HomeMy WebLinkAbout03-04-2026 HRC Agenda Packet
Human Relations Commission
AGENDA
Wednesday, March 4, 2026, 5:00 p.m.
Council Hearing Room, 990 Palm Street, San Luis Obispo
The Human Relations Commission holds in-person meetings. Zoom participation will not be
supported. Attendees of City Council or Advisory Body meetings are eligible to receive one hour of
complimentary parking; restrictions apply, visit Parking for Public Meetings for more details.
INSTRUCTIONS FOR PUBLIC COMMENT:
Public Comment prior to the meeting (must be received 3 hours in advance of the meeting):
Mail - Delivered by the U.S. Postal Service. Address letters to the City Clerk's Office at 990
Palm Street, San Luis Obispo, California, 93401.
Email - Submit Public Comments via email to advisorybodies@slocity.org. In the body of your
email, please include the date of the meeting and the item number (if applicable). Emails will not
be read aloud during the meeting.
Voicemail - Call (805) 781-7164 and leave a voicemail. Please state and spell your name, the
agenda item number you are calling about, and leave your comment. Verbal comments must be
limited to 3 minutes. Voicemails will not be played during the meeting.
*All correspondence will be archived and distributed to members, however, submissions received
after the deadline may not be processed until the following day.
Public Comment during the meeting:
Meetings are held in-person. To provide public comment during the meeting, you must be
present at the meeting location.
Electronic Visual Aid Presentation. To conform with the City's Network Access and Use Policy,
Chapter 1.3.8 of the Council Policies & Procedures Manual, members of the public who desire
to utilize electronic visual aids to supplement their oral presentation must provide display-ready
material to the City Clerk by 12:00 p.m. on the day of the meeting. Contact the City Clerk's
Office at cityclerk@slocity.org or (805) 781-7114.
Pages
1.CALL TO ORDER
Chair Kasprzak will call the Regular Meeting of the Human Relations
Commission to order.
2.PUBLIC COMMENT FOR ITEMS NOT ON THE AGENDA
The public is encouraged to submit comments on any subject within the
jurisdiction of the Human Relations Commission that does not appear on this
agenda. Although the Commission will not take action on items presented during
the Public Comment Period, the Chair may direct staff to place an item on a
future agenda for discussion.
3.CONSENT
Matters appearing on the Consent Calendar are expected to be non-
controversial and will be acted upon at one time. A member of the public may
request the Human Relations Commission to pull an item for discussion. The
public may comment on any and all items on the Consent Agenda within the
three-minute time limit.
3.a CONSIDERATION OF MINUTES - FEBRUARY 18, 2026 HUMAN
RELATIONS COMMISSION SPECIAL MEETING MINUTES
5
Recommendation:
To approve the Human Relations Commission Special Meeting Minutes
of February 18, 2026.
4.BUSINESS ITEMS
4.a OVERVIEW OF PEOPLE'S SELF-HELP HOUSING'S AND THE
HOUSING AUTHORITY OF THE CITY OF SAN LUIS OBISPO'S
HOUSING PROGRAMS
11
Recommendation:
Receive and file an overview of housing programs administered by
People’s Self-Help Housing and the Housing Authority of the City of San
Luis Obispo.
4.b REVIEW OF THE 2024-25 DEI HIGH IMPACT GRANT YEAR-END
REPORTS
13
Recommendation:
Receive and file the 2024-25 DEI High Impact Grant year-end reports.
5.COMMENT AND DISCUSSION
5.a STAFF & COMMISSIONER UPDATES AND AGENDA FORECAST
Receive a brief update from Diversity, Equity, and Inclusion Manager
Matt Pennon and Diversity, Equity, and Inclusion Admin Specialist Sam
Vethavanam.
6.ADJOURNMENT
The next Regular Meeting of the Human Relations Commission is scheduled for
April 1, 2026 at 5:00 p.m. in the Council Hearing Room at City Hall, 990 Palm
Street, San Luis Obispo.
LISTENING ASSISTIVE DEVICES are available -- see the Clerk
The City of San Luis Obispo wishes to make all of its public meetings accessible
to the public. Upon request, this agenda will be made available in appropriate
alternative formats to persons with disabilities. Any person with a disability who
requires a modification or accommodation in order to participate in a meeting
should direct such request to the City Clerk’s Office at (805) 781-7114 at least
48 hours before the meeting, if possible. Telecommunications Device for the
Deaf (805) 781-7410.
Agenda related writings or documents provided to the Human Relations
Commission are available for public inspection on the City’s website, under the
Public Meeting Agendas web page: https://www.slocity.org/government/mayor-
and-city-council/agendas-and-minutes. Meeting audio recordings can be found
on the City’s website:
http://opengov.slocity.org/WebLink/Browse.aspx?id=60981&dbid=0&repo=CityCl
erk
Page 4 of 89
1
Human Relations Commission Minutes
February 18, 2026, 5:00 p.m.
Council Hearing Room, 990 Palm Street, San Luis Obispo
Human Relations
Commissioners
Present:
Commissioner Jennifer Chassman Browne, Commissioner
Stephanie Carlotti, Commissioner Vincent DeTurris, Commissioner
Esmeralda Parker, Commissioner Fields, Vice Chair Catuih
Campos (left at 7:00 p.m.), Chair Angie Kasprzak,
City Staff Present: DEI Manager Matt Pennon, DEI Administrative Specialist
Samantha Vethavanam, Deputy City Clerk Andrea Colunga-Lopez,
City Clerk Teresa Purrington, Deputy City Attorney Sadie Symens
(arrived at 6:15 p.m.)
_____________________________________________________________________
1. CALL TO ORDER
A Special Meeting of the San Luis Obispo Human Relations Commission was
called to order on February 18, 2026 at 5:00 p.m. in the Council Hearing Room at
City Hall, 990 Palm Street, San Luis Obispo, by Chair Kasprzak.
2. OATH OF OFFICE
City Clerk Teresa Purrington administered the Oath of Office to Commissioner
Jennifer Chassman Browne.
3. PUBLIC COMMENT FOR ITEMS NOT ON THE AGENDA
Public Comment:
Catuih Campos
--End of Public Comment--
4. CONSENT
4.a CONSIDERATION OF MINUTES - DECEMBER 3, 2025 HUMAN
RELATIONS COMMISSION MINUTES
Motion By Commissioner Fields
Second By Commissioner Carlotti
To approve the Human Relations Commission Minutes of December 3,
2025.
Page 5 of 89
2
Ayes (7): Commissioner Browne, Commissioner Carlotti, Commissioner
DeTurris, Commissioner Fields, Commissioner Parker, Vice Chair
Campos, and Chair Kasprzak
CARRIED (7 to 0)
5. BUSINESS ITEMS
5.a DIVERSITY, EQUITY, AND INCLUSION ICON FEEDBACK AND REVIEW
Public Communications Manager Whitney Szentesi presented the report
and responded to Commission inquiries.
Chair Kasprzak opened Public Comment
Public Comment:
None
--End of Public Comment--
Chair Kasprzak closed Public Comment
Action: Received an overview of the proposed options for a new diversity,
equity, and inclusion icon and provided feedback as necessary.
5.b REVIEW OF THE 2025-26 HUMAN SERVICES GRANT MID-YEAR
REPORTS
Diversity, Equity, and Inclusion Manager Matt Pennon presented the staff
report and responded to Commission inquiries.
Chair Kasprzak opened Public Comment
Public Comment:
Karen Jones
--End of Public Comment--
Chair Kasprzak closed Public Comment
Action: By consensus, the Commission received and filed the 2025-26
Human Services Grant mid-year reports.
Page 6 of 89
3
6. PUBLIC HEARINGS
6.a REALLOCATE $15,000 FROM 2025-26 HUMAN SERVICES GRANT
FUNDING
Diversity, Equity, and Inclusion Manager Matt Pennon presented the staff
report and responded to Commission inquiries.
Chair Kasprzak opened Public Comment
Public Comment:
Maryam Far
Joshua Kouri
--End of Public Comment--
Chair Kasprzak closed Public Comment
Action: Provide the following funding reallocation recommendations to
City Council for the 2025-26 Human Services Grants to:
• Middle House - $10,000 towards their Early Recovery Assistance
program only.
• Meals that Connect - $5,000 towards Nutrition for Healthy Seniors
program.
Motion By Commissioner Carlotti
Second By Commissioner DeTurris
Ayes (7): Commissioner Brown, Commissioner Carlotti, Commissioner
DeTurris, Commissioner Fields, Commissioner Parker, Vice Chair
Campos, and Chair Kasprzak
CARRIED (7 to 0)
6.b REVISE THE 2025-26 DEI HIGH IMPACT GRANT RECOMMENDATIONS
AND PROVIDE A RECOMMENDATION TO COUNCIL FOR APPROVAL
Diversity, Equity, and Inclusion Manager Matt Pennon presented the staff
report and responded to Commission inquiries.
Chair Kasprzak opened Public Comment
Page 7 of 89
4
Public Comment:
Chelsea Ruiz
Bernadette Bernardi
--End of Public Comment--
Chair Kasprzak closed Public Comment
Motion By Commissioner DeTurris
Second By Commissioner Carlotti
Action: Recommend funding $5,000 with only $1,000 allocated towards
security to SLO Hillel from the 2025-26 DEI High Impact Grant
Ayes (3): Commissioner Browne, Commissioner Carlotti, Commissioner
DeTurris
Noes (4): Commissioner Fields, Commissioner Parker, Vice Chair
Campos, Chair Kasprzak
FAILED (3 to 4)
Motion By Vice Chair Campos
Second By Commissioner Fields
Action: Recommend not funding $6,000 grant to SLO Hillel from the
2025-26 DEI High Impact Grant
Ayes (4): Commissioner Fields, Commissioner Parker, Vice Chair
Campos, and Chair Kasprzak
Noes (3): Commissioner Browne, Commissioner Carlotti, Commissioner
DeTurris
CARRIED (4 to 3)
Motion By Vice Chair Campos
Second By Commissioner Parker
Action: Recommend reallocating $26,000 from the 2025-26 DEI High
Impact Grant to the following applicants:
• Diversity Coalition of SLO County: $4,000
• SLO for Home & Church World Services: $15,000
• Literacy for Life: $7,000
Page 8 of 89
5
Ayes (5): Commissioner Brown, Commissioner Fields, Commissioner
Parker, Vice Chair Campos, and Chair Kasprzak
Noes (2): Commissioner Carlotti and Commissioner DeTurris
CARRIED (5 to 2)
7. COMMENT AND DISCUSSION
7.a STAFF & COMMISSIONER UPDATES AND AGENDA FORECAST
Vice Chair Campos left at 7:00 p.m.
The Human Relations Commissioners provided the following updates:
• Neighbor support is needed right now
• Lunar New Year on February 19th
• Rental Registry Study Session on February 24th
• The Belonging Project on February 25th
• Day of Remembrance on February 27th at 7pm
• Letter writing at Two Broads Cider on March 1st at 4pm
Diversity, Equity, and Inclusion Manager Matt Pennon and Diversity,
Equity, and Inclusion Admin Specialist Sam Vethavanam provided the
following update of upcoming projects:
• 26-27 Human Services Grants close February 24th
• First DEI Advisory Council held on January 20th
• Created a DEI Communications Plan
• Citywide Single Vote Outreach/Landing Page
8. ADJOURNMENT
The meeting was adjourned at 7:13 p.m. The next Regular Meeting of the Human
Relations Commission is scheduled for March 5, 2026 at 5:00 p.m. in the Council
Hearing Room at City Hall, 990 Palm Street, San Luis Obispo.
_________________________
APPROVED BY HUMAN RELATIONS COMMISSION: XX/XX/2026
Page 9 of 89
Page 10 of 89
Item 4a
Human Relations Commission
Agenda Report
For Agenda of: 3/4/2026
Item Number: 4a
FROM: Samantha Vethavanam, DEI Administrative Specialist
Phone Number: (805) 781-7064
E-mail: svethava@slocity.org
SUBJECT: OVERVIEW OF PEOPLE’S SELF-HELP HOUSING’S AND THE HOUSING
AUTHORITY OF THE CITY OF SAN LUIS OBISPO’S HOUSING
PROGRAMS
RECOMMENDATION
Receive and file an overview of housing programs administered by People’s Self -Help
Housing and the Housing Authority of the City of San Luis Obispo.
BACKGROUND
The purpose of the Human Relations Commission is to advise and make
recommendations to the City Council and the City Manager which promote and advance
inclusion, mutual understanding, respect, and equitable treatment of all San Luis Obispo
community residents. Recommendations made by the HRC to City Council help address
social concerns and the needs of the community, including recommendations for funding
for the Human Services Grant program. The Human Services Grant program provides
financial support to non-profit organizations that that promote the economic and social
well-being of its community members and has a main funding priority around preventing
and addressing homelessness.
Two organizations that operate within the City of San Luis Obispo with missions related
to building affordable housing for low-income communities, including people experiencing
homelessness, are People’s Self-Help Housing (PSHH) and the Housing Authority of the
City of San Luis Obispo (HASLO). Both organizations have applied for and received the
City’s Human Services Grant in the past and are both recipients of the current 2025 -26
Human Services Grant cycle.
As such, it is critical for the Human Relations Commission to be well versed in the
organizations that apply for funding and to understand the programs that might be
recommended for funding. At this meeting, PSHH and HASLO will provide a brief
overview of their housing programs and answer any question as necessary.
Page 11 of 89
Page 12 of 89
Item 4b
Human Relations Commission
Agenda Report
For Agenda of: 3/4/2026
Item Number: 4b
FROM: Samantha Vethavanam, DEI Administrative Specialist
Phone Number: (805) 781-7064
E-mail: svethava@slocity.org
SUBJECT: REVIEW OF THE 2024-25 DEI HIGH IMPACT GRANT YEAR-END
REPORTS
RECOMMENDATION
Receive and file the 2024-25 DEI High Impact Grant year-end reports.
BACKGROUND
The 2024-25 DEI High Impact Grant funding recommendations were approved by City
Council on December 10, 2024 and the Human Relations Commission (HRC) assigned
Commissioner Liaison roles for each grant recipient at the February 5, 2025 meeting. The
Office of Diversity, Equity, and Inclusion received mid-year reports during the summer of
2025 and reviewed at the October 1, 2025 HRC meeting.
As required in the contract signed by the grant recipients, a mid -year report and a year-
end report must be submitted to the Office of Diversity, Equity, and Inclusion detailing
information on project/program implementing during the life of the grant. Reports include
a synopsis of the activities provided, a statistical section highlighting demographic data,
a financial section detailing use of the funds, and a section where grantees can highlight
impact and lessons learned.
During the mid-year report review, Commissioners provided feedback on their assigned
grant recipients’ mid-year reports, which the Office of Diversity, Equity, and Inclusion
relayed back to the grant recipients for them to address in their year-end reports.
In January of 2026, grantees submitted their year-end reports for the 2024-25 DEI High
Impact Grant. However, it is noted that the National Alliance on Mental Illness SLO County
received an extension on their grant expenditure timeline due to extenuating
circumstances. As a result, their year-end report will be due at a later date and not
reviewed at this meeting.
The liaison assignments are as follows:
Page 13 of 89
Item 4b
Grant Recipient Program Commissioner
Liaison
1 Asian American & Pacific
Islanders of SLO County Our Voices, Our Stories N/A
2 Big Brothers and Sisters
of SLO County
Pacheco Elementary School
Mentorship Program DeTurris
3 Diversity Coalition of SLO
County
BIPOC Board Leadership
Training Program N/A
4 GALA Pride & Diversity
Center
Complex LGBTQ+ Mental
Health Support Program Kasprzak
5 Hospice of SLO County Community Outreach
Initiative Fields
6 Mission Headstrong Autism Fitness Phase 2
Program Kasprzak
7
National Alliance on
Mental Illness SLO
County
Mental Health Resource
Outreach Campaign Parker
8 One Community Fund
(formerly UndocuSupport)
SLO County Immigrant
Resource HUB Campos
9 Peace Academy of the
Sciences and Arts
Mawtini: Arab American
Narratives of Home and
Belonging
DeTurris
10 R.A.C.E. Matters SLO
County Black Girl Wellness Project Fields
11 SLO Hillel Jews of Color Speaker
Series Carlotti
Each Commissioner will provide a summary of their respective assigned grant recipients’
year-end report and inform staff and the rest of the HRC if the recipient is in compliance
with the expected implementation of their proposed project and ask staff to f ollow up with
recipients if questions arise. For the grant recipients without a current Commissioner
Liaison, staff will provide the report out.
ATTACHMENTS
A - 2024-25 DEI High Impact Grant Year-End Reports
Page 14 of 89
Office of Diversity, Equity, and Inclusion Grant
Reporting
Questions can be addressed to DEI Manager, Matt Pennon at mpennon@slocity.org.
Grantee Information
Grant Name *
Human Services Grant
DEI High Impact Grant
Grant Year *
2024-2025
Type of Report *
Midyear Report
End-year Report
Project Name *
Our Voices, Our Stories
Name of Organization *
AAPI SLO (Asian American and Pacific Islanders of SLO County)
Address of Organization *
PO Box 4205 San Luis Obispo CA 93403
Name of Main Contact Person *
Mia Shin
Telephone Number *
805-316-1810
E-mail Address *
Aapislocounty@gmail.com
Administrator’s Report
Provide a brief overview of your activities during this reporting period. Include:
- A summary of services, programs, or activities as described within your contract.
- Any updates or changes to operations or service delivery.
- Barriers or challenges faced and how they were addressed.
Page 15 of 89
- Any partnerships, collaborations, or community engagement efforts that enhanced inclusion or belonging.
- Success stories, testimonials, or examples that illustrate community impact.
Describe any activities, services, or programs provided.*
Asian American and Pacific Islanders of SLO has successfully completed our 4th annual festival at SLO Public Market to help
community members connect and build networks, highlight the diversity of the AAPI community, and deepened people’s
understanding of our cultures.
Leading up to the festival, in lieu of the coffee gatherings, we were able to bring the community together leveraging social media by
offering a film contest featuring the voices of several AAPI community members, including the experiences of a young Hmong
community member. We were able to also collaborate with the SLO Film Festival for a ticket giveaway to “Third Act” a documentary
by filmmaker Tadashi on his father’s life experiences, especially in recalling the Japanese internment. This allowed for two groups of
students to attend this viewing. The ED collaboarated with Cuesta (Paso and SLO campuses) to directly hold an AAPI specific speaking
event to invite students to the festival.
In terms of staff development, we were able to make available to all team members (including interns) the opportunity for board
leadership training, though two took advantage by signing up and one successfully completed the program. We hope to provide this
opportunity the next time Diversity SLO offers the program again!
During the festival we were able to gather 6 performing groups and we are especially proud to have invited our first South Asian
performing group, Andaaz, comprising over 60 performers. We had the most number of vendors this year, 15, and may have to
consider a different venue next year. In addition, we had the privilege of collaborating with SLO High School students volunteer with
set-up and break-down. We are grateful for the local Black business owner Andre from Twenty South who also provided free coffee
for our volunteers. Our special speaker this year was Amelia Wu, editor with Cal Poly’s Mustang Daily;we are proud to give voice to
college AAPI leaders. New this year was also a collaboration with Anne Jansen, Ethnic Studies Lecturer at Cal Poly, to set up a reading
station filled with AAPI books by AAPI authors, for young children. Many families took advantage of this opportunity. In addition, we
were able to interview many attendees and participants for our short video project, giving voice to their specific stories. We are in the
process of editing the video currently. We have heard wonderful feedback about vendors networking with each other and feeling
great sense of belonging through the festival. We are happy to report that those community members unaware of the festival but
visited SLO Public Market, were able to participate with celebrate, making this a learning and exposure event for many non-AAPI
community members.
Describe any changes that occurred during the reporting period.*
By December 2025, we were able to interview and bring on eight new interns in order to be more effective with project planning and
execution. Two members (one lead and one support) were brought on for the areas of: Administration, Outreach, Program/Events,
and Media.
We also completed the Our Voices, Our Stories impact video from our Fourth Annual Festival held at SLO Public Market. This will be
available in Feb/Mar 2026 on our website and/or social media platforms (@aapislo).
Attach additional pages if needed
Statistical & Performance Report
Metrics / Performance Outcomes - Include data and a brief narrative summarizing metrics/performance outcomes for the sections listed.
Number of individuals served *
Served refers to individuals who receive, directly from the grantee, any services, information (whether oral, written, virtual, or in-person), materials, trainings, or
referrals related to the program or project.
2,000
Number of City residents served
Served refers to the number of individuals served, as defined above, who reside within the City of San Luis Obispo. The grantee shall make reasonable efforts to
collect and report residency information as part of their participant data.
1,000
Perception of services provided (survey results, % satisfied, key feedback, etc.)*
Page 16 of 89
The grantee shall collect data from surveyed individuals to assess perceptions of the services and activities provided under this agreement. Results should include
both quantitative data (such as the percentage and total number of individuals served and satisfied) and qualitative feedback highlighting key themes or areas for
improvement. The grantee shall make reasonable efforts to collect and report this information as part of their reporting requirements.
The estimated number of SLO City members served: 800-1,000. This number is an estimate due to the transient nature of the SLO
Public Market space. In the upcoming, year, with the addition of the eight new interns, we will be able to have an accurate accounting
of attendees as volunteers will be keeping track at each of the three main entrances to the SLO Public Market space.
The projected total number of total people served, including Cal Poly, Cuesta, Paso, 5 cities, SLO city etc. is 2,000+. This number is an
estimate due to the nature of online reach and influence, especially with the completed video project and the future completion of
the interview project from the festival.
We were able to provide a 50% discount to vendors who signed up early or requested assistance.
Demographic data collected *
Data from surveyed individuals shall be collected to measure the impact of services and activities provided under this agreement. This data should include
demographic information such as race, ethnicity, gender identity, and other characteristics that help identify participation by historically marginalized or
underrepresented groups.The grantee shall make reasonable efforts to collect and report information as part of their reporting requirements.
In contrast to the ethnic demographics of SLO City (73.3% White alone, 5.7% Asian alone - US Census Quickfacts), the 2025 festival
served a population of over 50% Pan-Asian demographic.
Roughly 10% of attendees were very young children (middle school or younger)
Roughly 10% of attendees were working young adults
Roughly 30% of attendees were high school / college
Roughly 50% of attendees were post college/adult/seniors
Pan-Asian Demographics represented at 2025 Fourth Annual Festival:
Hmong
Chinese
Taiwanese
Hmong
Korean
Japanese
Thai
Samoan
Indian
Taiwanese
Mixed race
Filipino
Vietnamese
Mongolian
Cambodian
Native Hawaiian
Laotian
In December of 2025, we were able to add seven AAPI interns and one Latina intern.
Metrics of Success *
Include a report on any key metrics or performance outcomes that demonstrate the implementation and success of the project, consistent with those identified under
Part 3, Question 13 in the original application. Each metric should include measurable data or qualitative outcomes that reflect project progress, effectiveness, and
community impact. Grantees are encouraged to include both quantitative results (e.g., number of participants, activities completed) and qualitative insights (e.g.,
feedback, lessons learned, stories of impact). If grantee had to amend their metrics based on the amount of funding received please note this here.
Number of individuals served: The festival event itself reached over 800 participants and the community engagement as a result of
those smaller business members and entrepreneurs reached over 1,000 members. This number includes social media engagement
as well as increased business support by local community members to Pan-Asian entrepreneurs struggling to establish in a majority
White community.
With the increased participation of interns, we will be able to provide more specific metrics at each of the three entry points for this
year’s festival.
Funds were used in the following ways:
30+ community partners represented
50+ direct communication with AAPI business owners, artists, entrepreneurs, dancers
300 direct flier/sticker distribution for events Page 17 of 89
1,000 social media distribution for events
800-1,000 SLO City residents served
1 staff board leadership training completed
Perception of services were gathered via video interviews and will be available for viewing on our website aapislo.com on Feb/Mar
2026.
Financial Report
Provide a clear accounting of how the City’s grant funds were used or are planned to be used.*
Staff Training: 400.00
Staff Stipend: 2,000.00
Grants Coordinator Stipend: 750.00
Intern Stipends: 500.00
Supplies/ Insurance/Rent: 3,412.18 (486.66 PO Box, space rental, green supply wheel)
Honorariums: 900.00 (300.00 festival videography)
Professional support: 300.00
—
Total to date: 9,049.47
Please upload any additional documentation here
Reflection & Impact
Please take a moment to reflect on your work and share insights
What outcomes or successes are you most proud of? What lessons or insights have you gained during this grant period?
How did your work contribute to inclusion, belonging, or equity in the San Luis Obispo community? What additional
support or resources could help strengthen your impact? (Attach additional pages if needed.)
*
We are particularly proud of the increase of festival vendors (15, the most we’ve had in the past three festivals) who continually
expressed during and after the event that they were so grateful to take part in a space of belonging. They felt seen and supported and
experienced a sense of community that they felt was lacking in SLO City.
The addition of a reading space for children middle school aged and under was a complete success, giving them an experience of what it
feels like to be celebrated, acknowledged, and included — something many AAPI children who grew up in SLO expressed a desperate
longing for.
Every year, we are able to establish good communication with existing AAPI-owned businesses as well ally-owned businesses at SLO
Public Market, creating a culture of collaboration for the city of SLO. Our festival brings in the most revenue compared to any other
event held on their grounds.
Through our event, many connected to our AAPI SLO “hub” and we hope to use our new addition of eight interns and their skills in the
areas of admin, social media, outreach, etc. to created smaller events throughout the year targeting specific age groups and seasons of
life. A mom’s group or working young adult networking group are some examples of requests made by festival attendees. We are
working to use the SLO City’s Lunar New Year Festival this year — taking advantage of a raffle — to get specific numbers for age
demographics among those who visit our booth.
In summary, AAPI SLO is grateful for the support received by SLO CITY and the DEI funds received, without which, we could not provide
these services to the community. As a grassroots organization we’ve had a bumpy road with understanding how potential non-profit
organizations function and appreciate the ongoing patience and support.
Page 18 of 89
Office of Diversity, Equity, and Inclusion Grant
Reporting
Questions can be addressed to DEI Manager, Matt Pennon at mpennon@slocity.org.
Grantee Information
Grant Name *
Human Services Grant
DEI High Impact Grant
Grant Year *
2024-2025
Type of Report *
Midyear Report
End-year Report
Project Name *
School Based Mentorship Program at Pacheco Elementary School
Name of Organization *
Big Brothers Big Sisters of SLO County
Address of Organization *
142 Cross St.
Name of Main Contact Person *
Stacy Salame
Telephone Number *
8058032174
E-mail Address *
stacy@slobigs.org
Administrator’s Report
Provide a brief overview of your activities during this reporting period. Include:
- A summary of services, programs, or activities as described within your contract.
- Any updates or changes to operations or service delivery.
- Barriers or challenges faced and how they were addressed.
Page 19 of 89
- Any partnerships, collaborations, or community engagement efforts that enhanced inclusion or belonging.
- Success stories, testimonials, or examples that illustrate community impact.
Describe any activities, services, or programs provided.*
The Pacheco Elementary School-Based Mentorship Program connected elementary students with high school mentors to foster
academic engagement, social-emotional development, and cultural inclusion. Through weekly sessions and monthly enrichment
activities, the program promoted empathy, leadership, and a sense of belonging among youth from underserved backgrounds. The
program directly supported 55 youth and their families (including Bigs and Littles) in San Luis Obispo and aligned with the City’s DEI
goals by addressing equity gaps in education, representation, and access to positive role models. For this program, BBBS SLO
recruited and trained 20 high school mentors, 6 Cal Poly mentors, and 2 mentors Cuesta College for these weekly mentoring
sessions. This program was at capacity all school year reflecting a strength in the relationship between the Littles, Big, and BBBS
Staff.
Cultural awareness, identity development, and inclusion were intentionally integrated into both mentor preparation and match
activities throughout the program year. At the beginning of the program, High School Bigs participated in mentor training focused on
stepping into the role of a Big and understanding the commitment required to be a positive mentor. This training emphasized
consistency, leadership, responsibility, and inclusivity, preparing Bigs to build trusting relationships and model respectful behaviors.
Throughout the program year, Bigs were also offered additional training and resources related to youth mental health, anti-bullying,
and intentional goal-setting. These learning opportunities supported Bigs in helping Littles develop confidence, resilience, and
problem-solving skills.
A core component of the program was the development of a Youth Outcome Development Plan for each match. Bigs and Littles
worked collaboratively to identify personal goals related to areas such as confidence, peer relationships, academic engagement, or
personal interests. Together, matches discussed personal strengths, potential challenges, and actionable steps toward achieving
these goals. This process supported youth agency, self‑advocacy, and identity formation, while encouraging Littles to envision
themselves as capable of growth and success with consistent support.
Cultural and identity-focused activities further reinforced these concepts within match meetings. One such activity was a Día de los
Muertos project, during which Bigs and Littles learned about the cultural significance of honoring loved ones who have passed.
Matches read an informational flyer together, colored skull pages used to decorate a shared ofrenda, and created papel picado
decorations. This activity sparked conversations about family traditions, remembrance, and cultural practices, encouraging curiosity
and mutual respect.
Matches also participated in a Walk the Line activity designed to build empathy and understanding. Through guided prompts such as
experiences of being misunderstood or respecting others despite differences, Bigs and Littles recognized shared emotions and
challenges. This activity helped normalize feelings, strengthen connections, and reinforce the idea that individuals are not alone in
their experiences.
Together, these trainings and activities ensured that cultural sensitivity, identity exploration, empathy, and belonging were core
components of the program. Bigs were prepared to lead with inclusivity and consistency, while Littles were supported in developing
self-awareness, confidence, and a sense of belonging.
Describe any changes that occurred during the reporting period.*
We faced a few key challenges at the Pacheco Elementary School program this year, including transportation logistics for the high
school Bigs and concerns with unenrolled students attending the program. We were able to accommodate Bigs by having our
Americorps fellow assigned to pick up students from SLO high school and take them to the elementary school site. We are actively
looking for a van to be able to support more high school student involvement and to avoid any liability issues with staff transporting
littles in personal vehicles. This remains a challenge that we are actively working to address.
Another challenge early in the year was that we had some Pacheco students participating in the program without being enrolled. We
had to reiterate to staff and students that parent permission is required to participate and that the additional students were also
exceeding our capacity. This issue was straightforward to resolve, but it also illustrates that the program was well-received and highly
successful. If funding were available, we would love to expand this program at Pacheco to be able to serve more students.
Attach additional pages if needed
Statistical & Performance Report
Metrics / Performance Outcomes - Include data and a brief narrative summarizing metrics/performance outcomes for the sections listed.
Page 20 of 89
Number of individuals served *
Served refers to individuals who receive, directly from the grantee, any services, information (whether oral, written, virtual, or in-person), materials, trainings, or
referrals related to the program or project.
55
Number of City residents served
Served refers to the number of individuals served, as defined above, who reside within the City of San Luis Obispo. The grantee shall make reasonable efforts to
collect and report residency information as part of their participant data.
56
Perception of services provided (survey results, % satisfied, key feedback, etc.)*
The grantee shall collect data from surveyed individuals to assess perceptions of the services and activities provided under this agreement. Results should include
both quantitative data (such as the percentage and total number of individuals served and satisfied) and qualitative feedback highlighting key themes or areas for
improvement. The grantee shall make reasonable efforts to collect and report this information as part of their reporting requirements.
Participants in this program are highly satisfied. The program was at capacity all year long and had a wait-list. We surveyed our
program participants and 91% of Littles said that their Big was a very important person in their life. One high school Big from the
Pacheco program wrote in an essay, "I’m passionate about helping others and the program originally interested me because of the
simple contribution that it asks for–you. The idea that your personality, your interests, and your unique connection with your Little
can provide them with a brighter future really appealed to me. As I bonded with my Little, I saw how the small things I can
contribute–my kindness and my time–can have a big impact on someone’s life. Being a mentor with Big Brothers Big Sisters has been
one of the most rewarding experiences of my life, as I’ve seen both my life and my little's life change for the better." I don't think
there is a more powerful testimony to the impact of the program than that type of feedback.
Demographic data collected *
Data from surveyed individuals shall be collected to measure the impact of services and activities provided under this agreement. This data should include
demographic information such as race, ethnicity, gender identity, and other characteristics that help identify participation by historically marginalized or
underrepresented groups.The grantee shall make reasonable efforts to collect and report information as part of their reporting requirements.
The SLO Big’s program at Pacheco Elementary served 27 Littles and their families, primarily from monolingual Spanish-speaking and
low-income households. It addressed disparities in academic achievement, social-emotional development, and access to mentorship.
High school mentors also gained leadership skills and cultural competency, contributing to a more inclusive community. Of the 27
Littles currently enrolled in the program at Pacheco Elementary School, the vast majority, 21, identify as Hispanic, Mexican, Mexican
American, or Chicano. Three Littles identify as White or Caucasian, two identify as Hispanic or of other Latinx or Spanish origin, and
one identifies as American Indian or Alaska Native, Hispanic, and Black or African American. When examining their living situations,
10 Littles reside in two-parent households, including one in a shared custody arrangement with their father and another whose
parents live together but are not married. The remaining 17 Littles live in single-parent households, with 15 living solely with their
mothers and one additional Little living primarily with their mother but sharing custody with their father. This demographic and
household data reflects a predominantly Latinx student population, many of whom are being raised in single-parent households,
underscoring the importance of providing consistent, supportive mentorship through the program.
Metrics of Success *
Include a report on any key metrics or performance outcomes that demonstrate the implementation and success of the project, consistent with those identified under
Part 3, Question 13 in the original application. Each metric should include measurable data or qualitative outcomes that reflect project progress, effectiveness, and
community impact. Grantees are encouraged to include both quantitative results (e.g., number of participants, activities completed) and qualitative insights (e.g.,
feedback, lessons learned, stories of impact). If grantee had to amend their metrics based on the amount of funding received please note this here.
Participating Littles saw:
31% decrease in school discipline issues
60% decrease in school absenteeism
10% increase in academic performance
Because of your generosity, we were able to host this program at Pacheco Elementary for a fourth year, and that gave us the
opportunity to celebrate a special match that has participated together all four years. When Little, Yarexis, and her Big, Nataly, first
met, Yarexis was beginning 1st grade and Nataly was in her first year of high school. Though both were initially shy, they formed an
instant and lasting connection that has only deepened with time. Yarexis, who often felt overwhelmed at school and hesitant to
engage with peers, would immediately brighten whenever Nataly arrived. Their time together became a joyful escape, filled with
board games, arts and crafts, time on the swings, and meaningful conversations. They have navigated important transitions side by
side, Yarexis growing through elementary school and Nataly maturing into a thoughtful, accomplished young adult. Nataly has
consistently shown up for Yarexis with patience, kindness, and a genuine sense of care, becoming a source of encouragement and
emotional support. Now, as Nataly prepares to attend San Jose State University and Yarexis transitions to a new school outside our
service area, the match will come to a close, leaving behind a beautiful legacy of consistency, trust, and growth that has deeply
Page 21 of 89
impacted both of their lives. Each of our matches has a story of individual growth for both the Big and the Little. We thank you for
allowing us to have this incredible impact- to grow young leaders and support youth in knowing that whatever they are going
through they have someone in their corner
Financial Report
Provide a clear accounting of how the City’s grant funds were used or are planned to be used.*
Amount received: $10,000
Amount expended to date: $10,000
How have the funds been used? Expenses funded by the DEI Grant included:
Staff coordinator for recruitment of participants and program facilitation
Snacks and materials for weekly activities
Outreach materials to communicate with families
See full report for additional details.
Please upload any additional documentation here *
SLO DEI Grant Final Report (2).pdf 1.89MB
Reflection & Impact
Please take a moment to reflect on your work and share insights
What outcomes or successes are you most proud of? What lessons or insights have you gained during this grant period?
How did your work contribute to inclusion, belonging, or equity in the San Luis Obispo community? What additional
support or resources could help strengthen your impact? (Attach additional pages if needed.)
*
We are sincerely grateful to have been selected to receive the DEI High Impact Grant. This funding directly strengthened our ability to
serve young people within the City of San Luis Obispo and supported meaningful, equity‑focused youth mentorship that made a real
difference.
During this grant period, we are most proud of our ability to support youth who face systemic barriers and ensure they had access to
consistent, caring mentorship relationships. These relationships fostered belonging, resilience, and confidence, while helping young
people feel seen, valued, and supported within their community.
This work reinforced the importance of early and intentional investment in youth. In a time of increasing need and limited resources,
equity‑centered funding allows organizations to respond effectively and meet young people where they are.
Our work contributed directly to inclusion and belonging by prioritizing youth from historically underrepresented communities and
creating spaces that affirm identity, elevate youth voice, and strengthen leadership and resilience across the City of SLO.
Continued investment in youth services, sustainable funding, and strong public‑nonprofit partnerships would further strengthen our
impact. Our kids are growing up—with or without our support—and we do not get a second chance to invest in them.
We deeply appreciate the City of San Luis Obispo’s partnership and commitment to uplifting youth. This grant truly made a difference.
Page 22 of 89
CITY OF SAN LUIS OBISPO
DIVERSITY, EQUITY, AND INCLUSION (DEI) FINAL GRANT REPORT
2024 – High Impact DEI Grant
1. Organization Information
● Organization Name: Big Brothers Big Sisters of San Luis Obispo County
● Project/Program Name: Pacheco Elementary School-Based Mentorship Program
● Contact Person: Stacy Salame, Executive Director
● Phone Number: (805) 781-3226
● Email Address: stacy@slobigs.org
● Mailing Address: 142 Cross St., Ste 140, San Luis Obispo, CA 93401
● Grant Amount Awarded: $20,000
● Grant Period: 2024 – 2025
2. Administrator ’s Report
The Pacheco Elementary School-Based Mentorship Program connected elementary students with
high school mentors to foster academic engagement, social-emotional development, and cultural
inclusion. Through weekly sessions and monthly enrichment activities, the program promoted
empathy, leadership, and a sense of belonging among youth from underserved backgrounds. The
program directly supported 55 youth and their families (including Bigs and Littles) in San Luis Obispo
and aligned with the City’s DEI goals by addressing equity gaps in education, representation, and
access to positive role models. For this program, BBBS SLO recruited and trained 20 high school
Page 23 of 89
mentors, 6 Cal Poly mentors, and 2 mentors Cuesta College for these weekly mentoring sessions.
This program was at capacity all school year reflecting a strength in the relationship between the
Littles, Big, and BBBS Staff.
3. Cultural and Identity Focused Training and Activities
Cultural awareness, identity development, and inclusion were intentionally integrated into both
mentor preparation and match activities throughout the program year. At the beginning of the
program, High School Bigs participated in mentor training focused on stepping into the role of a Big
and understanding the commitment required to be a positive mentor. This training emphasized
consistency, leadership, responsibility, and inclusivity, preparing Bigs to build trusting
relationships and model respectful behaviors. Throughout the program year, Bigs were also
offered additional training and resources related to youth mental health, anti-bullying, and
intentional goal-setting. These learning opportunities supported Bigs in helping Littles develop
confidence, resilience, and problem-solving skills.
A core component of the program was the development of a Youth Outcome Development Plan
for each match. Bigs and Littles worked collaboratively to identify personal goals related to areas
such as confidence, peer relationships, academic engagement, or personal interests. Together,
matches discussed personal strengths, potential challenges, and actionable steps toward achieving
these goals. This process supported youth agency, self‑advocacy, and identity formation, while
encouraging Littles to envision themselves as capable of growth and success with consistent
support.
Cultural and identity-focused activities further reinforced these concepts within match meetings. One
such activity was a Día de los Muertos project, during which Bigs and Littles learned about the
cultural significance of honoring loved ones who have passed. Matches read an informational flyer
together, colored skull pages used to decorate a shared ofrenda, and created papel picado
decorations. This activity sparked conversations about family traditions, remembrance, and
cultural practices, encouraging curiosity and mutual respect.
Matches also participated in a Walk the Line activity designed to build empathy and
understanding. Through guided prompts such as experiences of being misunderstood or respecting
others despite differences, Bigs and Littles recognized shared emotions and challenges. This activity
helped normalize feelings, strengthen connections, and reinforce the idea that individuals are not
alone in their experiences.
Page 24 of 89
Together, these trainings and activities ensured that cultural sensitivity, identity exploration, empathy,
and belonging were core components of the program. Bigs were prepared to lead with inclusivity and
consistency, while Littles were supported in developing self-awareness, confidence, and a sense of
belonging.
4. Community Impact/ Statistical Report
The SLO Big’s program at Pacheco Elementary served 27 Littles and their families, primarily from
monolingual Spanish-speaking and low-income households. It addressed disparities in academic
achievement, social-emotional development, and access to mentorship. High school mentors also
gained leadership skills and cultural competency, contributing to a more inclusive community. Of the
27 Littles currently enrolled in the program at Pacheco Elementary School, the vast majority, 21,
identify as Hispanic, Mexican, Mexican American, or Chicano. Three Littles identify as White or
Caucasian, two identify as Hispanic or of other Latinx or Spanish origin, and one identifies as
American Indian or Alaska Native, Hispanic, and Black or African American. When examining their
living situations, 10 Littles reside in two-parent households, including one in a shared custody
arrangement with their father and another whose parents live together but are not married. The
remaining 17 Littles live in single-parent households, with 15 living solely with their mothers and one
additional Little living primarily with their mother but sharing custody with their father. This
demographic and household data reflects a predominantly Latinx student population, many of whom
are being raised in single-parent households, underscoring the importance of providing consistent,
supportive mentorship through the program.
Participating Littles saw:
● 31% decrease in school discipline issues
● 60% decrease in school absenteeism
● 10% increase in academic performance
Total number of people served with grant funds, for the entire grant period: 55 total
students were served with this highly successful program at Pacheco Elementary
5. Challenges and Lessons Learned
Page 25 of 89
We faced a few key challenges at the Pacheco Elementary School program this year, including
transportation logistics for the high school Bigs and concerns with unenrolled students attending the
program. We were able to accommodate Bigs by having our Americorps fellow assigned to pick up
students from SLO high school and take them to the elementary school site. We are actively looking
for a van to be able to support more high school student involvement and to avoid any liability issues
with staff transporting littles in personal vehicles. This remains a challenge that we are actively
working to address.
Another challenge early in the year was that we had some Pacheco students participating in the
program without being enrolled. We had to reiterate to staff and students that parent permission is
required to participate and that the additional students were also exceeding our capacity. This issue
was straightforward to resolve, but it also illustrates that the program was well-received and highly
successful. If funding were available, we would love to expand this program at Pacheco to be able to
serve more students.
6. Greatest Successes or Impacts
Because of your generosity, we were able to host this program at Pacheco Elementary for a
fourth year, and that gave us the opportunity to celebrate a special match that has participated
together all four years. When Little, Yarexis, and her Big, Nataly, first met, Yarexis was beginning
1st grade and Nataly was in her first year of high school. Though both were initially shy, they formed
an instant and lasting connection that has only deepened with time. Yarexis, who often felt
overwhelmed at school and hesitant to engage with peers, would immediately brighten whenever
Nataly arrived. Their time together became a joyful escape, filled with board games, arts and crafts,
Page 26 of 89
time on the swings, and meaningful conversations. They have navigated important transitions side
by side, Yarexis growing through elementary school and Nataly maturing into a thoughtful,
accomplished young adult. Nataly has consistently shown up for Yarexis with patience, kindness,
and a genuine sense of care, becoming a source of encouragement and emotional support. Now, as
Nataly prepares to attend San Jose State University and Yarexis transitions to a new school outside
our service area, the match will come to a close, leaving behind a beautiful legacy of consistency,
trust, and growth that has deeply impacted both of their lives. Each of our matches has a story of
individual growth for both the Big and the Little. We thank you for allowing us to have this incredible
impact- to grow young leaders and support youth in knowing that whatever they are going through
they have someone in their corner.
7. Financial Report
Amount received: $10,000
Amount expended to date: $10,000
How have the funds been used? Expenses funded by the DEI Grant included:
● Staff coordinator for recruitment of participants and program facilitation
● Snacks and materials for weekly activities
● Outreach materials to communicate with families
Here is a more detailed breakdown of our program costs:
8) Recommendations or Feedback for the City/ Other Comments – I sincerely appreciate
that we were selected to receive this DEI High Impact grant. It directly supported our ability to
serve so many young people within the City of SLO and was money well spent. I encourage the
city to continue to prioritize youth services, even in this environment where needs are great and
funding is scarce. Our kids are growing up with or without our support and we don’t get a
second chance to invest in them. The young people of this county are the future of our
community and I hope that the city continues to uplift programs that support youth leadership
Page 27 of 89
and foster resilience. We cannot do this work without you, so thank you for your partnership! It
truly made a difference.
This is our most recent participant t-shirt that includes logos from all of our site based program
sponsors. We’d like to recognize that these shirts were provided at a generous discount from
our partners and supporters at Promotions Plus.
Page 28 of 89
Office of Diversity, Equity, and Inclusion Grant
Reporting
Questions can be addressed to DEI Manager, Matt Pennon at mpennon@slocity.org.
Grantee Information
Grant Name *
Human Services Grant
DEI High Impact Grant
Grant Year *
2025
Type of Report *
Midyear Report
End-year Report
Project Name *
BIPOC Board Leadership Training
Name of Organization *
Diversity Coalition San Luis Obispo County
Address of Organization *
PO Box 376
Name of Main Contact Person *
Rita Casaverde
Telephone Number *
8058065626
E-mail Address *
ed@diversityslo.org
Administrator ’s Report
Provide a brief overview of your activities during this reporting period. Include:
- A summary of services, programs, or activities as described within your contract.
- Any updates or changes to operations or service delivery.
- Barriers or challenges faced and how they were addressed.
Page 29 of 89
- Any partnerships, collaborations, or community engagement efforts that enhanced inclusion or belonging.
- Success stories, testimonials, or examples that illustrate community impact.
Describe any activities, services, or programs provided.*
We held our Pathway to Government Commissions Trainings ("Increasing Fair Representation in Civic Leadership: Understanding
Government Commissions", and our Nonprofit Mixer ("BIPOC Board Leadership - Nonprofit & Government Commissions Mixer ") on
November 13 in the City of SLO with 56 registrations for both events. Events were held the same evening, one following the other, at
the Ludwick Community Center.
Both events were incredible successful, despite having a big storm over SLO, and granted a perspective previously not shared to our
BIPOC community. We want to thank the City of SLO DEI's office, for their partnership in hosting the Nonprofit Mixer.
Barriers:
One of our metrics was number of graduates placed on nonprofits. We have learned that the metric and grant cycle are not a match.
Placement can take on average a year, but our training was not given until month 5 of a 12 month grant.
Updates on changes:
Because we only received 1/4 of the original grant application, and due to changes in partner's organization, we decided to focus on
the 2 events mentioned above, and had to drop the DEI Days with Leadership SLO, and Nonprofit trainings from the grant
implementation.
Testimonials:
This grant helped us get video testimonials were gathered about the program and events. Here's some of the transcript:
Nonprofit participating in mixer: "The work that the diversity coalition puts together to bring new possible board members it's
fantastic. A lot of really great insight around the different aspects of managing a board and being part of a board".
BIPOC board member from a nonprofit, placed with nonprofits because of our mixers, when asked "why do you think it's important
to increase fair representation in civic leadership?"
Answer: "I think it's important to give opportunities and create opportunities for people that look like us, that are part of our
community, that have the opportunity to bring their perspective, their very unique perspective, about how life is in the communities
that we live and being able to create those spaces within nonprofits or civic engagement. It elevates those voices along the way and
allows us to be better and provide the support and assistance that the community actually needs."
Describe any changes that occurred during the reporting period.*
One of the partners in our grant had important staffing changes that caused additional responsibilities to be picked up by us in
solidarity. The changes were completely unplanned on their end, and as a partner we understood the delicate situation at hand and
completed the planned work despite the changes.5§
Attach additional pages if needed
Statistical & Performance Report
Metrics / Performance Outcomes - Include data and a brief narrative summarizing metrics/performance outcomes for the sections listed.
Number of individuals served *
Served refers to individuals who receive, directly from the grantee, any services, information (whether oral, written, virtual, or in-person), materials, trainings, or
referrals related to the program or project.
56
Number of City residents served
Served refers to the number of individuals served, as defined above, who reside within the City of San Luis Obispo. The grantee shall make reasonable efforts to
collect and report residency information as part of their participant data.
12
Perception of services provided (survey results, % satisfied, key feedback, etc.)*
Page 30 of 89
The grantee shall collect data from surveyed individuals to assess perceptions of the services and activities provided under this agreement. Results should include
both quantitative data (such as the percentage and total number of individuals served and satisfied) and qualitative feedback highlighting key themes or areas for
improvement. The grantee shall make reasonable efforts to collect and report this information as part of their reporting requirements.
Our BIPOC Board Leadership Training Evaluation Survey was pretty comprehensive, some of the responses about the program can
be found here. Some not included are about venue, food, etc. All feedback was mostly positive.
Overall Experience (1-5 being 5 the top):
Most answers rated the training a 4 and 5
Were the pre-class communications clear and informative?
100% said Yes
Were your questions and concerns addressed promptly and effectively before the program?
100% said Yes
Did you receive all the necessary information in advance of the training dates?
100% said Yes
Which module did you find the most valuable? and why?
The top training modules was "Nonprofit Finance" because it delved into different methods on how to appropriate governance and
oversight with nonprofit finances, red flags, and what to do in order to fulfill the fiduciary responsibilities better as a board member.
Were the training modules presented in an engaging and effective manner? (Very Engaging/ Somewhat Engaging / Not Engaging)
All answers marked Very engaging, or Somewhat Engaging.
Did the modules meet your expectations? Please explain. (Open question)
Overall response was yes, with a response mentioning that the training surpassed their expectations.
A highlight testimonials shared:
Participating in the BIPOC Board Leadership Training helped me demystify the inner workings of nonprofit boards: from policy-
making to budget and fundraising. I came in hoping to connect with like-minded individuals and left with a deeper understanding of
how leadership manifests in both nonprofit and for-profit spaces. This experience helped to ground me in values-driven leadership. I
Demographic data collected *
Data from surveyed individuals shall be collected to measure the impact of services and activities provided under this agreement. This data should include
demographic information such as race, ethnicity, gender identity, and other characteristics that help identify participation by historically marginalized or
underrepresented groups.The grantee shall make reasonable efforts to collect and report information as part of their reporting requirements.
Demographic Data was collected for our BIPOC Board Leadership Training:
Participants represented a predominantly female group (7 of 10), with male participants (3 of 10) also included. The cohort reflected
strong ethnic diversity, including individuals who identified as Latino or Hispanic (5), Asian American & Pacific Islander (2), and Other
backgrounds (3)—with self-descriptions such as Bi-Racial (Asian–White), Indo-Caribbean, and Asian (Afghanistan).
In terms of age, most participants fell within the 27–42 age range (5), followed by the 43–58 range (4), with one participant in the 21–
26 range (1).
Metrics of Success *
Include a report on any key metrics or performance outcomes that demonstrate the implementation and success of the project, consistent with those identified under
Part 3, Question 13 in the original application. Each metric should include measurable data or qualitative outcomes that reflect project progress, effectiveness, and
community impact. Grantees are encouraged to include both quantitative results (e.g., number of participants, activities completed) and qualitative insights (e.g.,
feedback, lessons learned, stories of impact). If grantee had to amend their metrics based on the amount of funding received please note this here.
1 BIPOC Board Leadership Training Completed
1 Post Training Mixers Held
1 Pathway to Government Commissions Trainings Held
14 Orgs and Agencies Involved in Mixer
10 New Graduates Trained
1 BIPOC BLT Scholarship Awarded to Leadership SLO Alumni
Removed from implementation scope:
0 DEI Days Held
1 Graduates Placed on Nonprofit/Governing Board Within 1 year of Training
0 Nonprofits Trained in DEI Best Practices and Retention
0 Nonprofit Board Members trained in DEI Best Practices and Retention
Page 31 of 89
Financial Report
Provide a clear accounting of how the City’s grant funds were used or are planned to be used.*
Total requested: $40,000
Total granted: $10,000
Total spent: $11846.04 (This amount does not include year-round overall program expenses like staff, recruitment costs, etc, nor
organization's indirect costs)
Expenses for BIPOC Board Leadership Training Class:
Venue for training: $0.00
Breakfast: $400.00
Lunch: $0.00
Marketing: $500.00
Photography & video: $1,110.00
Training Materials: $1,000.00
Faculty/Instructors Stipend: $2,000.00
Miscellaneous: $200.00
Admin (20%): $1,042.00
Total Training: $6,252.00
Government Commissions Workshop + Nonprofit Mixer
- Audio, TV rentals,: $1,375.00
- Event media coverage (video, photography) + testimonials and media editing: $2500
- Workshop Venue: $395.25
- Marketing materials: $391.45
- Admin (20%): $932.34
Total workshop: $5594.04
Please upload any additional documentation here *
Registration workshop.png 1.23MB
Registration mixer.png 2.63MB
nov 13 epic.png 262.58KB
receipt Order Details _ VistaPrint.pdf 210.9KB
nov 13 - Receipt _ City of San Luis Obispo - Online Recreation Activities.pdf 263.42KB
Heraldo - INVOICE_ 2025 Year-End Media - 1 - Invoice.pdf 401.55KB
BIPOC workshop photos 1.JPG 1.83MB
mixer - video clip 2 720.mp4 3.38MB
mixer - video clip 1 - 720.mp4 3MB
Reflection & Impact
Please take a moment to reflect on your work and share insights
What outcomes or successes are you most proud of? What lessons or insights have you gained during this grant period?
How did your work contribute to inclusion, belonging, or equity in the San Luis Obispo community? What additional
support or resources could help strengthen your impact? (Attach additional pages if needed.)
*
Page 32 of 89
Outcomes & Impact
We are most proud of creating a direct pathway from interest to action through our BIPOC Board Leadership Workshop & Mixer:
Increasing Fair Representation in Nonprofits & Government Commissions. By pairing a short civic leadership workshop with a
recruitment-focused mixer, we connected BIPOC leaders with nonprofits and local government agencies actively seeking board,
committee, and commission members.
This approach helped demystify how local power and governance work, increased participant confidence, and led to more informed,
values-aligned conversations between community members and institutions.
Lessons Learned
We learned that access alone is not enough, clear guidance and real-time opportunities are essential. Sequencing education
immediately before networking significantly improved engagement and readiness.
Equity Contribution & Support Needed
Our work advances equity by expanding who has access to decision-making spaces that shape funding, services, and policy in San Luis
Obispo County. Additional support would help us expand outreach, provide mentorship, and strengthen long-term placement tracking
to build a sustainable leadership pipeline. Last year's funding support has been concernings but we are committed to the mission of this
program. We appreciate the DEI High Impact Grant support and the City's efforts.
Page 33 of 89
Page 34 of 89
Page 35 of 89
Page 36 of 89
Back to history
Order details
Order number: VP_WXL2F1VS
Order date: November 4th 2025
Email: ed@diversityslo.org
Print order details
Shipping method
Express
Estimated arrival Nov 7th
Shipping address
Rita Casaverde
1709 Garden St
San Luis Obispo, California 93401-4420
United States of America
8058065626
Billing address
Rita Casaverde
1709 Garden St
San Luis Obispo, California 93401-4420
United States of America
8058065626
Payment method
Visa $391.45
**** 2095
Items
Retractable Banners
Quantity: 1
Shipped
Expected delivery:Friday, Nov 7
Track:1Z7R44E20257871598
Selected options
Item total $199.99
Write a review
Buy now Add to cart Edit design & reorder
Signicade®
Quantity: 2
Shipped
Expected delivery:Friday, Nov 7
Track:1Z7R44E20257848702
Track:1Z7R44E20257848631
Selected options
Item total $109.98
Write a review
Buy now Add to cart Edit design & reorder
Order summary
Subtotal $309.97
Shipping: Express $49.99
Tax $31.49
Total paid $391.45
Chat with us
Page 37 of 89
Receipt #1248152.001
City of San Luis Obispo
Email:recreation@slocity.org Fax:(805) 781-7292
Phone:(805) 781-7300
1341 Nipomo St. San Luis Obispo, CA, 93401
Receipt Date Jan 6, 2026
Transaction Confirmation #1248152.001
Customer ID 103662
Prepared By Nathan Kaplan
RITA CASAVERDE
17000 WALNUT AVENUE
17000 WALNUT AVENUE
ATASCADERO, CA 93422
City Use - Diversity Panel Permit R26822 #1 Paid on Account Balance
Resource: Ludwick Community Center Gymnasium at Ludwick Community Center
Charge item Unit QTY Unit fee Price
Ludwick CC Full Facility Non-Profit (Daily).Each $243.00
City Use - Diversity Panel Permit R26822 #1 Paid on Account Balance
Resource: Ludwick Community Center Gymnasium at Ludwick Community Center
Charge item Unit QTY Unit fee Price
Floor Covers Ludwick.Each $56.50
City Use - Diversity Panel Permit R26822 #1 Paid on Account Balance
Resource: Ludwick Community Center Gymnasium at Ludwick Community Center
Charge item Unit QTY Unit fee Price
Permit Processing Fee - Indoor.Each $12.75
City Use - Diversity Panel Permit R26822 #1 Paid on Account Balance
Resource: Ludwick Community Center Gymnasium at Ludwick Community Center
Charge item Unit QTY Unit fee Price
Deposit (W/O Food)Each $83.00
Total Charges $395.25
Total Payments $395.25
Balance $0.00
Payment Schedule
#1 Payment schedule for original balance of $312.25
Matthew Pennon
Email:mpennon@slocity.org Phone:(805) 503-5722
990 Palm St, San Luis Obispo, CA 93401
Subtotal $395.25
Page 38 of 89
Due date Amount due Amount paid Withdrawal adjustment Balance
Nov 6, 2025 $312.25 $312.25 $0.00 $0.00
Balance $0.00
Due now $0.00
Payment Summary
Payer: Rita Casaverde ID: 103662 Home phone: (805) 806-5626
Billing address: 17000 Walnut Avenue, 17000 Walnut Avenue, Atascadero, CA 93422
PAYMENT TYPE AMOUNT
Credit Card Visa xxx2095, Auth#005515 $395.25
Page 39 of 89
Page 40 of 89
Page 41 of 89
Page 42 of 89
Page 43 of 89
Page 44 of 89
Office of Diversity, Equity, and Inclusion Grant
Reporting
Questions can be addressed to DEI Manager, Matt Pennon at mpennon@slocity.org.
Grantee Information
Grant Name *
Human Services Grant
DEI High Impact Grant
Grant Year *
2024-5
Type of Report *
Midyear Report
End-year Report
Project Name *
Complex LGBTQ+ Mental Health
Name of Organization *
GALA PRIDE AND DIVERSITY CNTR
Address of Organization *
1060 Palm St
Name of Main Contact Person *
Linnea C Valdivia
Telephone Number *
8052359935
E-mail Address *
lvaldivia@galacc.org
Administrator ’s Report
Provide a brief overview of your activities during this reporting period. Include:
- A summary of services, programs, or activities as described within your contract.
- Any updates or changes to operations or service delivery.
- Barriers or challenges faced and how they were addressed.
Page 45 of 89
- Any partnerships, collaborations, or community engagement efforts that enhanced inclusion or belonging.
- Success stories, testimonials, or examples that illustrate community impact.
Describe any activities, services, or programs provided.*
During the 2024–2025 grant period, The Gala Pride & Diversity Center implemented a LGBTQIA+-affirming mental health support
system to support those most in need in our community. Our project expanded access to low-cost individual therapy, facilitated the
creation of therapist-led and peer-based group support, and created new opportunities for social connection to reduce isolation
among LGBTQIA+ residents with a special emphasis on transgender and gender nonconforming (TGNC) individuals, youth, and older
adults.
One of the most impactful parts of grant was that it allowed for subsidized office space for Associate Marriage and Family Therapists
through our partnership with Bountiful Wellness, enabling reduced-cost, affirming therapy for 10 clients over six months. We also
facilitated a free, therapist-led community support group, “Collective Grief and Healing with Our LGBTQIA+ Community,” which was
developed in response to heightened national and local political stressors. This monthly, trauma-informed group provided guided
emotional processing, grounding exercises, journaling, and communal care, and served over four dozen participants across ten
sessions.
Youth programming remained a cornerstone of our work. Our Youth Programming Director Margaret Johnson maintained weekly
support groups across three locations in the county and hosted our annual LGBTQIA+ Youth Sports Day, creating an essential,
affirming space for youth and families to engage in recreation and community building. Initially scheduled for the Spring of 2025,
Youth Prom finally happened on October 4, 2025 and was a major success. We had the highest turnout at Pride Prom 2025 than
those in years past and the extra planning time allowed for a deeply impactful event.
The Multi-Generational Lesbian Network Meetup group is still meeting moving into the new year and is a confutation of the success
of this grant. This recurring monthly gathering is designed to foster connection between Lesbian and WLW+ seniors and younger
adults and build relationships and connections that foster resilience. In this same vein, our other intergenerational and all-ages
events events like Transgender Day of Visibility and Transgender Day of Remembrance provided culturally specific spaces for
celebration, grief, and collective resilience and building connections across generations.
Describe any changes that occurred during the reporting period.*
The main operational change during this period was the postponement of Pride Prom to the Fall of 2025. This adjustment was made
due to last-minute logistical barriers and to ensure participant safety and program quality. All other planned activities moved forward
successfully. We addressed challenges related to capacity and community need by strengthening partnerships, adjusting timelines,
and prioritizing programs with the greatest immediate impact.
Attach additional pages if needed
Statistical & Performance Report
Metrics / Performance Outcomes - Include data and a brief narrative summarizing metrics/performance outcomes for the sections listed.
Number of individuals served *
Served refers to individuals who receive, directly from the grantee, any services, information (whether oral, written, virtual, or in-person), materials, trainings, or
referrals related to the program or project.
410
Number of City residents served
Served refers to the number of individuals served, as defined above, who reside within the City of San Luis Obispo. The grantee shall make reasonable efforts to
collect and report residency information as part of their participant data.
275
Perception of services provided (survey results, % satisfied, key feedback, etc.)*
The grantee shall collect data from surveyed individuals to assess perceptions of the services and activities provided under this agreement. Results should include
both quantitative data (such as the percentage and total number of individuals served and satisfied) and qualitative feedback highlighting key themes or areas for
improvement. The grantee shall make reasonable efforts to collect and report this information as part of their reporting requirements.
Survey feedback indicates overwhelmingly positive perceptions of services provided and a high level of trust of the Gala Pride &
Diversity Center as with participation in this program. Participants reported increased feelings of connection, emotional regulation,
Page 46 of 89
and safety. Qualitative feedback emphasized appreciation for the quality of facilitation, program variety, identity-affirming
environments and opportunities to build community during times of heightened stress
Demographic data collected *
Data from surveyed individuals shall be collected to measure the impact of services and activities provided under this agreement. This data should include
demographic information such as race, ethnicity, gender identity, and other characteristics that help identify participation by historically marginalized or
underrepresented groups.The grantee shall make reasonable efforts to collect and report information as part of their reporting requirements.
Initial demographic data from surveyed participants shows:
* 65.71% identified as Transgender, Gender Nonconforming, Nonbinary, or Two-Spirit
* 67.05% reside in Central San Luis Obispo County
* 53.3% are 39 years of age or younger
* 75.86% identified as White/Caucasian
Metrics of Success *
Include a report on any key metrics or performance outcomes that demonstrate the implementation and success of the project, consistent with those identified under
Part 3, Question 13 in the original application. Each metric should include measurable data or qualitative outcomes that reflect project progress, effectiveness, and
community impact. Grantees are encouraged to include both quantitative results (e.g., number of participants, activities completed) and qualitative insights (e.g.,
feedback, lessons learned, stories of impact). If grantee had to amend their metrics based on the amount of funding received please note this here.
Key metrics outlined in the original application were met or exceeded:
* Sustained access to reduced-cost individual therapy for LGBTQIA+ clients
* Successful launch and facilitation of therapist-led group support
* Ongoing weekly youth support groups across multiple locations
* Increased intergenerational engagement through new programming
* High participation by TGNC individuals, reflecting effective outreach to historically underserved populations
Financial Report
Provide a clear accounting of how the City’s grant funds were used or are planned to be used.*
The Gala Pride & Diversity Center was awarded $15,000 of the $20,000 we requested in our initial grant proposal. With this reduced
amount, we prioritized core services that aligned most closely with the grant’s stated goals: expanding access to affirming mental
health care, supporting transgender and gender nonconforming (TGNC) residents, and reducing isolation among LGBTQIA+ youth
and adults. Program scope and timelines were adjusted where necessary while maintaining service quality and community impact.
Summary of Grant Expenditures
Associate Therapist Support – $6,300
Funds supported subsidized office space and infrastructure for two Associate Marriage and Family Therapists, enabling 10 low-
income LGBTQIA+ clients to access affirming therapy over a seven-month period. This investment also supported workforce
development by allowing therapists to accrue supervised clinical hours in an LGBTQIA+-centered setting.
Therapist-Led Support Groups – $300
This grant line item supported facilitation, food and other materials for "ollective Grief and Healing with Our LGBTQIA+ Community, a
trauma-informed support group developed in response to national and local political stressors.
Multigenerational Lesbian Network Meetup– $300
Community & Cultural Events – $1,900
Funds supported Transgender Day of Visibility ($500), Transgender Day of Remembrance ($500), My Pride is Political ($500), and the
Chosen Family Potluck ($400).
Youth Programming – $3,200
Supported ongoing Q Youth support groups across three locations and the annual youth sports event. These programs provided
consistent peer support, confidence-building, and safe recreational opportunities for LGBTQIA+ youth.
Program Administration – $2,700
Covered essential staff time related to program coordination, outreach, reporting, volunteer management, and grant compliance.
Admin costs were reduced proportionally from the originally proposed budget to reflect the reduced award.
Total Grant Expenditures: $15,000
Page 47 of 89
All grant funds were used in accordance with the approved scope of work and focused on maximizing direct community impact.
Adjustments made due to the reduced award ensured that high-need services—particularly for TGNC individuals and LGBTQIA+
youth—remained fully supported while maintaining fiscal responsibility.
Please upload any additional documentation here *
GPDC HSG Report.pdf 32.7KB
Reflection & Impact
Please take a moment to reflect on your work and share insights
What outcomes or successes are you most proud of? What lessons or insights have you gained during this grant period?
How did your work contribute to inclusion, belonging, or equity in the San Luis Obispo community? What additional
support or resources could help strengthen your impact? (Attach additional pages if needed.)
*
We are most proud of our ability to deliver affirming, health support during a period of significant stress and uncertainty for LGBTQIA+
communities especially for TGNC individuals in our city who are facing some of the greatest minority stress. This grant allowed us to
move beyond responding reactively to individual needs and helped us establish long-term models that reduce isolation, strengthen
coping skills, and build durable community connections.
Key lessons from this grant period include: the importance of programatic flexibility, and the imperative of building partnerships in
meeting evolving community needs. Our work directly contributed to inclusion and belonging by creating spaces where LGBTQIA+
people could show up fully, feel seen, and access care without fear of discrimination.
Additional support for staffing capacity (either through unrestricted operating funds or grants specifically designed for staff
additions/retention), sustainable funding for group-based mental health services, and expanded partnerships with healthcare providers
would further strengthen our impact and allow us to reach even more City residents moving forward.
Page 48 of 89
Item Primary Groups Served
Hours
(Total)
Grant Amount
Allocated ($)
Associate Therapist
Support (2 AMFTs)LGBTQIA+, esp. Low Income 100 $6,300
Collective Grief &
Healing Support Group LGBTQIA+20 $300
Multi-Generational
Lesbian Network
Meetup
LGBTQIA+ Seniors & Young
Adults 40 $300
Chosen Family Potluck LGBTQIA+, Youth & Families 16 $400
Transgender Day of
Remembrance TGNC 45 $500
Transgender Day of
Visibility TGNC 40 $500
Q Youth Support
Groups & Programming LGBTQIA+ Youth 450 $2,400
Gays Do Sports (Youth
Sports Day)LGBTQIA+ Youth 26 $800
Program
Administration Program Administration 75 $2,700
TOTAL 824 $14,700
Page 49 of 89
Office of Diversity, Equity, and Inclusion Grant
Reporting
Questions can be addressed to DEI Manager, Matt Pennon at mpennon@slocity.org.
Grantee Information
Grant Name *
Human Services Grant
DEI High Impact Grant
Grant Year *
2025
Type of Report *
Midyear Report
End-year Report
Project Name *
Volunteer Training & Community Outreach
Name of Organization *
Hospice of San Luis Obispo County
Address of Organization *
1305 Marsh Street
Name of Main Contact Person *
Shannon McOuat
Telephone Number *
8055442266
E-mail Address *
hospiceslo@hospiceslo.org
Administrator ’s Report
Provide a brief overview of your activities during this reporting period. Include:
- A summary of services, programs, or activities as described within your contract.
- Any updates or changes to operations or service delivery.
- Barriers or challenges faced and how they were addressed.
Page 50 of 89
- Any partnerships, collaborations, or community engagement efforts that enhanced inclusion or belonging.
- Success stories, testimonials, or examples that illustrate community impact.
Describe any activities, services, or programs provided.*
We served a total of 89 in-home clients in 2025, and 19 of them lived in the City of SLO. In total, we served 54 females and 35 males,
10 veterans, and 56 clients with cognitive impairment and ages ranging from 42 to 101.
A total of 3,395 in-home volunteer respite hours were provided to 53 clients by 75 volunteers through 1,105 visits. Fifty of those
volunteers worked with clients who have dementia.
We currently have 78 in-home volunteers on our roster, and 34 of those live in the City of San Luis Obispo.
Once volunteers have completed our in-home volunteer training, they can proceed to the more in-depth “Dementia Advocate”
training. 15 people were able to access this training. Additionally, we provided 12 monthly in-person volunteer meetings for ongoing
connection and support.
We continue to support seriously ill people with some of the care for their pets through our Pet Peace of Mind program and those
who are very near the end of life through our bedside vigil support.
We promoted our in-home volunteer training via social media, e-newsletter, and on recruiting platforms such as volunteerslo.org
and volunteermatch.com. We hosted outreach tables at various events, including volunteer fairs, senior fairs, education forums, and
community events. We had PSAs via KCBX radio and KSBY TV and sent mailers to our supporters. We attend community meetings,
church gatherings, and service clubs to present about our services and volunteer opportunities.
However, we still find that word of mouth is our best marketing tool from volunteers, clients, and donors sharing with others about
who and what we are, since we are such a unique hospice organization.
Client Stories (Names Changed for Privacy):
Tom was caring for his sister Evelyn, who had terminal cancer. He was struggling with grief and the logistics of end-of-life care. HSLO
provided advance directive planning, vigil support, and Reiki therapy. “They were there for us in every way,” Tom shared. “It felt like
someone lifted the weight off my shoulders.”
Maria, a retired teacher, was caring for her husband Jorge, who had advanced Alzheimer ’s. She was exhausted, overwhelmed, and
unsure where to turn. Through HSLO she received a personalized care plan, connected with respite volunteers, and joined the
Dementia Care Partners Support Group. “I didn’t know how much I needed help until I got it,” she said. “HSLO gave me my life back.”
Describe any changes that occurred during the reporting period.*
The most significant change is that we have relocated our physical office locations to 1305 Marsh Street in San Luis Obispo in
November 2025.
Attach additional pages if needed
Statistical & Performance Report
Metrics / Performance Outcomes - Include data and a brief narrative summarizing metrics/performance outcomes for the sections listed.
Number of individuals served *
Served refers to individuals who receive, directly from the grantee, any services, information (whether oral, written, virtual, or in-person), materials, trainings, or
referrals related to the program or project.
491
Number of City residents served
Served refers to the number of individuals served, as defined above, who reside within the City of San Luis Obispo. The grantee shall make reasonable efforts to
collect and report residency information as part of their participant data.
195
Perception of services provided (survey results, % satisfied, key feedback, etc.)*
Page 51 of 89
The grantee shall collect data from surveyed individuals to assess perceptions of the services and activities provided under this agreement. Results should include
both quantitative data (such as the percentage and total number of individuals served and satisfied) and qualitative feedback highlighting key themes or areas for
improvement. The grantee shall make reasonable efforts to collect and report this information as part of their reporting requirements.
We did not collect survey data for these programs. We have been able to implement a survey procedure for our Grief Programs, but
nothing effective yet for our in-home programs or outreach.
Demographic data collected *
Data from surveyed individuals shall be collected to measure the impact of services and activities provided under this agreement. This data should include
demographic information such as race, ethnicity, gender identity, and other characteristics that help identify participation by historically marginalized or
underrepresented groups.The grantee shall make reasonable efforts to collect and report information as part of their reporting requirements.
We do not have demographic data from surveys because we did not collect surveys.
Metrics of Success *
Include a report on any key metrics or performance outcomes that demonstrate the implementation and success of the project, consistent with those identified under
Part 3, Question 13 in the original application. Each metric should include measurable data or qualitative outcomes that reflect project progress, effectiveness, and
community impact. Grantees are encouraged to include both quantitative results (e.g., number of participants, activities completed) and qualitative insights (e.g.,
feedback, lessons learned, stories of impact). If grantee had to amend their metrics based on the amount of funding received please note this here.
We provided four 18-hour DEI-informed in-home volunteer training courses and educated 49 community members, providing them
with extensive training about dementia and communication/behavior-based approaches to dementia clients. Of the total people who
took the training, 30 of them joined our team in 2025, and 15 of those live in the City of SLO.
Outreach and Education Initiatives:
Community education and outreach included four Advance Planning programs delivered in the county to nearly 100 people
providing care for those with dementia, in partnership with Alzheimer ’s Association and Coast Caregiver Resource Center.
Additionally, we provided individual appointments to those working on their advance health directives or POLSTs, with a focus on
caregivers of those with dementia.
Continued collaboration with CenCal to streamline Medi-Cal and IHSS sign-ups for qualifying elders and education to families on the
newest changes to Medi-Cal guidelines.
Collaboration with area agencies to plan a new intergenerational day program with Cal Poly as the lead.
Provided community grief training and education for caregivers of those with dementia in collaboration with the Alzheimer 's
Association.
Our Outreach Coordinator dropped off materials to schools across the county – promoting the grief counseling program and
Community Grief Response. She visited every school and asked to speak with a school counselor to hand them the information, and
then followed up via email the following week.
Our Outreach Coordinator attends the meetings of the Latino Outreach Council, Hispanic Business Association, and Mujeres de
Accion. She has connected with several people in the community to talk about ways to increase HSLO’s visibility across the county,
but specifically increase awareness within the LatinX community, so we can attract bilingual volunteers to serve our Spanish-
speaking clients. She also hosted an outreach table at the Dia de los Muertos event in SLO and presented via a translator to the
Promotores Collaborative of San Luis Obispo County.
We had a total of 238 calls, with 116 of those calls specific to cognitive impairment. 30 of those calls became clients receiving in-
home volunteer support. 50 of those clients received CM/care navigation services. 35 of those calls had questions or inquiries that
were handled by the Care Manager, but didn't go on to receive services with a volunteer or as a CM client.
Financial Report
Provide a clear accounting of how the City’s grant funds were used or are planned to be used.*
Our original request budgeted for $20,000, and we received $7,750. We applied the entirety of the funds toward the salary of our
Volunteer Services Manager.
Because of the nature of our organization as a social model volunteer hospice, we are continuously raising funds to support all our
services. We are funded through direct donations, grants, bequests, and fundraising events.
Page 52 of 89
Please upload any additional documentation here *
Final HSLOC Project Budget_DEI High Impact 2024-25.pdf 108.65KB
Reflection & Impact
Please take a moment to reflect on your work and share insights
What outcomes or successes are you most proud of? What lessons or insights have you gained during this grant period?
How did your work contribute to inclusion, belonging, or equity in the San Luis Obispo community? What additional
support or resources could help strengthen your impact? (Attach additional pages if needed.)
*
We feel incredibly proud that 49 community members participated in our comprehensive DEI-informed in-home volunteer training that
increased the cultural competence of volunteers, preparing them to serve community members whose cultures, backgrounds, or belief
systems differ from their own. The training participants themselves had a range of human differences from one another that influenced
the impact of each training session, including age (from Cal Poly students to senior citizens), disability, religion, socioeconomic status,
race, ethnicity, sexual orientation, and life experiences. These folks came together in a safe space to learn how to support their fellow
community members navigating life-limiting illness, cognitive impairment, end of life, and grief.
We were asked to address specifically our work with the Latinx community. While we have worked to increase our outreach and
connections in the Latinx community, we have not seen a significant increase in calls for support from the Latinx community. We have
trained community members from different cultural backgrounds and have onboarded volunteers who are bilingual, but our client
demographic does not change much.
Over the years, we have come to understand that there is no Spanish word for "hospice," and so there is a lot that gets lost in translation
when talking about our services and the concept of hospice support. We attempted to work with the Promotores Collaborative of San
Luis Obispo County to educate about Advance Health Directive Planning and the importance of that, hoping they could go on to support
their communities with that effort. Culturally, it was a difficult barrier to cross disscussing end of life issues.
A large barrier for us as an organization is that, due to our budget constraints, we have had difficulty recruiting and hiring bilingual staff
to help support these efforts. Back in the early 2000's, we had a $250,000 grant for Latino Outreach that supported a Spanish-speaking
therapist who saw clients and provided community outreach. It was a robust and successful program until the funding ended.
If this grant is specific to serving and supporting the Latinx community, then it is not appropriate for us to apply again. We need a much
larger grant and a full-time staff member to address this very important demographic.
Page 53 of 89
Program
Expense
DEI High- Impact
Grant Request Grant Spent Matching/Source
I. Personnel Expenses
Volunteer Services Manager (full-time)$ 67,000.00 $8,000.00 $ 7,750.00 Fundraising, donations,
bequests, other grants
Executive Director (full-time)$ 85,000.00 $ - Fundraising, donations,
bequests, other grants
Care Manager (full-time)$ 48,500.00 $ - Rupe Foundation grant
fully funded
Community Outreach Coorinator (part-time)$ 26,000.00 $2,000.00 Fundraising, donations,
bequests, other grants
Volunteer Onboarding Expenses (50 volunteers x $175 ea.)$ 8,750.00 $3,500.00 Fundraising, donations,
bequests, other grants
Subtotal - Personnel Expenses $ 235,250.00 $13,500.00 $ 7,750.00
II. Operating Expenses
Volunteer Training materials $ 1,000.00 $750.00 $ 0.00 Fundraising, donations,
bequests, other grants
Technology Expenses $ 1,000.00 $250.00 $ 0.00 Fundraising, donations,
bequests, other grants
Marketing & Outreach Expenses $ 6,650.00 $5,500.00 $ 0.00 Fundraising, donations,
bequests, other grants
Subtotal - Operating Expenses $ 8,650.00 $6,500.00 $ 0.00
Total Program Expenses $ 243,900.00 $20,000.00 $ 7,750.00
2025-26 DEI High Impact Grant, City of San Luis Obispo Program Budget: Volunteer Training & Community Outreach
Hospice of San Luis Obispo County
Page 54 of 89
Office of Diversity, Equity, and Inclusion Grant
Reporting
Questions can be addressed to DEI Manager, Matt Pennon at mpennon@slocity.org.
Grantee Information
Grant Name *
Human Services Grant
DEI High Impact Grant
Grant Year *
2025
Type of Report *
Midyear Report
End-year Report
Project Name *
Autism Fitness Phase 2
Name of Organization *
Mission Headstrong
Address of Organization *
1237 Archer San Luis Obispo
Name of Main Contact Person *
Robby Mclaughlin
Telephone Number *
8055502136
E-mail Address *
robertjmclaughlin35@gmail.com
Administrator ’s Report
Provide a brief overview of your activities during this reporting period. Include:
- A summary of services, programs, or activities as described within your contract.
- Any updates or changes to operations or service delivery.
- Barriers or challenges faced and how they were addressed.
Page 55 of 89
- Any partnerships, collaborations, or community engagement efforts that enhanced inclusion or belonging.
- Success stories, testimonials, or examples that illustrate community impact.
Describe any activities, services, or programs provided.*
Mission Headstrong is grateful to submit this Year-End Report for Phase 2 of the Autism/Neuroadaptive Fitness program. This
reporting period reflected both adaptation and growth, shaped by staffing transitions, thoughtful pacing, and the City of San Luis
Obispo’s gracious extension of the grant timeline through the end of January.
During the early portion of the grant period, the program experienced changes in coaching staff. Rather than enrolling new clients
without the capacity to provide consistent, high-quality services, Mission Headstrong made the intentional decision to pause
expansion until coaching continuity could be ensured. This decision aligned with the organization’s trauma-informed values and
commitment to reliability for neurodivergent clients and their families.
With the granted extension, Mission Headstrong was able to train and onboard an additional coach who assumed a significant
portion of direct client work. As a result, the organization was able to fully utilize grant funds for direct coaching services, avoiding
the need to divert funds toward training costs. This allowed the program to deliver services as originally intended while maintaining
quality and consistency.
Client outcomes during this period were meaningful. One parent shared that her son demonstrated a level of confidence she had
not previously observed, both inside and outside of the fitness setting. Another parent reported that her son, who had been
significantly underweight and largely sedentary prior to participation, gained approximately 25 pounds through consistent training
and now feels confident continuing fitness independently. Several participants presented with dual diagnoses, including autism with
ADHD or Down syndrome, further highlighting the program’s adaptability to complex needs. Families repeatedly expressed gratitude
that this City-funded program exists, noting how rare it is for neurodivergent individuals to feel
genuinely seen and accommodated in fitness spaces.
Throughout Phase 2, Mission Headstrong also observed substantial growth among coaches themselves. Coaches deepened their
understanding of autism-specific needs, particularly related to sensory processing, sensory overload, and environmental stressors.
This learning translated into practical accommodations, including selecting quieter times of day in the gym, utilizing alternative or
outdoor spaces when needed, and meeting clients at their individual regulation levels on any given day. These adaptations
strengthened the program’s trauma-informed foundation and enhanced client engagement.
Despite outreach efforts to multiple agencies and referral sources, participation during this grant period consisted solely of male
clients. Mission Headstrong recognizes this as an important gap and an area for future growth. The organization is committed to
strengthening relationships and addressing stigma related to fitness, neurodivergence, and female participation. While broader
societal perceptions are beyond the organization’s control, Mission Headstrong views this as a priority area for intentional outreach
and program development moving forward.
Mission Headstrong extends sincere gratitude to the City of San Luis Obispo for its support, flexibility, and partnership. This grant
made it possible to deliver meaningful services, support families, and continue building a model of inclusive, trauma-informed
fitness for neurodivergent individuals in the community.
Describe any changes that occurred during the reporting period.*
See above for full narrative.
Attach additional pages if needed
Statistical & Performance Report
Metrics / Performance Outcomes - Include data and a brief narrative summarizing metrics/performance outcomes for the sections listed.
Number of individuals served *
Served refers to individuals who receive, directly from the grantee, any services, information (whether oral, written, virtual, or in-person), materials, trainings, or
referrals related to the program or project.
9
Number of City residents served
Page 56 of 89
Served refers to the number of individuals served, as defined above, who reside within the City of San Luis Obispo. The grantee shall make reasonable efforts to
collect and report residency information as part of their participant data.
Perception of services provided (survey results, % satisfied, key feedback, etc.)*
The grantee shall collect data from surveyed individuals to assess perceptions of the services and activities provided under this agreement. Results should include
both quantitative data (such as the percentage and total number of individuals served and satisfied) and qualitative feedback highlighting key themes or areas for
improvement. The grantee shall make reasonable efforts to collect and report this information as part of their reporting requirements.
Phase 2 Implementation Outcomes
Clients served with direct sessions: Multiple individuals, including clients with autism, ADHD, and Down syndrome
One client completed a full course of individualized sessions
Additional clients completed intake and engaged in ongoing services
Program Highlights
Delivery of one-on-one neuroadaptive fitness sessions at no cost to participants
Services provided only when consistent coaching coverage could be ensured
Strength-based, trauma-informed coaching model maintained throughout the reporting
period
Grant funds were fully utilized for direct client services in alignment with the approved scope of work. Due to staffing changes,
training expenses were covered through non-grant resources, allowing City funds to be directed entirely toward coaching sessions.
This ensured that grant dollars supported direct service delivery to neurodivergent clients and families. All expenditures were used
as intended to support program implementation, client engagement, and service continuity.
Demographic data collected *
Data from surveyed individuals shall be collected to measure the impact of services and activities provided under this agreement. This data should include
demographic information such as race, ethnicity, gender identity, and other characteristics that help identify participation by historically marginalized or
underrepresented groups.The grantee shall make reasonable efforts to collect and report information as part of their reporting requirements.
Client #1 – 5 years old, Male, Latino, SLO, 32 sessions
Client #2 – 4 years old, Male, White, SLO, 32 sessions
Client #3 – 17 years old, Male, Latino, SLO, 32 sessions
Client #4 – 12 years old, Male, Latino, Morro, 32 sessions
Client #5 – 13 years old, Male, White, Shell Beach, 20 sessions
Client #6 – 11 years old, Male, White, SLO, 48 sessions
Client #7 – 10 years old, Male, Latino, SLO, 40 sessions
Client #8 – 14 years old, Male, White, Atascadero, 40 sessions
Client #9 – 23 years old, Male, White, SLO, 24 sessions
Metrics of Success *
Include a report on any key metrics or performance outcomes that demonstrate the implementation and success of the project, consistent with those identified under
Part 3, Question 13 in the original application. Each metric should include measurable data or qualitative outcomes that reflect project progress, effectiveness, and
community impact. Grantees are encouraged to include both quantitative results (e.g., number of participants, activities completed) and qualitative insights (e.g.,
feedback, lessons learned, stories of impact). If grantee had to amend their metrics based on the amount of funding received please note this here.
Mission Headstrong delivered 300 coaching sessions to 9 neurodivergent clients between August and January, fully utilizing the
$15,000 in grant funds for direct services. Participants ranged in age from 4 to 23 years old and represented Latino and White youth
from San Luis Obispo, Morro Bay, Shell Beach, and Atascadero. Several clients presented with dual diagnoses, including Autism with
ADHD and Autism with Down syndrome. Measurable outcomes included significant physical health improvements, such as one client
gaining 25 pounds of healthy body weight after previously being underweight and highly sedentary, as well as increased stamina and
independent gym participation among multiple clients. Qualitatively, parents reported notable gains in confidence, self-esteem, and
independence. One caregiver shared, “I’ve never seen him this confident before,” while another expressed gratitude that her son
“finally feels like he belongs somewhere.” Families consistently emphasized appreciation that the City funded a program intentionally
designed for neurodivergent youth who are often overlooked in traditional fitness spaces. During the grant period, a staffing
transition required a temporary pause in onboarding new clients to ensure service continuity; however, following the City’s extension
through January, we trained an additional coach and completed all intended service hours without amending core performance
metrics. All funds were used for direct client services rather than training expenses, maximizing community impact.
Page 57 of 89
Financial Report
Provide a clear accounting of how the City’s grant funds were used or are planned to be used.*
The majority of coaching services were delivered between August and January following the City of San Luis Obispo’s approved
contract extension. During this period, Mission Headstrong provided a total of 300 coaching sessions across nine clients, fully
utilizing the allocated $15,000 in program funds. All funds were directed toward direct client services, ensuring that the entirety of
the investment supported participant engagement and outcomes rather than administrative or training costs. Session distribution
reflected individualized pacing and client need, with service totals ranging from 20 to 48 sessions per participant. The ability to
complete all sessions within the extended timeline demonstrates both program stability following staffing transitions and strong
demand for neurodivergent-affirming fitness support in our community.
Client #1 – 32 sessions – $1,600
Client #2 – 32 sessions – $1,600
Client #3 – 32 sessions – $1,600
Client #4 – 32 sessions – $1,600
Client #5 – 20 sessions – $1,000
Client #6 – 48 sessions – $2,400
Client #7 – 40 sessions – $2,000
Client #8 – 40 sessions – $2,000
Client #9 – 24 sessions – $1,200
Total Sessions Delivered: 300
Total Funds Utilized: $15,000
Please upload any additional documentation here
Reflection & Impact
Please take a moment to reflect on your work and share insights
What outcomes or successes are you most proud of? What lessons or insights have you gained during this grant period?
How did your work contribute to inclusion, belonging, or equity in the San Luis Obispo community? What additional
support or resources could help strengthen your impact? (Attach additional pages if needed.)
*
We are most proud that Mission Headstrong created a space where neurodivergent youth not only improved physical health, but
experienced genuine belonging. Parents repeatedly highlighted that their children felt seen, supported, and comfortable in
environments that previously felt overwhelming or exclusionary. Beyond physical gains, clients demonstrated increased confidence,
willingness to try new activities, and greater independence in community spaces. A key lesson learned was the importance of continuity
and stability in staffing to protect trust with families. We also recognized a participation gap: although outreach efforts were made
across agencies, all participants during this cycle were male. This insight underscores the need to strengthen engagement strategies for
female neurodivergent youth, particularly given the stigma at the intersection of fitness, gender, and neurodivergence. Our work
contributed to inclusion and equity in San Luis Obispo by adapting gym environments for sensory needs, training coaches in autism-
informed practices, and publicly affirming that neurodivergent youth deserve access to community wellness spaces. Additional support
that would strengthen our impact includes longer funding cycles for staffing stability, targeted outreach partnerships to engage girls and
young women, and continued city partnership to expand inclusive fitness capacity across the community.
Page 58 of 89
Office of Diversity, Equity, and Inclusion Grant
Reporting
Questions can be addressed to DEI Manager, Matt Pennon at mpennon@slocity.org.
Grantee Information
Grant Name *
Human Services Grant
DEI High Impact Grant
Grant Year *
2024-25
Type of Report *
Midyear Report
End-year Report
Project Name *
Immigrant Resource Hub: A Pilot Pop-up in Partnership with Local Mobile Services
Name of Organization *
One Community Fund (formerly UndocuSupport) / The Community Foundation San Luis Obispo County
Address of Organization *
550 Dana St., San Luis Obispo, CA 93401
Name of Main Contact Person *
Chelsea Ruiz
Telephone Number *
(805) 543-3223
E-mail Address *
Chelsea@cfsloco.org
Administrator ’s Report
Provide a brief overview of your activities during this reporting period. Include:
- A summary of services, programs, or activities as described within your contract.
- Any updates or changes to operations or service delivery.
- Barriers or challenges faced and how they were addressed.
Page 59 of 89
- Any partnerships, collaborations, or community engagement efforts that enhanced inclusion or belonging.
- Success stories, testimonials, or examples that illustrate community impact.
Describe any activities, services, or programs provided.*
Overview of Activities During the Reporting Period:
During this reporting period, all services and activities outlined in our contract were successfully completed as of June 2025. Our
work focused on delivering culturally responsive, community-centered outreach and resource connection efforts designed to
support immigrant and mixed-status families in San Luis Obispo County, while also fostering inclusion, trust, and belonging
throughout the community.
Summary of Services, Programs, and Activities:
Consistent with our contract, we organized and implemented a community resource fair on May 30, 2025 that connected SLO City
families to local resources, information, and supportive services regardless of immigration status. These activities were designed to
reduce barriers to access, increase awareness of available supports, and create welcoming spaces where immigrant families could
safely seek assistance and build community connections.
Updates or Changes to Operations or Service Delivery:
All contracted services were delivered as planned, and no major operational changes were required during this reporting period. As
programming concluded in June 2025, our focus shifted toward documentation, evaluation, and strengthening partnerships to
inform future initiatives.
Barriers or Challenges and How They Were Addressed:
One of the primary challenges during this period was increased fear and hesitation of some immigrant families to gather in public
places due to heightened federal immigration enforcement activity and misinformation circulating within the community. To address
this, we relied on trusted messengers, transparent communication, and partnerships with institutions already viewed as safe and
credible. Hosting the event at a familiar and trusted school site and partnering with trusted messenger organizations helped to
reduce fear, increase participation, and reinforce a sense of safety and belonging.
Partnerships, Collaborations, and Community Engagement Efforts:
Partnerships were central to the success of our work. Twenty-four trusted messenger organizations participated in the fair. We were
especially grateful for our collaboration with the City of San Luis Obispo Police Department. Police Chief Rick Scott and Police Public
Affairs Manager, Christine Wallace were important partners whose thoughtful engagement contributed meaningfully to the event’s
success. Their curated giveaway bags, impressively composed entirely of donated items, created a welcoming and non-intimidating
entry point at the fair for families to engage positively with law enforcement. Since this fair aligned with the Police Department’s
Strategic Plan related to increased community outreach, participation was mutually beneficial.
Our partnership with Pacheco Elementary School and the San Luis Coastal Unified School District further enhanced inclusion and
belonging. As the only dual-immersion school in the City of San Luis Obispo, Pacheco serves a uniquely diverse student body, with
50% of its student body in Spanish speaking homes, and all students learning in a multicultural environment. Pacheco is already a
trusted hub for its families, so it was a natural choice of where to hold the resource fair due to its perception as a safe and
welcoming space where culture is celebrated and families can access support. Hosting the fair on the Pacheco campus for families
from across the city reinforced the message that resources and services are available to all community members, regardless of
immigration status.
Success Stories and Community Impact:
The event demonstrated the power of trusted spaces and collaborative partnerships to foster belonging and connection. The
opportunity for informal, positive interaction with law enforcement was particularly impactful for attendees who had previously
viewed such encounters with fear or uncertainty. Several families shared that they felt more confident seeking help and accessing
community resources and information as a result of their experience. Overall, the initiative strengthened community trust, reduced
isolation, and reinforced the message that immigrants are valued and supported members of the San Luis Obispo community.
Describe any changes that occurred during the reporting period.*
No changes occurred during the reporting period that were not detailed in Mid-Grant Report.
Attach additional pages if needed
Statistical & Performance Report
Metrics / Performance Outcomes - Include data and a brief narrative summarizing metrics/performance outcomes for the sections listed.
Page 60 of 89
Number of individuals served *
Served refers to individuals who receive, directly from the grantee, any services, information (whether oral, written, virtual, or in-person), materials, trainings, or
referrals related to the program or project.
58
Number of City residents served
Served refers to the number of individuals served, as defined above, who reside within the City of San Luis Obispo. The grantee shall make reasonable efforts to
collect and report residency information as part of their participant data.
52
Perception of services provided (survey results, % satisfied, key feedback, etc.)*
The grantee shall collect data from surveyed individuals to assess perceptions of the services and activities provided under this agreement. Results should include
both quantitative data (such as the percentage and total number of individuals served and satisfied) and qualitative feedback highlighting key themes or areas for
improvement. The grantee shall make reasonable efforts to collect and report this information as part of their reporting requirements.
Due to the sensitive nature of the population this event served, and to build and preserve the trust of the immigrant community,
minimal information was collected at and after the event including demographic, contact information, and perception of the event
and services. Anecdotally, the services provided in the immigrant services room were very well received with all participants staying
the entire time and many remaining to engage with the service providers well after the event had ended. Several people remarked
that the event was organized well and that the agency showing was strong but that it was unfortunate that more community
members were not in attendance.
Strong and reasonable efforts to assess participant and partner perceptions of the community resource fair included on-site
observations, informal participant feedback, and structured post-event debriefs with participating agencies. Feedback reflects a well-
coordinated event that successfully convened 24 local service providers and generated valuable insight to inform future community
engagement efforts.
A total of 58 individuals attended the event over its duration. Participation included both individuals and families with attendees
engaging meaningfully with multiple agencies. Notably, the SLO Food Bank served approximately 40 families, demonstrating strong
utilization of food assistance service. While some partners experienced lighter engagement, overall attendance levels were
consistent with expectations for a one-time pop-up resource fair in the City of San Luis Obispo.
Feedback from trusted messenger organizations underscored several strengths. The event was described as well organized and
smoothly executed, particularly with respect to logistics and space coordination. Language access was identified as a key success;
interpretation services were provided effectively, enabling multiple agencies to communicate clearly with participants and ensuring
accessibility for Spanish-speaking community members. Partners valued the diversity of service providers present and noted that
attendees who engaged did so thoughtfully and for extended periods, indicating high-quality interactions.
The short-term, single-event format of the fair had some impact. For example, the San Luis Obispo Legal Assistance Foundation did
not complete any Family Emergency Preparedness applications at the fair. The reason for this was attributed to the time intensive
nature of the application process, the need for privacy, and the likelihood that families did not have required documentation
available on site. But even with this being the case, SLOAF reported that the event was effective for outreach, education, and
promoting follow-up workshops and appointments.
We have embraced the feedback as part of our continuous learning and improvement approach. Refining outreach messaging to
clearly set expectations, promoting events through additional trusted community channels, adjusting timing and location to better
align with community routines, and separating presentations from service navigation to maximize one-on-one assistance, are
valuable take aways for us. Overall, partners characterized the event as a strong and thoughtfully executed convening that
demonstrated the grantee’s capacity to coordinate a complex, multi-agency effort, deliver meaningful services, and use data and
partner feedback to strengthen future collaborations.
Demographic data collected *
Data from surveyed individuals shall be collected to measure the impact of services and activities provided under this agreement. This data should include
demographic information such as race, ethnicity, gender identity, and other characteristics that help identify participation by historically marginalized or
underrepresented groups.The grantee shall make reasonable efforts to collect and report information as part of their reporting requirements.
Due to the vulnerable nature of some attendees, we chose not to collect demographic information that could identify historically
marginalized or underrepresented individuals. Instead, to support basic participation tracking, we collected zip code information at
the raffle ticket table to estimate attendance and better understand participants’ cities of residence.
Metrics of Success *
Page 61 of 89
Include a report on any key metrics or performance outcomes that demonstrate the implementation and success of the project, consistent with those identified under
Part 3, Question 13 in the original application. Each metric should include measurable data or qualitative outcomes that reflect project progress, effectiveness, and
community impact. Grantees are encouraged to include both quantitative results (e.g., number of participants, activities completed) and qualitative insights (e.g.,
feedback, lessons learned, stories of impact). If grantee had to amend their metrics based on the amount of funding received please note this here.
As a brief summary, this joint project was funded at $18,945 which is 47.64% of the original ask of $40,000. The metrics from the
original application were adjusted as follows:
Number of Total Attendees at May 30, 2025 event: 58 (Adjusted metric: 72)
Number of agencies involved in providing services at event: 24 (Adjusted metric: 4)
Number of persons staffing event: Approx. 60 (Adjusted metric: 7 – 8)
Number of immigrant community member representatives involved in planning, event staffing, and/or event debriefing: 10 (Adjusted
metric: 3)
Financial Report
Provide a clear accounting of how the City’s grant funds were used or are planned to be used.*
We expended the full grant amount of $18,945 in alignment with the approved grant purpose. Enclosed are the original budget, the
revised budget approved in May 2025, and a detailed summary of CFSLOCO’s actual expenses. Overall expenditures were consistent
with the revised budget. A modest increase of $389 in indirect is reflected in the office space line item. This adjustment did not alter
the scope of work or outcomes and was absorbed within the total approved grant amount. All other line items remained consistent
with projections. No funds were reallocated in a manner inconsistent with the grant agreement, and all expenditures directly
supported project implementation.
Please upload any additional documentation here *
Budget Tracking for SLO City DEI Reporting January 2026.pdf 43.81KB
Reflection & Impact
Please take a moment to reflect on your work and share insights
What outcomes or successes are you most proud of? What lessons or insights have you gained during this grant period?
How did your work contribute to inclusion, belonging, or equity in the San Luis Obispo community? What additional
support or resources could help strengthen your impact? (Attach additional pages if needed.)
*
One of the outcomes we are most proud of was our ability to convene a broad coalition of service providers to coordinate a multilingual,
community-centered resource fair during a time when access to information and resources for immigrant and Latine families was
critical. Bringing together two dozen agencies required significant planning, trust-building, and logistical mapping. We know the event
was well organized and ran smoothly. Partners consistently noted the strong coordination, clear structure, and professionalism of the
convening.
We are also proud of demonstrating inclusion and belonging by supporting language accessibility at the event. Interpretation services
were effectively integrated into the event, enabling multiple service providers to communicate directly with Spanish-speaking
participants. This ensured that community members could engage meaningfully and receive relevant and requested information and
resources in their preferred language.
The work also reinforced the importance of meeting immediate needs as a pathway to trust and engagement. While interaction with
service partners varied, food distribution was strongly utilized, underscoring the value of pairing essential services with outreach and
education. Participants who attended spent meaningful time with providers, asked detailed questions, and engaged deeply, indicating
that the quality of interactions was high even when overall attendance was modest.
Throughout the grant period, we gained important insights that will strengthen future efforts. Partners emphasized that timing, location,
and event format significantly affect participation, particularly in a climate of fear and fatigue among immigrant communities. Feedback
highlighted the need for clearer outreach messaging about what services will be offered, greater use of trusted communication channels
(including Spanish-language media), and aligning events with existing community gatherings such as school dismissals, faith-based
Page 62 of 89
services, or community hubs. We also learned that separating presentations from service navigation, and allowing more time and
privacy for one-on-one assistance, was desired and would increase participant comfort.
These lessons reflect a broader understanding that traditional resource fair models are evolving. Community members are seeking
targeted, predictable, and welcoming spaces where they know what to expect and can access services without feeling rushed or
overwhelmed. This feedback has prompted us to rethink future event design in ways that are more responsive, trauma-informed, and
equitable.
Overall, this work contributed to inclusion and equity in San Luis Obispo County by centering language access, dignity, and community
voice; by offering culturally responsive outreach during a challenging period; and by using partner and participant feedback to inform
continuous improvement
Page 63 of 89
Initial Project Budget Approved: Revised Budget (5/20/25)Expenses
CFSLOCO: budget
category
CFSLOCO: expense
amount
Personnel 5,250.00$ 5,250.00$ salary 5,250.00$
UndocuSupport Payroll Taxes 1,050.00$ 1,050.00$ salary 1,050.00$
Salary: CFS Staff 5,250.00$ 5,250.00$ consulting 5,250.00$
CFS Payroll Taxes 1,050.00$ 1,050.00$ consulting 1,050.00$
Interpretation (paid through CFS)1,750.50$ 1,750.50$ consulting 1,751.00$
Office Space 290.00$ 290.00$ other 679.00$
Cellphone 42.00$ 42.00$ other 42.00$
IT Fees 60.00$ 60.00$ software 60.00$
Community Engagement 585.98$ 50.00$ salary 50.00$
CFS: Outreach 400.00$ 400.00$ consulting 400.00$
UndocuSupport Mileage 200.00$ -$
CFS Mileage 400.00$ 400.00$ consulting 400.00$
Event Supplies & Costs 330.02$ 1,066.00$ Entertainment/Catering/Fo
od AND Supplies
1,068.00$
Community Foundation Fee 1,894.50$ 1,894.50$ admin fee 1,895.00$
Award Amount 18,945.00$ 18,945.00$ Actual Spent 18,945.00$
Page 64 of 89
Office of Diversity, Equity, and Inclusion Grant
Reporting
Questions can be addressed to DEI Manager, Matt Pennon at mpennon@slocity.org.
Grantee Information
Grant Name *
Human Services Grant
DEI High Impact Grant
Grant Year *
2025
Type of Report *
Midyear Report
End-year Report
Project Name *
Mawtini: Arab American Narratives of Home and Belonging
Name of Organization *
Peace Academy of the Sciences and Arts and Our Roots/Our Routes
Address of Organization *
PO Box 13024 San Luis Obispo, CA 93406
Name of Main Contact Person *
Noha Kolkailah
Telephone Number *
805-540-0340
E-mail Address *
peaceacademyk12@gmail.com
Administrator’s Report
Provide a brief overview of your activities during this reporting period. Include:
- A summary of services, programs, or activities as described within your contract.
- Any updates or changes to operations or service delivery.
- Barriers or challenges faced and how they were addressed.
Page 65 of 89
- Any partnerships, collaborations, or community engagement efforts that enhanced inclusion or belonging.
- Success stories, testimonials, or examples that illustrate community impact.
Describe any activities, services, or programs provided.*
This project entailed the creation of an oral history archive of Arab American narratives focused on themes of home and belonging in
San Luis Obispo (SLO). The absence of Arab American studies in our schools, the lack of public data on Arab Americans in SLO, and
the exclusion of Arabs from racial equity and DEI conversations limit the public’s ability to know and understand their Arab American
neighbors. Our aim was to disrupt and dismantle negative stereotypes and portrayals of Arabs in mainstream media and popular
culture by amplifying the real lived experiences of Arab Americans in SLO.
Between the onset of this project in January, 2025 and the mid-term report submitted on July 20, 2025, the Mawtini project leads
designed a comprehensive, culturally responsive interview guide. We then recruited and trained interviewers from within the Arab
American community as well as non-Arabs and identified potential narrators. By the end of summer 2025, interviewers had collected
and recorded 14 interviews with individual Arab American community members. The group of narrators represent diverse
backgrounds, ages, immigrant experiences, faiths, and life experiences.
Once all interviews were completed, Mawtini team members prepared the collection for archiving. This is a very extensive and
intricate process. In accordance with best practices in community-based oral history methods, narrators were given the opportunity
to permanently redact any portion of their recordings after the interview. Narrators also retain the full copyright to their interviews in
all formats.
To assist in the process of indexing and establishing common themes between the interviews, two student researchers were brought
on board the Mawtini team, as part of Cal Poly’s College of Liberal Arts Summer Undergraduate Research Program (SURP), advised by
one of the Mawtini team leads who is a CLA faculty member. The team transcribed and indexed each interview (the latter of which
entails dividing each interview into segments and adding keywords for each segment), and extracted key themes that connected the
interviews together.
Shortly afterwards, Mawtini convened an internal, community-facing workshop on September 6. We invited narrators, interviewers,
and other Arab American community members to participate in a debrief, reflection, and interpretation of their own and each other’s
interviews. Approximately thirty people attended this event. We discussed common themes that surfaced from the interviews as well
as objectives for the next steps of Mawtini. Sandprints photography was present to photograph the event and the narrators, in
preparation for the community launch and website. This workshop provided meaningful opportunities for community input,
reflection, and validation of the narratives represented. The event reinforced community connection, mutual support, and
highlighted the importance of continued community building.
Many of the common themes raised by the attendees of the September community workshop aligned with those identified through
the indexing process. Some of these themes included: how the timing of migration impacted one’s sense of their Arab cultural
identity; the importance of passing cultural traditions to younger generations; the exclusion of Arabs from US immigration and other
cultural narratives; different forms of discrimination faced by Arabs in the US; processes of adaptation and assimilation into new
cultures; the question of identifying as Arab, or Arab American; the strong connection narrators feel to their place of origin or
homeland; among others.
To consolidate some of these themes, the team narrowed down to four main areas on which to focus for the launch of the website
and interactive installation described below. Those four themes were: Origin Stories; Push and Pull Factors of Migration; Between
Arab and American; and On Home and Belonging. The narratives for these four themes written out on both the website and the text
panels in the installation directly reflect the narrators’ own testimonies and the discussions from the September 6 event. This process
reflects Mawtini’s commitment to community-based oral history methods, whereby narrators and the wider community share in the
process of analyzing and interpreting our collection.
The Mawtini team developed a framework to allow others to experience the oral histories visually and thematically, in the following
ways:
A publicly accessible digital archive housed within Mawtini’s interactive website. The website developed as a result of this grant
serves as both an educational resource and a digital platform for community visibility and engagement. It is comprehensive in that it
provides context for our narrators’ stories via maps, migration routes, and excerpts of their stories based on the four common
themes mentioned above. Each theme consists of at least ten excerpts from the interviews that relate to that theme. More themes
will continuously be added to the website, and visitors to the site will have the opportunity to suggest a theme based on what they
hear in the interviews when they are fully uploaded. This feature will make our digital archive interactive by encouraging visitors to
engage deeply with the collection and make connections across multiple interviews.
Interview metadata (including the recordings, timestamped transcripts, summaries, segments, indexes, and other technical
information) is currently being integrated into the Oral History Metadata Synchronizer (OHMS), an open-sourced platform for
Page 66 of 89
archiving oral histories. Most narrators are still reviewing their recordings and the full archive will only be uploaded once that is
complete. It is anticipated that this will be done by the end of March, 2026. Once each interview is complete, the metadata
synchronized in OHMS will be integrated into the website, which also includes an advanced search engine to allow visitors to search
our entire collection by keywords. We have also developed our own controlled vocabulary to archive the oral histories and all archival
materials with our own cataloging terms, rather than using the Library of Congress Subject Headings list that limits the use of Arabic
names and places.
Interactive community launch event held at the Cal Poly Kennedy Library Gallery, open to the public. We partnered with Cal Poly
Kennedy Library Staff to curate the installation in the 1st Floor Gallery. Attended by well over 200 people including three SLO city
council members, this event featured a visual and audio installation drawn from our oral history collection. Mayor Erica Stewart
offered opening remarks and attendees were introduced to the narrators. In order to avoid replicating historical harms associated
with exhibitions and displays, we designed an experience that immersed visitors in an exploration of how memories and lives may
intersect across race and ethnicity. This curated experience, which will be on display in the library gallery until March 20, provides a
foundation for community-building, public dialogue, and deeper understanding of Arab Americans in SLO using the following
elements:
Wall-mounted informational panels, including panels explaining the four themes mentioned above
QR codes to listen to excerpts of narrators’ stories
Quotes from interviews affixed to the gallery walls
Objects of affection in display cases, chosen by narrators as a meaningful remembrance from their personal history
Birds of Gaza display
Map of narrators’ routes to SLO
Interactive mapping of one’s own route to SLO (as a visitor to the gallery)
Portraits and candid photographs of narrators
Looped video montages of spotlighted narrator stories with photographs
Middle Eastern appetizers provided by Cal Poly Catering
Verbatim Theater presented by Rhizome Theatre
Recording booth where attendees could record their own 15-minute oral history interview as a visitor to the gallery
Roundtable discussion on “Perspectives of Home and Belonging” with panelists from a variety of ethnicities
The launch event showcased Arab American contributions to the local and national culture, society, economy, and civilization. Much
of this has been ignored by mainstream society, leading to ongoing and escalating discrimination, exclusion, dehumanization, and
erasure of Arab Americans. Through this unique community-based oral history project, SLO residents become aware of the
contributions that local Arab Americans have made and their value as an integral part of the SLO community. The Mawtini project
amplifies the local Arab American community through an oral history collection that demonstrates the many ways Arab experiences
intersect with other BIPOC and marginalized communities in SLO. The community launch event provided many opportunities for
visitors to explore such inter-community connections. Attendees had the opportunity to record their own 10-minute oral history
interview, trace their own family ’s immigration routes to SLO, and connect with Arab Americans through stories and precious family
objects. The panel discussion featuring the experiences of other ethnic groups integrated Arab Americans experiences with those of
other people of color in the SLO community who have experienced similar levels of discrimination and exclusion.
Feedback from the public has been overwhelmingly positive. Many comments encourage the Mawtini project team to continue to
expand the project in scope and depth. Below are sample quotes from attendees and additional comments are outlined in the
Performance Outcome section of this report.
“I cannot express just how much I appreciate the opportunity you and your friends and family gave me to learn more about you, your
culture, and your experience in this community. It is a true gift for you to invite people like me in. By doing this, you allow me, a White
woman who wants to be better and do better, to eavesdrop - and to learn without causing more harm. (I don’t know if that really
says what I mean, I’m not very poetic!)"
"Anyway, I am so grateful to you and your colleagues for offering the Mawtini event. I will watch for future opportunities.”
“Omg! What a beautiful, inspiring and healing event. Thank you for sharing a part of you with me.”
“Thank you so much for the opportunity to be part of such a meaningful event. The Mawtini Community Launch was truly inspiring,
and I feel honored to have witnessed the powerful work you're doing to preserve and share the stories that make up the fabric of our
community."
"The oral histories you're gathering are a bridge between cultures, generations, and experiences. Your commitment to creating
spaces for connection and belonging is exactly the kind of work that strengthens our entire city. I'm deeply grateful for the care and
intention you bring to this project."
Page 67 of 89
"It's been a privilege to support Mawtini and I'm excited to see how this work continues to grow and reach even more people in San
Luis Obispo."
Describe any changes that occurred during the reporting period.*
The main barrier and change we had to make was adapting to the current political climates. Several narrators who had initially
agreed to be interviewed changed their minds. We of course respected their decisions given the current climate, but this also put us
a bit behind in securing other interviews. Ramadan also took place during the time we were going to interview people so had to
postpone that by a month.
As we began planning for our final community event, we also realized that December was a very busy time and it was hard to find
locations to host our launch event. We were concerned about attendance due to the holidays. We therefore postponed our launch
event until January and appreciate the City’s graciousness in offering this extension.
Attach additional pages if needed
Statistical & Performance Report
Metrics / Performance Outcomes - Include data and a brief narrative summarizing metrics/performance outcomes for the sections listed.
Number of individuals served *
Served refers to individuals who receive, directly from the grantee, any services, information (whether oral, written, virtual, or in-person), materials, trainings, or
referrals related to the program or project.
300
Number of City residents served
Served refers to the number of individuals served, as defined above, who reside within the City of San Luis Obispo. The grantee shall make reasonable efforts to
collect and report residency information as part of their participant data.
210
Perception of services provided (survey results, % satisfied, key feedback, etc.)*
The grantee shall collect data from surveyed individuals to assess perceptions of the services and activities provided under this agreement. Results should include
both quantitative data (such as the percentage and total number of individuals served and satisfied) and qualitative feedback highlighting key themes or areas for
improvement. The grantee shall make reasonable efforts to collect and report this information as part of their reporting requirements.
As a community-generated digital archive and informational resource on Arab Americans in San Luis Obispo, Mawtini has served and
will continue to serve a vast number of individuals within and beyond our community. The number of individuals served is listed
below in order of our project’s process.
Oral History Training: 10 community members (3 non-Arab, 7 Arab) received in depth oral history training by the Oral History Lab
(run by Dr. Farah Al-Nakib, a Mawtini project lead), with a full training manual that included procedures, best practices, and
resources.
Interviews: 14 narrators were interviewed. The interview process is very meaningful for narrators, who are able to share their
personal and family histories. While it is not a “service” per se, some of the social and emotional benefits our narrators shared are
worth mentioning (paraphrased):
-I went in not knowing what to expect, but to be really listened to was like therapy.
-It was the first time I felt that someone really cared to listen to my story.
-I was not sure about the interview and I was going to be anonymous at first. But through the course of the interview—sharing my
story and my grandparents’ stories—I realized how powerful and important this project was. I chose to be named because it is worth
sharing my story and taking the risk.
-Sharing my story allowed me to recall memories I had forgotten. It also allowed me to go back and ask my mom more questions,
deepening my own understanding of my family’s history.
Arab American Community Dialogue (internal-facing event): 30 participants that included the narrators, interviewers, project
organizers, and Arab American community members. (Demographics: Arab, White, Iranian). Facilitated program in collective
interpretation, recognizing gaps and opportunities, and brainstorming next steps.
Page 68 of 89
Community Launch Event: 250 registered, 175 checked in and many more attended who skipped the check-in line. The Kennedy
Library counter detected peak numbers at 170 at 3pm. By 4pm we were still at 145 people, and by 5pm 109. There were at least 100
people at any point in time between the hours of 3-6pm. Services from Community Launch include all activities mentioned in
narrative of admin report
The Installation: Mawtini will remain in the Kennedy Library gallery through March 20th. Though we have no way of tracking who
visits and engages with the material, its location on the ground floor of the library means that a high volume of students and faculty
pass through the space daily. Two of our project leads who work at Cal Poly have received positive feedback about the installation
and how meaningful it is. One faculty member from the project leads has given several smaller tours through the installation to other
faculty and community members who could not attend the launch event (approximately 25 people to date). The Diversity Coalition
SLO is planning to hold a guided tour of the installation for their members in March (approximately 50 people anticipated).
The Website: The website went live on the day of the community launch event. Within the first week, the website had more than 200
unique visitors.
The installation is in SLO at the Cal Poly Kennedy Library, and will be in the San Luis Obispo Public Library in April during Arab
American Heritage Month, where city and county residents will have access.
For specific perception data, please see our post-event Mawtini Launch Exit Survey in pdf and excel sheet formats, uploaded below.
Demographic data collected *
Data from surveyed individuals shall be collected to measure the impact of services and activities provided under this agreement. This data should include
demographic information such as race, ethnicity, gender identity, and other characteristics that help identify participation by historically marginalized or
underrepresented groups.The grantee shall make reasonable efforts to collect and report information as part of their reporting requirements.
For demographic data, please see our post-event Mawtini Launch Exit Survey in pdf and excel sheet formats, uploaded below.
Metrics of Success *
Include a report on any key metrics or performance outcomes that demonstrate the implementation and success of the project, consistent with those identified under
Part 3, Question 13 in the original application. Each metric should include measurable data or qualitative outcomes that reflect project progress, effectiveness, and
community impact. Grantees are encouraged to include both quantitative results (e.g., number of participants, activities completed) and qualitative insights (e.g.,
feedback, lessons learned, stories of impact). If grantee had to amend their metrics based on the amount of funding received please note this here.
Please see uploaded Metrics & Outcomes Data document.
Financial Report
Provide a clear accounting of how the City’s grant funds were used or are planned to be used.*
Attached is the Mawtini Expense Tracking document in which you will find links to all receipts.
Please upload any additional documentation here
Mawtini Community Launch Exit Survey.pdf 80.15KB
Mawtini Community Launch Exit Survey (Responses).xlsx 21.65KB
Mawtini Metrics & Outcomes Data (1).pdf 79.43KB
Mawtini Expense Tracking.xlsx 39.42KB
Reflection & Impact
Please take a moment to reflect on your work and share insights
What outcomes or successes are you most proud of? What lessons or insights have you gained during this grant period?
How did your work contribute to inclusion, belonging, or equity in the San Luis Obispo community? What additional
support or resources could help strengthen your impact? (Attach additional pages if needed.)
*
Page 69 of 89
We are especially proud that our narrators have shared such deep gratitude for this project and its impact. Many embarked on this
process unsure of what to expect or why their stories mattered, yet all emerged with a deeper understanding of the universality of their
stories and why they are important to document. Many narrators expressed that in telling their own stories, they realized they were also
telling the stories of their parents, grandparents, and ancestors. This project brought voice, visibility, and validation to the diverse
experiences of Arab Americans in San Luis Obispo.
We are also incredibly proud of the installation, which offers a visual manifestation of the oral histories. As project organizers, we
approached its design with great care, engaging in ongoing discussion about how best to present and honor our narrators’ experiences
and the project’s process. The informational panels, our efforts to decolonize the gallery space, the interactive activities, and the
inclusion of objects of affection, quotes, and excerpts all serve as invitations to deeper engagement and understanding. Our goal was
not only to center Arab American experiences, but to create pathways of connection, encouraging visitors to see themselves in the
stories and to reflect on their own.
Our website is also a great success that ensures our project’s continuity. The local firm we have worked with, Illumin8 Labs, is an Arab-
owned business with deep ties to the community we interviewed. They custom-built a very complex, user-friendly, innovative, and well-
designed site that will serve as our permanent digital archive and a lasting resource for our community and beyond. Few community-
based oral history projects have the privilege of showcasing their collection on such a beautiful and interactive customized website,
which has significantly enhanced our project’s reach and impact.
Local media responded enthusiastically both to our community launch event and to our website as an ongoing resource, and we were
proud of coverage we received, including:
KSBY Television
KCBX Radio News
KCBX Community Calendar
SLO Tribune
In addition, three members of the Mawtini project team participated in a one-hour interview on KCBX’s “Central Coast Voices.”
Lessons and insights gained:
In embarking on this project, we were surprised to learn that practically no serious attempt had been made previously to document the
history of Arab Americans in San Luis Obispo or the Central Coast. For instance, when doing archival research in the Kennedy Library’s
Special Collections and Archives at Cal Poly, we discovered that the only records that existed was sparse coverage of the activities of
Arab students from the 1940s to the present. It was also surprising to see how little members of the wider SLO community knew about
the contributions of our local Arab American community—who serve as local business owners, healthcare providers, educators,
community organizers, and more—before engaging with the Mawtini narratives at the installation. This insight underscored the
importance of the community archive we built and will continue to build, and we hope that other groups in SLO who are also excluded
from mainstream historical narratives will create similar community projects to highlight the diversity of our city.
How did our work contribute to inclusion, belonging, equity in SLO:
This is the first time that our Arab American community ’s stories and contributions have been spotlighted and celebrated in San Luis
Obispo. Many of our narrators expressed in their interviews that they did not always feel a strong sense of welcome or belonging in SLO
and some shared stories of outright discrimination and exclusion. The sheer volume of people who showed up to the launch event was
transformative for the Arab community, who expressed feeling a sense of inclusion and visibility that they had not experienced before.
We intentionally included members of other underrepresented communities in SLO in our panel discussion during the launch event,
which explored questions of “home and belonging,” to show how Arab American experiences intersect with those of other ethnic
minority groups. As one of our panelists put it, “connecting and learning from one another is a tool for liberation that we must deploy on
a daily basis.” Creating this dialogue between different communities who call SLO home is essential to enhancing inclusion, belonging,
and equity in our city.
Additional support or resources that could strengthen impact:
Continued funding support and advocacy for community based projects
Page 70 of 89
Expenses
Date Vendor Amount Purpose category
Feb. 9th Ralph's $19.28 servingware
Feb. 9th Shemakoo Grill $269.70 Food
Feb 8th Trader Joe's $18.24 Food
Feb. 9th Ralph's $23.76 Supplies
Feb. 9th Black Horse $26.00 Food
Iyad Jamalay $300 Interviewer Stipend
Elizabeth Sine $300 Interviewer Stipend
Vicki $100 Interviewer Stipend
Ryan $300.00 Interviewer Stipend
Sandra
Noha $200.00 Interview Stipend
Transcription
Stipends Nora Asayesh $3,000.00 Transciprtion Work
Farah al nakib $300.00 Interview Stipend
Sandprints Photography $2,250.00 Photography
Ralph's $58.43 Supplies
Amazon $30.56 Supplies/Name Tags
City of SLO $272.50 Ludwick Center Rental
Moe's Mediterranean $620.00 Food and delivery
Spencer's $35.94 Supplies/batteries
Staples (via Instacart)$27.99 Supplies/carstock
Interview Stipends
SEPT. 6th. Internal Faciing Event
Page 71 of 89
12/30/2025 Nora Asayesh $1,000.00
Findings Report internal
facing event
Community
Launch
12/8/25 Sandprints Photography $1,341.49 Photography Prints
12/28/25 Holy Cow Canvas $172.78 Routes Map
12/28/25 Work Horse Signs $219.86 Wall Sticker Display
1/20/26 Grace yeh $150.00 Honorarium for Panel
Pedro Arroyo $150.00 Honorarium for Panel
Iyad Jamaly $150.00 Honorarium for Panel
Becca Thomas $150.00 Honorarium for Panel
Thanayi Jackson $150.00 Honorarium for Panel
1/21/26 Mark Sanchez Santos $1,500.00 Videography
1/21/26 Sandprints Photography $1,723.50 Photography
1/22/26 BGA $400.00 Audio Rental
Kyle Berlin $1,000.00 Rhizome Theatre
1/28/2026 Farah Al Nakib $1,500.00 Website/Tech
Vicki Tamoush $1,500.00 Copy Editing
Feras Dalia $3,700 Website development
Cal Poly Catering $3,021.23 Food
Bitly $140.00 Marketing
Headsets $145.00 Materials/Supplies
Adam Loveridge $500.00 Website/Tech support
Big big slo $50.00 Marketing/Promotion
ASAP $69.06 Materials/Supplies
Dollar Tree $6.70 Materials/Supplies
Canva $30.00 Marketing
ASAP $91.07 Printing
ASAP $10.00 Printing
ASAP $81.88 Printing
Antonio's Pizza $120.00 Food
ASAP $60.19 Printing
SLo Fro Yo $47.72 Food
Our Roots Our Routes $750 Admin
Farah Al Nakib $5,150 Project Management
Sandra Sarrouf $2,700 Project Management
PASA 3508.12 Admin and Project Managemen
Total Expenses $39,441.00
Grant Funds $39,441.00
Page 72 of 89
Event
secondary/What
for Receipt in Folder
Reimbursement or
Payment to Reimbursement Sent or Paid Date
OH Training In February Folder Sandra Sent via Sesloc Bill Pay on July 18th
OH Training In February Folder Sandra Sent via Sesloc Bill Pay on July 18th
OH Training In February Folder Sandra Sent via Sesloc Bill Pay on July 18th
general In February Folder Sandra Sent via Sesloc Bill Pay on July 18th
OH Training In February Folder Vicki Sent via Sesloc Bill Pay on July 18th
In completed
stipend form folder Iyad Jamaly Sent via Sesloc Bill Pay on 10/24
In completed
stipend form folder Elizabeth Sine Sent via Sesloc Bill Pay on Sept 12th
In completed
stipend form folder Vicki Tamoush Paid via Sesloc Bill Pay 10/3
In completed
stipend form folder Ryan Tamoush Paid via Sesloc Bill Pay 10/3
In KIND
In completed
stipend form folder Noha Kolkailah Sent via Sesloc Bill Pay on 12/1
In completed
stipend form folder Nora Asayesh Sent via Sesloc Bill Pay on 10/24
In completed
stipend form folder Farah Al Nakib Sent via Sesloc Bill Pay on 12/1
Sept. Recipt Folder
Internal facing
event Sept. Recipt Folder
Sandprints
Photography Paid via Check to Sandprints
Internal facing
event Sept. Recipt Folder Sandra Sarrouf Paid via Sesloc Bill Pay 10/3
Internal facing
event Sept. Recipt Folder Vicki Tamoush Paid via Sesloc Bill Pay 10/3
Internal facing
event Sept. Recipt Folder Sandra Sarrouf Paid via Sesloc Bill Pay 10/3
Internal facing
event Sept. Recipt Folder Farah Al-Nakib Sent via Sesloc Bill Pay on 10/24
Internal facing
event Sept. Recipt Folder Farah Al-Nakib Sent via Sesloc Bill Pay on 10/24
Internal facing
event Sept. Recipt Folder Farah Al-Nakib Sent via Sesloc Bill Pay on 10/24
Page 73 of 89
Internal Facing
Event
In Jan. receipt
folder
mailed check (made out for 12/30/25)
but mailed on 1/6
Community
Launch/Installation
In Receipt Folder -
December NA Check Written 12/5/26
Community
Launch/Installation
In Receipt Folder -
December Sandra Sarrouf
Paid via Sesloc Bill Pay on 1/07 one
check for $392.64
Community
Launch/Installation
In Receipt Folder -
December Sandra Sarrouf
Paid via Sesloc Bill Pay on 1/07 one
check for $392.64
Honorarium Forms NA Check written 1/22/26
Honorarium Forms NA Check written 1/22/26
Honorarium Forms NA Check written 1/22/26
Honorarium Forms NA Check written 1/22/26
Honorarium Forms NA Check written 1/22/26
In Jan. folder NA Check written 1/23/26
In Jan. folder NA Check written 1/23/26
In Jan. folder NA Check written 1/23/26
In Jan. folder NA Check written 1/23/26
Uploading content
to OHMS In Jan. folder NA
Check written 1/28/26, mailed to
Farah
Editing transcripts In Jan. folder NA Check written 1/28/26, mailed to Vicki
Waiting for invoice NA
In Jan. folder NA Check delivered on 1/29/26
4 months at $35/moIn Farah folder Farah reimbursement Check written 1/29/26
In Farah folder Farah reimbursement Combined with above check
NA Check written 1/29/26
In Jan. folder NA Check written 1/29/26
Map Foamboard In Sandra folder Sandra Check written 1/30/26 #1163
In Sandra folder Sandra "
In Sandra folder Sandra "
post cards In Sandra folder Sandra "
Exit Survey poster In Sandra folder Sandra "
programs In Sandra folder Sandra "
Volunteer Lunch In Sandra folder Sandra "
Quote Sticker In Sandra folder Sandra "
MBHS volunteer In Sandra folder Sandra "
In Jan. folder
In Jan. folder Check written 1/30/26
Part of OROR Check written 1/30/26
nt Check written 1/30/26
Page 74 of 89
Notes
Servingware
Drinks
Batteries
1580 Greenwood Way San Bruno CA 94066
6508223240
111 Park Place, Pismo Beach CA 93449
151 F. Street Cayucos CA 93430
197 F Street Cayucos, CA 93430
578 Sombrillo Arroyo Grande, CA 93420
190 California Boulevard, San Luis Obispo,
CA 93405 Unit 206
2979 Hemlock Ave. Morry Bay CA 93442
Receipt includes tax but tax was waived for
cash payment, but $20 tip was given for
delivery.
The receipt included other groceries so I'm
only showing the part of the receipt with the
batteries, and the total for that (no need to
reimburse the tax).
Receipt includes delivery services fees.
Those can be removed from reimbursement
if only the item and tax can be covered.
Page 75 of 89
Check #1162
Check #1167
2539 Calderon Dr. Santa Maria CA 93455
Support contributed outreach through April.
Check #1165
Pay yourself Adam
Check #1166
g
in the memo:633 Ramona Ave., Space 103, Los
Osos, CA 93402
$516.62
Page 76 of 89
Peace Academy of Sciences and Arts’ Attachment Can Be
Found Here:
https://drive.google.com/drive/u/1/folders/1J-
UAEBQZT3rH7A1fDbHG3ACyrI2qZ8rk
Page 77 of 89
Office of Diversity, Equity, and Inclusion Grant
Reporting
Questions can be addressed to DEI Manager, Matt Pennon at mpennon@slocity.org.
Grantee Information
Grant Name *
Human Services Grant
DEI High Impact Grant
Grant Year *
2025
Type of Report *
Midyear Report
End-year Report
Project Name *
Black Girl Wellness
Name of Organization *
RACE Matters SLO County
Address of Organization *
P.O. Box 5215
Name of Main Contact Person *
Courtney Haile
Telephone Number *
415 264 8641
E-mail Address *
courtney@racemattersslo.org
Administrator ’s Report
Provide a brief overview of your activities during this reporting period. Include:
- A summary of services, programs, or activities as described within your contract.
- Any updates or changes to operations or service delivery.
- Barriers or challenges faced and how they were addressed.
Page 78 of 89
- Any partnerships, collaborations, or community engagement efforts that enhanced inclusion or belonging.
- Success stories, testimonials, or examples that illustrate community impact.
Describe any activities, services, or programs provided.*
Black Girl Wellness provides community healing spaces which support mental health and wellness while also fostering community
belonging and connection. Black Girl Wellness workshops center Black women and girls.
During the reporting period for the 2025 High Impact grant, the Black Girl Wellness program used city funds to produce two healing
and wellness spaces.
"Pampering with Community" was held Saturday, November 1st at Texture salon. This afternoon of pampering and self-care was an
opportiunity to meet other Black women and girls living, working, studying, and growing up in San Luis Obispo County. The day
included guided mediation and sound bath with Joy Wilkins Massage Therapy , custom tea blends, discussion, and also included tarot
reading, diy facials, and refreshments. Partners included yoga instructor Joy Wilkins as well as The Yoga Centre who generously
provided bolster pillows for meditatoin. Additionally, multi-disciplinary artist Taylor Dyer who creates custom tea blends.
Based on community feedback, A follow up healing space -- "Game Night at Texture" -- was held at Texture later in November. The
game night was an approachable event for many new people to RACE Matters and also San Luis Obispo, as their was no physical
activity,
Describe any changes that occurred during the reporting period.*
As the program requested 30k in funding, and R.A.C.E. Matters recieved 5k, the scope and scale of the program were reduced.
More changes:
In 2025, Black women experienced a sharp, disproportionate rise in unemployment, with rates climbing from 6.2% in January to over
7.5% by year-end, far exceeding the national average --Due to this reality our experiences centered on Black women and girls were
offered for free. "Black Girl Wellness" was iniitally planned to be offered on a sldiing scale pricing, with limited slots for free, but we
made the choice to offer the event competely free with an option to donate.
Another change during this reporting period was a shift from the inclusion of therapist -led discussion to a self care, pampering, and
meditative movement focus. As our organization offered therapist=led spaces for other programs that overlapped, and because
therapist-led spaces can be intimidating for people new to our organization, new to each other, and new to town, , self-care in the
realm of light physical movement and pampering was a more welocming offering.
Due to community feedback, our other healing space that used city funds during this reporting period was a "Game Night at Texture"
- which included traditionally African American card games, refreshments, and ice breakers.
Attach additional pages if needed
BGW_25.png 235KB
Statistical & Performance Report
Metrics / Performance Outcomes - Include data and a brief narrative summarizing metrics/performance outcomes for the sections listed.
Number of individuals served *
Served refers to individuals who receive, directly from the grantee, any services, information (whether oral, written, virtual, or in-person), materials, trainings, or
referrals related to the program or project.
34
Number of City residents served
Served refers to the number of individuals served, as defined above, who reside within the City of San Luis Obispo. The grantee shall make reasonable efforts to
collect and report residency information as part of their participant data.
18
Perception of services provided (survey results, % satisfied, key feedback, etc.)*
Page 79 of 89
The grantee shall collect data from surveyed individuals to assess perceptions of the services and activities provided under this agreement. Results should include
both quantitative data (such as the percentage and total number of individuals served and satisfied) and qualitative feedback highlighting key themes or areas for
improvement. The grantee shall make reasonable efforts to collect and report this information as part of their reporting requirements.
100% of participants reported being satisfied with our programs and expressed enthusiastic interest in similar future events. The
majority of participants reported wanting more cultural outlets in the City of San Luis Obispo, including organized meets ups at other
Demographic data collected *
Data from surveyed individuals shall be collected to measure the impact of services and activities provided under this agreement. This data should include
demographic information such as race, ethnicity, gender identity, and other characteristics that help identify participation by historically marginalized or
underrepresented groups.The grantee shall make reasonable efforts to collect and report information as part of their reporting requirements.
Participants in the Black Girl Wellness, "Pampering with Community" event were Black identifying inclusive of mixed-raced, and
female identfied. While the program set out to center those aged 12-17, particpants were all ages with youth also participating.
Participants in the game night were also Black identified and while the experience and space center Black women and girls, some
men -- a minority -- were in attendance. 18 of 34 participants in "Pampering with Community" and the "Game Night at Texture" live in
the City of San Luis Obispo.
Metrics of Success *
Include a report on any key metrics or performance outcomes that demonstrate the implementation and success of the project, consistent with those identified under
Part 3, Question 13 in the original application. Each metric should include measurable data or qualitative outcomes that reflect project progress, effectiveness, and
community impact. Grantees are encouraged to include both quantitative results (e.g., number of participants, activities completed) and qualitative insights (e.g.,
feedback, lessons learned, stories of impact). If grantee had to amend their metrics based on the amount of funding received please note this here.
As the metrics on the application were projected for a program that requested 30k in funding, and R.A.C.E. Matters recieved 5k, the
scope and scale of the program were reduced.
# of culturally affirming spaces for Black Girl Wellness: 2
34 # of BIPOC SLO City residents served by these programs
34 # of participants who reported feedback, demonstrating feeling a greater sense of belonging and inclusion in San Luis Obispo
Financial Report
Provide a clear accounting of how the City’s grant funds were used or are planned to be used.*
City grant funds were used as follows:
Towards staff time directly related to the "Black Girl Wellness, Pampering with Community" and "Game Night at Texture.
Towards facilicty use directly related to the "Black Girl Wellness, Pampering with Community" and "Game Night at Texture.
For refreshments and products used for "Black Girl Wellness, Pampering with Community" and "Game Night at Texture".
For compensation for healing facilitaor Joy Wilkins, and local artist Taylor Dyer.
Please upload any additional documentation here *
BGW_25.png 235KB
Reflection & Impact
Please take a moment to reflect on your work and share insights
Page 80 of 89
Page 81 of 89
Page 82 of 89
Office of Diversity, Equity, and Inclusion Grant
Reporting
Questions can be addressed to DEI Manager, Matt Pennon at mpennon@slocity.org.
Grantee Information
Grant Name *
Human Services Grant
DEI High Impact Grant
Grant Year *
2024-2025
Type of Report *
Midyear Report
End-year Report
Project Name *
Shine a Light on Jewish Heritage and Multiculturalism
Name of Organization *
Hillel of San Luis Obispo
Address of Organization *
1 E Grand Ave, PO Box 88, San Luis Obispo, CA 93407
Name of Main Contact Person *
Lauren Bandari
Telephone Number *
8052950890
E-mail Address *
lauren.bandari@slohillel.org
Administrator ’s Report
Provide a brief overview of your activities during this reporting period. Include:
- A summary of services, programs, or activities as described within your contract.
- Any updates or changes to operations or service delivery.
- Barriers or challenges faced and how they were addressed.
Page 83 of 89
- Any partnerships, collaborations, or community engagement efforts that enhanced inclusion or belonging.
- Success stories, testimonials, or examples that illustrate community impact.
Describe any activities, services, or programs provided.*
SLO Hillel saw tremendous success with another iteration of its series, this time focused on Jewish
heritage, supported by the City of SLO's DEI High Impact Grant. Our original intent was to organize and
host "pop-up" nights with musicians and speakers in vacant downtown spaces, however we could not
secure a venue for such programming. Instead, we rerouted our efforts to hosting a Central Coast Jewish
Heritage Festival.
The festival resulted in a wonderful community collaboration and cultural celebration that would most
likely not have happened without this grant. Hundreds of area residents and visitors of various ages and
demographics experienced a family-friendly, fun event connected with Jewish heritage. We were still able
to "shine a light" on Jewish heritage with a number of our activities, live music, games, food, and vendors, as well as highlight the
multiculturalism of the Jewish people.
Such activities included a SLO Jewish history tour, pickle-making, tie-dye, a mechanical bull, crafting, goats, and jewelry making. The
music was the Big Sirs of Swing, a local gypsy jazz/klezmer band. We called this the first annual Central Coast Jewish Heritage Festival
as our collaborators and vendors would like to return next year.
Describe any changes that occurred during the reporting period.*
The major change was that we had to pivot from downtown pop-up events to a downtown festival in Mitchell Park. We tried multiple
times to secure a spot for the musician or speaker idea, but could not find a partner. As mentioned, the festival was a huge success,
however, we would still like to organize our original proposal.
Attach additional pages if needed
Statistical & Performance Report
Metrics / Performance Outcomes - Include data and a brief narrative summarizing metrics/performance outcomes for the sections listed.
Number of individuals served *
Served refers to individuals who receive, directly from the grantee, any services, information (whether oral, written, virtual, or in-person), materials, trainings, or
referrals related to the program or project.
5,000
Number of City residents served
Served refers to the number of individuals served, as defined above, who reside within the City of San Luis Obispo. The grantee shall make reasonable efforts to
collect and report residency information as part of their participant data.
2,500
Perception of services provided (survey results, % satisfied, key feedback, etc.)*
The grantee shall collect data from surveyed individuals to assess perceptions of the services and activities provided under this agreement. Results should include
both quantitative data (such as the percentage and total number of individuals served and satisfied) and qualitative feedback highlighting key themes or areas for
improvement. The grantee shall make reasonable efforts to collect and report this information as part of their reporting requirements.
SLO Hillel issued a survey immediately following the festival. The results indicated that 80% of attendees came to support the local
Jewish community, and 65% would definitely attend again next year; 35% said maybe.
Demographic data collected *
Data from surveyed individuals shall be collected to measure the impact of services and activities provided under this agreement. This data should include
demographic information such as race, ethnicity, gender identity, and other characteristics that help identify participation by historically marginalized or
underrepresented groups.The grantee shall make reasonable efforts to collect and report information as part of their reporting requirements.
The survey demographics showed the largest portion of attendees were 25-45 years old, as well as 65+. In attendance were young
families (many of whom do not often connect to the organized Jewish community) Cal
Poly students, San Luis Obispo residents, and visitors from throughout the county.
The majority (65%) identified as Jewish, though there were many from the general community and members of other cultures and
faiths who came to enjoy the festival
Metrics of Success *Page 84 of 89
Include a report on any key metrics or performance outcomes that demonstrate the implementation and success of the project, consistent with those identified under
Part 3, Question 13 in the original application. Each metric should include measurable data or qualitative outcomes that reflect project progress, effectiveness, and
community impact. Grantees are encouraged to include both quantitative results (e.g., number of participants, activities completed) and qualitative insights (e.g.,
feedback, lessons learned, stories of impact). If grantee had to amend their metrics based on the amount of funding received please note this here.
The festival served an estimated 5000, in its catchment, which we could measure from social media and emails from SLO to Santa
Barbara. The festival itself had 360 attendees total, which was a great community success. The 40 vendors were pleased with their
interactions and sales, and the mutli-generational, cultural event in the heart of downtown SLO was a pleasant experience for all who
came.
Financial Report
Provide a clear accounting of how the City’s grant funds were used or are planned to be used.*
Expenses included:
Venue fees - $977
Supplies and materials - $3500
Food costs - $1000
Graphics/Marketing materials/Promotion - $2050
Security - $750
Entertainment - $1250
Audio/visual - $450
Please upload any additional documentation here *
Screenshot 2026-01-27 at 2.23.09 PM.png 494.2KB
2025-05-18-AA2689a.pdf 463.72KB
Screenshot 2026-01-27 at 2.37.16 PM.png 501.19KB
Reflection & Impact
Please take a moment to reflect on your work and share insights
What outcomes or successes are you most proud of? What lessons or insights have you gained during this grant period?
How did your work contribute to inclusion, belonging, or equity in the San Luis Obispo community? What additional
support or resources could help strengthen your impact? (Attach additional pages if needed.)
*
This year 's festival made significant impact with this programming due to global climate and frightening spike in antisemitism. Program
attendees were grateful to openly celebrate and express their Jewish heritage or come to support the Jewish community. The festival
inculcates a sense of belonging for SLO's Jewish residents and allows for an elevated sense of cultural experience in SLO.
Page 85 of 89
Page 86 of 89
PO Box 86
Templeton, CA 93465
(805) 400-5977
aaron@vinovice.com
Page 1 of 2
Security Services Proposal AA2689
Client: Slo Hilel
Contact: Abby Lassen
Email: ahlassen@aim.com
Phone: (805) 720-3566
Contact: Lauren Bandari
Email: lauren.bandari@slohillel.org
Phone: (805) 295-0890
Event / Location: Jewish Heritage Festival @ Mitchell Park
Date: Sunday, May 18, 2025
Start Time: 11:30am
End Time: 3:30pm
Armed Guards: 2
Special Requests: Site Security
Total Cost: $700.00
Proposal is based on information received by the client. Please double check for accuracy before signing. By
signing and returning this proposal to Vino Vice Inc., the Client acknowledges the information herein is
correct and accepts the terms and conditions of this proposal, thereby engaging the services of Vino Vice
Inc.
__________________________ __________________________
Client Date
*Quote expires Wednesday, April 30, 2025
* Payment Terms: Due Friday, May 30, 2025. See attached terms and conditions for additional information.
* If guards are asked to stay on duty past the above noted end time, additional costs will be due at time of service.
Page 87 of 89
PO Box 86
Templeton, CA 93465
(805) 400-5977
aaron@vinovice.com
Page 2 of 2
Terms and Conditions
Services Offered:
Vino Vice Inc. (Vino Vice) is licensed by the State of California Bureau of Security and Investigative Services as a Private
Patrol Operator (PPO 16386). Vino Vice is licensed to provide both armed and unarmed guard services. Vino Vice is
fully insured. Liability Insurance and Workers Compensation certificates are available upon request. Security
assessments, meetings, site visits, and other pre-event tasks are not included with this service but are available.
Uniform & Equipment:
Vino Vice guards will wear a standard uniform, consisting of a black polo shirt embroidered with “Vino Vice”, khaki
colored pants, black shoes, and a Vino Vice branded hat. Guards often wear safety vests when parking cars / directing
traffic. All security guards are licensed and registered through the Bureau of Security & Investigative Services. Guards
performing parking services only are not required to be licensed. Guards will not be equipped with batons, pepper-
spray, or electronic stun devices. Supervisors may make random, unscheduled appearances at venues during shifts,
and reserve the right to be armed.
Rates:
There is a 4-hour minimum for all events
Events with five or more guards will need to include an additional staffed supervisor
Overtime rates will apply when more than 8, and less than 12, consecutive hours are worked in a single shift
Premium rates will apply when more than 12 consecutive hours are worked in a single shift
Cancelations:
Cancelation notices given a minimum of 14-calendar day in advance of the event will receive a full refund
Cancelation notices given less than 14-calendar day in advance of the event are nonrefundable
Start / end times must be confirmed 5-calendar days in advance of the event
Vino Vice reserves the right to subcontract to another licensed / insured PPO
Payment Terms:
Full payment must be made in accordance with the date listed at the bottom of page 1
A 3.6% transaction fee is added to credit card payments
Checks should be made out to Vino Vice and mailed to the PO Box listed at the top of this proposal
Please reference the AA (proposal) number in the memo section on the payment
Terms & Conditions:
Alterations to this proposal must be agreed to in writing by Vino Vice
Client agrees to mediation within San Luis Obispo County for resolution of any disputes relating to this agreement
Vino Vice reserves the right to cancel this proposal up to 7-calendar days prior to the date of service, for any reason
Client Services Provided:
Client to ensure sanitary facilities and drinking water are available to guards while working
When food is served as part of the event, client to include one vendor meal for each guard working
Client must plan for and allow all guards to take an on-duty 10-minute break for every 4 hours worked
Client must plan for and allow all guards to take an on-duty 30-minute lunch break for every 5 hours worked
Page 88 of 89
Page 89 of 89