HomeMy WebLinkAboutPRR26042 Email Batch 23
From:James, Dillon
Sent:Tuesday, August 19, 2025 2:55 PM
To:Boswell, Mike; Michael R. Boswell
Subject:Re: SCLC Meeting
Attachments:SCLCPacket_26-01_8-21-25.pdf
Council Member Boswell,
Apologies for the back and forth—I invited you to my calendar hold rather than the actual item. The actual meeting is
from 3-5pm. I canceled the hold and forwarded the real item your way. Attached is the agenda packet for your review.
Thank you!
Dillon James
pronouns he/him/his
Administration Executive Assistant
City Administration
990 Palm Street, San Luis Obispo, CA 93401-3249
E djames@slocity.org
T 805.781.7123
slocity.org
Stay connected with the City by signing up for e-notifications
From: James, Dillon <djames@slocity.org> on behalf of ASI Student Government <asistudentgovernment@calpoly.edu>
Sent: Tuesday, August 19, 2025 2:53 PM
To: James, Dillon <djames@slocity.org>
Subject: FW: SCLC Meeting
When: Thursday, August 21, 2025 3:00 PM-5:00 PM.
Where: City Hall Hearing room
From: ASI Student Government <asistudentgovernment@calpoly.edu>
Sent: Wednesday, July 16, 2025 8:41:17 AM (UTC-08:00) Pacific Time (US & Canada)
To: ASI Student Government <asistudentgovernment@calpoly.edu>; abelincoln4slo@gmail.com <abelincoln4slo@gmail.com>;
Amoroso, Brian <bamoroso@slocity.org>; Pease, Andy <apease@slocity.org>; asccpres (asccpres@cuesta.edu)
<asccpres@cuesta.edu>; brettcross (brettcross@yahoo.com) <brettcross@yahoo.com>; Carolyn <ke6hng@att.net>; Colin
Vaughn Shea <cshea02@calpoly.edu>; David Edgar Groom <dgroom@calpoly.edu>; Dale Stoker <dstoker@calpoly.edu>;
Francis, Emily <EFrancis@slocity.org>; elizabeth_coria@cuesta.edu <elizabeth_coria@cuesta.edu>;
genevieve_depuy@cuesta.edu <genevieve_depuy@cuesta.edu>; George Hughes <grhughes@calpoly.edu>; Hermann, Greg
<GHermann@slocity.org>; hmoreno@co.slo.ca.us <hmoreno@co.slo.ca.us>; isaac_pummill@my.cuesta.edu
<isaac_pummill@my.cuesta.edu>; Jason Mockford <jmockfor@calpoly.edu>; jkinnear@co-slo.ca.us <jkinnear@co-slo.ca.us>;
Marx, Jan <jmarx@slocity.org>; Joy Pederson <jmpeders@calpoly.edu>; Kate Mcmurrey <kmcmurre@calpoly.edu>; macsar99
(macsar99@yahoo.com) <macsar99@yahoo.com>; Marc Fredy Banez Cabeliza <mcabeliz@calpoly.edu>; Michael R. Boswell
<mboswell@calpoly.edu>; Meghan Schuler-Jones <mcschule@calpoly.edu>; Michelle Crawford <mcrawf02@calpoly.edu>;
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<mshoresm@slocity.org>; Natalie Danielle Eckler <neckler@calpoly.edu>; Robyn Wallman <rwallman@calpoly.edu>; Scott, Rick
4
<rscott@slocity.org>; Stewart, Erica A <estewart@slocity.org>; McDonald, Whitney <WMcDonal@slocity.org>
Subject: SCLC Meeting
When: Thursday, August 21, 2025 3:00 PM-5:00 PM.
Where: City Hall Hearing room
SCLC Agenda
Meeting #26-01 August 21, 2025
3:10 p.m. to 5:00 p.m.
City Hall Hearing Room
990 Palm Street
A. Call to Order
B. Introductions
C. Approval of Meeting Minutes
a) #25-09, May 15, 2025
D. Open Forum
E. Reports
a) Chair/Vice Chair – Marc Cabeliza/Isaac Pummill
b) San Luis Obispo City Manager – Whitney McDonald
c) Neighborhood Wellness Civility Report – Christine Wallace
d) Residents for Quality Neighborhoods – Brett Cross
e) Community Representative Reports – Abe Lincoln & Mila Vujovich-LaBarre
F. Old Business
a) None
G. New Business
a) New Student & Transition Programs WOW Presentation – Dale Stoker, Yukie
Murphy
b) 2025-26 SCLC Meeting Schedule – Marc Cabeliza
c) Annual Review of Memorandum of Understanding
d) 2025-26 Goal Setting
H. Voting Members Reports (1 minute)
I. Announcements
J. Adjournment
K. Next meeting: September 18, 2025
SCLC Meeting #25-09, May 15, 2025
Location: San Luis Obispo, City Hall Hearing Room
3:10-5:00 p.m.
Voting Members Present
Ashleigh Spragins - Cal Poly - ASI President, SCLC Chair
Lucia Landeros - Cuesta-ASCC President, SCLC Vice Chair
Brett Cross – City of SLO - Residents for Quality Neighborhoods (RQN)
Meghan Schuler-Jones - Cal Poly-ASI Executive Director Designee
Marc Cabeliza – Cal Poly – Student-at-Large, President Elect
Abe Lincoln – City of SLO – Community Member-at-Large
Whitney McDonald - City of SLO - City Manager
Kate McMurrey – Cal Poly - Panhellenic Council President
Jason Mockford - Cal Poly – Dean of Students Designee
Christopher Mutshnick – Cuesta College – Director of Student Engagement
Colin Shea - Cal Poly – Interfraternity Council President
Fred Mickel – City of SLO – SLOPD Chief of Police Designee
Erica A. Stewart - City of SLO –Mayor
Mila Vujovich-LaBarre – City of SLO – Geographic Neighborhoods Association
Christine Wallace – City of SLO – SLOPD - Public Affairs Manager
Voting Members Absent
Natalie Eckler – United Sorority & Fraternity Life Council
Elizabeth Coria - Cuesta College – Vice President of Student Success and Support Programs
Heather Moreno – County of SLO – Board of Supervisors
Roy Murphy – Cuesta - Student-at-Large
Non-Voting Members Present
Courtney Kienow – Cal Poly - Director, Community Relations & Economic Development
Elizabeth Aiello-Coppola – Cal Poly - Greek Life Coordinator
Non-Voting Members Absent
City of SLO – Council Member
Guests
Isaac Pummill – ASCC President Elect
A. Call to Order
a. Ashleigh called the meeting to order at 3:11 p.m.
b. Silent roll call was taken and with 15 voting members in attendance, quorum was
met.
B. Approval of Meeting Minutes #25-08, April 17, 2025
a. Minutes stand approved as written.
C. Open Forum
a. None
D. Reports
a. Chair/Vice Chair, Ashleigh Spragins, Lucia Landeros
1. Ashleigh introduced Marc Cabeliza as the new president elect for Cal Poly.
Recruitment is currently underway for all other student government
positions.
2. Lucia shared events at Cuesta College. She reported that the new student
government members have been selected, and all Executive Cabinet
positions have been filled.
b. City Manager – Fred Mickel
1. Fred announced his retirement after 30 years of service to the police
department and 25 years in San Luis Obispo.
2. Upcoming City Council meeting
a. Righetti Community Park Project
b. Request for proposal for a kiosk in Mission Plaza
c. Fire hydrant maps – Zoning
3. Other announcements
a. Community Meeting – May 22 to discuss budget & water
b. Public Hearing on June 17
c. Discussion on Tenant protection, and neighborhood wellness.
c. Neighborhood Wellness Civility Report – Christine Wallace
i. Christine gave the noise data stats for April.
1. NSPY-134, CITE-33, DAC-22, UTL-6, NV-71, LL-19, UG-0
2. She reported that 40 party registration applications were received and 0
were denied.
d. Residents for Quality Neighborhoods – Brett Cross
i. No report
e. Community Representatives Reports – Abe Lincoln & Mila Vujovich-LaBarre
i. Abe - Absent
ii. Mila wished the students well.
1. Discussion topics included:
a. Code enhancement for illegal fraternities
b. Recommendation for using Marketplace for recycling housewares and
furniture.
c. Mayors Award for high school and middle school students for their
community service.
E. Old Business
a. None
F. New Business
a. Interfraternity Council Recognition Presentation – Colin Shea
i. Colin shared a presentation on New Chapter Recognition Processes
1. Panhellenic Council
a. 9 Chapters
b. 2,100 members
c. All women sororities
2. Interfraternity Council
a. 18 chapters
b. 1,750 members
c. All men’s fraternities
3. United Sorority & Fraternity Council
a. 12 chapters
b. 150 members
c. Both fraternities & sororities
4. 19.5% of undergraduate students at Cal Poly
ii. He explained the make-up of the Expansion Committee and criteria for
selecting a new chapter.
b. Group Recommendation for Next Year’s SCLC Activity
i. Ashleigh asked the group the following three questions. Recommendations
followed:
1. What role should SCLC play in the community?
a. Connecting students and community – How to share campus and
community events through marketing.
b. Marketing campaign highlighting what positive activities are happening
on campus.
c. More volunteer opportunities
2. What do you want the meeting to look like?
a. More problem solving – plan of action.
b. Voting membership – change makers not in the room.
c. Problem solving – discuss a list of topics early.
d. Information sharing – report out to the communities
3. Campaigns & projects for next year?
a. Community BBQ during WOW week
b. Welcome campaign
c. Small & local business interactions
d. Meet Your Neighbor
e. Thanksgiving – Adopt a student for dinner
f. Social activities – bowling, line dancing
g. Clean up weeks – community service
h. Neighborhood Night out
i. Partner with clubs – engage students
j. Career fairs
k. Business expo
l. More student volunteers – adult mentors for high school & middle
school students.
A. Voting Member Reports
a. Voting members gave their reports.
B. Announcements
C. Adjournment - Meeting adjourned at 4:52 p.m.
History In the spring of 1987, the Cal Poly student body president, other student leaders,
and Cal Poly Director of Student Activities, met with the SLO City Mayor to
strengthen town-gown relations. Previous organizations that attempted this
were did not involve the students themselves in the discussions.
The first meeting of SCLC took place in late spring quarter 1987. A strategy was
set in motion with students taking a leadership role.
Additionally, key city officials began attending meetings on a regular basis. The
organization took off the following year, expanding its membership to include
Cuesta College, San Luis High School (later withdrawn). Thanks to support from
several areas (City Departments, Chamber of Commerce, Residents for Quality
Neighborhoods, and other Cal Poly organizations), SCLC was acknowledged as
a key link in communication between students and City of San Luis Obispo.
The mission of the Student Community Liaison Committee (SCLC) is to serve as a
mechanism for communication among Cal Poly State University, Cuesta College,
City and County of San Luis Obispo, and community organizations and to
proactively engage in discussions and actions to promote positive relations,
mutual respect, and improved quality of life for all citizens of San Luis Obispo.
Meeting Dates 2025-26
#26-01 August 21, 2025 #26-02 September 18, 2025
#26-03 October 15, 2025 #26-04 November 20, 2025
#26-05 January 15, 2026 #26-06 February 19, 2026
#26-07 March 12, 2026 (week 2 due to Cal Poly's final schedule) #26-08 April 16, 2026
#26-09 May 15, 2026 (week 2 due to Cuesta's final schedule) June and July 2026 meetings are on an as needed basis
The committee typically meets on the third Thursday of the month at the City Hall
Hearing Room at 900 Palm Street, San Luis Obispo.
Welcome! Student Community Liaison Committee (SCLC)
New Member Orientation Packet
Mission
NAME POSITION REPRESENTING
Marc Cabeliza ASI President, Chair Cal Poly
Isaac Pummill ASCC President, Vice Chair Cuesta College
Weston Patrick Student-at-Large Cal Poly
Brett Cross Residents for Quality Neighborhoods San Luis Obispo Residents
Dr. Elizabeth Coria Vice President, Student Services Cuesta College
Jack DePuy Interim Director of Student Engagement/ASCC Advisor Cuesta College
Michelle Crawford ASI Executive Director Cal Poly
Whitney McDonald City Manager City of San Luis Obispo
Rick Scott Chief of Police City of San Luis Obispo
Joy Pedersen Dean of Students Cal Poly
Heather Moreno Board of Supervisors County of San Luis Obispo
Erica A. Stewart Mayor City of San Luis Obispo
Kate McMurrey Panhellenic Council Representative Cal Poly
Vacant Student-at-Large Cuesta College
Abe Lincoln Community Member-at-Large San Luis Obispo Residents
Mila Vujovich-La Barre Geographic Neighborhoods Assoc. San Luis Obispo Residents
Colin Shea Interfraternity President Cal Poly
Christine Wallace Neighborhood Outreach Manager City of San Luis Obispo
Natalie Eckler United Sorority and Fraterity Council Representative Cal Poly
2025-26 Student Community Liaison Committee Voting Member Roster
A Statement of Our Hopes for the Community
In order to continually improve the relationship between all segments of the community,
the Student-Community Liaison Committee strives to promote these principles:
• Community members should be civil and respectful towards each other.
• Everyone has equal rights and responsibilities.
• Members of this community should treat each other with respect and consideration
regardless of their duration of residency.
• Community members should be held accountable for their actions.
• Community members should be respectful of other’s residence and property.
• Community members expect their residence to not be adversely affected by outside
noise violations.
• Community members should be able to have social gatherings that are considerate,
reasonable and appropriate for the time of day.
• Community members deserve to be recognized for their own actions and attitudes
and not pre-judged based on the actions and attitudes of others.
• Community members should not be stereotyped based on age or any other criterion.
• Community members deserve to be respected for what they contribute to the
community.
• Community members have a responsibility to add positively to the community.
Memorandum of Understanding Between
California Polytechnic State University (Cal Poly),
Associated Students, Inc. of California Polytechnic State University at San Luis Obispo (ASI),
the Associated Students of Cuesta College (ASCC),
the City of San Luis Obispo,
and the County of San Luis Obispo
Regarding the Student-Community Liaison Committee
2023-24
This Memorandum of Understanding is entered into between Cal Poly, the Associated Students, Inc. of
California Polytechnic State University at San Luis Obispo (ASI), the Associated Students of Cuesta
College (ASCC), the City of San Luis Obispo (City) and the County of San Luis Obispo (County).
Background:
The Student Community Liaison Committee (SCLC) was formed in the spring of 1987 to serve as a
mechanism of communication among Cal Poly, the City of San Luis Obispo, the County of San Luis
Obispo, and the San Luis Obispo community, to develop and strengthen town gown relationships to
address issues regarding the community and Cal Poly students. It was envisioned that the chair should
be the Cal Poly student body president to demonstrate parity between students and city officials. In
1988, SCLC was expanded to include representation from Cuesta College. Thanks to the support from
several areas (City Departments, Chamber of Commerce, Residents for Quality Neighborhoods, and
other Cal Poly organizations), SCLC was acknowledged as a key link in communication between students
and the City & County of San Luis Obispo.
Term:
This Agreement is effective on October 19, 2023, and will automatically renew each year successively
unless terminated by either party upon written notice prior to the expiration of the then current
renewal term. The agreement will be distributed prior to the first meeting of the new academic year and
subsequently reviewed for changes annually at the first SCLC meeting of the academic year.
Purpose:
The purpose of this Memorandum of Understanding is to outline the structure of SCLC and
responsibilities of all parties represented within the SCLC.
SCLC is to serve as a mechanism for communication between Cal Poly, Cuesta College, the City of San
Luis Obispo, the County of San Luis Obispo, and community organizations within San Luis Obispo. SCLC
will serve to proactively engage in discussions and actions to promote positive relations, mutual respect,
and improved quality oflife for all members of the San Luis Obispo community.
Objective of the SCLC:
In order to achieve our purpose, SCLC will:
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• Educate student and non-student residents in the community about cooperative methods to
improve neighborhood relations.
• Promote the positive aspects of campus and community co-existence and interaction.
• Encourage increased participation, collaboration, and involvement in activities on campus and in
the community.
• Serve as a public forum on student/community related issues.
• Advise City government bodies or other community organizations on City issues through
consultative review.
• Share information about the campuses and community to strengthen relationships and enhance
quality of life for all residents of San Luis Obispo.
• Problem solving through collaborative exploration and implementation of meaningful solutions
to pertinent issues.
Open Meeting Act Adherence:
As a group comprising a variety of elected officials, the SCLC is committed to adhering to the Brown Act,
also known as the Brown Open Meeting Act. Under the Brown Act, the SCLC will conduct its meetings
openly, providing advance notice to the public, allowing public attendance, and enabling public
comment on relevant matters. The group will also maintain accurate records of meetings. By following
the Brown Act, the SCLC upholds the principles of transparency and public participation, fostering trust
and accountability within the community it serves.
Parliamentarian Procedure
Formal parliamentary procedure is not required for the conduct of meetings, and the chair has the
discretion to determine the appropriate level of formality for each meeting.
Voice Votes
Voice votes shall be required for the following matters:
a. Approval of SCLC Meeting Minutes
a. Approval of the SCLC MOU (Memorandum of Understanding)
b. Appointment or removal of members
c. Budget allocations
The chair shall ensure that roll call votes are conducted in an orderly manner, and the results shall be
recorded in the minutes of the meeting.
Meetings:
Shall be held monthly at a set and recurring time, with the exception of December, June and July, unless
otherwise noted in the annual calendar or at the discretion of the chair.
Attendance
Member absences.
If a properly notified voting member of the committee fails, for any reason, to attend or be represented
by a recognized proxy at four or more regularly scheduled meetings within the annual term of the
committee, they are automatically to be considered for replacement by the members of the committee.
The member shall be notified after the third missed meeting.
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Resignation
In the event a member finds it necessary to resign from the committee, a letter of resignation stating the
effective date of resignation shall be requested.
Agenda Format:
• Call to order
• Approval of minutes
• Open Forum
• Reports:
o Chair/Vice Chair
o San Luis Obispo City Manager
o Neighborhood Wellness Civility Report
o Residents for Quality Neighborhoods
o Community Representative Reports
• Old Business
• New Business
• Voting Member Reports (1 minute)
• Announcements
• Adjournment
SCLC Officers:
Chair
• Shall be the current ASI President
• Shall facilitate SCLC meetings.
• Shall provide an agenda and minutes for each meeting.
• Appoint subcommittee chairs.
Vice Chair
• Shall be the current ASCC President
• Assume responsibility for chair in their absence.
Membership:
Voting members shall include representatives from Cal Poly, ASI, Cuesta College, the City of San Luis
Obispo, the County of San Luis Obispo County, and designated representatives for the San Luis Obispo
community.
*All voting members may designate proxy except for the chair and vice chair positions.
Cal Poly
• Dean of Students
• Interfraternity Council representative
• Panhellenic Council representative
• United Sorority and Fraternity Council representative
AS!
• Associated Students, Inc. (ASI) President
• Student-at-Large (appointed by ASI President)
• ASI Executive Director
Cuesta College
• ASCC President
3of 6
• Dean, Student Success and Support Programs/South County Center
• Student-at-Large, appointed by ASCC
• ASCC Advisor
City of San Luis Obispo
• Mayor
• City Manager
• Police Chief
• Police Public Affairs Manager
County of San Luis Obispo
• Board of Supervisors representative
Community
• Community members-at-large
• Geographic Neighborhoods Association/Group representatives
• Residents for Quality Neighborhoods representative
Community Partners
• SLO Solutions/Creative Mediation representative
Representatives Role within the SCLC:
Cal Poly shall:
• Provide the following voting representatives: Dean of Students, or designee, (1) Interfraternity
Council representative, (1) Panhellenic Council representative, (1) United Sorority and
Fraternity Council representative.
• Participate in education of community for improving student/community relations.
AS! shall:
• Provide chairperson for the SCLC, in the form of the elected ASI President.
• Provide the following voting representatives: (1) Student-at-Large, ASI Executive Director, or
designee.
• Coordinate meeting schedule for the SCLC, including subcommittee meetings, socials, etc. as
necessary.
• Coordinate annual goal setting workshop in support of the SCLC purpose.
• Provide basic administrative support for meeting minutes, handouts, and other committee
documents.
Cuesta College/ASCC shall:
• Provide the vice chair for the SCLC, in the form of the elected ASCC President.
• Provide the following voting representatives: (1) Student-at-large, ASCC Advisor, and the Vice
President of Student Services, or designee.
• Support the functions of the SCLC Chair in coordinating meetings, subcommittees, and annual
workshops, such as transition, as needed.
• Participate in education of community for strengthening student/community relations.
City of San Luis Obispo shall:
• Provide meeting space for monthly meetings.
• Provide the following voting representatives: San Luis Obispo Mayor, San Luis Obispo City
Manager, San Luis Obispo Police Chief, and San Luis Obispo Police Public Affairs Manager, or
designee.
4of 6
• Provide the following non-voting representatives: One City Council representative, or designee.
• Participate in education of community for strengthening student/community relations.
County of San Luis Obispo shall:
• Provide the following voting representatives: (1) San Luis Obispo County Supervisor, or
designee, whose district includes the City of San Luis Obispo.
• Provide other non-voting San Luis Obispo County support staff as available through the office of
the participating Supervisor.
• Participate in education of community for strengthening student/community relations.
San Luis Obispo Residents for Quality Neighborhoods shall:
• Provide (1) voting representative from Residents for Quality Neighborhoods, or designee to
serve on SCLC.
• Participate in education of community for strengthening student/community relations.
Community Partners shall:
• SLO Solutions/Creative Mediation shall provide (1) voting representative, or designee to serve
on the SCLC.
• Provide input, guidance, and awareness of important resources for managing and mitigating
community conflict around issues that immerge between student/community relationships.
SCLC shall nominate and appoint (by a majority vote):
• At least one (1) and no more than five (5) voting community members-at-large selected from the
following:
o A recognized City of San Luis Obispo Geographic Neighborhood Association/Group
and/or.
o A City of San Luis Obispo community member with an expressed interest, demonstrated
impact, or in immediate proximity to either Cal Poly University or Cuesta College.
• These members shall participate in education of community for strengthening
student/community relations and the work and goals of SCLC in the SLO community.
Annual Budget:
In order to carry out the mission of the SCLC, funding from the following representatives is provided on
an annual basis. ASI will send invoices to each representative following the approval of the MOU. Funds
collected will be held by ASL All funding appropriation decisions require approval by the SCLC. Funds
are intended, but not limited to support SCLC marketing materials, annual events, grants for projects
that promote community wellbeing, and meeting supplies. Budget funds not used in a fiscal year will
rollover to the next fiscal year.
Representative Amount:
Cal Poly $500
ASI In-Kind (administrative support)
Cuesta College/ASCC $500
City of San Luis Obispo (City Council/Mayor, City
Administrator, San Luis Obispo Police
Department)
$500
Sof 6
Z eb 24, 2024 20:14 PST)
County of San Luis Obispo (Two members of the
Board of Supervisors)
$500
In witness whereof, this Memorandum of Understanding has been executed by the parties hereto as of
the date first above written.
Samuet Artdrews
Samuel Andrews (Feb 16, 202411:19 PST)
Sam Andrews
AS! President
Associated Students, Inc.
California Polytechnic State University San Luis
Obispo, CA
Zach Stever
ASCC President
Associated Students of Cuesta College
San Luis Obispo, CA
Michelle Crawford
AS! Executive Director
Associated Students, Inc.
California Polytechnic State University
San Luis Obispo, CA
Dr. Maria T. Escobedo, Dean
Student Success and Support Programs/South
County Center
Associated Students of Cuesta College
San Luis Obispo, CA
Dr. Joy Pedersen
Dean of Students
California Polytechnic State University
San Luis Obispo, CA
Erica A Stewart (Feb 18, 2024 23:00 PST)
Erica A. Stewart
Mayor
San Luis Obispo, CA
Derek Johnson
City Manager
San Luis Obispo, CA
OtZd�a A -uu;tk(
Debbie Arnold (Feb 16, 2024 09:31 PST)
Debbie Arnold
County of San Luis Obispo
San Luis Obispo, CA
6of 6
20, 2024 12:36 PST)
Der 19, 202414:31 PST)
5
Wooten, Eric
From:Salem, Rami
Sent:Wednesday, August 6, 2025 10:21 AM
To:osrr@calpoly.edu
Cc:Mezzapesa, John
Subject:RE: A copy of the public report you submitted
Office of Student Rights and Responsibilities
I hope this finds you well, I was wondering if you’ve reached a decision on the incident we reported back in June
at 1866 Loomis St. Hope all is well.
Thank you for your assistance.
Sincerely,
Rami Salem
Code Enforcement and Safe Housing Officer
rsalem@slocity.org
805-440-9825
From: osrr@calpoly.edu <osrr@calpoly.edu>
Sent: Thursday, June 5, 2025 10:01 AM
To: Salem, Rami <RSalem@slocity.org>
Subject: A copy of the public report you submitted
June 5, 2025
To: Rami Salem | rsalem@slocity.org
From: Student Rights & Responsibilities | osrr@calpoly.edu
Dear Rami Salem:
Thank you for reporting this incident, here is a copy for your records. Please note that the below information
does not contain the entire report as submitted to OSRR.
On June 5, 2025, you submitted a report to the Office of Student Rights & Responsibilities concerning Delta
Upsilon Fraternity group residing at1866 Loomis St. This was an incident of , and it occurred on .
6
Incident Description:
ILLEGAL FRATERNITY EVENT IN R1 RESIDENTIAL NEIGHBORHOOD on 5/16/2025, Dunk a DUde 2025
philanthropy at 1866 Loomis St held by Delta Upsilon.
If you submitted this incident in error, or if you would like to make any clarifications to this incident report,
please contact OSRR at osrr@calpoly.edu or by phone at 805-756-2794 as soon as you can. Thank you for
helping to uphold the integrity of Cal Poly and its students by reporting this incident.
Sincerely,
Office of Student Rights & Responsibilities
7
From:Wallace, Christine
Sent:Wednesday, July 23, 2025 10:40 AM
To:Elizabeth Aiello-Coppola
Subject:RE: IFC presentations
Another question, is AGR coming back in the fall or no?
From: Elizabeth Aiello-Coppola <eaielloc@calpoly.edu>
Sent: Tuesday, July 22, 2025 12:27 PM
To: Wallace, Christine <cwallace@slocity.org>
Subject: Re: IFC presentations
Hi,
Yes I think that’s a great idea!
Elizabeth Aiello-Coppola, M.A.
pronouns she/her/hers
Assistant Director, Fraternity & Sorority Life
Leadership & Service | Student Affairs
Cal Poly | San Luis Obispo, CA 93407 | 805-756-7263
Schedule a meeting with me
From: Wallace, Christine <cwallace@slocity.org>
Date: Monday, July 21, 2025 at 4:42 PM
To: Elizabeth Aiello-Coppola <eaielloc@calpoly.edu>
Subject: IFC presentations
Hi E,
I’ve been thinking about our conversation last week and getting in front of all IFC chapters annually. If Cal Poly
determines a presentation to be mandatory, could the chapters I haven’t presented to in the last year be identified to
go in Fall quarter and then the rest in Winter and Spring? I can do a deep dive into my calendar to figure out who I
presented to last year. I’m tracking things differently as of July 1 so I won’t have to dig but this one time.
Thanks,
Christine Wallace
Police Public Affairs Manager
Police Department
1042 Walnut Street, San Luis Obispo, CA 93401-2729
E cwallace@slocity.org
T 805.781.7186
slocity.org
8
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From:Jason Mockford <jmockfor@calpoly.edu>
Sent:Monday, July 21, 2025 1:09 PM
To:Tway, Timothea (Timmi); McDonald, Whitney; Collins, Scott; Hermann, Greg
Cc:Joy Pederson; Terrance Leshae Harris; Courtney Leigh Kienow
Subject:RE: Alpha Gamma Rho
Timmi – Great question. The suspension was eƯective immediately when the letter was sent on June 23, 2023.
Jason Mockford (he, him, his)
Senior Director, Leadership & Service | Student Affairs | Cal Poly | San Luis Obispo, CA 93407-0208 | leadandserve.calpoly.edu | 805-756-
2476
Futuristic • Strategic • Relator • Ideation • Adaptability
From: Tway, Timothea (Timmi) <TTway@slocity.org>
Sent: Monday, July 21, 2025 1:07 PM
To: Jason Mockford <jmockfor@calpoly.edu>; McDonald, Whitney <WMcDonal@slocity.org>; Collins, Scott
<SCollins@slocity.org>; Hermann, Greg <GHermann@slocity.org>
Cc: Joy M. Pedersen <jmpeders@calpoly.edu>; Terrance Leshae Harris <tharris@calpoly.edu>; Courtney Leigh Kienow
<ckienow@calpoly.edu>
Subject: RE: Alpha Gamma Rho
Jason,
Thank you.
Clarifying question – I see the letter was from June 2023. Did the suspension take place immediately on June 23,
2023, or kick in at some later date? I am asking because I believe our CUP provisions require a 2 year gap in active
use, and I want to make sure we have our dates correct if we are going to call upon that provision of the code.
Thanks,
Timmi
From: Jason Mockford <jmockfor@calpoly.edu>
Sent: Monday, July 21, 2025 11:38 AM
To: Tway, Timothea (Timmi) <TTway@slocity.org>; McDonald, Whitney <WMcDonal@slocity.org>; Collins, Scott
<SCollins@slocity.org>; Hermann, Greg <GHermann@slocity.org>
Cc: Joy Pederson <jmpeders@calpoly.edu>; Terrance Leshae Harris <tharris@calpoly.edu>; Courtney Leigh Kienow
<ckienow@calpoly.edu>
Subject: Alpha Gamma Rho
Hello all,
Please find attached the outcome letter for Alpha Gamma Rho’s suspension in 2023. You will read in the letter that they
were to be eligible to return in Fall 2025. However, we have been in communication with their headquarters that there are
still a group of students living there that are operating as a fraternity, calling themselves AGR, recruiting, etc. Therefore,
they are ineligible to return this Fall having not completed their sanctions.
10
The national fraternity is trying to assist us from afar, and a repeal of the CUP may help them do that. We have been in
regular contact with their CEO Rex Martin ( , who has been helpful, and might be a resource to
you if needed.
Thank you for the oƯer to assist,
Jason Mockford (he, him, his)
Senior Director, Leadership & Service | Student Affairs | Cal Poly | San Luis Obispo, CA 93407-0208 | leadandserve.calpoly.edu | 805-756-
2476
Futuristic • Strategic • Relator • Ideation • Adaptability
11
From:Jason Mockford <jmockfor@calpoly.edu>
Sent:Monday, July 21, 2025 11:38 AM
To:Tway, Timothea (Timmi); McDonald, Whitney; Collins, Scott; Hermann, Greg
Cc:Joy Pederson; Terrance Leshae Harris; Courtney Leigh Kienow
Subject:Alpha Gamma Rho
Attachments:AGR Outcome Letter.pdf
Follow Up Flag:Follow up
Flag Status:Flagged
Hello all,
Please find attached the outcome letter for Alpha Gamma Rho’s suspension in 2023. You will read in the letter that they
were to be eligible to return in Fall 2025. However, we have been in communication with their headquarters that there are
still a group of students living there that are operating as a fraternity, calling themselves AGR, recruiting, etc. Therefore,
they are ineligible to return this Fall having not completed their sanctions.
The national fraternity is trying to assist us from afar, and a repeal of the CUP may help them do that. We have been in
regular contact with their CEO Rex Martin ( , who has been helpful, and might be a resource to
you if needed.
Thank you for the oƯer to assist,
Jason Mockford (he, him, his)
Senior Director, Leadership & Service | Student Affairs | Cal Poly | San Luis Obispo, CA 93407-0208 | leadandserve.calpoly.edu | 805-756-
2476
Futuristic • Strategic • Relator • Ideation • Adaptability
Recognized Student Organization
Outcome Letter
June 23, 2023
To: , President, Alpha Gamma Rho, Cal Poly
Sent Electronically To:
Dear ,
Per the investigatory meeting on May 2, 2023, and based on the evidence gathered to date, Student Rights &
Responsibilities has reached a decision about the outcome of the case.
The investigation yielded that:
Alpha Gama Rho hosted an event on Friday, April 21, 2023 at their main property, located at 132
California Blvd in San Luis Obispo. At this event, students under the legal drinking age had access to or
were provided alcohol (beer and hard seltzer), resulting in two students being medically transported to a
local hospital due to their intoxication. Additionally, it was determined that Alpha Gamma Rho has been
serving hard alcohol (vodka) to students under the legal drinking age, further putting students and their
well-being at risk. Alpha Gamma Rho is currently on probation status for a previous investigation, which
uncovered another instance where guests were provided or had access to alcohol in fall quarter 2022.
Further, documentation provided to the Fraternity & Sorority Life (FSL) office demonstrates that the risk-
management policies were not followed, as required by the party registration policy. Specifically, attendees
were not documented upon arriving to the event, accurate dates of birth were not recorded, and the
fraternity did not check identification. As part of the Outcome Letter issued for the December 2022
incident, Alpha Gamma Rho was to host two “dry” events (completed during winter quarter 2023) while
following all party registration policies. As such, the fraternity was expected to be well-informed of the
party registration and risk-management policies for the event on April 21, 2023.
A copy of the full Investigation Report can be found by accessing the following link:
As a result, your chapter is charged with the following subsections of the Recognized Student Organization
Code of Conduct:
1. Dishonesty, including: b - Furnishing false information to a University official, faculty member, or
campus office.
7. Health & Safety - Conduct that threatens or endangers the health or safety of any person within or
related to the University community, including physical abuse, threats, intimidation, harassment, sexual
misconduct, throwing bottles or objects that could result in personal injury, or where three or more
members of a student organization engage in group violence or taunt others to engage in violence.
10. Alcohol - Use, possession, manufacture, or distribution of alcoholic beverages (except as expressly
permitted by law and University policy) or public intoxication while on campus or at a University related
activity. (See Cal Poly’s Alcohol Policy regarding on and off campus use, service, sale, and consumption
for more detailed information.)
15. Violation of Policies - Violation of any University policy, rule, regulation or presidential order.
18. Violations of Law - Any organization-related act chargeable as a violation of federal, state, or local
law that poses a substantial threat to the safety or well-being of members of the University community, to
property within the University community, or poses a significant threat of disruption or interference with
University operations.
22. Student Organization Events: a - Failure to comply with event approval conditions imposed by the
Clubs & Organizations office or other University offices.
22. Student Organization Events: b - Failure to comply with the policies governing student organization
events held on campus or funded by the University or a University auxiliary organization.
22. Student Organization Events: c - Failure by a fraternity or sorority to comply with the Party
Registration Policy.
The sanctions are as follows:
Suspension
Alpha Gamma Rho will be suspended from Cal Poly Clubs & Organizations (including Fraternity &
Sorority Life) for a period of, at minimum, two (2) years. Alpha Gamma Rho will return to active status on
campus for fall quarter 2025. During the suspension period, Alpha Gamma Rho will not be approved to
recruit new members, use university facilities, use the Cal Poly name associated with the fraternity, or use
of the Associated Students Inc. (ASI) facilities.
You are hereby instructed to immediately remove any and all reference or affiliation with Cal Poly, its
name, likeness, brand or affiliation in any form, whether written or oral, from all communications,
documents, bylaws, charters, policies and publications, including, but not limited to, local and national
printed materials, social media, and/or website information.
Failure to comply with the conditions of a suspended organization will be considered noncompliance with
this Outcome Letter. Organizations found to be out of compliance with the suspension status will not have
their time counted towards their suspension period. Additionally, failure to comply with the suspension
time period may subject the organization to additional time until they will be eligible to return to the
university.
Any attempt to operate as an active organization will affect the timeline for recognition and the eligibility
of the chapter to return to campus. This includes, but is not limited to, recruiting potential new members
during the suspension period or operating as Alpha Gamma Rho under the guise of a different club or
organization on campus.
Risk-Management Training
Upon return to campus, Alpha Gamma Rho must complete the appropriate risk-management training
program hosted through Cal Poly. The fraternity must have, at minimum, 80% of all members attend and
successfully complete the risk-management training. All executive board, or leadership, positions must
complete the training, with no exception. The training must be completed within six (6) months of returning
to Cal Poly’s campus.
This is a serious violation of University policy. If Alpha Gamma Rho further violates the Recognized Student
Organization Code of Conduct, you should expect that your chapter could receive increased sanctions, including
additional time of suspension.
Signing the Resolution Agreement:
To acknowledge and memorialize the Resolution Agreement, you may sign and return this agreement to Student
Rights & Responsibilities in Building 81 (Hillcrest) or to osrr@calpoly.edu.Outcome letters are not required
to be memorialized in writing by chapter presidents for the sanction(s) to take effect.
Please be advised that a record of this/these incidents will constitute a disciplinary record for your chapter with
the Office of Student Rights & Responsibilities. The chapter file will remain, and can be viewed, in our office.
Any further violation(s) of the Recognized Student Organization Code of Conduct for which your organization
is found responsible will be regarded as an additional offense and will be treated accordingly.
If you have questions, you can contact the office by emailing osrr@calpoly.edu or by calling 805.756.2794. For
additional information, please visit the link to the Student Rights & Responsibilities website.
Sincerely,
Matthew Armas, Assistant Director
Student Rights & Responsibilities
Cc: File
Dr. Keith Humphrey, Vice President for Student Affairs, Cal Poly
Dr. Joy Pedersen, Dean of Students, Cal Poly
Dr. Jo Campbell, Associate Vice President for Student Affairs & Executive Director of University Housing, Cal
Poly
Dr. David Groom, Senior Associate Dean of Students, Cal Poly
Dr. Brad Pulcipher, Director for Student Rights & Responsibilities, Cal Poly
Jason Mockford, Senior Director of Leadership & Service, Cal Poly
Elizabeth Aiello-Coppola, Assistant Director, Fraternity & Sorority Life, Cal Poly
Rex Martin, Chief Executive Officer, Alpha Gamma Rho
President, Alpha Gamma Rho, Cal Poly
12
From:Courtney Leigh Kienow <ckienow@calpoly.edu>
Sent:Thursday, July 17, 2025 7:19 AM
To:McDonald, Whitney; Hermann, Greg; Collins, Scott; Tway, Timothea (Timmi); Jo Campbell; Joy
Pederson; Jason Mockford; Terrance Leshae Harris
Subject:Action Items: City of SLO Fraternity and Sorority Life Housing Challenges
Good morning,
Thank you for the thoughtful conversation regarding certain student behaviors and the related neighborhood challenges.
We appreciate your partnership and shared commitment to finding eƯective solutions for our community.
City oƯered to identify and bring back:
**data by individual neighborhoods
where are calls for service responding to?
who is calling?
City considerations:
Noise ordinance changes?
Criminal charges instead of administrative citation?
City asks of Cal Poly/CP commits to exploring:
**Greek row
**Asking to know where Fraternity and sorority sponsored events are taking place?
**host alcohol events on campus
**what on campus venues are available to them? Option to host more events on campus?
**request to require F&S to not hold events in places where city zoning laws don’t allow
**stronger language in event responses for R-1 and R-2 zones when hosting events. OƯering other good options for them.
**more police enforcement oƯ campus
Collective ideas to explore:
**mediation, potential funding from Cuesta, City, CP
Cal Poly asks of the City/City commits to explore:
**CUPs: what do they look like, what’s needed, what does the city need to consider that works for fraternities?
**Overlay zone exploration
**Greek row or zoning
**Re-evaluate codes relevant to the conversation
**OƯer to help with the event form – zoning specifics
**Colin and small cohort of presidents that meet and talk about what they need and then work with CDD on shaping CUPs
and other related poilicies
Future meeting:
**Didn’t get to talk about consequences through IFC judicial council and OSRR – escalating consequences for noise
ordinances.
**SCLC
**Role of landlords
Overlay zone examples:
Neighborhood stabilization zones
Santa Clara
Berkeley
13
Chico
Please fill in and respond to all on anything I may have missed. Thanks again!
Warmly,
Courtney
Courtney Kienow
pronouns she/hers (why is this important?)
Director of Community Relations and Economic Development
Office of the President
Cal Poly, San Luis Obispo, CA
_____
office 805-756-6000
direct 805-756-6098
www.calpoly.edu
14
From:Courtney Leigh Kienow <ckienow@calpoly.edu>
Sent:Tuesday, July 15, 2025 12:35 PM
To:McDonald, Whitney
Cc:James, Dillon
Subject:Updated agenda
Attachments:2507 Student Housing Issues Meeting.docx
Hi Whitney,
Hope you’re well. We made some updates to the agenda for our 1:30 meeting tomorrow. If you can please add this version
to the calendar event once you approve that would be appreciated.
Warmly,
Courtney
Courtney Kienow
pronouns she/hers (why is this important?)
Director of Community Relations and Economic Development
Office of the President
Cal Poly, San Luis Obispo, CA
_____
office 805-756-6000
direct 805-756-6098
www.calpoly.edu
Student Housing Challenges Meeting
Cal Poly and City of San Luis Obispo
City Hall, Council Hearing Room
990 Palm Street
Wednesday, July 16th | 1:30pm-2:50pm
Purpose: to collaboratively address ongoing challenges related to fraternities, sororities, and
student housing, particularly where student behaviors are incompatible with the quality of life of
long-term residents in San Luis Obispo neighborhoods.
Attendees
City of SLO
Whitney McDonald, City Manager
Scott Collins, Assistant City Manager
Greg Hermann, Deputy City Manager
Timmi Tway, Community Development
Director
Cal Poly
Terrance Harris, Vice President of Student
Affairs and Strategic Enrollment
Management
Joy Pederson, Dean of Students
Jason Mockford, Senior Director, Leadership
& Service
Courtney Kienow, Director of Community
Relations and Economic Development
Agenda
Welcome & Introductions – Courtney leads
Brief round of introductions
Purpose of the meeting
Quick Overview of FSL at Cal Poly – Jason leads
Current landscape (membership statistics, council breakdowns, staffing)
Fraternity Housing Challenges – Whitney and Terrance lead
Background and context of issue
Progress Made to Date – Timmi and Jason lead
Discuss Proposed Solutions – all
15
From:Courtney Leigh Kienow <ckienow@calpoly.edu>
Sent:Monday, July 14, 2025 11:07 AM
To:McDonald, Whitney
Subject:Proposed agenda: greek life meeting
Attachments:2507 Greek Life Meeting.docx
Hi!
Happy Monday. Please let me know your thoughts/edits on the attached proposed draft agenda for Wednesday’s Greek
life meeting. It’s probably not necessary but I thought it might put some structure around the meeting for us. Thanks!
Warmly,
Courtney
Courtney Kienow
pronouns she/hers (why is this important?)
Director of Community Relations and Economic Development
Office of the President
Cal Poly, San Luis Obispo, CA
_____
office 805-756-6000
direct 805-756-6098
www.calpoly.edu
Cal Poly & City of SLO Greek Life Meeting
City Hall, Council Hearing Room
990 Palm Street
Wednesday, July 16th | 1:30pm-2:50pm
Attendees
City of SLO
Whitney McDonald, City Manager
Scott Collins, Assistant City Manager
Greg Hermann, Deputy City Manager
Timmi Tway, Community Development
Director
Cal Poly
Terrance Harris, Vice President of Student
Affairs and Strategic Enrollment
Management
Joy Pederson, Dean of Students
Jason Mockford, Senior Director, Leadership
& Service
Courtney Kienow, Director of Community
Relations and Economic Development
Agenda
1. Welcome & Introductions – Courtney leads
I. Brief round of introductions
II. Purpose of the meeting
2. Quick Overview of FSL at Cal Poly – Jason leads
I. Current landscape (membership statistics, council breakdowns, staffing)
3. Fraternity Housing Challenges – Whitney and Terrance lead
I. Background and context of issue
II. Key stakeholders and perspectives
4. Progress Made to Date – Jason leads
5. Discuss Proposed Solutions – all
19
From:Courtney Leigh Kienow <ckienow@calpoly.edu>
Sent:Wednesday, July 9, 2025 1:28 PM
To:James, Dillon
Subject:Re: Greek Life Meeting
Let’s extend them another 30 minutes on the back end. Not all on our team will be able to stay but those who can will and
we can add a third meeting as well if we need to. Thanks Dillon!
Courtney
From: James, Dillon <djames@slocity.org>
Date: Wednesday, July 9, 2025 at 1:21 PM
To: Courtney Leigh Kienow <ckienow@calpoly.edu>
Subject: Re: Greek Life Meeting
Hi Courtney,
Following up on this. Thank you again!
Dillon James
pronouns he/him/his
Administration Executive Assistant
The linked image cannot be displayed. The file may have been moved, renamed, or deleted. Verify that the link points to the correct file and location.
City Administration
990 Palm Street, San Luis Obispo, CA 93401-3249
E djames@slocity.org
T 805.781.7123
slocity.org
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From: James, Dillon <djames@slocity.org>
Sent: Tuesday, July 8, 2025 2:18 PM
To: Courtney Leigh Kienow <ckienow@calpoly.edu>
Subject: Re: Greek Life Meeting
Hi Courtney,
I touched base with Whitney about next week's Greek life meeting. She mentioned that she would prefer both
meetings to be 90 minutes rather than 1 hour. Would your team be available for an additional 30 minutes on either
end of next week's meeting, as well as the second one on September 3?
Thank you!
Dillon James
pronouns he/him/his
Administration Executive Assistant
20
The linked image cannot be displayed. The file may have been moved, renamed, or deleted. Verify that the link points to the correct file and location.
City Administration
990 Palm Street, San Luis Obispo, CA 93401-3249
E djames@slocity.org
T 805.781.7123
slocity.org
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From: Courtney Leigh Kienow <ckienow@calpoly.edu>
Sent: Monday, June 30, 2025 4:29 PM
To: James, Dillon <djames@slocity.org>
Subject: Re: Greek Life Meeting
Great, thanks!
Courtney
From: James, Dillon <djames@slocity.org>
Date: Monday, June 30, 2025 at 4:27 PM
To: Courtney Leigh Kienow <ckienow@calpoly.edu>
Subject: Re: Greek Life Meeting
Thank you! Just sent the update.
Dillon James
pronouns he/him/his
Administration Executive Assistant
The linked image cannot be displayed. The file may have been moved, renamed, or deleted. Verify that the link points to the correct file and location.
City Administration
990 Palm Street, San Luis Obispo, CA 93401-3249
E djames@slocity.org
T 805.781.7123
slocity.org
The linked image cannot be displayed. T…
The linked image cannot be displayed. T…
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From: Courtney Leigh Kienow <ckienow@calpoly.edu>
Sent: Monday, June 30, 2025 4:23 PM
To: James, Dillon <djames@slocity.org>
Subject: Re: Greek Life Meeting
We’ll be in the admin building (01), room 409. Thanks!
Courtney
21
From: James, Dillon <djames@slocity.org>
Date: Thursday, June 26, 2025 at 2:24 PM
To: Courtney Leigh Kienow <ckienow@calpoly.edu>
Subject: Re: Greek Life Meeting
Hi Courtney,
Sounds good—invite coming shortly. Could you confirm a good meeting location on campus? First meeting will be at
City Hall.
Thanks!
Dillon James
pronouns he/him/his
Administration Executive Assistant
The linked image cannot be displayed. The file may have been moved, renamed, or deleted. Verify that the link points to the correct file and location.
City Administration
990 Palm Street, San Luis Obispo, CA 93401-3249
E djames@slocity.org
T 805.781.7123
slocity.org
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From: Courtney Leigh Kienow <ckienow@calpoly.edu>
Sent: Thursday, June 26, 2025 2:21 PM
To: James, Dillon <djames@slocity.org>
Subject: Re: Greek Life Meeting
September 3rd at 3pm is the winner!
Courtney
From: James, Dillon <djames@slocity.org>
Date: Tuesday, June 24, 2025 at 1:36 PM
To: Courtney Leigh Kienow <ckienow@calpoly.edu>
Subject: Re: Greek Life Meeting
For the second meeting, here's when Whitney, Scott, Greg, and Timmi could meet next:
Monday, August 18, 9am or 10am
Wednesday, August 20, 4pm
Tuesday, August 26, 3pm or 4pm
Wednesday, September 3, 3pm
We are about to enter the vacation madness season, hence the scattered availability on our end.
Dillon James
pronouns he/him/his
Administration Executive Assistant
22
The linked image cannot be displayed. The file may have been moved, renamed, or deleted. Verify that the link points to the correct file and location.
City Administration
990 Palm Street, San Luis Obispo, CA 93401-3249
E djames@slocity.org
T 805.781.7123
slocity.org
The linked image cannot be displayed. T…
The linked image cannot be displayed. T…
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From: Courtney Leigh Kienow <ckienow@calpoly.edu>
Sent: Tuesday, June 24, 2025 1:31 PM
To: James, Dillon <djames@slocity.org>
Subject: Re: Greek Life Meeting
That’s it! Thanks
Courtney
From: James, Dillon <djames@slocity.org>
Date: Tuesday, June 24, 2025 at 1:30 PM
To: Courtney Leigh Kienow <ckienow@calpoly.edu>
Subject: Re: Greek Life Meeting
You've got it. Confirming the CP attendees are:
You
Jo Campbell
Joy Pederson
Jason Mockford
Terrance Leshae Harris
Dillon James
pronouns he/him/his
Administration Executive Assistant
The linked image cannot be displayed. The file may have been moved, renamed, or deleted. Verify that the link points to the correct file and location.
City Administration
990 Palm Street, San Luis Obispo, CA 93401-3249
E djames@slocity.org
T 805.781.7123
slocity.org
The
linked ima
ge cannot
be
displayed.
T…
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linked ima
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be
displayed.
T…
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be
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T…
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linked ima
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T…
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linked ima
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displayed.
T…
Stay connected with the City by signing up for e-notifications
From: Courtney Leigh Kienow <ckienow@calpoly.edu>
Sent: Tuesday, June 24, 2025 1:27 PM
To: James, Dillon <djames@slocity.org>
Subject: Re: Greek Life Meeting
23
Please remove Elizabeth and add Terrance Leshae Harris tharris@calpoly.edu from the meeting invite.
Courtney
From: James, Dillon <djames@slocity.org>
Date: Tuesday, June 24, 2025 at 1:25 PM
To: Courtney Leigh Kienow <ckienow@calpoly.edu>
Subject: Re: Greek Life Meeting
Hi Courtney,
Can you confirm a good meeting location for both of these? Or were you thinking of holding on at City Hall, one on-
campus?
Thanks again.
Dillon James
pronouns he/him/his
Administration Executive Assistant
The linked image cannot be displayed. The file may have been moved, renamed, or deleted. Verify that the link points to the correct file and location.
City Administration
990 Palm Street, San Luis Obispo, CA 93401-3249
E djames@slocity.org
T 805.781.7123
slocity.org
The linked image cannot be displayed. T…
The linked image cannot be displayed. T…
The linked image cannot be displayed. T…
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From: Courtney Leigh Kienow <ckienow@calpoly.edu>
Sent: Tuesday, June 24, 2025 1:24 PM
To: James, Dillon <djames@slocity.org>; Hermann, Greg <GHermann@slocity.org>
Cc: Collins, Scott <SCollins@slocity.org>
Subject: Re: Greek Life Meeting
Yes – let’s do that
Courtney
From: James, Dillon <djames@slocity.org>
Date: Tuesday, June 24, 2025 at 1:20 PM
To: Courtney Leigh Kienow <ckienow@calpoly.edu>, Hermann, Greg <GHermann@slocity.org>
Cc: Collins, Scott <SCollins@slocity.org>
Subject: Re: Greek Life Meeting
Hi Courtney,
This has been delayed because we have a scheduling conflict with the second meeting and I'm looking at a few
options. If you'd like, I can send out an invitation for the first meeting, and you and I can separately connect to find
another good date/time for the second meeting. Would that work for you?
Thanks!
24
Dillon James
pronouns he/him/his
Administration Executive Assistant
The linked image cannot be displayed. The file may have been moved, renamed, or deleted. Verify that the link points to the correct file and location.
City Administration
990 Palm Street, San Luis Obispo, CA 93401-3249
E djames@slocity.org
T 805.781.7123
slocity.org
The linked image cannot be displayed. T…
The linked image cannot be displayed. T…
The linked image cannot be displayed. T…
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From: Courtney Leigh Kienow <ckienow@calpoly.edu>
Sent: Tuesday, June 24, 2025 12:59 PM
To: Hermann, Greg <GHermann@slocity.org>; James, Dillon <djames@slocity.org>
Cc: Collins, Scott <SCollins@slocity.org>
Subject: Re: Greek Life Meeting
Hi Dillon,
Our team hasn’t seen these meetings on the calendar yet. Can you please send an invitation out?
Courtney
From: Hermann, Greg <GHermann@slocity.org>
Date: Tuesday, June 17, 2025 at 10:28 AM
To: Courtney Leigh Kienow <ckienow@calpoly.edu>, James, Dillon <djames@slocity.org>
Cc: Collins, Scott <SCollins@slocity.org>
Subject: RE: Greek Life Meeting
Whoops! Thanks and sounds good.
Greg
From: Courtney Leigh Kienow <ckienow@calpoly.edu>
Sent: Tuesday, June 17, 2025 9:49 AM
To: Hermann, Greg <GHermann@slocity.org>; James, Dillon <djames@slocity.org>
Cc: Collins, Scott <SCollins@slocity.org>
Subject: Re: Greek Life Meeting
We were hoping for two meetings… Timmi and anyone else you think is relevant to the conversation is welcome. Thanks!
Courtney
From: Hermann, Greg <GHermann@slocity.org>
Date: Tuesday, June 17, 2025 at 9:32 AM
To: Courtney Leigh Kienow <ckienow@calpoly.edu>, James, Dillon <djames@slocity.org>
Cc: Collins, Scott <SCollins@slocity.org>
Subject: RE: Greek Life Meeting
25
Thanks, all. Let’s do the earlier date if possible. Can Timmi attend as well?
Greg
From: Courtney Leigh Kienow <ckienow@calpoly.edu>
Sent: Tuesday, June 17, 2025 9:22 AM
To: James, Dillon <djames@slocity.org>
Cc: Hermann, Greg <GHermann@slocity.org>; Collins, Scott <SCollins@slocity.org>
Subject: Re: Greek Life Meeting
Yes please – do you have a room we can meet in or should we reserve a room at Cal Poly?
In addition to myself, can you please invite: Jo Campbell jcampb33@calpoly.edu; Joy M. Pedersen
jmpeders@calpoly.edu; Jason Mockford jmockfor@calpoly.edu; Elizabeth Aiello-Coppola eaielloc@calpoly.edu
Courtney
From: James, Dillon <djames@slocity.org>
Date: Monday, June 16, 2025 at 5:37 PM
To: Courtney Leigh Kienow <ckienow@calpoly.edu>
Cc: Hermann, Greg <GHermann@slocity.org>, Collins, Scott <SCollins@slocity.org>
Subject: Re: Greek Life Meeting
Hi all,
It may take a bit of reshuffling of some internal meetings, but as of right now, it looks like everyone on this thread
should be able to make the following two options:
July 16th, 2:00-3:00pm
July 31st, 10:00-11:00am
Let me know if I should hold both of these times for everyone. Thank you!
Dillon James
pronouns he/him/his
Administration Executive Assistant
City Administration
990 Palm Street, San Luis Obispo, CA 93401-3249
E djames@slocity.org
T 805.781.7123
slocity.org
Stay connected with the City by signing up for e-notifications
From: Hermann, Greg <GHermann@slocity.org>
Sent: Monday, June 16, 2025 5:28 PM
To: Courtney Leigh Kienow <ckienow@calpoly.edu>; Collins, Scott <SCollins@slocity.org>
Cc: James, Dillon <djames@slocity.org>
Subject: RE: Greek Life Meeting
Hi Courtney,
Thanks for reaching out and my apologies for the delay. I just needed to connect with folks on the City side. The
meeting should include Whitney, Scott, Timmi and myself. I’m looping in Dylan from our team to compare schedules
and get something on calendars.
26
Thanks and please let me know if you have any questions.
Greg
From: Courtney Leigh Kienow <ckienow@calpoly.edu>
Sent: Thursday, June 5, 2025 4:02 PM
To: Hermann, Greg <GHermann@slocity.org>; Collins, Scott <SCollins@slocity.org>
Subject: Greek Life Meeting
Hi Greg,
Thank you for the brainstorm earlier on next steps in partnership around fraternities and sororities in our neighborhoods
and CUPs. I know I took advantage of a call on a completely different topic! 뇤눎눐눑눒눏 Looping in Scott since CDD is one of his
departments.
I’d like to set up two meetings over the summer where staff on this issue from both institutions can come together and
continue the conversation about creative solutions/ideas. These have been the participants in these meetings in the past
on our end:
Courtney Kienow
Jo Campbell
Joy Pedersen – new to meetings
Jason Mockford
Elizabeth Aiello-Coppola
We are all available on the following dates/times:
June 18th 8:30-9:45
July 16th 2-3pm
July 23rd 9-10:15am
July 31st 10-11am
August 6th 9-11am
I know Scott attended the last one and you’ve attended some of the ones in the past. Please let me know if two of these
options can work for the appropriate members of your team.
Warmly,
Courtney
Courtney Kienow
pronouns she/hers (why is this important?)
Director of Community Relations and Economic Development
Office of the President
Cal Poly, San Luis Obispo, CA
_____
office 805-756-6000
direct 805-756-6098
www.calpoly.edu
61
From:James, Dillon
Sent:Tuesday, June 24, 2025 9:43 AM
To:Courtney Leigh Kienow
Cc:McDonald, Whitney
Subject:Re: CP attendees and agenda items
Hi Courtney,
Yes, let me confirm a few things internally and I will get back to you ASAP. Thanks for checking in!
Dillon James
pronouns he/him/his
Administration Executive Assistant
City Administration
990 Palm Street, San Luis Obispo, CA 93401-3249
E djames@slocity.org
T 805.781.7123
slocity.org
Stay connected with the City by signing up for e-notifications
From: Courtney Leigh Kienow <ckienow@calpoly.edu>
Sent: Tuesday, June 24, 2025 9:41 AM
To: James, Dillon <djames@slocity.org>
Cc: McDonald, Whitney <WMcDonal@slocity.org>
Subject: Re: CP attendees and agenda items
Hi Dillon,
Hoping you can share out the agenda today with the meeting coming up on Thursday. We have some changes.
Please add: David Valadez, Associate Vice President, Financial Services to the attendee list and remove Allison Baird-
James.
Please remove the St. Patrick’s Day item and change the Housing and Infrastructure Update item to Anthony only.
Thanks!
Courtney
From: Courtney Leigh Kienow <ckienow@calpoly.edu>
Date: Friday, June 20, 2025 at 11:15 AM
To: James, Dillon <djames@slocity.org>
Cc: McDonald, Whitney <wmcdonal@slocity.org>
Subject: CP attendees and agenda items
62
Hi Dillon,
Here’s a list of our attendees and proposed agenda items for the City/University lunch this coming Thursday. Please let
me know if you need anything else on this!
Cal Poly Attendees:
Jen Haft, Chief of Staff
Allison Baird-James, Senior Vice President, Administration & Finance
Anthony Palazzo, Executive Director, Facilities Planning and Capital Projects
Jessica Darin, Vice President, Strategic Initiatives and Advocacy
Terrance Harris, Vice President, Student Affairs and Strategic Enrollment Management
George Hughes, Associate Vice President, Public Safety
Courtney Kienow, Director, Community Relations and Economic Development
Proposed Agenda Items:
Budget update (city and university) – Allison/Whitney
Housing and Infrastructure update –Allison/Anthony
Maritime Integration – Jessica
Fraternities/Conditional Use Permits/Grand Jury Report – Terrance/Courtney
Summer/Fall Student Affairs led activities (SLO Days, Wow, start of school, etc) – Terrance
Saint Patrick’s Day Planning – Allison/Chief Scott
Please let me know what items the City adds in case we need to prepare for a discussion on any of them.
Warmly,
Courtney
Courtney Kienow
pronouns she/hers (why is this important?)
Director of Community Relations and Economic Development
Office of the President
Cal Poly, San Luis Obispo, CA
_____
office 805-756-6000
direct 805-756-6098
www.calpoly.edu
63
From:Courtney Leigh Kienow <ckienow@calpoly.edu>
Sent:Friday, June 20, 2025 11:16 AM
To:James, Dillon
Cc:McDonald, Whitney
Subject:CP attendees and agenda items
Follow Up Flag:Flag for follow up
Flag Status:Flagged
Hi Dillon,
Here’s a list of our attendees and proposed agenda items for the City/University lunch this coming Thursday. Please let
me know if you need anything else on this!
Cal Poly Attendees:
Jen Haft, Chief of StaƯ
Allison Baird-James, Senior Vice President, Administration & Finance
Anthony Palazzo, Executive Director, Facilities Planning and Capital Projects
Jessica Darin, Vice President, Strategic Initiatives and Advocacy
Terrance Harris, Vice President, Student AƯairs and Strategic Enrollment Management
George Hughes, Associate Vice President, Public Safety
Courtney Kienow, Director, Community Relations and Economic Development
Proposed Agenda Items:
Budget update (city and university) – Allison/Whitney
Housing and Infrastructure update –Allison/Anthony
Maritime Integration – Jessica
Fraternities/Conditional Use Permits/Grand Jury Report – Terrance/Courtney
Summer/Fall Student AƯairs led activities (SLO Days, Wow, start of school, etc) – Terrance
Saint Patrick’s Day Planning – Allison/Chief Scott
Please let me know what items the City adds in case we need to prepare for a discussion on any of them.
Warmly,
Courtney
Courtney Kienow
pronouns she/hers (why is this important?)
Director of Community Relations and Economic Development
Office of the President
Cal Poly, San Luis Obispo, CA
_____
office 805-756-6000
direct 805-756-6098
www.calpoly.edu
67
From:Mezzapesa, John
Sent:Tuesday, June 17, 2025 8:52 AM
To:Elizabeth Aiello-Coppola
Subject:RE: Quick question
Thank you, Elizabeth.
What about 1716 Osos? I know KKG was in there but moved out to go to 244 California. Do you know when they
moved? Is there currently a recognized fraternity/sorority at this location?
John Mezzapesa
Interim Deputy Building Official
Community Development
Building and Safety
919 Palm Street, San Luis Obispo, CA 93401-3668
E jmezzapesa@slocity.org
T 805.781.7179
From: Elizabeth Aiello-Coppola <eaielloc@calpoly.edu>
Sent: Monday, June 16, 2025 12:33 PM
To: Mezzapesa, John <JMezzape@slocity.org>
Subject: Re: Quick question
Hi John,
We do not have any records of that address currently being connected to a fraternity/sorority! It used to be the old Lambda
Chi House, but they haven’t been connected to that house since the owner sold it back in 2022 I believe. I am not sure
who they ended up renting it to after they moved out.
Best,
Elizabeth Aiello-Coppola, M.A.
pronouns she/her/hers
Assistant Director, Fraternity & Sorority Life
Leadership & Service | Student Affairs
Cal Poly | San Luis Obispo, CA 93407 | 805-756-7263
Schedule a meeting with me
From: Mezzapesa, John <JMezzape@slocity.org>
Date: Monday, June 16, 2025 at 12:22 PM
68
To: Elizabeth Aiello-Coppola <eaielloc@calpoly.edu>
Subject: Quick question
Hi Elizabeth,
I have a couple of questions I am hoping you have answers for…
Does Cal Poly currently recognize any fraternity/sorority housed at 1292 Foothill?
If not, when was the last time you recognized a fraternity or sorority at 1292 Foothill?
Let me know what your records show.
Thank you,
John Mezzapesa
Interim Deputy Building Official/
Code Enfocement Supervisor
Community Development
Building and Safety
919 Palm Street, San Luis Obispo, CA 93401-3668
E jmezzapesa@slocity.org
T 805.781.7179
74
From:osrr@calpoly.edu
Sent:Thursday, June 5, 2025 10:03 AM
To:Salem, Rami
Subject:A copy of the public report you submitted
To help protect your priv acy, Microsoft Office prevented automatic download of this picture from the Internet.
June 5, 2025
To: Rami Salem | rsalem@slocity.org
From: Student Rights & Responsibilities | osrr@calpoly.edu
Dear Rami Salem:
Thank you for reporting this incident, here is a copy for your records. Please note that the below information
does not contain the entire report as submitted to OSRR.
On June 5, 2025, you submitted a report to the Office of Student Rights & Responsibilities concerning Zeta Beta
Tau Fraternity group residing at 205 Albert Dr Unit A.. This was an incident of , and it occurred on .
Incident Description:
ILLEGAL FRATERNITY EVENT IN R1 RESIDENTIAL NEIGHBORHOOD on 5/30/2025, Car Wash fundraiser at 205
Albert held by Zeta Beta Tau (ZBT) IN THE INTERSECTION OF ALBERT AND LONGVIEW. Lots of people honking
and yelling. It is against the Municipal Code to have a car wash on the street per SLOMC 10.36.080. ZBT's event
was posted on Instagram.
If you submitted this incident in error, or if you would like to make any clarifications to this incident report,
please contact OSRR at osrr@calpoly.edu or by phone at 805-756-2794 as soon as you can. Thank you for
helping to uphold the integrity of Cal Poly and its students by reporting this incident.
Sincerely,
Office of Student Rights & Responsibilities
75
From:Courtney Leigh Kienow <ckienow@calpoly.edu>
Sent:Tuesday, June 3, 2025 12:35 PM
To:McDonald, Whitney
Cc:Jennifer L. Haft
Subject:Follow up
Hi Whitney,
Thank you for the multiple meetings and thoughtful conversation with Cal Poly leadership in the last few weeks.
I wanted to follow up on a few questions/items you brought up:
What, if any, consequences will there be for fraternities if their conditional use permits are revoked at the planning
commission hearing? Update: as you know, PC did revoke both fraternities CUPs.
o An assessment of potential policy violations occurs when the San Luis Obispo Police Department refers
certain cases to Cal Poly’s Office of Student Rights & Responsibilities (OSRR). This process provides the
university with the opportunity to hold individuals or organizations accountable for certain off-campus
behaviors that may violate campus policies. It is at this point in the process that accountability takes
place.
o No further university actions are planned in relation to the City’s or Planning Commission’s evaluation of
municipal decisions based on the aggregation of such violations.
o Separate from any Planning Commission or City Council decisions related to CUPs, Cal Poly is formally
building out policies to hold accountable individuals and organizations with increasing consequences for
compounding violations. This process is being piloted now with official roll-out this fall.
Your request for Cal Poly’s reconsideration of the OSRR decision to hold Delta Chi Not Responsible for the
gathering that took place on March 15th.
o Since we met and discussed this topic, OSRR conducted a thorough re-evaluation of the circumstances
and decision. This included a careful review of available documentation, relevant communications, and
university policy. While we understand and respect the City’s perspective, no new evidence emerged that
would alter the outcome. If SLO PD has new or additional evidence for the case, we would ask that it be
shared with us for evaluation. The original determination—that there was no code of conduct violation by
Delta Chi for a violation of campus policy related to this incident—remains unchanged.
o We also want to clarify one element of the original decision letter: while the decision referenced a “flyer,”
that was a misstatement. The material in question was, in fact, the banner that was hung in the courtyard. I
know I mentioned it when we spoke so wanted to correct that.
We value our partnership with the City of San Luis Obispo and remain committed to working together in support of a safe
and respectful community.
OSRR and Student Affairs leadership will be meeting over the summer, with the goal of connecting with your teams in the
process as well, to further brainstorm about how to come to reasonable solutions related to some of the challenges we’re
facing with certain student behaviors that are in conflict with other, longer-term neighbors.
Please let me know if I can provide any additional information or clarifications. Thanks, Courtney.
Courtney Kienow
pronouns she/hers (why is this important?)
Director of Community Relations and Economic Development
Office of the President
Cal Poly, San Luis Obispo, CA
_____
76
office 805-756-6000
direct 805-756-6098
www.calpoly.edu
77
From:Courtney Leigh Kienow <ckienow@calpoly.edu>
Sent:Monday, May 19, 2025 11:08 AM
To:Tway, Timothea (Timmi)
Subject:Re: Upcoming Planning Commission Meeting
Follow Up Flag:Follow up
Flag Status:Flagged
Hi Timmi,
Thank you so much for letting me know. I know our FSL team has already been engaging with the fraternities in question.
Unfortunately, I am not able to attend that evening. I’ll be looking forward to catching up the next day on your YouTube
channel. Please call my cell anytime if you see any way I can be specifically helpful in the situation.
Really appreciate the notification.
Courtney
From: Tway, Timothea (Timmi) <TTway@slocity.org>
Date: Friday, May 16, 2025 at 9:52 AM
To: Courtney Leigh Kienow <ckienow@calpoly.edu>
Subject: Upcoming Planning Commission Meeting
Hi Courtney,
I hope you are doing well – I saw you at Council the other night, but couldn’t make my way over to say hi!
I wanted to let you know (you probably already do…) that we are gearing up for a Cal Poly heavy night at the Planning
Commission on May 28 later this month.
We will be hearing from the MCRP class that is working on the “Upper Monterey” area project, and they will present
their ideas to the Planning Commission as part of their class project. We are excited to see what they have put
together!
We also have two fraternities that are up for re-review of their CUPs – Delta Chi (1236 Monte Vista Place) and Sigma
Nu (1304 Foothill) at the May 28 meeting. It looks like Delta Upsilon (720 Foothill) will likely be up for re-review
sometime in June. Staff reports on these will be out next week.
Just wanted to give you a heads-up, please feel free to call or email if you have questions,
Thanks,
Timothea (Timmi) Tway
Director of Community Development
Community Development
919 Palm, San Luis Obispo, CA 93401-3249
78
E TTway@slocity.org
T 805.781.7187
slocity.org
Stay connected with the City by signing up for e-notifications
80
From:Tracy L. Watson <twatson@calpoly.edu>
Sent:Wednesday, May 14, 2025 11:55 AM
To:CityClerk
Subject:SCLC Meeting Documents - May 15, 2025
Attachments:New Chapter Recognition Process.pdf; SCLCPacket_25-09_5-15-25.pdf
Hello,
Please find the attached documents for the SCLC meeting tomorrow.
Thank you in advance for having them ready for us.
Tracy Watson
She/Her
Administrative Assistant II, Student Government
Associated Students, Inc.
California Polytechnic State University
1 Grand Ave. San Luis Obispo, CA 93407-0675
P: 805-756-1292 | F: 805-756-6166
asi.calpoly.edu
Cal Poly sits on the traditional lands of the yak titʸu titʸu yak tiłhini Northern Chumash Tribe of San Luis Obispo County and Region. The yak titʸu titʸu yak
tiłhini have a documented presence in this area for over 10,000 years. The tiłhini peoples have stewarded their ancestral and unceded homelands which
include all of the cities, communities, federal and state open spaces within the San Luis Obispo County region. These homelands extend East into the
Carrizo Plains toward Kern County, South to the Santa Maria River, North to Ragged Point, and West beyond the ocean’s shoreline in an unbroken chain of
lineage, kinship, and culture.
New Chapter
Recognition Process
SCLC May 2025
Quick Facts
PHA
9 Chapters
~2,100 Members
All Womens
Sororities
IFC
18 Chapters
~1750 Members
All Mens
Fraternities
USFC
12 Chapters
~150 Members
Both Fraternies &
Sororities
~19.5% of Undergraduate Students
Current Chapters
Alpha Epsilon Pi
Alpha Sigma Phi
Beta Theta Pi
Delta Chi
Delta Sigma Phi
Delta Upsilon
Kappa Sigma
Lambda Chi Alpha
Phi Delta Theta
Phi Gamma Delta
Phi Kappa Psi
Phi Sigma Kappa
Pi Kappa Phi
Sigma Nu
Sigma Phi Epsilon
Sigma Pi
Theta Chi
Zeta Beta Tau
New Upcoming Chapters
Pi Kappa Alpha (PIKE)
Fall 2026
Treasurer Recruitment Standards Philanthropy
Risk
Management Scholarship New member
Education
Expansion Committee
Chief of Staff, Interfraternity Council (Chair)
VP Student Affairs Representative
Director, Leadership & Service
Chapter President, Interfraternity Council
Chapter President, Interfraternity Council
Greek Representative, Interfraternity Council
Greek Representative, Interfraternity Council
Council Member, Panhellenic Council
Council Member, United Sorority & Fraternity Life Council
Assistant Director, Fraternity & Sorority Life
10-12
Members
Expansion Criteria
Number of chapters currently on campus
Percent of Greek Students
Number of interested students in Greek life
Room for Growth
Number of Housed Chapters
Expansion Procedure
Step 1
IFC Initiates a
for mal expansion
Plan
Option A
An (Inter)national
headquarters submits
a for mal Prospectus
Option B
Expansion Procedure
Step 2 - Reposnisbilies of Expansion Comittee
Collect proposals from interested fraternities
Reach out to national headquarters with a letter of interest
Review all submitted proposals and materials
Evaluate the potential impact of a new fraternity on campus
Decide if/when the group should present to the IFC General Assembly
Invite selected fraternities for on-campus or virtual presentations
Make a for mal recommendation to the IFC Council of Presidents
Set a timeline for fraternity expansion at Cal Poly
Request additional materials if needed to support the decision process
Expansion Procedure
Step 2 - Responsibilities of Petitioning Organization
Alumni Support & Local History
National Organization Info
Chapter Development Plans
Membership Development
National Presence & Expansion History
IFC Recognition Timeline
Expansion Procedure
Step 3 - Expansion period
New chapters must submit Expansion Plan with in 1 month of approval.
Expansion committee and IFC advisor will provide all necessary infor mation to new
chapter about Cal Poly’s Campus.
National Consultants will be sent to campus to recruit new members.
Chapters will be placed on provisional status for one academic year
Chapters Complete their (inter)national regulations to become a fully installed chapter
*subject to each chapter
Expansion Procedure
Reinstatement Process
Former groups cannot return until all university sanctions and requirements are fully met.
IFC will honor any prior return agreements made during conduct processes.
Explain why the chapter left, how issues were resolved, and any debts cleared.
Follow all other steps are previously mentioned.
IFC will take a vote for when the chapter can return with in 4 years.
Chapter Unrecoginiton
Handled by the Office of Student Rights and Responsibilities
Chapter Accountability
Chapter Level Judicial Boards - Individual Cases
IFC Judicial Board - low level chapter wide cases
Noise Complaints
Event registration delays
Inter-chapter issues
Off ice of Student Rights & Responsibilities
Unrecogniz ed Organizations Organization
Sanctions
Questions?
SCLC Agenda
Meeting #25-09 May 15, 2025
3:10 p.m. to 5:00 p.m.
City Hall Hearing Room
990 Palm Street
A. Call to Order
B. Introductions
C. Approval of Meeting Minutes
a) #25-07, April 17, 2025
D. Open Forum
E. Reports
a) Chair/Vice Chair – Ashleigh Spragins/Lucia Landeros
b) San Luis Obispo City Manager – Whitney McDonald
c) Neighborhood Wellness Civility Report – Christine Wallace
d) Residents for Quality Neighborhoods – Brett Cross
e) Community Representative Reports – Abe Lincoln & Mila Vujovich-LaBarre
F. Old Business
a) None
G. New Business
a) Interfraternity Council Recognition Presentation
b) Group Recommendation for Next Year’s SCLC Activity
H. Voting Members Reports (1 minute)
I. Announcements
J. Adjournment
a) SCLC 2024-25 Group Photo
K. Next meeting: August 14, 2025
SCLC Meeting #25-08, April 17, 2025
Location: San Luis Obispo, City Hall Hearing Room
3:10-5:00 p.m.
Voting Members Present
Ashleigh Spragins - Cal Poly - ASI President, SCLC Chair
Lucia Landeros - Cuesta-ASCC President, SCLC Vice Chair
Brett Cross – City of SLO - Residents for Quality Neighborhoods (RQN)
Michelle Crawford - Cal Poly-ASI Executive Director
Bethany Yeung – United Sorority & Fraternity Life Council Designee
Alexander Levine – Cal Poly – Student-at-Large
Abe Lincoln – City of SLO – Community Member-at-Large
Whitney McDonald - City of SLO - City Manager
Kate McMurrey – Cal Poly - Panhellenic Council President
Jason Mockford - Cal Poly – Dean of Students Designee
Heather Moreno – County of SLO – Board of Supervisors
Christopher Mutshnick – Cuesta College – Director of Student Engagement
Sarah Rudd - Creative Mediation-SLO Solutions
Colin Shea - Cal Poly – Interfraternity Council President
Rick Scott – City of SLO – SLOPD Chief of Police
Erica A. Stewart - City of SLO –Mayor
Mila Vujovich-LaBarre – City of SLO – Geographic Neighborhoods Association
Christine Wallace – City of SLO – SLOPD - Public Affairs Manager
Voting Members Absent
Elizabeth Coria - Cuesta College – Vice President of Student Success and Support Programs
Roy Murphy – Cuesta - Student-at-Large
Non-Voting Members Present
Elizabeth Aiello-Coppola – Cal Poly – Greek Life Coordinator
George Hughes – Cal Poly - University Police Department, Assistant Vice President & Chief
of Police of Public Safety
Tracy Watson - Cal Poly-ASI Administrative Assistant II, SCLC Support
Non-Voting Members Absent
City of SLO – Council Member
Guests
Meghan Schuler-Jones – Cal Poly, Assistant Director, Leadership, Assessment, and DEI
Kathie Walker – City of SLO – Resident
Steve Walker – City of SLO – Resident
Matt Armas – Office of the Dean of Students
A. Call to Order
a. Ashleigh called the meeting to order at 3:11 p.m.
b. Silent roll call was taken and with 18 voting members in attendance, quorum was
met.
B. Approval of Meeting Minutes #25-07, March 13, 2025
a. Minutes stand approved as written.
C. Open Forum
a. None
D. Reports
a. Chair/Vice Chair, Ashleigh Spragins, Lucia Landeros
1. Ashleigh reported that ASI Elections candidates are actively campaigning
for the 2025-26 ASI President and Board of Directors.
2. Lucia gave an update on Student Life & Leadership events.
b. City Manager – Whitney McDonald
1. City Council Updates
a. Strategic Budget Direction
b. Study session on Code Enforcement
2. Upcoming City Council meeting
a. Budget approval – General & Enterprise funds
b. Special Meeting – April 29, Solid waste increase in rates, including
increased services for large items.
c. Park at Orcutt & Righetti
c. Neighborhood Wellness Civility Report – Christine Wallace
i. Christine gave the noise data stats for March.
1. NSPY-138, CITE-33, DAC-8, UTL-9, NV-86, LL-18, UG-2
2. She reported that 9 party registration applications were received and 1 was
denied.
d. Residents for Quality Neighborhoods – Brett Cross
i. Brett reported that RQN Board of Directors discussed how to continue with
what we have done regarding St. Patrick’s Day.
ii. He recommended that Fraternity & Sorority Life (FSL) give a presentation on
how new sanctions are approved and who oversees tracking the events.
e. Community Representatives Reports – Abe Lincoln & Mila Vujovich-LaBarre
i. Abe reported that he has received positive feedback on St. Patrick’s Day and
the Morning on the Green concert. He congratulated the police department, Cal
Poly, ASI and the City of SLO for their success.
ii. Mila reported that the neighbors appreciated the crowd control during St.
Patrick’s Day events. She expressed concern on the multiple parties at satellite
houses in residential neighborhoods. She announced Earthfest at Meadow Park
and encouraged attendance. She commended Sam Andrews on his
involvement on the executive board in youth programs.
E. Old Business
a. None
F. New Business
a. Community Engagement Survey Updates – Lucia Landeros
i. Lucia gave a presentation on her attendance at Good Morning SLO presenting
the SCLC survey. With 24 responses, the survey engagement showed the
importance of student/community member engagement. Other takeaways
include sustainable relationships in neighborhoods, more initiatives, shared
experiences and more multi-generational events. 96% of the responses stated
that they wanted to work with students on community events. She reported
that Cuesta is putting feedback into action by hosting a multi-generational
event.
ii. Members discussed how to put the information into action. These events
should be student lead/student driven by ASI, ASCC, or FSL and invite
community members to participate or help with the event. Communication to
community members is key to programs & events that are already being
planned. SCLC can be the “matchmaker” with communication from community
to students and from students to community members. Encourage newsletters
and invitations to the community. High school students are interested in
volunteering.
b. St. Patrick’s Day Debrief
i. Chief Scott gave a report on the city’s efforts including:
1. Safety Enhancement Zone in place for two weeks.
2. Zero tolerance for violators
3. Multi-agency collaboration from all over the state.
4. Public Safety – no street party
5. Outcomes included only four arrests and 40 citations, less than anticipated.
6. No use of force.
ii. Jason reported that security was successful with University Housing with 250
volunteers and 600 shifts including staff and students.
iii. Colin stated that FSL provided a cleanup crew the following morning.
iv. Courtney stated that President Armstrong was greatly appreciative of the work
put into this weekend and would not have the positive outcomes without all of
the partners.
v. Michelle gave an overview of Morning on the Green and the challenges they
experienced.
1. Sold 5,000 tickets in 30 seconds
2. Rain prior to the event caused flooding
3. 45 ASI staff and student leaders were onsite at 2:30 a.m. preparing for the
concert.
4. Slow check in line caused delay in letting students in before the 6 a.m. wait
line entry. This caused a student surge pushing gates, fences, and tables
down injuring staff and students requiring first aid.
5. The concert was stopped until students settled, and the event resumed as
planned.
6. Students mentioned that it was a very scary and an unsafe situation.
7. Members agreed that overall, it was a success and are looking forward to
being able to change the culture with continued efforts.
G. Voting Member Reports
a. Voting members gave their reports.
H. Announcements
I. Adjournment - Meeting adjourned at 5:00 p.m.
81
From:Wallace, Christine
Sent:Monday, May 12, 2025 9:30 AM
To:Elizabeth Aiello-Coppola
Subject:RE: Delta Sigma Phi
Ah okay, thank you for the info.
CW
From: Elizabeth Aiello-Coppola <eaielloc@calpoly.edu>
Sent: Monday, May 12, 2025 9:19 AM
To: Wallace, Christine <cwallace@slocity.org>
Subject: Re: Delta Sigma Phi
Hi Christine!
Yes, they have been fully back and recognized by the university since Fall 2023.
Best,
Elizabeth Aiello-Coppola, M.A.
pronouns she/her/hers
Assistant Director, Fraternity & Sorority Life
Leadership & Service | Student Affairs
Cal Poly | San Luis Obispo, CA 93407 | 805-756-7263
Schedule a meeting with me
From: Wallace, Christine <cwallace@slocity.org>
Date: Monday, May 12, 2025 at 9:17 AM
To: Elizabeth Aiello-Coppola <eaielloc@calpoly.edu>
Subject: Delta Sigma Phi
Hi E,
Is Cal Poly allowing Delta Sigma Phi to return and recruit?
Thanks,
Christine Wallace
Police Public Affairs Manager
Police Department
1042 Walnut Street, San Luis Obispo, CA 93401-2729
E cwallace@slocity.org
82
T 805.781.7186
slocity.org
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addressed and may contain confidential, protected, and/or privileged material. Any review, re-transmission,
dissemination or other use of, or taking of any action in reliance upon this information by persons or entities
other than the intended recipient, is prohibited. If you received this in error, please contact the sender and
delete the material from any computer.
83
From:Courtney Leigh Kienow <ckienow@calpoly.edu>
Sent:Monday, April 21, 2025 12:00 PM
To:McDonald, Whitney
Subject:Re: OSRR - Outcome Letter
Thank you for sharing, Whitney. I shared this with our team as well.
Courtney
From: McDonald, Whitney <WMcDonal@slocity.org>
Date: Thursday, April 17, 2025 at 9:35 PM
To: Courtney Leigh Kienow <ckienow@calpoly.edu>, Hermann, Greg <GHermann@slocity.org>, Tuggle, Todd
<ttuggle@slocity.org>, Scott, Rick <rscott@slocity.org>
Subject: Re: OSRR - Outcome Letter
Hi Courtney,
Thank you for forwarding us this outcome letter. In terms of the City’s process, a N otice of Violation was issued
to the property owner and occupants on 3/19/2025 citing four conditions that they violated in their conditional
use permit. Staff has met with the students to explain the process, and is working on staff reports and
scheduling of the meetings on Planning Commission calendars (aiming for late May). We intend to continue
to move forward with this process to enforce the terms of the permit and our Municipal Code.
Best,
Whitney
Get Outlook for iOS
From: Courtney Leigh Kienow <ckienow@calpoly.edu>
Sent: Tuesday, April 15, 2025 7:12:10 PM
To: McDonald, Whitney <WMcDonal@slocity.org>; Hermann, Greg <GHermann@slocity.org>; Tuggle, Todd
<ttuggle@slocity.org>; Scott, Rick <rscott@slocity.org>
Subject: OSRR - Outcome Letter
This message is from an External Source. Use caution when deciding to open attachments, click links, or respond.
Hi Whitney, Greg, Todd and Rick,
In case you haven’t seen it yet, I wanted to flag this Office of Student Rights and Responsibilities finding for you regarding
the large gathering at 1236 Monte Vista Place on March 15th.
If you think the Council would like to see it as well, please let me know and I’ll send it to them. Thank you.
Courtney
From: osrr@calpoly.edu <osrr@calpoly.edu>
Sent: Monday, April 14, 2025 10:32 AM
84
To: Jason Mockford <jmockfor@calpoly.edu>
Subject: OSRR - Outcome Letter
To help protect your privacy, Microsoft Office prevented automatic download of this picture from the Internet.
Recognized Student Organization
Outcome Letter
April 14, 2025
To: changing name for privacy, President, Delta Chi
Sent Electronically To: changing name for privacy
Dear Mr. changing name for privacy,
Per the investigatory meeting on March 20, 2025, and based on the evidence gathered to date, Student Rights &
Responsibilities has reached a decision about the outcome of the case. This meeting concerned an incident report
detailing an event that took place on March 15, 2025 involving potential violations of the Recognized Student
Organization Code of Conduct (RSOCC).
The investigation yielded that:
On Saturday, March 15, 2025 at approximately 4AM, residents of 1236 Monte Vista Place were cited by the San
Luis Obispo Police Department (SLOPD) for noise, initially reported as a “large party.” Additionally, videos
posted to social media (TikTok) appear to show a large gathering at the property with a banner seen in the
background with the fraternity, Delta Chi’s, letters are clearly visible, including a banner that reads "Get Lucky"
behind a large crowd. A separate video shows two women, each holding a "BORG," in front of the fraternity's
letters.
During the initial Intake meeting with the chapter, the President and Risk Manager presented information that
demonstrated this was not a sanctioned event by the fraternity and further, their property was overrun by unaffiliated
individuals as a result of the St. Patrick’s weekend. Historically, thousands of people travel into San Luis Obispo for
what has been termed “St. Fratty’s Day,” despite the university’s attempts to deter people from this unsanctioned
“event.”
Specifically on March 15, 2025, the President of Delta Chi shared that the residents of 1236 Monte Vista Place, as
tenants of the property, chose to hold a private celebration in their courtyard for themselves and their partners prior to
attending the on-campus event, Morning on the Green. One resident’s partner who was visiting from out of town
designed the flyer that was ultimately seen in a TikTok video. The chapter initially opposed the request to display the
banner, but ultimately decided to allow it for the weekend.
The residents of the property did have music playing, which attracted crowds who were walking along California Blvd
on their way to the on-campus concert (Morning on the Green). Due to the fraternity’s proactive risk-management,
they had locked all access points to their property prior to this morning, including removing any alcohol from their
"bar” area, as they had no event planned. As a result, crowds resorted to scaling the property’s fence(s) and made
unauthorized entry into the facility.
Chapter leadership, including the President, attempted to remove these unwanted individuals, but were quickly
85
outnumbered. When Delta Chi members requested assistance from law enforcement officials stationed along California
Blvd, they were advised to open all their access points in the hopes that the crowds would organically filter out.
Following the direction of law enforcement, Delta Chi proceeded to open their gates, however this attracted more
unwanted attention and grew the size of the crowd.
Following the initial Intake meeting, the President and Risk Manager of Delta Chi shared security camera video from
March 15, 2025 with the Office of Student Rights & Responsibilities (OSRR) that corroborates their narrative. In the
video, large groups of individuals are seen walking from California Blvd, crossing through an adjacent parking lot,
and climbing Delta Chi’s fence to enter the property. Further, these individuals are seen entering the fraternity’s
“bar” and leaving empty handed, as there was no alcohol present.
Security camera footage and audio recording indicate that residents of 1236 Monte Vista Place contacted these
individuals, yelling at them in attempts to stop their entry to the property. Photos provided to OSRR of later on March
15, 2025 show the damage these individuals did to the property (fence), putting the safety and well-being of the
residents at risk. Specifically, two areas along the fence line are structurally damaged (bent), likely due to the crowds
using them to climb and enter the property. The damaged areas are the same areas that were observed on the provided
security footage from March 15, 2025.
Further, had the fraternity held an event, attendees would not resort to climbing over a fence to enter. Rather, they
would utilize a common entry point through the Monte Vista Place cul-de-sac. Additionally, in the audio from the
security footage, one individual that jumped over the fence can be heard stating, “SLO is so different from SMU
though.” This statement further supports the narrative that these were unwanted individuals and unaffiliated with
Delta Chi or Cal Poly.
Based upon the information presented, Delta Chi has been found NOT RESPONSIBLE for the following subsections
of the Recognized Student Organization Code of Conduct (RSOCC):
4. Noise: a - Violation of municipal noise ordinances.
7. Health & Safety - Conduct that threatens or endangers the health or safety of any person within or related to the
University community, including physical abuse, threats, intimidation, harassment, sexual misconduct, throwing bottles
or objects that could result in personal injury, or where three or more members of a student organization engage in
group violence or taunt others to engage in violence.
22. Student Organization Events: g - Failure to comply with event approval conditions imposed by the Clubs &
Organizations office or other University offices.
22. Student Organization Events: i - Failure by a fraternity or sorority to comply with the Party Registration Policy.
As a student organization, you are responsible for knowing and being in compliance with all Cal Poly Recognized
Student Organization Code of Conduct policies. You are a part of a community and student body that depends on
everyone's contribution to create a learning environment that is characterized as safe, responsible, and respectful.
No further action is needed from you at this time. Please feel free to contact our office at 805-756-2794 or
osrr@calpoly.edu should you have any additional questions. Thank you for your time and cooperation in
this process.
For additional information, please visit the link to the Student Rights & Responsibilities website.
Sincerely,
86
To help protect your priv acy, Microsoft Office prevented automatic download of this picture from the Internet.
Matthew Armas, Associate Director
Student Rights & Responsibilities
Cc: File
Dr. David Groom, Interim Dean of Students, Cal Poly
Dr. Jo Campbell, Associate Vice President for Student Affairs & Executive Director of University Housing, Cal Poly
Dr. Brad Pulcipher, Director for Student Rights & Responsibilities, Cal Poly
Jason Mockford, Senior Director of Leadership & Service, Cal Poly
Elizabeth Aiello-Coppola, Assistant Director, Fraternity & Sorority Life, Cal Poly
Director of Member Safety, Delta Chi Fraternity
97
From:Courtney Leigh Kienow <ckienow@calpoly.edu>
Sent:Friday, March 21, 2025 10:41 AM
To:Hermann, Greg
Subject:Re: City-University Lunch notes
Thanks much!
Courtney
From: Hermann, Greg <GHermann@slocity.org>
Date: Friday, March 21, 2025 at 10:18 AM
To: McDonald, Whitney <WMcDonal@slocity.org>, Courtney Leigh Kienow <ckienow@calpoly.edu>
Subject: RE: City-University Lunch notes
Thanks, Courtney! I think we are good on follow up items other than connect with George with our Emergency
Manager for coordination on the after action report which I’ll do today.
Greg
From: McDonald, Whitney <WMcDonal@slocity.org>
Sent: Friday, March 21, 2025 9:39 AM
To: Courtney Leigh Kienow <ckienow@calpoly.edu>
Cc: Hermann, Greg <GHermann@slocity.org>
Subject: Re: City-University Lunch notes
Thank you, Courtney! Much appreciated!
Whitney McDonald
pronouns (she/hers)
City Manager
City Administration
990 Palm, San Luis Obispo, CA 93401-3934
E WMcDonal@slocity.org
T 805.781.7114
C 805.550.8349
slocity.org
Stay connected with the City by signing up for e-notifications
From: Courtney Leigh Kienow <ckienow@calpoly.edu>
Sent: Friday, March 21, 2025 9:17 AM
To: McDonald, Whitney <WMcDonal@slocity.org>
Cc: Courtney Leigh Kienow <ckienow@calpoly.edu>; Hermann, Greg <GHermann@slocity.org>
Subject: City-University Lunch notes
98
This message is from an External Source. Use caution when deciding to open attachments, click links, or respond.
Hi Whitney,
Normally I wouldn’t share my messy notes from meetings like this but since you were sick I’m going against my better
judgement and sharing them anyway. There’s probably some of it that won’t make sense so if you have questions, please
let me know. I hope you feel better soon!
Quarter to Semester Transition
**Rachel Fernflores to present to SLO leadership team – talk to all department heads about changes and get feedback
The 2026-27 calendar (first year on semester system) should be finalized soon – next few weeks.
August 17 or 19th likely to be start of school
Shorter summer
June 14 finish quarter
Talking to landlords
Early community education will be important
Sunsetting cal poly time. Classes will start on the hour or half hour instead of 10 minutes after – obvious impact on public
transit
**Email Rachel F contact info to council (Erica)
ERCP – marketing
Year-round operations – 27 summer start with ramp up over time
Saint Patricks
6 broken ceiling tiles in residence halls (less than normal weekend)
No guest policy Thursday – Sunday probably biggest success
5-7K attended concert
Need to do it at a different location
Fences actually fell over. Students started trying to put it back up but once a student went over it – they all went.
Likely similar next year to this year.
150 to 5K people at concert in about 15 minutes.
286 sworn officers. 25 support staff. City of slo has a total of 61 officers.
Different location next year
More entry routes
Thousands of people showed up at once
Get people in faster
Everyone got in line at 5:45 so their tickets wouldn’t be invalidated.
After action report run by faculty trained to do this will take place.
**send after action report from Jan
Funds did not come from student fees or state funds.
Still being tallied.
Collaboration was key
Extreme success.
25 agencies assisting
Large social media presence and electronic signs. Door to door with door hangers.
Students changed electronic signs from “No to party” changed to “Yes to party.”
4 arrests. 40 citations. 20 written by ABC.
Needed every officer that we had – no cost to the city as an agency assist.
Tried to get into a few intersections to block.
Bagpipes came on and a ton started trickling out. Ended up being really beneficial because crowds trickled out instead of
a surge.
DUI check point.
Naysayers don’t have anything to say.
No issues in residence halls afterward.
One large party from one of the fraternities.
99
Very little roof activity – and not even an area where you could see anything
Two stories up – drop vape pen.
Sensitivity around hard feelings from staff and faculty.
Would have been close to a million just for one day of mutual aid for slo pd.
Cal Poly Budget
State cut funding to CSU and community colleges
$375 million cut
Commitments we have for next year plus priorities offset with tuition increase
$780 million hit to CSU
State outlook gets worse as opposed to better in the next three years
More cuts coming
Think deeply about how to run the institution in a sustainable way
Been in a growth mode – direction we need to go. Need to invest in it.
$24 million budget hole.
Another $24 million from state cuts.
$48 million total hole
Modeling of budget cuts of 5% and 10%. Where can we get creative in increasing revenue or cutting expenses.
Grow and do more with less.
Advocacy greatly appreciated.
Need for more events for studens on campus
City budget
Deep in conversations about 2-year budget and goal setting.
Softening/flattening of revenues
Costs outpace revenue in out years
Will need to be focused increases in certain areas
Presidential/Organizational updates
Student Affairs and Enrollment Management combined
T takes over May 1
Provost stepping down – acting provost lynette (former provost at fresno state) 1-2 months
Al Liddicoat returns from system office May 1
VP of research – this department is rolling back under academic affairs
Efficiencies and effectiveness on campus
Not in this business to do away with positions
Facilities update
Cutting ribbons at multiple sites this coming year
Summer – Kennedy library opens back up
Student success center starting construction
Sept 26 first building
Residence halls – less optimistic about the number of units we’ll have
H-9 lot focusing on now for workforce housing
WRF
John Madden Football Center
Densifying poly canyon village this fall (’25) – adding 250 beds to more than cover enrollment growth
City infrastructure update
April 15 10-year capital plan
Prado interchange 2029
January 26 complete cultural arts district parking structure
Driver shortage
Increasing bus service
Driver shortage
100
Grand Avenue – work in progress
Enrollment/Allan Hancock 2+2
2+2 announcement this week
Want to move forward with cuesta as well
Fall 2025 set to launch at Cuesta. Didn’t have a great pool of interest. Timing was the issue there.
Fall 2025 slightly larger incoming class by design.
Sincerely,
Courtney
Courtney Kienow
pronouns she/hers (why is this important?)
Director of Community Relations and Economic Development
Office of the President
Cal Poly, San Luis Obispo, CA
_____
office 805-756-6000
direct 805-756-6098
www.calpoly.edu
101
From:Elizabeth Aiello-Coppola <eaielloc@calpoly.edu>
Sent:Friday, March 21, 2025 9:46 AM
To:Salem, Rami
Subject:Re: Lambda Chi Alpha contact
Of course! Have a great weekend!
Elizabeth Aiello-Coppola, M.A.
pronouns she/her/hers
Assistant Director, Fraternity & Sorority Life
Leadership & Service | Student Affairs
Cal Poly | San Luis Obispo, CA 93407 | 805-756-7263
Schedule a meeting with me
From: Salem, Rami <RSalem@slocity.org>
Date: Thursday, March 20, 2025 at 1:29 PM
To: Elizabeth Aiello-Coppola <eaielloc@calpoly.edu>
Subject: RE: Lambda Chi Alpha contact
Got it! Thank you Elizabeth. Much appreciated.
From: Elizabeth Aiello-Coppola <eaielloc@calpoly.edu>
Sent: Thursday, March 20, 2025 9:14 AM
To: Salem, Rami <RSalem@slocity.org>
Subject: Lambda Chi Alpha contact
This message is from an External Source. Use caution when deciding to open attachments, click links, or respond.
Hi Rami,
I hope you are having a great week! I got your message – here is the contact for the President of Lambda Chi Alpha:
slolca.alpha@gmail.com His name is Aiden! The Vice President’s name is Cayden, but unfortunately I don’t have an
officer email listed for him.
Also, they are wrapping up finals week and heading into spring break next week, so if you don’t get a response until
the first week of April that is probably why! I can follow up with him at our first meeting next quarter to make sure he
got your email.
Best,
Elizabeth Aiello-Coppola, M.A.
pronouns she/her/hers
Assistant Director, Fraternity & Sorority Life
Leadership & Service | Student Affairs
Cal Poly | San Luis Obispo, CA 93407 | 805-756-7263
102
Schedule a meeting with me
107
From:Wallace, Christine
Sent:Wednesday, February 26, 2025 10:57 AM
To:Elizabeth Aiello-Coppola
Subject:RE: 2069 McCollum
Perf, thanks so much.
CW
From: Elizabeth Aiello-Coppola <eaielloc@calpoly.edu>
Sent: Wednesday, February 26, 2025 7:58 AM
To: Wallace, Christine <cwallace@slocity.org>
Subject: Re: 2069 McCollum
This message is from an External Source. Use caution when deciding to open attachments, click links, or respond.
Not to my knowledge!
Elizabeth Aiello-Coppola, M.A.
pronouns she/her/hers
Why Do Pronouns Matter?
Assistant Director, Fraternity & Sorority Life
Leadership & Service | Student Affairs
Cal Poly | San Luis Obispo, CA 93407 | 805-756-7263
From: Wallace, Christine <cwallace@slocity.org>
Sent: Tuesday, February 25, 2025 5:08:57 PM
To: Elizabeth Aiello-Coppola <eaielloc@calpoly.edu>
Subject: 2069 McCollum
Hi E,
I’ve got a party reg request for 2069 McCollum. Theta Chi or no?
Thanks,
Christine Wallace
Police Public Affairs Manager
Police Department
1042 Walnut Street, San Luis Obispo, CA 93401-2729
E cwallace@slocity.org
T 805.781.7186
slocity.org
Stay connected with the City by signing up for e-notifications
108
This e-mail, and any files transmitted with it, are intended only for the person or entity to which it is
addressed and may contain confidential, protected, and/or privileged material. Any review, re-transmission,
dissemination or other use of, or taking of any action in reliance upon this information by persons or entities
other than the intended recipient, is prohibited. If you received this in error, please contact the sender and
delete the material from any computer.
109
From:Reagan J. Denny <rjdenny@calpoly.edu>
Sent:Thursday, February 20, 2025 8:56 AM
To:Stewart, Erica A
Subject:Re: Meeting Request
This message is from an External Source. Use caution when deciding to open attachments, click links, or respond.
Good morning,
I have a quick question for you. I was just reviewing the new city goals and wanted to make sure I understand the
neighborhood livability goal. Are there specific objectives or benchmarks within the healthy, safe, and
affordable framework? I have read the articles citing illegal fraternity houses as a primary concern and want to
understand this more. In particular, how can I distinguish between an illegal fraternity house and a group of
students who live in the same house?
I want Cal Poly and ASI to come to the table about this goal, because it is clearly a point of frustration for the
city, and I want to be clear on how we can move forward towards solutions. I'd love to hear your thoughts about
what student advocacy and ASI's role should be in helping you all reach this goal.
As always, feel free to give me a call or text. If you would like to attend our March 5 meeting, which is the last
meeting before St. Patricks, let me know before next Thursday so I can add you to the agenda.
Best,
RJD
Reagan Denny
Chair, ASI Board of Directors
Bioresource and Agricultural Engineering
Cal Poly San Luis Obispo
_____
(530) 812-3243 | LinkedIn
www.calpoly.edu
From: Reagan J. Denny <rjdenny@calpoly.edu>
Sent: Saturday, January 25, 2025 9:52 AM
To: Stewart, Erica A <estewart@slocity.org>
Subject: Re: Meeting Request
Good morning Mayor Stewart,
Thank you again for taking the time to meet with me yesterday. I greatly appreciated the opportunity to discuss
what needs to change at Cal Poly so we can collaborate more effectively. If elected, I would like to propose
meeting with you on a monthly or quarterly basis, as I am deeply passionate about strengthening the connection
between our organizations.
I also wanted to inquire about your interest in making endorsements this year. I understand that this is
something you have chosen to do in some years but not in others. My campaign is focused on fostering stronger
connections between students and the decision-makers who impact their lives. As one of those decision
110
makers, your support would be instrumental. I am more than happy to continue to meet and discuss before any
decisions are made, if you are interested in making endorsements this year.
Please feel free to give me a call at 530-812-3243 if you would prefer.
I look forward to continuing to work with you, and will see you at our board meeting on February 5th!
Best,
RJD
Reagan Denny
Chair, ASI Board of Directors
Bioresource and Agricultural Engineering
Cal Poly San Luis Obispo
_____
(530) 812-3243 | LinkedIn
www.calpoly.edu
From: Reagan J. Denny
Sent: Friday, January 17, 2025 2:36 PM
To: Stewart, Erica A <estewart@slocity.org>; Purrington, Teresa <TPurring@slocity.org>
Subject: Meeting Request
Good afternoon Mayor Stewart,
I hope this email finds you well! I am reaching out to see if we could find a time to meet. I have been
seriously considering running for ASI President, particularly given the current dynamics between ASI and the
city.
I would love to sit down and talk about what it looks like for our organizations to collaborate more
effectively and strengthen our relationship. Please let me know if there is a time that works best for your
schedule.
Thank you for your time and consideration, and I look forward to hearing from you.
Best,
RJD
Reagan Denny
Chair, ASI Board of Directors
Bioresource and Agricultural Engineering
Cal Poly San Luis Obispo
_____
(530) 812-3243 | LinkedIn
www.calpoly.edu
111
From:Colin Vaughn Shea <cshea02@calpoly.edu>
Sent:Monday, February 17, 2025 1:09 PM
To:Salem, Rami
Subject:IFC Follow Up Questions
This message is from an External Source. Use caution when deciding to open attachments, click links, or respond.
Hi Rami,
I hope you are doing well; Many of the chapter presidents are wanting to work with the city and are hoping to get
a few things clarified from our conversation a few weeks ago. The following are questions that have been asked
and we are hoping to get them answered!
1. While discussing land use it was mentioned that if someone was wearing a Fraternity t-shirt on a
property it could be considered improper use of the property if that property did not have the proper
permits, as well as if a Fraternity Flag was visible on the property whether in the window or on a flagpole.
Can you clarify how this would be enforced?
2. Where can a code enforcement officer access a residential property when enforcing the
municipal code? What allows a code enforcement officer to enter the property?
4. Can you clarify how the Code is enforced when it comes to Noise? Is it up to officer discretion? Is there a
decible reading requirement?
5. Can you share a list of common code violations that are not related to Housing zoning or noise?
things like trash, property safety, parking, etc.?
6. Can you clarify if there are action items that properties need to be complete after receiving a
Notice of Violation? Are there fines associated with notices?
7. We discussed the opportunity for a special event permit for events that are located in R1 and R2
Zones as well as R3 and R4 Zones without a Conditional Use Permit. What is the process to get these
permits? Would they be awarded to Fraternities or sororities in locations without a Conditional Use
Permit? What type of events can get approved?
8. Can you Layout what Zero tolerance means for Code Enforcement and how Zero tolerance will be
enforced?
9. What happens if a Fraternity or Sorority loses their Conditional Use permit?
10. What are the defining factors of a R-Zone? How is the density of a zone set/calculated?
11. How is Code Enforcement approaching the enforcement of housing of organizations that are
affiliated and good standing with Cal Poly but who are not connected to The Fraternity and Sorority Life
office?
Thank you for your time!
112
Best,
Colin V. Shea
IFC President
Business Administration, Entrepreneurship
Cal Poly, San Luis Obispo
_____
(206) 409-8630 | LinkedIn
www.calpoly.edu
113
From:Courtney Leigh Kienow <ckienow@calpoly.edu>
Sent:Tuesday, February 11, 2025 3:16 PM
To:Tway, Timothea (Timmi)
Subject:Re: Fraternity Members in R-1, R-2 Neighborhoods
Fantastic. Thanks!
Courtney
From: Tway, Timothea (Timmi) <TTway@slocity.org>
Date: Tuesday, February 11, 2025 at 12:40 PM
To: Courtney Leigh Kienow <ckienow@calpoly.edu>
Subject: RE: Fraternity Members in R-1, R-2 Neighborhoods
Hi Courtney,
Yes I have reserved Conf Room 1 at 919 Palm (CDD offices) thanks!
Timmi
From: Courtney Leigh Kienow <ckienow@calpoly.edu>
Sent: Tuesday, February 11, 2025 12:26 PM
To: Tway, Timothea (Timmi) <TTway@slocity.org>
Subject: Re: Fraternity Members in R-1, R-2 Neighborhoods
Hi Timmi,
We can all make March 4, 2-3pm work. I’m adding it to our calendars now. Do you have a room available? Thank you!
Courtney
From: Tway, Timothea (Timmi) <TTway@slocity.org>
Date: Tuesday, February 11, 2025 at 11:35 AM
To: Courtney Leigh Kienow <ckienow@calpoly.edu>
Subject: RE: Fraternity Members in R-1, R-2 Neighborhoods
Hi Courtney,
Trying to get a time that works for people.
Looks like our team has availability on February 25 from 2-3, or Thursday February 27 from 11-12, or March 4 from 2-
3,
Do any of those times work?
Thanks!
Timmi
114
From: Courtney Leigh Kienow <ckienow@calpoly.edu>
Sent: Friday, February 7, 2025 11:36 AM
To: Tway, Timothea (Timmi) <TTway@slocity.org>
Subject: Re: Fraternity Members in R-1, R-2 Neighborhoods
Perfect! Thanks Timmi!
We’ll have Jason Mockford and myself. Possibly Elizabeth and Jo Campbell also. I’ll confirm shortly but would bank on the
four of us.
Courtney
From: Tway, Timothea (Timmi) <TTway@slocity.org>
Date: Friday, February 7, 2025 at 8:12 AM
To: Courtney Leigh Kienow <ckienow@calpoly.edu>
Subject: RE: Fraternity Members in R-1, R-2 Neighborhoods
Hey Courtney,
Yes – sorry we haven’t scheduled one yet. Now that we have a new ACM, let me check with Scott to see who he
would like to attend these meetings from the Admin team and I can start to schedule. Who would you like in the
meeting from the Cal Poly side? Having a number of attendees will help me figure out room/space.
Thanks!
TImmi
From: Courtney Leigh Kienow <ckienow@calpoly.edu>
Sent: Wednesday, February 5, 2025 4:36 PM
To: Tway, Timothea (Timmi) <TTway@slocity.org>
Subject: Fraternity Members in R-1, R-2 Neighborhoods
This message is from an External Source. Use caution when deciding to open attachments, click links, or respond.
Hi Timmi,
I’m full of requests these days.
I keep waiting for our next fraternity/sorority focused meeting to pop up and not seeing it! I am not sure who was
responsible for scheduling it so I’m just taking the reins 뇤눎눐눑눒눏.
Can we get our next meeting focused on CUPs/brainstorming solutions/enforcement and all the issues around this on the
books? I’m guessing it’ll be best to start with you and your team in terms of dates and times as our schedules may be a
little more flexible.
Please let me know and thank you!
Sincerely,
Courtney
Courtney Kienow
pronouns she/hers (why is this important?)
Director of Community Relations and Economic Development
115
Office of the President
Cal Poly, San Luis Obispo, CA
_____
office 805-756-6000
direct 805-756-6098
www.calpoly.edu
127
From:Brad Pulcipher <bpulciph@calpoly.edu>
Sent:Monday, January 27, 2025 12:04 PM
To:Mezzapesa, John
Cc:Office of Student Rights and Responsibilities
Subject:Re: Reports of fraternity events
This message is from an External Source. Use caution when deciding to open attachments, click links, or respond.
Hey John,
It was good to connect with you today. Below is the link to the public reporting form you can use to submit
allegations of university code of conduct violations. Let me know if you have any questions or need to
troubleshoot any issues that come up with the form. Thanks John.
Link: https://cm.maxient.com/reportingform.php?CalPoly&layout_id=0
Sincerely,
Brad Pulcipher, Ed.D. (He/Him/His)
Director
Student Rights & Responsibilities | Student Affairs
Cal Poly, San Luis Obispo, CA
_____
www.osrr.calpoly.edu
Please submit an online report if someone is exhibiting inappropriate, unusual, and/or concerning behavior. If it is an
emergency, please dial 911.
Reporting Form:
https://calpoly-advocate.symplicity.com/public_report/index.php/pid041208?
_____
This transmission is confidential and intended solely for the person or organization to which it is addressed. It may contain
privileged and confidential information. If you are not the intended recipient, you should not copy, distribute or take any action in
reliance on it. If you have received this transmission in error, please notify me immediately @ bpulciph@calpoly.edu.
From: Brad Pulcipher <bpulciph@calpoly.edu>
Sent: Friday, January 24, 2025 8:53 AM
To: Mezzapesa, John <JMezzape@slocity.org>
Cc: Office of Student Rights and Responsibilities <osrr@calpoly.edu>
Subject: Re: Reports of fraternity events
Hi John,
128
I just left a voicemail. Feel free to give call back at 805-756-0624
Looking forward to connecting. Thanks.
Sincerely,
Brad Pulcipher, Ed.D. (He/Him/His)
Director
Student Rights & Responsibilities | Student Affairs
Cal Poly, San Luis Obispo, CA
_____
www.osrr.calpoly.edu
Please submit an online report if someone is exhibiting inappropriate, unusual, and/or concerning behavior. If it is an
emergency, please dial 911.
Reporting Form:
https://calpoly-advocate.symplicity.com/public_report/index.php/pid041208?
_____
This transmission is confidential and intended solely for the person or organization to which it is addressed. It may contain
privileged and confidential information. If you are not the intended recipient, you should not copy, distribute or take any action in
reliance on it. If you have received this transmission in error, please notify me immediately @ bpulciph@calpoly.edu.
From: Mezzapesa, John <JMezzape@slocity.org>
Sent: Friday, January 24, 2025 7:40 AM
To: Brad Pulcipher <bpulciph@calpoly.edu>
Cc: Office of Student Rights and Responsibilities <osrr@calpoly.edu>
Subject: Re: Reports of fraternity events
Hello Dr. Pulcipher,
I am reaching out to you directly regarding the below email I sent to your office on Tuesday. I have not received a
response and was hoping you could read it over and provide me with some direction or forward to the
appropriate staff in your office for follow up.
Let me know if you have any questions.
Thank you,
John Mezzapesa
Interim Deputy Building Official
Community Development
129
Building and Safety
919 Palm Street, San Luis Obispo, CA 93401-3668
E jmezzapesa@slocity.org
T 805.781.7179
From: Mezzapesa, John <JMezzape@slocity.org>
Sent: Tuesday, January 21, 2025 5:24 PM
To: osrr@calpoly.edu <osrr@calpoly.edu>
Subject: Reports of fraternity events
Hello,
Last week, our office received a complaint alleging that a number of fraternities would be hosting rush events at
numerous residential locations in the neighborhoods surrounding Cal Poly. The locations provided do not have use
permits approving the use of the property as a fraternity, so, if sponsored fraternity events were confirmed, it would be
a violation of local ordinance. As a result of the complaint, our staff performed several inspections over the weekend
and are currently organizing the evidence. We anticipate that several fraternal organizations will be found to have
violated city ordinances regarding land use regulations. We would like to report these incidents to your office for
investigation of possible misconduct by the associated organizations . If possible, can you have the appropriate person
reach out to me to discuss a streamlined method of providing the evidence and documents to the appropriate person
rather than using the online incident form which limits us to one incident/organization at a time.
Thank you,
John Mezzapesa
Interim Deputy Building Official
Community Development
Building and Safety
919 Palm Street, San Luis Obispo, CA 93401-3668
E jmezzapesa@slocity.org
T 805.781.7179
130
From:Colunga-Lopez, Andrea
Sent:Friday, January 24, 2025 3:23 PM
To:Madison Shea White
Subject:RE: Speaker cards link
Attachments:Agenda Package - PC_Jan22_2025.pdf
Hi Madison,
I also wanted to provide you with an update on the meeting minutes for the 1/22/25 meeting.
At the next PC meeting on 2/12/25, PC staff will need to approve the 1/22/25 meeting minutes. Those minutes will be
made available when the 2/12 agenda is posted. Agendas are posted as early as week in advance or up to 72 hours
in advance. I have attached the 1/22/25 Agenda packet as reference, please see item 3.a – Consideration of
minutes – December 11, 2024 Planning Commission Minutes. Click here to view the Public Meeting Agendas on
the City website. Should you be interested in attending the 2/12/25 meeting, it will be held at City Hall in the Council
Chambers at 990 Palm Street at 6:00 p.m.
If have additional questions, please feel free to reach out.
Best,
Andrea Colunga-Lopez
pronouns she/her/hers
Administrative Assistant II
City Administration
E AColunga@slocity.org
T 805.781.7105
slocity.org
Stay connected with the City by signing up for e-notifications
From: Madison Shea White <mwhite65@calpoly.edu>
Sent: Friday, January 24, 2025 12:57 PM
To: Colunga-Lopez, Andrea <AColunga@slocity.org>
Subject: Re: Speaker cards link
This message is from an External Source. Use caution when deciding to open attachments, click links, or respond.
Thank you for your help, Andrea!
From: Colunga-Lopez, Andrea <AColunga@slocity.org>
Sent: Friday, January 24, 2025 12:55 PM
To: Madison Shea White <mwhite65@calpoly.edu>
Subject: Speaker cards link
131
Hi Madison,
Thank you for your call. Please see the link below for the speaker cards submitted at the PC meeting on 1/22/25.
https://opengov.slocity.org/WebLink/DocView.aspx?id=204036&dbid=0&repo=CityClerk
You can navigate the public documents through the path underlined in red in the photo below.
Best,
Andrea Colunga-Lopez
pronouns she/her/hers
Administrative Assistant II
City Administration
E AColunga@slocity.org
T 805.781.7105
slocity.org
Stay connected with the City by signing up for e-notifications
Planning Commission
AGENDA
Wednesday, January 22, 2025, 6:00 p.m.
Council Chambers, 990 Palm Street, San Luis Obispo
Planning Commission meetings can be viewed remotely on Channel 20, the City’s YouTube Channel,
and on the City’s website under the Public Meeting Agendas web page. Attendees of City Council or
Advisory Body meetings are eligible to receive one hour of complimentary parking; restrictions apply,
visit Parking for Public Meetings for more details.
INSTRUCTIONS FOR PUBLIC COMMENT:
Public Comment prior to the meeting (must be received 3 hours in advance of the meeting):
Mail - Delivered by the U.S. Postal Service. Address letters to the City Clerk's Office at 990
Palm Street, San Luis Obispo, California, 93401.
Email - Submit Public Comments via email to advisorybodies@slocity.org. In the body of your
email, please include the date of the meeting and the item number (if applicable). Emails will not
be read aloud during the meeting.
Voicemail - Call (805) 781-7164 and leave a voicemail. Please state and spell your name, the
agenda item number you are calling about, and leave your comment. Verbal comments must be
limited to 3 minutes. Voicemails will not be played during the meeting.
*All correspondence will be archived and distributed to members, however, submissions received
after the deadline may not be processed until the following day.
Public Comment during the meeting:
Meetings are held in-person. To provide public comment during the meeting, you must be
present at the meeting location.
Electronic Visual Aid Presentation. To conform with the City's Network Access and Use Policy,
Chapter 1.3.8 of the Council Policies & Procedures Manual, members of the public who desire
to utilize electronic visual aids to supplement their oral presentation must provide display-ready
material to the City Clerk by 12:00 p.m. on the day of the meeting. Contact the City Clerk's
Office at cityclerk@slocity.org or (805) 781-7114.
Pages
1.CALL TO ORDER
Chair Cooley will call the Regular Meeting of the Planning Commission to order.
2.PUBLIC COMMENT FOR ITEMS NOT ON THE AGENDA
At this time, people may address the Commission about items not on the
agenda. Comments are limited to three minutes per person. Items raised at this
time are generally referred to staff and, if action by the Commission is
necessary, may be scheduled for a future meeting.
3.CONSENT
Matters appearing on the Consent Calendar are expected to be non-
controversial and will be acted upon at one time. A member of the public may
request the Planning Commission to pull an item for discussion. The public may
comment on any and all items on the Consent Agenda within the three-minute
time limit.
3.a CONSIDERATION OF MINUTES - DECEMBER 11, 2024 PLANNING
COMMISSION MINUTES
5
Recommendation:
To approve the Planning Commission Minutes of December 11, 2024.
4.PUBLIC HEARING
Note: Any court challenge to the action taken on public hearing items on this
agenda may be limited to considering only those issues raised at the public
hearing or in written correspondence delivered to the City of San Luis Obispo at,
or prior to, the public hearing. If you wish to speak, please give your name and
address for the record. Please limit your comments to three minutes; consultant
and project presentations limited to six minutes.
4.a REQUEST TO CONSIDER FIVE SITES FOR THE ROTATING
OVERNIGHT SAFE PARKING PILOT PROGRAM (DIR-0612-2024;DIR-
0639-2024; DIR-0640-2024; DIR-0641-2024; DIR-0642-2024)
11
Recommendation:
Adopt the Draft Resolution approving five sites for the Rotating
Overnight Safe Parking Pilot Program, based on findings and subject to
conditions of approval.
5.COMMENT AND DISCUSSION
5.a STAFF UPDATES AND AGENDA FORECAST
Receive a brief update from Deputy Community Development Director
Tyler Corey.
6.ADJOURNMENT
The next Regular Meeting of the Planning Commission is scheduled for
February 12, 2025 at 6:00 p.m. in the Council Chambers at City Hall, 990 Palm
Street, San Luis Obispo.
LISTENING ASSISTIVE DEVICES for the hearing impaired--see the Clerk
The City of San Luis Obispo wishes to make all of its public meetings accessible
to the public. Upon request, this agenda will be made available in appropriate
alternative formats to persons with disabilities. Any person with a disability who
requires a modification or accommodation in order to participate in a meeting
should direct such request to the City Clerk’s Office at (805) 781-7114 at least
48 hours before the meeting, if possible. Telecommunications Device for the
Deaf (805) 781-7410.
Planning Commission meetings are televised live on Charter Channel 20 and on
the City's YouTube Channel: www.youtube.com/CityofSanLuisObispo. Agenda
related writings or documents provided to the Planning Commission are
available for public inspection on the City’s website:
https://www.slocity.org/government/mayor-and-city-council/agendas-and-
minutes.
Page 4 of 52
1
Planning Commission Minutes
December 11, 2024, 6:00 p.m.
Council Chambers, 990 Palm Street, San Luis Obispo
Present: Commissioner Sheryl Flores, Commissioner Bob Jorgensen,
Commissioner Steve Kahn, Commissioner Eric Tolle, Vice Chair
Dave Houghton, Chair Justin Cooley
Absent: Commissioner Juan Munoz-Morris
City Staff Present: Deputy Community Development Director Tyler Corey, Assistant
City Attorney Markie Kersten, Deputy City Clerk Sara Armas
Deputy City Clerk Kevin Christian
_____________________________________________________________________
1. CALL TO ORDER
A Regular Meeting of the San Luis Obispo Planning Commission was called to
order on December 11, 2024 at 6:00 p.m. in the Council Chambers at City Hall,
990 Palm Street, San Luis Obispo, by Chair Cooley.
2. PUBLIC COMMENT FOR ITEMS NOT ON THE AGENDA
Public Comment:
None
--End of Public Comment--
3. CONSENT
3.a CONSIDERATION OF MINUTES - NOVEMBER 13, 2024 PLANNING
COMMISSION MINUTES
Motion By Vice Chair Houghton
Second By Commissioner Kahn
To approve the Planning Commission Minutes of November 13, 2024.
Ayes (5): Commissioner Jorgensen, Commissioner Kahn, Commissioner
Tolle, Vice Chair Houghton, and Chair Cooley
Abstained (1): Commissioner Flores
Absent (1): Commissioner Munoz-Morris
CARRIED (5 to 0)
Page 5 of 52
2
4. PUBLIC HEARING
4.a 466 DANA STREET (ARCH-0329-2022, EID-0637-2022) REVIEW OF A
PROJECT PROPOSING CONSTRUCTION OF 20 LOW TO VERY LOW
INCOME AFFORDABLE HOMES AND REHABILITATION OF THE
HISTORIC ROSA BUTRÓN ADOBE
Commissioners Flores and Kahn provided ex parte disclosures and
announced they met with the applicant and visited the project site. Chair
Cooley noted he did visit the site but spoke with no one.
Commissioners Jorgensen, Tolle, and Vice Chair Houghton reported no ex
parte disclosures.
Housing Coordinator David Amini presented the staff report and
responded to Commission inquiries.
The Applicant, Anne Wyatt, Executive Director of Smart Housing
Solutions, provided a brief overview of the project and responded to
questions raised.
Chair Cooley opened the Public Hearing
Public Comment:
Dana Hunter
Ryan Duchene
Pat Duchene
Madelyn Ropner
James Cooley
William Watson
Katherine Ivanjack
Miriam Sullivan
Carolyn Huddleston
Susan Stewart
Steve Barasch
Lea Brooks
Joe Pollon
Andy Pease
Linda Vanasupa
Erik Berg-Johansen
Ashley Gastineau
Lisa Gonzalez
John Ashbaugh
Leslie Halls
--End of Public Comment—
Chair Cooley closed the Public Hearing
Page 6 of 52
3
Motion By Commissioner Tolle
Second By Commissioner Jorgensen
Adopt the Draft Resolution, which provides the following:
Adoption of the Initial Study/Mitigated Negative Declaration of
Environmental Impact prepared pursuant to CEQA; and
Determination that the City’s action on the subject property to authorize
and/or construct buildings or structures for the purposes of developing
affordable housing is consistent with the City’s General Plan; and
Approval of the proposed new construction of 20 low and very low-
income residential units with a parking reduction pursuant to state density
bonus law, rehabilitation of the historic adobe, and associated removal of
12 trees based on findings and subject to conditions of approval.
“A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF
SAN LUIS OBISPO ADOPTING THE INITIAL STUDY/MITIGATED
NEGATIVE DECLARATION OF ENVIRONMENTAL IMPACT PREPARED
PURSUANT TO THE CALIFORNIA ENVIRONMENTAL QUALITY ACT
(CEQA); DETERMINING GENERAL PLAN CONFORMANCE; AND
APPROVING A PROJECT PROPOSING THE CONSTRUCTION OF 20
LOW- TO VERY-LOW INCOME AFFORDABLE HOMES WITH A
REQUEST FOR A CONCESSION PURSUANT TO CA STATE DENSITY
BONUS LAW FOR A REDUCTION OF PARKING REQUIREMENTS;
REHABILITATION OF THE MASTER LIST HISTORIC ROSA BUTRÓN
ADOBE INCLUDING DEMOLITION OF PORTIONS OF THE BUILDING
AT THE REAR OF THE STRUCTURE; REMOVAL OF 12 TREES WITH A
COMPENSATORY PLANTING PLAN; (466 DANA ST, ARCH-0329-2022
& EID-0637-2022)” with the following changes:
Amendment of Condition #55, with the following language included:
“The building permit submittal shall include a site utility plan sho wing
the size of existing and proposed sewer and water services. The
proposed utility infrastructure shall comply with the latest engineering
design standards effective at the time the building permit is obtained
and shall have reasonable alignments needed for maintenance of
public infrastructure along public roads. All residential units are to be
individually metered, with the possibility to consider submetering
feasibility, subject to the approval of the Utilities Director.
Backflow preventors shall be provided for the domestic and landscape
(if required) water meters, to the satisfaction of the Utilities Director.
Fire flow service shall pass through a double-check backflow device.”
Page 7 of 52
4
Amendment of Condition #5, with the following language included:
“Bicycle Parking. Plans submitted for a building permit shall clearly
depict the location of all required short and long-term bicycle parking
for all intended uses, as well as requiring e-bike charging access
in the long-term parking area. Plans shall show all areas
designated for long-term bicycle parking such as bicycle lockers,
interior spaces, or storage rooms. Short-term bicycle racks shall be
consistent with the City Active Transportation Plan Design Guidelines
and feature “hi-low style” campus racks (such as “Peak Racks”) or
City approved equivalent (inverted “U” rack designed shall not be
permitted) and shall be installed in close proximity to, and visible
from, the main entries into the buildings. Sufficient detail shall be
provided about the compliance with relevant Engineering Standards
and Community Design Guidelines, to the satisfaction of the Public
Works and Community Development Directors.”
Ayes (6): Commissioner Flores, Commissioner Jorgensen, Commissioner
Kahn, Commissioner Tolle, Vice Chair Houghton, and Chair Cooley
Absent (1): Commissioner Munoz-Morris
CARRIED (6 to 0)
5. COMMENT AND DISCUSSION
5.a CONTINUED 2025-2027 PLANNING COMMISSION GOAL-SETTING
Deputy Community Development Director Tyler Corey led the discussion
on reviewing Planning Commission goals and work program items for the
2025-27 Financial Plan and responded to questions.
Chair Cooley opened Public Comment
Public Comment:
None
--End of Public Comment--
Chair Cooley closed Public Comment
Page 8 of 52
5
Motion By Vice Chair Houghton
Second By Commissioner Tolle
To approve the following goals and work program items for the 2025 -2027
Financial Plan:
1. Housing
Emphasize affordable housing programs, encourage flexible use and
non-traditional housing product types to facilitate development of
housing options of all types (deed restricted affordable housing, multi -
family, senior and mixed-use). Continue to work with Cal Poly on
aligning enrollment with additional housing for students and faculty.
Prioritize projects that develop transitional and supportive housing
options for unhoused community members. Continue to partner with
the County of San Luis Obispo and local service providers to prevent
and address homelessness.
2. Sustainability & Multi-Modal Circulation
Implement the Climate Action Plan, Multi-Modal objectives identified in
the LUCE and the Downtown Concept Plan by encouraging density
and in-fill development that includes and prioritizes non-automobile
alternatives to access commercial, services and recreational
opportunities. Review the Upper Monterey Area Plan, Margarita Area
Specific Plan and Mid-Higuera Enhancement Plan with the intention of
providing more housing options of all types and encourage project
designs that promote accessible, convenient, and safe pedestrian,
bicycle, and transit access.
3. Livability and Interagency Collaboration
Continue to collaborate with partner agencies on regional issues to
improve the quality of life for community residents. Address
neighborhood issues associated with fraternities and sororities and
encourage Cal Poly to build on-campus fraternity and sorority houses.
Ayes (6): Commissioner Flores, Commissioner Jorgensen, Commissioner
Kahn, Commissioner Tolle, Vice Chair Houghton, and Chair Cooley
Absent (1): Commissioner Munoz-Morris
CARRIED (6 to 0)
Page 9 of 52
6
5.b STAFF UPDATES AND AGENDA FORECAST
Assistant City Attorney Markie Kersten announced that she will be on
maternity leave following this meeting and there will be rotating legal
counsel taking her place for future meetings.
Deputy Community Development Director Tyler Corey provided the
following updates:
Tentatively scheduled for the January 22, 2025 meeting, is an
update on the Rotating Overnight Safe Parking Program, which will
include review of 6 different sites that have agreed to host the
program and the conditions for use for each unique site.
Tentatively scheduled for the February 12, 2025 meeting, is review
of an Ordinance to amend the Zoning Regulations to address recent
changes in housing State law.
6. ADJOURNMENT
The meeting was adjourned at 8:52 p.m. The next Regular Meeting of the
Planning Commission is scheduled for January 22, 2025 at 6:00 p.m. in the
Council Chambers at City Hall, 990 Palm Street, San Luis Obispo. The Regular
Meeting of January 8, 2025 will be cancelled.
_________________________
APPROVED BY PLANNING COMMISSION: XX/XX/2025
Page 10 of 52
PLANNING COMMISSION AGENDA REPORT
SUBJECT: REQUEST TO CONSIDER FIVE SITES FOR THE ROTATING OVERNIGHT
SAFE PARKING PILOT PROGRAM THAT PROVIDES INDIVIDUALS EXPERIENCING
HOMELESSNESS A SAFE PLACE TO TEMPORARILY PARK A VEHICLE OVERNIGHT
TO FACILITATE THE TRANSITION TO PERMANENT HOUSING
BY: Daisy Wiberg, Homelessness VIA: David Amini, Housing Coordinator
Response Manager Phone Number: 805-781-7524
Phone Number: 805-781-7025 Email: damini@slocity.org
Email: dwiberg@slocity.org
FILE NUMBERS: DIR-0612-2024 FROM: Tyler Corey, Deputy Director
DIR-0639-2024 Phone Number: 805-781-7169
DIR-0640-2024 Email: tcorey@slocity.org
DIR-0641-2024
DIR-0642-2024
APPLICANT: Community Action Partnership of San Luis Obispo County (CAPSLO)
REPRESENTATIVE: Jack Lahey, Homeless Services Director
RECOMMENDATION
Adopt the Draft Resolution approving five sites for the Rotating Overnight Safe Parking
Pilot Program, based on findings and subject to conditions of approval .
1.0 COMMISSION'S PURVIEW
On July 12, 2023, the Planning Commission approved a Safe Parking Program
(“Program”) Administrator Permit/Conditional Use Permit [Resolution No. PC-1079-23/
USE-0304-2023] (Program CUP) in accordance with Municipal Code Section 17.86.230
and consistent with the General Plan and the Homelessness Response Strategic Plan.
Individual safe parking site approvals that are to operate under the Program CUP are to
be considered through an administrative process for a Director’s Action Permit in
accordance with Municipal Code Chapter 17.108.030. However, when the Planning
Commission approved the Program CUP, the Commission requested that the first
Director’s Action Permits being proposed for the Program be referred to the Planning
Commission by the Director. Therefore, the Director has referred the request for the
Community Action Partnership of San L uis Obispo County (CAPSLO) to operate five
locations for the Rotating Overnight Safe Parking Pilot Program to the Planning
Commission at this time.
Meeting Date: 1/22/2025
Item Number: 4a
Time Estimate: 90 Minutes
Page 11 of 52
Item 4a
DIR-0612-2024; DIR-0639-2024; DIR-0640-2024; DIR-0641-2024; DIR-0642-2024 – CAPSLO
Director’s Action Permit Applications for Rotating Overnight Safe Parking Pilot Program
Planning Commission Report – January 22, 2025
2.0 SUMMARY
Since 2016, CAPSLO has operated a Safe Parking Program that provides overnight
parking for individuals experiencing vehicular homelessness. CAPSLO’s 40 Prado Safe
Parking Program currently provides overnight safe parking for up to 12 vehicles and RVs
on site at 40 Prado Homeless Services Center.
In addition to the 40 Prado Safe Parking Program, CAPSLO also operated the Railroad
Safe Parking Program under the City’s Emergency Proclamation from March 2021 to
August 2023 to provide safe shelter options for individuals experiencing homelessness
during the COVID-19 Pandemic. In advance of the Railroad Safe Parking Program
concluding in August 2023, CAPSLO and the City began collaborating with local faith
community partners to develop a Rotating Overnight Safe Parking Pilot Program to
provide expanded safe parking opportunities at various sites throughout the community.
While host site locations and funding sources were being identified, CAPSLO applied for
a Conditional Use Permit to establish CAPSLO as a Safe Parking Program Administrator
to oversee Safe Parking sites at various locations throughout the City. On July 12, 2023,
the Planning Commission approved Conditional Use Permit No. USE-0304-2023
(Program CUP) , which approved CAPSLO to operate a Rotating Overnight Safe Parking
Program (Program). As outlined in the Program CUP, a Director’s Action Permit
application is required for each proposed safe parking site to be considered for app roval.
Safe Parking locations added to the program are to be reviewed on a case-by-case basis
through a Director’s Action Permit to ensure that locations are consistent with Municipal
Code Chapter 17.10 Table 2-1 (Uses Allowed by Zone) and Chapter 17.86.230 (Safe
Parking Regulations). CAPSLO submitted Director’s Action Permit applications for the
first five sites being proposed for review as part of the Program and the Community
Development Director has referred the Director’s Action Permits to the Planni ng
Commission for consideration. An additional sixth site, located outside of City limits, is
also proposed to be part of the Program but does not require City permit approval. In
total, the proposed Program (see Attachment B) would consist of three sites on City-
owned property and three sites hosted by faith-based organizations as described below
in Table 1.
If any or all of the Director’s Action Permits are approved by the Planning Commission,
CAPSLO will execute Memorandums of Understanding with each property owner
outlining each partner’s responsibilities as well as site specific requirements and
conditions as directed by the Commission. Program implementation will be dependent on
funding availability.
The goal of the Program is to develop a model that can be replicated on a larger scale
countywide to address regional safe parking needs.
Page 12 of 52
Item 4a
DIR-0612-2024; DIR-0639-2024; DIR-0640-2024; DIR-0641-2024; DIR-0642-2024 – CAPSLO
Director’s Action Permit Applications for Rotating Overnight Safe Parking Pilot Program
Planning Commission Report – January 22, 2025
3.0 PREVIOUS REVIEW
3.1 CAPSLO Safe Parking Administrator Overview
On December 10, 2014, CAPSLO’s 40 Prado Homeless Services Center was approved
to include seven Overnight Safe Parking spaces (USE-0413-2014). The conditional use
permit was amended on January 24, 2024, to increase the number of safe parking spaces
from 7 to 12 spaces and to modify the hours of operation (MOD-0578-2023). The 40
Prado Overnight Safe Parking Program provides unhoused individuals a safe place to
temporarily park a vehicle overnight to facilitate the transition to permanent housing.
In addition to the 40 Prado Safe Parking Program, the City an d CAPSLO implemented
the Railroad Safe Parking Program in March 2021. The Railroad site was initially
established under the City’s Emergency Proclamation1 to provide safe shelter options for
individuals and families experiencing homelessness during the COVID -19 Pandemic.
The Railroad Safe Parking Program proved to be a viable safe parking model,
demonstrated through the following successful housing outcomes. From September 1,
2022, through June 1, 2023, the program averaged 15 vehicles per night and served an
average of 32 unique individuals every two weeks. Over that period, the program
connected 36 individuals with permanent housing, reunified 9 participants with family and
helped 5 individuals find jobs.
When the statewide COVID-19 emergency order was lifted, the City explored the option
to continue the Safe Parking program at the Railroad site. However, upon further review
with neighboring businesses and community members in proximity to the site, participants
of the program, and operators of the Union Pacific Railroad, it was determined that other
locations in the community may be more viable.
With the closure of the Railroad site, CAPSLO transitioned to operating the overnight safe
parking program solely at 40 Prado Homeless Services Center. From September 2023 to
September 2024, CAPSLO reported 55 program enrollments and 30 exits to housing. As
of December 2024, there were 232 households on the refe rral list for the 40 Prado Safe
Parking Program.
1 On August 18, 2020, the City Council adopted Resolution No. 11149 (2020 Series) affirming the
actions of the Emergency Services Director by Emergency Services Director Proclamation No. 5,
which was adopted on August 7, 2020. Through the two actions, the City found that emergency
measures were necessary to support and facilitate the expansion of safe parking facilities for
unhoused persons in order to minimize exposure to the elements that compromise health, to
minimize risks of sustained close contact and congregation to mitigate transmission of COVID-
19, and to advance social distancing and personal hygiene protocols necessary to prevent or
minimize the spread of COVID-19 and protect the public health, safety, welfare and economic
security of the citizens of San Luis Obispo.
Page 13 of 52
Item 4a
DIR-0612-2024; DIR-0639-2024; DIR-0640-2024; DIR-0641-2024; DIR-0642-2024 – CAPSLO
Director’s Action Permit Applications for Rotating Overnight Safe Parking Pilot Program
Planning Commission Report – January 22, 2025
Over the past year, CAPSLO worked with the City to identify various locations that could
accommodate the proposed Program including existing religious facilities, private
landowners, and City owned properties. The proposed Program would allow overnight
safe parking on a temporary rotating basis for an eligible property, which would further
minimize disruptions of operations at any one particular site. The proposed Program has
been modeled after successful rotating programs throughout the state, including the City
of Fremont’s Safe Parking Host Site Program which utilizes faith-based sites on a
rotational basis.
Per the Program CUP (USE-0304-2023) and consistent with the Zoning Regulations, the
Program would be allowed at the five proposed sites within the parameters described
below:
With approval of a Director’s Action Permit, at each site that demonstrates
compliance with all performance standards of Municipal Code Section 17.86.230
and with all requirements of the Program CUP, including;
o The Program CUP may be subsequently reviewed at an Administrative
Hearing if written complaints are received and substantiated by information
and evidence that a violation of the Program CUP or Municipal Code has
occurred.
o A maximum number of vehicles is to be established for each site.
o The hours of operation shall be limited to 7:00 p.m. to 7:00 a.m. with check
in no earlier than 6:00 p.m.
o Participant vehicles shall maintain a minimum buffer of fifty feet from any
property that contains a residential use.
o Participants are to be connected to case management to facilitate
permanent housing placements and service referrals.
o Program Administrator shall implement a Neighborhood Relations Plan and
a Monitoring and Oversight Plan for each safe parking location.
o Access to water, restrooms, and trash facilities shall be maintained at each
site for participant usage during program hours.
3.2 Homelessness Response Strategic Plan
The City has established preventing and addressing homelessness as a key priority in
alignment with its Major City Goal for Housing and Homelessness and the SLO
Countywide Plan to Address Homelessness. According to 2024 Point in Time Count Data,
the number of people experiencing homelessness in the City of San Luis Obispo was 512
individuals. Of those individuals, 140 reported a vehicle as their sleeping accommodation
which accounts for 27% of the City’s homeless population. Countywide, 68% of the 1,175
individuals experiencing homelessness in 2024 were experiencing unsheltered
homelessness, meaning that they reside in places not meant for human habitation
including public spaces, vehicles, and abandoned buildings.
Page 14 of 52
Item 4a
DIR-0612-2024; DIR-0639-2024; DIR-0640-2024; DIR-0641-2024; DIR-0642-2024 – CAPSLO
Director’s Action Permit Applications for Rotating Overnight Safe Parking Pilot Program
Planning Commission Report – January 22, 2025
On March 21, 2023, the City Council adopted the Homelessness Response Strategic
Plan, which outlines the City’s role in implementing strategies to prevent homelessness
and connect individuals experiencing homelessness to services and housing. One of the
goals outlined in the Strategic Plan reads as follows:
“Collaborate with the County to develop scalable and replicable programs
to connect those experiencing homelessness to a variety of shelter and
housing options through timely outreach, and advocate for County
implementation of successful programs.”
The Safe Parking Program was specifically identified as a key task under the Str ategic
Plan with the intent of working with the faith-based community to develop safe parking
options throughout the community. The proposed Program is intended to implement the
objectives under the Strategic Plan. The County has been supportive of the program and
is in the process of identifying potential funding opportunities.
4.0 PROGRAM DESCRIPTION
Program Overview
CAPSLO, in partnership with the City of SLO and local faith-based organizations, will
operate the Program in coordination with the existing 12-space 40 Prado Overnight Safe
Parking Program at the 40 Prado Homeless Services Center. The Program will expand
overnight parking locations for households living in their vehicles by providing 12
additional parking spaces at rotating ‘host sites’. The proposed Program will operate
within the hours of 6:00 p.m.-7:00 p.m. for site check-in and within the hours of 7:00 p.m.-
7:00 a.m. for vehicle parking. The Program will rotate monthly to sites hosted by faith-
based organizations and City owned properties. CAPSLO staff will oversee participant
referrals and intake, onsite check-in and check-out at host site locations, site monitoring,
program operations, and case management to assist in facilitating participants’ transition
to permanent housing.
The Program is intended to pilot for a duration of up to two years depending on funding
availability; however, the Program CUP and approved Director’s Action Permits for the
Program allow continuation without an end date. If during the proposed one to two-year
pilot timeframe, the program is successful in providing shelter, services and connecting
participants to housing options, CAPSLO intends to continue the Program pending
additional funding availability. It is also anticipated that if proved successful, CAPSLO
may request that it be scaled up to provide expanded capacity in the City by submitting
Director’s Action Permit applications for additional sites to be reviewed and considered.
CAPSLO may also explore ways to expand capacity throughout the county through other
programming and funding opportunities.
Page 15 of 52
Item 4a
DIR-0612-2024; DIR-0639-2024; DIR-0640-2024; DIR-0641-2024; DIR-0642-2024 – CAPSLO
Director’s Action Permit Applications for Rotating Overnight Safe Parking Pilot Program
Planning Commission Report – January 22, 2025
Participant Requirements
Program participants will be required to be 18 years of age and must have an active
Driver’s License, vehicle registration, and auto insurance2. Case management will be
required for program participation and all vehicles must be operable. A Megan’s Law
check (Registered Sex Offender Registry) will be completed for all participants and
individuals with this criminal background status will not be e ligible for participation.
Participants will be required to enter a behavior contract with CAPSLO, agreeing to
adhere to all program rules and policies (Attachment C; see also SLO Municipal Code
Section 17.86.230(E)(9)).
Liability Requirements
Each host site location will be listed as an additional insured on CAPSLO’s General
Liability Policy and provided with a Certificate of Liability.
CAPSLO will execute a Memorandum of Understanding (MOU) with each host site,
outlining any site-specific requirements. Operations will not commence at a safe parking
site until an MOU has been executed.
Traffic Control Requirements
Access to the designated safe parking area on each host site property will be limited to
program participants during the program hours of 6:00 p.m. to 7:00 p.m. for check-in and
7:00 p.m. to 7:00 a.m. daily to ensure the safety of participants and community members3.
CAPSLO will utilize temporary barriers to section off the designated safe parking area at
each host site location. The barriers will be put in place each evening and removed each
morning by CAPSLO staff.
Site Security
CAPSLO staff will be on-site to check-in participants from 6:00 p.m. to 7:00 p.m. nightly
and to check-out participants4 between 6:30 a.m. and 7:00 a.m. each morning. CAPSLO
staff will also do periodic site checks approximately every 2 hours throughout the night to
verify participant vehicle information and address any on-site issues. A dedicated
CAPSLO staff member will be on call to address any on-site issues during program hours.
CAPSLO will also provide a designated point of contact that program participants and
community members may contact via phone or e-mail with any issues or concerns related
to the program (See Attachments D, E and F).
CAPSLO will assign a participant Site Captain to serve as the on -site point of contact.
The Site Captain will contact CAPSLO staff to report any issues or complaints. CAPSLO
2 Households with minors will be prioritized for shelter through the Housing Focused Shelter
Program at 40 Prado Homeless Services Center.
3 Some sites may have slightly modified hours to accommodate specific site operations. For
example, the City Corporation Yard site will accommodate the program from 6:00 pm to 6:00
a.m.
4 CAPSLO will require participant check-out for the Corp Yard from 5:30 a.m. to 6:00 a.m.
Page 16 of 52
Item 4a
DIR-0612-2024; DIR-0639-2024; DIR-0640-2024; DIR-0641-2024; DIR-0642-2024 – CAPSLO
Director’s Action Permit Applications for Rotating Overnight Safe Parking Pilot Program
Planning Commission Report – January 22, 2025
staff and/or the Site Captain will contact 911 or the SLOPD Non -Emergency number to
report any incidents or issues – including non-participant entry into the parking lot and
transient individuals loitering in the safe parking area – and SLOPD will respond to
requests for enforcement. SLOPD will patrol host site locations as resources allow.
CAPSLO will issue parking permits to each participant to clearly identify registered
program participants. Vehicle information (make, model, license plate number) for all
confirmed participants will be provided to each host site and SLOPD on a monthly basis
for monitoring and enforcement purposes.
An ADA accessible portable restroom, wash station, and trash dumpster will be provided
at each site for participant use during site operation. Outside of program hours, locks will
be placed on the portable restroom and dumpster to prohibit use of the facilities by non -
program participants. Portable restroom, wash station and trash dumpsters will be
removed and relocated to each host site consistent with program rotation.
5.0 PROJECT ANALYSIS
The Program CUP included findings for General Plan consistency. Director Actions for
host sites must demonstrate consistency with the standards and limitations of the Zoning
Regulations and in accordance with the Program CUP. Staff has evaluated the project’s
consistency with relevant requirements and has found it to be in substantial compliance,
as discussed in this analysis.
5.1 Consistency with the Zoning Regulations and Program CUP
In accordance with Zoning Regulations Chapter 17.10.020 Table 2 -1 (Uses Allowed by
Zone), safe parking activities are conditionally allowed subject to a Conditional Use
Permit. In July 2023, CAPSLO was approved as a Safe Parking Administrator provided
host sites each met the zoning provisions and operated in accordance with Safe Parking
Regulations Section 17.86.230(C). The Program CUP also included that the maximum
number of vehicles be specified, the hours of operation would be from 6:00 p.m. – 7:00
p.m. for check in purposes and within 7:00 pm to 7:00 a.m. for vehicle parking.
Host Site Locations
Six sites have been identified as rotating host sites for the proposed Program, including
one site that is located outside of City limits. Prior to Program commencement, and upon
approval of the Director’s Action Permits, CAPSLO will execute a Memorandum of
Understanding with each site to ensure compliance with all Municipal Code and Program
CUP requirements.
Page 17 of 52
Item 4a
DIR-0612-2024; DIR-0639-2024; DIR-0640-2024; DIR-0641-2024; DIR-0642-2024 – CAPSLO
Director’s Action Permit Applications for Rotating Overnight Safe Parking Pilot Program
Planning Commission Report – January 22, 2025
Each host site will accommodate up to 12 vehicles. A site plan for each proposed location
is included in Attachment G and identifies the specific locations for each designated safe
parking area.
Municipal Code Section 17.10.020 Table 2-1 allows safe parking in every zone except
Agriculture (AG), Conservation/Open Space (C/OS) or Business Park (BP). No proposed
sites are located in the AG, C/OS, or BP zoning districts. Site location, ownership and
zoning information, anticipated frequency of program use, and hours of operation are
outlined in Table 1 below.
Table 1.
Host Site
Location /
Owner Zoning Allowed
Months of
Use Per
Year
Hours of
Operation
Calle Joaquin
Park and Ride
(Address: 1545
Calle Joaquin)
City of San
Luis Obispo
CT
Tourist Commercial
Allowed per CUP No.
0304-2023 with Director’s
Action
1-4 months
per year
6:00 p.m.
to
7:00 a.m.
City Corporation
Yard (Address:
25 Prado Rd)
City of San
Luis Obispo
PF
Public Facility
Allowed per CUP No.
0304-2023 with Director’s
Action
1-4 months
per year
6:00 p.m.
to
6:00 a.m.
Damon Garcia
Sports Complex
Parking Lot
(Address: 680
Industrial Way)
City of San
Luis Obispo
PF
Public Facility
Allowed per CUP No.
0304-2023 with Director’s
Action
1-2 months
per year
6:00 p.m.
to
7:00 a.m.
Journey Christian
Fellowship
(Address: 317
Foothill Blvd)
Journey
Christian
Fellowship
R-1
Low Density Residential
Allowed per CUP No.
0304-2023 with Director’s
Action
Allowed as accessory to
public assembly or
religious assembly facility
1-2 months
per year
6:00 p.m.
to
7:00 a.m.
Page 18 of 52
Item 4a
DIR-0612-2024; DIR-0639-2024; DIR-0640-2024; DIR-0641-2024; DIR-0642-2024 – CAPSLO
Director’s Action Permit Applications for Rotating Overnight Safe Parking Pilot Program
Planning Commission Report – January 22, 2025
Additional provisions required for all sites consistent with the City’s Safe Parking
Regulations and Program CUP are identified and discussed below:
Neighborhood Relations Plan
The City established the Good Neighbor Policy in order to maintain clear expectations
between the community and homeless services providers. As such, CAPSLO has
provided a Neighborhood Relations Plan for the Rotating Overnight Safe Parking
Program based on the mitigation tools outlined within the Good Neighbor Policy
(Attachment D, Neighborhood Relations Plan). The Neighborhood Relations Plan shall
apply to each location that is established through approval of Director Action.
Renovate Church
(Address: 2075
Johnson Ave)
Renovate
Church
R-2
Medium Density
Residential
Allowed per CUP No.
0304-2023 with Director’s
Action
Allowed as accessory to
public assembly or
religious assembly facility
1-2 months
per year
6:00 p.m.
to
7:00 a.m.
Congregation
Beth David
(Address: 10180
Los Osos Valley
Rd)
Congregation
Beth David
N/A –
County of San Luis
Obispo
Anticipated
1-2
months
per year
6:00 p.m.
to
7:00 a.m.
Page 19 of 52
Item 4a
DIR-0612-2024; DIR-0639-2024; DIR-0640-2024; DIR-0641-2024; DIR-0642-2024 – CAPSLO
Director’s Action Permit Applications for Rotating Overnight Safe Parking Pilot Program
Planning Commission Report – January 22, 2025
Monitoring and Oversight
A Monitoring and Oversight Plan for the Rotating Overnight Safe Parking Program has
been submitted that includes security measures such as routine monitoring during
program hours, providing SLO Police Department with participant information, an on-site
participant site captain, etc. The Monitoring and Oversight Plan shall apply to each
location that is established through approval of Director Action. CAPSLO’s Monitoring and
Oversight Plan is included as Attachment E and condition No. 4 -h of the draft resolution
(Attachment A).
Required Findings
Below is a summary of site-specific information for each of the proposed safe parking
locations and a description of how each location meets the required findings outlined in
the attached resolution. Each site overview includes confirmation of the following
requirements: 50-foot buffer from safe parking vehicle spaces to properties with a
residential use, adequate on-site lighting, designated portable restroom and trash
receptacle location, and a designated ADA parking space.
1. Calle Joaquin Park and Ride (1545 Calle Joaquin)
The Calle Joaquin Park and Ride is a City-owned parking lot on Calle Joaquin near the
Hampton Inn & Suites. The surrounding parcels are zoned Tourist Commercial (C-T) and
Conservation/Open Space (C/OS), ensuring a 50-foot buffer between the proposed
locations of participant parking spaces and any property that contains a residential use
as required by the municipal code. The site is adequately sized to accommodate the 12
proposed spaces as well as the restroom and wash facility and trash dumpster. The
identified overnight safe parking spaces do not interfere with parking spaces allocated for
future electric charging. Entry and exit points have been identified for the site, and the
site provides appropriate access and egress for safe parking users. The site consists of
at least two lighting posts near the designated parking spots, which will provide adequate
lighting for the safe parking participants. See Attachment G for the site plan demonstrating
garbage bin and portable restroom locations, designated parking areas including one
ADA parking space, and entry/exit routes.
The Calle Joaquin Park and Ride site will be prioritized for utilization during non-peak
tourism months to accommodate increased utilization of neighboring hotel properties.
2. City Corporation Yard (25 Prado Road)
The City Corporation Yard is a City-owned facility located at 25 Prado Road. The
surrounding areas consist of Service Commercial (C-S) and Office (O) zones, ensuring a
50-foot residential buffer. The site consists of a lighting post near the designated parking
spots. See Attachment G for the site plan demonstrating garbage bin and portable
restroom locations, designated parking areas including one ADA parking space, and
entry/exit routes. The designated parking spaces at the Corporation Yard were selected
to provide separation from the designated staff parking area. Proposed hours of operation
for this site are 6:00 p.m. to 6:00 a.m. as stated in condition 4-b of the draft resolution
(Attachment A). This is to accommodate staff arrival times at that facility, which begins
between 6:00 a.m. and 6:30 a.m. daily.
Page 20 of 52
Item 4a
DIR-0612-2024; DIR-0639-2024; DIR-0640-2024; DIR-0641-2024; DIR-0642-2024 – CAPSLO
Director’s Action Permit Applications for Rotating Overnight Safe Parking Pilot Program
Planning Commission Report – January 22, 2025
The City Corporation Yard site will be prioritized fo r utilization during the months of April
to September to accommodate potential increased staff utilization during inclement winter
weather.
Municipal Code Section 17.86.230(F)(3) requires sufficient distance between safe
parking facilities. This site is located across Prado Road from the 40 Prado Homeless
Services Center which includes an overnight safe parking facility. However, the 40 Prado
overnight safe parking area is in the rear parking lot of the 40 Prado HSC there is
adequate separation (more than 100 feet between the sites’ parking areas ). Further,
since both sites are managed by CAPSLO, the proximity allows more efficient monitoring
by CAPSLO staff.
3. Damon Garcia Sports Complex Parking Lot (680 Industrial Way)
The Damon Garcia Sports Complex is a City-owned facility located at 680 Industrial Way.
The surrounding areas are zoned Business Park (BP), Service Commercial (C-S), and
Community Commercial (C-C), which ensures a 50-foot buffer from residential use. The
site consists of various lighting posts for additional security. Designated parking areas
including one ADA parking space, garbage bin and portable restroom locations, and
entry/exit routes can be seen in the site plan (see Attachment G).
Traffic barriers will be utilized at this location to prevent non -participant entry into the
parking lot during program hours. Barriers will be installed by CAPSLO staff prior to check -
in and removed during check-out.
The Damon Garcia Sports Complex Parking lot will only be available for utilization during
the months of June and July when the facility is closed for maintenance. The designated
parking area was selected to accommodate maintenance equipment and materials that
will be stored in other areas of the parking lot during the facility’s maintenance closure.
4. Journey Christian Fellowship (317 Foothill Boulevard)
This property is owned by Journey Christian Fellowship. The surrounding uses are Low-
Density Residential (R-1) however the 50-ft. residential buffer between the safe parking
area and residential uses to the north, south, and west is met due to the large size of the
church property and non-residential use of church facilities. The property immediately to
the east at 335 Foothill contains a residential structure within the 50-foot residential buffer
to the east of the proposed vehicle parking area. This property is owned by Journey
Christian Fellowship; City staff have confirmed that it is not used as a residence and that
it is used for church programming on Sundays outside of the program’s hours (6 p.m. to
7 a.m.).
The site contains a light fixture by the designated ADA parking area for added security.
Designated parking areas including one ADA parking space, garbage bin and portable
restroom locations, and entry/exit routes can be seen in the site plan (see Attachment G).
The Journey Christian Fellowship site will be utilized during months that best
accommodate the congregation’s programming and services.
Page 21 of 52
Item 4a
DIR-0612-2024; DIR-0639-2024; DIR-0640-2024; DIR-0641-2024; DIR-0642-2024 – CAPSLO
Director’s Action Permit Applications for Rotating Overnight Safe Parking Pilot Program
Planning Commission Report – January 22, 2025
5. Renovate Church (2075 Johnson Avenue)
This property is owned by Renovate Church and the surrounding uses are Moderate -
Density Residential (R-2). The 50-foot residential buffer is met, and the designated
parking area located within the church parking lot was selected to maximize the buffer
from residential properties. The site contains two lighting structures that provide additional
security for the designated parking stalls, portable restrooms, and ADA parking space.
The site plan demonstrates the location of the designated parking area including one ADA
parking space, garbage bin and portable restroom locations, and entry/exit routes (see
Attachment G).
The Renovate Church site will be utilized during months that best accommodate the
congregation’s programming and services.
6.0 ENVIRONMENTAL REVIEW
The proposed Program has been evaluated at each of the proposed site locations , and
as the Program is intended to serve as a Low Barrier Navigation Center, it is a use by
right/ministerial activity exempt from the California Environmental Quality Act (CEQA) by
California Government Code Section 65660(b), in accordance with CEQA Guidelines
Section 15268 (exemption for ministerial projects) and 15061(b)(1). Additionally, under
California Public Resources Code Section 21080.10(c) (pursuant to SB 1361), actions
taken by local agencies to approve a contract for providing services for people
experiencing homelessness are exempt from CEQA review. Issuing this Director’s Action
Permit will allow the City to enter into an agreement with CAPSLO to provide ser vices for
people experiencing homelessness. The project is also exempt under the Class 32
categorial exemption for in-fill development (CEQA Guidelines Section 15332.) Finally,
the project has no potential for causing a significant effect on the environmen t and is
therefore exempt under CEQA Guidelines Section 15061(b)(3).
7.0 PUBLIC ENGAGEMENT
Since January 2023, City and CAPSLO staff have been meeting monthly with key
stakeholders from the faith community to discuss homelessness response priorities and
partnership opportunities, including safe parking. Through that stakeholder engagement
process, the Rotating Overnight Safe Parking Pilot Program model was developed and
refined.
Page 22 of 52
Item 4a
DIR-0612-2024; DIR-0639-2024; DIR-0640-2024; DIR-0641-2024; DIR-0642-2024 – CAPSLO
Director’s Action Permit Applications for Rotating Overnight Safe Parking Pilot Program
Planning Commission Report – January 22, 2025
In advance of this Planning Commission hearing, CAPSLO hosted a community
information session to inform property owners, tenants, and neighboring businesses of
the proposed program and to address any questions or concerns. Notices for the
community meeting were mailed to all tenants and property owners within 300 feet of
each of the proposed safe parking locations. The community information session was
held on January 15, 2025, at the CAPSLO office located at 1030 Southwood Dr in San
Luis Obispo.
Separate hearing notices were mailed to the same tenants and property owners withi n
300 feet of each of the five proposed locations informing them of the Planning
Commission hearing. Public notice of the hearing was also published in a widely
circulated local newspaper and hearing agendas for this meeting were posted at City Hall,
consistent with required notification procedures.
City staff also conducted outreach in person and via email to community partners and
businesses adjacent to each of the proposed safe parking sites.
8.0 OTHER DEPARTMENT COMMENTS
The proposed Program has been reviewed by various City departments and divisions
including Planning, Housing & Homelessness, Public Works, Utilities, Parks and
Recreation, Police, Fire, Parking, Code Enforcement, and the City Attorney’s Office. City
Public Works and Utilities, Parks and Recreation, and Transportation facilities are
included as proposed host sites. Comments received have been incorporated into the
draft resolution as conditions of approval.
Additionally, the proposed Program has been considered by the Homelessness
Response Steering Committee5 for consistency with the City’s Homelessness Response
Strategic Plan.
9.0 ALTERNATIVES
1. Continue determination. The Planning Commission could continue its decision on the
project application to provide time for staff or the applicant to provide additional
information if the Planning Commission does not feel it can make a decision at this
time. An action to continue the item should include a detailed list of additional
information or analysis required to make a decision.
2. Approve an amended resolution. The Planning Commission could amend the
conditions included in the attached resolution to address specific concerns.
5 The City’s Homelessness Response Steering Committee consists of the City Manager, City Attorney,
Police Chief, Fire Chief, Director of Public Works, Director of Parks and Recreation, Director of
Community Development, Communications Manager, Principal Planner and Homelessness Response
Manager
Page 23 of 52
Item 4a
DIR-0612-2024; DIR-0639-2024; DIR-0640-2024; DIR-0641-2024; DIR-0642-2024 – CAPSLO
Director’s Action Permit Applications for Rotating Overnight Safe Parking Pilot Program
Planning Commission Report – January 22, 2025
3. Deny the project. The Planning Commission could deny the project. An action denying
the project should include findings that cite the basis for denial and should reference
inconsistency with the General Plan, Community Design Guidelines, Zoning
Regulations or other policy documents.
10.0 ATTACHMENTS
A - Draft PC Resolution Approving Rotating Overnight Safe Parking Sites
B - Rotating Overnight Safe Parking Pilot Program Description
C - CAPSLO Participant Agreement
D - CAPSLO Neighborhood Relations Plan
E - CAPSLO Monitoring and Oversight Plan
F - Community Resource Overview
G - Rotating Overnight Safe Parking Pilot Program Site Maps
Page 24 of 52
RESOLUTION NO. PC-XXXX-25
A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF SAN
LUIS OBISPO APPROVING FIVE SITES FOR THE ROTATING
OVERNIGHT SAFE PARKING PILOT PROGRAM THAT PROVIDES
INDIVIDUALS EXPERIENCING HOMELESSNESS A SAFE PLACE TO
TEMPORARILY PARK A VEHICLE OVERNIGHT TO FACILITATE THE
TRANSITION TO PERMANENT HOUSING, WITH STATUTORY AND
CATEGORICAL EXEMPTION FROM ENVIRONMENTAL REVIEW;
APPLICANT CAPSLO; LOCATIONS 1545 CALLE JOAQUIN, 25 PRADO
ROAD, 680 INDUSTRIAL WAY, 2075 JOHNSON AVE, AND 317
FOOTHILL BLVD
WHEREAS, on December 10, 2014, the Planning Commission of the City of San
Luis Obispo approved a conditional use permit for the 40 Prado Homeless Services
Center (USE-0413-2014) that included 7 overnight safe parking spaces, to be
administered by the Community Action Partnership of San Luis Obispo (CAPSLO), a
qualified social service provider; and
WHEREAS, on January 24, 2024, the Planning Commission approved an
amendment to CAPSLO’s conditional use permit to allow an additional 5 overnight safe
parking spaces at the 40 Prado Homeless Services Center; and
WHEREAS, on July 6, 2021, the City Council adopted Resolution No. 11264 (2021
Series), authorizing emergency actions in response to the COVID-19 pandemic, and the
City and CAPSLO implemented the Railroad Safe Parking Program from April 2021 to
August 2023, under the City’s Emergency Proclamation to provide safe shelter options
for individuals and families experiencing homelessness during the COVID -19 Pandemic;
and
WHEREAS, on March 21, 2023, the City Council adopted Resolution No. 11403
approving the Homelessness Response Strategic Plan that identifies the need for
additional safe parking locations in conjunction with San Luis Obispo County’s
Countywide Plan to Address Homelessness; and
WHEREAS, on July 12, 2023, the Planning Commission approved a Conditional
Use Permit (USE-0304-2023) to establish CAPSLO, a qualified social services provider
with a proven track record of successfully facilitating the transition to permanent housing
for participants of their operating overnight safe parking program in the City, as the
Overnight Safe Parking Program Administrator to oversee overnight safe parking sites at
various locations in the City in addition to the overnight safe parking program at the 40
Prado Homeless Services Center; and
WHEREAS, 2024 Point-in-Time Count data demonstrated the continued need for
safe parking opportunities to accommodate the 140 individuals who reported a vehicle as
their sleeping accommodation in the City of San Luis Obispo; and
Page 25 of 52
Resolution No. PC-XXXX-25
DIR-0612-2024; DIR-0639-2024; DIR-0640-2024; DIR-0641-2024; DIR-0642-2024
Rotating Overnight Safe Parking Pilot Program
Page 2
WHEREAS, the Community Development Director has received and referred the
request for Director’s Action for the initial inclusion of five proposed sites as part of the
Rotating Overnight Safe Parking Program to the Planning Commission pursuant to San
Luis Obispo Municipal Code (SLOMC) § 17.108.010; and
WHEREAS , on January 22, 2025, the Planning Commission of the City of San Luis
Obispo conducted a public hearing in the Council Chamber of City Hall, 990 Palm Street,
San Luis Obispo, California, for the purpose of considering Director’s Action application
numbers DIR-0612-2024, DIR-0639-2024, DIR-0640-2024, DIR-0641-2024 & DIR-0642 -
2024; and
WHEREAS , notice of said public hearing was made at the time and in the manner
required by law; and
WHEREAS , the Planning Commission has duly considered all evidence, including
the testimony of the applicant, interested parties, and the evaluation and
recommendations by staff, presented at said hearing.
NOW, THEREFORE, BE IT RESOLVED , by the Planning Commission of the City
of San Luis Obispo as follows:
Section 1. Environmental Review.
The proposed Program has been evaluated at each of the proposed site locations , and
as the Program is i ntended to serve as a Low Barrier Navigation Center, it is a use by
right/ministerial activity exempt from the California Environmental Quality Act (CEQA) by
California Government Code Section 65660(b), in accordance with CEQA Guidelines
Section 15268 (exemption for ministerial projects) and 15061(b)(1). Additionally, under
California Public Resources Code Section 21080.10(c) (pursuant to SB 1361), actions
taken by local agencies to approve a contract for providing services for people
experiencing homelessness are exempt from CEQA review. Issuing this Director’s Action
Permit will allow the City to enter into an agreement with CAPSLO to provide services for
people experiencing homelessness . The project is also exempt under the Class 32
categorial exemption for in-fill development (CEQA Guidelines Section 15332.) Finally,
the project has no potential for causing a significant effect on the environment and is
therefore exempt under CEQA Guidelines Section 15061(b)(3).
Section 2. Findings. The Planning Commission hereby determines that the
proposed five sites for inclusion in the Rotating Overnight Safe Parking Pilot Program are
consistent with findings required for Directors Action per SLOMC Section 17.108.040,
Conditional Use Permit (USE-0304-2023) and meet all requirements of SLOMC
17.86.230 for Safe Parking for the purposes of facilitating the transition to permanent
housing based on the following facts:
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Findings for Director ’s Action (SLOMC 17.108.030)
1. Complete application packages have been received by the C ity including
information and materials specified by SLOMC 17.86.230 allowing a thorough
review of the proposed request;
2. The application was reviewed for location, design, configuration on the effect
of the proposed action on adjacent properties, in compliance with SLOMC
17.86.230; and
3. City staff have performed on-site inspections for the proposal and have
confirmed the request complies with all of the applicable criteria and provisions
identified in SLOMC Chapter 17.108.
I. 1545 Cal le Joaquin
1. The site is part of the Rotating Overnight Safe Parking Pilot Program operated by
CAPSLO, an organization with demonstrated success operating overnight safe
parking programs in the City, and who has submitted a site plan, hours of
operation, a Monitoring and Oversight Plan, and a Neighborhood Relations Plan
as required in conformance with (USE-0304-2023) and SLOMC 17.86.230;
2. The site location meets SLOMC 17.10.020 Table 2 -1 because it is located in the
Tourist Commercial (CT) district and will accommodate 12 vehicle spaces and
operate between the hours of 6:00 p.m. to 7:00 a.m.;
3. As conditioned and shown on submitted site plan, the property conforms to the 50-
foot residential buffer standards in conformance with (USE-0304-2023) and
SLOMC 17.86.230;
4. As conditioned and shown on submitted site plan, participants will have access to
restrooms, as well as water and trash facilities during program operati ng hours;
5. As conditioned, all program participants will be enrolled in case management to
facilitate transition to permanent housing; and
6. As conditioned, CAPSLO will require, and all program participants will provide
sufficient participant and vehicle information and agree to the rules of program
operation in conformance with (USE-0304-2023) and SLOMC 17.86.230 prior to
site operation.
II. 25 Prado Road
1. The site is part of the Rotating Overnight Safe Parking Pilot Program operat ed by
CAPSLO, an organization with demonstrated success operating overnight sa fe
parking programs in the City, and who has submitted a site plan, hours of
operation, a Monitoring and Oversight Plan, and a Neighborhood Relations Plan
as required in conformance with (USE-0304-2023) and SLOMC 17.86.230;
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2. The site location meets SLOMC 17.10.020 Table 2 -1 because it is located in the
Public Facilities (PF ) district and will accommodate 12 vehicle spaces and operate
between the hours of 6:00 p.m. to 6:00 a.m.;
3. As conditioned and shown on submitted site plan, the property conforms to the 50 -
foot residential buffer standards in conformance with (USE-0304-2023) and
SLOMC 17.86.230;
4. As conditioned and shown on submitted site plan, participants will have access to
restrooms, as well as water and trash facilities d uring program operating hours;
5. As conditioned, all program participants will be enrolled in case management to
facilitate transition to permanent housing; and
6. As conditioned, CAPSLO will require, and all program participants will provide
sufficient participant and vehicle information and agree to the rules of program
operation in conformance with (USE-0304-2023) and SLOMC 17.86.230 prior to
site operation.
III. 680 Industrial Way
1. The site is part of the Rotating Overnight Safe Parking Pilot Program operated by
CAPSLO, an organization with demonstrated success operating overnight safe
parking programs in the City, and who has submitted a site plan, hours of
operation, a Monitoring and Oversight Plan, and a Neighborhood Relations Plan
as required in conformance with (USE-0304-2023) and SLOMC 17.86.230;
2. The site location meets SLOMC 17.10.020 Table 2 -1 because it is located in the
Public Facilities (PF ) district and will accommodate 12 vehicle spaces and operate
between the hours of 6:00 p.m. to 7:00 a.m.;
3. As conditioned and shown on submitted site plan, the property conforms to the 50 -
foot residential buffer standards in conformance with (USE-0304-2023) and
SLOMC 17.86.230;
4. As conditioned and shown on submitted site plan, participants will have access to
restrooms, as well as water and trash facilities during program operating hours;
5. As conditioned, all program participants will be enrolled in case management to
facilitate transition to permanent housing; and
6. As conditioned, CAPSLO will require, and all program participants will provide
sufficient participant and vehicle information and agree to the rules of program
operation in conformance with (USE-0304-2023) and SLOMC 17.86.230 prior to
site operation.
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IV. 2075 Johnson Ave
1. The site is part of the Rotating Overnight Safe Parking Pilot Program operated by
CAPSLO, an organization with demonstrated success operating overnight safe
parking programs in the City, and who has submitted a site plan, hours of
operation, a Monitoring and Oversight Plan, and a Neighborhood Relations Plan
as required in conformance with (USE-0304-2023) and SLOMC 17.86.230;
2. The site location meets SLOMC 17.10.020 Table 2 -1 because it is located in the
Medium Density Residential (R-2) district, accessory to a religious assembly facility
use, and will accommodate 12 vehicle spaces and operate between the hours of
6:00 p.m. to 7:00 a.m.;
3. As conditioned and shown on submitted site plan, the property conforms to the 50 -
foot residential buffer standards in conformance with (USE-0304-2023) and
SLOMC 17.86.230;
4. As conditioned and shown on submitted site plan, participants will have access to
restrooms, as well as water and trash facilities during program operating hours;
5. As conditioned, all program participants will be enrolled in case management to
facilitate transition to permanent housing; and
6. As conditioned, CAPSLO will require, and all program participants will provide
sufficient participant and vehicle information and agree to the rules of program
operation in conformance with (USE-0304-2023) and SLOMC 17.86.230 prior to
site operation.
V. 317 Foothill Blvd
1. The site is part of the Rotating Overnight Safe Parking Pilot Program operated by
CAPSLO, an organization with demonstrated success operating overnight safe
parking programs in the City, and who has submitted a site plan, hours of
operation, a Monitoring and Oversight Plan, and a Neighborhood Relations Plan
as required in conformance with (USE-0304-2023) and SLOMC 17.86.230;
2. The site location meets SLOMC 17.10.020 Table 2 -1 because it is located in the
Low Density Residential (R-1) district, accessory to a religious assembly facility
use, and will accommodate 12 vehicle spaces and operate between the hours of
6:00 p.m. to 7:00 a.m.;
3. As conditioned and shown on submitted site plan, the property conforms to the 50 -
foot residential buffer standards in conformance with (USE-0304-2023) and
SLOMC 17.86.230;
4. As conditioned and shown on submitted site plan, participants will have access to
restrooms, as well as water and trash facilities during program operating hours;
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5. As conditioned, all program participants will be enrolled in case management to
facilitate transition to permanent housing; and
6. As conditioned, CAPSLO will require, and all program participants will provide
sufficient participant and vehicle information and agree to the rules of program
operation in conformance with (USE-0304-2023) and SLOMC 17.86.230 prior to
site operation.
SECTION 3. Action. The Planning Commission hereby grants final approval to the
project with incorporation of the following conditions:
1. This Director’s Action Permit can be referred to the Planning Commission for review
if the City receives substantiated written complaints from any citizen, Code
Enforcement Officer, or Police Department employee, which includes information
and/or evidence supporting a conclusion that a violation of this Director’s Action
Permit or of City ordinances or regulations has occurred, or due to Police
Department response. At the time of review, to ensure compliance with applicable
laws and conditions of Director’s Action Permit, conditions of approval may be added,
deleted, or modified, or the Director’s Action Permit may be revoked.
2. The project sites shall comply with all applicable conditions established under
Planning Commission Resolution No. PC -1079-2023 (USE-0304-2023).
3. The cumulative duration of operation at each safe parking site as part of the CAPSLO
Rotating Overnight Safe Parking Pilot Program shall be limited to no more than 120
days annually, beginning within one year of the approval date of this Director’s Action
Permit, and annually thereafter. Expansion, modification and/or change of the use,
not substantially in conformance with this permit, shall require review and approval
by the Community Development Department.
4. To ensure project compliance with USE -0304-2023 and SLOMC 17.86.230, a
Memorandum of Understanding shall be executed between CAPSLO and the
property owner for each host site. The Memorandum of Understanding shall
memorialize the following rules and requirements for each site:
a. The maximum number of vehicles allowed as part of the Safe Parking
Program shall be twelve (12) vehicles. The layout of the Safe Parking
Program at the subject location shall be in substantial compliance with the
approved site plan. Each site plan shall identify the location of the portable
restroom, hand washing station, and trash and recycling facilities, as well
as the designated ADA accessible parking space.
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b. The hours of operation for the Safe Parking Program at the subject location
shall be limited to 7:00 p.m. to 7:00 a.m. (with the exception of the 25 Prado
site, which shall be limited to 7:00 p .m. to 6:00 a.m.). Check-in for the
program shall not occur any earlier than 6:00 p .m.
c. Signage shall be posted at each site that provides a description of the
approved program and contact information for CAPSLO and the site host.
d. No stormwater discharges shall be permitted; no leaks, spills, or other
dumping shall occur. No vehicle maintenance activities shall be allowed.
Any violations shall be the responsibility of CAPSLO.
e. Noise-generating activities that violate the City’s Noise Ordinance shall be
prohibited.
f. The Program Administrator shall implement the Neighborhood Relations
Plan for the Safe Parking Program. Any changes to the Neighborhood
Relations Plan shall be approved by the Community Development Director.
g. The Program Administrator shall ensure that all participants acknowledge
and sign the Participant Agreement prior to participation. The Participant
Agreement shall include all terms and conditions set forth in SLOMC
17.86.230(E)(9). Any changes to the Participant Agreement shall be
approved by the Community Development Director.
h. The Program Administrator shall implement a Monitoring and Oversight
Plan for the Safe Parking Program.
i. Any changes to the Overnight Monitoring Plan shall be approved by the
Community Development Director. The Program Administrator shall provide
restroom, water, and trash facilities for participant use during program
hours. Trash and restroom maintenance shall be provided at least twice per
week, or as otherwise stipulated by the Public Works Director. Restrooms
and trash facilities may be stored on site during the duration of the program
and shall be locked and secured from any public use outside of the program
operating hours, subject to the satisfaction of the Public Works Director.
j. The subject property shall be maintained in a clean and orderly manner at
all times, free of excessive leaves, branches, and other materials. The
Program Administrator shall be responsible for the clean-up of any
landscape material in the public right-of-way, subject to the satisfaction of
the Public Works Director.
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5. Indemnification. The Program Administrator shall defend, indemnify, and hold
harmless the City and/or its agents, officers, and employees from any claim, action,
or proceeding against the City and/or its agents, officers, or employees to attack, set
aside, void or annul, the approval by the City of this project, and all actions relating
thereto, including but not limited to environmental review (“Indemnified Claims.”) The
City shall promptly notify the applicant of any Indemnified Claim upon being
presented with the Indemnified Claim and the City shall fully cooperate in the defense
of the Indemnified Claim.
6. Expiration of Entitlement. If the Program is not implemented withing three years of
this discretionary action, the approval shall expire. Requests for renewals may be
granted in conformance with Section 17.104.070.
On motion by Commissioner ___________, seconded by Commissioner
_____________, and on the following roll call vote:
AYES:
NOES:
REFRAIN:
ABSENT:
The foregoing resolution was passed and adopted this 22nd day of January 2025.
_____________________________
Tyler Corey, Secretary
Planning Commission
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Rotating Overnight Safe Parking Pilot Program
Program Description
A. Purpose and Intent. The Director’s Action Permit for the Safe Parking Facility at the
site locations listed below will provide homeless households (individuals & families)
with vehicles a safe place to temporarily park overnight to help facilitate the transition
to permanent housing. This program is focused on serving individuals; families who
need these services will not be turned away but will be referred to more appropriate
programming. These standards and requirements are intended to ensure that safe
parking facilities will be compatible with surrounding uses and effective at facilitating
participants’ transition to permanent housing.
1. Calle Joaquin Park and Ride, 1545 Calle Joaquin
2. City Corporation Yard, 25 Prado Rd
3. Damon Garcia Sports Complex Parking Lot, 680 Industrial Way
4. Journey Christian Fellowship, 317 Foothill Blvd
5. Renovate Church, 2075 Johnson Ave
B. Permit Required. The establishment of any safe parking site shall require a Director’s
Action Permit approval where allowed, consistent with Municipal Code Chapter 17.10,
Table 2-1: Uses Allowed by Zone.
C. Accessory Use in Residential Zones. The safe parking program sites are located
within the Tourist Commercial (C-T), Public Facility (PF), Medium Density Residential
(R-2), and Low Density Residential (R-1) zones. Per the City’s Zoning Regulations
Section 17.86.230, if located in the R-1, R-2, R-3, and R-4 zones, safe parking is only
allowed when accessory to a public assembly or religious assembly facility.
1. Calle Joaquin Park and Ride, 1545 Calle Joaquin (C-T)
2. City Corporation Yard, 25 Prado Rd (PF)
3. Damon Garcia Sports Complex Parking Lot, 680 Industrial Way (PF)
4. Journey Christian Fellowship, 317 Foothill Blvd (R-1)
5. Renovate Church, 2075 Johnson Ave (R-2)
D. Application Requirements. Whenever CAPSLO (or, a property owner who is
affiliated with CAPSLO) submits a Director’s Action Permit application for
consideration under the Safe Parking Program Administrator Permit, as a part of the
application, sufficient information shall be submitted to the Community Development
Department to determine whether the proposed safe parking facility complies with the
provisions of the Municipal Code Chapter 17.86 (Safe Parking Regulations). In
addition to the required Director’s Action Permit application checklist items, the
application will include the following:
1. Site plan indicating the location of trash and recycling facilities, water, restroom
facilities, exterior light fixtures, location and distances to residential properties,
public transportation, and location of designated overnight parking spaces.
2. Hours of operation.
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3. Monitoring and Oversight Plan.
4. Neighborhood Relations Plan.
5. Sufficient information to determine that the property owner is affiliated with
CAPSLO to manage the site and meet the performance standards identified in
Safe Parking Regulations.
6. Any other information the Director may determine is necessary to ensure
compliance with the provisions of the Safe Parking Regulations.
E. Performance Standards.
1. Social Services Provider. CAPSLO has been funded by the City and County to
provide homeless day and sheltering services for approximately 20 years. In
addition, CAPSLO has provided case management services to homeless
individuals and families for over 10 years.
2. Case Management. CAPSLO will ensure that all Safe Parking Program
participants are required to be enrolled in case management to facilitate the
transition to more permanent housing.
3. Background Check. CAPSLO will ensure that a 290/Megan’s Law (Registered
Sex Offender Registry) background check is complete for all Safe Parking Program
participants (see CAPSLO Safe Parking Program Screening form). The Safe
Parking Program will not accommodate participants with this criminal background
status.
4. Restroom, Water and Trash Facilities. CAPSLO in partnership with the City of
San Luis Obispo will ensure that restrooms, water, and trash facilities will be
provided for evening use, and that regular trash and restroom maintenance is
provided.
5. Residency Preference. CAPSLO will ensure that preference is given to local
residents (with proof of residency in the County for a minimum period of six months
within the last two years). Residency preferences will be verified during the case
management intake process.
6. Buffer from Residential Use. CAPSLO will ensure that the safe parking facilities
are located at least 50 feet from the nearest property which contains residential
uses.
7. Authorized Vehicles Only. CAPSLO will ensure that only vehicles registered in
the program are parked overnight during the program hours (one vehicle per
program participant at the site).
8. Participant Information. CAPSLO will maintain an updated roster of names and
vehicle numbers of all participants who are authorized to park overnight, the roster
will be located at the CAPSLO offices located at Prado Homeless Services Center.
9. Written Agreement with Participants. Only participants who have entered into a
written agreement with CAPSLO shall be allowed to use parking spaces overnight.
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The written agreement between CAPSLO and participants shall include, but not
limited to, the following terms and conditions:
a. Only one vehicle is allowed per participant , exceptions to this may be
authorized by CAPSLO on a case-by-case basis.
b. At least one participant per vehicle shall possess a current driver’s license,
vehicle registration, and insurance for the vehicle that will be parked overnight.
CAPSLO will keep a copy of all three on record.
c. Vehicles may only be occupied by participants and approved registered
household members. Guests shall not be allowed.
d. Participants shall not use or possess any illegal drugs or alcohol either on their
person or in their vehicle.
e. Participants shall not use or possess any weapons or firearms of any kind in
program vehicles.
f. No fires of any kind shall be allowed.
g. No music may be played that is audible outside participants’ vehicles.
h. No cooking or food preparation shall be performed outside of the participants’
vehicles. Cooking inside vehicles is prohibited unless the vehicle was
manufactured with cooking appliances.
i. Camping tarps or equipment beyond the participant’s vehicle are prohibited.
j. Participants shall maintain control of animals. Animals shall be kept on a leash
at all times and animal waste shall be picked up immediately and disposed of
properly.
k. Participants shall not dump sewage or other waste flui ds or solids, deposit
excreta outside a vehicle, or park vehicles that leak excessive fluids (i.e.,
gasoline, transmission or radiator fluid, or engine oil).
F. Director’s Action Permit Considerations. Items to be determined by the Community
Development Director as part of each Director’s Action Permit review process on a
case-by-case basis shall include, but are not limited to, the following:
1. Number of Vehicles Allowed. The total number of vehicles allowed at each safe
parking facility location. CAPSLO is proposing that the maximum number of
vehicles allowed as part of the Safe Parking Program at the subject location shall
not exceed twenty (12) vehicles.
2. Hours of Operation. The days and hours of safe parking facility operation.
CAPSLO is proposing that the hours of operation for the Safe Parking Program at
the subject location shall be limited to 7:00 pm to 7:00 am, check-in for the Program
shall not occur any earlier than 6:00 pm.
3. Separation between Facilities. Sufficient distance between existing residential
properties and proposed safe parking facilities. CAPSLO has ensured that the
program boundaries provide a 50-foot buffer from the closest residential property.
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4. Neighborhood Relations Plan. A Neighborhood Relations Plan has been
provided to address any complaints in a timely manner, including consistency with
any adopted good neighbor policy.
5. Monitoring and Oversight. A Monitoring and Oversight Plan has been provided
that outlines the security measures of the program at the subject location.
6. Restroom, Water and Trash Facility Plan. CAPSLO in partnership with the City
of San Luis Obispo will ensure that water, restrooms and trash facilities are made
available for participant use between the hours of 7:00 pm to 7:00 am. Tra sh and
restroom maintenance will be provided at least once per week. Restrooms and
trash facilities will be stored on site during the duration of the program and will be
locked and secured from any public use outside of the program operating hours.
G. Revocation of a Permit. CAPSLO acknowledges that the Director Action Permit can
be referred to the Planning Commission for reconsideration if determined by the
Director upon receipt of substantiated written complaints from any citizen, Code
Enforcement Officer, or Police Department Officer, which includes information and/or
evidence supporting a conclusion that a violation of the Conditional Use Permit, or of
City ordinances or regulations applicable to the property or operation of the facility,
has occurred. At the time of review, to ensure compliance with applicable laws and
conditions of Director’s Action Permit, conditions of approval may be added, deleted,
modified, or the Director’s Action Permit may be revoked.
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Page 1 of 2
V7. Current as of 1/15/25
Homeless Services Division – Rotating Overnight Safe Parking Pilot Program Participant Agreement
The Rotating Overnight Safe Parking Pilot Program (ROSP) is a partnership between the Community Action Partnership of San Luis
Obispo (CAPSLO), the City of San Luis Obispo (SLO) and local community partners. Only participants who have entered into a behavior
contract with a social service provider shall be allowed to use parking spaces overnight. By reviewing this document with CAPSLO staff
and signing it, you agree to abide by these program guidelines. You are welcome to a copy of this document at any point while
accessing services here. The behavior contract between the social service provider and the participant shall include, but not be limited
to, the following terms and conditions:
1. Authorized Vehicles Only. Parking check-in is from 6:00 p.m. – 7:00 p.m. nightly, unless there are site specific check in
times which will be communicated to participants and partner agencies. Only vehicles registered in the program shall be
allowed to park overnight during program hours. No detached trailers will be allowed. CAPSLO staff will conduct periodic
site visits every 2 hours during the program hours of 7:00 p.m. and 7:00 a.m.
a. Only one vehicle is allowed per participant;
b. Vehicles may only be occupied by participants and approved registered household members; Vehicles must be
parked within a safe parking spot and not block the driving area of the lot or take up multiple spots; Guests shall
not be allowed.
c. No cooking or food preparation shall be performed outside of the participants’ vehicles. Cooking inside vehicles is
prohibited unless the vehicle was manufactured with cooking appliances; Camping tarps or equipment beyond the
participants’ vehicles are prohibited.
2. Restroom, Trash & Water. Restrooms, a trash bin, and a hand washing station shall be provided, maintained, and accessible
to participants during safe parking facility hours. It is the responsibility of participants to remove all trash from their space
upon leaving. No trash shall be left in the parking lot or around vehicles.
a. Participants shall not dump sewage or other waste fluids or solids, deposit excreta outside a vehicle,
or park vehicles that leak excessive fluids (i.e., gasoline, transmission or radiator fluid, or engine oil).
b. Restroom and trash facilities will be locked outside of program hours.
3. Identification, Insurance, and Criminal Background. At least one participant per vehicle must possess a current driver’s
license, auto registration, and auto insurance. Participants must have a current form of ID.
a. A 290/Megan's law check (Registered Sex Offender Registry) must be completed for all participants; this program
cannot accommodate participants with this criminal background status.
4. Safe Space. All participants are expected to maintain a safe and respectful environment.
a. Participants shall not use or possess any illegal drugs or alcohol on their person or in their vehicle;
b. Participants shall not use or possess any weapons or firearms of any kind on their person or in their vehicle;
c. No fires of any kind shall be allowed;
d. No physical violence of any kind shall be allowed;
e. No music may be played that is audible outside participants’ vehicles; SLO City has a noise ordinance in effect
beginning at 10 pm - you are beholden to that ordinance.
f. Initials ___________
5. Animals. Participants shall maintain control of animals. Animals shall be kept on a leash or lead at all times, and animal
waste shall be picked up immediately and disposed of properly. Initials ___________
6. Good Neighbor Policy. All Safe Parking participants must abide by our Good Neighbor Policy (GNP). GNP includes the
following: Vehicles shall maintain a minimum buffer of fifty feet from any property that contains residential use; All vehicles
and bicycles must be out of the neighborhood and not encamped (defined as a 1/2 mile radius from the safe parking host
site) outside of program hours between 7:00 a.m. – 6:00 p.m.; You, your vehicle, and your belongings must leave the
area/neighborhood when you do; Do not park your vehicle (of any type) or bicycle, on the property of any local business
(defined as a 1/2 mile radius from the safe parking site). Initials ___________
a. All safe parking participants must maintain safe, respectful, and courteous all neighbors, fellow safe parking
participants, and CAPSLO staff/volunteers; they should expect this, in return, from all parties mentioned above.
Initials _______
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Page 2 of 2
V7. Current as of 1/15/25
7. Participant Information. CAPSLO shall maintain a roster of each safe parking participant authorized to park overnight,
including names and vehicle license numbers, which will be provided to the City of San Luis Obispo and rotating host sites.
All participants will also be offered to complete the Coordinated Entry Assessment to gather information about their
current situation, enroll in Case Management, and allow for referrals to appropriate agencies within the community.
8. Time limited Program: The CAPSLO Safe Parking Program is a time-limited housing focused program, with an initial, 30-day
program enrollment.
a. All safe parking participants are initially enrolled in the 40 Prado Homeless Services Center Safe Parking Program
b. After the initial 30-day period, program participants will have the opportunity to enter a 90-day, housing-focused
case management plan.
c. After the initial 30-day period, participants may be eligible or referred to the Rotating Overnight Safe Parking
Program if that is a better fit for participant needs.
d. If, after 90 days, a participant has demonstrated that they are actively engaging with their case manager but have
not achieved their housing focused goals, a 30-day extension will be granted at the discretion of CAPSLO,
regardless of site.
e. If, after 90 days, a participant has demonstrated they are unwilling to work with their assigned case manager
towards realistic housing solutions, they will be exited from the safe parking program but may still be eligible for
re-enrollment at a later date and may still be eligible for participation in other CAPSLO programs.
9. Case Management. All Safe Parking participants are enrolled in housing-focused outreach case management (CM). CAPSLO
uses a client-centered approach to its CM and will work with participants on their goals to achieve more stable housing. All
participants will be given information on community resources and will be eligible to have full use of the Prado HSC Access
Center.
10. Emergencies. In cases of life-threatening emergencies, medical emergencies, or extreme circumstances, please call SLO PD
Emergency (911); If there is a crisis that does not amount to an emergency as outlined above (e.g., someone who is using
the parking lot that is being disruptive or is not registered with CAPSLO) call CAPSLO: 805.544.4004 X2.
a. A dedicated CAPSLO staff member will conduct periodic site visits every two hours during program hours.
b. Please follow up with CAPSLO staff during check-in/check-out times to bring any issues or incidents to staff’s
attention. Initials ___________
11. Site Captain. In the spirit of the CAPSLO values of inclusion and self-sufficiency, this program is run in PARTNERSHIP with
participants and the unhoused community. CAPSLO designates a participant who has been consistent with their
enrollment, has shown initiative with their desire to enroll in case management, and has embodied the spirit of shared
respect and responsibility as the designated Site Captain. The Site Captain supports staff in maintaining the site, which
includes moving barricades, monitoring the portable restroom and trash dumpster, and communicating with CAPSLO on
any site issues. This participant receives compensation for their efforts by CAPSLO and is a fully volunteer-based role in the
program. The Site Captain assignment may shift depending on CAPSLOs, the program’s, or the participant’s needs.
12. Rule Violations & Paneling. For violations of any of the site rules and guidelines, CAPSLO will issue you a Rule Notification
and record all incidents on site within the CAPSLO Database. CAPSLO may ask you to leave and submit a panel request for
reentry into Safe Parking services if any of the following occur: Initials ___________
a. Repeatedly, or seriously, violating the guidelines and not taking corrective suggestions from staff.
b. Violence or threats of violence towards staff, volunteers, neighbors, or other guests.
c. Breaking another guest's confidentiality.
d. Theft or destruction of property on-site or in the surrounding neighborhood; Acts of vandalism, disruptive
behavior, stealing, or violence to nearby businesses or residences.
e. Conducting a business out of the program site, legal or illegal.
f. Any other actions or behaviors that have been deemed a threat to their safety and health or the health and safety
of others.
13. Liability Waiver. Participants will be required to sign a release of liability per each host site which will be collected by
CAPSLO: Initials ___________
Page 38 of 52
Page 3 of 2
V7. Current as of 1/15/25
I have read and agree to abide by the above agreement for the Rotating Overnight Safe Parking Pilot Program:
Participant Name (Print): Date:
Participant Signature:
Staff Signature: Date:
Page 39 of 52
Page 40 of 52
COMMUNITY ACTION PARTNERSHIP OF SAN LUIS OBISPO COUNTY
SAFE PARKING NEIGHBORHOOD RELATIONS PLAN
In order to mitigate potential impacts of the Safe Parking Program activities, the City of San Luis
Obispo and Community Action Partnership of San Luis Obispo County (CAPSLO) will implement
the following processes/procedures:
A. CAPSLO will provide various methods in which the community may contact the
organization. During business hours (Monday through Friday, 8am-5pm) concerned
community members can contact the CAPSLO administrative office to communicate any
concerns they may have. After business hours, CAPSLO maintains a confidential hotline
that can accessed via telephone (805.549.6899) or email (hotline@capslo.org). These
contacts are posted on the CAPSLO website (under Contact Us). All concerns are given to,
and reviewed by, Director of Community Programs, chief Operating Officer (COO) or
Chief Executive Officer (CEO) and are promptly (within 24 business hours) addressed.
B. All concerns or complaints will be documented, with copies given to the Director of
Community Programs, Director of Homeless Services, and the COO or CEO, who review,
contact the complainant, and address the issue within 24 business hours.
C. All participants within the Safe Parking Program must initial and sign the Program Rules
which advises participants, in writing, of their obligation to comply with applicable laws
and established protocols which address and prevent repeated violation of laws, which have
adverse neighborhood or community impacts.
D. CAPSLO staff is provided with information pertaining to emergency contact procedures
during initial training. Police and/or Fire are always contacted in an emergency.
E. All host site facilities will undergo in-depth inspections by the facility staff, CAPSLO, and
the City before activating the Safe Parking site to determine program parameters and to
identify any issues or needs. On a monthly basis, CAPSLO and City staff will conduct a
monthly walk-through of facility needs. Emergency issues will be dealt with immediately.
All other facility maintenance needs will be addressed within the next 90 days.
F. The City of San Luis Obispo will mail all businesses within a ¼ mile radius of the Safe
Parking Host Sites their contact information should business owners have concerns
regarding the Safe Parking Program. In the case any changes occur to the Safe Parking
Program, neighboring businesses within the ¼ mile radius will be notified.
G. CAPSLO will meet whenever needed and requested by the City and/or other community
groups to review reports, issues and policies.
Page 41 of 52
Page 42 of 52
COMMUNITY ACTION PARTNERSHIP OF SAN LUIS OBISPO COUNTY
MONITORING & OVERSIGHT PLAN
In order to mitigate potential impacts of the Rotating Overnight Safe Parking Pilot Program
activities, Community Action Partnership of San Luis Obispo County (CAPSLO) will implement
the following processes/procedures:
A. CAPSLO staff will be on site during the check in (6:00 p.m. to 7:00 p.m.) and check out
(6:45 a.m. to 7:00 a.m.) portions of the program, and CAPSLO staff will perform the
following activities each night to ensure that the site has proper monitoring and oversite:
a. Conduct a safety assessment on all physical components of the site to ensure that
all materials are working.
b. CAPSLO staff, or designated CAPSLO volunteers, will facilitate the nightly check
in of all program participants and upload all registered participants into HMIS.
c. Ensure that all participants on site are registered with CAPSLO in the Rotating
Overnight Safe Parking Pilot Program. No on-site registration will be permitted.
d. Unlock the locked bathrooms and dumpsters.
e. CAPSLO staff, with the assistance of the participant site captain, will set up any
needed traffic control barriers ensuring that they are fully erected by 7:00 p.m.
B. CAPSLO staff will conduct site visits approximately every 2 hours during program hours
to ensure that all vehicles on site are registered participants and to address any safety
concerns. A dedicated CAPSLO staff member will be on call during program hours. The
dedicated staff member will be located at 40 Prado Homeless Services Center outside of
the periodic site visits, but they will be available to address any on-site issues that arise.
CAPSLO staff will be responsible for calling SLO Police Department (SLOPD) to address
any emergency issues.
C. All participants within the Rotating Overnight Safe Parking Pilot Program must initial and
sign the Participant Agreement which advises participants, in writing, of their obligation
to comply with applicable laws and established protocols to address and prevent repeated
violation of laws, which have adverse neighborhood or community impacts.
D. In the spirit of the CAPSLO values of inclusion and self-sufficiency, this program is run in
partnership with participants and the unhoused community. CAPSLO will request a
participant who has been consistent with their enrollment, has shown initiative with their
desire to enroll in case management, and has embodied the spirit of shared respect and
responsibility volunteer for the role of Site Captain.
a. The Site Captain supports staff in maintaining the site, which includes moving
barricades, monitoring bathrooms and trash, and communicating with CAPSLO on
any site issues. This participant receives preference for participant incentives for
their efforts by CAPSLO. However, it is a fully volunteer-based role in the
program. The Site Captain assignment may shift depending on CAPSLOs, the
program’s, or the participant’s needs.
E. CAPSLO staff is provided with information pertaining to emergency contact procedures
during initial training. Police and/or Fire are always contacted in an emergency.
Page 43 of 52
F. All host site facilities will undergo in-depth inspections by the facility staff, CAPSLO, and
the City of San Luis Obispo to determine program parameters and to identify any issues or
needs.
a. CAPSLO will conduct a monthly walk-through of all facilities to identify
maintenance issues. CAPSLO will send notice to the Facility Owner Point of
Contact of any maintenance issues within the same day of discovery. It is the
expectation that the facility owner will fix health and safety issues within 3 days of
notice. All other facility maintenance needs will be addressed by the facility owner
within 90 days. If facility maintenance remains unaddressed, the site will be
ineligible for use until maintenance issues are resolved and reinspection occurs.
G. Security is addressed in a myriad of ways.
a. The site will have outdoor lighting to allow for vehicle identification and safe use
of the facilities.
b. The program roster will be shared with both the host site and SLOPD to allow for
SLOPD to address any unregistered parkers during the night.
c. All bathrooms and dumpsters will be locked when the program is not active –
between the hours of 7:00 am – 6:00 pm, daily.
d. CAPSLO staff will maintain contact with the designated Site Captain participant
during program hours. CAPSLO will have staff drive through the parking sites at
least three times on any given night of program operations.
e. The Site Captain will report to CAPSLO any unregistered vehicles or other rule
violations that occur at the site; CAPSLO will address issues on an individual basis
with program participants.
H. The program will be monitored based on performance metrics outlined by CAPSLO and
the City of SLO. The Director of Homeless Services and the Manager of Homeless
Services at CAPSLO will review weekly reports from program staff on the programmatic
and operational status of the program.
a. CAPSLO leadership, in partnership with the City of SLO, will make all needed
program modifications to uphold community and participant safety and wellbeing.
I. Participants of the Rotating Overnight Safe Parking Program who are denied or suspended
from the program are provided with applicable resources and referrals for services offered
within the City and County.
J. CAPSLO will mail all property owners and tenants within a 300-foot radius their contact
information should any neighbor have concerns regarding the Rotating Overnight Safe
Parking Program. If any changes occur to the program, neighboring property owners and
tenants within a 300-foot radius will be notified.
K. CAPSLO will meet whenever needed and requested by the City and/or other community
groups to review reports, issues, and policies.
a. CAPSLO will provide quarterly reports on site conditions and program activities to
the City of SLO.
b. CAPSLO will provide an annual program summary that is available to the public.
Page 44 of 52
Rotating Overnight Safe Parking Pilot Program
Community Resource Overview
FOR ISSUES RELATED TO ILLICIT OR THREATENING ACTIVITY
Please call 911 to report an emergency involving criminal behavior where the crime is in
progress, or the suspect is still on scene.
FOR NON-EMERGENCY ISSUES AT THE SAFE PARKING SITE DURING
PROGRAM HOURS (7PM TO 7AM)
Please call Community Action Partnership of San Luis Obispo (CAPSLO)
(805)544-4004 ext. 2
FOR ISSUES RELATED TO PARKING ENFORCEMENT/OVERSTAY AT SAFE
PARKING SITE
Please call SLO City Parking Enforcement: (805)781-7230
FOR ISSUES RELATED TO DUMPSTER/PORTABLE RESTROOM MAINTENANCE
AT SAFE PARKING SITE
Please call CAPSLO
Mon-Fri, 9am-5pm: (805)544-4004 ext. 2
______________________________________________________________________
______________
Additional Homelessness Response Resources
FOR ISSUES RELATED TO TRESPASSING ON PRIVATE PROPERTY
Please file a PC 602 Form at: https://forms.slocity.org/Forms/L602 and call SLOPD for
trespassing enforcement:
(805) 781-7312
*An active PC 602 Form allows for proactive enforcement on your property; Renew every
12 months
FOR ISSUES RELATED TO NON-EMERGENCY ILLEGAL BEHAVIOR
Please call Non-Emergency Dispatch (805) 781-7312 to request SLOPD’s Community
Service Officers (CSOs) for issues related to open containers, litter, loitering, smoking in
public, etc.
FOR ISSUES RELATED TO MENTAL HEALTH & SKILLED OUTREACH
Please call SLOPD’s Non-Emergency Dispatch (805) 781-7312 to request one of the
following City outreach units (Mon-Fri, 8am-5pm):
Mobile Crisis Unit – Community Resources & Services Specialist and Licensed
Psych Tech (LPT)
Page 45 of 52
Community Action Team – Police Officer, Community Resources & Services
Specialist, and LPT
FOR ISSUES RELATED TO REMOVAL OF TRASH, GRAFFITI, STICKERS, AND
MESSES IN DOWNTOWN SLO:
Please reach out to the Downtown SLO Clean & Safe Program:
Ambassador Hotline: (805) 250-6467
FOR CITY OF SAN LUIS OBISPO HOMELESSNESS RESPONSE RESOURCES
Please visit slocity.org/homelessness for more information on resources and City efforts to
prevent and address homelessness.
FOR CAPSLO HOMELESS SERVICES
Please visit capslo.org/40-prado/ to learn more about resources offered at 40 Prado
Homeless Services Center and reach out to CAPSLO with any additional questions or
outreach needs:
(805) 544-4004 ext. 2
FOR ALL OTHER HOMELESSNESS RESPONSE ISSUES OR QUESTIONS
Contact Daisy Wiberg, City of San Luis Obispo Homelessness Response Manager, with
any additional questions or concerns:
Email: dwiberg@slocity.org
Phone: (805) 781-7025
Page 46 of 52
Pilot Rotating Overnight Safe Parking Program
Santa RosaN
orth Sa
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HigueraC
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L
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Yard
Damon Garcia Sports
Field Parking
Lot
Renovate
Church
Journey Christian
Fellowship
Congregation
Beth David
¯0 1 20.5 Miles
Site
Zoning
AG
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Page 47 of 52
Calle Joaquin12 spaces
0 50 10025 Feet ¯
Calle Joaquin Park and Ride
Designated Parking Spots
Designated ADA Spot
Garbage Bin/ Restroom Area
Entrance/Exit Route
Designated Parking Spot 50 ft
Page 48 of 52
Pra
d
o
12 spaces
0 100 20050 Feet ¯
City Corporation Yard
Designated Parking Spots
Designated ADA Spot
Garbage Bin/ Restroom Area
Entrance/Exit Route
Designated Parking Spot 50 ft
Page 49 of 52
BroadIndustri
al
12 spaces
0 100 20050 Feet ¯
Damon Garcia Sports Field
Designated Parking Spots
Designated ADA Spot
Garbage Bin/ Restroom Area
Entrance/Exit Route
Designated Parking Spot 50 ft
Page 50 of 52
Foothill
8 spaces
4 spaces
0 50 10025 Feet ¯
Journey Christian Fellowship
Designated Parking Spots
Designated ADA Spot
Garbage Bin/ Restroom Area
Entrance/Exit Route
Designated Parking Spot 50 ft
Page 51 of 52
Fixlini
Si
e
r
r
a
J
o
h
n
s
o
n
12 spaces
0 100 20050 Feet ¯
Renovate Church
Designated Parking Spots
Designated ADA Spot
Garbage Bin/ Restroom Area
Entrance/Exit Route
Designated Parking Spot 50 ft
Page 52 of 52
137
From:Wallace, Christine
Sent:Tuesday, January 7, 2025 8:17 AM
To:Courtney Kienow; Elizabeth Aiello-Coppola
Subject:FW: Fraternities
FYI.
From: Mezzapesa, John <JMezzape@slocity.org>
Sent: Monday, January 6, 2025 8:27 PM
To: Tway, Timothea (Timmi) <TTway@slocity.org>; Collins, Scott <SCollins@slocity.org>
Cc: Corey, Tyler <tcorey@slocity.org>; Loew, Michael <Mloew@slocity.org>; Wallace, Christine <cwallace@slocity.org>
Subject: Fraternities
It seems a website has been created with loads of information about the fraternity issue. Just wanted to make
you aware in case it comes up later.
Happy reading…..
https://howtoruinaneighborhood.com
John Mezzapesa
Interim Deputy Building Official
Community Development
Building and Safety
919 Palm Street, San Luis Obispo, CA 93401-3668
E jmezzapesa@slocity.org
T 805.781.7179
138
From:Wallace, Christine
Sent:Monday, December 16, 2024 2:06 PM
To:Jason Mockford
Subject:RE: Partnering PD with FSL Chapters
Thanks so much! I’ve forwarded to Fred Mickel and Caleb Kemp.
CW
From: Jason Mockford <jmockfor@calpoly.edu>
Sent: Monday, December 16, 2024 1:56 PM
To: Bryan Cox <bcox09@calpoly.edu>; Frank Herrera <Fherrera@calpoly.edu>; Wallace, Christine <cwallace@slocity.org>;
Elizabeth Aiello-Coppola <eaielloc@calpoly.edu>; Courtney Leigh Kienow <ckienow@calpoly.edu>
Cc: Frank Herrera <Fherrera@calpoly.edu>
Subject: RE: Partnering PD with FSL Chapters
This message is from an External Source. Use caution when deciding to open attachments, click links, or respond.
Hello all,
We have heard back from the students, and it looks like 1/21 at 2 pm is our day. I’d like to host the meeting in-person
(location at Cal Poly - TBD soon). Chief Cox and Sergeant Herrera, will that work for you?
Coffee and treats will be provided. This is what happens when I schedule meetings in the holiday spirit. 뇤눎눐눑눒눏 If I don’t see
you all soon, I hope you have a restful break and wonderful new year!
Jason Mockford (he, him, his)
Senior Director, Leadership & Service | Student Affairs | Cal Poly | San Luis Obispo, CA 93407-0208 | leadandserve.calpoly.edu | 805-756-
2476
Futuristic • Strategic • Relator • Ideation • Adaptability
From: Bryan Cox <bcox09@calpoly.edu>
Sent: Friday, December 13, 2024 11:17 AM
To: Frank Herrera <fherrera@calpoly.edu>; Jason Mockford <jmockfor@calpoly.edu>; Wallace, Christine
<cwallace@slocity.org>; Elizabeth Aiello-Coppola <eaielloc@calpoly.edu>; Courtney Leigh Kienow <ckienow@calpoly.edu>
Cc: Frank Herrera <fherrera@calpoly.edu>
Subject: Re: Partnering PD with FSL Chapters
Hello Jason,
Yes, Sergeant Frank Herrera and I would like to participate with this. Currently, I am available on either date via
Zoom. Frank is not available on 1/7; however, may be able to attend via Zoom.
Thank you,
139
Bryan Cox
Interim Chief of Police
Cal Poly Police Department
California Polytechnic State University
1 Grand Avenue, Building 36
San Luis Obispo, California 93407
_____
Direct: 805-756-6676
Dispatch Center: 805-756-2281
Fax: 805-756-5051
bcox09@calpoly.edu
afd.calpoly.edu/police
CONFIDENTIALITY NOTICE
This communication and its contents may contain confidential and/or legally privileged information. It is solely for the use of the
intended recipient(s). Unauthorized interception, review, use, or disclosure is prohibited and may violate applicable laws i ncluding
the Electronic Communications Privacy Act. If you are not the intended recipient, please contact the sender and destroy all copies
of this communication. Please note that this communication and any correspondence with the Cal Poly Police Department and
any attachments may be subject to the California Public Records Act and may be subject to disclosure unless otherwise exempt by
law.
From: Jason Mockford <jmockfor@calpoly.edu>
Sent: Thursday, December 12, 2024 15:37
To: Wallace, Christine <cwallace@slocity.org>; Elizabeth Aiello-Coppola <eaielloc@calpoly.edu>; Bryan Cox
<bcox09@calpoly.edu>; Courtney Leigh Kienow <ckienow@calpoly.edu>
Subject: Partnering PD with FSL Chapters
Hello all,
In our research, we learned that there is a model being used at Oregon State University that partners officers from the
Corvallis Police Department with their fraternity and sorority chapters to build ongoing relationships for sharing
knowledge, mutual understanding, and a more collaborative relationship. Of course these are not “get out of jail free”
cards and favoritism or misperception would be a consideration. But we are interested in starting something similar here
with the fraternities and sororities. It sounds like there is mutual interest to explore this further, and I am hoping we can
find a time to come together in January and brainstorm the possibilities. I know I have not included everyone that should
be in the mix with this idea.
Christine – it sounds like you have some folks that would want to be a part of this.
140
Chief Cox – we would like to have a CPPD representative, yourself and/or someone who you think would be suited. I know
Frank Herrera has been the liaison with student organizations for many years, so that may be of interest.
Elizabeth – with new FSL officers coming on board in January, could we see about including the council presidents?
Student voice will be critical to building something that works.
I loathe a Doodle, but let me throw out some potential windows and see what works.
Tuesday 1/7 – 1-5 pm
Tuesday 1/14 – Before 10 am, after noon
Wednesday 1/15 – 3-5 pm
Tuesday 1/21 before 10 am, after 1 pm
Thursday 1/23 before 11 am
If you would like to be included, can you please share times that work for you and your folks?
Jason Mockford (he, him, his)
Senior Director, Leadership & Service | Student Affairs | Cal Poly | San Luis Obispo, CA 93407-0208 | leadandserve.calpoly.edu | 805-756-
2476
Futuristic • Strategic • Relator • Ideation • Adaptability
141
From:Wallace, Christine
Sent:Friday, December 13, 2024 8:59 AM
To:Jason Mockford
Subject:RE: Partnering PD with FSL Chapters
Hi Jason,
Wednesday 1/15, between 3 and 5
Tuesday, 1/21 after 1pm
Thursday, 1/23 before 11
These all work for us, at this point. It’ll change quickly so shoot me a time to hold and I’ll get it on calendars.
Thanks!
CW
From: Jason Mockford <jmockfor@calpoly.edu>
Sent: Thursday, December 12, 2024 3:38 PM
To: Wallace, Christine <cwallace@slocity.org>; Elizabeth Aiello-Coppola <eaielloc@calpoly.edu>; Bryan Cox
<bcox09@calpoly.edu>; Courtney Leigh Kienow <ckienow@calpoly.edu>
Subject: Partnering PD with FSL Chapters
This message is from an External Source. Use caution when deciding to open attachments, click links, or respond.
Hello all,
In our research, we learned that there is a model being used at Oregon State University that partners oƯicers from the
Corvallis Police Department with their fraternity and sorority chapters to build ongoing relationships for sharing
knowledge, mutual understanding, and a more collaborative relationship. Of course these are not “get out of jail free”
cards and favoritism or misperception would be a consideration. But we are interested in starting something similar here
with the fraternities and sororities. It sounds like there is mutual interest to explore this further, and I am hoping we can
find a time to come together in January and brainstorm the possibilities. I know I have not included everyone that should
be in the mix with this idea.
Christine – it sounds like you have some folks that would want to be a part of this.
Chief Cox – we would like to have a CPPD representative, yourself and/or someone who you think would be suited. I know
Frank Herrera has been the liaison with student organizations for many years, so that may be of interest.
Elizabeth – with new FSL oƯicers coming on board in January, could we see about including the council presidents?
Student voice will be critical to building something that works.
I loathe a Doodle, but let me throw out some potential windows and see what works.
Tuesday 1/7 – 1-5 pm
Tuesday 1/14 – Before 10 am, after noon
Wednesday 1/15 – 3-5 pm
Tuesday 1/21 before 10 am, after 1 pm
Thursday 1/23 before 11 am
If you would like to be included, can you please share times that work for you and your folks?
Jason Mockford (he, him, his)
142
Senior Director, Leadership & Service | Student Affairs | Cal Poly | San Luis Obispo, CA 93407-0208 | leadandserve.calpoly.edu | 805-756-
2476
Futuristic • Strategic • Relator • Ideation • Adaptability
143
From:Elizabeth Aiello-Coppola <eaielloc@calpoly.edu>
Sent:Thursday, December 12, 2024 11:35 AM
To:Jason Mockford; Mezzapesa, John; Tway, Timothea (Timmi)
Cc:Courtney Leigh Kienow
Subject:Re: Cal Poly CUPS
Hi John,
Thanks for sending these over! I am not able to access the link – is there a way you could send it again to me?
Best,
Elizabeth Aiello-Coppola, M.A.
pronouns she/her/hers
Assistant Director, Fraternity & Sorority Life
Leadership & Service | Student Affairs
Cal Poly | San Luis Obispo, CA 93407 | 805-756-7263
Schedule a meeting with me
From: Jason Mockford <jmockfor@calpoly.edu>
Date: Thursday, December 12, 2024 at 10:01 AM
To: Mezzapesa, John <JMezzape@slocity.org>, Tway, Timothea (Timmi) <TTway@slocity.org>
Cc: Courtney Leigh Kienow <ckienow@calpoly.edu>, Elizabeth Aiello-Coppola <eaielloc@calpoly.edu>
Subject: RE: Cal Poly CUPS
Thank you John! I was able to access. We will review before our January meeting.
Jason Mockford (he, him, his)
Senior Director, Leadership & Service | Student Affairs | Cal Poly | San Luis Obispo, CA 93407-0208 | leadandserve.calpoly.edu | 805-756-
2476
Futuristic • Strategic • Relator • Ideation • Adaptability
From: Mezzapesa, John <JMezzape@slocity.org>
Sent: Wednesday, December 11, 2024 10:27 AM
To: Jason Mockford <jmockfor@calpoly.edu>; Tway, Timothea (Timmi) <TTway@slocity.org>
Cc: Courtney Leigh Kienow <ckienow@calpoly.edu>; Elizabeth Aiello-Coppola <eaielloc@calpoly.edu>
Subject: RE: Cal Poly CUPS
Hi Jason,
I have added all use permits to the following file location:
Fraternity - Sorority Use Permits
Please let me know if you have any issues viewing these.
Regards,
144
John Mezzapesa
Interim Deputy Building Official
Community Development
Building and Safety
919 Palm Street, San Luis Obispo, CA 93401-3668
E jmezzapesa@slocity.org
T 805.781.7179
From: Jason Mockford <jmockfor@calpoly.edu>
Sent: Friday, December 6, 2024 11:24 AM
To: Tway, Timothea (Timmi) <TTway@slocity.org>
Cc: Mezzapesa, John <JMezzape@slocity.org>; Courtney Leigh Kienow <ckienow@calpoly.edu>; Elizabeth Aiello-Coppola
<eaielloc@calpoly.edu>; Mezzapesa, John <JMezzape@slocity.org>
Subject: RE: Cal Poly CUPS
Timmi,
Great – thank you for all of this info. And thanks for looking at January calendars.
Have a wonderful weekend everyone.
Jason Mockford (he, him, his)
Senior Director, Leadership & Service | Student Affairs | Cal Poly | San Luis Obispo, CA 93407-0208 | leadandserve.calpoly.edu | 805-756-
2476
Futuristic • Strategic • Relator • Ideation • Adaptability
From: Tway, Timothea (Timmi) <TTway@slocity.org>
Sent: Friday, December 6, 2024 10:03 AM
To: Jason Mockford <jmockfor@calpoly.edu>
Cc: Mezzapesa, John <JMezzape@slocity.org>; Courtney Leigh Kienow <ckienow@calpoly.edu>; Elizabeth Aiello-Coppola
<eaielloc@calpoly.edu>; Mezzapesa, John <JMezzape@slocity.org>
Subject: RE: Cal Poly CUPS
Hi Jason,
Here is an interactive parcel viewer where members of the public can find the zoning for a particular parcel of land:
https://experience.arcgis.com/experience/a51155e46d504bfab3b7a107c3eb6643/page/Planning/ and here is a
printable PDF zoning map: https://www.slocity.org/home/showpublisheddocument/32299/637897915888970000
While not the most beautiful webpage, here is an easy link you can send out that has links to both of those resources
as well as the zoning code: https://www.slocity.org/living/maps/zoning-map
I am glad to hear you have engaged the National headquarters.
I will work with the team to get something on our calendars for January.
145
Thank you and have a nice weekend!
Timmi
From: Jason Mockford <jmockfor@calpoly.edu>
Sent: Thursday, December 5, 2024 1:19 PM
To: Tway, Timothea (Timmi) <TTway@slocity.org>
Cc: Mezzapesa, John <JMezzape@slocity.org>; Courtney Leigh Kienow <ckienow@calpoly.edu>; Elizabeth Aiello-Coppola
<eaielloc@calpoly.edu>; Mezzapesa, John <JMezzape@slocity.org>
Subject: Re: Cal Poly CUPS
This message is from an External Source. Use caution when deciding to open attachments, click links, or respond.
Thank you Timmi! I had a lovely Thanksgiving, and hope you did as well.
I appreciate the reconnect on this.
Additionally, we have further engaged the National headquarters of each fraternity and sorority for assistance in
reinforcing the code with their chapters and helping their students and/or housing boards navigate. Some were aware
from the notices that went out, and some were not. Elizabeth is at a conference in Indiana with many of them this week
and fielding questions as she is able to meet with them.
One question that has come up is whether the zoning map is accessible online somewhere? Others had asked about the
permitting process, and specifically about special event permit applications. We were able to find those links from your
website. If there is a map we can send them, that would be helpful.
Shall we also look at times to reconnect in January before our calendars are too full?
Thanks so much Timmi and John!
Jason Mockford (he, him, his)
Senior Director, Leadership & Service | Student Affairs | Cal Poly | San Luis Obispo, CA 93407-
0208 | leadandserve.calpoly.edu | 805-756-2476
Futuristic • Strategic • Relator • Ideation • Adaptability
On Dec 4, 2024, at 8:47 AM, Tway, Timothea (Timmi) <TTway@slocity.org> wrote:
Hi Jason,
I hope you had a nice Thanksgiving.
I wanted to connect you, John and I in an email in response to the meeting that we had with Whitney a
few weeks ago. One of the results of that meeting is that I said we would send over all of the CUPs for
Frats/Sororities that we have so that CP has them, and so that you could identify if there are locations
that are no longer active.
John, can you please work with Jason to find the best way to get Cal Poly digital copies of the CUPs for
Greek houses that we have?
146
Thank you,
Timothea (Timmi) Tway
Director of Community Development
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Community Development
919 Palm, San Luis Obispo, CA 93401-3249
E TTway@slocity.org
T 805.781.7187
slocity.org
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1
Subject:SLO City-CP mtg re: Fraternity members in R-1, R-2
Location:Community Development Department, 919 Palm Street, Conf Room 1
Start:Tue 3/4/2025 2:00 PM
End:Tue 3/4/2025 3:00 PM
Recurrence:(none)
Meeting Status:Accepted
Organizer:Courtney Leigh Kienow
Adding you to CUP/enforcement meeting regarding Greek houses with Cal Poly – thanks!
-----Original Appointment-----
From: Courtney Leigh Kienow <ckienow@calpoly.edu>
Sent: Tuesday, February 11, 2025 12:28 PM
To: Courtney Leigh Kienow; Tway, Timothea (Timmi); Jo Campbell; Jason Mockford; Elizabeth Aiello-Coppola
Subject: SLO City-CP mtg re: Fraternity members in R-1, R-2
When: Tuesday, March 4, 2025 2:00 PM-3:00 PM (UTC-08:00) Pacific Time (US & Canada).
Where: Community Development Department, 919 Palm Street, Conf Room 1
From: Tway, Timothea (Timmi) <TTway@slocity.org>
Date: Friday, February 7, 2025 at 8:12 AM
To: Courtney Leigh Kienow <ckienow@calpoly.edu>
Subject: RE: Fraternity Members in R-1, R-2 Neighborhoods
Hey Courtney,
Yes – sorry we haven’t scheduled one yet. Now that we have a new ACM, let me check with Scott to see who he
would like to attend these meetings from the Admin team and I can start to schedule. Who would you like in the
meeting from the Cal Poly side? Having a number of attendees will help me figure out room/space.
Thanks!
TImmi
From: Courtney Leigh Kienow <ckienow@calpoly.edu>
Sent: Wednesday, February 5, 2025 4:36 PM
To: Tway, Timothea (Timmi) <TTway@slocity.org>
Subject: Fraternity Members in R-1, R-2 Neighborhoods
This message is from an External Source. Use caution when deciding to open attachments, click links, or respond.
Hi Timmi,
I’m full of requests these days.
2
Can we get our next meeting focused on CUPs/brainstorming solutions/enforcement and all the issues around this on the
books? I’m guessing it’ll be best to start with you and your team in terms of dates and times as our schedules may be a
little more flexible.
Please let me know and thank you!
Sincerely,
Courtney
Courtney Kienow
pronouns she/hers (why is this important?)
Director of Community Relations and Economic Development
Office of the President
Cal Poly, San Luis Obispo, CA
_____
office 805-756-6000
direct 805-756-6098
www.calpoly.edu
1
Subject:SLO City-CP mtg re: Fraternity members in R-1, R-2
Location:Community Development Department, 919 Palm Street, Conf Room 1
Start:Tue 3/4/2025 2:00 PM
End:Tue 3/4/2025 3:00 PM
Show Time As:Tentative
Recurrence:(none)
Organizer:Courtney Leigh Kienow
From: Tway, Timothea (Timmi) <TTway@slocity.org>
Date: Friday, February 7, 2025 at 8:12 AM
To: Courtney Leigh Kienow <ckienow@calpoly.edu>
Subject: RE: Fraternity Members in R-1, R-2 Neighborhoods
Hey Courtney,
Yes – sorry we haven’t scheduled one yet. Now that we have a new ACM, let me check with Scott to see who he
would like to attend these meetings from the Admin team and I can start to schedule. Who would you like in the
meeting from the Cal Poly side? Having a number of attendees will help me figure out room/space.
Thanks!
TImmi
From: Courtney Leigh Kienow <ckienow@calpoly.edu>
Sent: Wednesday, February 5, 2025 4:36 PM
To: Tway, Timothea (Timmi) <TTway@slocity.org>
Subject: Fraternity Members in R-1, R-2 Neighborhoods
This message is from an External Source. Use caution when deciding to open attachments, click links, or respond.
Hi Timmi,
I’m full of requests these days.
Can we get our next meeting focused on CUPs/brainstorming solutions/enforcement and all the issues around this on the
books? I’m guessing it’ll be best to start with you and your team in terms of dates and times as our schedules may be a
little more flexible.
Please let me know and thank you!
Sincerely,
Courtney
Courtney Kienow
pronouns she/hers (why is this important?)
Director of Community Relations and Economic Development
2
Office of the President
Cal Poly, San Luis Obispo, CA
_____
office 805-756-6000
direct 805-756-6098
www.calpoly.edu
1
Subject:SLO City-CP mtg re: Fraternity members in R-1, R-2
Location:Community Development Department, 919 Palm Street, Conf Room 1
Start:Tue 3/4/2025 2:00 PM
End:Tue 3/4/2025 3:00 PM
Recurrence:(none)
Meeting Status:Accepted
Organizer:Courtney Leigh Kienow
From: Tway, Timothea (Timmi) <TTway@slocity.org>
Date: Friday, February 7, 2025 at 8:12 AM
To: Courtney Leigh Kienow <ckienow@calpoly.edu>
Subject: RE: Fraternity Members in R-1, R-2 Neighborhoods
Hey Courtney,
Yes – sorry we haven’t scheduled one yet. Now that we have a new ACM, let me check with Scott to see who he
would like to attend these meetings from the Admin team and I can start to schedule. Who would you like in the
meeting from the Cal Poly side? Having a number of attendees will help me figure out room/space.
Thanks!
TImmi
From: Courtney Leigh Kienow <ckienow@calpoly.edu>
Sent: Wednesday, February 5, 2025 4:36 PM
To: Tway, Timothea (Timmi) <TTway@slocity.org>
Subject: Fraternity Members in R-1, R-2 Neighborhoods
This message is from an External Source. Use caution when deciding to open attachments, click links, or respond.
Hi Timmi,
I’m full of requests these days.
Can we get our next meeting focused on CUPs/brainstorming solutions/enforcement and all the issues around this on the
books? I’m guessing it’ll be best to start with you and your team in terms of dates and times as our schedules may be a
little more flexible.
Please let me know and thank you!
Sincerely,
Courtney
Courtney Kienow
pronouns she/hers (why is this important?)
2
Director of Community Relations and Economic Development
Office of the President
Cal Poly, San Luis Obispo, CA
_____
office 805-756-6000
direct 805-756-6098
www.calpoly.edu
1
Subject:Cal Poly/City Greek Life Meeting (1 of 2)
Location:Council Hearing
Start:Wed 7/16/2025 1:30 PM
End:Wed 7/16/2025 2:50 PM
Show Time As:Tentative
Recurrence:(none)
Organizer:McDonald, Whitney
Required Attendees:Hermann, Greg; Collins, Scott; Tway, Timothea (Timmi); Courtney Leigh Kienow; jcampb33
@calpoly.edu; Joy Pederson; Jason Mockford; tharris@calpoly.edu
Categories:Purple Category
First of two meetings regarding Greek life and neighborhood wellness. The first meeting will be at City Hall (990 Palm
Street), and the second will be at Cal Poly. Agenda attached.
Student Housing Challenges Meeting
Cal Poly and City of San Luis Obispo
City Hall, Council Hearing Room
990 Palm Street
Wednesday, July 16th | 1:30pm-2:50pm
Purpose: to collaboratively address ongoing challenges related to fraternities, sororities, and
student housing, particularly where student behaviors are incompatible with the quality of life of
long-term residents in San Luis Obispo neighborhoods.
Attendees
City of SLO
Whitney McDonald, City Manager
Scott Collins, Assistant City Manager
Greg Hermann, Deputy City Manager
Timmi Tway, Community Development
Director
Cal Poly
Terrance Harris, Vice President of Student
Affairs and Strategic Enrollment
Management
Joy Pederson, Dean of Students
Jason Mockford, Senior Director, Leadership
& Service
Courtney Kienow, Director of Community
Relations and Economic Development
Agenda
Welcome & Introductions – Courtney leads
Brief round of introductions
Purpose of the meeting
Quick Overview of FSL at Cal Poly – Jason leads
Current landscape (membership statistics, council breakdowns, staffing)
Fraternity Housing Challenges – Whitney and Terrance lead
Background and context of issue
Progress Made to Date – Timmi and Jason lead
Discuss Proposed Solutions – all
1
Subject:Cal Poly/City Greek Life Meeting (1 of 2)
Location:Council Hearing
Start:Wed 7/16/2025 1:30 PM
End:Wed 7/16/2025 2:50 PM
Recurrence:(none)
Meeting Status:Accepted
Organizer:McDonald, Whitney
Required Attendees:Hermann, Greg; Collins, Scott; Tway, Timothea (Timmi); Courtney Leigh Kienow; jcampb33
@calpoly.edu; Joy Pederson; Jason Mockford; tharris@calpoly.edu
Resources:Council Hearing
Student Housing Challenges Meeting
Cal Poly and City of San Luis Obispo
City Hall, Council Hearing Room
990 Palm Street
Wednesday, July 16th | 1:30pm-2:50pm
Purpose: to collaboratively address ongoing challenges related to fraternities, sororities, and
student housing, particularly where student behaviors are incompatible with the quality of life of
long-term residents in San Luis Obispo neighborhoods.
Attendees
City of SLO
Whitney McDonald, City Manager
Scott Collins, Assistant City Manager
Greg Hermann, Deputy City Manager
Timmi Tway, Community Development
Director
Cal Poly
Terrance Harris, Vice President of Student
Affairs and Strategic Enrollment
Management
Joy Pederson, Dean of Students
Jason Mockford, Senior Director, Leadership
& Service
Courtney Kienow, Director of Community
Relations and Economic Development
Agenda
Welcome & Introductions – Courtney leads
Brief round of introductions
Purpose of the meeting
Quick Overview of FSL at Cal Poly – Jason leads
Current landscape (membership statistics, council breakdowns, staffing)
Fraternity Housing Challenges – Whitney and Terrance lead
Background and context of issue
Progress Made to Date – Timmi and Jason lead
Discuss Proposed Solutions – all
1
Subject:Cal Poly/City Greek Life Meeting (1 of 2)
Location:Council Hearing
Start:Wed 7/16/2025 1:30 PM
End:Wed 7/16/2025 2:50 PM
Recurrence:(none)
Meeting Status:Meeting organizer
Organizer:McDonald, Whitney
Required Attendees:Hermann, Greg; Collins, Scott; Tway, Timothea (Timmi); Courtney Leigh Kienow; jcampb33
@calpoly.edu; Joy Pederson; Jason Mockford; tharris@calpoly.edu
Resources:Council Hearing
Categories:Purple Category
First of two meetings regarding Greek life and neighborhood wellness. The first meeting will be at City Hall (990 Palm
Street), and the second will be at Cal Poly. Agenda attached.
Student Housing Challenges Meeting
Cal Poly and City of San Luis Obispo
City Hall, Council Hearing Room
990 Palm Street
Wednesday, July 16th | 1:30pm-2:50pm
Purpose: to collaboratively address ongoing challenges related to fraternities, sororities, and
student housing, particularly where student behaviors are incompatible with the quality of life of
long-term residents in San Luis Obispo neighborhoods.
Attendees
City of SLO
Whitney McDonald, City Manager
Scott Collins, Assistant City Manager
Greg Hermann, Deputy City Manager
Timmi Tway, Community Development
Director
Cal Poly
Terrance Harris, Vice President of Student
Affairs and Strategic Enrollment
Management
Joy Pederson, Dean of Students
Jason Mockford, Senior Director, Leadership
& Service
Courtney Kienow, Director of Community
Relations and Economic Development
Agenda
Welcome & Introductions – Courtney leads
Brief round of introductions
Purpose of the meeting
Quick Overview of FSL at Cal Poly – Jason leads
Current landscape (membership statistics, council breakdowns, staffing)
Fraternity Housing Challenges – Whitney and Terrance lead
Background and context of issue
Progress Made to Date – Timmi and Jason lead
Discuss Proposed Solutions – all
1
Subject:City-University Quarterly Lunch
Location:Council Hearing
Start:Thu 9/11/2025 12:00 PM
End:Thu 9/11/2025 1:30 PM
Recurrence:(none)
Meeting Status:Accepted
Organizer:McDonald, Whitney
Required Attendees:Hermann, Greg; Stewart, Erica A; erica.a.stewart@gmail.com; Boswell, Mike; Floyd, Aaron; Scott,
Rick; Tuggle, Todd; erstewar@calpoly.edu; mboswell@calpoly.edu; Tway, Timothea (Timmi)
Resources:Council Hearing
City of SLO/Cal Poly Quarterly Meeting
Thursday, September 11, 2025
12:00 p.m. – 1:30 p.m.
Council Hearing Room, City Hall, 990 Palm Street
**Cal Poly hosting**
AGENDA
1. New Student Housing, Faculty & Staff Housing, and Infrastructure Update – City and University -
(Allison Baird-James, Mike McCormick, Todd Tuggle)
2. Fraternities/Conditional Use Permits/Grand Jury Report – City and University – (Whitney
McDonald, Greg Hermann, Timmi Tway, Terrance Harris, Joy Pedersen, Courtney Kienow)
3. St. Patrick’s Day Planning Update – University – (Allison Baird-James and George Hughes)
4. Fall Student Affairs Activities (Spanos concert, WOW, classes starting) – University – (Terrance
Harris)
5. Enrollment Update – University – (Terrance Harris)
6. Maritime Integration – University – (Josh Machamer)
City Attendees:
Erica A. Stewart, Mayor
Michael R. Boswell, Council Member
Whitney McDonald, City Manager
Greg Hermann, Deputy City Manager
Rick Scott, Police Chief
Todd Tuggle, Fire Chief
Timmi Tway, Community Development Director
Aaron Floyd, Utilities Director & Interim Public Works Director
Cal Poly Attendees:
Allison Baird-James, Senior Vice President, Administration and Finance
Mike McCormick, Vice President, Facilities Management and Development
Jen Haft, Chief of Staff
Terrance Harris, Vice President for Strategic Enrollment Management
Joy Pedersen, Dean of Students
George Hughes, Associate Vice President, Public Safety
Josh Machamer, Assistant Vice President, Strategic Initiatives and Advocacy
Courtney Kienow, Director, Community Relations and Economic Development
1
Subject:Cal Poly/City Greek Life Meeting (2 of 2)
Location:Cal Poly Admin Building, Room 409
Start:Wed 9/3/2025 2:30 PM
End:Wed 9/3/2025 3:50 PM
Recurrence:(none)
Meeting Status:Meeting organizer
Organizer:McDonald, Whitney
Required Attendees:Hermann, Greg; Collins, Scott; Tway, Timothea (Timmi); Courtney Leigh Kienow;
tharris@calpoly.edu; Jason Mockford; Joy Pederson
Categories:Purple Category
Second of two meetings regarding Greek life and neighborhood wellness. The second meeting will take place on Cal
Poly's campus in the Admin Building (01) in Room 409.
From Courtney:
The city team can park in staff, staff 24/7, commuter, and sponsored guest spaces with code 154GWE. These permits
are not valid in limited time zone such as meters/loading zones, and State Vehicle spaces. Sponsored Guest permits
must be redeemed at pay stations located on campus (see map below). I recommend Lot A-1 which has a drive-
up pay station, should not be full, and is the closest parking to our meeting location.
-----------------------------------------------------------------------------
Pay Station Instructions:
1. Press any button to “wake” the pay station
2. Enter your license plate number (The license plate on the permit must match the license plate on a vehicle
to avoid a citation.)
3. Select "Sponsored Guest" option (you may need to tab through the screen to find this option)
4. Enter Coupon Code
5. Select OK
6. Wait for validation and the coupon will print
7. Place printed coupon on dashboard so it can easily be read.
**Please be patient with the speed of the system, as it takes a minute or two to validate the code**
Student – City of SLO Neighborhood Challenges Meeting
Cal Poly and City of San Luis Obispo
Cal Poly Administration Building (01)
1 Grand Avenue
Wednesday, September 3rd | 2:30pm-3:50pm
Purpose: Cal Poly and the City of San Luis Obispo are committed to working through
neighborhood challenges, primarily related to large gatherings—many affiliated with fraternities
and sororities—occurring in neighborhoods/areas not zoned for events. The City and Cal Poly
are collaboratively exploring solutions that protect the well-being of residents, respect students’
rights, and maintain community harmony.
Attendees
City of SLO
Whitney McDonald, City Manager
Scott Collins, Assistant City Manager
Greg Hermann, Deputy City Manager
Timmi Tway, Community Development
Director
Cal Poly
Terrance Harris, Vice President of Student
Affairs and Strategic Enrollment
Management
Joy Pederson, Dean of Students
Jason Mockford, Senior Director, Leadership
& Service
Courtney Kienow, Director of Community
Relations and Economic Development
Agenda
Welcome – Courtney leads
Purpose of the meeting
Progress Made to Date
o City of SLO
o Cal Poly
Discuss Proposed Solutions
Next Steps – Courtney leads