe the boring operations and record the sub-surface soils and/or bedrock conditions in Boring Logs. During the field investigation, sampling will be performed at approximate 2.5 to 5.0-foot intervals. Bulk and relatively undisturbed soil/bedrock samples will be obtained in the field for classification and laboratory testing. The exploratory borings will be backfilled, but not compacted, with on-site material. Repair of damaged landscape will not be the responsibility of GeoSolutions, Inc. Prior to the field investigation, pertinent published and unpublished geotechnical studies and literature of the subject project area will be reviewed under the direction of the Project Engineer. A predrill site visit will be performed in order to coordinate proposed exploration locations with the project team and/or mark for utility clearance (USA Dig Alert). We assume no site access restrictions apply for our field investigation and that no permits are required for our fieldwork. 3.2 Laboratory Testing Selected soil samples that are considered to be representative of site conditions will be tested in our laboratory, or an equivalent laboratory, in order to ascertain or derive relevant engineering properties. Anticipated testing for the project may include: Figure 2: Proposed Exploration Plan Emerson Park Amenity Upgrades and Beautification January 6, 2023 Project GS00320-1 3  Soil Classification (ASTM D2487, D2488)  Liquid Limit, Plastic Limit, and Plasticity Index (ASTM D4318)  Expansion Index (ASTM D4829)  Soil Particle Size Analysis (ASTM D422)  Laboratory Maximum Density (ASTM D1557)  Direct Shear (ASTM D3080) 3.3 Geotechnical Analysis and Report Preparation Geotechnical engineering analyses will be performed using the data obtained during our literature review, field investigation, and laboratory testing. The analyses will be used to help form our Soils Engineering Report for the project providing geotechnical recommendations pertaining to:  Location and depth to bedrock, if encountered  Depth to groundwater, if encountered  Grading requirements  Processing of soils and depth of over-excavation  Drainage and erosion  Preliminary pedestrian pavement structural section  Bearing capacity  Minimum foundation depth and width parameters  Lateral earth pressures (active, at-rest, and passive resistance) and sliding resistance parameters for the design of retaining walls and footings  Seismic design considerations including seismic lateral earth pressures A digital copy (pdf) of this report will be emailed to the client and/or client representative. 4.0 SCHEDULE Receipt of the signed agreement for professional services signifies the start of the schedule. Please note this schedule is only approximate and is subject to change; weather and site access can affect the schedule time frame.  Field investigation: within approximately four to five weeks of receiving signed agreement.  Laboratory analysis: within approximately two to three weeks of field investigation.  Report preparation: within approximately two weeks of laboratory analysis. The report(s) will be submitted within approximately eight to ten weeks of receipt of your written authorization to proceed. To initiate the proposed services, please sign and return a copy of the included Agreement for Professional Services. Upon receipt of the signed copies of the Agreement for Professional Services, we will promptly schedule the fieldwork for the proposed scope of services and return a counter-signed Agreement for Professional Services. Any alterations to the original Agreement for Professional Services may result in a delay of the proposed services or our inability to execute those services. Emerson Park Amenity Upgrades and Beautification January 6, 2023 Project GS00320-1 4 5.0 FEE ESTIMATE Our fees for the proposed geotechnical services include a Soils Engineering Report (field investigation, laboratory testing, and report). We understand this is a prevailing wage project. A breakdown of costs associated with performing our proposed work scope is provided. Our fees are based on a flat rate and are as follows: Soils Engineering Report Field Investigation $ 3,640.00 Laboratory Testing $ 1,900.00 Report Preparation $ 2,000.00 TOTAL: $ 7,540.00 We will not incur expenditures above $ 7,540.00 without your prior authorization. 6.0 TERMINATION OF SERVICES This contract may be terminated by either party. Any fees accrued by GeoSolutions, Inc. after receipt of the signed Agreement for Professional Services and retainer will be deducted from said retainer and the remainder returned to the issuer of the retainer. 7.0 ADDITIONAL GEOTECHNICAL AND INSPECTION SERVICES GeoSolutions, Inc. assumes that it will be retained to provide additional services during future phases of the proposed project. These services would be provided by GeoSolutions, Inc. as required by the City of San Luis Obispo, the 2022 CBC, and/or industry standard practices. These services would be in addition to those included in this document. 8.0 PROJECT CONSIDERATIONS It is the responsibility of the Client and/or the Client Representative to provide access to the project site for our testing equipment. The locating of any underground utility within the property limits is the responsibility of the Client and/or the Client Representative. If the Client/Client Representative is uncertain about the locations of underground utilities, you should hire a professional locating service. We will contact Underground Service Alert (USA) to locate utilities in the public right of away and exercise caution during field investigation. If paint is used to mark utility locations, GeoSolutions, Inc. will not remove paint marks. GeoSolutions, Inc. will not be liable for damage or injury arising from damage to existing utilities. It should be noted when drilling on or near developed properties, we will attempt to minimize damage to the existing landscape, hardscape, and/or pavement areas. GeoSolutions, Inc. will not be liable for damage to existing landscape, hardscape, and pavements. If available, topographic maps and a preliminary layout should be provided to us. Any change in the layout could necessitate additional work. Review of subsequent plan changes and/or other project requirements would be charged as additional cost in accordance with our fee schedule. We request that any previous geologic or geotechnical reports conducted for the site be submitted to us. 9.0 CLOSURE This proposal, including, but not limited to, the terms of payment, proposed services, and schedule for proposed services, is valid for 90 days from the proposed date. AGREEMENT FOR PROFESSIONAL SERVICES Project Description: Provide geotechnical services associated with a Soils Engineering Report in accordance with this proposal dated January 6, 2023 This Agreement is entered into by and between GEOSOLUTIONS, INC. and the CLIENT as follows: 1. GEOSOLUTIONS, INC. agrees to perform professional services at the Project name described to the left, or elsewhere as appropriate, the scope of which services is briefly described above. Client acknowledges that the “Exhibit A” applicable to project and date listed above is hereby made part of this Agreement for Professional Services. 2. Unless otherwise specifically agreed in writing, GEOSOLUTIONS, INC. services shall be performed on a fixed fee and/or time and materials basis in accordance with the proposal and/or fee schedule attached to this Agreement. Any estimate of the total cost for the scope of work described herein is provided in good faith, but is intended as an estimate only in recognition of the many variables that may affect the execution of professional services (including, without limitation, conditions in the field, coordination with other trades, field change orders, and the like). 3. All fees and other charges attributable to this Agreement shall be invoiced at completion of services. Release of work product to Client is contingent upon receipt of client payment in full to GEOSOLUTIONS, INC. unless otherwise specifically agreed to in writing by both parties. Invoices are due and payable upon receipt. After thirty (30) days, late charges shall accrue on invoices at the rate of 1% per month. Should Client dispute any fee or charge, written notice of such dispute must be provided to GEOSOLUTIONS, INC. within thirty (30) days after invoice date; otherwise, invoiced items and amounts shall be conclusively presumed correct. If it becomes necessary for GEOSOLUTIONS, INC. to file suit to collect any sum due for professional fees or costs, the prevailing party in such collection action shall be entitled to reasonable attorney's fees and costs incurred therein. 4. Any change order or expansion or modification of the scope of work, or additional services to be provided by GEOSOLUTIONS, INC., shall be agreed upon in writing, to the extent that it is reasonably practicable to do so, and such modified or additional work shall be governed by each and every provision of this Agreement; provided, however, that Client's acceptance of the work as modified or enlarged shall be deemed a waiver of any requirement of a written change order associated therewith. 5. To the fullest extent permitted by law, and not withstanding any other provision of this Agreement, the total liability, in the aggregate, of GEOSOLUTIONS, INC. and GEOSOLUTIONS, INC.’S officers, directors, partners, employees, agents and subconsultants, and any of them, to the Client and anyone claiming by, through or under the Client, for any and all claims, losses, costs or damages of any nature whatsoever arising out of, resulting from or in any way related to the Project or the Agreement from any cause or causes, including but not limited to the negligence, professional errors or omissions, strict liability, breach of contract or warranty, express or implied, of GEOSOLUTIONS, INC. or GEOSOLUTIONS, INC.’S officers, directors, employees, agents or subconsultants, or any of them, shall not exceed the total compensation received by GEOSOLUTIONS, INC. under this Agreement, or the total amount of $35,000 whichever is greater. 6. GEOSOLUTIONS, INC. shall perform professional services hereunder in accordance with generally accepted professional practice in its fields of specialty. No other warranty or representation of quality or result, either express or implied, is included or intended in our proposal, agreements or reports. Any and all reports or other findings, conclusions or recommendations provided to Client by GEOSOLUTIONS, INC. shall be strictly subject to the conditions and limitations stated therein. Any material departure from such conditions or limitations by Client shall relieve GEOSOLUTIONS, INC. of any liability which would otherwise arise in connection with such reports or recommendations. 7. To the fullest extent permitted by law, Client agrees to indemnify, defend, and hold harmless GEOSOLUTIONS, INC. from any and all liability, costs, loss, damages, or judgments arising directly or indirectly out of the conduct of Client, its employees, subcontractors, design professionals, agents, suppliers, and representatives, regardless of whether or not the active or passive fault of GEOSOLUTIONS, INC. contributed to the claim, loss, damage or liability. 8. In the event that Client requests termination of the services contemplated by this Agreement prior to the completion thereof, GEOSOLUTIONS, INC. reserves the right to complete such analyses, records, and reports as may be necessary to place its file in order and reasonably to protect its reputation for professional competence. All files, drawings, samples, field notes, and reports, including the authorized submission of final reports to public agencies, shall remain the property of GEOSOLUTIONS, INC. until GEOSOLUTIONS, INC. has received payment in full for fees and costs billed hereunder. The actual or threatened use of any such material in contravention of GEOSOLUTIONS, INC.'S ownership rights hereunder shall be grounds for appropriate injunctive relief. 9. GEOSOLUTIONS, INC. will diligently proceed to complete the professional services described in this Agreement in a timely manner. However, it is expressly agreed that GEOSOLUTIONS, INC. shall not be held responsible for delays in performance occasioned by factors beyond GEOSOLUTIONS, INC.'S control. Client: SSA Landscape Architecture, Inc. Signature: _______________________ Date: DATE January 6, 2023 PROJECT NUMBER GS00320-1 CLIENT SSA Landscape Architects, Inc. Attn: Christian Harris 303 Potrero St, Suite 40-C Santa Cruz, CA 95060 PROJECT NAME Emerson Park Amenity Upgrades and Beautification Project 1341 Nipomo Street San Luis Obispo California GeoSolutions, Inc. Kelly Robinson, GE 3118 Signature: _______________________ Date: January 11, 2023 Christian Harris Associate Principal SSA Landscape Architects, Inc. 303 Potrero Street, Suite 40-C Santa Cruz, CA 95060 Re: Proposal to Provide Civil and Structural Engineering Services for Emerson Park Amenity Upgrades and Beautification MME Project No: 22162 Dear Christian, Thank you for asking MME to provide your engineering services, accordingly we have prepared the following proposal for your review. We have over 30 years of local civil and structural engineering experience and look forward to working with you. Project Understanding This project consists of the rehabilitation and improvement of the existing amenities at Emerson Park in San Luis Obispo, California. These improvements primarily include a new fully accessible pre-fabricated public restroom, improvements to the dog park, relocated bocce courts, expanded basketball court, new playground, new fencing, improved solar safety lighting, site lighting, fencing, and (3) new shade structures at the dog park, playground, and exercise equipment. We understand that a major goal of the project is to utilize rain barrels to collect storm water for use at the community garden. We anticipate that the added and replaced impervious area for this project will be less than 22,500 SF. With the added/replaced impervious areas greater than 15,000 SF and less than 22,500 SF, the project will need to provide performance requirements 1, 2, & 3 in accordance with the City of San Luis Obispo’s Adopted Post Construction Requirements (Central Coast Regional Water Quality Control Board), dated July 12, 2013. These requirements include site design and runoff reduction, water quality treatment, and runoff retention. We understand that the project is being funded by Proposition 68 State Parks grant funding and will therefore need to comply with recent Prop 68 requirements. The approximate project budget is $2.8 million. Our work will generally include the civil engineering (CE) services to prepare construction documents including plans, specifications and estimates for use in competitive bidding and construction of this project. Proposal for Emerson Park MME Project No: 22162 January 11, 2023 Page 2 of 7 Scope of Proposed Services The scope of our services is based on a review of the conceptual drawings, observations made during a visit to the site, and discussions with you. Based on this information, we intend to provide the following services: Design Phase Services Phase One – Conceptual Design 1. Participate in correspondence with you and members of the design team as may be required to accomplish the tasks identified during this phase. 2. Prepare a topographic field survey of the site to provide a base map for design. Contact utilities companies to request maps of utilities in the project area and surrounding streets. We will survey ground features such as fences, slopes, pavements, building corners, driveways, major trees, and visible improvements or utilities at ground level. We will prepare a topographic map at about 10 scale with 2’ contours and elevations of ground features deliverable in AutoCAD and PDF. Survey will be an Engineering Survey based on local assumed datum and basis of bearings and will not be a Boundary Survey and will not include historical research, deeds, easements, legal descriptions, reconciliation of maps, filing records of survey, setting corners or determining property boundaries. Develop a scope of services and subcontract to provide underground utility location markings at the site and surrounding street (see Figure 1). Figure 1 – Site overview map from RFP Proposal for Emerson Park MME Project No: 22162 January 11, 2023 Page 3 of 7 3. Review the Geotechnical Investigation from the City. 4. Prepare structural design of foundations for prefabricated restroom, three shade structures, large playground structures, site light poles, and fencing. 5. Prepare and deliver one set of Schematic Design (SD) civil and structural engineering drawings of the selected alternative with sufficient detail to fix and describe the character of the systems contemplated for use on this project. SD drawings will be about 50% complete when compared to the final drawings. Drawings will include: i) Impervious area plan with drainage area calculations and mitigation areas ii) Site grading and drainage plan with inlets, outlets, pipes for storm drainage and preliminary ADA grading scheme iii) Utility Plan for prefabricated restroom sewer and water connections, and possibly replacement water fountain connections if needed iv) Foundation plan for prefabricated restroom, shade structures, and playground structures v) Key Structural Details 6. Prepare an opinion of estimated construction costs for the portions of the project represented by our drawings. 7. Provide the administrative support necessary for us to perform these services. Phase Two – Final Design 1. Participate in correspondence with you and members of the design team as may be required to accomplish the tasks identified during this phase. 2. Attend a meeting with you and other members of the design team to review and discuss the previously submitted schematic drawings and to resolve any identified conflicts between the various disciplines. 3. Prepare a Drainage Memo. 4. Prepare and deliver 90% engineering drawings sufficiently detailed for competitive bidding and for guidance of a qualified, experienced contractor during construction of the proposed improvements. These Drawings will be submitted for the Building Permit Application. Drawings to be furnished will include: i) Cover ii) Site grading plan iii) Site drainage plan with inlets, outlets, pipe sizes and lengths for storm drainage and restroom sewer lateral iv) Storm Water Control Plan with impervious areas v) Utility Plan Proposal for Emerson Park MME Project No: 22162 January 11, 2023 Page 4 of 7 vi) Erosion control plan vii) Site Details viii) Foundation plan for prefabricated restroom, shade structures, and playground structures ix) Key Structural Details 5. Prepare and deliver a preliminary set of technical specifications in MS Word. 6. Prepare an opinion of estimated construction costs for the portions of the project represented by our drawings. 7. Assist in obtaining approval of our parts of the project by the Building Official by responding to one set of plan check comments. 8. Complete the design and preparation of 100% level drawings incorporating Building Permit submittal comments and revisions. 9. Complete the preparation of 100% level technical specifications incorporating Building Permit submittal comments and revisions. 10. Update the final 100% opinion of estimated construction costs for the portions of the project represented by our drawings. 11. Prepare final civil engineering calculations for earthwork volumes, storm and sanitary sewer systems, and other portions of the civil site improvements. 12. Prepare final structural engineering calculations for foundations. 13. Revise Final Plans, Specifications, and Estimate as requested by City Engineer, for use in bidding and construction of the project. 14. Provide the administrative support necessary for us to perform these services. Phase Three – Construction Administration 1. Participate in correspondence with you and members of the design team as may be required to accomplish the tasks identified during this phase. 2. Participate in a pre-construction meeting to answer questions about design intent or about interpretation of the documents prior to work at the site. 3. Prepare and issue bulletins in response to RFI’s during construction, if needed, for clarification of our drawings or specifications. 4. Review submittals and shop drawings, submitted through and checked by the General Contractor, for general compliance with the intent and requirements of our Construction Documents. Re-review of any submittals more than two resubmittals would be considered Additional Services. 5. Provide the administrative support necessary for us to perform these services. Additional Services Additional Services are those items which are not specifically mentioned under the scope of proposed Design Phase services outlined above and/or those items which Proposal for Emerson Park MME Project No: 22162 January 11, 2023 Page 5 of 7 arise as a result of unforeseen circumstances during the design or construction phases of the project. Any Additional Services and compensation shall be authorized by the Client in advance and in writing or acknowleged and confirmed by email. Because the remodeling and/or rehabilitation of an existing building or infrastructure requires that certain assumptions be made regarding existing conditions, all the construction details can seldom be precisely shown on the drawings before the work of construction begins. Therefore, unforeseen field conditions will generate a certain amount of Additional Services work and expense due to no fault of anyone and we recommend the Owner carry a bigger contingency for additional design fee and additional construction cost to address unknown existing conditions. The following is a partial list of work excluded from this scope of services: Existing Underground Utility Location, Irrigation, Geotechnical Engineering, Caltrans Encroachment Permits, Environmental Assessments or Permits, Hazardous Materials Services, Architecture or Waterproofing, Mechanical, Electrical or Traffic Engineering, Pumps and Hydromodification Analysis, FEMA studies, Arborists Reports, Tree Protection Plans, Traffic Control Plan, Construction Staging Plans, SWPPP, Signalized Intersections and Crosswalks, Bid Alternates, Value Engineering, Construction Inspection, Front End Specifications, Expedited Schedule, Demolition Plans and Construction Contracts. Deliverables At the following points in the design process, we will furnish the following deliverables to you for your use, review and comment:  Topographic Survey – AutoCAD format and PDF format  Schematic Design 50% – Two conceptual plans, one set of plans (with selected alternative), and cost estimate in electronic PDF format  Design Development 90% – One set of plans, one cost estimate, and one preliminary drainage memo in electronic PDF format, and one set of preliminary technical specifications in MS Word format.  Construction Documents 100% – One set of plans, one cost estimate, one set of calculations in electronic PDF format, and one set of technical specifications in MS Word format.  Final Construction Documents– One set of signed plans on bond paper, three sets of signed calculations, one cost estimate, and one final drainage memo in electronic PDF format and one set of signed technical specifications in MS Word format. Time Schedule Based on our present workload, we could begin work on this project within two weeks of receiving a signed copy of this proposal. The work will be completed pursuant to a mutually agreed upon schedule. Proposal for Emerson Park MME Project No: 22162 January 11, 2023 Page 6 of 7 Compensation for Services Compensation for all services rendered in connection with this project will be based on time and expenses charged in accordance with our Schedule of Standard Billing Rates. Based on information available to us at this time, it is our opinion the estimated cost of our services will be Hourly Not To Exceed the amount shown in the attached Engineering Fee Estimate. Thank you for the opportunity to prepare this proposal. Should you have any questions please call me. We look forward to working together with you. Respectfully yours, Rodney Cahill, P.E. Principal Engineering Fee Estimate prepared for SSA CE and SE Services for Emerson Park Mesiti-Miller Engineering, Inc. MME Project Number: 22162 1/11/2023 Item Task Description Total Principal Engineer Engineer Engineer Engineer Engineer Admin Fee Engineer V IV III II I Assist $230 $220 $200 $170 $150 $130 $95 Phase One - Conceptual Design 1 Correspondence 4 1 1 2 $1,590 2 Topographic Survey 16 80 $15,680 3 Review Geotechnical 1 4 $830 4SDs $0 i. Impervious Area Plan 1 4 4 $1,510 ii. Grading and Drainage Plan 8 8 16 $5,600 iii. Utility Plan 4 8 16 $4,680 iv. Foundation Plans 1 16 $3,430 v. Key Structural Details 1 8 $1,830 5 Cost Estimate 1 4 2 2 $1,670 6 Administration 1 4 $610 Subtotals: 38 0 29 23 124 0 4 $37,430 Phase Two - Final Design 1 Correspondence 4 1 1 1 $1,440 2 Meeting 2 2 $760 3 Drainage Memo 2 16 4 $3,780 4 90% Plans $0 i. Cover 2 $300 ii. Grading Plan 2 24 6 $5,440 iii. Drainage Plan 2 4 16 $3,540 iv. SWCP 2 12 4 $3,100 v. Utility Plan 1 12 4 $2,870 vi. Erosion Control Plan 1 2 4 $1,170 vii. Site Details 1 2 4 $1,170 viii. Foundation Plan 1 32 $6,630 ix. Key Structural Details 1 12 $2,630 5 90% Tech Specs 4 24 4 24 $10,000 6 90% Cost Estimate 1 8 2 8 $3,370 7 Plan Check 1 2 1 4 $1,400 8 100% Plans 2 8 4 16 $5,140 9 100% Tech Specs 2 4 2 4 $2,200 10 100% Cost Estimate 1 2 2 $930 11 CE Calculations 1 6 $1,130 12 SE Calculations 1 6 $1,430 13 Revise Final PS&E 4 4 $1,400 14 Administration 4 4 $1,300 Subtotals: 36 0 103 86 115 0 4 $61,130 Personnel and Hourly Billing Rates Phase Three - Construction Administration 1 Correspondence 1 1 1 $580 2 Pre-con Meeting 2 2 $800 3 RFI Response 2 4 8 $2,460 4 Review Submittals 1 4 8 $2,230 5 Administration 1 2 $420 Subtotals: 70921702 $6,490 Services Subtotal: $105,050 Reimbursable Expenses 1 Plotting and Delivery $0 2 Mileage 200 0.625 $125 3 Subconsultant Utility Markings Allowance (x 1.10)2500 1.1 $2,750 Subtotals: $2,875 Services and Expenses Subtotal: $107,925 This is our estimate based on currently available information. We may redistribute compensation between phases to be consistent with the hours of services provided, but shall not exceed the total unless approved by the Client. This estimate is based on hourly rates effective through December 2023. Proposal for Emerson Park MME Project No: 22162 January 11, 2023 Page 7 of 7 Schedule of Standard Billing Rates Effective through December 31, 2023 Professional Services Engineer I $ 130 / hour Engineer II $ 150 / hour Engineer III $ 170 / hour Engineer IV $ 200 / hour Engineer V $ 220 / hour Principal Engineer $ 230 / hour Expert Witness Services $ 380 / hour Deposition, court appearance and preparation Administrative Assistant $ 95 / hour CAD Technician I $ 90 / hour CAD Technician II $ 110 / hour Field Technician I $ 115 / hour Field Technician II $ 140 / hour Minimum Consultation Fee $ 1,000 Field Survey (Prevailing Wage) Chief of Party $235 / hour Instrumentman $225 / hour Chainman / Rodman $215 / hour Flagperson / Pedestrian Monitor $170 / hour Reimbursable Expenses Sub-Consultants Direct Billing x 1.10 Outside Services Direct Cost x 1.15 Printing, delivery, equipment rental and other direct project expenses In-House Services Photocopies $ 0.10 sheet Plotting -internal check plots / plots on bond $ 2.00 sheet -final plots on mylar $ 10.00 sheet Travel Automobile mileage $ 0.625 mile Airfare, Car Rental, etc. Direct Cost x 1.15 Per Diem Allowance (varies by location) $ 197/day \\svr2016\projects\22162 ssa - emerson park\proposal\proposal or soq work docs\22162_emerson park_proposal.docx 41 From:Long, Erica Sent:Thursday, December 8, 2022 2:22 PM To:steve@ssala.com Cc:Moore, Shelsie Subject:RE: Request for Proposal for Emerson Park Attachments:RFP - Emerson Park - SSA.pdf Hi Steve, I hope you are doing well and enjoying the holiday season. I wanted to follow up on our conversation last month about SSA’s interest in projects at the City. Please give me a call when you have the chance. Thank you, Erica Long Project Manager II Public Works 919 Palm Street, San Luis Obispo, CA 93401-3218 E elong@slocity.org T 805-783-7758 slocity.org Stay connected with the City by signing up for e-notifications From: Long, Erica <elong@slocity.org> Sent: Friday, November 4, 2022 2:51 PM To: steve@ssala.com Cc: Moore, Shelsie <smoore@slocity.org> Subject: Request for Proposal for Emerson Park Hi Steve, Please see that attached request for proposal for a new City design project. Let me know if you have any questions and if you are interested in submitting a proposal. Thank you for your time reviewing this request. Sincerely, Erica Long Project Manager II 42 Public Works 919 Palm Street, San Luis Obispo, CA 93401-3218 E elong@slocity.org T 805-783-7758 slocity.org Stay connected with the City by signing up for e-notifications City of San Luis Obispo, Public Works, 919 Palm Street, San Luis Obispo, CA, 93401-3218, 805.781.7200, slocity.org REQUEST FOR PROPOSAL November 4, 2022 Steve Sutherland SSA Landscape Architecture Inc 303 Potrero Street, STE 40-C Santa Cruz, CA 95060 PROJECT: Emerson Park Amenity Upgrades and Beautification The City of San Luis Obispo is requesting proposals from our on-call consultants for the design of the Emerson Park Amenity Upgrades and Beautification Project. The project is located at Emerson Park (1341 Nipomo Street) in San Luis Obispo (See Attachment A). The project will bring the existing amenities and services to current safety and ADA standards (except for the exercise equipment that was recently replaced through another project and the community garden area that may be upgraded in-house with City staff) in support of the recent Prop 68 State Park Grant. PROJECT BACKGROUND: Emerson Park is in the downtown core of San Luis Obispo, adjacent to the Parks and Recreation Department main office building. Current amenities at Emerson Park include two bocce ball courts, an old basketball court, community garden plots, a weathered black top, playground, picnic tables, turf area with an old backstop, and new exercise equipment. There are currently no public restrooms within the park for families with small children to utilize while playing at the park. As part of the Prop 68 State Parks grant application requirements, as well as fulfilling the community outreach for development in support of the Master Plan Public Outreach process, the Parks and Recreation Department facilitated multiple public workshops for the community to provide input on specific amenities needed at Emerson Park. The feedback received at these workshops were instrumental in the successful award of the Grant to the City San Luis Obispo. In conjunction, the community input and the grant award has provided the amenities proposed within the Emerson Neighborhood Park Revitalization Concept plan. The concept plan includes public restrooms to provide families with young children an accessible restroom while playing at the park thereby extending their use of the park with minimal interruption. The desire for more shade structures has been a consistent community request throughout the public workshops and the concept plan includes a shade structure over the playground. In addition, the community forums produced the need for additional shade amenities to support the fitness and bocce ball area, as well as potential for an area of the dog park. One of the City’s Major City Goals is Climate Action and Sustainability, and the concept plan proposes the use of rain barrels to capture and store rainfall run off to utilize in watering at the educational on-site gardens. The plan will also include an update to the compost bins already located within Emerson Park. The design process will require conceptual layout options for the park with the already chosen amenities per the grant. The project will need to comply with the recent Prop 68 State Parks grant awarded to the City in December 2021 including the requirement to have project completed prior to March 2025. PROJECT SCOPE: The consultant will need to meet with Parks & Recreation staff for input on design features and amenities relative to the Prop 68 State Parks grant and recently implemented Parks + Recreation Blueprint (master plan - July 2021). Attachment B Emerson Park Site Plan contains the preferred layout of the recreation and support amenities. This plan needs to be refined with a conceptual layout and material options displays that can be presented at the Parks and Recreation Committee meeting. Upon review and approval of a conceptual layout for the park, the consultant will complete the design and prepare construction documents for the project. The consultant will be responsible for all coordination with third party utility companies (PG&E, etc.) as needed to complete the design. The first stage of the park will be to incorporate recommendations from Staff and the Parks and Recreation Commission (PRC).  The consultant will need to develop conceptual designs for the playground equipment and dog park based on the requested amenities for Emerson Park.  Provide visual concept plans for Staff and the consultant to conduct a community forum.  Present two conceptual plans and designs to PRC.  Based on the detail of the design plans, provide a minimum of one follow up meeting to present scope and design, and return to present the 90% design to PRC. The following list of improvements will be included in the design: - ½ Acre Large/Small Dog Park o fencing o lighting o shade structure - Prefabricated self-cleaning restroom o solar roof panels o Stormwater captured for infiltration or irrigation - Drought tolerant landscaping - Shade structure partially covering existing exercise equipment - Safety lighting throughout the park on main pathways (solar) - Renovate and relocate (2) Bocce Courts - Renovate and expand an existing basketball court to multi-purpose court (full-size court and half-size court) and install new court lighting - New playground o 2-5 year old’s o 5-12 year old’s o shade structure - Replace existing perimeter fencing - Replace drinking fountain and hydration station (include dog bowl feature) - Educational garden with storm water barrel and compost station - Area available for a public mosaic on the outside of the restroom or included in design of park This is a list of all improvements included in the Prop 68 State Parks grant application for the project. The consultant will produce conceptual layouts to be reviewed and discussed with staff, the community, and the Parks and Recreation Commission during the design process. CONSULTANT SUBMITTAL: Please submit a cost proposal for providing the following services: 1. Produce a presentation board with the preliminary layout based on the site plan provided in Attachment B based on the requested amenities. Attend one staff meeting to review conceptual layouts. 2. Provide material boards to present options at a community forum. 3. Attend one community forum at the park to present and get input on material boards. 4. Prepare presentations and participate at one Parks and Recreation Commission Meetings. Consultant will be responsible for preparing visual presentation board and presenting the 90% Design at the second meeting. 5. Complete design (plans, special provisions, and estimate) for the entire scope of work. The plan set (using City AutoCAD template) shall include the following as a minimum: o Cover/title sheet with vicinity map o Site Plan o Grading Plan o Utility Plan o Architectural, Structural, Mechanical, Electrical, and Plumbing Plans for Restroom Design o Electrical or Solar Design for park lighting o Irrigation and Planting Plans o Detail sheets as needed 6. Construction Administration Services including attending the preconstruction meeting, reviewing, and responding to request for information from the contractor, reviewing submittals, and answering questions during construction. Cost proposal must be broken down per the tasks above. Prime consultants and subconsultants should include their hours and costs for each team member and all costs should be subtotaled by task. Include identification of any other direct costs not specified above. Consultants shall provide their current billing rates in accordance with the terms and conditions of the on-call agreement. Required Deliverables for each park:  Preliminary/Conceptual Park Layout Options  50% Plans and Cost estimate  90% Plans, Specifications and Cost Estimate  100% Plans, Specifications and Cost Estimate  Final Plans, Specifications and Cost Estimate The City will provide review comments for each deliverable, with a timeframe of approximately 4 weeks. City will submit project plans for building permit review and approval at the 90% PS&E stage. The consultant can expect 90% plan check revisions from the building permit review process that will be combined with the engineering staff review comments. Consultant may also anticipate minor revisions to the 100% PS&E prior to City Engineer approval of Final PS&E. Please include a schedule for delivery for the design work and revisions of the project plans, specifications, and estimates in the proposal. Proposals will be evaluated based on design price, relevant work experience (within the last 5 years) and understanding of project scope. Please provide proposals to the City by December 2, 2022, to be considered for this project. Please submit any question by November 18, 2022, so the City has time to answer questions prior to the proposal due date. Proposals must comply with the terms and conditions of the signed on-call agreements. Proposals are to be emailed to the project manager, Erica Long at elong@slocity.org. Sincerely, Erica Long Project Manager II Public Works 919 Palm Street, San Luis Obispo, CA 93401-3218 E elong@slocity.org T 805-783-7758 Attachments: A. Location Map B. Conceptual Plan PISM O CARMEL MAR S H BUC H O NNIPOMO PACIFI C BROADBEACHMaxar, Microsoft city of san luis obispo Emerson Park Emerson Park 3.21 ac 1341 Nipomo Street PACIFIC ST NIPOMO STEXERCISE EQUIPMENT (Exisiting) MULTI- PURPOSE COURT (1.5 COURTS) PARKS & REC OFFICE DOG PARK COMMUNITY GARDENS (Exisiting) Drought Tolerant Landscaping New Recreation Features or Support Amenities Hydration station BOCCE COURT Updated Recreation Features or Support AmenitiesBEACH STPISMO ST PICNIC TABLES (Exisiting)PARKING LOT SHADE SHADE EXPAND PLAYGROUND (2 DIVIDED PLAYGROUNDS) Compost stationSHADEFIELD (Exisiting) Safety lights RESTROOM 16’ 8” x 24’ 400 sq ft Lights for extended use Storm water barrel Educational garden • New Recreation Features: Dog Park, Educational Garden, Mosaic Public Art, Mural Public Art on restroom, Multi- purpose court and dog park lighting to allow for extended use, Shade Structures to allow for extended day time use • New Major Support Amenities: Restroom Building, Drought Tolerant Landscaping, Safety foot lighting, Storm water barrel, Compost station • Updated Recreation Features: Update and relocate Bocce Courts, Convert Basketball Court to Multi-purpose Court and expand by half court, Expand Playground • Updated Major Support Amenities: Perimeter fencing, update drinking fountain to hydration station • New and existing building space at the park makes up approximately 4% of the overall area. 48 From:Avakian, Greg Sent:Friday, October 22, 2021 3:40 PM To:Paul McCreary Subject:Laguna Lake Park- Dog Park info Attachments:PRC_Blueprint_Priorities_DogPark_BikeTrack-10.06.21.pdf FYI Greg Avakian pronouns he/him/his Director of Parks and Recreation Parks & Recreation 1341 Nipomo Street, San Luis Obispo, CA 93401-3934 E gavakian@slocity.org T 805.781.7120 slocity.org Stay connected with the City by signing up for e-notifications Parks and Recreation Commission October 6, 2021 Parks & Recreation Blueprint for the Future: 2021-2041 2 3.5 Year Project: Spring 2018-2021 Community Survey and Workshops Parks & Rec Commission Meetings Planning Commission and Active Transportation Committees City Council Study Session and Adoption –Spring & Summer 2021 Parks & Recreation Blueprint -Summary of Identified Amenity Needs: 3 City-wide Inventory, Needs Assessment, Access Gaps, Priority: ◼Swim Center Expansion ◼Athletic fields (diamond, rectangle) ◼Dog Parks and Off-leash Dog Areas ◼Indoor Facilities: Gymnasiums, Community Spaces ◼Updated Playgrounds, Outdoor Gathering and Seating Areas ◼Special Recreation Facilities (bike/skate pump tracks) ◼Sport Courts (basketball, tennis, pickleball, sand volleyball, roller) Identified Focus for Improvement Areas 4 Blueprint page: 103 Upcoming CIP Projects: 21-23 5 Parks & Recreation Department Office Refesh: -Upgrade internal office space (last done in 1993) -Originally planned for Fall/Winter 2020 -Estimated project timeline: January –May 2022 Mitchell Park Enhancement Grant -Awarded SPP Grant of $177,950 -Community Workshops: May and Sept -Project timelines: Spring/Summer 2022 Prop 68 Grant Application: Emerson Park Revitalization -Conducted 5 community outreach sessions in February with Grant submittal March 2021 -Potential grant award notification Fall 2021 -If awarded: additional community workshops in winter/spring 2022 -Design Timeline: Summer 2022 –Spring 2023 -Construction Timeline: estimated to be 8 months Emerson Park Fitness Replacement -NFC Grant awarded: January 2021 -Estimated project timeline: October – November 2021 Cheng Park Revitalization -Originally slated for fall 2020, project estimated start Winter 2022 Eto Park Revitalization (Brooks St) -SLO Rotary contributing funding for revitalization project = 20th Anniversary -Pending agreements, project estimated for Winter/Spring 2022 (May 2022) North Broad Street Park -Originally slated for fall 2020 -project funds put on hold during Pandemic. -New project timeline Winter/Spring 2022 Upcoming Development Projects: 6 San Luis Ranch -Playground(s) -Walking Paths -*basketball court (tentative) Avila Ranch (7-8 park areas) -Playgrounds (4-5) -Community Garden -BBQ Pavilion / Seating Areas -Sport Fields: rectangle, diamond -Skate/Roller Park -Basketball, Tennis, Pickleball, Bocce -Dog Park -Bike and walking paths ___________________________________________ Froom Ranch -Playground -BBQ Pavilion / Seating Areas -Ranger “Station” and barn storage (equipment) -‘Gateway’ to Irish Hills Reserve Righetti Ranch Development -City hired consultant for all CIP projects. Staff to begin priority of park and amenity projects in Winter 2022 with neighborhood community forums -Park planning and community input for design to begin Spring/Summer 2022 Anticipated Amenities: Community Park, Linear Park, Trailhead -Playground -BBQ Pavilion / Seating Areas -Tennis Courts -Pickleball Courts -Basketball/multi-use Court(s) -Dog Park -Community Gardens -Sport Fields (rectangle) -no lights -Trailhead, nature education area Project Implementation 7 •Translates recreation amenity standards to projected need for additional future amenities •Links needed park amenities with park sites where those amenities would be best-suited to fit local needs. •Defines three tiers of park improvements (page 116-117) PRC Discussion Items: October 6, 2021 8 4. Receive staff presentation and make recommendations for potential locations and next steps for the following amenities/projects: a)Dog Park(s): Laguna Lake Park b)Bike Pump Track(s): Laguna Lake Park, Sinsheimer/Railroad Safety Trail, Bob Jones Bike Trail Business Item 4a: Dog Park(s)–Laguna Lake Park PRC: Identified dog park enhancement at Laguna Lake for staff to review and bring back information for priority build •Current Infrastructure: •Parking •Restrooms •Water and irrigation •Partial fencing •Approximately 1 full acre •Additional Amenity Ideas: •Perimeter fencing •Shade structure(s) •Seating pavilion •Trees (shade canopy) •Hydration stations •Puppy area •Small and large dog areas •Play amenities and structures •Expand parking 9 Dog Park(s)–Laguna Lake Park STAFF RECOMMENDED NEXT STEPS -Review Laguna Lake Conservation Plan -Identify fencing boundaries -Explore option of expanding current parking lot, add parking -Review current CIP project list and placeholder funds to support Blueprint projects -Establish introductory community outreach and potential workshops 10 Business Item #4b: Bike Track / Pump Track 11 Background: •Parks & Recreation Blueprint identified bike pump track as a need for the community and provided opportunities at a variety of park locations. •Consultant listed the National Standard: 1 bike track per 50,000 residents Master Plan and General Plan Update process identified bike pump tracks: •Community Needs Assessment and community workshops •Blueprint Document: •Identified within Park Specific Improvements sections •Page 114: Special Recreation Facilities = near-term build •Page 120: Laguna Lake Park Planned Improvements •Page 123: Sinsheimer Park Planned Improvements •Page 134: Railroad Safety Trail Planned Improvements Bike Track / Pump Track: Irish Hills/Costco Area 12 •The activity is not consistent with the City Council adopted Irish Hills Natural Reserve Conservation Plan and associated CEQA environmental document.Scaring and changing of natural area and habitat. •SLO Muni 12.22.050(A) and 12.22.050(P):Protected Resource and Unauthorized Trail Construction •Conservation and Open Space Element (COSE): Irish Hills specific COSE outlined demo of jumps (page#30: 4.2.34). •Unauthorized build violated and represents an unlawful and unpermitted encroachment to both City and private property (including access points) •Liability to the City and Private Property Owner •Concerns with access from commercial parking lots •Mutual agreement by City Departments (P&R and NR) and private property owner to remove and restore Bike Pump Track: Opportunities 13 P&R Blueprint ww Staff & PRC Community Identified Support Laguna Lake Park Sinsheimer Park / Railroad Safety Trail Bob Jones Bike Trail Bike Pump Track –Dirt/Natural Surfaces 14 Bike Pump Track –Hard/Multi-use Surfaces 15 Bike Pump Track –Location: Pros and Cons 16 Laguna Lake Park •Pros: accessible, infrastructure, parking, proximity to neighborhoods and schools, safety response •Cons: Mid-Term planning for Mini Master Plan, potential environmental impact restrictions, potential delay in project timeline Sinsheimer Park •Pros: natural terrain, accessible, parking, proximity to neighborhoods and school, safety response, bordering RRST •Cons: Mid-Term planning for Mini Master Plan, potential environmental impact restrictions, proximity to housing, potential delay in project timeline Bob Jones Bike Trail •Pros: available for quick build, natural terrain •Cons: No parking, challenges to safety response, proximity to neighborhoods, not as visible 17 Laguna Lake Park 18 Laguna Lake Park 19Laguna Lake Park PROS•accessible •infrastructure •parking •proximity to neighborhoods and schools •safety response CONS•Mid-Term planning for Mini Master Plan •potential environmental impact restrictions •potential delay in project timeline 20 Sinsheimer Park and Railroad Safety Trail 21 Sinsheimer Park and Railroad Safety Trail 22 Sinsheimer Park and Railroad Safety Trail 23Sinsheimer Park and RRST PROS•natural terrain •accessible •parking •proximity to neighborhoods and school •safety response •bordering RRST CONS•Mid-Term planning for Mini Master Plan •potential environmental impact restrictions, •proximity to housing •potential delay in project timeline 24 Bob Jones Bike Trail (Prado Rd to Los Osos Valley Rd) 25 Bob Jones Bike Trail (Prado Rd to Los Osos Valley Rd) 26Bob Jones Bike Trail (Prado to LOVR)PROS•Available for quick build •Natural Terrain CONS•No parking •Restricted safety access •Lack of visibility •Limited safe bike access •Limited neighborhood support Bike Pump Track –Location: Pros and Cons 27 Laguna Lake Park •Pros: accessible (bike, car, bus), infrastructure, parking, proximity to neighborhoods and schools, safety response •Cons: Mid-Term planning for Mini Master Plan, potential environmental impact restrictions, potential delay in project timeline Sinsheimer Park •Pros: natural terrain, accessible, parking, proximity to neighborhoods and school, safety response, bordering RRST •Cons: Mid-Term planning for Mini Master Plan, potential environmental impact restrictions, proximity to housing, potential delay in project timeline Bob Jones Bike Trail •Pros: available for quick build, natural terrain •Cons: No parking, challenges to safety response, proximity to neighborhoods, not as visible PRC Discussion Items: October 6, 2021 28 Receive staff presentation and make recommendations for potential locations and next steps for the following amenities/projects: a)Bike Pump Track(s): Laguna Lake Park, Sinsheimer/Railroad Safety Trail, Bob Jones Bike Trail Next Steps: •Staff to review and bring back content for next PRC meeting scheduled for November 3, 2021 Thank You! Questions? Department Award