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Home My WebLink AboutBatch 7 (4001-5000)1 From:Avakian, Greg Sent:Wednesday, May 8, 2024 9:45 AM To:Avakian, Greg Cc:Hyfield, Devin; Tolley, Meghan; Russell, Lisa Subject:RE: PRC Update: Parks & Rec Dept Updates- April Attachments:Cheng Park.pdf; LLP Bike Park.pdf; Mitchell Park.pdf; North Broad.pdf BCC: PRC My apologies as I had also intended to attach photos of the different park projects with the email update. Unfortunately, the file was too large to send to some of your email inboxes. I’ve created PDFs as collages to show each of the park projects and am hoping that will hold you all over until we can showcase more of their progress. Best, -Greg Greg Avakian pronouns he/him/his Director of Parks and Recreation Parks & Recreation 1341 Nipomo Street, San Luis Obispo, CA 93401-3934 E gavakian@slocity.org T 805.781.7120 slocity.org Stay connected with the City by signing up for e-notifications From: Avakian, Greg <gavakian@slocity.org> Sent: Tuesday, May 7, 2024 4:13 PM To: Avakian, Greg <gavakian@slocity.org> Cc: Hyfield, Devin <DHyfield@slocity.org>; Tolley, Meghan <MTolley@slocity.org>; Russell, Lisa <lrussell@slocity.org> Subject: PRC Update: Parks & Rec Dept Updates- April BCC: PRC Good day, PRC: In light of the May 1, 2024 PRC meeƟng being cancelled, I have provided a brief Parks & RecreaƟon Department program and park project status update. Looking forward to seeing everyone at the June 5 meeƟng. AQUATICS:  Staff received a proclamaƟon from City Council on May 7 for NaƟonal AquaƟc Safety and Drowning PrevenƟon Month. Staff have created and unveiled for the month of May, the new water safety campaign of the “ABC’s of Water Safety”: Adult supervision, Barriers, Classes. This is a social media campaign and features tips for parents/guardians to be educated and obtain resources for youth water safety (pools, beaches, lakes, etc.).  A new water safety website has been developed featuring aquatic safety education and tips, as well as community resources. 2  Summer program registration began the week of April 8, and this year staff were able to assess and restructure time frames to provide an additional 70 swim lesson classes compared to last year (195 to 268). A large portion of the ‘private swim lessons’ were restructured to group swim lessons, as well as added more time frames to both day and evening sessions.  The coordinator has provided two American Red Cross Lifeguard courses (40 hrs each) that included participants from the surrounding SLO county cities. This course has continued to be a valuable opportunity to recruit directly for lifeguards to work for the City.   GOLF:  Traditional play continued to have positive results in April as spring hours expanded with daylight savings time changes. Revenue was up again in comparisons to last season: April 2024 = $38,306 compared with April 2023 = $29,702. The course only experienced two days of closure due to rain impacts and hosted 3 different tournaments totally 58 players in April.  Tree planting project in support by ECOSLO at the course with 17 new trees on April 27 COMMUNITY SERVICES:  Youth Sports:  The Youth Futsal program (in partnership with the YMCA) started week of April 1 st with 360 registrants making up 39 teams! Games are held on Fridays at LCC gymnasium and local elementary schools. The Jr. Giants program begins June 10.   Adult Sports:  Spring SoŌball is in full moƟon with 52 teams and Summer registraƟon began week of April 8th for the June season.  The tradiƟonal drop-in sports conƟnuing at the Ludwick Community Center Gym:  Basketball, volleyball, dodgeball, table tennis.  The new coordinator, Kacy LeSage, began on April 25 and will be working at the Senior Center approximately 12 hours/week during her on-boarding and then shiŌ to 20 hours/week at the center, along with the remaining 20 hours per week supporƟng the garden program and oversight of contract classes.  RANGERS:  Concluded the tree and shrub removal out along Bowden Ranch (Lizzie Street) based on report developed from post- fire incident. The new Lizzie Street trail (new addiƟon to the current trail that will incorporate more switchbacks to provide an ‘easier’ alternaƟve to the current summit trail) has been mapped out and will be iniƟated over summer.  IniƟated the first phase of a significant trail repair at CSL due to years of erosion and use.  The trailhead was closed for a 2-3 hrs in order to safely complete one phase. A future closure for 3-4 days that will require a full closure of Marsh Street trailhead - planned for end of May  Significant project support to occur on May 9: Land Conservancy, in partnership with Cal Poly, Miossi Family, and the City, will be conducting the annual ‘weed spraying’ for invasive thistle species in the Miossi Open Space property the morning of May 9 (scheduled 7am-noon pending weather conditions – winds, fog) The use of helicopter spraying will require the Miossi Open Space trails to be closed at several access points that morning. Ranger Staff posted signs weekend of May 4-5 and Rangers will staff at 5 different trail access points to prevent access that day. PUBLIC ART:  Staff continue to assist SLOMA in navigating the process for two upcoming art installations: o Artist Warren Hamrick’s “Shift” at the roundabout project at Froom Ranch Rd and Heirloom within San Luis Ranch.  o Garden Street Alley: Artist Rachel B. Hayes has been confirmed for the overhead art pieces to hang above Garden Street and the alley. Staff are assisting SLOMA with connections to the private business owners and City Attorney’s Office and PA Coordinator developed an easement agreement to attach wiring to the buildings.  The current Mission Plaza sculpture of “David” was decommissioned in late March and replaced by the next rotating sculpture program (April Banks). The “Tidewalker” sculpture was installed week of April 3-5 and the Ribbon Cutting occurred on April 6.  Call For Artist for the Utility Box Art program went out the week of May 1-June 10 for ten new utility boxes. Next phase will be initiated in Fall 2024. Updates on rules and policies for artist installations dictated by state legislature has been reviewed by staff and will be incorporated during the spring program. To be more inclusive of all styles and medium of art (photography, mix media, etc., as well as take into consideration physical abilities (community members who are not able to physically paint a utility box), the program has shifted to creating vinyl wraps of the community members selected art pieces.   3  Elks/Higuera retaining wall received owner authorization to paint a mural and Staff are finalizing the easement agreement between City and owner. A call for artist will follow and then the selection of the artwork will occur.    Coordinator is partnering with SLO NAACP for Juneteenth Event on June 15 th in Mission Plaza. VOLUNTEER:  A variety of volunteer events occurred in April to celebrate Volunteer Appreciation Month. The major focus occurred during volunteer appreciation week (April 121-26) culminating in morning celebration of City volunteers at the Jack House Gardens.  Adopt-A-Park program conƟnues with the five (5) dedicated park locaƟons: Santa Rosa Park (Cal Poly service fraternity), Mitchell Park, French Park, Islay Park, and Laguna Lake Park. YOUTH SERVICES:  The TK, Before and After-school Program continues at all five elementary school sites to support over 700 participants in the Before & After School programs, along with staffing of the nearly 300 enrolled in the TK programs.     Summer and Fall registrations began in April for summer camps and the fall Before/After School programs.  Early Bird Registration for fall occurred at all 5 campuses as well.  Over $10,000 in family support scholarships has been distributed as of end of April. INTERNAL EVENTS:  - Upcoming events are the Monster Skate series which began in April throughout our partnering cities within SLO County with SLO hosting the concluding event on May 18.  - The summer Monday Meet-Up (food trucks and activities) will begin on June 17 at the 5 different parks throughout summer. Non-City Special Events:  The City’s Special Event Committee (Chaired by Park & Rec) continues to review and provide feedback for permit reservations for large non-City programmed events. 11 events were permitted in April including the larger events such as:  Children’s Day in the Plaza (4/6 Mission Plaza)  MS Walk (4/20 Meadow Park)  Earth Day (4/20 Laguna Lake)  Walk for Autism (4/28 Mission Plaza)  Indigenous Market (5/3 Mission Plaza)  365 Car Show (5/4 Laguna Lake)  Upcoming Events:  Trans Pride (5/11 Meadow Park)  113th Holy Spirit Fiesta (5/26 Mission Plaza)  Mission College Prep Graduation (5/31 Mission Plaza)  SLO Blues Fireworks (6/1 Sinsheimer Stadium)  Pride in the Plaza (6/1 Mission Plaza)  Pride in the Park (6/2 Meadow Park) PARK PROJECTS:          N. Broad Street Park: Project is going well with recent installation of the street and entrance concrete work, protective railings, garden boxes, entrance arch, and installation of playground equipment. Estimated project timeline is through end of June 2024.  As project nears completion, a ribbon cutting date will be selected.    Cheng Park Renovation: The project has experienced some delays with the pond renovation, however, remains on track with anticipated completion in June 2024.  As project nears completion, a ribbon cutting rededication date will be selected.  Pending the date selection, original architect and creator Dr. Alice Loh and her husband plan to attend.   Mitchell Park – Beautification Grant project: Project experienced an approximate 3-week delay in April due to product shipment impacts. Pouring of concrete for the bocce court curbing and new seating area is occurring early May. The shade structure delivery has been pushed out and will occur later in the project due to long-term shipping delays. Project is anticipated to be completed in June 2024. Senior Board will be invited to participate in the opening ‘ribbon cutting’.     4  Laguna Lake Bike Park pilot project:  After the successful informational meeting held at the Library Community Room on March 13 with over 100 community members attending, along with the feedback from the 30-day online survey (March 13 – April 13), Ranger Niels Grether and Staff have continued with the initial preparation and design for the first phase. Staff have received clearance from City Arborist to trim up trees, conducted initial grass mowing, and flagged out the bike loop trail for the first phase. Phase 1 is a natural dirt single track (flow track) and novice ability dirt pump track that weaves through the east side entrance of the park (between Dalidio Road entrance and Golden Gong restaurant) amongst the current trees and grass area. The amenity will be designed to include single-track dirt lines, easy rollers, and options for small, raised platforms. This phase will be staff and volunteer constructed with some community assistance. Rangers conducted an initial workday on Sunday, May 5 out at the location. Staff will continue to engage the community regarding the other two phases (flow track and jump track) for input and promote community volunteer opportunities for assisting with the construction.    Laguna Lake Dog Park: Planning Staff are preparing the RFP for Construction Bids after receiving authorization from Council on April 2. Estimated time for RFP is next 60-days.  OASP/Righetti: Staff have finalized reviewing the RRM Design submitted 50% construction documents and will be meeting with RRM week of May 15 with comments. Staff are also reviewing the current funding collected recommending a phasing of the Community Park amenities to meet budget and current funding. Staff anticipate the 90% construction documents to be complete by RRM by July.     Emerson Park (PROP 68 Grant): Design firm SSA has submitted the 50% construction documents with the staff review occurring in April and May.  Project is funded with grant support ($2.81M) and from park improvement funds (estimated $200K). Based off initial draft review of the submitted construction documents, staff anticipate the current submittals to range between $6-6.5Million, requiring staff to assess the proposed amenities and grant requirements during the document review for potential deletion and/or phasing opportunities for the amenities.  Playground Replacement Projects (Vista Lago Park & DeVaul Park):  The two park locations (Vista Lago and DeVaul Ranch) within the city concluded the community feedback (in-person workshops and surveys) for new design and replacement of playground equipment (City standard is to plan for replacement of equipment between 15–20-year lifespan) at end of summer and fall 2023.  First concept designs were presented to the PRC in October 2023 and final concept designs were presented at the January 2024 PRC meeting for final approval. Oasis Design has submitted the final concept plans to Staff. Construction timeline is part of the 2025-27 Financial Plan.   Greg Avakian pronouns he/him/his Director of Parks and Recreation Parks & Recreation 1341 Nipomo Street, San Luis Obispo, CA 93401-3934 E gavakian@slocity.org T 805.781.7120 slocity.org Stay connected with the City by signing up for e-notifications Cheng Park Laguna Lake Bike Park Mitchell Park North Broad Street Park 9 From:Honer-Hollstien, Lily Sent:Tuesday, May 7, 2024 2:17 PM To:McDonald, Whitney Cc:Avakian, Greg Subject:Emerson Park - State Grant Reimbursement Attachments:Emerson Park Amenity Upgrades and Beautification Proposal.pdf Hello Whitney, The below linked draft document is to satisfy the bidding requirements per the California Department of Parks and Recreation Prop 68 Admin Guide. Previously, they required grantees to provide all bid related documents (RFPs, contracts, selection criteria etc), which they recently converted to the below form. Emerson Park Status Report.2024.05.01.docx This is the final document to complete the process, which includes the Grant Expenditure Form and Payment Request Form for the City’s first payment request for Emerson Park project. The two above forms have already been submitted and approved by the State. Please let me know if you have any questions! Thank you, Lily Honer-Hollstien pronouns she/her/hers Business Analyst Parks & Recreation 1341 Nipomo, San Luis Obispo, CA 93401-3934 E lhoner@slocity.org T 805.781.7158 slocity.org Stay connected with the City by signing up for e-notifications LANDSCAPE ARCHITECTURAL DESIGN SERVICES FOR EMERSON PARK AMENITY UPGRADES AND BEAUTIFICATION PROJECT – CITY OF SAN LUIS OBISPO REV. 1 November 02, 2023 Erica Long – Project Manager II City of San Luis Obispo 919 Palm Street San Luis Obispo, CA 93401‐3218 A. PROJECT UNDERSTANDING The scope of work contained herein is based on the Request for Proposal for the Emerson Park Amenity Upgrades and Beautification project for the City of San Luis Obispo. This Request for Proposal was has been presented to SSA Landscape Architects. Inc. as part of the City’s On‐Call Landscape Architectural Services contract, Specification No. 50410.2018LA. This project includes the design of a ½ acre dog park, prefabricated self‐cleaning restroom, drought tolerant landscaping, shade structures, bocce court renovation and/or relocation, renovation and expansion of existing basketball courts, new playgrounds for both the 2‐5 and 5‐12 age groups, replacement of existing perimeter fencing, replacement of an existing drinking fountain and inclusion of an educational garden. A public mosaic will be included as either part of the restroom building facade or placed elsewhere in the park. SSA will serve as the prime consultant leading, collaborating, and managing the design and engineering work of consultants hired by SSA. Anticipated consultants include a Geotechnical Engineer to document existing soil conditions and provide recommendations sufficient for project consultants to design their respective project components; a Civil Engineer will provide rough and fine grading of all elements, sanitary sewer and water utilities for the proposed restroom structure, and stormwater management services; an Electrical Engineer will provide design of court and site lighting sufficient for night time use as well as power to the prefabricated restroom building; and a Structural Engineer will provide direction for footing design for the restroom foundation, light fixtures, and shade structures. An allowance for an Arborist, who will survey all trees in the area of work and provide guidance in relation to tree disposition and potential construction impacts, has been included as an optional service. The scope of work for the project is as follows: PHASE ONE – CONCEPTUAL DESIGN a. Data Collection: Collect and review all available existing conditions information from the CITY, including as‐built plans, title reports, recorded easements, site reports, and any other existing topographic survey information available. b. Execute contracts and initiate topographic and geotechnic surveys and execute with respective subconsultants. c. Project Kick‐off: Attend a kick‐off meeting with the CITY to review the program, project goals, project schedule and existing conditions. This meeting will establish communication protocol and design review protocol by the CITY. d. Site Analysis – Visit the site with the topographic survey to assess features, site access and circulation, drainage and utilities, and identify opportunities and constraints. e. Prepare and submit (2) Schematic Design concepts for amenities noted above based on the Attachment B Site Plan. The Conceptual Plans will include material option concepts. f. Prepare an initial estimate of probable construction costs for each concept. g. Meet with the CITY via video conferencing to review the Schematic Design concepts. h. Attend public meeting at Park to review proposed site designs. City to facilitate meeting, SSA will prepare concept boards and presentation material, present concepts, and solicit feedback during meeting. i. Prepare presentation and present concepts and community meeting findings and input to the Parks and Recreation Committee j. Refine preferred concept per Parks and Recreation Committee comments for final concept approval. k. Coordinate with consultants, vendors and CITY via emails and phone calls throughout this phase of work. PHASE ONE DELIVERABLES  (2) Park Concepts  (1) Final Approved Concept  Preliminary Cost Estimate for each concept  (1) City Review Meeting  (1) Public Meeting  (1) PRC Meeting PHASE TWO – DESIGN DEVELOPMENT a. Based on the approved Conceptual Design, prepare base files for Design Development set and subconsultant use. b. Prepare and submit the 50% Design Development level plan set for the preferred design to the CITY for approval. The plan set will include the following information which may be consolidated to reduce sheet quantity where feasible. Additional consultant sheets for Civil and Electrical scope of work will be incorporated into the plan set: i. Existing Conditions and Demolition Plan ii. Site Plan iii. Accessibility Plan iv. Architectural Floor Plan (for restroom building) v. Layout Plan vi. Irrigation Plan vii. Planting Plan viii. Construction Details and Sections ix. Landscape Details x. Outline Technical Specifications xi. Update Opinion of Probable Construction Cost. xii. Civil Plans xiii. Structural Plans xiv. Electrical Plans c. Publish (1) electronic copy of 50% CD’s and submit for CITY review. d. Meet with the CITY via video conferencing to review 50% CD comments e. Allow for up to (2) meetings via video conferencing with project team to collaborate, coordinate or review project issues. f. Coordinate with Utility companies and submit NOI to construct at the park site. g. Coordinate with CITY, design team, and vendors via emails and phone calls throughout this phase of work. PHASE TWO DELIVERABLES  50% PS&E  (1) City DD review meeting  (2) Design coordination meetings PHASE THREE – CONSTRUCTION DOCUMENTS a. Incorporate comments from previous submittal to prepare and submit the 90% Construction Documents. CITY to coordinate Building Permit submittal (including printing sets, delivery, completing forms, general submittal administration): i. Existing Conditions and Demolition Plan ii. Site Plan iii. Accessibility Plan iv. Architectural Floor Plan (restroom building) v. Layout Plan vi. Irrigation Plan vii. Planting Plan viii. Construction Details and Sections ix. Landscape Details x. Draft Technical Specifications xi. Update Opinion of Probable Construction Cost xii. Civil Plans xiii. Structural Plans xiv. Electrical Plans xv. Itemized Building Review comment response letter b. Publish (1) electronic copy of 90% PS&E and submit for CITY review. c. Meet with the CITY to review 90% comments at CITY offices. d. Walk site with 90% plans to confirm assumptions and identify potential conflicts. e. Conduct in‐house plan check of SSA and consultant drawing sets prior to submittal and incorporate revisions and CITY feedback into draft 100% CD’s to meet all applicable laws, regulations, CITY standards, and other applicable requirements. f. Prepare 100% estimate of probable construction costs. g. Prepare 100% Technical Specifications in CSI format. Coordinate with CITY front end specifications. h. Publish (1) electronic copy of draft 100% CD’s and submit for CITY review. i. Collect feedback from CITY and finalize/compile Bid Set Package. j. Allow for up to (2) meetings via video conferencing with project design team for this phase of work to collaborate, coordinate or review design, construction, budget or schedule. k. Coordinate with CITY, design team, and vendors via emails and phone calls throughout this phase of work. PHASE THREE DELIVERABLES  90% PS&E  100% PS&E  Bid Set  (1) CITY document review meeting  (2) Design coordination meetings PHASE FOUR – BID PHASE COORDINATION a. Attend one pre‐bid meeting and walk‐through with bidding contractors and CITY. b. Provide clarification and addenda throughout bid period as required. c. Assist CITY with review and evaluation of bids. d. Coordinate with CITY on the execution of a contract for construction with successful bidder. PHASE FIVE – CONSTRUCTION ADMINISTRATION a. Attend one Pre‐Construction Meeting to answer contractor questions and walk the site with contractors. b. Provide plan clarification and responses to contractor RFI’s throughout the construction period as requested by the CITY. c. Construction Meetings & Field Observations – attend up to (3) construction meetings to review progress in the field as necessary. Provide site observation notes from each field review. d. Submittals – Review submittals, shop drawings and provide written approval, rejection or correction directives. Review proposed substitutions for conformance to drawings and technical specs, if any. e. CCO’s – Review and make recommendations to the CITY if necessary. Change Order preparation and management by others. f. Perform one pre‐final acceptance walk‐through and prepare punch list. ADDITIONAL SERVICES SSA may provide additional services, as requested in advance by CITY. Additional services will be negotiated separately based on the billing rates contained in the “SSA Rate Schedule”. Additional services may include, but are not limited to: a. Cost estimating or value engineering services beyond those included above. b. Revisions or re‐submittals beyond those included above. c. Procurement of Biological Consultant. d. CEQA coordination. e. Unforeseen changes in the scope of work, design program, budget or schedule. f. 3D modeling or renderings. g. Submitting drawings for or any fees associated with permitting unless noted in scope above. h. Additive or deductive alternates beyond what is included above, and any other service not described within this Scope of Work. FEE PROPOSAL The fees for the above Scope of Work phases are as follows: Phase One – Conceptual Design $73,408.00 Phase Two – Design Development $75,434.00 Phase Three – Construction Documents $169,046.00 Phase Four – Bid Phase Coordination $8,424.00 Phase Five – Construction Administration $38,538.00 Estimated Reimbursable Expenses $5,363.00 Allowance for Arborist $2,750.00 Allowance for Solar Design and Application $8,250.00 Total Proposed Fees $381,213.00 These services are proposed to be provided on an Hourly Not to Exceed basis. Fees will be billed monthly based on the actual effort and expense in each phase. SERVICES TO BE PROVIDED BY THE CITY 1. All Project related drawings, surveys and reports, including, but not limited to, those requested in this Scope of Work 2. CITY review, comment and directives as requested by SSA 3. Procurement of any subconsultant that may be identified as necessary during the Project 4. Submittal to any necessary agencies for review and approval, including to the OWNER REIMBURSABLE EXPENSES Included in the FEE PROPOSAL is an allowance for expenses such as mileage at current federal rates, plotting, printing and reproduction, shipping and postage. Billings for reimbursable expenses will be submitted on or around the 25th of each month based on the actual cost for the previous month, per the attached “SSA Rate Schedule”. a.Data collection 6 4 4 b.Execute contracts and initiate surveys 8 8 c.Project kick-off meeting 2 2 d.Site Analysis 6 6 e.Prepare (2) design concepts 20 32 24 f.Prepare initial construction estimate 6 12 g.Meet with CITY to review concepts 2 2 h.Prepare materials and attend public meeting at park 16 24 24 i.Prepare presentation for concepts and present to PRC 8 8 j.Prepare final concept plan 6 8 8 k.Coordinate with consultants via email, phone 12 4 0 92 0 0 0 82 0 0 80 8 $45,204 $7,540 $8,294 $18,100 $19,910 $25,640 $28,204 $73,408 a.Prepare base files for DD set and subconsultant use 2 8 b.Submit 50% Design level plan set i. Existing conditions 248 ii. Site Plan 4 16 24 iii. Accessibility Plan 2 2 6 iv. Architectural Floor Plan (Restroom) 2 4 8 v. Layout Plan 2 4 8 vi. Irrigation Plan 2 8 16 vii. Planting Plan 2 12 16 viii. Construction Details 8 20 24 ix. Landscape Details 2 2 4 x. Outline Tech Specs 2 6 xi. Update probable construction cost 2 2 4 xii. Civil Plan Review 4 xiii. Structural Plan Review 4 xiv. Electrical Plan Review 4 c.Submit 50% CD's to CITY 223 d.Meet with CITY to review 50% set 2 2 e.Allow up to (2) meetings with project team for review 4 4 f.Coordinate with utility and submit NOI for park 2 2 4 g.Coordinate with CITY, design team 12 4 0 66 0 0 0 94 0 0 133 0 $47,725 $5,860 $6,446 $19,330 21263 $25,190 $27,709 $75,434 a.Incorporate comments from CITY and prepare 90%CDs i. Existing conditions 2812 ii. Site Plan 12 12 16 iii. Accessibility Plan 1 2 4 iv. Architectural Floor Plan (Restroom) 2 6 8 v. Layout Plan 1 12 16 vi. Irrigation Plan 6 16 20 vii. Planting Plan 4 16 20 viii. Construction Details 16 20 24 ix. Landscape Details 2 4 6 x. Draft Tech Specs 8 8 xi. Update probable construction cost 3 6 xii. Civil Plan Review 4 xiii. Structural Plan Review 4 xiv. Electrical Plan Review 4 xv. Itemized Building Review response letter 2 3 b.Submit 90% CD's to CITY 2 3 c.Meet with CITY to review 90% set 8 2 d.Conduct in-house plan check and prepare 100% CD's 12 24 32 e.Walk site with 90% plans to identify conflicts 3 6 Administrative AssistantBASIC SERVICES Associate PrincipalPhase One SSA Subtotal Multipler 1.10Job Captain/Landscape Architect llMME Consultant Subtotal Aurum Consulting Engineers MME Phase Two: Design Development Phase Three: Construction Documents Phase One Total Phase Two Total Detailed Breakdown of Landscape Architectural Services for Emerson Park Amenity Upgrades for City of San Luis Obispo Proposal No. P22056.00 Rev. 2 Date: 11-02-23 Director of DesignLandscape Designer l/AutoCAD TechSub Consultants Multiplier 1.10 Consultant Subtotal Sub Consultants GeoSolutions Phase Two SSA Subtotal Phase One: Conceptual Design Senior Project ManagerPrincipalProject ManagerLandscape Architect lLandscape Designer ll/AutoCAD TechSSA Landscape Architects, Inc. Project Name Proposal Number 11/2/2023 Page 1 of 2 Administrative AssistantBASIC SERVICES Associate PrincipalJob Captain/Landscape Architect llDirector of DesignLandscape Designer l/AutoCAD TechSenior Project ManagerPrincipalProject ManagerLandscape Architect lLandscape Designer ll/AutoCAD Techf.Prepare 100% cost estimate 2 4 6 g.Prepare 100% technical specs 12 h.Submit 100% CD's to CITY 2 3 i.Prepare and submit bid set package 8 12 16 j. Allow up to (2) meetings for review with Design Team 4 4 k.Coordinate with CITY, design team 12 6 0 136 0 0 0 156 0 0 201 0 $82,377 $17,660 $19,426 $61,130 67243 $78,790 $86,669 $169,046 a.Attend on pre-bid meeting 8 b.Provide plan clarification and RFI responses 8 16.0 c.Assist CITY with review of bids 4 d.Coordinate with CITY - execution of construction contract 4 024000000160$7,520 $822 $904 0 $822 $904 $8,424 a.Attend on Pre-Construction meeting 8 b.Provide Plan Clarification and RFI responses 16 12 c.Attend up to (3) Construction Meetings 24 d.Review submittals 24 24 e.Review Change orders 12 f.One prefinal walk through - prepare punch list 8 3 092000039000$26,274 $4,659 $5,125 $6,490 7,139$ $11,149 $12,264 $38,538 Hours: 0 410 0 0 0 332 39 0 430 8 Rate: $241 $222 $218 $215 $178 $158 $150 $146 $137 $108 Extension: $0 $91,020 $0 $0 $0 $52,456 $5,850 $0 $58,910 $864 209100 $364,850 Estimated Reimbursable Expenses $2,000 MME Reimbursable Expenses $2,875 Allowance for Arborist $2,500 Allowance for Solar Design and Application $7,500 $14,875 Multiplier 1.10 $16,363 $381,213 The above breakdown represents our best estimate at this time and may change subject to future developments during the project. It is possible that some of the estimated manpower requirements for specific task items may increase, while others may not require the entire anticipated effort. This provides us a greater degree of confidence in the overall project estimate, rather than in any given task. Project Totals for In-house Staff Reimbursable Expenses Phase Three Total Phase Four Total Phase Four: Bid Phase Coordination Phase Five: Construction Administration Phase Five Total Total Project Compensation Subtotal Project Fees for Services Aurum Consulting Engineers MME Phase Three SSA Subtotal Consultant Subtotal Consultant Subtotal Consultant Subtotal Sub Consultants Aurum Consulting Engineers Phase Four SSA Subtotal Phase Five SSA Subtotal MME Multiplier 1.10 Mulitplier 1.10 Mulitplier 1.10 Sub Consultants MME Sub Consultants Aurum Consulting Engineers SSA Landscape Architects, Inc. Project Name Proposal Number 11/2/2023 Page 2 of 2 EXHIBIT B STANDARD BILLING RATE SCHEDULE Effective through December 31, 2023 PROFESSIONAL SERVICES Principal Landscape Architect $248.00/Hour Associate Principal $233.00/Hour Senior Project Manager $225.00/Hour Project Manager II $209.00/Hour Project Manager I $185.00/Hour Job Captain/Landscape Architect II $164.00/Hour Landscape Architect I $156.00/Hour Landscape Designer III $152.00/Hour Landscape Designer II/AutoCAD Technician $149.00/Hour Landscape Designer I $142.00/Hour Staff Clerical/Administrative $111.00/Hour REIMBURSABLE EXPENSES Subconsultants Direct Billing x 1.10 In-House Office Services: As listed below x 1.10 Plotting: Color Bond $4.65/sf Black & White Bond $2.95/sf Vellum $4.55/sf Mylar $10.50/sf Transparencies: Color $3.25/each Black and White $2.25/each Color Laser Prints: 8.5 x 11 $.65/each 11 x 17 $.95/each Blueprints: 24 x 36 $2.00/each 30 x 42 $2.50/each Black & White Laser Prints: 8.5 x 11 $.10/each 11 x 17 $.15/each CD Media: CDR $6.00/each Outside Reimbursable Expenses: Reproduction, photography, shipping and postage, miscellaneous expenses Direct Cost x 1.10 Travel: Mileage Round Trip from SSA office Current IRS Rate Other travel expenses Direct Cost x 1.10 January 5, 2023 Mr. Christian Harris SSA Landscape Architects, Inc. 303 Potrero Street, Suite 40 - C Santa Cruz, CA 95060 Re: Emerson Park San Luis Obispo, CA Aurum Project. 23-001.00 Dear Christian, We are pleased to have this opportunity to provide a proposal for the electrical construction documents design portion for the referenced project. Our fee proposal is based on the information emailed to us on January 2nd, 2022 for the electrical design to provide power to pre-fabricated restroom building, Solar Powered pole lights around the park and recreational lighting for basketball/multi-sport area. We make the following proposal for consulting services: 50% Construction Documents a. Review preliminary project design plans. b. Review and coordinate comments from DD drawings. c. Site visit to establish existing conditions. d. Load calculations. e. *Coordination with utility companies. f. *Electrical service design. g. Electrical service distribution. h. Power and Lighting plans. i. Equipment cut sheets and product literature. j. Opinion of probable costs. k. (2) web-based meetings with design team. 90% Construction Documents a. Review and coordinate comments from 50% drawings. b. Power and Lighting plans. c. Electrical specifications. d. Opinion of probable costs. e. (2) web-based meetings with design team. 100% Construction Documents a. Review and coordinate comments from 90% drawings. b. Power and Lighting plans. c. Electrical specifications. d. Title 24 Calculations and documentation. e. Opinion of probable costs. f. Review and respond to City comments. g. Provide 100% biddable construction documents. h. (2) web-based meetings with design team. Bidding & Construction Administration a. Respond top bidder’s inquiries and request for clarifications. b. Incorporate addenda bid documents into construction set of plans and specifications. c. Review of submittals. d. Review proposed substitutions. e. Responding to questions from the field. f. Review change orders. g. (2) On site review of the Contractor’s work upon request. h. Final walk through observation report of the completed work. i. Prepared Record Drawings from redlines provided by contractor. Our total fee for the services outlined above is as follows: 50% Construction Documents $5,860 90% Construction Documents $5,400 100% Construction Documents $4,400 Bidding & Construction Administration $5,481 Total fee $21,141*/** *PG&E Application/Coordination/New Service (if Necessary): $7,860. **Solar Photovoltaic System Design/Grid-Interconnection/Application/Process: Assumed by Others Construction support includes review of submittals, responding to questions from the field, one on site review of the Contractor’s work upon request and a final walk through observation report of the completed work. Regularly scheduled job meetings during construction or periodic on-site inspections are not included in our scope of work (weekly or bi-weekly meetings). Not included in our basic scope of work: a. Electrical Utility Design (power, telephone & cable TV) beyond the Project property lines. b. Upgrade of existing on-site utilities (power, telephone & cable TV). c. Fire Alarm System Design. d. Electrical Service or Distribution Design. e. Street lighting or control. f. Data Cabling (or active electronics). g. CATV System Design. h. Telephone Cabling (or telephone switch design). i. Title 24 Commissioning. j. Title 24 certification, testing and documentation. k. Green Building Code (Cal Green) voluntary measures. l. Mechanical controls. m. Emergency Generator Design. n. Fire Pump Design. o. Photovoltaic System Design. p. Intrusion/Security System Design. q. CCTV System Design. r. As – built Drawings. s. Power Coordination Study etc. t. Preparation or review of energy rebate applications. u. LEED Certification. v. Value Engineering Reviews. w. Design using Revit or other BIM software. x. Structural Calculations. 2023 Hourly Rate Schedule Engineering Director $ 217.00/hr. Senior Project Manager $ 194.00/hr. Project Manager $ 188.00/hr. Electrical Designer $ 178.00/hr. CADD Manager/ Drafter $ 139.00/hr. Drafter $ 119.00/hr. All drawings, details, specifications, reports, calculations and etc. are the property of Aurum Consulting Engineers Monterey Bay, Inc. Aurum Consulting Engineers Monterey Bay, Inc. grants a one-time non- exclusive license for one time use on this specific project for the engineering work covered by this agreement and may not be used by the Client for any other endeavor without written consent. The above proposed fee does not include fees assessed by agencies as a result of obtaining information, plans, existing conditions, etc. in order to accomplish our Scope of Work. These will be considered out- sourced expenses should they occur. Additional compensation will be requested when: • Revisions are requested after the substantial completion of the documents. • It is necessary to review change orders not initiated by or as a result of our design. • When additional work not in the scope of work listed above (included services) is requested. Agreement Terms An invoice for Aurum Consulting Engineers services will be submitted monthly. Invoices are payable within 30 days after the invoice date. Accounts unpaid 60 days after the invoice date may be subject to a monthly service charge of 1.5% (or the legal rate) on the then unpaid balance. In the event any portion or all of an account remains unpaid 90 days after billing, the Client shall pay all costs of collection, including reasonable attorney’s fees. If the client objects to any portion of the invoice, the Client shall notify Aurum Consulting Engineers in writing within ten calendar days of receipt of invoice. The Client shall identify the specific cause of the disagreement and shall pay when due that portion of the invoice not in dispute. Any claims or disputes arising between Aurum Consulting Engineers Monterey Bay Inc. and the Client shall be submitted to non-binding mediation. The Client shall, to the fullest extent permitted by law, indemnify and hold harmless Aurum Consulting Engineers Monterey Bay Inc., Aurum Consulting Engineers Monterey Bay Inc.’s officers, directors, employees, agents and sub consultants from and against all damage, liability and costs, including reasonable attorney’s fees and defense costs, arising out of or in any way connected with the performance by any of the parties above named of the services under this agreement, excepting only those damages, liabilities, or costs attributed to the sole negligence or willful misconduct of Aurum Consulting Engineers Monterey Bay Inc. In recognition of the relative risks, rewards and benefits of the project to both Aurum Consulting Engineers Monterey Bay Inc. and the Client, the risks have been allocated such that the Client agrees that, to the fullest extent permitted by law, Aurum Consulting Engineers Monterey Bay Inc.’s total liability to the Client for any and all injuries, claims, losses, expenses, damages or claim expenses arising out of this agreement from any cause or causes, shall not exceed Aurum Consulting Engineers Monterey Bay Inc. Insurance coverage in effect on the contract date. Such causes include, but are not limited to, Aurum Consulting Engineers Monterey Bay Inc. negligence, errors, omissions, strict liability, breach of contract or breach of warranty. This agreement may be terminated upon giving written notice by the Client or Aurum Consulting Engineers Monterey Bay Inc. should the other fail to perform its obligation hereunder. In the event of termination, the Client shall pay Aurum Consulting Engineers Monterey Bay Inc. for all services rendered to the date of termination, all reimbursable expenses, and reimbursable termination expenses. Any litigation between the parties shall be adjudicated in the County of Monterey, California. Payment of invoices is in no case subject to unilateral discounting or set-offs by the Client and payment is due regardless of suspension or termination of the Agreement by either party. We trust that the above is in agreement with your understanding of our participation in this project and meets with your approval. We are most interested in your input and if there is something about our proposal which needs further explanation or if you would like to make adjustments in the scope-of-work please contact us. Please acknowledge your acceptance of this proposal by signing this letter below and returning a copy to us. This Proposal and pricing will expire in 90 days if written agreement is not received. Sincerely, Najib Anwary, P.E., LEED AP (BD+C) Sr. Project Manager Accepted: Signature: __________________________ Title: ____________________________ Name: _____________________________ Date: ____________________________ PROPOSAL FOR GEOTECHNICAL SERVICES Dear Mr. Harris: 1.0 INTRODUCTION GeoSolutions, Inc. presents this proposal to provide geotechnical services for the proposed Emerson Park Amenity Upgrades and Beautification project to be located at Emerson Park, 1341 Nipomo Street, San Luis Obispo California. SSA Landscape Architects, Inc. will hereafter be referred to as the client. This proposal presents our project understanding, proposed scope of services, preliminary schedule, and estimated costs associated with providing the following project deliverables:  Soils Engineering Report All work listed in this proposal shall be in accordance with the standard specifications of the City of San Luis Obispo, the 2022 California Building Code (CBC), and/or industry standard practices. 2.0 PROJECT UNDERSTANDING Our project understanding is based on the RFP for the project, which was provided by the City of San Luis Obispo. The proposed project will consist of renovating existing facilities and constructing new facilities within the existing park. New facilities are to include a restroom, play structure, and shade structures. Retaining walls may be constructed as part of the proposed improvements. See Figure 1: Site Plan (provided by the City of San Luis Obispo). Figure 1: Site Plan (provided by City of San Luis Obispo) DATE January 6, 2023 PROJECT NUMBER GS00320-1 CLIENT SSA Landscape Architects, Inc. Attn: Christian Harris 303 Potrero St, Suite 40-C Santa Cruz, CA 95060 PROJECT NAME Emerson Park Amenity Upgrades and Beautification Project 1341 Nipomo Street San Luis Obispo California Emerson Park Amenity Upgrades and Beautification January 6, 2023 Project GS00320-1 2 The proposed structures are to be located throughout Emerson Park. The site is generally level, sloping gradually downward to the southwest. This area is mapped as being underlain by Surficial Sediments (Qa). Geotechnical information is requested for design and construction of foundations for the proposed structures.. 3.0 SCOPE OF SERVICES Based on our understanding of the project needs we propose the following scope of services. 3.1 Field Investigation The proposed field investigation will consist of advancing five exploratory borings to a maximum depth of 15 feet (bgs). Anticipated exploration locations are provided in Figure 2: Proposed Exploration Plan. Actual exploration locations will be based on drill rig access, utility clearance, and our understanding of the project needs. The explorations will be used to determine the general site suitability for the proposed construction. The Project Engineer will observe the boring operations and record the sub-surface soils and/or bedrock conditions in Boring Logs. During the field investigation, sampling will be performed at approximate 2.5 to 5.0-foot intervals. Bulk and relatively undisturbed soil/bedrock samples will be obtained in the field for classification and laboratory testing. The exploratory borings will be backfilled, but not compacted, with on-site material. Repair of damaged landscape will not be the responsibility of GeoSolutions, Inc. Prior to the field investigation, pertinent published and unpublished geotechnical studies and literature of the subject project area will be reviewed under the direction of the Project Engineer. A predrill site visit will be performed in order to coordinate proposed exploration locations with the project team and/or mark for utility clearance (USA Dig Alert). We assume no site access restrictions apply for our field investigation and that no permits are required for our fieldwork. 3.2 Laboratory Testing Selected soil samples that are considered to be representative of site conditions will be tested in our laboratory, or an equivalent laboratory, in order to ascertain or derive relevant engineering properties. Anticipated testing for the project may include: Figure 2: Proposed Exploration Plan Emerson Park Amenity Upgrades and Beautification January 6, 2023 Project GS00320-1 3  Soil Classification (ASTM D2487, D2488)  Liquid Limit, Plastic Limit, and Plasticity Index (ASTM D4318)  Expansion Index (ASTM D4829)  Soil Particle Size Analysis (ASTM D422)  Laboratory Maximum Density (ASTM D1557)  Direct Shear (ASTM D3080) 3.3 Geotechnical Analysis and Report Preparation Geotechnical engineering analyses will be performed using the data obtained during our literature review, field investigation, and laboratory testing. The analyses will be used to help form our Soils Engineering Report for the project providing geotechnical recommendations pertaining to:  Location and depth to bedrock, if encountered  Depth to groundwater, if encountered  Grading requirements  Processing of soils and depth of over-excavation  Drainage and erosion  Preliminary pedestrian pavement structural section  Bearing capacity  Minimum foundation depth and width parameters  Lateral earth pressures (active, at-rest, and passive resistance) and sliding resistance parameters for the design of retaining walls and footings  Seismic design considerations including seismic lateral earth pressures A digital copy (pdf) of this report will be emailed to the client and/or client representative. 4.0 SCHEDULE Receipt of the signed agreement for professional services signifies the start of the schedule. Please note this schedule is only approximate and is subject to change; weather and site access can affect the schedule time frame.  Field investigation: within approximately four to five weeks of receiving signed agreement.  Laboratory analysis: within approximately two to three weeks of field investigation.  Report preparation: within approximately two weeks of laboratory analysis. The report(s) will be submitted within approximately eight to ten weeks of receipt of your written authorization to proceed. To initiate the proposed services, please sign and return a copy of the included Agreement for Professional Services. Upon receipt of the signed copies of the Agreement for Professional Services, we will promptly schedule the fieldwork for the proposed scope of services and return a counter-signed Agreement for Professional Services. Any alterations to the original Agreement for Professional Services may result in a delay of the proposed services or our inability to execute those services. Emerson Park Amenity Upgrades and Beautification January 6, 2023 Project GS00320-1 4 5.0 FEE ESTIMATE Our fees for the proposed geotechnical services include a Soils Engineering Report (field investigation, laboratory testing, and report). We understand this is a prevailing wage project. A breakdown of costs associated with performing our proposed work scope is provided. Our fees are based on a flat rate and are as follows: Soils Engineering Report Field Investigation $ 3,640.00 Laboratory Testing $ 1,900.00 Report Preparation $ 2,000.00 TOTAL: $ 7,540.00 We will not incur expenditures above $ 7,540.00 without your prior authorization. 6.0 TERMINATION OF SERVICES This contract may be terminated by either party. Any fees accrued by GeoSolutions, Inc. after receipt of the signed Agreement for Professional Services and retainer will be deducted from said retainer and the remainder returned to the issuer of the retainer. 7.0 ADDITIONAL GEOTECHNICAL AND INSPECTION SERVICES GeoSolutions, Inc. assumes that it will be retained to provide additional services during future phases of the proposed project. These services would be provided by GeoSolutions, Inc. as required by the City of San Luis Obispo, the 2022 CBC, and/or industry standard practices. These services would be in addition to those included in this document. 8.0 PROJECT CONSIDERATIONS It is the responsibility of the Client and/or the Client Representative to provide access to the project site for our testing equipment. The locating of any underground utility within the property limits is the responsibility of the Client and/or the Client Representative. If the Client/Client Representative is uncertain about the locations of underground utilities, you should hire a professional locating service. We will contact Underground Service Alert (USA) to locate utilities in the public right of away and exercise caution during field investigation. If paint is used to mark utility locations, GeoSolutions, Inc. will not remove paint marks. GeoSolutions, Inc. will not be liable for damage or injury arising from damage to existing utilities. It should be noted when drilling on or near developed properties, we will attempt to minimize damage to the existing landscape, hardscape, and/or pavement areas. GeoSolutions, Inc. will not be liable for damage to existing landscape, hardscape, and pavements. If available, topographic maps and a preliminary layout should be provided to us. Any change in the layout could necessitate additional work. Review of subsequent plan changes and/or other project requirements would be charged as additional cost in accordance with our fee schedule. We request that any previous geologic or geotechnical reports conducted for the site be submitted to us. 9.0 CLOSURE This proposal, including, but not limited to, the terms of payment, proposed services, and schedule for proposed services, is valid for 90 days from the proposed date. AGREEMENT FOR PROFESSIONAL SERVICES Project Description: Provide geotechnical services associated with a Soils Engineering Report in accordance with this proposal dated January 6, 2023 This Agreement is entered into by and between GEOSOLUTIONS, INC. and the CLIENT as follows: 1. GEOSOLUTIONS, INC. agrees to perform professional services at the Project name described to the left, or elsewhere as appropriate, the scope of which services is briefly described above. Client acknowledges that the “Exhibit A” applicable to project and date listed above is hereby made part of this Agreement for Professional Services. 2. Unless otherwise specifically agreed in writing, GEOSOLUTIONS, INC. services shall be performed on a fixed fee and/or time and materials basis in accordance with the proposal and/or fee schedule attached to this Agreement. Any estimate of the total cost for the scope of work described herein is provided in good faith, but is intended as an estimate only in recognition of the many variables that may affect the execution of professional services (including, without limitation, conditions in the field, coordination with other trades, field change orders, and the like). 3. All fees and other charges attributable to this Agreement shall be invoiced at completion of services. Release of work product to Client is contingent upon receipt of client payment in full to GEOSOLUTIONS, INC. unless otherwise specifically agreed to in writing by both parties. Invoices are due and payable upon receipt. After thirty (30) days, late charges shall accrue on invoices at the rate of 1% per month. Should Client dispute any fee or charge, written notice of such dispute must be provided to GEOSOLUTIONS, INC. within thirty (30) days after invoice date; otherwise, invoiced items and amounts shall be conclusively presumed correct. If it becomes necessary for GEOSOLUTIONS, INC. to file suit to collect any sum due for professional fees or costs, the prevailing party in such collection action shall be entitled to reasonable attorney's fees and costs incurred therein. 4. Any change order or expansion or modification of the scope of work, or additional services to be provided by GEOSOLUTIONS, INC., shall be agreed upon in writing, to the extent that it is reasonably practicable to do so, and such modified or additional work shall be governed by each and every provision of this Agreement; provided, however, that Client's acceptance of the work as modified or enlarged shall be deemed a waiver of any requirement of a written change order associated therewith. 5. To the fullest extent permitted by law, and not withstanding any other provision of this Agreement, the total liability, in the aggregate, of GEOSOLUTIONS, INC. and GEOSOLUTIONS, INC.’S officers, directors, partners, employees, agents and subconsultants, and any of them, to the Client and anyone claiming by, through or under the Client, for any and all claims, losses, costs or damages of any nature whatsoever arising out of, resulting from or in any way related to the Project or the Agreement from any cause or causes, including but not limited to the negligence, professional errors or omissions, strict liability, breach of contract or warranty, express or implied, of GEOSOLUTIONS, INC. or GEOSOLUTIONS, INC.’S officers, directors, employees, agents or subconsultants, or any of them, shall not exceed the total compensation received by GEOSOLUTIONS, INC. under this Agreement, or the total amount of $35,000 whichever is greater. 6. GEOSOLUTIONS, INC. shall perform professional services hereunder in accordance with generally accepted professional practice in its fields of specialty. No other warranty or representation of quality or result, either express or implied, is included or intended in our proposal, agreements or reports. Any and all reports or other findings, conclusions or recommendations provided to Client by GEOSOLUTIONS, INC. shall be strictly subject to the conditions and limitations stated therein. Any material departure from such conditions or limitations by Client shall relieve GEOSOLUTIONS, INC. of any liability which would otherwise arise in connection with such reports or recommendations. 7. To the fullest extent permitted by law, Client agrees to indemnify, defend, and hold harmless GEOSOLUTIONS, INC. from any and all liability, costs, loss, damages, or judgments arising directly or indirectly out of the conduct of Client, its employees, subcontractors, design professionals, agents, suppliers, and representatives, regardless of whether or not the active or passive fault of GEOSOLUTIONS, INC. contributed to the claim, loss, damage or liability. 8. In the event that Client requests termination of the services contemplated by this Agreement prior to the completion thereof, GEOSOLUTIONS, INC. reserves the right to complete such analyses, records, and reports as may be necessary to place its file in order and reasonably to protect its reputation for professional competence. All files, drawings, samples, field notes, and reports, including the authorized submission of final reports to public agencies, shall remain the property of GEOSOLUTIONS, INC. until GEOSOLUTIONS, INC. has received payment in full for fees and costs billed hereunder. The actual or threatened use of any such material in contravention of GEOSOLUTIONS, INC.'S ownership rights hereunder shall be grounds for appropriate injunctive relief. 9. GEOSOLUTIONS, INC. will diligently proceed to complete the professional services described in this Agreement in a timely manner. However, it is expressly agreed that GEOSOLUTIONS, INC. shall not be held responsible for delays in performance occasioned by factors beyond GEOSOLUTIONS, INC.'S control. Client: SSA Landscape Architecture, Inc. Signature: _______________________ Date: DATE January 6, 2023 PROJECT NUMBER GS00320-1 CLIENT SSA Landscape Architects, Inc. Attn: Christian Harris 303 Potrero St, Suite 40-C Santa Cruz, CA 95060 PROJECT NAME Emerson Park Amenity Upgrades and Beautification Project 1341 Nipomo Street San Luis Obispo California GeoSolutions, Inc. Kelly Robinson, GE 3118 Signature: _______________________ Date: January 11, 2023 Christian Harris Associate Principal SSA Landscape Architects, Inc. 303 Potrero Street, Suite 40-C Santa Cruz, CA 95060 Re: Proposal to Provide Civil and Structural Engineering Services for Emerson Park Amenity Upgrades and Beautification MME Project No: 22162 Dear Christian, Thank you for asking MME to provide your engineering services, accordingly we have prepared the following proposal for your review. We have over 30 years of local civil and structural engineering experience and look forward to working with you. Project Understanding This project consists of the rehabilitation and improvement of the existing amenities at Emerson Park in San Luis Obispo, California. These improvements primarily include a new fully accessible pre-fabricated public restroom, improvements to the dog park, relocated bocce courts, expanded basketball court, new playground, new fencing, improved solar safety lighting, site lighting, fencing, and (3) new shade structures at the dog park, playground, and exercise equipment. We understand that a major goal of the project is to utilize rain barrels to collect storm water for use at the community garden. We anticipate that the added and replaced impervious area for this project will be less than 22,500 SF. With the added/replaced impervious areas greater than 15,000 SF and less than 22,500 SF, the project will need to provide performance requirements 1, 2, & 3 in accordance with the City of San Luis Obispo’s Adopted Post Construction Requirements (Central Coast Regional Water Quality Control Board), dated July 12, 2013. These requirements include site design and runoff reduction, water quality treatment, and runoff retention. We understand that the project is being funded by Proposition 68 State Parks grant funding and will therefore need to comply with recent Prop 68 requirements. The approximate project budget is $2.8 million. Our work will generally include the civil engineering (CE) services to prepare construction documents including plans, specifications and estimates for use in competitive bidding and construction of this project. Proposal for Emerson Park MME Project No: 22162 January 11, 2023 Page 2 of 7 Scope of Proposed Services The scope of our services is based on a review of the conceptual drawings, observations made during a visit to the site, and discussions with you. Based on this information, we intend to provide the following services: Design Phase Services Phase One – Conceptual Design 1. Participate in correspondence with you and members of the design team as may be required to accomplish the tasks identified during this phase. 2. Prepare a topographic field survey of the site to provide a base map for design. Contact utilities companies to request maps of utilities in the project area and surrounding streets. We will survey ground features such as fences, slopes, pavements, building corners, driveways, major trees, and visible improvements or utilities at ground level. We will prepare a topographic map at about 10 scale with 2’ contours and elevations of ground features deliverable in AutoCAD and PDF. Survey will be an Engineering Survey based on local assumed datum and basis of bearings and will not be a Boundary Survey and will not include historical research, deeds, easements, legal descriptions, reconciliation of maps, filing records of survey, setting corners or determining property boundaries. Develop a scope of services and subcontract to provide underground utility location markings at the site and surrounding street (see Figure 1). Figure 1 – Site overview map from RFP Proposal for Emerson Park MME Project No: 22162 January 11, 2023 Page 3 of 7 3. Review the Geotechnical Investigation from the City. 4. Prepare structural design of foundations for prefabricated restroom, three shade structures, large playground structures, site light poles, and fencing. 5. Prepare and deliver one set of Schematic Design (SD) civil and structural engineering drawings of the selected alternative with sufficient detail to fix and describe the character of the systems contemplated for use on this project. SD drawings will be about 50% complete when compared to the final drawings. Drawings will include: i) Impervious area plan with drainage area calculations and mitigation areas ii) Site grading and drainage plan with inlets, outlets, pipes for storm drainage and preliminary ADA grading scheme iii) Utility Plan for prefabricated restroom sewer and water connections, and possibly replacement water fountain connections if needed iv) Foundation plan for prefabricated restroom, shade structures, and playground structures v) Key Structural Details 6. Prepare an opinion of estimated construction costs for the portions of the project represented by our drawings. 7. Provide the administrative support necessary for us to perform these services. Phase Two – Final Design 1. Participate in correspondence with you and members of the design team as may be required to accomplish the tasks identified during this phase. 2. Attend a meeting with you and other members of the design team to review and discuss the previously submitted schematic drawings and to resolve any identified conflicts between the various disciplines. 3. Prepare a Drainage Memo. 4. Prepare and deliver 90% engineering drawings sufficiently detailed for competitive bidding and for guidance of a qualified, experienced contractor during construction of the proposed improvements. These Drawings will be submitted for the Building Permit Application. Drawings to be furnished will include: i) Cover ii) Site grading plan iii) Site drainage plan with inlets, outlets, pipe sizes and lengths for storm drainage and restroom sewer lateral iv) Storm Water Control Plan with impervious areas v) Utility Plan Proposal for Emerson Park MME Project No: 22162 January 11, 2023 Page 4 of 7 vi) Erosion control plan vii) Site Details viii) Foundation plan for prefabricated restroom, shade structures, and playground structures ix) Key Structural Details 5. Prepare and deliver a preliminary set of technical specifications in MS Word. 6. Prepare an opinion of estimated construction costs for the portions of the project represented by our drawings. 7. Assist in obtaining approval of our parts of the project by the Building Official by responding to one set of plan check comments. 8. Complete the design and preparation of 100% level drawings incorporating Building Permit submittal comments and revisions. 9. Complete the preparation of 100% level technical specifications incorporating Building Permit submittal comments and revisions. 10. Update the final 100% opinion of estimated construction costs for the portions of the project represented by our drawings. 11. Prepare final civil engineering calculations for earthwork volumes, storm and sanitary sewer systems, and other portions of the civil site improvements. 12. Prepare final structural engineering calculations for foundations. 13. Revise Final Plans, Specifications, and Estimate as requested by City Engineer, for use in bidding and construction of the project. 14. Provide the administrative support necessary for us to perform these services. Phase Three – Construction Administration 1. Participate in correspondence with you and members of the design team as may be required to accomplish the tasks identified during this phase. 2. Participate in a pre-construction meeting to answer questions about design intent or about interpretation of the documents prior to work at the site. 3. Prepare and issue bulletins in response to RFI’s during construction, if needed, for clarification of our drawings or specifications. 4. Review submittals and shop drawings, submitted through and checked by the General Contractor, for general compliance with the intent and requirements of our Construction Documents. Re-review of any submittals more than two resubmittals would be considered Additional Services. 5. Provide the administrative support necessary for us to perform these services. Additional Services Additional Services are those items which are not specifically mentioned under the scope of proposed Design Phase services outlined above and/or those items which Proposal for Emerson Park MME Project No: 22162 January 11, 2023 Page 5 of 7 arise as a result of unforeseen circumstances during the design or construction phases of the project. Any Additional Services and compensation shall be authorized by the Client in advance and in writing or acknowleged and confirmed by email. Because the remodeling and/or rehabilitation of an existing building or infrastructure requires that certain assumptions be made regarding existing conditions, all the construction details can seldom be precisely shown on the drawings before the work of construction begins. Therefore, unforeseen field conditions will generate a certain amount of Additional Services work and expense due to no fault of anyone and we recommend the Owner carry a bigger contingency for additional design fee and additional construction cost to address unknown existing conditions. The following is a partial list of work excluded from this scope of services: Existing Underground Utility Location, Irrigation, Geotechnical Engineering, Caltrans Encroachment Permits, Environmental Assessments or Permits, Hazardous Materials Services, Architecture or Waterproofing, Mechanical, Electrical or Traffic Engineering, Pumps and Hydromodification Analysis, FEMA studies, Arborists Reports, Tree Protection Plans, Traffic Control Plan, Construction Staging Plans, SWPPP, Signalized Intersections and Crosswalks, Bid Alternates, Value Engineering, Construction Inspection, Front End Specifications, Expedited Schedule, Demolition Plans and Construction Contracts. Deliverables At the following points in the design process, we will furnish the following deliverables to you for your use, review and comment:  Topographic Survey – AutoCAD format and PDF format  Schematic Design 50% – Two conceptual plans, one set of plans (with selected alternative), and cost estimate in electronic PDF format  Design Development 90% – One set of plans, one cost estimate, and one preliminary drainage memo in electronic PDF format, and one set of preliminary technical specifications in MS Word format.  Construction Documents 100% – One set of plans, one cost estimate, one set of calculations in electronic PDF format, and one set of technical specifications in MS Word format.  Final Construction Documents– One set of signed plans on bond paper, three sets of signed calculations, one cost estimate, and one final drainage memo in electronic PDF format and one set of signed technical specifications in MS Word format. Time Schedule Based on our present workload, we could begin work on this project within two weeks of receiving a signed copy of this proposal. The work will be completed pursuant to a mutually agreed upon schedule. Proposal for Emerson Park MME Project No: 22162 January 11, 2023 Page 6 of 7 Compensation for Services Compensation for all services rendered in connection with this project will be based on time and expenses charged in accordance with our Schedule of Standard Billing Rates. Based on information available to us at this time, it is our opinion the estimated cost of our services will be Hourly Not To Exceed the amount shown in the attached Engineering Fee Estimate. Thank you for the opportunity to prepare this proposal. Should you have any questions please call me. We look forward to working together with you. Respectfully yours, Rodney Cahill, P.E. Principal Engineering Fee Estimate prepared for SSA CE and SE Services for Emerson Park Mesiti-Miller Engineering, Inc. MME Project Number: 22162 1/11/2023 Item Task Description Total Principal Engineer Engineer Engineer Engineer Engineer Admin Fee Engineer V IV III II I Assist $230 $220 $200 $170 $150 $130 $95 Phase One - Conceptual Design 1 Correspondence 4 1 1 2 $1,590 2 Topographic Survey 16 80 $15,680 3 Review Geotechnical 1 4 $830 4SDs $0 i. Impervious Area Plan 1 4 4 $1,510 ii. Grading and Drainage Plan 8 8 16 $5,600 iii. Utility Plan 4 8 16 $4,680 iv. Foundation Plans 1 16 $3,430 v. Key Structural Details 1 8 $1,830 5 Cost Estimate 1 4 2 2 $1,670 6 Administration 1 4 $610 Subtotals: 38 0 29 23 124 0 4 $37,430 Phase Two - Final Design 1 Correspondence 4 1 1 1 $1,440 2 Meeting 2 2 $760 3 Drainage Memo 2 16 4 $3,780 4 90% Plans $0 i. Cover 2 $300 ii. Grading Plan 2 24 6 $5,440 iii. Drainage Plan 2 4 16 $3,540 iv. SWCP 2 12 4 $3,100 v. Utility Plan 1 12 4 $2,870 vi. Erosion Control Plan 1 2 4 $1,170 vii. Site Details 1 2 4 $1,170 viii. Foundation Plan 1 32 $6,630 ix. Key Structural Details 1 12 $2,630 5 90% Tech Specs 4 24 4 24 $10,000 6 90% Cost Estimate 1 8 2 8 $3,370 7 Plan Check 1 2 1 4 $1,400 8 100% Plans 2 8 4 16 $5,140 9 100% Tech Specs 2 4 2 4 $2,200 10 100% Cost Estimate 1 2 2 $930 11 CE Calculations 1 6 $1,130 12 SE Calculations 1 6 $1,430 13 Revise Final PS&E 4 4 $1,400 14 Administration 4 4 $1,300 Subtotals: 36 0 103 86 115 0 4 $61,130 Personnel and Hourly Billing Rates Phase Three - Construction Administration 1 Correspondence 1 1 1 $580 2 Pre-con Meeting 2 2 $800 3 RFI Response 2 4 8 $2,460 4 Review Submittals 1 4 8 $2,230 5 Administration 1 2 $420 Subtotals: 70921702 $6,490 Services Subtotal: $105,050 Reimbursable Expenses 1 Plotting and Delivery $0 2 Mileage 200 0.625 $125 3 Subconsultant Utility Markings Allowance (x 1.10)2500 1.1 $2,750 Subtotals: $2,875 Services and Expenses Subtotal: $107,925 This is our estimate based on currently available information. We may redistribute compensation between phases to be consistent with the hours of services provided, but shall not exceed the total unless approved by the Client. This estimate is based on hourly rates effective through December 2023. Proposal for Emerson Park MME Project No: 22162 January 11, 2023 Page 7 of 7 Schedule of Standard Billing Rates Effective through December 31, 2023 Professional Services Engineer I $ 130 / hour Engineer II $ 150 / hour Engineer III $ 170 / hour Engineer IV $ 200 / hour Engineer V $ 220 / hour Principal Engineer $ 230 / hour Expert Witness Services $ 380 / hour Deposition, court appearance and preparation Administrative Assistant $ 95 / hour CAD Technician I $ 90 / hour CAD Technician II $ 110 / hour Field Technician I $ 115 / hour Field Technician II $ 140 / hour Minimum Consultation Fee $ 1,000 Field Survey (Prevailing Wage) Chief of Party $235 / hour Instrumentman $225 / hour Chainman / Rodman $215 / hour Flagperson / Pedestrian Monitor $170 / hour Reimbursable Expenses Sub-Consultants Direct Billing x 1.10 Outside Services Direct Cost x 1.15 Printing, delivery, equipment rental and other direct project expenses In-House Services Photocopies $ 0.10 sheet Plotting -internal check plots / plots on bond $ 2.00 sheet -final plots on mylar $ 10.00 sheet Travel Automobile mileage $ 0.625 mile Airfare, Car Rental, etc. Direct Cost x 1.15 Per Diem Allowance (varies by location) $ 197/day \\svr2016\projects\22162 ssa - emerson park\proposal\proposal or soq work docs\22162_emerson park_proposal.docx 10 From:Avakian, Greg Sent:Friday, May 3, 2024 3:08 PM To:Parks & Rec Subject:Park construction update Attachments:N_BroadSt_ParkDesign.jpg; N_Broad_park_May032024A.jpg; N_Broad_park_May032024E.jpg; Cheng_Construction_4.jpg; Bocce_Seating-contruction-05.2024.jpg; IMG_1295.HEIC; IMG_ 1292.HEIC Team Parks & Rec: See below for a brief update on the current status of our different parks projects and current pics: PROJECTS:          N. Broad Street Park: Project is moving forward with recent installation of the street and entrance concrete work, protective railings, garden boxes, and installation of playground equipment. Estimated project timeline is through end of June 2024.      Cheng Park Renovation: The project has experienced some delays with the pond renovation, however, remains on track with anticipated completion at end June 2024.    Mitchell Park – Beautification Grant project: Project experienced approximate 3-week delay in April due to product impacts. Pouring of concrete for the bocce court curbing and new seating area is scheduled to occur in early May. The shade structure delivery has been pushed out and will occur later in the project due to shipping delays. Project scope includes updated seating and tables with shade, bocce ball court, and chess tables.  Project is anticipated to be completed by June 2024.     Laguna Lake Bike Park pilot project:  After a successful informational meeting held at the Library Community Room on March 13 with over 100 community members attending, along with the 30-day online survey (March 13 – April 13), Ranger Niels and Staff have continued with the initial preparation and design for the first phase. Staff have received clearance from City Arborist to trim up trees, conducted initial grass mowing, and have flagged out the bike loop trail for the first phase. Phase 1 is a natural dirt single track (flow track) and novice ability dirt pump track that weaves through the east side entrance of the park (between Dalidio Road entrance and Golden Gong restaurant) amongst the current trees and grass area. The amenity will be designed to include single-track dirt lines, easy rollers, and options for small, raised platforms. This phase will be staff and volunteer constructed with some community assistance. Rangers have identified May 3 as a workday out at the location. Staff will continue to engage the community regarding the other two phases (flow track and jump track) for input and promote community volunteer opportunities for assisting with the construction.    Laguna Lake Dog Park: Staff are preparing the RFP for Construction Bids after receiving authorization from Council on April 2. Estimated time for RFP is next 60-days.  OASP/Righetti: Staff have reviewed the RRM Design submitted 50% construction documents and are finalizing review with the anticipation of recommending a phasing of the Community Park amenities to meet budget and current funding. Staff anticipate the 90% construction documents to be complete by RRM by June.       Emerson Park (PROP 68 Grant): Design firm SSA has submitted the 50% construction documents with the staff to review occurring in April and May.  Project is funded with grant support ($2.81M) and from park improvement funds (estimated $200K). Based off initial draft review of the submitted construction documents, staff anticipate the current submittals to range between $6-$6.5M, requiring staff to assess the proposed amenities and grant requirements during the document review for potential deletion of amenities and/or phasing opportunities. 11  Playground Replacement Projects (Vista Lago Park & DeVaul Park):  Two park locations (Vista Lago and DeVaul Ranch) within the city concluded the community feedback (in-person workshops and surveys) for new design and replacement of playground equipment (City standard is to plan for replacement of equipment between 15–20-year lifespan) at end of summer and fall 2023.  First concept designs were presented to the PRC in October 2023 and final concept designs were presented at the January 2024 PRC meeting for final approval. Oasis Design has submitted the final concept plans to Staff with PRC approval. Construction timeline is part of the 25-27 Financial Plan.   Greg Avakian pronouns he/him/his Director of Parks and Recreation Parks & Recreation 1341 Nipomo Street, San Luis Obispo, CA 93401-3934 E gavakian@slocity.org T 805.781.7120 slocity.org Stay connected with the City by signing up for e-notifications The two image files with ".HEIC" extensions were corrupted and could not be opened. Eric Wooten Paralegal City of San Luis Obispo March 9, 2026 13 From:Long, Erica Sent:Wednesday, May 1, 2024 4:25 PM To:Honer-Hollstien, Lily Cc:Pringle, Brendan Subject:FW: Emerson Park Attachments:Emerson Park Amenity Upgrades and Beautification Proposal.pdf FYI… Here is the proposal with the fixed math error. Erica Long Project Manager II Public Works 919 Palm Street, San Luis Obispo, CA 93401-3218 E elong@slocity.org T 805-783-7758 slocity.org Stay connected with the City by signing up for e-noƟficaƟons From: Christian Harris <christian@ssala.com> Sent: Thursday, November 2, 2023 4:36 PM To: Long, Erica <elong@slocity.org> Subject: RE: Emerson Park Hi Erica, Thank you and Shelsie as well for helping us with this mistake. Please see the aƩached, revised proposal with the correct contract amount noted. Let us know if you have any quesƟons. Thanks! 14 From: Long, Erica <elong@slocity.org> Sent: Thursday, November 02, 2023 3:22 PM To: Christian Harris <christian@ssala.com> Subject: RE: Emerson Park Hi Christian, Thank you for your email summary of our call earlier this week. I spoke with Shelsie and we decided to move forward on adding the $7,520 fee for MME Civil + Structural Engineering into the purchase order now. Can you send me revised proposal showing the current date and the correct contract amount overall and in Phase Five? Thank you, Erica Long Project Manager II Public Works 919 Palm Street, San Luis Obispo, CA 93401-3218 E elong@slocity.org T 805-783-7758 slocity.org Stay connected with the City by signing up for e-notifications From: Christian Harris <christian@ssala.com> Sent: Monday, October 30, 2023 4:59 PM To: Long, Erica <elong@slocity.org> Subject: Emerson Park This message is from an External Source. Use caution when deciding to open attachments, click links, or respond. Hi Erica, Thank you for taking my call today regarding both the contract amendment for the Geotechnical backfill as well as the spreadsheet error in our contract. To memorialize the concern, Phase Five – ConstrucƟon AdministraƟon shows a subtotal for SSA work of $26,274. AddiƟonally in this phase, we have a $5,125 fee for Aurum ConsulƟng Engineers and a $7,520 fee for MME Civil + Structural Engineering. Adde d together, the total fee for ConstrucƟon AdministraƟon should be $38,538, however our spreadsheet formula did not pick up the $7,520 fee for MME so the contracted total is only $31,399. This email is intended to serve as a reminder to address once we are further along in the project. Thank you for your consideraƟon. Best, 15 LANDSCAPE ARCHITECTURAL DESIGN SERVICES FOR EMERSON PARK AMENITY UPGRADES AND BEAUTIFICATION PROJECT – CITY OF SAN LUIS OBISPO REV. 1 November 02, 2023 Erica Long – Project Manager II City of San Luis Obispo 919 Palm Street San Luis Obispo, CA 93401‐3218 A. PROJECT UNDERSTANDING The scope of work contained herein is based on the Request for Proposal for the Emerson Park Amenity Upgrades and Beautification project for the City of San Luis Obispo. This Request for Proposal was has been presented to SSA Landscape Architects. Inc. as part of the City’s On‐Call Landscape Architectural Services contract, Specification No. 50410.2018LA. This project includes the design of a ½ acre dog park, prefabricated self‐cleaning restroom, drought tolerant landscaping, shade structures, bocce court renovation and/or relocation, renovation and expansion of existing basketball courts, new playgrounds for both the 2‐5 and 5‐12 age groups, replacement of existing perimeter fencing, replacement of an existing drinking fountain and inclusion of an educational garden. A public mosaic will be included as either part of the restroom building facade or placed elsewhere in the park. SSA will serve as the prime consultant leading, collaborating, and managing the design and engineering work of consultants hired by SSA. Anticipated consultants include a Geotechnical Engineer to document existing soil conditions and provide recommendations sufficient for project consultants to design their respective project components; a Civil Engineer will provide rough and fine grading of all elements, sanitary sewer and water utilities for the proposed restroom structure, and stormwater management services; an Electrical Engineer will provide design of court and site lighting sufficient for night time use as well as power to the prefabricated restroom building; and a Structural Engineer will provide direction for footing design for the restroom foundation, light fixtures, and shade structures. An allowance for an Arborist, who will survey all trees in the area of work and provide guidance in relation to tree disposition and potential construction impacts, has been included as an optional service. The scope of work for the project is as follows: PHASE ONE – CONCEPTUAL DESIGN a.Data Collection: Collect and review all available existing conditions information from the CITY, including as‐built plans, title reports, recorded easements, site reports, and any other existing topographic survey information available. b.Execute contracts and initiate topographic and geotechnic surveys and execute with respective subconsultants. c.Project Kick‐off: Attend a kick‐off meeting with the CITY to review the program, project goals, project schedule and existing conditions. This meeting will establish communication protocol and design review protocol by the CITY. d. Site Analysis – Visit the site with the topographic survey to assess features, site access and circulation, drainage and utilities, and identify opportunities and constraints. e. Prepare and submit (2) Schematic Design concepts for amenities noted above based on the Attachment B Site Plan. The Conceptual Plans will include material option concepts. f. Prepare an initial estimate of probable construction costs for each concept. g. Meet with the CITY via video conferencing to review the Schematic Design concepts. h. Attend public meeting at Park to review proposed site designs. City to facilitate meeting, SSA will prepare concept boards and presentation material, present concepts, and solicit feedback during meeting. i. Prepare presentation and present concepts and community meeting findings and input to the Parks and Recreation Committee j. Refine preferred concept per Parks and Recreation Committee comments for final concept approval. k. Coordinate with consultants, vendors and CITY via emails and phone calls throughout this phase of work. PHASE ONE DELIVERABLES  (2) Park Concepts  (1) Final Approved Concept  Preliminary Cost Estimate for each concept  (1) City Review Meeting  (1) Public Meeting  (1) PRC Meeting PHASE TWO – DESIGN DEVELOPMENT a. Based on the approved Conceptual Design, prepare base files for Design Development set and subconsultant use. b. Prepare and submit the 50% Design Development level plan set for the preferred design to the CITY for approval. The plan set will include the following information which may be consolidated to reduce sheet quantity where feasible. Additional consultant sheets for Civil and Electrical scope of work will be incorporated into the plan set: i. Existing Conditions and Demolition Plan ii. Site Plan iii. Accessibility Plan iv. Architectural Floor Plan (for restroom building) v. Layout Plan vi. Irrigation Plan vii. Planting Plan viii. Construction Details and Sections ix. Landscape Details x. Outline Technical Specifications xi. Update Opinion of Probable Construction Cost. xii. Civil Plans xiii. Structural Plans xiv. Electrical Plans c. Publish (1) electronic copy of 50% CD’s and submit for CITY review. d. Meet with the CITY via video conferencing to review 50% CD comments e. Allow for up to (2) meetings via video conferencing with project team to collaborate, coordinate or review project issues. f. Coordinate with Utility companies and submit NOI to construct at the park site. g. Coordinate with CITY, design team, and vendors via emails and phone calls throughout this phase of work. PHASE TWO DELIVERABLES  50% PS&E  (1) City DD review meeting  (2) Design coordination meetings PHASE THREE – CONSTRUCTION DOCUMENTS a. Incorporate comments from previous submittal to prepare and submit the 90% Construction Documents. CITY to coordinate Building Permit submittal (including printing sets, delivery, completing forms, general submittal administration): i. Existing Conditions and Demolition Plan ii. Site Plan iii. Accessibility Plan iv. Architectural Floor Plan (restroom building) v. Layout Plan vi. Irrigation Plan vii. Planting Plan viii. Construction Details and Sections ix. Landscape Details x. Draft Technical Specifications xi. Update Opinion of Probable Construction Cost xii. Civil Plans xiii. Structural Plans xiv. Electrical Plans xv. Itemized Building Review comment response letter b. Publish (1) electronic copy of 90% PS&E and submit for CITY review. c. Meet with the CITY to review 90% comments at CITY offices. d. Walk site with 90% plans to confirm assumptions and identify potential conflicts. e. Conduct in‐house plan check of SSA and consultant drawing sets prior to submittal and incorporate revisions and CITY feedback into draft 100% CD’s to meet all applicable laws, regulations, CITY standards, and other applicable requirements. f. Prepare 100% estimate of probable construction costs. g. Prepare 100% Technical Specifications in CSI format. Coordinate with CITY front end specifications. h. Publish (1) electronic copy of draft 100% CD’s and submit for CITY review. i. Collect feedback from CITY and finalize/compile Bid Set Package. j. Allow for up to (2) meetings via video conferencing with project design team for this phase of work to collaborate, coordinate or review design, construction, budget or schedule. k. Coordinate with CITY, design team, and vendors via emails and phone calls throughout this phase of work. PHASE THREE DELIVERABLES  90% PS&E  100% PS&E  Bid Set  (1) CITY document review meeting  (2) Design coordination meetings PHASE FOUR – BID PHASE COORDINATION a. Attend one pre‐bid meeting and walk‐through with bidding contractors and CITY. b. Provide clarification and addenda throughout bid period as required. c. Assist CITY with review and evaluation of bids. d. Coordinate with CITY on the execution of a contract for construction with successful bidder. PHASE FIVE – CONSTRUCTION ADMINISTRATION a. Attend one Pre‐Construction Meeting to answer contractor questions and walk the site with contractors. b. Provide plan clarification and responses to contractor RFI’s throughout the construction period as requested by the CITY. c. Construction Meetings & Field Observations – attend up to (3) construction meetings to review progress in the field as necessary. Provide site observation notes from each field review. d. Submittals – Review submittals, shop drawings and provide written approval, rejection or correction directives. Review proposed substitutions for conformance to drawings and technical specs, if any. e. CCO’s – Review and make recommendations to the CITY if necessary. Change Order preparation and management by others. f. Perform one pre‐final acceptance walk‐through and prepare punch list. ADDITIONAL SERVICES SSA may provide additional services, as requested in advance by CITY. Additional services will be negotiated separately based on the billing rates contained in the “SSA Rate Schedule”. Additional services may include, but are not limited to: a. Cost estimating or value engineering services beyond those included above. b. Revisions or re‐submittals beyond those included above. c. Procurement of Biological Consultant. d. CEQA coordination. e. Unforeseen changes in the scope of work, design program, budget or schedule. f. 3D modeling or renderings. g. Submitting drawings for or any fees associated with permitting unless noted in scope above. h. Additive or deductive alternates beyond what is included above, and any other service not described within this Scope of Work. FEE PROPOSAL The fees for the above Scope of Work phases are as follows: Phase One – Conceptual Design $73,408.00 Phase Two – Design Development $75,434.00 Phase Three – Construction Documents $169,046.00 Phase Four – Bid Phase Coordination $8,424.00 Phase Five – Construction Administration $38,538.00 Estimated Reimbursable Expenses $5,363.00 Allowance for Arborist $2,750.00 Allowance for Solar Design and Application $8,250.00 Total Proposed Fees $381,213.00 These services are proposed to be provided on an Hourly Not to Exceed basis. Fees will be billed monthly based on the actual effort and expense in each phase. SERVICES TO BE PROVIDED BY THE CITY 1. All Project related drawings, surveys and reports, including, but not limited to, those requested in this Scope of Work 2. CITY review, comment and directives as requested by SSA 3. Procurement of any subconsultant that may be identified as necessary during the Project 4. Submittal to any necessary agencies for review and approval, including to the OWNER REIMBURSABLE EXPENSES Included in the FEE PROPOSAL is an allowance for expenses such as mileage at current federal rates, plotting, printing and reproduction, shipping and postage. Billings for reimbursable expenses will be submitted on or around the 25th of each month based on the actual cost for the previous month, per the attached “SSA Rate Schedule”. a.Data collection 6 4 4 b.Execute contracts and initiate surveys 8 8 c.Project kick-off meeting 2 2 d.Site Analysis 6 6 e.Prepare (2) design concepts 20 32 24 f.Prepare initial construction estimate 6 12 g.Meet with CITY to review concepts 2 2 h.Prepare materials and attend public meeting at park 16 24 24 i.Prepare presentation for concepts and present to PRC 8 8 j.Prepare final concept plan 6 8 8 k.Coordinate with consultants via email, phone 12 4 0 92 0 0 0 82 0 0 80 8 $45,204 $7,540 $8,294 $18,100 $19,910 $25,640 $28,204 $73,408 a.Prepare base files for DD set and subconsultant use 2 8 b.Submit 50% Design level plan set i. Existing conditions 248 ii. Site Plan 4 16 24 iii. Accessibility Plan 2 2 6 iv. Architectural Floor Plan (Restroom) 2 4 8 v. Layout Plan 2 4 8 vi. Irrigation Plan 2 8 16 vii. Planting Plan 2 12 16 viii. Construction Details 8 20 24 ix. Landscape Details 2 2 4 x. Outline Tech Specs 2 6 xi. Update probable construction cost 2 2 4 xii. Civil Plan Review 4 xiii. Structural Plan Review 4 xiv. Electrical Plan Review 4 c.Submit 50% CD's to CITY 223 d.Meet with CITY to review 50% set 2 2 e.Allow up to (2) meetings with project team for review 4 4 f.Coordinate with utility and submit NOI for park 2 2 4 g.Coordinate with CITY, design team 12 4 0 66 0 0 0 94 0 0 133 0 $47,725 $5,860 $6,446 $19,330 21263 $25,190 $27,709 $75,434 a.Incorporate comments from CITY and prepare 90%CDs i. Existing conditions 2812 ii. Site Plan 12 12 16 iii. Accessibility Plan 1 2 4 iv. Architectural Floor Plan (Restroom) 2 6 8 v. Layout Plan 1 12 16 vi. Irrigation Plan 6 16 20 vii. Planting Plan 4 16 20 viii. Construction Details 16 20 24 ix. Landscape Details 2 4 6 x. Draft Tech Specs 8 8 xi. Update probable construction cost 3 6 xii. Civil Plan Review 4 xiii. Structural Plan Review 4 xiv. Electrical Plan Review 4 xv. Itemized Building Review response letter 2 3 b.Submit 90% CD's to CITY 2 3 c.Meet with CITY to review 90% set 8 2 d.Conduct in-house plan check and prepare 100% CD's 12 24 32 e.Walk site with 90% plans to identify conflicts 3 6 Administrative AssistantBASIC SERVICES Associate PrincipalPhase One SSA Subtotal Multipler 1.10Job Captain/Landscape Architect llMME Consultant Subtotal Aurum Consulting Engineers MME Phase Two: Design Development Phase Three: Construction Documents Phase One Total Phase Two Total Detailed Breakdown of Landscape Architectural Services for Emerson Park Amenity Upgrades for City of San Luis Obispo Proposal No. P22056.00 Rev. 2 Date: 11-02-23 Director of DesignLandscape Designer l/AutoCAD TechSub Consultants Multiplier 1.10 Consultant Subtotal Sub Consultants GeoSolutions Phase Two SSA Subtotal Phase One: Conceptual Design Senior Project ManagerPrincipalProject ManagerLandscape Architect lLandscape Designer ll/AutoCAD TechSSA Landscape Architects, Inc. Project Name Proposal Number 11/2/2023 Page 1 of 2 Administrative AssistantBASIC SERVICES Associate PrincipalJob Captain/Landscape Architect llDirector of DesignLandscape Designer l/AutoCAD TechSenior Project ManagerPrincipalProject ManagerLandscape Architect lLandscape Designer ll/AutoCAD Techf.Prepare 100% cost estimate 2 4 6 g.Prepare 100% technical specs 12 h.Submit 100% CD's to CITY 2 3 i.Prepare and submit bid set package 8 12 16 j. Allow up to (2) meetings for review with Design Team 4 4 k.Coordinate with CITY, design team 12 6 0 136 0 0 0 156 0 0 201 0 $82,377 $17,660 $19,426 $61,130 67243 $78,790 $86,669 $169,046 a.Attend on pre-bid meeting 8 b.Provide plan clarification and RFI responses 8 16.0 c.Assist CITY with review of bids 4 d.Coordinate with CITY - execution of construction contract 4 024000000160$7,520 $822 $904 0 $822 $904 $8,424 a.Attend on Pre-Construction meeting 8 b.Provide Plan Clarification and RFI responses 16 12 c.Attend up to (3) Construction Meetings 24 d.Review submittals 24 24 e.Review Change orders 12 f.One prefinal walk through - prepare punch list 8 3 092000039000$26,274 $4,659 $5,125 $6,490 7,139$ $11,149 $12,264 $38,538 Hours: 0 410 0 0 0 332 39 0 430 8 Rate: $241 $222 $218 $215 $178 $158 $150 $146 $137 $108 Extension: $0 $91,020 $0 $0 $0 $52,456 $5,850 $0 $58,910 $864 209100 $364,850 Estimated Reimbursable Expenses $2,000 MME Reimbursable Expenses $2,875 Allowance for Arborist $2,500 Allowance for Solar Design and Application $7,500 $14,875 Multiplier 1.10 $16,363 $381,213 The above breakdown represents our best estimate at this time and may change subject to future developments during the project. It is possible that some of the estimated manpower requirements for specific task items may increase, while others may not require the entire anticipated effort. This provides us a greater degree of confidence in the overall project estimate, rather than in any given task. Project Totals for In-house Staff Reimbursable Expenses Phase Three Total Phase Four Total Phase Four: Bid Phase Coordination Phase Five: Construction Administration Phase Five Total Total Project Compensation Subtotal Project Fees for Services Aurum Consulting Engineers MME Phase Three SSA Subtotal Consultant Subtotal Consultant Subtotal Consultant Subtotal Sub Consultants Aurum Consulting Engineers Phase Four SSA Subtotal Phase Five SSA Subtotal MME Multiplier 1.10 Mulitplier 1.10 Mulitplier 1.10 Sub Consultants MME Sub Consultants Aurum Consulting Engineers SSA Landscape Architects, Inc. Project Name Proposal Number 11/2/2023 Page 2 of 2 EXHIBIT B STANDARD BILLING RATE SCHEDULE Effective through December 31, 2023 PROFESSIONAL SERVICES Principal Landscape Architect $248.00/Hour Associate Principal $233.00/Hour Senior Project Manager $225.00/Hour Project Manager II $209.00/Hour Project Manager I $185.00/Hour Job Captain/Landscape Architect II $164.00/Hour Landscape Architect I $156.00/Hour Landscape Designer III $152.00/Hour Landscape Designer II/AutoCAD Technician $149.00/Hour Landscape Designer I $142.00/Hour Staff Clerical/Administrative $111.00/Hour REIMBURSABLE EXPENSES Subconsultants Direct Billing x 1.10 In-House Office Services: As listed below x 1.10 Plotting: Color Bond $4.65/sf Black & White Bond $2.95/sf Vellum $4.55/sf Mylar $10.50/sf Transparencies: Color $3.25/each Black and White $2.25/each Color Laser Prints: 8.5 x 11 $.65/each 11 x 17 $.95/each Blueprints: 24 x 36 $2.00/each 30 x 42 $2.50/each Black & White Laser Prints: 8.5 x 11 $.10/each 11 x 17 $.15/each CD Media: CDR $6.00/each Outside Reimbursable Expenses: Reproduction, photography, shipping and postage, miscellaneous expenses Direct Cost x 1.10 Travel: Mileage Round Trip from SSA office Current IRS Rate Other travel expenses Direct Cost x 1.10 January 5, 2023 Mr. Christian Harris SSA Landscape Architects, Inc. 303 Potrero Street, Suite 40 - C Santa Cruz, CA 95060 Re: Emerson Park San Luis Obispo, CA Aurum Project. 23-001.00 Dear Christian, We are pleased to have this opportunity to provide a proposal for the electrical construction documents design portion for the referenced project. Our fee proposal is based on the information emailed to us on January 2nd, 2022 for the electrical design to provide power to pre-fabricated restroom building, Solar Powered pole lights around the park and recreational lighting for basketball/multi-sport area. We make the following proposal for consulting services: 50% Construction Documents a. Review preliminary project design plans. b. Review and coordinate comments from DD drawings. c. Site visit to establish existing conditions. d. Load calculations. e. *Coordination with utility companies. f. *Electrical service design. g. Electrical service distribution. h. Power and Lighting plans. i. Equipment cut sheets and product literature. j. Opinion of probable costs. k. (2) web-based meetings with design team. 90% Construction Documents a. Review and coordinate comments from 50% drawings. b. Power and Lighting plans. c. Electrical specifications. d. Opinion of probable costs. e. (2) web-based meetings with design team. 100% Construction Documents a. Review and coordinate comments from 90% drawings. b. Power and Lighting plans. c. Electrical specifications. d. Title 24 Calculations and documentation. e. Opinion of probable costs. f. Review and respond to City comments. g. Provide 100% biddable construction documents. h. (2) web-based meetings with design team. Bidding & Construction Administration a. Respond top bidder’s inquiries and request for clarifications. b. Incorporate addenda bid documents into construction set of plans and specifications. c. Review of submittals. d. Review proposed substitutions. e. Responding to questions from the field. f. Review change orders. g. (2) On site review of the Contractor’s work upon request. h. Final walk through observation report of the completed work. i. Prepared Record Drawings from redlines provided by contractor. Our total fee for the services outlined above is as follows: 50% Construction Documents $5,860 90% Construction Documents $5,400 100% Construction Documents $4,400 Bidding & Construction Administration $5,481 Total fee $21,141*/** *PG&E Application/Coordination/New Service (if Necessary): $7,860. **Solar Photovoltaic System Design/Grid-Interconnection/Application/Process: Assumed by Others Construction support includes review of submittals, responding to questions from the field, one on site review of the Contractor’s work upon request and a final walk through observation report of the completed work. Regularly scheduled job meetings during construction or periodic on-site inspections are not included in our scope of work (weekly or bi-weekly meetings). Not included in our basic scope of work: a. Electrical Utility Design (power, telephone & cable TV) beyond the Project property lines. b. Upgrade of existing on-site utilities (power, telephone & cable TV). c. Fire Alarm System Design. d. Electrical Service or Distribution Design. e. Street lighting or control. f. Data Cabling (or active electronics). g. CATV System Design. h. Telephone Cabling (or telephone switch design). i. Title 24 Commissioning. j. Title 24 certification, testing and documentation. k. Green Building Code (Cal Green) voluntary measures. l. Mechanical controls. m. Emergency Generator Design. n. Fire Pump Design. o. Photovoltaic System Design. p. Intrusion/Security System Design. q. CCTV System Design. r. As – built Drawings. s. Power Coordination Study etc. t. Preparation or review of energy rebate applications. u. LEED Certification. v. Value Engineering Reviews. w. Design using Revit or other BIM software. x. Structural Calculations. 2023 Hourly Rate Schedule Engineering Director $ 217.00/hr. Senior Project Manager $ 194.00/hr. Project Manager $ 188.00/hr. Electrical Designer $ 178.00/hr. CADD Manager/ Drafter $ 139.00/hr. Drafter $ 119.00/hr. All drawings, details, specifications, reports, calculations and etc. are the property of Aurum Consulting Engineers Monterey Bay, Inc. Aurum Consulting Engineers Monterey Bay, Inc. grants a one-time non- exclusive license for one time use on this specific project for the engineering work covered by this agreement and may not be used by the Client for any other endeavor without written consent. The above proposed fee does not include fees assessed by agencies as a result of obtaining information, plans, existing conditions, etc. in order to accomplish our Scope of Work. These will be considered out- sourced expenses should they occur. Additional compensation will be requested when: • Revisions are requested after the substantial completion of the documents. • It is necessary to review change orders not initiated by or as a result of our design. • When additional work not in the scope of work listed above (included services) is requested. Agreement Terms An invoice for Aurum Consulting Engineers services will be submitted monthly. Invoices are payable within 30 days after the invoice date. Accounts unpaid 60 days after the invoice date may be subject to a monthly service charge of 1.5% (or the legal rate) on the then unpaid balance. In the event any portion or all of an account remains unpaid 90 days after billing, the Client shall pay all costs of collection, including reasonable attorney’s fees. If the client objects to any portion of the invoice, the Client shall notify Aurum Consulting Engineers in writing within ten calendar days of receipt of invoice. The Client shall identify the specific cause of the disagreement and shall pay when due that portion of the invoice not in dispute. Any claims or disputes arising between Aurum Consulting Engineers Monterey Bay Inc. and the Client shall be submitted to non-binding mediation. The Client shall, to the fullest extent permitted by law, indemnify and hold harmless Aurum Consulting Engineers Monterey Bay Inc., Aurum Consulting Engineers Monterey Bay Inc.’s officers, directors, employees, agents and sub consultants from and against all damage, liability and costs, including reasonable attorney’s fees and defense costs, arising out of or in any way connected with the performance by any of the parties above named of the services under this agreement, excepting only those damages, liabilities, or costs attributed to the sole negligence or willful misconduct of Aurum Consulting Engineers Monterey Bay Inc. In recognition of the relative risks, rewards and benefits of the project to both Aurum Consulting Engineers Monterey Bay Inc. and the Client, the risks have been allocated such that the Client agrees that, to the fullest extent permitted by law, Aurum Consulting Engineers Monterey Bay Inc.’s total liability to the Client for any and all injuries, claims, losses, expenses, damages or claim expenses arising out of this agreement from any cause or causes, shall not exceed Aurum Consulting Engineers Monterey Bay Inc. Insurance coverage in effect on the contract date. Such causes include, but are not limited to, Aurum Consulting Engineers Monterey Bay Inc. negligence, errors, omissions, strict liability, breach of contract or breach of warranty. This agreement may be terminated upon giving written notice by the Client or Aurum Consulting Engineers Monterey Bay Inc. should the other fail to perform its obligation hereunder. In the event of termination, the Client shall pay Aurum Consulting Engineers Monterey Bay Inc. for all services rendered to the date of termination, all reimbursable expenses, and reimbursable termination expenses. Any litigation between the parties shall be adjudicated in the County of Monterey, California. Payment of invoices is in no case subject to unilateral discounting or set-offs by the Client and payment is due regardless of suspension or termination of the Agreement by either party. We trust that the above is in agreement with your understanding of our participation in this project and meets with your approval. We are most interested in your input and if there is something about our proposal which needs further explanation or if you would like to make adjustments in the scope-of-work please contact us. Please acknowledge your acceptance of this proposal by signing this letter below and returning a copy to us. This Proposal and pricing will expire in 90 days if written agreement is not received. Sincerely, Najib Anwary, P.E., LEED AP (BD+C) Sr. Project Manager Accepted: Signature: __________________________ Title: ____________________________ Name: _____________________________ Date: ____________________________ PROPOSAL FOR GEOTECHNICAL SERVICES Dear Mr. Harris: 1.0 INTRODUCTION GeoSolutions, Inc. presents this proposal to provide geotechnical services for the proposed Emerson Park Amenity Upgrades and Beautification project to be located at Emerson Park, 1341 Nipomo Street, San Luis Obispo California. SSA Landscape Architects, Inc. will hereafter be referred to as the client. This proposal presents our project understanding, proposed scope of services, preliminary schedule, and estimated costs associated with providing the following project deliverables:  Soils Engineering Report All work listed in this proposal shall be in accordance with the standard specifications of the City of San Luis Obispo, the 2022 California Building Code (CBC), and/or industry standard practices. 2.0 PROJECT UNDERSTANDING Our project understanding is based on the RFP for the project, which was provided by the City of San Luis Obispo. The proposed project will consist of renovating existing facilities and constructing new facilities within the existing park. New facilities are to include a restroom, play structure, and shade structures. Retaining walls may be constructed as part of the proposed improvements. See Figure 1: Site Plan (provided by the City of San Luis Obispo). Figure 1: Site Plan (provided by City of San Luis Obispo) DATE January 6, 2023 PROJECT NUMBER GS00320-1 CLIENT SSA Landscape Architects, Inc. Attn: Christian Harris 303 Potrero St, Suite 40-C Santa Cruz, CA 95060 PROJECT NAME Emerson Park Amenity Upgrades and Beautification Project 1341 Nipomo Street San Luis Obispo California Emerson Park Amenity Upgrades and Beautification January 6, 2023 Project GS00320-1 2 The proposed structures are to be located throughout Emerson Park. The site is generally level, sloping gradually downward to the southwest. This area is mapped as being underlain by Surficial Sediments (Qa). Geotechnical information is requested for design and construction of foundations for the proposed structures.. 3.0 SCOPE OF SERVICES Based on our understanding of the project needs we propose the following scope of services. 3.1 Field Investigation The proposed field investigation will consist of advancing five exploratory borings to a maximum depth of 15 feet (bgs). Anticipated exploration locations are provided in Figure 2: Proposed Exploration Plan. Actual exploration locations will be based on drill rig access, utility clearance, and our understanding of the project needs. The explorations will be used to determine the general site suitability for the proposed construction. The Project Engineer will observe the boring operations and record the sub-surface soils and/or bedrock conditions in Boring Logs. During the field investigation, sampling will be performed at approximate 2.5 to 5.0-foot intervals. Bulk and relatively undisturbed soil/bedrock samples will be obtained in the field for classification and laboratory testing. The exploratory borings will be backfilled, but not compacted, with on-site material. Repair of damaged landscape will not be the responsibility of GeoSolutions, Inc. Prior to the field investigation, pertinent published and unpublished geotechnical studies and literature of the subject project area will be reviewed under the direction of the Project Engineer. A predrill site visit will be performed in order to coordinate proposed exploration locations with the project team and/or mark for utility clearance (USA Dig Alert). We assume no site access restrictions apply for our field investigation and that no permits are required for our fieldwork. 3.2 Laboratory Testing Selected soil samples that are considered to be representative of site conditions will be tested in our laboratory, or an equivalent laboratory, in order to ascertain or derive relevant engineering properties. Anticipated testing for the project may include: Figure 2: Proposed Exploration Plan Emerson Park Amenity Upgrades and Beautification January 6, 2023 Project GS00320-1 3  Soil Classification (ASTM D2487, D2488)  Liquid Limit, Plastic Limit, and Plasticity Index (ASTM D4318)  Expansion Index (ASTM D4829)  Soil Particle Size Analysis (ASTM D422)  Laboratory Maximum Density (ASTM D1557)  Direct Shear (ASTM D3080) 3.3 Geotechnical Analysis and Report Preparation Geotechnical engineering analyses will be performed using the data obtained during our literature review, field investigation, and laboratory testing. The analyses will be used to help form our Soils Engineering Report for the project providing geotechnical recommendations pertaining to:  Location and depth to bedrock, if encountered  Depth to groundwater, if encountered  Grading requirements  Processing of soils and depth of over-excavation  Drainage and erosion  Preliminary pedestrian pavement structural section  Bearing capacity  Minimum foundation depth and width parameters  Lateral earth pressures (active, at-rest, and passive resistance) and sliding resistance parameters for the design of retaining walls and footings  Seismic design considerations including seismic lateral earth pressures A digital copy (pdf) of this report will be emailed to the client and/or client representative. 4.0 SCHEDULE Receipt of the signed agreement for professional services signifies the start of the schedule. Please note this schedule is only approximate and is subject to change; weather and site access can affect the schedule time frame.  Field investigation: within approximately four to five weeks of receiving signed agreement.  Laboratory analysis: within approximately two to three weeks of field investigation.  Report preparation: within approximately two weeks of laboratory analysis. The report(s) will be submitted within approximately eight to ten weeks of receipt of your written authorization to proceed. To initiate the proposed services, please sign and return a copy of the included Agreement for Professional Services. Upon receipt of the signed copies of the Agreement for Professional Services, we will promptly schedule the fieldwork for the proposed scope of services and return a counter-signed Agreement for Professional Services. Any alterations to the original Agreement for Professional Services may result in a delay of the proposed services or our inability to execute those services. Emerson Park Amenity Upgrades and Beautification January 6, 2023 Project GS00320-1 4 5.0 FEE ESTIMATE Our fees for the proposed geotechnical services include a Soils Engineering Report (field investigation, laboratory testing, and report). We understand this is a prevailing wage project. A breakdown of costs associated with performing our proposed work scope is provided. Our fees are based on a flat rate and are as follows: Soils Engineering Report Field Investigation $ 3,640.00 Laboratory Testing $ 1,900.00 Report Preparation $ 2,000.00 TOTAL: $ 7,540.00 We will not incur expenditures above $ 7,540.00 without your prior authorization. 6.0 TERMINATION OF SERVICES This contract may be terminated by either party. Any fees accrued by GeoSolutions, Inc. after receipt of the signed Agreement for Professional Services and retainer will be deducted from said retainer and the remainder returned to the issuer of the retainer. 7.0 ADDITIONAL GEOTECHNICAL AND INSPECTION SERVICES GeoSolutions, Inc. assumes that it will be retained to provide additional services during future phases of the proposed project. These services would be provided by GeoSolutions, Inc. as required by the City of San Luis Obispo, the 2022 CBC, and/or industry standard practices. These services would be in addition to those included in this document. 8.0 PROJECT CONSIDERATIONS It is the responsibility of the Client and/or the Client Representative to provide access to the project site for our testing equipment. The locating of any underground utility within the property limits is the responsibility of the Client and/or the Client Representative. If the Client/Client Representative is uncertain about the locations of underground utilities, you should hire a professional locating service. We will contact Underground Service Alert (USA) to locate utilities in the public right of away and exercise caution during field investigation. If paint is used to mark utility locations, GeoSolutions, Inc. will not remove paint marks. GeoSolutions, Inc. will not be liable for damage or injury arising from damage to existing utilities. It should be noted when drilling on or near developed properties, we will attempt to minimize damage to the existing landscape, hardscape, and/or pavement areas. GeoSolutions, Inc. will not be liable for damage to existing landscape, hardscape, and pavements. If available, topographic maps and a preliminary layout should be provided to us. Any change in the layout could necessitate additional work. Review of subsequent plan changes and/or other project requirements would be charged as additional cost in accordance with our fee schedule. We request that any previous geologic or geotechnical reports conducted for the site be submitted to us. 9.0 CLOSURE This proposal, including, but not limited to, the terms of payment, proposed services, and schedule for proposed services, is valid for 90 days from the proposed date. AGREEMENT FOR PROFESSIONAL SERVICES Project Description: Provide geotechnical services associated with a Soils Engineering Report in accordance with this proposal dated January 6, 2023 This Agreement is entered into by and between GEOSOLUTIONS, INC. and the CLIENT as follows: 1. GEOSOLUTIONS, INC. agrees to perform professional services at the Project name described to the left, or elsewhere as appropriate, the scope of which services is briefly described above. Client acknowledges that the “Exhibit A” applicable to project and date listed above is hereby made part of this Agreement for Professional Services. 2. Unless otherwise specifically agreed in writing, GEOSOLUTIONS, INC. services shall be performed on a fixed fee and/or time and materials basis in accordance with the proposal and/or fee schedule attached to this Agreement. Any estimate of the total cost for the scope of work described herein is provided in good faith, but is intended as an estimate only in recognition of the many variables that may affect the execution of professional services (including, without limitation, conditions in the field, coordination with other trades, field change orders, and the like). 3. All fees and other charges attributable to this Agreement shall be invoiced at completion of services. Release of work product to Client is contingent upon receipt of client payment in full to GEOSOLUTIONS, INC. unless otherwise specifically agreed to in writing by both parties. Invoices are due and payable upon receipt. After thirty (30) days, late charges shall accrue on invoices at the rate of 1% per month. Should Client dispute any fee or charge, written notice of such dispute must be provided to GEOSOLUTIONS, INC. within thirty (30) days after invoice date; otherwise, invoiced items and amounts shall be conclusively presumed correct. If it becomes necessary for GEOSOLUTIONS, INC. to file suit to collect any sum due for professional fees or costs, the prevailing party in such collection action shall be entitled to reasonable attorney's fees and costs incurred therein. 4. Any change order or expansion or modification of the scope of work, or additional services to be provided by GEOSOLUTIONS, INC., shall be agreed upon in writing, to the extent that it is reasonably practicable to do so, and such modified or additional work shall be governed by each and every provision of this Agreement; provided, however, that Client's acceptance of the work as modified or enlarged shall be deemed a waiver of any requirement of a written change order associated therewith. 5. To the fullest extent permitted by law, and not withstanding any other provision of this Agreement, the total liability, in the aggregate, of GEOSOLUTIONS, INC. and GEOSOLUTIONS, INC.’S officers, directors, partners, employees, agents and subconsultants, and any of them, to the Client and anyone claiming by, through or under the Client, for any and all claims, losses, costs or damages of any nature whatsoever arising out of, resulting from or in any way related to the Project or the Agreement from any cause or causes, including but not limited to the negligence, professional errors or omissions, strict liability, breach of contract or warranty, express or implied, of GEOSOLUTIONS, INC. or GEOSOLUTIONS, INC.’S officers, directors, employees, agents or subconsultants, or any of them, shall not exceed the total compensation received by GEOSOLUTIONS, INC. under this Agreement, or the total amount of $35,000 whichever is greater. 6. GEOSOLUTIONS, INC. shall perform professional services hereunder in accordance with generally accepted professional practice in its fields of specialty. No other warranty or representation of quality or result, either express or implied, is included or intended in our proposal, agreements or reports. Any and all reports or other findings, conclusions or recommendations provided to Client by GEOSOLUTIONS, INC. shall be strictly subject to the conditions and limitations stated therein. Any material departure from such conditions or limitations by Client shall relieve GEOSOLUTIONS, INC. of any liability which would otherwise arise in connection with such reports or recommendations. 7. To the fullest extent permitted by law, Client agrees to indemnify, defend, and hold harmless GEOSOLUTIONS, INC. from any and all liability, costs, loss, damages, or judgments arising directly or indirectly out of the conduct of Client, its employees, subcontractors, design professionals, agents, suppliers, and representatives, regardless of whether or not the active or passive fault of GEOSOLUTIONS, INC. contributed to the claim, loss, damage or liability. 8. In the event that Client requests termination of the services contemplated by this Agreement prior to the completion thereof, GEOSOLUTIONS, INC. reserves the right to complete such analyses, records, and reports as may be necessary to place its file in order and reasonably to protect its reputation for professional competence. All files, drawings, samples, field notes, and reports, including the authorized submission of final reports to public agencies, shall remain the property of GEOSOLUTIONS, INC. until GEOSOLUTIONS, INC. has received payment in full for fees and costs billed hereunder. The actual or threatened use of any such material in contravention of GEOSOLUTIONS, INC.'S ownership rights hereunder shall be grounds for appropriate injunctive relief. 9. GEOSOLUTIONS, INC. will diligently proceed to complete the professional services described in this Agreement in a timely manner. However, it is expressly agreed that GEOSOLUTIONS, INC. shall not be held responsible for delays in performance occasioned by factors beyond GEOSOLUTIONS, INC.'S control. Client: SSA Landscape Architecture, Inc. Signature: _______________________ Date: DATE January 6, 2023 PROJECT NUMBER GS00320-1 CLIENT SSA Landscape Architects, Inc. Attn: Christian Harris 303 Potrero St, Suite 40-C Santa Cruz, CA 95060 PROJECT NAME Emerson Park Amenity Upgrades and Beautification Project 1341 Nipomo Street San Luis Obispo California GeoSolutions, Inc. Kelly Robinson, GE 3118 Signature: _______________________ Date: January 11, 2023 Christian Harris Associate Principal SSA Landscape Architects, Inc. 303 Potrero Street, Suite 40-C Santa Cruz, CA 95060 Re: Proposal to Provide Civil and Structural Engineering Services for Emerson Park Amenity Upgrades and Beautification MME Project No: 22162 Dear Christian, Thank you for asking MME to provide your engineering services, accordingly we have prepared the following proposal for your review. We have over 30 years of local civil and structural engineering experience and look forward to working with you. Project Understanding This project consists of the rehabilitation and improvement of the existing amenities at Emerson Park in San Luis Obispo, California. These improvements primarily include a new fully accessible pre-fabricated public restroom, improvements to the dog park, relocated bocce courts, expanded basketball court, new playground, new fencing, improved solar safety lighting, site lighting, fencing, and (3) new shade structures at the dog park, playground, and exercise equipment. We understand that a major goal of the project is to utilize rain barrels to collect storm water for use at the community garden. We anticipate that the added and replaced impervious area for this project will be less than 22,500 SF. With the added/replaced impervious areas greater than 15,000 SF and less than 22,500 SF, the project will need to provide performance requirements 1, 2, & 3 in accordance with the City of San Luis Obispo’s Adopted Post Construction Requirements (Central Coast Regional Water Quality Control Board), dated July 12, 2013. These requirements include site design and runoff reduction, water quality treatment, and runoff retention. We understand that the project is being funded by Proposition 68 State Parks grant funding and will therefore need to comply with recent Prop 68 requirements. The approximate project budget is $2.8 million. Our work will generally include the civil engineering (CE) services to prepare construction documents including plans, specifications and estimates for use in competitive bidding and construction of this project. Proposal for Emerson Park MME Project No: 22162 January 11, 2023 Page 2 of 7 Scope of Proposed Services The scope of our services is based on a review of the conceptual drawings, observations made during a visit to the site, and discussions with you. Based on this information, we intend to provide the following services: Design Phase Services Phase One – Conceptual Design 1. Participate in correspondence with you and members of the design team as may be required to accomplish the tasks identified during this phase. 2. Prepare a topographic field survey of the site to provide a base map for design. Contact utilities companies to request maps of utilities in the project area and surrounding streets. We will survey ground features such as fences, slopes, pavements, building corners, driveways, major trees, and visible improvements or utilities at ground level. We will prepare a topographic map at about 10 scale with 2’ contours and elevations of ground features deliverable in AutoCAD and PDF. Survey will be an Engineering Survey based on local assumed datum and basis of bearings and will not be a Boundary Survey and will not include historical research, deeds, easements, legal descriptions, reconciliation of maps, filing records of survey, setting corners or determining property boundaries. Develop a scope of services and subcontract to provide underground utility location markings at the site and surrounding street (see Figure 1). Figure 1 – Site overview map from RFP Proposal for Emerson Park MME Project No: 22162 January 11, 2023 Page 3 of 7 3. Review the Geotechnical Investigation from the City. 4. Prepare structural design of foundations for prefabricated restroom, three shade structures, large playground structures, site light poles, and fencing. 5. Prepare and deliver one set of Schematic Design (SD) civil and structural engineering drawings of the selected alternative with sufficient detail to fix and describe the character of the systems contemplated for use on this project. SD drawings will be about 50% complete when compared to the final drawings. Drawings will include: i) Impervious area plan with drainage area calculations and mitigation areas ii) Site grading and drainage plan with inlets, outlets, pipes for storm drainage and preliminary ADA grading scheme iii) Utility Plan for prefabricated restroom sewer and water connections, and possibly replacement water fountain connections if needed iv) Foundation plan for prefabricated restroom, shade structures, and playground structures v) Key Structural Details 6. Prepare an opinion of estimated construction costs for the portions of the project represented by our drawings. 7. Provide the administrative support necessary for us to perform these services. Phase Two – Final Design 1. Participate in correspondence with you and members of the design team as may be required to accomplish the tasks identified during this phase. 2. Attend a meeting with you and other members of the design team to review and discuss the previously submitted schematic drawings and to resolve any identified conflicts between the various disciplines. 3. Prepare a Drainage Memo. 4. Prepare and deliver 90% engineering drawings sufficiently detailed for competitive bidding and for guidance of a qualified, experienced contractor during construction of the proposed improvements. These Drawings will be submitted for the Building Permit Application. Drawings to be furnished will include: i) Cover ii) Site grading plan iii) Site drainage plan with inlets, outlets, pipe sizes and lengths for storm drainage and restroom sewer lateral iv) Storm Water Control Plan with impervious areas v) Utility Plan Proposal for Emerson Park MME Project No: 22162 January 11, 2023 Page 4 of 7 vi) Erosion control plan vii) Site Details viii) Foundation plan for prefabricated restroom, shade structures, and playground structures ix) Key Structural Details 5. Prepare and deliver a preliminary set of technical specifications in MS Word. 6. Prepare an opinion of estimated construction costs for the portions of the project represented by our drawings. 7. Assist in obtaining approval of our parts of the project by the Building Official by responding to one set of plan check comments. 8. Complete the design and preparation of 100% level drawings incorporating Building Permit submittal comments and revisions. 9. Complete the preparation of 100% level technical specifications incorporating Building Permit submittal comments and revisions. 10. Update the final 100% opinion of estimated construction costs for the portions of the project represented by our drawings. 11. Prepare final civil engineering calculations for earthwork volumes, storm and sanitary sewer systems, and other portions of the civil site improvements. 12. Prepare final structural engineering calculations for foundations. 13. Revise Final Plans, Specifications, and Estimate as requested by City Engineer, for use in bidding and construction of the project. 14. Provide the administrative support necessary for us to perform these services. Phase Three – Construction Administration 1. Participate in correspondence with you and members of the design team as may be required to accomplish the tasks identified during this phase. 2. Participate in a pre-construction meeting to answer questions about design intent or about interpretation of the documents prior to work at the site. 3. Prepare and issue bulletins in response to RFI’s during construction, if needed, for clarification of our drawings or specifications. 4. Review submittals and shop drawings, submitted through and checked by the General Contractor, for general compliance with the intent and requirements of our Construction Documents. Re-review of any submittals more than two resubmittals would be considered Additional Services. 5. Provide the administrative support necessary for us to perform these services. Additional Services Additional Services are those items which are not specifically mentioned under the scope of proposed Design Phase services outlined above and/or those items which Proposal for Emerson Park MME Project No: 22162 January 11, 2023 Page 5 of 7 arise as a result of unforeseen circumstances during the design or construction phases of the project. Any Additional Services and compensation shall be authorized by the Client in advance and in writing or acknowleged and confirmed by email. Because the remodeling and/or rehabilitation of an existing building or infrastructure requires that certain assumptions be made regarding existing conditions, all the construction details can seldom be precisely shown on the drawings before the work of construction begins. Therefore, unforeseen field conditions will generate a certain amount of Additional Services work and expense due to no fault of anyone and we recommend the Owner carry a bigger contingency for additional design fee and additional construction cost to address unknown existing conditions. The following is a partial list of work excluded from this scope of services: Existing Underground Utility Location, Irrigation, Geotechnical Engineering, Caltrans Encroachment Permits, Environmental Assessments or Permits, Hazardous Materials Services, Architecture or Waterproofing, Mechanical, Electrical or Traffic Engineering, Pumps and Hydromodification Analysis, FEMA studies, Arborists Reports, Tree Protection Plans, Traffic Control Plan, Construction Staging Plans, SWPPP, Signalized Intersections and Crosswalks, Bid Alternates, Value Engineering, Construction Inspection, Front End Specifications, Expedited Schedule, Demolition Plans and Construction Contracts. Deliverables At the following points in the design process, we will furnish the following deliverables to you for your use, review and comment:  Topographic Survey – AutoCAD format and PDF format  Schematic Design 50% – Two conceptual plans, one set of plans (with selected alternative), and cost estimate in electronic PDF format  Design Development 90% – One set of plans, one cost estimate, and one preliminary drainage memo in electronic PDF format, and one set of preliminary technical specifications in MS Word format.  Construction Documents 100% – One set of plans, one cost estimate, one set of calculations in electronic PDF format, and one set of technical specifications in MS Word format.  Final Construction Documents– One set of signed plans on bond paper, three sets of signed calculations, one cost estimate, and one final drainage memo in electronic PDF format and one set of signed technical specifications in MS Word format. Time Schedule Based on our present workload, we could begin work on this project within two weeks of receiving a signed copy of this proposal. The work will be completed pursuant to a mutually agreed upon schedule. Proposal for Emerson Park MME Project No: 22162 January 11, 2023 Page 6 of 7 Compensation for Services Compensation for all services rendered in connection with this project will be based on time and expenses charged in accordance with our Schedule of Standard Billing Rates. Based on information available to us at this time, it is our opinion the estimated cost of our services will be Hourly Not To Exceed the amount shown in the attached Engineering Fee Estimate. Thank you for the opportunity to prepare this proposal. Should you have any questions please call me. We look forward to working together with you. Respectfully yours, Rodney Cahill, P.E. Principal Engineering Fee Estimate prepared for SSA CE and SE Services for Emerson Park Mesiti-Miller Engineering, Inc. MME Project Number: 22162 1/11/2023 Item Task Description Total Principal Engineer Engineer Engineer Engineer Engineer Admin Fee Engineer V IV III II I Assist $230 $220 $200 $170 $150 $130 $95 Phase One - Conceptual Design 1 Correspondence 4 1 1 2 $1,590 2 Topographic Survey 16 80 $15,680 3 Review Geotechnical 1 4 $830 4SDs $0 i. Impervious Area Plan 1 4 4 $1,510 ii. Grading and Drainage Plan 8 8 16 $5,600 iii. Utility Plan 4 8 16 $4,680 iv. Foundation Plans 1 16 $3,430 v. Key Structural Details 1 8 $1,830 5 Cost Estimate 1 4 2 2 $1,670 6 Administration 1 4 $610 Subtotals: 38 0 29 23 124 0 4 $37,430 Phase Two - Final Design 1 Correspondence 4 1 1 1 $1,440 2 Meeting 2 2 $760 3 Drainage Memo 2 16 4 $3,780 4 90% Plans $0 i. Cover 2 $300 ii. Grading Plan 2 24 6 $5,440 iii. Drainage Plan 2 4 16 $3,540 iv. SWCP 2 12 4 $3,100 v. Utility Plan 1 12 4 $2,870 vi. Erosion Control Plan 1 2 4 $1,170 vii. Site Details 1 2 4 $1,170 viii. Foundation Plan 1 32 $6,630 ix. Key Structural Details 1 12 $2,630 5 90% Tech Specs 4 24 4 24 $10,000 6 90% Cost Estimate 1 8 2 8 $3,370 7 Plan Check 1 2 1 4 $1,400 8 100% Plans 2 8 4 16 $5,140 9 100% Tech Specs 2 4 2 4 $2,200 10 100% Cost Estimate 1 2 2 $930 11 CE Calculations 1 6 $1,130 12 SE Calculations 1 6 $1,430 13 Revise Final PS&E 4 4 $1,400 14 Administration 4 4 $1,300 Subtotals: 36 0 103 86 115 0 4 $61,130 Personnel and Hourly Billing Rates Phase Three - Construction Administration 1 Correspondence 1 1 1 $580 2 Pre-con Meeting 2 2 $800 3 RFI Response 2 4 8 $2,460 4 Review Submittals 1 4 8 $2,230 5 Administration 1 2 $420 Subtotals: 70921702 $6,490 Services Subtotal: $105,050 Reimbursable Expenses 1 Plotting and Delivery $0 2 Mileage 200 0.625 $125 3 Subconsultant Utility Markings Allowance (x 1.10)2500 1.1 $2,750 Subtotals: $2,875 Services and Expenses Subtotal: $107,925 This is our estimate based on currently available information. We may redistribute compensation between phases to be consistent with the hours of services provided, but shall not exceed the total unless approved by the Client. This estimate is based on hourly rates effective through December 2023. Proposal for Emerson Park MME Project No: 22162 January 11, 2023 Page 7 of 7 Schedule of Standard Billing Rates Effective through December 31, 2023 Professional Services Engineer I $ 130 / hour Engineer II $ 150 / hour Engineer III $ 170 / hour Engineer IV $ 200 / hour Engineer V $ 220 / hour Principal Engineer $ 230 / hour Expert Witness Services $ 380 / hour Deposition, court appearance and preparation Administrative Assistant $ 95 / hour CAD Technician I $ 90 / hour CAD Technician II $ 110 / hour Field Technician I $ 115 / hour Field Technician II $ 140 / hour Minimum Consultation Fee $ 1,000 Field Survey (Prevailing Wage) Chief of Party $235 / hour Instrumentman $225 / hour Chainman / Rodman $215 / hour Flagperson / Pedestrian Monitor $170 / hour Reimbursable Expenses Sub-Consultants Direct Billing x 1.10 Outside Services Direct Cost x 1.15 Printing, delivery, equipment rental and other direct project expenses In-House Services Photocopies $ 0.10 sheet Plotting -internal check plots / plots on bond $ 2.00 sheet -final plots on mylar $ 10.00 sheet Travel Automobile mileage $ 0.625 mile Airfare, Car Rental, etc. Direct Cost x 1.15 Per Diem Allowance (varies by location) $ 197/day \\svr2016\projects\22162 ssa - emerson park\proposal\proposal or soq work docs\22162_emerson park_proposal.docx 16 From:Honer-Hollstien, Lily Sent:Wednesday, May 1, 2024 3:56 PM To:Avakian, Greg Subject:2024-05-01 Emerson Park Status Report Attachments:Emerson Park Amenity Upgrades and Beautification Proposal.pdf; image.png Importance:High Please review the below document to release funds for the Emerson Park project. Emerson Park Status Report.2024.05.01.docx I have attached the bid, which was incorrectly calculated and includes an additional $7,520. Erica sent the attached screen shot of the email regarding the miscalculation. Once complete and your approval granted, I will forward to Whitney. Thank you, Lily Honer-Hollstien pronouns she/her/hers Business Analyst Parks & Recreation 1341 Nipomo, San Luis Obispo, CA 93401-3934 E lhoner@slocity.org T 805.781.7158 slocity.org Stay connected with the City by signing up for e-notifications LANDSCAPE ARCHITECTURAL DESIGN SERVICES FOR EMERSON PARK AMENITY UPGRADES AND BEAUTIFICATION PROJECT – CITY OF SAN LUIS OBISPO January 12, 2023 Erica Long – Project Manager II City of San Luis Obispo 919 Palm Street San Luis Obispo, CA 93401‐3218 A. PROJECT UNDERSTANDING The scope of work contained herein is based on the Request for Proposal for the Emerson Park Amenity Upgrades and Beautification project for the City of San Luis Obispo. This project includes the design of a ½ acre dog park, prefabricated self‐cleaning restroom, drought tolerant landscaping, shade structures, bocce court renovation and/or relocation, renovation and expansion of existing basketball courts, new playgrounds for both the 2‐5 and 5‐12 age groups, replacement of existing perimeter fencing, replacement of an existing drinking fountain and inclusion of an educational garden. A public mosaic will be included as either part of the restroom building facade or placed elsewhere in the park. SSA will serve as the prime consultant leading, collaborating, and managing the design and engineering work of consultants hired by SSA. Anticipated consultants include a Geotechnical Engineer to document existing soil conditions and provide recommendations sufficient for project consultants to design their respective project components; a Civil Engineer will provide rough and fine grading of all elements, sanitary sewer and water utilities for the proposed restroom structure, and stormwater management services; an Electrical Engineer will provide design of court and site lighting sufficient for night time use as well as power to the prefabricated restroom building; and a Structural Engineer will provide direction for footing design for the restroom foundation, light fixtures, and shade structures. An allowance for an Arborist, who will survey all trees in the area of work and provide guidance in relation to tree disposition and potential construction impacts, has been included as an optional service. The scope of work for the project is as follows: PHASE ONE – CONCEPTUAL DESIGN a. Data Collection: Collect and review all available existing conditions information from the CITY, including as‐built plans, title reports, recorded easements, site reports, and any other existing topographic survey information available. b. Execute contracts and initiate topographic and geotechnic surveys and execute with respective subconsultants. c. Project Kick‐off: Attend a kick‐off meeting with the CITY to review the program, project goals, project schedule and existing conditions. This meeting will establish communication protocol and design review protocol by the CITY. d. Site Analysis – Visit the site with the topographic survey to assess features, site access and circulation, drainage and utilities, and identify opportunities and constraints. e. Prepare and submit (2) Schematic Design concepts for amenities noted above based on the Attachment B Site Plan. The Conceptual Plans will include material option concepts. f. Prepare an initial estimate of probable construction costs for each concept. g. Meet with the CITY via video conferencing to review the Schematic Design concepts. h. Attend public meeting at Park to review proposed site designs. City to facilitate meeting, SSA will prepare concept boards and presentation material, present concepts, and solicit feedback during meeting. i. Prepare presentation and present concepts and community meeting findings and input to the Parks and Recreation Committee j. Refine preferred concept per Parks and Recreation Committee comments for final concept approval. k. Coordinate with consultants, vendors and CITY via emails and phone calls throughout this phase of work. PHASE ONE DELIVERABLES  (2) Park Concepts  (1) Final Approved Concept  Preliminary Cost Estimate for each concept  (1) City Review Meeting  (1) Public Meeting  (1) PRC Meeting PHASE TWO – DESIGN DEVELOPMENT a. Based on the approved Conceptual Design, prepare base files for Design Development set and subconsultant use. b. Prepare and submit the 50% Design Development level plan set for the preferred design to the CITY for approval. The plan set will include the following information which may be consolidated to reduce sheet quantity where feasible. Additional consultant sheets for Civil and Electrical scope of work will be incorporated into the plan set: i. Existing Conditions and Demolition Plan ii. Site Plan iii. Accessibility Plan iv. Architectural Floor Plan (for restroom building) v. Layout Plan vi. Irrigation Plan vii. Planting Plan viii. Construction Details and Sections ix. Landscape Details x. Outline Technical Specifications xi. Update Opinion of Probable Construction Cost. xii. Civil Plans xiii. Structural Plans xiv. Electrical Plans c. Publish (1) electronic copy of 50% CD’s and submit for CITY review. d. Meet with the CITY via video conferencing to review 50% CD comments e. Allow for up to (2) meetings via video conferencing with project team to collaborate, coordinate or review project issues. f. Coordinate with Utility companies and submit NOI to construct at the park site. g. Coordinate with CITY, design team, and vendors via emails and phone calls throughout this phase of work. PHASE TWO DELIVERABLES  50% PS&E  (1) City DD review meeting  (2) Design coordination meetings PHASE THREE – CONSTRUCTION DOCUMENTS a. Incorporate comments from previous submittal to prepare and submit the 90% Construction Documents. CITY to coordinate Building Permit submittal (including printing sets, delivery, completing forms, general submittal administration): i. Existing Conditions and Demolition Plan ii. Site Plan iii. Accessibility Plan iv. Architectural Floor Plan (restroom building) v. Layout Plan vi. Irrigation Plan vii. Planting Plan viii. Construction Details and Sections ix. Landscape Details x. Draft Technical Specifications xi. Update Opinion of Probable Construction Cost xii. Civil Plans xiii. Structural Plans xiv. Electrical Plans xv. Itemized Building Review comment response letter b. Publish (1) electronic copy of 90% PS&E and submit for CITY review. c. Meet with the CITY to review 90% comments at CITY offices. d. Walk site with 90% plans to confirm assumptions and identify potential conflicts. e. Conduct in‐house plan check of SSA and consultant drawing sets prior to submittal and incorporate revisions and CITY feedback into draft 100% CD’s to meet all applicable laws, regulations, CITY standards, and other applicable requirements. f. Prepare 100% estimate of probable construction costs. g. Prepare 100% Technical Specifications in CSI format. Coordinate with CITY front end specifications. h. Publish (1) electronic copy of draft 100% CD’s and submit for CITY review. i. Collect feedback from CITY and finalize/compile Bid Set Package. j. Allow for up to (2) meetings via video conferencing with project design team for this phase of work to collaborate, coordinate or review design, construction, budget or schedule. k. Coordinate with CITY, design team, and vendors via emails and phone calls throughout this phase of work. PHASE THREE DELIVERABLES  90% PS&E  100% PS&E  Bid Set  (1) CITY document review meeting  (2) Design coordination meetings PHASE FOUR – BID PHASE COORDINATION a. Attend one pre‐bid meeting and walk‐through with bidding contractors and CITY. b. Provide clarification and addenda throughout bid period as required. c. Assist CITY with review and evaluation of bids. d. Coordinate with CITY on the execution of a contract for construction with successful bidder. PHASE FIVE – CONSTRUCTION ADMINISTRATION a. Attend one Pre‐Construction Meeting to answer contractor questions and walk the site with contractors. b. Provide plan clarification and responses to contractor RFI’s throughout the construction period as requested by the CITY. c. Construction Meetings & Field Observations – attend up to (3) construction meetings to review progress in the field as necessary. Provide site observation notes from each field review. d. Submittals – Review submittals, shop drawings and provide written approval, rejection or correction directives. Review proposed substitutions for conformance to drawings and technical specs, if any. e. CCO’s – Review and make recommendations to the CITY if necessary. Change Order preparation and management by others. f. Perform one pre‐final acceptance walk‐through and prepare punch list. ADDITIONAL SERVICES SSA may provide additional services, as requested in advance by CITY. Additional services will be negotiated separately based on the billing rates contained in the “SSA Rate Schedule”. Additional services may include, but are not limited to: a. Cost estimating or value engineering services beyond those included above. b. Revisions or re‐submittals beyond those included above. c. Procurement of Biological Consultant. d. CEQA coordination. e. Unforeseen changes in the scope of work, design program, budget or schedule. f. 3D modeling or renderings. g. Submitting drawings for or any fees associated with permitting unless noted in scope above. h. Additive or deductive alternates beyond what is included above, and any other service not described within this Scope of Work. FEE PROPOSAL The fees for the above Scope of Work phases are as follows: Phase One – Conceptual Design $73,408.00 Phase Two – Design Development $75,434.00 Phase Three – Construction Documents $169,046.00 Phase Four – Bid Phase Coordination $8,424.00 Phase Five – Construction Administration $31,399.00 Estimated Reimbursable Expenses $5,363.00 Allowance for Arborist $2,750.00 Allowance for Solar Design and Application $8,250.00 Total Proposed Fees $374,074.00 These services are proposed to be provided on an Hourly Not to Exceed basis. Fees will be billed monthly based on the actual effort and expense in each phase. SERVICES TO BE PROVIDED BY THE CITY 1. All Project related drawings, surveys and reports, including, but not limited to, those requested in this Scope of Work 2. CITY review, comment and directives as requested by SSA 3. Procurement of any subconsultant that may be identified as necessary during the Project 4. Submittal to any necessary agencies for review and approval, including to the OWNER REIMBURSABLE EXPENSES Included in the FEE PROPOSAL is an allowance for expenses such as mileage at current federal rates, plotting, printing and reproduction, shipping and postage. Billings for reimbursable expenses will be submitted on or around the 25th of each month based on the actual cost for the previous month, per the attached “SSA Rate Schedule”. a.Data collection 6 4 4 b.Execute contracts and initiate surveys 8 8 c.Project kick-off meeting 2 2 d.Site Analysis 6 6 e.Prepare (2) design concepts 20 32 24 f.Prepare initial construction estimate 6 12 g.Meet with CITY to review concepts 2 2 h.Prepare materials and attend public meeting at park 16 24 24 i.Prepare presentation for concepts and present to PRC 8 8 j.Prepare final concept plan 6 8 8 k.Coordinate with consultants via email, phone 12 4 0 92 0 0 0 82 0 0 80 8 $45,204 $7,540 $8,294 $18,100 $19,910 $25,640 $28,204 $73,408 a.Prepare base files for DD set and subconsultant use 2 8 b.Submit 50% Design level plan set i. Existing conditions 2 4 8 ii. Site Plan 4 16 24 iii. Accessibility Plan 2 2 6 iv. Architectural Floor Plan (Restroom) 2 4 8 v. Layout Plan 2 4 8 vi. Irrigation Plan 2 8 16 vii. Planting Plan 2 12 16 viii. Construction Details 8 20 24 ix. Landscape Details 2 2 4 x. Outline Tech Specs 2 6 xi. Update probable construction cost 2 2 4 xii. Civil Plan Review 4 xiii. Structural Plan Review 4 xiv. Electrical Plan Review 4 c.Submit 50% CD's to CITY 2 2 3 d.Meet with CITY to review 50% set 2 2 e.Allow up to (2) meetings with project team for review 4 4 f.Coordinate with utility and submit NOI for park 2 2 4 g.Coordinate with CITY, design team 12 4 0 66 0 0 0 94 0 0 133 0 $47,725 $5,860 $6,446 $19,330 21263 $25,190 $27,709 $75,434 a.Incorporate comments from CITY and prepare 90%CDs i. Existing conditions 2 8 12 ii. Site Plan 12 12 16 iii. Accessibility Plan 1 2 4 iv. Architectural Floor Plan (Restroom) 2 6 8 v. Layout Plan 1 12 16 vi. Irrigation Plan 6 16 20 vii. Planting Plan 4 16 20 viii. Construction Details 16 20 24 ix. Landscape Details 2 4 6 x. Draft Tech Specs 8 8 xi. Update probable construction cost 3 6 xii. Civil Plan Review 4 xiii. Structural Plan Review 4 xiv. Electrical Plan Review 4 xv. Itemized Building Review response letter 2 3 b.Submit 90% CD's to CITY 2 3 c.Meet with CITY to review 90% set 8 2 d.Conduct in-house plan check and prepare 100% CD's 12 24 32 e.Walk site with 90% plans to identify conflicts 3 6 Administrative AssistantBASIC SERVICES Associate PrincipalPhase One SSA Subtotal Multipler 1.10Job Captain/Landscape Architect llMME Consultant Subtotal Aurum Consulting Engineers MME Phase Two: Design Development Phase Three: Construction Documents Phase One Total Phase Two Total Detailed Breakdown of Landscape Architectural Services for Emerson Park Amenity Upgrades for City of San Luis Obispo Proposal No. P22056.00 Date: 01-12-23 Director of DesignLandscape Designer l/AutoCAD TechSub Consultants Multiplier 1.10 Consultant Subtotal Sub Consultants GeoSolutions Phase Two SSA Subtotal Phase One: Conceptual Design Senior Project ManagerPrincipalProject ManagerLandscape Architect lLandscape Designer ll/AutoCAD TechSSA Landscape Architects, Inc. Project Name Proposal Number 1/12/2023 Page 1 of 2 Administrative AssistantBASIC SERVICES Associate PrincipalJob Captain/Landscape Architect llDirector of DesignLandscape Designer l/AutoCAD TechSenior Project ManagerPrincipalProject ManagerLandscape Architect lLandscape Designer ll/AutoCAD Techf.Prepare 100% cost estimate 2 4 6 g.Prepare 100% technical specs 12 h.Submit 100% CD's to CITY 2 3 i.Prepare and submit bid set package 8 12 16 j. Allow up to (2) meetings for review with Design Team 4 4 k.Coordinate with CITY, design team 12 6 0 136 0 0 0 156 0 0 201 0 $82,377 $17,660 $19,426 $61,130 67243 $78,790 $86,669 $169,046 a.Attend on pre-bid meeting 8 b.Provide plan clarification and RFI responses 8 16.0 c.Assist CITY with review of bids 4 d.Coordinate with CITY - execution of construction contract 4 024000000160$7,520 $822 $904 0 $822 $904 $8,424 a.Attend on Pre-Construction meeting 8 b.Provide Plan Clarification and RFI responses 16 12 c.Attend up to (3) Construction Meetings 24 d.Review submittals 24 24 e.Review Change orders 12 f.One prefinal walk through - prepare punch list 8 3 092000039000$26,274 $4,659 $5,125 $6,490 7139 $4,659 $5,125 $31,399 Hours: 0 410 0 0 0 332 39 0 430 8 Rate: $241 $222 $218 $215 $178 $158 $150 $146 $137 $108 Extension: $0 $91,020 $0 $0 $0 $52,456 $5,850 $0 $58,910 $864 209100 $357,711 Estimated Reimbursable Expenses $2,000 MME Reimbursable Expenses $2,875 Allowance for Arborist $2,500 Allowance for Solar Design and Application $7,500 $14,875 Multiplier 1.10 $16,363 $374,074 The above breakdown represents our best estimate at this time and may change subject to future developments during the project. It is possible that some of the estimated manpower requirements for specific task items may increase, while others may not require the entire anticipated effort. This provides us a greater degree of confidence in the overall project estimate, rather than in any given task. Project Totals for In-house Staff Reimbursable Expenses Phase Three Total Phase Four Total Phase Four: Bid Phase Coordination Phase Five: Construction Administration Phase Five Total Total Project Compensation Subtotal Project Fees for Services Aurum Consulting Engineers MME Phase Three SSA Subtotal Consultant Subtotal Consultant Subtotal Consultant Subtotal Sub Consultants Aurum Consulting Engineers Phase Four SSA Subtotal Phase Five SSA Subtotal MME Multiplier 1.10 Mulitplier 1.10 Mulitplier 1.10 Sub Consultants MME Sub Consultants Aurum Consulting Engineers SSA Landscape Architects, Inc. Project Name Proposal Number 1/12/2023 Page 2 of 2 EXHIBIT B STANDARD BILLING RATE SCHEDULE Effective through December 31, 2023 PROFESSIONAL SERVICES Principal Landscape Architect $248.00/Hour Associate Principal $233.00/Hour Senior Project Manager $225.00/Hour Project Manager II $209.00/Hour Project Manager I $185.00/Hour Job Captain/Landscape Architect II $164.00/Hour Landscape Architect I $156.00/Hour Landscape Designer III $152.00/Hour Landscape Designer II/AutoCAD Technician $149.00/Hour Landscape Designer I $142.00/Hour Staff Clerical/Administrative $111.00/Hour REIMBURSABLE EXPENSES Subconsultants Direct Billing x 1.10 In-House Office Services: As listed below x 1.10 Plotting: Color Bond $4.65/sf Black & White Bond $2.95/sf Vellum $4.55/sf Mylar $10.50/sf Transparencies: Color $3.25/each Black and White $2.25/each Color Laser Prints: 8.5 x 11 $.65/each 11 x 17 $.95/each Blueprints: 24 x 36 $2.00/each 30 x 42 $2.50/each Black & White Laser Prints: 8.5 x 11 $.10/each 11 x 17 $.15/each CD Media: CDR $6.00/each Outside Reimbursable Expenses: Reproduction, photography, shipping and postage, miscellaneous expenses Direct Cost x 1.10 Travel: Mileage Round Trip from SSA office Current IRS Rate Other travel expenses Direct Cost x 1.10 January 5, 2023 Mr. Christian Harris SSA Landscape Architects, Inc. 303 Potrero Street, Suite 40 - C Santa Cruz, CA 95060 Re: Emerson Park San Luis Obispo, CA Aurum Project. 23-001.00 Dear Christian, We are pleased to have this opportunity to provide a proposal for the electrical construction documents design portion for the referenced project. Our fee proposal is based on the information emailed to us on January 2nd, 2022 for the electrical design to provide power to pre-fabricated restroom building, Solar Powered pole lights around the park and recreational lighting for basketball/multi-sport area. We make the following proposal for consulting services: 50% Construction Documents a. Review preliminary project design plans. b. Review and coordinate comments from DD drawings. c. Site visit to establish existing conditions. d. Load calculations. e. *Coordination with utility companies. f. *Electrical service design. g. Electrical service distribution. h. Power and Lighting plans. i. Equipment cut sheets and product literature. j. Opinion of probable costs. k. (2) web-based meetings with design team. 90% Construction Documents a. Review and coordinate comments from 50% drawings. b. Power and Lighting plans. c. Electrical specifications. d. Opinion of probable costs. e. (2) web-based meetings with design team. 100% Construction Documents a. Review and coordinate comments from 90% drawings. b. Power and Lighting plans. c. Electrical specifications. d. Title 24 Calculations and documentation. e. Opinion of probable costs. f. Review and respond to City comments. g. Provide 100% biddable construction documents. h. (2) web-based meetings with design team. Bidding & Construction Administration a. Respond top bidder’s inquiries and request for clarifications. b. Incorporate addenda bid documents into construction set of plans and specifications. c. Review of submittals. d. Review proposed substitutions. e. Responding to questions from the field. f. Review change orders. g. (2) On site review of the Contractor’s work upon request. h. Final walk through observation report of the completed work. i. Prepared Record Drawings from redlines provided by contractor. Our total fee for the services outlined above is as follows: 50% Construction Documents $5,860 90% Construction Documents $5,400 100% Construction Documents $4,400 Bidding & Construction Administration $5,481 Total fee $21,141*/** *PG&E Application/Coordination/New Service (if Necessary): $7,860. **Solar Photovoltaic System Design/Grid-Interconnection/Application/Process: Assumed by Others Construction support includes review of submittals, responding to questions from the field, one on site review of the Contractor’s work upon request and a final walk through observation report of the completed work. Regularly scheduled job meetings during construction or periodic on-site inspections are not included in our scope of work (weekly or bi-weekly meetings). Not included in our basic scope of work: a. Electrical Utility Design (power, telephone & cable TV) beyond the Project property lines. b. Upgrade of existing on-site utilities (power, telephone & cable TV). c. Fire Alarm System Design. d. Electrical Service or Distribution Design. e. Street lighting or control. f. Data Cabling (or active electronics). g. CATV System Design. h. Telephone Cabling (or telephone switch design). i. Title 24 Commissioning. j. Title 24 certification, testing and documentation. k. Green Building Code (Cal Green) voluntary measures. l. Mechanical controls. m. Emergency Generator Design. n. Fire Pump Design. o. Photovoltaic System Design. p. Intrusion/Security System Design. q. CCTV System Design. r. As – built Drawings. s. Power Coordination Study etc. t. Preparation or review of energy rebate applications. u. LEED Certification. v. Value Engineering Reviews. w. Design using Revit or other BIM software. x. Structural Calculations. 2023 Hourly Rate Schedule Engineering Director $ 217.00/hr. Senior Project Manager $ 194.00/hr. Project Manager $ 188.00/hr. Electrical Designer $ 178.00/hr. CADD Manager/ Drafter $ 139.00/hr. Drafter $ 119.00/hr. All drawings, details, specifications, reports, calculations and etc. are the property of Aurum Consulting Engineers Monterey Bay, Inc. Aurum Consulting Engineers Monterey Bay, Inc. grants a one-time non- exclusive license for one time use on this specific project for the engineering work covered by this agreement and may not be used by the Client for any other endeavor without written consent. The above proposed fee does not include fees assessed by agencies as a result of obtaining information, plans, existing conditions, etc. in order to accomplish our Scope of Work. These will be considered out- sourced expenses should they occur. Additional compensation will be requested when: • Revisions are requested after the substantial completion of the documents. • It is necessary to review change orders not initiated by or as a result of our design. • When additional work not in the scope of work listed above (included services) is requested. Agreement Terms An invoice for Aurum Consulting Engineers services will be submitted monthly. Invoices are payable within 30 days after the invoice date. Accounts unpaid 60 days after the invoice date may be subject to a monthly service charge of 1.5% (or the legal rate) on the then unpaid balance. In the event any portion or all of an account remains unpaid 90 days after billing, the Client shall pay all costs of collection, including reasonable attorney’s fees. If the client objects to any portion of the invoice, the Client shall notify Aurum Consulting Engineers in writing within ten calendar days of receipt of invoice. The Client shall identify the specific cause of the disagreement and shall pay when due that portion of the invoice not in dispute. Any claims or disputes arising between Aurum Consulting Engineers Monterey Bay Inc. and the Client shall be submitted to non-binding mediation. The Client shall, to the fullest extent permitted by law, indemnify and hold harmless Aurum Consulting Engineers Monterey Bay Inc., Aurum Consulting Engineers Monterey Bay Inc.’s officers, directors, employees, agents and sub consultants from and against all damage, liability and costs, including reasonable attorney’s fees and defense costs, arising out of or in any way connected with the performance by any of the parties above named of the services under this agreement, excepting only those damages, liabilities, or costs attributed to the sole negligence or willful misconduct of Aurum Consulting Engineers Monterey Bay Inc. In recognition of the relative risks, rewards and benefits of the project to both Aurum Consulting Engineers Monterey Bay Inc. and the Client, the risks have been allocated such that the Client agrees that, to the fullest extent permitted by law, Aurum Consulting Engineers Monterey Bay Inc.’s total liability to the Client for any and all injuries, claims, losses, expenses, damages or claim expenses arising out of this agreement from any cause or causes, shall not exceed Aurum Consulting Engineers Monterey Bay Inc. Insurance coverage in effect on the contract date. Such causes include, but are not limited to, Aurum Consulting Engineers Monterey Bay Inc. negligence, errors, omissions, strict liability, breach of contract or breach of warranty. This agreement may be terminated upon giving written notice by the Client or Aurum Consulting Engineers Monterey Bay Inc. should the other fail to perform its obligation hereunder. In the event of termination, the Client shall pay Aurum Consulting Engineers Monterey Bay Inc. for all services rendered to the date of termination, all reimbursable expenses, and reimbursable termination expenses. Any litigation between the parties shall be adjudicated in the County of Monterey, California. Payment of invoices is in no case subject to unilateral discounting or set-offs by the Client and payment is due regardless of suspension or termination of the Agreement by either party. We trust that the above is in agreement with your understanding of our participation in this project and meets with your approval. We are most interested in your input and if there is something about our proposal which needs further explanation or if you would like to make adjustments in the scope-of-work please contact us. Please acknowledge your acceptance of this proposal by signing this letter below and returning a copy to us. This Proposal and pricing will expire in 90 days if written agreement is not received. Sincerely, Najib Anwary, P.E., LEED AP (BD+C) Sr. Project Manager Accepted: Signature: __________________________ Title: ____________________________ Name: _____________________________ Date: ____________________________ PROPOSAL FOR GEOTECHNICAL SERVICES Dear Mr. Harris: 1.0 INTRODUCTION GeoSolutions, Inc. presents this proposal to provide geotechnical services for the proposed Emerson Park Amenity Upgrades and Beautification project to be located at Emerson Park, 1341 Nipomo Street, San Luis Obispo California. SSA Landscape Architects, Inc. will hereafter be referred to as the client. This proposal presents our project understanding, proposed scope of services, preliminary schedule, and estimated costs associated with providing the following project deliverables:  Soils Engineering Report All work listed in this proposal shall be in accordance with the standard specifications of the City of San Luis Obispo, the 2022 California Building Code (CBC), and/or industry standard practices. 2.0 PROJECT UNDERSTANDING Our project understanding is based on the RFP for the project, which was provided by the City of San Luis Obispo. The proposed project will consist of renovating existing facilities and constructing new facilities within the existing park. New facilities are to include a restroom, play structure, and shade structures. Retaining walls may be constructed as part of the proposed improvements. See Figure 1: Site Plan (provided by the City of San Luis Obispo). Figure 1: Site Plan (provided by City of San Luis Obispo) DATE January 6, 2023 PROJECT NUMBER GS00320-1 CLIENT SSA Landscape Architects, Inc. Attn: Christian Harris 303 Potrero St, Suite 40-C Santa Cruz, CA 95060 PROJECT NAME Emerson Park Amenity Upgrades and Beautification Project 1341 Nipomo Street San Luis Obispo California Emerson Park Amenity Upgrades and Beautification January 6, 2023 Project GS00320-1 2 The proposed structures are to be located throughout Emerson Park. The site is generally level, sloping gradually downward to the southwest. This area is mapped as being underlain by Surficial Sediments (Qa). Geotechnical information is requested for design and construction of foundations for the proposed structures.. 3.0 SCOPE OF SERVICES Based on our understanding of the project needs we propose the following scope of services. 3.1 Field Investigation The proposed field investigation will consist of advancing five exploratory borings to a maximum depth of 15 feet (bgs). Anticipated exploration locations are provided in Figure 2: Proposed Exploration Plan. Actual exploration locations will be based on drill rig access, utility clearance, and our understanding of the project needs. The explorations will be used to determine the general site suitability for the proposed construction. The Project Engineer will observe the boring operations and record the sub-surface soils and/or bedrock conditions in Boring Logs. During the field investigation, sampling will be performed at approximate 2.5 to 5.0-foot intervals. Bulk and relatively undisturbed soil/bedrock samples will be obtained in the field for classification and laboratory testing. The exploratory borings will be backfilled, but not compacted, with on-site material. Repair of damaged landscape will not be the responsibility of GeoSolutions, Inc. Prior to the field investigation, pertinent published and unpublished geotechnical studies and literature of the subject project area will be reviewed under the direction of the Project Engineer. A predrill site visit will be performed in order to coordinate proposed exploration locations with the project team and/or mark for utility clearance (USA Dig Alert). We assume no site access restrictions apply for our field investigation and that no permits are required for our fieldwork. 3.2 Laboratory Testing Selected soil samples that are considered to be representative of site conditions will be tested in our laboratory, or an equivalent laboratory, in order to ascertain or derive relevant engineering properties. Anticipated testing for the project may include: Figure 2: Proposed Exploration Plan Emerson Park Amenity Upgrades and Beautification January 6, 2023 Project GS00320-1 3  Soil Classification (ASTM D2487, D2488)  Liquid Limit, Plastic Limit, and Plasticity Index (ASTM D4318)  Expansion Index (ASTM D4829)  Soil Particle Size Analysis (ASTM D422)  Laboratory Maximum Density (ASTM D1557)  Direct Shear (ASTM D3080) 3.3 Geotechnical Analysis and Report Preparation Geotechnical engineering analyses will be performed using the data obtained during our literature review, field investigation, and laboratory testing. The analyses will be used to help form our Soils Engineering Report for the project providing geotechnical recommendations pertaining to:  Location and depth to bedrock, if encountered  Depth to groundwater, if encountered  Grading requirements  Processing of soils and depth of over-excavation  Drainage and erosion  Preliminary pedestrian pavement structural section  Bearing capacity  Minimum foundation depth and width parameters  Lateral earth pressures (active, at-rest, and passive resistance) and sliding resistance parameters for the design of retaining walls and footings  Seismic design considerations including seismic lateral earth pressures A digital copy (pdf) of this report will be emailed to the client and/or client representative. 4.0 SCHEDULE Receipt of the signed agreement for professional services signifies the start of the schedule. Please note this schedule is only approximate and is subject to change; weather and site access can affect the schedule time frame.  Field investigation: within approximately four to five weeks of receiving signed agreement.  Laboratory analysis: within approximately two to three weeks of field investigation.  Report preparation: within approximately two weeks of laboratory analysis. The report(s) will be submitted within approximately eight to ten weeks of receipt of your written authorization to proceed. To initiate the proposed services, please sign and return a copy of the included Agreement for Professional Services. Upon receipt of the signed copies of the Agreement for Professional Services, we will promptly schedule the fieldwork for the proposed scope of services and return a counter-signed Agreement for Professional Services. Any alterations to the original Agreement for Professional Services may result in a delay of the proposed services or our inability to execute those services. Emerson Park Amenity Upgrades and Beautification January 6, 2023 Project GS00320-1 4 5.0 FEE ESTIMATE Our fees for the proposed geotechnical services include a Soils Engineering Report (field investigation, laboratory testing, and report). We understand this is a prevailing wage project. A breakdown of costs associated with performing our proposed work scope is provided. Our fees are based on a flat rate and are as follows: Soils Engineering Report Field Investigation $ 3,640.00 Laboratory Testing $ 1,900.00 Report Preparation $ 2,000.00 TOTAL: $ 7,540.00 We will not incur expenditures above $ 7,540.00 without your prior authorization. 6.0 TERMINATION OF SERVICES This contract may be terminated by either party. Any fees accrued by GeoSolutions, Inc. after receipt of the signed Agreement for Professional Services and retainer will be deducted from said retainer and the remainder returned to the issuer of the retainer. 7.0 ADDITIONAL GEOTECHNICAL AND INSPECTION SERVICES GeoSolutions, Inc. assumes that it will be retained to provide additional services during future phases of the proposed project. These services would be provided by GeoSolutions, Inc. as required by the City of San Luis Obispo, the 2022 CBC, and/or industry standard practices. These services would be in addition to those included in this document. 8.0 PROJECT CONSIDERATIONS It is the responsibility of the Client and/or the Client Representative to provide access to the project site for our testing equipment. The locating of any underground utility within the property limits is the responsibility of the Client and/or the Client Representative. If the Client/Client Representative is uncertain about the locations of underground utilities, you should hire a professional locating service. We will contact Underground Service Alert (USA) to locate utilities in the public right of away and exercise caution during field investigation. If paint is used to mark utility locations, GeoSolutions, Inc. will not remove paint marks. GeoSolutions, Inc. will not be liable for damage or injury arising from damage to existing utilities. It should be noted when drilling on or near developed properties, we will attempt to minimize damage to the existing landscape, hardscape, and/or pavement areas. GeoSolutions, Inc. will not be liable for damage to existing landscape, hardscape, and pavements. If available, topographic maps and a preliminary layout should be provided to us. Any change in the layout could necessitate additional work. Review of subsequent plan changes and/or other project requirements would be charged as additional cost in accordance with our fee schedule. We request that any previous geologic or geotechnical reports conducted for the site be submitted to us. 9.0 CLOSURE This proposal, including, but not limited to, the terms of payment, proposed services, and schedule for proposed services, is valid for 90 days from the proposed date. AGREEMENT FOR PROFESSIONAL SERVICES Project Description: Provide geotechnical services associated with a Soils Engineering Report in accordance with this proposal dated January 6, 2023 This Agreement is entered into by and between GEOSOLUTIONS, INC. and the CLIENT as follows: 1. GEOSOLUTIONS, INC. agrees to perform professional services at the Project name described to the left, or elsewhere as appropriate, the scope of which services is briefly described above. Client acknowledges that the “Exhibit A” applicable to project and date listed above is hereby made part of this Agreement for Professional Services. 2. Unless otherwise specifically agreed in writing, GEOSOLUTIONS, INC. services shall be performed on a fixed fee and/or time and materials basis in accordance with the proposal and/or fee schedule attached to this Agreement. Any estimate of the total cost for the scope of work described herein is provided in good faith, but is intended as an estimate only in recognition of the many variables that may affect the execution of professional services (including, without limitation, conditions in the field, coordination with other trades, field change orders, and the like). 3. All fees and other charges attributable to this Agreement shall be invoiced at completion of services. Release of work product to Client is contingent upon receipt of client payment in full to GEOSOLUTIONS, INC. unless otherwise specifically agreed to in writing by both parties. Invoices are due and payable upon receipt. After thirty (30) days, late charges shall accrue on invoices at the rate of 1% per month. Should Client dispute any fee or charge, written notice of such dispute must be provided to GEOSOLUTIONS, INC. within thirty (30) days after invoice date; otherwise, invoiced items and amounts shall be conclusively presumed correct. If it becomes necessary for GEOSOLUTIONS, INC. to file suit to collect any sum due for professional fees or costs, the prevailing party in such collection action shall be entitled to reasonable attorney's fees and costs incurred therein. 4. Any change order or expansion or modification of the scope of work, or additional services to be provided by GEOSOLUTIONS, INC., shall be agreed upon in writing, to the extent that it is reasonably practicable to do so, and such modified or additional work shall be governed by each and every provision of this Agreement; provided, however, that Client's acceptance of the work as modified or enlarged shall be deemed a waiver of any requirement of a written change order associated therewith. 5. To the fullest extent permitted by law, and not withstanding any other provision of this Agreement, the total liability, in the aggregate, of GEOSOLUTIONS, INC. and GEOSOLUTIONS, INC.’S officers, directors, partners, employees, agents and subconsultants, and any of them, to the Client and anyone claiming by, through or under the Client, for any and all claims, losses, costs or damages of any nature whatsoever arising out of, resulting from or in any way related to the Project or the Agreement from any cause or causes, including but not limited to the negligence, professional errors or omissions, strict liability, breach of contract or warranty, express or implied, of GEOSOLUTIONS, INC. or GEOSOLUTIONS, INC.’S officers, directors, employees, agents or subconsultants, or any of them, shall not exceed the total compensation received by GEOSOLUTIONS, INC. under this Agreement, or the total amount of $35,000 whichever is greater. 6. GEOSOLUTIONS, INC. shall perform professional services hereunder in accordance with generally accepted professional practice in its fields of specialty. No other warranty or representation of quality or result, either express or implied, is included or intended in our proposal, agreements or reports. Any and all reports or other findings, conclusions or recommendations provided to Client by GEOSOLUTIONS, INC. shall be strictly subject to the conditions and limitations stated therein. Any material departure from such conditions or limitations by Client shall relieve GEOSOLUTIONS, INC. of any liability which would otherwise arise in connection with such reports or recommendations. 7. To the fullest extent permitted by law, Client agrees to indemnify, defend, and hold harmless GEOSOLUTIONS, INC. from any and all liability, costs, loss, damages, or judgments arising directly or indirectly out of the conduct of Client, its employees, subcontractors, design professionals, agents, suppliers, and representatives, regardless of whether or not the active or passive fault of GEOSOLUTIONS, INC. contributed to the claim, loss, damage or liability. 8. In the event that Client requests termination of the services contemplated by this Agreement prior to the completion thereof, GEOSOLUTIONS, INC. reserves the right to complete such analyses, records, and reports as may be necessary to place its file in order and reasonably to protect its reputation for professional competence. All files, drawings, samples, field notes, and reports, including the authorized submission of final reports to public agencies, shall remain the property of GEOSOLUTIONS, INC. until GEOSOLUTIONS, INC. has received payment in full for fees and costs billed hereunder. The actual or threatened use of any such material in contravention of GEOSOLUTIONS, INC.'S ownership rights hereunder shall be grounds for appropriate injunctive relief. 9. GEOSOLUTIONS, INC. will diligently proceed to complete the professional services described in this Agreement in a timely manner. However, it is expressly agreed that GEOSOLUTIONS, INC. shall not be held responsible for delays in performance occasioned by factors beyond GEOSOLUTIONS, INC.'S control. Client: SSA Landscape Architecture, Inc. Signature: _______________________ Date: DATE January 6, 2023 PROJECT NUMBER GS00320-1 CLIENT SSA Landscape Architects, Inc. Attn: Christian Harris 303 Potrero St, Suite 40-C Santa Cruz, CA 95060 PROJECT NAME Emerson Park Amenity Upgrades and Beautification Project 1341 Nipomo Street San Luis Obispo California GeoSolutions, Inc. Kelly Robinson, GE 3118 Signature: _______________________ Date: January 11, 2023 Christian Harris Associate Principal SSA Landscape Architects, Inc. 303 Potrero Street, Suite 40-C Santa Cruz, CA 95060 Re: Proposal to Provide Civil and Structural Engineering Services for Emerson Park Amenity Upgrades and Beautification MME Project No: 22162 Dear Christian, Thank you for asking MME to provide your engineering services, accordingly we have prepared the following proposal for your review. We have over 30 years of local civil and structural engineering experience and look forward to working with you. Project Understanding This project consists of the rehabilitation and improvement of the existing amenities at Emerson Park in San Luis Obispo, California. These improvements primarily include a new fully accessible pre-fabricated public restroom, improvements to the dog park, relocated bocce courts, expanded basketball court, new playground, new fencing, improved solar safety lighting, site lighting, fencing, and (3) new shade structures at the dog park, playground, and exercise equipment. We understand that a major goal of the project is to utilize rain barrels to collect storm water for use at the community garden. We anticipate that the added and replaced impervious area for this project will be less than 22,500 SF. With the added/replaced impervious areas greater than 15,000 SF and less than 22,500 SF, the project will need to provide performance requirements 1, 2, & 3 in accordance with the City of San Luis Obispo’s Adopted Post Construction Requirements (Central Coast Regional Water Quality Control Board), dated July 12, 2013. These requirements include site design and runoff reduction, water quality treatment, and runoff retention. We understand that the project is being funded by Proposition 68 State Parks grant funding and will therefore need to comply with recent Prop 68 requirements. The approximate project budget is $2.8 million. Our work will generally include the civil engineering (CE) services to prepare construction documents including plans, specifications and estimates for use in competitive bidding and construction of this project. Proposal for Emerson Park MME Project No: 22162 January 11, 2023 Page 2 of 7 Scope of Proposed Services The scope of our services is based on a review of the conceptual drawings, observations made during a visit to the site, and discussions with you. Based on this information, we intend to provide the following services: Design Phase Services Phase One – Conceptual Design 1. Participate in correspondence with you and members of the design team as may be required to accomplish the tasks identified during this phase. 2. Prepare a topographic field survey of the site to provide a base map for design. Contact utilities companies to request maps of utilities in the project area and surrounding streets. We will survey ground features such as fences, slopes, pavements, building corners, driveways, major trees, and visible improvements or utilities at ground level. We will prepare a topographic map at about 10 scale with 2’ contours and elevations of ground features deliverable in AutoCAD and PDF. Survey will be an Engineering Survey based on local assumed datum and basis of bearings and will not be a Boundary Survey and will not include historical research, deeds, easements, legal descriptions, reconciliation of maps, filing records of survey, setting corners or determining property boundaries. Develop a scope of services and subcontract to provide underground utility location markings at the site and surrounding street (see Figure 1). Figure 1 – Site overview map from RFP Proposal for Emerson Park MME Project No: 22162 January 11, 2023 Page 3 of 7 3. Review the Geotechnical Investigation from the City. 4. Prepare structural design of foundations for prefabricated restroom, three shade structures, large playground structures, site light poles, and fencing. 5. Prepare and deliver one set of Schematic Design (SD) civil and structural engineering drawings of the selected alternative with sufficient detail to fix and describe the character of the systems contemplated for use on this project. SD drawings will be about 50% complete when compared to the final drawings. Drawings will include: i) Impervious area plan with drainage area calculations and mitigation areas ii) Site grading and drainage plan with inlets, outlets, pipes for storm drainage and preliminary ADA grading scheme iii) Utility Plan for prefabricated restroom sewer and water connections, and possibly replacement water fountain connections if needed iv) Foundation plan for prefabricated restroom, shade structures, and playground structures v) Key Structural Details 6. Prepare an opinion of estimated construction costs for the portions of the project represented by our drawings. 7. Provide the administrative support necessary for us to perform these services. Phase Two – Final Design 1. Participate in correspondence with you and members of the design team as may be required to accomplish the tasks identified during this phase. 2. Attend a meeting with you and other members of the design team to review and discuss the previously submitted schematic drawings and to resolve any identified conflicts between the various disciplines. 3. Prepare a Drainage Memo. 4. Prepare and deliver 90% engineering drawings sufficiently detailed for competitive bidding and for guidance of a qualified, experienced contractor during construction of the proposed improvements. These Drawings will be submitted for the Building Permit Application. Drawings to be furnished will include: i) Cover ii) Site grading plan iii) Site drainage plan with inlets, outlets, pipe sizes and lengths for storm drainage and restroom sewer lateral iv) Storm Water Control Plan with impervious areas v) Utility Plan Proposal for Emerson Park MME Project No: 22162 January 11, 2023 Page 4 of 7 vi) Erosion control plan vii) Site Details viii) Foundation plan for prefabricated restroom, shade structures, and playground structures ix) Key Structural Details 5. Prepare and deliver a preliminary set of technical specifications in MS Word. 6. Prepare an opinion of estimated construction costs for the portions of the project represented by our drawings. 7. Assist in obtaining approval of our parts of the project by the Building Official by responding to one set of plan check comments. 8. Complete the design and preparation of 100% level drawings incorporating Building Permit submittal comments and revisions. 9. Complete the preparation of 100% level technical specifications incorporating Building Permit submittal comments and revisions. 10. Update the final 100% opinion of estimated construction costs for the portions of the project represented by our drawings. 11. Prepare final civil engineering calculations for earthwork volumes, storm and sanitary sewer systems, and other portions of the civil site improvements. 12. Prepare final structural engineering calculations for foundations. 13. Revise Final Plans, Specifications, and Estimate as requested by City Engineer, for use in bidding and construction of the project. 14. Provide the administrative support necessary for us to perform these services. Phase Three – Construction Administration 1. Participate in correspondence with you and members of the design team as may be required to accomplish the tasks identified during this phase. 2. Participate in a pre-construction meeting to answer questions about design intent or about interpretation of the documents prior to work at the site. 3. Prepare and issue bulletins in response to RFI’s during construction, if needed, for clarification of our drawings or specifications. 4. Review submittals and shop drawings, submitted through and checked by the General Contractor, for general compliance with the intent and requirements of our Construction Documents. Re-review of any submittals more than two resubmittals would be considered Additional Services. 5. Provide the administrative support necessary for us to perform these services. Additional Services Additional Services are those items which are not specifically mentioned under the scope of proposed Design Phase services outlined above and/or those items which Proposal for Emerson Park MME Project No: 22162 January 11, 2023 Page 5 of 7 arise as a result of unforeseen circumstances during the design or construction phases of the project. Any Additional Services and compensation shall be authorized by the Client in advance and in writing or acknowleged and confirmed by email. Because the remodeling and/or rehabilitation of an existing building or infrastructure requires that certain assumptions be made regarding existing conditions, all the construction details can seldom be precisely shown on the drawings before the work of construction begins. Therefore, unforeseen field conditions will generate a certain amount of Additional Services work and expense due to no fault of anyone and we recommend the Owner carry a bigger contingency for additional design fee and additional construction cost to address unknown existing conditions. The following is a partial list of work excluded from this scope of services: Existing Underground Utility Location, Irrigation, Geotechnical Engineering, Caltrans Encroachment Permits, Environmental Assessments or Permits, Hazardous Materials Services, Architecture or Waterproofing, Mechanical, Electrical or Traffic Engineering, Pumps and Hydromodification Analysis, FEMA studies, Arborists Reports, Tree Protection Plans, Traffic Control Plan, Construction Staging Plans, SWPPP, Signalized Intersections and Crosswalks, Bid Alternates, Value Engineering, Construction Inspection, Front End Specifications, Expedited Schedule, Demolition Plans and Construction Contracts. Deliverables At the following points in the design process, we will furnish the following deliverables to you for your use, review and comment:  Topographic Survey – AutoCAD format and PDF format  Schematic Design 50% – Two conceptual plans, one set of plans (with selected alternative), and cost estimate in electronic PDF format  Design Development 90% – One set of plans, one cost estimate, and one preliminary drainage memo in electronic PDF format, and one set of preliminary technical specifications in MS Word format.  Construction Documents 100% – One set of plans, one cost estimate, one set of calculations in electronic PDF format, and one set of technical specifications in MS Word format.  Final Construction Documents– One set of signed plans on bond paper, three sets of signed calculations, one cost estimate, and one final drainage memo in electronic PDF format and one set of signed technical specifications in MS Word format. Time Schedule Based on our present workload, we could begin work on this project within two weeks of receiving a signed copy of this proposal. The work will be completed pursuant to a mutually agreed upon schedule. Proposal for Emerson Park MME Project No: 22162 January 11, 2023 Page 6 of 7 Compensation for Services Compensation for all services rendered in connection with this project will be based on time and expenses charged in accordance with our Schedule of Standard Billing Rates. Based on information available to us at this time, it is our opinion the estimated cost of our services will be Hourly Not To Exceed the amount shown in the attached Engineering Fee Estimate. Thank you for the opportunity to prepare this proposal. Should you have any questions please call me. We look forward to working together with you. Respectfully yours, Rodney Cahill, P.E. Principal Engineering Fee Estimate prepared for SSA CE and SE Services for Emerson Park Mesiti-Miller Engineering, Inc. MME Project Number: 22162 1/11/2023 Item Task Description Total Principal Engineer Engineer Engineer Engineer Engineer Admin Fee Engineer V IV III II I Assist $230 $220 $200 $170 $150 $130 $95 Phase One - Conceptual Design 1 Correspondence 4 1 1 2 $1,590 2 Topographic Survey 16 80 $15,680 3 Review Geotechnical 1 4 $830 4SDs $0 i. Impervious Area Plan 1 4 4 $1,510 ii. Grading and Drainage Plan 8 8 16 $5,600 iii. Utility Plan 4 8 16 $4,680 iv. Foundation Plans 1 16 $3,430 v. Key Structural Details 1 8 $1,830 5 Cost Estimate 1 4 2 2 $1,670 6 Administration 1 4 $610 Subtotals: 38 0 29 23 124 0 4 $37,430 Phase Two - Final Design 1 Correspondence 4 1 1 1 $1,440 2 Meeting 2 2 $760 3 Drainage Memo 2 16 4 $3,780 4 90% Plans $0 i. Cover 2 $300 ii. Grading Plan 2 24 6 $5,440 iii. Drainage Plan 2 4 16 $3,540 iv. SWCP 2 12 4 $3,100 v. Utility Plan 1 12 4 $2,870 vi. Erosion Control Plan 1 2 4 $1,170 vii. Site Details 1 2 4 $1,170 viii. Foundation Plan 1 32 $6,630 ix. Key Structural Details 1 12 $2,630 5 90% Tech Specs 4 24 4 24 $10,000 6 90% Cost Estimate 1 8 2 8 $3,370 7 Plan Check 1 2 1 4 $1,400 8 100% Plans 2 8 4 16 $5,140 9 100% Tech Specs 2 4 2 4 $2,200 10 100% Cost Estimate 1 2 2 $930 11 CE Calculations 1 6 $1,130 12 SE Calculations 1 6 $1,430 13 Revise Final PS&E 4 4 $1,400 14 Administration 4 4 $1,300 Subtotals: 36 0 103 86 115 0 4 $61,130 Personnel and Hourly Billing Rates Phase Three - Construction Administration 1 Correspondence 1 1 1 $580 2 Pre-con Meeting 2 2 $800 3 RFI Response 2 4 8 $2,460 4 Review Submittals 1 4 8 $2,230 5 Administration 1 2 $420 Subtotals: 70921702 $6,490 Services Subtotal: $105,050 Reimbursable Expenses 1 Plotting and Delivery $0 2 Mileage 200 0.625 $125 3 Subconsultant Utility Markings Allowance (x 1.10)2500 1.1 $2,750 Subtotals: $2,875 Services and Expenses Subtotal: $107,925 This is our estimate based on currently available information. We may redistribute compensation between phases to be consistent with the hours of services provided, but shall not exceed the total unless approved by the Client. This estimate is based on hourly rates effective through December 2023. Proposal for Emerson Park MME Project No: 22162 January 11, 2023 Page 7 of 7 Schedule of Standard Billing Rates Effective through December 31, 2023 Professional Services Engineer I $ 130 / hour Engineer II $ 150 / hour Engineer III $ 170 / hour Engineer IV $ 200 / hour Engineer V $ 220 / hour Principal Engineer $ 230 / hour Expert Witness Services $ 380 / hour Deposition, court appearance and preparation Administrative Assistant $ 95 / hour CAD Technician I $ 90 / hour CAD Technician II $ 110 / hour Field Technician I $ 115 / hour Field Technician II $ 140 / hour Minimum Consultation Fee $ 1,000 Field Survey (Prevailing Wage) Chief of Party $235 / hour Instrumentman $225 / hour Chainman / Rodman $215 / hour Flagperson / Pedestrian Monitor $170 / hour Reimbursable Expenses Sub-Consultants Direct Billing x 1.10 Outside Services Direct Cost x 1.15 Printing, delivery, equipment rental and other direct project expenses In-House Services Photocopies $ 0.10 sheet Plotting -internal check plots / plots on bond $ 2.00 sheet -final plots on mylar $ 10.00 sheet Travel Automobile mileage $ 0.625 mile Airfare, Car Rental, etc. Direct Cost x 1.15 Per Diem Allowance (varies by location) $ 197/day \\svr2016\projects\22162 ssa - emerson park\proposal\proposal or soq work docs\22162_emerson park_proposal.docx 17 From:Long, Erica Sent:Wednesday, May 1, 2024 3:38 PM To:Pringle, Brendan; Honer-Hollstien, Lily Cc:Long, Erica Subject:FW: Emerson Park Project - Proposal Response Attachments:Emerson Park Amenity Upgrades and Beautification Proposal.pdf Erica Long Project Manager II Public Works 919 Palm Street, San Luis Obispo, CA 93401-3218 E elong@slocity.org T 805-783-7758 slocity.org Stay connected with the City by signing up for e-noƟficaƟons From: Long, Erica Sent: Monday, January 23, 2023 9:58 AM To: Christian Harris <christian@ssala.com> Cc: Moore, Shelsie <smoore@slocity.org> Subject: Emerson Park Project - Proposal Response Hi Christian, Thank you for submitting a proposal to provide services to the City of San Luis Obispo for the Emerson Park Amenity Upgrades and Beautification Project. Congratulations! I am pleased to inform you that your firm has been selected to provide design services for this project. There are two updates we would like added to the proposal before I can initiate the purchase order. 1. Add language that the City is hiring SSA Landscape Architects, Inc. based on our on-call consultant agreement. 2. Provide a schedule that aligns with the Prop 68 requirement for the project to be completed no later than March 2025. Note: The RFP stated approximately 4 weeks for City review time, but it has been taking closer to 6 weeks. We would like to request those extra weeks are built into the schedule. Once we receive your updated proposal, I will work with your firm to get a purchase order issued and establish a kickoff meeting. The City will issue a purchase order for the total proposed fees including both optional tasks (Arborist, and Solar Design / Application) at $374,074. We look forward to working with your firm. Please let me know if you have any questions. 18 Thank you, Erica Long Project Manager II Public Works 919 Palm Street, San Luis Obispo, CA 93401-3218 E elong@slocity.org T 805-783-7758 slocity.org Stay connected with the City by signing up for e-notifications LANDSCAPE ARCHITECTURAL DESIGN SERVICES FOR EMERSON PARK AMENITY UPGRADES AND BEAUTIFICATION PROJECT – CITY OF SAN LUIS OBISPO January 12, 2023 Erica Long – Project Manager II City of San Luis Obispo 919 Palm Street San Luis Obispo, CA 93401‐3218 A. PROJECT UNDERSTANDING The scope of work contained herein is based on the Request for Proposal for the Emerson Park Amenity Upgrades and Beautification project for the City of San Luis Obispo. This project includes the design of a ½ acre dog park, prefabricated self‐cleaning restroom, drought tolerant landscaping, shade structures, bocce court renovation and/or relocation, renovation and expansion of existing basketball courts, new playgrounds for both the 2‐5 and 5‐12 age groups, replacement of existing perimeter fencing, replacement of an existing drinking fountain and inclusion of an educational garden. A public mosaic will be included as either part of the restroom building facade or placed elsewhere in the park. SSA will serve as the prime consultant leading, collaborating, and managing the design and engineering work of consultants hired by SSA. Anticipated consultants include a Geotechnical Engineer to document existing soil conditions and provide recommendations sufficient for project consultants to design their respective project components; a Civil Engineer will provide rough and fine grading of all elements, sanitary sewer and water utilities for the proposed restroom structure, and stormwater management services; an Electrical Engineer will provide design of court and site lighting sufficient for night time use as well as power to the prefabricated restroom building; and a Structural Engineer will provide direction for footing design for the restroom foundation, light fixtures, and shade structures. An allowance for an Arborist, who will survey all trees in the area of work and provide guidance in relation to tree disposition and potential construction impacts, has been included as an optional service. The scope of work for the project is as follows: PHASE ONE – CONCEPTUAL DESIGN a. Data Collection: Collect and review all available existing conditions information from the CITY, including as‐built plans, title reports, recorded easements, site reports, and any other existing topographic survey information available. b. Execute contracts and initiate topographic and geotechnic surveys and execute with respective subconsultants. c. Project Kick‐off: Attend a kick‐off meeting with the CITY to review the program, project goals, project schedule and existing conditions. This meeting will establish communication protocol and design review protocol by the CITY. d. Site Analysis – Visit the site with the topographic survey to assess features, site access and circulation, drainage and utilities, and identify opportunities and constraints. e. Prepare and submit (2) Schematic Design concepts for amenities noted above based on the Attachment B Site Plan. The Conceptual Plans will include material option concepts. f. Prepare an initial estimate of probable construction costs for each concept. g. Meet with the CITY via video conferencing to review the Schematic Design concepts. h. Attend public meeting at Park to review proposed site designs. City to facilitate meeting, SSA will prepare concept boards and presentation material, present concepts, and solicit feedback during meeting. i. Prepare presentation and present concepts and community meeting findings and input to the Parks and Recreation Committee j. Refine preferred concept per Parks and Recreation Committee comments for final concept approval. k. Coordinate with consultants, vendors and CITY via emails and phone calls throughout this phase of work. PHASE ONE DELIVERABLES  (2) Park Concepts  (1) Final Approved Concept  Preliminary Cost Estimate for each concept  (1) City Review Meeting  (1) Public Meeting  (1) PRC Meeting PHASE TWO – DESIGN DEVELOPMENT a. Based on the approved Conceptual Design, prepare base files for Design Development set and subconsultant use. b. Prepare and submit the 50% Design Development level plan set for the preferred design to the CITY for approval. The plan set will include the following information which may be consolidated to reduce sheet quantity where feasible. Additional consultant sheets for Civil and Electrical scope of work will be incorporated into the plan set: i. Existing Conditions and Demolition Plan ii. Site Plan iii. Accessibility Plan iv. Architectural Floor Plan (for restroom building) v. Layout Plan vi. Irrigation Plan vii. Planting Plan viii. Construction Details and Sections ix. Landscape Details x. Outline Technical Specifications xi. Update Opinion of Probable Construction Cost. xii. Civil Plans xiii. Structural Plans xiv. Electrical Plans c. Publish (1) electronic copy of 50% CD’s and submit for CITY review. d. Meet with the CITY via video conferencing to review 50% CD comments e. Allow for up to (2) meetings via video conferencing with project team to collaborate, coordinate or review project issues. f. Coordinate with Utility companies and submit NOI to construct at the park site. g. Coordinate with CITY, design team, and vendors via emails and phone calls throughout this phase of work. PHASE TWO DELIVERABLES  50% PS&E  (1) City DD review meeting  (2) Design coordination meetings PHASE THREE – CONSTRUCTION DOCUMENTS a. Incorporate comments from previous submittal to prepare and submit the 90% Construction Documents. CITY to coordinate Building Permit submittal (including printing sets, delivery, completing forms, general submittal administration): i. Existing Conditions and Demolition Plan ii. Site Plan iii. Accessibility Plan iv. Architectural Floor Plan (restroom building) v. Layout Plan vi. Irrigation Plan vii. Planting Plan viii. Construction Details and Sections ix. Landscape Details x. Draft Technical Specifications xi. Update Opinion of Probable Construction Cost xii. Civil Plans xiii. Structural Plans xiv. Electrical Plans xv. Itemized Building Review comment response letter b. Publish (1) electronic copy of 90% PS&E and submit for CITY review. c. Meet with the CITY to review 90% comments at CITY offices. d. Walk site with 90% plans to confirm assumptions and identify potential conflicts. e. Conduct in‐house plan check of SSA and consultant drawing sets prior to submittal and incorporate revisions and CITY feedback into draft 100% CD’s to meet all applicable laws, regulations, CITY standards, and other applicable requirements. f. Prepare 100% estimate of probable construction costs. g. Prepare 100% Technical Specifications in CSI format. Coordinate with CITY front end specifications. h. Publish (1) electronic copy of draft 100% CD’s and submit for CITY review. i. Collect feedback from CITY and finalize/compile Bid Set Package. j. Allow for up to (2) meetings via video conferencing with project design team for this phase of work to collaborate, coordinate or review design, construction, budget or schedule. k. Coordinate with CITY, design team, and vendors via emails and phone calls throughout this phase of work. PHASE THREE DELIVERABLES  90% PS&E  100% PS&E  Bid Set  (1) CITY document review meeting  (2) Design coordination meetings PHASE FOUR – BID PHASE COORDINATION a. Attend one pre‐bid meeting and walk‐through with bidding contractors and CITY. b. Provide clarification and addenda throughout bid period as required. c. Assist CITY with review and evaluation of bids. d. Coordinate with CITY on the execution of a contract for construction with successful bidder. PHASE FIVE – CONSTRUCTION ADMINISTRATION a. Attend one Pre‐Construction Meeting to answer contractor questions and walk the site with contractors. b. Provide plan clarification and responses to contractor RFI’s throughout the construction period as requested by the CITY. c. Construction Meetings & Field Observations – attend up to (3) construction meetings to review progress in the field as necessary. Provide site observation notes from each field review. d. Submittals – Review submittals, shop drawings and provide written approval, rejection or correction directives. Review proposed substitutions for conformance to drawings and technical specs, if any. e. CCO’s – Review and make recommendations to the CITY if necessary. Change Order preparation and management by others. f. Perform one pre‐final acceptance walk‐through and prepare punch list. ADDITIONAL SERVICES SSA may provide additional services, as requested in advance by CITY. Additional services will be negotiated separately based on the billing rates contained in the “SSA Rate Schedule”. Additional services may include, but are not limited to: a. Cost estimating or value engineering services beyond those included above. b. Revisions or re‐submittals beyond those included above. c. Procurement of Biological Consultant. d. CEQA coordination. e. Unforeseen changes in the scope of work, design program, budget or schedule. f. 3D modeling or renderings. g. Submitting drawings for or any fees associated with permitting unless noted in scope above. h. Additive or deductive alternates beyond what is included above, and any other service not described within this Scope of Work. FEE PROPOSAL The fees for the above Scope of Work phases are as follows: Phase One – Conceptual Design $73,408.00 Phase Two – Design Development $75,434.00 Phase Three – Construction Documents $169,046.00 Phase Four – Bid Phase Coordination $8,424.00 Phase Five – Construction Administration $31,399.00 Estimated Reimbursable Expenses $5,363.00 Allowance for Arborist $2,750.00 Allowance for Solar Design and Application $8,250.00 Total Proposed Fees $374,074.00 These services are proposed to be provided on an Hourly Not to Exceed basis. Fees will be billed monthly based on the actual effort and expense in each phase. SERVICES TO BE PROVIDED BY THE CITY 1. All Project related drawings, surveys and reports, including, but not limited to, those requested in this Scope of Work 2. CITY review, comment and directives as requested by SSA 3. Procurement of any subconsultant that may be identified as necessary during the Project 4. Submittal to any necessary agencies for review and approval, including to the OWNER REIMBURSABLE EXPENSES Included in the FEE PROPOSAL is an allowance for expenses such as mileage at current federal rates, plotting, printing and reproduction, shipping and postage. Billings for reimbursable expenses will be submitted on or around the 25th of each month based on the actual cost for the previous month, per the attached “SSA Rate Schedule”. a.Data collection 6 4 4 b.Execute contracts and initiate surveys 8 8 c.Project kick-off meeting 2 2 d.Site Analysis 6 6 e.Prepare (2) design concepts 20 32 24 f.Prepare initial construction estimate 6 12 g.Meet with CITY to review concepts 2 2 h.Prepare materials and attend public meeting at park 16 24 24 i.Prepare presentation for concepts and present to PRC 8 8 j.Prepare final concept plan 6 8 8 k.Coordinate with consultants via email, phone 12 4 0 92 0 0 0 82 0 0 80 8 $45,204 $7,540 $8,294 $18,100 $19,910 $25,640 $28,204 $73,408 a.Prepare base files for DD set and subconsultant use 2 8 b.Submit 50% Design level plan set i. Existing conditions 2 4 8 ii. Site Plan 4 16 24 iii. Accessibility Plan 2 2 6 iv. Architectural Floor Plan (Restroom) 2 4 8 v. Layout Plan 2 4 8 vi. Irrigation Plan 2 8 16 vii. Planting Plan 2 12 16 viii. Construction Details 8 20 24 ix. Landscape Details 2 2 4 x. Outline Tech Specs 2 6 xi. Update probable construction cost 2 2 4 xii. Civil Plan Review 4 xiii. Structural Plan Review 4 xiv. Electrical Plan Review 4 c.Submit 50% CD's to CITY 2 2 3 d.Meet with CITY to review 50% set 2 2 e.Allow up to (2) meetings with project team for review 4 4 f.Coordinate with utility and submit NOI for park 2 2 4 g.Coordinate with CITY, design team 12 4 0 66 0 0 0 94 0 0 133 0 $47,725 $5,860 $6,446 $19,330 21263 $25,190 $27,709 $75,434 a.Incorporate comments from CITY and prepare 90%CDs i. Existing conditions 2 8 12 ii. Site Plan 12 12 16 iii. Accessibility Plan 1 2 4 iv. Architectural Floor Plan (Restroom) 2 6 8 v. Layout Plan 1 12 16 vi. Irrigation Plan 6 16 20 vii. Planting Plan 4 16 20 viii. Construction Details 16 20 24 ix. Landscape Details 2 4 6 x. Draft Tech Specs 8 8 xi. Update probable construction cost 3 6 xii. Civil Plan Review 4 xiii. Structural Plan Review 4 xiv. Electrical Plan Review 4 xv. Itemized Building Review response letter 2 3 b.Submit 90% CD's to CITY 2 3 c.Meet with CITY to review 90% set 8 2 d.Conduct in-house plan check and prepare 100% CD's 12 24 32 e.Walk site with 90% plans to identify conflicts 3 6 Administrative AssistantBASIC SERVICES Associate PrincipalPhase One SSA Subtotal Multipler 1.10Job Captain/Landscape Architect llMME Consultant Subtotal Aurum Consulting Engineers MME Phase Two: Design Development Phase Three: Construction Documents Phase One Total Phase Two Total Detailed Breakdown of Landscape Architectural Services for Emerson Park Amenity Upgrades for City of San Luis Obispo Proposal No. P22056.00 Date: 01-12-23 Director of DesignLandscape Designer l/AutoCAD TechSub Consultants Multiplier 1.10 Consultant Subtotal Sub Consultants GeoSolutions Phase Two SSA Subtotal Phase One: Conceptual Design Senior Project ManagerPrincipalProject ManagerLandscape Architect lLandscape Designer ll/AutoCAD TechSSA Landscape Architects, Inc. Project Name Proposal Number 1/12/2023 Page 1 of 2 Administrative AssistantBASIC SERVICES Associate PrincipalJob Captain/Landscape Architect llDirector of DesignLandscape Designer l/AutoCAD TechSenior Project ManagerPrincipalProject ManagerLandscape Architect lLandscape Designer ll/AutoCAD Techf.Prepare 100% cost estimate 2 4 6 g.Prepare 100% technical specs 12 h.Submit 100% CD's to CITY 2 3 i.Prepare and submit bid set package 8 12 16 j. Allow up to (2) meetings for review with Design Team 4 4 k.Coordinate with CITY, design team 12 6 0 136 0 0 0 156 0 0 201 0 $82,377 $17,660 $19,426 $61,130 67243 $78,790 $86,669 $169,046 a.Attend on pre-bid meeting 8 b.Provide plan clarification and RFI responses 8 16.0 c.Assist CITY with review of bids 4 d.Coordinate with CITY - execution of construction contract 4 024000000160$7,520 $822 $904 0 $822 $904 $8,424 a.Attend on Pre-Construction meeting 8 b.Provide Plan Clarification and RFI responses 16 12 c.Attend up to (3) Construction Meetings 24 d.Review submittals 24 24 e.Review Change orders 12 f.One prefinal walk through - prepare punch list 8 3 092000039000$26,274 $4,659 $5,125 $6,490 7139 $4,659 $5,125 $31,399 Hours: 0 410 0 0 0 332 39 0 430 8 Rate: $241 $222 $218 $215 $178 $158 $150 $146 $137 $108 Extension: $0 $91,020 $0 $0 $0 $52,456 $5,850 $0 $58,910 $864 209100 $357,711 Estimated Reimbursable Expenses $2,000 MME Reimbursable Expenses $2,875 Allowance for Arborist $2,500 Allowance for Solar Design and Application $7,500 $14,875 Multiplier 1.10 $16,363 $374,074 The above breakdown represents our best estimate at this time and may change subject to future developments during the project. It is possible that some of the estimated manpower requirements for specific task items may increase, while others may not require the entire anticipated effort. This provides us a greater degree of confidence in the overall project estimate, rather than in any given task. Project Totals for In-house Staff Reimbursable Expenses Phase Three Total Phase Four Total Phase Four: Bid Phase Coordination Phase Five: Construction Administration Phase Five Total Total Project Compensation Subtotal Project Fees for Services Aurum Consulting Engineers MME Phase Three SSA Subtotal Consultant Subtotal Consultant Subtotal Consultant Subtotal Sub Consultants Aurum Consulting Engineers Phase Four SSA Subtotal Phase Five SSA Subtotal MME Multiplier 1.10 Mulitplier 1.10 Mulitplier 1.10 Sub Consultants MME Sub Consultants Aurum Consulting Engineers SSA Landscape Architects, Inc. Project Name Proposal Number 1/12/2023 Page 2 of 2 EXHIBIT B STANDARD BILLING RATE SCHEDULE Effective through December 31, 2023 PROFESSIONAL SERVICES Principal Landscape Architect $248.00/Hour Associate Principal $233.00/Hour Senior Project Manager $225.00/Hour Project Manager II $209.00/Hour Project Manager I $185.00/Hour Job Captain/Landscape Architect II $164.00/Hour Landscape Architect I $156.00/Hour Landscape Designer III $152.00/Hour Landscape Designer II/AutoCAD Technician $149.00/Hour Landscape Designer I $142.00/Hour Staff Clerical/Administrative $111.00/Hour REIMBURSABLE EXPENSES Subconsultants Direct Billing x 1.10 In-House Office Services: As listed below x 1.10 Plotting: Color Bond $4.65/sf Black & White Bond $2.95/sf Vellum $4.55/sf Mylar $10.50/sf Transparencies: Color $3.25/each Black and White $2.25/each Color Laser Prints: 8.5 x 11 $.65/each 11 x 17 $.95/each Blueprints: 24 x 36 $2.00/each 30 x 42 $2.50/each Black & White Laser Prints: 8.5 x 11 $.10/each 11 x 17 $.15/each CD Media: CDR $6.00/each Outside Reimbursable Expenses: Reproduction, photography, shipping and postage, miscellaneous expenses Direct Cost x 1.10 Travel: Mileage Round Trip from SSA office Current IRS Rate Other travel expenses Direct Cost x 1.10 January 5, 2023 Mr. Christian Harris SSA Landscape Architects, Inc. 303 Potrero Street, Suite 40 - C Santa Cruz, CA 95060 Re: Emerson Park San Luis Obispo, CA Aurum Project. 23-001.00 Dear Christian, We are pleased to have this opportunity to provide a proposal for the electrical construction documents design portion for the referenced project. Our fee proposal is based on the information emailed to us on January 2nd, 2022 for the electrical design to provide power to pre-fabricated restroom building, Solar Powered pole lights around the park and recreational lighting for basketball/multi-sport area. We make the following proposal for consulting services: 50% Construction Documents a. Review preliminary project design plans. b. Review and coordinate comments from DD drawings. c. Site visit to establish existing conditions. d. Load calculations. e. *Coordination with utility companies. f. *Electrical service design. g. Electrical service distribution. h. Power and Lighting plans. i. Equipment cut sheets and product literature. j. Opinion of probable costs. k. (2) web-based meetings with design team. 90% Construction Documents a. Review and coordinate comments from 50% drawings. b. Power and Lighting plans. c. Electrical specifications. d. Opinion of probable costs. e. (2) web-based meetings with design team. 100% Construction Documents a. Review and coordinate comments from 90% drawings. b. Power and Lighting plans. c. Electrical specifications. d. Title 24 Calculations and documentation. e. Opinion of probable costs. f. Review and respond to City comments. g. Provide 100% biddable construction documents. h. (2) web-based meetings with design team. Bidding & Construction Administration a. Respond top bidder’s inquiries and request for clarifications. b. Incorporate addenda bid documents into construction set of plans and specifications. c. Review of submittals. d. Review proposed substitutions. e. Responding to questions from the field. f. Review change orders. g. (2) On site review of the Contractor’s work upon request. h. Final walk through observation report of the completed work. i. Prepared Record Drawings from redlines provided by contractor. Our total fee for the services outlined above is as follows: 50% Construction Documents $5,860 90% Construction Documents $5,400 100% Construction Documents $4,400 Bidding & Construction Administration $5,481 Total fee $21,141*/** *PG&E Application/Coordination/New Service (if Necessary): $7,860. **Solar Photovoltaic System Design/Grid-Interconnection/Application/Process: Assumed by Others Construction support includes review of submittals, responding to questions from the field, one on site review of the Contractor’s work upon request and a final walk through observation report of the completed work. Regularly scheduled job meetings during construction or periodic on-site inspections are not included in our scope of work (weekly or bi-weekly meetings). Not included in our basic scope of work: a. Electrical Utility Design (power, telephone & cable TV) beyond the Project property lines. b. Upgrade of existing on-site utilities (power, telephone & cable TV). c. Fire Alarm System Design. d. Electrical Service or Distribution Design. e. Street lighting or control. f. Data Cabling (or active electronics). g. CATV System Design. h. Telephone Cabling (or telephone switch design). i. Title 24 Commissioning. j. Title 24 certification, testing and documentation. k. Green Building Code (Cal Green) voluntary measures. l. Mechanical controls. m. Emergency Generator Design. n. Fire Pump Design. o. Photovoltaic System Design. p. Intrusion/Security System Design. q. CCTV System Design. r. As – built Drawings. s. Power Coordination Study etc. t. Preparation or review of energy rebate applications. u. LEED Certification. v. Value Engineering Reviews. w. Design using Revit or other BIM software. x. Structural Calculations. 2023 Hourly Rate Schedule Engineering Director $ 217.00/hr. Senior Project Manager $ 194.00/hr. Project Manager $ 188.00/hr. Electrical Designer $ 178.00/hr. CADD Manager/ Drafter $ 139.00/hr. Drafter $ 119.00/hr. All drawings, details, specifications, reports, calculations and etc. are the property of Aurum Consulting Engineers Monterey Bay, Inc. Aurum Consulting Engineers Monterey Bay, Inc. grants a one-time non- exclusive license for one time use on this specific project for the engineering work covered by this agreement and may not be used by the Client for any other endeavor without written consent. The above proposed fee does not include fees assessed by agencies as a result of obtaining information, plans, existing conditions, etc. in order to accomplish our Scope of Work. These will be considered out- sourced expenses should they occur. Additional compensation will be requested when: • Revisions are requested after the substantial completion of the documents. • It is necessary to review change orders not initiated by or as a result of our design. • When additional work not in the scope of work listed above (included services) is requested. Agreement Terms An invoice for Aurum Consulting Engineers services will be submitted monthly. Invoices are payable within 30 days after the invoice date. Accounts unpaid 60 days after the invoice date may be subject to a monthly service charge of 1.5% (or the legal rate) on the then unpaid balance. In the event any portion or all of an account remains unpaid 90 days after billing, the Client shall pay all costs of collection, including reasonable attorney’s fees. If the client objects to any portion of the invoice, the Client shall notify Aurum Consulting Engineers in writing within ten calendar days of receipt of invoice. The Client shall identify the specific cause of the disagreement and shall pay when due that portion of the invoice not in dispute. Any claims or disputes arising between Aurum Consulting Engineers Monterey Bay Inc. and the Client shall be submitted to non-binding mediation. The Client shall, to the fullest extent permitted by law, indemnify and hold harmless Aurum Consulting Engineers Monterey Bay Inc., Aurum Consulting Engineers Monterey Bay Inc.’s officers, directors, employees, agents and sub consultants from and against all damage, liability and costs, including reasonable attorney’s fees and defense costs, arising out of or in any way connected with the performance by any of the parties above named of the services under this agreement, excepting only those damages, liabilities, or costs attributed to the sole negligence or willful misconduct of Aurum Consulting Engineers Monterey Bay Inc. In recognition of the relative risks, rewards and benefits of the project to both Aurum Consulting Engineers Monterey Bay Inc. and the Client, the risks have been allocated such that the Client agrees that, to the fullest extent permitted by law, Aurum Consulting Engineers Monterey Bay Inc.’s total liability to the Client for any and all injuries, claims, losses, expenses, damages or claim expenses arising out of this agreement from any cause or causes, shall not exceed Aurum Consulting Engineers Monterey Bay Inc. Insurance coverage in effect on the contract date. Such causes include, but are not limited to, Aurum Consulting Engineers Monterey Bay Inc. negligence, errors, omissions, strict liability, breach of contract or breach of warranty. This agreement may be terminated upon giving written notice by the Client or Aurum Consulting Engineers Monterey Bay Inc. should the other fail to perform its obligation hereunder. In the event of termination, the Client shall pay Aurum Consulting Engineers Monterey Bay Inc. for all services rendered to the date of termination, all reimbursable expenses, and reimbursable termination expenses. Any litigation between the parties shall be adjudicated in the County of Monterey, California. Payment of invoices is in no case subject to unilateral discounting or set-offs by the Client and payment is due regardless of suspension or termination of the Agreement by either party. We trust that the above is in agreement with your understanding of our participation in this project and meets with your approval. We are most interested in your input and if there is something about our proposal which needs further explanation or if you would like to make adjustments in the scope-of-work please contact us. Please acknowledge your acceptance of this proposal by signing this letter below and returning a copy to us. This Proposal and pricing will expire in 90 days if written agreement is not received. Sincerely, Najib Anwary, P.E., LEED AP (BD+C) Sr. Project Manager Accepted: Signature: __________________________ Title: ____________________________ Name: _____________________________ Date: ____________________________ PROPOSAL FOR GEOTECHNICAL SERVICES Dear Mr. Harris: 1.0 INTRODUCTION GeoSolutions, Inc. presents this proposal to provide geotechnical services for the proposed Emerson Park Amenity Upgrades and Beautification project to be located at Emerson Park, 1341 Nipomo Street, San Luis Obispo California. SSA Landscape Architects, Inc. will hereafter be referred to as the client. This proposal presents our project understanding, proposed scope of services, preliminary schedule, and estimated costs associated with providing the following project deliverables:  Soils Engineering Report All work listed in this proposal shall be in accordance with the standard specifications of the City of San Luis Obispo, the 2022 California Building Code (CBC), and/or industry standard practices. 2.0 PROJECT UNDERSTANDING Our project understanding is based on the RFP for the project, which was provided by the City of San Luis Obispo. The proposed project will consist of renovating existing facilities and constructing new facilities within the existing park. New facilities are to include a restroom, play structure, and shade structures. Retaining walls may be constructed as part of the proposed improvements. See Figure 1: Site Plan (provided by the City of San Luis Obispo). Figure 1: Site Plan (provided by City of San Luis Obispo) DATE January 6, 2023 PROJECT NUMBER GS00320-1 CLIENT SSA Landscape Architects, Inc. Attn: Christian Harris 303 Potrero St, Suite 40-C Santa Cruz, CA 95060 PROJECT NAME Emerson Park Amenity Upgrades and Beautification Project 1341 Nipomo Street San Luis Obispo California Emerson Park Amenity Upgrades and Beautification January 6, 2023 Project GS00320-1 2 The proposed structures are to be located throughout Emerson Park. The site is generally level, sloping gradually downward to the southwest. This area is mapped as being underlain by Surficial Sediments (Qa). Geotechnical information is requested for design and construction of foundations for the proposed structures.. 3.0 SCOPE OF SERVICES Based on our understanding of the project needs we propose the following scope of services. 3.1 Field Investigation The proposed field investigation will consist of advancing five exploratory borings to a maximum depth of 15 feet (bgs). Anticipated exploration locations are provided in Figure 2: Proposed Exploration Plan. Actual exploration locations will be based on drill rig access, utility clearance, and our understanding of the project needs. The explorations will be used to determine the general site suitability for the proposed construction. The Project Engineer will observe the boring operations and record the sub-surface soils and/or bedrock conditions in Boring Logs. During the field investigation, sampling will be performed at approximate 2.5 to 5.0-foot intervals. Bulk and relatively undisturbed soil/bedrock samples will be obtained in the field for classification and laboratory testing. The exploratory borings will be backfilled, but not compacted, with on-site material. Repair of damaged landscape will not be the responsibility of GeoSolutions, Inc. Prior to the field investigation, pertinent published and unpublished geotechnical studies and literature of the subject project area will be reviewed under the direction of the Project Engineer. A predrill site visit will be performed in order to coordinate proposed exploration locations with the project team and/or mark for utility clearance (USA Dig Alert). We assume no site access restrictions apply for our field investigation and that no permits are required for our fieldwork. 3.2 Laboratory Testing Selected soil samples that are considered to be representative of site conditions will be tested in our laboratory, or an equivalent laboratory, in order to ascertain or derive relevant engineering properties. Anticipated testing for the project may include: Figure 2: Proposed Exploration Plan Emerson Park Amenity Upgrades and Beautification January 6, 2023 Project GS00320-1 3  Soil Classification (ASTM D2487, D2488)  Liquid Limit, Plastic Limit, and Plasticity Index (ASTM D4318)  Expansion Index (ASTM D4829)  Soil Particle Size Analysis (ASTM D422)  Laboratory Maximum Density (ASTM D1557)  Direct Shear (ASTM D3080) 3.3 Geotechnical Analysis and Report Preparation Geotechnical engineering analyses will be performed using the data obtained during our literature review, field investigation, and laboratory testing. The analyses will be used to help form our Soils Engineering Report for the project providing geotechnical recommendations pertaining to:  Location and depth to bedrock, if encountered  Depth to groundwater, if encountered  Grading requirements  Processing of soils and depth of over-excavation  Drainage and erosion  Preliminary pedestrian pavement structural section  Bearing capacity  Minimum foundation depth and width parameters  Lateral earth pressures (active, at-rest, and passive resistance) and sliding resistance parameters for the design of retaining walls and footings  Seismic design considerations including seismic lateral earth pressures A digital copy (pdf) of this report will be emailed to the client and/or client representative. 4.0 SCHEDULE Receipt of the signed agreement for professional services signifies the start of the schedule. Please note this schedule is only approximate and is subject to change; weather and site access can affect the schedule time frame.  Field investigation: within approximately four to five weeks of receiving signed agreement.  Laboratory analysis: within approximately two to three weeks of field investigation.  Report preparation: within approximately two weeks of laboratory analysis. The report(s) will be submitted within approximately eight to ten weeks of receipt of your written authorization to proceed. To initiate the proposed services, please sign and return a copy of the included Agreement for Professional Services. Upon receipt of the signed copies of the Agreement for Professional Services, we will promptly schedule the fieldwork for the proposed scope of services and return a counter-signed Agreement for Professional Services. Any alterations to the original Agreement for Professional Services may result in a delay of the proposed services or our inability to execute those services. Emerson Park Amenity Upgrades and Beautification January 6, 2023 Project GS00320-1 4 5.0 FEE ESTIMATE Our fees for the proposed geotechnical services include a Soils Engineering Report (field investigation, laboratory testing, and report). We understand this is a prevailing wage project. A breakdown of costs associated with performing our proposed work scope is provided. Our fees are based on a flat rate and are as follows: Soils Engineering Report Field Investigation $ 3,640.00 Laboratory Testing $ 1,900.00 Report Preparation $ 2,000.00 TOTAL: $ 7,540.00 We will not incur expenditures above $ 7,540.00 without your prior authorization. 6.0 TERMINATION OF SERVICES This contract may be terminated by either party. Any fees accrued by GeoSolutions, Inc. after receipt of the signed Agreement for Professional Services and retainer will be deducted from said retainer and the remainder returned to the issuer of the retainer. 7.0 ADDITIONAL GEOTECHNICAL AND INSPECTION SERVICES GeoSolutions, Inc. assumes that it will be retained to provide additional services during future phases of the proposed project. These services would be provided by GeoSolutions, Inc. as required by the City of San Luis Obispo, the 2022 CBC, and/or industry standard practices. These services would be in addition to those included in this document. 8.0 PROJECT CONSIDERATIONS It is the responsibility of the Client and/or the Client Representative to provide access to the project site for our testing equipment. The locating of any underground utility within the property limits is the responsibility of the Client and/or the Client Representative. If the Client/Client Representative is uncertain about the locations of underground utilities, you should hire a professional locating service. We will contact Underground Service Alert (USA) to locate utilities in the public right of away and exercise caution during field investigation. If paint is used to mark utility locations, GeoSolutions, Inc. will not remove paint marks. GeoSolutions, Inc. will not be liable for damage or injury arising from damage to existing utilities. It should be noted when drilling on or near developed properties, we will attempt to minimize damage to the existing landscape, hardscape, and/or pavement areas. GeoSolutions, Inc. will not be liable for damage to existing landscape, hardscape, and pavements. If available, topographic maps and a preliminary layout should be provided to us. Any change in the layout could necessitate additional work. Review of subsequent plan changes and/or other project requirements would be charged as additional cost in accordance with our fee schedule. We request that any previous geologic or geotechnical reports conducted for the site be submitted to us. 9.0 CLOSURE This proposal, including, but not limited to, the terms of payment, proposed services, and schedule for proposed services, is valid for 90 days from the proposed date. AGREEMENT FOR PROFESSIONAL SERVICES Project Description: Provide geotechnical services associated with a Soils Engineering Report in accordance with this proposal dated January 6, 2023 This Agreement is entered into by and between GEOSOLUTIONS, INC. and the CLIENT as follows: 1. GEOSOLUTIONS, INC. agrees to perform professional services at the Project name described to the left, or elsewhere as appropriate, the scope of which services is briefly described above. Client acknowledges that the “Exhibit A” applicable to project and date listed above is hereby made part of this Agreement for Professional Services. 2. Unless otherwise specifically agreed in writing, GEOSOLUTIONS, INC. services shall be performed on a fixed fee and/or time and materials basis in accordance with the proposal and/or fee schedule attached to this Agreement. Any estimate of the total cost for the scope of work described herein is provided in good faith, but is intended as an estimate only in recognition of the many variables that may affect the execution of professional services (including, without limitation, conditions in the field, coordination with other trades, field change orders, and the like). 3. All fees and other charges attributable to this Agreement shall be invoiced at completion of services. Release of work product to Client is contingent upon receipt of client payment in full to GEOSOLUTIONS, INC. unless otherwise specifically agreed to in writing by both parties. Invoices are due and payable upon receipt. After thirty (30) days, late charges shall accrue on invoices at the rate of 1% per month. Should Client dispute any fee or charge, written notice of such dispute must be provided to GEOSOLUTIONS, INC. within thirty (30) days after invoice date; otherwise, invoiced items and amounts shall be conclusively presumed correct. If it becomes necessary for GEOSOLUTIONS, INC. to file suit to collect any sum due for professional fees or costs, the prevailing party in such collection action shall be entitled to reasonable attorney's fees and costs incurred therein. 4. Any change order or expansion or modification of the scope of work, or additional services to be provided by GEOSOLUTIONS, INC., shall be agreed upon in writing, to the extent that it is reasonably practicable to do so, and such modified or additional work shall be governed by each and every provision of this Agreement; provided, however, that Client's acceptance of the work as modified or enlarged shall be deemed a waiver of any requirement of a written change order associated therewith. 5. To the fullest extent permitted by law, and not withstanding any other provision of this Agreement, the total liability, in the aggregate, of GEOSOLUTIONS, INC. and GEOSOLUTIONS, INC.’S officers, directors, partners, employees, agents and subconsultants, and any of them, to the Client and anyone claiming by, through or under the Client, for any and all claims, losses, costs or damages of any nature whatsoever arising out of, resulting from or in any way related to the Project or the Agreement from any cause or causes, including but not limited to the negligence, professional errors or omissions, strict liability, breach of contract or warranty, express or implied, of GEOSOLUTIONS, INC. or GEOSOLUTIONS, INC.’S officers, directors, employees, agents or subconsultants, or any of them, shall not exceed the total compensation received by GEOSOLUTIONS, INC. under this Agreement, or the total amount of $35,000 whichever is greater. 6. GEOSOLUTIONS, INC. shall perform professional services hereunder in accordance with generally accepted professional practice in its fields of specialty. No other warranty or representation of quality or result, either express or implied, is included or intended in our proposal, agreements or reports. Any and all reports or other findings, conclusions or recommendations provided to Client by GEOSOLUTIONS, INC. shall be strictly subject to the conditions and limitations stated therein. Any material departure from such conditions or limitations by Client shall relieve GEOSOLUTIONS, INC. of any liability which would otherwise arise in connection with such reports or recommendations. 7. To the fullest extent permitted by law, Client agrees to indemnify, defend, and hold harmless GEOSOLUTIONS, INC. from any and all liability, costs, loss, damages, or judgments arising directly or indirectly out of the conduct of Client, its employees, subcontractors, design professionals, agents, suppliers, and representatives, regardless of whether or not the active or passive fault of GEOSOLUTIONS, INC. contributed to the claim, loss, damage or liability. 8. In the event that Client requests termination of the services contemplated by this Agreement prior to the completion thereof, GEOSOLUTIONS, INC. reserves the right to complete such analyses, records, and reports as may be necessary to place its file in order and reasonably to protect its reputation for professional competence. All files, drawings, samples, field notes, and reports, including the authorized submission of final reports to public agencies, shall remain the property of GEOSOLUTIONS, INC. until GEOSOLUTIONS, INC. has received payment in full for fees and costs billed hereunder. The actual or threatened use of any such material in contravention of GEOSOLUTIONS, INC.'S ownership rights hereunder shall be grounds for appropriate injunctive relief. 9. GEOSOLUTIONS, INC. will diligently proceed to complete the professional services described in this Agreement in a timely manner. However, it is expressly agreed that GEOSOLUTIONS, INC. shall not be held responsible for delays in performance occasioned by factors beyond GEOSOLUTIONS, INC.'S control. Client: SSA Landscape Architecture, Inc. Signature: _______________________ Date: DATE January 6, 2023 PROJECT NUMBER GS00320-1 CLIENT SSA Landscape Architects, Inc. Attn: Christian Harris 303 Potrero St, Suite 40-C Santa Cruz, CA 95060 PROJECT NAME Emerson Park Amenity Upgrades and Beautification Project 1341 Nipomo Street San Luis Obispo California GeoSolutions, Inc. Kelly Robinson, GE 3118 Signature: _______________________ Date: January 11, 2023 Christian Harris Associate Principal SSA Landscape Architects, Inc. 303 Potrero Street, Suite 40-C Santa Cruz, CA 95060 Re: Proposal to Provide Civil and Structural Engineering Services for Emerson Park Amenity Upgrades and Beautification MME Project No: 22162 Dear Christian, Thank you for asking MME to provide your engineering services, accordingly we have prepared the following proposal for your review. We have over 30 years of local civil and structural engineering experience and look forward to working with you. Project Understanding This project consists of the rehabilitation and improvement of the existing amenities at Emerson Park in San Luis Obispo, California. These improvements primarily include a new fully accessible pre-fabricated public restroom, improvements to the dog park, relocated bocce courts, expanded basketball court, new playground, new fencing, improved solar safety lighting, site lighting, fencing, and (3) new shade structures at the dog park, playground, and exercise equipment. We understand that a major goal of the project is to utilize rain barrels to collect storm water for use at the community garden. We anticipate that the added and replaced impervious area for this project will be less than 22,500 SF. With the added/replaced impervious areas greater than 15,000 SF and less than 22,500 SF, the project will need to provide performance requirements 1, 2, & 3 in accordance with the City of San Luis Obispo’s Adopted Post Construction Requirements (Central Coast Regional Water Quality Control Board), dated July 12, 2013. These requirements include site design and runoff reduction, water quality treatment, and runoff retention. We understand that the project is being funded by Proposition 68 State Parks grant funding and will therefore need to comply with recent Prop 68 requirements. The approximate project budget is $2.8 million. Our work will generally include the civil engineering (CE) services to prepare construction documents including plans, specifications and estimates for use in competitive bidding and construction of this project. Proposal for Emerson Park MME Project No: 22162 January 11, 2023 Page 2 of 7 Scope of Proposed Services The scope of our services is based on a review of the conceptual drawings, observations made during a visit to the site, and discussions with you. Based on this information, we intend to provide the following services: Design Phase Services Phase One – Conceptual Design 1. Participate in correspondence with you and members of the design team as may be required to accomplish the tasks identified during this phase. 2. Prepare a topographic field survey of the site to provide a base map for design. Contact utilities companies to request maps of utilities in the project area and surrounding streets. We will survey ground features such as fences, slopes, pavements, building corners, driveways, major trees, and visible improvements or utilities at ground level. We will prepare a topographic map at about 10 scale with 2’ contours and elevations of ground features deliverable in AutoCAD and PDF. Survey will be an Engineering Survey based on local assumed datum and basis of bearings and will not be a Boundary Survey and will not include historical research, deeds, easements, legal descriptions, reconciliation of maps, filing records of survey, setting corners or determining property boundaries. Develop a scope of services and subcontract to provide underground utility location markings at the site and surrounding street (see Figure 1). Figure 1 – Site overview map from RFP Proposal for Emerson Park MME Project No: 22162 January 11, 2023 Page 3 of 7 3. Review the Geotechnical Investigation from the City. 4. Prepare structural design of foundations for prefabricated restroom, three shade structures, large playground structures, site light poles, and fencing. 5. Prepare and deliver one set of Schematic Design (SD) civil and structural engineering drawings of the selected alternative with sufficient detail to fix and describe the character of the systems contemplated for use on this project. SD drawings will be about 50% complete when compared to the final drawings. Drawings will include: i) Impervious area plan with drainage area calculations and mitigation areas ii) Site grading and drainage plan with inlets, outlets, pipes for storm drainage and preliminary ADA grading scheme iii) Utility Plan for prefabricated restroom sewer and water connections, and possibly replacement water fountain connections if needed iv) Foundation plan for prefabricated restroom, shade structures, and playground structures v) Key Structural Details 6. Prepare an opinion of estimated construction costs for the portions of the project represented by our drawings. 7. Provide the administrative support necessary for us to perform these services. Phase Two – Final Design 1. Participate in correspondence with you and members of the design team as may be required to accomplish the tasks identified during this phase. 2. Attend a meeting with you and other members of the design team to review and discuss the previously submitted schematic drawings and to resolve any identified conflicts between the various disciplines. 3. Prepare a Drainage Memo. 4. Prepare and deliver 90% engineering drawings sufficiently detailed for competitive bidding and for guidance of a qualified, experienced contractor during construction of the proposed improvements. These Drawings will be submitted for the Building Permit Application. Drawings to be furnished will include: i) Cover ii) Site grading plan iii) Site drainage plan with inlets, outlets, pipe sizes and lengths for storm drainage and restroom sewer lateral iv) Storm Water Control Plan with impervious areas v) Utility Plan Proposal for Emerson Park MME Project No: 22162 January 11, 2023 Page 4 of 7 vi) Erosion control plan vii) Site Details viii) Foundation plan for prefabricated restroom, shade structures, and playground structures ix) Key Structural Details 5. Prepare and deliver a preliminary set of technical specifications in MS Word. 6. Prepare an opinion of estimated construction costs for the portions of the project represented by our drawings. 7. Assist in obtaining approval of our parts of the project by the Building Official by responding to one set of plan check comments. 8. Complete the design and preparation of 100% level drawings incorporating Building Permit submittal comments and revisions. 9. Complete the preparation of 100% level technical specifications incorporating Building Permit submittal comments and revisions. 10. Update the final 100% opinion of estimated construction costs for the portions of the project represented by our drawings. 11. Prepare final civil engineering calculations for earthwork volumes, storm and sanitary sewer systems, and other portions of the civil site improvements. 12. Prepare final structural engineering calculations for foundations. 13. Revise Final Plans, Specifications, and Estimate as requested by City Engineer, for use in bidding and construction of the project. 14. Provide the administrative support necessary for us to perform these services. Phase Three – Construction Administration 1. Participate in correspondence with you and members of the design team as may be required to accomplish the tasks identified during this phase. 2. Participate in a pre-construction meeting to answer questions about design intent or about interpretation of the documents prior to work at the site. 3. Prepare and issue bulletins in response to RFI’s during construction, if needed, for clarification of our drawings or specifications. 4. Review submittals and shop drawings, submitted through and checked by the General Contractor, for general compliance with the intent and requirements of our Construction Documents. Re-review of any submittals more than two resubmittals would be considered Additional Services. 5. Provide the administrative support necessary for us to perform these services. Additional Services Additional Services are those items which are not specifically mentioned under the scope of proposed Design Phase services outlined above and/or those items which Proposal for Emerson Park MME Project No: 22162 January 11, 2023 Page 5 of 7 arise as a result of unforeseen circumstances during the design or construction phases of the project. Any Additional Services and compensation shall be authorized by the Client in advance and in writing or acknowleged and confirmed by email. Because the remodeling and/or rehabilitation of an existing building or infrastructure requires that certain assumptions be made regarding existing conditions, all the construction details can seldom be precisely shown on the drawings before the work of construction begins. Therefore, unforeseen field conditions will generate a certain amount of Additional Services work and expense due to no fault of anyone and we recommend the Owner carry a bigger contingency for additional design fee and additional construction cost to address unknown existing conditions. The following is a partial list of work excluded from this scope of services: Existing Underground Utility Location, Irrigation, Geotechnical Engineering, Caltrans Encroachment Permits, Environmental Assessments or Permits, Hazardous Materials Services, Architecture or Waterproofing, Mechanical, Electrical or Traffic Engineering, Pumps and Hydromodification Analysis, FEMA studies, Arborists Reports, Tree Protection Plans, Traffic Control Plan, Construction Staging Plans, SWPPP, Signalized Intersections and Crosswalks, Bid Alternates, Value Engineering, Construction Inspection, Front End Specifications, Expedited Schedule, Demolition Plans and Construction Contracts. Deliverables At the following points in the design process, we will furnish the following deliverables to you for your use, review and comment:  Topographic Survey – AutoCAD format and PDF format  Schematic Design 50% – Two conceptual plans, one set of plans (with selected alternative), and cost estimate in electronic PDF format  Design Development 90% – One set of plans, one cost estimate, and one preliminary drainage memo in electronic PDF format, and one set of preliminary technical specifications in MS Word format.  Construction Documents 100% – One set of plans, one cost estimate, one set of calculations in electronic PDF format, and one set of technical specifications in MS Word format.  Final Construction Documents– One set of signed plans on bond paper, three sets of signed calculations, one cost estimate, and one final drainage memo in electronic PDF format and one set of signed technical specifications in MS Word format. Time Schedule Based on our present workload, we could begin work on this project within two weeks of receiving a signed copy of this proposal. The work will be completed pursuant to a mutually agreed upon schedule. Proposal for Emerson Park MME Project No: 22162 January 11, 2023 Page 6 of 7 Compensation for Services Compensation for all services rendered in connection with this project will be based on time and expenses charged in accordance with our Schedule of Standard Billing Rates. Based on information available to us at this time, it is our opinion the estimated cost of our services will be Hourly Not To Exceed the amount shown in the attached Engineering Fee Estimate. Thank you for the opportunity to prepare this proposal. Should you have any questions please call me. We look forward to working together with you. Respectfully yours, Rodney Cahill, P.E. Principal Engineering Fee Estimate prepared for SSA CE and SE Services for Emerson Park Mesiti-Miller Engineering, Inc. MME Project Number: 22162 1/11/2023 Item Task Description Total Principal Engineer Engineer Engineer Engineer Engineer Admin Fee Engineer V IV III II I Assist $230 $220 $200 $170 $150 $130 $95 Phase One - Conceptual Design 1 Correspondence 4 1 1 2 $1,590 2 Topographic Survey 16 80 $15,680 3 Review Geotechnical 1 4 $830 4SDs $0 i. Impervious Area Plan 1 4 4 $1,510 ii. Grading and Drainage Plan 8 8 16 $5,600 iii. Utility Plan 4 8 16 $4,680 iv. Foundation Plans 1 16 $3,430 v. Key Structural Details 1 8 $1,830 5 Cost Estimate 1 4 2 2 $1,670 6 Administration 1 4 $610 Subtotals: 38 0 29 23 124 0 4 $37,430 Phase Two - Final Design 1 Correspondence 4 1 1 1 $1,440 2 Meeting 2 2 $760 3 Drainage Memo 2 16 4 $3,780 4 90% Plans $0 i. Cover 2 $300 ii. Grading Plan 2 24 6 $5,440 iii. Drainage Plan 2 4 16 $3,540 iv. SWCP 2 12 4 $3,100 v. Utility Plan 1 12 4 $2,870 vi. Erosion Control Plan 1 2 4 $1,170 vii. Site Details 1 2 4 $1,170 viii. Foundation Plan 1 32 $6,630 ix. Key Structural Details 1 12 $2,630 5 90% Tech Specs 4 24 4 24 $10,000 6 90% Cost Estimate 1 8 2 8 $3,370 7 Plan Check 1 2 1 4 $1,400 8 100% Plans 2 8 4 16 $5,140 9 100% Tech Specs 2 4 2 4 $2,200 10 100% Cost Estimate 1 2 2 $930 11 CE Calculations 1 6 $1,130 12 SE Calculations 1 6 $1,430 13 Revise Final PS&E 4 4 $1,400 14 Administration 4 4 $1,300 Subtotals: 36 0 103 86 115 0 4 $61,130 Personnel and Hourly Billing Rates Phase Three - Construction Administration 1 Correspondence 1 1 1 $580 2 Pre-con Meeting 2 2 $800 3 RFI Response 2 4 8 $2,460 4 Review Submittals 1 4 8 $2,230 5 Administration 1 2 $420 Subtotals: 70921702 $6,490 Services Subtotal: $105,050 Reimbursable Expenses 1 Plotting and Delivery $0 2 Mileage 200 0.625 $125 3 Subconsultant Utility Markings Allowance (x 1.10)2500 1.1 $2,750 Subtotals: $2,875 Services and Expenses Subtotal: $107,925 This is our estimate based on currently available information. We may redistribute compensation between phases to be consistent with the hours of services provided, but shall not exceed the total unless approved by the Client. This estimate is based on hourly rates effective through December 2023. Proposal for Emerson Park MME Project No: 22162 January 11, 2023 Page 7 of 7 Schedule of Standard Billing Rates Effective through December 31, 2023 Professional Services Engineer I $ 130 / hour Engineer II $ 150 / hour Engineer III $ 170 / hour Engineer IV $ 200 / hour Engineer V $ 220 / hour Principal Engineer $ 230 / hour Expert Witness Services $ 380 / hour Deposition, court appearance and preparation Administrative Assistant $ 95 / hour CAD Technician I $ 90 / hour CAD Technician II $ 110 / hour Field Technician I $ 115 / hour Field Technician II $ 140 / hour Minimum Consultation Fee $ 1,000 Field Survey (Prevailing Wage) Chief of Party $235 / hour Instrumentman $225 / hour Chainman / Rodman $215 / hour Flagperson / Pedestrian Monitor $170 / hour Reimbursable Expenses Sub-Consultants Direct Billing x 1.10 Outside Services Direct Cost x 1.15 Printing, delivery, equipment rental and other direct project expenses In-House Services Photocopies $ 0.10 sheet Plotting -internal check plots / plots on bond $ 2.00 sheet -final plots on mylar $ 10.00 sheet Travel Automobile mileage $ 0.625 mile Airfare, Car Rental, etc. Direct Cost x 1.15 Per Diem Allowance (varies by location) $ 197/day \\svr2016\projects\22162 ssa - emerson park\proposal\proposal or soq work docs\22162_emerson park_proposal.docx 21 From:Banker-Hix, Wyatt Sent:Tuesday, April 30, 2024 5:29 PM To:Moore, Shelsie; Long, Erica; Garcia Nava, Nathan; Maidrand, Noah; Hix, Kathleen; Golonka, Sandra; Nguyen, Hai Cc:Nelson, Brian Subject:RE: CIP Construction Schedule Attachments:Schedule 4-18-2024 SM Edits.pdf ...minor edits, please review attached. Thanks everyone, Wyatt Banker-Hix, PE Supervising Civil Engineer Public Works 919 Palm Street, San Luis Obispo, CA 93401-3218 T 1-805-295-1609 E wbanker@slocity.org slocity.org From: Moore, Shelsie <smoore@slocity.org> Sent: Tuesday, April 30, 2024 2:35 PM To: Long, Erica <elong@slocity.org>; Garcia Nava, Nathan <ngarcian@slocity.org>; Maidrand, Noah <nmaidran@slocity.org>; Hix, Kathleen <khix@slocity.org>; Golonka, Sandra <SGolonka@slocity.org>; Nguyen, Hai <hnguyen@slocity.org> Cc: Nelson, Brian <BNelson@slocity.org>; Banker-Hix, Wyatt <wbanker@slocity.org> Subject: RE: CIP Construction Schedule Hello All, I made some minor edits on the latest round of the construction master schedule. Please review the attachment and update your schedules accordingly so they are updated on the next round of the master schedule. Kathleen, I added some names to fill in the last remaining blanks. I know these projects are complete, but we might as well have a completed list. Please let me know if you have any questions. Sincerely, Shelsie Moore From: Nelson, Brian <BNelson@slocity.org> Sent: Thursday, April 18, 2024 4:09 PM To: Schwartz, Luke <LSchwart@slocity.org>; Moore, Shelsie <smoore@slocity.org>; Banker-Hix, Wyatt <wbanker@slocity.org>; Crespin, Bryce <bcrespin@slocity.org>; Marquart, Ben <bmarquar@slocity.org>; Yanez, James <jyanez@slocity.org>; Browning, Bobby <bbrowning@slocity.org>; Christensen, Trae <tchristensen@slocity.org>; Montoya, Chase <cmontoya@slocity.org>; Barcenas, Miguel <MBarcena@slocity.org>; Kacsinta, Madeline <MKacsint@slocity.org> Cc: Hix, Kathleen <khix@slocity.org> 22 Subject: CIP Construction Schedule Importance: High All, Please see attached or linked updated and current CIP construction schedule. If anything is missing or looking off on start date, let me know. Inspector assignments are shown out through roughly the end of 2025. I expect the list of projects to be revised a bit with the Budget Supplement, where some projects will be deferred or combined. Also, Kathleen has OCR’d the pages for easy searching with ctrl +f. Thanks, Brian Nelson Deputy Director of Public Works / City Engineer Public Works 919 Palm Street, San Luis Obispo, CA 93401-3218 E BNelson@slocity.org T 805.781.7113 slocity.org Stay connected with the City by signing up for e-notifications Project Start Finish PM Inspector 91118 CJ Siphon and LiŌ Schedule Mon 2/14/22 Fri 11/10/23 2000560 ‐ Roadway Sealing 2022 Tue 7/26/22 Mon 12/11/23 Hai Nguyen 2001027‐01 ‐ San Luis Drive ‐ Emergency Tue 4/4/23 Mon 3/18/24 WyaƩ Banker Hix James Yanez 1000036 North Chorro Neighborhood Greenway Mon 4/24/23 Fri 4/26/24 Jennifer Rice Bobby Browning 2000535 ‐ Transit Yard EVC Mon 5/1/23 Wed 10/4/23 Noah Maidrand Ben Marquart 2001001‐1 ‐ SR&R ‐ Arterials 2023 Thu 7/20/23 Fri 5/24/24 Anthony Ramos James Yanez 2000576 ‐ 2022 CDBG Curb Ramps Mon 8/7/23 Tue 12/12/23 Shelsie Moore 91335 ‐ Whale Rock Dam Maintenance ‐ Spillway Underdr Tue 8/15/23 Thu 11/9/23 2000198‐01 ‐ Silt Removal 2023 Tue 8/22/23 Mon 9/11/23 Anthony Ramos 2000035 ‐ SLO Creek Repair at Johnson Ave Mon 8/28/23 Fri 4/19/24 WyaƩ Banker Hix Bobby Browning 2001027‐15 Lower Marsh Clearing Wed 10/11/23 Tue 10/31/23 WyaƩ Banker Hix Bryce Crespin 2001027‐08 Prefumo Clearing Fri 10/20/23 Thu 5/16/24 WyaƩ Banker Hix James Yanez 90435 CADPS Phase 1A Wed 11/1/23 Mon 11/6/23 Madeline Kacsinta Ben Marquart 2090742‐01 ‐ Ruth and Iris Culvert Replacement Fri 11/3/23 Thu 12/21/23 Anthony Ramos Bryce Crespin 90435 CADPS Phase 2 Mon 11/13/23 Wed 1/21/26 Madeline Kacsinta Ben Marquart 2001027‐05 Prefumo Grade Structure Phase I Tue 11/28/23 Mon 12/4/23 WyaƩ Banker‐Hix James Yanez 91385‐10 ‐ Cheng Park RevitalizaƟon Mon 12/4/23 Mon 4/22/24 Erica Long Bryce Crespin 2000075‐5.01 Fire StaƟon 1 Fleet Maintenance Roof Mon 12/11/23 Fri 4/12/24 Nathan Garcia Nava Bryce Crespin 2001015 NTM Buchon Traffic Calming Mon 12/18/23 Fri 4/5/24 Bryan Wheeler Bryce Crespin 91683 North Broad Street Neighborhood Park Tue 12/26/23 Fri 6/14/24 Nathan Garcia Nava Bobby Browning 2000578 Johnson Waterline Replacement Iris to Bishop Tue 1/2/24 Wed 6/26/24 Nathan Garcia Nava James Yanez 2000075‐1.01 City Hall Landing Repair Wed 1/3/24 Tue 2/20/24 Nathan Garcia Nava Bryce Crespin 2090742‐08 Storm Drain Trash Capture Mon 1/8/24 Fri 1/12/24 Noah Maidrand Ben Marquart 2000049 ‐ 842 and 919 Palm Parking Structure Maintena Mon 1/8/24 Fri 8/2/24 Sandra Golonka Ben Marquart 2001050 ‐ Tank Farm LiŌ StaƟon Discharge Pipe Replace Tue 1/30/24 Mon 7/15/24 Hai Nguyen James Yanez 2000034‐2 ‐ Reservoir 2 Cover Thu 2/15/24 Wed 7/17/24 Anthony Ramos Bobby Browning 2000188 ‐ Mitchell Park RevitalizaƟon Tue 2/20/24 Mon 7/8/24 Hai Nguyen Ben Marquart 2000075‐9.01 CorporaƟon Yard Fuel Island Siding and Was Mon 5/13/24 Fri 8/2/24 Nathan Garcia Nava Bryce Crespin Chorro Street Underbelly Mon 6/3/24 Fri 6/14/24 Shelsie/Morgan Bobby Browning 2000034‐03 ‐ Wash Water Tank 1 Rehab Mon 6/17/24 Tue 10/8/24 Noah Maidrand Bryce Crespin 2001072 ‐ Sacramento Bike Lane Repair Wed 7/3/24 Tue 7/16/24 Hai Nguyen James Yanez 91439 ‐ Mission Plaza Enhancements Mon 7/8/24 Fri 1/31/25 Sandra Golonka Ben Marquart 2000075‐06 ‐ Fire StaƟon 4 Exterior Paint Wed 8/7/24 Tue 8/27/24 Sandra Golonka Bryce Crespin 2000526‐01 ‐ Laguna Lake Dog Park Tue 8/20/24 Mon 10/21/24 Erica Long Bobby Browning 2000198‐02 ‐ Silt Removal 2024 Thu 8/22/24 Wed 8/28/24 Anthony Ramos Bryce Crespin 2001001‐03 ‐ Roadway Sealing 2024 Fri 8/23/24 Thu 12/12/24 Nathan Garcia Nava Bobby Browning 2001027‐17 ‐ Righeƫ Hillslide Emergency Repair Mon 9/16/24 Fri 10/25/24 Anthony Ramos Ben Marquart 200XXXX ‐ Higuera Street Crack Sealing Project Mon 9/16/24 Fri 9/20/24 Hai Nguyen James Yanez 2000075‐10.01 ‐ 879 Morro Roof Mon 9/30/24 Fri 11/1/24 Noah Maidrand Bryce Crespin 2000501 Bob Jones Trail and RRST Solar LighƟng Mon 10/7/24 Fri 11/29/24 Nathan Garcia Nava Bryce Crespin 2090742‐10 Smith Augusta CMP Emergency Repair Tue 10/8/24 Mon 11/18/24 WyaƩ Banker Hix Bobby Browning 2000571 ‐ Morro Mill Santa Rosa Sewer Replacement Mon 10/14/24 Fri 1/31/25 Hai Nguyen James Yanez Project Start Finish PM Inspector 2000539 ‐ Islay Henry Sierra Way Sewer Replacement Mon 10/14/24 Fri 1/31/25 Hai Nguyen James Yanez 2000XXX ‐ Sierra Way Sewer Replacement Mon 10/14/24 Fri 1/31/25 Hai Nguyen James Yanez 2001001‐15 ‐ Santa Fe Railing Repair Fri 10/18/24 Thu 12/26/24 Hai Nguyen Ben Marquart 2000057‐04 ‐ OrcuƩ Area Righeƫ Ranch Pocket Park Tue 10/29/24 Mon 12/30/24 Erica Long Bobby Browning 2091639 ‐ Chorro and Murray Sewer Replacement Wed 10/30/24 Tue 1/21/25 Hai Nguyen Bobby Browning 2000031‐07.01 ‐ Fire StaƟon 2 Parking Lot Maintenance Tue 11/5/24 Mon 11/18/24 Noah Maidrand James yanez 2090742‐07 ‐ Skyline and Clover Thu 11/7/24 Wed 12/18/24 Anthony Ramos Bryce Crespin 2001027‐05 Prefumo Grade Structure Phase III Wed 11/20/24 Tue 1/28/25 Kyle Anderson Ben Marquart 2000075‐07 ‐ Parking HVAC Tue 12/3/24 Mon 1/13/25 Sandra Golonka Ben Marquart 2001015‐02 Augusta Street NTM Wed 12/4/24 Mon 2/10/25 JusƟn Wong Bryce Crespin 2091294 ‐ Higuera Widening Bridge to Elks Tue 12/24/24 Mon 2/17/25 Bryan Wheeler Bryce Crespin 2000031‐8.03‐ Throop Park Parking Lot RehabilitaƟon Tue 1/7/25 Wed 2/19/25 Morgan Edmunson Bryce Crespin 2000545 ‐ California and Stafford Waterline Replacement Wed 1/8/25 Tue 4/29/25 Hai Nguyen Bobby Browning 2000057‐05 ‐ OrcuƩ Area Righeƫ Ranch Linear Park Thu 1/9/25 Wed 3/12/25 Erica Long Bobby Browning 2000525 ‐ Parking Equipment at Gate Entry Tue 1/14/25 Mon 3/10/25 Anthony Ramos Ben Marquart WRRF Solar InstallaƟon ‐ Forefront Thu 1/16/25 Wed 6/4/25 Noah Maidrand Ben Marquart 2001059 ‐ South and King Pedestrian Hybrid Beacon Thu 1/16/25 Wed 10/22/25 JusƟn Wong Bryce Crespin 1000144B ‐ Transit Yard Solar InstallaƟon Thu 1/16/25 Wed 6/4/25 Noah Maidrand Ben Marquart 1000095 ‐ Swim Center Solar InstallaƟon Thu 1/16/25 Wed 6/4/25 Noah Maidrand Ben Marquart 1000025 ‐ Fire StaƟon 1 Solar InstallaƟon Thu 1/16/25 Wed 6/4/25 Noah Maidrand Ben Marquart 2000114‐02 ‐ City Hall Finance and IT Office Tenant Impro Mon 1/20/25 Fri 3/21/25 Rebecca Cox Bryce Crespin 2091610 Higuera Street Widening ‐ Fontana to Chumash Wed 1/22/25 Tue 2/25/25 Noah Maidrand Bobby Browing 2000031‐04.01 ‐ Meadow Park Tue 1/28/25 Mon 2/24/25 Morgan Edmunson James Yanez 2090649 Mid Higuera Bypass Wed 1/29/25 Tue 12/16/25 Noah Maidrand Bobby Browning 2000031‐01.02 Santa Rosa Park Tue 2/18/25 Mon 3/17/25 Morgan Edmunson Bryce Crespin 2000577‐02 1106 Walnut Fencing Tue 2/25/25 Mon 4/7/25 Sandra Golonka Bryce Crespin 2000050 ‐ 871 Marsh Parking Structure Maintenance Mon 3/3/25 Fri 7/18/25 Sandra Golonka Bryce Crespin 2000031‐1.01 ‐ Ludwick Parking Lot Fri 3/7/25 Fri 3/7/25 Morgan Edmunson Bobby Browning 2000513‐01 EV Charging StaƟons ‐ Parks and Rec Mon 3/10/25 Fri 3/28/25 Morgan Edmunson Ben Marquart 2000577‐04 1106 Walnut Building TI Wed 3/26/25 Tue 7/15/25 Sandra Golonka Bryce Crespin 2000057‐02 ‐ OrcuƩ Area Righeƫ Ranch Community Park Fri 3/28/25 Thu 6/26/25 Erica Long Bobby Browning 2001040 ‐ Chorro Waterline Replacement ‐ Highland to M Fri 5/30/25 Mon 10/6/25 Noah Maidrand James Yanez 2000075‐04.02 ‐ Ludwick & Senior Center Exterior Paint a Wed 7/2/25 Tue 8/12/25 Sandra Golonka Bryce Crespin 200XXXX ‐ Roadway Paving 2025 Thu 7/10/25 Wed 10/15/25 Hai Nguyen James Yanez CADPS Solar InstallaƟon ‐ Forefront Tue 7/29/25 Mon 1/12/26 Noah Maidrand Ben Marquart 2000163‐01B Toro Block Pay StaƟons Wed 8/13/25 Tue 8/26/25 Morgan Edmunson Bobby Browning 2000163‐01A Upper Monterey Pay StaƟons Wed 8/13/25 Tue 8/26/25 Morgan Edmunson Bobby Browning 2001010‐13 Madonna Rd Landscaping and IrrigaƟon Tue 8/19/25 Mon 9/29/25 Sandra Golonka Ben Marquart 2000513‐03 EV Charging StaƟons ‐ UƟliƟes Tue 8/19/25 Mon 9/15/25 Morgan Edmunson Ben Marquart 2000034‐02 Edna Tank RecoaƟng Mon 8/25/25 Fri 10/17/25 Sandra Golonka Bryce Crespin 2000528 ‐ Recycled Water Broad Street ‐ Tank Farm to Aer Tue 8/26/25 Mon 10/6/25 Anthony Ramos Ben Marquart 2001027‐04 738 Hig Emergency Wed 9/10/25 Tue 11/4/25 WyaƩ Banker Hix James Yanez Project Start Finish PM Inspector 2000568‐ Golf Course Pro Shop Flood Damage Fri 9/26/25 Thu 2/12/26 Sandra Golonka Ben Marquart 2001027‐06 Golf Course Repairs Phase I ‐ Bridge Thu 10/2/25 Wed 10/29/25 WyaƩ Banker Hix Bobby Browning 2000029 ‐ Bridge Maintenance Mon 10/6/25 Fri 10/24/25 Anthony Ramos Bobby Browning 2091252 Prado Bridge Replacement Thu 10/9/25 Wed 10/6/27 WyaƩ Banker‐Hix James Yanez 2001057 ‐ Higuera Complete Street Tue 10/14/25 Mon 7/20/26 Ryan Caldera Bryce Crespin 2000545 ‐ California Water Replacement Wed 10/15/25 Tue 2/3/26 Hai Nguyen Bobby Browning 2000516 ‐ Fire StaƟon #3 and #4 Dorm Remodel Mon 10/20/25 Fri 12/19/25 Erica Long Bryce Crespin 2091369 ‐ Airport LiŌ StaƟon Abandonment and Gravity S Tue 10/28/25 Mon 4/13/26 Shawna ScoƩ Bobby Browning 2000075‐24 ‐ Jack House Roof and Widows Walk Fri 10/31/25 Thu 12/11/25 Sandra Golonka Bryce Crespin 2000037 South Street Median Landscaping Wed 11/5/25 Tue 12/9/25 Nathan Garcia Nava Bobby Browning 20000571 ‐ San Jose Ramona Monte Vista California Sewer Mon 11/10/25 Fri 1/16/26 Hai Nguyen James Yanez 20000570 ‐ TaŌ Hathaway Phillips Buena Vista Loomis Sew Mon 11/10/25 Fri 1/16/26 Hai Nguyen Bryce Crespin 20000093 ‐ Serrano Bressi trench and pipe bursƟng Sewer Mon 11/10/25 Fri 1/16/26 Hai Nguyen Ben Marquart 91503 California TaŌ Roundabout Wed 11/12/25 Tue 10/27/26 Luke Schwartz Bobby Browning 2000550 ‐ Water Resource Center Tue 12/9/25 Mon 8/17/26 WyaƩ Banker Hix Ben Marquart 2000033 ‐ DeVaul Ranch and Vista Lago Playground Replac Fri 12/19/25 Thu 2/5/26 Erica Long 2001027‐05 Prefumo Grade Structure Phase II Mon 12/29/25 Fri 2/6/26 WyaƩ Banker Hix 2000033‐03 Mitchell Park Playground Thu 1/8/26 Wed 4/29/26 Sandra Golonka 2001032‐ Pismo Street Slope Failure Wed 1/14/26 Tue 4/7/26 Morgan Edmunson 2000029‐02 Madonna Bridge Emergency Repair Wed 2/18/26 Tue 3/17/26 Sandra Golonka 2001027‐18 MiƟgaƟon PlanƟng Fri 3/13/26 Thu 4/23/26 WyaƩ Banker Hix 2099110 ‐ Laguna Lake Dredging Wed 4/1/26 Tue 4/28/26 Nathan Garcia Nava 2001027‐07A Elks Lodge Repairs Phase I Thu 4/30/26 Wed 7/22/26 WyaƩ Banker Hix 2001027‐06 Golf Course Phase II ‐ Creek Tue 5/12/26 Mon 8/3/26 WyaƩ Banker Hix 2001027‐09 Nipomo Bridge Thu 6/25/26 Wed 9/16/26 WyaƩ Banker Hix 2000057‐01 ‐ Laguna Lake Improvements Tue 9/8/26 Mon 11/9/26 Nathan Garcia Nava 20000512 ‐ Downtown Zig Zag LighƟng Tue 10/20/26 Mon 12/14/26 Erica Long 2001058 ‐ Foothill Blvd Complete Streets Tue 10/27/26 Mon 8/2/27 2001027‐13 Stenner Creek at Olive Tue 11/17/26 Mon 1/11/27 WyaƩ Banker Hix 2001063 ‐ Broadband Infrastructure Wed 11/18/26 Tue 3/9/27 Sandra Golonka 2091613 Prado Interchange PAED Thu 12/17/26 Wed 10/16/30 2001027‐14 Old Garden Creek at Mission Thu 4/1/27 Wed 6/2/27 WyaƩ Banker Hix 2001027‐07C Elks Lodge Repairs Phase III Fri 5/28/27 Thu 11/11/27 WyaƩ Banker Hix 2001027‐07B Elks Lodge Repairs Phase II Fri 5/28/27 Thu 11/11/27 WyaƩ Banker Hix 2000514 ‐ Emerson Park Amenity Upgrades and BeauƟﬁc Wed 9/8/27 Tue 11/9/27 Erica Long Bobby Browning 25 From:Long, Erica Sent:Tuesday, April 30, 2024 9:26 AM To:Avakian, Greg Cc:Nelson, Brian; Hyfield, Devin; Harvey, Billy; Browning, Bobby; Moore, Shelsie Subject:RE: 50% PS&E Review - Emerson Park - Comments DUE 4/19 Attachments:5 - Grant_Scope_Cost_Estimate_Form_6-8-21_V5.docx (2).pdf Good morning Greg, Thank you for reviewing the Emerson Park plans in Bluebeam. I have attached the Grant Scope/Cost Estimate Form sign and submitted with the grant from my files. Please confirm that this is the final form. When I sent out the RFP it was only with the list of amenities from grant. Also, keep in mind that we are spending just under $400k of the $2.81M grant on design with SSA. Do you want to have an internal meeting first or should we set up a meeting with SSA to discuss cost saving ideas? Thank you, Erica Long Project Manager II Public Works 919 Palm Street, San Luis Obispo, CA 93401-3218 E elong@slocity.org T 805-783-7758 slocity.org Stay connected with the City by signing up for e-noƟficaƟons From: Avakian, Greg <gavakian@slocity.org> Sent: Tuesday, April 30, 2024 8:45 AM To: Long, Erica <elong@slocity.org>; Moore, Shelsie <smoore@slocity.org> Cc: Nelson, Brian <BNelson@slocity.org>; Hyfield, Devin <DHyfield@slocity.org>; Harvey, Billy <BHarvey@slocity.org>; Browning, Bobby <bbrowning@slocity.org> Subject: RE: 50% PS&E Review - Emerson Park - Comments DUE 4/19 Erica and Shelsie- I reviewed the plans last week and made a couple comments within Bluebeam. I recommend connecting at a meeting so we can review the scope as the project budget is $3M and the estimated engineering sheet is coming in at over $6M. As this is a grant funded project ($2.81M), we have criteria and identified amenities that must adhere to the grant award and other amenities that may be able to be cut or phased in at later date. Devin and I can review the grant award criteria in more detail and be prepared to discuss options when we have the meeting. Keep us posted on next steps and needs. 26 Thanks! -Greg Greg Avakian pronouns he/him/his Director of Parks and Recreation Parks & Recreation 1341 Nipomo Street, San Luis Obispo, CA 93401-3934 E gavakian@slocity.org T 805.781.7120 slocity.org Stay connected with the City by signing up for e-notifications From: Long, Erica <elong@slocity.org> Sent: Monday, April 8, 2024 9:23 AM To: Moore, Shelsie <smoore@slocity.org>; Nelson, Brian <BNelson@slocity.org>; Hyfield, Devin <DHyfield@slocity.org>; Avakian, Greg <gavakian@slocity.org>; Harvey, Billy <BHarvey@slocity.org>; Browning, Bobby <bbrowning@slocity.org> Subject: 50% PS&E Review - Emerson Park - Comments DUE 4/19 Good morning, Thank you for attending the 50% PS&E Review meeting for the Emerson Park project. Please update Bluebeam with your comments by Friday, 4/19. Emerson Park - 50% Review Session ID: 475-394-304 Session URL: https://studio.bluebeam.com/hyperlink.html?link=studio.bluebeam.com/sessions/475-394-304 Thank you, Erica Long Project Manager II Public Works 919 Palm Street, San Luis Obispo, CA 93401-3218 E elong@slocity.org T 805-783-7758 slocity.org Stay connected with the City by signing up for e-noƟficaƟons GRANT SCOPE/C OST ESTIMATE FORM EMERSON NEIGHBORHOOD PARK REVITALIZATION PROJECT Follow the directions starting on page 37. GRANT SCOPE ITEMS ACQUISITIONS : List each parcel number, acreage, estimated date of purchase, and cost DEVELOPMENT : List each RECREATION FEATURE and MAJOR SUPPORT AMENITY ESTIMATED COST Construct a New Restroom with Solar Roof Panels $950,000 Construct a New Educational Garden with storm water barrel and compost station $200,000 Renovate an existing Playground with Expansion of playground for 5-12 yr olds and Shade Structure $530,000 Renovate and Relocate (2) Bocce Courts $100,000 Construct New Drought Tolerant Landscaping $80,000 Construct New ½ Acre Large/Small Dog Park w/ fencing, lighting and shade structure $330,000 Construct a New Shade Structure over Existing Exercise Equipment $40,000 Renovate an existing Basketball Court to Multi-Purpose Court and Install New Court Lighting $120,000 Construct New Safety Lighting throughout the Park on Main Pathways $100,000 Renovate existing Perimeter Fencing $85,000 Construct a New Public Art Mural and a new Mosaic $25,000 DocuSign Envelope ID: 4B509FF6-D5DD-474E-82E3-48828CF463E1 Total Estimated Cost for the RECREATION FEATURES and MAJOR SUPPORT AMENITIES (A) $2,560,000 Total Estimated PRE -CONSTRUCTION COST (B) $250,000 TOTAL PROJECT COST (A+B) $2,810,000 Requested GRANT Amount $2,810,000 Estimated amount of the GRANT to be charged to PRE -CONSTRUCTION COSTS (cannot exceed 25% of the GRANT ) $250,000 The APPLICANT understands that this form will be used to establish the expected GRANT deliverables; all of the RECREATION FEATURES and MAJOR SUPPORT AMENITIES listed on this form must be completed and open to the public before the final GRANT payment will be made. The APPLICANT also understands that no more than 25% of the GRANT amount may be spent on PRE -CONSTRUCTION costs. See the ELIGIBLE COSTS charts starting on page Error! Bookmark not defined. before creating a cost estimate. ________________________________ ________ AUTHORIZED REPRESENTATIVE Signature Date DocuSign Envelope ID: 4B509FF6-D5DD-474E-82E3-48828CF463E1 6/9/2021 | 3:16 PM PDT 28 From:Weidler, Hayley Sent:Wednesday, April 10, 2024 10:26 AM To:CRS SLO Subject:FW: Attachments:Emerson Park - 50% CD Set 24-03-07.pdf Hello! We would like these plans printed (if possible front and back but if not that is okay). Please let me know if you have any questions. Hayley Weidler hweidler@slocity.org 805-781-7002 From: Harvey, Billy <BHarvey@slocity.org> Sent: Wednesday, April 10, 2024 9:36 AM To: Weidler, Hayley <hweidler@slocity.org> Subject: Billy Harvey Parks Maintenance Supervisor Public Works 25 Prado Road, San Luis Obispo, CA 93401-7314 E BHarvey@slocity.org T 805.781.7202 C 805.431.4455 slocity.org Stay connected with the City by signing up for e-notifications This attachment was damaged and could not be opened. Eric Wooten Paralegal City of San Luis Obispo March 9, 2026 45 From:Long, Erica Sent:Friday, March 8, 2024 8:27 AM To:Avakian, Greg; Hyfield, Devin Cc:Moore, Shelsie Subject:FW: Emerson Park 50% CD & Cost Estimate Attachments:Emerson Park - 50% CD Set 24-03-07.pdf; Emerson Park Cost Estimate 24-03-07.pdf Good morning Greg, We received the plans and estimate for the Emerson Park Project. I will be adding them to Bluebeam shortly for review. Thank you, Erica Long Project Manager II Public Works 919 Palm Street, San Luis Obispo, CA 93401-3218 E elong@slocity.org slocity.org Stay connected with the City by signing up for e-notifications From: Jessica Benet <jessica@ssala.com> Sent: Thursday, March 7, 2024 5:16 PM To: Long, Erica <elong@slocity.org> Cc: Christian Harris <christian@ssala.com> Subject: Emerson Park 50% CD & Cost Estimate Hi Erica, 46 Please see attached for the Emerson Park 50% CD Set and cost estimate. The cost estimate is much bigger than anticipated. As the design progresses, we can value engineer as necessary. Please let me know if you would like to set up a meeting next week to review the plans and walk through the cost estimate together. Thanks so much, Jessica TOTAL COST $4,423,868 General Conditions $442,387 General Contractor Profit & Overhead $663,580 Construction Contingency $442,387 Bonds and Insurance $88,477 SPEC #ITEM DESCRIPTION QTY UNIT UNIT PRICE ITEM COST $6,060,699 Emerson Park Project No. 230001.00: 50% Set March 7, 2024 10% 15% 10% SUBTOTAL 2% SPEC # ITEM DESCRIPTION QTY UNIT UNIT PRICE ITEM COST Emerson Park - 50% CD Set 24-03-07.pdf was corrupted and could not be attached. Eric Wooten Paralegal City of San Luis Obispo March 9, 2026 71 From:Long, Erica Sent:Thursday, February 29, 2024 2:59 PM To:Edmunson, Morgan Subject:FW: Emerson Lighting Follow Up Attachments:FINAL CONCEPT PLAN - Additional Power Sources-GA.pdf Hi Morgan, Attached is the additional power that Parks and Rec is looking to add to Emerson Park. Thank you, Erica Long Project Manager II Public Works 919 Palm Street, San Luis Obispo, CA 93401-3218 E elong@slocity.org T 805-783-7758 slocity.org Stay connected with the City by signing up for e-noƟficaƟons From: Long, Erica <elong@slocity.org> Sent: Friday, February 23, 2024 10:02 AM To: Jessica Benet <jessica@ssala.com> Cc: Christian Harris <christian@ssala.com>; Najib Anwary <najib@acemb.com> Subject: RE: Emerson Lighting Follow Up Good morning, Here is the response from Parks and Recreation regarding where the City may want additional receptacle/power needs for events. I apologize for the delay. Please let me know if you have any questions. Thank you, Erica Long Project Manager II Public Works 919 Palm Street, San Luis Obispo, CA 93401-3218 E elong@slocity.org 72 T 805-783-7758 slocity.org Stay connected with the City by signing up for e-noƟficaƟons From: Jessica Benet <jessica@ssala.com> Sent: Monday, February 5, 2024 12:20 PM To: Long, Erica <elong@slocity.org> Cc: Christian Harris <christian@ssala.com>; Najib Anwary <najib@acemb.com> Subject: Emerson Lighting Follow Up This message is from an External Source. Use caution when deciding to open attachments, click links, or respond. Hi Erica, I wanted to follow up from our last meeƟng regarding Emerson Park LighƟng. Has there been any progress with determining the electrical panel & available space within the u ƟliƟes closet on the back of the Rec building? Also, can you provide a markup on the plan of the locaƟons where the City may want addiƟonal receptacle/power needs for events? Thank you, Jessica COMCOMCOMCOMCOMCOMCOMCOMCOME(O/H)E(O/H)E(O/H)E(O/H)E(O/H)E(O/H)E(O/H)E(O/H)E(O/H)S36° 27' 17.07"EXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXRTRTRTRTRTX X X X X X X X X X X X X X X X X X X X XXXRTXXRTLANDSCAPE ARCHITECTS1/16" = 1'-0"11 . 01 . 202301 OF 02FINAL CONCEPT PLAN 1EMERSON PARK - SAN LUIS OBISPO1341 NIPOMO ST SAN LUIS OBISPO, CAPISMO STREETNIPOMO STREET BEACH STREET PAPAPAPAPAPAPADECOMPOSED GRANITEPAASPHALTLAWNBIG DOG PARKLITTLE DOG PARKDECOMPOSEDGRANITEBATHROOMREMOVE EX. TREEASPHALTLAWNBIOSWALEPAPA PAPAPABIG DOGENTRANCEPLAYGROUNDPABOCCE BOCCELEARNINGGARDENLITTLE DOGENTRANCECONCRETE16' X 34' SHADESTRUCTURECONCRETESEAT WALLMAINTENANCEACCESS ONLYMAINTENANCEACCESS ONLY 82 From:Long, Erica Sent:Friday, February 23, 2024 10:02 AM To:Jessica Benet Cc:Christian Harris; Najib Anwary Subject:RE: Emerson Lighting Follow Up Attachments:FINAL CONCEPT PLAN - Additional Power Sources-GA.pdf Good morning, Here is the response from Parks and Recreation regarding where the City may want additional receptacle/power needs for events. I apologize for the delay. Please let me know if you have any questions. Thank you, Erica Long Project Manager II Public Works 919 Palm Street, San Luis Obispo, CA 93401-3218 E elong@slocity.org T 805-783-7758 slocity.org Stay connected with the City by signing up for e-noƟficaƟons From: Jessica Benet <jessica@ssala.com> Sent: Monday, February 5, 2024 12:20 PM To: Long, Erica <elong@slocity.org> Cc: Christian Harris <christian@ssala.com>; Najib Anwary <najib@acemb.com> Subject: Emerson Lighting Follow Up This message is from an External Source. Use caution when deciding to open attachments, click links, or respond. Hi Erica, I wanted to follow up from our last meeƟng regarding Emerson Park LighƟng. Has there been any progress with determining the electrical panel & available space within the u ƟliƟes closet on the back of the Rec building? Also, can you provide a markup on the plan of the locaƟons where the City may want addiƟonal receptacle/power needs for events? Thank you, Jessica 83 COMCOMCOMCOMCOMCOMCOMCOMCOME(O/H)E(O/H)E(O/H)E(O/H)E(O/H)E(O/H)E(O/H)E(O/H)E(O/H)S36° 27' 17.07"EXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXRTRTRTRTRTX X X X X X X X X X X X X X X X X X X X XXXRTXXRTLANDSCAPE ARCHITECTS1/16" = 1'-0"11 . 01 . 202301 OF 02FINAL CONCEPT PLAN 1EMERSON PARK - SAN LUIS OBISPO1341 NIPOMO ST SAN LUIS OBISPO, CAPISMO STREETNIPOMO STREET BEACH STREET PAPAPAPAPAPAPADECOMPOSED GRANITEPAASPHALTLAWNBIG DOG PARKLITTLE DOG PARKDECOMPOSEDGRANITEBATHROOMREMOVE EX. TREEASPHALTLAWNBIOSWALEPAPA PAPAPABIG DOGENTRANCEPLAYGROUNDPABOCCE BOCCELEARNINGGARDENLITTLE DOGENTRANCECONCRETE16' X 34' SHADESTRUCTURECONCRETESEAT WALLMAINTENANCEACCESS ONLYMAINTENANCEACCESS ONLY 84 From:Avakian, Greg Sent:Thursday, February 22, 2024 4:12 PM To:Long, Erica Cc:Hyfield, Devin Subject:RE: Emerson Park: Occupancy Load Attachments:FINAL CONCEPT PLAN - Additional Power Sources-GA.pdf Erica- I had a chance to review and added options for electrical outlets to the map. They are marked by the comments icon and added in notes. Happy to discuss these options with you and/or SSA. Thanks! Greg Avakian pronouns he/him/his Director of Parks and Recreation Parks & Recreation 1341 Nipomo Street, San Luis Obispo, CA 93401-3934 E gavakian@slocity.org T 805.781.7120 slocity.org Stay connected with the City by signing up for e-notifications From: Long, Erica <elong@slocity.org> Sent: Wednesday, February 21, 2024 3:50 PM To: Avakian, Greg <gavakian@slocity.org> Cc: Hyfield, Devin <DHyfield@slocity.org> Subject: RE: Emerson Park: Occupancy Load Hi Greg, I am circling back to see if there are any additional receptacle/power needs for events that you wanted to add into the park. Thank you, Erica Long Project Manager II Public Works 919 Palm Street, San Luis Obispo, CA 93401-3218 E elong@slocity.org T 805-783-7758 85 slocity.org Stay connected with the City by signing up for e-noƟficaƟons From: Long, Erica <elong@slocity.org> Sent: Tuesday, February 13, 2024 1:58 PM To: Avakian, Greg <gavakian@slocity.org> Cc: Hyfield, Devin <DHyfield@slocity.org> Subject: RE: Emerson Park: Occupancy Load Hi Greg, Here is the revised concept plan that we selected for Emerson Park. Please provide a markup on the plan of the locations where the City may want additional receptacle/power needs for events. Thank you, Erica Long Project Manager II Public Works 919 Palm Street, San Luis Obispo, CA 93401-3218 E elong@slocity.org slocity.org Stay connected with the City by signing up for e-notifications From: Avakian, Greg <gavakian@slocity.org> Sent: Tuesday, February 13, 2024 8:14 AM To: Long, Erica <elong@slocity.org> Cc: Hyfield, Devin <DHyfield@slocity.org> Subject: RE: Emerson Park: Occupancy Load I thought there is an updated revised plan that had the shade structure at the dog park in the middle location between large and small dog park. Can you find and resend, please? Greg Avakian pronouns he/him/his Director of Parks and Recreation Parks & Recreation 1341 Nipomo Street, San Luis Obispo, CA 93401-3934 E gavakian@slocity.org T 805.781.7120 slocity.org Stay connected with the City by signing up for e-notifications From: Long, Erica <elong@slocity.org> Sent: Monday, February 12, 2024 3:37 PM To: Avakian, Greg <gavakian@slocity.org> Cc: Hyfield, Devin <DHyfield@slocity.org> Subject: RE: Emerson Park: Occupancy Load One other request… 86 Can you provide a markup on the plan of the locations where the City may want additional receptacle/power needs for events? Thank you, Erica Long Project Manager II Public Works 919 Palm Street, San Luis Obispo, CA 93401-3218 E elong@slocity.org slocity.org Stay connected with the City by signing up for e-notifications From: Long, Erica <elong@slocity.org> Sent: Monday, February 12, 2024 10:44 AM To: Avakian, Greg <gavakian@slocity.org> Cc: Hyfield, Devin <DHyfield@slocity.org> Subject: RE: Emerson Park: Occupancy Load The information was requested by Jessica with SSA. She said it was for the Accessibility Plan so I am not sure if it would be broken down by area within the park. I can send her a reminder about the parking lot. Thank you, Erica Long Project Manager II Public Works 919 Palm Street, San Luis Obispo, CA 93401-3218 E elong@slocity.org slocity.org Stay connected with the City by signing up for e-notifications From: Avakian, Greg <gavakian@slocity.org> Sent: Monday, February 12, 2024 9:33 AM To: Long, Erica <elong@slocity.org> Cc: Hyfield, Devin <DHyfield@slocity.org> Subject: RE: Emerson Park: Occupancy Load Is this something that Christian with SSA for park areas? Grass/lawn sf Playground user load Etc? Also, need to note to the consultant that the parking lot supports the Park & Rec facility and not the park itself. Don’t want to confuse the two. Greg Avakian pronouns he/him/his Director of Parks and Recreation Parks & Recreation 1341 Nipomo Street, San Luis Obispo, CA 93401-3934 E gavakian@slocity.org T 805.781.7120 slocity.org Stay connected with the City by signing up for e-notifications From: Long, Erica <elong@slocity.org> Sent: Monday, February 12, 2024 9:16 AM To: Hyfield, Devin <DHyfield@slocity.org>; Avakian, Greg <gavakian@slocity.org> Subject: RE: Emerson Park: Occupancy Load Thanks Devin, I appreciate you looking for the answer. 87 I am reaching out to Jason Beres in Fire incase they may know. I will keep you posted. Thank you, Erica Long Project Manager II Public Works 919 Palm Street, San Luis Obispo, CA 93401-3218 E elong@slocity.org T 805-783-7758 slocity.org Stay connected with the City by signing up for e-noƟficaƟons From: Hyfield, Devin <DHyfield@slocity.org> Sent: Monday, February 12, 2024 9:13 AM To: Long, Erica <elong@slocity.org>; Avakian, Greg <gavakian@slocity.org> Subject: RE: Emerson Park: Occupancy Load Hi Erica – I don’t believe this is something that we have provided in the past for other park sites. If the consultant has an example of other municipalities that have completed occupancy loads for park locations, we can try to determine it. After doing some online research, I am unable to find a calculation model that would work to determine this number. Devin Hyfield Recreation Manager T 805.781.7295 From: Long, Erica <elong@slocity.org> Sent: Friday, February 9, 2024 3:20 PM To: Avakian, Greg <gavakian@slocity.org>; Hyfield, Devin <DHyfield@slocity.org> Subject: Emerson Park: Occupancy Load Good afternoon Devin, Our consultant for the Emerson Park project is putting together an Accessibility Plan for the park and needs to calculate the occupancy load. Do you happen to have the load factor for the park or know where I could find that information? Thank you, Erica Long Project Manager II Public Works 919 Palm Street, San Luis Obispo, CA 93401-3218 E elong@slocity.org slocity.org Stay connected with the City by signing up for e-notifications COMCOMCOMCOMCOMCOMCOMCOMCOME(O/H)E(O/H)E(O/H)E(O/H)E(O/H)E(O/H)E(O/H)E(O/H)E(O/H)S36° 27' 17.07"EXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXRTRTRTRTRTX X X X X X X X X X X X X X X X X X X X XXXRTXXRTLANDSCAPE ARCHITECTS1/16" = 1'-0"11 . 01 . 202301 OF 02FINAL CONCEPT PLAN 1EMERSON PARK - SAN LUIS OBISPO1341 NIPOMO ST SAN LUIS OBISPO, CAPISMO STREETNIPOMO STREET BEACH STREET PAPAPAPAPAPAPADECOMPOSED GRANITEPAASPHALTLAWNBIG DOG PARKLITTLE DOG PARKDECOMPOSEDGRANITEBATHROOMREMOVE EX. TREEASPHALTLAWNBIOSWALEPAPA PAPAPABIG DOGENTRANCEPLAYGROUNDPABOCCE BOCCELEARNINGGARDENLITTLE DOGENTRANCECONCRETE16' X 34' SHADESTRUCTURECONCRETESEAT WALLMAINTENANCEACCESS ONLYMAINTENANCEACCESS ONLY 88 From:Long, Erica Sent:Wednesday, February 21, 2024 3:50 PM To:Avakian, Greg Cc:Hyfield, Devin Subject:RE: Emerson Park: Occupancy Load Attachments:FINAL CONCEPT PLAN - dog park entrance option 1.pdf Hi Greg, I am circling back to see if there are any additional receptacle/power needs for events that you wanted to add into the park. Thank you, Erica Long Project Manager II Public Works 919 Palm Street, San Luis Obispo, CA 93401-3218 E elong@slocity.org T 805-783-7758 slocity.org Stay connected with the City by signing up for e-noƟficaƟons From: Long, Erica <elong@slocity.org> Sent: Tuesday, February 13, 2024 1:58 PM To: Avakian, Greg <gavakian@slocity.org> Cc: Hyfield, Devin <DHyfield@slocity.org> Subject: RE: Emerson Park: Occupancy Load Hi Greg, Here is the revised concept plan that we selected for Emerson Park. Please provide a markup on the plan of the locations where the City may want additional receptacle/power needs for events. Thank you, Erica Long Project Manager II Public Works 919 Palm Street, San Luis Obispo, CA 93401-3218 E elong@slocity.org 89 slocity.org Stay connected with the City by signing up for e-notifications From: Avakian, Greg <gavakian@slocity.org> Sent: Tuesday, February 13, 2024 8:14 AM To: Long, Erica <elong@slocity.org> Cc: Hyfield, Devin <DHyfield@slocity.org> Subject: RE: Emerson Park: Occupancy Load I thought there is an updated revised plan that had the shade structure at the dog park in the middle location between large and small dog park. Can you find and resend, please? Greg Avakian pronouns he/him/his Director of Parks and Recreation Parks & Recreation 1341 Nipomo Street, San Luis Obispo, CA 93401-3934 E gavakian@slocity.org T 805.781.7120 slocity.org Stay connected with the City by signing up for e-notifications From: Long, Erica <elong@slocity.org> Sent: Monday, February 12, 2024 3:37 PM To: Avakian, Greg <gavakian@slocity.org> Cc: Hyfield, Devin <DHyfield@slocity.org> Subject: RE: Emerson Park: Occupancy Load One other request… Can you provide a markup on the plan of the locations where the City may want additional receptacle/power needs for events? Thank you, Erica Long Project Manager II Public Works 919 Palm Street, San Luis Obispo, CA 93401-3218 E elong@slocity.org slocity.org Stay connected with the City by signing up for e-notifications From: Long, Erica <elong@slocity.org> Sent: Monday, February 12, 2024 10:44 AM To: Avakian, Greg <gavakian@slocity.org> Cc: Hyfield, Devin <DHyfield@slocity.org> Subject: RE: Emerson Park: Occupancy Load The information was requested by Jessica with SSA. She said it was for the Accessibility Plan so I am not sure if it would be broken down by area within the park. I can send her a reminder about the parking lot. Thank you, Erica Long Project Manager II Public Works 919 Palm Street, San Luis Obispo, CA 93401-3218 E elong@slocity.org slocity.org 90 Stay connected with the City by signing up for e-notifications From: Avakian, Greg <gavakian@slocity.org> Sent: Monday, February 12, 2024 9:33 AM To: Long, Erica <elong@slocity.org> Cc: Hyfield, Devin <DHyfield@slocity.org> Subject: RE: Emerson Park: Occupancy Load Is this something that Christian with SSA for park areas? Grass/lawn sf Playground user load Etc? Also, need to note to the consultant that the parking lot supports the Park & Rec facility and not the park itself. Don’t want to confuse the two. Greg Avakian pronouns he/him/his Director of Parks and Recreation Parks & Recreation 1341 Nipomo Street, San Luis Obispo, CA 93401-3934 E gavakian@slocity.org T 805.781.7120 slocity.org Stay connected with the City by signing up for e-notifications From: Long, Erica <elong@slocity.org> Sent: Monday, February 12, 2024 9:16 AM To: Hyfield, Devin <DHyfield@slocity.org>; Avakian, Greg <gavakian@slocity.org> Subject: RE: Emerson Park: Occupancy Load Thanks Devin, I appreciate you looking for the answer. I am reaching out to Jason Beres in Fire incase they may know. I will keep you posted. Thank you, Erica Long Project Manager II Public Works 919 Palm Street, San Luis Obispo, CA 93401-3218 E elong@slocity.org T 805-783-7758 slocity.org Stay connected with the City by signing up for e-noƟficaƟons From: Hyfield, Devin <DHyfield@slocity.org> Sent: Monday, February 12, 2024 9:13 AM To: Long, Erica <elong@slocity.org>; Avakian, Greg <gavakian@slocity.org> Subject: RE: Emerson Park: Occupancy Load Hi Erica – I don’t believe this is something that we have provided in the past for other park sites. If the consultant has an example of other municipalities that have completed occupancy loads for park locations, we can try to determine it. After doing some online research, I am unable to find a calculation model that would work to determine this number. Devin Hyfield Recreation Manager T 805.781.7295 From: Long, Erica <elong@slocity.org> Sent: Friday, February 9, 2024 3:20 PM 91 To: Avakian, Greg <gavakian@slocity.org>; Hyfield, Devin <DHyfield@slocity.org> Subject: Emerson Park: Occupancy Load Good afternoon Devin, Our consultant for the Emerson Park project is putting together an Accessibility Plan for the park and needs to calculate the occupancy load. Do you happen to have the load factor for the park or know where I could find that information? Thank you, Erica Long Project Manager II Public Works 919 Palm Street, San Luis Obispo, CA 93401-3218 E elong@slocity.org slocity.org Stay connected with the City by signing up for e-notifications COMCOMCOMCOMCOMCOMCOMCOMCOME(O/H)E(O/H)E(O/H)E(O/H)E(O/H)E(O/H)E(O/H)E(O/H)E(O/H)S36° 27' 17.07"EXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXRTRTRTRTRTX X X X X X X X X X X X X X X X X X X X XXXRTXXRTLANDSCAPE ARCHITECTS1/16" = 1'-0"11 . 01 . 202301 OF 02FINAL CONCEPT PLAN 1EMERSON PARK - SAN LUIS OBISPO1341 NIPOMO ST SAN LUIS OBISPO, CAPISMO STREETNIPOMO STREET BEACH STREET PAPAPAPAPAPAPADECOMPOSED GRANITEPAASPHALTLAWNBIG DOG PARKLITTLE DOG PARKDECOMPOSEDGRANITEBATHROOMREMOVE EX. TREEASPHALTLAWNBIOSWALEPAPA PAPAPABIG DOGENTRANCEPLAYGROUNDPABOCCEBOCCELEARNINGGARDENLITTLE DOGENTRANCECONCRETE16' X 34' SHADESTRUCTURECONCRETESEAT WALLMAINTENANCEACCESS ONLYMAINTENANCEACCESS ONLY 96 From:Long, Erica Sent:Tuesday, February 13, 2024 1:58 PM To:Avakian, Greg Cc:Hyfield, Devin Subject:RE: Emerson Park: Occupancy Load Attachments:FINAL CONCEPT PLAN - dog park entrance option 1.pdf Follow Up Flag:Follow up Flag Status:Flagged Hi Greg, Here is the revised concept plan that we selected for Emerson Park. Please provide a markup on the plan of the locations where the City may want additional receptacle/power needs for events. Thank you, Erica Long Project Manager II Public Works 919 Palm Street, San Luis Obispo, CA 93401-3218 E elong@slocity.org slocity.org Stay connected with the City by signing up for e-notifications From: Avakian, Greg <gavakian@slocity.org> Sent: Tuesday, February 13, 2024 8:14 AM To: Long, Erica <elong@slocity.org> Cc: Hyfield, Devin <DHyfield@slocity.org> Subject: RE: Emerson Park: Occupancy Load I thought there is an updated revised plan that had the shade structure at the dog park in the middle location between large and small dog park. Can you find and resend, please? Greg Avakian pronouns he/him/his Director of Parks and Recreation Parks & Recreation 1341 Nipomo Street, San Luis Obispo, CA 93401-3934 E gavakian@slocity.org T 805.781.7120 slocity.org Stay connected with the City by signing up for e-notifications From: Long, Erica <elong@slocity.org> Sent: Monday, February 12, 2024 3:37 PM To: Avakian, Greg <gavakian@slocity.org> 97 Cc: Hyfield, Devin <DHyfield@slocity.org> Subject: RE: Emerson Park: Occupancy Load One other request… Can you provide a markup on the plan of the locations where the City may want additional receptacle/power needs for events? Thank you, Erica Long Project Manager II Public Works 919 Palm Street, San Luis Obispo, CA 93401-3218 E elong@slocity.org slocity.org Stay connected with the City by signing up for e-notifications From: Long, Erica <elong@slocity.org> Sent: Monday, February 12, 2024 10:44 AM To: Avakian, Greg <gavakian@slocity.org> Cc: Hyfield, Devin <DHyfield@slocity.org> Subject: RE: Emerson Park: Occupancy Load The information was requested by Jessica with SSA. She said it was for the Accessibility Plan so I am not sure if it would be broken down by area within the park. I can send her a reminder about the parking lot. Thank you, Erica Long Project Manager II Public Works 919 Palm Street, San Luis Obispo, CA 93401-3218 E elong@slocity.org slocity.org Stay connected with the City by signing up for e-notifications From: Avakian, Greg <gavakian@slocity.org> Sent: Monday, February 12, 2024 9:33 AM To: Long, Erica <elong@slocity.org> Cc: Hyfield, Devin <DHyfield@slocity.org> Subject: RE: Emerson Park: Occupancy Load Is this something that Christian with SSA for park areas? Grass/lawn sf Playground user load Etc? Also, need to note to the consultant that the parking lot supports the Park & Rec facility and not the park itself. Don’t want to confuse the two. Greg Avakian pronouns he/him/his Director of Parks and Recreation Parks & Recreation 1341 Nipomo Street, San Luis Obispo, CA 93401-3934 E gavakian@slocity.org T 805.781.7120 slocity.org Stay connected with the City by signing up for e-notifications From: Long, Erica <elong@slocity.org> Sent: Monday, February 12, 2024 9:16 AM 98 To: Hyfield, Devin <DHyfield@slocity.org>; Avakian, Greg <gavakian@slocity.org> Subject: RE: Emerson Park: Occupancy Load Thanks Devin, I appreciate you looking for the answer. I am reaching out to Jason Beres in Fire incase they may know. I will keep you posted. Thank you, Erica Long Project Manager II Public Works 919 Palm Street, San Luis Obispo, CA 93401-3218 E elong@slocity.org T 805-783-7758 slocity.org Stay connected with the City by signing up for e-noƟficaƟons From: Hyfield, Devin <DHyfield@slocity.org> Sent: Monday, February 12, 2024 9:13 AM To: Long, Erica <elong@slocity.org>; Avakian, Greg <gavakian@slocity.org> Subject: RE: Emerson Park: Occupancy Load Hi Erica – I don’t believe this is something that we have provided in the past for other park sites. If the consultant has an example of other municipalities that have completed occupancy loads for park locations, we can try to determine it. After doing some online research, I am unable to find a calculation model that would work to determine this number. Devin Hyfield Recreation Manager T 805.781.7295 From: Long, Erica <elong@slocity.org> Sent: Friday, February 9, 2024 3:20 PM To: Avakian, Greg <gavakian@slocity.org>; Hyfield, Devin <DHyfield@slocity.org> Subject: Emerson Park: Occupancy Load Good afternoon Devin, Our consultant for the Emerson Park project is putting together an Accessibility Plan for the park and needs to calculate the occupancy load. Do you happen to have the load factor for the park or know where I could find that information? Thank you, Erica Long Project Manager II Public Works 919 Palm Street, San Luis Obispo, CA 93401-3218 E elong@slocity.org slocity.org Stay connected with the City by signing up for e-notifications COMCOMCOMCOMCOMCOMCOMCOMCOME(O/H)E(O/H)E(O/H)E(O/H)E(O/H)E(O/H)E(O/H)E(O/H)E(O/H)S36° 27' 17.07"EXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXRTRTRTRTRTX X X X X X X X X X X X X X X X X X X X XXXRTXXRTLANDSCAPE ARCHITECTS1/16" = 1'-0"11 . 01 . 202301 OF 02FINAL CONCEPT PLAN 1EMERSON PARK - SAN LUIS OBISPO1341 NIPOMO ST SAN LUIS OBISPO, CAPISMO STREETNIPOMO STREET BEACH STREET PAPAPAPAPAPAPADECOMPOSED GRANITEPAASPHALTLAWNBIG DOG PARKLITTLE DOG PARKDECOMPOSEDGRANITEBATHROOMREMOVE EX. TREEASPHALTLAWNBIOSWALEPAPA PAPAPABIG DOGENTRANCEPLAYGROUNDPABOCCEBOCCELEARNINGGARDENLITTLE DOGENTRANCECONCRETE16' X 34' SHADESTRUCTURECONCRETESEAT WALLMAINTENANCEACCESS ONLYMAINTENANCEACCESS ONLY 99 From:Avakian, Greg Sent:Tuesday, February 13, 2024 8:14 AM To:Long, Erica Cc:Hyfield, Devin Subject:RE: Emerson Park: Occupancy Load I thought there is an updated revised plan that had the shade structure at the dog park in the middle location between large and small dog park. Can you find and resend, please? Greg Avakian pronouns he/him/his Director of Parks and Recreation Parks & Recreation 1341 Nipomo Street, San Luis Obispo, CA 93401-3934 E gavakian@slocity.org T 805.781.7120 slocity.org Stay connected with the City by signing up for e-notifications From: Long, Erica <elong@slocity.org> Sent: Monday, February 12, 2024 3:37 PM To: Avakian, Greg <gavakian@slocity.org> Cc: Hyfield, Devin <DHyfield@slocity.org> Subject: RE: Emerson Park: Occupancy Load One other request… Can you provide a markup on the plan of the locations where the City may want additional receptacle/power needs for events? Thank you, Erica Long Project Manager II Public Works 919 Palm Street, San Luis Obispo, CA 93401-3218 E elong@slocity.org slocity.org Stay connected with the City by signing up for e-notifications From: Long, Erica <elong@slocity.org> Sent: Monday, February 12, 2024 10:44 AM To: Avakian, Greg <gavakian@slocity.org> 100 Cc: Hyfield, Devin <DHyfield@slocity.org> Subject: RE: Emerson Park: Occupancy Load The information was requested by Jessica with SSA. She said it was for the Accessibility Plan so I am not sure if it would be broken down by area within the park. I can send her a reminder about the parking lot. Thank you, Erica Long Project Manager II Public Works 919 Palm Street, San Luis Obispo, CA 93401-3218 E elong@slocity.org slocity.org Stay connected with the City by signing up for e-notifications From: Avakian, Greg <gavakian@slocity.org> Sent: Monday, February 12, 2024 9:33 AM To: Long, Erica <elong@slocity.org> Cc: Hyfield, Devin <DHyfield@slocity.org> Subject: RE: Emerson Park: Occupancy Load Is this something that Christian with SSA for park areas? Grass/lawn sf Playground user load Etc? Also, need to note to the consultant that the parking lot supports the Park & Rec facility and not the park itself. Don’t want to confuse the two. Greg Avakian pronouns he/him/his Director of Parks and Recreation Parks & Recreation 1341 Nipomo Street, San Luis Obispo, CA 93401-3934 E gavakian@slocity.org T 805.781.7120 slocity.org Stay connected with the City by signing up for e-notifications From: Long, Erica <elong@slocity.org> Sent: Monday, February 12, 2024 9:16 AM To: Hyfield, Devin <DHyfield@slocity.org>; Avakian, Greg <gavakian@slocity.org> Subject: RE: Emerson Park: Occupancy Load 101 Thanks Devin, I appreciate you looking for the answer. I am reaching out to Jason Beres in Fire incase they may know. I will keep you posted. Thank you, Erica Long Project Manager II Public Works 919 Palm Street, San Luis Obispo, CA 93401-3218 E elong@slocity.org T 805-783-7758 slocity.org Stay connected with the City by signing up for e-noƟficaƟons From: Hyfield, Devin <DHyfield@slocity.org> Sent: Monday, February 12, 2024 9:13 AM To: Long, Erica <elong@slocity.org>; Avakian, Greg <gavakian@slocity.org> Subject: RE: Emerson Park: Occupancy Load Hi Erica – I don’t believe this is something that we have provided in the past for other park sites. If the consultant has an example of other municipalities that have completed occupancy loads for park locations, we can try to determine it. After doing some online research, I am unable to find a calculation model that would work to determine this number. Devin Hyfield Recreation Manager T 805.781.7295 From: Long, Erica <elong@slocity.org> Sent: Friday, February 9, 2024 3:20 PM To: Avakian, Greg <gavakian@slocity.org>; Hyfield, Devin <DHyfield@slocity.org> Subject: Emerson Park: Occupancy Load Good afternoon Devin, Our consultant for the Emerson Park project is putting together an Accessibility Plan for the park and needs to calculate the occupancy load. Do you happen to have the load factor for the park or know where I could find that information? Thank you, Erica Long Project Manager II 102 Public Works 919 Palm Street, San Luis Obispo, CA 93401-3218 E elong@slocity.org slocity.org Stay connected with the City by signing up for e-notifications 339 From:Pringle, Brendan Sent:Wednesday, January 24, 2024 9:26 AM To:Olmos, Maria@Parks Cc:Glaudel, Kevin@Parks Subject:FW: Emerson Park Status Report Attachments:SRSW-40-002_20231206083401.docx.pdf Hi Maria, With Kevin OOO, I wanted to make sure this was recorded. Thanks, Brendan From: Pringle, Brendan Sent: Wednesday, January 24, 2024 9:19 AM To: Glaudel, Kevin@Parks <Kevin.Glaudel@parks.ca.gov> Cc: Avakian, Greg <gavakian@slocity.org> Subject: Emerson Park Status Report Hi Kevin, Attached is the Emerson Park Status Report for the most recent period. Amendments for Emerson and Mitchell coming your way under separate cover. Let us know if you have any questions. Thank you, Brendan Pringle Senior Business Analyst Public Works 1341 Nipomo St, San Luis Obispo, CA 93401-3218 E bpringle@slocity.org slocity.org Stay connected with the City by signing up for e-notifications State of California  Natural Resources Agency Gavin Newsom, Governor DEPARTMENT OF PARKS AND RECREATION Armando Quintero, Director P.O. Box 942896  Sacramento, CA 94296-0001 (916) 653-7423 12/6/2023 Brendan Pringle Administrative Analyst City of San Luis Obispo 990 Palm St San Luis Obispo, CA 93401 Re: Statewide Park Development and Community Revitalization - SW -40-002 Emerson Neighborhood Park Revitalization Dear Brendan Pringle: Enclosed is a Status Report for the above referenced project administered by the Office of Grants and Local Services (OGALS). These Status Reports are sent every six months, and if they are not returned within thirty days, no payments can be processed for this project. Take a moment to review the scope as described in the attached report and provide detailed, accurate, and up-to-date responses to the information requested. The information you provide allows OGALS to assist your agency in completing the project on time, on budget, and according to scope. Return the completed Status Report within thirty days to your Project Officer Kevin Glaudel at Kevin.Glaudel@parks.ca.gov. You may also contact Kevin Glaudel at (619) 902-8778 or if you have any questions or if you would like an electronic copy of this report. OGALS appreciates your attention to this matter and looks forward to our continued partnership to improve the quality of life for communities throughout California . Enclosure DocuSign Envelope ID: ED2C93CB-737D-4ED6-A4A5-D6D04396716E 2 State of California  Natural Resources Agency Gavin Newsom, Governor DEPARTMENT OF PARKS AND RECREATION Armando Quintero, Director P.O. Box 942896 • Sacramento, CA 94296-0001 ATTENTION: Kevin Glaudel Status Report Grantee: City of San Luis Obispo Project Number: SW-40-002 2018 Parks Bond Act, Statewide Park Development and Community Revitalization Project Name: Emerson Neighborhood Park Revitalization Project Scope: Renovate Emmerson Park in the City of San Luis Obispo. Construct a dog park with lighting and shade, playground (5-12 yo) with shade, shade existing exercise equipment, solar pathway lighting, educational garden, public art mural, public art mosaic, and restroom. Renovate bocce ball courts, basketball/multi-purpose court, blacktop, decorative perimeter fencing, and landscaping throughout the park. These project deliverables must be completed before the final grant payment can be approved. They were established by your agency’s response to the Project Selection Criteria, which was ranked against all statewide applications through an extremely competitive process. The integrity of the statewide competitive process is maintained by completing these project deliverables. Required Project Deliverables: Design of Recreation Features: • Educational garden • Restroom • Lit dog park • Shade structures • Drought resistant/low-cost landscaping • Hydration stations (including one for dogs) • Updated perimeter fencing • Expansion/renovation of the playground • Multi-purpose court with lighting Location of Features in the Park: • Restroom location near the playground • The shade structures were chosen to be placed near the dog park, the playground, and exercise equipment. • The dog park was identified to be located on the opposite section of the park from the playground as an additional safety measure. • Bocce courts relocated adjacent to the exercise equipment shade structure. Safe Public Use: • Add path lighting, including around the restroom, and along main pathways and activity lighting will be added to the multi-purpose court and dog park. • The public wanted updated perimeter fencing Park Beautification/Public Art: • Educational garden • Drought tolerant landscaping • Art installation on restroom and black top mural • Neighborhood youth participation in designing art mosaic tiles to incorporate into concrete surfaces and benches • Colorful and artistic shaped shade structures. DocuSign Envelope ID: ED2C93CB-737D-4ED6-A4A5-D6D04396716E 3 • Artistic dog park equipment. Employment or volunteer opportunities to be included in the project are: • There will be an opportunity for residents and/or corps members to help with renovating the current landscaping at the park through the planting of drought tolerant plants, and dog park fencing. • Public Art is to be installed at the park (mural on restroom and black top). In addition to community youth work in designing mosaic tiles incorporated in concrete surfaces. Partnerships for the project’s design or construction will include: • San Luis Obispo Botanical Garden - will assist with designing and implementing the new children’s educational gardens and determine the appropriate drought resistant plants to be included. They will help oversee the installation of the garden. All work will be on a volunteer basis. • Arts Council - will coordinate the public art for the park which includes a mural on the restroom and blacktop. All work will be on a volunteer basis. • County of San Luis Obispo Public Health Department - will help design the renovated fitness equipment area. County is contributing staff hours to the project. • Friends of SLO City Dog Parks - The members of the community organization will assist with desing of the Dog Park and donating specific features/amenities. The project will include these sustainable techniques: • Bio-Swales/Grading - In constructing the new amenities, stormwater will be captured for infiltration or irrigation, where applicable, through the use of bio-swales, grading, and rain barrels. Permeable material will be used for children’s garden pathways. The garden design incorporates rain barrels for stormwater runoff to use in watering landscaping and garden areas. In addition a bio-swale will be built near the dog park to capture storm water off of hard surfaces. •Water efficient irrigation system - The park already incorporates sustainable landscape and irrigation features (Calsense, flow sensing, ET technology and rain sensors). The revitalization activities will augment current features and update irrigation to switch sprinklers and MP rotator sprinklers to provide more water/energy efficient irrigation. • Recycled Materials - Project will use recycled materials for the ground covering present in the dog park, community and educational gardens. • Use of drought tolerant/climate appropriate non-invasive native turf, shrubs, plants and ground cover - The gardens and general landscaping of the park will include drought tolerant plants. Invasive species will not be used in the park. Fertilizer is only applied for turf renovation, which happens once a year, and the turf area is closed for public use at that time. • Walkway Path Solar Lighting - Utilizing solar energy for foot lighting. • Additional hydration station - The project will include a new hydration station adjacent to the new restroom and the existing water fountain at the park will be updated to a hydration station. These hydration stations will provide safe reliable drinking water to visitors and allow them to fill their own bottle, so they can stay hydrated throughout the park. • Additional compost bin in Educational Children’s Garden - Establish an additional bin in the educational children’s garden. • Solar Panel Installation – Solar panels will be installed on top of the restrooms. • Water Runoff Collection - Water barrel near restrooms to collect rainwater runoff. • Reduced natural Turf - Reduced fertilizer and irrigation needs • Additional Buffer/Landscape Strip - Bio swale creation through additional buffer/landscape strip. Project Phase: X Pre-Construction/Pre-Acquisition □ Acquisition and/or Construction When will you submit your next payment request? 1/26/24 For how much? $103,401.91 Estimated date of project completion: December 2025 DocuSign Envelope ID: ED2C93CB-737D-4ED6-A4A5-D6D04396716E 4 Potential obstacles affecting completion:  Lead time for construction materials Is the project: On Time? Yes (with approved extension) Within Budget? Yes Within Scope? Yes Describe grant-funded work completed since last status report submitted on 5/2/2023 :  Approved final concept layout  Started on construction documents; approaching 50% design Are CCC or certified local corps working on this project? Yes (future stages) Provide photos showing work completed since 5/2/2023? n/a Describe grant-funded work expected to be completed by 6/3/2024:  Final design stages (~90%) If there have been any changes to the proposed funding for this project, attach a revised Funding Sources Form. No changes (waiting for 50% estimate) Provide information on payments to be submitted over the next three years: Between 1/1/23 and 6/30/23 Between 7/1/23 and 12/31/23 Between 1/1/24 and 6/30/24 Between 7/1/24 and 12/31/24 Between 1/1/25 and 6/30/25 Between 7/1/25 and 12/31/25 After 1/1/26 $0 $0 $250,000 $125,000 $1,217,500 $1,217,500 $ The purpose of this data is to help the State estimate borrowing needs; you will not be held to these estimates. As a reminder, OGALS considers advance payments a privilege, not a right. For approved advance payments, a Grant Expenditure Form documenting use of the funds must be received within six months from receipt of the advance. For more information about advance payments, refer to the Grant Payment Section in the Prop. 84 Grant Administration Guide. Advances to date without documentation (attach a Grant Expenditure Form documenting expenditure of the balance, if applicable): N/A If a portion of the advanced funds have not been spent, and more than six months have passed since the grantee received the advanced funds, the balance must be spent on eligible costs or returned to OGALS within 60 days from receipt of this form. DocuSign Envelope ID: ED2C93CB-737D-4ED6-A4A5-D6D04396716E 5 I represent and warrant that I have full authority to execute this Grant Progress Status Report on behalf of the Grantee. I declare under penalty of perjury, under the laws of the State of California, that this status report, and any accompanying documents, for the above -mentioned Grant is true and correct to the best of my knowledge. _____________________________ _______________________ _____________ Authorized Representative* Title Date (*Certification to above information requires a signature by a person authorized in the resolution) DocuSign Envelope ID: ED2C93CB-737D-4ED6-A4A5-D6D04396716E 1/24/2024 | 9:12 AM PSTAssistant City Manager 346 From:Long, Erica Sent:Friday, January 12, 2024 3:58 PM To:Avakian, Greg; Hyfield, Devin Cc:Moore, Shelsie Subject:RE: Emerson Park: Playground & Site Furnishing Boards Attachments:Emerson Park - Site Furnishings Package.pdf; Emerson Park - Playground Package.pdf Hi Greg and Devin, I just wanted to check in to see if you had a chance to look at the playground and site furnishings for Emerson Park. Thank you, Erica Long Project Manager II Public Works 919 Palm Street, San Luis Obispo, CA 93401-3218 E elong@slocity.org T 805-783-7758 slocity.org Stay connected with the City by signing up for e-noƟficaƟons From: Long, Erica <elong@slocity.org> Sent: Wednesday, January 3, 2024 4:31 PM To: Avakian, Greg <gavakian@slocity.org>; Hyfield, Devin <DHyfield@slocity.org> Cc: Moore, Shelsie <smoore@slocity.org> Subject: Emerson Park: Playground & Site Furnishing Boards Good afternoon, Please see the attached boards showing one option for the playground and site furnishings. Let me know your feedback. Thank you, Erica Long Project Manager II Public Works 919 Palm Street, San Luis Obispo, CA 93401-3218 E elong@slocity.org 347 T 805-783-7758 slocity.org Stay connected with the City by signing up for e-noƟficaƟons LANDSCAPE ARCHITECTSSITE FURNISHINGS PACKAGE1341 NIPOMO STREETSAN LUIS OBISPO, CA 93401EMERSON PARK12 . 21 . 202301 OF 01LA STEELCRAFT: BLACKCURVED POST WITH HEAVYDUTY FIBERGLASS SQUAREBACKBOARDDUMOR: PICNIC TABLECOLORS: THERMALLY MODIFIEDASH AND BRONZERAIN BARREL: BUSHMAN 200 GALLON,COLOR: GREENLSI COURT LIGHTING: ZNL ZONELARGE COURT LIGHTSITE FURNISHINGSDUMOR: BENCH, COLORS:THERMALLY MODIFIED ASH ANDBRONZE, WITH ADDITIONALMID-BENCH ARMRESTDUMOR: BIKE RACKCOLOR: BLACKMOST DEPENDABLE FOUNTAINS:10145SM WITH PET FOUNTAIN,GREENLANDSCAPE FORMS: TRASH ANDRECYCLING RECEPTACLES,COLOR: MOSSPERIMETER METAL FENCE &GATES: IDEAL 'CAROLINA'COLOR: BRONZEDOG PARK FENCE AND GATES:CUSTOM METAL FRAME ANDMESH, COLOR: CUSTOM TBDLASER CUT METAL ARTISANPANELS FOR DOG PARK DIVIDERCOLOR: BRONZESTRUCTURESSHADE STRUCTURE: BY CFP,METAL SHELTERSPORTS EQUIPMENT DUMOR: BACKLESS BENCHCOLORS: THERMALLY MODIFIEDASH AND BRONZE, WITHADDITIONAL MID-BENCH ARMRESTUSA SHADE: CUSTOM SIZE, 3 OR4 POINT HYPAR SAIL. COLOR:TBD 353 From:Avakian, Greg Sent:Wednesday, January 3, 2024 5:24 PM To:Bob Spector Subject:RE: prep for Jan. 10 PRC meeting Attachments:01.10.24. PRC Chair - Script.docx Happy New Year, Bob: I am available at 11am on Monday, 1/8. Here’s the current ‘script’ for Wed night. Lisa should be posting the formal PRC Agenda and content on Thursday 1/4. Looking forward to speaking on Monday! Best, -Greg Greg Avakian pronouns he/him/his Director of Parks and Recreation Parks & Recreation 1341 Nipomo Street, San Luis Obispo, CA 93401-3934 E gavakian@slocity.org T 805.781.7120 slocity.org Stay connected with the City by signing up for e-notifications From: Bob Spector < Sent: Wednesday, January 3, 2024 2:18 PM To: Avakian, Greg <gavakian@slocity.org> Subject: prep for Jan. 10 PRC meeting This message is from an External Source. Use caution when deciding to open attachments, click links, or respond. Greg, Happy New Year! I hope things are going great...so far. That being said, I'm available to chat any of the following times: Friday - any time after 1:00 pm 354 Monday - any time after 10:30 am Tuesday - any time except between 10:30 am and 12:30 pm Wednesday - any time after 10:30 Please let me know if any of these work for you and we'll make it happen. If not, let me know what does work and we'll regroup. Thanks, Bob City of San Luis Obispo, Agenda, Planning Commission Agenda PARKS AND RECREATION COMMISSION CHAIR - SCRIPT Wednesday, October 11, 2023 5:30 p.m. RESCHEDULED MEETING Ludwick Community Center 864 Santa Rosa Street CALL TO ORDER: Chair - Bob Spector ROLL CALL: Vice Chair - Kari Howell, Commissioners - Rick Blair, Kari Duperron, Toni Kincaid, Kris Roudebush, and Adam Stowe PUBLIC COMMENT: At this time, people may address the Committee about items not on the agenda. Persons wishing to speak should come forward and state their name and address. Comments are limited to three minutes per person. Items raised at this time are generally referred to staff and, if action by the Committee is necessary, may be scheduled for a future meeting. Not expecting any public comments. Remind anyone in audience that Public Comment will also occur for each specific Agenda Item. CONSIDERATION OF MINUTES 1. Minutes of the Parks and Recreation Commission of September 6, 2023 Ask for comments and review, make motion to accept and approval CONSENT ITEMS NA Parks and Recreation Committee October 11, 2023 2 | P a g e BUSINESS ITEMS 2. Initial Review of Proposed Vista Lago and DeVaul Park Playground Equipment Replacement (Long – 30 min) a. Review and discuss proposed layouts (Attachment A) for the Vista Lago Park Playground Equipment Replacement project. b. Review and discuss proposed layouts (Attachment B) for the DeVaul Park Playground Equipment Replacement project c. Provide direction to Staff on the preferred draft layout options to proceed with final layouts Erica Long (along with the team from Oasis Design) will present the initial feedback from both the playground survey and each of the in-person community feedback sessions for reach park. They will showcase and discuss initial concept plans for each of the parks. First will be Vista Lago Park. They will have display boards to showcase each of the playground layouts and share different styles and themes. PRC and community can look at the boards and discuss options. Staff will ask for feedback from PRC – Similar to what occurred during the last meeting with the Righetti Ranch Park playground layouts. 3. Receive Staff Report and Review Concept Park Plan for Emerson Park Beautification Project (Long – 30 min) a. Final review of the proposed layout (Attachment A) for the Emerson Park Amenity Upgrades and Beautification project. b. Provide final direction to Staff on the conceptual layout option to proceed to construction documents. Erica Long and Shelsie Moore will present the final park concept design for Emerson Park based on the feedback from the August PRC. They will showcase the revisions and modifications that were provided by PRC and Staff. and discuss initial concept plans for each of the parks. First will be Vista Lago Park. Keep in mind that some specifics will continue to be refined during the initial construction document creations (i.e., gate access design for dog park). Looking for PRC and community feedback in order for Staff to provide SSA Design. – 4. Receive Department Programs and Services Update (Staff - 30 min) Regular format of updates by Greg, Devin, and Meghan SUBCOMMITTEE LIAISON REPORTS & COMMUNICATIONS 5. Subcommittee Liaison Reports (Chair– 15 minutes) c. Adult and Senior Programming: (Commissioner Blair) d. Active Transportation Committee: (Vice Chair Howell) Parks and Recreation Committee October 11, 2023 3 | P a g e e. Youth Sports Association: (Commissioner Stowe) f. Jack House: (Commissioner Kincaid) Communication: ADJOURNMENT To the Rescheduled Meeting of the Parks and Recreation Committee as approved by the PRC to Wednesday, November 1, 2023, at 5:30 p.m. to be in-person at City Hall Council Chambers, 990 Palm Street. The City of San Luis Obispo wishes to make all of its public meetings accessible to the public. Upon request, this agenda will be made available in appropriate alternative formats to persons with disabilities. Any person with a disability who requires a modification or accommodation in order to participate in a meeting should direct such request to the Parks and Recreation Department at (805) 781-7300 at least 48 hours before the meeting, if possible. Telecommunications Device for the Deaf (805) 781-7107. Meeting audio recordings can be found at the following web address: http://opengov.slocity.org/WebLink/1/fol/61014/Row1.aspx 355 From:Long, Erica Sent:Wednesday, January 3, 2024 4:31 PM To:Avakian, Greg; Hyfield, Devin Cc:Moore, Shelsie Subject:Emerson Park: Playground & Site Furnishing Boards Attachments:Emerson Park - Site Furnishings Package.pdf; Emerson Park - Playground Package.pdf Follow Up Flag:Follow up Flag Status:Flagged Good afternoon, Please see the attached boards showing one option for the playground and site furnishings. Let me know your feedback. Thank you, Erica Long Project Manager II Public Works 919 Palm Street, San Luis Obispo, CA 93401-3218 E elong@slocity.org T 805-783-7758 slocity.org Stay connected with the City by signing up for e-noƟficaƟons LANDSCAPE ARCHITECTSPLAYGROUND PACKAGE1341 NIPOMO STREETSAN LUIS OBISPO, CA 93401EMERSON PARK12 . 21 . 202301 OF 02AGE 5-12 STRUCTUREGAMETIME: PORTLAND PLAYSTRUCTURE PLAN VIEWAGE 5-12 STRUCTURECOMPONENT ALTERATIONS GAMETIME: PORTLAND PLAY SYSTEM WITH NET AND BUTTERFLY CLIMBERADVANCED SHADE SYSTEMS: V6 LORIC LEAVESGAMETIME: VINE CLIMBERGAMETIME: SPROUTSCLIMBERGAMETIME: FLOWER TALK TUBEGAMETIME: LEAFSCRAMBLE UP LANDSCAPE ARCHITECTSPLAYGROUND PACKAGE1341 NIPOMO STREETSAN LUIS OBISPO, CA 93401EMERSON PARK12 . 21 . 202302 OF 02AGES 2-5SWINGSGAMETIME: TODDLER SWING SETSTAND ALONE FUN GAMETIME: CLIMBABLE INCHWORMGAMETIME: DOUBLE BAY SWING FRAME (STANDARDSWINGS IN 1ST BAY, TANDEM & INCLUSIVE SWINGSIN 2ND BAY)GAMETIME: TANDEM SWINGGAMETIME: INCLUSIVE CHAIRSWINGGAMETIME: 3' ROLLER SLIDEGAMETIME: MUSHROOM PATHGAMETIME: TUNNEL UPCLIMBERGAMETIME: LADYBUGSPRING RIDERGAMETIME: CHRYSALIS SPINNERGAMETIME: JAZZ C MAJORMUSIC MAKERGAMETIME: CURVEDBALANCE BEAMGAMETIME: HONEYCOMB -SET OF 6GAMETIME: DRAGONFLYSEE-SAW LANDSCAPE ARCHITECTSSITE FURNISHINGS PACKAGE1341 NIPOMO STREETSAN LUIS OBISPO, CA 93401EMERSON PARK12 . 21 . 202301 OF 01LA STEELCRAFT: BLACKCURVED POST WITH HEAVYDUTY FIBERGLASS SQUAREBACKBOARDDUMOR: PICNIC TABLECOLORS: THERMALLY MODIFIEDASH AND BRONZERAIN BARREL: BUSHMAN 200 GALLON,COLOR: GREENLSI COURT LIGHTING: ZNL ZONELARGE COURT LIGHTSITE FURNISHINGSDUMOR: BENCH, COLORS:THERMALLY MODIFIED ASH ANDBRONZE, WITH ADDITIONALMID-BENCH ARMRESTDUMOR: BIKE RACKCOLOR: BLACKMOST DEPENDABLE FOUNTAINS:10145SM WITH PET FOUNTAIN,GREENLANDSCAPE FORMS: TRASH ANDRECYCLING RECEPTACLES,COLOR: MOSSPERIMETER METAL FENCE &GATES: IDEAL 'CAROLINA'COLOR: BRONZEDOG PARK FENCE AND GATES:CUSTOM METAL FRAME ANDMESH, COLOR: CUSTOM TBDLASER CUT METAL ARTISANPANELS FOR DOG PARK DIVIDERCOLOR: BRONZESTRUCTURESSHADE STRUCTURE: BY CFP,METAL SHELTERSPORTS EQUIPMENT DUMOR: BACKLESS BENCHCOLORS: THERMALLY MODIFIEDASH AND BRONZE, WITHADDITIONAL MID-BENCH ARMRESTUSA SHADE: CUSTOM SIZE, 3 OR4 POINT HYPAR SAIL. COLOR:TBD 357 From:Long, Erica Sent:Thursday, December 21, 2023 3:43 PM To:Christian Harris Cc:Jessica Benet Subject:RE: Emerson Park Hi Christian and Jessica, The playground looks so great with the butterfly and vibrant colors. I will forward the boards on to Parks and Recreation for their review. Thank you for the cookies! They were a huge hit, and everyone enjoyed trying all the flavors. I hope you both have fun on your holiday break! Erica Long Project Manager II Public Works 919 Palm Street, San Luis Obispo, CA 93401-3218 E elong@slocity.org slocity.org Stay connected with the City by signing up for e-notifications From: Christian Harris <christian@ssala.com> Sent: Thursday, December 21, 2023 2:58 PM To: Long, Erica <elong@slocity.org> Cc: Jessica Benet <jessica@ssala.com> Subject: RE: Emerson Park Hi Erica, Please see the aƩached boards showing one opƟon for the playground and site furnishings. We are working on another opƟon for the play equipment that may be a bit more high end but are s Ɵll working through the pieces. Take a look and let us know what you think. We can absolutely keep tweaking. I hope you and your team have a very happy holiday! We will be closed the week between Christmas and New Years but are happy to discuss the following week. Best regards, 358 From: Long, Erica <elong@slocity.org> Sent: Monday, December 11, 2023 9:54 AM To: Christian Harris <christian@ssala.com> Subject: RE: Emerson Park Good morning Christian, I hope you had a good weekend. I wanted to check in to see how things are going on the 50% PS&E package? Also, I was wondering where we are with the playground equipment. We don’t plan on taking playground options to the PRC, but staff would want to look at options. Thank you, Erica Long Project Manager II Public Works 919 Palm Street, San Luis Obispo, CA 93401-3218 E elong@slocity.org T 805-783-7758 slocity.org Stay connected with the City by signing up for e-notifications From: Jessica Benet <jessica@ssala.com> Sent: Wednesday, November 15, 2023 1:53 PM To: Long, Erica <elong@slocity.org>; Christian Harris <christian@ssala.com> Subject: RE: Emerson Park Awesome, thank you. We’ll dive right in. From: Long, Erica <elong@slocity.org> Sent: Wednesday, November 15, 2023 11:04 AM To: Jessica Benet <jessica@ssala.com>; Christian Harris <christian@ssala.com> Subject: RE: Emerson Park 359 Good morning Jessica, The City prefers option 1. 뇤눎눐눑눒눏 The layout is looking great! Thank you, Erica Long Project Manager II Public Works 919 Palm Street, San Luis Obispo, CA 93401-3218 E elong@slocity.org T 805-783-7758 slocity.org Stay connected with the City by signing up for e-notifications From: Jessica Benet <jessica@ssala.com> Sent: Tuesday, November 14, 2023 12:59 PM To: Long, Erica <elong@slocity.org>; Christian Harris <christian@ssala.com> Subject: RE: Emerson Park Hi Erica, Please review the aƩached revised concept plans for Emerson Park. They are preƩy similar, but each shows an alternaƟve entrance for the dog park. We’ve also included the other revisions we discussed at our last mee Ɵng. Once we get this approved, I can send our backgrounds to the subconsultants and dive into the next phase. Thank you, Jessica From: Long, Erica <elong@slocity.org> Sent: Monday, September 25, 2023 1:43 PM To: Christian Harris <christian@ssala.com> Cc: Jessica Benet <jessica@ssala.com> Subject: RE: Emerson Park Good afternoon Christian and Jessica, I passed on the revised concept layout for review and below is the feedback I received. Also, it looks great to me!!! I really like the bocce ball courts included in the picnic/learning garden area. The dog park and bioswale flows well. It looks like there might be only a slight tweak needed to the dog park double gates. I am working on the report for this project for the PRC meeting on October 11th and will attach the revised concept layout. Feedback:  I like the added detail of the wall seat with tiles and pavement workout pattern.  From my viewpoint, they captured the PRC’s directions adequately and is good for final presentation to PRC in October. I like the addition of the bocce court to the picnic area with the walkway extended to the fitness court. 360  I agree with insights and view above. This looks very good! One detail to include relates the dog park area gates. For specific design, each entry/exit needs the small ‘holding area’ for the transition between the specific dog park area to the external park area. This is where a 10’x10’ area will need to be represented on the concept plans at each entry/exit gate to the lawn/turf area. The larger entry along Pismo is fine and the internal gates don’t require that. Other than that, I think Christian and his team captured it all! Thank you, Erica Long Project Manager II Public Works 919 Palm Street, San Luis Obispo, CA 93401-3218 E elong@slocity.org T 805-783-7758 slocity.org Stay connected with the City by signing up for e-notifications From: Christian Harris <christian@ssala.com> Sent: Friday, September 22, 2023 4:42 PM To: Long, Erica <elong@slocity.org> Cc: Jessica Benet <jessica@ssala.com> Subject: RE: Emerson Park Hi Erica, Please see the aƩached rendered plan for your use. Take a look and let us know if you have any addiƟonal comments or requested revisions. I hope you have a great weekend! Best, 361 From: Long, Erica <elong@slocity.org> Sent: Wednesday, September 13, 2023 10:16 AM To: Christian Harris <christian@ssala.com> Cc: Jessica Benet <jessica@ssala.com> Subject: RE: Emerson Park Good morning, Attached is the layout with comments and there are some additional comments below. We are thinking the double gates could look something like this if the bio swale stays in the same spot. Please let me know what you think. Feel free to give me a call. Thank you, Erica Long Project Manager II Public Works 919 Palm Street, San Luis Obispo, CA 93401-3218 E elong@slocity.org T 805-783-7758 slocity.org Stay connected with the City by signing up for e-notifications 362 From: Christian Harris <christian@ssala.com> Sent: Tuesday, September 12, 2023 5:10 PM To: Long, Erica <elong@slocity.org> Cc: Jessica Benet <jessica@ssala.com> Subject: RE: Emerson Park Hi Erica, Thankyou for the update and we’re happy you like the revisions! We’ll look for comments in the morning and can very likely get the rendered site plan to you in short order. Best, From: Long, Erica <elong@slocity.org> Sent: Tuesday, September 12, 2023 5:06 PM To: Christian Harris <christian@ssala.com> Cc: Jessica Benet <jessica@ssala.com> Subject: RE: Emerson Park Hi Christian, We are almost done with our review, and I am waiting for confirmation on one thing from Parks and Recreation. I am hoping to send our minimal comments in the morning. We like the updated layout! 뇤눎눐눑눒눏 Thank you, Erica Long Project Manager II Public Works 919 Palm Street, San Luis Obispo, CA 93401-3218 E elong@slocity.org T 805-783-7758 slocity.org 363 Stay connected with the City by signing up for e-notifications From: Christian Harris <christian@ssala.com> Sent: Tuesday, September 12, 2023 12:37 PM To: Long, Erica <elong@slocity.org> Cc: Jessica Benet <jessica@ssala.com> Subject: RE: Emerson Park This message is from an External Source. Use caution when deciding to open attachments, click links, or respond. Hi Erica, Curious if you’ve had a chance to review and comment on the revised concept? Please let us know if you have any quesƟons or input and we will get this rendered. Best, From: Christian Harris Sent: Wednesday, September 06, 2023 3:14 PM To: Long, Erica <elong@slocity.org> Cc: Jessica Benet <jessica@ssala.com> Subject: Emerson Park Hi Erica, Please see the aƩached, revised concept for Emerson Park. Take a look and let us know if you see anything you would like to revise. Once blessed, we will render and return for PRC. Thanks! 364 368 From:Christian Harris <christian@ssala.com> Sent:Thursday, December 21, 2023 2:58 PM To:Long, Erica Cc:Jessica Benet Subject:RE: Emerson Park Attachments:Emerson Park - Playground Package.pdf; Emerson Park - Site Furnishings Package.pdf Hi Erica, Please see the aƩached boards showing one opƟon for the playground and site furnishings. We are working on another opƟon for the play equipment that may be a bit more high end but are s Ɵll working through the pieces. Take a look and let us know what you think. We can absolutely keep tweaking. I hope you and your team have a very happy holiday! We will be closed the week between Christmas and New Years but are happy to discuss the following week. Best regards, From: Long, Erica <elong@slocity.org> Sent: Monday, December 11, 2023 9:54 AM To: Christian Harris <christian@ssala.com> Subject: RE: Emerson Park Good morning Christian, I hope you had a good weekend. I wanted to check in to see how things are going on the 50% PS&E package? Also, I was wondering where we are with the playground equipment. We don’t plan on taking playground options to the PRC, but staff would want to look at options. Thank you, Erica Long Project Manager II 369 Public Works 919 Palm Street, San Luis Obispo, CA 93401-3218 E elong@slocity.org T 805-783-7758 slocity.org Stay connected with the City by signing up for e-notifications From: Jessica Benet <jessica@ssala.com> Sent: Wednesday, November 15, 2023 1:53 PM To: Long, Erica <elong@slocity.org>; Christian Harris <christian@ssala.com> Subject: RE: Emerson Park Awesome, thank you. We’ll dive right in. From: Long, Erica <elong@slocity.org> Sent: Wednesday, November 15, 2023 11:04 AM To: Jessica Benet <jessica@ssala.com>; Christian Harris <christian@ssala.com> Subject: RE: Emerson Park Good morning Jessica, The City prefers option 1. 뇤눎눐눑눒눏 The layout is looking great! Thank you, Erica Long Project Manager II Public Works 919 Palm Street, San Luis Obispo, CA 93401-3218 E elong@slocity.org T 805-783-7758 slocity.org Stay connected with the City by signing up for e-notifications From: Jessica Benet <jessica@ssala.com> Sent: Tuesday, November 14, 2023 12:59 PM To: Long, Erica <elong@slocity.org>; Christian Harris <christian@ssala.com> Subject: RE: Emerson Park 370 Hi Erica, Please review the aƩached revised concept plans for Emerson Park. They are preƩy similar, but each shows an alternaƟve entrance for the dog park. We’ve also included the other revisions we discussed at our last mee Ɵng. Once we get this approved, I can send our backgrounds to the subconsultants and dive into the next phase. Thank you, Jessica From: Long, Erica <elong@slocity.org> Sent: Monday, September 25, 2023 1:43 PM To: Christian Harris <christian@ssala.com> Cc: Jessica Benet <jessica@ssala.com> Subject: RE: Emerson Park Good afternoon Christian and Jessica, I passed on the revised concept layout for review and below is the feedback I received. Also, it looks great to me!!! I really like the bocce ball courts included in the picnic/learning garden area. The dog park and bioswale flows well. It looks like there might be only a slight tweak needed to the dog park double gates. I am working on the report for this project for the PRC meeting on October 11th and will attach the revised concept layout. Feedback:  I like the added detail of the wall seat with tiles and pavement workout pattern.  From my viewpoint, they captured the PRC’s directions adequately and is good for final presentation to PRC in October. I like the addition of the bocce court to the picnic area with the walkway extended to the fitness court.  I agree with insights and view above. This looks very good! One detail to include relates the dog park area gates. For specific design, each entry/exit needs the small ‘holding area’ for the transition between the specific dog park area to the external park area. This is where a 10’x10’ area will need to be represented on the concept plans at each entry/exit gate to the lawn/turf area. The larger entry along Pismo is fine and the internal gates don’t require that. Other than that, I think Christian and his team captured it all! Thank you, Erica Long Project Manager II Public Works 919 Palm Street, San Luis Obispo, CA 93401-3218 E elong@slocity.org T 805-783-7758 slocity.org Stay connected with the City by signing up for e-notifications 371 From: Christian Harris <christian@ssala.com> Sent: Friday, September 22, 2023 4:42 PM To: Long, Erica <elong@slocity.org> Cc: Jessica Benet <jessica@ssala.com> Subject: RE: Emerson Park Hi Erica, Please see the aƩached rendered plan for your use. Take a look and let us know if you have any addiƟonal comments or requested revisions. I hope you have a great weekend! Best, From: Long, Erica <elong@slocity.org> Sent: Wednesday, September 13, 2023 10:16 AM To: Christian Harris <christian@ssala.com> Cc: Jessica Benet <jessica@ssala.com> Subject: RE: Emerson Park Good morning, Attached is the layout with comments and there are some additional comments below. We are thinking the double gates could look something like this if the bio swale stays in the same spot. Please let me know what you think. Feel free to give me a call. 372 Thank you, Erica Long Project Manager II Public Works 919 Palm Street, San Luis Obispo, CA 93401-3218 E elong@slocity.org T 805-783-7758 slocity.org Stay connected with the City by signing up for e-notifications From: Christian Harris <christian@ssala.com> Sent: Tuesday, September 12, 2023 5:10 PM To: Long, Erica <elong@slocity.org> Cc: Jessica Benet <jessica@ssala.com> Subject: RE: Emerson Park Hi Erica, Thankyou for the update and we’re happy you like the revisions! We’ll look for comments in the morning and can very likely get the rendered site plan to you in short order. Best, 373 From: Long, Erica <elong@slocity.org> Sent: Tuesday, September 12, 2023 5:06 PM To: Christian Harris <christian@ssala.com> Cc: Jessica Benet <jessica@ssala.com> Subject: RE: Emerson Park Hi Christian, We are almost done with our review, and I am waiting for confirmation on one thing from Parks and Recreation. I am hoping to send our minimal comments in the morning. We like the updated layout! 뇤눎눐눑눒눏 Thank you, Erica Long Project Manager II Public Works 919 Palm Street, San Luis Obispo, CA 93401-3218 E elong@slocity.org T 805-783-7758 slocity.org Stay connected with the City by signing up for e-notifications From: Christian Harris <christian@ssala.com> Sent: Tuesday, September 12, 2023 12:37 PM To: Long, Erica <elong@slocity.org> Cc: Jessica Benet <jessica@ssala.com> Subject: RE: Emerson Park This message is from an External Source. Use caution when deciding to open attachments, click links, or respond. 374 Hi Erica, Curious if you’ve had a chance to review and comment on the revised concept? Please let us know if you have any quesƟons or input and we will get this rendered. Best, From: Christian Harris Sent: Wednesday, September 06, 2023 3:14 PM To: Long, Erica <elong@slocity.org> Cc: Jessica Benet <jessica@ssala.com> Subject: Emerson Park Hi Erica, Please see the aƩached, revised concept for Emerson Park. Take a look and let us know if you see anything you would like to revise. Once blessed, we will render and return for PRC. Thanks! LANDSCAPE ARCHITECTSPLAYGROUND PACKAGE1341 NIPOMO STREETSAN LUIS OBISPO, CA 93401EMERSON PARK12 . 21 . 202301 OF 02AGE 5-12 STRUCTUREGAMETIME: PORTLAND PLAYSTRUCTURE PLAN VIEWAGE 5-12 STRUCTURECOMPONENT ALTERATIONS GAMETIME: PORTLAND PLAY SYSTEM WITH NET AND BUTTERFLY CLIMBERADVANCED SHADE SYSTEMS: V6 LORIC LEAVESGAMETIME: VINE CLIMBERGAMETIME: SPROUTSCLIMBERGAMETIME: FLOWER TALK TUBEGAMETIME: LEAFSCRAMBLE UP LANDSCAPE ARCHITECTSPLAYGROUND PACKAGE1341 NIPOMO STREETSAN LUIS OBISPO, CA 93401EMERSON PARK12 . 21 . 202302 OF 02AGES 2-5SWINGSGAMETIME: TODDLER SWING SETSTAND ALONE FUN GAMETIME: CLIMBABLE INCHWORMGAMETIME: DOUBLE BAY SWING FRAME (STANDARDSWINGS IN 1ST BAY, TANDEM & INCLUSIVE SWINGSIN 2ND BAY)GAMETIME: TANDEM SWINGGAMETIME: INCLUSIVE CHAIRSWINGGAMETIME: 3' ROLLER SLIDEGAMETIME: MUSHROOM PATHGAMETIME: TUNNEL UPCLIMBERGAMETIME: LADYBUGSPRING RIDERGAMETIME: CHRYSALIS SPINNERGAMETIME: JAZZ C MAJORMUSIC MAKERGAMETIME: CURVEDBALANCE BEAMGAMETIME: HONEYCOMB -SET OF 6GAMETIME: DRAGONFLYSEE-SAW LANDSCAPE ARCHITECTSSITE FURNISHINGS PACKAGE1341 NIPOMO STREETSAN LUIS OBISPO, CA 93401EMERSON PARK12 . 21 . 202301 OF 01LA STEELCRAFT: BLACKCURVED POST WITH HEAVYDUTY FIBERGLASS SQUAREBACKBOARDDUMOR: PICNIC TABLECOLORS: THERMALLY MODIFIEDASH AND BRONZERAIN BARREL: BUSHMAN 200 GALLON,COLOR: GREENLSI COURT LIGHTING: ZNL ZONELARGE COURT LIGHTSITE FURNISHINGSDUMOR: BENCH, COLORS:THERMALLY MODIFIED ASH ANDBRONZE, WITH ADDITIONALMID-BENCH ARMRESTDUMOR: BIKE RACKCOLOR: BLACKMOST DEPENDABLE FOUNTAINS:10145SM WITH PET FOUNTAIN,GREENLANDSCAPE FORMS: TRASH ANDRECYCLING RECEPTACLES,COLOR: MOSSPERIMETER METAL FENCE &GATES: IDEAL 'CAROLINA'COLOR: BRONZEDOG PARK FENCE AND GATES:CUSTOM METAL FRAME ANDMESH, COLOR: CUSTOM TBDLASER CUT METAL ARTISANPANELS FOR DOG PARK DIVIDERCOLOR: BRONZESTRUCTURESSHADE STRUCTURE: BY CFP,METAL SHELTERSPORTS EQUIPMENT DUMOR: BACKLESS BENCHCOLORS: THERMALLY MODIFIEDASH AND BRONZE, WITHADDITIONAL MID-BENCH ARMRESTUSA SHADE: CUSTOM SIZE, 3 OR4 POINT HYPAR SAIL. COLOR:TBD 382 From:Christian Harris <christian@ssala.com> Sent:Monday, December 11, 2023 11:17 AM To:Long, Erica Subject:RE: Emerson Park Hi Erica, We are plugging away on the 50% set and working with our subconsultants to get them up and running. I need to update the schedule and get that back to you. In speaking to Jessica and Natalie (I don’t believe you’ve met her yet), they have been coordina Ɵng with vendors and need to put boards together for review. There’s a chance we can send that to you this week, although I would like to review it prior to sending an I will be the weak link schedule wise. We’ll do our best to get that component out this week. Best, From: Long, Erica <elong@slocity.org> Sent: Monday, December 11, 2023 9:54 AM To: Christian Harris <christian@ssala.com> Subject: RE: Emerson Park Good morning Christian, I hope you had a good weekend. I wanted to check in to see how things are going on the 50% PS&E package? Also, I was wondering where we are with the playground equipment. We don’t plan on taking playground options to the PRC, but staff would want to look at options. Thank you, Erica Long Project Manager II 383 Public Works 919 Palm Street, San Luis Obispo, CA 93401-3218 E elong@slocity.org T 805-783-7758 slocity.org Stay connected with the City by signing up for e-notifications From: Jessica Benet <jessica@ssala.com> Sent: Wednesday, November 15, 2023 1:53 PM To: Long, Erica <elong@slocity.org>; Christian Harris <christian@ssala.com> Subject: RE: Emerson Park Awesome, thank you. We’ll dive right in. From: Long, Erica <elong@slocity.org> Sent: Wednesday, November 15, 2023 11:04 AM To: Jessica Benet <jessica@ssala.com>; Christian Harris <christian@ssala.com> Subject: RE: Emerson Park Good morning Jessica, The City prefers option 1. 뇤눎눐눑눒눏 The layout is looking great! Thank you, Erica Long Project Manager II Public Works 919 Palm Street, San Luis Obispo, CA 93401-3218 E elong@slocity.org T 805-783-7758 slocity.org Stay connected with the City by signing up for e-notifications From: Jessica Benet <jessica@ssala.com> Sent: Tuesday, November 14, 2023 12:59 PM To: Long, Erica <elong@slocity.org>; Christian Harris <christian@ssala.com> Subject: RE: Emerson Park Hi Erica, Please review the aƩached revised concept plans for Emerson Park. They are preƩy similar, but each shows an alternaƟve entrance for the dog park. We’ve also included the other revisions we discussed at our last mee Ɵng. Once we get this approved, I can send our backgrounds to the subconsultants and dive into the next phase. Thank you, 384 Jessica From: Long, Erica <elong@slocity.org> Sent: Monday, September 25, 2023 1:43 PM To: Christian Harris <christian@ssala.com> Cc: Jessica Benet <jessica@ssala.com> Subject: RE: Emerson Park Good afternoon Christian and Jessica, I passed on the revised concept layout for review and below is the feedback I received. Also, it looks great to me!!! I really like the bocce ball courts included in the picnic/learning garden area. The dog park and bioswale flows well. It looks like there might be only a slight tweak needed to the dog park double gates. I am working on the report for this project for the PRC meeting on October 11th and will attach the revised concept layout. Feedback:  I like the added detail of the wall seat with tiles and pavement workout pattern.  From my viewpoint, they captured the PRC’s directions adequately and is good for final presentation to PRC in October. I like the addition of the bocce court to the picnic area with the walkway extended to the fitness court.  I agree with insights and view above. This looks very good! One detail to include relates the dog park area gates. For specific design, each entry/exit needs the small ‘holding area’ for the transition between the specific dog park area to the external park area. This is where a 10’x10’ area will need to be represented on the concept plans at each entry/exit gate to the lawn/turf area. The larger entry along Pismo is fine and the internal gates don’t require that. Other than that, I think Christian and his team captured it all! Thank you, Erica Long Project Manager II Public Works 919 Palm Street, San Luis Obispo, CA 93401-3218 E elong@slocity.org T 805-783-7758 slocity.org Stay connected with the City by signing up for e-notifications From: Christian Harris <christian@ssala.com> Sent: Friday, September 22, 2023 4:42 PM To: Long, Erica <elong@slocity.org> Cc: Jessica Benet <jessica@ssala.com> Subject: RE: Emerson Park 385 Hi Erica, Please see the aƩached rendered plan for your use. Take a look and let us know if you have any addiƟonal comments or requested revisions. I hope you have a great weekend! Best, From: Long, Erica <elong@slocity.org> Sent: Wednesday, September 13, 2023 10:16 AM To: Christian Harris <christian@ssala.com> Cc: Jessica Benet <jessica@ssala.com> Subject: RE: Emerson Park Good morning, Attached is the layout with comments and there are some additional comments below. We are thinking the double gates could look something like this if the bio swale stays in the same spot. Please let me know what you think. Feel free to give me a call. 386 Thank you, Erica Long Project Manager II Public Works 919 Palm Street, San Luis Obispo, CA 93401-3218 E elong@slocity.org T 805-783-7758 slocity.org Stay connected with the City by signing up for e-notifications From: Christian Harris <christian@ssala.com> Sent: Tuesday, September 12, 2023 5:10 PM To: Long, Erica <elong@slocity.org> Cc: Jessica Benet <jessica@ssala.com> Subject: RE: Emerson Park Hi Erica, Thankyou for the update and we’re happy you like the revisions! We’ll look for comments in the morning and can very likely get the rendered site plan to you in short order. Best, 387 From: Long, Erica <elong@slocity.org> Sent: Tuesday, September 12, 2023 5:06 PM To: Christian Harris <christian@ssala.com> Cc: Jessica Benet <jessica@ssala.com> Subject: RE: Emerson Park Hi Christian, We are almost done with our review, and I am waiting for confirmation on one thing from Parks and Recreation. I am hoping to send our minimal comments in the morning. We like the updated layout! 뇤눎눐눑눒눏 Thank you, Erica Long Project Manager II Public Works 919 Palm Street, San Luis Obispo, CA 93401-3218 E elong@slocity.org T 805-783-7758 slocity.org Stay connected with the City by signing up for e-notifications From: Christian Harris <christian@ssala.com> Sent: Tuesday, September 12, 2023 12:37 PM To: Long, Erica <elong@slocity.org> Cc: Jessica Benet <jessica@ssala.com> Subject: RE: Emerson Park This message is from an External Source. Use caution when deciding to open attachments, click links, or respond. 388 Hi Erica, Curious if you’ve had a chance to review and comment on the revised concept? Please let us know if you have any quesƟons or input and we will get this rendered. Best, From: Christian Harris Sent: Wednesday, September 06, 2023 3:14 PM To: Long, Erica <elong@slocity.org> Cc: Jessica Benet <jessica@ssala.com> Subject: Emerson Park Hi Erica, Please see the aƩached, revised concept for Emerson Park. Take a look and let us know if you see anything you would like to revise. Once blessed, we will render and return for PRC. Thanks! 389 From:Long, Erica Sent:Monday, December 11, 2023 9:54 AM To:Christian Harris Subject:RE: Emerson Park Good morning Christian, I hope you had a good weekend. I wanted to check in to see how things are going on the 50% PS&E package? Also, I was wondering where we are with the playground equipment. We don’t plan on taking playground options to the PRC, but staff would want to look at options. Thank you, Erica Long Project Manager II Public Works 919 Palm Street, San Luis Obispo, CA 93401-3218 E elong@slocity.org T 805-783-7758 slocity.org Stay connected with the City by signing up for e-notifications From: Jessica Benet <jessica@ssala.com> Sent: Wednesday, November 15, 2023 1:53 PM To: Long, Erica <elong@slocity.org>; Christian Harris <christian@ssala.com> Subject: RE: Emerson Park Awesome, thank you. We’ll dive right in. From: Long, Erica <elong@slocity.org> Sent: Wednesday, November 15, 2023 11:04 AM To: Jessica Benet <jessica@ssala.com>; Christian Harris <christian@ssala.com> Subject: RE: Emerson Park Good morning Jessica, The City prefers option 1. 뇤눎눐눑눒눏 The layout is looking great! Thank you, Erica Long Project Manager II 390 Public Works 919 Palm Street, San Luis Obispo, CA 93401-3218 E elong@slocity.org T 805-783-7758 slocity.org Stay connected with the City by signing up for e-notifications From: Jessica Benet <jessica@ssala.com> Sent: Tuesday, November 14, 2023 12:59 PM To: Long, Erica <elong@slocity.org>; Christian Harris <christian@ssala.com> Subject: RE: Emerson Park Hi Erica, Please review the aƩached revised concept plans for Emerson Park. They are preƩy similar, but each shows an alternaƟve entrance for the dog park. We’ve also included the other revisions we discussed at our last mee Ɵng. Once we get this approved, I can send our backgrounds to the subconsultants and dive into the next phase. Thank you, Jessica From: Long, Erica <elong@slocity.org> Sent: Monday, September 25, 2023 1:43 PM To: Christian Harris <christian@ssala.com> Cc: Jessica Benet <jessica@ssala.com> Subject: RE: Emerson Park Good afternoon Christian and Jessica, I passed on the revised concept layout for review and below is the feedback I received. Also, it looks great to me!!! I really like the bocce ball courts included in the picnic/learning garden area. The dog park and bioswale flows well. It looks like there might be only a slight tweak needed to the dog park double gates. I am working on the report for this project for the PRC meeting on October 11th and will attach the revised concept layout. Feedback:  I like the added detail of the wall seat with tiles and pavement workout pattern.  From my viewpoint, they captured the PRC’s directions adequately and is good for final presentation to PRC in October. I like the addition of the bocce court to the picnic area with the walkway extended to the fitness court.  I agree with insights and view above. This looks very good! One detail to include relates the dog park area gates. For specific design, each entry/exit needs the small ‘holding area’ for the transition between the specific dog park area to the external park area. This is where a 10’x10’ area will need to be represented on the concept plans at each entry/exit gate to the lawn/turf area. The larger entry along Pismo is fine and the internal gates don’t require that. Other than that, I think Christian and his team captured it all! 391 Thank you, Erica Long Project Manager II Public Works 919 Palm Street, San Luis Obispo, CA 93401-3218 E elong@slocity.org T 805-783-7758 slocity.org Stay connected with the City by signing up for e-notifications From: Christian Harris <christian@ssala.com> Sent: Friday, September 22, 2023 4:42 PM To: Long, Erica <elong@slocity.org> Cc: Jessica Benet <jessica@ssala.com> Subject: RE: Emerson Park Hi Erica, Please see the aƩached rendered plan for your use. Take a look and let us know if you have any addiƟonal comments or requested revisions. I hope you have a great weekend! Best, From: Long, Erica <elong@slocity.org> Sent: Wednesday, September 13, 2023 10:16 AM To: Christian Harris <christian@ssala.com> Cc: Jessica Benet <jessica@ssala.com> Subject: RE: Emerson Park Good morning, 392 Attached is the layout with comments and there are some additional comments below. We are thinking the double gates could look something like this if the bio swale stays in the same spot. Please let me know what you think. Feel free to give me a call. Thank you, Erica Long Project Manager II Public Works 919 Palm Street, San Luis Obispo, CA 93401-3218 E elong@slocity.org T 805-783-7758 slocity.org Stay connected with the City by signing up for e-notifications From: Christian Harris <christian@ssala.com> Sent: Tuesday, September 12, 2023 5:10 PM To: Long, Erica <elong@slocity.org> Cc: Jessica Benet <jessica@ssala.com> Subject: RE: Emerson Park Hi Erica, Thankyou for the update and we’re happy you like the revisions! 393 We’ll look for comments in the morning and can very likely get the rendered site plan to you in short order. Best, From: Long, Erica <elong@slocity.org> Sent: Tuesday, September 12, 2023 5:06 PM To: Christian Harris <christian@ssala.com> Cc: Jessica Benet <jessica@ssala.com> Subject: RE: Emerson Park Hi Christian, We are almost done with our review, and I am waiting for confirmation on one thing from Parks and Recreation. I am hoping to send our minimal comments in the morning. We like the updated layout! 뇤눎눐눑눒눏 Thank you, Erica Long Project Manager II Public Works 919 Palm Street, San Luis Obispo, CA 93401-3218 E elong@slocity.org T 805-783-7758 slocity.org Stay connected with the City by signing up for e-notifications From: Christian Harris <christian@ssala.com> Sent: Tuesday, September 12, 2023 12:37 PM To: Long, Erica <elong@slocity.org> 394 Cc: Jessica Benet <jessica@ssala.com> Subject: RE: Emerson Park This message is from an External Source. Use caution when deciding to open attachments, click links, or respond. Hi Erica, Curious if you’ve had a chance to review and comment on the revised concept? Please let us know if you have any quesƟons or input and we will get this rendered. Best, From: Christian Harris Sent: Wednesday, September 06, 2023 3:14 PM To: Long, Erica <elong@slocity.org> Cc: Jessica Benet <jessica@ssala.com> Subject: Emerson Park Hi Erica, Please see the aƩached, revised concept for Emerson Park. Take a look and let us know if you see anything you would like to revise. Once blessed, we will render and return for PRC. Thanks! 706 From:Jessica Benet <jessica@ssala.com> Sent:Wednesday, November 15, 2023 1:53 PM To:Long, Erica; Christian Harris Subject:RE: Emerson Park Awesome, thank you. We’ll dive right in. From: Long, Erica <elong@slocity.org> Sent: Wednesday, November 15, 2023 11:04 AM To: Jessica Benet <jessica@ssala.com>; Christian Harris <christian@ssala.com> Subject: RE: Emerson Park Good morning Jessica, The City prefers option 1. 뇤눎눐눑눒눏 The layout is looking great! Thank you, Erica Long Project Manager II Public Works 919 Palm Street, San Luis Obispo, CA 93401-3218 E elong@slocity.org T 805-783-7758 slocity.org Stay connected with the City by signing up for e-notifications From: Jessica Benet <jessica@ssala.com> Sent: Tuesday, November 14, 2023 12:59 PM To: Long, Erica <elong@slocity.org>; Christian Harris <christian@ssala.com> Subject: RE: Emerson Park Hi Erica, Please review the aƩached revised concept plans for Emerson Park. They are preƩy similar, but each shows an alternaƟve entrance for the dog park. We’ve also included the other revisions we discussed at our last mee Ɵng. Once we get this approved, I can send our backgrounds to the subconsultants and dive into the next phase. Thank you, Jessica From: Long, Erica <elong@slocity.org> Sent: Monday, September 25, 2023 1:43 PM To: Christian Harris <christian@ssala.com> 707 Cc: Jessica Benet <jessica@ssala.com> Subject: RE: Emerson Park Good afternoon Christian and Jessica, I passed on the revised concept layout for review and below is the feedback I received. Also, it looks great to me!!! I really like the bocce ball courts included in the picnic/learning garden area. The dog park and bioswale flows well. It looks like there might be only a slight tweak needed to the dog park double gates. I am working on the report for this project for the PRC meeting on October 11th and will attach the revised concept layout. Feedback:  I like the added detail of the wall seat with tiles and pavement workout pattern.  From my viewpoint, they captured the PRC’s directions adequately and is good for final presentation to PRC in October. I like the addition of the bocce court to the picnic area with the walkway extended to the fitness court.  I agree with insights and view above. This looks very good! One detail to include relates the dog park area gates. For specific design, each entry/exit needs the small ‘holding area’ for the transition between the specific dog park area to the external park area. This is where a 10’x10’ area will need to be represented on the concept plans at each entry/exit gate to the lawn/turf area. The larger entry along Pismo is fine and the internal gates don’t require that. Other than that, I think Christian and his team captured it all! Thank you, Erica Long Project Manager II Public Works 919 Palm Street, San Luis Obispo, CA 93401-3218 E elong@slocity.org T 805-783-7758 slocity.org Stay connected with the City by signing up for e-notifications From: Christian Harris <christian@ssala.com> Sent: Friday, September 22, 2023 4:42 PM To: Long, Erica <elong@slocity.org> Cc: Jessica Benet <jessica@ssala.com> Subject: RE: Emerson Park Hi Erica, Please see the aƩached rendered plan for your use. Take a look and let us know if you have any addiƟonal comments or requested revisions. 708 I hope you have a great weekend! Best, From: Long, Erica <elong@slocity.org> Sent: Wednesday, September 13, 2023 10:16 AM To: Christian Harris <christian@ssala.com> Cc: Jessica Benet <jessica@ssala.com> Subject: RE: Emerson Park Good morning, Attached is the layout with comments and there are some additional comments below. We are thinking the double gates could look something like this if the bio swale stays in the same spot. Please let me know what you think. Feel free to give me a call. Thank you, 709 Erica Long Project Manager II Public Works 919 Palm Street, San Luis Obispo, CA 93401-3218 E elong@slocity.org T 805-783-7758 slocity.org Stay connected with the City by signing up for e-notifications From: Christian Harris <christian@ssala.com> Sent: Tuesday, September 12, 2023 5:10 PM To: Long, Erica <elong@slocity.org> Cc: Jessica Benet <jessica@ssala.com> Subject: RE: Emerson Park Hi Erica, Thankyou for the update and we’re happy you like the revisions! We’ll look for comments in the morning and can very likely get the rendered site plan to you in short order. Best, From: Long, Erica <elong@slocity.org> Sent: Tuesday, September 12, 2023 5:06 PM To: Christian Harris <christian@ssala.com> Cc: Jessica Benet <jessica@ssala.com> Subject: RE: Emerson Park Hi Christian, We are almost done with our review, and I am waiting for confirmation on one thing from Parks and Recreation. I am hoping to send our minimal comments in the morning. 710 We like the updated layout! 뇤눎눐눑눒눏 Thank you, Erica Long Project Manager II Public Works 919 Palm Street, San Luis Obispo, CA 93401-3218 E elong@slocity.org T 805-783-7758 slocity.org Stay connected with the City by signing up for e-notifications From: Christian Harris <christian@ssala.com> Sent: Tuesday, September 12, 2023 12:37 PM To: Long, Erica <elong@slocity.org> Cc: Jessica Benet <jessica@ssala.com> Subject: RE: Emerson Park This message is from an External Source. Use caution when deciding to open attachments, click links, or respond. Hi Erica, Curious if you’ve had a chance to review and comment on the revised concept? Please let us know if you have any quesƟons or input and we will get this rendered. Best, From: Christian Harris Sent: Wednesday, September 06, 2023 3:14 PM To: Long, Erica <elong@slocity.org> 711 Cc: Jessica Benet <jessica@ssala.com> Subject: Emerson Park Hi Erica, Please see the aƩached, revised concept for Emerson Park. Take a look and let us know if you see anything you would like to revise. Once blessed, we will render and return for PRC. Thanks! 712 From:Hyfield, Devin Sent:Wednesday, November 15, 2023 10:27 AM To:Long, Erica; Moore, Shelsie; Avakian, Greg Subject:RE: Select Dog Park Entrance Option 1 or 2 - Emerson Park Agreed with option 1 Devin Hyfield Recreation Manager T 805.781.7295 From: Long, Erica <elong@slocity.org> Sent: Wednesday, November 15, 2023 10:18 AM To: Moore, Shelsie <smoore@slocity.org>; Avakian, Greg <gavakian@slocity.org> Cc: Hyfield, Devin <DHyfield@slocity.org> Subject: RE: Select Dog Park Entrance Option 1 or 2 - Emerson Park Option 1 looks great, and it has an extra bench in the small dog area. I will let SSA know that we would like option 1! Devin- I hope you are also voting for option 1 뇤눎눐눑눒눏 Erica Long Project Manager II Public Works 919 Palm Street, San Luis Obispo, CA 93401-3218 E elong@slocity.org T 805-783-7758 slocity.org Stay connected with the City by signing up for e-notifications From: Moore, Shelsie <smoore@slocity.org> Sent: Tuesday, November 14, 2023 4:15 PM To: Avakian, Greg <gavakian@slocity.org>; Long, Erica <elong@slocity.org> Cc: Hyfield, Devin <DHyfield@slocity.org> Subject: RE: Select Dog Park Entrance Option 1 or 2 - Emerson Park Greg, you have my vote for Option 1. 뇤눎눐눑눒눏 Erica, Thanks for passing these along and keeping the project moving. The layout is looking good. Sincerely, Shelsie Moore 713 From: Avakian, Greg <gavakian@slocity.org> Sent: Tuesday, November 14, 2023 2:30 PM To: Long, Erica <elong@slocity.org>; Moore, Shelsie <smoore@slocity.org>; Hyfield, Devin <DHyfield@slocity.org> Subject: RE: Select Dog Park Entrance Option 1 or 2 - Emerson Park I prefer Option 1 based on the gate access for the small dog area. Greg Avakian pronouns he/him/his Director of Parks and Recreation Parks & Recreation 1341 Nipomo Street, San Luis Obispo, CA 93401-3934 E gavakian@slocity.org T 805.781.7120 slocity.org Stay connected with the City by signing up for e-notifications From: Long, Erica <elong@slocity.org> Sent: Tuesday, November 14, 2023 1:15 PM To: Moore, Shelsie <smoore@slocity.org>; Avakian, Greg <gavakian@slocity.org>; Hyfield, Devin <DHyfield@slocity.org> Subject: Select Dog Park Entrance Option 1 or 2 - Emerson Park Good afternoon, Please review the attached revised concept plans for Emerson Park. They are the same except each shows an alternative entrance for the dog park. SSA included the other revisions we discussed at our last meeting. Let me know if you prefer option 1 or 2 so that I can get back to SSA as soon as possible. Thank you! Erica Long Project Manager II Public Works 919 Palm Street, San Luis Obispo, CA 93401-3218 E elong@slocity.org T 805-783-7758 slocity.org Stay connected with the City by signing up for e-notifications 714 From:Long, Erica Sent:Tuesday, November 14, 2023 1:15 PM To:Moore, Shelsie; Avakian, Greg; Hyfield, Devin Subject:Select Dog Park Entrance Option 1 or 2 - Emerson Park Attachments:FINAL CONCEPT PLAN - dog park entrance option 1.pdf; FINAL CONCEPT PLAN - dog park entrance option 2.pdf Good afternoon, Please review the attached revised concept plans for Emerson Park. They are the same except each shows an alternative entrance for the dog park. SSA included the other revisions we discussed at our last meeting. Let me know if you prefer option 1 or 2 so that I can get back to SSA as soon as possible. Thank you! Erica Long Project Manager II Public Works 919 Palm Street, San Luis Obispo, CA 93401-3218 E elong@slocity.org T 805-783-7758 slocity.org Stay connected with the City by signing up for e-notifications COMCOMCOMCOMCOMCOMCOMCOMCOME(O/H)E(O/H)E(O/H)E(O/H)E(O/H)E(O/H)E(O/H)E(O/H)E(O/H)S36° 27' 17.07"EXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXRTRTRTRTRTX X X X X X X X X X X X X X X X X X X X XXXRTXXRTLANDSCAPE ARCHITECTS1/16" = 1'-0"11 . 01 . 202301 OF 02FINAL CONCEPT PLAN 1EMERSON PARK - SAN LUIS OBISPO1341 NIPOMO ST SAN LUIS OBISPO, CAPISMO STREETNIPOMO STREET BEACH STREET PAPAPAPAPAPAPADECOMPOSED GRANITEPAASPHALTLAWNBIG DOG PARKLITTLE DOG PARKDECOMPOSEDGRANITEBATHROOMREMOVE EX. TREEASPHALTLAWNBIOSWALEPAPA PAPAPABIG DOGENTRANCEPLAYGROUNDPABOCCEBOCCELEARNINGGARDENLITTLE DOGENTRANCECONCRETE16' X 34' SHADESTRUCTURECONCRETESEAT WALLMAINTENANCEACCESS ONLYMAINTENANCEACCESS ONLY COM COM COM COM COM COM COM COM COM E(O/H)E(O/H)E(O/H)E(O/H)E(O/H)E(O/H)E(O/H)E(O/H)E(O/H)S36° 27' 17.07"EXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXR T R T R T RT R T XXXXXXXXXXXXXXXXXXXXXXXR T R T X XX XPISMO STREET NIPOMO STREETBEACH STREETPA PA PA PAPA PA PA DECOMPOSED GRANITE PA ASPHALT LAWN BIG DOG PARK LITTLE DOG PARK BIOSWALEDECOMPOSED GRANITE B A T H R O O M REMOVE EX. TREE LANDSCAPE ARCHITECTS FINAL CONCEPT PLAN 2 EMERSON PARK - SAN LUIS OBISPO 1341 NIPOMO ST SAN LUIS OBISPO, CA 1/16" = 1'-0" 11. 01. 2023 01 OF 02BIOSWALEPA PA PAPAPA BIG DOG ENTRANCE PLAYGROUND PA BOCCE BOCCE LEARNING GARDEN LITTLE DOG ENTRANCE CONCRETE 16' X 34' SHADE STRUCTURE CONCRETE SEAT WALL 716 From:Christian Harris <christian@ssala.com> Sent:Thursday, November 2, 2023 4:36 PM To:Long, Erica Subject:RE: Emerson Park Attachments:Emerson Park Amenity Upgrades and Beautification Proposal.pdf Hi Erica, Thank you and Shelsie as well for helping us with this mistake. Please see the aƩached, revised proposal with the correct contract amount noted. Let us know if you have any quesƟons. Thanks! From: Long, Erica <elong@slocity.org> Sent: Thursday, November 02, 2023 3:22 PM To: Christian Harris <christian@ssala.com> Subject: RE: Emerson Park Hi Christian, Thank you for your email summary of our call earlier this week. I spoke with Shelsie and we decided to move forward on adding the $7,520 fee for MME Civil + Structural Engineering into the purchase order now. Can you send me revised proposal showing the current date and the correct contract amount overall and in Phase Five? Thank you, Erica Long Project Manager II Public Works 919 Palm Street, San Luis Obispo, CA 93401-3218 E elong@slocity.org 717 T 805-783-7758 slocity.org Stay connected with the City by signing up for e-notifications From: Christian Harris <christian@ssala.com> Sent: Monday, October 30, 2023 4:59 PM To: Long, Erica <elong@slocity.org> Subject: Emerson Park This message is from an External Source. Use caution when deciding to open attachments, click links, or respond. Hi Erica, Thank you for taking my call today regarding both the contract amendment for the Geotechnical backfill as well as the spreadsheet error in our contract. To memorialize the concern, Phase Five – ConstrucƟon AdministraƟon shows a subtotal for SSA work of $26,274. AddiƟonally in this phase, we have a $5,125 fee for Aurum ConsulƟng Engineers and a $7,520 fee for MME Civil + Structural Engineering. Adde d together, the total fee for ConstrucƟon AdministraƟon should be $38,538, however our spreadsheet formula did not pick up the $7,520 fee for MME so the contracted total is only $31,399. This email is intended to serve as a reminder to address once we are further along in the project. Thank you for your consideraƟon. Best, LANDSCAPE ARCHITECTURAL DESIGN SERVICES FOR EMERSON PARK AMENITY UPGRADES AND BEAUTIFICATION PROJECT – CITY OF SAN LUIS OBISPO REV. 1 November 02, 2023 Erica Long – Project Manager II City of San Luis Obispo 919 Palm Street San Luis Obispo, CA 93401‐3218 A. PROJECT UNDERSTANDING The scope of work contained herein is based on the Request for Proposal for the Emerson Park Amenity Upgrades and Beautification project for the City of San Luis Obispo. This Request for Proposal was has been presented to SSA Landscape Architects. Inc. as part of the City’s On‐Call Landscape Architectural Services contract, Specification No. 50410.2018LA. This project includes the design of a ½ acre dog park, prefabricated self‐cleaning restroom, drought tolerant landscaping, shade structures, bocce court renovation and/or relocation, renovation and expansion of existing basketball courts, new playgrounds for both the 2‐5 and 5‐12 age groups, replacement of existing perimeter fencing, replacement of an existing drinking fountain and inclusion of an educational garden. A public mosaic will be included as either part of the restroom building facade or placed elsewhere in the park. SSA will serve as the prime consultant leading, collaborating, and managing the design and engineering work of consultants hired by SSA. Anticipated consultants include a Geotechnical Engineer to document existing soil conditions and provide recommendations sufficient for project consultants to design their respective project components; a Civil Engineer will provide rough and fine grading of all elements, sanitary sewer and water utilities for the proposed restroom structure, and stormwater management services; an Electrical Engineer will provide design of court and site lighting sufficient for night time use as well as power to the prefabricated restroom building; and a Structural Engineer will provide direction for footing design for the restroom foundation, light fixtures, and shade structures. An allowance for an Arborist, who will survey all trees in the area of work and provide guidance in relation to tree disposition and potential construction impacts, has been included as an optional service. The scope of work for the project is as follows: PHASE ONE – CONCEPTUAL DESIGN a. Data Collection: Collect and review all available existing conditions information from the CITY, including as‐built plans, title reports, recorded easements, site reports, and any other existing topographic survey information available. b. Execute contracts and initiate topographic and geotechnic surveys and execute with respective subconsultants. c. Project Kick‐off: Attend a kick‐off meeting with the CITY to review the program, project goals, project schedule and existing conditions. This meeting will establish communication protocol and design review protocol by the CITY. d. Site Analysis – Visit the site with the topographic survey to assess features, site access and circulation, drainage and utilities, and identify opportunities and constraints. e. Prepare and submit (2) Schematic Design concepts for amenities noted above based on the Attachment B Site Plan. The Conceptual Plans will include material option concepts. f. Prepare an initial estimate of probable construction costs for each concept. g. Meet with the CITY via video conferencing to review the Schematic Design concepts. h. Attend public meeting at Park to review proposed site designs. City to facilitate meeting, SSA will prepare concept boards and presentation material, present concepts, and solicit feedback during meeting. i. Prepare presentation and present concepts and community meeting findings and input to the Parks and Recreation Committee j. Refine preferred concept per Parks and Recreation Committee comments for final concept approval. k. Coordinate with consultants, vendors and CITY via emails and phone calls throughout this phase of work. PHASE ONE DELIVERABLES  (2) Park Concepts  (1) Final Approved Concept  Preliminary Cost Estimate for each concept  (1) City Review Meeting  (1) Public Meeting  (1) PRC Meeting PHASE TWO – DESIGN DEVELOPMENT a. Based on the approved Conceptual Design, prepare base files for Design Development set and subconsultant use. b. Prepare and submit the 50% Design Development level plan set for the preferred design to the CITY for approval. The plan set will include the following information which may be consolidated to reduce sheet quantity where feasible. Additional consultant sheets for Civil and Electrical scope of work will be incorporated into the plan set: i. Existing Conditions and Demolition Plan ii. Site Plan iii. Accessibility Plan iv. Architectural Floor Plan (for restroom building) v. Layout Plan vi. Irrigation Plan vii. Planting Plan viii. Construction Details and Sections ix. Landscape Details x. Outline Technical Specifications xi. Update Opinion of Probable Construction Cost. xii. Civil Plans xiii. Structural Plans xiv. Electrical Plans c. Publish (1) electronic copy of 50% CD’s and submit for CITY review. d. Meet with the CITY via video conferencing to review 50% CD comments e. Allow for up to (2) meetings via video conferencing with project team to collaborate, coordinate or review project issues. f. Coordinate with Utility companies and submit NOI to construct at the park site. g. Coordinate with CITY, design team, and vendors via emails and phone calls throughout this phase of work. PHASE TWO DELIVERABLES  50% PS&E  (1) City DD review meeting  (2) Design coordination meetings PHASE THREE – CONSTRUCTION DOCUMENTS a. Incorporate comments from previous submittal to prepare and submit the 90% Construction Documents. CITY to coordinate Building Permit submittal (including printing sets, delivery, completing forms, general submittal administration): i. Existing Conditions and Demolition Plan ii. Site Plan iii. Accessibility Plan iv. Architectural Floor Plan (restroom building) v. Layout Plan vi. Irrigation Plan vii. Planting Plan viii. Construction Details and Sections ix. Landscape Details x. Draft Technical Specifications xi. Update Opinion of Probable Construction Cost xii. Civil Plans xiii. Structural Plans xiv. Electrical Plans xv. Itemized Building Review comment response letter b. Publish (1) electronic copy of 90% PS&E and submit for CITY review. c. Meet with the CITY to review 90% comments at CITY offices. d. Walk site with 90% plans to confirm assumptions and identify potential conflicts. e. Conduct in‐house plan check of SSA and consultant drawing sets prior to submittal and incorporate revisions and CITY feedback into draft 100% CD’s to meet all applicable laws, regulations, CITY standards, and other applicable requirements. f. Prepare 100% estimate of probable construction costs. g. Prepare 100% Technical Specifications in CSI format. Coordinate with CITY front end specifications. h. Publish (1) electronic copy of draft 100% CD’s and submit for CITY review. i. Collect feedback from CITY and finalize/compile Bid Set Package. j. Allow for up to (2) meetings via video conferencing with project design team for this phase of work to collaborate, coordinate or review design, construction, budget or schedule. k. Coordinate with CITY, design team, and vendors via emails and phone calls throughout this phase of work. PHASE THREE DELIVERABLES  90% PS&E  100% PS&E  Bid Set  (1) CITY document review meeting  (2) Design coordination meetings PHASE FOUR – BID PHASE COORDINATION a. Attend one pre‐bid meeting and walk‐through with bidding contractors and CITY. b. Provide clarification and addenda throughout bid period as required. c. Assist CITY with review and evaluation of bids. d. Coordinate with CITY on the execution of a contract for construction with successful bidder. PHASE FIVE – CONSTRUCTION ADMINISTRATION a. Attend one Pre‐Construction Meeting to answer contractor questions and walk the site with contractors. b. Provide plan clarification and responses to contractor RFI’s throughout the construction period as requested by the CITY. c. Construction Meetings & Field Observations – attend up to (3) construction meetings to review progress in the field as necessary. Provide site observation notes from each field review. d. Submittals – Review submittals, shop drawings and provide written approval, rejection or correction directives. Review proposed substitutions for conformance to drawings and technical specs, if any. e. CCO’s – Review and make recommendations to the CITY if necessary. Change Order preparation and management by others. f. Perform one pre‐final acceptance walk‐through and prepare punch list. ADDITIONAL SERVICES SSA may provide additional services, as requested in advance by CITY. Additional services will be negotiated separately based on the billing rates contained in the “SSA Rate Schedule”. Additional services may include, but are not limited to: a. Cost estimating or value engineering services beyond those included above. b. Revisions or re‐submittals beyond those included above. c. Procurement of Biological Consultant. d. CEQA coordination. e. Unforeseen changes in the scope of work, design program, budget or schedule. f. 3D modeling or renderings. g. Submitting drawings for or any fees associated with permitting unless noted in scope above. h. Additive or deductive alternates beyond what is included above, and any other service not described within this Scope of Work. FEE PROPOSAL The fees for the above Scope of Work phases are as follows: Phase One – Conceptual Design $73,408.00 Phase Two – Design Development $75,434.00 Phase Three – Construction Documents $169,046.00 Phase Four – Bid Phase Coordination $8,424.00 Phase Five – Construction Administration $38,538.00 Estimated Reimbursable Expenses $5,363.00 Allowance for Arborist $2,750.00 Allowance for Solar Design and Application $8,250.00 Total Proposed Fees $381,213.00 These services are proposed to be provided on an Hourly Not to Exceed basis. Fees will be billed monthly based on the actual effort and expense in each phase. SERVICES TO BE PROVIDED BY THE CITY 1. All Project related drawings, surveys and reports, including, but not limited to, those requested in this Scope of Work 2. CITY review, comment and directives as requested by SSA 3. Procurement of any subconsultant that may be identified as necessary during the Project 4. Submittal to any necessary agencies for review and approval, including to the OWNER REIMBURSABLE EXPENSES Included in the FEE PROPOSAL is an allowance for expenses such as mileage at current federal rates, plotting, printing and reproduction, shipping and postage. Billings for reimbursable expenses will be submitted on or around the 25th of each month based on the actual cost for the previous month, per the attached “SSA Rate Schedule”. a.Data collection 6 4 4 b.Execute contracts and initiate surveys 8 8 c.Project kick-off meeting 2 2 d.Site Analysis 6 6 e.Prepare (2) design concepts 20 32 24 f.Prepare initial construction estimate 6 12 g.Meet with CITY to review concepts 2 2 h.Prepare materials and attend public meeting at park 16 24 24 i.Prepare presentation for concepts and present to PRC 8 8 j.Prepare final concept plan 6 8 8 k.Coordinate with consultants via email, phone 12 4 0 92 0 0 0 82 0 0 80 8 $45,204 $7,540 $8,294 $18,100 $19,910 $25,640 $28,204 $73,408 a.Prepare base files for DD set and subconsultant use 2 8 b.Submit 50% Design level plan set i. Existing conditions 248 ii. Site Plan 4 16 24 iii. Accessibility Plan 2 2 6 iv. Architectural Floor Plan (Restroom) 2 4 8 v. Layout Plan 2 4 8 vi. Irrigation Plan 2 8 16 vii. Planting Plan 2 12 16 viii. Construction Details 8 20 24 ix. Landscape Details 2 2 4 x. Outline Tech Specs 2 6 xi. Update probable construction cost 2 2 4 xii. Civil Plan Review 4 xiii. Structural Plan Review 4 xiv. Electrical Plan Review 4 c.Submit 50% CD's to CITY 223 d.Meet with CITY to review 50% set 2 2 e.Allow up to (2) meetings with project team for review 4 4 f.Coordinate with utility and submit NOI for park 2 2 4 g.Coordinate with CITY, design team 12 4 0 66 0 0 0 94 0 0 133 0 $47,725 $5,860 $6,446 $19,330 21263 $25,190 $27,709 $75,434 a.Incorporate comments from CITY and prepare 90%CDs i. Existing conditions 2812 ii. Site Plan 12 12 16 iii. Accessibility Plan 1 2 4 iv. Architectural Floor Plan (Restroom) 2 6 8 v. Layout Plan 1 12 16 vi. Irrigation Plan 6 16 20 vii. Planting Plan 4 16 20 viii. Construction Details 16 20 24 ix. Landscape Details 2 4 6 x. Draft Tech Specs 8 8 xi. Update probable construction cost 3 6 xii. Civil Plan Review 4 xiii. Structural Plan Review 4 xiv. Electrical Plan Review 4 xv. Itemized Building Review response letter 2 3 b.Submit 90% CD's to CITY 2 3 c.Meet with CITY to review 90% set 8 2 d.Conduct in-house plan check and prepare 100% CD's 12 24 32 e.Walk site with 90% plans to identify conflicts 3 6 Administrative AssistantBASIC SERVICES Associate PrincipalPhase One SSA Subtotal Multipler 1.10Job Captain/Landscape Architect llMME Consultant Subtotal Aurum Consulting Engineers MME Phase Two: Design Development Phase Three: Construction Documents Phase One Total Phase Two Total Detailed Breakdown of Landscape Architectural Services for Emerson Park Amenity Upgrades for City of San Luis Obispo Proposal No. P22056.00 Rev. 2 Date: 11-02-23 Director of DesignLandscape Designer l/AutoCAD TechSub Consultants Multiplier 1.10 Consultant Subtotal Sub Consultants GeoSolutions Phase Two SSA Subtotal Phase One: Conceptual Design Senior Project ManagerPrincipalProject ManagerLandscape Architect lLandscape Designer ll/AutoCAD TechSSA Landscape Architects, Inc. Project Name Proposal Number 11/2/2023 Page 1 of 2 Administrative AssistantBASIC SERVICES Associate PrincipalJob Captain/Landscape Architect llDirector of DesignLandscape Designer l/AutoCAD TechSenior Project ManagerPrincipalProject ManagerLandscape Architect lLandscape Designer ll/AutoCAD Techf.Prepare 100% cost estimate 2 4 6 g.Prepare 100% technical specs 12 h.Submit 100% CD's to CITY 2 3 i.Prepare and submit bid set package 8 12 16 j. Allow up to (2) meetings for review with Design Team 4 4 k.Coordinate with CITY, design team 12 6 0 136 0 0 0 156 0 0 201 0 $82,377 $17,660 $19,426 $61,130 67243 $78,790 $86,669 $169,046 a.Attend on pre-bid meeting 8 b.Provide plan clarification and RFI responses 8 16.0 c.Assist CITY with review of bids 4 d.Coordinate with CITY - execution of construction contract 4 024000000160$7,520 $822 $904 0 $822 $904 $8,424 a.Attend on Pre-Construction meeting 8 b.Provide Plan Clarification and RFI responses 16 12 c.Attend up to (3) Construction Meetings 24 d.Review submittals 24 24 e.Review Change orders 12 f.One prefinal walk through - prepare punch list 8 3 092000039000$26,274 $4,659 $5,125 $6,490 7,139$ $11,149 $12,264 $38,538 Hours: 0 410 0 0 0 332 39 0 430 8 Rate: $241 $222 $218 $215 $178 $158 $150 $146 $137 $108 Extension: $0 $91,020 $0 $0 $0 $52,456 $5,850 $0 $58,910 $864 209100 $364,850 Estimated Reimbursable Expenses $2,000 MME Reimbursable Expenses $2,875 Allowance for Arborist $2,500 Allowance for Solar Design and Application $7,500 $14,875 Multiplier 1.10 $16,363 $381,213 The above breakdown represents our best estimate at this time and may change subject to future developments during the project. It is possible that some of the estimated manpower requirements for specific task items may increase, while others may not require the entire anticipated effort. This provides us a greater degree of confidence in the overall project estimate, rather than in any given task. Project Totals for In-house Staff Reimbursable Expenses Phase Three Total Phase Four Total Phase Four: Bid Phase Coordination Phase Five: Construction Administration Phase Five Total Total Project Compensation Subtotal Project Fees for Services Aurum Consulting Engineers MME Phase Three SSA Subtotal Consultant Subtotal Consultant Subtotal Consultant Subtotal Sub Consultants Aurum Consulting Engineers Phase Four SSA Subtotal Phase Five SSA Subtotal MME Multiplier 1.10 Mulitplier 1.10 Mulitplier 1.10 Sub Consultants MME Sub Consultants Aurum Consulting Engineers SSA Landscape Architects, Inc. Project Name Proposal Number 11/2/2023 Page 2 of 2 EXHIBIT B STANDARD BILLING RATE SCHEDULE Effective through December 31, 2023 PROFESSIONAL SERVICES Principal Landscape Architect $248.00/Hour Associate Principal $233.00/Hour Senior Project Manager $225.00/Hour Project Manager II $209.00/Hour Project Manager I $185.00/Hour Job Captain/Landscape Architect II $164.00/Hour Landscape Architect I $156.00/Hour Landscape Designer III $152.00/Hour Landscape Designer II/AutoCAD Technician $149.00/Hour Landscape Designer I $142.00/Hour Staff Clerical/Administrative $111.00/Hour REIMBURSABLE EXPENSES Subconsultants Direct Billing x 1.10 In-House Office Services: As listed below x 1.10 Plotting: Color Bond $4.65/sf Black & White Bond $2.95/sf Vellum $4.55/sf Mylar $10.50/sf Transparencies: Color $3.25/each Black and White $2.25/each Color Laser Prints: 8.5 x 11 $.65/each 11 x 17 $.95/each Blueprints: 24 x 36 $2.00/each 30 x 42 $2.50/each Black & White Laser Prints: 8.5 x 11 $.10/each 11 x 17 $.15/each CD Media: CDR $6.00/each Outside Reimbursable Expenses: Reproduction, photography, shipping and postage, miscellaneous expenses Direct Cost x 1.10 Travel: Mileage Round Trip from SSA office Current IRS Rate Other travel expenses Direct Cost x 1.10 January 5, 2023 Mr. Christian Harris SSA Landscape Architects, Inc. 303 Potrero Street, Suite 40 - C Santa Cruz, CA 95060 Re: Emerson Park San Luis Obispo, CA Aurum Project. 23-001.00 Dear Christian, We are pleased to have this opportunity to provide a proposal for the electrical construction documents design portion for the referenced project. Our fee proposal is based on the information emailed to us on January 2nd, 2022 for the electrical design to provide power to pre-fabricated restroom building, Solar Powered pole lights around the park and recreational lighting for basketball/multi-sport area. We make the following proposal for consulting services: 50% Construction Documents a. Review preliminary project design plans. b. Review and coordinate comments from DD drawings. c. Site visit to establish existing conditions. d. Load calculations. e. *Coordination with utility companies. f. *Electrical service design. g. Electrical service distribution. h. Power and Lighting plans. i. Equipment cut sheets and product literature. j. Opinion of probable costs. k. (2) web-based meetings with design team. 90% Construction Documents a. Review and coordinate comments from 50% drawings. b. Power and Lighting plans. c. Electrical specifications. d. Opinion of probable costs. e. (2) web-based meetings with design team. 100% Construction Documents a. Review and coordinate comments from 90% drawings. b. Power and Lighting plans. c. Electrical specifications. d. Title 24 Calculations and documentation. e. Opinion of probable costs. f. Review and respond to City comments. g. Provide 100% biddable construction documents. h. (2) web-based meetings with design team. Bidding & Construction Administration a. Respond top bidder’s inquiries and request for clarifications. b. Incorporate addenda bid documents into construction set of plans and specifications. c. Review of submittals. d. Review proposed substitutions. e. Responding to questions from the field. f. Review change orders. g. (2) On site review of the Contractor’s work upon request. h. Final walk through observation report of the completed work. i. Prepared Record Drawings from redlines provided by contractor. Our total fee for the services outlined above is as follows: 50% Construction Documents $5,860 90% Construction Documents $5,400 100% Construction Documents $4,400 Bidding & Construction Administration $5,481 Total fee $21,141*/** *PG&E Application/Coordination/New Service (if Necessary): $7,860. **Solar Photovoltaic System Design/Grid-Interconnection/Application/Process: Assumed by Others Construction support includes review of submittals, responding to questions from the field, one on site review of the Contractor’s work upon request and a final walk through observation report of the completed work. Regularly scheduled job meetings during construction or periodic on-site inspections are not included in our scope of work (weekly or bi-weekly meetings). Not included in our basic scope of work: a. Electrical Utility Design (power, telephone & cable TV) beyond the Project property lines. b. Upgrade of existing on-site utilities (power, telephone & cable TV). c. Fire Alarm System Design. d. Electrical Service or Distribution Design. e. Street lighting or control. f. Data Cabling (or active electronics). g. CATV System Design. h. Telephone Cabling (or telephone switch design). i. Title 24 Commissioning. j. Title 24 certification, testing and documentation. k. Green Building Code (Cal Green) voluntary measures. l. Mechanical controls. m. Emergency Generator Design. n. Fire Pump Design. o. Photovoltaic System Design. p. Intrusion/Security System Design. q. CCTV System Design. r. As – built Drawings. s. Power Coordination Study etc. t. Preparation or review of energy rebate applications. u. LEED Certification. v. Value Engineering Reviews. w. Design using Revit or other BIM software. x. Structural Calculations. 2023 Hourly Rate Schedule Engineering Director $ 217.00/hr. Senior Project Manager $ 194.00/hr. Project Manager $ 188.00/hr. Electrical Designer $ 178.00/hr. CADD Manager/ Drafter $ 139.00/hr. Drafter $ 119.00/hr. All drawings, details, specifications, reports, calculations and etc. are the property of Aurum Consulting Engineers Monterey Bay, Inc. Aurum Consulting Engineers Monterey Bay, Inc. grants a one-time non- exclusive license for one time use on this specific project for the engineering work covered by this agreement and may not be used by the Client for any other endeavor without written consent. The above proposed fee does not include fees assessed by agencies as a result of obtaining information, plans, existing conditions, etc. in order to accomplish our Scope of Work. These will be considered out- sourced expenses should they occur. Additional compensation will be requested when: • Revisions are requested after the substantial completion of the documents. • It is necessary to review change orders not initiated by or as a result of our design. • When additional work not in the scope of work listed above (included services) is requested. Agreement Terms An invoice for Aurum Consulting Engineers services will be submitted monthly. Invoices are payable within 30 days after the invoice date. Accounts unpaid 60 days after the invoice date may be subject to a monthly service charge of 1.5% (or the legal rate) on the then unpaid balance. In the event any portion or all of an account remains unpaid 90 days after billing, the Client shall pay all costs of collection, including reasonable attorney’s fees. If the client objects to any portion of the invoice, the Client shall notify Aurum Consulting Engineers in writing within ten calendar days of receipt of invoice. The Client shall identify the specific cause of the disagreement and shall pay when due that portion of the invoice not in dispute. Any claims or disputes arising between Aurum Consulting Engineers Monterey Bay Inc. and the Client shall be submitted to non-binding mediation. The Client shall, to the fullest extent permitted by law, indemnify and hold harmless Aurum Consulting Engineers Monterey Bay Inc., Aurum Consulting Engineers Monterey Bay Inc.’s officers, directors, employees, agents and sub consultants from and against all damage, liability and costs, including reasonable attorney’s fees and defense costs, arising out of or in any way connected with the performance by any of the parties above named of the services under this agreement, excepting only those damages, liabilities, or costs attributed to the sole negligence or willful misconduct of Aurum Consulting Engineers Monterey Bay Inc. In recognition of the relative risks, rewards and benefits of the project to both Aurum Consulting Engineers Monterey Bay Inc. and the Client, the risks have been allocated such that the Client agrees that, to the fullest extent permitted by law, Aurum Consulting Engineers Monterey Bay Inc.’s total liability to the Client for any and all injuries, claims, losses, expenses, damages or claim expenses arising out of this agreement from any cause or causes, shall not exceed Aurum Consulting Engineers Monterey Bay Inc. Insurance coverage in effect on the contract date. Such causes include, but are not limited to, Aurum Consulting Engineers Monterey Bay Inc. negligence, errors, omissions, strict liability, breach of contract or breach of warranty. This agreement may be terminated upon giving written notice by the Client or Aurum Consulting Engineers Monterey Bay Inc. should the other fail to perform its obligation hereunder. In the event of termination, the Client shall pay Aurum Consulting Engineers Monterey Bay Inc. for all services rendered to the date of termination, all reimbursable expenses, and reimbursable termination expenses. Any litigation between the parties shall be adjudicated in the County of Monterey, California. Payment of invoices is in no case subject to unilateral discounting or set-offs by the Client and payment is due regardless of suspension or termination of the Agreement by either party. We trust that the above is in agreement with your understanding of our participation in this project and meets with your approval. We are most interested in your input and if there is something about our proposal which needs further explanation or if you would like to make adjustments in the scope-of-work please contact us. Please acknowledge your acceptance of this proposal by signing this letter below and returning a copy to us. This Proposal and pricing will expire in 90 days if written agreement is not received. Sincerely, Najib Anwary, P.E., LEED AP (BD+C) Sr. Project Manager Accepted: Signature: __________________________ Title: ____________________________ Name: _____________________________ Date: ____________________________ PROPOSAL FOR GEOTECHNICAL SERVICES Dear Mr. Harris: 1.0 INTRODUCTION GeoSolutions, Inc. presents this proposal to provide geotechnical services for the proposed Emerson Park Amenity Upgrades and Beautification project to be located at Emerson Park, 1341 Nipomo Street, San Luis Obispo California. SSA Landscape Architects, Inc. will hereafter be referred to as the client. This proposal presents our project understanding, proposed scope of services, preliminary schedule, and estimated costs associated with providing the following project deliverables:  Soils Engineering Report All work listed in this proposal shall be in accordance with the standard specifications of the City of San Luis Obispo, the 2022 California Building Code (CBC), and/or industry standard practices. 2.0 PROJECT UNDERSTANDING Our project understanding is based on the RFP for the project, which was provided by the City of San Luis Obispo. The proposed project will consist of renovating existing facilities and constructing new facilities within the existing park. New facilities are to include a restroom, play structure, and shade structures. Retaining walls may be constructed as part of the proposed improvements. See Figure 1: Site Plan (provided by the City of San Luis Obispo). Figure 1: Site Plan (provided by City of San Luis Obispo) DATE January 6, 2023 PROJECT NUMBER GS00320-1 CLIENT SSA Landscape Architects, Inc. Attn: Christian Harris 303 Potrero St, Suite 40-C Santa Cruz, CA 95060 PROJECT NAME Emerson Park Amenity Upgrades and Beautification Project 1341 Nipomo Street San Luis Obispo California Emerson Park Amenity Upgrades and Beautification January 6, 2023 Project GS00320-1 2 The proposed structures are to be located throughout Emerson Park. The site is generally level, sloping gradually downward to the southwest. This area is mapped as being underlain by Surficial Sediments (Qa). Geotechnical information is requested for design and construction of foundations for the proposed structures.. 3.0 SCOPE OF SERVICES Based on our understanding of the project needs we propose the following scope of services. 3.1 Field Investigation The proposed field investigation will consist of advancing five exploratory borings to a maximum depth of 15 feet (bgs). Anticipated exploration locations are provided in Figure 2: Proposed Exploration Plan. Actual exploration locations will be based on drill rig access, utility clearance, and our understanding of the project needs. The explorations will be used to determine the general site suitability for the proposed construction. The Project Engineer will observe the boring operations and record the sub-surface soils and/or bedrock conditions in Boring Logs. During the field investigation, sampling will be performed at approximate 2.5 to 5.0-foot intervals. Bulk and relatively undisturbed soil/bedrock samples will be obtained in the field for classification and laboratory testing. The exploratory borings will be backfilled, but not compacted, with on-site material. Repair of damaged landscape will not be the responsibility of GeoSolutions, Inc. Prior to the field investigation, pertinent published and unpublished geotechnical studies and literature of the subject project area will be reviewed under the direction of the Project Engineer. A predrill site visit will be performed in order to coordinate proposed exploration locations with the project team and/or mark for utility clearance (USA Dig Alert). We assume no site access restrictions apply for our field investigation and that no permits are required for our fieldwork. 3.2 Laboratory Testing Selected soil samples that are considered to be representative of site conditions will be tested in our laboratory, or an equivalent laboratory, in order to ascertain or derive relevant engineering properties. Anticipated testing for the project may include: Figure 2: Proposed Exploration Plan Emerson Park Amenity Upgrades and Beautification January 6, 2023 Project GS00320-1 3  Soil Classification (ASTM D2487, D2488)  Liquid Limit, Plastic Limit, and Plasticity Index (ASTM D4318)  Expansion Index (ASTM D4829)  Soil Particle Size Analysis (ASTM D422)  Laboratory Maximum Density (ASTM D1557)  Direct Shear (ASTM D3080) 3.3 Geotechnical Analysis and Report Preparation Geotechnical engineering analyses will be performed using the data obtained during our literature review, field investigation, and laboratory testing. The analyses will be used to help form our Soils Engineering Report for the project providing geotechnical recommendations pertaining to:  Location and depth to bedrock, if encountered  Depth to groundwater, if encountered  Grading requirements  Processing of soils and depth of over-excavation  Drainage and erosion  Preliminary pedestrian pavement structural section  Bearing capacity  Minimum foundation depth and width parameters  Lateral earth pressures (active, at-rest, and passive resistance) and sliding resistance parameters for the design of retaining walls and footings  Seismic design considerations including seismic lateral earth pressures A digital copy (pdf) of this report will be emailed to the client and/or client representative. 4.0 SCHEDULE Receipt of the signed agreement for professional services signifies the start of the schedule. Please note this schedule is only approximate and is subject to change; weather and site access can affect the schedule time frame.  Field investigation: within approximately four to five weeks of receiving signed agreement.  Laboratory analysis: within approximately two to three weeks of field investigation.  Report preparation: within approximately two weeks of laboratory analysis. The report(s) will be submitted within approximately eight to ten weeks of receipt of your written authorization to proceed. To initiate the proposed services, please sign and return a copy of the included Agreement for Professional Services. Upon receipt of the signed copies of the Agreement for Professional Services, we will promptly schedule the fieldwork for the proposed scope of services and return a counter-signed Agreement for Professional Services. Any alterations to the original Agreement for Professional Services may result in a delay of the proposed services or our inability to execute those services. Emerson Park Amenity Upgrades and Beautification January 6, 2023 Project GS00320-1 4 5.0 FEE ESTIMATE Our fees for the proposed geotechnical services include a Soils Engineering Report (field investigation, laboratory testing, and report). We understand this is a prevailing wage project. A breakdown of costs associated with performing our proposed work scope is provided. Our fees are based on a flat rate and are as follows: Soils Engineering Report Field Investigation $ 3,640.00 Laboratory Testing $ 1,900.00 Report Preparation $ 2,000.00 TOTAL: $ 7,540.00 We will not incur expenditures above $ 7,540.00 without your prior authorization. 6.0 TERMINATION OF SERVICES This contract may be terminated by either party. Any fees accrued by GeoSolutions, Inc. after receipt of the signed Agreement for Professional Services and retainer will be deducted from said retainer and the remainder returned to the issuer of the retainer. 7.0 ADDITIONAL GEOTECHNICAL AND INSPECTION SERVICES GeoSolutions, Inc. assumes that it will be retained to provide additional services during future phases of the proposed project. These services would be provided by GeoSolutions, Inc. as required by the City of San Luis Obispo, the 2022 CBC, and/or industry standard practices. These services would be in addition to those included in this document. 8.0 PROJECT CONSIDERATIONS It is the responsibility of the Client and/or the Client Representative to provide access to the project site for our testing equipment. The locating of any underground utility within the property limits is the responsibility of the Client and/or the Client Representative. If the Client/Client Representative is uncertain about the locations of underground utilities, you should hire a professional locating service. We will contact Underground Service Alert (USA) to locate utilities in the public right of away and exercise caution during field investigation. If paint is used to mark utility locations, GeoSolutions, Inc. will not remove paint marks. GeoSolutions, Inc. will not be liable for damage or injury arising from damage to existing utilities. It should be noted when drilling on or near developed properties, we will attempt to minimize damage to the existing landscape, hardscape, and/or pavement areas. GeoSolutions, Inc. will not be liable for damage to existing landscape, hardscape, and pavements. If available, topographic maps and a preliminary layout should be provided to us. Any change in the layout could necessitate additional work. Review of subsequent plan changes and/or other project requirements would be charged as additional cost in accordance with our fee schedule. We request that any previous geologic or geotechnical reports conducted for the site be submitted to us. 9.0 CLOSURE This proposal, including, but not limited to, the terms of payment, proposed services, and schedule for proposed services, is valid for 90 days from the proposed date. AGREEMENT FOR PROFESSIONAL SERVICES Project Description: Provide geotechnical services associated with a Soils Engineering Report in accordance with this proposal dated January 6, 2023 This Agreement is entered into by and between GEOSOLUTIONS, INC. and the CLIENT as follows: 1. GEOSOLUTIONS, INC. agrees to perform professional services at the Project name described to the left, or elsewhere as appropriate, the scope of which services is briefly described above. Client acknowledges that the “Exhibit A” applicable to project and date listed above is hereby made part of this Agreement for Professional Services. 2. Unless otherwise specifically agreed in writing, GEOSOLUTIONS, INC. services shall be performed on a fixed fee and/or time and materials basis in accordance with the proposal and/or fee schedule attached to this Agreement. Any estimate of the total cost for the scope of work described herein is provided in good faith, but is intended as an estimate only in recognition of the many variables that may affect the execution of professional services (including, without limitation, conditions in the field, coordination with other trades, field change orders, and the like). 3. All fees and other charges attributable to this Agreement shall be invoiced at completion of services. Release of work product to Client is contingent upon receipt of client payment in full to GEOSOLUTIONS, INC. unless otherwise specifically agreed to in writing by both parties. Invoices are due and payable upon receipt. After thirty (30) days, late charges shall accrue on invoices at the rate of 1% per month. Should Client dispute any fee or charge, written notice of such dispute must be provided to GEOSOLUTIONS, INC. within thirty (30) days after invoice date; otherwise, invoiced items and amounts shall be conclusively presumed correct. If it becomes necessary for GEOSOLUTIONS, INC. to file suit to collect any sum due for professional fees or costs, the prevailing party in such collection action shall be entitled to reasonable attorney's fees and costs incurred therein. 4. Any change order or expansion or modification of the scope of work, or additional services to be provided by GEOSOLUTIONS, INC., shall be agreed upon in writing, to the extent that it is reasonably practicable to do so, and such modified or additional work shall be governed by each and every provision of this Agreement; provided, however, that Client's acceptance of the work as modified or enlarged shall be deemed a waiver of any requirement of a written change order associated therewith. 5. To the fullest extent permitted by law, and not withstanding any other provision of this Agreement, the total liability, in the aggregate, of GEOSOLUTIONS, INC. and GEOSOLUTIONS, INC.’S officers, directors, partners, employees, agents and subconsultants, and any of them, to the Client and anyone claiming by, through or under the Client, for any and all claims, losses, costs or damages of any nature whatsoever arising out of, resulting from or in any way related to the Project or the Agreement from any cause or causes, including but not limited to the negligence, professional errors or omissions, strict liability, breach of contract or warranty, express or implied, of GEOSOLUTIONS, INC. or GEOSOLUTIONS, INC.’S officers, directors, employees, agents or subconsultants, or any of them, shall not exceed the total compensation received by GEOSOLUTIONS, INC. under this Agreement, or the total amount of $35,000 whichever is greater. 6. GEOSOLUTIONS, INC. shall perform professional services hereunder in accordance with generally accepted professional practice in its fields of specialty. No other warranty or representation of quality or result, either express or implied, is included or intended in our proposal, agreements or reports. Any and all reports or other findings, conclusions or recommendations provided to Client by GEOSOLUTIONS, INC. shall be strictly subject to the conditions and limitations stated therein. Any material departure from such conditions or limitations by Client shall relieve GEOSOLUTIONS, INC. of any liability which would otherwise arise in connection with such reports or recommendations. 7. To the fullest extent permitted by law, Client agrees to indemnify, defend, and hold harmless GEOSOLUTIONS, INC. from any and all liability, costs, loss, damages, or judgments arising directly or indirectly out of the conduct of Client, its employees, subcontractors, design professionals, agents, suppliers, and representatives, regardless of whether or not the active or passive fault of GEOSOLUTIONS, INC. contributed to the claim, loss, damage or liability. 8. In the event that Client requests termination of the services contemplated by this Agreement prior to the completion thereof, GEOSOLUTIONS, INC. reserves the right to complete such analyses, records, and reports as may be necessary to place its file in order and reasonably to protect its reputation for professional competence. All files, drawings, samples, field notes, and reports, including the authorized submission of final reports to public agencies, shall remain the property of GEOSOLUTIONS, INC. until GEOSOLUTIONS, INC. has received payment in full for fees and costs billed hereunder. The actual or threatened use of any such material in contravention of GEOSOLUTIONS, INC.'S ownership rights hereunder shall be grounds for appropriate injunctive relief. 9. GEOSOLUTIONS, INC. will diligently proceed to complete the professional services described in this Agreement in a timely manner. However, it is expressly agreed that GEOSOLUTIONS, INC. shall not be held responsible for delays in performance occasioned by factors beyond GEOSOLUTIONS, INC.'S control. Client: SSA Landscape Architecture, Inc. Signature: _______________________ Date: DATE January 6, 2023 PROJECT NUMBER GS00320-1 CLIENT SSA Landscape Architects, Inc. Attn: Christian Harris 303 Potrero St, Suite 40-C Santa Cruz, CA 95060 PROJECT NAME Emerson Park Amenity Upgrades and Beautification Project 1341 Nipomo Street San Luis Obispo California GeoSolutions, Inc. Kelly Robinson, GE 3118 Signature: _______________________ Date: January 11, 2023 Christian Harris Associate Principal SSA Landscape Architects, Inc. 303 Potrero Street, Suite 40-C Santa Cruz, CA 95060 Re: Proposal to Provide Civil and Structural Engineering Services for Emerson Park Amenity Upgrades and Beautification MME Project No: 22162 Dear Christian, Thank you for asking MME to provide your engineering services, accordingly we have prepared the following proposal for your review. We have over 30 years of local civil and structural engineering experience and look forward to working with you. Project Understanding This project consists of the rehabilitation and improvement of the existing amenities at Emerson Park in San Luis Obispo, California. These improvements primarily include a new fully accessible pre-fabricated public restroom, improvements to the dog park, relocated bocce courts, expanded basketball court, new playground, new fencing, improved solar safety lighting, site lighting, fencing, and (3) new shade structures at the dog park, playground, and exercise equipment. We understand that a major goal of the project is to utilize rain barrels to collect storm water for use at the community garden. We anticipate that the added and replaced impervious area for this project will be less than 22,500 SF. With the added/replaced impervious areas greater than 15,000 SF and less than 22,500 SF, the project will need to provide performance requirements 1, 2, & 3 in accordance with the City of San Luis Obispo’s Adopted Post Construction Requirements (Central Coast Regional Water Quality Control Board), dated July 12, 2013. These requirements include site design and runoff reduction, water quality treatment, and runoff retention. We understand that the project is being funded by Proposition 68 State Parks grant funding and will therefore need to comply with recent Prop 68 requirements. The approximate project budget is $2.8 million. Our work will generally include the civil engineering (CE) services to prepare construction documents including plans, specifications and estimates for use in competitive bidding and construction of this project. Proposal for Emerson Park MME Project No: 22162 January 11, 2023 Page 2 of 7 Scope of Proposed Services The scope of our services is based on a review of the conceptual drawings, observations made during a visit to the site, and discussions with you. Based on this information, we intend to provide the following services: Design Phase Services Phase One – Conceptual Design 1. Participate in correspondence with you and members of the design team as may be required to accomplish the tasks identified during this phase. 2. Prepare a topographic field survey of the site to provide a base map for design. Contact utilities companies to request maps of utilities in the project area and surrounding streets. We will survey ground features such as fences, slopes, pavements, building corners, driveways, major trees, and visible improvements or utilities at ground level. We will prepare a topographic map at about 10 scale with 2’ contours and elevations of ground features deliverable in AutoCAD and PDF. Survey will be an Engineering Survey based on local assumed datum and basis of bearings and will not be a Boundary Survey and will not include historical research, deeds, easements, legal descriptions, reconciliation of maps, filing records of survey, setting corners or determining property boundaries. Develop a scope of services and subcontract to provide underground utility location markings at the site and surrounding street (see Figure 1). Figure 1 – Site overview map from RFP Proposal for Emerson Park MME Project No: 22162 January 11, 2023 Page 3 of 7 3. Review the Geotechnical Investigation from the City. 4. Prepare structural design of foundations for prefabricated restroom, three shade structures, large playground structures, site light poles, and fencing. 5. Prepare and deliver one set of Schematic Design (SD) civil and structural engineering drawings of the selected alternative with sufficient detail to fix and describe the character of the systems contemplated for use on this project. SD drawings will be about 50% complete when compared to the final drawings. Drawings will include: i) Impervious area plan with drainage area calculations and mitigation areas ii) Site grading and drainage plan with inlets, outlets, pipes for storm drainage and preliminary ADA grading scheme iii) Utility Plan for prefabricated restroom sewer and water connections, and possibly replacement water fountain connections if needed iv) Foundation plan for prefabricated restroom, shade structures, and playground structures v) Key Structural Details 6. Prepare an opinion of estimated construction costs for the portions of the project represented by our drawings. 7. Provide the administrative support necessary for us to perform these services. Phase Two – Final Design 1. Participate in correspondence with you and members of the design team as may be required to accomplish the tasks identified during this phase. 2. Attend a meeting with you and other members of the design team to review and discuss the previously submitted schematic drawings and to resolve any identified conflicts between the various disciplines. 3. Prepare a Drainage Memo. 4. Prepare and deliver 90% engineering drawings sufficiently detailed for competitive bidding and for guidance of a qualified, experienced contractor during construction of the proposed improvements. These Drawings will be submitted for the Building Permit Application. Drawings to be furnished will include: i) Cover ii) Site grading plan iii) Site drainage plan with inlets, outlets, pipe sizes and lengths for storm drainage and restroom sewer lateral iv) Storm Water Control Plan with impervious areas v) Utility Plan Proposal for Emerson Park MME Project No: 22162 January 11, 2023 Page 4 of 7 vi) Erosion control plan vii) Site Details viii) Foundation plan for prefabricated restroom, shade structures, and playground structures ix) Key Structural Details 5. Prepare and deliver a preliminary set of technical specifications in MS Word. 6. Prepare an opinion of estimated construction costs for the portions of the project represented by our drawings. 7. Assist in obtaining approval of our parts of the project by the Building Official by responding to one set of plan check comments. 8. Complete the design and preparation of 100% level drawings incorporating Building Permit submittal comments and revisions. 9. Complete the preparation of 100% level technical specifications incorporating Building Permit submittal comments and revisions. 10. Update the final 100% opinion of estimated construction costs for the portions of the project represented by our drawings. 11. Prepare final civil engineering calculations for earthwork volumes, storm and sanitary sewer systems, and other portions of the civil site improvements. 12. Prepare final structural engineering calculations for foundations. 13. Revise Final Plans, Specifications, and Estimate as requested by City Engineer, for use in bidding and construction of the project. 14. Provide the administrative support necessary for us to perform these services. Phase Three – Construction Administration 1. Participate in correspondence with you and members of the design team as may be required to accomplish the tasks identified during this phase. 2. Participate in a pre-construction meeting to answer questions about design intent or about interpretation of the documents prior to work at the site. 3. Prepare and issue bulletins in response to RFI’s during construction, if needed, for clarification of our drawings or specifications. 4. Review submittals and shop drawings, submitted through and checked by the General Contractor, for general compliance with the intent and requirements of our Construction Documents. Re-review of any submittals more than two resubmittals would be considered Additional Services. 5. Provide the administrative support necessary for us to perform these services. Additional Services Additional Services are those items which are not specifically mentioned under the scope of proposed Design Phase services outlined above and/or those items which Proposal for Emerson Park MME Project No: 22162 January 11, 2023 Page 5 of 7 arise as a result of unforeseen circumstances during the design or construction phases of the project. Any Additional Services and compensation shall be authorized by the Client in advance and in writing or acknowleged and confirmed by email. Because the remodeling and/or rehabilitation of an existing building or infrastructure requires that certain assumptions be made regarding existing conditions, all the construction details can seldom be precisely shown on the drawings before the work of construction begins. Therefore, unforeseen field conditions will generate a certain amount of Additional Services work and expense due to no fault of anyone and we recommend the Owner carry a bigger contingency for additional design fee and additional construction cost to address unknown existing conditions. The following is a partial list of work excluded from this scope of services: Existing Underground Utility Location, Irrigation, Geotechnical Engineering, Caltrans Encroachment Permits, Environmental Assessments or Permits, Hazardous Materials Services, Architecture or Waterproofing, Mechanical, Electrical or Traffic Engineering, Pumps and Hydromodification Analysis, FEMA studies, Arborists Reports, Tree Protection Plans, Traffic Control Plan, Construction Staging Plans, SWPPP, Signalized Intersections and Crosswalks, Bid Alternates, Value Engineering, Construction Inspection, Front End Specifications, Expedited Schedule, Demolition Plans and Construction Contracts. Deliverables At the following points in the design process, we will furnish the following deliverables to you for your use, review and comment:  Topographic Survey – AutoCAD format and PDF format  Schematic Design 50% – Two conceptual plans, one set of plans (with selected alternative), and cost estimate in electronic PDF format  Design Development 90% – One set of plans, one cost estimate, and one preliminary drainage memo in electronic PDF format, and one set of preliminary technical specifications in MS Word format.  Construction Documents 100% – One set of plans, one cost estimate, one set of calculations in electronic PDF format, and one set of technical specifications in MS Word format.  Final Construction Documents– One set of signed plans on bond paper, three sets of signed calculations, one cost estimate, and one final drainage memo in electronic PDF format and one set of signed technical specifications in MS Word format. Time Schedule Based on our present workload, we could begin work on this project within two weeks of receiving a signed copy of this proposal. The work will be completed pursuant to a mutually agreed upon schedule. Proposal for Emerson Park MME Project No: 22162 January 11, 2023 Page 6 of 7 Compensation for Services Compensation for all services rendered in connection with this project will be based on time and expenses charged in accordance with our Schedule of Standard Billing Rates. Based on information available to us at this time, it is our opinion the estimated cost of our services will be Hourly Not To Exceed the amount shown in the attached Engineering Fee Estimate. Thank you for the opportunity to prepare this proposal. Should you have any questions please call me. We look forward to working together with you. Respectfully yours, Rodney Cahill, P.E. Principal Engineering Fee Estimate prepared for SSA CE and SE Services for Emerson Park Mesiti-Miller Engineering, Inc. MME Project Number: 22162 1/11/2023 Item Task Description Total Principal Engineer Engineer Engineer Engineer Engineer Admin Fee Engineer V IV III II I Assist $230 $220 $200 $170 $150 $130 $95 Phase One - Conceptual Design 1 Correspondence 4 1 1 2 $1,590 2 Topographic Survey 16 80 $15,680 3 Review Geotechnical 1 4 $830 4SDs $0 i. Impervious Area Plan 1 4 4 $1,510 ii. Grading and Drainage Plan 8 8 16 $5,600 iii. Utility Plan 4 8 16 $4,680 iv. Foundation Plans 1 16 $3,430 v. Key Structural Details 1 8 $1,830 5 Cost Estimate 1 4 2 2 $1,670 6 Administration 1 4 $610 Subtotals: 38 0 29 23 124 0 4 $37,430 Phase Two - Final Design 1 Correspondence 4 1 1 1 $1,440 2 Meeting 2 2 $760 3 Drainage Memo 2 16 4 $3,780 4 90% Plans $0 i. Cover 2 $300 ii. Grading Plan 2 24 6 $5,440 iii. Drainage Plan 2 4 16 $3,540 iv. SWCP 2 12 4 $3,100 v. Utility Plan 1 12 4 $2,870 vi. Erosion Control Plan 1 2 4 $1,170 vii. Site Details 1 2 4 $1,170 viii. Foundation Plan 1 32 $6,630 ix. Key Structural Details 1 12 $2,630 5 90% Tech Specs 4 24 4 24 $10,000 6 90% Cost Estimate 1 8 2 8 $3,370 7 Plan Check 1 2 1 4 $1,400 8 100% Plans 2 8 4 16 $5,140 9 100% Tech Specs 2 4 2 4 $2,200 10 100% Cost Estimate 1 2 2 $930 11 CE Calculations 1 6 $1,130 12 SE Calculations 1 6 $1,430 13 Revise Final PS&E 4 4 $1,400 14 Administration 4 4 $1,300 Subtotals: 36 0 103 86 115 0 4 $61,130 Personnel and Hourly Billing Rates Phase Three - Construction Administration 1 Correspondence 1 1 1 $580 2 Pre-con Meeting 2 2 $800 3 RFI Response 2 4 8 $2,460 4 Review Submittals 1 4 8 $2,230 5 Administration 1 2 $420 Subtotals: 70921702 $6,490 Services Subtotal: $105,050 Reimbursable Expenses 1 Plotting and Delivery $0 2 Mileage 200 0.625 $125 3 Subconsultant Utility Markings Allowance (x 1.10)2500 1.1 $2,750 Subtotals: $2,875 Services and Expenses Subtotal: $107,925 This is our estimate based on currently available information. We may redistribute compensation between phases to be consistent with the hours of services provided, but shall not exceed the total unless approved by the Client. This estimate is based on hourly rates effective through December 2023. Proposal for Emerson Park MME Project No: 22162 January 11, 2023 Page 7 of 7 Schedule of Standard Billing Rates Effective through December 31, 2023 Professional Services Engineer I $ 130 / hour Engineer II $ 150 / hour Engineer III $ 170 / hour Engineer IV $ 200 / hour Engineer V $ 220 / hour Principal Engineer $ 230 / hour Expert Witness Services $ 380 / hour Deposition, court appearance and preparation Administrative Assistant $ 95 / hour CAD Technician I $ 90 / hour CAD Technician II $ 110 / hour Field Technician I $ 115 / hour Field Technician II $ 140 / hour Minimum Consultation Fee $ 1,000 Field Survey (Prevailing Wage) Chief of Party $235 / hour Instrumentman $225 / hour Chainman / Rodman $215 / hour Flagperson / Pedestrian Monitor $170 / hour Reimbursable Expenses Sub-Consultants Direct Billing x 1.10 Outside Services Direct Cost x 1.15 Printing, delivery, equipment rental and other direct project expenses In-House Services Photocopies $ 0.10 sheet Plotting -internal check plots / plots on bond $ 2.00 sheet -final plots on mylar $ 10.00 sheet Travel Automobile mileage $ 0.625 mile Airfare, Car Rental, etc. Direct Cost x 1.15 Per Diem Allowance (varies by location) $ 197/day \\svr2016\projects\22162 ssa - emerson park\proposal\proposal or soq work docs\22162_emerson park_proposal.docx 720 From:Erica Long < Sent:Friday, October 27, 2023 9:06 PM To:Long, Erica Subject:Fwd: Educational Info for DP locations.pdf Attachments:Educational Info for DP locations.pdf This message is from an External Source. Use caution when deciding to open attachments, click links, or respond. ---------- Forwarded message --------- From: Hans Poschman < Date: Fri, Oct 27, 2023, 2:56 PM Subject: Educational Info for DP locations.pdf To: Erica Long < Friends of SLO City Dog Parks Visit Us on Facebook or our website: https://slocitydogs.org Enclosed Dog Parks in the City of SLO ( as of 9/24/23) Location: Laguna Lake Park Size: About 3 acres Status: Final Design approved by Parks and Recreation Commission (PRC; August, 2023); Estimated costs around $1.9 million; Available funds around $1.1 million; PRC considered reduced project ($1.4 million) but directed staff to pursue original design moving forward; if additional funding not authorized by Council, staff will need to consider alternatives (e.g., reduced improvements, work with outside groups to help offset some costs, break project out to complete ‘essential’ items now with existing funding and ‘important’ items funded at a later time, etc.). Next step: Take Final Design to City Council to authorize funding; as of September 1, 2023, no Council date yet set. Construction start date: Once Council approves funding, construction proposals to follow; construction would then start shortly after bid accepted, which could be early to mid 2024. Proposed Amenities: Full perimeter fencing; interior fencing to create two separate areas for small dogs and large dogs; all-weather surfaces (grass, mulch/wood chips, decomposed granite); shading (built structures and trees); water stations; benches; tables; grading to improve drainage; entry and walkways to be ADA compliant. Existing amenities include a bathroom and parking lot. Friends of SLO City Dog Parks Visit Us on Facebook or our website: https://slocitydogs.org Location: Righetti Park Size: About 0.5 acres Status: Final Dog Park Design approved by Parks and Recreation Commission (PRC; September, 2023); Fully funded with developer and recreation fees. Graphic below is an early design – some improvements were made by PRC. Next step: Take to City Council to approve design/funding; as of September 1, 2023, no Council date yet set. Construction start date: Once Council approves funding, construction proposals to follow; construction would then start shortly after bid accepted, which could be as early as mid to late 2024. Proposed Amenities: Full perimeter fencing; interior fencing to create two separate areas for small dogs and large dogs; all-weather surfaces (mulch/wood chips); shading (built structures and trees); water stations; benches; tables; parking lot. Friends of SLO City Dog Parks Visit Us on Facebook or our website: https://slocitydogs.org Location: Emerson Park Size: About 0.5 acres Status: Fully funded with $2.8 million state grant. PRC made minor changes over the last several meetings. Next step: ‘Final’ Dog Park Design to be approved by Parks and Recreation Commission in November, 2023; once November approval made, project will go out for construction bids. Construction start date: Completion of construction estimated for late 2024. Proposed Amenities: Full perimeter fencing; interior fencing to create two separate areas for small dogs and large dogs; all-weather surfaces (mulch/wood chips); shading (built structures and trees); water stations; benches; tables ; agility equipment. Dog Park location Friends of SLO City Dog Parks Visit Us on Facebook or our website: https://slocitydogs.org Location: Avila Ranch Dog Park Size: About 0.5 acres Status: Part of future Phase 4 of Avila Ranch Development. No information on the start of Phase 4. Next step: Complete Phases 1 through 3. Construction start date: Not in the foreseeable future. Amenities: Unknown at this time. Dog Park location 721 From:Long, Erica Sent:Monday, October 23, 2023 2:48 PM To:Avakian, Greg; Hyfield, Devin; Moore, Shelsie Cc:Russell, Lisa Subject:Emerson Park - PRC Recap Categories:Red Category Good afternoon, I have attached October PRC meeting notes for the specifically for the Emerson Park project. Here are the key points for the meeting today to update Christian and Jessica at SSA for them to proceed with construction documents. If I missed anything, please let me know! Also, I didn’t include a stage but if you want it included, I can add it to the list.  Add bike parking at Pismo Street at the gate  Swap the courts and move the entrance to the dog park to the sidewalk at Pismo Street with a setback to get to the double gated dog park entry.  The ½ court youth hoop will be on the Nipomo Street side DRAFT PRC Meeting Notes - Emerson Park - October 2023.docx Thank you! Erica Long Project Manager II Public Works 919 Palm Street, San Luis Obispo, CA 93401-3218 E elong@slocity.org slocity.org Stay connected with the City by signing up for e-notifications 722 From:Avakian, Greg Sent:Wednesday, October 18, 2023 2:28 PM To:John McKenzie Subject:RE: Emerson Dog Park John- No problem as your leƩer was received and acknowledged by the PRC that evening. Yes, the size of the dog park area was advised to move forward. Some minor adjustments will be worked on regarding the gate access to both the small and large dog areas, as well as the shade and seaƟng area to be more comprehensive to support both areas within the dog park. Good news. There were some addiƟonal recommended changes/adjustments with the other ameniƟes for the enƟre park and Staff will be meeƟng with SSA in the coming weeks to have them iniƟate the updates and start the 50% construcƟon drawing process. Greg Avakian pronouns he/him/his Director of Parks and RecreaƟon Parks & RecreaƟon 1341 Nipomo Street, San Luis Obispo, CA 93401-3934 E gavakian@slocity.org T 805.781.7120 slocity.org -----Original Message----- From: John McKenzie < Sent: Wednesday, October 18, 2023 2:08 PM To: Avakian, Greg <gavakian@slocity.org> Subject: Emerson Dog Park This message is from an External Source. Use cau Ɵon when deciding to open aƩachments, click links, or respond. ________________________________ Hi Greg, Sorry I could not aƩend the last meeƟng that discussed the Emerson Park Plan with the enlarged dog park area. Just wanted to confirm that the PRC recommended approval as proposed by staff. Thank you. John McKenzie Friends of SLO City Dog Parks 729 From:Colunga-Lopez, Andrea Sent:Tuesday, October 10, 2023 12:47 PM To:John McKenzie Cc:CityClerk Subject:RE: PRC October 11, 2023 meeting - Emerson Park Hi John, Thank you for your input, it has been sent to the committee members. It is now placed in the Parks and Recreation Commission archive for the upcoming meeting. Best, Andrea Colunga-Lopez pronouns she/her/hers Administrative Assistant II City Administration 990 Palm, San Luis Obispo, CA 93401-3249 E AColunga@slocity.org T 805.781.7105 slocity.org Stay connected with the City by signing up for e-notifications -----Original Message----- From: John McKenzie < Sent: Tuesday, October 10, 2023 11:55 AM To: Advisory Bodies <advisorybodies@slocity.org> Subject: PRC October 11, 2023 meeting - Emerson Park This message is from an External Source. Use caution when deciding to open attachments, click links, or respond. ________________________________ Parks and Recreation Commission, Friends of SLO City Dog Parks has reviewed the latest iteration of the Emerson Park Revitalization Plan. We very much appreciate staff's effort to enlarge the dog park component and other suggestions to make it a better dog park! All downtown residents with active dogs thanks you! John McKenzie Friends of SLO City Dog Parks 730 From:John McKenzie < Sent:Tuesday, October 10, 2023 11:55 AM To:Advisory Bodies Subject:PRC October 11, 2023 meeting - Emerson Park This message is from an External Source. Use cau Ɵon when deciding to open aƩachments, click links, or respond. ________________________________ Parks and RecreaƟon Commission, Friends of SLO City Dog Parks has reviewed the latest iteraƟon of the Emerson Park RevitalizaƟon Plan. We very much appreciate staff's effort to enlarge the dog park component and other suggesƟons to make it a beƩer dog park! All downtown residents with acƟve dogs thanks you! John McKenzie Friends of SLO City Dog Parks 731 From:Avakian, Greg Sent:Sunday, October 8, 2023 9:38 PM To:Bob Spector Subject:RE: prc meet on oct. 11 Attachments:10.11.23 PRC Chair - Script.docx Bob- Here’s the agenda Script for Wednesday night. Looking forward to our call at 4pm on Monday. Greg Avakian pronouns he/him/his Director of Parks and Recreation Parks & Recreation 1341 Nipomo Street, San Luis Obispo, CA 93401-3934 E gavakian@slocity.org T 805.781.7120 slocity.org Stay connected with the City by signing up for e-notifications From: Bob Spector < Sent: Thursday, October 5, 2023 9:14 AM To: Avakian, Greg <gavakian@slocity.org> Subject: Re: prc meet on oct. 11 Perfect. I'ii expect your call Monday around 4. Bob On Wed, Oct 4, 2023 at 11:42 AM Avakian, Greg <gavakian@slocity.org> wrote: Bob- Perfect timing! I just finished the agenda for next week. Let’s do Monday, 10/9 at 4pm? Greg Avakian pronouns he/him/his Director of Parks and Recreation Parks & Recreation 1341 Nipomo Street, San Luis Obispo, CA 93401-3934 E gavakian@slocity.org T 805.781.7120 slocity.org 732 Stay connected with the City by signing up for e-notifications From: Bob Spector < Sent: Wednesday, October 4, 2023 11:17 AM To: Avakian, Greg <gavakian@slocity.org> Subject: prc meet on oct. 11 This message is from an External Source. Use caution when deciding to open attachments, click links, or respond. Greg, Hard to believe that our next meeting is on the 11th. That being said, here's some potential time slots that I'd be available to debrief prior to the meeting: Thurs. 5th - a.m. Friday 6th - p.m Monday 9th - almost anytime, but prefer p.m. Tuesday 10th - p.m Let me know when, if any, works for you and we'll confirm and schedule. Thanks. Bob City of San Luis Obispo, Agenda, Planning Commission Agenda PARKS AND RECREATION COMMISSION CHAIR - SCRIPT Wednesday, January 10, 2024 5:30 p.m. RESCHEDULED MEETING Library Community Room 995 Palm Street CALL TO ORDER: Chair - Bob Spector ROLL CALL: Vice Chair - Kari Howell, Commissioners - Rick Blair, Kari Duperron, Toni Kincaid, Kris Roudebush, and Adam Stowe PUBLIC COMMENT: At this time, people may address the Committee about items not on the agenda. Persons wishing to speak should come forward and state their name and address. Comments are limited to three minutes per person. Items raised at this time are generally referred to staff and, if action by the Committee is necessary, may be scheduled for a future meeting. After any non-agenda topic comments, then can address item #1: 1. Commissioners to Discuss the Submitted Community Member Proposal Regarding an Ice Hockey Facility (PRC – 10 min) a. Commissioners to discuss the received presentation from community member regarding the proposal for an ice hockey facility within the city of San Luis Obispo. b. Identify if submission warrants future discussion. If so deemed, recommend a future agenda date to request for a formal presentation. This item is in regard to Dr. Ben Cook’s submitted presentation about the ice arena which was submitted to PRC on December 20th. As Chair, please ask the commissioners: 1. If they received and read the submitted proposal power point. 2. Are they interested in obtaining more information and if so, there are two options: a. Vote to add the topic to a future PRC agenda to obtain more information and have the ability to ask questions to the community member(s). (spring timeline) b. Vote to not add the item at this time, but to consider it a “Receive and File” and revisit the opportunity to address the topic at another time (most likely next fall or winter to identify if there is a need to request more information in preparation for 25-26 financial plan). Parks and Recreation Committee January 10, 2024 2 | P a g e CONSIDERATION OF MINUTES 2. Minutes of the Parks and Recreation Commission of December 6, 2023 Ask for comments and review, make motion to accept and approval CONSENT ITEMS NA BUSINESS ITEMS 3. Receive Staff Report and Final Review of Proposed Vista Lago and DeVaul Park Playground Equipment Replacement Project (Long – 30 min) a. Final review of the final conceptual layout (Attachment A) for the Vista Lago Park Playground Equipment Replacement project. b. Final review of the final conceptual layout (Attachment B) for the DeVaul Park Playground Equipment Replacement project. c. Provide any additional direction to Staff on the final conceptual layouts to proceed to construction documents for each park 4. Receive Department Updates (Staff - 30 min) a. Director Report – Current Park Project Status Reports Present updates on timelines and status report for: - LLP Dog Park: Update on anticipated costs, scheduling for 2/23 Council for RFP for bid, support letter from PRC encouraged - Cheng Park - fenced and project beginning - North Broad Street – groundbreaking held & delay due to weather - Mitchell Park: RFP going to Council on 1/9/24 - Emerson Park: construction designs started - Righetti Park: staff began review of 50% construction documents on 1/10 - LLP Bike Park (pilot project) -status is have Rangers begin novice phase in late Jan and Feb. b. Divisional Update – Community Services, Public Art, Senior Programs, Youth Services, Volunteer Program c. Divisional Update - Aquatics, Golf, Facilities Parks and Recreation Committee January 10, 2024 3 | P a g e SUBCOMMITTEE LIAISON REPORTS & COMMUNICATIONS 5. Subcommittee Liaison Reports (Chair– 15 minutes) a. Adult and Senior Programming: (Commissioner Blair) b. Active Transportation Committee: (Vice Chair Howell) c. Youth Sports Association: (Commissioner Stowe) d. Jack House: (Commissioner Kincaid) Communication: ADJOURNMENT To the Regular Meeting of the Parks and Recreation Committee as approved by the PRC to Wednesday, February 7, 2024 at 5:30 p.m. to be in-person at City Hall Council Chambers, 990 Palm Street. Emphasize that we will be back over at City Hall for February 7 meeting (fingers crossed) The City of San Luis Obispo wishes to make all of its public meetings accessible to the public. Upon request, this agenda will be made available in appropriate alternative formats to persons with disabilities. Any person with a disability who requires a modification or accommodation in order to participate in a meeting should direct such request to the Parks and Recreation Department at (805) 781-7300 at least 48 hours before the meeting, if possible. Telecommunications Device for the Deaf (805) 781-7107. Meeting audio recordings can be found at the following web address: http://opengov.slocity.org/WebLink/1/fol/61014/Row1.aspx 733 From:John McKenzie < Sent:Thursday, October 5, 2023 1:34 PM To:Avakian, Greg Subject:RE: Coffee? Attachments:Educational Info for DP locations.docx; DP - Etiquette.docx Follow Up Flag:Follow up Flag Status:Flagged Hi Greg, Thanks for the response. The sooner the beƩer, especially for Rotary. If we can get something soon into their hopper of opƟons, the beƩer the chance we can get a commitment from them for next year (otherwise we may need to wait another year). On another note, Friends is shiŌing gears to focus on providing info about the upcoming dog parks and good dog park e ƟqueƩe. Please take a look at the aƩached. We will be at the upcoming Wiggle Waggle event at the end of this month and passing this out. Please feel free to make any correcƟons or suggesƟons. John McKenzie -----Original Message----- From: Avakian, Greg <gavakian@slocity.org> Sent: Oct 4, 2023 3:24 PM To: John McKenzie < Subject: RE: Coffee? Good aŌernoon, John: Thanks so much for taking the lead and talking with these groups already. Next month is when Staff will be looking more into the construcƟon details on what could be removed and categorized as an "alternate phase" and that list would Ɵe in well with what you described below. Yes, the Ɵme is now, however the Ɵme is actually aŌer next month when the staff develops the list of items that would qualify for community support projects (Rotary, Cal Poly class, private funding or in-kind opportuniƟes). I am hoping to nail this down so then Staff can go more public with outreach for what the needs are (and specifics) for the dog park for it to reach its potenƟal and everyone's expectaƟons. Greg Avakian pronouns he/him/his Director of Parks and RecreaƟon Parks & RecreaƟon 1341 Nipomo Street, San Luis Obispo, CA 93401-3934 E gavakian@slocity.org T 805.781.7120 slocity.org -----Original Message----- From: John McKenzie Sent: Friday, September 29, 2023 10:04 AM To: Avakian, Greg Subject: RE: Coffee? Hi Greg, The items I would like to discuss are not related specifically to construcƟon drawing compleƟon. Regardless of the 'final design' and costs, you will be asking the Council for many hundreds of thousands above what you currently have. 734 In addiƟon to Rotary, I have been in contact with Michael Brennan at Cal Poly (he says 'hi'). It sounds like they have a Sen ior Project program coupled with a financial component that would allow a student to design/build small elements of the dog park. Michael would likely be the person to provide the oversight of the student's design/build efforts. The following are some of the things that each student could do as a senior project: small shade sail structures, wind breaks, dog rinse staƟon, benches and tables, kiosk, entry sign, storage shed, obstacle course elements. I am sure there could be many o ther small elements that could fit here. As previously discussed, Rotary could take on larger pieces, such as the main shade structure or memorial entrance/walkway. A s I have not heard from you definiƟvely about the possibility of using these outside resources, now would seem the Ɵme to do so. If your Department would be willing to work with these outside sources, it would seem that you could be redefining the 'project' that would be taken to City Council, which would break it the essenƟal porƟon that the City would do in the 'first phase' of the project, and the list of deferred items that could be done by the outside sources as stated above shortly a Ōer the City completes the first phase. If you do say 'yes' I would start in earnest now to work with Rotary. They have a process to decide which projects they will commit to which is done at the beginning of the year. Now would be the Ɵme to submit a list of possible items for them to consider. If the memorial walkway is to be included, why not let our group take a lead role and make it (at least in part) a fundraising effort. It will probably take at least several months to get enough brick orders to make it work. Now is the Ɵme to deal with this idea and I am hoping you agree. John McKenzie Friends of SLO City Dog Parks -----Original Message----- From: Avakian, Greg Sent: Sep 28, 2023 3:18 PM To: John McKenzie Subject: RE: Coffee? Good aŌernoon, John: This week and next week are quite packed and I am not available. The upcoming PRC meeƟng on 10/11 will not include any updates on the LLP Dog Park and Parks & Rec Staff are sƟll waiƟng the final 90% construcƟon documents to fully be able to review the best steps forward with the cosƟng for the project. We could look at the week of October 16 based on updates I may receive from the City engineers. Greg Avakian pronouns he/him/his Director of Parks and RecreaƟon Parks & RecreaƟon 1341 Nipomo Street, San Luis Obispo, CA 93401-3934 E gavakian@slocity.org T 805.781.7120 slocity.org -----Original Message----- From: John McKenzie Sent: Tuesday, September 26, 2023 12:10 PM To: Avakian, Greg Subject: Coffee? This message is from an External Source. Use cau Ɵon when deciding to open aƩachments, click links, or respond. ________________________________ Hi Greg, 735 Would you have Ɵme this week for a coffee to discuss the LLP dog park? I need some guidance on how to proceed with 'outside help'. Cal Poly ConstrucƟon Management Department has expressed interest in parƟcipaƟng, and as you know the Rotary Club could be very interested in certain pieces of this project. John McKenzie Friends of SLO City Dog Parks