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HomeMy WebLinkAbout_PRR26042 Walker Cal Poly Emails Batch 11 From:Elizabeth Aiello-Coppola <eaielloc@calpoly.edu> Sent:Wednesday, December 4, 2024 10:53 AM To:Tway, Timothea (Timmi) Subject:RE: Cal Poly CUPS This message is from an External Source. Use caution when deciding to open attachments, click links, or respond. To help protect your privacy, Microsoft Office prevented automatic download of this picture from the Internet.like Elizabeth Aiello-Coppola reacted to your message: From: Tway, Timothea (Timmi) <TTway@slocity.org> Sent: Wednesday, December 4, 2024 4:47:13 PM To: Jason Mockford <jmockfor@calpoly.edu>; Mezzapesa, John <JMezzape@slocity.org> Cc: Courtney Leigh Kienow <ckienow@calpoly.edu>; Elizabeth Aiello-Coppola <eaielloc@calpoly.edu> Subject: Cal Poly CUPS Hi Jason, I hope you had a nice Thanksgiving. I wanted to connect you, John and I in an email in response to the meeting that we had with Whitney a few weeks ago. One of the results of that meeting is that I said we would send over all of the CUPs for Frats/Sororities that we have so that CP has them, and so that you could identify if there are locations that are no longer active. John, can you please work with Jason to find the best way to get Cal Poly digital copies of the CUPs for Greek houses that we have? Thank you, Timothea (Timmi) Tway Director of Community Development Community Development 919 Palm, San Luis Obispo, CA 93401-3249 E TTway@slocity.org T 805.781.7187 slocity.org Stay connected with the City by signing up for e-notifications 2 From:Tway, Timothea (Timmi) Sent:Wednesday, December 4, 2024 8:47 AM To:Jason Mockford; Mezzapesa, John Cc:Courtney Leigh Kienow; Elizabeth Aiello-Coppola Subject:Cal Poly CUPS Hi Jason, I hope you had a nice Thanksgiving. I wanted to connect you, John and I in an email in response to the meeting that we had with Whitney a few weeks ago. One of the results of that meeting is that I said we would send over all of the CUPs for Frats/Sororities that we have so that CP has them, and so that you could identify if there are locations that are no longer active. John, can you please work with Jason to find the best way to get Cal Poly digital copies of the CUPs for Greek houses that we have? Thank you, Timothea (Timmi) Tway Director of Community Development Community Development 919 Palm, San Luis Obispo, CA 93401-3249 E TTway@slocity.org T 805.781.7187 slocity.org Stay connected with the City by signing up for e-notifications 3 From:Courtney Leigh Kienow <ckienow@calpoly.edu> Sent:Wednesday, November 27, 2024 12:44 PM To:Tway, Timothea (Timmi) Cc:McDonald, Whitney; Hermann, Greg Subject:Re: Local reporter: fraternity and sorority questions Helps so much. Thanks Timmi! Appreciate it. Sent from my iPhone On Nov 27, 2024, at 11:16 AM, Tway, Timothea (Timmi) <TTway@slocity.org> wrote: Hi Courtney, Happy almost Thanksgiving to you, too! I spoke with a reporter who had reached out to the City asking for an interview. She mostly had questions about our zoning regulations and code enforcement processes, which I shared with her. I pointed her to the recent staff reports that had been written on these issues for more information about pertinent regulations, etc. I talked about the importance of zoning regulations and enforcement in maintaining livable neighborhoods for all residents. I also told her that we have been working both internally between departments and externally with other stakeholders such as Cal Poly to better understand and address this issue and share information, as each stakeholder (Police, ComDev, Cal Poly) has different tools that can be used to both educate and enforce around the issue. She did ask about Cal Poly’s list of addresses that used to be posted for registered parties, and I talked about how that was a useful tool for us to use when determining if violations occurred when it was available. I stressed that this a complex issue and an issue that will require all parties to work together to attempt to address it. I hope this helps, Thank you and have a great holiday, Timmi From: Courtney Leigh Kienow <ckienow@calpoly.edu> Sent: Wednesday, November 27, 2024 10:52 AM To: McDonald, Whitney <WMcDonal@slocity.org>; Tway, Timothea (Timmi) <TTway@slocity.org>; Hermann, Greg <GHermann@slocity.org> Subject: Re: Local reporter: fraternity and sorority questions This message is from an External Source. Use caution when deciding to open attachments, click links, or respond. Hello again, 4 Happy almost Thanksgiving! We continue to respond to the Tribune following up on the questions on houses with fraternity members in them in R-1/R-2 neighborhoods. I’m curious if you all would be willing to share how you’ve responded on these issues to make sure we’re aligned. Thanks for any insight you can share and let me know if you have any questions or concerns. Courtney From: Courtney Leigh Kienow <ckienow@calpoly.edu> Date: Thursday, November 21, 2024 at 2:06 PM To: McDonald, Whitney <WMcDonal@slocity.org>, Tway, Timothea (Timmi) <TTway@slocity.org>, Hermann, Greg <GHermann@slocity.org> Subject: Local reporter: fraternity and sorority questions Hi Whitney, Greg and Timmi, A local reporter reached out with a series of questions regarding fraternities and sororities. We put together the below response and I wanted to share it with you as we continue to work together on some of these issues. Here is the response: Answers to some of your questions can be found in Cal Poly’s AB 524 Report. This annual report is part of the requirements of California’s Campus-Recognized Sorority and Fraternity Transparency Act, which requires an annual report be sent to the campus community with information about members and their conduct, including grade-point averages, community service hours and sanctioned events. The 2023-24 report includes a list of recognized fraternities and sororities, as well as the addresses of affiliated chapter houses. Since this report was published, Zeta Phi Beta Sorority, Inc. joined the community in the fall. Cal Poly does not register or sanction fraternity or sorority houses. They are privately owned and operated. Fraternities and sororities are required to notify the university about their events off campus, which includes events with and without alcohol, at a residence or off-site facility (i.e. a restaurant, Vet’s Hall, etc.) In the notification process, Cal Poly reminds the event organizers about their obligations for safety; adherence to university policies and federal, state and local laws; and that they must also ensure they are in compliance with city ordinances around noise and zoning. Cal Poly does not approve or deny parties. Cal Poly does not submit fraternity/sorority events to cities where they take place, as the university is not the host of the events. The responsibility for items such as permits falls to the event hosts, as well as for any other stipulations outlined in their lease agreements, conditional use permits, or contracts with a venue they are utilizing. Where a fraternity or sorority holds events or parties varies by chapter and by year. When Cal Poly is notified of violations of the Student Code of Conduct or Recognized Student Organization Code of Conduct, it investigates such allegations. Where organizations might operate houses is a matter between the City of SLO and the property owners, residents and organizations. While the university has offered assistance in connecting city staff with the appropriate organization contacts to make progress on a resolution when concerns arise, the nature of these houses and the applicability of City restrictions is not within Cal Poly’s purview. 5 Student organization housing (which includes fraternities and sororities as well as other clubs and organizations) remains in the Cal Poly Master Plan, although the timeline is unknown at this time. Even with on-campus student organization housing, it is not realistic to expect all fraternity and sorority chapters, houses, or members to then live on campus. As new chapters continue to join the community, we do not expect to build a new house on campus for each organization. We also expect there are some organizations who are excited and willing to support an on-campus facility, and others who will not be ready to do so for a variety of reasons. Cal Poly is strongly committed to continued work with the City of San Luis Obispo to address issues of concern in the neighborhoods. As an active member of the community in which Cal Poly students, staff and faculty live and learn, the university is committed to being a good neighbor. Sincerely, Courtney Courtney Kienow pronouns she/hers (why is this important?) Director of Community Relations and Economic Development Office of the President Cal Poly, San Luis Obispo, CA _____ office 805-756-6000 direct 805-756-6098 www.calpoly.edu <image001.jpg> 6 From:Tway, Timothea (Timmi) Sent:Wednesday, November 27, 2024 11:16 AM To:Courtney Leigh Kienow; McDonald, Whitney; Hermann, Greg Subject:RE: Local reporter: fraternity and sorority questions Hi Courtney, Happy almost Thanksgiving to you, too! I spoke with a reporter who had reached out to the City asking for an interview. She mostly had questions about our zoning regulations and code enforcement processes, which I shared with her. I pointed her to the recent staff reports that had been written on these issues for more information about pertinent regulations, etc. I talked about the importance of zoning regulations and enforcement in maintaining livable neighborhoods for all residents. I also told her that we have been working both internally between departments and externally with other stakeholders such as Cal Poly to better understand and address this issue and share information, as each stakeholder (Police, ComDev, Cal Poly) has different tools that can be used to both educate and enforce around the issue. She did ask about Cal Poly’s list of addresses that used to be posted for registered parties, and I talked about how that was a useful tool for us to use when determining if violations occurred when it was available. I stressed that this a complex issue and an issue that will require all parties to work together to attempt to address it. I hope this helps, Thank you and have a great holiday, Timmi From: Courtney Leigh Kienow <ckienow@calpoly.edu> Sent: Wednesday, November 27, 2024 10:52 AM To: McDonald, Whitney <WMcDonal@slocity.org>; Tway, Timothea (Timmi) <TTway@slocity.org>; Hermann, Greg <GHermann@slocity.org> Subject: Re: Local reporter: fraternity and sorority questions This message is from an External Source. Use caution when deciding to open attachments, click links, or respond. Hello again, Happy almost Thanksgiving! We continue to respond to the Tribune following up on the questions on houses with fraternity members in them in R-1/R- 2 neighborhoods. I’m curious if you all would be willing to share how you’ve responded on these issues to make sure we’re aligned. Thanks for any insight you can share and let me know if you have any questions or concerns. Courtney From: Courtney Leigh Kienow <ckienow@calpoly.edu> Date: Thursday, November 21, 2024 at 2:06 PM 7 To: McDonald, Whitney <WMcDonal@slocity.org>, Tway, Timothea (Timmi) <TTway@slocity.org>, Hermann, Greg <GHermann@slocity.org> Subject: Local reporter: fraternity and sorority questions Hi Whitney, Greg and Timmi, A local reporter reached out with a series of questions regarding fraternities and sororities. We put together the below response and I wanted to share it with you as we continue to work together on some of these issues. Here is the response: Answers to some of your questions can be found in Cal Poly’s AB 524 Report. This annual report is part of the requirements of California’s Campus-Recognized Sorority and Fraternity Transparency Act, which requires an annual report be sent to the campus community with information about members and their conduct, including grade-point averages, community service hours and sanctioned events. The 2023-24 report includes a list of recognized fraternities and sororities, as well as the addresses of affiliated chapter houses. Since this report was published, Zeta Phi Beta Sorority, Inc. joined the community in the fall. Cal Poly does not register or sanction fraternity or sorority houses. They are privately owned and operated. Fraternities and sororities are required to notify the university about their events off campus, which includes events with and without alcohol, at a residence or off-site facility (i.e. a restaurant, Vet’s Hall, etc.) In the notification process, Cal Poly reminds the event organizers about their obligations for safety; adherence to university policies and federal, state and local laws; and that they must also ensure they are in compliance with city ordinances around noise and zoning. Cal Poly does not approve or deny parties. Cal Poly does not submit fraternity/sorority events to cities where they take place, as the university is not the host of the events. The responsibility for items such as permits falls to the event hosts, as well as for any other stipulations outlined in their lease agreements, conditional use permits, or contracts with a venue they are utilizing. Where a fraternity or sorority holds events or parties varies by chapter and by year. When Cal Poly is notified of violations of the Student Code of Conduct or Recognized Student Organization Code of Conduct, it investigates such allegations. Where organizations might operate houses is a matter between the City of SLO and the property owners, residents and organizations. While the university has offered assistance in connecting city staff with the appropriate organization contacts to make progress on a resolution when concerns arise, the nature of these houses and the applicability of City restrictions is not within Cal Poly’s purview. Student organization housing (which includes fraternities and sororities as well as other clubs and organizations) remains in the Cal Poly Master Plan, although the timeline is unknown at this time. Even with on-campus student organization housing, it is not realistic to expect all fraternity and sorority chapters, houses, or members to then live on campus. As new chapters continue to join the community, we do not expect to build a new house on campus for each organization. We also expect there are some organizations who are excited and willing to support an on-campus facility, and others who will not be ready to do so for a variety of reasons. Cal Poly is strongly committed to continued work with the City of San Luis Obispo to address issues of concern in the neighborhoods. As an active member of the community in which Cal Poly students, staff and faculty live and learn, the university is committed to being a good neighbor. Sincerely, Courtney Courtney Kienow pronouns she/hers (why is this important?) Director of Community Relations and Economic Development 8 Office of the President Cal Poly, San Luis Obispo, CA _____ office 805-756-6000 direct 805-756-6098 www.calpoly.edu 9 From:Courtney Leigh Kienow <ckienow@calpoly.edu> Sent:Wednesday, November 27, 2024 10:52 AM To:McDonald, Whitney; Tway, Timothea (Timmi); Hermann, Greg Subject:Re: Local reporter: fraternity and sorority questions This message is from an External Source. Use caution when deciding to open attachments, click links, or respond. Hello again, Happy almost Thanksgiving! We continue to respond to the Tribune following up on the questions on houses with fraternity members in them in R-1/R- 2 neighborhoods. I’m curious if you all would be willing to share how you’ve responded on these issues to make sure we’re aligned. Thanks for any insight you can share and let me know if you have any questions or concerns. Courtney From: Courtney Leigh Kienow <ckienow@calpoly.edu> Date: Thursday, November 21, 2024 at 2:06 PM To: McDonald, Whitney <WMcDonal@slocity.org>, Tway, Timothea (Timmi) <TTway@slocity.org>, Hermann, Greg <GHermann@slocity.org> Subject: Local reporter: fraternity and sorority questions Hi Whitney, Greg and Timmi, A local reporter reached out with a series of questions regarding fraternities and sororities. We put together the below response and I wanted to share it with you as we continue to work together on some of these issues. Here is the response: Answers to some of your questions can be found in Cal Poly’s AB 524 Report. This annual report is part of the requirements of California’s Campus-Recognized Sorority and Fraternity Transparency Act, which requires an annual report be sent to the campus community with information about members and their conduct, including grade-point averages, community service hours and sanctioned events. The 2023-24 report includes a list of recognized fraternities and sororities, as well as the addresses of affiliated chapter houses. Since this report was published, Zeta Phi Beta Sorority, Inc. joined the community in the fall. Cal Poly does not register or sanction fraternity or sorority houses. They are privately owned and operated. Fraternities and sororities are required to notify the university about their events off campus, which includes events with and without alcohol, at a residence or off-site facility (i.e. a restaurant, Vet’s Hall, etc.) In the notification process, Cal Poly reminds the event organizers about their obligations for safety; adherence to university policies and federal, state and local laws; and that they must also ensure they are in compliance with city ordinances around noise and zoning. Cal Poly does not approve or deny parties. Cal Poly does not submit fraternity/sorority events to cities where they take place, as the university is not the host of the events. The responsibility for items such as permits falls to the event hosts, as well as for any other stipulations outlined in 10 their lease agreements, conditional use permits, or contracts with a venue they are utilizing. Where a fraternity or sorority holds events or parties varies by chapter and by year. When Cal Poly is notified of violations of the Student Code of Conduct or Recognized Student Organization Code of Conduct, it investigates such allegations. Where organizations might operate houses is a matter between the City of SLO and the property owners, residents and organizations. While the university has offered assistance in connecting city staff with the appropriate organization contacts to make progress on a resolution when concerns arise, the nature of these houses and the applicability of City restrictions is not within Cal Poly’s purview. Student organization housing (which includes fraternities and sororities as well as other clubs and organizations) remains in the Cal Poly Master Plan, although the timeline is unknown at this time. Even with on-campus student organization housing, it is not realistic to expect all fraternity and sorority chapters, houses, or members to then live on campus. As new chapters continue to join the community, we do not expect to build a new house on campus for each organization. We also expect there are some organizations who are excited and willing to support an on-campus facility, and others who will not be ready to do so for a variety of reasons. Cal Poly is strongly committed to continued work with the City of San Luis Obispo to address issues of concern in the neighborhoods. As an active member of the community in which Cal Poly students, staff and faculty live and learn, the university is committed to being a good neighbor. Sincerely, Courtney Courtney Kienow pronouns she/hers (why is this important?) Director of Community Relations and Economic Development Office of the President Cal Poly, San Luis Obispo, CA _____ office 805-756-6000 direct 805-756-6098 www.calpoly.edu 11 From:Courtney Leigh Kienow <ckienow@calpoly.edu> Sent:Thursday, November 21, 2024 2:06 PM To:McDonald, Whitney; Tway, Timothea (Timmi); Hermann, Greg Subject:Local reporter: fraternity and sorority questions This message is from an External Source. Use caution when deciding to open attachments, click links, or respond. Hi Whitney, Greg and Timmi, A local reporter reached out with a series of questions regarding fraternities and sororities. We put together the below response and I wanted to share it with you as we continue to work together on some of these issues. Here is the response: Answers to some of your questions can be found in Cal Poly’s AB 524 Report. This annual report is part of the requirements of California’s Campus-Recognized Sorority and Fraternity Transparency Act, which requires an annual report be sent to the campus community with information about members and their conduct, including grade-point averages, community service hours and sanctioned events. The 2023-24 report includes a list of recognized fraternities and sororities, as well as the addresses of affiliated chapter houses. Since this report was published, Zeta Phi Beta Sorority, Inc. joined the community in the fall. Cal Poly does not register or sanction fraternity or sorority houses. They are privately owned and operated. Fraternities and sororities are required to notify the university about their events off campus, which includes events with and without alcohol, at a residence or off-site facility (i.e. a restaurant, Vet’s Hall, etc.) In the notification process, Cal Poly reminds the event organizers about their obligations for safety; adherence to university policies and federal, state and local laws; and that they must also ensure they are in compliance with city ordinances around noise and zoning. Cal Poly does not approve or deny parties. Cal Poly does not submit fraternity/sorority events to cities where they take place, as the university is not the host of the events. The responsibility for items such as permits falls to the event hosts, as well as for any other stipulations outlined in their lease agreements, conditional use permits, or contracts with a venue they are utilizing. Where a fraternity or sorority holds events or parties varies by chapter and by year. When Cal Poly is notified of violations of the Student Code of Conduct or Recognized Student Organization Code of Conduct, it investigates such allegations. Where organizations might operate houses is a matter between the City of SLO and the property owners, residents and organizations. While the university has offered assistance in connecting city staff with the appropriate organization contacts to make progress on a resolution when concerns arise, the nature of these houses and the applicability of City restrictions is not within Cal Poly’s purview. Student organization housing (which includes fraternities and sororities as well as other clubs and organizations) remains in the Cal Poly Master Plan, although the timeline is unknown at this time. Even with on-campus student organization housing, it is not realistic to expect all fraternity and sorority chapters, houses, or members to then live on campus. As new chapters continue to join the community, we do not expect to build a new house on campus for each organization. We also expect there are some organizations who are excited and willing to support an on-campus facility, and others who will not be ready to do so for a variety of reasons. Cal Poly is strongly committed to continued work with the City of San Luis Obispo to address issues of concern in the neighborhoods. As an active member of the community in which Cal Poly students, staff and faculty live and learn, the university is committed to being a good neighbor. 12 Sincerely, Courtney Courtney Kienow pronouns she/hers (why is this important?) Director of Community Relations and Economic Development Office of the President Cal Poly, San Luis Obispo, CA _____ office 805-756-6000 direct 805-756-6098 www.calpoly.edu 13 From:Wallace, Christine Sent:Wednesday, November 13, 2024 1:10 PM To:Elizabeth Aiello-Coppola Subject:RE: 1661 McCollum Sweet, thanks so much! CW From: Elizabeth Aiello-Coppola <eaielloc@calpoly.edu> Sent: Wednesday, November 13, 2024 12:50 PM To: Wallace, Christine <cwallace@slocity.org> Subject: Re: 1661 McCollum This message is from an External Source. Use caution when deciding to open attachments, click links, or respond. Hi Christine, It is not! Elizabeth Aiello-Coppola, M.A. pronouns she/her/hers Assistant Director, Fraternity & Sorority Life Leadership & Service | Student Affairs Cal Poly | San Luis Obispo, CA 93407 | 805-756-7263 Schedule a meeting with me From: Wallace, Christine <cwallace@slocity.org> Date: Wednesday, November 13, 2024 at 9:35 AM To: Elizabeth Aiello-Coppola <eaielloc@calpoly.edu> Subject: 1661 McCollum Hi Elizabeth, Is 1661 McCollum still a satellite house? I got a party reg application for the property. Thanks! Christine Wallace Police Public Affairs Manager Police Department 1042 Walnut Street, San Luis Obispo, CA 93401-2729 14 E cwallace@slocity.org T 805.781.7186 slocity.org Stay connected with the City by signing up for e-notifications This e-mail, and any files transmitted with it, are intended only for the person or entity to which it is addressed and may contain confidential, protected, and/or privileged material. Any review, re-transmission, dissemination or other use of, or taking of any action in reliance upon this information by persons or entities other than the intended recipient, is prohibited. If you received this in error, please contact the sender and delete the material from any computer. 15 From:Public Records Act Officer <pra@calpoly.edu> Sent:Monday, November 4, 2024 3:20 PM To:Mezzapesa, John Cc:Public Records Act Officer; Elizabeth Aiello-Coppola Subject:RE: Question Attachments:11-4-2024 Mezzapesa Final PRA Letter.pdf Good Afternoon, John, Thank you for your message and your patience. Please see the attached correspondence concerning your records request. Please let me know if you have any questions. Sincerely, Kevin Cushing He/Him/His (Pronouns Matter) Civil Rights & Compliance Analyst and Public Records Access Officer Civil Rights & Compliance Office – Public Records Access Unit Bld. 33, Rm. 290, 1 Grand Avenue San Luis Obispo, CA 93407 ___________ (805) 756-6770 (CRCO Main Line) (805) 756-1420 (Direct Line) ___________ pra@calpoly.edu _______________________________________________________________________________ THIS MESSAGE MAY CONTAIN INFORMATION THAT IS PRIVILEGED OR CONFIDENTIAL. IF YOU HAVE RECEIVED THIS TRANSMISSION IN ERROR, PLEASE REPLY TO SENDER AND DELETE THE MESSAGE AND ANY ATTACHMENTS. From: Mezzapesa, John <JMezzape@slocity.org> Sent: Thursday, October 31, 2024 3:09 PM To: Elizabeth Aiello-Coppola <eaielloc@calpoly.edu> Cc: Kevin Cushing <kcushing@calpoly.edu>; Public Records Act Officer <pra@calpoly.edu> Subject: RE: Question Thank you for forwarding my request, Elizabeth. I look forward to a response on Monday. Kevin, please let me know if you need anything else from me. 16 John Mezzapesa Interim Deputy Building Official Community Development Building and Safety 919 Palm Street, San Luis Obispo, CA 93401-3668 E jmezzapesa@slocity.org T 805.781.7179 From: Elizabeth Aiello-Coppola <eaielloc@calpoly.edu> Sent: Monday, October 28, 2024 6:37 PM To: Mezzapesa, John <JMezzape@slocity.org> Subject: Re: Question This message is from an External Source. Use caution when deciding to open attachments, click links, or respond. Hi John, I hope you’re doing well! I have forwarded your request to Cal Poly’s Public Records Access Officer, Kevin Cushing, who addresses records requests made on the University. You will receive a response from the PRA Officer/PRA Unit within 10 days from the date of your request. Questions concerning your records request can be sent to pra@calpoly.edu. In the meantime, I can share with you our publicly posted our AB 524 report which may have some of the information that you are seeking. Best, Elizabeth Aiello-Coppola, M.A. pronouns she/her/hers Assistant Director, Fraternity & Sorority Life Leadership & Service | Student Affairs Cal Poly | San Luis Obispo, CA 93407 | 805-756-7263 Schedule a meeting with me From: Mezzapesa, John <JMezzape@slocity.org> Date: Friday, October 25, 2024 at 11:51 AM To: Elizabeth Aiello-Coppola <eaielloc@calpoly.edu> Subject: Question HI Elizabeth, I was wondering if you would be willing to share if your records have any fraternity/sorority events registered at any of the following addresses to take place in the near future or within the last year:  12 Hathway  171 Orange 17  132 California  1218/1220 Bond  1327 Foothill  1684/1688 Mill  281 Hathway  1229 Fredericks  260 Chaplin  348/350 Hathway  66 Rafael  2090 Hays  1525 Slack  496 Kentucky/1350 Stafford  654/358 Graves  146 Stenner  385 Chaplin  301 Hathway If so, can you please provide the date and name of the organization that held each event at each address? Let me know. Thanks, John Mezzapesa Interim Deputy Building Official Community Development Building and Safety 919 Palm Street, San Luis Obispo, CA 93401-3668 E jmezzapesa@slocity.org T 805.781.7179 Public Records Access Unit Civil Rights & Compliance Office Office: 805-756-6770 pra@calpoly.edu 1 GRAND AVENUE • SAN LUIS OBISPO • CALIFORNIA • 93407 • 805-756-6770 PRA@ CALPOLY.EDU November 4, 2024 SENT VIA ELECTRONIC MAIL John Mezzapesa Interim Deputy Building Official Community Development, Building and Safety City of San Luis Obispo JMezzape@slocity.org Re: Cal Poly’s Final Response to Public Records Act Request Dear Mr. Mezzapesa: Cal Poly received your October 25, 2024, Public Records Act request for the following records: I was wondering if you would be willing to share if your records have any fraternity/sorority events registered at any of the following addresses to take place in the near future or within the last year: 1. 12 Hathway 2. 171 Orange 3. 132 California 4. 1218/1220 Bond 5. 1327 Foothill 6. 1684/1688 Mill 7. 281 Hathway 8. 1229 Fredericks 9. 260 Chaplin 10. 348/350 Hathway 11. 66 Rafael 12. 2090 Hays 13. 1525 Slack 14. 496 Kentucky/1350 Stafford 15. 654/358 Graves 16. 146 Stenner 17. 385 Chaplin 18. 301 Hathway 2 Cal Poly has reviewed your request for records under Government Code §7922.535 and has determined that the records you seek are not public records and therefore are not subject to the California Public Records Act (Cal. Gov’t Code §7920.530). The California Public Records Act (CPRA) provides access to public records, which is defined as “any writing containing information relating to the conduct of the public’s business.” Cal. Govt. Code §7920.530. The CPRA is designed “to ensure public access to vital information about the government’s conduct of its business.” City of San Jose v. Superior Court (1999) 74 Cal.App.4th 1008, 1019-1020. Records concerning the addresses where fraternity/sorority registered events occurred (i.e., student residential addresses) are not records regarding the conduct of the university’s business. To the extent that the university may have information concerning the addresses of fraternity/sorority events, disclosure of such records does not contribute to the public's understanding of the university's business and therefore they are not public records to be disclosed under the California Public Records Act. Even if the requested records could be construed as public records, they would be subject to the following exemptions which would require that they be withheld: • Materials that reflect student education records or may violate student privacy. Cal. Govt. Code §§7927.705, 7922.000; 21 U.S.C. §1232g. • General Privacy Rights. Cal. Govt. Code §7927.705; Cal. Const. Art. 1, §1. • Records where the public interest against disclosure outweighs the public interest in disclosure. Cal. Govt. Code §7922.000. The information that Cal Poly is able to provide concerning fraternity/sorority registered events can be found in our 2023-2024 Campus Recognized Sorority and Fraternity Transparency Act Report (see Cal. Ed. Code § 66310 et seq) which is posted on the below listed at the below web address: https://greeklife.calpoly.edu/reports As Cal Poly’s Public Records Access Officer, I made the decision that certain records are exempt and will not be disclosed. If you have any questions, please contact the Public Records Access Unit at pra@calpoly.edu. Sincerely, Kevin Cushing Public Records Access Officer Civil Rights & Compliance Office – Public Records Access Unit California Polytechnic State University 18 From:Mezzapesa, John Sent:Thursday, October 31, 2024 3:09 PM To:Elizabeth Aiello-Coppola Cc:kcushing@calpoly.edu; pra@calpoly.edu Subject:RE: Question Thank you for forwarding my request, Elizabeth. I look forward to a response on Monday. Kevin, please let me know if you need anything else from me. John Mezzapesa Interim Deputy Building Official Community Development Building and Safety 919 Palm Street, San Luis Obispo, CA 93401-3668 E jmezzapesa@slocity.org T 805.781.7179 From: Elizabeth Aiello-Coppola <eaielloc@calpoly.edu> Sent: Monday, October 28, 2024 6:37 PM To: Mezzapesa, John <JMezzape@slocity.org> Subject: Re: Question This message is from an External Source. Use caution when deciding to open attachments, click links, or respond. Hi John, I hope you’re doing well! I have forwarded your request to Cal Poly’s Public Records Access Officer, Kevin Cushing, who addresses records requests made on the University. You will receive a response from the PRA Officer/PRA Unit within 10 days from the date of your request. Questions concerning your records request can be sent to pra@calpoly.edu. In the meantime, I can share with you our publicly posted our AB 524 report which may have some of the information that you are seeking. Best, Elizabeth Aiello-Coppola, M.A. pronouns she/her/hers Assistant Director, Fraternity & Sorority Life Leadership & Service | Student Affairs Cal Poly | San Luis Obispo, CA 93407 | 805-756-7263 Schedule a meeting with me 19 From: Mezzapesa, John <JMezzape@slocity.org> Date: Friday, October 25, 2024 at 11:51 AM To: Elizabeth Aiello-Coppola <eaielloc@calpoly.edu> Subject: Question HI Elizabeth, I was wondering if you would be willing to share if your records have any fraternity/sorority events registered at any of the following addresses to take place in the near future or within the last year:  12 Hathway  171 Orange  132 California  1218/1220 Bond  1327 Foothill  1684/1688 Mill  281 Hathway  1229 Fredericks  260 Chaplin  348/350 Hathway  66 Rafael  2090 Hays  1525 Slack  496 Kentucky/1350 Stafford  654/358 Graves  146 Stenner  385 Chaplin  301 Hathway If so, can you please provide the date and name of the organization that held each event at each address? Let me know. Thanks, John Mezzapesa Interim Deputy Building Official Community Development Building and Safety 919 Palm Street, San Luis Obispo, CA 93401-3668 E jmezzapesa@slocity.org T 805.781.7179 20 From:Jason Mockford <jmockfor@calpoly.edu> Sent:Thursday, October 31, 2024 11:31 AM To:Tway, Timothea (Timmi); Courtney Leigh Kienow; Mezzapesa, John; Loew, Michael Cc:Elizabeth Aiello-Coppola Subject:RE: Fraternities and Outreach Thank you Timmi. See you then. Jason Mockford (he, him, his) Senior Director, Leadership & Service | Student Affairs | Cal Poly | San Luis Obispo, CA 93407-0208 | leadandserve.calpoly.edu | 805-756- 2476 Futuristic • Strategic • Relator • Ideation • Adaptability From: Tway, Timothea (Timmi) <TTway@slocity.org> Sent: Thursday, October 31, 2024 10:27 AM To: Courtney Leigh Kienow <ckienow@calpoly.edu>; Mezzapesa, John <JMezzape@slocity.org>; Loew, Michael <Mloew@slocity.org> Cc: Jason Mockford <jmockfor@calpoly.edu>; Elizabeth Aiello-Coppola <eaielloc@calpoly.edu> Subject: RE: Fraternities and Outreach Hi All, It looks like Greg, Whitney, and myself have availability on November 13 from 4-5 PM. I have booked a room here at Community Development, please let me know if that still works! Thanks, Timmi From: Courtney Leigh Kienow <ckienow@calpoly.edu> Sent: Friday, October 25, 2024 1:32 PM To: Tway, Timothea (Timmi) <TTway@slocity.org>; Mezzapesa, John <JMezzape@slocity.org>; Loew, Michael <Mloew@slocity.org> Cc: Jason Mockford <jmockfor@calpoly.edu>; Elizabeth Aiello-Coppola <eaielloc@calpoly.edu> Subject: Re: Fraternities and Outreach Perfect. Thanks Timmi and you too! Courtney From: Tway, Timothea (Timmi) <TTway@slocity.org> Date: Friday, October 25, 2024 at 1:27 PM To: Courtney Leigh Kienow <ckienow@calpoly.edu>, Mezzapesa, John <JMezzape@slocity.org>, Loew, Michael <Mloew@slocity.org> Cc: Jason Mockford <jmockfor@calpoly.edu>, Elizabeth Aiello-Coppola <eaielloc@calpoly.edu> Subject: RE: Fraternities and Outreach 21 Thank you, Courtney! Let me reach out to Whitney/Greg and see if they want to be included and get back to you on dates. Have a nice weekend, Timmi From: Courtney Leigh Kienow <ckienow@calpoly.edu> Sent: Thursday, October 24, 2024 1:35 PM To: Tway, Timothea (Timmi) <TTway@slocity.org>; Mezzapesa, John <JMezzape@slocity.org>; Loew, Michael <Mloew@slocity.org> Cc: Jason Mockford <jmockfor@calpoly.edu>; Elizabeth Aiello-Coppola <eaielloc@calpoly.edu> Subject: Re: Fraternities and Outreach Hi! All of these work for our team: October 29th 10-11am, 1-2pm November 12th 3:15-5pm November 13th 11-noon, 3:15-5pm November 14th 2:15-4:15pm November 19th 4-5pm We’ve had a few conversations with Whitney and Greg recently as well that lead me to believe they may want to participate with us. It would be great to get all questions out to the group that we’re hoping to answer and get clarity on prior to the meeting to make sure we’re prepared to have the most productive, informative conversation possible. We’re hoping that the result of this conversation can be a greater understanding of options, limitations and commitment to deeper partnership and communication. Looking forward to it, Courtney From: Tway, Timothea (Timmi) <TTway@slocity.org> Date: Wednesday, October 16, 2024 at 5:28 PM To: Courtney Leigh Kienow <ckienow@calpoly.edu>, Elizabeth Aiello-Coppola <eaielloc@calpoly.edu>, Jason Mockford <jmockfor@calpoly.edu> Cc: Mezzapesa, John <JMezzape@slocity.org>, Loew, Michael <Mloew@slocity.org> Subject: RE: Fraternities and Outreach Hi Courtney, It was nice to see you yesterday. Yes, I think meeting would be helpful. I appreciate that you have added the language regarding the code requirements for the students. When we meet, John can share more about the numbers and impacts we have seen this year. In addition to impacts to neighbors, as you saw last night, this is an issue that is of increasing interest to City leadership as well. Please let me know when you all have an hour or hour and a half of availability, maybe in early/mid November to meet and we can get something on the books, 22 Thanks! Timmi From: Courtney Leigh Kienow <ckienow@calpoly.edu> Sent: Tuesday, October 15, 2024 9:12 PM To: Tway, Timothea (Timmi) <TTway@slocity.org>; Elizabeth Aiello-Coppola <eaielloc@calpoly.edu>; Jason Mockford <jmockfor@calpoly.edu> Cc: Mezzapesa, John <JMezzape@slocity.org>; Loew, Michael <Mloew@slocity.org> Subject: Re: Fraternities and Outreach This message is from an External Source. Use caution when deciding to open attachments, click links, or respond. Hi Timmi, I am so sorry. I drafted a response immediately and just realized I forgot to hit send. Thank you for this message. We appreciate all opportunities to hear about neighborhood impacts and educate our students about our expectations for being respectful neighbors on top of the ways that we already do. Can you give me some context on how this year’s numbers are comparing to years past? We want to help but I would be interested to know how we’re measuring up this year. I wonder if it would be helpful for all of us to meet again to look at the messages that are going out, the citations that are being written, and brainstorm around any tweaks that need to be made. It also seems like parties should be responded to as parties, whether they are fraternities throwing them or not. Just because a fraternity party is thrown at a particular house, doesn’t mean that it’s a fraternity house and therefore, doesn’t seem like it should necessitate a CUP, especially with the definition provided in city code. Christine Wallace recently met with all the council officers and presidents from the 3 councils (some of them she met with twice). We can share details about the council meeting times for this quarter if she or someone from your department would like to send someone else. We also made the disclaimer changes to the event registration form that we talked about in our last meeting. Now, when fraternities or sororities submit their event with us, we notify them that the submission does not mean that the event is in compliance with city code and that they should understand those requirements before hosting an event and abide by those rules. Sincerely, Courtney From: Tway, Timothea (Timmi) <TTway@slocity.org> Date: Monday, October 7, 2024 at 3:21 PM To: Courtney Leigh Kienow <ckienow@calpoly.edu>, Elizabeth Aiello-Coppola <eaielloc@calpoly.edu>, Jason Mockford <jmockfor@calpoly.edu> Cc: Mezzapesa, John <JMezzape@slocity.org>, Loew, Michael <Mloew@slocity.org> Subject: Fraternities and Outreach Hi Courtney, Elizabeth, and Jason, 23 I hope you all had a nice weekend. As you can imagine, we have begun receiving complaints about fraternity parties at houses in the single-family neighborhoods where fraternity houses are not allowed. I wanted to follow up with this group, since we met late in the school year last year to discuss this issue, to reiterate that these events are impactful to the surrounding community and that the City is more than happy to provide information to Cal Poly or the students about what is and is not allowed, and how to obtain a use permit to get a fraternity/sorority house permitted in allowed zones. Please keep us in the loop about upcoming events/opportunities for outreach. We will continue to respond to complaints that we receive with notices of violation when violations can be verified, however, I believe strongly that education surrounding regulations is also necessary. Please let us know how we can help the University educate student groups about local regulations. Thank you, Timothea (Timmi) Tway Director of Community Development Community Development 919 Palm, San Luis Obispo, CA 93401-3249 E TTway@slocity.org T 805.781.7187 slocity.org Stay connected with the City by signing up for e-notifications 24 From:Elizabeth Aiello-Coppola <eaielloc@calpoly.edu> Sent:Thursday, October 31, 2024 10:29 AM To:Tway, Timothea (Timmi); Courtney Leigh Kienow; Mezzapesa, John; Loew, Michael Cc:Jason Mockford Subject:Re: Fraternities and Outreach That works for me, thank you Timmi! Best, Elizabeth Aiello-Coppola, M.A. pronouns she/her/hers Assistant Director, Fraternity & Sorority Life Leadership & Service | Student Affairs Cal Poly | San Luis Obispo, CA 93407 | 805-756-7263 Schedule a meeting with me From: Tway, Timothea (Timmi) <TTway@slocity.org> Date: Thursday, October 31, 2024 at 10:26 AM To: Courtney Leigh Kienow <ckienow@calpoly.edu>, Mezzapesa, John <JMezzape@slocity.org>, Loew, Michael <Mloew@slocity.org> Cc: Jason Mockford <jmockfor@calpoly.edu>, Elizabeth Aiello-Coppola <eaielloc@calpoly.edu> Subject: RE: Fraternities and Outreach Hi All, It looks like Greg, Whitney, and myself have availability on November 13 from 4-5 PM. I have booked a room here at Community Development, please let me know if that still works! Thanks, Timmi From: Courtney Leigh Kienow <ckienow@calpoly.edu> Sent: Friday, October 25, 2024 1:32 PM To: Tway, Timothea (Timmi) <TTway@slocity.org>; Mezzapesa, John <JMezzape@slocity.org>; Loew, Michael <Mloew@slocity.org> Cc: Jason Mockford <jmockfor@calpoly.edu>; Elizabeth Aiello-Coppola <eaielloc@calpoly.edu> Subject: Re: Fraternities and Outreach Perfect. Thanks Timmi and you too! Courtney From: Tway, Timothea (Timmi) <TTway@slocity.org> Date: Friday, October 25, 2024 at 1:27 PM 25 To: Courtney Leigh Kienow <ckienow@calpoly.edu>, Mezzapesa, John <JMezzape@slocity.org>, Loew, Michael <Mloew@slocity.org> Cc: Jason Mockford <jmockfor@calpoly.edu>, Elizabeth Aiello-Coppola <eaielloc@calpoly.edu> Subject: RE: Fraternities and Outreach Thank you, Courtney! Let me reach out to Whitney/Greg and see if they want to be included and get back to you on dates. Have a nice weekend, Timmi From: Courtney Leigh Kienow <ckienow@calpoly.edu> Sent: Thursday, October 24, 2024 1:35 PM To: Tway, Timothea (Timmi) <TTway@slocity.org>; Mezzapesa, John <JMezzape@slocity.org>; Loew, Michael <Mloew@slocity.org> Cc: Jason Mockford <jmockfor@calpoly.edu>; Elizabeth Aiello-Coppola <eaielloc@calpoly.edu> Subject: Re: Fraternities and Outreach Hi! All of these work for our team: October 29th 10-11am, 1-2pm November 12th 3:15-5pm November 13th 11-noon, 3:15-5pm November 14th 2:15-4:15pm November 19th 4-5pm We’ve had a few conversations with Whitney and Greg recently as well that lead me to believe they may want to participate with us. It would be great to get all questions out to the group that we’re hoping to answer and get clarity on prior to the meeting to make sure we’re prepared to have the most productive, informative conversation possible. We’re hoping that the result of this conversation can be a greater understanding of options, limitations and commitment to deeper partnership and communication. Looking forward to it, Courtney From: Tway, Timothea (Timmi) <TTway@slocity.org> Date: Wednesday, October 16, 2024 at 5:28 PM To: Courtney Leigh Kienow <ckienow@calpoly.edu>, Elizabeth Aiello-Coppola <eaielloc@calpoly.edu>, Jason Mockford <jmockfor@calpoly.edu> Cc: Mezzapesa, John <JMezzape@slocity.org>, Loew, Michael <Mloew@slocity.org> Subject: RE: Fraternities and Outreach Hi Courtney, It was nice to see you yesterday. Yes, I think meeting would be helpful. I appreciate that you have added the language regarding the code requirements for the students. 26 When we meet, John can share more about the numbers and impacts we have seen this year. In addition to impacts to neighbors, as you saw last night, this is an issue that is of increasing interest to City leadership as well. Please let me know when you all have an hour or hour and a half of availability, maybe in early/mid November to meet and we can get something on the books, Thanks! Timmi From: Courtney Leigh Kienow <ckienow@calpoly.edu> Sent: Tuesday, October 15, 2024 9:12 PM To: Tway, Timothea (Timmi) <TTway@slocity.org>; Elizabeth Aiello-Coppola <eaielloc@calpoly.edu>; Jason Mockford <jmockfor@calpoly.edu> Cc: Mezzapesa, John <JMezzape@slocity.org>; Loew, Michael <Mloew@slocity.org> Subject: Re: Fraternities and Outreach This message is from an External Source. Use caution when deciding to open attachments, click links, or respond. Hi Timmi, I am so sorry. I drafted a response immediately and just realized I forgot to hit send. Thank you for this message. We appreciate all opportunities to hear about neighborhood impacts and educate our students about our expectations for being respectful neighbors on top of the ways that we already do. Can you give me some context on how this year’s numbers are comparing to years past? We want to help but I would be interested to know how we’re measuring up this year. I wonder if it would be helpful for all of us to meet again to look at the messages that are going out, the citations that are being written, and brainstorm around any tweaks that need to be made. It also seems like parties should be responded to as parties, whether they are fraternities throwing them or not. Just because a fraternity party is thrown at a particular house, doesn’t mean that it’s a fraternity house and therefore, doesn’t seem like it should necessitate a CUP, especially with the definition provided in city code. Christine Wallace recently met with all the council officers and presidents from the 3 councils (some of them she met with twice). We can share details about the council meeting times for this quarter if she or someone from your department would like to send someone else. We also made the disclaimer changes to the event registration form that we talked about in our last meeting. Now, when fraternities or sororities submit their event with us, we notify them that the submission does not mean that the event is in compliance with city code and that they should understand those requirements before hosting an event and abide by those rules. Sincerely, Courtney From: Tway, Timothea (Timmi) <TTway@slocity.org> Date: Monday, October 7, 2024 at 3:21 PM To: Courtney Leigh Kienow <ckienow@calpoly.edu>, Elizabeth Aiello-Coppola <eaielloc@calpoly.edu>, Jason Mockford <jmockfor@calpoly.edu> 27 Cc: Mezzapesa, John <JMezzape@slocity.org>, Loew, Michael <Mloew@slocity.org> Subject: Fraternities and Outreach Hi Courtney, Elizabeth, and Jason, I hope you all had a nice weekend. As you can imagine, we have begun receiving complaints about fraternity parties at houses in the single-family neighborhoods where fraternity houses are not allowed. I wanted to follow up with this group, since we met late in the school year last year to discuss this issue, to reiterate that these events are impactful to the surrounding community and that the City is more than happy to provide information to Cal Poly or the students about what is and is not allowed, and how to obtain a use permit to get a fraternity/sorority house permitted in allowed zones. Please keep us in the loop about upcoming events/opportunities for outreach. We will continue to respond to complaints that we receive with notices of violation when violations can be verified, however, I believe strongly that education surrounding regulations is also necessary. Please let us know how we can help the University educate student groups about local regulations. Thank you, Timothea (Timmi) Tway Director of Community Development Community Development 919 Palm, San Luis Obispo, CA 93401-3249 E TTway@slocity.org T 805.781.7187 slocity.org Stay connected with the City by signing up for e-notifications 28 From:Tway, Timothea (Timmi) Sent:Thursday, October 31, 2024 10:27 AM To:Courtney Leigh Kienow; Mezzapesa, John; Loew, Michael Cc:Jason Mockford; Elizabeth Aiello-Coppola Subject:RE: Fraternities and Outreach Hi All, It looks like Greg, Whitney, and myself have availability on November 13 from 4-5 PM. I have booked a room here at Community Development, please let me know if that still works! Thanks, Timmi From: Courtney Leigh Kienow <ckienow@calpoly.edu> Sent: Friday, October 25, 2024 1:32 PM To: Tway, Timothea (Timmi) <TTway@slocity.org>; Mezzapesa, John <JMezzape@slocity.org>; Loew, Michael <Mloew@slocity.org> Cc: Jason Mockford <jmockfor@calpoly.edu>; Elizabeth Aiello-Coppola <eaielloc@calpoly.edu> Subject: Re: Fraternities and Outreach Perfect. Thanks Timmi and you too! Courtney From: Tway, Timothea (Timmi) <TTway@slocity.org> Date: Friday, October 25, 2024 at 1:27 PM To: Courtney Leigh Kienow <ckienow@calpoly.edu>, Mezzapesa, John <JMezzape@slocity.org>, Loew, Michael <Mloew@slocity.org> Cc: Jason Mockford <jmockfor@calpoly.edu>, Elizabeth Aiello-Coppola <eaielloc@calpoly.edu> Subject: RE: Fraternities and Outreach Thank you, Courtney! Let me reach out to Whitney/Greg and see if they want to be included and get back to you on dates. Have a nice weekend, Timmi From: Courtney Leigh Kienow <ckienow@calpoly.edu> Sent: Thursday, October 24, 2024 1:35 PM To: Tway, Timothea (Timmi) <TTway@slocity.org>; Mezzapesa, John <JMezzape@slocity.org>; Loew, Michael <Mloew@slocity.org> Cc: Jason Mockford <jmockfor@calpoly.edu>; Elizabeth Aiello-Coppola <eaielloc@calpoly.edu> Subject: Re: Fraternities and Outreach Hi! 29 All of these work for our team: October 29th 10-11am, 1-2pm November 12th 3:15-5pm November 13th 11-noon, 3:15-5pm November 14th 2:15-4:15pm November 19th 4-5pm We’ve had a few conversations with Whitney and Greg recently as well that lead me to believe they may want to participate with us. It would be great to get all questions out to the group that we’re hoping to answer and get clarity on prior to the meeting to make sure we’re prepared to have the most productive, informative conversation possible. We’re hoping that the result of this conversation can be a greater understanding of options, limitations and commitment to deeper partnership and communication. Looking forward to it, Courtney From: Tway, Timothea (Timmi) <TTway@slocity.org> Date: Wednesday, October 16, 2024 at 5:28 PM To: Courtney Leigh Kienow <ckienow@calpoly.edu>, Elizabeth Aiello-Coppola <eaielloc@calpoly.edu>, Jason Mockford <jmockfor@calpoly.edu> Cc: Mezzapesa, John <JMezzape@slocity.org>, Loew, Michael <Mloew@slocity.org> Subject: RE: Fraternities and Outreach Hi Courtney, It was nice to see you yesterday. Yes, I think meeting would be helpful. I appreciate that you have added the language regarding the code requirements for the students. When we meet, John can share more about the numbers and impacts we have seen this year. In addition to impacts to neighbors, as you saw last night, this is an issue that is of increasing interest to City leadership as well. Please let me know when you all have an hour or hour and a half of availability, maybe in early/mid November to meet and we can get something on the books, Thanks! Timmi From: Courtney Leigh Kienow <ckienow@calpoly.edu> Sent: Tuesday, October 15, 2024 9:12 PM To: Tway, Timothea (Timmi) <TTway@slocity.org>; Elizabeth Aiello-Coppola <eaielloc@calpoly.edu>; Jason Mockford <jmockfor@calpoly.edu> Cc: Mezzapesa, John <JMezzape@slocity.org>; Loew, Michael <Mloew@slocity.org> Subject: Re: Fraternities and Outreach This message is from an External Source. Use caution when deciding to open attachments, click links, or respond. Hi Timmi, I am so sorry. I drafted a response immediately and just realized I forgot to hit send. 30 Thank you for this message. We appreciate all opportunities to hear about neighborhood impacts and educate our students about our expectations for being respectful neighbors on top of the ways that we already do. Can you give me some context on how this year’s numbers are comparing to years past? We want to help but I would be interested to know how we’re measuring up this year. I wonder if it would be helpful for all of us to meet again to look at the messages that are going out, the citations that are being written, and brainstorm around any tweaks that need to be made. It also seems like parties should be responded to as parties, whether they are fraternities throwing them or not. Just because a fraternity party is thrown at a particular house, doesn’t mean that it’s a fraternity house and therefore, doesn’t seem like it should necessitate a CUP, especially with the definition provided in city code. Christine Wallace recently met with all the council officers and presidents from the 3 councils (some of them she met with twice). We can share details about the council meeting times for this quarter if she or someone from your department would like to send someone else. We also made the disclaimer changes to the event registration form that we talked about in our last meeting. Now, when fraternities or sororities submit their event with us, we notify them that the submission does not mean that the event is in compliance with city code and that they should understand those requirements before hosting an event and abide by those rules. Sincerely, Courtney From: Tway, Timothea (Timmi) <TTway@slocity.org> Date: Monday, October 7, 2024 at 3:21 PM To: Courtney Leigh Kienow <ckienow@calpoly.edu>, Elizabeth Aiello-Coppola <eaielloc@calpoly.edu>, Jason Mockford <jmockfor@calpoly.edu> Cc: Mezzapesa, John <JMezzape@slocity.org>, Loew, Michael <Mloew@slocity.org> Subject: Fraternities and Outreach Hi Courtney, Elizabeth, and Jason, I hope you all had a nice weekend. As you can imagine, we have begun receiving complaints about fraternity parties at houses in the single-family neighborhoods where fraternity houses are not allowed. I wanted to follow up with this group, since we met late in the school year last year to discuss this issue, to reiterate that these events are impactful to the surrounding community and that the City is more than happy to provide information to Cal Poly or the students about what is and is not allowed, and how to obtain a use permit to get a fraternity/sorority house permitted in allowed zones. Please keep us in the loop about upcoming events/opportunities for outreach. We will continue to respond to complaints that we receive with notices of violation when violations can be verified, however, I believe strongly that education surrounding regulations is also necessary. Please let us know how we can help the University educate student groups about local regulations. Thank you, Timothea (Timmi) Tway Director of Community Development Community Development 31 919 Palm, San Luis Obispo, CA 93401-3249 E TTway@slocity.org T 805.781.7187 slocity.org Stay connected with the City by signing up for e-notifications 32 From:Elizabeth Aiello-Coppola <eaielloc@calpoly.edu> Sent:Monday, October 28, 2024 6:37 PM To:Mezzapesa, John Subject:Re: Question This message is from an External Source. Use caution when deciding to open attachments, click links, or respond. Hi John, I hope you’re doing well! I have forwarded your request to Cal Poly’s Public Records Access Officer, Kevin Cushing, who addresses records requests made on the University. You will receive a response from the PRA Officer/PRA Unit within 10 days from the date of your request. Questions concerning your records request can be sent to pra@calpoly.edu. In the meantime, I can share with you our publicly posted our AB 524 report which may have some of the information that you are seeking. Best, Elizabeth Aiello-Coppola, M.A. pronouns she/her/hers Assistant Director, Fraternity & Sorority Life Leadership & Service | Student Affairs Cal Poly | San Luis Obispo, CA 93407 | 805-756-7263 Schedule a meeting with me From: Mezzapesa, John <JMezzape@slocity.org> Date: Friday, October 25, 2024 at 11:51 AM To: Elizabeth Aiello-Coppola <eaielloc@calpoly.edu> Subject: Question HI Elizabeth, I was wondering if you would be willing to share if your records have any fraternity/sorority events registered at any of the following addresses to take place in the near future or within the last year:  12 Hathway  171 Orange  132 California  1218/1220 Bond  1327 Foothill  1684/1688 Mill  281 Hathway  1229 Fredericks  260 Chaplin  348/350 Hathway  66 Rafael  2090 Hays  1525 Slack 33  496 Kentucky/1350 Stafford  654/358 Graves  146 Stenner  385 Chaplin  301 Hathway If so, can you please provide the date and name of the organization that held each event at each address? Let me know. Thanks, John Mezzapesa Interim Deputy Building Official Community Development Building and Safety 919 Palm Street, San Luis Obispo, CA 93401-3668 E jmezzapesa@slocity.org T 805.781.7179 34 From:Courtney Leigh Kienow <ckienow@calpoly.edu> Sent:Friday, October 25, 2024 1:32 PM To:Tway, Timothea (Timmi); Mezzapesa, John; Loew, Michael Cc:Jason Mockford; Elizabeth Aiello-Coppola Subject:Re: Fraternities and Outreach Perfect. Thanks Timmi and you too! Courtney From: Tway, Timothea (Timmi) <TTway@slocity.org> Date: Friday, October 25, 2024 at 1:27 PM To: Courtney Leigh Kienow <ckienow@calpoly.edu>, Mezzapesa, John <JMezzape@slocity.org>, Loew, Michael <Mloew@slocity.org> Cc: Jason Mockford <jmockfor@calpoly.edu>, Elizabeth Aiello-Coppola <eaielloc@calpoly.edu> Subject: RE: Fraternities and Outreach Thank you, Courtney! Let me reach out to Whitney/Greg and see if they want to be included and get back to you on dates. Have a nice weekend, Timmi From: Courtney Leigh Kienow <ckienow@calpoly.edu> Sent: Thursday, October 24, 2024 1:35 PM To: Tway, Timothea (Timmi) <TTway@slocity.org>; Mezzapesa, John <JMezzape@slocity.org>; Loew, Michael <Mloew@slocity.org> Cc: Jason Mockford <jmockfor@calpoly.edu>; Elizabeth Aiello-Coppola <eaielloc@calpoly.edu> Subject: Re: Fraternities and Outreach Hi! All of these work for our team: October 29th 10-11am, 1-2pm November 12th 3:15-5pm November 13th 11-noon, 3:15-5pm November 14th 2:15-4:15pm November 19th 4-5pm We’ve had a few conversations with Whitney and Greg recently as well that lead me to believe they may want to participate with us. It would be great to get all questions out to the group that we’re hoping to answer and get clarity on prior to the meeting to make sure we’re prepared to have the most productive, informative conversation possible. We’re hoping that the result of this conversation can be a greater understanding of options, limitations and commitment to deeper partnership and communication. Looking forward to it, 35 Courtney From: Tway, Timothea (Timmi) <TTway@slocity.org> Date: Wednesday, October 16, 2024 at 5:28 PM To: Courtney Leigh Kienow <ckienow@calpoly.edu>, Elizabeth Aiello-Coppola <eaielloc@calpoly.edu>, Jason Mockford <jmockfor@calpoly.edu> Cc: Mezzapesa, John <JMezzape@slocity.org>, Loew, Michael <Mloew@slocity.org> Subject: RE: Fraternities and Outreach Hi Courtney, It was nice to see you yesterday. Yes, I think meeting would be helpful. I appreciate that you have added the language regarding the code requirements for the students. When we meet, John can share more about the numbers and impacts we have seen this year. In addition to impacts to neighbors, as you saw last night, this is an issue that is of increasing interest to City leadership as well. Please let me know when you all have an hour or hour and a half of availability, maybe in early/mid November to meet and we can get something on the books, Thanks! Timmi From: Courtney Leigh Kienow <ckienow@calpoly.edu> Sent: Tuesday, October 15, 2024 9:12 PM To: Tway, Timothea (Timmi) <TTway@slocity.org>; Elizabeth Aiello-Coppola <eaielloc@calpoly.edu>; Jason Mockford <jmockfor@calpoly.edu> Cc: Mezzapesa, John <JMezzape@slocity.org>; Loew, Michael <Mloew@slocity.org> Subject: Re: Fraternities and Outreach This message is from an External Source. Use caution when deciding to open attachments, click links, or respond. Hi Timmi, I am so sorry. I drafted a response immediately and just realized I forgot to hit send. Thank you for this message. We appreciate all opportunities to hear about neighborhood impacts and educate our students about our expectations for being respectful neighbors on top of the ways that we already do. Can you give me some context on how this year’s numbers are comparing to years past? We want to help but I would be interested to know how we’re measuring up this year. I wonder if it would be helpful for all of us to meet again to look at the messages that are going out, the citations that are being written, and brainstorm around any tweaks that need to be made. It also seems like parties should be responded to as parties, whether they are fraternities throwing them or not. Just because a fraternity party is thrown at a particular house, doesn’t mean that it’s a fraternity house and therefore, doesn’t seem like it should necessitate a CUP, especially with the definition provided in city code. Christine Wallace recently met with all the council officers and presidents from the 3 councils (some of them she met with twice). We can share details about the council meeting times for this quarter if she or someone from your department would like to send someone else. 36 We also made the disclaimer changes to the event registration form that we talked about in our last meeting. Now, when fraternities or sororities submit their event with us, we notify them that the submission does not mean that the event is in compliance with city code and that they should understand those requirements before hosting an event and abide by those rules. Sincerely, Courtney From: Tway, Timothea (Timmi) <TTway@slocity.org> Date: Monday, October 7, 2024 at 3:21 PM To: Courtney Leigh Kienow <ckienow@calpoly.edu>, Elizabeth Aiello-Coppola <eaielloc@calpoly.edu>, Jason Mockford <jmockfor@calpoly.edu> Cc: Mezzapesa, John <JMezzape@slocity.org>, Loew, Michael <Mloew@slocity.org> Subject: Fraternities and Outreach Hi Courtney, Elizabeth, and Jason, I hope you all had a nice weekend. As you can imagine, we have begun receiving complaints about fraternity parties at houses in the single-family neighborhoods where fraternity houses are not allowed. I wanted to follow up with this group, since we met late in the school year last year to discuss this issue, to reiterate that these events are impactful to the surrounding community and that the City is more than happy to provide information to Cal Poly or the students about what is and is not allowed, and how to obtain a use permit to get a fraternity/sorority house permitted in allowed zones. Please keep us in the loop about upcoming events/opportunities for outreach. We will continue to respond to complaints that we receive with notices of violation when violations can be verified, however, I believe strongly that education surrounding regulations is also necessary. Please let us know how we can help the University educate student groups about local regulations. Thank you, Timothea (Timmi) Tway Director of Community Development Community Development 919 Palm, San Luis Obispo, CA 93401-3249 E TTway@slocity.org T 805.781.7187 slocity.org Stay connected with the City by signing up for e-notifications 37 From:Tway, Timothea (Timmi) Sent:Friday, October 25, 2024 1:27 PM To:Courtney Leigh Kienow; Mezzapesa, John; Loew, Michael Cc:Jason Mockford; Elizabeth Aiello-Coppola Subject:RE: Fraternities and Outreach Thank you, Courtney! Let me reach out to Whitney/Greg and see if they want to be included and get back to you on dates. Have a nice weekend, Timmi From: Courtney Leigh Kienow <ckienow@calpoly.edu> Sent: Thursday, October 24, 2024 1:35 PM To: Tway, Timothea (Timmi) <TTway@slocity.org>; Mezzapesa, John <JMezzape@slocity.org>; Loew, Michael <Mloew@slocity.org> Cc: Jason Mockford <jmockfor@calpoly.edu>; Elizabeth Aiello-Coppola <eaielloc@calpoly.edu> Subject: Re: Fraternities and Outreach Hi! All of these work for our team: October 29th 10-11am, 1-2pm November 12th 3:15-5pm November 13th 11-noon, 3:15-5pm November 14th 2:15-4:15pm November 19th 4-5pm We’ve had a few conversations with Whitney and Greg recently as well that lead me to believe they may want to participate with us. It would be great to get all questions out to the group that we’re hoping to answer and get clarity on prior to the meeting to make sure we’re prepared to have the most productive, informative conversation possible. We’re hoping that the result of this conversation can be a greater understanding of options, limitations and commitment to deeper partnership and communication. Looking forward to it, Courtney From: Tway, Timothea (Timmi) <TTway@slocity.org> Date: Wednesday, October 16, 2024 at 5:28 PM To: Courtney Leigh Kienow <ckienow@calpoly.edu>, Elizabeth Aiello-Coppola <eaielloc@calpoly.edu>, Jason Mockford <jmockfor@calpoly.edu> Cc: Mezzapesa, John <JMezzape@slocity.org>, Loew, Michael <Mloew@slocity.org> Subject: RE: Fraternities and Outreach Hi Courtney, 38 It was nice to see you yesterday. Yes, I think meeting would be helpful. I appreciate that you have added the language regarding the code requirements for the students. When we meet, John can share more about the numbers and impacts we have seen this year. In addition to impacts to neighbors, as you saw last night, this is an issue that is of increasing interest to City leadership as well. Please let me know when you all have an hour or hour and a half of availability, maybe in early/mid November to meet and we can get something on the books, Thanks! Timmi From: Courtney Leigh Kienow <ckienow@calpoly.edu> Sent: Tuesday, October 15, 2024 9:12 PM To: Tway, Timothea (Timmi) <TTway@slocity.org>; Elizabeth Aiello-Coppola <eaielloc@calpoly.edu>; Jason Mockford <jmockfor@calpoly.edu> Cc: Mezzapesa, John <JMezzape@slocity.org>; Loew, Michael <Mloew@slocity.org> Subject: Re: Fraternities and Outreach This message is from an External Source. Use caution when deciding to open attachments, click links, or respond. Hi Timmi, I am so sorry. I drafted a response immediately and just realized I forgot to hit send. Thank you for this message. We appreciate all opportunities to hear about neighborhood impacts and educate our students about our expectations for being respectful neighbors on top of the ways that we already do. Can you give me some context on how this year’s numbers are comparing to years past? We want to help but I would be interested to know how we’re measuring up this year. I wonder if it would be helpful for all of us to meet again to look at the messages that are going out, the citations that are being written, and brainstorm around any tweaks that need to be made. It also seems like parties should be responded to as parties, whether they are fraternities throwing them or not. Just because a fraternity party is thrown at a particular house, doesn’t mean that it’s a fraternity house and therefore, doesn’t seem like it should necessitate a CUP, especially with the definition provided in city code. Christine Wallace recently met with all the council officers and presidents from the 3 councils (some of them she met with twice). We can share details about the council meeting times for this quarter if she or someone from your department would like to send someone else. We also made the disclaimer changes to the event registration form that we talked about in our last meeting. Now, when fraternities or sororities submit their event with us, we notify them that the submission does not mean that the event is in compliance with city code and that they should understand those requirements before hosting an event and abide by those rules. Sincerely, Courtney 39 From: Tway, Timothea (Timmi) <TTway@slocity.org> Date: Monday, October 7, 2024 at 3:21 PM To: Courtney Leigh Kienow <ckienow@calpoly.edu>, Elizabeth Aiello-Coppola <eaielloc@calpoly.edu>, Jason Mockford <jmockfor@calpoly.edu> Cc: Mezzapesa, John <JMezzape@slocity.org>, Loew, Michael <Mloew@slocity.org> Subject: Fraternities and Outreach Hi Courtney, Elizabeth, and Jason, I hope you all had a nice weekend. As you can imagine, we have begun receiving complaints about fraternity parties at houses in the single-family neighborhoods where fraternity houses are not allowed. I wanted to follow up with this group, since we met late in the school year last year to discuss this issue, to reiterate that these events are impactful to the surrounding community and that the City is more than happy to provide information to Cal Poly or the students about what is and is not allowed, and how to obtain a use permit to get a fraternity/sorority house permitted in allowed zones. Please keep us in the loop about upcoming events/opportunities for outreach. We will continue to respond to complaints that we receive with notices of violation when violations can be verified, however, I believe strongly that education surrounding regulations is also necessary. Please let us know how we can help the University educate student groups about local regulations. Thank you, Timothea (Timmi) Tway Director of Community Development Community Development 919 Palm, San Luis Obispo, CA 93401-3249 E TTway@slocity.org T 805.781.7187 slocity.org Stay connected with the City by signing up for e-notifications 40 From:Mezzapesa, John Sent:Friday, October 25, 2024 11:51 AM To:Elizabeth Aiello-Coppola Subject:Question HI Elizabeth, I was wondering if you would be willing to share if your records have any fraternity/sorority events registered at any of the following addresses to take place in the near future or within the last year:  12 Hathway  171 Orange  132 California  1218/1220 Bond  1327 Foothill  1684/1688 Mill  281 Hathway  1229 Fredericks  260 Chaplin  348/350 Hathway  66 Rafael  2090 Hays  1525 Slack  496 Kentucky/1350 Stafford  654/358 Graves  146 Stenner  385 Chaplin  301 Hathway If so, can you please provide the date and name of the organization that held each event at each address? Let me know. Thanks, John Mezzapesa Interim Deputy Building Official Community Development Building and Safety 919 Palm Street, San Luis Obispo, CA 93401-3668 E jmezzapesa@slocity.org T 805.781.7179 41 From:Courtney Leigh Kienow <ckienow@calpoly.edu> Sent:Thursday, October 24, 2024 1:35 PM To:Tway, Timothea (Timmi); Mezzapesa, John; Loew, Michael Cc:Jason Mockford; Elizabeth Aiello-Coppola Subject:Re: Fraternities and Outreach Hi! All of these work for our team: October 29th 10-11am, 1-2pm November 12th 3:15-5pm November 13th 11-noon, 3:15-5pm November 14th 2:15-4:15pm November 19th 4-5pm We’ve had a few conversations with Whitney and Greg recently as well that lead me to believe they may want to participate with us. It would be great to get all questions out to the group that we’re hoping to answer and get clarity on prior to the meeting to make sure we’re prepared to have the most productive, informative conversation possible. We’re hoping that the result of this conversation can be a greater understanding of options, limitations and commitment to deeper partnership and communication. Looking forward to it, Courtney From: Tway, Timothea (Timmi) <TTway@slocity.org> Date: Wednesday, October 16, 2024 at 5:28 PM To: Courtney Leigh Kienow <ckienow@calpoly.edu>, Elizabeth Aiello-Coppola <eaielloc@calpoly.edu>, Jason Mockford <jmockfor@calpoly.edu> Cc: Mezzapesa, John <JMezzape@slocity.org>, Loew, Michael <Mloew@slocity.org> Subject: RE: Fraternities and Outreach Hi Courtney, It was nice to see you yesterday. Yes, I think meeting would be helpful. I appreciate that you have added the language regarding the code requirements for the students. When we meet, John can share more about the numbers and impacts we have seen this year. In addition to impacts to neighbors, as you saw last night, this is an issue that is of increasing interest to City leadership as well. Please let me know when you all have an hour or hour and a half of availability, maybe in early/mid November to meet and we can get something on the books, Thanks! Timmi From: Courtney Leigh Kienow <ckienow@calpoly.edu> Sent: Tuesday, October 15, 2024 9:12 PM 42 To: Tway, Timothea (Timmi) <TTway@slocity.org>; Elizabeth Aiello-Coppola <eaielloc@calpoly.edu>; Jason Mockford <jmockfor@calpoly.edu> Cc: Mezzapesa, John <JMezzape@slocity.org>; Loew, Michael <Mloew@slocity.org> Subject: Re: Fraternities and Outreach This message is from an External Source. Use caution when deciding to open attachments, click links, or respond. Hi Timmi, I am so sorry. I drafted a response immediately and just realized I forgot to hit send. Thank you for this message. We appreciate all opportunities to hear about neighborhood impacts and educate our students about our expectations for being respectful neighbors on top of the ways that we already do. Can you give me some context on how this year’s numbers are comparing to years past? We want to help but I would be interested to know how we’re measuring up this year. I wonder if it would be helpful for all of us to meet again to look at the messages that are going out, the citations that are being written, and brainstorm around any tweaks that need to be made. It also seems like parties should be responded to as parties, whether they are fraternities throwing them or not. Just because a fraternity party is thrown at a particular house, doesn’t mean that it’s a fraternity house and therefore, doesn’t seem like it should necessitate a CUP, especially with the definition provided in city code. Christine Wallace recently met with all the council officers and presidents from the 3 councils (some of them she met with twice). We can share details about the council meeting times for this quarter if she or someone from your department would like to send someone else. We also made the disclaimer changes to the event registration form that we talked about in our last meeting. Now, when fraternities or sororities submit their event with us, we notify them that the submission does not mean that the event is in compliance with city code and that they should understand those requirements before hosting an event and abide by those rules. Sincerely, Courtney From: Tway, Timothea (Timmi) <TTway@slocity.org> Date: Monday, October 7, 2024 at 3:21 PM To: Courtney Leigh Kienow <ckienow@calpoly.edu>, Elizabeth Aiello-Coppola <eaielloc@calpoly.edu>, Jason Mockford <jmockfor@calpoly.edu> Cc: Mezzapesa, John <JMezzape@slocity.org>, Loew, Michael <Mloew@slocity.org> Subject: Fraternities and Outreach Hi Courtney, Elizabeth, and Jason, I hope you all had a nice weekend. As you can imagine, we have begun receiving complaints about fraternity parties at houses in the single-family neighborhoods where fraternity houses are not allowed. I wanted to follow up with this group, since we met late in the school year last year to discuss this issue, to reiterate that these events are impactful to the surrounding community and that the City is more than happy to provide information to Cal Poly or the students about what is and is not allowed, and how to obtain a use permit to get a fraternity/sorority house permitted in allowed zones. Please keep us in the loop about upcoming events/opportunities for outreach. We will continue to respond to complaints that we receive with notices of violation when violations can be verified, however, I believe strongly that 43 education surrounding regulations is also necessary. Please let us know how we can help the University educate student groups about local regulations. Thank you, Timothea (Timmi) Tway Director of Community Development Community Development 919 Palm, San Luis Obispo, CA 93401-3249 E TTway@slocity.org T 805.781.7187 slocity.org Stay connected with the City by signing up for e-notifications 44 From:Wallace, Christine Sent:Tuesday, October 22, 2024 10:27 AM To:Elizabeth Aiello-Coppola Subject:RE: 68 Chorro Perf, thank you. CW From: Elizabeth Aiello-Coppola <eaielloc@calpoly.edu> Sent: Tuesday, October 22, 2024 10:15 AM To: Wallace, Christine <cwallace@slocity.org> Subject: Re: 68 Chorro This message is from an External Source. Use caution when deciding to open attachments, click links, or respond. It is not! 뇤눎눐눑눒눏 Elizabeth Aiello-Coppola, M.A. pronouns she/her/hers Assistant Director, Fraternity & Sorority Life Leadership & Service | Student Affairs Cal Poly | San Luis Obispo, CA 93407 | 805-756-7263 Schedule a meeting with me From: Wallace, Christine <cwallace@slocity.org> Date: Tuesday, October 22, 2024 at 10:10 AM To: Elizabeth Aiello-Coppola <eaielloc@calpoly.edu> Subject: 68 Chorro Hi, Is 68 Chorro currently a satellite house? I’ve gotten a party reg request for this weekend. Thanks, Christine Wallace Police Public Affairs Manager Police Department 1042 Walnut Street, San Luis Obispo, CA 93401-2729 E cwallace@slocity.org T 805.781.7186 45 slocity.org Stay connected with the City by signing up for e-notifications This e-mail, and any files transmitted with it, are intended only for the person or entity to which it is addressed and may contain confidential, protected, and/or privileged material. Any review, re-transmission, dissemination or other use of, or taking of any action in reliance upon this information by persons or entities other than the intended recipient, is prohibited. If you received this in error, please contact the sender and delete the material from any computer. 46 From:Tway, Timothea (Timmi) Sent:Wednesday, October 16, 2024 5:28 PM To:Courtney Leigh Kienow; Elizabeth Aiello-Coppola; Jason Mockford Cc:Mezzapesa, John; Loew, Michael Subject:RE: Fraternities and Outreach Hi Courtney, It was nice to see you yesterday. Yes, I think meeting would be helpful. I appreciate that you have added the language regarding the code requirements for the students. When we meet, John can share more about the numbers and impacts we have seen this year. In addition to impacts to neighbors, as you saw last night, this is an issue that is of increasing interest to City leadership as well. Please let me know when you all have an hour or hour and a half of availability, maybe in early/mid November to meet and we can get something on the books, Thanks! Timmi From: Courtney Leigh Kienow <ckienow@calpoly.edu> Sent: Tuesday, October 15, 2024 9:12 PM To: Tway, Timothea (Timmi) <TTway@slocity.org>; Elizabeth Aiello-Coppola <eaielloc@calpoly.edu>; Jason Mockford <jmockfor@calpoly.edu> Cc: Mezzapesa, John <JMezzape@slocity.org>; Loew, Michael <Mloew@slocity.org> Subject: Re: Fraternities and Outreach This message is from an External Source. Use caution when deciding to open attachments, click links, or respond. Hi Timmi, I am so sorry. I drafted a response immediately and just realized I forgot to hit send. Thank you for this message. We appreciate all opportunities to hear about neighborhood impacts and educate our students about our expectations for being respectful neighbors on top of the ways that we already do. Can you give me some context on how this year’s numbers are comparing to years past? We want to help but I would be interested to know how we’re measuring up this year. I wonder if it would be helpful for all of us to meet again to look at the messages that are going out, the citations that are being written, and brainstorm around any tweaks that need to be made. It also seems like parties should be responded to as parties, whether they are fraternities throwing them or not. Just because a fraternity party is thrown at a particular house, doesn’t mean that it’s a fraternity house and therefore, doesn’t seem like it should necessitate a CUP, especially with the definition provided in city code. Christine Wallace recently met with all the council officers and presidents from the 3 councils (some of them she met with twice). We can share details about the council meeting times for this quarter if she or someone from your department would like to send someone else. 47 We also made the disclaimer changes to the event registration form that we talked about in our last meeting. Now, when fraternities or sororities submit their event with us, we notify them that the submission does not mean that the event is in compliance with city code and that they should understand those requirements before hosting an event and abide by those rules. Sincerely, Courtney From: Tway, Timothea (Timmi) <TTway@slocity.org> Date: Monday, October 7, 2024 at 3:21 PM To: Courtney Leigh Kienow <ckienow@calpoly.edu>, Elizabeth Aiello-Coppola <eaielloc@calpoly.edu>, Jason Mockford <jmockfor@calpoly.edu> Cc: Mezzapesa, John <JMezzape@slocity.org>, Loew, Michael <Mloew@slocity.org> Subject: Fraternities and Outreach Hi Courtney, Elizabeth, and Jason, I hope you all had a nice weekend. As you can imagine, we have begun receiving complaints about fraternity parties at houses in the single-family neighborhoods where fraternity houses are not allowed. I wanted to follow up with this group, since we met late in the school year last year to discuss this issue, to reiterate that these events are impactful to the surrounding community and that the City is more than happy to provide information to Cal Poly or the students about what is and is not allowed, and how to obtain a use permit to get a fraternity/sorority house permitted in allowed zones. Please keep us in the loop about upcoming events/opportunities for outreach. We will continue to respond to complaints that we receive with notices of violation when violations can be verified, however, I believe strongly that education surrounding regulations is also necessary. Please let us know how we can help the University educate student groups about local regulations. Thank you, Timothea (Timmi) Tway Director of Community Development Community Development 919 Palm, San Luis Obispo, CA 93401-3249 E TTway@slocity.org T 805.781.7187 slocity.org Stay connected with the City by signing up for e-notifications 48 From:Courtney Leigh Kienow <ckienow@calpoly.edu> Sent:Tuesday, October 15, 2024 9:12 PM To:Tway, Timothea (Timmi); Elizabeth Aiello-Coppola; Jason Mockford Cc:Mezzapesa, John; Loew, Michael Subject:Re: Fraternities and Outreach This message is from an External Source. Use caution when deciding to open attachments, click links, or respond. Hi Timmi, I am so sorry. I drafted a response immediately and just realized I forgot to hit send. Thank you for this message. We appreciate all opportunities to hear about neighborhood impacts and educate our students about our expectations for being respectful neighbors on top of the ways that we already do. Can you give me some context on how this year’s numbers are comparing to years past? We want to help but I would be interested to know how we’re measuring up this year. I wonder if it would be helpful for all of us to meet again to look at the messages that are going out, the citations that are being written, and brainstorm around any tweaks that need to be made. It also seems like parties should be responded to as parties, whether they are fraternities throwing them or not. Just because a fraternity party is thrown at a particular house, doesn’t mean that it’s a fraternity house and therefore, doesn’t seem like it should necessitate a CUP, especially with the definition provided in city code. Christine Wallace recently met with all the council officers and presidents from the 3 councils (some of them she met with twice). We can share details about the council meeting times for this quarter if she or someone from your department would like to send someone else. We also made the disclaimer changes to the event registration form that we talked about in our last meeting. Now, when fraternities or sororities submit their event with us, we notify them that the submission does not mean that the event is in compliance with city code and that they should understand those requirements before hosting an event and abide by those rules. Sincerely, Courtney From: Tway, Timothea (Timmi) <TTway@slocity.org> Date: Monday, October 7, 2024 at 3:21 PM To: Courtney Leigh Kienow <ckienow@calpoly.edu>, Elizabeth Aiello-Coppola <eaielloc@calpoly.edu>, Jason Mockford <jmockfor@calpoly.edu> Cc: Mezzapesa, John <JMezzape@slocity.org>, Loew, Michael <Mloew@slocity.org> Subject: Fraternities and Outreach Hi Courtney, Elizabeth, and Jason, I hope you all had a nice weekend. As you can imagine, we have begun receiving complaints about fraternity parties at houses in the single-family neighborhoods where fraternity houses are not allowed. I wanted to follow up with this group, since we met late in the school year last year to discuss this issue, to reiterate that these events are impactful 49 to the surrounding community and that the City is more than happy to provide information to Cal Poly or the students about what is and is not allowed, and how to obtain a use permit to get a fraternity/sorority house permitted in allowed zones. Please keep us in the loop about upcoming events/opportunities for outreach. We will continue to respond to complaints that we receive with notices of violation when violations can be verified, however, I believe strongly that education surrounding regulations is also necessary. Please let us know how we can help the University educate student groups about local regulations. Thank you, Timothea (Timmi) Tway Director of Community Development Community Development 919 Palm, San Luis Obispo, CA 93401-3249 E TTway@slocity.org T 805.781.7187 slocity.org Stay connected with the City by signing up for e-notifications 50 From:Courtney Leigh Kienow <ckienow@calpoly.edu> Sent:Tuesday, October 15, 2024 4:46 PM To:McDonald, Whitney Subject:FAQ on fraternity and Sorority Life Attachments:FAQ FSL 101524.docx This message is from an External Source. Use caution when deciding to open attachments, click links, or respond. Here you go Whitney. Believe it or not, this is the fastest document we’ve ever gotten approvals for and out! 뇤눈눉눊눍눋눌 Sincerely, Courtney Courtney Kienow pronouns she/hers (why is this important?) Director of Community Relations and Economic Development Office of the President Cal Poly, San Luis Obispo, CA _____ office 805-756-6000 direct 805-756-6098 www.calpoly.edu Fraternity & Sorority Life FAQs October 15, 2024 Does Cal Poly own the fraternity or sorority houses? • No, Cal Poly does not own any of the fraternity or sorority houses. Most organizations do not have a main lettered facility. Those that do are owned either by their chapter housing board, inter/national headquarters, or they rent from an independent landlord. Does Cal Poly approve fraternity and sorority parties off campus? • Fraternities and sororities are required to notify us about their events off campus, which includes events with and without alcohol, at their residences or off-site facility (i.e. a restaurant, Vet’s Hall, etc.) In the notification process, Cal Poly reminds the event organizers about their obligations for safety, and that they must also ensure they are in compliance with city ordinances around noise and zoning. Cal Poly does not approve or deny parties – we approve/deny the registration. Which fraternities are illegal? • “Illegal fraternity” is an inaccurate colloquialism. The Constitution of the United States of America is clear about the 1st Amendment right to freedom of association. In addition, the organizations in question are recognized at the state and/or federal level as 501(c)(3) organizations. o You could mention here that every fraternity currently listed on our greeklife.calpoly.edu website is recognized by the university. How does Cal Poly hold fraternities and sororities accountable for misconduct? • Developmental approach o Educational and remedial sanctions are typically included as part of OSRR’s sanctioning process. These sanctions may include, but are not limited to, social risk-management training, seminars/presentations, community service, and other programming specific to the incident that gave rise to the investigation. o OSRR also collaborates with (inter)national Headquarters staff to provide supplemental training/programming for an organization, specific to the organization’s needs. o OSRR may also recommend that an organization conduct a member review to ensure that member actions align with institutional and organizational expectations • Title 5 (Student Code of Conduct) & RSOCC (Recognized Student Organization Code of Conduct). o Students reported for behaviors may go through an individual conduct process (through Title 5) and their behaviors may also subject the organization to an organizational conduct process  Example: Hazing, lead by a New Member Educator, may undergo an RSOCC and Title 5 process for the specific student hazing • Judicial Boards – OSRR may make a Judicial Board referral for a report that does not rise to the level of a potential RSOCC violation. o Example: Two years ago fraternity members, while wearing their letters, held signs objectifying women during move-in. • No, a misconduct violation does not mean the organization’s recognition is removed. Does Cal Poly hold students accountable for noise violations? • Title V does not address noise as a factor for student conduct. For repeat offenders in the fraternity and sorority community, we do meet with residents to have developmental conversations. • Note: I don’t think this is what they are looking for, but sometimes we have IFC Judicial Hearings for excessive noise citations. This is a student process where peers determine the outcome, but it is led by the IFC Advisor. Sanctions typically include forbidding that chapter to have events at that location for a period of time. What is Cal Poly’s stance on future growth or reduction of fraternities and sororities? • Cal Poly is actively seeking to grow the number of fraternities and sororities on campus. The effects of this effort help to keep down large numbers per organization as demand increases. We expect the overall membership to remain consistent at around 18-20% as the student body grows. What are Cal Poly’s plans to develop a Greek Village on campus? • This item for student organization housing remains in the campus master plan, and the timeline is unknown at this time as efforts are focused on other projects. Of note, it is not realistic to expect all fraternity and sorority chapters, houses, or members to then live on campus when this opens. As new chapters continue to join the community, we do not expect to build a new house on campus for each organization. We also expect there are some organizations who are excited and willing to support an on-campus facility, and others who will not be ready to do so for a variety of reasons. 51 From:Tway, Timothea (Timmi) Sent:Monday, October 7, 2024 3:22 PM To:Courtney Leigh Kienow; Elizabeth Aiello-Coppola; Jason Mockford Cc:Mezzapesa, John; Loew, Michael Subject:Fraternities and Outreach Hi Courtney, Elizabeth, and Jason, I hope you all had a nice weekend. As you can imagine, we have begun receiving complaints about fraternity parties at houses in the single-family neighborhoods where fraternity houses are not allowed. I wanted to follow up with this group, since we met late in the school year last year to discuss this issue, to reiterate that these events are impactful to the surrounding community and that the City is more than happy to provide information to Cal Poly or the students about what is and is not allowed, and how to obtain a use permit to get a fraternity/sorority house permitted in allowed zones. Please keep us in the loop about upcoming events/opportunities for outreach. We will continue to respond to complaints that we receive with notices of violation when violations can be verified, however, I believe strongly that education surrounding regulations is also necessary. Please let us know how we can help the University educate student groups about local regulations. Thank you, Timothea (Timmi) Tway Director of Community Development Community Development 919 Palm, San Luis Obispo, CA 93401-3249 E TTway@slocity.org T 805.781.7187 slocity.org Stay connected with the City by signing up for e-notifications 52 From:Courtney Leigh Kienow <ckienow@calpoly.edu> Sent:Tuesday, October 1, 2024 7:08 PM To:McDonald, Whitney Subject:Fwd: Campus-Recognized Sorority and Fraternity Transparency Act Report This message is from an External Source. Use caution when deciding to open attachments, click links, or respond. FYSA Sent from my iPhone Begin forwarded message: From: vpsa@calpoly.edu Date: October 1, 2024 at 1:48:28 PM PDT To: state-cp-staff@calpoly.edu, state-cp-faculty@calpoly.edu, cpc-employees@calpoly.edu, asi-employees@calpoly.edu, cpstudents@calpoly.edu Subject: Campus-Recognized Sorority and Fraternity Transparency Act Report Reply-To: "vpsa@calpoly.edu" <vpsa@calpoly.edu> To help protect your privacy, Microsoft Office prevented automatic download of this picture from the Internet.The Cal Poly logo and shield Student Affairs To the campus community: For more than 70 years, sororities and fraternities have played an integral role in the Cal Poly experience as they work to uphold missions to foster scholarship, leadership, camaraderie, community engagement and philanthropy. 53 California’s Campus-Recognized Sorority and Fraternity Transparency Act requires an annual report be sent to the campus community with information about members and their conduct, including grade-point averages, community service hours and sanctioned events. Highlights of this year’s report include:  During the 2023-24 school year, 3,658 Cal Poly students were members of 36 sororities and fraternities on campus, representing about 19% of the undergraduate student population.  Members collectively maintained an average GPA of 3.240.  Members logged a combined 52,598 hours of community service — nearly 19 hours per member — and raised more than $340,000 for charitable causes. The funds raised went towards several nonprofit organizations, including: o National Breast Cancer Foundation o SLO Unified School District o Make-A-Wish Foundation o Central Coast Autism Spectrum Center o Jack’s Helping Hand o Jimmy V Foundation o Woods Humane Society  As of July 1, 34 of 36 fraternal organizations remained in good standing. The Campus-Recognized Sorority and Fraternity Transparency Act , implemented in 2022, underscores the importance of tracking and sharing comprehensive data on the activities and behavior of these organizations and their members. Transparency within fraternal organizations benefits members and allows non-members to gain insights into the history, achievements and conduct of these organizations. The act aims to empower students and administrators to make informed decisions by providing publicly accessible information about fraternity and sorority conduct. Read the report at https://greeklife.calpoly.edu/reports. Anyone with questions about the report can contact Fraternity and Sorority Life at greeklife@calpoly.edu or 805-756-7270. 1 Grand Ave., San Luis Obispo, CA 93407 | www.calpoly.edu © 2019 Cal Poly | Privacy Notice 54 From:Jason Mockford <jmockfor@calpoly.edu> Sent:Monday, July 22, 2024 4:03 PM To:Tway, Timothea (Timmi) Subject:RE: Cal Poly is hiding the locations of their illegal fraternities To help protect your privacy, Microsoft Office prevented automatic download of this picture from the Internet.like Jason Mockford reacted to your message: From: Tway, Timothea (Timmi) <TTway@slocity.org> Sent: Monday, July 22, 2024 9:44:58 PM To: Jason Mockford <jmockfor@calpoly.edu>; Courtney Leigh Kienow <ckienow@calpoly.edu>; Elizabeth Aiello-Coppola <eaielloc@calpoly.edu> Subject: RE: Cal Poly is hiding the locations of their illegal fraternities Sounds good, I will find a room for us to meet, thanks! Timothea (Timmi) Tway Director of Community Development Community Development 919 Palm, San Luis Obispo, CA 93401-3249 E TTway@slocity.org T 805.781.7187 slocity.org Stay connected with the City by signing up for e-notifications From: Jason Mockford <jmockfor@calpoly.edu> Sent: Monday, July 22, 2024 2:37 PM To: Courtney Leigh Kienow <ckienow@calpoly.edu>; Tway, Timothea (Timmi) <TTway@slocity.org>; Elizabeth Aiello-Coppola <eaielloc@calpoly.edu> Subject: RE: Cal Poly is hiding the locations of their illegal fraternities Let’s do Monday at 11 am in person. Timmi, happy to come to your office if that works for you? Courtney – good luck to your daughter!! Jason Mockford (he, him, his) Senior Director, Leadership & Service | Student Affairs | Cal Poly | San Luis Obispo, CA 93407-0208 | leadandserve.calpoly.edu | 805-756- 2476 Futuristic • Strategic • Relator • Ideation • Adaptability From: Courtney Leigh Kienow <ckienow@calpoly.edu> Sent: Monday, July 22, 2024 12:53 PM To: Tway, Timothea (Timmi) <TTway@slocity.org>; Elizabeth Aiello-Coppola <eaielloc@calpoly.edu>; Jason Mockford 55 <jmockfor@calpoly.edu> Subject: Re: Cal Poly is hiding the locations of their illegal fraternities Hello! I would definitely like to participate. Of Timmi’s available times, I can do Monday at either time, in person or on Zoom. Friday will depend on my daughter’s water polo games 뇤눎눐눑눒눏. I’m in SF for them so could participate via zoom as long as she’s not playing at the time. Unfortunately, I won’t know the schedule until the night before. Thanks, Courtney From: Tway, Timothea (Timmi) <TTway@slocity.org> Date: Monday, July 22, 2024 at 11:45 AM To: Elizabeth Aiello-Coppola <eaielloc@calpoly.edu>, Jason Mockford <jmockfor@calpoly.edu> Cc: Courtney Leigh Kienow <ckienow@calpoly.edu> Subject: RE: Cal Poly is hiding the locations of their illegal fraternities Hi All, I can do Friday at 3 or 4, or Monday at 11 or 2. Happy to meet in person or via zoom. Please let me know what you prefer. Thank you! Timothea (Timmi) Tway Director of Community Development Community Development 919 Palm, San Luis Obispo, CA 93401-3249 E TTway@slocity.org T 805.781.7187 slocity.org Stay connected with the City by signing up for e-notifications From: Elizabeth Aiello-Coppola <eaielloc@calpoly.edu> Sent: Monday, July 22, 2024 11:25 AM To: Jason Mockford <jmockfor@calpoly.edu>; Tway, Timothea (Timmi) <TTway@slocity.org> Cc: Courtney Leigh Kienow <ckienow@calpoly.edu> Subject: Re: Cal Poly is hiding the locations of their illegal fraternities Hi all, Yes, I would like to join! Thank you. Best, Elizabeth Aiello-Coppola, M.A. pronouns she/her/hers Assistant Director, Fraternity & Sorority Life Leadership & Service | Student Affairs 56 Cal Poly | San Luis Obispo, CA 93407 | 805-756-7263 Schedule a meeting with me From: Jason Mockford <jmockfor@calpoly.edu> Date: Monday, July 22, 2024 at 11:17 AM To: Tway, Timothea (Timmi) <TTway@slocity.org> Cc: Elizabeth Aiello-Coppola <eaielloc@calpoly.edu>, Courtney Leigh Kienow <ckienow@calpoly.edu> Subject: RE: Cal Poly is hiding the locations of their illegal fraternities Hello Timmi, Here are some options:  Thursday 7/25 at 3 pm  Friday 7/26 before 10 am or 3-5 pm  Monday 7/29 between 10 am to 2 pm or 3-4 pm  Wednesday 7/31 before 11 am I am out Aug 1 & 2, but let me know if we need to look beyond those dates. Elizabeth and Courtney, would you like to join us? Jason Mockford (he, him, his) Senior Director, Leadership & Service | Student Affairs | Cal Poly | San Luis Obispo, CA 93407-0208 | leadandserve.calpoly.edu | 805-756- 2476 Futuristic • Strategic • Relator • Ideation • Adaptability From: Tway, Timothea (Timmi) <TTway@slocity.org> Sent: Monday, July 22, 2024 10:23 AM To: Jason Mockford <jmockfor@calpoly.edu> Cc: Elizabeth Aiello-Coppola <eaielloc@calpoly.edu>; Courtney Leigh Kienow <ckienow@calpoly.edu> Subject: RE: Cal Poly is hiding the locations of their illegal fraternities Jason, Thank you – I would be interested in setting up a conversation to discuss where we are currently with this issue and how the City and Cal Poly can work together. Do you have availability in the next two weeks? Please let me know if there are dates/times that work for you. Thanks, Timothea (Timmi) Tway Director of Community Development Community Development 919 Palm, San Luis Obispo, CA 93401-3249 E TTway@slocity.org T 805.781.7187 57 slocity.org Stay connected with the City by signing up for e-notifications From: Jason Mockford <jmockfor@calpoly.edu> Sent: Friday, July 19, 2024 5:48 PM To: Tway, Timothea (Timmi) <TTway@slocity.org> Cc: Elizabeth Aiello-Coppola <eaielloc@calpoly.edu>; Courtney Leigh Kienow <ckienow@calpoly.edu> Subject: RE: Cal Poly is hiding the locations of their illegal fraternities Hi Timmi, Thank you for sharing this message, which Elizabeth shared with me. We remain committed to working with you and the students to find resolution to these issues as best as we are able, and I do have some ideas I would love to explore with you that are not related to any particular address or complaint. Regarding the removal of addresses from our report online, that is indeed an action we took in consultation with our legal counsel to ensure we remained in compliance with AB 524. The law requires that we list addresses only for places where misconduct took place, and we are now in alignment with other CSU campuses in how we report this information. We also have an obligation to protect student privacy, which has become increasingly necessary after multiple students reported aggressive behavior from the community member in question. If you’d like to meet to discuss this or any other ideas further, please let us know. Jason Mockford (he, him, his) Senior Director, Leadership & Service | Student Affairs | Cal Poly | San Luis Obispo, CA 93407-0208 | leadandserve.calpoly.edu | 805-756- 2476 Futuristic • Strategic • Relator • Ideation • Adaptability From: Elizabeth Aiello-Coppola <eaielloc@calpoly.edu> Sent: Friday, July 19, 2024 4:57 PM To: Jason Mockford <jmockfor@calpoly.edu> Subject: Fwd: Cal Poly is hiding the locations of their illegal fraternities Elizabeth Aiello-Coppola, M.A. pronouns she/her/hers Why Do Pronouns Matter? Assistant Director, Fraternity & Sorority Life Leadership & Service | Student Affairs Cal Poly | San Luis Obispo, CA 93407 | 805-756-7263 From: Tway, Timothea (Timmi) <TTway@slocity.org> Sent: Friday, July 19, 2024 4:50:24 PM To: Courtney Leigh Kienow <ckienow@calpoly.edu>; Elizabeth Aiello-Coppola <eaielloc@calpoly.edu> Subject: FW: Cal Poly is hiding the locations of their illegal fraternities Hi Courtney and Elizabeth, Please see the email below from a community member who is expressing concern about the fraternity activity in their neighborhood as well as the fact that the addresses for registered parties are no longer listed online. I let City Council know that we have been working on this issue with Cal Poly and that I would bring this email to your attention. We would love to continue the conversations about how the City and Cal Poly can work together to ensure that City regulations are being adhered to. 58 Thank you and have a nice weekend, Timothea (Timmi) Tway Director of Community Development Community Development 919 Palm, San Luis Obispo, CA 93401-3249 E TTway@slocity.org T 805.781.7187 slocity.org Stay connected with the City by signing up for e-notifications From: kathie walker < Sent: Wednesday, July 17, 2024 8:13 PM To: Mezzapesa, John <JMezzape@slocity.org>; Tway, Timothea (Timmi) <TTway@slocity.org>; Scott, Rick <rscott@slocity.org>; E-mail Council Website <emailcouncil@slocity.org>; McDonald, Whitney <WMcDonal@slocity.org>; Stewart, Erica A <estewart@slocity.org>; Shoresman, Michelle <mshoresm@slocity.org>; Francis, Emily <EFrancis@slocity.org>; Pease, Andy <apease@slocity.org>; Marx, Jan <jmarx@slocity.org> Cc: Sandra Rowley < ; Brett Cross < ; Carolyn Smith < ; Karen Adler < ; Stewjenkins Info < ; Doug Irion < Subject: Cal Poly is hiding the locations of their illegal fraternities This message is from an External Source. Use caution when deciding to open attachments, click links, or respond. San Luis Obispo City Leaders and Elected Representatives, I have worked very hard for the past couple of years to solve the problem of illegal satellite fraternity houses in our neighborhoods in San Luis Obispo because their parties and other disruptive behavior have ruined the quality of life for many of us, including me and my family. I spent many months preparing a report identifying illegal satellite fraternity houses in R-1 and R-2 neighborhoods, which include the main chapter houses for several fraternities at Cal Poly. Last year, all colleges and universities in California were required to publish a report online including the locations of their fraternities and the location, dates, and times of all "sanctioned events" held by every fraternity and sorority per Assembly Bill 524: The Campus-Recognized Sorority and Fraternity Transparency Act (AB 524; Sections 66310-66312 of California Education Code). Most of the locations for "sanctioned events" listed in the AB 524 Report were at illegal fraternity houses in R-1 and R-2 residential neighborhoods. It is against the City's municipal code and zoning regulations for fraternities to operate in R-1 and R-2 neighborhoods. I cross-referenced the addresses from my report with Cal Poly's AB 524 report, which confirmed the locations of satellite fraternity houses in our neighborhoods. Subsequently, I provided my report to Community Development Director, Timmi Tway and Code Enforcement Supervisor, John Mezzapesa during a meeting on 11/8/2023. I have also kept John Mezzapesa updated about the fraternity's social media posts, advertising fraternity events at the illegal fraternities in our neighborhood. The last academic school year was worse than ever, as evidenced by the explosion of the number of calls to SLOPD during the 3-night Halloweekend event and the enormous turnout for St. Fratty's Day. As a side note, I contacted the property owner of 348 Hathway before St. Fratty's Day and he promised that the fraternity 59 members would block off their property and they would not participate in the event. Still, several fraternities did host parties that day, and as you know, the event was a nightmare. It is by sheer luck that no one was hurt or killed during the event. From September to June, dozens of illegal fraternities in our neighborhood continued to operate Thursday - Sunday and the loud parties have made our lives a living hell. Summer and Winter Break are the only reprieves we have from the regular, disruptive, noisy fraternity parties operating illegally in our neighborhood. Recently, the City issued Notices of Violation and advisory letters to over 50 of the illegal fraternity houses. After the property owners and/or property managers received these notifications from the City, they contacted the City and Cal Poly's Greek Life office. Many claimed they were unaware that the house was holding fraternity events and they wanted their homes removed from Cal Poly's list of "satellite fraternity houses." As a result of this pushback, Cal Poly told the City that they will no longer keep track of their fraternity's satellite fraternity houses. These "satellite fraternity houses" are operated as full-fledged fraternity houses, with rush events, huge parties that host sororities, and other "philanthropic" events with tons of loud, boisterous, intoxicated people. It's like having multiple nightclubs in a residential neighborhood with people walking from party to party, every weekend. Notably, some of these "satellite" fraternity houses are the main chapter houses for the fraternity and are located in R-1 and R-2 neighborhoods. These illegal fraternity houses have changed the fabric of our neighborhood and have made it unlivable every weekend that Cal Poly is in session. Several people, including me, my neighbors, and code enforcement, have been awaiting the publication of Cal Poly's AB 524 Report on 10/1/2024 so we can confirm new illegal fraternity houses that have popped up in our neighborhood, and those that still exist. It has come to my attention today that Cal Poly Greek Life just removed the addresses from their AB 524 Report online that identified "sanctioned events" at illegal fraternity houses within the neighborhoods in San Luis Obispo. They have replaced the addresses with "San Luis Obispo". The only logical explanation for this action is that Cal Poly wants to hide the location of their illegal fraternity houses from the public and from the City of San Luis Obispo's code enforcement department. This also indicates that Cal Poly will not release the addresses in their report on 10/1/2024, for the events held at illegal fraternities during the last academic year, 2023-2024. Below is an example of Cal Poly's AB 524 Report when it was originally published on 10/1/2023 compared to today. As you can see, someone at Cal Poly recently altered the report and removed all the addresses. They did the same for every one of their 18 fraternities. 60 Cal Poly does not care about our neighborhoods. They don't care that the ongoing disruptive parties at illegal satellite fraternity houses are destroying our lives. Otherwise, they would not try to secret their locations by removing them from the AB 524 report and telling the City's code enforcement that they will no longer keep track of satellite fraternity locations. Why doesn't Cal Poly do something to solve the problem rather than continue to place the burden on the people who live near the nuisance fraternities? During the last academic school year, we could not sleep, rest, or enjoy our property from Thursday to Sunday. How is that okay? Last year, the Cal Poly employee who oversees Greek Life, Elizabeth Aiello-Coppola, told me that the disruptions caused by fraternities are not Cal Poly's responsibility. She suggested that I contact SLOPD and/or Code Enforcement. I did so, and now Greek Life is trying to make it difficult for San Luis Obispo to enforce its laws related to illegal fraternities. That isn't right. 61 Throughout the past year, I have contacted the City Council about this ongoing issue and have received the same response: "We're working with Cal Poly." I want you to realize that this tactic did not work. Cal Poly does not want to cooperate. So now what? What is the City going to do to solve this problem since it is obvious that Cal Poly does not want to be part of the solution? There are dozens of illegal fraternities in our neighborhood that are taking up city resources with SLOPD response and ruining the quality of life for those who live here. Please let me know the next steps the City will take to tackle this problem that has become out of control. Thank you, Kathie Walker P.S. The city could have done something in 2015 after the roof collapsed during St. Fratty's Day and Cal Poly issued a report to the City and the community that identified illegal fraternities in R-1 and R-2 residential zones on Hathway. Back then, there were only a few illegal fraternities (all on Hathway Avenue) and ZERO near our home or in the Monterey Heights neighborhood. Now there are over 60! If the city were proactive then, this would not have happened. The illegal fraternities have exponentially overtaken the neighborhoods and continue to expand further each year. This situation is unacceptable and needs to be fixed. 62 From:Jason Mockford <jmockfor@calpoly.edu> Sent:Friday, July 19, 2024 5:48 PM To:Tway, Timothea (Timmi) Cc:Elizabeth Aiello-Coppola; Courtney Leigh Kienow Subject:RE: Cal Poly is hiding the locations of their illegal fraternities Hi Timmi, Thank you for sharing this message, which Elizabeth shared with me. We remain committed to working with you and the students to find resolution to these issues as best as we are able, and I do have some ideas I would love to explore with you that are not related to any particular address or complaint. Regarding the removal of addresses from our report online, that is indeed an action we took in consultation with our legal counsel to ensure we remained in compliance with AB 524. The law requires that we list addresses only for places where misconduct took place, and we are now in alignment with other CSU campuses in how we report this information. We also have an obligation to protect student privacy, which has become increasingly necessary after multiple students reported aggressive behavior from the community member in question. If you’d like to meet to discuss this or any other ideas further, please let us know. Jason Mockford (he, him, his) Senior Director, Leadership & Service | Student Affairs | Cal Poly | San Luis Obispo, CA 93407-0208 | leadandserve.calpoly.edu | 805-756- 2476 Futuristic • Strategic • Relator • Ideation • Adaptability From: Elizabeth Aiello-Coppola <eaielloc@calpoly.edu> Sent: Friday, July 19, 2024 4:57 PM To: Jason Mockford <jmockfor@calpoly.edu> Subject: Fwd: Cal Poly is hiding the locations of their illegal fraternities Elizabeth Aiello-Coppola, M.A. pronouns she/her/hers Why Do Pronouns Matter? Assistant Director, Fraternity & Sorority Life Leadership & Service | Student Affairs Cal Poly | San Luis Obispo, CA 93407 | 805-756-7263 To help protect your priv acy, Microsoft Office prevented automatic download of this picture from the Internet.signature_474445292 From: Tway, Timothea (Timmi) <TTway@slocity.org> Sent: Friday, July 19, 2024 4:50:24 PM To: Courtney Leigh Kienow <ckienow@calpoly.edu>; Elizabeth Aiello-Coppola <eaielloc@calpoly.edu> Subject: FW: Cal Poly is hiding the locations of their illegal fraternities Hi Courtney and Elizabeth, Please see the email below from a community member who is expressing concern about the fraternity activity in their neighborhood as well as the fact that the addresses for registered parties are no longer listed online. I let City Council know that we have been working on this issue with Cal Poly and that I would bring this email to your attention. 63 We would love to continue the conversations about how the City and Cal Poly can work together to ensure that City regulations are being adhered to. Thank you and have a nice weekend, Timothea (Timmi) Tway Director of Community Development Community Development 919 Palm, San Luis Obispo, CA 93401-3249 E TTway@slocity.org T 805.781.7187 slocity.org Stay connected with the City by signing up for e-notifications From: kathie walker < Sent: Wednesday, July 17, 2024 8:13 PM To: Mezzapesa, John <JMezzape@slocity.org>; Tway, Timothea (Timmi) <TTway@slocity.org>; Scott, Rick <rscott@slocity.org>; E-mail Council Website <emailcouncil@slocity.org>; McDonald, Whitney <WMcDonal@slocity.org>; Stewart, Erica A <estewart@slocity.org>; Shoresman, Michelle <mshoresm@slocity.org>; Francis, Emily <EFrancis@slocity.org>; Pease, Andy <apease@slocity.org>; Marx, Jan <jmarx@slocity.org> Cc: Sandra Rowley < ; Brett Cross < ; Doug Irion < Subject: Cal Poly is hiding the locations of their illegal fraternities This message is from an External Source. Use caution when deciding to open attachments, click links, or respond. San Luis Obispo City Leaders and Elected Representatives, I have worked very hard for the past couple of years to solve the problem of illegal satellite fraternity houses in our neighborhoods in San Luis Obispo because their parties and other disruptive behavior have ruined the quality of life for many of us, including me and my family. I spent many months preparing a report identifying illegal satellite fraternity houses in R-1 and R-2 neighborhoods, which include the main chapter houses for several fraternities at Cal Poly. Last year, all colleges and universities in California were required to publish a report online including the locations of their fraternities and the location, dates, and times of all "sanctioned events" held by every fraternity and sorority per Assembly Bill 524: The Campus-Recognized Sorority and Fraternity Transparency Act (AB 524; Sections 66310-66312 of California Education Code). Most of the locations for "sanctioned events" listed in the AB 524 Report were at illegal fraternity houses in R-1 and R-2 residential neighborhoods. It is against the City's municipal code and zoning regulations for fraternities to operate in R-1 and R-2 neighborhoods. I cross-referenced the addresses from my report with Cal Poly's AB 524 report, which confirmed the locations of satellite fraternity houses in our neighborhoods. Subsequently, I provided my report to Community Development Director, Timmi Tway and Code Enforcement Supervisor, John Mezzapesa during a meeting on 11/8/2023. I have also kept John Mezzapesa updated about the fraternity's social media posts, advertising fraternity events at the illegal fraternities in our neighborhood. 64 The last academic school year was worse than ever, as evidenced by the explosion of the number of calls to SLOPD during the 3-night Halloweekend event and the enormous turnout for St. Fratty's Day. As a side note, I contacted the property owner of 348 Hathway before St. Fratty's Day and he promised that the fraternity members would block off their property and they would not participate in the event. Still, several fraternities did host parties that day, and as you know, the event was a nightmare. It is by sheer luck that no one was hurt or killed during the event. From September to June, dozens of illegal fraternities in our neighborhood continued to operate Thursday - Sunday and the loud parties have made our lives a living hell. Summer and Winter Break are the only reprieves we have from the regular, disruptive, noisy fraternity parties operating illegally in our neighborhood. Recently, the City issued Notices of Violation and advisory letters to over 50 of the illegal fraternity houses. After the property owners and/or property managers received these notifications from the City, they contacted the City and Cal Poly's Greek Life office. Many claimed they were unaware that the house was holding fraternity events and they wanted their homes removed from Cal Poly's list of "satellite fraternity houses." As a result of this pushback, Cal Poly told the City that they will no longer keep track of their fraternity's satellite fraternity houses. These "satellite fraternity houses" are operated as full-fledged fraternity houses, with rush events, huge parties that host sororities, and other "philanthropic" events with tons of loud, boisterous, intoxicated people. It's like having multiple nightclubs in a residential neighborhood with people walking from party to party, every weekend. Notably, some of these "satellite" fraternity houses are the main chapter houses for the fraternity and are located in R-1 and R-2 neighborhoods. These illegal fraternity houses have changed the fabric of our neighborhood and have made it unlivable every weekend that Cal Poly is in session. Several people, including me, my neighbors, and code enforcement, have been awaiting the publication of Cal Poly's AB 524 Report on 10/1/2024 so we can confirm new illegal fraternity houses that have popped up in our neighborhood, and those that still exist. It has come to my attention today that Cal Poly Greek Life just removed the addresses from their AB 524 Report online that identified "sanctioned events" at illegal fraternity houses within the neighborhoods in San Luis Obispo. They have replaced the addresses with "San Luis Obispo". The only logical explanation for this action is that Cal Poly wants to hide the location of their illegal fraternity houses from the public and from the City of San Luis Obispo's code enforcement department. This also indicates that Cal Poly will not release the addresses in their report on 10/1/2024, for the events held at illegal fraternities during the last academic year, 2023-2024. Below is an example of Cal Poly's AB 524 Report when it was originally published on 10/1/2023 compared to today. As you can see, someone at Cal Poly recently altered the report and removed all the addresses. They did the same for every one of their 18 fraternities. 65 Cal Poly does not care about our neighborhoods. They don't care that the ongoing disruptive parties at illegal satellite fraternity houses are destroying our lives. Otherwise, they would not try to secret their locations by removing them from the AB 524 report and telling the City's code enforcement that they will no longer keep track of satellite fraternity locations. Why doesn't Cal Poly do something to solve the problem rather than continue to place the burden on the people who live near the nuisance fraternities? During the last academic school year, we could not sleep, rest, or enjoy our property from Thursday to Sunday. How is that okay? Last year, the Cal Poly employee who oversees Greek Life, Elizabeth Aiello-Coppola, told me that the disruptions caused by fraternities are not Cal Poly's responsibility. She suggested that I contact SLOPD and/or Code Enforcement. I did so, and now Greek Life is trying to make it difficult for San Luis Obispo to enforce its laws related to illegal fraternities. That isn't right. 66 Throughout the past year, I have contacted the City Council about this ongoing issue and have received the same response: "We're working with Cal Poly." I want you to realize that this tactic did not work. Cal Poly does not want to cooperate. So now what? What is the City going to do to solve this problem since it is obvious that Cal Poly does not want to be part of the solution? There are dozens of illegal fraternities in our neighborhood that are taking up city resources with SLOPD response and ruining the quality of life for those who live here. Please let me know the next steps the City will take to tackle this problem that has become out of control. Thank you, Kathie Walker P.S. The city could have done something in 2015 after the roof collapsed during St. Fratty's Day and Cal Poly issued a report to the City and the community that identified illegal fraternities in R-1 and R-2 residential zones on Hathway. Back then, there were only a few illegal fraternities (all on Hathway Avenue) and ZERO near our home or in the Monterey Heights neighborhood. Now there are over 60! If the city were proactive then, this would not have happened. The illegal fraternities have exponentially overtaken the neighborhoods and continue to expand further each year. This situation is unacceptable and needs to be fixed. 67 From:Tway, Timothea (Timmi) Sent:Friday, July 19, 2024 4:50 PM To:Courtney Leigh Kienow; eaielloc@calpoly.edu Subject:FW: Cal Poly is hiding the locations of their illegal fraternities Hi Courtney and Elizabeth, Please see the email below from a community member who is expressing concern about the fraternity activity in their neighborhood as well as the fact that the addresses for registered parties are no longer listed online. I let City Council know that we have been working on this issue with Cal Poly and that I would bring this email to your attention. We would love to continue the conversations about how the City and Cal Poly can work together to ensure that City regulations are being adhered to. Thank you and have a nice weekend, Timothea (Timmi) Tway Director of Community Development Community Development 919 Palm, San Luis Obispo, CA 93401-3249 E TTway@slocity.org T 805.781.7187 slocity.org Stay connected with the City by signing up for e-notifications From: kathie walker < Sent: Wednesday, July 17, 2024 8:13 PM To: Mezzapesa, John <JMezzape@slocity.org>; Tway, Timothea (Timmi) <TTway@slocity.org>; Scott, Rick <rscott@slocity.org>; E-mail Council Website <emailcouncil@slocity.org>; McDonald, Whitney <WMcDonal@slocity.org>; Stewart, Erica A <estewart@slocity.org>; Shoresman, Michelle <mshoresm@slocity.org>; Francis, Emily <EFrancis@slocity.org>; Pease, Andy <apease@slocity.org>; Marx, Jan <jmarx@slocity.org> Cc: Sandra Rowley < ; Brett Cross < ; Carolyn Smith < ; Karen Adler < ; Stewjenkins Info < ; Doug Irion < Subject: Cal Poly is hiding the locations of their illegal fraternities This message is from an External Source. Use caution when deciding to open attachments, click links, or respond. San Luis Obispo City Leaders and Elected Representatives, I have worked very hard for the past couple of years to solve the problem of illegal satellite fraternity houses in our neighborhoods in San Luis Obispo because their parties and other disruptive behavior have ruined the quality of life for many of us, including me and my family. I spent many months preparing a report identifying illegal satellite fraternity houses in R-1 and R-2 neighborhoods, which include the main chapter houses for several fraternities at Cal Poly. 68 Last year, all colleges and universities in California were required to publish a report online including the locations of their fraternities and the location, dates, and times of all "sanctioned events" held by every fraternity and sorority per Assembly Bill 524: The Campus-Recognized Sorority and Fraternity Transparency Act (AB 524; Sections 66310-66312 of California Education Code). Most of the locations for "sanctioned events" listed in the AB 524 Report were at illegal fraternity houses in R-1 and R-2 residential neighborhoods. It is against the City's municipal code and zoning regulations for fraternities to operate in R-1 and R-2 neighborhoods. I cross-referenced the addresses from my report with Cal Poly's AB 524 report, which confirmed the locations of satellite fraternity houses in our neighborhoods. Subsequently, I provided my report to Community Development Director, Timmi Tway and Code Enforcement Supervisor, John Mezzapesa during a meeting on 11/8/2023. I have also kept John Mezzapesa updated about the fraternity's social media posts, advertising fraternity events at the illegal fraternities in our neighborhood. The last academic school year was worse than ever, as evidenced by the explosion of the number of calls to SLOPD during the 3-night Halloweekend event and the enormous turnout for St. Fratty's Day. As a side note, I contacted the property owner of 348 Hathway before St. Fratty's Day and he promised that the fraternity members would block off their property and they would not participate in the event. Still, several fraternities did host parties that day, and as you know, the event was a nightmare. It is by sheer luck that no one was hurt or killed during the event. From September to June, dozens of illegal fraternities in our neighborhood continued to operate Thursday - Sunday and the loud parties have made our lives a living hell. Summer and Winter Break are the only reprieves we have from the regular, disruptive, noisy fraternity parties operating illegally in our neighborhood. Recently, the City issued Notices of Violation and advisory letters to over 50 of the illegal fraternity houses. After the property owners and/or property managers received these notifications from the City, they contacted the City and Cal Poly's Greek Life office. Many claimed they were unaware that the house was holding fraternity events and they wanted their homes removed from Cal Poly's list of "satellite fraternity houses." As a result of this pushback, Cal Poly told the City that they will no longer keep track of their fraternity's satellite fraternity houses. These "satellite fraternity houses" are operated as full-fledged fraternity houses, with rush events, huge parties that host sororities, and other "philanthropic" events with tons of loud, boisterous, intoxicated people. It's like having multiple nightclubs in a residential neighborhood with people walking from party to party, every weekend. Notably, some of these "satellite" fraternity houses are the main chapter houses for the fraternity and are located in R-1 and R-2 neighborhoods. These illegal fraternity houses have changed the fabric of our neighborhood and have made it unlivable every weekend that Cal Poly is in session. Several people, including me, my neighbors, and code enforcement, have been awaiting the publication of Cal Poly's AB 524 Report on 10/1/2024 so we can confirm new illegal fraternity houses that have popped up in our neighborhood, and those that still exist. It has come to my attention today that Cal Poly Greek Life just removed the addresses from their AB 524 Report online that identified "sanctioned events" at illegal fraternity houses within the neighborhoods in San Luis Obispo. They have replaced the addresses with "San Luis Obispo". The only logical explanation for this action is that Cal Poly wants to hide the location of their illegal fraternity houses from the public and from the City of San Luis Obispo's code enforcement department. This also indicates that Cal Poly will not release the addresses in their report on 10/1/2024, for the events held at illegal fraternities during the last academic year, 2023-2024. Below is an example of Cal Poly's AB 524 Report when it was originally published on 10/1/2023 compared to today. As you can see, someone at Cal Poly recently altered the report and removed all the addresses. They did the same for every one of their 18 fraternities. 69 Cal Poly does not care about our neighborhoods. They don't care that the ongoing disruptive parties at illegal satellite fraternity houses are destroying our lives. Otherwise, they would not try to secret their locations by removing them from the AB 524 report and telling the City's code enforcement that they will no longer keep track of satellite fraternity locations. Why doesn't Cal Poly do something to solve the problem rather than continue to place the burden on the people who live near the nuisance fraternities? During the last academic school year, we could not sleep, rest, or enjoy our property from Thursday to Sunday. How is that okay? Last year, the Cal Poly employee who oversees Greek Life, Elizabeth Aiello-Coppola, told me that the disruptions caused by fraternities are not Cal Poly's responsibility. She suggested that I contact SLOPD and/or Code Enforcement. I did so, and now Greek Life is trying to make it difficult for San Luis Obispo to enforce its laws related to illegal fraternities. That isn't right. 70 Throughout the past year, I have contacted the City Council about this ongoing issue and have received the same response: "We're working with Cal Poly." I want you to realize that this tactic did not work. Cal Poly does not want to cooperate. So now what? What is the City going to do to solve this problem since it is obvious that Cal Poly does not want to be part of the solution? There are dozens of illegal fraternities in our neighborhood that are taking up city resources with SLOPD response and ruining the quality of life for those who live here. Please let me know the next steps the City will take to tackle this problem that has become out of control. Thank you, Kathie Walker P.S. The city could have done something in 2015 after the roof collapsed during St. Fratty's Day and Cal Poly issued a report to the City and the community that identified illegal fraternities in R-1 and R-2 residential zones on Hathway. Back then, there were only a few illegal fraternities (all on Hathway Avenue) and ZERO near our home or in the Monterey Heights neighborhood. Now there are over 60! If the city were proactive then, this would not have happened. The illegal fraternities have exponentially overtaken the neighborhoods and continue to expand further each year. This situation is unacceptable and needs to be fixed. 71 From:Elizabeth Aiello-Coppola <eaielloc@calpoly.edu> Sent:Thursday, June 20, 2024 11:58 AM To:Code Enforcement Cc:Cayden Pangelinan; Lindsey Harn Subject:556 Hathway Ave. Categories:Code Enforcement This message is from an External Source. Use caution when deciding to open attachments, click links, or respond. Hello, I received an email from Cayden Pangelinan on behalf of Lindsey Harn the other day regarding a violation notice of one of their properties (556 Hathway Ave). It seemed to have been in violation of the municipal code SLOMC17.156.014. I wanted to inform your team that this address is not aƯiliated with any of our fraternity or sorority organizations. Let me know if you have any further questions or concerns, thank you! Best, Elizabeth Aiello-Coppola, M.A. pronouns she/her/hers Assistant Director, Fraternity & Sorority Life Leadership & Service | Student Affairs Cal Poly | San Luis Obispo, CA 93407 | 805-756-7263 Schedule a meeting with me 72 From:Wallace, Christine Sent:Friday, June 7, 2024 12:26 PM To:Elizabeth Aiello-Coppola Subject:Re: 568 Ellen Way Thanks for confirming! On Jun 7, 2024, at 3:17 PM, Elizabeth Aiello-Coppola <eaielloc@calpoly.edu> wrote: This message is from an External Source. Use caution when deciding to open attachments, click links, or respond. Hi Christine, I hope you're well and getting excited for summer! I know I am :) I'm emailing you to confirm that 568 Ellen Way is not a satellite property of any of our fraternities or sororities. Thank you! Best, Elizabeth Aiello-Coppola, M.A. pronouns she/her/hers Why Do Pronouns Matter? Assistant Director, Fraternity & Sorority Life Leadership & Service | Student Affairs Cal Poly | San Luis Obispo, CA 93407 | 805-756-7263 The linked image cannot be displayed. The file may have been mov ed, renamed, or deleted. Verify that the link points to the correct file and location. 73 From:Courtney Leigh Kienow <ckienow@calpoly.edu> Sent:Thursday, May 9, 2024 11:35 AM To:Amoroso, Brian Cc:Mickel, Fred Subject:Re: AB 524 List Keep sending me these softball questions so I can keep being the best 뇤눈눉눊눍눋눌. Courtney From: Amoroso, Brian <bamoroso@slocity.org> Date: Thursday, May 9, 2024 at 11:21 AM To: Courtney Leigh Kienow <ckienow@calpoly.edu> Cc: Mickel, Fred <fmickel@slocity.org> Subject: RE: AB 524 List You are the best! Thanks! From: Courtney Leigh Kienow <ckienow@calpoly.edu> Sent: Thursday, May 9, 2024 11:17 AM To: Amoroso, Brian <bamoroso@slocity.org> Cc: Mickel, Fred <fmickel@slocity.org> Subject: Re: AB 524 List This message is from an External Source. Use caution when deciding to open attachments, click links, or respond. Sure! Here you go: https://greeklife.calpoly.edu/reports Courtney From: Amoroso, Brian <bamoroso@slocity.org> Date: Wednesday, May 8, 2024 at 4:51 PM To: Courtney Leigh Kienow <ckienow@calpoly.edu> Cc: Mickel, Fred <fmickel@slocity.org> Subject: AB 524 List Hi Courtney, Hope all is well. One of our residents is referencing a bill that requires the University to post a list of locations for all Fraternity and Sorority activities. “Assembly Bill 524: The Campus-Recognized Sorority and Fraternity Transparency Act required every college and university in California to publish a report annually with a list of the locations of their Greek Life activities.” Can you point me to where this might be located on your website, if you know? 74 Thank you! Brian Brian Amoroso Deputy Chief Police Department 1042 Walnut Street, San Luis Obispo, CA 93401-2729 E bamoroso@slocity.org T 805.594.8016 slocity.org Stay connected with the City by signing up for e-notifications This e-mail, and any files transmitted with it, are intended only for the person or entity to which it is addressed and may contain confidential, protected, and/or privileged material. Any review, re-transmission, dissemination or other use of, or taking of any action in reliance upon this information by persons or entities other than the intended recipient, is prohibited. If you received this in error, please contact the sender and delete the material from any computer. 75 From:Elizabeth Aiello-Coppola <eaielloc@calpoly.edu> Sent:Monday, March 11, 2024 3:36 PM To:Mezzapesa, John Subject:Re: Greek Leadership Institute Reminders Hi John, Does April 9th from 11-12pm work for you for that presentation? Here are some answers to your questions below: 1&2:  I’m not sure we can provide that information normally, and it is especially challenging given the time that has passed. Can you share more background on why this question is important? For example, do some of the use permits specify when alcohol may be present, beyond the regular laws around drinking age and private residences? o 2b: I do know that some of the events that happen with alcohol take place at third party venues that they contract with around town. 3:  The satellite houses are registered with our office at the beginning of each quarter, and they reset at the end of each quarter. Satellite houses that are registered with us must be registered for the remainder of the quarter, but then our list completely refreshes at the end of the quarter and they have to re-register the properties they wish with us again. Groups can add a satellite house to the list throughout the quarter if they wish, but it has to stay on the list for the remainder of the quarter. 4:  Our office does deny/approve events that are submitted to our office. This brings up a follow up question I have – if groups simply submitted events to our office (so we were aware of them), but we didn’t approve/deny them, would that still make them “sponsored” events? o 4b: if a location is listed that isn’t a previous registered satellite house, we follow up with the chapter to ask if they’d like us to make it a satellite house for the rest of the quarter. However, we typically don’t see this happen. 5:  The FSL office is separate from the University Conduct office – if an organization does not follow our policies, they have the potential to go through the University Conduct Process where sanctions have the potential to be given to the organization. Our office’s role in that process is to uphold the sanctions given by the Conduct office. And yes I have availability this week to meet! I'm free tomorrow between 9-11am and 3-5pm, and all day Friday except for one meeting from 3-3:30pm. Best, Elizabeth Aiello-Coppola, M.A. pronouns she/her/hers Assistant Director, Fraternity & Sorority Life Leadership & Service | Student Affairs Cal Poly | San Luis Obispo, CA 93407 | 805-756-7263 Schedule a meeting with me 76 From: Mezzapesa, John <JMezzape@slocity.org> Date: Thursday, March 7, 2024 at 12:53 PM To: Elizabeth Aiello-Coppola <eaielloc@calpoly.edu> Subject: RE: Greek Leadership Institute Reminders Hi Elizabeth, The second week of April works for me. I won’t be available on Thursday 4/11 but I am free the rest of the week. The NOVs are to put on file that a violation has been confirmed. There are no fees of fines associated with this notice. Any repeated, confirmed violations will result in the issuance of escalating fines. Our definition of a fraternity/sorority is: Residence for college or university students who are members of a social or educational association that is affiliated and in good standing with the California Polytechnic State University and where such an association also holds meetings or gatherings. (SLOMC 17.156.014). So, if members of the frat/sor live at the location and a sponsored event/meeting/gathering occurs at the same location, then they meet our definition. Also, I was reading over the Event Registration Procedure from your office and had a few questions.  Would you be able to share with me how many events listed on the AB524 report had alcohol present?  For the locations in which events occurred with alcohol – are they all reflected as satellite houses on your satellite house list? o Were any events with alcohol documented at locations that are not listed as satellite houses?  Is the list of satellite houses created at the beginning of the academic year set in stone for the year or are locations added/removed throughout the academic year?  Does your office deny/approve submitted events or just log the information submitted? o If you do approve/deny, have you denied events with alcohol if a location is listed that is not a registered satellite house?  In general, what is your office’s ability and/or willingness to follow up with sanctions/disciplinary action when organizations do not register or provide information not in compliance with your procedures? I am hoping to set up a follow up meeting with just my team and you to discuss further any possibility of procedures that both our offices might be able to create to help put the onerous on the organizations to make sure they are in compliance with municipal regulations. Do you have time next week to meet? John Mezzapesa Code Enforcement Supervisor Community Development Building and Safety 919 Palm Street, San Luis Obispo, CA 93401-3668 E jmezzapesa@slocity.org T 805.781.7179 From: Elizabeth Aiello-Coppola <eaielloc@calpoly.edu> Sent: Wednesday, March 6, 2024 4:40 PM To: Mezzapesa, John <JMezzape@slocity.org> Subject: Re: Greek Leadership Institute Reminders Hi John, 77 Can we look into you coming in early next quarter? With finals coming up soon it will be hard to get students to come I think. What does the second week of April look like for you? Also quick question about the notices of violation – what happens when they get that? Is there a fine connected to it? I know I’ll get questions about it from students, so I just want to be sure that I have all of the information. Can you also remind me what the definition of a fraternity/sorority is according to your records? Thank you! Best, Elizabeth Aiello-Coppola, M.A. pronouns she/her/hers Why Do Pronouns Matter? Assistant Director, Fraternity & Sorority Life Leadership & Service | Student Affairs Cal Poly | San Luis Obispo, CA 93407 | 805-756-7263 Schedule a Meeting with Me From: Mezzapesa, John <JMezzape@slocity.org> Date: Wednesday, March 6, 2024 at 10:14 AM To: Elizabeth Aiello-Coppola <eaielloc@calpoly.edu> Subject: RE: Greek Leadership Institute Reminders Hi Elizabeth, I apologize for not getting back to you on this. If there is still an opportunity to present to students, I would like to participate. Let me know what days/time work for you to present and I will check my calendar. There are no immediate plans to meet again, but I have a meeting this afternoon with our attorney’s office to discuss the topic of enforcement related to fraternities/sororities and will most likely determine next steps with my director in the near future. Once I have a better idea of any updates to our internal processes it may be a good idea to sit down with your team again and see if there are process improvements that might be good Just so you are aware, after independently cross referencing the data, we were able to confirm 12 locations that met the definition of a fraternity/sorority that do not have permits. We have issued notices of violation to all locations. For your reference, the locations are listed below. We also plan to issue advisory letters to an additional 48 locations that have held events but are unconfirmed as to whether fraternity/sorority members live at the location. 278 Albert Dr 12 Hathway Ave 299 Albert Dr 1243 Monte Vista Pl 1218 Bond St 1525 Slack St 1229 Fredericks St 124 Stenner St 250 Grand Ave 654 Graves Ave 301 Hathaway Ave 1327 E Foothill Blvd Let me know if you have any question. John Mezzapesa Code Enforcement Supervisor 78 Community Development Building and Safety 919 Palm Street, San Luis Obispo, CA 93401-3668 E jmezzapesa@slocity.org T 805.781.7179 From: Elizabeth Aiello-Coppola <eaielloc@calpoly.edu> Sent: Thursday, February 15, 2024 4:18 PM To: Mezzapesa, John <JMezzape@slocity.org> Subject: Re: Greek Leadership Institute Reminders Hi John, I hope you’re having a great week! I wanted to follow up on if any days over the next couple of weeks work for you and your team to present to our students on this topic? Additionally, do we have any plans to meet as a group again to continue the conversation that we had at the beginning of January? Thank you! Best, Elizabeth Aiello-Coppola, M.A. pronouns she/her/hers Why Do Pronouns Matter? Assistant Director, Fraternity & Sorority Life Leadership & Service | Student Affairs Cal Poly | San Luis Obispo, CA 93407 | 805-756-7263 Schedule a Meeting with Me From: Mezzapesa, John <JMezzape@slocity.org> Date: Saturday, February 3, 2024 at 11:04 AM To: Elizabeth Aiello-Coppola <eaielloc@calpoly.edu> Subject: Re: Greek Leadership Institute Reminders Thanks for the email. I’ll look at my calendar to see what day might work best for my team and get back to you. John Get Outlook for iOS From: Elizabeth Aiello-Coppola <eaielloc@calpoly.edu> Sent: Saturday, February 3, 2024 8:51:01 AM To: Mezzapesa, John <JMezzape@slocity.org> Subject: Re: Greek Leadership Institute Reminders Hi John, 79 I wanted to let you know that due to the high wind and flood watch warnings that will be starting at 1am tonight and continuing on throughout the day on Sunday, my team and I decided to cancel Greek Leadership Institute tomorrow. I apologize for the last minute notice! I would like to figure out a time for you to still present to students this quarter. Please let me know some dates and times that work for you this quarter (it ends March 22nd) – we typically get better attendance when workshops and meetings are after 5pm. Thank you for your flexibility! Best, Elizabeth Aiello-Coppola, M.A. pronouns she/her/hers Why Do Pronouns Matter? Assistant Director, Fraternity & Sorority Life Leadership & Service | Student Affairs Cal Poly | San Luis Obispo, CA 93407 | 805-756-7263 Schedule a Meeting with Me From: Elizabeth Aiello-Coppola <eaielloc@calpoly.edu> Date: Friday, February 2, 2024 at 10:47 AM To: Mezzapesa, John <JMezzape@slocity.org> Cc: Seth Herschel Murawsky <shmuraws@calpoly.edu> Subject: Re: Greek Leadership Institute Reminders Hi John, We can absolutely provide that to you. Also, a quick last minute change – you will now be in room 213 in the business building, not 112. The parking and all the other information is the same. Looking forward to it! Best, Elizabeth Aiello-Coppola, M.A. pronouns she/her/hers Why Do Pronouns Matter? Assistant Director, Fraternity & Sorority Life Leadership & Service | Student Affairs Cal Poly | San Luis Obispo, CA 93407 | 805-756-7263 Schedule a Meeting with Me From: Mezzapesa, John <JMezzape@slocity.org> Date: Thursday, February 1, 2024 at 11:26 PM To: Elizabeth Aiello-Coppola <eaielloc@calpoly.edu> Cc: Seth Herschel Murawsky <shmuraws@calpoly.edu> Subject: RE: Greek Leadership Institute Reminders Hi Elizabeth, Thanks for the info. 80 I plan to bring my laptop and run a short presentation. I will need an HDMI cable in order to connect to your projector. Thanks, John Mezzapesa Code Enforcement Supervisor Community Development Building and Safety 919 Palm Street, San Luis Obispo, CA 93401-3668 E jmezzapesa@slocity.org T 805.781.7179 From: Elizabeth Aiello-Coppola <eaielloc@calpoly.edu> Sent: Thursday, February 1, 2024 10:25 AM To: Mezzapesa, John <JMezzape@slocity.org> Cc: Seth Herschel Murawsky <shmuraws@calpoly.edu> Subject: Greek Leadership Institute Reminders This message is from an External Source. Use caution when deciding to open attachments, click links, or respond. Hello, Thank you so much for presenting to our students at Greek Leadership Institute this Sunday! Below are some reminders and things to know for your presentation:  You will be presenting from 1:00-1:30pm in the Business building, room 112 on campus. o Parking should be free on campus on the weekends, and there are parking spots right outside of the business building on California Blvd!  Please arrive 15 minutes early just in case we are running ahead of schedule (if possible).  If you would like us to set up your presentation for you ahead of time, please send me the slides by tomorrow, February 2nd. Please respond letting us know if you need us to provide anything for you! If you’d rather bring your own laptop to set up, l et me know if we need to provide you an HDMI adapter and/or a clicker. Lastly, if there are any worksheets you need for your presentation, please send those to me by tomorrow as well so we can print them out ahead of time. Let me know if you have any questions! If you need to reach me the day of, you can contact me at my cell phone (650-303- 6219). Thank you again! We appreciate your partnership! Best, Elizabeth Aiello-Coppola, M.A. pronouns she/her/hers Assistant Director, Fraternity & Sorority Life Leadership & Service | Student Affairs Cal Poly | San Luis Obispo, CA 93407 | 805-756-7263 81 Schedule a meeting with me 82 From:Wallace, Christine Sent:Monday, March 11, 2024 11:11 AM To:Elizabeth Aiello-Coppola Subject:Re: 299 Albert Okay that’s weird because it wasn’t on the list that CPPD sent to the lieutenant. What the H. On Mar 11, 2024, at 10:54 AM, Elizabeth Aiello-Coppola <eaielloc@calpoly.edu> wrote: This message is from an External Source. Use caution when deciding to open attachments, click links, or respond. Hi Christine, Thanks for letting me know! 299 Albert was on my list as an approved party for this past weekend! Best, Elizabeth Aiello-Coppola, M.A. pronouns she/her/hers Assistant Director, Fraternity & Sorority Life Leadership & Service | Student Affairs Cal Poly | San Luis Obispo, CA 93407 | 805-756-7263 <image007.png> Schedule a meeting with me From: Wallace, Christine <cwallace@slocity.org> Date: Monday, March 11, 2024 at 10:28 AM To: Elizabeth Aiello-Coppola <eaielloc@calpoly.edu> Subject: 299 Albert Morning, FYI, patrol issued an unruly gathering to residents at 299 Albert over the weekend. I saw the list of approved FSL events for the weekend and this one wasn’t on it and my understanding is that it’s a satellite house. Please let me know if I’m wrong so I can adjust my record keeping. The person cited was Colin Hatton. Thanks, Christine Wallace Police Public Affairs Manager <image001.png> Police Department 1042 Walnut Street, San Luis Obispo, CA 93401-2729 E cwallace@slocity.org T 805.781.7186 83 slocity.org <image002.png> <image003.png> <image004.png> <image005.png> <image006.png> Stay connected with the City by signing up for e-notifications This e-mail, and any files transmitted with it, are intended only for the person or entity to which it is addressed and may contain confidential, protected, and/or privileged material. Any review, re-transmission, dissemination or other use of, or taking of any action in reliance upon this information by persons or entities other than the intended recipient, is prohibited. If you received this in error, please contact the sender and delete the material from any computer. 84 From:Mezzapesa, John Sent:Thursday, March 7, 2024 12:53 PM To:Elizabeth Aiello-Coppola Subject:RE: Greek Leadership Institute Reminders Hi Elizabeth, The second week of April works for me. I won’t be available on Thursday 4/11 but I am free the rest of the week. The NOVs are to put on file that a violation has been confirmed. There are no fees of fines associated with this notice. Any repeated, confirmed violations will result in the issuance of escalating fines. Our definition of a fraternity/sorority is: Residence for college or university students who are members of a social or educational association that is affiliated and in good standing with the California Polytechnic State University and where such an association also holds meetings or gatherings. (SLOMC 17.156.014). So, if members of the frat/sor live at the location and a sponsored event/meeting/gathering occurs at the same location, then they meet our definition. Also, I was reading over the Event Registration Procedure from your office and had a few questions.  Would you be able to share with me how many events listed on the AB524 report had alcohol present?  For the locations in which events occurred with alcohol – are they all reflected as satellite houses on your satellite house list? o Were any events with alcohol documented at locations that are not listed as satellite houses?  Is the list of satellite houses created at the beginning of the academic year set in stone for the year or are locations added/removed throughout the academic year?  Does your office deny/approve submitted events or just log the information submitted? o If you do approve/deny, have you denied events with alcohol if a location is listed that is not a registered satellite house?  In general, what is your office’s ability and/or willingness to follow up with sanctions/disciplinary action when organizations do not register or provide information not in compliance with your procedures? I am hoping to set up a follow up meeting with just my team and you to discuss further any possibility of procedures that both our offices might be able to create to help put the onerous on the organizations to make sure they are in compliance with municipal regulations. Do you have time next week to meet? John Mezzapesa Code Enforcement Supervisor Community Development Building and Safety 919 Palm Street, San Luis Obispo, CA 93401-3668 E jmezzapesa@slocity.org T 805.781.7179 From: Elizabeth Aiello-Coppola <eaielloc@calpoly.edu> Sent: Wednesday, March 6, 2024 4:40 PM 85 To: Mezzapesa, John <JMezzape@slocity.org> Subject: Re: Greek Leadership Institute Reminders Hi John, Can we look into you coming in early next quarter? With finals coming up soon it will be hard to get students to come I think. What does the second week of April look like for you? Also quick question about the notices of violation – what happens when they get that? Is there a fine connected to it? I know I’ll get questions about it from students, so I just want to be sure that I have all of the information. Can you also remind me what the definition of a fraternity/sorority is according to your records? Thank you! Best, Elizabeth Aiello-Coppola, M.A. pronouns she/her/hers Why Do Pronouns Matter? Assistant Director, Fraternity & Sorority Life Leadership & Service | Student Affairs Cal Poly | San Luis Obispo, CA 93407 | 805-756-7263 Schedule a Meeting with Me From: Mezzapesa, John <JMezzape@slocity.org> Date: Wednesday, March 6, 2024 at 10:14 AM To: Elizabeth Aiello-Coppola <eaielloc@calpoly.edu> Subject: RE: Greek Leadership Institute Reminders Hi Elizabeth, I apologize for not getting back to you on this. If there is still an opportunity to present to students, I would like to participate. Let me know what days/time work for you to present and I will check my calendar. There are no immediate plans to meet again, but I have a meeting this afternoon with our attorney’s office to discuss the topic of enforcement related to fraternities/sororities and will most likely determine next steps with my director in the near future. Once I have a better idea of any updates to our internal processes it may be a good idea to sit down with your team again and see if there are process improvements that might be good Just so you are aware, after independently cross referencing the data, we were able to confirm 12 locations that met the definition of a fraternity/sorority that do not have permits. We have issued notices of violation to all locations. For your reference, the locations are listed below. We also plan to issue advisory letters to an additional 48 locations that have held events but are unconfirmed as to whether fraternity/sorority members live at the location. 278 Albert Dr 12 Hathway Ave 299 Albert Dr 1243 Monte Vista Pl 1218 Bond St 1525 Slack St 1229 Fredericks St 124 Stenner St 250 Grand Ave 654 Graves Ave 301 Hathaway Ave 1327 E Foothill Blvd Let me know if you have any question. 86 John Mezzapesa Code Enforcement Supervisor Community Development Building and Safety 919 Palm Street, San Luis Obispo, CA 93401-3668 E jmezzapesa@slocity.org T 805.781.7179 From: Elizabeth Aiello-Coppola <eaielloc@calpoly.edu> Sent: Thursday, February 15, 2024 4:18 PM To: Mezzapesa, John <JMezzape@slocity.org> Subject: Re: Greek Leadership Institute Reminders Hi John, I hope you’re having a great week! I wanted to follow up on if any days over the next couple of weeks work for you and your team to present to our students on this topic? Additionally, do we have any plans to meet as a group again to continue the conversation that we had at the beginning of January? Thank you! Best, Elizabeth Aiello-Coppola, M.A. pronouns she/her/hers Why Do Pronouns Matter? Assistant Director, Fraternity & Sorority Life Leadership & Service | Student Affairs Cal Poly | San Luis Obispo, CA 93407 | 805-756-7263 Schedule a Meeting with Me From: Mezzapesa, John <JMezzape@slocity.org> Date: Saturday, February 3, 2024 at 11:04 AM To: Elizabeth Aiello-Coppola <eaielloc@calpoly.edu> Subject: Re: Greek Leadership Institute Reminders Thanks for the email. I’ll look at my calendar to see what day might work best for my team and get back to you. John Get Outlook for iOS From: Elizabeth Aiello-Coppola <eaielloc@calpoly.edu> Sent: Saturday, February 3, 2024 8:51:01 AM 87 To: Mezzapesa, John <JMezzape@slocity.org> Subject: Re: Greek Leadership Institute Reminders Hi John, I wanted to let you know that due to the high wind and flood watch warnings that will be starting at 1am tonight and continuing on throughout the day on Sunday, my team and I decided to cancel Greek Leadership Institute tomorrow. I apologize for the last minute notice! I would like to figure out a time for you to still present to students this quarter. Please let me know some dates and times that work for you this quarter (it ends March 22nd) – we typically get better attendance when workshops and meetings are after 5pm. Thank you for your flexibility! Best, Elizabeth Aiello-Coppola, M.A. pronouns she/her/hers Why Do Pronouns Matter? Assistant Director, Fraternity & Sorority Life Leadership & Service | Student Affairs Cal Poly | San Luis Obispo, CA 93407 | 805-756-7263 Schedule a Meeting with Me From: Elizabeth Aiello-Coppola <eaielloc@calpoly.edu> Date: Friday, February 2, 2024 at 10:47 AM To: Mezzapesa, John <JMezzape@slocity.org> Cc: Seth Herschel Murawsky <shmuraws@calpoly.edu> Subject: Re: Greek Leadership Institute Reminders Hi John, We can absolutely provide that to you. Also, a quick last minute change – you will now be in room 213 in the business building, not 112. The parking and all the other information is the same. Looking forward to it! Best, Elizabeth Aiello-Coppola, M.A. pronouns she/her/hers Why Do Pronouns Matter? Assistant Director, Fraternity & Sorority Life Leadership & Service | Student Affairs Cal Poly | San Luis Obispo, CA 93407 | 805-756-7263 Schedule a Meeting with Me From: Mezzapesa, John <JMezzape@slocity.org> Date: Thursday, February 1, 2024 at 11:26 PM To: Elizabeth Aiello-Coppola <eaielloc@calpoly.edu> 88 Cc: Seth Herschel Murawsky <shmuraws@calpoly.edu> Subject: RE: Greek Leadership Institute Reminders Hi Elizabeth, Thanks for the info. I plan to bring my laptop and run a short presentation. I will need an HDMI cable in order to connect to your projector. Thanks, John Mezzapesa Code Enforcement Supervisor Community Development Building and Safety 919 Palm Street, San Luis Obispo, CA 93401-3668 E jmezzapesa@slocity.org T 805.781.7179 From: Elizabeth Aiello-Coppola <eaielloc@calpoly.edu> Sent: Thursday, February 1, 2024 10:25 AM To: Mezzapesa, John <JMezzape@slocity.org> Cc: Seth Herschel Murawsky <shmuraws@calpoly.edu> Subject: Greek Leadership Institute Reminders This message is from an External Source. Use caution when deciding to open attachments, click links, or respond. Hello, Thank you so much for presenting to our students at Greek Leadership Institute this Sunday! Below are some reminders and things to know for your presentation:  You will be presenting from 1:00-1:30pm in the Business building, room 112 on campus. o Parking should be free on campus on the weekends, and there are parking spots right outside of the business building on California Blvd!  Please arrive 15 minutes early just in case we are running ahead of schedule (if possible).  If you would like us to set up your presentation for you ahead of time, please send me the slides by tomorrow, February 2nd. Please respond letting us know if you need us to provide anything for you! If you’d rather bring your own laptop to set up, l et me know if we need to provide you an HDMI adapter and/or a clicker. Lastly, if there are any worksheets you need for your presentation, please send those to me by tomorrow as well so we can print them out ahead of time. Let me know if you have any questions! If you need to reach me the day of, you can contact me at my cell phone (650-303- 6219). Thank you again! We appreciate your partnership! Best, 89 Elizabeth Aiello-Coppola, M.A. pronouns she/her/hers Assistant Director, Fraternity & Sorority Life Leadership & Service | Student Affairs Cal Poly | San Luis Obispo, CA 93407 | 805-756-7263 Schedule a meeting with me 90 From:Wallace, Christine Sent:Wednesday, February 14, 2024 10:47 AM To:Elizabeth Aiello-Coppola Subject:RE: City Party Reg & Satellite Houses On it. Thanks! Happy Singles Awareness Day! From: Elizabeth Aiello-Coppola <eaielloc@calpoly.edu> Sent: Wednesday, February 14, 2024 10:44 AM To: Wallace, Christine <cwallace@slocity.org> Subject: Re: City Party Reg & Satellite Houses I’m sure they will have questions so it probably wouldn’t hurt to bring up! Elizabeth Aiello-Coppola, M.A. pronouns she/her/hers Why Do Pronouns Matter? Assistant Director, Fraternity & Sorority Life Leadership & Service | Student Affairs Cal Poly | San Luis Obispo, CA 93407 | 805-756-7263 From: Wallace, Christine <cwallace@slocity.org> Sent: Wednesday, February 14, 2024 10:19:29 AM To: Elizabeth Aiello-Coppola <eaielloc@calpoly.edu> Subject: RE: City Party Reg & Satellite Houses TY. Should I speak to this topic next week at IFC or let it ride? From: Elizabeth Aiello-Coppola <eaielloc@calpoly.edu> Sent: Tuesday, February 13, 2024 5:17 PM To: Wallace, Christine <cwallace@slocity.org>; Seth Herschel Murawsky <shmuraws@calpoly.edu> Cc: Jason Mockford <jmockfor@calpoly.edu>; Mezzapesa, John <JMezzape@slocity.org> Subject: Re: City Party Reg & Satellite Houses This message is from an External Source. Use caution when deciding to open attachments, click links, or respond. Thanks Christine, I will be putting this message in our Presidents Newsletter which will go out today and sent to every chapter president. Best, Elizabeth Aiello-Coppola, M.A. pronouns she/her/hers Assistant Director, Fraternity & Sorority Life Leadership & Service | Student Affairs Cal Poly | San Luis Obispo, CA 93407 | 805-756-7263 91 Schedule a meeting with me From: Wallace, Christine <cwallace@slocity.org> Date: Tuesday, February 13, 2024 at 9:11  AM To: Elizabeth Aiello-Coppola <eaielloc@calpoly.edu>, Seth Herschel Murawsky <shmuraws@calpoly.edu> Cc: Jason Mockford <jmockfor@calpoly.edu>, Mezzapesa, John <JMezzape@slocity.org> Subject: City Party Reg & Satellite Houses Hi everyone, Here is the information for students regarding city party reg and satellite houses. Thank you for the assistance in sharing this with the organizations. At this time, City of SLO party registration will no longer be provided for FSL satellite houses as gatherings at those properties are in direct violation of City zoning regulations. FSL organizations who occupy lettered houses with current Use Permits will still be granted City party registration opportunities if gatherings at the property comply with their Use Permit. If you are unsure of your Use Permit status, please reach out to City code enforcement at code@slocity.org. Best, Christine Wallace Police Public Affairs Manager Police Department 1042 Walnut Street, San Luis Obispo, CA 93401-2729 E cwallace@slocity.org T 805.781.7186 slocity.org Stay connected with the City by signing up for e-notifications This e-mail, and any files transmitted with it, are intended only for the person or entity to which it is addressed and may contain confidential, protected, and/or privileged material. Any review, re-transmission, dissemination or other use of, or taking of any action in reliance upon this information by persons or entities other than the intended recipient, is prohibited. If you received this in error, please contact the sender and delete the material from any computer. 92 From:Wallace, Christine Sent:Wednesday, February 14, 2024 10:19 AM To:Elizabeth Aiello-Coppola Subject:RE: City Party Reg & Satellite Houses TY. Should I speak to this topic next week at IFC or let it ride? From: Elizabeth Aiello-Coppola <eaielloc@calpoly.edu> Sent: Tuesday, February 13, 2024 5:17 PM To: Wallace, Christine <cwallace@slocity.org>; Seth Herschel Murawsky <shmuraws@calpoly.edu> Cc: Jason Mockford <jmockfor@calpoly.edu>; Mezzapesa, John <JMezzape@slocity.org> Subject: Re: City Party Reg & Satellite Houses This message is from an External Source. Use caution when deciding to open attachments, click links, or respond. Thanks Christine, I will be putting this message in our Presidents Newsletter which will go out today and sent to every chapter president. Best, Elizabeth Aiello-Coppola, M.A. pronouns she/her/hers Assistant Director, Fraternity & Sorority Life Leadership & Service | Student Affairs Cal Poly | San Luis Obispo, CA 93407 | 805-756-7263 Schedule a meeting with me From: Wallace, Christine <cwallace@slocity.org> Date: Tuesday, February 13, 2024 at 9:11  AM To: Elizabeth Aiello-Coppola <eaielloc@calpoly.edu>, Seth Herschel Murawsky <shmuraws@calpoly.edu> Cc: Jason Mockford <jmockfor@calpoly.edu>, Mezzapesa, John <JMezzape@slocity.org> Subject: City Party Reg & Satellite Houses Hi everyone, Here is the information for students regarding city party reg and satellite houses. Thank you for the assistance in sharing this with the organizations. At this time, City of SLO party registration will no longer be provided for FSL satellite houses as gatherings at those properties are in direct violation of City zoning regulations. FSL organizations who occupy lettered houses with current Use Permits will still be granted City party registration opportunities if gatherings at the property comply with their Use Permit. If you are unsure of your Use Permit status, please reach out to City code enforcement at code@slocity.org. Best, 93 Christine Wallace Police Public Affairs Manager Police Department 1042 Walnut Street, San Luis Obispo, CA 93401-2729 E cwallace@slocity.org T 805.781.7186 slocity.org Stay connected with the City by signing up for e-notifications This e-mail, and any files transmitted with it, are intended only for the person or entity to which it is addressed and may contain confidential, protected, and/or privileged material. Any review, re-transmission, dissemination or other use of, or taking of any action in reliance upon this information by persons or entities other than the intended recipient, is prohibited. If you received this in error, please contact the sender and delete the material from any computer. 96 From:Wallace, Christine Sent:Thursday, February 8, 2024 4:00 PM To:Elizabeth Aiello-Coppola; Seth Herschel Murawsky Cc:Mezzapesa, John; Mickel, Fred; Jason Mockford Subject:RE: Satellite Houses & Party Registration Yes, I’ll work with John to get the information together and over to you. Thanks much, CW From: Elizabeth Aiello-Coppola <eaielloc@calpoly.edu> Sent: Thursday, February 8, 2024 2:35 PM To: Wallace, Christine <cwallace@slocity.org>; Seth Herschel Murawsky <shmuraws@calpoly.edu> Cc: Mezzapesa, John <JMezzape@slocity.org>; Mickel, Fred <fmickel@slocity.org>; Jason Mockford <jmockfor@calpoly.edu> Subject: Re: Satellite Houses & Party Registration This message is from an External Source. Use caution when deciding to open attachments, click links, or respond. Hi Christine, Yes we can email them! Do you think you could type something up with all of the details (like where they can find zoning information, etc.)? I don’t want to give out misinformation. Best, Elizabeth Aiello-Coppola, M.A. pronouns she/her/hers Assistant Director, Fraternity & Sorority Life Leadership & Service | Student Affairs Cal Poly | San Luis Obispo, CA 93407 | 805-756-7263 Schedule a meeting with me From: Wallace, Christine <cwallace@slocity.org> Date: Thursday, February 8, 2024 at 2:32 PM To: Elizabeth Aiello-Coppola <eaielloc@calpoly.edu>, Seth Herschel Murawsky <shmuraws@calpoly.edu> Cc: Mezzapesa, John <JMezzape@slocity.org>, Mickel, Fred <fmickel@slocity.org>, Jason Mockford <jmockfor@calpoly.edu> Subject: Satellite Houses & Party Registration Hi Elizabeth and Seth, Starting next week, satellite houses that are known to PD will no longer be granted the ability to register parties with the City party reg program. I know this will be disappointing to the organizations, but we cannot continue to offer a program that is in direct conflict with current City zoning and use permit regulations. Could a brief email go out to the orgs with this information? 97 Thanks, Christine Wallace Police Public Affairs Manager Police Department 1042 Walnut Street, San Luis Obispo, CA 93401-2729 E cwallace@slocity.org T 805.781.7186 slocity.org Stay connected with the City by signing up for e-notifications This e-mail, and any files transmitted with it, are intended only for the person or entity to which it is addressed and may contain confidential, protected, and/or privileged material. Any review, re-transmission, dissemination or other use of, or taking of any action in reliance upon this information by persons or entities other than the intended recipient, is prohibited. If you received this in error, please contact the sender and delete the material from any computer. 98 From:Elizabeth Aiello-Coppola <eaielloc@calpoly.edu> Sent:Thursday, February 8, 2024 2:35 PM To:Wallace, Christine; Seth Herschel Murawsky Cc:Mezzapesa, John; Mickel, Fred; Jason Mockford Subject:Re: Satellite Houses & Party Registration This message is from an External Source. Use caution when deciding to open attachments, click links, or respond. Hi Christine, Yes we can email them! Do you think you could type something up with all of the details (like where they can find zoning information, etc.)? I don’t want to give out misinformation. Best, Elizabeth Aiello-Coppola, M.A. pronouns she/her/hers Assistant Director, Fraternity & Sorority Life Leadership & Service | Student Affairs Cal Poly | San Luis Obispo, CA 93407 | 805-756-7263 Schedule a meeting with me From: Wallace, Christine <cwallace@slocity.org> Date: Thursday, February 8, 2024 at 2:32 PM To: Elizabeth Aiello-Coppola <eaielloc@calpoly.edu>, Seth Herschel Murawsky <shmuraws@calpoly.edu> Cc: Mezzapesa, John <JMezzape@slocity.org>, Mickel, Fred <fmickel@slocity.org>, Jason Mockford <jmockfor@calpoly.edu> Subject: Satellite Houses & Party Registration Hi Elizabeth and Seth, Starting next week, satellite houses that are known to PD will no longer be granted the ability to register parties with the City party reg program. I know this will be disappointing to the organizations, but we cannot continue to offer a program that is in direct conflict with current City zoning and use permit regulations. Could a brief email go out to the orgs with this information? Thanks, Christine Wallace Police Public Affairs Manager Police Department 1042 Walnut Street, San Luis Obispo, CA 93401-2729 99 E cwallace@slocity.org T 805.781.7186 slocity.org Stay connected with the City by signing up for e-notifications This e-mail, and any files transmitted with it, are intended only for the person or entity to which it is addressed and may contain confidential, protected, and/or privileged material. Any review, re-transmission, dissemination or other use of, or taking of any action in reliance upon this information by persons or entities other than the intended recipient, is prohibited. If you received this in error, please contact the sender and delete the material from any computer. 100 From:Courtney Leigh Kienow <ckienow@calpoly.edu> Sent:Friday, February 2, 2024 12:49 PM To:Mezzapesa, John Cc:Jason Mockford Subject:Satellite Houses This message is from an External Source. Use caution when deciding to open attachments, click links, or respond. Hi John, I hope you’re doing well. I believe you and Jason have continued some of the conversations that stemmed from our meeting a few weeks ago. Thank you. One of the lingering questions I have is in regards to discrimination or unequal treatment. Have you been able to talk to Christine Dietrick about the City’s interpretation of these codes? We were able to meet with CSU legal counsel and it seems that all residents of SLO, despite age or affiliation with a certain group or club, should be treated equally. Having different regulat ions pertaining to a house that happens to have fraternity or sorority members seems incongruous to how other residents are treated. For example, a group of Elks or Rotary members living in a household wouldn’t have to abide by a different set of regulations so why is that standard different for a few students that happen to be affiliated with a fraternity or sorority? I know we’re all trying to figure out the best path forward together. We really appreciate the way you all have engaged with us in these conversations and are committed to working toward the best outcome and highest quality of life for all. Thank you again! Courtney Kienow Director of Community Relations Office of the President Cal Poly, San Luis Obispo, CA _____ office 805-756-6098 www.calpoly.edu From: Elizabeth Aiello-Coppola <eaielloc@calpoly.edu> Date: Wednesday, January 10, 2024 at 2:23 PM To: Courtney Leigh Kienow <ckienow@calpoly.edu>, Jason Mockford <jmockfor@calpoly.edu>, Mezzapesa, John <JMezzape@slocity.org>, Matthew Steven Armas <msarmas@calpoly.edu> Subject: Re: Meeting today Cal Poly FSL Event Registration Procedures attached here! Elizabeth Aiello-Coppola, M.A. pronouns she/her/hers Why Do Pronouns Matter? Assistant Director, Fraternity & Sorority Life Leadership & Service | Student Affairs Cal Poly | San Luis Obispo, CA 93407 | 805-756-7263 Schedule a Meeting with Me 101 From: Courtney Leigh Kienow <ckienow@calpoly.edu> Date: Wednesday, January 10, 2024 at 11:05 AM To: Jason Mockford <jmockfor@calpoly.edu>, Mezzapesa, John <JMezzape@slocity.org>, Matthew Steven Armas <msarmas@calpoly.edu>, Elizabeth Aiello-Coppola <eaielloc@calpoly.edu> Subject: Re: Meeting today Thank you John! I’m hoping to make it. Courtney Kienow Director of Community Relations Office of the President Cal Poly, San Luis Obispo, CA _____ office 805-756-6098 www.calpoly.edu From: Jason Mockford <jmockfor@calpoly.edu> Date: Wednesday, January 10, 2024 at 11:00 AM To: Mezzapesa, John <JMezzape@slocity.org>, Matthew Steven Armas <msarmas@calpoly.edu>, Courtney Leigh Kienow <ckienow@calpoly.edu>, Elizabeth Aiello-Coppola <eaielloc@calpoly.edu> Subject: RE: Meeting today Thank you John. See you this afternoon. Jason Mockford (he, him, his) Senior Director, Leadership & Service | Student Affairs | Cal Poly | San Luis Obispo, CA 93407-0208 | leadandserve.calpoly.edu | 805-756- 2476 Futuristic • Strategic • Relator • Ideation • Adaptability From: Mezzapesa, John <JMezzape@slocity.org> Sent: Wednesday, January 10, 2024 9:00 AM To: Matthew Steven Armas <msarmas@calpoly.edu>; Jason Mockford <jmockfor@calpoly.edu>; Courtney Leigh Kienow <ckienow@calpoly.edu>; Elizabeth Aiello-Coppola <eaielloc@calpoly.edu> Subject: Meeting today For those of you coming from CalPoly for the meeting to discuss Fraternities/Sororities at 2 PM, the conference room we will be meeting in is located at 919 Palm Street. If you have trouble finding it, feel free to call or text my cell number at John Mezzapesa Code Enforcement Supervisor Community Development Building and Safety 919 Palm Street, San Luis Obispo, CA 93401-3668 E jmezzapesa@slocity.org T 805.781.7179 C 805.431.7163 102 slocity.org Stay connected with the City by signing up for e-notifications 103 From:Jason Mockford <jmockfor@calpoly.edu> Sent:Friday, February 2, 2024 9:57 AM To:Stewart, Erica A; Courtney Leigh Kienow Cc:Purrington, Teresa Subject:RE: Fraternities and SLOPD Statements Attachments:CP_FSL_EVENT_REGISTRATION_PROCEDURE_21-22_AY.pdf Erica, Thank you for meeting with us this morning. I wanted to follow up with a copy of our Cal Poly FSL Event Registration Procedure in attachment. Also a slight correction – the Greek Leadership Institute is not tomorrow, it is Sunday (Feb 4) on campus, and Code Enforcement will be meeting with the students in the afternoon to share their existing use permits and go over processes, expectations and answer questions. I’m looking forward to this, as it is the first time it has happened since I have been part of this area (10 years now). I am hoping this can be a regular part of our connection annually with new student leaders, but we’ll assess after this weekend. Jason Mockford (he, him, his) Senior Director, Leadership & Service | Student Affairs | Cal Poly | San Luis Obispo, CA 93407-0208 | leadandserve.calpoly.edu | 805-756- 2476 Futuristic • Strategic • Relator • Ideation • Adaptability From: Stewart, Erica A <estewart@slocity.org> Sent: Tuesday, January 30, 2024 8:39 AM To: Courtney Leigh Kienow <ckienow@calpoly.edu> Cc: Jason Mockford <jmockfor@calpoly.edu>; Purrington, Teresa <TPurring@slocity.org> Subject: Re: Fraternities and SLOPD Statements Perfect. Happy to meet with you on campus Friday at 8 AM. See you then! Erica A. Stewart pronouns she/her/hers Mayor To help protect your priv acy, Microsoft Office prevented automatic download of this picture from the Internet.City of San Luis Obispo Office of the City Council 990 Palm Street, San Luis Obispo, CA 93401-3249 Eestewart@slocity.org C805.540.1154 slocity.org To help protect your privacy, Microsoft Office prevented automatic download of this picture from the Internet.Facebook To help protect your privacy, Microsoft Office prevented automatic download of this picture from the Internet.Instagram To help protect your privacy, Microsoft Office prevented automatic download of this picture from the Internet.Twitter Stay connected with the City by signing up fore-notifications From: Courtney Leigh Kienow <ckienow@calpoly.edu> Sent: Tuesday, January 30, 2024 6:04:14 AM 104 To: Stewart, Erica A <estewart@slocity.org> Cc: Jason Mockford <jmockfor@calpoly.edu>; Purrington, Teresa <TPurring@slocity.org> Subject: Re: Fraternities and SLOPD Statements Yes! We can both do 8-9. Want to meet at scout on campus? Sent from my iPhone On Jan 29, 2024, at 3:09 PM, Stewart, Erica A <estewart@slocity.org> wrote: Hi Courtney, I appreciate both you and Jason being willing to meet. Unfortunately, I have meetings at those times. If you are able to meet between 8-9:30 or 330 and 5pm on 2/2. Let me know if those times will work. Otherwise, I’m copying Teresa Purrington, and she can help us find some time. Erica A. Stewart pronouns she/her/hers Mayor To help protect your priv acy, Microsoft Office prevented automatic download of this picture from the Internet.City of San Luis Obispo Office of the City Council 990 Palm Street, San Luis Obispo, CA 93401-3249 Eestewart@slocity.org C805.540.1154 slocity.org To help protect your privacy, Microsoft Office prevented automatic download of this picture from the Internet.Facebook To help protect your privacy, Microsoft Office prevented automatic download of this picture from the Internet.Instagram To help protect your privacy, Microsoft Office prevented automatic download of this picture from the Internet.Twitter Stay connected with the City by signing up fore-notifications From: Courtney Leigh Kienow <ckienow@calpoly.edu> Sent: Monday, January 29, 2024 11:39 AM To: Stewart, Erica A <estewart@slocity.org>; Jason Mockford <jmockfor@calpoly.edu> Subject: Re: Fraternities and SLOPD Statements Hi again Erica, Jason Mockford and I would definitely appreciate meeting with you on this. We are both available: Friday 2/2 from 10-11 and noon-1pm. Do either of those work for you? If not, we’ll try to get more creative. Courtney Kienow Director of Community Relations Office of the President Cal Poly, San Luis Obispo, CA _____ office 805-756-6098 www.calpoly.edu From: Stewart, Erica A <estewart@slocity.org> Date: Monday, January 29, 2024 at 7:41 AM 105 To: Courtney Leigh Kienow <ckienow@calpoly.edu> Subject: Re: Fraternities and SLOPD Statements Good morning, Courtney! I hope you had a great weekend, and had some time to enjoy the beautiful weather. Please see below. There is a lot in this email from Kathie Walker. Can we touch base this week to help me understand what’s allowed on the IFC, Panhellenic, and USFC front from the Cal Poly point of view? I will touch base with Derek and Timmi as well. Thanks, Erica Erica A. Stewart pronouns she/her/hers Mayor To help protect your priv acy, Microsoft Office prevented automatic download of this picture from the Internet.City of San Luis Obispo Office of the City Council 990 Palm Street, San Luis Obispo, CA 93401-3249 Eestewart@slocity.org C805.540.1154 slocity.org To help protect your privacy, Microsoft Office prevented automatic download of this picture from the Internet.Facebook To help protect your privacy, Microsoft Office prevented automatic download of this picture from the Internet.Instagram To help protect your privacy, Microsoft Office prevented automatic download of this picture from the Internet.Twitter Stay connected with the City by signing up fore-notifications From: kathie walker < Sent: Monday, January 29, 2024 1:16:44 AM To: E-mail Council Website <emailcouncil@slocity.org>; Francis, Emily <EFrancis@slocity.org>; Marx, Jan <jmarx@slocity.org>; Pease, Andy <apease@slocity.org>; Shoresman, Michelle <mshoresm@slocity.org>; Stewart, Erica A <estewart@slocity.org> Subject: Fraternities and SLOPD Statements This message is from an External Source. Use caution when deciding to open attachments, click links, or respond. Dear Erica, Jan, Andy, Michelle, and Emily, As you know from my previous correspondence, I live on with my family, and we have struggled with the constant noise from loud parties on weekends when Cal Poly is in session, especially at illegal fraternity houses. There are at least 40 documented chapter and satellite fraternity houses in the R-1 and R-2 residential zones in our small Alta Vista neighborhood, in violation of the SLOMC and Land Use Regulations. Their operation as a fraternity is documented on their social media posts and confirmed by Cal Poly’s report published online per AB 524, The Sorority and Fraternity Transparency Act. When lower Monterey Heights is included, there are at least 50 documented chapter and satellite fraternity houses in R-1 and R-2 zones in those two small neighborhoods. These illegal fraternity houses make up 15% of the total homes in Alta Vista or three out of every 20 homes! Please try to imagine how you would feel if three out of every 20 homes in your neighborhood were operating as fraternity houses with loud parties, constant traffic, booming music, screaming profanities, loud guests coming and going at all hours, trash, et cetera. It has gravely affected our family, including my husband’s ability to be rested for his safety-critical job, flying a medevac helicopter. 106 Historically, I or my husband would call SLOPD dispatch to report loud (mostly fraternity) parties that we could hear from our house, and the calls would be cleared by SLOPD as “Negative Violation” or “Unable to Locate”. Therefore, I began going to the party to get a physical address and take a video of the party so I could prove that it was a noise violation. Still, parties were regularly cleared as “Negative Violation” or “Unable to Locate” which is extremely frustrating. The mistakes were acknowledged by SLOPD Sgt. Bryan Treanor and Sgt. Aaron Schafer after they saw the videos a year ago, but otherwise I have largely been dismissed by SLOPD leadership. I have emailed, spoken on the phone, and personally met with SLOPD “leadership” and nothing has changed, except for a brief period in March 2023, when Bryan Treanor and Aaron Schafer were acting as Night Watch Commanders. Otherwise, it’s been a disaster. The parties in our neighborhood happen every Thursday, Friday, and Saturday when Cal Poly is in session, therefore SLOPD dispatch is, unfortunately, familiar with me, and I am familiar with them. Obviously, I wish our home was not surrounded by loud and disruptive fraternity houses which, by their very nature are recognized to be disruptive and is the reason they require a Use Permit to operate only in an R-3 and R-4 zone. And obviously, I wish that we were in a situation that allowed us to peacefully enjoy our property during the weekends. It does not bring me any joy to get out of bed, follow the sound of booming music and screaming people to locate the party, take video, and call SLOPD dispatch to report the party. In fact, the ongoing noise from the fraternities is a nightmare and is causing so much anxiety and sleeplessness that it is ruining our family’s lives. So, it was especially distressing to hear a SLOPD officer (Officer John Stevens) disparage me to someone and falsely claim that I “walk around the neighborhood looking for violations” to call into SLOPD dispatch. He said that I am “very persistent” and “will continue to call SLOPD if the call isn’t acted on.” Officer Stevens also said that Residents for Quality Neighborhoods will call in every single noise violation. Further, he said that the people who live in our neighborhood are “especially sensitive to noise” and “know the municipal code inside and out.” 1. I do not walk around my neighborhood looking for violations to call in. This statement diminishes the very real problem of our current living situation, surrounded by illegal fraternity houses that regularly have blow-out parties and other disruptive activities. If SLOPD did not repeatedly dismiss noisy party calls as “Negative Violation” and/or “Unable to Locate” I would not be in a position where I had to find the exact address and continually prove that these very real, disruptive parties are happening. Our neighborhood is small – ¼ mile by ¾ mile – and we can hear loud parties, especially with booming bass music, from blocks away. If we are affected, I feel it is within my purview to locate the party and call it into SLOPD. I should not be shamed by SLOPD for doing that! 2. I have never met or interacted with Officer Stevens and my contact with SLOPD has been with dispatchers, some members of SLOPD leadership, and Christine Wallace. Someone at SLOPD told Officer Stevens those things about me. Although I am persistent at times, the other things he said about me are not true. It makes me feel extremely uncomfortable to know that SLOPD leadership is talking about me in such a way. It is also inappropriate for Officer Stevens to say those things to a community member when responding to a call. 3. Our neighborhood is not “especially sensitive to noise”. I have lived in other areas of the city with neighbors who were intolerant of college students and kept track of when others brought their trash bins in, etc. It made me feel uncomfortable. I enjoy the college students in our community and the normal activities of a neighborhood. It is not normal for a lower-density residential neighborhood to have 15% of their houses as fraternities without any conditions, as are required for fraternities operating legally in R-3 and R-4 zones. They are disruptive and loud, and keep the residents awake at night. Residents in any residential neighborhood living under those conditions would be calling the police for help. It does not mean they are “especially sensitive”. It means that the noise and parties are especially disruptive! 107 Monday, 1/15/2024 was MLK, Jr. Day, which is a federal holiday. Our family looked forward to sleeping in that day. Our teenager has been slammed with a challenging workload with honors and AP classes at SLOHS and works 20-30 hours a week at a local restaurant so was especially happy that we had a morning to rest. At 7:45 a.m., we were woken by loud construction noise right outside of our bedroom windows because the investor who owns the property next door hired a contractor to replace and update their sliding door that is about 10’ from our house. There is currently no fence between our properties. I thought that the SLOMC prohibits construction on Sundays and federal holidays, so I got up to look up the ordinance. Then I called SLOPD dispatch about the noise. Officer Stevens responded and told the contractor that construction noise is not allowed on a federal holiday, so they need to stop. He told them “a neighbor who walks the neighborhood looking for violations” called in the noise, and SLOPD doesn’t “go out looking for these” noise violations. He repeatedly apologized and said “the neighbor is persistent and will continue to call SLOPD all day” if they don’t stop the construction. He also said RQN is a group that calls in every single noise violation. He did not cite the contractor for the construction noise. After Officer Stevens left, the contractors continued to use power tools to install a new sliding door for 30-45 minutes. I was confused about why the noise hadn’t stopped and called SLOPD again. The dispatcher told me that the officer said, “it is an emergency repair” and they would be finished in 30 minutes. I told her it was not an emergency repair, and the property owner was just upgrading the sliding door and the construction noise had been going on for a long time so we couldn't sleep. I was dismissed by the dispatcher. The noise continued to keep us awake and I called SLOPD a THIRD time. The dispatcher said she would open the call again. Officer Stevens returned and issued a citation but told the contractor that he could appeal the citation and claim it was an emergency repair. It was not an emergency repair and Officer Stevens knew that, according to the conversation that took place. The contractor said Monday was the only day he was available to do the repair so that’s why he did it that morning. The contractor gestured toward our house and told Officer Stevens that he knew it was us who called SLOPD. I did not realize these conversations took place until I reviewed our video surveillance later that day, which shows the loud construction for nearly two hours and the conversations between the contractor and SLOPD Officer Stevens. Hearing Officer Stevens say these things and realizing that he is likely repeating the same thing to the fraternity guys when he responds to noisy parties, made me fearful that one of them may target me and seek revenge if they see me walking toward a noisy party in the neighborhood. I do not appreciate the message that Officer Stevens, through someone else at SLOPD, is spreading about me, which makes me feel unsafe in my own home. 108 This past weekend was the Winter Rush for Cal Poly’s fraternities and while most of you may feel relaxed and rested by the weekend, our family feels that we’ve been through a war. We are exhausted and feel defeated. The loud parties started on Thursday and continued, day and night, throughout the weekend. An illegal fraternity five doors down at 1237 Fredericks Street had a huge party with over 100 people on Friday night. We could hear country music and people screaming from our house. I walked down and took a video, then called SLOPD at around 10 p.m. Forty-five minutes later, the music was still blaring, and people were still screaming. I went back down to the party and, feeling frustrated that SLOPD did not break it up, I asked the four guys guarding the front door if they realized a family lived nearby and we could hear their loud party. They said that SLOPD had already been there and told them the noise did not cross the property line and they were fine. (The noise definitely crossed the property line, as shown in my video taken at 10 p.m.) I told them it wasn’t fine, and they had five minutes to shut down the party or I would call SLOPD and would wait for them to get there. After some back and forth, they went in and turned down the music and people flooded out of the house and left in every direction, so I went home. Later, a large group of females stopped in front of our home, loudly conversing, and I had to go out to tell them that a family lives here and we were trying to sleep. I could hear noise from parties throughout the neighborhood, and the groups of loud people continued past our house until after 2 a.m. Loud parties and screaming people could be heard throughout our neighborhood for the entire weekend. My daughter, son-in-law, and our young grandchildren are staying with us while their house near Sinsheimer Park is being remodeled and they have been absolutely stunned by the level of noise and craziness in our neighborhood. My daughter commented that it's like Las Vegas. She works from home as the Director for a large commercial contractor, overseeing the design and development of data centers for Meta, and also teaches at Cal Poly (as does our son-in-law) while raising two small children, so the noise has been challenging for them, as well. This weekend she continually commented about the large number of people openly drinking alcohol while SLOPD officers watched them walk by without taking any action. She said SLOPD would cite open containers when she was a student at Cal Poly more than a decade ago. They also both commented about the location of fraternities, and how they were located closer to campus when they were students there. It is remarkable and unbelievable that things have evolved to such an extremely intolerable state in our neighborhood. How did this happen? I met with Community Development Director, Timmi Tway and Code Enforcement Supervisor, John Mezzapesa on 11/8/2023 and gave them an extensive report with documentation for every illegal fraternity house in San Luis Obispo. There are 75 documented fraternity houses in the city, and 57 of those are illegally operating in R-1 and R-2 zones. The remaining 18 (75 – 57 = 18) are in R-3 and R-4 zones, but only seven of those have Use Permits to operate legally. The Use Permits prohibit parties after 10 p.m., even though they are in higher-density zones. Therefore, it is illogical that the fraternities have been allowed to operate as they have in R-1 and R-2 zones. Use Permits for new fraternities were issued as recently as 2013, under the direction of the Community Development Director. I believe Derek Johnson was the Community Development Director in 2013. When the roof collapsed in an R-2 residential zone at 348 Hathway during St. Fratty’s Day 2015, it was reported by Cal Poly that it happened at a fraternity. It was also reported to the city, through Cal Poly’s investigation of the incident, that other fraternities were operating on Hathway that day. It was simple for me to find the locations of the illegal fraternities by looking at their social media posts advertising their rush activities. The SLOPD and Christine Wallace have also told me that they are aware of several fraternity houses in our neighborhood. Why didn’t the city intervene to stop the proliferation of illegal fraternities then, when they knew they were operating illegally, in violation of the SLOMC and Zoning Regulations in 2015? Since then, more and more fraternities have crept further into the R-1 and R-2 residential neighborhoods and have 109 completely overtaken Alta Vista! It’s crazy that the city has allowed this to happen. What is the city doing now, since I've provided indisputable evidence of the addresses of illegal fraternities in R-1 and R-2 zones? SLOPD’s lack of enforcement of the noise ordinance in our neighborhood has added insult to injury. Please do something to encourage SLOPD to enforce the noise ordinance and get the illegal fraternities out of our neighborhood. I am very, very worried about St. Fratty’s Day because many of the illegal fraternities have parties and for the past two years, SLOPD was unable to control the parties or the crowd of thousands of intoxicated college-aged people who overtook our neighborhood. Are you taking action to prevent the large crowds of people from overtaking the streets? Will SLOPD be accessing the loud parties to cite them, or will they remain outside of the street party takeover for hours until it burns itself out, as they did last year? Please help me understand what the city is doing to prevent this from happening for a third year in a row. Thank you for your help. We don't know where else to turn. I've attached a portion of the video surveillance from SLOPD Officer Stevens for your reference. I also have videos of some of the loud parties that were not cited this weekend, if you are interested. Please help us end this nightmare so we can enjoy our weekends and get adequate rest. Sincerely, Kathie Walker SLOPD comments on noise.mp4 The linked image cannot be displayed. The file may have been mov ed, renamed, or deleted. Verify that the link points to the correct file and location. EVENT REGISTRATION PROCEDURE All members of Cal Poly-affiliated fraternities and sororities, and the Interfraternity Council, the Panhellenic Council, and the United Sorority & Fraternity Council at Cal Poly (collectively the “Fraternity and Sorority Community”), shall abide by all University policies and federal, state, and local laws and regulations, including those that govern the use, distribution, and consumption of alcohol. This Event Registration Procedure sets forth procedures designed to provide a safe social atmosphere for members of the Greek Community and their guests, while allowing them to exercise the personal responsibility expected of each of them. The following objectives are essential to achieving this aim: • To encourage social responsibility in all members, with emphasis on safety and risk management; • To encourage responsibility in the use of alcohol and thereby reduce the risks associated with alcohol misuse at parties; • To increase the safety of everyone in attendance at chapter-sponsored events with and without alcohol; • To support the ideals and values on which fraternities and sororities are founded; • To practice self-governance as a Fraternity and Sorority Life Community; • To educate the general membership of the Fraternity and Sorority Life community about the importance of risk management. 1 The University does not accept legal liability for the activities engaged in by fraternities and sororities, and their members. Table of Contents Article I - What defines an event? Article II - Legal Article III - Events with Alcohol Present Article IV - Events without Alcohol Present Article V - Locations Article VI - Registration Process Article VII - Judicial Article VIII - Amnesty Article IX - Procedure Revision Article I - What defines an event? A. An “event” for the purposes of this document is any activity sponsored or endorsed by the organization/chapter including those that occur on and off chapter premises. Article II – Legal A. Any event as defined above must be compliant with all applicable laws, including but not limited to the below requirements: a. The organization, members and guests must comply with all federal, state, and local laws. No person under the legal drinking age my possess, consume, provide or be provided alcoholic beverages b. Organizations, members and guests must follow the federal law regarding illegal drugs and controlled substances. No persons may possess, use, provide, distribute, sell and or manufacture illegal drugs or other controlled substances while on organizational/ chapter premises or at any activity or event which is sponsored or endorsed by the chapter B. Laws local to San Luis Obispo are also enforced with events, including: a. Noise Ordinance i. 7 A.M. to 10 P.M.: Noise that can be heard 50 feet from the property line is a violation ii. 10 P.M. to 7 A.M.: Noise that can be heard across the property line is a violation b. Safety Enhancement Zones i. Fines are doubled for the following violations: 1. Noise 2. Unruly Gathering 3. Social Host Liability 4. Public Urination 5. Open Container ii. Designated times for Safety Enhancement Zones may vary, but typically occur during: 1. Mardi Gras (Thursday - Wednesday) 2. St. Patrick’s Day 3. Halloween 4. “WOW’ Week Article III – Events with Alcohol Present A. Guest Lists and Sober Monitors a. Any event where alcohol is present is required to be a closed event, with guest lists submitted to the FSL office by the deadline (see Article VI) b. Attendance by non-members at any event where alcohol is present must be by invitation only by the organization. Chapters must utilize the guest list template provided by the FSL Office. Attendance at events where alcohol is present is limited to a guest-to-member ratio of 2:1 and must not exceed local fire or building code capacity of the organizational/chapter premises or host venue. c. Any event with alcohol present is also required to have sober monitors present, with quantity based on the number of guests in attendance. i. Three sober monitors (including one from the Executive committee or equivalent) are required at a minimum. ii. For every 40 guests invited to the event, another sober monitor will be required iii. First year members who have been in the chapter for at least one quarter and are initiated members, can serve as sober monitors if the following is in place: 1. Required attendance at one of the annual Social Risk Management workshops hosted the FSL office PRIOR to becoming eligible to serve as a sober monitor 2. Procedures in place attached to the risk management plan, that supports first year students during the event, should conflict arise 3. No more than 30 percent of sober monitors can be first year members B. Any event where alcohol is present can only occur from a. 5:00pm on Thursday until 1:00am on Friday, when Friday is an academic holiday b. 5:00pm on Friday until 1:00am on Saturday c. 9:00am on Saturday until 1:00am on Sunday d. 9:00am on Sunday until 1:00am on Monday, when Monday is an academic holiday C. Events with alcohol cannot occur until after the formal recruitment period is over (during quarters where there is a formal recruitment period) unless at a third -party vendor and the event is closed with no potential new members in attendance and follows all event registration guidelines. D. Events with alcohol are prohibited from lasting longer than five hours continuously E. Sources of Alcohol a. Alcoholic beverages must either be: i. Provided and sold by a licensed and insured third -party vendor, e.g., restaurant, bar, caterer, etc.) or ii. Brought by the individual members and guests through a bring your own beverage system. b. Common sources of alcohol, including bulk quantities, which are not being served by a licensed and insured third -party vendor, are prohibited (i.e. amounts of alcohol greater than what a reasonable person should consume over the duration of the event) c. The presence of alcohol products above 15% alcohol by volume (ABV) is prohibited on any organizational/chapter premises or at any event, except when served at an event by a licensed and insured third party vendor. d. Alcoholic beverages must not be purchased with organizational/chapter funds or funds pooled by members or guests (e.g., admission fees, cover fees, collecting funds through digital apps, etc.) F. Bring Your Own Beverage a. Only those of legal drinking age in California may bring and consume alcohol b. Permitted alcohol can only be made available in central common living areas managed by sober monitors designated by the host chapter c. Individuals of legal drinking age may bring beer totaling no more than 72 ounces (equivalent to a six pack of 12 oz beers) or one bottle (750 ml) of wine to the event G. Drinking Games a. No shots, drinking games, or other activities that encourage inappropriate or other rapid consumption or high-risk drinking behaviors shall be allowed. i. The definition of drinking games includes but is not limited to the consumption of shots of alcohol, liquor or alcoholic beverages; the practice of consuming shots equating to on e’s age; ”beer pong,” “century club,” “beer die”, ”dares;” or any other activity involving the consumption of alcohol which involves duress or encouragement related to the consumption of alcohol H. Registration a. Events with alcohol are required to be registered with the FSL office prior to their occurrence and with documents submitted prior to the required deadlines (further outlined in Article VI) Article IV – Events without Alcohol Present A. Guest Lists and Sober Monitors a. Guest lists and sober monitors are not required for events where alcohol is not present, but are encouraged B. Registration a. Events without alcohol are required to be registered with the FSL office prior to their occurrence and with documents submitted prior to the required deadlines (further outlined in Article VI) Article V – Locations A. All off-campus events with alcohol must be held at either the chapter facility, satellite house (which is defined as a house that is registered as a satellite house and hosts chapter events), or a venue under third party management that is not legally associated with the chapter in any capacity (‘third-party venue’). a. Satellite houses must be registered at the beginning of each academic year, and will remain registered until the end of the respective quarter. B. For all events with alcohol that are located at a third -party venue, a copy of the contract with the chapter and event management company or third -party venue must be submitted with the party registration. Article VI – Registration Process A. The process of online events with alcohol registration must begin at least 10 days before the date of the event. B. Deadlines for completion of registration are every Thursday by 12:00pm the weekend of the event. C. A final follow up guest list must be submitted by 12:00 noon Monday following the event with alcohol, with the full names of all attendees and birthdates of all guests who received wristbands for alcohol consumption. a. No future events with alcohol will be reviewed until this requirement is fulfilled D. The chapter’s risk manager must complete a post -event review, which is to be submitted to Cal Poly Fraternity and Sorority Life by 12:00 Noon the Wednesday following the event with alcohol. All sober monitors and sober executive members will contribute to this review. For events with alcohol where there may be more than one chapter acting as the event host, each chapter must complete a post-event form. a. No future events with alcohol will be reviewed until this requirement is fulfilled E. Failure to follow these requirements may subject the chapter and/or its individual members to student discipline. Article VII – Judicial A. Failure to follow these procedures will be reviewed by the Office of Student Rights & Responsibilities (OSRR) and may be subject to sanctions. B. It is recognized that this procedure cannot address, in specific fashion, all possible social situations that may occur. When this procedure is not specific on a particular point, the Interfraternity Council, Panhellenic Council, and United Sorority & Fraternity Council chapters and their members are expected to conduct their events and themselves in the spirit of social responsibility expressed in this procedure. C. Council judicial boards can also adjudicate if deemed necessary by the OSRR. Article VIII – Amnesty A. The university’s primary concern is for the health, welfare, and safety of all students. As such, in cases of significant intoxication as a result of alcohol or other substances, the university encourages students to seek medical assistance for themselves and/or others. Any student who assists in seeking medical attention for a person in need, will not be subject to disciplinary action for conduct in violation of this policy. Article IX – Procedure Revision A. This procedure may be revised at any time by the Fraternity & Sorority Life office, OSRR and Dean of Students. B. This procedure will be reviewed during summer quarter, or at the discretion of the Dean of Students staff, and any revisions will be sent to members of fraternities and sororities immediately, and will be effective the first day of the following fall quarter. C. In the event of a mid-academic year review, any revisions will be sent to members of fraternities and sororities immediately upon implementation. 133 From:Courtney Leigh Kienow <ckienow@calpoly.edu> Sent:Friday, January 12, 2024 5:38 PM To:Mezzapesa, John; Matthew Steven Armas; Jason Mockford; Elizabeth Aiello-Coppola; Mickel, Fred; Wallace, Christine Subject:Re: Meeting today This message is from an External Source. Use caution when deciding to open attachments, click links, or respond. Thank you for coordinating this meeting John. I’m hopeful we can come up with a solution that works for all. I hope everyone has a wonderful 3-day weekend! Courtney Kienow Director of Community Relations Office of the President Cal Poly, San Luis Obispo, CA _____ office 805-756-6098 www.calpoly.edu From: Mezzapesa, John <JMezzape@slocity.org> Date: Wednesday, January 10, 2024 at 9:01 AM To: Matthew Steven Armas <msarmas@calpoly.edu>, Jason Mockford <jmockfor@calpoly.edu>, Courtney Leigh Kienow <ckienow@calpoly.edu>, Elizabeth Aiello-Coppola <eaielloc@calpoly.edu> Subject: Meeting today For those of you coming from CalPoly for the meeting to discuss Fraternities/Sororities at 2 PM, the conference room we will be meeting in is located at 919 Palm Street. If you have trouble finding it, feel free to call or text my cell number at 805-431-7163, John Mezzapesa Code Enforcement Supervisor Community Development Building and Safety 919 Palm Street, San Luis Obispo, CA 93401-3668 E jmezzapesa@slocity.org T 805.781.7179 C 805.431.7163 slocity.org Stay connected with the City by signing up for e-notifications 134 From:Elizabeth Aiello-Coppola <eaielloc@calpoly.edu> Sent:Friday, January 12, 2024 10:01 AM To:Mezzapesa, John Cc:Salem, Rami Subject:Re: Greek Leadership Institute Hi John, Great! I will fit you in and let you know of the time. If Rami can’t do it on that date, we can absolutely schedule a separate meeting where you can get in front of some student leaders this quarter. Just let me know! And yes, I think talking about safe housing is a great idea. Thanks! Best, Elizabeth Aiello-Coppola, M.A. pronouns she/her/hers Why Do Pronouns Matter? Assistant Director, Fraternity & Sorority Life Leadership & Service | Student Affairs Cal Poly | San Luis Obispo, CA 93407 | 805-756-7263 Schedule a Meeting with Me From: Mezzapesa, John <JMezzape@slocity.org> Date: Friday, January 12, 2024 at 9:15 AM To: Elizabeth Aiello-Coppola <eaielloc@calpoly.edu> Cc: Salem, Rami <RSalem@slocity.org> Subject: RE: Greek Leadership Institute Hi Elizabeth, I am not sure what Rami’s schedule is like on a Sunday but that should work for me. We would most likely only need about 30 mins to present. Would you be open to us presenting about Safe Housing as well? The presentation would consist of education revolving around identifying substandard housing issues, how to report these issues and tenant’s rights. If that doesn’t fit in this event then no worries, we are just trying to build our education and outreach program regarding safe housing and try take advantage of any opportunity to get in front of a group of renters or landlords. Let me know. Thanks, John Mezzapesa Code Enforcement Supervisor Community Development Building and Safety 919 Palm Street, San Luis Obispo, CA 93401-3668 135 E jmezzapesa@slocity.org T 805.781.7179 From: Elizabeth Aiello-Coppola <eaielloc@calpoly.edu> Sent: Wednesday, January 10, 2024 4:16 PM To: Mezzapesa, John <JMezzape@slocity.org> Subject: Greek Leadership Institute This message is from an External Source. Use caution when deciding to open attachments, click links, or respond. Hi John, Thanks for organizing us all today! I wanted to invite you and your team to come talk to our newest student leaders at our Greek Leadership Institute on February 4th, 2024. It runs from 9-4pm and we could fit you in a 30-60 minute slot (whichever you prefer)! I’m still figuring out the schedule – is there a time that works for you between 10-4pm? It will take place on campus in the Business Building. Best, Elizabeth Aiello-Coppola, M.A. pronouns she/her/hers Assistant Director, Fraternity & Sorority Life Leadership & Service | Student Affairs Cal Poly | San Luis Obispo, CA 93407 | 805-756-7263 Schedule a meeting with me 136 From:Mezzapesa, John Sent:Friday, January 12, 2024 9:16 AM To:Elizabeth Aiello-Coppola Cc:Salem, Rami Subject:RE: Greek Leadership Institute Hi Elizabeth, I am not sure what Rami’s schedule is like on a Sunday but that should work for me. We would most likely only need about 30 mins to present. Would you be open to us presenting about Safe Housing as well? The presentation would consist of education revolving around identifying substandard housing issues, how to report these issues and tenant’s rights. If that doesn’t fit in this event then no worries, we are just trying to build our education and outreach program regarding safe housing and try take advantage of any opportunity to get in front of a group of renters or landlords. Let me know. Thanks, John Mezzapesa Code Enforcement Supervisor Community Development Building and Safety 919 Palm Street, San Luis Obispo, CA 93401-3668 E jmezzapesa@slocity.org T 805.781.7179 From: Elizabeth Aiello-Coppola <eaielloc@calpoly.edu> Sent: Wednesday, January 10, 2024 4:16 PM To: Mezzapesa, John <JMezzape@slocity.org> Subject: Greek Leadership Institute This message is from an External Source. Use caution when deciding to open attachments, click links, or respond. Hi John, Thanks for organizing us all today! I wanted to invite you and your team to come talk to our newest student leaders at our Greek Leadership Institute on February 4th, 2024. It runs from 9-4pm and we could fit you in a 30-60 minute slot (whichever you prefer)! I’m still figuring out the schedule – is there a time that works for you between 10-4pm? It will take place on campus in the Business Building. Best, Elizabeth Aiello-Coppola, M.A. pronouns she/her/hers Assistant Director, Fraternity & Sorority Life Leadership & Service | Student Affairs 137 Cal Poly | San Luis Obispo, CA 93407 | 805-756-7263 Schedule a meeting with me 138 From:Elizabeth Aiello-Coppola <eaielloc@calpoly.edu> Sent:Wednesday, January 10, 2024 2:23 PM To:Courtney Leigh Kienow; Jason Mockford; Mezzapesa, John; Matthew Steven Armas Subject:Re: Meeting today Attachments:CP FSL EVENT REGISTRATION PROCEDURE 23-24 AY.docx This message is from an External Source. Use caution when deciding to open attachments, click links, or respond. Cal Poly FSL Event Registration Procedures attached here! Elizabeth Aiello-Coppola, M.A. pronouns she/her/hers Why Do Pronouns Matter? Assistant Director, Fraternity & Sorority Life Leadership & Service | Student Affairs Cal Poly | San Luis Obispo, CA 93407 | 805-756-7263 Schedule a Meeting with Me From: Courtney Leigh Kienow <ckienow@calpoly.edu> Date: Wednesday, January 10, 2024 at 11:05 AM To: Jason Mockford <jmockfor@calpoly.edu>, Mezzapesa, John <JMezzape@slocity.org>, Matthew Steven Armas <msarmas@calpoly.edu>, Elizabeth Aiello-Coppola <eaielloc@calpoly.edu> Subject: Re: Meeting today Thank you John! I’m hoping to make it. Courtney Kienow Director of Community Relations Office of the President Cal Poly, San Luis Obispo, CA _____ office 805-756-6098 www.calpoly.edu From: Jason Mockford <jmockfor@calpoly.edu> Date: Wednesday, January 10, 2024 at 11:00 AM To: Mezzapesa, John <JMezzape@slocity.org>, Matthew Steven Armas <msarmas@calpoly.edu>, Courtney Leigh Kienow <ckienow@calpoly.edu>, Elizabeth Aiello-Coppola <eaielloc@calpoly.edu> Subject: RE: Meeting today Thank you John. See you this afternoon. Jason Mockford (he, him, his) Senior Director, Leadership & Service | Student Affairs | Cal Poly | San Luis Obispo, CA 93407-0208 | leadandserve.calpoly.edu | 805-756- 2476 Futuristic • Strategic • Relator • Ideation • Adaptability 139 From: Mezzapesa, John <JMezzape@slocity.org> Sent: Wednesday, January 10, 2024 9:00 AM To: Matthew Steven Armas <msarmas@calpoly.edu>; Jason Mockford <jmockfor@calpoly.edu>; Courtney Leigh Kienow <ckienow@calpoly.edu>; Elizabeth Aiello-Coppola <eaielloc@calpoly.edu> Subject: Meeting today For those of you coming from CalPoly for the meeting to discuss Fraternities/Sororities at 2 PM, the conference room we will be meeting in is located at 919 Palm Street. If you have trouble finding it, feel free to call or text my cell number at John Mezzapesa Code Enforcement Supervisor Community Development Building and Safety 919 Palm Street, San Luis Obispo, CA 93401-3668 E jmezzapesa@slocity.org T 805.781.7179 C 805.431.7163 slocity.org Stay connected with the City by signing up for e-notifications EVENT REGISTRATION PROCEDURE All members of Cal Poly-affiliated fraternities and sororities, and the Interfraternity Council, the Panhellenic Council, and the United Sorority & Fraternity Council at Cal Poly (collectively the “Fraternity and Sorority Community”), shall abide by all University policies and federal, state, and local laws and regulations, including those that govern the use, distribution, and consumption of alcohol. This Event Registration Procedure sets forth procedures designed to provide a safe social atmosphere for members of the Greek Community and their guests, while allowing them to exercise the personal responsibility expected of each of them. The following objectives are essential to achieving this aim: • To encourage social responsibility in all members, with emphasis on safety and risk management; • To encourage responsibility in the use of alcohol and thereby reduce the risks associated with alcohol misuse at parties; • To increase the safety of everyone in attendance at chapter-sponsored events with and without alcohol; • To support the ideals and values on which fraternities and sororities are founded; • To practice self-governance as a Fraternity and Sorority Life Community; • To educate the general membership of the Fraternity and Sorority Life community about the importance of risk management. 1 The University does not accept legal liability for the activities engaged in by fraternities and sororities, and their members. Table of Contents Article I - What defines an event? Article II - Legal Article III - Events with Alcohol Present Article IV - Events without Alcohol Present Article V - Locations Article VI - Registration Process Article VII - Judicial Article VIII - Amnesty Article IX - Procedure Revision Article I - What defines an event? A. An “event” for the purposes of this document is any activity sponsored or endorsed by the organization/chapter including those that occur on and off chapter premises. Article II – Legal A. Any event as defined above must be compliant with all applicable laws, including but not limited to the below requirements: a. The organization, members and guests must comply with all federal, state, and local laws. No person under the legal drinking age my possess, consume, provide or be provided alcoholic beverages b. Organizations, members and guests must follow the federal law regarding illegal drugs and controlled substances. No persons may possess, use, provide, distribute, sell and or manufacture illegal drugs or other controlled substances while on organizational/ chapter premises or at any activity or event which is sponsored or endorsed by the chapter B. Laws local to San Luis Obispo are also enforced with events, including: a. Noise Ordinance i. 7 A.M. to 10 P.M.: Noise that can be heard 50 feet from the property line is a violation ii. 10 P.M. to 7 A.M.: Noise that can be heard across the property line is a violation b. Safety Enhancement Zones i. Fines are doubled for the following violations: 1. Noise 2. Unruly Gathering 3. Social Host Liability 4. Public Urination 5. Open Container ii. Designated times for Safety Enhancement Zones may vary, but typically occur during: 1. Mardi Gras (Thursday - Wednesday) 2. St. Patrick’s Day 3. Halloween 4. “WOW’ Week Article III – Events with Alcohol Present A. Guest Lists and Sober Monitors a. Any event where alcohol is present is required to be a closed event, with guest lists submitted to the FSL office by the deadline (see Article VI) b. Attendance by non-members at any event where alcohol is present must be by invitation only by the organization. Chapters must utilize the guest list template provided by the FSL Office. Attendance at events where alcohol is present is limited to a guest-to-member ratio of 2:1 and must not exceed local fire or building code capacity of the organizational/chapter premises or host venue. c. Any event with alcohol present is also required to have sober monitors present, with quantity based on the number of guests in attendance. i. Three sober monitors (including one from the Executive committee or equivalent) are required at a minimum. ii. For every 40 guests invited to the event, another sober monitor will be required iii. First year members who have been in the chapter for at least one quarter and are initiated members, can serve as sober monitors if the following is in place: 1. Required attendance at one of the annual Social Risk Management workshops hosted the FSL office PRIOR to becoming eligible to serve as a sober monitor 2. Procedures in place attached to the risk management plan, that supports first year students during the event, should conflict arise 3. No more than 30 percent of sober monitors can be first year members B. Any event where alcohol is present can only occur from a. 5:00pm on Thursday until 1:00am on Friday, when Friday is an academic holiday b. 5:00pm on Friday until 1:00am on Saturday c. 9:00am on Saturday until 1:00am on Sunday d. 9:00am on Sunday until 1:00am on Monday, when Monday is an academic holiday C. Events with alcohol cannot occur until after the formal recruitment period is over (during quarters where there is a formal recruitment period) unless at a third- party vendor and the event is closed with no potential new members in attendance and follows all event registration guidelines. D. Events with alcohol are prohibited from lasting longer than five hours continuously E. Sources of Alcohol a. Alcoholic beverages must either be: i. Provided and sold by a licensed and insured third-party vendor, e.g., restaurant, bar, caterer, etc.) or ii. Brought by the individual members and guests through a bring your own beverage system. b. Common sources of alcohol, including bulk quantities, which are not being served by a licensed and insured third-party vendor, are prohibited (i.e. amounts of alcohol greater than what a reasonable person should consume over the duration of the event) c. The presence of alcohol products above 15% alcohol by volume (ABV) is prohibited on any organizational/chapter premises or at any event, except when served at an event by a licensed and insured third party vendor. d. Alcoholic beverages must not be purchased with organizational/chapter funds or funds pooled by members or guests (e.g., admission fees, cover fees, collecting funds through digital apps, etc.) F. Bring Your Own Beverage a. Only those of legal drinking age in California may bring and consume alcohol b. Permitted alcohol can only be made available in central common living areas managed by sober monitors designated by the host chapter c. Individuals of legal drinking age may bring beer totaling no more than 72 ounces (equivalent to a six pack of 12 oz beers) or one bottle (750 ml) of wine to the event G. Drinking Games a. No shots, drinking games, or other activities that encourage inappropriate or other rapid consumption or high-risk drinking behaviors shall be allowed. i. The definition of drinking games includes but is not limited to the consumption of shots of alcohol, liquor or alcoholic beverages; the practice of consuming shots equating to one’s age;” beer pong,” “century club,” “beer die”,” dares;” or any other activity involving the consumption of alcohol which involves duress or encouragement related to the consumption of alcohol H. Consent Talks a. All events with alcohol are required to have a Consent Talk after 30 minutes and no later than 1 hour of the event starting. The Consent Talk will be provided by the chapter’s Violence Prevention Chair (or a designated individual in the case that the Violence Prevention Chair isn’t present) and will be given to all participants at the event. If this is an exchange between two FSL organizations, both Violence Prevention Chairs should co-present the information. An example of the Consent Talk is below: “Hi everyone, my name is _____ and I am the Violence Prevention Chair for (insert chapter here). We want everyone to have a great time tonight and feel safe & respected! I am going to give a brief consent talk before we continue with the rest of the night! Remember: 1. Consent is freely given: consent can only be given without coercion, force, threats, or intimidation. It cannot be given by someone who is incapacitated, including due to drugs, alcohol, or medication. 2. Consent is reversible: you can change your mind about anything at any time during sex. 3. Consent is informed: you must know what you are consenting to in order to give consent. 4. Consent is enthusiastic: when it comes to sex you should want to have it. 5. Consent is specific: saying yes to one thing, like making out, does not mean saying yes to everything, like having sex. [Add in values of chapter here, e.g. “we are men/women of high integrity”] If you are interested in hooking up with someone tonight, check in with them and make sure to respect whatever answer they give you. If you see someone crossing a line, making others feel uncomfortable or someone in a vulnerable position, please come up to me or [insert the name of Chapter President or Risk Manager, whoever is comfortable] if you need absolutely anything at all, we will be at the door (or wherever you stand)! Thank you and have fun!” I. Registration a. Events with alcohol are required to be registered with the FSL office prior to their occurrence and with documents submitted prior to the required deadlines (further outlined in Article VI) Article IV – Events without Alcohol Present A. Guest Lists and Sober Monitors a. Guest lists and sober monitors are not required for events where alcohol is not present, but are encouraged B. Registration a. Events without alcohol are required to be registered with the FSL office prior to their occurrence and with documents submitted prior to the required deadlines (further outlined in Article VI) Article V – Locations A. All off-campus events with alcohol must be held at either the chapter facility, satellite house (which is defined as a house that is registered as a satellite house and hosts chapter events), or a venue under third party management that is not legally associated with the chapter in any capacity (‘third-party venue’). a. Satellite houses must be registered at the beginning of each academic year, and will remain registered until the end of the respective quarter. B. For all events with alcohol that are located at a third-party venue, a copy of the contract with the chapter and event management company or third-party venue must be submitted with the party registration. Article VI – Registration Process A. The process of online events with alcohol registration must begin at least 10 days before the date of the event. B. Deadlines for completion of registration are every Thursday by 12:00pm the weekend of the event. C. A final follow up guest list must be submitted by 12:00 noon Monday following the event with alcohol, with the full names of all attendees and birthdates of all guests who received wristbands for alcohol consumption. a. No future events with alcohol will be reviewed until this requirement is fulfilled D. The chapter’s risk manager must complete a post-event review, which is to be submitted to Cal Poly Fraternity and Sorority Life by 12:00 Noon the Wednesday following the event with alcohol. All sober monitors and sober executive members will contribute to this review. For events with alcohol where there may be more than one chapter acting as the event host, each chapter must complete a post- event form. a. No future events with alcohol will be reviewed until this requirement is fulfilled E. Failure to follow these requirements may subject the chapter and/or its individual members to student discipline. Article VII – Judicial A. Failure to follow these procedures will be reviewed by the Office of Student Rights & Responsibilities (OSRR) and may be subject to sanctions. B. It is recognized that this procedure cannot address, in specific fashion, all possible social situations that may occur. When this procedure is not specific on a particular point, the Interfraternity Council, Panhellenic Council, and United Sorority & Fraternity Council chapters and their members are expected to conduct their events and themselves in the spirit of social responsibility expressed in this procedure. C. Council judicial boards can also adjudicate if deemed necessary by the OSRR. Article VIII – Amnesty A. The university’s primary concern is for the health, welfare, and safety of all students. As such, in cases of significant intoxication as a result of alcohol or other substances, the university encourages students to seek medical assistance for themselves and/or others. Any student who assists in seeking medical attention for a person in need, will not be subject to disciplinary action for conduct in violation of this policy. Article IX – Procedure Revision A. This procedure may be revised at any time by the Fraternity & Sorority Life office, OSRR and Dean of Students. B. This procedure will be reviewed during summer quarter, or at the discretion of the Dean of Students staff, and any revisions will be sent to members of fraternities and sororities immediately, and will be effective the first day of the following fall quarter. C. In the event of a mid-academic year review, any revisions will be sent to members of fraternities and sororities immediately upon implementation. 141 From:Elizabeth Aiello-Coppola <eaielloc@calpoly.edu> Sent:Thursday, January 4, 2024 8:52 AM To:Salem, Rami Subject:Re: Meet and Greet I have a meeting at 1pm that day, but am completely open any other time so far! Best, Elizabeth Aiello-Coppola, M.A. pronouns she/her/hers Assistant Director, Fraternity & Sorority Life Leadership & Service | Student Affairs Cal Poly | San Luis Obispo, CA 93407 | 805-756-7263 Schedule a meeting with me From: Salem, Rami <RSalem@slocity.org> Date: Thursday, January 4, 2024 at 8:40 AM To: Elizabeth Aiello-Coppola <eaielloc@calpoly.edu> Subject: RE: Meet and Greet Yes, ma’am! How about Friday the 12th at 1pm? From: Elizabeth Aiello-Coppola <eaielloc@calpoly.edu> Sent: Wednesday, January 3, 2024 1:45 PM To: Salem, Rami <RSalem@slocity.org> Cc: Mezzapesa, John <JMezzape@slocity.org> Subject: Re: Meet and Greet This message is from an External Source. Use caution when deciding to open attachments, click links, or respond. Hi Rami, Thanks for reaching out! I would be happy to set up a meeting with you – do you have any availability this coming Friday? Best, Elizabeth Aiello-Coppola, M.A. pronouns she/her/hers Assistant Director, Fraternity & Sorority Life Leadership & Service | Student Affairs Cal Poly | San Luis Obispo, CA 93407 | 805-756-7263 Schedule a meeting with me 142 From: Salem, Rami <RSalem@slocity.org> Date: Tuesday, January 2, 2024 at 1:33 PM To: Elizabeth Aiello-Coppola <eaielloc@calpoly.edu> Cc: Mezzapesa, John <JMezzape@slocity.org> Subject: Meet and Greet I hope this letter finds you well in this new year. My name is Rami Salem. I’m a newly hired safe housing specialist for the city of San Luis Obispo. I’m reaching out to request a meeting with you to learn more about the inner workings of the fraternity and sorority community within the city of SLO. I’m deeply interested in gaining a better understanding of the role that fraternities and sororities play in our community. I believe that fostering open communication and collaboration between the university, the students, the city and the local community is essential for creating a positive and harmonious environment for all. In particular, I’m eager to learn about how the fraternity and sorority community at Cal Poly engages with the city of San Luis Obispo and the university, and how it contributes to the overall student experience. I am also interested in understanding the rights of students involved in Greek life and how these rights are upheld within the community. Furthermore, I look forward to promoting an open dialogue and mutual understanding between all stakeholders involved. I believe that by educating the student body about their rights and responsibilities, and by maintaining an effective platform for communication, we can create a more cohesive and supportive community-oriented environment. I’m hoping to schedule a meeting at your earliest convenience to discuss these important matters and to explore potential avenues for collaboration and open communication. I am confident that by working together, we can make meaningful strides towards enhancing the student experience and fostering positive relationships between the university, the fraternity and sorority, the community, and the city of San Luis Obispo. Please let me know a time that works best for you, and I will make myself available to meet at your convenience. I am looking forward to the opportunity to learn from your insights and vast experience to explore ways in which we can work together to benefit the entire community. Thank you for considering my request, and I look forward to the possibility of meeting with you soon. Have a great start to 2024. Sincerely, Rami Salem Safe Housing Specialist & Code Enforcement Tech II Community Development E RSalem@slocity.org T 805.781.7573 C 805.440.9825 slocity.org Stay connected with the City by signing up for e-notifications 143 From:Salem, Rami Sent:Tuesday, January 2, 2024 1:33 PM To:eaielloc@calpoly.edu Cc:Mezzapesa, John Subject:Meet and Greet I hope this letter finds you well in this new year. My name is Rami Salem. I’m a newly hired safe housing specialist for the city of San Luis Obispo. I’m reaching out to request a meeting with you to learn more about the inner workings of the fraternity and sorority community within the city of SLO. I’m deeply interested in gaining a better understanding of the role that fraternities and sororities play in our community. I believe that fostering open communication and collaboration between the university, the students, the city and the local community is essential for creating a positive and harmonious environment for all. In particular, I’m eager to learn about how the fraternity and sorority community at Cal Poly engages with the city of San Luis Obispo and the university, and how it contributes to the overall student experience. I am also interested in understanding the rights of students involved in Greek life and how these rights are upheld within the community. Furthermore, I look forward to promoting an open dialogue and mutual understanding between all stakeholders involved. I believe that by educating the student body about their rights and responsibilities, and by maintaining an effective platform for communication, we can create a more cohesive and supportive community-oriented environment. I’m hoping to schedule a meeting at your earliest convenience to discuss these important matters and to explore potential avenues for collaboration and open communication. I am confident that by working together, we can make meaningful strides towards enhancing the student experience and fostering positive relationships between the university, the fraternity and sorority, the community, and the city of San Luis Obispo. Please let me know a time that works best for you, and I will make myself available to meet at your convenience. I am looking forward to the opportunity to learn from your insights and vast experience to explore ways in which we can work together to benefit the entire community. Thank you for considering my request, and I look forward to the possibility of meeting with you soon. Have a great start to 2024. Sincerely, Rami Salem Safe Housing Specialist & Code Enforcement Tech II Community Development E RSalem@slocity.org T 805.781.7573 C 805.440.9825 slocity.org Stay connected with the City by signing up for e-notifications 1 Subject:Fraternity/CUP Issues Brainstorming Location:Community Development Department Offices Start:Wed 11/13/2024 4:00 PM End:Wed 11/13/2024 5:00 PM Show Time As:Free Recurrence:(none) Meeting Status:Declined Organizer:Courtney Leigh Kienow This message is from an External Source. Use caution when deciding to open attachments, click links, or respond. 1 Subject:Fraternity/CUP Issues Brainstorming Location:Community Development Department Offices Start:Wed 11/13/2024 4:00 PM End:Wed 11/13/2024 5:00 PM Show Time As:Tentative Recurrence:(none) Organizer:Courtney Leigh Kienow This message is from an External Source. Use caution when deciding to open attachments, click links, or respond.