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Home My WebLink About04-03-2012 c1 minutes march 13 2012MEETING DATE : April 3, 201 2 ITEM : C l MINUTE S REGULAR MEETING OF THE CITY COUNCI L MARCH 13, 2012, 7 :00 P .M . COUNCIL CHAMBER, 990 PALM STREE T SAN LUIS OBISPO, CALIFORNI A ROLL CALL : Council Member s Present :Council Members John Ashbaugh, Andrew Carter and Kathy Smith, Vic e Mayor Dan Carpenter, and Mayor Jan Mar x City Staff Present :Katie Lichtig, City Manager, Christine Dietrick, City Attorney, Michae l Codron, Assistant City Manager, and Elaina Cano, City Clerk, wer e present at Roll Call . Other staff members presented reports or responde d to questions as indicated in the minutes . ----------------------------------------------------------------------------------------------------------------- APPOINTMENT S 2012 APPOINTMENTS TO CITY ADVISORY BODIES . Mayor Marx presented the report . There were no public comments . Council Member Ashbaugh commended the City Clerk and staff for their work effor t during the AB recruitment . ACTION :Moved by Carpenter/Smith as recommended by the Council Subcommittees , make appointments to the City's advisory bodies effective April 1, 2012, and direct th e City Clerk to continue to recruit for the unfilled positions . (5 :0 ) ----------------------------------------------------------------------------------------------------------------- PUBLIC COMMEN T Gary Fowler, San Luis Obispo,spoke about his concerns with the increase in parkin g meter fees and the new electronic parking meter machines . Don Hedrick, San Luis Obispo,spoke about his concerns regarding public commen t period, homelessness , Eric Meyer, San Luis Obispo,spoke about his concerns regarding a recent house fire o n Johnson Avenue and suggested routine inspections on rentals . Mr . Meyer also thanke d the firefighters for responding to the emergency . City Council Meeting Page 2 Tuesday, March 13, 201 2 Dr . Will Powers, San Luis Obispo,spoke about his concerns regarding the City hirin g consultants . San Luis Obispo citizen,spoke about her concerns regarding drug trafficking and th e US Navy . ----------------------------------------------------------------------------------------------------------------- BUSINESS ITEM S 1 .TASK FORCE SELECTION FOR THE LAND USE AND CIRCULATIO N ELEMENTS UPDATE . Community Development Director Dreck Johnson and Long Range Planning Divisio n Kim Murry presented the report and responded to Council questions . Public Comments : Steve Delmartini, San Luis Obispo,questioned the selection process of the TF-LUC E applications . Mayor Marx responded to Mr . Delmartini's question and concerns . End of Public Comments : City Clerk Cano distributed to each Council Member a transparency which included a n alphabetical list of applicants . Council Members then marked their 12 choices and Cit y Clerk Cano recorded each of the votes . Council discussion ensued during which they discussed increasing the membership o f the TF-LUCE . ACTION :Moved by Carter/Ashbaugh to appoint the first 12 applicants, in addition t o Planning Commission Eric Meyer, and Mr . Walter Bremer and Mr . Chris Richardso n bringing the total TF-LUCE membership to 15 ; motion carried 5 :0 . ACTION :Moved by Smith/Carpenter to add two members Mr . Rossi and Mr . Lamb to the TF-LUCE ; 4 :1, Ashbaugh opposed . ACTION :Moved by Ashbaugh/Smith to : 1) Adopt Resolution No .10339 to appoin t members to a Task Force for the Land Use and Circulation Elements update (TF-LUCE ) and approved guidelines to define its terms and responsibilities . (5 :0 ) Council recessed at 8 :15 p .m . and reconvened at 8 :20 p .m . Vice Mayor Carpenter left the meeting due to a family emergency and did not return to the Council Chambers . City Council Meeting Page 3 Tuesday, March 13, 201 2 2 .AMEND COUNCIL POLICIES AND PROCEDURES SECTION 1 .3 .6 .6- VOTING PROCEDURES AND ADDING SECTION 5 .5 — COUNCIL MAI L HANDLING POLICY . City Clerk Cano presented the report and responded to Council questions . Public Comments : Don Hedrick, San Luis Obispo,spoke about his concerns regarding transparency an d accessibility of documents on the internet . Jodv Frey, San Luis Obispo,spoke in support of staff's recommendation . Steve Barasch, San Luis Obispo,spoke about his concerns regarding the Mail Handlin g Policy . Kevin Rice, San Luis Obispo,spoke in support of the roll call (voice) vote and of hi s concerns regarding the Mail Handling Policy . Leslie Halls, San Luis Obispo,spoke about her concerns regarding the Mail Handlin g Policy . ---end of public comments--- Council discussion ensued during which they discussed concerns with the Mai l Handling Policy and the roll call (voice) vote . By consensus, Council agreed t o temporarily perform the roll call (voice) vote until staff returns with the update to th e Council Policies and Procedures manual . ACTION :Moved by Marx/Ashbaugh to table the discussion to a date certain to the thir d meeting in April 17 h (3 :1,Smith opposed/Carpenter absent ) ACTION :Moved by Ashbaugh/ Marx to add Section 5 .5 — Council Mail Handling Polic y to the Council's Policies and Procedures as presented ; (Motion failed 2 :2, Cater/Smit h opposed). ACTION :Moved by Ashbaugh to add Section 5 .5 — Council Mail Handling Policy a s modified ; motion failed for a lack of a second . ACTION :Moved by Carter that any personal and confidential correspondence sent o r received by City staff shall remain unopened . It will be the individual Council Member's responsibility to open, read and provide the original to the City Attorney to maintain , pursuant to the City's Record's Retention Policy ; motion failed for lack of a second . ACTION :Moved by Carter/Ashbaugh to table the discussion to a date certain, May 8 , 2012 (4 :0, Carpenter absent). City Council Meeting Page 4 Tuesday, March 13, 201 2 ----------------------------------------------------------------------------------------------------------------- PUBLIC HEARING S 3 .CONDUIT FINANCING REQUEST FROM VITUS DEVELOPMENT LLC AN D THE CALIFORNIA MUNICIPAL FINANCING AUTHORITY FOR ACQUISITIO N AND REHABILITATION OF A 120-UNIT MULTIFAMILY HOUSIN G RESIDENTIAL FACILITY AT 1550 MADONNA ROAD . Director of Finance & Technology Bourbeau presented the report and responded t o Council questions . Ben Barker, CMFA and David Beacham, President - Vitus Group,spoke in support o f staff's recommendation . Mayor Marx opened the public hearing . Will Powers, San Luis Obispo,spoke in support of the project and his concerned with th e Chevron Corporation . Don Hedrick, San Luis Obispo,spoke about his concerns regarding the project . Susanne Swaggerty, San Luis Obispo,spoke of her concerns regarding the noticing o f the project but in support of the developers . Vanessa Armstrong, San Luis Obispo,spoke of her concerns regarding the noticing o f the project but in support of the developers . Mayor Marx closed the public hearing . ACTION :Moved by Carter/Ashbaugh to : 1) Conduct a public hearing under the Tax an d Equity Fiscal Responsibility Act (TEFRA) of 1986 and Section 147(f) of the Interna l Revenue Code . 2) Adopt Resolution No .10340(2012 Series)allowing the Californi a Municipal Finance Authority (CMFA), on behalf of Vitus Development LLC, to issue ta x exempt bonds to assist in financing the rehabilitation of a 120-unit multifamily housin g residential facility . (4 :0, Carpenter absent ) ----------------------------------------------------------------------------------------------------------------- COUNCIL LIAISON REPORTS AND COMMUNICATIONS , Council Member Carter referred to a memo submitted to Council prior to the meeting an d on file with the original agenda packet . Council Member Ashbaugh reported on his attendance at the County Regional Wate r Board meeting . Council Member Smith reported on her attendance at Rob Bryn's memorial and Cal Pol y NISEI commemoration event . C1-4 City Council Meeting Page 5 Tuesday, March 13, 201 2 Manor Marx reported on her attendance at the SLORTA meeting, dedication and ribbo n cutting at the Marsh Street Commons, funeral of Rob Bryn, Film Festival, and NISE I commemoration event . ----------------------------------------------------------------------------------------------------------------- There being no further business to come before the City Council,Mayor Marx adjourned the meeting at 10 :18 p .m . Elaina Cano, CM C City Cler k APPROVED BY COUNCIL : xx/xx/12 Page intentionally left blank .