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HomeMy WebLinkAboutCMR - Closed Circuit Camera InstallationsCity of San Luis Obispo, City Manager Report Final City Manager Approval Approver Name Date Approved City Administration Shelly 7/24/2020 Reviewer Routing List Reviewer Name Date Reviewed Finance NH 7/15/20 Date: July 7th, 2020 FROM: Greg Herman, Deputy City Manager  PREPARED BY: Miguel Guardado, Information Technology Manager Josh Erquiaga, Network Services Supervisor  SUBJECT: Closed Circuit Camera Installations RECOMMENDATION Authorize the use of closed-circuit cameras installed as part of the PARCS (Parking Access Revenue Control System) upgrade project, and Authorize the use of currently installed surveillance cameras that were put in place to address staff safety concerns, and Authorize the installation of additional cameras that have been requested for facility security monitoring. DISCUSSION PARCS Upgrade Cameras There are three separate installations this City Manager report addresses. The first is the installation of cameras as part of the PARCS (Parking Access Revenue Control System) upgrade project. This project was started in early 2018 to update the systems in use by the Parking Division to control access and revenue collection in the three City parking structures. As part of the project, cameras were installed with the intent to allow Parking staff to see the equipment to assist citizens in the event they had trouble after hours. While these cameras were never intended to be used for security/surveillance, they do capture some areas of interest to City staff, notably around the Pay on Foot terminals. While City Manager Derek Johnson signed off on the project and project contract (which included the camera installation), a separate City Manager report was not submitted for these cameras per the City’s camera policy. The complete list of cameras is as follows: 919 Palm Parking Garage  Each vehicle entrance lane (2 cameras total)  Vehicle exit lane  Pay on Foot Kiosk which faces the 919 building main entrance. Closed Circuit Camera Installations Page 2 842 Palm Parking Garage  Booth entrance and exit lane (2 cameras total)  Reversible entrance/exit on Morro (1 camera)  Pay on Foot Kiosk near the elevator on Morro St  Pay on Foot Kiosk on Palm St Marsh Parking Garage  Each vehicle entrance lane (2 cameras total)  Each vehicle exit lane (3 cameras total)  Pay on Foot Kiosk near the elevator on Morro St  Pay on Foot Kiosk next to the elevator on the corner of Marsh and Chorro Additional Cameras to Address Staff Security Concerns Additional cameras were added due to staff safety concerns. The first batch was added with the implementation of the Cannabis permitting process at the request of San Luis Obispo PD. The following cameras were added at City Hall:  180-degree Camera facing the rear parking area.  Directional camera facing the HR Hall entrance  Directional camera in the finance department hallway facing the Palm street entrance After the incident with a citizen compromising employee workspaces in City Hall, the following cameras were added to cover public counters and the main entrance areas of City Hall:  Directional camera within Clerk Office covering the front counter  Directional camera facing Clerk Office Entrance  Directional camera facing Osos Street Entrance  Directional camera facing South Stairwell on upper floor  Directional camera within the Finance Department front counter facing the front counter  919 Front Lobby camera was installed which consists of a single camera that houses four views of the front lobby area and is installed in front of the front counter There are two additional cameras that will be installed to address staff safety concerns at public counters – one at the Parks and Rec office and one at the Parking Office. Additional Cameras for Facility Security Additional cameras have been requested by the Transit Division to cover the bus yard premises and Facilities Maintenance at the Corporation Yard due to increased transient activity in the area. In addition, Fleet Services has requested one camera to cover the City Vehicle parking area in the basement of 919 Palm due to incidents of vandalism against City vehicles. A total of three cameras have been requested for the Transit Bus Yard, and a total of four cameras have been requested for the Corporation Yard. Closed Circuit Camera Installations Page 3 Compliance with the Fiscal Health Contingency Plan With the exception of the third category, all of these cameras have already been installed with funds set aside for either a project (the PARCS upgrade), as part of policy implementation (the Cannabis cameras), or as part of funds set aside to improve staff safety and security. As such, there are no further costs for these cameras beyond ongoing operating costs which are included in the Information Technology Division budget. The additional cameras that have been requested would be paid for from the departments requesting them. Ongoing costs for storage and licensing would be absorbed by the Information Technology Division and recouped through cost allocation. FISCAL IMPACT Proposed costs Transit Corporation Yard Total FY 21 Total On-going Cameras $ 8,600.00 $ 11,100.00 $ 19,700.00 Labor - installation $ 3,622.00 $ 4,565.00 $ 8,187.00 Annual Licensing $ 350.00 $ 450.00 $ 800.00 $ 800.00 Total $ 12,572.00 $ 16,115.00 $ 28,687.00 $ 800.00 ALTERNATIVES  Do not approve the use of the already installed cameras. For the PARCS cameras, this would have an adverse effect on the Parking Divisions ability to provide excellent customer service, especially after hours. For the cameras installed in 990 Palm and 919 Palm, not approving would be detrimental to Administration’s stated goals of increasing employee safety and security. These cameras would need to be deactivated. Denying approval for the additional requested cameras would prevent Transit and Building Maintenance the ability to proactively address issues of trespassing, theft, and vandalism.