HomeMy WebLinkAbout03-20-2025 Encampment Resolution Fund Subrecipient Agreement with SLO County for Implementation of Welcome Home Village ProjectCity of San Luis Obispo ERF-2-R Allocation
SUBRECIPIENT AGREEMENT FOR ENCAMPMENT RESOLUTION FUNDING PROGRAM ROUND 2
BETWEEN THE COUNTY OF SAN LUIS OBISPO
AND THE CITY OF SAN LUIS OBISPO
This Agreement for the provision of Encampment Resolution Funding Program Round 2 funding
for homeless services (herein referred to as the “Agreement”), is made and entered into this
date ______________________________________ by and between the County of San Luis Obispo, hereinafter
called the "COUNTY," and the City of San Luis Obispo, hereinafter called the "SUBRECIPIENT".
RECITALS
WHEREAS, the State of California has established the Encampment Resolution Funding
Program (“ERF” or “Program”) pursuant to Chapter 7 (commencing with Section 50250) of Part 1 of
Division 31 of the Health and Safety Code. Amended by SB 197 (Statutes of 2022, Chapter 70, Sec.3-8,
effective June 30, 2022); and
WHEREAS, the Program is administered by the California Interagency Council on
Homelessness (“Cal ICH”) in the Business, Consumer Services and Housing Agency (“Agency”). ERF
provides one-time, competitive grant funds to Continuums of Care and / or Local Jurisdictions as
defined below. To date, there have been two rounds of the Encampment Resolution Funding Program.
This Agreement governs the Rolling Disbursement in Round 2 of the ERF Program (“ERF-2-R”). For this
Agreement, ERF-2-R is synonymous with “ERF” or “Program”.” and refers to programs and grantees
under Health and Safety Code 50252.1(c)(1); and
WHEREAS, the County applied to the Agency for an Encampment Resolution Project which
targets the Bob Jones Encampment in the County of San Luis Obispo and in the City of San Luis Obispo;
and
WHEREAS, on July 11, 2023, the County of San Luis Obispo Board of Supervisors approved a
grant allocation agreement with Cal ICH for the Encampment Resolution Funding rolling grant; and
WHEREAS, the COUNTY entered into Standard Agreement Number 23-ERF-2-R-10004 with the
Agency, dated August 8, 2023, and attached hereto as Exhibit “D”; and
WHEREAS, the COUNTY desires to allocate a total sum of $ 311,718.21 of the $13,361,999.19
award to SUBRECIPIENT for the project; and
City of San Luis Obispo ERF-2-R Allocation
NOW THEREFORE, the parties mutually agree as follows:
1. Scope of Services. COUNTY hereby engages SUBRECIPIENT to perform, and
SUBRECIPIENT hereby agrees to perform, the services set forth in Exhibit “A”, attached hereto and
incorporated herein by reference, pursuant to the terms and conditions hereinafter set forth.
2. Term of Contract. The term of this Agreement shall commence on the effective date
of July 1, 2025, and shall terminate June 30, 2026, unless said work is completed prior to that date or
unless sooner terminated as hereinafter provided.
3. Compensation. SUBRECIPIENT shall be compensated by COUNTY for performing said
services in accordance with the terms set forth in Exhibit “B”, attached hereto and incorporated herein
by reference.
4. Non-Exclusivity. Nothing in this Agreement is intended or shall be construed as
creating any exclusive arrangement between the COUNTY and SUBRECIPIENT. This Agreement shall
not restrict the COUNTY or any of its departments from acquiring similar, equal or like goods and/or
services from other entities or sources, nor is SUBRECIPIENT restricted from performing similar
services outside the project scope.
5. Termination of Contract for Convenience of Either Party. Either party may
terminate this Agreement at any time by giving to the other party THIRTY (30) days' prior written notice
of such termination. Termination shall have no effect upon the rights and obligations of the parties
arising out of any transaction occurring prior to the effective date of such termination. SUBRECIPIENT
shall be paid for all accepted goods and work satisfactorily completed and accepted by COUNTY, and
for all goods and work reasonably planned for or prepared, prior to the effective date of the
termination. Termination of this Agreement may be effectuated by the Director of Department of
Social Services without the need for action, approval or ratification of the Director of the Department
of Central Services or the Board of Supervisors.
6. Termination of Contract for Cause. If SUBRECIPIENT (1) fails to perform
SUBRECIPIENT's duties to the satisfaction of the COUNTY, or (2) fails to fulfill in a timely and
professional manner SUBRECIPIENT's obligations under this Contract, or (3) violates any of the terms
or provisions of this Contract, then COUNTY shall notify the SUBRECIPIENT in writing of such failure
or violation. This notice must give SUBRECIPIENT at least ten calendar days (the “cure period”) to
perform the work or cure the deficiency. If SUBRECIPIENT has not performed the work or cured the
deficiency within the cure period, COUNTY shall have the right to terminate this Contract effective
immediately upon expiration of the cure period. Termination shall have no effect upon the rights and
City of San Luis Obispo ERF-2-R Allocation
obligations of the parties arising out of any transaction occurring prior to the effective date of such
termination. SUBRECIPIENT shall be paid for all work satisfactorily completed and accepted by the
COUNTY prior to the effective date of such termination. If COUNTY's termination of SUBRECIPIENT
for cause is defective for any reason, including but not limited to COUNTY's reliance on erroneous
facts concerning SUBRECIPIENT's performance, or any defect in notice thereof, COUNTY's maximum
liability, if any, shall not exceed the amount payable to SUBRECIPIENT under this Contract, plus any
compensation for damages actually suffered by SUBRECIPIENT due to COUNTY’s defective
termination for cause.
7. Suspension of Performance. Independent of any right to terminate this Agreement,
the authorized representative of the COUNTY department or agency for which SUBRECIPIENT’S
services are to be performed, may immediately suspend performance by SUBRECIPIENT, in whole or
in part, in response to exigent health, safety or financial circumstances, or a failure or refusal by
SUBRECIPIENT to comply with the provisions of this Agreement, until such time as the cause for
suspension is resolved, or a notice of termination becomes effective. Additionally, SUBRECIPIENT may
immediately suspend performance, in whole or in part, in response to exigent health, safety or
financial circumstances, until such time as the cause for suspension is resolved or a notice of
termination becomes effective.
8. Nondiscrimination. SUBRECIPIENT agrees that it will abide by all applicable federal,
state, and local laws, rules and regulations concerning nondiscrimination and equal opportunity in
contracting. Such laws include, but are not limited to, the following: Title VII of the Civil Rights Act of
1964 as amended; the Americans with Disabilities Act of 1990; the Rehabilitation Act of 1973; California
Fair Employment and Housing Act; and California Labor Code sections 1101 and 1102. SUBRECIPIENT
shall not discriminate against any employee, subcontractor, or applicant for employment because of
race, age, color, ancestry, religion, sex/gender, sexual orientation, mental disability, physical disability,
national origin, political beliefs, organizational affiliations, or marital status in the recruitment,
selection for training, hiring, employment, utilization, promotion, playoff, rates of pay or other forms
of compensation. SUBRECIPIENT shall not discriminate in providing the goods or services under this
Contract because of age, race, color, national origin, ancestry, religion, sex/gender, sexual orientation,
mental disability, physical disability, medical condition, political beliefs, organizational affiliations,
marital status, or other category protected under the law. If COUNTY finds that any of these
provisions have been violated, such violation shall constitute a material breach of contract upon which
COUNTY may determine to cancel, terminate, or suspend this Contact. In addition to an independent
City of San Luis Obispo ERF-2-R Allocation
finding by COUNTY of such violation, a finding by the State of California or by the United States of a
violation shall constitute a finding by COUNTY of such violation.
9. Assignment, Delegation or Subcontracting of Contract. SUBRECIPIENT may
contract with businesses for trash receptacle placement, portable restrooms, and removal of trash
and debris in accordance with City purchasing practices and encampment clean up guidelines.
SUBRECIPIENT shall not assign any of SUBRECIPIENT’s rights, delegate any of SUBRECIPIENT’s duties,
or subcontract any other portion of SUBRECIPIENT’s obligations under this Contract without the prior
written consent of the COUNTY. No assignment, delegation or subcontracting will release
SUBRECIPIENT from any of its obligations or alter any of its obligations to be performed under this
Contract. Any attempted assignment, delegation or subcontracting in violation of this provision is
voidable at the option of the COUNTY. If subcontracting is approved by the COUNTY, SUBRECIPIENT
shall remain primarily liable for all of its obligations under the Contract. SUBRECIPIENT is responsible
for payment to subcontractors and must monitor, evaluate, and account for the subcontractor(s)
services and operations.
10. Authority of Subrecipient. If SUBRECIPIENT is a corporation or a limited liability
company and is performing services within California, SUBRECIPIENT represents and warrants that it
is and will remain, throughout the term of this Contract, either a duly organized, validly existing
California corporation or limited liability company in good standing under the laws of the State of
California or a duly organized, validly existing foreign corporation or limited liability company in good
standing in the state of incorporation or organization and authorized to transact business in the State
of California and have an agent for service of process in California. SUBRECIPIENT warrants that it has
full power and authority to enter into and perform this Contract, and the person(s) signing this
Contract warrant that he or she has been properly authorized and empowered to enter into this
Contract.
11. Governing Law and Venue. This Contract has been executed and delivered in the
State of California and the validity, enforceability and interpretation of any of the clauses of this
Contract shall be determined and governed by the laws of the State of California. All duties and
obligations of the parties created hereunder are performable in San Luis Obispo County and such
County shall be the venue for any action or proceeding that may be brought or arise out of, in
connection with or by reason of this Contract. The parties will submit to the jurisdiction of the Superior
Court of the County of San Luis Obispo, notwithstanding Code of Civil Procedure section 394, as may
be amended from time to time.
City of San Luis Obispo ERF-2-R Allocation
12. Independent Contractor Status. SUBRECIPIENT shall, during the entire term of the
Contract, be construed to be an independent contractor. Nothing in this Contract is intended or shall
be construed to create an employer-employee relationship, a joint venture relationship, or to allow
COUNTY to exercise discretion or control over the professional manner in which SUBRECIPIENT
performs the services which are the subject matter of this Contract; provided always however that the
services to be provided by SUBRECIPIENT shall be provided in a manner consistent with all applicable
standards, regulations and Contract terms governing such services. SUBRECIPIENT understands and
agrees that SUBRECIPIENT's personnel are not and will not be eligible for membership in or any
benefits from any COUNTY group plan for hospital, surgical or medical insurance or for membership
in any COUNTY retirement program or for paid vacation, paid sick leave, or other leave, with or without
pay or for any other benefit which accrues to a COUNTY employee.
13. Warranty of Contractor. SUBRECIPIENT warrants that SUBRECIPIENT and each of
the personnel employed or otherwise retained by SUBRECIPIENT are properly certified licensed and
insured under the laws and regulations of the State of California to provide the special services under
this Contract. SUBRECIPIENT further agrees that it shall keep in full force and effect during the entire
term of this Contract, all permits, registrations, and licenses, if required by law or contract, to
accomplish the work specified herein.
14. Mutal Indemnification. To the fullest extent permitted by law, SUBRECIPIENT shall
indemnify, defend, and hold harmless the COUNTY and its officers, agents, employees, and volunteers
from and against all claims, demands, damages, liabilities, loss, costs, and expense (including
attorney’s fees and costs of litigation) of every nature arising out of this Contract to the extent caused
by the negligent performance or attempted performance or the provisions hereof, including any
willful or negligent act or omission to act on the part of the SUBRECIPIENT or its agents or employees
or independent contractors. This indemnity will not extend to any claims or losses arising out of the
negligence or willful misconduct of the COUNTY.
To the fullest extent permitted by law, COUNTY shall indemnify, defend, and hold harmless
SUBRCIPIENT and its officers, agents, employees, and volunteers from and against all claims,
demands, damages, liabilities, loss, costs, and expense (including attorney’s fees and costs of
litigation) of every nature arising out of this Contract to the extent caused by the negligent
performance or attempted performance or the provisions hereof, including any willful or negligent
act or omission to act on the part of the COUNTY or its agents or employees or independent
contractors. This indemnity will not extend to any claims or losses arising out of the negligence or
willful misconduct of the SUBRECIPIENT.
City of San Luis Obispo ERF-2-R Allocation
15. Insurance. SUBRECIPIENT, at its sole cost and expense, shall purchase and maintain
the insurance policies set forth in Exhibit “C”.
16. Records. SUBRECIPIENT shall keep complete and accurate records of the services
performed under this Contract, including personnel timecards and invoices for services. The
SUBRECIPIENT shall allow the COUNTY Auditor to inspect and audit any and all books, and records
maintained by SUBRECIPIENT and subcontractors pertaining to the services under this Contract at any
reasonable time during normal business hours. Books and records include, without limitation, all
physical records originated or prepared pursuant to the performance under this Contract including
work papers, reports, financial records and books of account. Upon request, at any time during the
period of this Contract, and for a period of three years thereafter, the SUBRECIPIENT shall furnish any
such record, or copy thereof, to the COUNTY Auditor.
17. Audit Rights Pursuant to Government Code section 8546.7, every contract involving
the expenditure of public funds in excess of $10,000 is subject to examination and audit of the State
auditor, at the request of the public entity or as part of any audit of the public entity, for a period of
three years after final payment under the Contract. SUBRECIPIENT shall permit the State Auditor to
have access to any pertinent books, documents, papers and records for the purpose of said audit.
COUNTY shall advise SUBRECIPIENT if it becomes aware of such audit at least fourteen (14) days prior
to the commencement of the audit, or within five (5) days of COUNTY becoming aware of the audit,
whichever date is earlier. All payments made under this Contract shall be subject to an audit at
COUNTY’s option, and shall be adjusted in accordance with said audit. The SUBRECIPIENT shall be
responsible for receiving, replying to, and complying with any audit exceptions set forth in any
COUNTY audits. This provision is in addition to any other inspection and access rights set forth in this
Contract.
18. Accounting. SUBRECIPIENT shall adhere to the accounting requirements, financial
reporting, and internal control standards as described in the Auditor-Controller Contract Accounting
and Administration Handbook, (Handbook) which contains the minimum required procedures and
controls that must be employed by SUBRECIPIENT’s accounting and financial reporting system, and
which is incorporated herein by reference. SUBRECIPIENT shall require subcontractors to adhere to
the Handbook for any services funded through this contract, unless otherwise agreed upon in writing
by COUNTY. The Handbook is available at https://www.slocounty.ca.gov/Departments/Auditor-
Controller-Treasurer-Tax-Collector-Public-/Forms-Documents/Resources-for-Vendors/Contract-
Accounting-Handbook.pdf or at the Auditor-Controller's Office,
1055 Monterey Street Room D220, County Government Center, San Luis Obispo, California, 93408.
City of San Luis Obispo ERF-2-R Allocation
19. Cost Disclosure - Documents and Written Reports. Pursuant to Government Code
section 7550, if the total cost of this Contract is over Five Thousand Dollars ($5,000), the SUBRECIPIENT
shall include in all documents and in all written reports falling within section 7550, a written summary
of costs, which shall set forth the numbers and dollar amounts of all contracts and subcontracts
relating to the preparation of such documentation or written report. The contract and subcontract
numbers and dollar amounts shall be contained in a separate section of such document or written
report.
20. Copyright. Any reports, maps, documents or other materials produced in whole or
part under this Contract shall be the property of the COUNTY and shall not be subject to an application
for copyright by or on behalf of SUBRECIPIENT.
21. Findings Confidential. No reports, maps, information, documents, or any other
materials given to or prepared by SUBRECIPIENT under this Contract shall be made available to any
individual or organization by SUBRECIPIENT without the prior written approval of COUNTY, unless
disclosure is required by law. SUBRECIPIENT will notify COUNTY in advance of any such disclosure.
22. Equipment and Supplies. SUBRECIPIENT will provide all necessary equipment and
supplies in order to carry out the terms of this Contract.
23. Conflict of Interest. SUBRECIPIENT acknowledges that SUBRECIPIENT is aware of and
understands the provisions of Sections 1090 et seq. and 87100 et seq. of the Government Code, which
relate to conflict of interest of public officers and employees. SUBRECIPIENT certifies that
SUBRECIPIENT is unaware of any financial or economic interest of any public officer or employee of
the COUNTY relating to this Contract. SUBRECIPIENT agrees to comply with applicable requirements
of Government Code section 87100 et seq. during the term of this Contract.
24. Time is of the Essence. Time is of the essence in the delivery of the goods and/or
services by SUBRECIPIENT under this Contract. COUNTY reserves the right to refuse any goods or
services and to cancel all or any part of the good not conforming to applicable specifications, drawings,
samples, or descriptions, or services that do not conform to the prescribed scope of work. Acceptance
of any part of the order for goods or services shall not bind COUNTY to accept future goods and
services.
25. Waiver. The acceptance by COUNTY of late or partial performance of any goods or
services with or without objection or reservation shall not waive the right to claim damage for such
breach and shall not constitute a waiver of the rights or requirements for the complete and timely
performance of any obligation remaining to be performed by the SUBRECIPIENT, or of any other claim,
right or remedy of the COUNTY.
City of San Luis Obispo ERF-2-R Allocation
26. Enforceability. If any term, covenant, condition or provision of this Contract is held
by a court of competent jurisdiction to be invalid, void or unenforceable, the remainder of the
provisions hereof shall remain in full force and effect and shall in no way be affected, impaired or
invalidated thereby.
27. Entire Agreement and Modification. This Contract supersedes all previous
contracts between the parties related to the services and/or goods which are the subject of this
Contract. It constitutes the entire understanding of the parties with respect to the goods and services.
SUBRECIPIENT shall be entitled to no other benefits than those specified herein. No changes,
amendments or alterations shall be effective unless in writing and signed by both parties.
SUBRECIPIENT specifically acknowledges that in entering into and executing this Contract,
SUBRECIPIENT relies solely upon the provisions contained in this Contract and no others. This Contract
may be executed via facsimile or pdf e-mail, and in any number of counterparts, each of which shall
be considered an original and all of which, taken together, shall constitute one and the same
instrument.
28. Notices. Any notice required to be given pursuant to the terms and provisions of this
Contract shall be in writing and shall be sent by first class mail, posted prepaid, through the United
States Postal Service, to the COUNTY at:
Homeless Services Division
Department of Social Services
County of San Luis Obispo
PO Box 8119
San Luis Obispo, CA 93403
and to the SUBRECIPIENT:
City of San Luis Obispo
990 Palm Street
San Luis Obispo, CA 93401
or given by personal delivery. Mailed notices shall be deemed to have been given, delivered and
received three (3) business days after the date of such notice or other communication is posted by
the United States Postal Service.
City of San Luis Obispo ERF-2-R Allocation
IN WITNESS THEREOF, COUNTY and SUBRECIPIENT have executed this Contract on the day and year
first hereinabove set forth
CITY OF SAN LUIS OBISPO
By: By:
WHITNEY MCDONALD CHRISTINE DIETRICK
City Manager City Attorney
Dated: Dated:
COUNTY OF SAN LUIS OBISPO
Department of Social Services
By: Dated:
DEVIN DRAKE
Director
APPROVED AS TO FORM AND LEGAL EFFECT:
JON ANSOLABEHERE
County Counsel
By: Dated:
County Counsel
City of San Luis Obispo ERF-2-R Allocation
EXHIBIT A
SCOPE OF SERVICES
ENCAMPMENT RESOLUTION FUNDING PROGRAM ROUND 2 (ERF-2-R) GRANT
Organization Name: City of San Luis Obispo
Project Name: Encampment Resolution Funding Program
Project Address: 3451 South Higuera Street, San Luis Obispo, CA 93401
Amount of ERF-2-R funding award: $ 311,718.21
Project Description:
The City of San Luis Obispo will work collaboratively with the County and Good Samaritan Shelter to
provide intensive outreach for individuals residing at the Bob Jones Bike Trail encampment area
outlined in the ERF application with the goal of connecting individuals with Interim and Permanent
Supportive Housing (PSH) services. Good Samaritan Shelter (GSS) will deploy an outreach team that
will work in collaboration with the City of SLO Field Teams consisting of the Fire Department’s Mobile
Crisis Unit (MCU), the Police Department’s Community Action Team (CAT), and Parks and Recreation
Ranger Service. During the first 4-6 months of the outreach engagement plan, teams will engage
individuals at the BJBT encampment to build trust. The City of SLO’s Field Team will track encampment
outreach efforts using GIS encampment mapping software, Survey123, and they will provide GSS with
outreach data that GSS outreach staff will input into HMIS. The HMIS database system will help to
track individuals who are already residing in the area and will feed into the Coordinated Entry System
(CES). Through CES, residents of the BJBT encampment will be identified and offered Interim
Supportive Housing (ISH) at the Welcome Home Village (“the Village”). The Village will consist of 14 ISH
units that will follow a Non-Congregate Shelter model. ISH will be provided for an average of 6–12
months to assist residents in connecting to services, providing stabilization, and becoming document
ready to transition to permanent housing. The Village will also consist of 40 Single Room Occupancy
individual units that will provide PSH for individuals as they transition from ISH into PSH.
In addition to encampment outreach, the City of SLO will provide portable restroom and trash services
for the Bob Jones Bike Trail Encampment Corridor. The City will also provide temporary storage for
individuals who are transitioning out of the encampment and request to have personal belongings
stored for up to 90 days per the City’s Temporary Storage Guidelines.
During the grant period, City staff will schedule periodic cleanups of the encampment area to address
health and safety concerns, debris, fire and flood mitigation, and maintenance of the trail and creek
system. City staff will notify the County and GSS of all scheduled cleanups and will follow the City’s
Compassionate Assistance, Mitigation and Prevention (CAMP) Standards.
City of San Luis Obispo ERF-2-R Allocation
Performance Outcomes:1
1. Reduce those experiencing unsheltered homelessness by 50% in BJBT encampment by 6/30/2026
2. Provide outreach to 200 individuals in the BJBT encampment by 6/30/2026
3. Out of the 200 to be served by outreach, transition 100 into interim housing by 6/30/2026
4. Decrease calls by 50% to City of San Luis Obispo Law Enforcement and Fire Department regarding
BJBT by 6/30/2026.
1 The Parties acknowledge and agree that these Performance Outcomes are aspirational but, due to a variety of
known and unknown factors including those outside the control of either Party, may not be achieved. Should any
of these Performance Outcomes not be met during the Term of this Agreement, any such non-fulfillment shall not
constitute a breach of this Agreement by either Party.
City of San Luis Obispo ERF-2-R Allocation
EXHIBIT B
COMPENSATION AND BILLING
ENCAMPMENT RESOLUTION FUNDING PROGRAM ROUND 2 (ERF-2-R) GRANT
1. Compensation: County shall pay to Subrecipient as compensation in full for all services
performed by Subrecipient pursuant to this Agreement, the following sum(s) in the following
manner:
a. County’s Maximum Cost: Subrecipient understands that the Contractor shall not expend
more than $311,718.21 for all services under this Agreement.
b. Subrecipient shall be reimbursed for all necessary and reasonable costs incurred on
behalf of the County within the limits obligated by the Agreement and established by the
budget. Any costs incurred by the Subrecipient over and above the sums obligated by the
Agreement or set out in the budget shall be at the sole risk and expense of the
Subrecipient.
2. Billing:
a. Subrecipient shall submit to the County, by the 20th of each month, an itemized
statement/invoice of services performed during that preceding period utilizing a form
provided by the County. Additionally, final June invoices shall be received no later than the
5th business day of July in order to meet County fiscal year-end deadlines.
b. The invoice shall include a monthly total and itemization of all costs by budget line item,
arranged in the same order as the approved budget. The invoice shall be accompanied
by appropriate documentation as proof of and/or justification for each expenditure made.
Please use the last date of the service period as the invoice date.
c. All fiscal reports and billing shall be submitted to George Solis, Department of Social
Services, Homeless Services Division, PO Box 8119, San Luis Obispo, CA 93403 or via email
at SS_homelessgrants@co.slo.ca.us.
d. In addition to withholding payment due to disputed charges on an invoice, County shall
have the right to withhold payment to Subrecipient under the following conditions:
i. If, in the County’s opinion, as issued in writing by the County of San Luis Obispo
Director of Department of Social Services, Subrecipient’s performance, in whole or
in part, has not been carried out. County shall notify Subrecipient of any perceived
failure of performance pursuant to the terms of the Agreement between
Subrecipient and County.
ii. If Subrecipient has not documented or has not sufficiently documented
Subrecipient’s services according to client records standards of the industry and
any special requirements needed by third party payor(s) or State or Federal
funding agencies.
City of San Luis Obispo ERF-2-R Allocation
iii. If Subrecipient has failed or refused to furnish information or cooperate with any
inspection, review or audit of the Program or County’s use of Program. This
includes interviews or reviews of records in any form of information storage.
iv. Any payment withheld pursuant to this subsection (d) shall be promptly paid to
Subrecipient upon Subrecipient’s good faith and timely correction of the condition
giving rise to withholding the payment.
3. Payments: County shall, within thirty (30) days after the receipt of an approved itemized
statement from Subrecipient meeting all criteria in this Agreement, pay the undisputed
charges on the invoice. If there are any disputed charges on the invoice, County shall include
an explanation of the nature of the dispute with the payment for the undisputed charges. The
parties shall exchange any information needed to resolve the dispute within a reasonable
time.
4. Expenditure Requirements: In accordance with the California Interagency Council on
Homelessness Notice of Funding Availability all ERF-2-R grant funds (100 percent) must be
expended by June 30, 2026. Any funds not expended by that date shall revert to the fund of
origin. (Health & Safety Code, § 50253, (e)(5).)
5. Budget Adjustments:
a. Subrecipient agrees to adhere to this budget. Requests for budget adjustments to
reallocate funds among budget categories contained in Exhibit B-1 shall be requested in
advance, in writing, with a showing of good cause that advances the overall purpose of
the Agreement. The County of San Luis Obispo Director of Social Services (Director) or
designee shall, in advance and in writing, approve and execute any budget adjustment
before Subrecipient may render any services pursuant to said budget
adjustments. Services rendered pursuant to any budget adjustment that has not first
been requested in writing, and approved by the Director or designee in writing, shall not
be payable under this Agreement or any later Agreement amendment.
b. The Board of Supervisors expressly grants to the County of San Luis Obispo Director of
Social Services or designee the authority to approve said budget adjustments provided
the change does not increase the maximum compensation under this Agreement or any
other burden of the County under this Agreement.
c. Subject to prior review and approval of the County of San Luis Obispo Director of Social
Services or designee, budget category shifts of up to twenty-five percent (25%) are
allowed, so long as the Agreement total neither increases nor decreases. Budget category
shifts meeting criterion shall not require a formal Agreement amendment. Budget
category shifts not meeting this criterion shall require a formal Agreement amendment.
City of San Luis Obispo ERF-2-R Allocation
EXHIBIT C
INSURANCE REQUIREMENTS
ENCAMPMENT RESOLUTION FUNDING PROGRAM ROUND 2 (ERF-2-R) GRANT
INSURANCE Coverage
Contractor shall procure and maintain for the duration of the contract insurance against claims for
injuries to persons or damages to property which may arise from or in connection with the
performance of the work hereunder by the Contractor, its agents, representatives, or employees.
MINIMUM SCOPE AND LIMIT OF INSURANCE
Coverage shall be at least as broad as:
1. Commercial General Liability (CGL): Insurance Services Office (ISO) Form CG 00 01 covering
CGL on an "occurrence" basis for bodily injury and property damage, including products-
completed operations, personal injury and advertising injury, with limits no less than
$1,000,000 per occurrence. If a general aggregate limit applies, either the general aggregate
limit shall apply separately to this project/location or the general aggregate limit shall be
twice the required occurrence limit.
2. Automobile Liability: ISO Form Number CA 0001 covering, Code 1 (any auto), or if
Contractor has no owned autos, Code 8 (hired) and 9 (non-owned), with limit no less than
$1,000,000 per accident for bodily injury and property damage. Automobile liability coverage
may be included in Contractor’s general liability policy.
3. Workers' Compensation insurance as required by the State of California, with Statutory
Limits, and Employer's Liability Insurance with limit of no less than $1,000,000 per accident
for bodily injury or disease. If Contractor will provide leased employees, or, is an employee
leasing or temporary staffing firm or a professional employer organization (PEO), coverage
shall also include an Alternate Employer Endorsement (providing scope of coverage
equivalent to ISO policy form WC 00 03 01 A) naming the County as the Alternate Employer,
and the endorsement form shall be modified to provide that County will receive not less than
thirty (30) days advance written notice of cancellation of this coverage provision. If applicable
to Contractor’s operations, coverage also shall be arranged to satisfy the requirements of any
federal workers or workmen’s compensation law or any federal occupational disease law.
If the Contractor maintains higher limits than the minimums shown above, the County requires and
shall be entitled to coverage for the higher limits maintained by the contractor.
OTHER INSURANCE Provisions
The insurance policies are to contain, or be endorsed to contain the following provisions:
AA dd i t i on a l I n su r ed St a t u s
The County, its officers, officials, employees, and volunteers are to be covered as insureds on the
auto policy with respect to liability arising out of automobiles owned, leased, hired or borrowed by
or on behalf of the Contractor; and on the CGL policy with respect to liability arising out of work or
City of San Luis Obispo ERF-2-R Allocation
operations performed by or on behalf of the Contractor including materials, parts, or equipment
furnished in connection with such work or operations. General liability coverage can be provided in
the form of an endorsement to the Contractor's insurance (at least as broad as ISO Form CG 20 10,
11 85 or both CG 20 10 and CG 23 37 forms if later revisions used).
PPri mary Cov erage
For any claims related to this contract, the Contractor's insurance coverage shall be primary
insurance as respects the County, its officers, officials, employees, and volunteers. Any insurance or
self-insurance maintained by the County, its officers, officials, employees, or volunteers shall be
excess of the Contractor's insurance and shall not contribute with it.
N ot i ce of Can cel l at ion
Each insurance policy required above shall provide that coverage shall not be canceled, except with
notice to the County.
Fa i l u re t o M a i n t a i n I n su r an ce
Contractor’s failure to maintain or to provide acceptable evidence that it maintains the required
insurance shall constitute a material breach of the Contract, upon which the County immediately
may withhold payments due to Contractor, and/or suspend or terminate this Contract. The County,
at its sole discretion, may obtain damages from Contractor resulting from said breach.
W ai v er of Su b roga t i on
Contractor hereby grants to County a waiver of any right to subrogation which any insurer of said
Contractor may acquire against the County by virtue of the payment of any loss under such
insurance. Contractor agrees to obtain any endorsement that may be necessary to affect this waiver
of subrogation, but this provision applies regardless of whether or not the County has received a
waiver of subrogation endorsement from the insurer.
Dedu c t i bl es an d Sel f-In su r ed R e t en t i on s
Any deductibles or self-insured retentions must be declared to and approved by the County. The
County may require the Contractor to provide proof of ability to pay losses and related investigations,
claim administration, and defense expenses within the retention.
A c c ep t abi li t y of I n su rers
Insurance is to be placed with insurers with a current A.M. Best's rating of no less than A:VII, unless
otherwise acceptable to the County.
Cl a i m s M ad e Pol i ci e s
If any of the required policies provide coverage on a claims-made basis:
1. The Retroactive Date must be shown and must be before the date of the contract or the
beginning of contract work.
2. Insurance must be maintained and evidence of insurance must be provided f or at l east fi ve (5)
y ears aft er c omp let i on of t h e c on t r a c t of w or k .
3. If coverage is canceled or non-renewed, and not rep l a c e d w i t h a n ot h er cl a i m s-made pol ic y
form w i t h a R e t r oac t i v e Da t e prior to the contract effective date, the Contractor must
purchase "extended reporting" coverage for a minimum of f i v e (5) years after completion of
contract work.
City of San Luis Obispo ERF-2-R Allocation
SSe p a r a t i on of I n su re d s
All liability policies shall provide cross-liability coverage as would be afforded by the standard ISO
(Insurance Services Office, Inc.) separation of insureds provision with no insured versus insured
exclusions or limitations.
V eri fi c at ion of Cov erage
Contractor shall furnish the County with original certificates and amendatory endorsements or
copies of the applicable policy language effecting coverage required by this clause. All certificates
and endorsements are to be received and approved by the County before work commences.
However, failure to obtain the required documents prior to the work beginning shall not waive the
Contractor's obligation to provide them. The County reserves the right to require complete, certified
copies of all required insurance policies, including endorsements required by these specifications, at
any time.
Certificates and copies of any required endorsements shall be sent to:
County of San Luis Obispo
Department of Social Services – Homeless Services Division
PO Box 8119
San Luis Obispo CA 93403
Su bc on t r a c t ors
Contractor shall require and verify that all subcontractors maintain insurance meeting all the
requirements stated herein.
Sp ec i al R i sk s or Ci rc u m st a n c e s
County reserves the right to modify these requirements, including limits, based on the nature of the
risk, prior experience, insurer, coverage, or other special circumstances.
City of San Luis Obispo – ERF-2-R Allocation
EXHIBIT D
ENCAMPMENT RESOLUTION FUNDING PROGRAM ROUND 2 (ERF-2-R) GRANT
PROGRAM REQUIREMENTS
1. Ineligible Costs
ERF-2-R funds shall not be used for costs associated with activities in violation, conflict, or
inconsistent with HSC Sections 50250-50254, other applicable laws, the terms and conditions
of this agreement, Cal ICH guidance or directives, the NOFA under which the County applied,
representations contained in the County’s application, and the Purpose of the Program.
Costs shall not be used for any use or activity that is in violation, conflict, or inconsistent with
the legislative intent of the authorizing statute to ensure the safety and wellness of people
experiencing homelessness in encampments.
Moreover, no parties to this contract nor their agents shall directly or indirectly use ERF awards
for any use or activity that is in violation, conflict, or inconsistent with the legislative intent of
the authorizing statute to ensure the safety and wellness of people experiencing
homelessness in encampments. ERF funded activities that cause a traumatic effect are
inconsistent with ensuring the safety and wellness of people experiencing homelessness in
encampments.
Cal ICH, at its sole and absolute discretion, shall make the final determination regarding the
allowability of ERF expenditures.
Cal ICH and the County reserves the right to request additional clarifying information to
determine the reasonableness and eligibility of all uses of the funds made available by this
Agreement. If the County or Subrecipient use ERF funds to pay for ineligible activities, the
County and Subrecipient shall be required to reimburse these funds to Cal ICH at an amount
and timeframe determined by Cal ICH.
An expenditure which is not authorized by this Agreement, or by written approval of Cal ICH,
or which cannot be adequately documented, shall be disallowed, and must be reimbursed to
Cal ICH by the County and Subrecipient at an amount and timeframe determined by Cal ICH.
Program funds shall not be used to supplant existing local funds for homeless housing,
assistance, prevention, or encampment resolution including site restoration or waste
management.
Unless expressly approved by Cal ICH in writing reimbursements are not permitted for any
Program expenditures prior to this Agreement’s date of execution.
City of San Luis Obispo – ERF-2-R Allocation
2. Reporting Requirements
a) Timing and Format of Reports
The County and Subrecipient are required to provide Cal ICH or its agents with all data
and outcomes that may inform an assessment of the funded proposal. The County and
Subrecipient shall report quarterly and have one Final Work Product submitted prior to
this Agreement’s termination.
The quarterly reports shall be submitted on a template to be provided by Cal ICH at least
90 days prior to the first reporting deadline. Cal ICH may request interim reports as
needed and will provide no less than 30 days’ notice to the County and Subrecipient.
b) Required Data
The County and Subrecipient will be required to provide:
x Outreach and service path data at the anonymized, individual level;
x Current housing status of persons served in the aggregate;
x Status of funding as presented in the Cal ICH approved, standardized budget; and
Cal ICH’s discretion in identifying which information shall be included in these reports is
final.
c) Cal ICH Usage of Reports
Pursuant to HSC Section 50254(b)(4), Council staff may use information reported directly
from grantees and through statewide Homeless Data Integration System for the purposes
of research and evaluation of grant performance, service pathways, and outcomes for
people served.
d) Failure to Report
If the County and Subrecipient fails to provide any such report, Cal ICH may recapture any
portion of the amount authorized by this Agreement with a 14-day written notification.
3. Evaluation
a) At Cal ICH’s discretion, the County and Subrecipient shall participate in a program
evaluation regarding their implementation of ERF-2-R awards. To support this effort, Cal
ICH will contract a third party to complete the evaluation.
b) County and Subrecipient are expected to be close partners with Cal ICH for this program
evaluation and for all evaluative aspects of this Program. This means timely and accurate
reporting, candid communication of success or challenges, and availability of persons,
information, or materials. More specifically, the County must cooperate with Cal ICH or its
designee as reasonably required to implement an evaluation plan. This includes providing
or facilitating the collection of data and materials as reasonably requested by Cal ICH or
its designee.
City of San Luis Obispo – ERF-2-R Allocation
c) For the purpose of evaluation, Cal ICH or its designee may visit sites related to the project
and film, tape, photograph, interview, and otherwise document the County’s and
Subrecipient’s operations during normal business hours and with reasonable advance
notice. Cal ICH will comply with the County’s and Subrecipient’s site visit terms during any
site visits.
d) County and Subrecipient should maintain active data, documents, and filings in
anticipation of this evaluation. Special care should be taken to organize and preserve
internal work products that guided implementation by the County or Subrecipient.
e) County shall notify Cal ICH and provide copies of any reports or findings if the County
conducts or commissions any third-party research or evaluation regarding their funded
project.
f) All terms and conditions that apply to reporting similarly apply to evaluation.
4. Inspection Subrecipient and Retention of Records
a. Record Inspection
The Subrecipient agrees that County or its designee shall have the right to review, obtain,
and copy all records and supporting documentation pertaining to performance under this
Agreement. The Subrecipient agrees to provide County, or its designee, with any relevant
information requested. The Subrecipient agrees to give County or its designee access to
its premises, upon reasonable notice and during normal business hours, for the purpose
of interviewing employees who might reasonably have information related to such
records, and of inspecting and copying such books, records, accounts, and other materials
that may be relevant to an investigation of compliance with ERG laws, Cal ICH guidance or
directives, and this Agreement.
In accordance with Health and Safety Code section 50220.5, Subdivision (l), if upon
inspection of records COUNTY identifies noncompliance with grant requirements COUNTY
retains the right to impose a corrective action plan on the SUBRECIPIENT.
b. Record Retention
The Subrecipient agrees to retain all records described in subparagraph a for a minimum
period of five (5) years after the termination of this Agreement.
If any litigation, claim, negotiation, audit, monitoring, inspection or other action has been
commenced before the expiration of the required record retention period, all records
must be retained until completion of the action and resolution of all issues which arise
from it.
5. Nondiscrimination
During the performance of this Agreement, Subrecipients shall not unlawfully discriminate,
harass, or allow harassment against any employee or applicant for employment because of
sex (gender), sexual orientation, gender identity, gender expression, race, color, ancestry,
religion, creed, national origin (including language use restriction), pregnancy, physical
disability (including HIV and AIDS), mental disability, medical condition (cancer/genetic
characteristics), age (over 40), genetic information, marital status, military and veteran status,
City of San Luis Obispo – ERF-2-R Allocation
and denial of medical and family care leave or pregnancy disability leave. Subrecipients shall
ensure that the evaluation and treatment of their employees and applicants for employment
are free from such discrimination and harassment. Subrecipients shall comply with the
provisions of California's laws against discriminatory practices relating to specific groups: the
California Fair Employment and Housing Act (FEHA) (Gov. Code,
§ 12900 et seq.); the regulations promulgated thereunder (Cal. Code Regs., tit. 2, § 11000 et
seq.); and the provisions of Article 9.5, Chapter 1, Part 1, Division 3, Title 2 of the Government
Code (Gov. Code, §§ 11135 - 11139.5). Subrecipients shall give written notice of their
obligations under this clause to labor organizations with which they have a collective
bargaining or other agreement.
6. Conflict of Interest
All Subrecipients are subject to state and federal conflict of interest laws. For instance, Health
and Safety Code section 50220.5, subdivision (i) states, "For purposes of Section 1090 of the
Government Code, a representative of a county serving on a board, committee, or body with
the primary purpose of administering funds or making funding recommendations for
applications pursuant to this chapter shall have no financial interest in any contract, program,
or project voted on by the board, committee, or body on the basis of the receipt of
compensation for holding public office or public employment as a representative of the
county."
Failure to comply with these laws, including business and financial disclosure provisions, will
result in the application being rejected and any subsequent contract being declared void.
Other legal action may also be taken. Additional applicable statutes include, but are not limited
to, Government Code section 1090 and Public Contract Code sections 10410 and 10411.
a. Current State Employees: No State officer or employee shall engage in any
employment, activity, or enterprise from which the officer or employee receives
compensation or has a financial interest, and which is sponsored or funded by any
State County, unless the employment, activity, or enterprise is required as a condition
of regular State employment. No State officer or employee shall contract on his or her
own behalf as an independent Subrecipient with any State County to provide goods
or services.
b. Former State Employees: For the two-year period from the date he or she left State
employment, no former State officer or employee may enter into a contract in which
he or she engaged in any of the negotiations, transactions, planning, arrangements,
or any part of the decision-making process relevant to the contract while employed in
any capacity by any State County. For the twelve-month period from the date he or
she left State employment, no former State officer or employee may enter into a
contract with any State County if he or she was employed by that State County in a
policy-making position in the same general subject area as the proposed contract
within the twelve-month period prior to his or her leaving State service.
c. Employees of the Subrecipient: Employees of the Subrecipient shall comply with all
applicable provisions of law pertaining to conflicts of interest, including but not limited
City of San Luis Obispo – ERF-2-R Allocation
to any applicable conflict of interest provisions of the Political Reform Act of 197 4
(Gov. Code, § 81000 et seq.).
d. Representatives of a County: A representative of a county serving on a board,
committee, or body with the primary purpose of administering funds or making
funding recommendations for applications pursuant to this chapter shall have no
financial interest in any contract, program, or project voted on by the board,
committee, or body on the basis of the receipt of compensation for holding public
office or public employment as a representative of the county.
7. Drug-Free Workplace Certification
Certification of Compliance: By signing this Agreement, Subrecipient hereby certifies, under
penalty of perjury under the laws of State of California, that it will comply with the
requirements of the Drug-Free Workplace Act of 1990 (Gov. Code, § 8350 et seq.) and have or
will provide a drug-free workplace by taking the following actions:
a. Publish a statement notifying employees and subrecipients that unlawful
manufacture, distribution, dispensation, possession, or use of a controlled substance
is prohibited and specifying actions to be taken against employees, or Subrecipients
for violations, as required by Government Code section 8355, subdivision (a)(1).
b. Establish a Drug-Free Awareness Program, as required by Government Code section
8355, subdivision (a)(2) to inform employees, or Subrecipients about all of the
following:
i. The dangers of drug abuse in the workplace;
ii. Subrecipient's policy of maintaining a drug-free workplace;
iii. Any available counseling, rehabilitation, and employee assistance program; and
iv. Penalties that may be imposed upon employees, and Subrecipients for drug abuse
violations.
c. Provide, as required by Government Code section 8355, subdivision (a)(3), that every
employee and/or subrecipient that works under this Agreement:
i. Will receive a copy of Subrecipients drug-free policy statement, and
ii. Will agree to abide by terms of subrecipient's condition of employment or
subcontract.
8. Child Support Compliance Act
For any Contract Agreement in excess of $100,000, the Subrecipient acknowledges in
accordance with Public Contract Code 7110, that:
a. The Subrecipient recognizes the importance of child and family support obligations
and shall fully comply with all applicable state and federal laws relating to child and
family support enforcement, including, but not limited to, disclosure of information
and compliance with earnings assignment orders, as provided in Chapter 8
(commencing with section 5200) of Part 5 of Division 9 of the Family Code; and
b. The Subrecipient, to the best of its knowledge is fully complying with the earnings
assignment orders of all employees and is providing the names of all new employees
City of San Luis Obispo – ERF-2-R Allocation
to the New Hire Registry maintained by the California Employment Development
Department.
9. Special Conditions - Subrecipients
The Subrecipient agrees to comply with all conditions of this Agreement including the Special
Terms and Conditions set forth in Section 11. These conditions shall be met to the satisfaction
of County prior to disbursement of funds. The Subrecipient shall ensure that all Sub
subrecipients are made aware of and agree to comply with all the conditions of this Agreement
and the applicable State requirements governing the use of ERF-2-R funds. Failure to comply
with these conditions may result in termination of this Agreement.
a. The Agreement between the Subrecipient and any Sub subrecipient shall require the
Subrecipient and its Sub subrecipient, if any, to:
i. Perform the work in accordance with Federal, State and Local housing and building
codes, as applicable.
ii. Maintain at least the minimum State-required worker's compensation for those
employees who will perform the work or any part of it.
iii. Maintain, as required by law, unemployment insurance, disability insurance, and
liability insurance in an amount that is reasonable to compensate any person, firm
or corporation who may be injured or damaged by the Subrecipient or any Sub
subrecipient in performing the Work or any part of it.
iv. Agree to include all the terms of this Agreement in each subcontract.
10. Compliance with State and Federal Laws, Rules, Guidelines and Regulations
The Subrecipient agrees to comply with all state and federal laws, rules and regulations that
pertain to construction, health and safety, labor, fair employment practices, environmental
protection, equal opportunity, fair housing, and all other matters applicable and/or related to
the ERF-2-R program, the subrecipients, and all eligible activities.
Subrecipient shall also be responsible for obtaining any and all permits, licenses, and
approvals required for performing any activities under this Agreement, including those
necessary to perform design, construction, or operation and maintenance of the activities.
Subrecipient shall be responsible for observing and complying with any applicable federal,
state, and local laws, rules or regulations affecting any such work, specifically those including,
but not limited to, environmental protection, procurement, and safety laws, rules, regulations,
and ordinances. Subrecipient shall provide copies of permits and approvals to County upon
request.
11. Inspections
a. Subrecipient shall inspect any work performed hereunder to ensure that the work is
being and has been performed in accordance with the applicable federal, state and/or
local requirements, and this Agreement.
b. County reserves the right to inspect any work performed hereunder to ensure that
the work is being and has been performed in accordance with the applicable federal,
state and/or local requirements, and this Agreement.
City of San Luis Obispo – ERF-2-R Allocation
c. Subrecipient agrees to require that all work that is determined based on such
inspections not to conform to the applicable requirements be corrected and to
withhold payments to the subrecipient until it is corrected.
12. Special Terms and Conditions
Per Health and Safety Code Section 50220.5 (g), any housing-related activities funded with ERF-
2-R funds, including but not limited to emergency shelter, rapid-rehousing, rental assistance,
transitional housing and permanent supportive housing, must be in compliance or otherwise
aligned with the core components of Housing First, as described in Welfare and Institutions
Code section 8255, subdivision (b). Individuals and families assisted with these funds must not
be required to receive treatment or perform any other prerequisite activities as a condition
for receiving shelter, housing, or other services for which these funds are used. In addition,
ERF-2-R funding shall be used to adopt a Housing First approach within the entire local
homelessness response system. Including outreach and emergency shelter, short-term
interventions like rapid re-housing, and longer-term interventions like supportive housing.
13. Data & Confidentiality – Use of Homeless Management Information System or
Equivalent Database
a. Client Participation/Client Data Collection. Pursuant to HSC Section 50254(b)(3),
during the term of this Agreement, the Subrecipient shall maintain a list of all persons
receiving benefits from the program and collect all other required data elements for the
Subrecipient’s internal tracking system. The Subrecipient will not have access to HMIS and
will not be responsible for entering any client data into HMIS. The Subrecipient will
coordinate with GSS, which will be responsible for entering all client data into HMIS, in
accordance with HMIS guidelines, policies and rules. The Subrecipients shall ensure
all data shared with GSS is complete and accurate for the purpose of entry into HMIS, in
preparation for the year-end Annual Performance Report (APR) by no later than 30 days
after grant close.
b. Data Entry and Use. The Subrecipient will not have access to or interact with HMIS. GSS
shall collect and enter all required data per the most current HMIS Data Standards into
HMIS, pursuant to HSC Section 50254, including, but not limited to, health information, in
a manner consistent with state and federal law, for tracking in the statewide Homeless
Data Integration System. GSS will be soley responsible for entering client data into HMIS
and ensuring compliance with all applicable HMIS policies. The Subrecipient will use
Release of Information (ROI) forms for each client to share information with GSS as
necessary for case coordination and service delivery.
c. Coordinated Assessment at Entry. For projects that are required to use Coordinated
Entry, the Subrecipient will assist in client assessment and referral to GSS for entry into
the program. GSS will use the Coordinated Entry Assessment form and the assessment
tool that has been identified in the Coordinated Entry Policies and Procedures. The
Subrecipient will not have access to the Coordinated Entry data in HMIS, therefore ROI
forms will be used to facilitate the sharing of information between the Subrecipient and
GSS, as necessary, to ensure clients are appropriately assessed and referred. GSS shall
enter all coordinated assessment client scores into HMIS no later than three (3) business
days after client program entry, unless otherwise notified by the County.
City of San Luis Obispo – ERF-2-R Allocation
d. Validation Studies. The County may periodically conduct formal validation studies
of HMIS Data (the "Validation Studies"). GSS will ensure the validity of the information
entered into HMIS and will provide access to the County for review, as needed, to verify
the accuracy of the data reported in the HMIS database. The Subrecipient will not be
involved in this process as they do not have access to HMIS data.
e. Data Quality. GSS shall ensure all required data in HMIS meets the data quality standards
as outlined in the most current CoC HMIS Data Quality Plan. The Subrecipient is not
responsible for data quality in HMIS and will rely on GSS to ensure that data entered into
HMIS meets the required standards.
f. Aggregate Data and Reports. Aggregate HMIS Data received from the GSS and other
agencies providing Homeless Services affiliated with the County and included in
the HMIS database shall be utilized by the County to produce reports regarding utilization
of housing and homelessness services, track program outcomes, and provide
accountability for entities that receive funds for use in providing housing and
homelessness services The Subrecipient will not be involved in the production of these
reports, as they will not have access to individual -level HMIS data.
g. Inter-Agency Data Sharing. The HMIS program is designed to permit sharing of Data
between the County’s affiliated agencies. The Subrecipient will not directly share data via
HMIS. Instead, the Subrecipient will work with GSS, and client-level data may be shared
between GSS and the Subrecipient for case conferencing and service coordination,
provided such sharing is in accordance with applicable confidentiality laws and with signed
ROIs in place for each client.
h. Confidentiality (HMIS). The County shall ensure the protection of client data within HMIS,
taking all reasonable action that it deems necessary and appropriate to prevent
unauthorized use or disclosure of the data. The Subrecipient will only share client
information with GSS or other partners in cases where signed ROI forms are in place,
ensuring that client consent is obtained before any information is shared.
i. Point in Time Count: Subrecipient shall take an active role in the County Wide Homeless
Point in Time Count. Additionally, when applicable, Subrecipient shall provide
demographic client emergency shelter and/or transitional housing data, as required by
the US Department of Housing and Urban Development (HUD).
City of San Luis Obispo – ERF-2-R Allocation
EXHIBIT E
STANDARD AGREEMENT NUMBER 23-ERF-2-R-10004 WITH THE
CALIFORNIA INTERAGENCY COUNCIL ON HOMELESSNESS