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HomeMy WebLinkAboutEmail and Calendar Batch 41 From:Vethavanam, Samantha Sent:Tuesday, February 3, 2026 2:09 PM To:Chi Delta Theta President Cc:Seth Herschel Murawsky; Pennon, Matt Subject:RE: City of San Luis Obispo Lunar New Year Opportunity Thank you! For 5:30-7:30pm, we have Alyssa and Winnie signed up. For 7:30-9:30pm, we have you and Sophia signed up! We also had a third shift from 3:30-5:30pm – I understand you all likely have class and whatnot and maybe this time did not work for anyone but I wanted to check in to see if there was anyone who could assist during that first shift? Thank you! Sam From: Chi Delta Theta President <president.cpchidelts@gmail.com> Sent: Tuesday, February 3, 2026 1:50 PM To: Vethavanam, Samantha <SVethava@slocity.org> Cc: Seth Herschel Murawsky <shmuraws@calpoly.edu>; Pennon, Matt <mpennon@slocity.org> Subject: Re: City of San Luis Obispo Lunar New Year Opportunity Hi! We will have 8 total volunteers! Please let me know who hasn't filled it out and I will follow up with them! Thank you! Beth Yeung California Polytechnic State University, San Luis Obispo Chi Delta Theta Sorority Inc., Beta Chapter President On Tue, Feb 3, 2026 at 1:48 PM Vethavanam, Samantha <SVethava@slocity.org> wrote: Hey Beth! Quick question – do you know roughly about how many members from your sorority are able to help out? 2 We have 4 currently sign up – thank you so much! Just want to know if we should reach out to any other groups for additional support if needed. Thank you again! Sam From: Vethavanam, Samantha Sent: Tuesday, February 3, 2026 11:43 AM To: Chi Delta Theta President <president.cpchidelts@gmail.com> Cc: Seth Herschel Murawsky <shmuraws@calpoly.edu>; Pennon, Matt <mpennon@slocity.org> Subject: RE: City of San Luis Obispo Lunar New Year Opportunity Thanks so much, Beth!! From: Chi Delta Theta President <president.cpchidelts@gmail.com> Sent: Tuesday, February 3, 2026 11:41 AM To: Vethavanam, Samantha <SVethava@slocity.org> Cc: Seth Herschel Murawsky <shmuraws@calpoly.edu>; Pennon, Matt <mpennon@slocity.org> Subject: Re: City of San Luis Obispo Lunar New Year Opportunity I won’t be able to attend the walkthrough on Thursday as I have class but we will be sending someone! Thank you ! On Tue, Feb 3, 2026 at 11:35 AM Vethavanam, Samantha <SVethava@slocity.org> wrote: Perfect! I have seen some of them come through. Thanks so much! From: Chi Delta Theta President <president.cpchidelts@gmail.com> Sent: Tuesday, February 3, 2026 11:34 AM To: Vethavanam, Samantha <SVethava@slocity.org> Cc: Seth Herschel Murawsky <shmuraws@calpoly.edu>; Pennon, Matt <mpennon@slocity.org> Subject: Re: City of San Luis Obispo Lunar New Year Opportunity 3 Hi! Yes, I’ve sent out the link to my chapter and instructed them to sign up! Thank you, Beth On Tue, Feb 3, 2026 at 8:22 AM Vethavanam, Samantha <SVethava@slocity.org> wrote: Hi Beth! Just checking in to see if you all are still able to sign up for the Lunar New Year volunteer opportunity on the Engage SLO website by tomorrow? Let us know if you need assistance with anything! Thanks so much, Sam From: Vethavanam, Samantha Sent: Wednesday, January 7, 2026 3:36 PM To: 'Chi Delta Theta President' <president.cpchidelts@gmail.com> Cc: Seth Herschel Murawsky <shmuraws@calpoly.edu>; Pennon, Matt <mpennon@slocity.org> Subject: RE: City of San Luis Obispo Lunar New Year Opportunity Hi, again, Beth! It was great to officially meet you on Monday! Thank you again for being willing to assist with this exciting and important event. I know you are likely still in the process of gathering interested members, but as you do (or once you’ve gotten confirmations from everyone interested), we ask that everyone who’ll be volunteering sign up via Engage SLO – the City’s volunteer portal via this link. If any assistance is needed, you can reference the How To Guide, attached, or contact our Volunteer Program Coordinator, Kiersten at: volunteer@slocity.org or 805-858-0771. 4 Registering on Engage SLO should only take a few minutes and allows the City to safely and digitally store Volunteer Waivers and makes it easy to sign up to volunteer for future needs, access a Volunteer Resume depicting the days and times you served (great for academic purposes!), and stay engaged in your community! We also regularly report volunteer engagement to City leadership and want to be sure your – and your group’s – contributions are celebrated. This should also streamline the process so everyone’s information comes directly to us, and we can help make sure everyone is accounted for on the day of. Please let me know if you have any questions or concerns! Additionally, if you all are hoping to booth, we just ask that you let us know by January 15th 뇤눎눐눑눒눏 Thank you again! Sam From: Chi Delta Theta President <president.cpchidelts@gmail.com> Sent: Tuesday, December 23, 2025 11:51 PM To: Vethavanam, Samantha <SVethava@slocity.org> Cc: Seth Herschel Murawsky <shmuraws@calpoly.edu>; Pennon, Matt <mpennon@slocity.org> Subject: Re: City of San Luis Obispo Lunar New Year Opportunity Hi! We'd love to be involved! I'll be creating a sign up sheet for my sorority in early January and I will let you know our headcount for the 3 time frames then. We may be interested in a booth space but I will discuss with my members and get back to you on that. Thank you! Beth Yeung California Polytechnic State University, San Luis Obispo Chi Delta Theta Sorority Inc., Beta Chapter President 5 On Mon, Dec 15, 2025 at 11:43 AM Vethavanam, Samantha <SVethava@slocity.org> wrote: Thank you, Seth and nice to e-meet you, Beth! Sharing some additional details about the Lunar New Year celebration (also see attached flyer and feel free to share!) The Lunar New Year celebration will place on Thursday, February 19 from 6:00 to 8:30 pm at Mission Plaza (with set-up beginning at 3:30pm), in collaboration with the Farmers Market. We would love to have the on- campus fraternities and sororities attend the event and support where possible as well. There are three areas where we could use support:  Setup from 3:30 to 5:30 pm - Support with managing vendors and booth placement.  During the event from 5:30 to 7:30 pm - Help with monitoring barriers on all three sides of the event and providing information to attendees about the event and parking options.  Clean up from 7:30 to 9:30 pm - Assisting vendors with packing up and helping ensure Mission Plaza is cleared of waste or leftover materials. Ideally, we would love to have three groups, one for each time frame, with a minimum of five to six people per group. We would also be happy to offer participating groups a booth space to share information about their organization. We’d be happy to jump on a Teams call to discuss further if needed. Thank you so much for your consideration and we hope to see you there! Best, Sam From: Seth Herschel Murawsky <shmuraws@calpoly.edu> Sent: Monday, December 15, 2025 10:01 AM To: Pennon, Matt <mpennon@slocity.org>; Vethavanam, Samantha <SVethava@slocity.org>; Chi Delta Theta President <president.cpchidelts@gmail.com> Subject: City of San Luis Obispo Lunar New Year Opportunity 6 Hi Beth! I hope that you are doing well and enjoying the break right after finals! I wanted to reach out to introduce you to Matt and Samantha. They both work for the City of San Luis Obispo and they are working on hosting a Lunar New Year Event that will coincide with a Farmer’s Market downtown in February. As the president of Chi Delta Theta, I thought that it would be great to connect you both to see if maybe Chi Delts have the capacity to partner with the city for this amazing event. Matt and Samantha can fill in some more details, but this would be a perfect opportunity to highlight your organization to the greater SLO community and let our city see how amazing you all are! Best, Seth Murawsky, M.Ed. pronouns he/him/his Why Do Pronouns Matter? Equity & Inclusion Lead Coordinator, Fraternity & Sorority Life Jewish Identifying Faculty & Staff Association (JIFSA) Co-Founder & Co-Chair Leadership & Service | Student Affairs Cal Poly | San Luis Obispo, CA 93407 | 805-756-7267 Book a meeting with me here 7 From:Vethavanam, Samantha Sent:Tuesday, February 3, 2026 11:43 AM To:Chi Delta Theta President Cc:Seth Herschel Murawsky; Pennon, Matt Subject:RE: City of San Luis Obispo Lunar New Year Opportunity Thanks so much, Beth!! From: Chi Delta Theta President <president.cpchidelts@gmail.com> Sent: Tuesday, February 3, 2026 11:41 AM To: Vethavanam, Samantha <SVethava@slocity.org> Cc: Seth Herschel Murawsky <shmuraws@calpoly.edu>; Pennon, Matt <mpennon@slocity.org> Subject: Re: City of San Luis Obispo Lunar New Year Opportunity I won’t be able to attend the walkthrough on Thursday as I have class but we will be sending someone! Thank you ! On Tue, Feb 3, 2026 at 11:35 AM Vethavanam, Samantha <SVethava@slocity.org> wrote: Perfect! I have seen some of them come through. Thanks so much! From: Chi Delta Theta President <president.cpchidelts@gmail.com> Sent: Tuesday, February 3, 2026 11:34 AM To: Vethavanam, Samantha <SVethava@slocity.org> Cc: Seth Herschel Murawsky <shmuraws@calpoly.edu>; Pennon, Matt <mpennon@slocity.org> Subject: Re: City of San Luis Obispo Lunar New Year Opportunity Hi! Yes, I’ve sent out the link to my chapter and instructed them to sign up! Thank you, Beth On Tue, Feb 3, 2026 at 8:22 AM Vethavanam, Samantha <SVethava@slocity.org> wrote: Hi Beth! 8 Just checking in to see if you all are still able to sign up for the Lunar New Year volunteer opportunity on the Engage SLO website by tomorrow? Let us know if you need assistance with anything! Thanks so much, Sam From: Vethavanam, Samantha Sent: Wednesday, January 7, 2026 3:36 PM To: 'Chi Delta Theta President' <president.cpchidelts@gmail.com> Cc: Seth Herschel Murawsky <shmuraws@calpoly.edu>; Pennon, Matt <mpennon@slocity.org> Subject: RE: City of San Luis Obispo Lunar New Year Opportunity Hi, again, Beth! It was great to officially meet you on Monday! Thank you again for being willing to assist with this exciting and important event. I know you are likely still in the process of gathering interested members, but as you do (or once you’ve gotten confirmations from everyone interested), we ask that everyone who’ll be volunteering sign up via Engage SLO – the City’s volunteer portal via this link. If any assistance is needed, you can reference the How To Guide, attached, or contact our Volunteer Program Coordinator, Kiersten at: volunteer@slocity.org or 805-858-0771. Registering on Engage SLO should only take a few minutes and allows the City to safely and digitally store Volunteer Waivers and makes it easy to sign up to volunteer for future needs, access a Volunteer Resume depicting the days and times you served (great for academic purposes!), and stay engaged in your community! We also regularly report volunteer engagement to City leadership and want to be sure your – and your group’s – contributions are celebrated. This should also streamline the process so everyone’s information comes directly to us, and we can help make sure everyone is accounted for on the day of. Please let me know if you have any questions or concerns! Additionally, if you all are hoping to booth, we just ask that you let us know by January 15th 뇤눎눐눑눒눏 9 Thank you again! Sam From: Chi Delta Theta President <president.cpchidelts@gmail.com> Sent: Tuesday, December 23, 2025 11:51 PM To: Vethavanam, Samantha <SVethava@slocity.org> Cc: Seth Herschel Murawsky <shmuraws@calpoly.edu>; Pennon, Matt <mpennon@slocity.org> Subject: Re: City of San Luis Obispo Lunar New Year Opportunity Hi! We'd love to be involved! I'll be creating a sign up sheet for my sorority in early January and I will let you know our headcount for the 3 time frames then. We may be interested in a booth space but I will discuss with my members and get back to you on that. Thank you! Beth Yeung California Polytechnic State University, San Luis Obispo Chi Delta Theta Sorority Inc., Beta Chapter President On Mon, Dec 15, 2025 at 11:43 AM Vethavanam, Samantha <SVethava@slocity.org> wrote: Thank you, Seth and nice to e-meet you, Beth! Sharing some additional details about the Lunar New Year celebration (also see attached flyer and feel free to share!) The Lunar New Year celebration will place on Thursday, February 19 from 6:00 to 8:30 pm at Mission Plaza (with set-up beginning at 3:30pm), in collaboration with the Farmers Market. We would love to have the on-campus 10 fraternities and sororities attend the event and support where possible as well. There are three areas where we could use support:  Setup from 3:30 to 5:30 pm - Support with managing vendors and booth placement.  During the event from 5:30 to 7:30 pm - Help with monitoring barriers on all three sides of the event and providing information to attendees about the event and parking options.  Clean up from 7:30 to 9:30 pm - Assisting vendors with packing up and helping ensure Mission Plaza is cleared of waste or leftover materials. Ideally, we would love to have three groups, one for each time frame, with a minimum of five to six people per group. We would also be happy to offer participating groups a booth space to share information about their organization. We’d be happy to jump on a Teams call to discuss further if needed. Thank you so much for your consideration and we hope to see you there! Best, Sam From: Seth Herschel Murawsky <shmuraws@calpoly.edu> Sent: Monday, December 15, 2025 10:01 AM To: Pennon, Matt <mpennon@slocity.org>; Vethavanam, Samantha <SVethava@slocity.org>; Chi Delta Theta President <president.cpchidelts@gmail.com> Subject: City of San Luis Obispo Lunar New Year Opportunity Hi Beth! I hope that you are doing well and enjoying the break right after finals! I wanted to reach out to introduce you to Matt and Samantha. They both work for the City of San Luis Obispo and they are working on hosting a Lunar New Year Event that will coincide with a Farmer’s Market downtown in February. As the president of Chi Delta Theta, I thought that it would be great to connect you both to see if maybe Chi Delts have the capacity to partner with the city for this amazing event. Matt and Samantha can fill in some more details, but this would be a perfect opportunity to highlight your organization to the greater SLO community and let our city see how amazing you all are! 11 Best, Seth Murawsky, M.Ed. pronouns he/him/his Why Do Pronouns Matter? Equity & Inclusion Lead Coordinator, Fraternity & Sorority Life Jewish Identifying Faculty & Staff Association (JIFSA) Co-Founder & Co-Chair Leadership & Service | Student Affairs Cal Poly | San Luis Obispo, CA 93407 | 805-756-7267 Book a meeting with me here 12 From:Mezzapesa, John Sent:Thursday, January 29, 2026 3:50 PM To:Celeste Nicole Schubert; Elizabeth Aiello-Coppola Cc:Salem, Rami Subject:Re: Fraternity/Sorority contacts Sounds good. Thank you. John Get Outlook for iOS From: Celeste Nicole Schubert <cconst02@calpoly.edu> Sent: Thursday, January 29, 2026 3:47:20 PM To: Mezzapesa, John <JMezzape@slocity.org>; Elizabeth Aiello-Coppola <eaielloc@calpoly.edu> Cc: Salem, Rami <RSalem@slocity.org> Subject: Re: Fraternity/Sorority contacts Amazing, thank you for confirming! So sorry about the double call. Please arrive about 10-15 minutes early so we can get settled into the room. Best, Celeste Schubert, B.S. pronouns she/her/hers Leadership & Assessment Coordinator, Fraternity & Sorority Life Panhellenic Advisor Order of Omega Advisor Leadership & Service | Student Affairs Cal Poly | San Luis Obispo, CA 93407 | 805-756-7200 Book a time to meet with me! Remote – Fridays https://outlook.office365.com/owa/calendar/CalPolyFraternitySororityLife@cpslo.onmicrosoft.com/bookings/ From: Mezzapesa, John <JMezzape@slocity.org> Date: Thursday, January 29, 2026 at 3:39 PM To: Celeste Nicole Schubert <cconst02@calpoly.edu>, Elizabeth Aiello-Coppola <eaielloc@calpoly.edu> Cc: Salem, Rami <RSalem@slocity.org> Subject: Re: Fraternity/Sorority contacts Hi Celeste, I just got your voicemail. Yes, myself and Rami plan to attend a s present tomorrow at 10 if that still work. John 13 Get Outlook for iOS From: Celeste Nicole Schubert <cconst02@calpoly.edu> Sent: Friday, January 9, 2026 4:22 PM To: Elizabeth Aiello-Coppola <eaielloc@calpoly.edu>; Mezzapesa, John <JMezzape@slocity.org> Subject: Re: Fraternity/Sorority contacts Hi John, Thank you for agreeing to join us for Greek Leadership Institute! I am working on scheduling, and it looks like will have space for you to present Friday (1/30) from 10-11am. Please let me know if that timing works for you. Best, Celeste Schubert, B.S. pronouns she/her/hers Leadership & Assessment Coordinator, Fraternity & Sorority Life Panhellenic Advisor Order of Omega Advisor Leadership & Service | Student Affairs Cal Poly | San Luis Obispo, CA 93407 | 805-756-7200 Book a time to meet with me! Remote – Fridays https://outlook.office365.com/owa/calendar/CalPolyFraternitySororityLife@cpslo.onmicrosoft.com/bookings/ From: Elizabeth Aiello-Coppola <eaielloc@calpoly.edu> Date: Friday, January 9, 2026 at 11:12 AM To: Mezzapesa, John <JMezzape@slocity.org> Cc: Celeste Nicole Schubert <cconst02@calpoly.edu> Subject: Re: Fraternity/Sorority contacts Hi John, Thank you for following up! I’ve cc’d Celeste Schubert in here who is planning Greek Leadership Institute. She can work with you to finalize timing and the rest of the details! Best, Elizabeth Aiello-Coppola, M.A. pronouns she/her/hers Assistant Director, Fraternity & Sorority Life Leadership & Service | Student Affairs Cal Poly | San Luis Obispo, CA 93407 | 805-756-7263 Schedule a meeting with me From: Mezzapesa, John <JMezzape@slocity.org> Date: Thursday, January 8, 2026 at 6:05 PM 14 To: Elizabeth Aiello-Coppola <eaielloc@calpoly.edu> Subject: Re: Fraternity/Sorority contacts Hi Elizabeth, I just realized I never responded to your question about attending the Greek leadership Institute. We would definitely like to attend and present. We don’t necessarily have a time preference, so just let us know what works best for you. John John Mezzapesa Code Enforcement Supervisor Community Development Building and Safety 919 Palm Street, San Luis Obispo, CA 93401-3668 E jmezzapesa@slocity.org T 805.781.7179 From: Elizabeth Aiello-Coppola <eaielloc@calpoly.edu> Sent: Wednesday, December 17, 2025 4:24:34 PM To: Mezzapesa, John <JMezzape@slocity.org> Subject: Re: Fraternity/Sorority contacts Hi John, Attached is the information you requested. The first is the list of organization contacts (staff at each fraternity and sorority’s national headquarters), and the second is a list of our chapter presidents and their officer emails. For future ease of use, the headquarters contact information is publicly available, and the officer emails for chapter presidents remain consistent each year, so you can refer back to this whenever you need. If any staff changes occur, the national sites typically keep their directories up to date. Additionally, we are planning to hold Greek Leadership Institute on Friday, January 30th between 9:00am– 2:00pm. We would love to have you join us and present to our students again if that’s something your team is interested in. If that date works for you, let me know what time within that window you’d prefer. We’re aiming for workshop sessions in the 45–60 minute range. Best, Elizabeth Aiello-Coppola, M.A. pronouns she/her/hers Assistant Director, Fraternity & Sorority Life Leadership & Service | Student Affairs Cal Poly | San Luis Obispo, CA 93407 | 805-756-7263 Schedule a meeting with me 15 From: Elizabeth Aiello-Coppola <eaielloc@calpoly.edu> Date: Monday, December 15, 2025 at 4:15 PM To: Mezzapesa, John <JMezzape@slocity.org> Subject: Re: Fraternity/Sorority contacts Hi John, Thanks for your patience while I was at a conference last week. I’m starting to pull that data for you now and will have the full set of information to you by the end of the week. One clarification: I’m not able to share student phone numbers, including chapter presidents’, as those are protected under FERPA. I can provide their officer emails, along with the organization-level emails and phone numbers, since that information is publicly available. Thanks for understanding! Best, Elizabeth Aiello-Coppola, M.A. pronouns she/her/hers Assistant Director, Fraternity & Sorority Life Leadership & Service | Student Affairs Cal Poly | San Luis Obispo, CA 93407 | 805-756-7263 Schedule a meeting with me From: Mezzapesa, John <JMezzape@slocity.org> Date: Monday, December 8, 2025 at 9:25 AM To: Elizabeth Aiello-Coppola <eaielloc@calpoly.edu> Subject: Fraternity/Sorority contacts Hi Elizabeth, Would you be able to share contact information for each fraternity/sorority? I am looking for a general email and phone number for each organization as well as email and phone for the president of each organization. Let me know. Thanks, John Mezzapesa Code Enforcement Supervisor Community Development Building and Safety 919 Palm Street, San Luis Obispo, CA 93401-3668 E jmezzapesa@slocity.org T 805.781.7179 C 805.431.7163 slocity.org 16 Stay connected with the City by signing up for e-notifications 17 From:Wallace, Christine Sent:Wednesday, January 28, 2026 4:08 PM To:Elizabeth Aiello-Coppola Subject:RE: St. Pat's safety enhancement presentations for FSL Thanks! From: Elizabeth Aiello-Coppola <eaielloc@calpoly.edu> Sent: Wednesday, January 28, 2026 3:47 PM To: Wallace, Christine <cwallace@slocity.org>; Seth Herschel Murawsky <shmuraws@calpoly.edu>; Celeste Nicole Schubert <cconst02@calpoly.edu> Subject: Re: St. Pat's safety enhancement presentations for FSL IFC will be in Baker (building 180) 114 that day! Elizabeth Aiello-Coppola, M.A. pronouns she/her/hers Assistant Director, Fraternity & Sorority Life Leadership & Service | Student Affairs Cal Poly | San Luis Obispo, CA 93407 | 805-756-7263 Schedule a meeting with me From: Wallace, Christine <cwallace@slocity.org> Date: Wednesday, January 28, 2026 at 9:37 AM To: Elizabeth Aiello-Coppola <eaielloc@calpoly.edu>, Seth Herschel Murawsky <shmuraws@calpoly.edu>, Celeste Nicole Schubert <cconst02@calpoly.edu> Subject: RE: St. Pat's safety enhancement presentations for FSL Yes, 2/19 at 11:10 works great. What room where the meeting take place? Hi Celeste! I’m so sorry, I forgot you were back. Thanks! CW From: Elizabeth Aiello-Coppola <eaielloc@calpoly.edu> Sent: Tuesday, January 27, 2026 4:37 PM To: Wallace, Christine <cwallace@slocity.org>; Seth Herschel Murawsky <shmuraws@calpoly.edu>; Celeste Nicole Schubert <cconst02@calpoly.edu> Subject: Re: St. Pat's safety enhancement presentations for FSL Yes! Does February 19th at 11:10am work for you for IFC? I also put Celeste who is our Panhellenic advisor in here too - Celeste, is there a good date next month for Christine to come into Panhellenic? Elizabeth Aiello-Coppola, M.A. pronouns she/her/hers Assistant Director, Fraternity & Sorority Life Leadership & Service | Student Affairs 18 Cal Poly | San Luis Obispo, CA 93407 | 805-756-7263 Schedule a meeting with me From: Wallace, Christine <cwallace@slocity.org> Date: Tuesday, January 27, 2026 at 3:29 PM To: Elizabeth Aiello-Coppola <eaielloc@calpoly.edu>, Seth Herschel Murawsky <shmuraws@calpoly.edu> Subject: St. Pat's safety enhancement presentations for FSL Hi Elizabeth and Seth, May I get on the IFC, USFC and PanHellenic meeting calendars for next month to talk through St. Pats? Thanks! Christine Wallace Police Public Affairs Manager Police Department 1042 Walnut Street, San Luis Obispo, CA 93401-2729 E cwallace@slocity.org T 805.781.7186 slocity.org Stay connected with the City by signing up for e-notifications This e-mail, and any files transmitted with it, are intended only for the person or entity to which it is addressed and may contain confidential, protected, and/or privileged material. Any review, re-transmission, dissemination or other use of, or taking of any action in reliance upon this information by persons or entities other than the intended recipient, is prohibited. If you received this in error, please contact the sender and delete the material from any computer. 19 From:Courtney Leigh Kienow <ckienow@calpoly.edu> Sent:Wednesday, January 28, 2026 3:22 PM To:Tway, Timothea (Timmi) Cc:McDonald, Whitney Subject:Re: Next week Because I don't want to forget - I met with some of our student government leaders yesterday and they are so grateful for your support/guidance. I was just an observer, not a participant in the conversation, and while we are all holding a lot of space for the fraternity and sorority students, it was a good reminder that there are lots of different kinds of experiences out there. Best, Courtney From: Tway, Timothea (Timmi) <TTway@slocity.org> Date: Wednesday, January 28, 2026 at 2:05 PM To: Courtney Leigh Kienow <ckienow@calpoly.edu> Subject: RE: Next week Hey, Can you do next Wed at 10? If earlier is better I can do as early as 830 that morning as well, Let me know! T From: Courtney Leigh Kienow <ckienow@calpoly.edu> Sent: Monday, January 26, 2026 10:50 AM To: Tway, Timothea (Timmi) <TTway@slocity.org> Subject: Next week Hi Timmi, Happy Monday! Any chance you have any openings Monday-Wednesday this coming week instead of meeting on Thursday? My little girl is getting her wisdom teeth out that day and I need to be with her. Warmly, Courtney Courtney Kienow pronouns she/hers (why is this important?) Director of Community Relations and Economic Development Strategic Initiatives and Advocacy Cal Poly, San Luis Obispo, CA 20 _____ office 805-756-6000 direct 805-756-6098 www.calpoly.edu 21 Wooten, Eric From:Wallace, Christine Sent:Wednesday, January 28, 2026 9:37 AM To:Elizabeth Aiello-Coppola; Seth Herschel Murawsky; Celeste Nicole Schubert Subject:RE: St. Pat's safety enhancement presentations for FSL Yes, 2/19 at 11:10 works great. What room where the meeting take place? Hi Celeste! I’m so sorry, I forgot you were back. Thanks! CW From: Elizabeth Aiello-Coppola <eaielloc@calpoly.edu> Sent: Tuesday, January 27, 2026 4:37 PM To: Wallace, Christine <cwallace@slocity.org>; Seth Herschel Murawsky <shmuraws@calpoly.edu>; Celeste Nicole Schubert <cconst02@calpoly.edu> Subject: Re: St. Pat's safety enhancement presentations for FSL Yes! Does February 19th at 11:10am work for you for IFC? I also put Celeste who is our Panhellenic advisor in here too - Celeste, is there a good date next month for Christine to come into Panhellenic? Elizabeth Aiello-Coppola, M.A. pronouns she/her/hers Assistant Director, Fraternity & Sorority Life Leadership & Service | Student Affairs Cal Poly | San Luis Obispo, CA 93407 | 805-756-7263 Schedule a meeting with me From: Wallace, Christine <cwallace@slocity.org> Date: Tuesday, January 27, 2026 at 3:29 PM To: Elizabeth Aiello-Coppola <eaielloc@calpoly.edu>, Seth Herschel Murawsky <shmuraws@calpoly.edu> Subject: St. Pat's safety enhancement presentations for FSL Hi Elizabeth and Seth, May I get on the IFC, USFC and PanHellenic meeting calendars for next month to talk through St. Pats? Thanks! Christine Wallace Police Public Affairs Manager Police Department 1042 Walnut Street, San Luis Obispo, CA 93401-2729 E cwallace@slocity.org 22 T 805.781.7186 slocity.org Stay connected with the City by signing up for e-notifications This e-mail, and any files transmitted with it, are intended only for the person or entity to which it is addressed and may contain confidential, protected, and/or privileged material. Any review, re-transmission, dissemination or other use of, or taking of any action in reliance upon this information by persons or entities other than the intended recipient, is prohibited. If you received this in error, please contact the sender and delete the material from any computer. 23 From:Elizabeth Aiello-Coppola <eaielloc@calpoly.edu> Sent:Tuesday, January 27, 2026 4:37 PM To:Wallace, Christine; Seth Herschel Murawsky; Celeste Nicole Schubert Subject:Re: St. Pat's safety enhancement presentations for FSL Yes! Does February 19th at 11:10am work for you for IFC? I also put Celeste who is our Panhellenic advisor in here too - Celeste, is there a good date next month for Christine to come into Panhellenic? Elizabeth Aiello-Coppola, M.A. pronouns she/her/hers Assistant Director, Fraternity & Sorority Life Leadership & Service | Student Affairs Cal Poly | San Luis Obispo, CA 93407 | 805-756-7263 Schedule a meeting with me From: Wallace, Christine <cwallace@slocity.org> Date: Tuesday, January 27, 2026 at 3:29 PM To: Elizabeth Aiello-Coppola <eaielloc@calpoly.edu>, Seth Herschel Murawsky <shmuraws@calpoly.edu> Subject: St. Pat's safety enhancement presentations for FSL Hi Elizabeth and Seth, May I get on the IFC, USFC and PanHellenic meeting calendars for next month to talk through St. Pats? Thanks! Christine Wallace Police Public Affairs Manager Police Department 1042 Walnut Street, San Luis Obispo, CA 93401-2729 E cwallace@slocity.org T 805.781.7186 slocity.org Stay connected with the City by signing up for e-notifications This e-mail, and any files transmitted with it, are intended only for the person or entity to which it is addressed and may contain confidential, protected, and/or privileged material. Any review, re-transmission, dissemination or other use of, or taking of any action in reliance upon this information by persons or entities other than the intended recipient, is prohibited. If you received this in error, please contact the sender and delete the material from any computer. 24 From:Seth Herschel Murawsky <shmuraws@calpoly.edu> Sent:Tuesday, January 27, 2026 4:18 PM To:Wallace, Christine Subject:RE: St. Pat's safety enhancement presentations for FSL To help protect your privacy, Microsoft Office prevented automatic download of this picture from the Internet.heart Seth Herschel Murawsky reacted to your message: From: Wallace, Christine <cwallace@slocity.org> Sent: Wednesday, January 28, 2026 12:01:55 AM To: Seth Herschel Murawsky <shmuraws@calpoly.edu>; Elizabeth Aiello-Coppola <eaielloc@calpoly.edu> Subject: RE: St. Pat's safety enhancement presentations for FSL Hi! Yes, the 23rd at 7:10pm works great for me. Thank you! CW From: Seth Herschel Murawsky <shmuraws@calpoly.edu> Sent: Tuesday, January 27, 2026 4:00 PM To: Wallace, Christine <cwallace@slocity.org>; Elizabeth Aiello-Coppola <eaielloc@calpoly.edu> Subject: Re: St. Pat's safety enhancement presentations for FSL Hi Christine! You absolutely can get on USFC’s calendar. Would the 23rd at 7.10pm work for you? That is the best time for us! It would still be in UU220. Best, Seth Murawsky, M.Ed. pronouns he/him/his Why Do Pronouns Matter? Equity & Inclusion Lead Coordinator, Fraternity & Sorority Life Jewish Identifying Faculty & Staff Association (JIFSA) Co-Founder & Co-Chair Leadership & Service | Student Affairs Cal Poly | San Luis Obispo, CA 93407 | 805-756-7267 Book a meeting with me here From: Wallace, Christine <cwallace@slocity.org> Date: Tuesday, January 27, 2026 at 3:29 PM To: Elizabeth Aiello-Coppola <eaielloc@calpoly.edu>, Seth Herschel Murawsky <shmuraws@calpoly.edu> Subject: St. Pat's safety enhancement presentations for FSL Hi Elizabeth and Seth, May I get on the IFC, USFC and PanHellenic meeting calendars for next month to talk through St. Pats? 25 Thanks! Christine Wallace Police Public Affairs Manager Police Department 1042 Walnut Street, San Luis Obispo, CA 93401-2729 E cwallace@slocity.org T 805.781.7186 slocity.org Stay connected with the City by signing up for e-notifications This e-mail, and any files transmitted with it, are intended only for the person or entity to which it is addressed and may contain confidential, protected, and/or privileged material. Any review, re-transmission, dissemination or other use of, or taking of any action in reliance upon this information by persons or entities other than the intended recipient, is prohibited. If you received this in error, please contact the sender and delete the material from any computer. 26 From:Seth Herschel Murawsky <shmuraws@calpoly.edu> Sent:Tuesday, January 27, 2026 4:00 PM To:Wallace, Christine; Elizabeth Aiello-Coppola Subject:Re: St. Pat's safety enhancement presentations for FSL Hi Christine! You absolutely can get on USFC’s calendar. Would the 23rd at 7.10pm work for you? That is the best time for us! It would still be in UU220. Best, Seth Murawsky, M.Ed. pronouns he/him/his Why Do Pronouns Matter? Equity & Inclusion Lead Coordinator, Fraternity & Sorority Life Jewish Identifying Faculty & Staff Association (JIFSA) Co-Founder & Co-Chair Leadership & Service | Student Affairs Cal Poly | San Luis Obispo, CA 93407 | 805-756-7267 Book a meeting with me here From: Wallace, Christine <cwallace@slocity.org> Date: Tuesday, January 27, 2026 at 3:29 PM To: Elizabeth Aiello-Coppola <eaielloc@calpoly.edu>, Seth Herschel Murawsky <shmuraws@calpoly.edu> Subject: St. Pat's safety enhancement presentations for FSL Hi Elizabeth and Seth, May I get on the IFC, USFC and PanHellenic meeting calendars for next month to talk through St. Pats? Thanks! Christine Wallace Police Public Affairs Manager Police Department 1042 Walnut Street, San Luis Obispo, CA 93401-2729 E cwallace@slocity.org T 805.781.7186 slocity.org Stay connected with the City by signing up for e-notifications This e-mail, and any files transmitted with it, are intended only for the person or entity to which it is 27 addressed and may contain confidential, protected, and/or privileged material. Any review, re-transmission, dissemination or other use of, or taking of any action in reliance upon this information by persons or entities other than the intended recipient, is prohibited. If you received this in error, please contact the sender and delete the material from any computer. 28 From:Vethavanam, Samantha Sent:Monday, January 26, 2026 11:29 AM To:Chi Delta Theta President Cc:Pennon, Matt; Seth Herschel Murawsky Subject:RE: City of San Luis Obispo Lunar New Year Opportunity Attachments:B. Yeung 2 of 2.pdf; B. Yeung 1 of 2.pdf Hi Beth! Please see the attached receipts for your Amazon order. I believe the last part of your order was due to arrive on January 31st. Please let us know if you did not receive your items by that date! Thank you so much! Sam From: Chi Delta Theta President <president.cpchidelts@gmail.com> Sent: Monday, January 26, 2026 10:14 AM To: Vethavanam, Samantha <SVethava@slocity.org> Cc: Pennon, Matt <mpennon@slocity.org>; Seth Herschel Murawsky <shmuraws@calpoly.edu> Subject: Re: City of San Luis Obispo Lunar New Year Opportunity 곒곓곔곕 Chi Delta Theta President reacted via Gmail On Mon, Jan 26, 2026 at 9:50 AM Vethavanam, Samantha <SVethava@slocity.org> wrote: Hi! Thank you so much for sending your wishlist. In terms of boothing materials, yes please bring anything you need for this as the City would not be able to provide tables or tents. So, if you want to bring a table, a tent, signs, décor, and the materials for your booth that would be great! And chairs! Let me know if you have any further questions! Best, Sam 29 From: Chi Delta Theta President <president.cpchidelts@gmail.com> Sent: Friday, January 23, 2026 10:48 AM To: Vethavanam, Samantha <SVethava@slocity.org> Cc: Pennon, Matt <mpennon@slocity.org>; Seth Herschel Murawsky <shmuraws@calpoly.edu> Subject: Re: City of San Luis Obispo Lunar New Year Opportunity Also, what would we need to bring for boothing ie tables, tent, signs etc? On Fri, Jan 23, 2026 at 10:32 AM Chi Delta Theta President <president.cpchidelts@gmail.com> wrote: Hi!! Please see our wishlist linked here: Please mail the items to Beth Yeung Thank you so much! On Tue, Jan 20, 2026 at 8:34 AM Vethavanam, Samantha <SVethava@slocity.org> wrote: Thank you, Beth! From: Chi Delta Theta President <president.cpchidelts@gmail.com> Sent: Sunday, January 18, 2026 11:19 AM To: Pennon, Matt <mpennon@slocity.org> Cc: Vethavanam, Samantha <SVethava@slocity.org>; Seth Herschel Murawsky <shmuraws@calpoly.edu> Subject: Re: City of San Luis Obispo Lunar New Year Opportunity 30 Hi, We will be moving forward with the Amazon wishlist route. I will send over the link by Friday! Thank you, Beth Yeung California Polytechnic State University, San Luis Obispo Chi Delta Theta Sorority Inc., Beta Chapter President On Tue, Jan 13, 2026 at 1:59 PM Pennon, Matt <mpennon@slocity.org> wrote: Hey all, Wanted to jump in to add a bit to this conversation. In addition to the permit and fee, it would also require that the baked good be cooked in a kitchen that has the appropriate permitting. We are running into some real challenges with others that wanted to do this same thing and are not recommending that they move forward with that. Additionally, we are not going to be able to pay for permit fees with City funds. I would recommend that you move forward with the initial offer. Please let us know if this makes sense. To clarify, the $200 would not need to be reimbursed to us, that is our donation to your organization with the hopes that you can use it to generate donations and community interest. We would just ask that you send us an Amazon wish list of the items you would like us to purchase and what address we should send them to, and we will order them for you. Please send us your list by Friday, January 23rd. Matt Pennon pronouns he/they Diversity, Equity, and Inclusion Manager 31 City Administration E mpennon@slocity.org T 805.781.7073 C 805.503.5722 slocity.org Stay connected with the City by signing up for e-notifications From: Chi Delta Theta President <president.cpchidelts@gmail.com> Sent: Tuesday, January 13, 2026 12:41 PM To: Vethavanam, Samantha <SVethava@slocity.org> Cc: Seth Herschel Murawsky <shmuraws@calpoly.edu>; Pennon, Matt <mpennon@slocity.org> Subject: Re: City of San Luis Obispo Lunar New Year Opportunity Hi Sam! Yes! We should be able to have all of our volunteers enter their info through Engage SLO by then! Gotcha, we will definitely have some form of flyer and information. Our treasurer was inquiring about how much the fee is and she is very passionate about baking and would not mind filling out an extensive form. However, if the food items would not work out, would the (up to) $200 from the city need to be reimbursed? Thank you! Beth Yeung California Polytechnic State University, San Luis Obispo Chi Delta Theta Sorority Inc., Beta Chapter President 32 On Mon, Jan 12, 2026 at 12:14 PM Vethavanam, Samantha <SVethava@slocity.org> wrote: Hi Beth! Thanks again so much for working on this. Would it be possible to have information entered by February 4 th? We have a walkthrough scheduled on February 5th, so it would be great to know how many folks will be volunteering before then. Additionally, I will forward you the invite to the walkthrough in case you or another one of the members in your groups can and would like to join. It is not required, however! In terms of the fundraising, you can definitely fundraise for your organization, and I would encourage you to also include flyer and information about your organization (or even a fun activity!). However, the issue with selling baked good or any other food item is that the SLO County Health Department requires a fee and an extensive form completed. An alternative to food items, would be to sell another type of item such as stickers, magnet, pins, etc. If you choose to go that route, the we, as the City, can offer you up to $200 to purchase items to sell! We would just ask that you send us an Amazon wish list of the items you would like us to purchase and what address we should send them to, and we will order them for you. Please send us your list by Friday, January 23rd. Thank you! Sam From: Chi Delta Theta President <president.cpchidelts@gmail.com> Sent: Monday, January 12, 2026 11:43 AM To: Vethavanam, Samantha <SVethava@slocity.org> Cc: Seth Herschel Murawsky <shmuraws@calpoly.edu>; Pennon, Matt <mpennon@slocity.org> Subject: Re: City of San Luis Obispo Lunar New Year Opportunity Hi Sam! 33 We are in the process of gathering volunteers - when would you need their information entered into the Engage SLO portal? We were also curious if we would be able to sell baked goods/fundraise while boothing? Or if boothing would simply be flyers and information about our org? Thank you!! Beth Yeung California Polytechnic State University, San Luis Obispo Chi Delta Theta Sorority Inc., Beta Chapter President On Wed, Jan 7, 2026 at 3:36 PM Vethavanam, Samantha <SVethava@slocity.org> wrote: Hi, again, Beth! It was great to officially meet you on Monday! Thank you again for being willing to assist with this exciting and important event. I know you are likely still in the process of gathering interested members, but as you do (or once you’ve gotten confirmations from everyone interested), we ask that everyone who’ll be volunteering sign up via Engage SLO – the City’s volunteer portal via this link. If any assistance is needed, you can reference the How To Guide, attached, or contact our Volunteer Program Coordinator, Kiersten at: volunteer@slocity.org or 805-858-0771. Registering on Engage SLO should only take a few minutes and allows the City to safely and digitally store Volunteer Waivers and makes it easy to sign up to volunteer for future needs, access a Volunteer Resume depicting the days and times you served (great for academic purposes!), and stay engaged in your community! We also regularly report volunteer engagement to City leadership and want to be sure your – and your group’s – contributions are celebrated. This should also streamline the process so everyone’s information comes directly to us, and we can help make sure everyone is accounted for on the day of. Please let me know if you have any questions or concerns! Additionally, if you all are hoping to booth, we just ask that you let us know by January 15th 뇤눎눐눑눒눏 34 Thank you again! Sam From: Chi Delta Theta President <president.cpchidelts@gmail.com> Sent: Tuesday, December 23, 2025 11:51 PM To: Vethavanam, Samantha <SVethava@slocity.org> Cc: Seth Herschel Murawsky <shmuraws@calpoly.edu>; Pennon, Matt <mpennon@slocity.org> Subject: Re: City of San Luis Obispo Lunar New Year Opportunity Hi! We'd love to be involved! I'll be creating a sign up sheet for my sorority in early January and I will let you know our headcount for the 3 time frames then. We may be interested in a booth space but I will discuss with my members and get back to you on that. Thank you! Beth Yeung California Polytechnic State University, San Luis Obispo Chi Delta Theta Sorority Inc., Beta Chapter President On Mon, Dec 15, 2025 at 11:43 AM Vethavanam, Samantha <SVethava@slocity.org> wrote: Thank you, Seth and nice to e-meet you, Beth! Sharing some additional details about the Lunar New Year celebration (also see attached flyer and feel free to share!) 35 The Lunar New Year celebration will place on Thursday, February 19 from 6:00 to 8:30 pm at Mission Plaza (with set-up beginning at 3:30pm), in collaboration with the Farmers Market. We would love to have the on- campus fraternities and sororities attend the event and support where possible as well. There are three areas where we could use support:  Setup from 3:30 to 5:30 pm - Support with managing vendors and booth placement.  During the event from 5:30 to 7:30 pm - Help with monitoring barriers on all three sides of the event and providing information to attendees about the event and parking options.  Clean up from 7:30 to 9:30 pm - Assisting vendors with packing up and helping ensure Mission Plaza is cleared of waste or leftover materials. Ideally, we would love to have three groups, one for each time frame, with a minimum of five to six people per group. We would also be happy to offer participating groups a booth space to share information about their organization. We’d be happy to jump on a Teams call to discuss further if needed. Thank you so much for your consideration and we hope to see you there! Best, Sam From: Seth Herschel Murawsky <shmuraws@calpoly.edu> Sent: Monday, December 15, 2025 10:01 AM To: Pennon, Matt <mpennon@slocity.org>; Vethavanam, Samantha <SVethava@slocity.org>; Chi Delta Theta President <president.cpchidelts@gmail.com> Subject: City of San Luis Obispo Lunar New Year Opportunity Hi Beth! I hope that you are doing well and enjoying the break right after finals! I wanted to reach out to introduce you to Matt and Samantha. They both work for the City of San Luis Obispo and they are working on hosting a Lunar New Year Event that will coincide with a Farmer’s Market downtown in February. As the president of Chi Delta Theta, I thought that it would be great to connect you both to see if maybe Chi Delts have the capacity to partner with the city for this amazing event. Matt and Samantha can fill in some more details, but this would be a perfect opportunity to highlight your organization to the greater SLO community and let our city see how amazing you all are! 36 Best, Seth Murawsky, M.Ed. pronouns he/him/his Why Do Pronouns Matter? Equity & Inclusion Lead Coordinator, Fraternity & Sorority Life Jewish Identifying Faculty & Staff Association (JIFSA) Co-Founder & Co-Chair Leadership & Service | Student Affairs Cal Poly | San Luis Obispo, CA 93407 | 805-756-7267 Book a meeting with me here Details for Order #111-6349395-2014669 Order Placed: January 26, 2026 Amazon.com order number: 111-6349395-2014669 Order Total: $168.71 Business order information Charge Account Required: Business Justification: Office of DEI Supplies LNY Not Yet Shipped Items Ordered Price 1 of: WORKPRO 2-Piece 6" Mini Needle Nose Pliers Set(Smooth Jaw), Long Nose Pliers, Bent Nose Pliers with Comfort Grip Ha ndles, Jewelry Plier For Wire Wrapping, Handmade Craft, Jewelry Making Supplies Sold by: UE Direct (seller profile) Business Price Condition: New $9.98 1 of: WEREWOLVES 16 Colors Paracord Cord, 550 Paracord Bracelet Crafting Combo Kits with Instruction - Multifunction Paracord Ropes, 10 Feet Each Parachute Cord for DIY Manual Braiding Supplies Sold by: WEREWOLVES STORE (seller profile) Condition: New $8.54 1 of: Asdirne Premium sewing Scissors Bundle, Perfect Sewing Partners, Sharp and Durable, Comfortable Handle, Contains 9" Fabric scissors, 5"Detail Shear, 3.9"Embroidery Scissors, 4.8"Thread Snips Sold by: Asdirne-USA (seller profile) Condition: New $8.99 1 of: SUKPSY 50Pcs Inlaid Alloy Imitation Jade Beads Accessories for DIY Jewelry Crafts Making,Assorted Shaped Spacer Charms B eads with Hole for DIY Necklace Bracelet Earrings Crafts Jewelry Making Kits Sold by: SUKPSY (seller profile) Condition: New $9.99 1 of: Y1tvei Macaron Lip Gloss Beads Charms - 73Pcs Kawaii Bowknot Star Heart Mix Beads Charms Strap Making Crafts Kit, Aesthe tic Color Lip Gloss Keychains DIY Bracelet Jewelry Accessory Making for Lipstick Sold by: Y1tvei Direct (seller profile) Business Price Condition: New $16.89 1 of: WEPOLY - 3" x 5" (200 Count) Clear Small Cellophane Bags - Self Sealing Cello Plastic Poly Bags- for Photo, Je wely, Bakey, Treats, Candies Sold by: imailer (seller profile) Business Price Condition: New $5.93 1 of: Anezus Jump Rings for Jewelry Making Supplies and Necklace Repair with Jump Ring Pliers and Open Jump Ring(1200Pcs Silve r and Gold) Sold by: Anezus Direct (seller profile) $8.89 Business Price Condition: New 1 of: Crekeso 341Pcs Charms Keychain Making Kit, Complete DIY Bag Charm Supplies Kit with Chains, Clips, Hooks, Pliers for Gir ls Kids, Jewelry Craft Making Sold by: Crekeso US (seller profile) Condition: New $22.49 1 of: Siomia 45pcs 8mm Natural Green Burmese Jade Gemstone Beads Energy Healing Crystal Round Loose Stone Beads for Jewelry Ma king, DIY Bracelets Necklaces Sold by: Siomia (seller profile) Business Price Condition: New $8.99 1 of: 325PCS FIVEIZERO Keychain Making Kit - Keychain Clip with Key Ring, Lobster Claw Clasp, Swivel Snap Hook, Jumprings & ; Extender Chain for Crafts, DIY Projects & Purse Making Supplies Sold by: FIVEIZERO (seller profile) Business Price Condition: New $9.98 1 of: 2 mm 330 Feet Satin Nylon Cord String for Jewelry Making Bracelet Necklaces Beading Thread Rattail Macrame Kumihimo Chin ese Knot Craft Red Sold by: ChunLiou (seller profile) Business Price Condition: New $7.59 1 of: 21 Colors Paracord (10FT Each Color), 550lb Parachute Cord Combo Kit for Crafting Bracelets, Lanyards, Dog Collars (21 C olors PureA, 10FT) Sold by: AOHO MOOON (seller profile) Business Price Condition: New $9.89 1 of: Cridoz 12 Rolls Nylon String for Bracelets, Satin Rattail Silk Cord Silky Beading String for Kumihimo, Braided Bracelets , Pendants Necklace, Macrame Craft, Keychains Lanyards, Jewelry Making Sold by: Cridoz Online (seller profile) Condition: New $14.99 1 of: shynek 1400 Pieces 6mm Round Glass Beads for Jewelry Making, 28 Colors Crystal Beads for Bracelets Jewelry Making and DI Y Crafts(Solid Color) Sold by: Shynek Online (seller profile) Condition: New $11.99 Shipping Address: Beth Yeung United States Shipping Speed: Amazon Day Delivery Payment information Payment Method: Visa | Last digits: 2444 Billing address Andrea Colunga-Lopez 990 PALM ST SAN LUIS OBISPO, CA 93401-3219 United States Item(s) Subtotal:$155.13 Shipping & Handling:$0.00 ----- Total before tax:$155.13 Estimated Tax:$13.58 ----- Grand Total:$168.71 To view the status of your order, return to Order Summary . Conditions of Use | Privacy Notice © 1996-2020, Amazon.com, Inc. Details for Order #111-8571515-8068216 Order Placed: January 26, 2026 Amazon.com order number: 111-8571515-8068216 Order Total: $31.49 Business order information Charge Account Required: Business Justification: Office of DEI Supplies LNY Not Yet Shipped Items Ordered Price 1 of: PH PandaHall 120pcs 4 Colors Horse Charms Pendants Running Horse Animal Charms Tibetan Equestrian Horsemanship Beads Cha rms for DIY Bracelet Necklace Jewelry Making 2026 Chinese Zodiac Sold by: PH PandaHall US (seller profile) Business Price Condition: New $12.69 1 of: 2 mm 330 Feet Satin Nylon Cord String for Jewelry Making Bracelet Necklaces Beading Thread Rattail Macrame Kumihimo Chin ese Knot Craft Sold by: ChunLiou (seller profile) Business Price Condition: New $7.97 1 of: QFGasre 66Pcs Green Inlaid Imitation Jade Beads Gold Alloy Pendants Accessories Assorted Shaped Loose Bead for DIY Jewel ry Crafts Making DIY Bracelets Necklaces Crafts Sold by: Seed Cycling (seller profile) Condition: New $8.29 Shipping Address: Beth Yeung 3591 SACRAMENTO DR APT 28 SAN LUIS OBISPO, CA 93401-7245 United States Shipping Speed: FREE Prime Delivery Payment information Payment Method: Visa | Last digits: 2444 Billing address Andrea Colunga-Lopez 990 PALM ST SAN LUIS OBISPO, CA 93401-3219 United States Item(s) Subtotal:$28.95 Shipping & Handling:$0.00 ----- Total before tax:$28.95 Estimated Tax:$2.54 ----- Grand Total:$31.49 37 From:Chi Delta Theta President <president.cpchidelts@gmail.com> Sent:Monday, January 26, 2026 10:14 AM To:Vethavanam, Samantha Cc:Pennon, Matt; Seth Herschel Murawsky Subject:Re: City of San Luis Obispo Lunar New Year Opportunity 곒곓곔곕 Chi Delta Theta President reacted via Gmail On Mon, Jan 26, 2026 at 9:50 AM Vethavanam, Samantha <SVethava@slocity.org> wrote: Hi! Thank you so much for sending your wishlist. In terms of boothing materials, yes please bring anything you need for this as the City would not be able to provide tables or tents. So, if you want to bring a table, a tent, signs, décor, and the materials for your booth that would be great! And chairs! Let me know if you have any further questions! Best, Sam From: Chi Delta Theta President <president.cpchidelts@gmail.com> Sent: Friday, January 23, 2026 10:48 AM To: Vethavanam, Samantha <SVethava@slocity.org> Cc: Pennon, Matt <mpennon@slocity.org>; Seth Herschel Murawsky <shmuraws@calpoly.edu> Subject: Re: City of San Luis Obispo Lunar New Year Opportunity Also, what would we need to bring for boothing ie tables, tent, signs etc? On Fri, Jan 23, 2026 at 10:32 AM Chi Delta Theta President <president.cpchidelts@gmail.com> wrote: 38 Hi!! Please see our wishlist linked here: https://www.amazon.com/hz/wishlist/ Please mail the items to Beth Yeung Thank you so much! On Tue, Jan 20, 2026 at 8:34 AM Vethavanam, Samantha <SVethava@slocity.org> wrote: Thank you, Beth! From: Chi Delta Theta President <president.cpchidelts@gmail.com> Sent: Sunday, January 18, 2026 11:19 AM To: Pennon, Matt <mpennon@slocity.org> Cc: Vethavanam, Samantha <SVethava@slocity.org>; Seth Herschel Murawsky <shmuraws@calpoly.edu> Subject: Re: City of San Luis Obispo Lunar New Year Opportunity Hi, We will be moving forward with the Amazon wishlist route. I will send over the link by Friday! Thank you, Beth Yeung 39 California Polytechnic State University, San Luis Obispo Chi Delta Theta Sorority Inc., Beta Chapter President On Tue, Jan 13, 2026 at 1:59 PM Pennon, Matt <mpennon@slocity.org> wrote: Hey all, Wanted to jump in to add a bit to this conversation. In addition to the permit and fee, it would also require that the baked good be cooked in a kitchen that has the appropriate permitting. We are running into some real challenges with others that wanted to do this same thing and are not recommending that they move forward with that. Additionally, we are not going to be able to pay for permit fees with City funds. I would recommend that you move forward with the initial offer. Please let us know if this makes sense. To clarify, the $200 would not need to be reimbursed to us, that is our donation to your organization with the hopes that you can use it to generate donations and community interest. We would just ask that you send us an Amazon wish list of the items you would like us to purchase and what address we should send them to, and we will order them for you. Please send us your list by Friday, January 23rd. Matt Pennon pronouns he/they Diversity, Equity, and Inclusion Manager City Administration E mpennon@slocity.org T 805.781.7073 C 805.503.5722 slocity.org Stay connected with the City by signing up for e-notifications 40 From: Chi Delta Theta President <president.cpchidelts@gmail.com> Sent: Tuesday, January 13, 2026 12:41 PM To: Vethavanam, Samantha <SVethava@slocity.org> Cc: Seth Herschel Murawsky <shmuraws@calpoly.edu>; Pennon, Matt <mpennon@slocity.org> Subject: Re: City of San Luis Obispo Lunar New Year Opportunity Hi Sam! Yes! We should be able to have all of our volunteers enter their info through Engage SLO by then! Gotcha, we will definitely have some form of flyer and information. Our treasurer was inquiring about how much the fee is and she is very passionate about baking and would not mind filling out an extensive form. However, if the food items would not work out, would the (up to) $200 from the city need to be reimbursed? Thank you! Beth Yeung California Polytechnic State University, San Luis Obispo Chi Delta Theta Sorority Inc., Beta Chapter President On Mon, Jan 12, 2026 at 12:14 PM Vethavanam, Samantha <SVethava@slocity.org> wrote: Hi Beth! Thanks again so much for working on this. Would it be possible to have information entered by February 4 th? We have a walkthrough scheduled on February 5th, so it would be great to know how many folks will be volunteering before then. 41 Additionally, I will forward you the invite to the walkthrough in case you or another one of the members in your groups can and would like to join. It is not required, however! In terms of the fundraising, you can definitely fundraise for your organization, and I would encourage you to also include flyer and information about your organization (or even a fun activity!). However, the issue with selling baked good or any other food item is that the SLO County Health Department requires a fee and an extensive form completed. An alternative to food items, would be to sell another type of item such as stickers, magnet, pins, etc. If you choose to go that route, the we, as the City, can offer you up to $200 to purchase items to sell! We would just ask that you send us an Amazon wish list of the items you would like us to purchase and what address we should send them to, and we will order them for you. Please send us your list by Friday, January 23rd. Thank you! Sam From: Chi Delta Theta President <president.cpchidelts@gmail.com> Sent: Monday, January 12, 2026 11:43 AM To: Vethavanam, Samantha <SVethava@slocity.org> Cc: Seth Herschel Murawsky <shmuraws@calpoly.edu>; Pennon, Matt <mpennon@slocity.org> Subject: Re: City of San Luis Obispo Lunar New Year Opportunity Hi Sam! We are in the process of gathering volunteers - when would you need their information entered into the Engage SLO portal? We were also curious if we would be able to sell baked goods/fundraise while boothing? Or if boothing would simply be flyers and information about our org? Thank you!! Beth Yeung 42 California Polytechnic State University, San Luis Obispo Chi Delta Theta Sorority Inc., Beta Chapter President On Wed, Jan 7, 2026 at 3:36 PM Vethavanam, Samantha <SVethava@slocity.org> wrote: Hi, again, Beth! It was great to officially meet you on Monday! Thank you again for being willing to assist with this exciting and important event. I know you are likely still in the process of gathering interested members, but as you do (or once you’ve gotten confirmations from everyone interested), we ask that everyone who’ll be volunteering sign up via Engage SLO – the City’s volunteer portal via this link. If any assistance is needed, you can reference the How To Guide, attached, or contact our Volunteer Program Coordinator, Kiersten at: volunteer@slocity.org or 805-858-0771. Registering on Engage SLO should only take a few minutes and allows the City to safely and digitally store Volunteer Waivers and makes it easy to sign up to volunteer for future needs, access a Volunteer Resume depicting the days and times you served (great for academic purposes!), and stay engaged in your community! We also regularly report volunteer engagement to City leadership and want to be sure your – and your group’s – contributions are celebrated. This should also streamline the process so everyone’s information comes directly to us, and we can help make sure everyone is accounted for on the day of. Please let me know if you have any questions or concerns! Additionally, if you all are hoping to booth, we just ask that you let us know by January 15th 뇤눎눐눑눒눏 Thank you again! Sam From: Chi Delta Theta President <president.cpchidelts@gmail.com> Sent: Tuesday, December 23, 2025 11:51 PM To: Vethavanam, Samantha <SVethava@slocity.org> Cc: Seth Herschel Murawsky <shmuraws@calpoly.edu>; Pennon, Matt <mpennon@slocity.org> Subject: Re: City of San Luis Obispo Lunar New Year Opportunity 43 Hi! We'd love to be involved! I'll be creating a sign up sheet for my sorority in early January and I will let you know our headcount for the 3 time frames then. We may be interested in a booth space but I will discuss with my members and get back to you on that. Thank you! Beth Yeung California Polytechnic State University, San Luis Obispo Chi Delta Theta Sorority Inc., Beta Chapter President On Mon, Dec 15, 2025 at 11:43 AM Vethavanam, Samantha <SVethava@slocity.org> wrote: Thank you, Seth and nice to e-meet you, Beth! Sharing some additional details about the Lunar New Year celebration (also see attached flyer and feel free to share!) The Lunar New Year celebration will place on Thursday, February 19 from 6:00 to 8:30 pm at Mission Plaza (with set-up beginning at 3:30pm), in collaboration with the Farmers Market. We would love to have the on- campus fraternities and sororities attend the event and support where possible as well. There are three areas where we could use support:  Setup from 3:30 to 5:30 pm - Support with managing vendors and booth placement.  During the event from 5:30 to 7:30 pm - Help with monitoring barriers on all three sides of the event and providing information to attendees about the event and parking options.  Clean up from 7:30 to 9:30 pm - Assisting vendors with packing up and helping ensure Mission Plaza is cleared of waste or leftover materials. 44 Ideally, we would love to have three groups, one for each time frame, with a minimum of five to six people per group. We would also be happy to offer participating groups a booth space to share information about their organization. We’d be happy to jump on a Teams call to discuss further if needed. Thank you so much for your consideration and we hope to see you there! Best, Sam From: Seth Herschel Murawsky <shmuraws@calpoly.edu> Sent: Monday, December 15, 2025 10:01 AM To: Pennon, Matt <mpennon@slocity.org>; Vethavanam, Samantha <SVethava@slocity.org>; Chi Delta Theta President <president.cpchidelts@gmail.com> Subject: City of San Luis Obispo Lunar New Year Opportunity Hi Beth! I hope that you are doing well and enjoying the break right after finals! I wanted to reach out to introduce you to Matt and Samantha. They both work for the City of San Luis Obispo and they are working on hosting a Lunar New Year Event that will coincide with a Farmer’s Market downtown in February. As the president of Chi Delta Theta, I thought that it would be great to connect you both to see if maybe Chi Delts have the capacity to partner with the city for this amazing event. Matt and Samantha can fill in some more details, but this would be a perfect opportunity to highlight your organization to the greater SLO community and let our city see how amazing you all are! Best, Seth Murawsky, M.Ed. pronouns he/him/his Why Do Pronouns Matter? Equity & Inclusion Lead Coordinator, Fraternity & Sorority Life Jewish Identifying Faculty & Staff Association (JIFSA) Co-Founder & Co-Chair Leadership & Service | Student Affairs 45 Cal Poly | San Luis Obispo, CA 93407 | 805-756-7267 Book a meeting with me here 46 From:Vethavanam, Samantha Sent:Monday, January 26, 2026 9:50 AM To:Chi Delta Theta President Cc:Pennon, Matt; Seth Herschel Murawsky Subject:RE: City of San Luis Obispo Lunar New Year Opportunity Hi! Thank you so much for sending your wishlist. In terms of boothing materials, yes please bring anything you need for this as the City would not be able to provide tables or tents. So, if you want to bring a table, a tent, signs, décor, and the materials for your booth that would be great! And chairs! Let me know if you have any further questions! Best, Sam From: Chi Delta Theta President <president.cpchidelts@gmail.com> Sent: Friday, January 23, 2026 10:48 AM To: Vethavanam, Samantha <SVethava@slocity.org> Cc: Pennon, Matt <mpennon@slocity.org>; Seth Herschel Murawsky <shmuraws@calpoly.edu> Subject: Re: City of San Luis Obispo Lunar New Year Opportunity Also, what would we need to bring for boothing ie tables, tent, signs etc? On Fri, Jan 23, 2026 at 10:32 AM Chi Delta Theta President <president.cpchidelts@gmail.com> wrote: Hi!! Please see our wishlist linked here: https://www.amazon.com/ Please mail the items to Beth Yeung Thank you so much! On Tue, Jan 20, 2026 at 8:34 AM Vethavanam, Samantha <SVethava@slocity.org> wrote: Thank you, Beth! From: Chi Delta Theta President <president.cpchidelts@gmail.com> 47 Sent: Sunday, January 18, 2026 11:19 AM To: Pennon, Matt <mpennon@slocity.org> Cc: Vethavanam, Samantha <SVethava@slocity.org>; Seth Herschel Murawsky <shmuraws@calpoly.edu> Subject: Re: City of San Luis Obispo Lunar New Year Opportunity Hi, We will be moving forward with the Amazon wishlist route. I will send over the link by Friday! Thank you, Beth Yeung California Polytechnic State University, San Luis Obispo Chi Delta Theta Sorority Inc., Beta Chapter President On Tue, Jan 13, 2026 at 1:59 PM Pennon, Matt <mpennon@slocity.org> wrote: Hey all, Wanted to jump in to add a bit to this conversation. In addition to the permit and fee, it would also require that the baked good be cooked in a kitchen that has the appropriate permitting. We are running into some real challenges with others that wanted to do this same thing and are not recommending that they move forward with that. Additionally, we are not going to be able to pay for permit fees with City funds. I would recommend that you move forward with the initial offer. Please let us know if this makes sense. To clarify, the $200 would not need to be reimbursed to us, that is our donation to your organization with the hopes that you can use it to generate donations and community interest. We would just ask that you send us an Amazon wish list of the items you would like us to purchase and what address we should send them to, and we will order them for you. Please send us your list by Friday, January 23rd. 48 Matt Pennon pronouns he/they Diversity, Equity, and Inclusion Manager City Administration E mpennon@slocity.org T 805.781.7073 C 805.503.5722 slocity.org Stay connected with the City by signing up for e-notifications From: Chi Delta Theta President <president.cpchidelts@gmail.com> Sent: Tuesday, January 13, 2026 12:41 PM To: Vethavanam, Samantha <SVethava@slocity.org> Cc: Seth Herschel Murawsky <shmuraws@calpoly.edu>; Pennon, Matt <mpennon@slocity.org> Subject: Re: City of San Luis Obispo Lunar New Year Opportunity Hi Sam! Yes! We should be able to have all of our volunteers enter their info through Engage SLO by then! Gotcha, we will definitely have some form of flyer and information. Our treasurer was inquiring about how much the fee is and she is very passionate about baking and would not mind filling out an extensive form. However, if the food items would not work out, would the (up to) $200 from the city need to be reimbursed? Thank you! Beth Yeung California Polytechnic State University, San Luis Obispo Chi Delta Theta Sorority Inc., Beta Chapter President 49 On Mon, Jan 12, 2026 at 12:14 PM Vethavanam, Samantha <SVethava@slocity.org> wrote: Hi Beth! Thanks again so much for working on this. Would it be possible to have information entered by February 4 th? We have a walkthrough scheduled on February 5th, so it would be great to know how many folks will be volunteering before then. Additionally, I will forward you the invite to the walkthrough in case you or another one of the members in your groups can and would like to join. It is not required, however! In terms of the fundraising, you can definitely fundraise for your organization, and I would encourage you to also include flyer and information about your organization (or even a fun activity!). However, the issue with selling baked good or any other food item is that the SLO County Health Department requires a fee and an extensive form completed. An alternative to food items, would be to sell another type of item such as stickers, magnet, pins, etc. If you choose to go that route, the we, as the City, can offer you up to $200 to purchase items to sell! We would just ask that you send us an Amazon wish list of the items you would like us to purchase and what address we should send them to, and we will order them for you. Please send us your list by Friday, January 23rd. Thank you! Sam From: Chi Delta Theta President <president.cpchidelts@gmail.com> Sent: Monday, January 12, 2026 11:43 AM To: Vethavanam, Samantha <SVethava@slocity.org> Cc: Seth Herschel Murawsky <shmuraws@calpoly.edu>; Pennon, Matt <mpennon@slocity.org> Subject: Re: City of San Luis Obispo Lunar New Year Opportunity Hi Sam! 50 We are in the process of gathering volunteers - when would you need their information entered into the Engage SLO portal? We were also curious if we would be able to sell baked goods/fundraise while boothing? Or if boothing would simply be flyers and information about our org? Thank you!! Beth Yeung California Polytechnic State University, San Luis Obispo Chi Delta Theta Sorority Inc., Beta Chapter President On Wed, Jan 7, 2026 at 3:36 PM Vethavanam, Samantha <SVethava@slocity.org> wrote: Hi, again, Beth! It was great to officially meet you on Monday! Thank you again for being willing to assist with this exciting and important event. I know you are likely still in the process of gathering interested members, but as you do (or once you’ve gotten confirmations from everyone interested), we ask that everyone who’ll be volunteering sign up via Engage SLO – the City’s volunteer portal via this link. If any assistance is needed, you can reference the How To Guide, attached, or contact our Volunteer Program Coordinator, Kiersten at: volunteer@slocity.org or 805-858-0771. Registering on Engage SLO should only take a few minutes and allows the City to safely and digitally store Volunteer Waivers and makes it easy to sign up to volunteer for future needs, access a Volunteer Resume depicting the days and times you served (great for academic purposes!), and stay engaged in your community! We also regularly report volunteer engagement to City leadership and want to be sure your – and your group’s – contributions are celebrated. This should also streamline the process so everyone’s information comes directly to us, and we can help make sure everyone is accounted for on the day of. 51 Please let me know if you have any questions or concerns! Additionally, if you all are hoping to booth, we just ask that you let us know by January 15th 뇤눎눐눑눒눏 Thank you again! Sam From: Chi Delta Theta President <president.cpchidelts@gmail.com> Sent: Tuesday, December 23, 2025 11:51 PM To: Vethavanam, Samantha <SVethava@slocity.org> Cc: Seth Herschel Murawsky <shmuraws@calpoly.edu>; Pennon, Matt <mpennon@slocity.org> Subject: Re: City of San Luis Obispo Lunar New Year Opportunity Hi! We'd love to be involved! I'll be creating a sign up sheet for my sorority in early January and I will let you know our headcount for the 3 time frames then. We may be interested in a booth space but I will discuss with my members and get back to you on that. Thank you! Beth Yeung California Polytechnic State University, San Luis Obispo Chi Delta Theta Sorority Inc., Beta Chapter President On Mon, Dec 15, 2025 at 11:43 AM Vethavanam, Samantha <SVethava@slocity.org> wrote: Thank you, Seth and nice to e-meet you, Beth! Sharing some additional details about the Lunar New Year celebration (also see attached flyer and feel free to share!) 52 The Lunar New Year celebration will place on Thursday, February 19 from 6:00 to 8:30 pm at Mission Plaza (with set-up beginning at 3:30pm), in collaboration with the Farmers Market. We would love to have the on- campus fraternities and sororities attend the event and support where possible as well. There are three areas where we could use support:  Setup from 3:30 to 5:30 pm - Support with managing vendors and booth placement.  During the event from 5:30 to 7:30 pm - Help with monitoring barriers on all three sides of the event and providing information to attendees about the event and parking options.  Clean up from 7:30 to 9:30 pm - Assisting vendors with packing up and helping ensure Mission Plaza is cleared of waste or leftover materials. Ideally, we would love to have three groups, one for each time frame, with a minimum of five to six people per group. We would also be happy to offer participating groups a booth space to share information about their organization. We’d be happy to jump on a Teams call to discuss further if needed. Thank you so much for your consideration and we hope to see you there! Best, Sam From: Seth Herschel Murawsky <shmuraws@calpoly.edu> Sent: Monday, December 15, 2025 10:01 AM To: Pennon, Matt <mpennon@slocity.org>; Vethavanam, Samantha <SVethava@slocity.org>; Chi Delta Theta President <president.cpchidelts@gmail.com> Subject: City of San Luis Obispo Lunar New Year Opportunity Hi Beth! I hope that you are doing well and enjoying the break right after finals! I wanted to reach out to introduce you to Matt and Samantha. They both work for the City of San Luis Obispo and they are working on hosting a Lunar New Year Event that will coincide with a Farmer’s Market downtown in February. As the president of Chi Delta Theta, I thought that it would be great to connect you both to see if maybe Chi Delts have the capacity to partner with the city for this amazing event. Matt and Samantha can fill in some 53 more details, but this would be a perfect opportunity to highlight your organization to the greater SLO community and let our city see how amazing you all are! Best, Seth Murawsky, M.Ed. pronouns he/him/his Why Do Pronouns Matter? Equity & Inclusion Lead Coordinator, Fraternity & Sorority Life Jewish Identifying Faculty & Staff Association (JIFSA) Co-Founder & Co-Chair Leadership & Service | Student Affairs Cal Poly | San Luis Obispo, CA 93407 | 805-756-7267 Book a meeting with me here 54 From:Chi Delta Theta President <president.cpchidelts@gmail.com> Sent:Friday, January 23, 2026 10:48 AM To:Vethavanam, Samantha Cc:Pennon, Matt; Seth Herschel Murawsky Subject:Re: City of San Luis Obispo Lunar New Year Opportunity Also, what would we need to bring for boothing ie tables, tent, signs etc? On Fri, Jan 23, 2026 at 10:32 AM Chi Delta Theta President <president.cpchidelts@gmail.com> wrote: Hi!! Please see our wishlist linked here: https://www.amazon.com/ Please mail the items to Beth Yeung Thank you so much! On Tue, Jan 20, 2026 at 8:34 AM Vethavanam, Samantha <SVethava@slocity.org> wrote: Thank you, Beth! From: Chi Delta Theta President <president.cpchidelts@gmail.com> Sent: Sunday, January 18, 2026 11:19 AM To: Pennon, Matt <mpennon@slocity.org> Cc: Vethavanam, Samantha <SVethava@slocity.org>; Seth Herschel Murawsky <shmuraws@calpoly.edu> Subject: Re: City of San Luis Obispo Lunar New Year Opportunity Hi, We will be moving forward with the Amazon wishlist route. I will send over the link by Friday! Thank you, Beth Yeung 55 California Polytechnic State University, San Luis Obispo Chi Delta Theta Sorority Inc., Beta Chapter President On Tue, Jan 13, 2026 at 1:59 PM Pennon, Matt <mpennon@slocity.org> wrote: Hey all, Wanted to jump in to add a bit to this conversation. In addition to the permit and fee, it would also require that the baked good be cooked in a kitchen that has the appropriate permitting. We are running into some real challenges with others that wanted to do this same thing and are not recommending that they move forward with that. Additionally, we are not going to be able to pay for permit fees with City funds. I would recommend that you move forward with the initial offer. Please let us know if this makes sense. To clarify, the $200 would not need to be reimbursed to us, that is our donation to your organization with the hopes that you can use it to generate donations and community interest. We would just ask that you send us an Amazon wish list of the items you would like us to purchase and what address we should send them to, and we will order them for you. Please send us your list by Friday, January 23rd. Matt Pennon pronouns he/they Diversity, Equity, and Inclusion Manager City Administration E mpennon@slocity.org T 805.781.7073 C 805.503.5722 slocity.org Stay connected with the City by signing up for e-notifications 56 From: Chi Delta Theta President <president.cpchidelts@gmail.com> Sent: Tuesday, January 13, 2026 12:41 PM To: Vethavanam, Samantha <SVethava@slocity.org> Cc: Seth Herschel Murawsky <shmuraws@calpoly.edu>; Pennon, Matt <mpennon@slocity.org> Subject: Re: City of San Luis Obispo Lunar New Year Opportunity Hi Sam! Yes! We should be able to have all of our volunteers enter their info through Engage SLO by then! Gotcha, we will definitely have some form of flyer and information. Our treasurer was inquiring about how much the fee is and she is very passionate about baking and would not mind filling out an extensive form. However, if the food items would not work out, would the (up to) $200 from the city need to be reimbursed? Thank you! Beth Yeung California Polytechnic State University, San Luis Obispo Chi Delta Theta Sorority Inc., Beta Chapter President On Mon, Jan 12, 2026 at 12:14 PM Vethavanam, Samantha <SVethava@slocity.org> wrote: Hi Beth! Thanks again so much for working on this. Would it be possible to have information entered by February 4 th? We have a walkthrough scheduled on February 5th, so it would be great to know how many folks will be volunteering before then. 57 Additionally, I will forward you the invite to the walkthrough in case you or another one of the members in your groups can and would like to join. It is not required, however! In terms of the fundraising, you can definitely fundraise for your organization, and I would encourage you to also include flyer and information about your organization (or even a fun activity!). However, the issue with selling baked good or any other food item is that the SLO County Health Department requires a fee and an extensive form completed. An alternative to food items, would be to sell another type of item such as stickers, magnet, pins, etc. If you choose to go that route, the we, as the City, can offer you up to $200 to purchase items to sell! We would just ask that you send us an Amazon wish list of the items you would like us to purchase and what address we should send them to, and we will order them for you. Please send us your list by Friday, January 23rd. Thank you! Sam From: Chi Delta Theta President <president.cpchidelts@gmail.com> Sent: Monday, January 12, 2026 11:43 AM To: Vethavanam, Samantha <SVethava@slocity.org> Cc: Seth Herschel Murawsky <shmuraws@calpoly.edu>; Pennon, Matt <mpennon@slocity.org> Subject: Re: City of San Luis Obispo Lunar New Year Opportunity Hi Sam! We are in the process of gathering volunteers - when would you need their information entered into the Engage SLO portal? We were also curious if we would be able to sell baked goods/fundraise while boothing? Or if boothing would simply be flyers and information about our org? Thank you!! Beth Yeung 58 California Polytechnic State University, San Luis Obispo Chi Delta Theta Sorority Inc., Beta Chapter President On Wed, Jan 7, 2026 at 3:36 PM Vethavanam, Samantha <SVethava@slocity.org> wrote: Hi, again, Beth! It was great to officially meet you on Monday! Thank you again for being willing to assist with this exciting and important event. I know you are likely still in the process of gathering interested members, but as you do (or once you’ve gotten confirmations from everyone interested), we ask that everyone who’ll be volunteering sign up via Engage SLO – the City’s volunteer portal via this link. If any assistance is needed, you can reference the How To Guide, attached, or contact our Volunteer Program Coordinator, Kiersten at: volunteer@slocity.org or 805-858-0771. Registering on Engage SLO should only take a few minutes and allows the City to safely and digitally store Volunteer Waivers and makes it easy to sign up to volunteer for future needs, access a Volunteer Resume depicting the days and times you served (great for academic purposes!), and stay engaged in your community! We also regularly report volunteer engagement to City leadership and want to be sure your – and your group’s – contributions are celebrated. This should also streamline the process so everyone’s information comes directly to us, and we can help make sure everyone is accounted for on the day of. Please let me know if you have any questions or concerns! Additionally, if you all are hoping to booth, we just ask that you let us know by January 15th 뇤눎눐눑눒눏 Thank you again! Sam From: Chi Delta Theta President <president.cpchidelts@gmail.com> Sent: Tuesday, December 23, 2025 11:51 PM To: Vethavanam, Samantha <SVethava@slocity.org> Cc: Seth Herschel Murawsky <shmuraws@calpoly.edu>; Pennon, Matt <mpennon@slocity.org> Subject: Re: City of San Luis Obispo Lunar New Year Opportunity 59 Hi! We'd love to be involved! I'll be creating a sign up sheet for my sorority in early January and I will let you know our headcount for the 3 time frames then. We may be interested in a booth space but I will discuss with my members and get back to you on that. Thank you! Beth Yeung California Polytechnic State University, San Luis Obispo Chi Delta Theta Sorority Inc., Beta Chapter President On Mon, Dec 15, 2025 at 11:43 AM Vethavanam, Samantha <SVethava@slocity.org> wrote: Thank you, Seth and nice to e-meet you, Beth! Sharing some additional details about the Lunar New Year celebration (also see attached flyer and feel free to share!) The Lunar New Year celebration will place on Thursday, February 19 from 6:00 to 8:30 pm at Mission Plaza (with set-up beginning at 3:30pm), in collaboration with the Farmers Market. We would love to have the on- campus fraternities and sororities attend the event and support where possible as well. There are three areas where we could use support:  Setup from 3:30 to 5:30 pm - Support with managing vendors and booth placement.  During the event from 5:30 to 7:30 pm - Help with monitoring barriers on all three sides of the event and providing information to attendees about the event and parking options.  Clean up from 7:30 to 9:30 pm - Assisting vendors with packing up and helping ensure Mission Plaza is cleared of waste or leftover materials. 60 Ideally, we would love to have three groups, one for each time frame, with a minimum of five to six people per group. We would also be happy to offer participating groups a booth space to share information about their organization. We’d be happy to jump on a Teams call to discuss further if needed. Thank you so much for your consideration and we hope to see you there! Best, Sam From: Seth Herschel Murawsky <shmuraws@calpoly.edu> Sent: Monday, December 15, 2025 10:01 AM To: Pennon, Matt <mpennon@slocity.org>; Vethavanam, Samantha <SVethava@slocity.org>; Chi Delta Theta President <president.cpchidelts@gmail.com> Subject: City of San Luis Obispo Lunar New Year Opportunity Hi Beth! I hope that you are doing well and enjoying the break right after finals! I wanted to reach out to introduce you to Matt and Samantha. They both work for the City of San Luis Obispo and they are working on hosting a Lunar New Year Event that will coincide with a Farmer’s Market downtown in February. As the president of Chi Delta Theta, I thought that it would be great to connect you both to see if maybe Chi Delts have the capacity to partner with the city for this amazing event. Matt and Samantha can fill in some more details, but this would be a perfect opportunity to highlight your organization to the greater SLO community and let our city see how amazing you all are! Best, Seth Murawsky, M.Ed. pronouns he/him/his Why Do Pronouns Matter? Equity & Inclusion Lead Coordinator, Fraternity & Sorority Life Jewish Identifying Faculty & Staff Association (JIFSA) Co-Founder & Co-Chair Leadership & Service | Student Affairs 61 Cal Poly | San Luis Obispo, CA 93407 | 805-756-7267 Book a meeting with me here 62 From:Chi Delta Theta President <president.cpchidelts@gmail.com> Sent:Friday, January 23, 2026 10:32 AM To:Vethavanam, Samantha Cc:Pennon, Matt; Seth Herschel Murawsky Subject:Re: City of San Luis Obispo Lunar New Year Opportunity Hi!! Please see our wishlist linked here: https://www.amazon.com/ Please mail the items to Beth Yeung Thank you so much! On Tue, Jan 20, 2026 at 8:34 AM Vethavanam, Samantha <SVethava@slocity.org> wrote: Thank you, Beth! From: Chi Delta Theta President <president.cpchidelts@gmail.com> Sent: Sunday, January 18, 2026 11:19 AM To: Pennon, Matt <mpennon@slocity.org> Cc: Vethavanam, Samantha <SVethava@slocity.org>; Seth Herschel Murawsky <shmuraws@calpoly.edu> Subject: Re: City of San Luis Obispo Lunar New Year Opportunity Hi, We will be moving forward with the Amazon wishlist route. I will send over the link by Friday! Thank you, Beth Yeung California Polytechnic State University, San Luis Obispo Chi Delta Theta Sorority Inc., Beta Chapter 63 President On Tue, Jan 13, 2026 at 1:59 PM Pennon, Matt <mpennon@slocity.org> wrote: Hey all, Wanted to jump in to add a bit to this conversation. In addition to the permit and fee, it would also require that the baked good be cooked in a kitchen that has the appropriate permitting. We are running into some real challenges with others that wanted to do this same thing and are not recommending that they move forward with that. Additionally, we are not going to be able to pay for permit fees with City funds. I would recommend that you move forward with the initial offer. Please let us know if this makes sense. To clarify, the $200 would not need to be reimbursed to us, that is our donation to your organization with the hopes that you can use it to generate donations and community interest. We would just ask that you send us an Amazon wish list of the items you would like us to purchase and what address we should send them to, and we will order them for you. Please send us your list by Friday, January 23rd. Matt Pennon pronouns he/they Diversity, Equity, and Inclusion Manager City Administration E mpennon@slocity.org T 805.781.7073 C 805.503.5722 slocity.org Stay connected with the City by signing up for e-notifications From: Chi Delta Theta President <president.cpchidelts@gmail.com> Sent: Tuesday, January 13, 2026 12:41 PM To: Vethavanam, Samantha <SVethava@slocity.org> Cc: Seth Herschel Murawsky <shmuraws@calpoly.edu>; Pennon, Matt <mpennon@slocity.org> Subject: Re: City of San Luis Obispo Lunar New Year Opportunity 64 Hi Sam! Yes! We should be able to have all of our volunteers enter their info through Engage SLO by then! Gotcha, we will definitely have some form of flyer and information. Our treasurer was inquiring about how much the fee is and she is very passionate about baking and would not mind filling out an extensive form. However, if the food items would not work out, would the (up to) $200 from the city need to be reimbursed? Thank you! Beth Yeung California Polytechnic State University, San Luis Obispo Chi Delta Theta Sorority Inc., Beta Chapter President On Mon, Jan 12, 2026 at 12:14 PM Vethavanam, Samantha <SVethava@slocity.org> wrote: Hi Beth! Thanks again so much for working on this. Would it be possible to have information entered by February 4 th? We have a walkthrough scheduled on February 5th, so it would be great to know how many folks will be volunteering before then. Additionally, I will forward you the invite to the walkthrough in case you or another one of the members in your groups can and would like to join. It is not required, however! 65 In terms of the fundraising, you can definitely fundraise for your organization, and I would encourage you to also include flyer and information about your organization (or even a fun activity!). However, the issue with selling baked good or any other food item is that the SLO County Health Department requires a fee and an extensive form completed. An alternative to food items, would be to sell another type of item such as stickers, magnet, pins, etc. If you choose to go that route, the we, as the City, can offer you up to $200 to purchase items to sell! We would just ask that you send us an Amazon wish list of the items you would like us to purchase and what address we should send them to, and we will order them for you. Please send us your list by Friday, January 23rd. Thank you! Sam From: Chi Delta Theta President <president.cpchidelts@gmail.com> Sent: Monday, January 12, 2026 11:43 AM To: Vethavanam, Samantha <SVethava@slocity.org> Cc: Seth Herschel Murawsky <shmuraws@calpoly.edu>; Pennon, Matt <mpennon@slocity.org> Subject: Re: City of San Luis Obispo Lunar New Year Opportunity Hi Sam! We are in the process of gathering volunteers - when would you need their information entered into the Engage SLO portal? We were also curious if we would be able to sell baked goods/fundraise while boothing? Or if boothing would simply be flyers and information about our org? Thank you!! Beth Yeung California Polytechnic State University, San Luis Obispo Chi Delta Theta Sorority Inc., Beta Chapter President 66 On Wed, Jan 7, 2026 at 3:36 PM Vethavanam, Samantha <SVethava@slocity.org> wrote: Hi, again, Beth! It was great to officially meet you on Monday! Thank you again for being willing to assist with this exciting and important event. I know you are likely still in the process of gathering interested members, but as you do (or once you’ve gotten confirmations from everyone interested), we ask that everyone who’ll be volunteering sign up via Engage SLO – the City’s volunteer portal via this link. If any assistance is needed, you can reference the How To Guide, attached, or contact our Volunteer Program Coordinator, Kiersten at: volunteer@slocity.org or 805-858-0771. Registering on Engage SLO should only take a few minutes and allows the City to safely and digitally store Volunteer Waivers and makes it easy to sign up to volunteer for future needs, access a Volunteer Resume depicting the days and times you served (great for academic purposes!), and stay engaged in your community! We also regularly report volunteer engagement to City leadership and want to be sure your – and your group’s – contributions are celebrated. This should also streamline the process so everyone’s information comes directly to us, and we can help make sure everyone is accounted for on the day of. Please let me know if you have any questions or concerns! Additionally, if you all are hoping to booth, we just ask that you let us know by January 15th 뇤눎눐눑눒눏 Thank you again! Sam From: Chi Delta Theta President <president.cpchidelts@gmail.com> Sent: Tuesday, December 23, 2025 11:51 PM To: Vethavanam, Samantha <SVethava@slocity.org> Cc: Seth Herschel Murawsky <shmuraws@calpoly.edu>; Pennon, Matt <mpennon@slocity.org> Subject: Re: City of San Luis Obispo Lunar New Year Opportunity Hi! 67 We'd love to be involved! I'll be creating a sign up sheet for my sorority in early January and I will let you know our headcount for the 3 time frames then. We may be interested in a booth space but I will discuss with my members and get back to you on that. Thank you! Beth Yeung California Polytechnic State University, San Luis Obispo Chi Delta Theta Sorority Inc., Beta Chapter President On Mon, Dec 15, 2025 at 11:43 AM Vethavanam, Samantha <SVethava@slocity.org> wrote: Thank you, Seth and nice to e-meet you, Beth! Sharing some additional details about the Lunar New Year celebration (also see attached flyer and feel free to share!) The Lunar New Year celebration will place on Thursday, February 19 from 6:00 to 8:30 pm at Mission Plaza (with set-up beginning at 3:30pm), in collaboration with the Farmers Market. We would love to have the on- campus fraternities and sororities attend the event and support where possible as well. There are three areas where we could use support:  Setup from 3:30 to 5:30 pm - Support with managing vendors and booth placement.  During the event from 5:30 to 7:30 pm - Help with monitoring barriers on all three sides of the event and providing information to attendees about the event and parking options.  Clean up from 7:30 to 9:30 pm - Assisting vendors with packing up and helping ensure Mission Plaza is cleared of waste or leftover materials. Ideally, we would love to have three groups, one for each time frame, with a minimum of five to six people per group. We would also be happy to offer participating groups a booth space to share information about their organization. We’d be happy to jump on a Teams call to discuss further if needed. 68 Thank you so much for your consideration and we hope to see you there! Best, Sam From: Seth Herschel Murawsky <shmuraws@calpoly.edu> Sent: Monday, December 15, 2025 10:01 AM To: Pennon, Matt <mpennon@slocity.org>; Vethavanam, Samantha <SVethava@slocity.org>; Chi Delta Theta President <president.cpchidelts@gmail.com> Subject: City of San Luis Obispo Lunar New Year Opportunity Hi Beth! I hope that you are doing well and enjoying the break right after finals! I wanted to reach out to introduce you to Matt and Samantha. They both work for the City of San Luis Obispo and they are working on hosting a Lunar New Year Event that will coincide with a Farmer’s Market downtown in February. As the president of Chi Delta Theta, I thought that it would be great to connect you both to see if maybe Chi Delts have the capacity to partner with the city for this amazing event. Matt and Samantha can fill in some more details, but this would be a perfect opportunity to highlight your organization to the greater SLO community and let our city see how amazing you all are! Best, Seth Murawsky, M.Ed. pronouns he/him/his Why Do Pronouns Matter? Equity & Inclusion Lead Coordinator, Fraternity & Sorority Life Jewish Identifying Faculty & Staff Association (JIFSA) Co-Founder & Co-Chair Leadership & Service | Student Affairs Cal Poly | San Luis Obispo, CA 93407 | 805-756-7267 69 Book a meeting with me here 70 From:Celeste Nicole Schubert <cconst02@calpoly.edu> Sent:Tuesday, January 20, 2026 2:29 PM Cc:Elizabeth Aiello-Coppola Subject:Greek Leadership Institute – January 30 Presentation Details Hello, Thank you again for your willingness to present at Greek Leadership Institute on Friday, January 30th. We truly appreciate your time and support in helping educate our student leaders! Below is the presentation schedule and assigned locations for the day: Greek Leadership Institute – Friday Schedule  Code Enforcement 10:00–11:00 AM | Baker 101 Attendees: Chapter Presidents  Center for Service in Action 10:00–10:30 AM | Baker 102 Attendees: Service Chairs  SAFER 11:00 AM–1:00 PM | Baker 101 Attendees: Violence Prevention Chairs  Hazing Prevention 11:00 AM–12:30 PM | Baker 102 Attendees: Chapter Presidents, New Member Educators  OSRR (Conduct) 1:00–2:00 PM | Baker 101 Attendees: Chapter Presidents  Event Registration 1:00–2:00 PM | Baker 101 Attendees: Risk Managers Please let me know:  If you have presentation slides you would like us to upload in advance  Whether you plan to use your own laptop or would prefer to use ours. If you would like to use our laptop, please email your slides to me no later than Wednesday, January 28th, so I can ensure everything is set up properly. If you have any questions, feel free to reach out. Best, Celeste Schubert, B.S. pronouns she/her/hers Leadership & Assessment Coordinator, Fraternity & Sorority Life Panhellenic Advisor 71 Order of Omega Advisor Leadership & Service | Student Affairs Cal Poly | San Luis Obispo, CA 93407 | 805-756-7200 Book a time to meet with me! Remote – Fridays https://outlook.office365.com/owa/calendar/CalPolyFraternitySororityLife@cpslo.onmicrosoft.com/bookings/ 72 From:Colin Vaughn Shea <cshea02@calpoly.edu> Sent:Tuesday, January 20, 2026 9:24 AM To:Tway, Timothea (Timmi); Neal Raghav Parthasarathy Cc:Mezzapesa, John; Corey, Tyler Subject:Re: Fraternity - City of SLO meeting Hi Timmi, We’re looking forward to tomorrow’s meeting. On our side, there will be six of us, including a few chapter presidents who can share their perspectives and help extend the relationship beyond just the IFC executive team. We appreciate the opportunity to connect, and we’ll see you tomorrow at 10:00 a.m. at City Hall. Thanks, Colin Colin V. Shea Business Administration, Entrepreneurship Cal Poly, San Luis Obispo _____ | LinkedIn www.calpoly.edu From: Tway, Timothea (Timmi) <TTway@slocity.org> Sent: Tuesday, January 20, 2026 8:58 AM To: Colin Vaughn Shea <cshea02@calpoly.edu>; Neal Raghav Parthasarathy <nrpartha@calpoly.edu> Cc: Mezzapesa, John <JMezzape@slocity.org>; Corey, Tyler <tcorey@slocity.org> Subject: RE: Fraternity - City of SLO meeting Hi Colin and Neal, I hope you had a nice weekend. We are looking forward to our meeting tomorrow. On the City side it will be myself, John Mezzapesa (Code Enforcement) and Tyler Corey (Planning). Our main objective is to establish a connection with you all regarding Greek Life in town. I hope we can discuss ways that the City can provide education to students regarding local rules and regulations, and hear from you about what may be helpful in that regard. We would also love to hear your thoughts as leaders in the Greek Life community about how the City and students can work together toward more compliance with land use regulations. We are also open to discussing any specific topics you would like to cover as well. Please meet us in front of City Hall for the 10 AM meeting tomorrow. The conference room I have booked is in City Hall. Thanks! Timmi 73 From: Colin Vaughn Shea <cshea02@calpoly.edu> Sent: Tuesday, January 13, 2026 11:20 AM To: Tway, Timothea (Timmi) <TTway@slocity.org> Cc: Neal Raghav Parthasarathy <nrpartha@calpoly.edu> Subject: Re: Fraternity - City of SLO meeting Hi Timmi, 10 am works for us! Best, Colin V. Shea Business Administration, Entrepreneurship Cal Poly, San Luis Obispo _____ | LinkedIn www.calpoly.edu From: Tway, Timothea (Timmi) <TTway@slocity.org> Sent: Monday, January 12, 2026 3:00 PM To: Colin Vaughn Shea <cshea02@calpoly.edu> Cc: Neal Raghav Parthasarathy <nrpartha@calpoly.edu> Subject: RE: Fraternity - City of SLO meeting Hi Colin, I hope you had a nice winter break. I am wondering if you all could meet earlier on Jan 21 morning (I know I said I wasn’t available before, but things are shifting around on my calendar). We can do 9, 10, or even 10:30. Please let me know, Thanks! Timmi From: Colin Vaughn Shea <cshea02@calpoly.edu> Sent: Monday, December 15, 2025 11:46 AM To: Tway, Timothea (Timmi) <TTway@slocity.org>; Courtney Leigh Kienow <ckienow@calpoly.edu> Cc: Neal Raghav Parthasarathy <nrpartha@calpoly.edu> Subject: Re: Fraternity - City of SLO meeting Sorry about that, I miss read the calendar. 11am on Wednesday Jan 21 works great, thanks! Best, Colin V. Shea IFC President Business Administration, Entrepreneurship 74 Cal Poly, San Luis Obispo _____ | LinkedIn www.calpoly.edu From: Tway, Timothea (Timmi) <TTway@slocity.org> Sent: Monday, December 15, 2025 10:42 AM To: Colin Vaughn Shea <cshea02@calpoly.edu>; Courtney Leigh Kienow <ckienow@calpoly.edu> Cc: Neal Raghav Parthasarathy <nrpartha@calpoly.edu> Subject: RE: Fraternity - City of SLO meeting Colin, Thanks for emailing and for including Neal – we are looking forward to the meeting. Unfortunately I cannot do 10 that day, but could meet at 11 or anytime that Wednesday until 3. That Tuesday (the 20th) I also have availability throughout the afternoon. Let me know if you would like me to look at times the following week if that doesn’t work. Thanks! Timmi From: Colin Vaughn Shea <cshea02@calpoly.edu> Sent: Monday, December 15, 2025 10:35 AM To: Courtney Leigh Kienow <ckienow@calpoly.edu>; Tway, Timothea (Timmi) <TTway@slocity.org> Cc: Neal Raghav Parthasarathy <nrpartha@calpoly.edu> Subject: Re: Fraternity - City of SLO meeting Thanks for getting us connected, Courtney! Hi Timmi, I have a group of fraternity leaders who are looking forward to meeting with you and the other city officials. I am CC'ing our new IFC president so he is on the loop with the planning of the meeting. As I finalize who will be at the meeting, I will update you with a list of names. Wednesday, January 21st at 10:00 AM works best for us. Please let me know if that time works on your end, or if there’s a nearby alternative we should consider. Ahead of the meeting, I’m happy to coordinate with fraternity leadership to gather their ideal outcomes and key considerations so we can come prepared and aligned. I agree that setting expectations in advance will be helpful for a productive conversation. Looking forward to working together. Best, Colin 75 From: Courtney Leigh Kienow <ckienow@calpoly.edu> Sent: Monday, December 8, 2025 3:22 PM To: Colin Vaughn Shea <cshea02@calpoly.edu>; Tway, Timothea (Timmi) <ttway@slocity.org> Subject: Fraternity - City of SLO meeting Hi Colin and Timmi, I’m sorry it took me a minute to get this to you! The intent of this email is to connect you two to work on scheduling and planning for the meeting with city and fraternity leaders, as we’ve discussed in some of our brainstorming meetings. I talked to Colin about brainstorming with the fraternity leaders on their ideal outcomes of the meeting - what would they consider a success if everyone walking out of the room had a better understanding of? Are there a few considerations they would want the city to have regarding current policies and regulations? Etc. Timmi - if you’re willing to do the same prior to the meeting, I think it could be a useful tool to get those all in writing and with the group beforehand. I think it will help with expectation setting. I would think a top goal for each would be to gain greater understanding of the limitations and possibilities of each entity! Timmi shared that the city team (Timmi, John Mezzapesa, Tyler Corey, and probably another planner and a code enforcement officer, possibly the Assistant City Manager Scott Collins as well) are available on Thursday, January 22 anytime between 9 and 2 available, or Wednesday January 21 between 11 and 3pm. Colin, can you please let Timmi know what works on your end for the fraternity leaders? I’m officially passing the baton and trust you all will now lead this effort. However, I’m always here to help if needed. One lingering question that I hope to get more information on is a third-party mediator for the meeting. I think that could be helpful and have a meeting tomorrow on the topic. Thanks! Warmly, Courtney Courtney Kienow pronouns she/hers (why is this important?) Director of Community Relations and Economic Development Strategic Initiatives and Advocacy Cal Poly, San Luis Obispo, CA _____ office 805-756-6000 direct 805-756-6098 www.calpoly.edu 76 From:Tway, Timothea (Timmi) Sent:Tuesday, January 20, 2026 8:58 AM To:Colin Vaughn Shea; Neal Raghav Parthasarathy Cc:Mezzapesa, John; Corey, Tyler Subject:RE: Fraternity - City of SLO meeting Hi Colin and Neal, I hope you had a nice weekend. We are looking forward to our meeting tomorrow. On the City side it will be myself, John Mezzapesa (Code Enforcement) and Tyler Corey (Planning). Our main objective is to establish a connection with you all regarding Greek Life in town. I hope we can discuss ways that the City can provide education to students regarding local rules and regulations, and hear from you about what may be helpful in that regard. We would also love to hear your thoughts as leaders in the Greek Life community about how the City and students can work together toward more compliance with land use regulations. We are also open to discussing any specific topics you would like to cover as well. Please meet us in front of City Hall for the 10 AM meeting tomorrow. The conference room I have booked is in City Hall. Thanks! Timmi From: Colin Vaughn Shea <cshea02@calpoly.edu> Sent: Tuesday, January 13, 2026 11:20 AM To: Tway, Timothea (Timmi) <TTway@slocity.org> Cc: Neal Raghav Parthasarathy <nrpartha@calpoly.edu> Subject: Re: Fraternity - City of SLO meeting Hi Timmi, 10 am works for us! Best, Colin V. Shea Business Administration, Entrepreneurship Cal Poly, San Luis Obispo _____ | LinkedIn www.calpoly.edu 77 From: Tway, Timothea (Timmi) <TTway@slocity.org> Sent: Monday, January 12, 2026 3:00 PM To: Colin Vaughn Shea <cshea02@calpoly.edu> Cc: Neal Raghav Parthasarathy <nrpartha@calpoly.edu> Subject: RE: Fraternity - City of SLO meeting Hi Colin, I hope you had a nice winter break. I am wondering if you all could meet earlier on Jan 21 morning (I know I said I wasn’t available before, but things are shifting around on my calendar). We can do 9, 10, or even 10:30. Please let me know, Thanks! Timmi From: Colin Vaughn Shea <cshea02@calpoly.edu> Sent: Monday, December 15, 2025 11:46 AM To: Tway, Timothea (Timmi) <TTway@slocity.org>; Courtney Leigh Kienow <ckienow@calpoly.edu> Cc: Neal Raghav Parthasarathy <nrpartha@calpoly.edu> Subject: Re: Fraternity - City of SLO meeting Sorry about that, I miss read the calendar. 11am on Wednesday Jan 21 works great, thanks! Best, Colin V. Shea IFC President Business Administration, Entrepreneurship Cal Poly, San Luis Obispo _____ | LinkedIn www.calpoly.edu From: Tway, Timothea (Timmi) <TTway@slocity.org> Sent: Monday, December 15, 2025 10:42 AM To: Colin Vaughn Shea <cshea02@calpoly.edu>; Courtney Leigh Kienow <ckienow@calpoly.edu> 78 Cc: Neal Raghav Parthasarathy <nrpartha@calpoly.edu> Subject: RE: Fraternity - City of SLO meeting Colin, Thanks for emailing and for including Neal – we are looking forward to the meeting. Unfortunately I cannot do 10 that day, but could meet at 11 or anytime that Wednesday until 3. That Tuesday (the 20th) I also have availability throughout the afternoon. Let me know if you would like me to look at times the following week if that doesn’t work. Thanks! Timmi From: Colin Vaughn Shea <cshea02@calpoly.edu> Sent: Monday, December 15, 2025 10:35 AM To: Courtney Leigh Kienow <ckienow@calpoly.edu>; Tway, Timothea (Timmi) <TTway@slocity.org> Cc: Neal Raghav Parthasarathy <nrpartha@calpoly.edu> Subject: Re: Fraternity - City of SLO meeting Thanks for getting us connected, Courtney! Hi Timmi, I have a group of fraternity leaders who are looking forward to meeting with you and the other city officials. I am CC'ing our new IFC president so he is on the loop with the planning of the meeting. As I finalize who will be at the meeting, I will update you with a list of names. Wednesday, January 21st at 10:00 AM works best for us. Please let me know if that time works on your end, or if there’s a nearby alternative we should consider. Ahead of the meeting, I’m happy to coordinate with fraternity leadership to gather their ideal outcomes and key considerations so we can come prepared and aligned. I agree that setting expectations in advance will be helpful for a productive conversation. Looking forward to working together. Best, Colin From: Courtney Leigh Kienow <ckienow@calpoly.edu> Sent: Monday, December 8, 2025 3:22 PM To: Colin Vaughn Shea <cshea02@calpoly.edu>; Tway, Timothea (Timmi) <ttway@slocity.org> Subject: Fraternity - City of SLO meeting Hi Colin and Timmi, I’m sorry it took me a minute to get this to you! The intent of this email is to connect you two to work on scheduling and planning for the meeting with city and fraternity leaders, as we’ve discussed in some of our brainstorming meetings. 79 I talked to Colin about brainstorming with the fraternity leaders on their ideal outcomes of the meeting - what would they consider a success if everyone walking out of the room had a better understanding of? Are there a few considerations they would want the city to have regarding current policies and regulations? Etc. Timmi - if you’re willing to do the same prior to the meeting, I think it could be a useful tool to get those all in writing and with the group beforehand. I think it will help with expectation setting. I would think a top goal for each would be to gain greater understanding of the limitations and possibilities of each entity! Timmi shared that the city team (Timmi, John Mezzapesa, Tyler Corey, and probably another planner and a code enforcement officer, possibly the Assistant City Manager Scott Collins as well) are available on Thursday, January 22 anytime between 9 and 2 available, or Wednesday January 21 between 11 and 3pm. Colin, can you please let Timmi know what works on your end for the fraternity leaders? I’m officially passing the baton and trust you all will now lead this effort. However, I’m always here to help if needed. One lingering question that I hope to get more information on is a third-party mediator for the meeting. I think that could be helpful and have a meeting tomorrow on the topic. Thanks! Warmly, Courtney Courtney Kienow pronouns she/hers (why is this important?) Director of Community Relations and Economic Development Strategic Initiatives and Advocacy Cal Poly, San Luis Obispo, CA _____ office 805-756-6000 direct 805-756-6098 www.calpoly.edu 80 81 From:Vethavanam, Samantha Sent:Tuesday, January 20, 2026 8:34 AM To:Chi Delta Theta President; Pennon, Matt Cc:Seth Herschel Murawsky Subject:RE: City of San Luis Obispo Lunar New Year Opportunity Thank you, Beth! From: Chi Delta Theta President <president.cpchidelts@gmail.com> Sent: Sunday, January 18, 2026 11:19 AM To: Pennon, Matt <mpennon@slocity.org> Cc: Vethavanam, Samantha <SVethava@slocity.org>; Seth Herschel Murawsky <shmuraws@calpoly.edu> Subject: Re: City of San Luis Obispo Lunar New Year Opportunity Hi, We will be moving forward with the Amazon wishlist route. I will send over the link by Friday! Thank you, Beth Yeung California Polytechnic State University, San Luis Obispo Chi Delta Theta Sorority Inc., Beta Chapter President On Tue, Jan 13, 2026 at 1:59 PM Pennon, Matt <mpennon@slocity.org> wrote: Hey all, Wanted to jump in to add a bit to this conversation. In addition to the permit and fee, it would also require that the baked good be cooked in a kitchen that has the appropriate permitting. We are running into some real challenges with others that wanted to do this same thing and are not recommending that they move forward with that. Additionally, we are not going to be able to pay for permit fees with City funds. I would recommend that you move forward with the initial offer. Please let us know if this makes sense. To clarify, the $200 would not need to be reimbursed to us, that is our donation to your organization with the hopes that you can use it to generate donations and community interest. We would just ask that you send us an Amazon wish list of the items you would like us to purchase and what address we should send them to, and we will order them for you. Please send us your list by Friday, January 23rd. Matt Pennon pronouns he/they Diversity, Equity, and Inclusion Manager City Administration E mpennon@slocity.org T 805.781.7073 82 C 805.503.5722 slocity.org Stay connected with the City by signing up for e-notifications From: Chi Delta Theta President <president.cpchidelts@gmail.com> Sent: Tuesday, January 13, 2026 12:41 PM To: Vethavanam, Samantha <SVethava@slocity.org> Cc: Seth Herschel Murawsky <shmuraws@calpoly.edu>; Pennon, Matt <mpennon@slocity.org> Subject: Re: City of San Luis Obispo Lunar New Year Opportunity Hi Sam! Yes! We should be able to have all of our volunteers enter their info through Engage SLO by then! Gotcha, we will definitely have some form of flyer and information. Our treasurer was inquiring about how much the fee is and she is very passionate about baking and would not mind filling out an extensive form. However, if the food items would not work out, would the (up to) $200 from the city need to be reimbursed? Thank you! Beth Yeung California Polytechnic State University, San Luis Obispo Chi Delta Theta Sorority Inc., Beta Chapter President On Mon, Jan 12, 2026 at 12:14 PM Vethavanam, Samantha <SVethava@slocity.org> wrote: Hi Beth! Thanks again so much for working on this. Would it be possible to have information entered by February 4 th? We have a walkthrough scheduled on February 5th, so it would be great to know how many folks will be volunteering before then. Additionally, I will forward you the invite to the walkthrough in case you or another one of the members in your groups can and would like to join. It is not required, however! In terms of the fundraising, you can definitely fundraise for your organization, and I would encourage you to also include flyer and information about your organization (or even a fun activity!). However, the issue with selling baked good or any other food item is that the SLO County Health Department requires a fee and an extensive form completed. An alternative to food items, would be to sell another type of item such as stickers, magnet, pins, etc. 83 If you choose to go that route, the we, as the City, can offer you up to $200 to purchase items to sell! We would just ask that you send us an Amazon wish list of the items you would like us to purchase and what address we should send them to, and we will order them for you. Please send us your list by Friday, January 23rd. Thank you! Sam From: Chi Delta Theta President <president.cpchidelts@gmail.com> Sent: Monday, January 12, 2026 11:43 AM To: Vethavanam, Samantha <SVethava@slocity.org> Cc: Seth Herschel Murawsky <shmuraws@calpoly.edu>; Pennon, Matt <mpennon@slocity.org> Subject: Re: City of San Luis Obispo Lunar New Year Opportunity Hi Sam! We are in the process of gathering volunteers - when would you need their information entered into the Engage SLO portal? We were also curious if we would be able to sell baked goods/fundraise while boothing? Or if boothing would simply be flyers and information about our org? Thank you!! Beth Yeung California Polytechnic State University, San Luis Obispo Chi Delta Theta Sorority Inc., Beta Chapter President On Wed, Jan 7, 2026 at 3:36 PM Vethavanam, Samantha <SVethava@slocity.org> wrote: Hi, again, Beth! 84 It was great to officially meet you on Monday! Thank you again for being willing to assist with this exciting and important event. I know you are likely still in the process of gathering interested members, but as you do (or once you’ve gotten confirmations from everyone interested), we ask that everyone who’ll be volunteering sign up via Engage SLO – the City’s volunteer portal via this link. If any assistance is needed, you can reference the How To Guide, attached, or contact our Volunteer Program Coordinator, Kiersten at: volunteer@slocity.org or 805-858-0771. Registering on Engage SLO should only take a few minutes and allows the City to safely and digitally store Volunteer Waivers and makes it easy to sign up to volunteer for future needs, access a Volunteer Resume depicting the days and times you served (great for academic purposes!), and stay engaged in your community! We also regularly report volunteer engagement to City leadership and want to be sure your – and your group’s – contributions are celebrated. This should also streamline the process so everyone’s information comes directly to us, and we can help make sure everyone is accounted for on the day of. Please let me know if you have any questions or concerns! Additionally, if you all are hoping to booth, we just ask that you let us know by January 15th 뇤눎눐눑눒눏 Thank you again! Sam From: Chi Delta Theta President <president.cpchidelts@gmail.com> Sent: Tuesday, December 23, 2025 11:51 PM To: Vethavanam, Samantha <SVethava@slocity.org> Cc: Seth Herschel Murawsky <shmuraws@calpoly.edu>; Pennon, Matt <mpennon@slocity.org> Subject: Re: City of San Luis Obispo Lunar New Year Opportunity Hi! We'd love to be involved! I'll be creating a sign up sheet for my sorority in early January and I will let you know our headcount for the 3 time frames then. We may be interested in a booth space but I will discuss with my members and get back to you on that. 85 Thank you! Beth Yeung California Polytechnic State University, San Luis Obispo Chi Delta Theta Sorority Inc., Beta Chapter President On Mon, Dec 15, 2025 at 11:43 AM Vethavanam, Samantha <SVethava@slocity.org> wrote: Thank you, Seth and nice to e-meet you, Beth! Sharing some additional details about the Lunar New Year celebration (also see attached flyer and feel free to share!) The Lunar New Year celebration will place on Thursday, February 19 from 6:00 to 8:30 pm at Mission Plaza (with set-up beginning at 3:30pm), in collaboration with the Farmers Market. We would love to have the on- campus fraternities and sororities attend the event and support where possible as well. There are three areas where we could use support:  Setup from 3:30 to 5:30 pm - Support with managing vendors and booth placement.  During the event from 5:30 to 7:30 pm - Help with monitoring barriers on all three sides of the event and providing information to attendees about the event and parking options.  Clean up from 7:30 to 9:30 pm - Assisting vendors with packing up and helping ensure Mission Plaza is cleared of waste or leftover materials. Ideally, we would love to have three groups, one for each time frame, with a minimum of five to six people per group. We would also be happy to offer participating groups a booth space to share information about their organization. We’d be happy to jump on a Teams call to discuss further if needed. Thank you so much for your consideration and we hope to see you there! Best, Sam 86 From: Seth Herschel Murawsky <shmuraws@calpoly.edu> Sent: Monday, December 15, 2025 10:01 AM To: Pennon, Matt <mpennon@slocity.org>; Vethavanam, Samantha <SVethava@slocity.org>; Chi Delta Theta President <president.cpchidelts@gmail.com> Subject: City of San Luis Obispo Lunar New Year Opportunity Hi Beth! I hope that you are doing well and enjoying the break right after finals! I wanted to reach out to introduce you to Matt and Samantha. They both work for the City of San Luis Obispo and they are working on hosting a Lunar New Year Event that will coincide with a Farmer’s Market downtown in February. As the president of Chi Delta Theta, I thought that it would be great to connect you both to see if maybe Chi Delts have the capacity to partner with the city for this amazing event. Matt and Samantha can fill in some more details, but this would be a perfect opportunity to highlight your organization to the greater SLO community and let our city see how amazing you all are! Best, Seth Murawsky, M.Ed. pronouns he/him/his Why Do Pronouns Matter? Equity & Inclusion Lead Coordinator, Fraternity & Sorority Life Jewish Identifying Faculty & Staff Association (JIFSA) Co-Founder & Co-Chair Leadership & Service | Student Affairs Cal Poly | San Luis Obispo, CA 93407 | 805-756-7267 Book a meeting with me here 87 From:Pennon, Matt Sent:Tuesday, January 20, 2026 8:20 AM To:Chi Delta Theta President Cc:Vethavanam, Samantha; Seth Herschel Murawsky Subject:Re: City of San Luis Obispo Lunar New Year Opportunity Sounds like a plan! Matt Pennon pronouns he/they Diversity, Equity, and Inclusion Manager City Administration E mpennon@slocity.org T 805.781.7073 C 805.503.5722 slocity.org Stay connected with the City by signing up for e-notifications From: Chi Delta Theta President <president.cpchidelts@gmail.com> Sent: Sunday, January 18, 2026 11:18 AM To: Pennon, Matt <mpennon@slocity.org> Cc: Vethavanam, Samantha <SVethava@slocity.org>; Seth Herschel Murawsky <shmuraws@calpoly.edu> Subject: Re: City of San Luis Obispo Lunar New Year Opportunity Hi, We will be moving forward with the Amazon wishlist route. I will send over the link by Friday! Thank you, Beth Yeung California Polytechnic State University, San Luis Obispo Chi Delta Theta Sorority Inc., Beta Chapter President On Tue, Jan 13, 2026 at 1:59 PM Pennon, Matt <mpennon@slocity.org> wrote: Hey all, Wanted to jump in to add a bit to this conversation. In addition to the permit and fee, it would also require that the baked good be cooked in a kitchen that has the appropriate permitting. We are running into some real challenges with others that wanted to do this same thing and are not recommending that they move forward with that. Additionally, we are not going to be able to pay for permit fees with City funds. I would recommend that you move forward with the initial offer. Please let us know if this makes sense. To clarify, the $200 would not need to be reimbursed to us, that is our donation to your organization with the hopes that you can 88 use it to generate donations and community interest. We would just ask that you send us an Amazon wish list of the items you would like us to purchase and what address we should send them to, and we will order them for you. Please send us your list by Friday, January 23rd. Matt Pennon pronouns he/they Diversity, Equity, and Inclusion Manager City Administration E mpennon@slocity.org T 805.781.7073 C 805.503.5722 slocity.org Stay connected with the City by signing up for e-notifications From: Chi Delta Theta President <president.cpchidelts@gmail.com> Sent: Tuesday, January 13, 2026 12:41 PM To: Vethavanam, Samantha <SVethava@slocity.org> Cc: Seth Herschel Murawsky <shmuraws@calpoly.edu>; Pennon, Matt <mpennon@slocity.org> Subject: Re: City of San Luis Obispo Lunar New Year Opportunity Hi Sam! Yes! We should be able to have all of our volunteers enter their info through Engage SLO by then! Gotcha, we will definitely have some form of flyer and information. Our treasurer was inquiring about how much the fee is and she is very passionate about baking and would not mind filling out an extensive form. However, if the food items would not work out, would the (up to) $200 from the city need to be reimbursed? Thank you! Beth Yeung California Polytechnic State University, San Luis Obispo Chi Delta Theta Sorority Inc., Beta Chapter President On Mon, Jan 12, 2026 at 12:14 PM Vethavanam, Samantha <SVethava@slocity.org> wrote: Hi Beth! Thanks again so much for working on this. Would it be possible to have information entered by February 4 th? We have a walkthrough scheduled on February 5th, so it would be great to know how many folks will be volunteering before then. Additionally, I will forward you the invite to the walkthrough in case you or another one of the members in your groups can and would like to join. It is not required, however! 89 In terms of the fundraising, you can definitely fundraise for your organization, and I would encourage you to also include flyer and information about your organization (or even a fun activity!). However, the issue with selling baked good or any other food item is that the SLO County Health Department requires a fee and an extensive form completed. An alternative to food items, would be to sell another type of item such as stickers, magnet, pins, etc. If you choose to go that route, the we, as the City, can offer you up to $200 to purchase items to sell! We would just ask that you send us an Amazon wish list of the items you would like us to purchase and what address we should send them to, and we will order them for you. Please send us your list by Friday, January 23rd. Thank you! Sam From: Chi Delta Theta President <president.cpchidelts@gmail.com> Sent: Monday, January 12, 2026 11:43 AM To: Vethavanam, Samantha <SVethava@slocity.org> Cc: Seth Herschel Murawsky <shmuraws@calpoly.edu>; Pennon, Matt <mpennon@slocity.org> Subject: Re: City of San Luis Obispo Lunar New Year Opportunity Hi Sam! We are in the process of gathering volunteers - when would you need their information entered into the Engage SLO portal? We were also curious if we would be able to sell baked goods/fundraise while boothing? Or if boothing would simply be flyers and information about our org? Thank you!! Beth Yeung California Polytechnic State University, San Luis Obispo Chi Delta Theta Sorority Inc., Beta Chapter President On Wed, Jan 7, 2026 at 3:36 PM Vethavanam, Samantha <SVethava@slocity.org> wrote: Hi, again, Beth! It was great to officially meet you on Monday! Thank you again for being willing to assist with this exciting and important event. I know you are likely still in the process of gathering interested members, but as you do (or once you’ve gotten confirmations from everyone interested), we ask that everyone who’ll be volunteering sign up via Engage SLO – the City’s volunteer portal via this link. If any assistance is needed, you can reference the How To Guide, attached, or contact our Volunteer Program Coordinator, Kiersten at: volunteer@slocity.org or 805-858-0771. Registering on Engage SLO should only take a few minutes and allows the City to safely and digitally store Volunteer Waivers and makes it easy to sign up to volunteer for future needs, access a Volunteer Resume depicting the days and times you served (great for academic purposes!), and stay engaged in your community! We also regularly report volunteer engagement to City leadership and want to be sure your – and your group’s – contributions are celebrated. This should also streamline the process so everyone’s information comes directly to us, and we can help make sure everyone is accounted for on the day of. 90 Please let me know if you have any questions or concerns! Additionally, if you all are hoping to booth, we just ask that you let us know by January 15th 뇤눎눐눑눒눏 Thank you again! Sam From: Chi Delta Theta President <president.cpchidelts@gmail.com> Sent: Tuesday, December 23, 2025 11:51 PM To: Vethavanam, Samantha <SVethava@slocity.org> Cc: Seth Herschel Murawsky <shmuraws@calpoly.edu>; Pennon, Matt <mpennon@slocity.org> Subject: Re: City of San Luis Obispo Lunar New Year Opportunity Hi! We'd love to be involved! I'll be creating a sign up sheet for my sorority in early January and I will let you know our headcount for the 3 time frames then. We may be interested in a booth space but I will discuss with my members and get back to you on that. Thank you! Beth Yeung California Polytechnic State University, San Luis Obispo Chi Delta Theta Sorority Inc., Beta Chapter President On Mon, Dec 15, 2025 at 11:43 AM Vethavanam, Samantha <SVethava@slocity.org> wrote: Thank you, Seth and nice to e-meet you, Beth! Sharing some additional details about the Lunar New Year celebration (also see attached flyer and feel free to share!) The Lunar New Year celebration will place on Thursday, February 19 from 6:00 to 8:30 pm at Mission Plaza (with set-up beginning at 3:30pm), in collaboration with the Farmers Market. We would love to have the on- campus fraternities and sororities attend the event and support where possible as well. There are three areas where we could use support:  Setup from 3:30 to 5:30 pm - Support with managing vendors and booth placement.  During the event from 5:30 to 7:30 pm - Help with monitoring barriers on all three sides of the event and providing information to attendees about the event and parking options.  Clean up from 7:30 to 9:30 pm - Assisting vendors with packing up and helping ensure Mission Plaza is cleared of waste or leftover materials. Ideally, we would love to have three groups, one for each time frame, with a minimum of five to six people per group. We would also be happy to offer participating groups a booth space to share information about their organization. We’d be happy to jump on a Teams call to discuss further if needed. Thank you so much for your consideration and we hope to see you there! Best, Sam 91 From: Seth Herschel Murawsky <shmuraws@calpoly.edu> Sent: Monday, December 15, 2025 10:01 AM To: Pennon, Matt <mpennon@slocity.org>; Vethavanam, Samantha <SVethava@slocity.org>; Chi Delta Theta President <president.cpchidelts@gmail.com> Subject: City of San Luis Obispo Lunar New Year Opportunity Hi Beth! I hope that you are doing well and enjoying the break right after finals! I wanted to reach out to introduce you to Matt and Samantha. They both work for the City of San Luis Obispo and they are working on hosting a Lunar New Year Event that will coincide with a Farmer’s Market downtown in February. As the president of Chi Delta Theta, I thought that it would be great to connect you both to see if maybe Chi Delts have the capacity to partner with the city for this amazing event. Matt and Samantha can fill in some more details, but this would be a perfect opportunity to highlight your organization to the greater SLO community and let our city see how amazing you all are! Best, Seth Murawsky, M.Ed. pronouns he/him/his Why Do Pronouns Matter? Equity & Inclusion Lead Coordinator, Fraternity & Sorority Life Jewish Identifying Faculty & Staff Association (JIFSA) Co-Founder & Co-Chair Leadership & Service | Student Affairs Cal Poly | San Luis Obispo, CA 93407 | 805-756-7267 Book a meeting with me here 92 From:Chi Delta Theta President <president.cpchidelts@gmail.com> Sent:Sunday, January 18, 2026 11:19 AM To:Pennon, Matt Cc:Vethavanam, Samantha; Seth Herschel Murawsky Subject:Re: City of San Luis Obispo Lunar New Year Opportunity Hi, We will be moving forward with the Amazon wishlist route. I will send over the link by Friday! Thank you, Beth Yeung California Polytechnic State University, San Luis Obispo Chi Delta Theta Sorority Inc., Beta Chapter President On Tue, Jan 13, 2026 at 1:59 PM Pennon, Matt <mpennon@slocity.org> wrote: Hey all, Wanted to jump in to add a bit to this conversation. In addition to the permit and fee, it would also require that the baked good be cooked in a kitchen that has the appropriate permitting. We are running into some real challenges with others that wanted to do this same thing and are not recommending that they move forward with that. Additionally, we are not going to be able to pay for permit fees with City funds. I would recommend that you move forward with the initial offer. Please let us know if this makes sense. To clarify, the $200 would not need to be reimbursed to us, that is our donation to your organization with the hopes that you can use it to generate donations and community interest. We would just ask that you send us an Amazon wish list of the items you would like us to purchase and what address we should send them to, and we will order them for you. Please send us your list by Friday, January 23rd. Matt Pennon pronouns he/they Diversity, Equity, and Inclusion Manager To help protect your priv acy, Microsoft Office prevented automatic download of this picture from the Internet.City of San Luis Obispo City Administration E mpennon@slocity.org T 805.781.7073 C 805.503.5722 slocity.org Stay connected with the City by signing up for e-notifications From: Chi Delta Theta President <president.cpchidelts@gmail.com> Sent: Tuesday, January 13, 2026 12:41 PM To: Vethavanam, Samantha <SVethava@slocity.org> 93 Cc: Seth Herschel Murawsky <shmuraws@calpoly.edu>; Pennon, Matt <mpennon@slocity.org> Subject: Re: City of San Luis Obispo Lunar New Year Opportunity Hi Sam! Yes! We should be able to have all of our volunteers enter their info through Engage SLO by then! Gotcha, we will definitely have some form of flyer and information. Our treasurer was inquiring about how much the fee is and she is very passionate about baking and would not mind filling out an extensive form. However, if the food items would not work out, would the (up to) $200 from the city need to be reimbursed? Thank you! Beth Yeung California Polytechnic State University, San Luis Obispo Chi Delta Theta Sorority Inc., Beta Chapter President On Mon, Jan 12, 2026 at 12:14 PM Vethavanam, Samantha <SVethava@slocity.org> wrote: Hi Beth! Thanks again so much for working on this. Would it be possible to have information entered by February 4 th? We have a walkthrough scheduled on February 5th, so it would be great to know how many folks will be volunteering before then. Additionally, I will forward you the invite to the walkthrough in case you or another one of the members in your groups can and would like to join. It is not required, however! In terms of the fundraising, you can definitely fundraise for your organization, and I would encourage you to also include flyer and information about your organization (or even a fun activity!). However, the issue with selling baked good or any other food item is that the SLO County Health Department requires a fee and an extensive form completed. An alternative to food items, would be to sell another type of item such as stickers, magnet, pins, etc. If you choose to go that route, the we, as the City, can offer you up to $200 to purchase items to sell! We would just ask that you send us an Amazon wish list of the items you would like us to purchase and what address we should send them to, and we will order them for you. Please send us your list by Friday, January 23rd. 94 Thank you! Sam From: Chi Delta Theta President <president.cpchidelts@gmail.com> Sent: Monday, January 12, 2026 11:43 AM To: Vethavanam, Samantha <SVethava@slocity.org> Cc: Seth Herschel Murawsky <shmuraws@calpoly.edu>; Pennon, Matt <mpennon@slocity.org> Subject: Re: City of San Luis Obispo Lunar New Year Opportunity Hi Sam! We are in the process of gathering volunteers - when would you need their information entered into the Engage SLO portal? We were also curious if we would be able to sell baked goods/fundraise while boothing? Or if boothing would simply be flyers and information about our org? Thank you!! Beth Yeung California Polytechnic State University, San Luis Obispo Chi Delta Theta Sorority Inc., Beta Chapter President On Wed, Jan 7, 2026 at 3:36 PM Vethavanam, Samantha <SVethava@slocity.org> wrote: Hi, again, Beth! It was great to officially meet you on Monday! Thank you again for being willing to assist with this exciting and important event. I know you are likely still in the process of gathering interested members, but as you do (or once you’ve gotten confirmations from everyone interested), we ask that everyone who’ll be volunteering sign up via Engage SLO – the City’s volunteer portal via this link. If any assistance is needed, you can reference the How To Guide, attached, or contact our Volunteer Program Coordinator, Kiersten at: volunteer@slocity.org or 805-858-0771. 95 Registering on Engage SLO should only take a few minutes and allows the City to safely and digitally store Volunteer Waivers and makes it easy to sign up to volunteer for future needs, access a Volunteer Resume depicting the days and times you served (great for academic purposes!), and stay engaged in your community! We also regularly report volunteer engagement to City leadership and want to be sure your – and your group’s – contributions are celebrated. This should also streamline the process so everyone’s information comes directly to us, and we can help make sure everyone is accounted for on the day of. Please let me know if you have any questions or concerns! Additionally, if you all are hoping to booth, we just ask that you let us know by January 15th 뇤눎눐눑눒눏 Thank you again! Sam From: Chi Delta Theta President <president.cpchidelts@gmail.com> Sent: Tuesday, December 23, 2025 11:51 PM To: Vethavanam, Samantha <SVethava@slocity.org> Cc: Seth Herschel Murawsky <shmuraws@calpoly.edu>; Pennon, Matt <mpennon@slocity.org> Subject: Re: City of San Luis Obispo Lunar New Year Opportunity Hi! We'd love to be involved! I'll be creating a sign up sheet for my sorority in early January and I will let you know our headcount for the 3 time frames then. We may be interested in a booth space but I will discuss with my members and get back to you on that. Thank you! Beth Yeung California Polytechnic State University, San Luis Obispo Chi Delta Theta Sorority Inc., Beta Chapter President 96 On Mon, Dec 15, 2025 at 11:43 AM Vethavanam, Samantha <SVethava@slocity.org> wrote: Thank you, Seth and nice to e-meet you, Beth! Sharing some additional details about the Lunar New Year celebration (also see attached flyer and feel free to share!) The Lunar New Year celebration will place on Thursday, February 19 from 6:00 to 8:30 pm at Mission Plaza (with set-up beginning at 3:30pm), in collaboration with the Farmers Market. We would love to have the on- campus fraternities and sororities attend the event and support where possible as well. There are three areas where we could use support:  Setup from 3:30 to 5:30 pm - Support with managing vendors and booth placement.  During the event from 5:30 to 7:30 pm - Help with monitoring barriers on all three sides of the event and providing information to attendees about the event and parking options.  Clean up from 7:30 to 9:30 pm - Assisting vendors with packing up and helping ensure Mission Plaza is cleared of waste or leftover materials. Ideally, we would love to have three groups, one for each time frame, with a minimum of five to six people per group. We would also be happy to offer participating groups a booth space to share information about their organization. We’d be happy to jump on a Teams call to discuss further if needed. Thank you so much for your consideration and we hope to see you there! Best, Sam From: Seth Herschel Murawsky <shmuraws@calpoly.edu> Sent: Monday, December 15, 2025 10:01 AM To: Pennon, Matt <mpennon@slocity.org>; Vethavanam, Samantha <SVethava@slocity.org>; Chi Delta Theta President <president.cpchidelts@gmail.com> Subject: City of San Luis Obispo Lunar New Year Opportunity 97 Hi Beth! I hope that you are doing well and enjoying the break right after finals! I wanted to reach out to introduce you to Matt and Samantha. They both work for the City of San Luis Obispo and they are working on hosting a Lunar New Year Event that will coincide with a Farmer’s Market downtown in February. As the president of Chi Delta Theta, I thought that it would be great to connect you both to see if maybe Chi Delts have the capacity to partner with the city for this amazing event. Matt and Samantha can fill in some more details, but this would be a perfect opportunity to highlight your organization to the greater SLO community and let our city see how amazing you all are! Best, Seth Murawsky, M.Ed. pronouns he/him/his Why Do Pronouns Matter? Equity & Inclusion Lead Coordinator, Fraternity & Sorority Life Jewish Identifying Faculty & Staff Association (JIFSA) Co-Founder & Co-Chair Leadership & Service | Student Affairs Cal Poly | San Luis Obispo, CA 93407 | 805-756-7267 Book a meeting with me here 98 From:Pennon, Matt Sent:Tuesday, January 13, 2026 2:00 PM To:Chi Delta Theta President; Vethavanam, Samantha Cc:Seth Herschel Murawsky Subject:Re: City of San Luis Obispo Lunar New Year Opportunity Hey all, Wanted to jump in to add a bit to this conversation. In addition to the permit and fee, it would also require that the baked good be cooked in a kitchen that has the appropriate permitting. We are running into some real challenges with others that wanted to do this same thing and are not recommending that they move forward with that. Additionally, we are not going to be able to pay for permit fees with City funds. I would recommend that you move forward with the initial offer. Please let us know if this makes sense. To clarify, the $200 would not need to be reimbursed to us, that is our donation to your organization with the hopes that you can use it to generate donations and community interest. We would just ask that you send us an Amazon wish list of the items you would like us to purchase and what address we should send them to, and we will order them for you. Please send us your list by Friday, January 23rd. Matt Pennon pronouns he/they Diversity, Equity, and Inclusion Manager City Administration E mpennon@slocity.org T 805.781.7073 C 805.503.5722 slocity.org Stay connected with the City by signing up for e-notifications From: Chi Delta Theta President <president.cpchidelts@gmail.com> Sent: Tuesday, January 13, 2026 12:41 PM To: Vethavanam, Samantha <SVethava@slocity.org> Cc: Seth Herschel Murawsky <shmuraws@calpoly.edu>; Pennon, Matt <mpennon@slocity.org> Subject: Re: City of San Luis Obispo Lunar New Year Opportunity Hi Sam! Yes! We should be able to have all of our volunteers enter their info through Engage SLO by then! Gotcha, we will definitely have some form of flyer and information. Our treasurer was inquiring about how much the fee is and she is very passionate about baking and would not mind filling out an extensive form. However, if the food items would not work out, would the (up to) $200 from the city need to be reimbursed? 99 Thank you! Beth Yeung California Polytechnic State University, San Luis Obispo Chi Delta Theta Sorority Inc., Beta Chapter President On Mon, Jan 12, 2026 at 12:14 PM Vethavanam, Samantha <SVethava@slocity.org> wrote: Hi Beth! Thanks again so much for working on this. Would it be possible to have information entered by February 4 th? We have a walkthrough scheduled on February 5th, so it would be great to know how many folks will be volunteering before then. Additionally, I will forward you the invite to the walkthrough in case you or another one of the members in your groups can and would like to join. It is not required, however! In terms of the fundraising, you can definitely fundraise for your organization, and I would encourage you to also include flyer and information about your organization (or even a fun activity!). However, the issue with selling baked good or any other food item is that the SLO County Health Department requires a fee and an extensive form completed. An alternative to food items, would be to sell another type of item such as stickers, magnet, pins, etc. If you choose to go that route, the we, as the City, can offer you up to $200 to purchase items to sell! We would just ask that you send us an Amazon wish list of the items you would like us to purchase and what address we should send them to, and we will order them for you. Please send us your list by Friday, January 23rd. Thank you! Sam From: Chi Delta Theta President <president.cpchidelts@gmail.com> Sent: Monday, January 12, 2026 11:43 AM To: Vethavanam, Samantha <SVethava@slocity.org> Cc: Seth Herschel Murawsky <shmuraws@calpoly.edu>; Pennon, Matt <mpennon@slocity.org> Subject: Re: City of San Luis Obispo Lunar New Year Opportunity 100 Hi Sam! We are in the process of gathering volunteers - when would you need their information entered into the Engage SLO portal? We were also curious if we would be able to sell baked goods/fundraise while boothing? Or if boothing would simply be flyers and information about our org? Thank you!! Beth Yeung California Polytechnic State University, San Luis Obispo Chi Delta Theta Sorority Inc., Beta Chapter President On Wed, Jan 7, 2026 at 3:36 PM Vethavanam, Samantha <SVethava@slocity.org> wrote: Hi, again, Beth! It was great to officially meet you on Monday! Thank you again for being willing to assist with this exciting and important event. I know you are likely still in the process of gathering interested members, but as you do (or once you’ve gotten confirmations from everyone interested), we ask that everyone who’ll be volunteering sign up via Engage SLO – the City’s volunteer portal via this link. If any assistance is needed, you can reference the How To Guide, attached, or contact our Volunteer Program Coordinator, Kiersten at: volunteer@slocity.org or 805-858-0771. Registering on Engage SLO should only take a few minutes and allows the City to safely and digitally store Volunteer Waivers and makes it easy to sign up to volunteer for future needs, access a Volunteer Resume depicting the days and times you served (great for academic purposes!), and stay engaged in your community! We also regularly report volunteer engagement to City leadership and want to be sure your – and your group’s – contributions are celebrated. 101 This should also streamline the process so everyone’s information comes directly to us, and we can help make sure everyone is accounted for on the day of. Please let me know if you have any questions or concerns! Additionally, if you all are hoping to booth, we just ask that you let us know by January 15th 뇤눎눐눑눒눏 Thank you again! Sam From: Chi Delta Theta President <president.cpchidelts@gmail.com> Sent: Tuesday, December 23, 2025 11:51 PM To: Vethavanam, Samantha <SVethava@slocity.org> Cc: Seth Herschel Murawsky <shmuraws@calpoly.edu>; Pennon, Matt <mpennon@slocity.org> Subject: Re: City of San Luis Obispo Lunar New Year Opportunity Hi! We'd love to be involved! I'll be creating a sign up sheet for my sorority in early January and I will let you know our headcount for the 3 time frames then. We may be interested in a booth space but I will discuss with my members and get back to you on that. Thank you! Beth Yeung California Polytechnic State University, San Luis Obispo Chi Delta Theta Sorority Inc., Beta Chapter President On Mon, Dec 15, 2025 at 11:43 AM Vethavanam, Samantha <SVethava@slocity.org> wrote: Thank you, Seth and nice to e-meet you, Beth! 102 Sharing some additional details about the Lunar New Year celebration (also see attached flyer and feel free to share!) The Lunar New Year celebration will place on Thursday, February 19 from 6:00 to 8:30 pm at Mission Plaza (with set-up beginning at 3:30pm), in collaboration with the Farmers Market. We would love to have the on-campus fraternities and sororities attend the event and support where possible as well. There are three areas where we could use support:  Setup from 3:30 to 5:30 pm - Support with managing vendors and booth placement.  During the event from 5:30 to 7:30 pm - Help with monitoring barriers on all three sides of the event and providing information to attendees about the event and parking options.  Clean up from 7:30 to 9:30 pm - Assisting vendors with packing up and helping ensure Mission Plaza is cleared of waste or leftover materials. Ideally, we would love to have three groups, one for each time frame, with a minimum of five to six people per group. We would also be happy to offer participating groups a booth space to share information about their organization. We’d be happy to jump on a Teams call to discuss further if needed. Thank you so much for your consideration and we hope to see you there! Best, Sam From: Seth Herschel Murawsky <shmuraws@calpoly.edu> Sent: Monday, December 15, 2025 10:01 AM To: Pennon, Matt <mpennon@slocity.org>; Vethavanam, Samantha <SVethava@slocity.org>; Chi Delta Theta President <president.cpchidelts@gmail.com> Subject: City of San Luis Obispo Lunar New Year Opportunity Hi Beth! I hope that you are doing well and enjoying the break right after finals! I wanted to reach out to introduce you to Matt and Samantha. They both work for the City of San Luis Obispo and they are working on hosting a Lunar New Year Event that will coincide with a Farmer’s Market downtown in February. As the president of Chi Delta Theta, I thought that it would be great to connect you both to see if maybe Chi Delts have the capacity to partner with the city for this amazing event. Matt and Samantha can fill in some more details, but this would be a perfect opportunity to highlight your organization to the greater SLO community and let our city see how amazing you all are! Best, Seth Murawsky, M.Ed. pronouns he/him/his Why Do Pronouns Matter? Equity & Inclusion Lead Coordinator, Fraternity & Sorority Life Jewish Identifying Faculty & Staff Association (JIFSA) Co-Founder & Co-Chair 103 Leadership & Service | Student Affairs Cal Poly | San Luis Obispo, CA 93407 | 805-756-7267 Book a meeting with me here 104 From:Chi Delta Theta President <president.cpchidelts@gmail.com> Sent:Tuesday, January 13, 2026 12:42 PM To:Vethavanam, Samantha Cc:Seth Herschel Murawsky; Pennon, Matt Subject:Re: City of San Luis Obispo Lunar New Year Opportunity Hi Sam! Yes! We should be able to have all of our volunteers enter their info through Engage SLO by then! Gotcha, we will definitely have some form of flyer and information. Our treasurer was inquiring about how much the fee is and she is very passionate about baking and would not mind filling out an extensive form. However, if the food items would not work out, would the (up to) $200 from the city need to be reimbursed? Thank you! Beth Yeung California Polytechnic State University, San Luis Obispo Chi Delta Theta Sorority Inc., Beta Chapter President On Mon, Jan 12, 2026 at 12:14 PM Vethavanam, Samantha <SVethava@slocity.org> wrote: Hi Beth! Thanks again so much for working on this. Would it be possible to have information entered by February 4 th? We have a walkthrough scheduled on February 5th, so it would be great to know how many folks will be volunteering before then. Additionally, I will forward you the invite to the walkthrough in case you or another one of the members in your groups can and would like to join. It is not required, however! In terms of the fundraising, you can definitely fundraise for your organization, and I would encourage you to also include flyer and information about your organization (or even a fun activity!). However, the issue with selling baked good or any other food item is that the SLO County Health Department requires a fee and an extensive form completed. An alternative to food items, would be to sell another type of item such as stickers, magnet, pins, etc. 105 If you choose to go that route, the we, as the City, can offer you up to $200 to purchase items to sell! We would just ask that you send us an Amazon wish list of the items you would like us to purchase and what address we should send them to, and we will order them for you. Please send us your list by Friday, January 23rd. Thank you! Sam From: Chi Delta Theta President <president.cpchidelts@gmail.com> Sent: Monday, January 12, 2026 11:43 AM To: Vethavanam, Samantha <SVethava@slocity.org> Cc: Seth Herschel Murawsky <shmuraws@calpoly.edu>; Pennon, Matt <mpennon@slocity.org> Subject: Re: City of San Luis Obispo Lunar New Year Opportunity Hi Sam! We are in the process of gathering volunteers - when would you need their information entered into the Engage SLO portal? We were also curious if we would be able to sell baked goods/fundraise while boothing? Or if boothing would simply be flyers and information about our org? Thank you!! Beth Yeung California Polytechnic State University, San Luis Obispo Chi Delta Theta Sorority Inc., Beta Chapter President On Wed, Jan 7, 2026 at 3:36 PM Vethavanam, Samantha <SVethava@slocity.org> wrote: Hi, again, Beth! 106 It was great to officially meet you on Monday! Thank you again for being willing to assist with this exciting and important event. I know you are likely still in the process of gathering interested members, but as you do (or once you’ve gotten confirmations from everyone interested), we ask that everyone who’ll be volunteering sign up via Engage SLO – the City’s volunteer portal via this link. If any assistance is needed, you can reference the How To Guide, attached, or contact our Volunteer Program Coordinator, Kiersten at: volunteer@slocity.org or 805-858-0771. Registering on Engage SLO should only take a few minutes and allows the City to safely and digitally store Volunteer Waivers and makes it easy to sign up to volunteer for future needs, access a Volunteer Resume depicting the days and times you served (great for academic purposes!), and stay engaged in your community! We also regularly report volunteer engagement to City leadership and want to be sure your – and your group’s – contributions are celebrated. This should also streamline the process so everyone’s information comes directly to us, and we can help make sure everyone is accounted for on the day of. Please let me know if you have any questions or concerns! Additionally, if you all are hoping to booth, we just ask that you let us know by January 15th 뇤눎눐눑눒눏 Thank you again! Sam From: Chi Delta Theta President <president.cpchidelts@gmail.com> Sent: Tuesday, December 23, 2025 11:51 PM To: Vethavanam, Samantha <SVethava@slocity.org> Cc: Seth Herschel Murawsky <shmuraws@calpoly.edu>; Pennon, Matt <mpennon@slocity.org> Subject: Re: City of San Luis Obispo Lunar New Year Opportunity Hi! We'd love to be involved! I'll be creating a sign up sheet for my sorority in early January and I will let you know our headcount for the 3 time frames then. We may be interested in a booth space but I will discuss with my members and get back to you on that. 107 Thank you! Beth Yeung California Polytechnic State University, San Luis Obispo Chi Delta Theta Sorority Inc., Beta Chapter President On Mon, Dec 15, 2025 at 11:43 AM Vethavanam, Samantha <SVethava@slocity.org> wrote: Thank you, Seth and nice to e-meet you, Beth! Sharing some additional details about the Lunar New Year celebration (also see attached flyer and feel free to share!) The Lunar New Year celebration will place on Thursday, February 19 from 6:00 to 8:30 pm at Mission Plaza (with set-up beginning at 3:30pm), in collaboration with the Farmers Market. We would love to have the on-campus fraternities and sororities attend the event and support where possible as well. There are three areas where we could use support:  Setup from 3:30 to 5:30 pm - Support with managing vendors and booth placement.  During the event from 5:30 to 7:30 pm - Help with monitoring barriers on all three sides of the event and providing information to attendees about the event and parking options.  Clean up from 7:30 to 9:30 pm - Assisting vendors with packing up and helping ensure Mission Plaza is cleared of waste or leftover materials. Ideally, we would love to have three groups, one for each time frame, with a minimum of five to six people per group. We would also be happy to offer participating groups a booth space to share information about their organization. We’d be happy to jump on a Teams call to discuss further if needed. Thank you so much for your consideration and we hope to see you there! Best, Sam 108 From: Seth Herschel Murawsky <shmuraws@calpoly.edu> Sent: Monday, December 15, 2025 10:01 AM To: Pennon, Matt <mpennon@slocity.org>; Vethavanam, Samantha <SVethava@slocity.org>; Chi Delta Theta President <president.cpchidelts@gmail.com> Subject: City of San Luis Obispo Lunar New Year Opportunity Hi Beth! I hope that you are doing well and enjoying the break right after finals! I wanted to reach out to introduce you to Matt and Samantha. They both work for the City of San Luis Obispo and they are working on hosting a Lunar New Year Event that will coincide with a Farmer’s Market downtown in February. As the president of Chi Delta Theta, I thought that it would be great to connect you both to see if maybe Chi Delts have the capacity to partner with the city for this amazing event. Matt and Samantha can fill in some more details, but this would be a perfect opportunity to highlight your organization to the greater SLO community and let our city see how amazing you all are! Best, Seth Murawsky, M.Ed. pronouns he/him/his Why Do Pronouns Matter? Equity & Inclusion Lead Coordinator, Fraternity & Sorority Life Jewish Identifying Faculty & Staff Association (JIFSA) Co-Founder & Co-Chair Leadership & Service | Student Affairs Cal Poly | San Luis Obispo, CA 93407 | 805-756-7267 Book a meeting with me here 109 From:Tway, Timothea (Timmi) Sent:Tuesday, January 13, 2026 11:22 AM To:Colin Vaughn Shea Cc:Neal Raghav Parthasarathy Subject:RE: Fraternity - City of SLO meeting Thank you so much! Let’s move it to 10, I appreciate your flexibility. Timmi From: Colin Vaughn Shea <cshea02@calpoly.edu> Sent: Tuesday, January 13, 2026 11:20 AM To: Tway, Timothea (Timmi) <TTway@slocity.org> Cc: Neal Raghav Parthasarathy <nrpartha@calpoly.edu> Subject: Re: Fraternity - City of SLO meeting Hi Timmi, 10 am works for us! Best, Colin V. Shea Business Administration, Entrepreneurship Cal Poly, San Luis Obispo _____ | LinkedIn www.calpoly.edu From: Tway, Timothea (Timmi) <TTway@slocity.org> Sent: Monday, January 12, 2026 3:00 PM To: Colin Vaughn Shea <cshea02@calpoly.edu> Cc: Neal Raghav Parthasarathy <nrpartha@calpoly.edu> Subject: RE: Fraternity - City of SLO meeting Hi Colin, I hope you had a nice winter break. 110 I am wondering if you all could meet earlier on Jan 21 morning (I know I said I wasn’t available before, but things are shifting around on my calendar). We can do 9, 10, or even 10:30. Please let me know, Thanks! Timmi From: Colin Vaughn Shea <cshea02@calpoly.edu> Sent: Monday, December 15, 2025 11:46 AM To: Tway, Timothea (Timmi) <TTway@slocity.org>; Courtney Leigh Kienow <ckienow@calpoly.edu> Cc: Neal Raghav Parthasarathy <nrpartha@calpoly.edu> Subject: Re: Fraternity - City of SLO meeting Sorry about that, I miss read the calendar. 11am on Wednesday Jan 21 works great, thanks! Best, Colin V. Shea IFC President Business Administration, Entrepreneurship Cal Poly, San Luis Obispo _____ | LinkedIn www.calpoly.edu From: Tway, Timothea (Timmi) <TTway@slocity.org> Sent: Monday, December 15, 2025 10:42 AM To: Colin Vaughn Shea <cshea02@calpoly.edu>; Courtney Leigh Kienow <ckienow@calpoly.edu> Cc: Neal Raghav Parthasarathy <nrpartha@calpoly.edu> Subject: RE: Fraternity - City of SLO meeting Colin, Thanks for emailing and for including Neal – we are looking forward to the meeting. Unfortunately I cannot do 10 that day, but could meet at 11 or anytime that Wednesday until 3. That Tuesday (the 20th) I also have availability throughout the afternoon. Let me know if you would like me to look at times the following week if that doesn’t work. Thanks! Timmi 111 From: Colin Vaughn Shea <cshea02@calpoly.edu> Sent: Monday, December 15, 2025 10:35 AM To: Courtney Leigh Kienow <ckienow@calpoly.edu>; Tway, Timothea (Timmi) <TTway@slocity.org> Cc: Neal Raghav Parthasarathy <nrpartha@calpoly.edu> Subject: Re: Fraternity - City of SLO meeting Thanks for getting us connected, Courtney! Hi Timmi, I have a group of fraternity leaders who are looking forward to meeting with you and the other city officials. I am CC'ing our new IFC president so he is on the loop with the planning of the meeting. As I finalize who will be at the meeting, I will update you with a list of names. Wednesday, January 21st at 10:00 AM works best for us. Please let me know if that time works on your end, or if there’s a nearby alternative we should consider. Ahead of the meeting, I’m happy to coordinate with fraternity leadership to gather their ideal outcomes and key considerations so we can come prepared and aligned. I agree that setting expectations in advance will be helpful for a productive conversation. Looking forward to working together. Best, Colin From: Courtney Leigh Kienow <ckienow@calpoly.edu> Sent: Monday, December 8, 2025 3:22 PM To: Colin Vaughn Shea <cshea02@calpoly.edu>; Tway, Timothea (Timmi) <ttway@slocity.org> Subject: Fraternity - City of SLO meeting Hi Colin and Timmi, I’m sorry it took me a minute to get this to you! The intent of this email is to connect you two to work on scheduling and planning for the meeting with city and fraternity leaders, as we’ve discussed in some of our brainstorming meetings. I talked to Colin about brainstorming with the fraternity leaders on their ideal outcomes of the meeting - what would they consider a success if everyone walking out of the room had a better understanding of? Are there a few considerations they would want the city to have regarding current policies and regulations? Etc. 112 Timmi - if you’re willing to do the same prior to the meeting, I think it could be a useful tool to get those all in writing and with the group beforehand. I think it will help with expectation setting. I would think a top goal for each would be to gain greater understanding of the limitations and possibilities of each entity! Timmi shared that the city team (Timmi, John Mezzapesa, Tyler Corey, and probably another planner and a code enforcement officer, possibly the Assistant City Manager Scott Collins as well) are available on Thursday, January 22 anytime between 9 and 2 available, or Wednesday January 21 between 11 and 3pm. Colin, can you please let Timmi know what works on your end for the fraternity leaders? I’m officially passing the baton and trust you all will now lead this effort. However, I’m always here to help if needed. One lingering question that I hope to get more information on is a third-party mediator for the meeting. I think that could be helpful and have a meeting tomorrow on the topic. Thanks! Warmly, Courtney Courtney Kienow pronouns she/hers (why is this important?) Director of Community Relations and Economic Development Strategic Initiatives and Advocacy Cal Poly, San Luis Obispo, CA _____ office 805-756-6000 direct 805-756-6098 www.calpoly.edu 113 From:Tway, Timothea (Timmi) Sent:Monday, January 12, 2026 3:00 PM To:Colin Vaughn Shea Cc:Neal Raghav Parthasarathy Subject:RE: Fraternity - City of SLO meeting Hi Colin, I hope you had a nice winter break. I am wondering if you all could meet earlier on Jan 21 morning (I know I said I wasn’t available before, but things are shifting around on my calendar). We can do 9, 10, or even 10:30. Please let me know, Thanks! Timmi From: Colin Vaughn Shea <cshea02@calpoly.edu> Sent: Monday, December 15, 2025 11:46 AM To: Tway, Timothea (Timmi) <TTway@slocity.org>; Courtney Leigh Kienow <ckienow@calpoly.edu> Cc: Neal Raghav Parthasarathy <nrpartha@calpoly.edu> Subject: Re: Fraternity - City of SLO meeting Sorry about that, I miss read the calendar. 11am on Wednesday Jan 21 works great, thanks! Best, Colin V. Shea IFC President Business Administration, Entrepreneurship Cal Poly, San Luis Obispo _____ | LinkedIn www.calpoly.edu 114 From: Tway, Timothea (Timmi) <TTway@slocity.org> Sent: Monday, December 15, 2025 10:42 AM To: Colin Vaughn Shea <cshea02@calpoly.edu>; Courtney Leigh Kienow <ckienow@calpoly.edu> Cc: Neal Raghav Parthasarathy <nrpartha@calpoly.edu> Subject: RE: Fraternity - City of SLO meeting Colin, Thanks for emailing and for including Neal – we are looking forward to the meeting. Unfortunately I cannot do 10 that day, but could meet at 11 or anytime that Wednesday until 3. That Tuesday (the 20th) I also have availability throughout the afternoon. Let me know if you would like me to look at times the following week if that doesn’t work. Thanks! Timmi From: Colin Vaughn Shea <cshea02@calpoly.edu> Sent: Monday, December 15, 2025 10:35 AM To: Courtney Leigh Kienow <ckienow@calpoly.edu>; Tway, Timothea (Timmi) <TTway@slocity.org> Cc: Neal Raghav Parthasarathy <nrpartha@calpoly.edu> Subject: Re: Fraternity - City of SLO meeting Thanks for getting us connected, Courtney! Hi Timmi, I have a group of fraternity leaders who are looking forward to meeting with you and the other city officials. I am CC'ing our new IFC president so he is on the loop with the planning of the meeting. As I finalize who will be at the meeting, I will update you with a list of names. Wednesday, January 21st at 10:00 AM works best for us. Please let me know if that time works on your end, or if there’s a nearby alternative we should consider. Ahead of the meeting, I’m happy to coordinate with fraternity leadership to gather their ideal outcomes and key considerations so we can come prepared and aligned. I agree that setting expectations in advance will be helpful for a productive conversation. Looking forward to working together. Best, Colin From: Courtney Leigh Kienow <ckienow@calpoly.edu> Sent: Monday, December 8, 2025 3:22 PM To: Colin Vaughn Shea <cshea02@calpoly.edu>; Tway, Timothea (Timmi) <ttway@slocity.org> Subject: Fraternity - City of SLO meeting Hi Colin and Timmi, I’m sorry it took me a minute to get this to you! 115 The intent of this email is to connect you two to work on scheduling and planning for the meeting with city and fraternity leaders, as we’ve discussed in some of our brainstorming meetings. I talked to Colin about brainstorming with the fraternity leaders on their ideal outcomes of the meeting - what would they consider a success if everyone walking out of the room had a better understanding of? Are there a few considerations they would want the city to have regarding current policies and regulations? Etc. Timmi - if you’re willing to do the same prior to the meeting, I think it could be a useful tool to get those all in writing and with the group beforehand. I think it will help with expectation setting. I would think a top goal for each would be to gain greater understanding of the limitations and possibilities of each entity! Timmi shared that the city team (Timmi, John Mezzapesa, Tyler Corey, and probably another planner and a code enforcement officer, possibly the Assistant City Manager Scott Collins as well) are available on Thursday, January 22 anytime between 9 and 2 available, or Wednesday January 21 between 11 and 3pm. Colin, can you please let Timmi know what works on your end for the fraternity leaders? I’m officially passing the baton and trust you all will now lead this effort. However, I’m always here to help if needed. One lingering question that I hope to get more information on is a third-party mediator for the meeting. I think that could be helpful and have a meeting tomorrow on the topic. Thanks! Warmly, Courtney Courtney Kienow pronouns she/hers (why is this important?) Director of Community Relations and Economic Development Strategic Initiatives and Advocacy Cal Poly, San Luis Obispo, CA _____ office 805-756-6000 direct 805-756-6098 www.calpoly.edu 116 117 From:Vethavanam, Samantha Sent:Monday, January 12, 2026 12:14 PM To:Chi Delta Theta President Cc:Seth Herschel Murawsky; Pennon, Matt Subject:RE: City of San Luis Obispo Lunar New Year Opportunity Hi Beth! Thanks again so much for working on this. Would it be possible to have information entered by February 4 th? We have a walkthrough scheduled on February 5th, so it would be great to know how many folks will be volunteering before then. Additionally, I will forward you the invite to the walkthrough in case you or another one of the members in your groups can and would like to join. It is not required, however! In terms of the fundraising, you can definitely fundraise for your organization, and I would encourage you to also include flyer and information about your organization (or even a fun activity!). However, the issue with selling baked good or any other food item is that the SLO County Health Department requires a fee and an extensive form completed. An alternative to food items, would be to sell another type of item such as stickers, magnet, pins, etc. If you choose to go that route, the we, as the City, can offer you up to $200 to purchase items to sell! We would just ask that you send us an Amazon wish list of the items you would like us to purchase and what address we should send them to, and we will order them for you. Please send us your list by Friday, January 23rd. Thank you! Sam From: Chi Delta Theta President <president.cpchidelts@gmail.com> Sent: Monday, January 12, 2026 11:43 AM To: Vethavanam, Samantha <SVethava@slocity.org> Cc: Seth Herschel Murawsky <shmuraws@calpoly.edu>; Pennon, Matt <mpennon@slocity.org> Subject: Re: City of San Luis Obispo Lunar New Year Opportunity Hi Sam! We are in the process of gathering volunteers - when would you need their information entered into the Engage SLO portal? We were also curious if we would be able to sell baked goods/fundraise while boothing? Or if boothing would simply be flyers and information about our org? Thank you!! Beth Yeung California Polytechnic State University, San Luis Obispo Chi Delta Theta Sorority Inc., Beta Chapter President On Wed, Jan 7, 2026 at 3:36 PM Vethavanam, Samantha <SVethava@slocity.org> wrote: 118 Hi, again, Beth! It was great to officially meet you on Monday! Thank you again for being willing to assist with this exciting and important event. I know you are likely still in the process of gathering interested members, but as you do (or once you’ve gotten confirmations from everyone interested), we ask that everyone who’ll be volunteering sign up via Engage SLO – the City’s volunteer portal via this link. If any assistance is needed, you can reference the How To Guide, attached, or contact our Volunteer Program Coordinator, Kiersten at: volunteer@slocity.org or 805-858-0771. Registering on Engage SLO should only take a few minutes and allows the City to safely and digitally store Volunteer Waivers and makes it easy to sign up to volunteer for future needs, access a Volunteer Resume depicting the days and times you served (great for academic purposes!), and stay engaged in your community! We also regularly report volunteer engagement to City leadership and want to be sure your – and your group’s – contributions are celebrated. This should also streamline the process so everyone’s information comes directly to us, and we can help make sure everyone is accounted for on the day of. Please let me know if you have any questions or concerns! Additionally, if you all are hoping to booth, we just ask that you let us know by January 15th 뇤눎눐눑눒눏 Thank you again! Sam From: Chi Delta Theta President <president.cpchidelts@gmail.com> Sent: Tuesday, December 23, 2025 11:51 PM To: Vethavanam, Samantha <SVethava@slocity.org> Cc: Seth Herschel Murawsky <shmuraws@calpoly.edu>; Pennon, Matt <mpennon@slocity.org> Subject: Re: City of San Luis Obispo Lunar New Year Opportunity Hi! We'd love to be involved! I'll be creating a sign up sheet for my sorority in early January and I will let you know our headcount for the 3 time frames then. We may be interested in a booth space but I will discuss with my members and get back to you on that. 119 Thank you! Beth Yeung California Polytechnic State University, San Luis Obispo Chi Delta Theta Sorority Inc., Beta Chapter President On Mon, Dec 15, 2025 at 11:43 AM Vethavanam, Samantha <SVethava@slocity.org> wrote: Thank you, Seth and nice to e-meet you, Beth! Sharing some additional details about the Lunar New Year celebration (also see attached flyer and feel free to share!) The Lunar New Year celebration will place on Thursday, February 19 from 6:00 to 8:30 pm at Mission Plaza (with set-up beginning at 3:30pm), in collaboration with the Farmers Market. We would love to have the on-campus fraternities and sororities attend the event and support where possible as well. There are three areas where we could use support:  Setup from 3:30 to 5:30 pm - Support with managing vendors and booth placement.  During the event from 5:30 to 7:30 pm - Help with monitoring barriers on all three sides of the event and providing information to attendees about the event and parking options.  Clean up from 7:30 to 9:30 pm - Assisting vendors with packing up and helping ensure Mission Plaza is cleared of waste or leftover materials. Ideally, we would love to have three groups, one for each time frame, with a minimum of five to six people per group. We would also be happy to offer participating groups a booth space to share information about their organization. We’d be happy to jump on a Teams call to discuss further if needed. Thank you so much for your consideration and we hope to see you there! Best, Sam 120 From: Seth Herschel Murawsky <shmuraws@calpoly.edu> Sent: Monday, December 15, 2025 10:01 AM To: Pennon, Matt <mpennon@slocity.org>; Vethavanam, Samantha <SVethava@slocity.org>; Chi Delta Theta President <president.cpchidelts@gmail.com> Subject: City of San Luis Obispo Lunar New Year Opportunity Hi Beth! I hope that you are doing well and enjoying the break right after finals! I wanted to reach out to introduce you to Matt and Samantha. They both work for the City of San Luis Obispo and they are working on hosting a Lunar New Year Event that will coincide with a Farmer’s Market downtown in February. As the president of Chi Delta Theta, I thought that it would be great to connect you both to see if maybe Chi Delts have the capacity to partner with the city for this amazing event. Matt and Samantha can fill in some more details, but this would be a perfect opportunity to highlight your organization to the greater SLO community and let our city see how amazing you all are! Best, Seth Murawsky, M.Ed. pronouns he/him/his Why Do Pronouns Matter? Equity & Inclusion Lead Coordinator, Fraternity & Sorority Life Jewish Identifying Faculty & Staff Association (JIFSA) Co-Founder & Co-Chair Leadership & Service | Student Affairs Cal Poly | San Luis Obispo, CA 93407 | 805-756-7267 Book a meeting with me here 121 From:Chi Delta Theta President <president.cpchidelts@gmail.com> Sent:Monday, January 12, 2026 11:43 AM To:Vethavanam, Samantha Cc:Seth Herschel Murawsky; Pennon, Matt Subject:Re: City of San Luis Obispo Lunar New Year Opportunity Hi Sam! We are in the process of gathering volunteers - when would you need their information entered into the Engage SLO portal? We were also curious if we would be able to sell baked goods/fundraise while boothing? Or if boothing would simply be flyers and information about our org? Thank you!! Beth Yeung California Polytechnic State University, San Luis Obispo Chi Delta Theta Sorority Inc., Beta Chapter President On Wed, Jan 7, 2026 at 3:36 PM Vethavanam, Samantha <SVethava@slocity.org> wrote: Hi, again, Beth! It was great to officially meet you on Monday! Thank you again for being willing to assist with this exciting and important event. I know you are likely still in the process of gathering interested members, but as you do (or once you’ve gotten confirmations from everyone interested), we ask that everyone who’ll be volunteering sign up via Engage SLO – the City’s volunteer portal via this link. If any assistance is needed, you can reference the How To Guide, attached, or contact our Volunteer Program Coordinator, Kiersten at: volunteer@slocity.org or 805-858-0771. Registering on Engage SLO should only take a few minutes and allows the City to safely and digitally store Volunteer Waivers and makes it easy to sign up to volunteer for future needs, access a Volunteer Resume depicting the days and times you served (great for academic purposes!), and stay engaged in your community! We also regularly report volunteer engagement to City leadership and want to be sure your – and your group’s – contributions are celebrated. This should also streamline the process so everyone’s information comes directly to us, and we can help make sure everyone is accounted for on the day of. Please let me know if you have any questions or concerns! Additionally, if you all are hoping to booth, we just ask that you let us know by January 15th 뇤눎눐눑눒눏 122 Thank you again! Sam From: Chi Delta Theta President <president.cpchidelts@gmail.com> Sent: Tuesday, December 23, 2025 11:51 PM To: Vethavanam, Samantha <SVethava@slocity.org> Cc: Seth Herschel Murawsky <shmuraws@calpoly.edu>; Pennon, Matt <mpennon@slocity.org> Subject: Re: City of San Luis Obispo Lunar New Year Opportunity Hi! We'd love to be involved! I'll be creating a sign up sheet for my sorority in early January and I will let you know our headcount for the 3 time frames then. We may be interested in a booth space but I will discuss with my members and get back to you on that. Thank you! Beth Yeung California Polytechnic State University, San Luis Obispo Chi Delta Theta Sorority Inc., Beta Chapter President On Mon, Dec 15, 2025 at 11:43 AM Vethavanam, Samantha <SVethava@slocity.org> wrote: Thank you, Seth and nice to e-meet you, Beth! Sharing some additional details about the Lunar New Year celebration (also see attached flyer and feel free to share!) 123 The Lunar New Year celebration will place on Thursday, February 19 from 6:00 to 8:30 pm at Mission Plaza (with set-up beginning at 3:30pm), in collaboration with the Farmers Market. We would love to have the on-campus fraternities and sororities attend the event and support where possible as well. There are three areas where we could use support:  Setup from 3:30 to 5:30 pm - Support with managing vendors and booth placement.  During the event from 5:30 to 7:30 pm - Help with monitoring barriers on all three sides of the event and providing information to attendees about the event and parking options.  Clean up from 7:30 to 9:30 pm - Assisting vendors with packing up and helping ensure Mission Plaza is cleared of waste or leftover materials. Ideally, we would love to have three groups, one for each time frame, with a minimum of five to six people per group. We would also be happy to offer participating groups a booth space to share information about their organization. We’d be happy to jump on a Teams call to discuss further if needed. Thank you so much for your consideration and we hope to see you there! Best, Sam From: Seth Herschel Murawsky <shmuraws@calpoly.edu> Sent: Monday, December 15, 2025 10:01 AM To: Pennon, Matt <mpennon@slocity.org>; Vethavanam, Samantha <SVethava@slocity.org>; Chi Delta Theta President <president.cpchidelts@gmail.com> Subject: City of San Luis Obispo Lunar New Year Opportunity Hi Beth! I hope that you are doing well and enjoying the break right after finals! I wanted to reach out to introduce you to Matt and Samantha. They both work for the City of San Luis Obispo and they are working on hosting a Lunar New Year Event that will coincide with a Farmer’s Market downtown in February. As the president of Chi Delta Theta, I thought that it would be great to connect you both to see if maybe Chi Delts have the capacity to partner with the city for this amazing event. Matt and Samantha can fill in some more details, but this would be a perfect opportunity to highlight your organization to the greater SLO community and let our city see how amazing you all are! 124 Best, Seth Murawsky, M.Ed. pronouns he/him/his Why Do Pronouns Matter? Equity & Inclusion Lead Coordinator, Fraternity & Sorority Life Jewish Identifying Faculty & Staff Association (JIFSA) Co-Founder & Co-Chair Leadership & Service | Student Affairs Cal Poly | San Luis Obispo, CA 93407 | 805-756-7267 Book a meeting with me here 125 From:Celeste Nicole Schubert <cconst02@calpoly.edu> Sent:Friday, January 9, 2026 4:22 PM To:Elizabeth Aiello-Coppola; Mezzapesa, John Subject:Re: Fraternity/Sorority contacts Hi John, Thank you for agreeing to join us for Greek Leadership Institute! I am working on scheduling, and it looks like will have space for you to present Friday (1/30) from 10-11am. Please let me know if that timing works for you. Best, Celeste Schubert, B.S. pronouns she/her/hers Leadership & Assessment Coordinator, Fraternity & Sorority Life Panhellenic Advisor Order of Omega Advisor Leadership & Service | Student Affairs Cal Poly | San Luis Obispo, CA 93407 | 805-756-7200 Book a time to meet with me! Remote – Fridays https://outlook.office365.com/owa/calendar/CalPolyFraternitySororityLife@cpslo.onmicrosoft.com/bookings/ From: Elizabeth Aiello-Coppola <eaielloc@calpoly.edu> Date: Friday, January 9, 2026 at 11:12 AM To: Mezzapesa, John <JMezzape@slocity.org> Cc: Celeste Nicole Schubert <cconst02@calpoly.edu> Subject: Re: Fraternity/Sorority contacts Hi John, Thank you for following up! I’ve cc’d Celeste Schubert in here who is planning Greek Leadership Institute. She can work with you to finalize timing and the rest of the details! Best, Elizabeth Aiello-Coppola, M.A. pronouns she/her/hers Assistant Director, Fraternity & Sorority Life Leadership & Service | Student Affairs Cal Poly | San Luis Obispo, CA 93407 | 805-756-7263 Schedule a meeting with me From: Mezzapesa, John <JMezzape@slocity.org> Date: Thursday, January 8, 2026 at 6:05 PM 126 To: Elizabeth Aiello-Coppola <eaielloc@calpoly.edu> Subject: Re: Fraternity/Sorority contacts Hi Elizabeth, I just realized I never responded to your question about attending the Greek leadership Institute. We would definitely like to attend and present. We don’t necessarily have a time preference, so just let us know what works best for you. John John Mezzapesa Code Enforcement Supervisor Community Development Building and Safety 919 Palm Street, San Luis Obispo, CA 93401-3668 E jmezzapesa@slocity.org T 805.781.7179 From: Elizabeth Aiello-Coppola <eaielloc@calpoly.edu> Sent: Wednesday, December 17, 2025 4:24:34 PM To: Mezzapesa, John <JMezzape@slocity.org> Subject: Re: Fraternity/Sorority contacts Hi John, Attached is the information you requested. The first is the list of organization contacts (staff at each fraternity and sorority’s national headquarters), and the second is a list of our chapter presidents and their officer emails. For future ease of use, the headquarters contact information is publicly available, and the officer emails for chapter presidents remain consistent each year, so you can refer back to this whenever you need. If any staff changes occur, the national sites typically keep their directories up to date. Additionally, we are planning to hold Greek Leadership Institute on Friday, January 30th between 9:00am– 2:00pm. We would love to have you join us and present to our students again if that’s something your team is interested in. If that date works for you, let me know what time within that window you’d prefer. We’re aiming for workshop sessions in the 45–60 minute range. Best, Elizabeth Aiello-Coppola, M.A. pronouns she/her/hers Assistant Director, Fraternity & Sorority Life Leadership & Service | Student Affairs Cal Poly | San Luis Obispo, CA 93407 | 805-756-7263 Schedule a meeting with me 127 From: Elizabeth Aiello-Coppola <eaielloc@calpoly.edu> Date: Monday, December 15, 2025 at 4:15 PM To: Mezzapesa, John <JMezzape@slocity.org> Subject: Re: Fraternity/Sorority contacts Hi John, Thanks for your patience while I was at a conference last week. I’m starting to pull that data for you now and will have the full set of information to you by the end of the week. One clarification: I’m not able to share student phone numbers, including chapter presidents’, as those are protected under FERPA. I can provide their officer emails, along with the organization-level emails and phone numbers, since that information is publicly available. Thanks for understanding! Best, Elizabeth Aiello-Coppola, M.A. pronouns she/her/hers Assistant Director, Fraternity & Sorority Life Leadership & Service | Student Affairs Cal Poly | San Luis Obispo, CA 93407 | 805-756-7263 Schedule a meeting with me From: Mezzapesa, John <JMezzape@slocity.org> Date: Monday, December 8, 2025 at 9:25 AM To: Elizabeth Aiello-Coppola <eaielloc@calpoly.edu> Subject: Fraternity/Sorority contacts Hi Elizabeth, Would you be able to share contact information for each fraternity/sorority? I am looking for a general email and phone number for each organization as well as email and phone for the president of each organization. Let me know. Thanks, John Mezzapesa Code Enforcement Supervisor To help protect your priv acy, Microsoft Office prevented automatic download of this picture from the Internet.City of San Luis Obispo Community Development Building and Safety 919 Palm Street, San Luis Obispo, CA 93401-3668 E jmezzapesa@slocity.org T 805.781.7179 C 805.431.7163 slocity.org 128 To help protect your privacy, Microsoft Of… To help protect your privacy, Microsoft Of… To help protect your privacy, Microsoft Of… To help protect your privacy, Microsoft Of… To help protect your privacy, Microsoft Of… Stay connected with the City by signing up for e-notifications 129 From:Elizabeth Aiello-Coppola <eaielloc@calpoly.edu> Sent:Friday, January 9, 2026 11:12 AM To:Mezzapesa, John Cc:Celeste Nicole Schubert Subject:Re: Fraternity/Sorority contacts Hi John, Thank you for following up! I’ve cc’d Celeste Schubert in here who is planning Greek Leadership Institute. She can work with you to finalize timing and the rest of the details! Best, Elizabeth Aiello-Coppola, M.A. pronouns she/her/hers Assistant Director, Fraternity & Sorority Life Leadership & Service | Student Affairs Cal Poly | San Luis Obispo, CA 93407 | 805-756-7263 Schedule a meeting with me From: Mezzapesa, John <JMezzape@slocity.org> Date: Thursday, January 8, 2026 at 6:05 PM To: Elizabeth Aiello-Coppola <eaielloc@calpoly.edu> Subject: Re: Fraternity/Sorority contacts Hi Elizabeth, I just realized I never responded to your question about attending the Greek leadership Institute. We would definitely like to attend and present. We don’t necessarily have a time preference, so just let us know what works best for you. John John Mezzapesa Code Enforcement Supervisor Community Development Building and Safety 919 Palm Street, San Luis Obispo, CA 93401-3668 E jmezzapesa@slocity.org T 805.781.7179 130 From: Elizabeth Aiello-Coppola <eaielloc@calpoly.edu> Sent: Wednesday, December 17, 2025 4:24:34 PM To: Mezzapesa, John <JMezzape@slocity.org> Subject: Re: Fraternity/Sorority contacts Hi John, Attached is the information you requested. The first is the list of organization contacts (staff at each fraternity and sorority’s national headquarters), and the second is a list of our chapter presidents and their officer emails. For future ease of use, the headquarters contact information is publicly available, and the officer emails for chapter presidents remain consistent each year, so you can refer back to this whenever you need. If any staff changes occur, the national sites typically keep their directories up to date. Additionally, we are planning to hold Greek Leadership Institute on Friday, January 30th between 9:00am– 2:00pm. We would love to have you join us and present to our students again if that’s something your team is interested in. If that date works for you, let me know what time within that window you’d prefer. We’re aiming for workshop sessions in the 45–60 minute range. Best, Elizabeth Aiello-Coppola, M.A. pronouns she/her/hers Assistant Director, Fraternity & Sorority Life Leadership & Service | Student Affairs Cal Poly | San Luis Obispo, CA 93407 | 805-756-7263 Schedule a meeting with me From: Elizabeth Aiello-Coppola <eaielloc@calpoly.edu> Date: Monday, December 15, 2025 at 4:15 PM To: Mezzapesa, John <JMezzape@slocity.org> Subject: Re: Fraternity/Sorority contacts Hi John, Thanks for your patience while I was at a conference last week. I’m starting to pull that data for you now and will have the full set of information to you by the end of the week. One clarification: I’m not able to share student phone numbers, including chapter presidents’, as those are protected under FERPA. I can provide their officer emails, along with the organization-level emails and phone numbers, since that information is publicly available. Thanks for understanding! Best, Elizabeth Aiello-Coppola, M.A. pronouns she/her/hers Assistant Director, Fraternity & Sorority Life Leadership & Service | Student Affairs Cal Poly | San Luis Obispo, CA 93407 | 805-756-7263 Schedule a meeting with me 131 From: Mezzapesa, John <JMezzape@slocity.org> Date: Monday, December 8, 2025 at 9:25 AM To: Elizabeth Aiello-Coppola <eaielloc@calpoly.edu> Subject: Fraternity/Sorority contacts Hi Elizabeth, Would you be able to share contact information for each fraternity/sorority? I am looking for a general email and phone number for each organization as well as email and phone for the president of each organization. Let me know. Thanks, John Mezzapesa Code Enforcement Supervisor To help protect your priv acy, Microsoft Office prevented automatic download of this picture from the Internet.City of San Luis Obispo Community Development Building and Safety 919 Palm Street, San Luis Obispo, CA 93401-3668 E jmezzapesa@slocity.org T 805.781.7179 C 805.431.7163 slocity.org To help protect your privacy, Microsoft Of… To help protect your privacy, Microsoft Of… To help protect your privacy, Microsoft Of… To help protect your privacy, Microsoft Of… To help protect your privacy, Microsoft Of… Stay connected with the City by signing up for e-notifications 132 From:Mezzapesa, John Sent:Thursday, January 8, 2026 6:05 PM To:Elizabeth Aiello-Coppola Subject:Re: Fraternity/Sorority contacts Hi Elizabeth, I just realized I never responded to your question about attending the Greek leadership Institute. We would definitely like to attend and present. We don’t necessarily have a time preference, so just let us know what works best for you. John John Mezzapesa Code Enforcement Supervisor The linked image cannot be displayed. The file may have been moved, renamed, or deleted. Verify that the link points to the correct file and location. Community Development Building and Safety 919 Palm Street, San Luis Obispo, CA 93401-3668 E jmezzapesa@slocity.org T 805.781.7179 From: Elizabeth Aiello-Coppola <eaielloc@calpoly.edu> Sent: Wednesday, December 17, 2025 4:24:34 PM To: Mezzapesa, John <JMezzape@slocity.org> Subject: Re: Fraternity/Sorority contacts Hi John, Attached is the information you requested. The first is the list of organization contacts (staff at each fraternity and sorority’s national headquarters), and the second is a list of our chapter presidents and their officer emails. For future ease of use, the headquarters contact information is publicly available, and the officer emails for chapter presidents remain consistent each year, so you can refer back to this whenever you need. If any staff changes occur, the national sites typically keep their directories up to date. Additionally, we are planning to hold Greek Leadership Institute on Friday, January 30th between 9:00am– 2:00pm. We would love to have you join us and present to our students again if that’s something your team is interested in. If that date works for you, let me know what time within that window you’d prefer. We’re aiming for workshop sessions in the 45–60 minute range. Best, 133 Elizabeth Aiello-Coppola, M.A. pronouns she/her/hers Assistant Director, Fraternity & Sorority Life Leadership & Service | Student Affairs Cal Poly | San Luis Obispo, CA 93407 | 805-756-7263 Schedule a meeting with me From: Elizabeth Aiello-Coppola <eaielloc@calpoly.edu> Date: Monday, December 15, 2025 at 4:15 PM To: Mezzapesa, John <JMezzape@slocity.org> Subject: Re: Fraternity/Sorority contacts Hi John, Thanks for your patience while I was at a conference last week. I’m starting to pull that data for you now and will have the full set of information to you by the end of the week. One clarification: I’m not able to share student phone numbers, including chapter presidents’, as those are protected under FERPA. I can provide their officer emails, along with the organization-level emails and phone numbers, since that information is publicly available. Thanks for understanding! Best, Elizabeth Aiello-Coppola, M.A. pronouns she/her/hers Assistant Director, Fraternity & Sorority Life Leadership & Service | Student Affairs Cal Poly | San Luis Obispo, CA 93407 | 805-756-7263 Schedule a meeting with me From: Mezzapesa, John <JMezzape@slocity.org> Date: Monday, December 8, 2025 at 9:25 AM To: Elizabeth Aiello-Coppola <eaielloc@calpoly.edu> Subject: Fraternity/Sorority contacts Hi Elizabeth, Would you be able to share contact information for each fraternity/sorority? I am looking for a general email and phone number for each organization as well as email and phone for the president of each organization. Let me know. Thanks, John Mezzapesa Code Enforcement Supervisor 134 Community Development Building and Safety 919 Palm Street, San Luis Obispo, CA 93401-3668 E jmezzapesa@slocity.org T 805.781.7179 C 805.431.7163 slocity.org Stay connected with the City by signing up for e-notifications 135 From:Hermann, Greg Sent:Thursday, January 8, 2026 5:42 PM To:Courtney Leigh Kienow; McDonald, Whitney; Terrance Leshae Harris; Joy Pederson; Jason Mockford; Tway, Timothea (Timmi); Collins, Scott Subject:RE: Action Items: Neighborhood - Student Behavior Challenges meeting Thanks, Courtney. My apologies for not being able to attend the last meeting. I wanted to update the group that Jason and I met today with Christine Wallace to discuss potential mediation services to replace those previously provided by SLO Solutions. The goal is to place a greater emphasis on proactive trainings that equip people with tools to prevent conflicts or resolve them more easily when they arise, while also maintaining reactive services when situations escalate. We’ve developed an initial draft outlining what these services could include and will be refining it over the next few weeks before reconvening the group that met on this topic in December for review. I wanted to keep this on everyone’s radar given the close nexus with neighborhood and student-related challenges, and since it was identified as an action item from our first meeting. Thanks and please let me know if you have any questions. Greg From: Courtney Leigh Kienow <ckienow@calpoly.edu> Sent: Thursday, January 8, 2026 12:45 PM To: McDonald, Whitney <WMcDonal@slocity.org>; Terrance Leshae Harris <tharris@calpoly.edu>; Joy Pederson <jmpeders@calpoly.edu>; Jason Mockford <jmockfor@calpoly.edu>; Tway, Timothea (Timmi) <TTway@slocity.org>; Collins, Scott <SCollins@slocity.org>; Hermann, Greg <GHermann@slocity.org> Subject: Action Items: Neighborhood - Student Behavior Challenges meeting Hello: Thank you for our most recent discussion on neighborhood challenges related to student behavior. A few new next steps:  Continue to acknowledge success over the last decade as evidenced by decreased number of violations. There is a measure of success we can already name.  University town comparisons - what data can we pull from other similar sized university towns who are experiencing student-related noise and party issues to understand how we’re doing comparatively? Suggested cities to explore:  Orange (Chapman)  Santa Cruz  Berkeley  Chico  Oregon State  University of Oregon  Utah State o Understanding noise per capita in other communities? Evaluation of neighborhoods near and far from campuses? Other communities researched in these ways?  Take above information gathering to define success moving forward - what metrics can we use to benchmark where we’re trying to go?  City putting together a website/landing page for fraternities and sororities - CUPs. 136  Continue exploring overlay zone concepts.  Cal Poly is stepping out of the facilitator/coordinator role for these conversations. The city will set up future meeting dates, follow up with action items and facilitate meetings and shared goals.  I included our previously identified ideas for exploration below. I know we don’t want to lose sight of those… Of note: we’re exploring options for a student or student group to do some of this research for us. We’ll let you know if we’re successful in that effort. There was also conversation about how to share more publicly the efforts we’re all undertaking to get to solutions. I know there are some planned council meetings on the topic but we can all keep that education component top of mind moving forward as well. Please let me know if I missed anything. Thank you! Best, Courtney From: Courtney Leigh Kienow <ckienow@calpoly.edu> Date: Thursday, December 11, 2025 at 3:26 PM To: McDonald, Whitney <wmcdonal@slocity.org>, Tway, Timothea (Timmi) <ttway@slocity.org>, Hermann, Greg <ghermann@slocity.org>, Collins, Scott <scollins@slocity.org> Cc: Terrance Leshae Harris <tharris@calpoly.edu>, Joy M. Pedersen <jmpeders@calpoly.edu>, Jason Mockford <jmockfor@calpoly.edu> Subject: Upcoming Neighborhood - Student Behavior Challenges meeting Hi, We have our next Student Behavior - Neighborhood Challenges meeting on the calendar December 17th. At the most recent meeting (Sept. 3, 2025), we were able to better understand from the city some of the areas with a higher concentration of calls and Cal Poly went over progress we've made to date on our action items from the July meeting (included below). We are hoping the main focus at this upcoming meeting will be on better understanding the research and progress made on the city side (highlighted below). Please let me know if you have any concerns. Otherwise, we’ll see you on Wednesday. Thanks. Courtney From: Courtney Leigh Kienow <ckienow@calpoly.edu> Date: Thursday, July 17, 2025 at 7:19 AM To: McDonald, Whitney <WMcDonal@slocity.org>, Hermann, Greg <GHermann@slocity.org>, Collins, Scott <SCollins@slocity.org>, Tway, Timothea (Timmi) <TTway@slocity.org>, Jo Campbell <jcampb33@calpoly.edu>, Joy M. Pedersen <jmpeders@calpoly.edu>, Jason Mockford <jmockfor@calpoly.edu>, Terrance Leshae Harris <tharris@calpoly.edu> Subject: Action Items: City of SLO Fraternity and Sorority Life Housing Challenges Good morning, Thank you for the thoughtful conversation regarding certain student behaviors and the related neighborhood challenges. We appreciate your partnership and shared commitment to finding effective solutions for our community. City offered to identify and bring back: 137 **data by individual neighborhoods where are calls for service responding to? who is calling? City considerations: Noise ordinance changes? Criminal charges instead of administrative citation? City asks of Cal Poly/CP commits to exploring: **Greek row **Asking to know where Fraternity and sorority sponsored events are taking place? **host alcohol events on campus **what on campus venues are available to them? Option to host more events on campus? **request to require F&S to not hold events in places where city zoning laws don’t allow **stronger language in event responses for R-1 and R-2 zones when hosting events. Offering other good options for them. **more police enforcement off campus Collective ideas to explore: **mediation, potential funding from Cuesta, City, CP **Edits to response on the fraternity and sorority life event form – zoning specifics **Colin and small cohort of IFC presidents meet and talk about what they need and then work with CDD on shaping CUPs and other related poilicies Cal Poly asks of the City/City commits to explore: **CUPs: what do they look like, what’s needed, what does the city need to consider that works for fraternities? **Overlay zone exploration **Greek row or zoning **Re-evaluate codes relevant to the conversation Future meeting: **Didn’t get to talk about consequences through IFC judicial council and OSRR – escalating consequences for noise ordinances. **SCLC **Role of landlords Overlay zone examples: Neighborhood stabilization zones Santa Clara Berkeley Chico Please fill in and respond to all on anything I may have missed. Thanks again! Warmly, Courtney Courtney Kienow pronouns she/hers (why is this important?) Director of Community Relations and Economic Development Office of the President Cal Poly, San Luis Obispo, CA _____ office 805-756-6000 direct 805-756-6098 www.calpoly.edu 138 139 From:Elizabeth Aiello-Coppola <eaielloc@calpoly.edu> Sent:Thursday, January 8, 2026 2:33 PM To:Pennon, Matt; Seth Herschel Murawsky Cc:Vethavanam, Samantha Subject:Re: ODEI & Cal Poly Greek Life - Luna New Year & The Belonging Project Thank you so much for coming in, it was great! Best, Elizabeth Aiello-Coppola, M.A. pronouns she/her/hers Assistant Director, Fraternity & Sorority Life Leadership & Service | Student Affairs Cal Poly | San Luis Obispo, CA 93407 | 805-756-7263 Schedule a meeting with me From: Pennon, Matt <mpennon@slocity.org> Date: Thursday, January 8, 2026 at 12:41 PM To: Seth Herschel Murawsky <shmuraws@calpoly.edu>, Elizabeth Aiello-Coppola <eaielloc@calpoly.edu> Cc: Vethavanam, Samantha <SVethava@slocity.org> Subject: Re: ODEI & Cal Poly Greek Life - Luna New Year & The Belonging Project Hey Seth and Elizabeth, We wanted to thank each of you for allowing us some time with the United Sorority & Fraternity Council this Tuesday evening and the Interfraternity Council today! It is always a pleasure to speak to the next generation and share opportunities to partner and collaborate. I wanted to make sure that you had some additional information on our student internship opportunities within the Office of Diversity, Equity, and Inclusion to pass along to each of these councils. We will see you again next Thursday for the Panhellenic Council. Matt Pennon pronouns he/they Diversity, Equity, and Inclusion Manager To help protect your priv acy, Microsoft Office prevented automatic download of this picture from the Internet.City of San Luis Obispo City Administration E mpennon@slocity.org T 805.781.7073 C 805.503.5722 slocity.org Stay connected with the City by signing up for e-notifications 140 From: Seth Herschel Murawsky <shmuraws@calpoly.edu> Sent: Monday, December 22, 2025 1:00 PM To: Elizabeth Aiello-Coppola <eaielloc@calpoly.edu>; Pennon, Matt <mpennon@slocity.org> Cc: Vethavanam, Samantha <SVethava@slocity.org> Subject: Re: ODEI & Cal Poly Greek Life - Luna New Year & The Belonging Project Hi Matt, The United Sorority & Fraternity Council meets in the University Union in Room 220, which is the large conference space closest to the Mustang Statue. Looking forward to having you all there! Best, Seth Murawsky, MEd pronouns he/him/his Why Do Pronouns Matter? Equity & Inclusion Lead Coordinator, Fraternity & Sorority Life Leadership & Service | Student Affairs Cal Poly | San Luis Obispo, CA 93407 | 805-756-7267 Book a meeting with me here! From: Elizabeth Aiello-Coppola <eaielloc@calpoly.edu> Sent: Monday, December 22, 2025 12:42:02 PM To: Pennon, Matt <mpennon@slocity.org>; Seth Herschel Murawsky <shmuraws@calpoly.edu> Cc: Vethavanam, Samantha <SVethava@slocity.org> Subject: Re: ODEI & Cal Poly Greek Life - Luna New Year & The Belonging Project Hi Matt, Thank you for getting back to us! I messed up and actually Panhellenic and the Interfraternity Council both meet on Thursdays. Is there any way you could go speak with the Interfraternity Council on Thursday, January 8th, and then come to Panhellenic Council that next Thursday, January 15th? IFC meets in the University Union (bldg 65), room 220. And Panhellenic meets in Baker Hall (bldg 180), room 101. Best, Elizabeth Aiello-Coppola, M.A. pronouns she/her/hers Assistant Director, Fraternity & Sorority Life Leadership & Service | Student Affairs Cal Poly | San Luis Obispo, CA 93407 | 805-756-7263 Schedule a meeting with me From: Pennon, Matt <mpennon@slocity.org> Date: Monday, December 22, 2025 at 10:39 AM To: Elizabeth Aiello-Coppola <eaielloc@calpoly.edu>, Seth Herschel Murawsky <shmuraws@calpoly.edu> Cc: Vethavanam, Samantha <SVethava@slocity.org> Subject: Re: ODEI & Cal Poly Greek Life - Luna New Year & The Belonging Project 141 Good morning, Elizabeth, Here are some dates that would work for us: United Sorority & Fraternity Council (cultural-interest fraternities and sororities): they meet every other Monday starting January 5th at 7:00pm. - January 19th (Matt & Sam) Interfraternity Council (large, all men's fraternities): they meet every Thursday at 11:10am starting Thursday, January 8th. - January 8th (Matt) Panhellenic Council (large, all women’s sororities): they meet every Tuesday at 11:10am starting Tuesday, January 6th. - January 6th (Sam) Do you mind letting us know the location of where they all meet? Thank you! Matt Pennon pronouns he/they Diversity, Equity, and Inclusion Manager To help protect your priv acy, Microsoft Office prevented automatic download of this picture from the Internet.City of San Luis Obispo City Administration E mpennon@slocity.org T 805.781.7073 C 805.503.5722 slocity.org To help protect you r privacy, Micr osoft Of… To help protect you r privacy, Micr osoft Of… To help protect you r privacy, Micr osoft Of… To help protect you r privacy, Micr osoft Of… To help protect you r privacy, Micr osoft Of… Stay connected with the City by signing up for e-notifications From: Elizabeth Aiello-Coppola <eaielloc@calpoly.edu> Sent: Friday, December 19, 2025 5:01 PM To: Pennon, Matt <mpennon@slocity.org>; Seth Herschel Murawsky <shmuraws@calpoly.edu> Cc: Vethavanam, Samantha <SVethava@slocity.org> Subject: Re: ODEI & Cal Poly Greek Life - Luna New Year & The Belonging Project Yes absolutely! Elizabeth Aiello-Coppola, M.A. pronouns she/her/hers Assistant Director, Fraternity & Sorority Life Leadership & Service | Student Affairs Cal Poly | San Luis Obispo, CA 93407 | 805-756-7263 The linked image cannot be displayed. The file may have been moved, renamed, or deleted. Verify that the link points to the correct file and location. Schedule a meeting with me From: Pennon, Matt <mpennon@slocity.org> Sent: Friday, December 19, 2025 3:41:05 PM To: Elizabeth Aiello-Coppola <eaielloc@calpoly.edu>; Seth Herschel Murawsky <shmuraws@calpoly.edu> Cc: Vethavanam, Samantha <SVethava@slocity.org> Subject: Re: ODEI & Cal Poly Greek Life - Luna New Year & The Belonging Project 142 Gotcha, can I let you know on Monday? I just want to look over our schedules to see what would work best. Matt Pennon pronouns he/they Diversity, Equity, and Inclusion Manager To help protect your priv acy, Microsoft Office prevented automatic download of this picture from the Internet.City of San Luis Obispo City Administration E mpennon@slocity.org T 805.781.7073 C 805.503.5722 slocity.org Stay connected with the City by signing up for e-notifications From: Elizabeth Aiello-Coppola <eaielloc@calpoly.edu> Sent: Friday, December 19, 2025 3:39 PM To: Pennon, Matt <mpennon@slocity.org>; Seth Herschel Murawsky <shmuraws@calpoly.edu> Cc: Vethavanam, Samantha <SVethava@slocity.org> Subject: Re: ODEI & Cal Poly Greek Life - Luna New Year & The Belonging Project Absolutely! Sorry for the miscommunication - you can absolutely attend all 3, I was asking which dates next quarter worked for you! They all start that week of January 5th, but if you want to get in front of them a little bit later, that works too! Just let me know which dates work for all 3 councils :) Elizabeth Aiello-Coppola, M.A. pronouns she/her/hers Assistant Director, Fraternity & Sorority Life Leadership & Service | Student Affairs Cal Poly | San Luis Obispo, CA 93407 | 805-756-7263 The linked image cannot be displayed. The file may have been moved, renamed, or deleted. Verify that the link points to the correct file and location. Schedule a meeting with me From: Pennon, Matt <mpennon@slocity.org> Sent: Friday, December 19, 2025 3:29:20 PM To: Elizabeth Aiello-Coppola <eaielloc@calpoly.edu>; Seth Herschel Murawsky <shmuraws@calpoly.edu> Cc: Vethavanam, Samantha <SVethava@slocity.org> Subject: Re: ODEI & Cal Poly Greek Life - Luna New Year & The Belonging Project Elizabeth, Glad this week is at an end, and the weekend is here! As for those meeting would it be possible to attend all three just to get the conversations/introductions started? Happy Holidays to you both too!! Matt Pennon pronouns he/they Diversity, Equity, and Inclusion Manager 143 To help protect your priv acy, Microsoft Office prevented automatic download of this picture from the Internet.City of San Luis Obispo City Administration E mpennon@slocity.org T 805.781.7073 C 805.503.5722 slocity.org Stay connected with the City by signing up for e-notifications From: Elizabeth Aiello-Coppola <eaielloc@calpoly.edu> Sent: Friday, December 19, 2025 1:23 PM To: Pennon, Matt <mpennon@slocity.org>; Seth Herschel Murawsky <shmuraws@calpoly.edu> Cc: Vethavanam, Samantha <SVethava@slocity.org> Subject: Re: ODEI & Cal Poly Greek Life - Luna New Year & The Belonging Project Hi Matt, I hope you’ve had a great week! Thank you for sending all of this over. I will have Seth connect with our two Asian-interest sororities to hopefully get you all some volunteers! We will also take a look at the information about the Belonging Project and let you know if we have any questions. I know we had talked about you coming into our General Council meetings for each of our three councils. They meet weekly starting the week of January 5th. Please let us know which dates you’ll be able to attend! Typically we have people come in and talk to the chapter representatives for about 5-10 minutes. United Sorority & Fraternity Council (cultural-interest fraternities and sororities): they meet every other Monday starting January 5th at 7:00pm. Interfraternity Council (large, all men's fraternities): they meet every Thursday at 11:10am starting Thursday, January 8th. Panhellenic Council (large, all women’s sororities): they meet every Tuesday at 11:10am starting Tuesday, January 6th. Let us know what dates work for you to come in and chat with our students, and we will get you scheduled. Have a great weekend, and Happy Holidays! Best, Elizabeth Aiello-Coppola, M.A. pronouns she/her/hers Assistant Director, Fraternity & Sorority Life Leadership & Service | Student Affairs Cal Poly | San Luis Obispo, CA 93407 | 805-756-7263 Schedule a meeting with me 144 From: Pennon, Matt <mpennon@slocity.org> Date: Monday, December 15, 2025 at 10:18 AM To: Elizabeth Aiello-Coppola <eaielloc@calpoly.edu>, Seth Herschel Murawsky <shmuraws@calpoly.edu> Cc: Vethavanam, Samantha <SVethava@slocity.org> Subject: ODEI & Cal Poly Greek Life - Luna New Year & The Belonging Project Elizabeth and Seth, We are both really glad we were able to connect with you and are excited about what feels like the start of a great working relationship. Thank you again for the time and openness you shared with us. As promised, we wanted to follow up with more information on Lunar New Year and The Belonging Project, and where we see opportunities to partner. Our first priority is Lunar New Year, taking place on Thursday, February 19 from 6:00 to 8:30 pm at Mission Plaza, in collaboration with the Farmers Market. We would love your help sharing this event with the fraternities and sororities you work with on campus, and inviting them to attend. More specifically, we would really like to invite the two Asian sororities to partner with us in supporting the event. There are three areas where we could use support:  Setup from 3:30 to 5:30 pm - Support with managing vendors and booth placement.  During the event from 5:30 to 7:30 pm - Help with monitoring barriers on all three sides of the event and providing information to attendees about the event and parking options.  Clean up from 7:30 to 9:30 pm - Assisting vendors with packing up and helping ensure Mission Plaza is cleared of waste or leftover materials. Ideally, we would love to have three groups, one for each time frame, with a minimum of five to six people per group. We would also be happy to offer participating groups a booth space to share information about their organization. If there is interest, they can reach out directly to me or to Sam so we can connect and share more details about the event and our needs. Looking ahead to The Belonging Project, we would love your support in sharing this opportunity more broadly with Cal Poly organizations. We are inviting organizations to participate by hosting a series or helping us put together a variety of these conversations. We are planning one series per quarter, though we are open to offering more as capacity allows. The goal of The Belonging Project is to create space for nonprofits, businesses, student organizations, community members, and subject matter experts to share their work and explore how it connects us as a City and as a community. We are planning to launch this in January 2026, with the first series taking place in February 2026. Please take a look and let us know what questions come up. Feel free to copy, paste, or adjust any of this language as you shape your messaging. Thanks again for your time and collaboration. We really appreciate it and look forward to what is ahead. Matt & Sam 145 Matt Pennon pronouns he/they Diversity, Equity, and Inclusion Manager To help protect your priv acy, Microsoft Office prevented automatic download of this picture from the Internet.City of San Luis Obispo City Administration E mpennon@slocity.org T 805.781.7073 C 805.503.5722 slocity.org Stay connected with the City by signing up for e-notifications 146 From:Courtney Leigh Kienow <ckienow@calpoly.edu> Sent:Thursday, January 8, 2026 12:45 PM To:McDonald, Whitney; Terrance Leshae Harris; Joy Pederson; Jason Mockford; Tway, Timothea (Timmi); Collins, Scott; Hermann, Greg Subject:Action Items: Neighborhood - Student Behavior Challenges meeting Hello: Thank you for our most recent discussion on neighborhood challenges related to student behavior. A few new next steps:  Continue to acknowledge success over the last decade as evidenced by decreased number of violations. There is a measure of success we can already name.  University town comparisons - what data can we pull from other similar sized university towns who are experiencing student-related noise and party issues to understand how we’re doing comparatively? Suggested cities to explore:  Orange (Chapman)  Santa Cruz  Berkeley  Chico  Oregon State  University of Oregon  Utah State o Understanding noise per capita in other communities? Evaluation of neighborhoods near and far from campuses? Other communities researched in these ways?  Take above information gathering to define success moving forward - what metrics can we use to benchmark where we’re trying to go?  City putting together a website/landing page for fraternities and sororities - CUPs.  Continue exploring overlay zone concepts.  Cal Poly is stepping out of the facilitator/coordinator role for these conversations. The city will set up future meeting dates, follow up with action items and facilitate meetings and shared goals.  I included our previously identified ideas for exploration below. I know we don’t want to lose sight of those… Of note: we’re exploring options for a student or student group to do some of this research for us. We’ll let you know if we’re successful in that effort. There was also conversation about how to share more publicly the efforts we’re all undertaking to get to solutions. I know there are some planned council meetings on the topic but we can all keep that education component top of mind moving forward as well. Please let me know if I missed anything. Thank you! Best, Courtney From: Courtney Leigh Kienow <ckienow@calpoly.edu> Date: Thursday, December 11, 2025 at 3:26 PM 147 To: McDonald, Whitney <wmcdonal@slocity.org>, Tway, Timothea (Timmi) <ttway@slocity.org>, Hermann, Greg <ghermann@slocity.org>, Collins, Scott <scollins@slocity.org> Cc: Terrance Leshae Harris <tharris@calpoly.edu>, Joy M. Pedersen <jmpeders@calpoly.edu>, Jason Mockford <jmockfor@calpoly.edu> Subject: Upcoming Neighborhood - Student Behavior Challenges meeting Hi, We have our next Student Behavior - Neighborhood Challenges meeting on the calendar December 17th. At the most recent meeting (Sept. 3, 2025), we were able to better understand from the city some of the areas with a higher concentration of calls and Cal Poly went over progress we've made to date on our action items from the July meeting (included below). We are hoping the main focus at this upcoming meeting will be on better understanding the research and progress made on the city side (highlighted below). Please let me know if you have any concerns. Otherwise, we’ll see you on Wednesday. Thanks. Courtney From: Courtney Leigh Kienow <ckienow@calpoly.edu> Date: Thursday, July 17, 2025 at 7:19 AM To: McDonald, Whitney <WMcDonal@slocity.org>, Hermann, Greg <GHermann@slocity.org>, Collins, Scott <SCollins@slocity.org>, Tway, Timothea (Timmi) <TTway@slocity.org>, Jo Campbell <jcampb33@calpoly.edu>, Joy M. Pedersen <jmpeders@calpoly.edu>, Jason Mockford <jmockfor@calpoly.edu>, Terrance Leshae Harris <tharris@calpoly.edu> Subject: Action Items: City of SLO Fraternity and Sorority Life Housing Challenges Good morning, Thank you for the thoughtful conversation regarding certain student behaviors and the related neighborhood challenges. We appreciate your partnership and shared commitment to finding effective solutions for our community. City offered to identify and bring back: **data by individual neighborhoods where are calls for service responding to? who is calling? City considerations: Noise ordinance changes? Criminal charges instead of administrative citation? City asks of Cal Poly/CP commits to exploring: **Greek row **Asking to know where Fraternity and sorority sponsored events are taking place? **host alcohol events on campus **what on campus venues are available to them? Option to host more events on campus? **request to require F&S to not hold events in places where city zoning laws don’t allow **stronger language in event responses for R-1 and R-2 zones when hosting events. Offering other good options for them. **more police enforcement off campus Collective ideas to explore: **mediation, potential funding from Cuesta, City, CP **Edits to response on the fraternity and sorority life event form – zoning specifics **Colin and small cohort of IFC presidents meet and talk about what they need and then work with CDD on shaping CUPs and other related poilicies 148 Cal Poly asks of the City/City commits to explore: **CUPs: what do they look like, what’s needed, what does the city need to consider that works for fraternities? **Overlay zone exploration **Greek row or zoning **Re-evaluate codes relevant to the conversation Future meeting: **Didn’t get to talk about consequences through IFC judicial council and OSRR – escalating consequences for noise ordinances. **SCLC **Role of landlords Overlay zone examples: Neighborhood stabilization zones Santa Clara Berkeley Chico Please fill in and respond to all on anything I may have missed. Thanks again! Warmly, Courtney Courtney Kienow pronouns she/hers (why is this important?) Director of Community Relations and Economic Development Office of the President Cal Poly, San Luis Obispo, CA _____ office 805-756-6000 direct 805-756-6098 www.calpoly.edu 149 From:Seth Herschel Murawsky <shmuraws@calpoly.edu> Sent:Thursday, January 8, 2026 12:45 PM To:Pennon, Matt Subject:RE: ODEI & Cal Poly Greek Life - Luna New Year & The Belonging Project To help protect your privacy, Microsoft Office prevented automatic download of this picture from the Internet.heart Seth Herschel Murawsky reacted to your message: From: Pennon, Matt <mpennon@slocity.org> Sent: Thursday, January 8, 2026 8:40:55 PM To: Seth Herschel Murawsky <shmuraws@calpoly.edu>; Elizabeth Aiello-Coppola <eaielloc@calpoly.edu> Cc: Vethavanam, Samantha <SVethava@slocity.org> Subject: Re: ODEI & Cal Poly Greek Life - Luna New Year & The Belonging Project Hey Seth and Elizabeth, We wanted to thank each of you for allowing us some time with the United Sorority & Fraternity Council this Tuesday evening and the Interfraternity Council today! It is always a pleasure to speak to the next generation and share opportunities to partner and collaborate. I wanted to make sure that you had some additional information on our student internship opportunities within the Office of Diversity, Equity, and Inclusion to pass along to each of these councils. We will see you again next Thursday for the Panhellenic Council. Matt Pennon pronouns he/they Diversity, Equity, and Inclusion Manager To help protect your priv acy, Microsoft Office prevented automatic download of this picture from the Internet. City of San Luis Obispo City Administration E mpennon@slocity.org T 805.781.7073 C 805.503.5722 slocity.org Stay connected with the City by signing up for e-notifications From: Seth Herschel Murawsky <shmuraws@calpoly.edu> Sent: Monday, December 22, 2025 1:00 PM To: Elizabeth Aiello-Coppola <eaielloc@calpoly.edu>; Pennon, Matt <mpennon@slocity.org> Cc: Vethavanam, Samantha <SVethava@slocity.org> Subject: Re: ODEI & Cal Poly Greek Life - Luna New Year & The Belonging Project Hi Matt, The United Sorority & Fraternity Council meets in the University Union in Room 220, which is the large conference space closest to the Mustang Statue. Looking forward to having you all there! 150 Best, Seth Murawsky, MEd pronouns he/him/his Why Do Pronouns Matter? Equity & Inclusion Lead Coordinator, Fraternity & Sorority Life Leadership & Service | Student Affairs Cal Poly | San Luis Obispo, CA 93407 | 805-756-7267 Book a meeting with me here! From: Elizabeth Aiello-Coppola <eaielloc@calpoly.edu> Sent: Monday, December 22, 2025 12:42:02 PM To: Pennon, Matt <mpennon@slocity.org>; Seth Herschel Murawsky <shmuraws@calpoly.edu> Cc: Vethavanam, Samantha <SVethava@slocity.org> Subject: Re: ODEI & Cal Poly Greek Life - Luna New Year & The Belonging Project Hi Matt, Thank you for getting back to us! I messed up and actually Panhellenic and the Interfraternity Council both meet on Thursdays. Is there any way you could go speak with the Interfraternity Council on Thursday, January 8th, and then come to Panhellenic Council that next Thursday, January 15th? IFC meets in the University Union (bldg 65), room 220. And Panhellenic meets in Baker Hall (bldg 180), room 101. Best, Elizabeth Aiello-Coppola, M.A. pronouns she/her/hers Assistant Director, Fraternity & Sorority Life Leadership & Service | Student Affairs Cal Poly | San Luis Obispo, CA 93407 | 805-756-7263 Schedule a meeting with me From: Pennon, Matt <mpennon@slocity.org> Date: Monday, December 22, 2025 at 10:39 AM To: Elizabeth Aiello-Coppola <eaielloc@calpoly.edu>, Seth Herschel Murawsky <shmuraws@calpoly.edu> Cc: Vethavanam, Samantha <SVethava@slocity.org> Subject: Re: ODEI & Cal Poly Greek Life - Luna New Year & The Belonging Project Good morning, Elizabeth, Here are some dates that would work for us: United Sorority & Fraternity Council (cultural-interest fraternities and sororities): they meet every other Monday starting January 5th at 7:00pm. - January 19th (Matt & Sam) Interfraternity Council (large, all men's fraternities): they meet every Thursday at 11:10am starting Thursday, January 8th. - January 8th (Matt) 151 Panhellenic Council (large, all women’s sororities): they meet every Tuesday at 11:10am starting Tuesday, January 6th. - January 6th (Sam) Do you mind letting us know the location of where they all meet? Thank you! Matt Pennon pronouns he/they Diversity, Equity, and Inclusion Manager To help protect your priv acy, Microsoft Office prevented automatic download of this picture from the Internet.City of San Luis Obispo City Administration E mpennon@slocity.org T 805.781.7073 C 805.503.5722 slocity.org To help protect your privacy, Microsoft Of… To help protect your privacy, Microsoft Of… To help protect your privacy, Microsoft Of… To help protect your privacy, Microsoft Of… To help protect your privacy, Microsoft Of… Stay connected with the City by signing up for e-notifications From: Elizabeth Aiello-Coppola <eaielloc@calpoly.edu> Sent: Friday, December 19, 2025 5:01 PM To: Pennon, Matt <mpennon@slocity.org>; Seth Herschel Murawsky <shmuraws@calpoly.edu> Cc: Vethavanam, Samantha <SVethava@slocity.org> Subject: Re: ODEI & Cal Poly Greek Life - Luna New Year & The Belonging Project Yes absolutely! Elizabeth Aiello-Coppola, M.A. pronouns she/her/hers Assistant Director, Fraternity & Sorority Life Leadership & Service | Student Affairs Cal Poly | San Luis Obispo, CA 93407 | 805-756-7263 The linked image cannot be displayed. The file may have been moved, renamed, or deleted. Verify that the link points to the correct file and location. Schedule a meeting with me From: Pennon, Matt <mpennon@slocity.org> Sent: Friday, December 19, 2025 3:41:05 PM To: Elizabeth Aiello-Coppola <eaielloc@calpoly.edu>; Seth Herschel Murawsky <shmuraws@calpoly.edu> Cc: Vethavanam, Samantha <SVethava@slocity.org> Subject: Re: ODEI & Cal Poly Greek Life - Luna New Year & The Belonging Project Gotcha, can I let you know on Monday? I just want to look over our schedules to see what would work best. Matt Pennon pronouns he/they Diversity, Equity, and Inclusion Manager 152 To help protect your priv acy, Microsoft Office prevented automatic download of this picture from the Internet.City of San Luis Obispo City Administration E mpennon@slocity.org T 805.781.7073 C 805.503.5722 slocity.org Stay connected with the City by signing up for e-notifications From: Elizabeth Aiello-Coppola <eaielloc@calpoly.edu> Sent: Friday, December 19, 2025 3:39 PM To: Pennon, Matt <mpennon@slocity.org>; Seth Herschel Murawsky <shmuraws@calpoly.edu> Cc: Vethavanam, Samantha <SVethava@slocity.org> Subject: Re: ODEI & Cal Poly Greek Life - Luna New Year & The Belonging Project Absolutely! Sorry for the miscommunication - you can absolutely attend all 3, I was asking which dates next quarter worked for you! They all start that week of January 5th, but if you want to get in front of them a little bit later, that works too! Just let me know which dates work for all 3 councils :) Elizabeth Aiello-Coppola, M.A. pronouns she/her/hers Assistant Director, Fraternity & Sorority Life Leadership & Service | Student Affairs Cal Poly | San Luis Obispo, CA 93407 | 805-756-7263 The linked image cannot be displayed. The file may have been moved, renamed, or deleted. Verify that the link points to the correct file and location. Schedule a meeting with me From: Pennon, Matt <mpennon@slocity.org> Sent: Friday, December 19, 2025 3:29:20 PM To: Elizabeth Aiello-Coppola <eaielloc@calpoly.edu>; Seth Herschel Murawsky <shmuraws@calpoly.edu> Cc: Vethavanam, Samantha <SVethava@slocity.org> Subject: Re: ODEI & Cal Poly Greek Life - Luna New Year & The Belonging Project Elizabeth, Glad this week is at an end, and the weekend is here! As for those meeting would it be possible to attend all three just to get the conversations/introductions started? Happy Holidays to you both too!! Matt Pennon pronouns he/they Diversity, Equity, and Inclusion Manager To help protect your priv acy, Microsoft Office prevented automatic download of this picture from the Internet. City of San Luis Obispo City Administration E mpennon@slocity.org T 805.781.7073 153 C 805.503.5722 slocity.org Stay connected with the City by signing up for e-notifications From: Elizabeth Aiello-Coppola <eaielloc@calpoly.edu> Sent: Friday, December 19, 2025 1:23 PM To: Pennon, Matt <mpennon@slocity.org>; Seth Herschel Murawsky <shmuraws@calpoly.edu> Cc: Vethavanam, Samantha <SVethava@slocity.org> Subject: Re: ODEI & Cal Poly Greek Life - Luna New Year & The Belonging Project Hi Matt, I hope you’ve had a great week! Thank you for sending all of this over. I will have Seth connect with our two Asian-interest sororities to hopefully get you all some volunteers! We will also take a look at the information about the Belonging Project and let you know if we have any questions. I know we had talked about you coming into our General Council meetings for each of our three councils. They meet weekly starting the week of January 5th. Please let us know which dates you’ll be able to attend! Typically we have people come in and talk to the chapter representatives for about 5-10 minutes. United Sorority & Fraternity Council (cultural-interest fraternities and sororities): they meet every other Monday starting January 5th at 7:00pm. Interfraternity Council (large, all men's fraternities): they meet every Thursday at 11:10am starting Thursday, January 8th. Panhellenic Council (large, all women’s sororities): they meet every Tuesday at 11:10am starting Tuesday, January 6th. Let us know what dates work for you to come in and chat with our students, and we will get you scheduled. Have a great weekend, and Happy Holidays! Best, Elizabeth Aiello-Coppola, M.A. pronouns she/her/hers Assistant Director, Fraternity & Sorority Life Leadership & Service | Student Affairs Cal Poly | San Luis Obispo, CA 93407 | 805-756-7263 Schedule a meeting with me From: Pennon, Matt <mpennon@slocity.org> Date: Monday, December 15, 2025 at 10:18 AM To: Elizabeth Aiello-Coppola <eaielloc@calpoly.edu>, Seth Herschel Murawsky <shmuraws@calpoly.edu> Cc: Vethavanam, Samantha <SVethava@slocity.org> Subject: ODEI & Cal Poly Greek Life - Luna New Year & The Belonging Project Elizabeth and Seth, 154 We are both really glad we were able to connect with you and are excited about what feels like the start of a great working relationship. Thank you again for the time and openness you shared with us. As promised, we wanted to follow up with more information on Lunar New Year and The Belonging Project, and where we see opportunities to partner. Our first priority is Lunar New Year, taking place on Thursday, February 19 from 6:00 to 8:30 pm at Mission Plaza, in collaboration with the Farmers Market. We would love your help sharing this event with the fraternities and sororities you work with on campus, and inviting them to attend. More specifically, we would really like to invite the two Asian sororities to partner with us in supporting the event. There are three areas where we could use support:  Setup from 3:30 to 5:30 pm - Support with managing vendors and booth placement.  During the event from 5:30 to 7:30 pm - Help with monitoring barriers on all three sides of the event and providing information to attendees about the event and parking options.  Clean up from 7:30 to 9:30 pm - Assisting vendors with packing up and helping ensure Mission Plaza is cleared of waste or leftover materials. Ideally, we would love to have three groups, one for each time frame, with a minimum of five to six people per group. We would also be happy to offer participating groups a booth space to share information about their organization. If there is interest, they can reach out directly to me or to Sam so we can connect and share more details about the event and our needs. Looking ahead to The Belonging Project, we would love your support in sharing this opportunity more broadly with Cal Poly organizations. We are inviting organizations to participate by hosting a series or helping us put together a variety of these conversations. We are planning one series per quarter, though we are open to offering more as capacity allows. The goal of The Belonging Project is to create space for nonprofits, businesses, student organizations, community members, and subject matter experts to share their work and explore how it connects us as a City and as a community. We are planning to launch this in January 2026, with the first series taking place in February 2026. Please take a look and let us know what questions come up. Feel free to copy, paste, or adjust any of this language as you shape your messaging. Thanks again for your time and collaboration. We really appreciate it and look forward to what is ahead. Matt & Sam Matt Pennon pronouns he/they Diversity, Equity, and Inclusion Manager To help protect your priv acy, Microsoft Office prevented automatic download of this picture from the Internet.City of San Luis Obispo 155 City Administration E mpennon@slocity.org T 805.781.7073 C 805.503.5722 slocity.org To help protect your privacy, Microsoft Of… To help protect your privacy, Microsoft Of… To help protect your privacy, Microsoft Of… To help protect your privacy, Microsoft Of… To help protect your privacy, Microsoft Of… Stay connected with the City by signing up for e-notifications 156 From:Courtney Leigh Kienow <ckienow@calpoly.edu> Sent:Thursday, January 8, 2026 12:45 PM To:McDonald, Whitney; Terrance Leshae Harris; Joy Pederson; Jason Mockford; Tway, Timothea (Timmi); Collins, Scott; Hermann, Greg Subject:Action Items: Neighborhood - Student Behavior Challenges meeting Hello: Thank you for our most recent discussion on neighborhood challenges related to student behavior. A few new next steps:  Continue to acknowledge success over the last decade as evidenced by decreased number of violations. There is a measure of success we can already name.  University town comparisons - what data can we pull from other similar sized university towns who are experiencing student-related noise and party issues to understand how we’re doing comparatively? Suggested cities to explore:  Orange (Chapman)  Santa Cruz  Berkeley  Chico  Oregon State  University of Oregon  Utah State o Understanding noise per capita in other communities? Evaluation of neighborhoods near and far from campuses? Other communities researched in these ways?  Take above information gathering to define success moving forward - what metrics can we use to benchmark where we’re trying to go?  City putting together a website/landing page for fraternities and sororities - CUPs.  Continue exploring overlay zone concepts.  Cal Poly is stepping out of the facilitator/coordinator role for these conversations. The city will set up future meeting dates, follow up with action items and facilitate meetings and shared goals.  I included our previously identified ideas for exploration below. I know we don’t want to lose sight of those… Of note: we’re exploring options for a student or student group to do some of this research for us. We’ll let you know if we’re successful in that effort. There was also conversation about how to share more publicly the efforts we’re all undertaking to get to solutions. I know there are some planned council meetings on the topic but we can all keep that education component top of mind moving forward as well. Please let me know if I missed anything. Thank you! Best, Courtney From: Courtney Leigh Kienow <ckienow@calpoly.edu> Date: Thursday, December 11, 2025 at 3:26 PM 157 To: McDonald, Whitney <wmcdonal@slocity.org>, Tway, Timothea (Timmi) <ttway@slocity.org>, Hermann, Greg <ghermann@slocity.org>, Collins, Scott <scollins@slocity.org> Cc: Terrance Leshae Harris <tharris@calpoly.edu>, Joy M. Pedersen <jmpeders@calpoly.edu>, Jason Mockford <jmockfor@calpoly.edu> Subject: Upcoming Neighborhood - Student Behavior Challenges meeting Hi, We have our next Student Behavior - Neighborhood Challenges meeting on the calendar December 17th. At the most recent meeting (Sept. 3, 2025), we were able to better understand from the city some of the areas with a higher concentration of calls and Cal Poly went over progress we've made to date on our action items from the July meeting (included below). We are hoping the main focus at this upcoming meeting will be on better understanding the research and progress made on the city side (highlighted below). Please let me know if you have any concerns. Otherwise, we’ll see you on Wednesday. Thanks. Courtney From: Courtney Leigh Kienow <ckienow@calpoly.edu> Date: Thursday, July 17, 2025 at 7:19 AM To: McDonald, Whitney <WMcDonal@slocity.org>, Hermann, Greg <GHermann@slocity.org>, Collins, Scott <SCollins@slocity.org>, Tway, Timothea (Timmi) <TTway@slocity.org>, Jo Campbell <jcampb33@calpoly.edu>, Joy M. Pedersen <jmpeders@calpoly.edu>, Jason Mockford <jmockfor@calpoly.edu>, Terrance Leshae Harris <tharris@calpoly.edu> Subject: Action Items: City of SLO Fraternity and Sorority Life Housing Challenges Good morning, Thank you for the thoughtful conversation regarding certain student behaviors and the related neighborhood challenges. We appreciate your partnership and shared commitment to finding effective solutions for our community. City offered to identify and bring back: **data by individual neighborhoods where are calls for service responding to? who is calling? City considerations: Noise ordinance changes? Criminal charges instead of administrative citation? City asks of Cal Poly/CP commits to exploring: **Greek row **Asking to know where Fraternity and sorority sponsored events are taking place? **host alcohol events on campus **what on campus venues are available to them? Option to host more events on campus? **request to require F&S to not hold events in places where city zoning laws don’t allow **stronger language in event responses for R-1 and R-2 zones when hosting events. Offering other good options for them. **more police enforcement off campus Collective ideas to explore: **mediation, potential funding from Cuesta, City, CP **Edits to response on the fraternity and sorority life event form – zoning specifics **Colin and small cohort of IFC presidents meet and talk about what they need and then work with CDD on shaping CUPs and other related poilicies 158 Cal Poly asks of the City/City commits to explore: **CUPs: what do they look like, what’s needed, what does the city need to consider that works for fraternities? **Overlay zone exploration **Greek row or zoning **Re-evaluate codes relevant to the conversation Future meeting: **Didn’t get to talk about consequences through IFC judicial council and OSRR – escalating consequences for noise ordinances. **SCLC **Role of landlords Overlay zone examples: Neighborhood stabilization zones Santa Clara Berkeley Chico Please fill in and respond to all on anything I may have missed. Thanks again! Warmly, Courtney Courtney Kienow pronouns she/hers (why is this important?) Director of Community Relations and Economic Development Office of the President Cal Poly, San Luis Obispo, CA _____ office 805-756-6000 direct 805-756-6098 www.calpoly.edu 159 From:Pennon, Matt Sent:Thursday, January 8, 2026 12:41 PM To:Seth Herschel Murawsky; Elizabeth Aiello-Coppola Cc:Vethavanam, Samantha Subject:Re: ODEI & Cal Poly Greek Life - Luna New Year & The Belonging Project Attachments:Student Internship Opportunities 2026.pdf Hey Seth and Elizabeth, We wanted to thank each of you for allowing us some time with the United Sorority & Fraternity Council this Tuesday evening and the Interfraternity Council today! It is always a pleasure to speak to the next generation and share opportunities to partner and collaborate. I wanted to make sure that you had some additional information on our student internship opportunities within the Office of Diversity, Equity, and Inclusion to pass along to each of these councils. We will see you again next Thursday for the Panhellenic Council. Matt Pennon pronouns he/they Diversity, Equity, and Inclusion Manager City Administration E mpennon@slocity.org T 805.781.7073 C 805.503.5722 slocity.org Stay connected with the City by signing up for e-notifications From: Seth Herschel Murawsky <shmuraws@calpoly.edu> Sent: Monday, December 22, 2025 1:00 PM To: Elizabeth Aiello-Coppola <eaielloc@calpoly.edu>; Pennon, Matt <mpennon@slocity.org> Cc: Vethavanam, Samantha <SVethava@slocity.org> Subject: Re: ODEI & Cal Poly Greek Life - Luna New Year & The Belonging Project Hi Matt, The United Sorority & Fraternity Council meets in the University Union in Room 220, which is the large conference space closest to the Mustang Statue. Looking forward to having you all there! Best, Seth Murawsky, MEd pronouns he/him/his Why Do Pronouns Matter? Equity & Inclusion Lead Coordinator, Fraternity & Sorority Life Leadership & Service | Student Affairs Cal Poly | San Luis Obispo, CA 93407 | 805-756-7267 160 Book a meeting with me here! From: Elizabeth Aiello-Coppola <eaielloc@calpoly.edu> Sent: Monday, December 22, 2025 12:42:02 PM To: Pennon, Matt <mpennon@slocity.org>; Seth Herschel Murawsky <shmuraws@calpoly.edu> Cc: Vethavanam, Samantha <SVethava@slocity.org> Subject: Re: ODEI & Cal Poly Greek Life - Luna New Year & The Belonging Project Hi Matt, Thank you for getting back to us! I messed up and actually Panhellenic and the Interfraternity Council both meet on Thursdays. Is there any way you could go speak with the Interfraternity Council on Thursday, January 8th, and then come to Panhellenic Council that next Thursday, January 15th? IFC meets in the University Union (bldg 65), room 220. And Panhellenic meets in Baker Hall (bldg 180), room 101. Best, Elizabeth Aiello-Coppola, M.A. pronouns she/her/hers Assistant Director, Fraternity & Sorority Life Leadership & Service | Student Affairs Cal Poly | San Luis Obispo, CA 93407 | 805-756-7263 Schedule a meeting with me From: Pennon, Matt <mpennon@slocity.org> Date: Monday, December 22, 2025 at 10:39 AM To: Elizabeth Aiello-Coppola <eaielloc@calpoly.edu>, Seth Herschel Murawsky <shmuraws@calpoly.edu> Cc: Vethavanam, Samantha <SVethava@slocity.org> Subject: Re: ODEI & Cal Poly Greek Life - Luna New Year & The Belonging Project Good morning, Elizabeth, Here are some dates that would work for us: United Sorority & Fraternity Council (cultural-interest fraternities and sororities): they meet every other Monday starting January 5th at 7:00pm. - January 19th (Matt & Sam) Interfraternity Council (large, all men's fraternities): they meet every Thursday at 11:10am starting Thursday, January 8th. - January 8th (Matt) Panhellenic Council (large, all women’s sororities): they meet every Tuesday at 11:10am starting Tuesday, January 6th. - January 6th (Sam) Do you mind letting us know the location of where they all meet? Thank you! 161 Matt Pennon pronouns he/they Diversity, Equity, and Inclusion Manager City Administration E mpennon@slocity.org T 805.781.7073 C 805.503.5722 slocity.org Stay connected with the City by signing up for e-notifications From: Elizabeth Aiello-Coppola <eaielloc@calpoly.edu> Sent: Friday, December 19, 2025 5:01 PM To: Pennon, Matt <mpennon@slocity.org>; Seth Herschel Murawsky <shmuraws@calpoly.edu> Cc: Vethavanam, Samantha <SVethava@slocity.org> Subject: Re: ODEI & Cal Poly Greek Life - Luna New Year & The Belonging Project Yes absolutely! Elizabeth Aiello-Coppola, M.A. pronouns she/her/hers Assistant Director, Fraternity & Sorority Life Leadership & Service | Student Affairs Cal Poly | San Luis Obispo, CA 93407 | 805-756-7263 The linked image cannot be displayed. The file may have been moved, renamed, or deleted. Verify that the link points to the correct file and location. Schedule a meeting with me From: Pennon, Matt <mpennon@slocity.org> Sent: Friday, December 19, 2025 3:41:05 PM To: Elizabeth Aiello-Coppola <eaielloc@calpoly.edu>; Seth Herschel Murawsky <shmuraws@calpoly.edu> Cc: Vethavanam, Samantha <SVethava@slocity.org> Subject: Re: ODEI & Cal Poly Greek Life - Luna New Year & The Belonging Project Gotcha, can I let you know on Monday? I just want to look over our schedules to see what would work best. Matt Pennon pronouns he/they Diversity, Equity, and Inclusion Manager City Administration E mpennon@slocity.org T 805.781.7073 C 805.503.5722 slocity.org Stay connected with the City by signing up for e-notifications 162 From: Elizabeth Aiello-Coppola <eaielloc@calpoly.edu> Sent: Friday, December 19, 2025 3:39 PM To: Pennon, Matt <mpennon@slocity.org>; Seth Herschel Murawsky <shmuraws@calpoly.edu> Cc: Vethavanam, Samantha <SVethava@slocity.org> Subject: Re: ODEI & Cal Poly Greek Life - Luna New Year & The Belonging Project Absolutely! Sorry for the miscommunication - you can absolutely attend all 3, I was asking which dates next quarter worked for you! They all start that week of January 5th, but if you want to get in front of them a little bit later, that works too! Just let me know which dates work for all 3 councils :) Elizabeth Aiello-Coppola, M.A. pronouns she/her/hers Assistant Director, Fraternity & Sorority Life Leadership & Service | Student Affairs Cal Poly | San Luis Obispo, CA 93407 | 805-756-7263 The linked image cannot be displayed. The file may have been moved, renamed, or deleted. Verify that the link points to the correct file and location. Schedule a meeting with me From: Pennon, Matt <mpennon@slocity.org> Sent: Friday, December 19, 2025 3:29:20 PM To: Elizabeth Aiello-Coppola <eaielloc@calpoly.edu>; Seth Herschel Murawsky <shmuraws@calpoly.edu> Cc: Vethavanam, Samantha <SVethava@slocity.org> Subject: Re: ODEI & Cal Poly Greek Life - Luna New Year & The Belonging Project Elizabeth, Glad this week is at an end, and the weekend is here! As for those meeting would it be possible to attend all three just to get the conversations/introductions started? Happy Holidays to you both too!! Matt Pennon pronouns he/they Diversity, Equity, and Inclusion Manager City Administration E mpennon@slocity.org T 805.781.7073 C 805.503.5722 slocity.org Stay connected with the City by signing up for e-notifications From: Elizabeth Aiello-Coppola <eaielloc@calpoly.edu> Sent: Friday, December 19, 2025 1:23 PM To: Pennon, Matt <mpennon@slocity.org>; Seth Herschel Murawsky <shmuraws@calpoly.edu> Cc: Vethavanam, Samantha <SVethava@slocity.org> Subject: Re: ODEI & Cal Poly Greek Life - Luna New Year & The Belonging Project 163 Hi Matt, I hope you’ve had a great week! Thank you for sending all of this over. I will have Seth connect with our two Asian-interest sororities to hopefully get you all some volunteers! We will also take a look at the information about the Belonging Project and let you know if we have any questions. I know we had talked about you coming into our General Council meetings for each of our three councils. They meet weekly starting the week of January 5th. Please let us know which dates you’ll be able to attend! Typically we have people come in and talk to the chapter representatives for about 5-10 minutes. United Sorority & Fraternity Council (cultural-interest fraternities and sororities): they meet every other Monday starting January 5th at 7:00pm. Interfraternity Council (large, all men's fraternities): they meet every Thursday at 11:10am starting Thursday, January 8th. Panhellenic Council (large, all women’s sororities): they meet every Tuesday at 11:10am starting Tuesday, January 6th. Let us know what dates work for you to come in and chat with our students, and we will get you scheduled. Have a great weekend, and Happy Holidays! Best, Elizabeth Aiello-Coppola, M.A. pronouns she/her/hers Assistant Director, Fraternity & Sorority Life Leadership & Service | Student Affairs Cal Poly | San Luis Obispo, CA 93407 | 805-756-7263 Schedule a meeting with me From: Pennon, Matt <mpennon@slocity.org> Date: Monday, December 15, 2025 at 10:18 AM To: Elizabeth Aiello-Coppola <eaielloc@calpoly.edu>, Seth Herschel Murawsky <shmuraws@calpoly.edu> Cc: Vethavanam, Samantha <SVethava@slocity.org> Subject: ODEI & Cal Poly Greek Life - Luna New Year & The Belonging Project Elizabeth and Seth, We are both really glad we were able to connect with you and are excited about what feels like the start of a great working relationship. Thank you again for the time and openness you shared with us. As promised, we wanted to follow up with more information on Lunar New Year and The Belonging Project, and where we see opportunities to partner. Our first priority is Lunar New Year, taking place on Thursday, February 19 from 6:00 to 8:30 pm at Mission Plaza, in collaboration with the Farmers Market. We would love your help sharing this event with the fraternities and sororities you work with on campus, and inviting them to attend. 164 More specifically, we would really like to invite the two Asian sororities to partner with us in supporting the event. There are three areas where we could use support:  Setup from 3:30 to 5:30 pm - Support with managing vendors and booth placement.  During the event from 5:30 to 7:30 pm - Help with monitoring barriers on all three sides of the event and providing information to attendees about the event and parking options.  Clean up from 7:30 to 9:30 pm - Assisting vendors with packing up and helping ensure Mission Plaza is cleared of waste or leftover materials. Ideally, we would love to have three groups, one for each time frame, with a minimum of five to six people per group. We would also be happy to offer participating groups a booth space to share information about their organization. If there is interest, they can reach out directly to me or to Sam so we can connect and share more details about the event and our needs. Looking ahead to The Belonging Project, we would love your support in sharing this opportunity more broadly with Cal Poly organizations. We are inviting organizations to participate by hosting a series or helping us put together a variety of these conversations. We are planning one series per quarter, though we are open to offering more as capacity allows. The goal of The Belonging Project is to create space for nonprofits, businesses, student organizations, community members, and subject matter experts to share their work and explore how it connects us as a City and as a community. We are planning to launch this in January 2026, with the first series taking place in February 2026. Please take a look and let us know what questions come up. Feel free to copy, paste, or adjust any of this language as you shape your messaging. Thanks again for your time and collaboration. We really appreciate it and look forward to what is ahead. Matt & Sam Matt Pennon pronouns he/they Diversity, Equity, and Inclusion Manager City Administration E mpennon@slocity.org T 805.781.7073 C 805.503.5722 slocity.org Stay connected with the City by signing up for e-notifications City of San Luis Obispo, Office of the City Manager, 990 Palm Street, San Luis Obispo, CA, 93401-3249, 805.781.7114, slocity.org Student Internship Opportunities Are you a Cal Poly student passionate about people, systems, and making meaningful change in your community? The City of San Luis Obispo’s Office of Diversity, Equity, and Inclusion is offering engaging internship opportunities open to students from all majors and academic backgrounds. These internships are designed for students who are curious about public service, community engagement, and building environments where people feel included and supported. As an intern with our office, you will work alongside City staff and community partners on projects that support inclusion and belonging across San Luis Obispo. You will gain hands- on experience in local government, collaborative problem-solving, and applied learning, while contributing to efforts that strengthen trust, access, and connection within our organization and community. We are regularly recruiting interested students for internships. Some of the topic areas you might work on, but are not limited to, include: DEI Strategic Plan Goal Implementation, including: 1. Diverse Community Engagement and Representation 2. Equitable Communication and Accessibility 3. Embedded Accountability and Sustainable Change 4. Inclusive Organizational Culture and Structure Newsletter Development Help shape our quarterly Diversity, Equity, and Inclusion newsletter by highlighting City initiatives, uplifting community voices, and sharing stories that reflect inclusion and belonging in action. Web Content Updates Support updates to internal and public-facing webpages to ensure information is clear, accessible, and welcoming to all audiences. Workshop & Training Development Assist with the design and facilitation of interactive workshops, events, and learning opportunities that build understanding and strengthen community connections. Optional Public Safety Focus Area For students interested in public service, community safety, and systems-level change, there is an optional focus area offered in partnership with the San Luis Obispo Police Department and San Luis Obispo Fire Department. Students choosing this focus area may: • Collaborate on public safety-related Diversity, Equity, and Inclusion strategic goals across departments • Participate in ride-alongs and station visits to gain firsthand insight into police and fire operations • Explore topics such as mental health response, crisis intervention, community engagement, addiction support services, and safety initiatives • Learn how public safety departments apply inclusion and belonging practices in day- to-day operations This option is well suited for students interested in local government, behavioral health, public administration, sociology, psychology, emergency services, or related fields, though no specific major is required. All internships will also include community outreach and engagement, providing opportunities to support City events, collaborate with local organizations, and contribute to projects that foster shared understanding and connection. Schedules are flexible and can be adjusted to accommodate students’ class schedules and other commitments. Remote work may be available on a case-by-case basis. Please note that these internships are unpaid. However, the work is project-based and designed to result in tangible outcomes that students can use to showcase their skills and experience. Our office also provides letters of support and recommendation to assist with future academic and professional opportunities. “Belonging is not just a feeling. It is the outcome of intentional practices that invite people, address barriers, and center shared responsibility. As public servants, we have a responsibility to build systems that work better for everyone, and that starts with listening, learning, and working alongside our community.” Matt Pennon, Diversity, Equity, and Inclusion Manager Whether you are exploring public service, communications, social impact, policy, community engagement, or simply want to apply your learning beyond the classroom, this internship offers a meaningful way to grow your skills and make a local impact. If you’re interested in joining our team or would like to learn more, please contact our office at DEI@slocity.org. We look forward to connecting with you! 165 From:Vethavanam, Samantha Sent:Wednesday, January 7, 2026 3:36 PM To:Chi Delta Theta President Cc:Seth Herschel Murawsky; Pennon, Matt Subject:RE: City of San Luis Obispo Lunar New Year Opportunity Attachments:How To Regiser on Engage SLO_Lunar New Year Celebraton 2026.pdf Hi, again, Beth! It was great to officially meet you on Monday! Thank you again for being willing to assist with this exciting and important event. I know you are likely still in the process of gathering interested members, but as you do (or once you’ve gotten confirmations from everyone interested), we ask that everyone who’ll be volunteering sign up via Engage SLO – the City’s volunteer portal via this link. If any assistance is needed, you can reference the How To Guide, attached, or contact our Volunteer Program Coordinator, Kiersten at: volunteer@slocity.org or 805-858-0771. Registering on Engage SLO should only take a few minutes and allows the City to safely and digitally store Volunteer Waivers and makes it easy to sign up to volunteer for future needs, access a Volunteer Resume depicting the days and times you served (great for academic purposes!), and stay engaged in your community! We also regularly report volunteer engagement to City leadership and want to be sure your – and your group’s – contributions are celebrated. This should also streamline the process so everyone’s information comes directly to us, and we can help make sure everyone is accounted for on the day of. Please let me know if you have any questions or concerns! Additionally, if you all are hoping to booth, we just ask that you let us know by January 15th 뇤눎눐눑눒눏 Thank you again! Sam From: Chi Delta Theta President <president.cpchidelts@gmail.com> Sent: Tuesday, December 23, 2025 11:51 PM To: Vethavanam, Samantha <SVethava@slocity.org> Cc: Seth Herschel Murawsky <shmuraws@calpoly.edu>; Pennon, Matt <mpennon@slocity.org> Subject: Re: City of San Luis Obispo Lunar New Year Opportunity Hi! We'd love to be involved! I'll be creating a sign up sheet for my sorority in early January and I will let you know our headcount for the 3 time frames then. We may be interested in a booth space but I will discuss with my members and get back to you on that. Thank you! Beth Yeung California Polytechnic State University, San Luis Obispo Chi Delta Theta Sorority Inc., Beta Chapter President On Mon, Dec 15, 2025 at 11:43 AM Vethavanam, Samantha <SVethava@slocity.org> wrote: 166 Thank you, Seth and nice to e-meet you, Beth! Sharing some additional details about the Lunar New Year celebration (also see attached flyer and feel free to share!) The Lunar New Year celebration will place on Thursday, February 19 from 6:00 to 8:30 pm at Mission Plaza (with set-up beginning at 3:30pm), in collaboration with the Farmers Market. We would love to have the on-campus fraternities and sororities attend the event and support where possible as well. There are three areas where we could use support:  Setup from 3:30 to 5:30 pm - Support with managing vendors and booth placement.  During the event from 5:30 to 7:30 pm - Help with monitoring barriers on all three sides of the event and providing information to attendees about the event and parking options.  Clean up from 7:30 to 9:30 pm - Assisting vendors with packing up and helping ensure Mission Plaza is cleared of waste or leftover materials. Ideally, we would love to have three groups, one for each time frame, with a minimum of five to six people per group. We would also be happy to offer participating groups a booth space to share information about their organization. We’d be happy to jump on a Teams call to discuss further if needed. Thank you so much for your consideration and we hope to see you there! Best, Sam From: Seth Herschel Murawsky <shmuraws@calpoly.edu> Sent: Monday, December 15, 2025 10:01 AM To: Pennon, Matt <mpennon@slocity.org>; Vethavanam, Samantha <SVethava@slocity.org>; Chi Delta Theta President <president.cpchidelts@gmail.com> Subject: City of San Luis Obispo Lunar New Year Opportunity Hi Beth! I hope that you are doing well and enjoying the break right after finals! I wanted to reach out to introduce you to Matt and Samantha. They both work for the City of San Luis Obispo and they are working on hosting a Lunar New Year Event that will coincide with a Farmer’s Market downtown in February. 167 As the president of Chi Delta Theta, I thought that it would be great to connect you both to see if maybe Chi Delts have the capacity to partner with the city for this amazing event. Matt and Samantha can fill in some more details, but this would be a perfect opportunity to highlight your organization to the greater SLO community and let our city see how amazing you all are! Best, Seth Murawsky, M.Ed. pronouns he/him/his Why Do Pronouns Matter? Equity & Inclusion Lead Coordinator, Fraternity & Sorority Life Jewish Identifying Faculty & Staff Association (JIFSA) Co-Founder & Co-Chair Leadership & Service | Student Affairs Cal Poly | San Luis Obispo, CA 93407 | 805-756-7267 Book a meeting with me here 1 Lunar New Year Celebration 2026 Event Support Volunteer Engage SLO User Guide Thank you for serving with the City of San Luis Obispo! Tips for successful registration: • Plan for ~ five minutes to register. • Use a desktop computer with steady access to uninterrupted internet. • Follow this Guide step-by-step for three simple steps: 1) REGISTER, 2) RESPOND, 3) REPORT • Contact the Volunteer Program for support during business hours: volunteer@slocity.org or call/text 805-858-0771 Step 1: REGISTER Click this link to be taken to the private Volunteer Opportunity listing on the City’s volunteer portal, Engage SLO and hit RESPOND to register. If this is your first time volunteering with the City, you’ll be prompted to create an account. Answer a few basic questions and complete the digital Volunteer Waiver. 2 Step 2: RESPOND to the Lunar New Year Celebration 2026 Event Support Volunteer Opportunity shift(s) you can make • Just like the first step, hit RESPOND to the Lunar New Year Celebration 2026 Event Support Volunteer Opportunity (the system will bring you back to that page after you’ve created your account and digitally submitted the Volunteer Waiver). • After hitting RESPOND, you’ll need to select the shift(s) you can commit to on the Opportunity Response page (this opens automatically after hitting RESPOND). For this event, there are three options on February 19, 2026: 3:30 to 5:30 PM, 5:30 to 7:30 PM and 7:30 to 9:30 PM. Refer to the Description Listing for what each shift entails. • Note: you may sign up for more than one shift as long as you can serve. There are 10 spots per shift so coordinate with your group as to who wants to sign up for which shift(s) if needed. This will help give City staff a good idea of support coverage for the event. • Hit SUBMIT OPPORTUNITY RESPONSE after selecting your shift(s). 3 Step 3: SERVE and ADD HOURS after your shift • Your City Point of Contact will be in touch with your group leader to relay more information about the event and volunteer shift details as needed. • After you volunteer, adding your hours helps us track and celebrate your contribution to the City of SLO. To add your hours: o Login to your Engage SLO account o From your Dashboard, click ADD HOURS on the top right banner of the page o Under Hour Type, select Lunar New Year Celebration 2026 Event Support Volunteer o Under the Hour Details, enter the dates and hours of service o Hit SUBMIT HOUR ENTRY 168 From:Courtney Leigh Kienow <ckienow@calpoly.edu> Sent:Wednesday, January 7, 2026 3:04 PM To:Tway, Timothea (Timmi) Cc:Collins, Scott; McDonald, Whitney Subject:Re: Code Enforcement Citations over Winter Break Hi Timmi, Will do. Thank you for letting me know. Looking forward to the conversation tomorrow. Best, Courtney From: Tway, Timothea (Timmi) <TTway@slocity.org> Date: Wednesday, January 7, 2026 at 1:56 PM To: Courtney Leigh Kienow <ckienow@calpoly.edu> Cc: Collins, Scott <SCollins@slocity.org>, McDonald, Whitney <WMcDonal@slocity.org> Subject: RE: Code Enforcement Citations over Winter Break Courtney, Thanks for your patience, Code enforcement will be sending notifications the properties that received citations during the holiday break that the appeal window is extended until 1/17/2025. Administrative citations do not have to be appealed in person, they may be submitted via email to cityclerk@slocity.org or delivered in person or by mail to the City Clerk’s office at 990 Palm Street. We can talk more tomorrow about what evidence is used to determine whether a fraternity event took place at a residence, but in general if the event is advertised using the organization's name or Greek symbols either online or during the event, it is considered a sponsored event. If letters are displayed at the location, and a gathering is observed, it will be considered a "meeting or gathering". If an event is advertised as to occur at a specific date/time and we can verify that a gathering has occurred during that time, it will be considered a "meeting or gathering". This is also in line with the definition of a "sanctioned event" in the education code: The image referenced in the email below involved gentlemen at a check-in table during a rush event in front of a home wearing fraternity event logo shirts during the time period that an event utilizing the same logo was advertised for the fraternity online. Basically, Code Enforcement cross referenced the in person event with the advertised date and time of the fraternity hosting an event. The citations provide additional information to the students as to how they can provide information to the Department if they held their advertised event in a different location in order to have the citation retracted. 169 We can talk more tomorrow, but please feel free to have anyone who is concerned reach out to John M. if they need more information about their citation, etc. Thanks, Timmi From: Courtney Leigh Kienow <ckienow@calpoly.edu> Sent: Tuesday, January 6, 2026 6:46 PM To: Tway, Timothea (Timmi) <TTway@slocity.org>; McDonald, Whitney <WMcDonal@slocity.org> Cc: Collins, Scott <SCollins@slocity.org> Subject: Re: Code Enforcement Citations over Winter Break Appreciate it! From: Tway, Timothea (Timmi) <TTway@slocity.org> Date: Tuesday, January 6, 2026 at 6:29 PM To: Courtney Leigh Kienow <ckienow@calpoly.edu>, McDonald, Whitney <WMcDonal@slocity.org> Cc: Collins, Scott <SCollins@slocity.org> Subject: Re: Code Enforcement Citations over Winter Break Hi Courtney, Thanks for the email. I am working on this issue and will have more information and an update for you tomorrow and we can discuss during our meeting on Thursday. Thanks! Timmi From: Courtney Leigh Kienow <ckienow@calpoly.edu> Sent: Monday, January 5, 2026 7:17:02 PM To: McDonald, Whitney <WMcDonal@slocity.org>; Tway, Timothea (Timmi) <TTway@slocity.org> Cc: Collins, Scott <SCollins@slocity.org> Subject: Code Enforcement Citations over Winter Break Hi Whitney and Timmi, I hope you both had a good holiday break. I’m reaching out to flag a concern that was raised to me this week regarding recent Code Enforcement citations issued to fraternity residences. At least two fraternity presidents returned to San Luis Obispo after the holiday break to find administrative citations posted on their doors. The citations were issued on December 23, with January 2 listed as the final day to appeal. The citations were three months old. As I understand it, appeals for these fines must be made in person; however, city offices were closed from December 24 through January 2, making it effectively impossible for students to appeal within the stated timeframe. I want to be clear that my concern here is procedural rather than substantive. Regardless of the underlying merits of the citations, issuing and posting them during a period when students were largely away and city offices were closed appears 170 to have unintentionally eliminated access to the appeal process. That creates significant frustration for students and undermines confidence in enforcement as fair and workable. Additionally, one of the citations included screenshots cited as evidence of an “official event,” though the images did not include address information and appeared to show a small number of individuals wearing fraternity letters outside a residence. This has prompted questions about how an official event is being defined and what evidence thresholds are being used. Greater clarity around these standards would be helpful so the university can better communicate expectations and support student compliance. Given the circumstances, I would appreciate discussing whether there is an administrative remedy available for citations issued during the holiday closure, such as an extension of the appeal deadline or acceptance of appeals through an alternative method for these cases. This is especially important if there are more citations issued to additional students who have yet to return from the break. I’ve attached the citations and related materials that were shared with me for your reference. I’m happy to connect by phone or meet if that would be helpful. Thank you for your time and consideration. Warmly, Courtney Courtney Kienow pronouns she/hers (why is this important?) Director of Community Relations and Economic Development Strategic Initiatives and Advocacy Cal Poly, San Luis Obispo, CA _____ office 805-756-6000 direct 805-756-6098 www.calpoly.edu 171 From:Courtney Leigh Kienow <ckienow@calpoly.edu> Sent:Tuesday, January 6, 2026 6:46 PM To:Tway, Timothea (Timmi); McDonald, Whitney Cc:Collins, Scott Subject:Re: Code Enforcement Citations over Winter Break Attachments:img-e6cd42eb-fbee-44f9-9124-a087806e12c5 Appreciate it! From: Tway, Timothea (Timmi) <TTway@slocity.org> Date: Tuesday, January 6, 2026 at 6:29 PM To: Courtney Leigh Kienow <ckienow@calpoly.edu>, McDonald, Whitney <WMcDonal@slocity.org> Cc: Collins, Scott <SCollins@slocity.org> Subject: Re: Code Enforcement Citations over Winter Break Hi Courtney, Thanks for the email. I am working on this issue and will have more information and an update for you tomorrow and we can discuss during our meeting on Thursday. Thanks! Timmi From: Courtney Leigh Kienow <ckienow@calpoly.edu> Sent: Monday, January 5, 2026 7:17:02 PM To: McDonald, Whitney <WMcDonal@slocity.org>; Tway, Timothea (Timmi) <TTway@slocity.org> Cc: Collins, Scott <SCollins@slocity.org> Subject: Code Enforcement Citations over Winter Break Hi Whitney and Timmi, I hope you both had a good holiday break. I’m reaching out to flag a concern that was raised to me this week regarding recent Code Enforcement citations issued to fraternity residences. At least two fraternity presidents returned to San Luis Obispo after the holiday break to find administrative citations posted on their doors. The citations were issued on December 23, with January 2 listed as the final day to appeal. The citations were three months old. As I understand it, appeals for these fines must be made in person; however, city offices were closed from December 24 through January 2, making it effectively impossible for students to appeal within the stated timeframe. I want to be clear that my concern here is procedural rather than substantive. Regardless of the underlying merits of the citations, issuing and posting them during a period when students were largely away and city offices were closed appears to have unintentionally eliminated access to the appeal process. That creates significant frustration for students and undermines confidence in enforcement as fair and workable. 172 Additionally, one of the citations included screenshots cited as evidence of an “official event,” though the images did not include address information and appeared to show a small number of individuals wearing fraternity letters outside a residence. This has prompted questions about how an official event is being defined and what evidence thresholds are being used. Greater clarity around these standards would be helpful so the university can better communicate expectations and support student compliance. Given the circumstances, I would appreciate discussing whether there is an administrative remedy available for citations issued during the holiday closure, such as an extension of the appeal deadline or acceptance of appeals through an alternative method for these cases. This is especially important if there are more citations issued to additional students who have yet to return from the break. I’ve attached the citations and related materials that were shared with me for your reference. I’m happy to connect by phone or meet if that would be helpful. Thank you for your time and consideration. Warmly, Courtney Courtney Kienow pronouns she/hers (why is this important?) Director of Community Relations and Economic Development Strategic Initiatives and Advocacy Cal Poly, San Luis Obispo, CA _____ office 805-756-6000 direct 805-756-6098 www.calpoly.edu 173 From:Tway, Timothea (Timmi) Sent:Tuesday, January 6, 2026 6:30 PM To:Courtney Leigh Kienow; McDonald, Whitney Cc:Collins, Scott Subject:Re: Code Enforcement Citations over Winter Break Hi Courtney, Thanks for the email. I am working on this issue and will have more information and an update for you tomorrow and we can discuss during our meeting on Thursday. Thanks! Timmi From: Courtney Leigh Kienow <ckienow@calpoly.edu> Sent: Monday, January 5, 2026 7:17:02 PM To: McDonald, Whitney <WMcDonal@slocity.org>; Tway, Timothea (Timmi) <TTway@slocity.org> Cc: Collins, Scott <SCollins@slocity.org> Subject: Code Enforcement Citations over Winter Break Hi Whitney and Timmi, I hope you both had a good holiday break. I’m reaching out to flag a concern that was raised to me this week regarding recent Code Enforcement citations issued to fraternity residences. At least two fraternity presidents returned to San Luis Obispo after the holiday break to find administrative citations posted on their doors. The citations were issued on December 23, with January 2 listed as the final day to appeal. The citations were three months old. As I understand it, appeals for these fines must be made in person; however, city offices were closed from December 24 through January 2, making it effectively impossible for students to appeal within the stated timeframe. I want to be clear that my concern here is procedural rather than substantive. Regardless of the underlying merits of the citations, issuing and posting them during a period when students were largely away and city offices were closed appears to have unintentionally eliminated access to the appeal process. That creates significant frustration for students and undermines confidence in enforcement as fair and workable. Additionally, one of the citations included screenshots cited as evidence of an “official event,” though the images did not include address information and appeared to show a small number of individuals wearing fraternity letters outside a residence. This has prompted questions about how an official event is being defined and what evidence thresholds are being used. Greater clarity around these standards would be helpful so the university can better communicate expectations and support student compliance. Given the circumstances, I would appreciate discussing whether there is an administrative remedy available for citations issued during the holiday closure, such as an extension of the appeal deadline or acceptance of appeals through an alternative method for these cases. This is especially important if there are more citations issued to additional students who have yet to return from the break. 174 I’ve attached the citations and related materials that were shared with me for your reference. I’m happy to connect by phone or meet if that would be helpful. Thank you for your time and consideration. Warmly, Courtney Courtney Kienow pronouns she/hers (why is this important?) Director of Community Relations and Economic Development Strategic Initiatives and Advocacy Cal Poly, San Luis Obispo, CA _____ office 805-756-6000 direct 805-756-6098 www.calpoly.edu 177 From:Courtney Leigh Kienow <ckienow@calpoly.edu> Sent:Monday, January 5, 2026 7:17 PM To:McDonald, Whitney; Tway, Timothea (Timmi) Cc:Collins, Scott Subject:Code Enforcement Citations over Winter Break Attachments:img-e6cd42eb-fbee-44f9-9124-a087806e12c5; 121625 1229 Letter from Code Enforcement.pdf; Phi Gamma Delta Cite.png; Alpha Sigma Phi Cite.JPG; 1229 Fredericks 2025-09-27 Inspection photos pic 3[32].pdf Hi Whitney and Timmi, I hope you both had a good holiday break. I’m reaching out to flag a concern that was raised to me this week regarding recent Code Enforcement citations issued to fraternity residences. At least two fraternity presidents returned to San Luis Obispo after the holiday break to find administrative citations posted on their doors. The citations were issued on December 23, with January 2 listed as the final day to appeal. The citations were three months old. As I understand it, appeals for these fines must be made in person; however, city offices were closed from December 24 through January 2, making it effectively impossible for students to appeal within the stated timeframe. I want to be clear that my concern here is procedural rather than substantive. Regardless of the underlying merits of the citations, issuing and posting them during a period when students were largely away and city offices were closed appears to have unintentionally eliminated access to the appeal process. That creates significant frustration for students and undermines confidence in enforcement as fair and workable. Additionally, one of the citations included screenshots cited as evidence of an “official event,” though the images did not include address information and appeared to show a small number of individuals wearing fraternity letters outside a residence. This has prompted questions about how an official event is being defined and what evidence thresholds are being used. Greater clarity around these standards would be helpful so the university can better communicate expectations and support student compliance. Given the circumstances, I would appreciate discussing whether there is an administrative remedy available for citations issued during the holiday closure, such as an extension of the appeal deadline or acceptance of appeals through an alternative method for these cases. This is especially important if there are more citations issued to additional students who have yet to return from the break. I’ve attached the citations and related materials that were shared with me for your reference. I’m happy to connect by phone or meet if that would be helpful. Thank you for your time and consideration. Warmly, Courtney Courtney Kienow pronouns she/hers (why is this important?) Director of Community Relations and Economic Development Strategic Initiatives and Advocacy Cal Poly, San Luis Obispo, CA _____ 178 office 805-756-6000 direct 805-756-6098 www.calpoly.edu 179 From:Wallace, Christine Sent:Monday, January 5, 2026 4:39 PM To:Elizabeth Aiello-Coppola Subject:RE: risk management? Thanks! From: Elizabeth Aiello-Coppola <eaielloc@calpoly.edu> Sent: Monday, January 5, 2026 4:21 PM To: Wallace, Christine <cwallace@slocity.org> Subject: Re: risk management? Yes!! Elizabeth Aiello-Coppola, M.A. pronouns she/her/hers Assistant Director, Fraternity & Sorority Life Leadership & Service | Student Affairs Cal Poly | San Luis Obispo, CA 93407 | 805-756-7263 Schedule a meeting with me From: Wallace, Christine <cwallace@slocity.org> Sent: Monday, January 5, 2026 4:16:20 PM To: Elizabeth Aiello-Coppola <eaielloc@calpoly.edu> Subject: risk management? Hi, Happy new year! Hope you had a good break. I’m updating my “year in review” slide deck. Are FSL students still required to do the risk management training? Thanks! Christine Wallace Police Public Affairs Manager Police Department 1042 Walnut Street, San Luis Obispo, CA 93401-2729 E cwallace@slocity.org T 805.781.7186 slocity.org Stay connected with the City by signing up for e-notifications This e-mail, and any files transmitted with it, are intended only for the person or entity to which it is 180 addressed and may contain confidential, protected, and/or privileged material. Any review, re-transmission, dissemination or other use of, or taking of any action in reliance upon this information by persons or entities other than the intended recipient, is prohibited. If you received this in error, please contact the sender and delete the material from any computer. 181 From:Elizabeth Aiello-Coppola <eaielloc@calpoly.edu> Sent:Monday, January 5, 2026 4:21 PM To:Wallace, Christine Subject:Re: risk management? Yes!! Elizabeth Aiello-Coppola, M.A. pronouns she/her/hers Assistant Director, Fraternity & Sorority Life Leadership & Service | Student Affairs Cal Poly | San Luis Obispo, CA 93407 | 805-756-7263 To help protect your privacy, Microsoft Office prevented automatic download of this picture from the Internet.signature_474445292 Schedule a meeting with me From: Wallace, Christine <cwallace@slocity.org> Sent: Monday, January 5, 2026 4:16:20 PM To: Elizabeth Aiello-Coppola <eaielloc@calpoly.edu> Subject: risk management? Hi, Happy new year! Hope you had a good break. I’m updating my “year in review” slide deck. Are FSL students still required to do the risk management training? Thanks! Christine Wallace Police Public Affairs Manager Police Department 1042 Walnut Street, San Luis Obispo, CA 93401-2729 E cwallace@slocity.org T 805.781.7186 slocity.org Stay connected with the City by signing up for e-notifications This e-mail, and any files transmitted with it, are intended only for the person or entity to which it is addressed and may contain confidential, protected, and/or privileged material. Any review, re-transmission, dissemination or other use of, or taking of any action in reliance upon this information by persons or entities other than the intended recipient, is prohibited. If you received this in error, please contact the sender and delete the material from any computer. 182 From:Vethavanam, Samantha Sent:Monday, January 5, 2026 8:16 AM To:Chi Delta Theta President Cc:Seth Herschel Murawsky; Pennon, Matt Subject:RE: City of San Luis Obispo Lunar New Year Opportunity Hi Beth! Apologies for the delay as I was out during the holiday season. That sounds great! Please let us know about both items as soon as you know. Thank you so much for your partnership! Best, Sam From: Chi Delta Theta President <president.cpchidelts@gmail.com> Sent: Tuesday, December 23, 2025 11:51 PM To: Vethavanam, Samantha <SVethava@slocity.org> Cc: Seth Herschel Murawsky <shmuraws@calpoly.edu>; Pennon, Matt <mpennon@slocity.org> Subject: Re: City of San Luis Obispo Lunar New Year Opportunity Hi! We'd love to be involved! I'll be creating a sign up sheet for my sorority in early January and I will let you know our headcount for the 3 time frames then. We may be interested in a booth space but I will discuss with my members and get back to you on that. Thank you! Beth Yeung California Polytechnic State University, San Luis Obispo Chi Delta Theta Sorority Inc., Beta Chapter President On Mon, Dec 15, 2025 at 11:43 AM Vethavanam, Samantha <SVethava@slocity.org> wrote: Thank you, Seth and nice to e-meet you, Beth! Sharing some additional details about the Lunar New Year celebration (also see attached flyer and feel free to share!) The Lunar New Year celebration will place on Thursday, February 19 from 6:00 to 8:30 pm at Mission Plaza (with set-up beginning at 3:30pm), in collaboration with the Farmers Market. We would love to have the on-campus 183 fraternities and sororities attend the event and support where possible as well. There are three areas where we could use support:  Setup from 3:30 to 5:30 pm - Support with managing vendors and booth placement.  During the event from 5:30 to 7:30 pm - Help with monitoring barriers on all three sides of the event and providing information to attendees about the event and parking options.  Clean up from 7:30 to 9:30 pm - Assisting vendors with packing up and helping ensure Mission Plaza is cleared of waste or leftover materials. Ideally, we would love to have three groups, one for each time frame, with a minimum of five to six people per group. We would also be happy to offer participating groups a booth space to share information about their organization. We’d be happy to jump on a Teams call to discuss further if needed. Thank you so much for your consideration and we hope to see you there! Best, Sam From: Seth Herschel Murawsky <shmuraws@calpoly.edu> Sent: Monday, December 15, 2025 10:01 AM To: Pennon, Matt <mpennon@slocity.org>; Vethavanam, Samantha <SVethava@slocity.org>; Chi Delta Theta President <president.cpchidelts@gmail.com> Subject: City of San Luis Obispo Lunar New Year Opportunity Hi Beth! I hope that you are doing well and enjoying the break right after finals! I wanted to reach out to introduce you to Matt and Samantha. They both work for the City of San Luis Obispo and they are working on hosting a Lunar New Year Event that will coincide with a Farmer’s Market downtown in February. As the president of Chi Delta Theta, I thought that it would be great to connect you both to see if maybe Chi Delts have the capacity to partner with the city for this amazing event. Matt and Samantha can fill in some more details, but this would be a perfect opportunity to highlight your organization to the greater SLO community and let our city see how amazing you all are! 184 Best, Seth Murawsky, M.Ed. pronouns he/him/his Why Do Pronouns Matter? Equity & Inclusion Lead Coordinator, Fraternity & Sorority Life Jewish Identifying Faculty & Staff Association (JIFSA) Co-Founder & Co-Chair Leadership & Service | Student Affairs Cal Poly | San Luis Obispo, CA 93407 | 805-756-7267 Book a meeting with me here 185 From:Elizabeth Aiello-Coppola <eaielloc@calpoly.edu> Sent:Tuesday, December 23, 2025 9:30 AM To:Pennon, Matt; Seth Herschel Murawsky Cc:Vethavanam, Samantha Subject:Re: ODEI & Cal Poly Greek Life - Luna New Year & The Belonging Project Great! Thank you, looking forward to it! Best, Elizabeth Aiello-Coppola, M.A. pronouns she/her/hers Assistant Director, Fraternity & Sorority Life Leadership & Service | Student Affairs Cal Poly | San Luis Obispo, CA 93407 | 805-756-7263 Schedule a meeting with me From: Pennon, Matt <mpennon@slocity.org> Date: Monday, December 22, 2025 at 1:19 PM To: Elizabeth Aiello-Coppola <eaielloc@calpoly.edu>, Seth Herschel Murawsky <shmuraws@calpoly.edu> Cc: Vethavanam, Samantha <SVethava@slocity.org> Subject: Re: ODEI & Cal Poly Greek Life - Luna New Year & The Belonging Project Yup, that works for us! Thank you all for your help on this and can't wait to see what we can make happen! Matt Pennon pronouns he/they Diversity, Equity, and Inclusion Manager To help protect your priv acy, Microsoft Office prevented automatic download of this picture from the Internet.City of San Luis Obispo City Administration E mpennon@slocity.org T 805.781.7073 C 805.503.5722 slocity.org Stay connected with the City by signing up for e-notifications From: Elizabeth Aiello-Coppola <eaielloc@calpoly.edu> Sent: Monday, December 22, 2025 12:42 PM To: Pennon, Matt <mpennon@slocity.org>; Seth Herschel Murawsky <shmuraws@calpoly.edu> Cc: Vethavanam, Samantha <SVethava@slocity.org> Subject: Re: ODEI & Cal Poly Greek Life - Luna New Year & The Belonging Project Hi Matt, 186 Thank you for getting back to us! I messed up and actually Panhellenic and the Interfraternity Council both meet on Thursdays. Is there any way you could go speak with the Interfraternity Council on Thursday, January 8th, and then come to Panhellenic Council that next Thursday, January 15th? IFC meets in the University Union (bldg 65), room 220. And Panhellenic meets in Baker Hall (bldg 180), room 101. Best, Elizabeth Aiello-Coppola, M.A. pronouns she/her/hers Assistant Director, Fraternity & Sorority Life Leadership & Service | Student Affairs Cal Poly | San Luis Obispo, CA 93407 | 805-756-7263 Schedule a meeting with me From: Pennon, Matt <mpennon@slocity.org> Date: Monday, December 22, 2025 at 10:39 AM To: Elizabeth Aiello-Coppola <eaielloc@calpoly.edu>, Seth Herschel Murawsky <shmuraws@calpoly.edu> Cc: Vethavanam, Samantha <SVethava@slocity.org> Subject: Re: ODEI & Cal Poly Greek Life - Luna New Year & The Belonging Project Good morning, Elizabeth, Here are some dates that would work for us: United Sorority & Fraternity Council (cultural-interest fraternities and sororities): they meet every other Monday starting January 5th at 7:00pm. - January 19th (Matt & Sam) Interfraternity Council (large, all men's fraternities): they meet every Thursday at 11:10am starting Thursday, January 8th. - January 8th (Matt) Panhellenic Council (large, all women’s sororities): they meet every Tuesday at 11:10am starting Tuesday, January 6th. - January 6th (Sam) Do you mind letting us know the location of where they all meet? Thank you! Matt Pennon pronouns he/they Diversity, Equity, and Inclusion Manager To help protect your priv acy, Microsoft Office prevented automatic download of this picture from the Internet. City of San Luis Obispo City Administration E mpennon@slocity.org T 805.781.7073 C 805.503.5722 187 slocity.org To help protect your privacy, Microsoft Of… To help protect your privacy, Microsoft Of… To help protect your privacy, Microsoft Of… To help protect your privacy, Microsoft Of… To help protect your privacy, Microsoft Of… Stay connected with the City by signing up for e-notifications From: Elizabeth Aiello-Coppola <eaielloc@calpoly.edu> Sent: Friday, December 19, 2025 5:01 PM To: Pennon, Matt <mpennon@slocity.org>; Seth Herschel Murawsky <shmuraws@calpoly.edu> Cc: Vethavanam, Samantha <SVethava@slocity.org> Subject: Re: ODEI & Cal Poly Greek Life - Luna New Year & The Belonging Project Yes absolutely! Elizabeth Aiello-Coppola, M.A. pronouns she/her/hers Assistant Director, Fraternity & Sorority Life Leadership & Service | Student Affairs Cal Poly | San Luis Obispo, CA 93407 | 805-756-7263 The linked image cannot be displayed. The file may have been moved, renamed, or deleted. Verify that the link points to the correct file and location. Schedule a meeting with me From: Pennon, Matt <mpennon@slocity.org> Sent: Friday, December 19, 2025 3:41:05 PM To: Elizabeth Aiello-Coppola <eaielloc@calpoly.edu>; Seth Herschel Murawsky <shmuraws@calpoly.edu> Cc: Vethavanam, Samantha <SVethava@slocity.org> Subject: Re: ODEI & Cal Poly Greek Life - Luna New Year & The Belonging Project Gotcha, can I let you know on Monday? I just want to look over our schedules to see what would work best. Matt Pennon pronouns he/they Diversity, Equity, and Inclusion Manager To help protect your priv acy, Microsoft Office prevented automatic download of this picture from the Internet.City of San Luis Obispo City Administration E mpennon@slocity.org T 805.781.7073 C 805.503.5722 slocity.org To help protect you r privacy, Micr osoft Of… To help protect you r privacy, Micr osoft Of… To help protect you r privacy, Micr osoft Of… To help protect you r privacy, Micr osoft Of… To help protect you r privacy, Micr osoft Of… Stay connected with the City by signing up for e-notifications From: Elizabeth Aiello-Coppola <eaielloc@calpoly.edu> Sent: Friday, December 19, 2025 3:39 PM To: Pennon, Matt <mpennon@slocity.org>; Seth Herschel Murawsky <shmuraws@calpoly.edu> Cc: Vethavanam, Samantha <SVethava@slocity.org> Subject: Re: ODEI & Cal Poly Greek Life - Luna New Year & The Belonging Project Absolutely! Sorry for the miscommunication - you can absolutely attend all 3, I was asking which dates next quarter worked for you! They all start that week of January 5th, but if you want to get in front of them a little bit later, that works too! Just let me know which dates work for all 3 councils :) 188 Elizabeth Aiello-Coppola, M.A. pronouns she/her/hers Assistant Director, Fraternity & Sorority Life Leadership & Service | Student Affairs Cal Poly | San Luis Obispo, CA 93407 | 805-756-7263 The linked image cannot be displayed. The file may have been moved, renamed, or deleted. Verify that the link points to the correct file and location. Schedule a meeting with me From: Pennon, Matt <mpennon@slocity.org> Sent: Friday, December 19, 2025 3:29:20 PM To: Elizabeth Aiello-Coppola <eaielloc@calpoly.edu>; Seth Herschel Murawsky <shmuraws@calpoly.edu> Cc: Vethavanam, Samantha <SVethava@slocity.org> Subject: Re: ODEI & Cal Poly Greek Life - Luna New Year & The Belonging Project Elizabeth, Glad this week is at an end, and the weekend is here! As for those meeting would it be possible to attend all three just to get the conversations/introductions started? Happy Holidays to you both too!! Matt Pennon pronouns he/they Diversity, Equity, and Inclusion Manager To help protect your priv acy, Microsoft Office prevented automatic download of this picture from the Internet.City of San Luis Obispo City Administration E mpennon@slocity.org T 805.781.7073 C 805.503.5722 slocity.org To help protect you r privacy, Micr osoft Of… To help protect you r privacy, Micr osoft Of… To help protect you r privacy, Micr osoft Of… To help protect you r privacy, Micr osoft Of… To help protect you r privacy, Micr osoft Of… Stay connected with the City by signing up for e-notifications From: Elizabeth Aiello-Coppola <eaielloc@calpoly.edu> Sent: Friday, December 19, 2025 1:23 PM To: Pennon, Matt <mpennon@slocity.org>; Seth Herschel Murawsky <shmuraws@calpoly.edu> Cc: Vethavanam, Samantha <SVethava@slocity.org> Subject: Re: ODEI & Cal Poly Greek Life - Luna New Year & The Belonging Project Hi Matt, I hope you’ve had a great week! Thank you for sending all of this over. I will have Seth connect with our two Asian-interest sororities to hopefully get you all some volunteers! We will also take a look at the information about the Belonging Project and let you know if we have any questions. I know we had talked about you coming into our General Council meetings for each of our three councils. They meet weekly starting the week of January 5th. Please let us know which dates you’ll be able to attend! Typically we have people come in and talk to the chapter representatives for about 5-10 minutes. 189 United Sorority & Fraternity Council (cultural-interest fraternities and sororities): they meet every other Monday starting January 5th at 7:00pm. Interfraternity Council (large, all men's fraternities): they meet every Thursday at 11:10am starting Thursday, January 8th. Panhellenic Council (large, all women’s sororities): they meet every Tuesday at 11:10am starting Tuesday, January 6th. Let us know what dates work for you to come in and chat with our students, and we will get you scheduled. Have a great weekend, and Happy Holidays! Best, Elizabeth Aiello-Coppola, M.A. pronouns she/her/hers Assistant Director, Fraternity & Sorority Life Leadership & Service | Student Affairs Cal Poly | San Luis Obispo, CA 93407 | 805-756-7263 Schedule a meeting with me From: Pennon, Matt <mpennon@slocity.org> Date: Monday, December 15, 2025 at 10:18 AM To: Elizabeth Aiello-Coppola <eaielloc@calpoly.edu>, Seth Herschel Murawsky <shmuraws@calpoly.edu> Cc: Vethavanam, Samantha <SVethava@slocity.org> Subject: ODEI & Cal Poly Greek Life - Luna New Year & The Belonging Project Elizabeth and Seth, We are both really glad we were able to connect with you and are excited about what feels like the start of a great working relationship. Thank you again for the time and openness you shared with us. As promised, we wanted to follow up with more information on Lunar New Year and The Belonging Project, and where we see opportunities to partner. Our first priority is Lunar New Year, taking place on Thursday, February 19 from 6:00 to 8:30 pm at Mission Plaza, in collaboration with the Farmers Market. We would love your help sharing this event with the fraternities and sororities you work with on campus, and inviting them to attend. More specifically, we would really like to invite the two Asian sororities to partner with us in supporting the event. There are three areas where we could use support:  Setup from 3:30 to 5:30 pm - Support with managing vendors and booth placement.  During the event from 5:30 to 7:30 pm - Help with monitoring barriers on all three sides of the event and providing information to attendees about the event and parking options. 190  Clean up from 7:30 to 9:30 pm - Assisting vendors with packing up and helping ensure Mission Plaza is cleared of waste or leftover materials. Ideally, we would love to have three groups, one for each time frame, with a minimum of five to six people per group. We would also be happy to offer participating groups a booth space to share information about their organization. If there is interest, they can reach out directly to me or to Sam so we can connect and share more details about the event and our needs. Looking ahead to The Belonging Project, we would love your support in sharing this opportunity more broadly with Cal Poly organizations. We are inviting organizations to participate by hosting a series or helping us put together a variety of these conversations. We are planning one series per quarter, though we are open to offering more as capacity allows. The goal of The Belonging Project is to create space for nonprofits, businesses, student organizations, community members, and subject matter experts to share their work and explore how it connects us as a City and as a community. We are planning to launch this in January 2026, with the first series taking place in February 2026. Please take a look and let us know what questions come up. Feel free to copy, paste, or adjust any of this language as you shape your messaging. Thanks again for your time and collaboration. We really appreciate it and look forward to what is ahead. Matt & Sam Matt Pennon pronouns he/they Diversity, Equity, and Inclusion Manager To help protect your priv acy, Microsoft Office prevented automatic download of this picture from the Internet.City of San Luis Obispo City Administration E mpennon@slocity.org T 805.781.7073 C 805.503.5722 slocity.org Stay connected with the City by signing up for e-notifications 191 From:Seth Herschel Murawsky <shmuraws@calpoly.edu> Sent:Monday, December 22, 2025 1:51 PM To:Pennon, Matt Subject:RE: ODEI & Cal Poly Greek Life - Luna New Year & The Belonging Project To help protect your privacy, Microsoft Office prevented automatic download of this picture from the Internet.heart Seth Herschel Murawsky reacted to your message: From: Pennon, Matt <mpennon@slocity.org> Sent: Monday, December 22, 2025 9:19:07 PM To: Elizabeth Aiello-Coppola <eaielloc@calpoly.edu>; Seth Herschel Murawsky <shmuraws@calpoly.edu> Cc: Vethavanam, Samantha <SVethava@slocity.org> Subject: Re: ODEI & Cal Poly Greek Life - Luna New Year & The Belonging Project Yup, that works for us! Thank you all for your help on this and can't wait to see what we can make happen! Matt Pennon pronouns he/they Diversity, Equity, and Inclusion Manager To help protect your priv acy, Microsoft Office prevented automatic download of this picture from the Internet.City of San Luis Obispo City Administration E mpennon@slocity.org T 805.781.7073 C 805.503.5722 slocity.org Stay connected with the City by signing up for e-notifications From: Elizabeth Aiello-Coppola <eaielloc@calpoly.edu> Sent: Monday, December 22, 2025 12:42 PM To: Pennon, Matt <mpennon@slocity.org>; Seth Herschel Murawsky <shmuraws@calpoly.edu> Cc: Vethavanam, Samantha <SVethava@slocity.org> Subject: Re: ODEI & Cal Poly Greek Life - Luna New Year & The Belonging Project Hi Matt, Thank you for getting back to us! I messed up and actually Panhellenic and the Interfraternity Council both meet on Thursdays. Is there any way you could go speak with the Interfraternity Council on Thursday, January 8th, and then come to Panhellenic Council that next Thursday, January 15th? IFC meets in the University Union (bldg 65), room 220. And Panhellenic meets in Baker Hall (bldg 180), room 101. Best, 192 Elizabeth Aiello-Coppola, M.A. pronouns she/her/hers Assistant Director, Fraternity & Sorority Life Leadership & Service | Student Affairs Cal Poly | San Luis Obispo, CA 93407 | 805-756-7263 Schedule a meeting with me From: Pennon, Matt <mpennon@slocity.org> Date: Monday, December 22, 2025 at 10:39 AM To: Elizabeth Aiello-Coppola <eaielloc@calpoly.edu>, Seth Herschel Murawsky <shmuraws@calpoly.edu> Cc: Vethavanam, Samantha <SVethava@slocity.org> Subject: Re: ODEI & Cal Poly Greek Life - Luna New Year & The Belonging Project Good morning, Elizabeth, Here are some dates that would work for us: United Sorority & Fraternity Council (cultural-interest fraternities and sororities): they meet every other Monday starting January 5th at 7:00pm. - January 19th (Matt & Sam) Interfraternity Council (large, all men's fraternities): they meet every Thursday at 11:10am starting Thursday, January 8th. - January 8th (Matt) Panhellenic Council (large, all women’s sororities): they meet every Tuesday at 11:10am starting Tuesday, January 6th. - January 6th (Sam) Do you mind letting us know the location of where they all meet? Thank you! Matt Pennon pronouns he/they Diversity, Equity, and Inclusion Manager To help protect your priv acy, Microsoft Office prevented automatic download of this picture from the Internet.City of San Luis Obispo City Administration E mpennon@slocity.org T 805.781.7073 C 805.503.5722 slocity.org Stay connected with the City by signing up for e-notifications From: Elizabeth Aiello-Coppola <eaielloc@calpoly.edu> Sent: Friday, December 19, 2025 5:01 PM To: Pennon, Matt <mpennon@slocity.org>; Seth Herschel Murawsky <shmuraws@calpoly.edu> Cc: Vethavanam, Samantha <SVethava@slocity.org> Subject: Re: ODEI & Cal Poly Greek Life - Luna New Year & The Belonging Project 193 Yes absolutely! Elizabeth Aiello-Coppola, M.A. pronouns she/her/hers Assistant Director, Fraternity & Sorority Life Leadership & Service | Student Affairs Cal Poly | San Luis Obispo, CA 93407 | 805-756-7263 The linked image cannot be displayed. The file may have been moved, renamed, or deleted. Verify that the link points to the correct file and location. Schedule a meeting with me From: Pennon, Matt <mpennon@slocity.org> Sent: Friday, December 19, 2025 3:41:05 PM To: Elizabeth Aiello-Coppola <eaielloc@calpoly.edu>; Seth Herschel Murawsky <shmuraws@calpoly.edu> Cc: Vethavanam, Samantha <SVethava@slocity.org> Subject: Re: ODEI & Cal Poly Greek Life - Luna New Year & The Belonging Project Gotcha, can I let you know on Monday? I just want to look over our schedules to see what would work best. Matt Pennon pronouns he/they Diversity, Equity, and Inclusion Manager To help protect your priv acy, Microsoft Office prevented automatic download of this picture from the Internet.City of San Luis Obispo City Administration E mpennon@slocity.org T 805.781.7073 C 805.503.5722 slocity.org To help protect your privacy, Microsoft Of… To help protect your privacy, Microsoft Of… To help protect your privacy, Microsoft Of… To help protect your privacy, Microsoft Of… To help protect your privacy, Microsoft Of… Stay connected with the City by signing up for e-notifications From: Elizabeth Aiello-Coppola <eaielloc@calpoly.edu> Sent: Friday, December 19, 2025 3:39 PM To: Pennon, Matt <mpennon@slocity.org>; Seth Herschel Murawsky <shmuraws@calpoly.edu> Cc: Vethavanam, Samantha <SVethava@slocity.org> Subject: Re: ODEI & Cal Poly Greek Life - Luna New Year & The Belonging Project Absolutely! Sorry for the miscommunication - you can absolutely attend all 3, I was asking which dates next quarter worked for you! They all start that week of January 5th, but if you want to get in front of them a little bit later, that works too! Just let me know which dates work for all 3 councils :) Elizabeth Aiello-Coppola, M.A. pronouns she/her/hers Assistant Director, Fraternity & Sorority Life Leadership & Service | Student Affairs Cal Poly | San Luis Obispo, CA 93407 | 805-756-7263 The linked image cannot be displayed. The file may have been moved, renamed, or deleted. Verify that the link points to the correct file and location. Schedule a meeting with me 194 From: Pennon, Matt <mpennon@slocity.org> Sent: Friday, December 19, 2025 3:29:20 PM To: Elizabeth Aiello-Coppola <eaielloc@calpoly.edu>; Seth Herschel Murawsky <shmuraws@calpoly.edu> Cc: Vethavanam, Samantha <SVethava@slocity.org> Subject: Re: ODEI & Cal Poly Greek Life - Luna New Year & The Belonging Project Elizabeth, Glad this week is at an end, and the weekend is here! As for those meeting would it be possible to attend all three just to get the conversations/introductions started? Happy Holidays to you both too!! Matt Pennon pronouns he/they Diversity, Equity, and Inclusion Manager To help protect your priv acy, Microsoft Office prevented automatic download of this picture from the Internet.City of San Luis Obispo City Administration E mpennon@slocity.org T 805.781.7073 C 805.503.5722 slocity.org To help protect your privacy, Microsoft Of… To help protect your privacy, Microsoft Of… To help protect your privacy, Microsoft Of… To help protect your privacy, Microsoft Of… To help protect your privacy, Microsoft Of… Stay connected with the City by signing up for e-notifications From: Elizabeth Aiello-Coppola <eaielloc@calpoly.edu> Sent: Friday, December 19, 2025 1:23 PM To: Pennon, Matt <mpennon@slocity.org>; Seth Herschel Murawsky <shmuraws@calpoly.edu> Cc: Vethavanam, Samantha <SVethava@slocity.org> Subject: Re: ODEI & Cal Poly Greek Life - Luna New Year & The Belonging Project Hi Matt, I hope you’ve had a great week! Thank you for sending all of this over. I will have Seth connect with our two Asian-interest sororities to hopefully get you all some volunteers! We will also take a look at the information about the Belonging Project and let you know if we have any questions. I know we had talked about you coming into our General Council meetings for each of our three councils. They meet weekly starting the week of January 5th. Please let us know which dates you’ll be able to attend! Typically we have people come in and talk to the chapter representatives for about 5-10 minutes. United Sorority & Fraternity Council (cultural-interest fraternities and sororities): they meet every other Monday starting January 5th at 7:00pm. Interfraternity Council (large, all men's fraternities): they meet every Thursday at 11:10am starting Thursday, January 8th. Panhellenic Council (large, all women’s sororities): they meet every Tuesday at 11:10am starting Tuesday, January 6th. 195 Let us know what dates work for you to come in and chat with our students, and we will get you scheduled. Have a great weekend, and Happy Holidays! Best, Elizabeth Aiello-Coppola, M.A. pronouns she/her/hers Assistant Director, Fraternity & Sorority Life Leadership & Service | Student Affairs Cal Poly | San Luis Obispo, CA 93407 | 805-756-7263 Schedule a meeting with me From: Pennon, Matt <mpennon@slocity.org> Date: Monday, December 15, 2025 at 10:18 AM To: Elizabeth Aiello-Coppola <eaielloc@calpoly.edu>, Seth Herschel Murawsky <shmuraws@calpoly.edu> Cc: Vethavanam, Samantha <SVethava@slocity.org> Subject: ODEI & Cal Poly Greek Life - Luna New Year & The Belonging Project Elizabeth and Seth, We are both really glad we were able to connect with you and are excited about what feels like the start of a great working relationship. Thank you again for the time and openness you shared with us. As promised, we wanted to follow up with more information on Lunar New Year and The Belonging Project, and where we see opportunities to partner. Our first priority is Lunar New Year, taking place on Thursday, February 19 from 6:00 to 8:30 pm at Mission Plaza, in collaboration with the Farmers Market. We would love your help sharing this event with the fraternities and sororities you work with on campus, and inviting them to attend. More specifically, we would really like to invite the two Asian sororities to partner with us in supporting the event. There are three areas where we could use support:  Setup from 3:30 to 5:30 pm - Support with managing vendors and booth placement.  During the event from 5:30 to 7:30 pm - Help with monitoring barriers on all three sides of the event and providing information to attendees about the event and parking options.  Clean up from 7:30 to 9:30 pm - Assisting vendors with packing up and helping ensure Mission Plaza is cleared of waste or leftover materials. Ideally, we would love to have three groups, one for each time frame, with a minimum of five to six people per group. We would also be happy to offer participating groups a booth space to share information about their organization. If there is interest, they can reach out directly to me or to Sam so we can connect and share more details about the event and our needs. 196 Looking ahead to The Belonging Project, we would love your support in sharing this opportunity more broadly with Cal Poly organizations. We are inviting organizations to participate by hosting a series or helping us put together a variety of these conversations. We are planning one series per quarter, though we are open to offering more as capacity allows. The goal of The Belonging Project is to create space for nonprofits, businesses, student organizations, community members, and subject matter experts to share their work and explore how it connects us as a City and as a community. We are planning to launch this in January 2026, with the first series taking place in February 2026. Please take a look and let us know what questions come up. Feel free to copy, paste, or adjust any of this language as you shape your messaging. Thanks again for your time and collaboration. We really appreciate it and look forward to what is ahead. Matt & Sam Matt Pennon pronouns he/they Diversity, Equity, and Inclusion Manager To help protect your priv acy, Microsoft Office prevented automatic download of this picture from the Internet.City of San Luis Obispo City Administration E mpennon@slocity.org T 805.781.7073 C 805.503.5722 slocity.org Stay connected with the City by signing up for e-notifications 197 From:Seth Herschel Murawsky <shmuraws@calpoly.edu> Sent:Monday, December 22, 2025 1:01 PM To:Elizabeth Aiello-Coppola; Pennon, Matt Cc:Vethavanam, Samantha Subject:Re: ODEI & Cal Poly Greek Life - Luna New Year & The Belonging Project Hi Matt, The United Sorority & Fraternity Council meets in the University Union in Room 220, which is the large conference space closest to the Mustang Statue. Looking forward to having you all there! Best, Seth Murawsky, MEd pronouns he/him/his Why Do Pronouns Matter? Equity & Inclusion Lead Coordinator, Fraternity & Sorority Life Leadership & Service | Student Affairs Cal Poly | San Luis Obispo, CA 93407 | 805-756-7267 To help protect your priv acy, Microsoft Office prevented automatic download of this picture from the Internet.signature_1034066026 Book a meeting with me here! From: Elizabeth Aiello-Coppola <eaielloc@calpoly.edu> Sent: Monday, December 22, 2025 12:42:02 PM To: Pennon, Matt <mpennon@slocity.org>; Seth Herschel Murawsky <shmuraws@calpoly.edu> Cc: Vethavanam, Samantha <SVethava@slocity.org> Subject: Re: ODEI & Cal Poly Greek Life - Luna New Year & The Belonging Project Hi Matt, Thank you for getting back to us! I messed up and actually Panhellenic and the Interfraternity Council both meet on Thursdays. Is there any way you could go speak with the Interfraternity Council on Thursday, January 8th, and then come to Panhellenic Council that next Thursday, January 15th? IFC meets in the University Union (bldg 65), room 220. And Panhellenic meets in Baker Hall (bldg 180), room 101. Best, Elizabeth Aiello-Coppola, M.A. pronouns she/her/hers Assistant Director, Fraternity & Sorority Life Leadership & Service | Student Affairs Cal Poly | San Luis Obispo, CA 93407 | 805-756-7263 Schedule a meeting with me 198 From: Pennon, Matt <mpennon@slocity.org> Date: Monday, December 22, 2025 at 10:39 AM To: Elizabeth Aiello-Coppola <eaielloc@calpoly.edu>, Seth Herschel Murawsky <shmuraws@calpoly.edu> Cc: Vethavanam, Samantha <SVethava@slocity.org> Subject: Re: ODEI & Cal Poly Greek Life - Luna New Year & The Belonging Project Good morning, Elizabeth, Here are some dates that would work for us: United Sorority & Fraternity Council (cultural-interest fraternities and sororities): they meet every other Monday starting January 5th at 7:00pm. - January 19th (Matt & Sam) Interfraternity Council (large, all men's fraternities): they meet every Thursday at 11:10am starting Thursday, January 8th. - January 8th (Matt) Panhellenic Council (large, all women’s sororities): they meet every Tuesday at 11:10am starting Tuesday, January 6th. - January 6th (Sam) Do you mind letting us know the location of where they all meet? Thank you! Matt Pennon pronouns he/they Diversity, Equity, and Inclusion Manager To help protect your priv acy, Microsoft Office prevented automatic download of this picture from the Internet.City of San Luis Obispo City Administration E mpennon@slocity.org T 805.781.7073 C 805.503.5722 slocity.org Stay connected with the City by signing up for e-notifications From: Elizabeth Aiello-Coppola <eaielloc@calpoly.edu> Sent: Friday, December 19, 2025 5:01 PM To: Pennon, Matt <mpennon@slocity.org>; Seth Herschel Murawsky <shmuraws@calpoly.edu> Cc: Vethavanam, Samantha <SVethava@slocity.org> Subject: Re: ODEI & Cal Poly Greek Life - Luna New Year & The Belonging Project Yes absolutely! Elizabeth Aiello-Coppola, M.A. pronouns she/her/hers Assistant Director, Fraternity & Sorority Life Leadership & Service | Student Affairs Cal Poly | San Luis Obispo, CA 93407 | 805-756-7263 The linked image cannot be displayed. The file may have been moved, renamed, or deleted. Verify that the link points to the correct file and location. 199 Schedule a meeting with me From: Pennon, Matt <mpennon@slocity.org> Sent: Friday, December 19, 2025 3:41:05 PM To: Elizabeth Aiello-Coppola <eaielloc@calpoly.edu>; Seth Herschel Murawsky <shmuraws@calpoly.edu> Cc: Vethavanam, Samantha <SVethava@slocity.org> Subject: Re: ODEI & Cal Poly Greek Life - Luna New Year & The Belonging Project Gotcha, can I let you know on Monday? I just want to look over our schedules to see what would work best. Matt Pennon pronouns he/they Diversity, Equity, and Inclusion Manager To help protect your priv acy, Microsoft Office prevented automatic download of this picture from the Internet.City of San Luis Obispo City Administration E mpennon@slocity.org T 805.781.7073 C 805.503.5722 slocity.org To help protect your privacy, Microsoft Of… To help protect your privacy, Microsoft Of… To help protect your privacy, Microsoft Of… To help protect your privacy, Microsoft Of… To help protect your privacy, Microsoft Of… Stay connected with the City by signing up for e-notifications From: Elizabeth Aiello-Coppola <eaielloc@calpoly.edu> Sent: Friday, December 19, 2025 3:39 PM To: Pennon, Matt <mpennon@slocity.org>; Seth Herschel Murawsky <shmuraws@calpoly.edu> Cc: Vethavanam, Samantha <SVethava@slocity.org> Subject: Re: ODEI & Cal Poly Greek Life - Luna New Year & The Belonging Project Absolutely! Sorry for the miscommunication - you can absolutely attend all 3, I was asking which dates next quarter worked for you! They all start that week of January 5th, but if you want to get in front of them a little bit later, that works too! Just let me know which dates work for all 3 councils :) Elizabeth Aiello-Coppola, M.A. pronouns she/her/hers Assistant Director, Fraternity & Sorority Life Leadership & Service | Student Affairs Cal Poly | San Luis Obispo, CA 93407 | 805-756-7263 The linked image cannot be displayed. The file may have been moved, renamed, or deleted. Verify that the link points to the correct file and location. Schedule a meeting with me From: Pennon, Matt <mpennon@slocity.org> Sent: Friday, December 19, 2025 3:29:20 PM To: Elizabeth Aiello-Coppola <eaielloc@calpoly.edu>; Seth Herschel Murawsky <shmuraws@calpoly.edu> Cc: Vethavanam, Samantha <SVethava@slocity.org> Subject: Re: ODEI & Cal Poly Greek Life - Luna New Year & The Belonging Project Elizabeth, Glad this week is at an end, and the weekend is here! As for those meeting would it be possible to attend all three just to get the conversations/introductions started? 200 Happy Holidays to you both too!! Matt Pennon pronouns he/they Diversity, Equity, and Inclusion Manager To help protect your priv acy, Microsoft Office prevented automatic download of this picture from the Internet.City of San Luis Obispo City Administration E mpennon@slocity.org T 805.781.7073 C 805.503.5722 slocity.org To help protect your privacy, Microsoft Of… To help protect your privacy, Microsoft Of… To help protect your privacy, Microsoft Of… To help protect your privacy, Microsoft Of… To help protect your privacy, Microsoft Of… Stay connected with the City by signing up for e-notifications From: Elizabeth Aiello-Coppola <eaielloc@calpoly.edu> Sent: Friday, December 19, 2025 1:23 PM To: Pennon, Matt <mpennon@slocity.org>; Seth Herschel Murawsky <shmuraws@calpoly.edu> Cc: Vethavanam, Samantha <SVethava@slocity.org> Subject: Re: ODEI & Cal Poly Greek Life - Luna New Year & The Belonging Project Hi Matt, I hope you’ve had a great week! Thank you for sending all of this over. I will have Seth connect with our two Asian-interest sororities to hopefully get you all some volunteers! We will also take a look at the information about the Belonging Project and let you know if we have any questions. I know we had talked about you coming into our General Council meetings for each of our three councils. They meet weekly starting the week of January 5th. Please let us know which dates you’ll be able to attend! Typically we have people come in and talk to the chapter representatives for about 5-10 minutes. United Sorority & Fraternity Council (cultural-interest fraternities and sororities): they meet every other Monday starting January 5th at 7:00pm. Interfraternity Council (large, all men's fraternities): they meet every Thursday at 11:10am starting Thursday, January 8th. Panhellenic Council (large, all women’s sororities): they meet every Tuesday at 11:10am starting Tuesday, January 6th. Let us know what dates work for you to come in and chat with our students, and we will get you scheduled. Have a great weekend, and Happy Holidays! Best, Elizabeth Aiello-Coppola, M.A. pronouns she/her/hers Assistant Director, Fraternity & Sorority Life 201 Leadership & Service | Student Affairs Cal Poly | San Luis Obispo, CA 93407 | 805-756-7263 Schedule a meeting with me From: Pennon, Matt <mpennon@slocity.org> Date: Monday, December 15, 2025 at 10:18 AM To: Elizabeth Aiello-Coppola <eaielloc@calpoly.edu>, Seth Herschel Murawsky <shmuraws@calpoly.edu> Cc: Vethavanam, Samantha <SVethava@slocity.org> Subject: ODEI & Cal Poly Greek Life - Luna New Year & The Belonging Project Elizabeth and Seth, We are both really glad we were able to connect with you and are excited about what feels like the start of a great working relationship. Thank you again for the time and openness you shared with us. As promised, we wanted to follow up with more information on Lunar New Year and The Belonging Project, and where we see opportunities to partner. Our first priority is Lunar New Year, taking place on Thursday, February 19 from 6:00 to 8:30 pm at Mission Plaza, in collaboration with the Farmers Market. We would love your help sharing this event with the fraternities and sororities you work with on campus, and inviting them to attend. More specifically, we would really like to invite the two Asian sororities to partner with us in supporting the event. There are three areas where we could use support:  Setup from 3:30 to 5:30 pm - Support with managing vendors and booth placement.  During the event from 5:30 to 7:30 pm - Help with monitoring barriers on all three sides of the event and providing information to attendees about the event and parking options.  Clean up from 7:30 to 9:30 pm - Assisting vendors with packing up and helping ensure Mission Plaza is cleared of waste or leftover materials. Ideally, we would love to have three groups, one for each time frame, with a minimum of five to six people per group. We would also be happy to offer participating groups a booth space to share information about their organization. If there is interest, they can reach out directly to me or to Sam so we can connect and share more details about the event and our needs. Looking ahead to The Belonging Project, we would love your support in sharing this opportunity more broadly with Cal Poly organizations. We are inviting organizations to participate by hosting a series or helping us put together a variety of these conversations. We are planning one series per quarter, though we are open to offering more as capacity allows. The goal of The Belonging Project is to create space for nonprofits, businesses, student organizations, community members, and subject matter experts to share their work and explore how it connects us as a City and as a community. We are planning to launch this in January 2026, with the first series taking place in February 2026. 202 Please take a look and let us know what questions come up. Feel free to copy, paste, or adjust any of this language as you shape your messaging. Thanks again for your time and collaboration. We really appreciate it and look forward to what is ahead. Matt & Sam Matt Pennon pronouns he/they Diversity, Equity, and Inclusion Manager To help protect your priv acy, Microsoft Office prevented automatic download of this picture from the Internet.City of San Luis Obispo City Administration E mpennon@slocity.org T 805.781.7073 C 805.503.5722 slocity.org To help protect your privacy, Microsoft Of… To help protect your privacy, Microsoft Of… To help protect your privacy, Microsoft Of… To help protect your privacy, Microsoft Of… To help protect your privacy, Microsoft Of… Stay connected with the City by signing up for e-notifications 203 From:Elizabeth Aiello-Coppola <eaielloc@calpoly.edu> Sent:Monday, December 22, 2025 12:42 PM To:Pennon, Matt; Seth Herschel Murawsky Cc:Vethavanam, Samantha Subject:Re: ODEI & Cal Poly Greek Life - Luna New Year & The Belonging Project Hi Matt, Thank you for getting back to us! I messed up and actually Panhellenic and the Interfraternity Council both meet on Thursdays. Is there any way you could go speak with the Interfraternity Council on Thursday, January 8th, and then come to Panhellenic Council that next Thursday, January 15th? IFC meets in the University Union (bldg 65), room 220. And Panhellenic meets in Baker Hall (bldg 180), room 101. Best, Elizabeth Aiello-Coppola, M.A. pronouns she/her/hers Assistant Director, Fraternity & Sorority Life Leadership & Service | Student Affairs Cal Poly | San Luis Obispo, CA 93407 | 805-756-7263 Schedule a meeting with me From: Pennon, Matt <mpennon@slocity.org> Date: Monday, December 22, 2025 at 10:39 AM To: Elizabeth Aiello-Coppola <eaielloc@calpoly.edu>, Seth Herschel Murawsky <shmuraws@calpoly.edu> Cc: Vethavanam, Samantha <SVethava@slocity.org> Subject: Re: ODEI & Cal Poly Greek Life - Luna New Year & The Belonging Project Good morning, Elizabeth, Here are some dates that would work for us: United Sorority & Fraternity Council (cultural-interest fraternities and sororities): they meet every other Monday starting January 5th at 7:00pm. - January 19th (Matt & Sam) Interfraternity Council (large, all men's fraternities): they meet every Thursday at 11:10am starting Thursday, January 8th. - January 8th (Matt) Panhellenic Council (large, all women’s sororities): they meet every Tuesday at 11:10am starting Tuesday, January 6th. - January 6th (Sam) Do you mind letting us know the location of where they all meet? Thank you! 204 Matt Pennon pronouns he/they Diversity, Equity, and Inclusion Manager To help protect your priv acy, Microsoft Office prevented automatic download of this picture from the Internet.City of San Luis Obispo City Administration E mpennon@slocity.org T 805.781.7073 C 805.503.5722 slocity.org Stay connected with the City by signing up for e-notifications From: Elizabeth Aiello-Coppola <eaielloc@calpoly.edu> Sent: Friday, December 19, 2025 5:01 PM To: Pennon, Matt <mpennon@slocity.org>; Seth Herschel Murawsky <shmuraws@calpoly.edu> Cc: Vethavanam, Samantha <SVethava@slocity.org> Subject: Re: ODEI & Cal Poly Greek Life - Luna New Year & The Belonging Project Yes absolutely! Elizabeth Aiello-Coppola, M.A. pronouns she/her/hers Assistant Director, Fraternity & Sorority Life Leadership & Service | Student Affairs Cal Poly | San Luis Obispo, CA 93407 | 805-756-7263 The linked image cannot be displayed. The file may have been moved, renamed, or deleted. Verify that the link points to the correct file and location. Schedule a meeting with me From: Pennon, Matt <mpennon@slocity.org> Sent: Friday, December 19, 2025 3:41:05 PM To: Elizabeth Aiello-Coppola <eaielloc@calpoly.edu>; Seth Herschel Murawsky <shmuraws@calpoly.edu> Cc: Vethavanam, Samantha <SVethava@slocity.org> Subject: Re: ODEI & Cal Poly Greek Life - Luna New Year & The Belonging Project Gotcha, can I let you know on Monday? I just want to look over our schedules to see what would work best. Matt Pennon pronouns he/they Diversity, Equity, and Inclusion Manager To help protect your priv acy, Microsoft Office prevented automatic download of this picture from the Internet.City of San Luis Obispo City Administration E mpennon@slocity.org T 805.781.7073 C 805.503.5722 slocity.org Stay connected with the City by signing up for e-notifications 205 From: Elizabeth Aiello-Coppola <eaielloc@calpoly.edu> Sent: Friday, December 19, 2025 3:39 PM To: Pennon, Matt <mpennon@slocity.org>; Seth Herschel Murawsky <shmuraws@calpoly.edu> Cc: Vethavanam, Samantha <SVethava@slocity.org> Subject: Re: ODEI & Cal Poly Greek Life - Luna New Year & The Belonging Project Absolutely! Sorry for the miscommunication - you can absolutely attend all 3, I was asking which dates next quarter worked for you! They all start that week of January 5th, but if you want to get in front of them a little bit later, that works too! Just let me know which dates work for all 3 councils :) Elizabeth Aiello-Coppola, M.A. pronouns she/her/hers Assistant Director, Fraternity & Sorority Life Leadership & Service | Student Affairs Cal Poly | San Luis Obispo, CA 93407 | 805-756-7263 The linked image cannot be displayed. The file may have been moved, renamed, or deleted. Verify that the link points to the correct file and location. Schedule a meeting with me From: Pennon, Matt <mpennon@slocity.org> Sent: Friday, December 19, 2025 3:29:20 PM To: Elizabeth Aiello-Coppola <eaielloc@calpoly.edu>; Seth Herschel Murawsky <shmuraws@calpoly.edu> Cc: Vethavanam, Samantha <SVethava@slocity.org> Subject: Re: ODEI & Cal Poly Greek Life - Luna New Year & The Belonging Project Elizabeth, Glad this week is at an end, and the weekend is here! As for those meeting would it be possible to attend all three just to get the conversations/introductions started? Happy Holidays to you both too!! Matt Pennon pronouns he/they Diversity, Equity, and Inclusion Manager To help protect your priv acy, Microsoft Office prevented automatic download of this picture from the Internet.City of San Luis Obispo City Administration E mpennon@slocity.org T 805.781.7073 C 805.503.5722 slocity.org To help protect your privacy, Micr osof t Of… To help protect your privacy, Micr osof t Of… To help protect your privacy, Micr osof t Of… To help protect your privacy, Micr osof t Of… To help protect your privacy, Micr osof t Of… Stay connected with the City by signing up for e-notifications From: Elizabeth Aiello-Coppola <eaielloc@calpoly.edu> Sent: Friday, December 19, 2025 1:23 PM To: Pennon, Matt <mpennon@slocity.org>; Seth Herschel Murawsky <shmuraws@calpoly.edu> Cc: Vethavanam, Samantha <SVethava@slocity.org> Subject: Re: ODEI & Cal Poly Greek Life - Luna New Year & The Belonging Project 206 Hi Matt, I hope you’ve had a great week! Thank you for sending all of this over. I will have Seth connect with our two Asian-interest sororities to hopefully get you all some volunteers! We will also take a look at the information about the Belonging Project and let you know if we have any questions. I know we had talked about you coming into our General Council meetings for each of our three councils. They meet weekly starting the week of January 5th. Please let us know which dates you’ll be able to attend! Typically we have people come in and talk to the chapter representatives for about 5-10 minutes. United Sorority & Fraternity Council (cultural-interest fraternities and sororities): they meet every other Monday starting January 5th at 7:00pm. Interfraternity Council (large, all men's fraternities): they meet every Thursday at 11:10am starting Thursday, January 8th. Panhellenic Council (large, all women’s sororities): they meet every Tuesday at 11:10am starting Tuesday, January 6th. Let us know what dates work for you to come in and chat with our students, and we will get you scheduled. Have a great weekend, and Happy Holidays! Best, Elizabeth Aiello-Coppola, M.A. pronouns she/her/hers Assistant Director, Fraternity & Sorority Life Leadership & Service | Student Affairs Cal Poly | San Luis Obispo, CA 93407 | 805-756-7263 Schedule a meeting with me From: Pennon, Matt <mpennon@slocity.org> Date: Monday, December 15, 2025 at 10:18 AM To: Elizabeth Aiello-Coppola <eaielloc@calpoly.edu>, Seth Herschel Murawsky <shmuraws@calpoly.edu> Cc: Vethavanam, Samantha <SVethava@slocity.org> Subject: ODEI & Cal Poly Greek Life - Luna New Year & The Belonging Project Elizabeth and Seth, We are both really glad we were able to connect with you and are excited about what feels like the start of a great working relationship. Thank you again for the time and openness you shared with us. As promised, we wanted to follow up with more information on Lunar New Year and The Belonging Project, and where we see opportunities to partner. Our first priority is Lunar New Year, taking place on Thursday, February 19 from 6:00 to 8:30 pm at Mission Plaza, in collaboration with the Farmers Market. We would love your help sharing this event with the fraternities and sororities you work with on campus, and inviting them to attend. 207 More specifically, we would really like to invite the two Asian sororities to partner with us in supporting the event. There are three areas where we could use support:  Setup from 3:30 to 5:30 pm - Support with managing vendors and booth placement.  During the event from 5:30 to 7:30 pm - Help with monitoring barriers on all three sides of the event and providing information to attendees about the event and parking options.  Clean up from 7:30 to 9:30 pm - Assisting vendors with packing up and helping ensure Mission Plaza is cleared of waste or leftover materials. Ideally, we would love to have three groups, one for each time frame, with a minimum of five to six people per group. We would also be happy to offer participating groups a booth space to share information about their organization. If there is interest, they can reach out directly to me or to Sam so we can connect and share more details about the event and our needs. Looking ahead to The Belonging Project, we would love your support in sharing this opportunity more broadly with Cal Poly organizations. We are inviting organizations to participate by hosting a series or helping us put together a variety of these conversations. We are planning one series per quarter, though we are open to offering more as capacity allows. The goal of The Belonging Project is to create space for nonprofits, businesses, student organizations, community members, and subject matter experts to share their work and explore how it connects us as a City and as a community. We are planning to launch this in January 2026, with the first series taking place in February 2026. Please take a look and let us know what questions come up. Feel free to copy, paste, or adjust any of this language as you shape your messaging. Thanks again for your time and collaboration. We really appreciate it and look forward to what is ahead. Matt & Sam Matt Pennon pronouns he/they Diversity, Equity, and Inclusion Manager To help protect your priv acy, Microsoft Office prevented automatic download of this picture from the Internet. City of San Luis Obispo City Administration E mpennon@slocity.org T 805.781.7073 C 805.503.5722 slocity.org To help protect your privacy, Microsoft Of… To help protect your privacy, Microsoft Of… To help protect your privacy, Microsoft Of… To help protect your privacy, Microsoft Of… To help protect your privacy, Microsoft Of… Stay connected with the City by signing up for e-notifications 208 From:Pennon, Matt Sent:Monday, December 22, 2025 12:27 PM To:Seth Herschel Murawsky; Elizabeth Aiello-Coppola Cc:Vethavanam, Samantha Subject:Re: ODEI & Cal Poly Greek Life - Luna New Year & The Belonging Project Sounds like a plan. I have it on our calendars. Can you let me know where the meeting is held so we can show up to the right place please Get Outlook for iOS From: Seth Herschel Murawsky <shmuraws@calpoly.edu> Sent: Monday, December 22, 2025 12:04:45 PM To: Pennon, Matt <mpennon@slocity.org>; Elizabeth Aiello-Coppola <eaielloc@calpoly.edu> Cc: Vethavanam, Samantha <SVethava@slocity.org> Subject: Re: ODEI & Cal Poly Greek Life - Luna New Year & The Belonging Project The 5th works great for us! Thank you for making the time. Best, Seth Murawsky, MEd pronouns he/him/his Why Do Pronouns Matter? Equity & Inclusion Lead Coordinator, Fraternity & Sorority Life Leadership & Service | Student Affairs Cal Poly | San Luis Obispo, CA 93407 | 805-756-7267 Book a meeting with me here! From: Pennon, Matt <mpennon@slocity.org> Sent: Monday, December 22, 2025 11:23:25 AM To: Seth Herschel Murawsky <shmuraws@calpoly.edu>; Elizabeth Aiello-Coppola <eaielloc@calpoly.edu> Cc: Vethavanam, Samantha <SVethava@slocity.org> Subject: Re: ODEI & Cal Poly Greek Life - Luna New Year & The Belonging Project That is my bad and we will be off that day too! We can make the 5th work for our schedules. Let me know. Matt Pennon pronouns he/they Diversity, Equity, and Inclusion Manager City Administration E mpennon@slocity.org T 805.781.7073 C 805.503.5722 slocity.org 209 Stay connected with the City by signing up for e-notifications From: Seth Herschel Murawsky <shmuraws@calpoly.edu> Sent: Monday, December 22, 2025 11:21 AM To: Pennon, Matt <mpennon@slocity.org>; Elizabeth Aiello-Coppola <eaielloc@calpoly.edu> Cc: Vethavanam, Samantha <SVethava@slocity.org> Subject: Re: ODEI & Cal Poly Greek Life - Luna New Year & The Belonging Project Hi y’all, So sorry for the potential confusion. With USFC, they will not be having a meeting on the 19th because that is Martin Luther King Jr. Day. That being said, the 5th would work well! I am trying to get folks to meet on the 12th too, but I will let you know they decide to do that! The decision is ultimately up to the students. Sorry for the extra scheduling piece. Best, Seth Murawsky, MEd pronouns he/him/his Why Do Pronouns Matter? Equity & Inclusion Lead Coordinator, Fraternity & Sorority Life Leadership & Service | Student Affairs Cal Poly | San Luis Obispo, CA 93407 | 805-756-7267 Book a meeting with me here! From: Pennon, Matt <mpennon@slocity.org> Sent: Monday, December 22, 2025 10:38:59 AM To: Elizabeth Aiello-Coppola <eaielloc@calpoly.edu>; Seth Herschel Murawsky <shmuraws@calpoly.edu> Cc: Vethavanam, Samantha <SVethava@slocity.org> Subject: Re: ODEI & Cal Poly Greek Life - Luna New Year & The Belonging Project Good morning, Elizabeth, Here are some dates that would work for us: United Sorority & Fraternity Council (cultural-interest fraternities and sororities): they meet every other Monday starting January 5th at 7:00pm. - January 19th (Matt & Sam) Interfraternity Council (large, all men's fraternities): they meet every Thursday at 11:10am starting Thursday, January 8th. - January 8th (Matt) Panhellenic Council (large, all women’s sororities): they meet every Tuesday at 11:10am starting Tuesday, January 6th. - January 6th (Sam) Do you mind letting us know the location of where they all meet? Thank you! Matt Pennon pronouns he/they Diversity, Equity, and Inclusion Manager 210 City Administration E mpennon@slocity.org T 805.781.7073 C 805.503.5722 slocity.org Stay connected with the City by signing up for e-notifications From: Elizabeth Aiello-Coppola <eaielloc@calpoly.edu> Sent: Friday, December 19, 2025 5:01 PM To: Pennon, Matt <mpennon@slocity.org>; Seth Herschel Murawsky <shmuraws@calpoly.edu> Cc: Vethavanam, Samantha <SVethava@slocity.org> Subject: Re: ODEI & Cal Poly Greek Life - Luna New Year & The Belonging Project Yes absolutely! Elizabeth Aiello-Coppola, M.A. pronouns she/her/hers Assistant Director, Fraternity & Sorority Life Leadership & Service | Student Affairs Cal Poly | San Luis Obispo, CA 93407 | 805-756-7263 The linked image cannot be displayed. The file may have been moved, renamed, or deleted. Verify that the link points to the correct file and location. Schedule a meeting with me From: Pennon, Matt <mpennon@slocity.org> Sent: Friday, December 19, 2025 3:41:05 PM To: Elizabeth Aiello-Coppola <eaielloc@calpoly.edu>; Seth Herschel Murawsky <shmuraws@calpoly.edu> Cc: Vethavanam, Samantha <SVethava@slocity.org> Subject: Re: ODEI & Cal Poly Greek Life - Luna New Year & The Belonging Project Gotcha, can I let you know on Monday? I just want to look over our schedules to see what would work best. Matt Pennon pronouns he/they Diversity, Equity, and Inclusion Manager City Administration E mpennon@slocity.org T 805.781.7073 C 805.503.5722 slocity.org Stay connected with the City by signing up for e-notifications 211 From: Elizabeth Aiello-Coppola <eaielloc@calpoly.edu> Sent: Friday, December 19, 2025 3:39 PM To: Pennon, Matt <mpennon@slocity.org>; Seth Herschel Murawsky <shmuraws@calpoly.edu> Cc: Vethavanam, Samantha <SVethava@slocity.org> Subject: Re: ODEI & Cal Poly Greek Life - Luna New Year & The Belonging Project Absolutely! Sorry for the miscommunication - you can absolutely attend all 3, I was asking which dates next quarter worked for you! They all start that week of January 5th, but if you want to get in front of them a little bit later, that works too! Just let me know which dates work for all 3 councils :) Elizabeth Aiello-Coppola, M.A. pronouns she/her/hers Assistant Director, Fraternity & Sorority Life Leadership & Service | Student Affairs Cal Poly | San Luis Obispo, CA 93407 | 805-756-7263 The linked image cannot be displayed. The file may have been moved, renamed, or deleted. Verify that the link points to the correct file and location. Schedule a meeting with me From: Pennon, Matt <mpennon@slocity.org> Sent: Friday, December 19, 2025 3:29:20 PM To: Elizabeth Aiello-Coppola <eaielloc@calpoly.edu>; Seth Herschel Murawsky <shmuraws@calpoly.edu> Cc: Vethavanam, Samantha <SVethava@slocity.org> Subject: Re: ODEI & Cal Poly Greek Life - Luna New Year & The Belonging Project Elizabeth, Glad this week is at an end, and the weekend is here! As for those meeting would it be possible to attend all three just to get the conversations/introductions started? Happy Holidays to you both too!! Matt Pennon pronouns he/they Diversity, Equity, and Inclusion Manager City Administration E mpennon@slocity.org T 805.781.7073 C 805.503.5722 slocity.org Stay connected with the City by signing up for e-notifications From: Elizabeth Aiello-Coppola <eaielloc@calpoly.edu> Sent: Friday, December 19, 2025 1:23 PM To: Pennon, Matt <mpennon@slocity.org>; Seth Herschel Murawsky <shmuraws@calpoly.edu> Cc: Vethavanam, Samantha <SVethava@slocity.org> Subject: Re: ODEI & Cal Poly Greek Life - Luna New Year & The Belonging Project Hi Matt, 212 I hope you’ve had a great week! Thank you for sending all of this over. I will have Seth connect with our two Asian-interest sororities to hopefully get you all some volunteers! We will also take a look at the information about the Belonging Project and let you know if we have any questions. I know we had talked about you coming into our General Council meetings for each of our three councils. They meet weekly starting the week of January 5th. Please let us know which dates you’ll be able to attend! Typically we have people come in and talk to the chapter representatives for about 5-10 minutes. United Sorority & Fraternity Council (cultural-interest fraternities and sororities): they meet every other Monday starting January 5th at 7:00pm. Interfraternity Council (large, all men's fraternities): they meet every Thursday at 11:10am starting Thursday, January 8th. Panhellenic Council (large, all women’s sororities): they meet every Tuesday at 11:10am starting Tuesday, January 6th. Let us know what dates work for you to come in and chat with our students, and we will get you scheduled. Have a great weekend, and Happy Holidays! Best, Elizabeth Aiello-Coppola, M.A. pronouns she/her/hers Assistant Director, Fraternity & Sorority Life Leadership & Service | Student Affairs Cal Poly | San Luis Obispo, CA 93407 | 805-756-7263 Schedule a meeting with me From: Pennon, Matt <mpennon@slocity.org> Date: Monday, December 15, 2025 at 10:18 AM To: Elizabeth Aiello-Coppola <eaielloc@calpoly.edu>, Seth Herschel Murawsky <shmuraws@calpoly.edu> Cc: Vethavanam, Samantha <SVethava@slocity.org> Subject: ODEI & Cal Poly Greek Life - Luna New Year & The Belonging Project Elizabeth and Seth, We are both really glad we were able to connect with you and are excited about what feels like the start of a great working relationship. Thank you again for the time and openness you shared with us. As promised, we wanted to follow up with more information on Lunar New Year and The Belonging Project, and where we see opportunities to partner. Our first priority is Lunar New Year, taking place on Thursday, February 19 from 6:00 to 8:30 pm at Mission Plaza, in collaboration with the Farmers Market. We would love your help sharing this event with the fraternities and sororities you work with on campus, and inviting them to attend. More specifically, we would really like to invite the two Asian sororities to partner with us in supporting the event. There are three areas where we could use support: 213  Setup from 3:30 to 5:30 pm - Support with managing vendors and booth placement.  During the event from 5:30 to 7:30 pm - Help with monitoring barriers on all three sides of the event and providing information to attendees about the event and parking options.  Clean up from 7:30 to 9:30 pm - Assisting vendors with packing up and helping ensure Mission Plaza is cleared of waste or leftover materials. Ideally, we would love to have three groups, one for each time frame, with a minimum of five to six people per group. We would also be happy to offer participating groups a booth space to share information about their organization. If there is interest, they can reach out directly to me or to Sam so we can connect and share more details about the event and our needs. Looking ahead to The Belonging Project, we would love your support in sharing this opportunity more broadly with Cal Poly organizations. We are inviting organizations to participate by hosting a series or helping us put together a variety of these conversations. We are planning one series per quarter, though we are open to offering more as capacity allows. The goal of The Belonging Project is to create space for nonprofits, businesses, student organizations, community members, and subject matter experts to share their work and explore how it connects us as a City and as a community. We are planning to launch this in January 2026, with the first series taking place in February 2026. Please take a look and let us know what questions come up. Feel free to copy, paste, or adjust any of this language as you shape your messaging. Thanks again for your time and collaboration. We really appreciate it and look forward to what is ahead. Matt & Sam Matt Pennon pronouns he/they Diversity, Equity, and Inclusion Manager City Administration E mpennon@slocity.org T 805.781.7073 C 805.503.5722 slocity.org Stay connected with the City by signing up for e-notifications 214 From:Wallace, Christine Sent:Monday, December 22, 2025 9:11 AM To:Colin Vaughn Shea Subject:RE: Follow-Up: IFC Chapter President & Executive Board Meeting Copy that, thanks Colin. From: Colin Vaughn Shea <cshea02@calpoly.edu> Sent: Monday, December 22, 2025 9:08 AM To: Wallace, Christine <cwallace@slocity.org> Cc: Neal Raghav Parthasarathy <nrpartha@calpoly.edu> Subject: Re: Follow-Up: IFC Chapter President & Executive Board Meeting Still finalizing the location, I will follow up when I have it confirmed. Colin V. Shea Business Administration, Entrepreneurship Cal Poly, San Luis Obispo, CA (206) 409 8630 | LinkedIn From: Wallace, Christine <cwallace@slocity.org> Sent: Monday, December 22, 2025 10:03:07 AM To: Colin Vaughn Shea <cshea02@calpoly.edu> Cc: Neal Raghav Parthasarathy <nrpartha@calpoly.edu> Subject: RE: Follow-Up: IFC Chapter President & Executive Board Meeting Great, thanks so much for your flexibility. Where is this meeting, UU220? CW From: Colin Vaughn Shea <cshea02@calpoly.edu> Sent: Monday, December 22, 2025 8:52 AM To: Wallace, Christine <cwallace@slocity.org> Cc: Neal Raghav Parthasarathy <nrpartha@calpoly.edu> Subject: Re: Follow-Up: IFC Chapter President & Executive Board Meeting No worries, sounds like fun! Yes, we can adjust and have you come in at 6:45! Thank you! Colin V. Shea Business Administration, Entrepreneurship Cal Poly, San Luis Obispo, CA ( | LinkedIn From: Wallace, Christine <cwallace@slocity.org> Sent: Monday, December 22, 2025 9:50:10 AM To: Colin Vaughn Shea <cshea02@calpoly.edu> 215 Cc: Neal Raghav Parthasarathy <nrpartha@calpoly.edu> Subject: RE: Follow-Up: IFC Chapter President & Executive Board Meeting Morning, Thanks for your patience, I took a week off to hang out in the desert. For January 14th, I have a standing commitment from 5:30 to 6:30 every Wednesday. Is there opportunity for adjustment to the time? I can be there by 6:45, and I will coordinate to bring an officer with me for sure. Thanks! Christine Wallace Police Public Affairs Manager Police Department 1042 Walnut Street, San Luis Obispo, CA 93401-2729 E cwallace@slocity.org T 805.781.7186 slocity.org Stay connected with the City by signing up for e-notifications This e-mail, and any files transmitted with it, are intended only for the person or entity to which it is addressed and may contain confidential, protected, and/or privileged material. Any review, re-transmission, dissemination or other use of, or taking of any action in reliance upon this information by persons or entities other than the intended recipient, is prohibited. If you received this in error, please contact the sender and delete the material from any computer. From: Colin Vaughn Shea <cshea02@calpoly.edu> Sent: Tuesday, December 16, 2025 6:15 PM To: Wallace, Christine <cwallace@slocity.org> Cc: Neal Raghav Parthasarathy <nrpartha@calpoly.edu> Subject: Follow-Up: IFC Chapter President & Executive Board Meeting Hi Christine, I’m following up on our previous conversation regarding the IFC new Chapter President and Executive Board meeting. The meeting is scheduled for January 14 from 6:00–8:00 PM, and based on the current agenda, I have you slated to come in from 6:30–7:00 PM ish. This meeting is designed to set incoming chapter presidents up for success by providing clarity around the rules, codes, and policies in SLO so they can lead their chapters responsibly and effectively. As with past conversations, I anticipate there will be questions from chapter leadership. If their availability allows, I think it would be valuable to have an officer join you to help address any “what if” scenarios that may come up during discussion. 216 Please let me know if this date or time does not work for you, and we can coordinate an alternative opportunity for you to connect with the new fraternity leadership. Thank you again, and I appreciate your continued willingness to engage with our chapters. Best, Colin V. Shea Business Administration, Entrepreneurship Cal Poly, San Luis Obispo _____ | LinkedIn www.calpoly.edu 217 From:Elizabeth Aiello-Coppola <eaielloc@calpoly.edu> Sent:Friday, December 19, 2025 5:02 PM To:Pennon, Matt; Seth Herschel Murawsky Cc:Vethavanam, Samantha Subject:Re: ODEI & Cal Poly Greek Life - Luna New Year & The Belonging Project Follow Up Flag:Flag for follow up Flag Status:Completed Yes absolutely! Elizabeth Aiello-Coppola, M.A. pronouns she/her/hers Assistant Director, Fraternity & Sorority Life Leadership & Service | Student Affairs Cal Poly | San Luis Obispo, CA 93407 | 805-756-7263 To help protect your privacy, Microsoft Office prevented automatic download of this picture from the Internet.signature_474445292 Schedule a meeting with me From: Pennon, Matt <mpennon@slocity.org> Sent: Friday, December 19, 2025 3:41:05 PM To: Elizabeth Aiello-Coppola <eaielloc@calpoly.edu>; Seth Herschel Murawsky <shmuraws@calpoly.edu> Cc: Vethavanam, Samantha <SVethava@slocity.org> Subject: Re: ODEI & Cal Poly Greek Life - Luna New Year & The Belonging Project Gotcha, can I let you know on Monday? I just want to look over our schedules to see what would work best. Matt Pennon pronouns he/they Diversity, Equity, and Inclusion Manager To help protect your priv acy, Microsoft Office prevented automatic download of this picture from the Internet.City of San Luis Obispo City Administration E mpennon@slocity.org T 805.781.7073 C 805.503.5722 slocity.org To help protect you r privacy, Microsoft Of… To help protect you r privacy, Microsoft Of… To help protect you r privacy, Microsoft Of… To help protect you r privacy, Microsoft Of… To help protect you r privacy, Microsoft Of… Stay connected with the City by signing up for e-notifications From: Elizabeth Aiello-Coppola <eaielloc@calpoly.edu> Sent: Friday, December 19, 2025 3:39 PM To: Pennon, Matt <mpennon@slocity.org>; Seth Herschel Murawsky <shmuraws@calpoly.edu> Cc: Vethavanam, Samantha <SVethava@slocity.org> Subject: Re: ODEI & Cal Poly Greek Life - Luna New Year & The Belonging Project 218 Absolutely! Sorry for the miscommunication - you can absolutely attend all 3, I was asking which dates next quarter worked for you! They all start that week of January 5th, but if you want to get in front of them a little bit later, that works too! Just let me know which dates work for all 3 councils :) Elizabeth Aiello-Coppola, M.A. pronouns she/her/hers Assistant Director, Fraternity & Sorority Life Leadership & Service | Student Affairs Cal Poly | San Luis Obispo, CA 93407 | 805-756-7263 The linked image cannot be displayed. The file may have been moved, renamed, or deleted. Verify that the link points to the correct file and location. Schedule a meeting with me From: Pennon, Matt <mpennon@slocity.org> Sent: Friday, December 19, 2025 3:29:20 PM To: Elizabeth Aiello-Coppola <eaielloc@calpoly.edu>; Seth Herschel Murawsky <shmuraws@calpoly.edu> Cc: Vethavanam, Samantha <SVethava@slocity.org> Subject: Re: ODEI & Cal Poly Greek Life - Luna New Year & The Belonging Project Elizabeth, Glad this week is at an end, and the weekend is here! As for those meeting would it be possible to attend all three just to get the conversations/introductions started? Happy Holidays to you both too!! Matt Pennon pronouns he/they Diversity, Equity, and Inclusion Manager To help protect your priv acy, Microsoft Office prevented automatic download of this picture from the Internet.City of San Luis Obispo City Administration E mpennon@slocity.org T 805.781.7073 C 805.503.5722 slocity.org To help protect you r privacy, Micr osoft Of… To help protect you r privacy, Micr osoft Of… To help protect you r privacy, Micr osoft Of… To help protect you r privacy, Micr osoft Of… To help protect you r privacy, Micr osoft Of… Stay connected with the City by signing up for e-notifications From: Elizabeth Aiello-Coppola <eaielloc@calpoly.edu> Sent: Friday, December 19, 2025 1:23 PM To: Pennon, Matt <mpennon@slocity.org>; Seth Herschel Murawsky <shmuraws@calpoly.edu> Cc: Vethavanam, Samantha <SVethava@slocity.org> Subject: Re: ODEI & Cal Poly Greek Life - Luna New Year & The Belonging Project Hi Matt, I hope you’ve had a great week! Thank you for sending all of this over. I will have Seth connect with our two Asian-interest sororities to hopefully get you all some volunteers! We will also take a look at the information about the Belonging Project and let you know if we have any questions. 219 I know we had talked about you coming into our General Council meetings for each of our three councils. They meet weekly starting the week of January 5th. Please let us know which dates you’ll be able to attend! Typically we have people come in and talk to the chapter representatives for about 5-10 minutes. United Sorority & Fraternity Council (cultural-interest fraternities and sororities): they meet every other Monday starting January 5th at 7:00pm. Interfraternity Council (large, all men's fraternities): they meet every Thursday at 11:10am starting Thursday, January 8th. Panhellenic Council (large, all women’s sororities): they meet every Tuesday at 11:10am starting Tuesday, January 6th. Let us know what dates work for you to come in and chat with our students, and we will get you scheduled. Have a great weekend, and Happy Holidays! Best, Elizabeth Aiello-Coppola, M.A. pronouns she/her/hers Assistant Director, Fraternity & Sorority Life Leadership & Service | Student Affairs Cal Poly | San Luis Obispo, CA 93407 | 805-756-7263 Schedule a meeting with me From: Pennon, Matt <mpennon@slocity.org> Date: Monday, December 15, 2025 at 10:18 AM To: Elizabeth Aiello-Coppola <eaielloc@calpoly.edu>, Seth Herschel Murawsky <shmuraws@calpoly.edu> Cc: Vethavanam, Samantha <SVethava@slocity.org> Subject: ODEI & Cal Poly Greek Life - Luna New Year & The Belonging Project Elizabeth and Seth, We are both really glad we were able to connect with you and are excited about what feels like the start of a great working relationship. Thank you again for the time and openness you shared with us. As promised, we wanted to follow up with more information on Lunar New Year and The Belonging Project, and where we see opportunities to partner. Our first priority is Lunar New Year, taking place on Thursday, February 19 from 6:00 to 8:30 pm at Mission Plaza, in collaboration with the Farmers Market. We would love your help sharing this event with the fraternities and sororities you work with on campus, and inviting them to attend. More specifically, we would really like to invite the two Asian sororities to partner with us in supporting the event. There are three areas where we could use support:  Setup from 3:30 to 5:30 pm - Support with managing vendors and booth placement. 220  During the event from 5:30 to 7:30 pm - Help with monitoring barriers on all three sides of the event and providing information to attendees about the event and parking options.  Clean up from 7:30 to 9:30 pm - Assisting vendors with packing up and helping ensure Mission Plaza is cleared of waste or leftover materials. Ideally, we would love to have three groups, one for each time frame, with a minimum of five to six people per group. We would also be happy to offer participating groups a booth space to share information about their organization. If there is interest, they can reach out directly to me or to Sam so we can connect and share more details about the event and our needs. Looking ahead to The Belonging Project, we would love your support in sharing this opportunity more broadly with Cal Poly organizations. We are inviting organizations to participate by hosting a series or helping us put together a variety of these conversations. We are planning one series per quarter, though we are open to offering more as capacity allows. The goal of The Belonging Project is to create space for nonprofits, businesses, student organizations, community members, and subject matter experts to share their work and explore how it connects us as a City and as a community. We are planning to launch this in January 2026, with the first series taking place in February 2026. Please take a look and let us know what questions come up. Feel free to copy, paste, or adjust any of this language as you shape your messaging. Thanks again for your time and collaboration. We really appreciate it and look forward to what is ahead. Matt & Sam Matt Pennon pronouns he/they Diversity, Equity, and Inclusion Manager To help protect your priv acy, Microsoft Office prevented automatic download of this picture from the Internet.City of San Luis Obispo City Administration E mpennon@slocity.org T 805.781.7073 C 805.503.5722 slocity.org To help prot ect your priv acy, Microsof t Of… To help prot ect your priv acy, Microsof t Of… To help prot ect your priv acy, Microsof t Of… To help prot ect your priv acy, Microsof t Of… To help prot ect your priv acy, Microsof t Of… Stay connected with the City by signing up for e-notifications 221 From:Pennon, Matt Sent:Friday, December 19, 2025 3:41 PM To:Elizabeth Aiello-Coppola; Seth Herschel Murawsky Cc:Vethavanam, Samantha Subject:Re: ODEI & Cal Poly Greek Life - Luna New Year & The Belonging Project Gotcha, can I let you know on Monday? I just want to look over our schedules to see what would work best. Matt Pennon pronouns he/they Diversity, Equity, and Inclusion Manager City Administration E mpennon@slocity.org T 805.781.7073 C 805.503.5722 slocity.org Stay connected with the City by signing up for e-notifications From: Elizabeth Aiello-Coppola <eaielloc@calpoly.edu> Sent: Friday, December 19, 2025 3:39 PM To: Pennon, Matt <mpennon@slocity.org>; Seth Herschel Murawsky <shmuraws@calpoly.edu> Cc: Vethavanam, Samantha <SVethava@slocity.org> Subject: Re: ODEI & Cal Poly Greek Life - Luna New Year & The Belonging Project Absolutely! Sorry for the miscommunication - you can absolutely attend all 3, I was asking which dates next quarter worked for you! They all start that week of January 5th, but if you want to get in front of them a little bit later, that works too! Just let me know which dates work for all 3 councils :) Elizabeth Aiello-Coppola, M.A. pronouns she/her/hers Assistant Director, Fraternity & Sorority Life Leadership & Service | Student Affairs Cal Poly | San Luis Obispo, CA 93407 | 805-756-7263 The linked image cannot be displayed. The file may have been moved, renamed, or deleted. Verify that the link points to the correct file and location. Schedule a meeting with me From: Pennon, Matt <mpennon@slocity.org> Sent: Friday, December 19, 2025 3:29:20 PM To: Elizabeth Aiello-Coppola <eaielloc@calpoly.edu>; Seth Herschel Murawsky <shmuraws@calpoly.edu> Cc: Vethavanam, Samantha <SVethava@slocity.org> Subject: Re: ODEI & Cal Poly Greek Life - Luna New Year & The Belonging Project Elizabeth, 222 Glad this week is at an end, and the weekend is here! As for those meeting would it be possible to attend all three just to get the conversations/introductions started? Happy Holidays to you both too!! Matt Pennon pronouns he/they Diversity, Equity, and Inclusion Manager City Administration E mpennon@slocity.org T 805.781.7073 C 805.503.5722 slocity.org Stay connected with the City by signing up for e-notifications From: Elizabeth Aiello-Coppola <eaielloc@calpoly.edu> Sent: Friday, December 19, 2025 1:23 PM To: Pennon, Matt <mpennon@slocity.org>; Seth Herschel Murawsky <shmuraws@calpoly.edu> Cc: Vethavanam, Samantha <SVethava@slocity.org> Subject: Re: ODEI & Cal Poly Greek Life - Luna New Year & The Belonging Project Hi Matt, I hope you’ve had a great week! Thank you for sending all of this over. I will have Seth connect with our two Asian-interest sororities to hopefully get you all some volunteers! We will also take a look at the information about the Belonging Project and let you know if we have any questions. I know we had talked about you coming into our General Council meetings for each of our three councils. They meet weekly starting the week of January 5th. Please let us know which dates you’ll be able to attend! Typically we have people come in and talk to the chapter representatives for about 5-10 minutes. United Sorority & Fraternity Council (cultural-interest fraternities and sororities): they meet every other Monday starting January 5th at 7:00pm. Interfraternity Council (large, all men's fraternities): they meet every Thursday at 11:10am starting Thursday, January 8th. Panhellenic Council (large, all women’s sororities): they meet every Tuesday at 11:10am starting Tuesday, January 6th. Let us know what dates work for you to come in and chat with our students, and we will get you scheduled. Have a great weekend, and Happy Holidays! Best, Elizabeth Aiello-Coppola, M.A. 223 pronouns she/her/hers Assistant Director, Fraternity & Sorority Life Leadership & Service | Student Affairs Cal Poly | San Luis Obispo, CA 93407 | 805-756-7263 Schedule a meeting with me From: Pennon, Matt <mpennon@slocity.org> Date: Monday, December 15, 2025 at 10:18 AM To: Elizabeth Aiello-Coppola <eaielloc@calpoly.edu>, Seth Herschel Murawsky <shmuraws@calpoly.edu> Cc: Vethavanam, Samantha <SVethava@slocity.org> Subject: ODEI & Cal Poly Greek Life - Luna New Year & The Belonging Project Elizabeth and Seth, We are both really glad we were able to connect with you and are excited about what feels like the start of a great working relationship. Thank you again for the time and openness you shared with us. As promised, we wanted to follow up with more information on Lunar New Year and The Belonging Project, and where we see opportunities to partner. Our first priority is Lunar New Year, taking place on Thursday, February 19 from 6:00 to 8:30 pm at Mission Plaza, in collaboration with the Farmers Market. We would love your help sharing this event with the fraternities and sororities you work with on campus, and inviting them to attend. More specifically, we would really like to invite the two Asian sororities to partner with us in supporting the event. There are three areas where we could use support:  Setup from 3:30 to 5:30 pm - Support with managing vendors and booth placement.  During the event from 5:30 to 7:30 pm - Help with monitoring barriers on all three sides of the event and providing information to attendees about the event and parking options.  Clean up from 7:30 to 9:30 pm - Assisting vendors with packing up and helping ensure Mission Plaza is cleared of waste or leftover materials. Ideally, we would love to have three groups, one for each time frame, with a minimum of five to six people per group. We would also be happy to offer participating groups a booth space to share information about their organization. If there is interest, they can reach out directly to me or to Sam so we can connect and share more details about the event and our needs. Looking ahead to The Belonging Project, we would love your support in sharing this opportunity more broadly with Cal Poly organizations. We are inviting organizations to participate by hosting a series or helping us put together a variety of these conversations. We are planning one series per quarter, though we are open to offering more as capacity allows. The goal of The Belonging Project is to create space for nonprofits, businesses, student organizations, community members, and subject matter experts to share their work and explore how it connects us as a City and as a community. We are planning to launch this in January 2026, with the first series taking place in February 2026. 224 Please take a look and let us know what questions come up. Feel free to copy, paste, or adjust any of this language as you shape your messaging. Thanks again for your time and collaboration. We really appreciate it and look forward to what is ahead. Matt & Sam Matt Pennon pronouns he/they Diversity, Equity, and Inclusion Manager City Administration E mpennon@slocity.org T 805.781.7073 C 805.503.5722 slocity.org Stay connected with the City by signing up for e-notifications 225 From:Elizabeth Aiello-Coppola <eaielloc@calpoly.edu> Sent:Friday, December 19, 2025 3:40 PM To:Pennon, Matt; Seth Herschel Murawsky Cc:Vethavanam, Samantha Subject:Re: ODEI & Cal Poly Greek Life - Luna New Year & The Belonging Project Absolutely! Sorry for the miscommunication - you can absolutely attend all 3, I was asking which dates next quarter worked for you! They all start that week of January 5th, but if you want to get in front of them a little bit later, that works too! Just let me know which dates work for all 3 councils :) Elizabeth Aiello-Coppola, M.A. pronouns she/her/hers Assistant Director, Fraternity & Sorority Life Leadership & Service | Student Affairs Cal Poly | San Luis Obispo, CA 93407 | 805-756-7263 To help protect your privacy, Microsoft Office prevented automatic download of this picture from the Internet.signature_474445292 Schedule a meeting with me From: Pennon, Matt <mpennon@slocity.org> Sent: Friday, December 19, 2025 3:29:20 PM To: Elizabeth Aiello-Coppola <eaielloc@calpoly.edu>; Seth Herschel Murawsky <shmuraws@calpoly.edu> Cc: Vethavanam, Samantha <SVethava@slocity.org> Subject: Re: ODEI & Cal Poly Greek Life - Luna New Year & The Belonging Project Elizabeth, Glad this week is at an end, and the weekend is here! As for those meeting would it be possible to attend all three just to get the conversations/introductions started? Happy Holidays to you both too!! Matt Pennon pronouns he/they Diversity, Equity, and Inclusion Manager To help protect your priv acy, Microsoft Office prevented automatic download of this picture from the Internet.City of San Luis Obispo City Administration E mpennon@slocity.org T 805.781.7073 C 805.503.5722 slocity.org To help protect your privacy, Microsoft Of… To help protect your privacy, Microsoft Of… To help protect your privacy, Microsoft Of… To help protect your privacy, Microsoft Of… To help protect your privacy, Microsoft Of… Stay connected with the City by signing up for e-notifications From: Elizabeth Aiello-Coppola <eaielloc@calpoly.edu> Sent: Friday, December 19, 2025 1:23 PM To: Pennon, Matt <mpennon@slocity.org>; Seth Herschel Murawsky <shmuraws@calpoly.edu> 226 Cc: Vethavanam, Samantha <SVethava@slocity.org> Subject: Re: ODEI & Cal Poly Greek Life - Luna New Year & The Belonging Project Hi Matt, I hope you’ve had a great week! Thank you for sending all of this over. I will have Seth connect with our two Asian-interest sororities to hopefully get you all some volunteers! We will also take a look at the information about the Belonging Project and let you know if we have any questions. I know we had talked about you coming into our General Council meetings for each of our three councils. They meet weekly starting the week of January 5th. Please let us know which dates you’ll be able to attend! Typically we have people come in and talk to the chapter representatives for about 5-10 minutes. United Sorority & Fraternity Council (cultural-interest fraternities and sororities): they meet every other Monday starting January 5th at 7:00pm. Interfraternity Council (large, all men's fraternities): they meet every Thursday at 11:10am starting Thursday, January 8th. Panhellenic Council (large, all women’s sororities): they meet every Tuesday at 11:10am starting Tuesday, January 6th. Let us know what dates work for you to come in and chat with our students, and we will get you scheduled. Have a great weekend, and Happy Holidays! Best, Elizabeth Aiello-Coppola, M.A. pronouns she/her/hers Assistant Director, Fraternity & Sorority Life Leadership & Service | Student Affairs Cal Poly | San Luis Obispo, CA 93407 | 805-756-7263 Schedule a meeting with me From: Pennon, Matt <mpennon@slocity.org> Date: Monday, December 15, 2025 at 10:18 AM To: Elizabeth Aiello-Coppola <eaielloc@calpoly.edu>, Seth Herschel Murawsky <shmuraws@calpoly.edu> Cc: Vethavanam, Samantha <SVethava@slocity.org> Subject: ODEI & Cal Poly Greek Life - Luna New Year & The Belonging Project Elizabeth and Seth, We are both really glad we were able to connect with you and are excited about what feels like the start of a great working relationship. Thank you again for the time and openness you shared with us. As promised, we wanted to follow up with more information on Lunar New Year and The Belonging Project, and where we see opportunities to partner. 227 Our first priority is Lunar New Year, taking place on Thursday, February 19 from 6:00 to 8:30 pm at Mission Plaza, in collaboration with the Farmers Market. We would love your help sharing this event with the fraternities and sororities you work with on campus, and inviting them to attend. More specifically, we would really like to invite the two Asian sororities to partner with us in supporting the event. There are three areas where we could use support:  Setup from 3:30 to 5:30 pm - Support with managing vendors and booth placement.  During the event from 5:30 to 7:30 pm - Help with monitoring barriers on all three sides of the event and providing information to attendees about the event and parking options.  Clean up from 7:30 to 9:30 pm - Assisting vendors with packing up and helping ensure Mission Plaza is cleared of waste or leftover materials. Ideally, we would love to have three groups, one for each time frame, with a minimum of five to six people per group. We would also be happy to offer participating groups a booth space to share information about their organization. If there is interest, they can reach out directly to me or to Sam so we can connect and share more details about the event and our needs. Looking ahead to The Belonging Project, we would love your support in sharing this opportunity more broadly with Cal Poly organizations. We are inviting organizations to participate by hosting a series or helping us put together a variety of these conversations. We are planning one series per quarter, though we are open to offering more as capacity allows. The goal of The Belonging Project is to create space for nonprofits, businesses, student organizations, community members, and subject matter experts to share their work and explore how it connects us as a City and as a community. We are planning to launch this in January 2026, with the first series taking place in February 2026. Please take a look and let us know what questions come up. Feel free to copy, paste, or adjust any of this language as you shape your messaging. Thanks again for your time and collaboration. We really appreciate it and look forward to what is ahead. Matt & Sam Matt Pennon pronouns he/they Diversity, Equity, and Inclusion Manager To help protect your priv acy, Microsoft Office prevented automatic download of this picture from the Internet.City of San Luis Obispo City Administration E mpennon@slocity.org T 805.781.7073 C 805.503.5722 slocity.org 228 To help protect your privacy, Microsoft Of… To help protect your privacy, Microsoft Of… To help protect your privacy, Microsoft Of… To help protect your privacy, Microsoft Of… To help protect your privacy, Microsoft Of… Stay connected with the City by signing up for e-notifications 229 From:Pennon, Matt Sent:Friday, December 19, 2025 3:29 PM To:Elizabeth Aiello-Coppola; Seth Herschel Murawsky Cc:Vethavanam, Samantha Subject:Re: ODEI & Cal Poly Greek Life - Luna New Year & The Belonging Project Elizabeth, Glad this week is at an end, and the weekend is here! As for those meeting would it be possible to attend all three just to get the conversations/introductions started? Happy Holidays to you both too!! Matt Pennon pronouns he/they Diversity, Equity, and Inclusion Manager City Administration E mpennon@slocity.org T 805.781.7073 C 805.503.5722 slocity.org Stay connected with the City by signing up for e-notifications From: Elizabeth Aiello-Coppola <eaielloc@calpoly.edu> Sent: Friday, December 19, 2025 1:23 PM To: Pennon, Matt <mpennon@slocity.org>; Seth Herschel Murawsky <shmuraws@calpoly.edu> Cc: Vethavanam, Samantha <SVethava@slocity.org> Subject: Re: ODEI & Cal Poly Greek Life - Luna New Year & The Belonging Project Hi Matt, I hope you’ve had a great week! Thank you for sending all of this over. I will have Seth connect with our two Asian-interest sororities to hopefully get you all some volunteers! We will also take a look at the information about the Belonging Project and let you know if we have any questions. I know we had talked about you coming into our General Council meetings for each of our three councils. They meet weekly starting the week of January 5th. Please let us know which dates you’ll be able to attend! Typically we have people come in and talk to the chapter representatives for about 5-10 minutes. United Sorority & Fraternity Council (cultural-interest fraternities and sororities): they meet every other Monday starting January 5th at 7:00pm. Interfraternity Council (large, all men's fraternities): they meet every Thursday at 11:10am starting Thursday, January 8th. 230 Panhellenic Council (large, all women’s sororities): they meet every Tuesday at 11:10am starting Tuesday, January 6th. Let us know what dates work for you to come in and chat with our students, and we will get you scheduled. Have a great weekend, and Happy Holidays! Best, Elizabeth Aiello-Coppola, M.A. pronouns she/her/hers Assistant Director, Fraternity & Sorority Life Leadership & Service | Student Affairs Cal Poly | San Luis Obispo, CA 93407 | 805-756-7263 Schedule a meeting with me From: Pennon, Matt <mpennon@slocity.org> Date: Monday, December 15, 2025 at 10:18 AM To: Elizabeth Aiello-Coppola <eaielloc@calpoly.edu>, Seth Herschel Murawsky <shmuraws@calpoly.edu> Cc: Vethavanam, Samantha <SVethava@slocity.org> Subject: ODEI & Cal Poly Greek Life - Luna New Year & The Belonging Project Elizabeth and Seth, We are both really glad we were able to connect with you and are excited about what feels like the start of a great working relationship. Thank you again for the time and openness you shared with us. As promised, we wanted to follow up with more information on Lunar New Year and The Belonging Project, and where we see opportunities to partner. Our first priority is Lunar New Year, taking place on Thursday, February 19 from 6:00 to 8:30 pm at Mission Plaza, in collaboration with the Farmers Market. We would love your help sharing this event with the fraternities and sororities you work with on campus, and inviting them to attend. More specifically, we would really like to invite the two Asian sororities to partner with us in supporting the event. There are three areas where we could use support:  Setup from 3:30 to 5:30 pm - Support with managing vendors and booth placement.  During the event from 5:30 to 7:30 pm - Help with monitoring barriers on all three sides of the event and providing information to attendees about the event and parking options.  Clean up from 7:30 to 9:30 pm - Assisting vendors with packing up and helping ensure Mission Plaza is cleared of waste or leftover materials. 231 Ideally, we would love to have three groups, one for each time frame, with a minimum of five to six people per group. We would also be happy to offer participating groups a booth space to share information about their organization. If there is interest, they can reach out directly to me or to Sam so we can connect and share more details about the event and our needs. Looking ahead to The Belonging Project, we would love your support in sharing this opportunity more broadly with Cal Poly organizations. We are inviting organizations to participate by hosting a series or helping us put together a variety of these conversations. We are planning one series per quarter, though we are open to offering more as capacity allows. The goal of The Belonging Project is to create space for nonprofits, businesses, student organizations, community members, and subject matter experts to share their work and explore how it connects us as a City and as a community. We are planning to launch this in January 2026, with the first series taking place in February 2026. Please take a look and let us know what questions come up. Feel free to copy, paste, or adjust any of this language as you shape your messaging. Thanks again for your time and collaboration. We really appreciate it and look forward to what is ahead. Matt & Sam Matt Pennon pronouns he/they Diversity, Equity, and Inclusion Manager City Administration E mpennon@slocity.org T 805.781.7073 C 805.503.5722 slocity.org Stay connected with the City by signing up for e-notifications 232 From:Elizabeth Aiello-Coppola <eaielloc@calpoly.edu> Sent:Friday, December 19, 2025 1:23 PM To:Pennon, Matt; Seth Herschel Murawsky Cc:Vethavanam, Samantha Subject:Re: ODEI & Cal Poly Greek Life - Luna New Year & The Belonging Project Hi Matt, I hope you’ve had a great week! Thank you for sending all of this over. I will have Seth connect with our two Asian-interest sororities to hopefully get you all some volunteers! We will also take a look at the information about the Belonging Project and let you know if we have any questions. I know we had talked about you coming into our General Council meetings for each of our three councils. They meet weekly starting the week of January 5th. Please let us know which dates you’ll be able to attend! Typically we have people come in and talk to the chapter representatives for about 5-10 minutes. United Sorority & Fraternity Council (cultural-interest fraternities and sororities): they meet every other Monday starting January 5th at 7:00pm. Interfraternity Council (large, all men's fraternities): they meet every Thursday at 11:10am starting Thursday, January 8th. Panhellenic Council (large, all women’s sororities): they meet every Tuesday at 11:10am starting Tuesday, January 6th. Let us know what dates work for you to come in and chat with our students, and we will get you scheduled. Have a great weekend, and Happy Holidays! Best, Elizabeth Aiello-Coppola, M.A. pronouns she/her/hers Assistant Director, Fraternity & Sorority Life Leadership & Service | Student Affairs Cal Poly | San Luis Obispo, CA 93407 | 805-756-7263 Schedule a meeting with me From: Pennon, Matt <mpennon@slocity.org> Date: Monday, December 15, 2025 at 10:18 AM To: Elizabeth Aiello-Coppola <eaielloc@calpoly.edu>, Seth Herschel Murawsky <shmuraws@calpoly.edu> Cc: Vethavanam, Samantha <SVethava@slocity.org> Subject: ODEI & Cal Poly Greek Life - Luna New Year & The Belonging Project Elizabeth and Seth, 233 We are both really glad we were able to connect with you and are excited about what feels like the start of a great working relationship. Thank you again for the time and openness you shared with us. As promised, we wanted to follow up with more information on Lunar New Year and The Belonging Project, and where we see opportunities to partner. Our first priority is Lunar New Year, taking place on Thursday, February 19 from 6:00 to 8:30 pm at Mission Plaza, in collaboration with the Farmers Market. We would love your help sharing this event with the fraternities and sororities you work with on campus, and inviting them to attend. More specifically, we would really like to invite the two Asian sororities to partner with us in supporting the event. There are three areas where we could use support:  Setup from 3:30 to 5:30 pm - Support with managing vendors and booth placement.  During the event from 5:30 to 7:30 pm - Help with monitoring barriers on all three sides of the event and providing information to attendees about the event and parking options.  Clean up from 7:30 to 9:30 pm - Assisting vendors with packing up and helping ensure Mission Plaza is cleared of waste or leftover materials. Ideally, we would love to have three groups, one for each time frame, with a minimum of five to six people per group. We would also be happy to offer participating groups a booth space to share information about their organization. If there is interest, they can reach out directly to me or to Sam so we can connect and share more details about the event and our needs. Looking ahead to The Belonging Project, we would love your support in sharing this opportunity more broadly with Cal Poly organizations. We are inviting organizations to participate by hosting a series or helping us put together a variety of these conversations. We are planning one series per quarter, though we are open to offering more as capacity allows. The goal of The Belonging Project is to create space for nonprofits, businesses, student organizations, community members, and subject matter experts to share their work and explore how it connects us as a City and as a community. We are planning to launch this in January 2026, with the first series taking place in February 2026. Please take a look and let us know what questions come up. Feel free to copy, paste, or adjust any of this language as you shape your messaging. Thanks again for your time and collaboration. We really appreciate it and look forward to what is ahead. Matt & Sam Matt Pennon pronouns he/they Diversity, Equity, and Inclusion Manager To help protect your priv acy, Microsoft Office prevented automatic download of this picture from the Internet.City of San Luis Obispo City Administration 234 E mpennon@slocity.org T 805.781.7073 C 805.503.5722 slocity.org Stay connected with the City by signing up for e-notifications 235 From:Tway, Timothea (Timmi) Sent:Thursday, December 18, 2025 10:58 AM To:Jason Mockford Cc:Courtney Leigh Kienow; Joy Pederson; Terrance Leshae Harris; McDonald, Whitney; Hermann, Greg; Collins, Scott Subject:RE: Upcoming Neighborhood - Student Behavior Challenges meeting Hello all, Thank you for the productive meeting yesterday. Please see below for the graph we discussed yesterday. The numbers below do not represent noise calls, but the calls that resulted in DACs or Citations. Thanks! Timmi 236 From: Jason Mockford <jmockfor@calpoly.edu> Sent: Friday, December 12, 2025 4:07 PM To: Tway, Timothea (Timmi) <TTway@slocity.org> Cc: Courtney Leigh Kienow <ckienow@calpoly.edu>; Joy Pederson <jmpeders@calpoly.edu>; Terrance Leshae Harris <tharris@calpoly.edu>; McDonald, Whitney <WMcDonal@slocity.org>; Hermann, Greg <GHermann@slocity.org>; Collins, Scott <SCollins@slocity.org> Subject: Re: Upcoming Neighborhood - Student Behavior Challenges meeting Thank you Timmi. Appreciate the suggestions. I’ll review with the team, hopefully before we meet if possible. Have a great weekend, and see you next week. Jason Mockford (he, him, his) Senior Director, Leadership & Service | Student Affairs | Cal Poly | San Luis Obispo, CA 93407- 0208 | leadandserve.calpoly.edu | 805-756-2476 Futuristic • Strategic • Relator • Ideation • Adaptability On Dec 12, 2025, at 2:12 PM, Tway, Timothea (Timmi) <ttway@slocity.org> wrote: Hi all, One of the things we discussed previously was amending the language related to City Regulations for the event registration process. The City team has taken a look at the existing language and our proposed changes are in the attached document. We also had a suggested change to the Event Registration Procedure if there is an opportunity for that to be updated as well. Happy to discuss next week and looking forward to the meeting. Have a great weekend, Timmi From: Collins, Scott <SCollins@slocity.org> Sent: Thursday, December 11, 2025 5:36 PM To: Courtney Leigh Kienow <ckienow@calpoly.edu>; McDonald, Whitney <WMcDonal@slocity.org>; Tway, Timothea (Timmi) <TTway@slocity.org>; Hermann, Greg <GHermann@slocity.org> Cc: Terrance Leshae Harris <tharris@calpoly.edu>; Joy Pederson <jmpeders@calpoly.edu>; Jason Mockford <jmockfor@calpoly.edu> Subject: RE: Upcoming Neighborhood - Student Behavior Challenges meeting Thank you, Courtney! We are looking forward to the discussion. -Scott Scott Collins pronouns he/him/his Assistant City Manager <image002.png> City Administration 237 E SCollins@slocity.org T 805.781.7266 slocity.org <image003.png> <image004.png> <image005.png> <image006.png> <image007.png> Stay connected with the City by signing up for e-notifications From: Courtney Leigh Kienow <ckienow@calpoly.edu> Sent: Thursday, December 11, 2025 3:26 PM To: McDonald, Whitney <WMcDonal@slocity.org>; Tway, Timothea (Timmi) <TTway@slocity.org>; Hermann, Greg <GHermann@slocity.org>; Collins, Scott <SCollins@slocity.org> Cc: Terrance Leshae Harris <tharris@calpoly.edu>; Joy Pederson <jmpeders@calpoly.edu>; Jason Mockford <jmockfor@calpoly.edu> Subject: Upcoming Neighborhood - Student Behavior Challenges meeting Hi, We have our next Student Behavior - Neighborhood Challenges meeting on the calendar December 17th. At the most recent meeting (Sept. 3, 2025), we were able to better understand from the city some of the areas with a higher concentration of calls and Cal Poly went over progress we've made to date on our action items from the July meeting (included below). We are hoping the main focus at this upcoming meeting will be on better understanding the research and progress made on the city side (highlighted below). Please let me know if you have any concerns. Otherwise, we’ll see you on Wednesday. Thanks. Courtney From: Courtney Leigh Kienow <ckienow@calpoly.edu> Date: Thursday, July 17, 2025 at 7:19 AM To: McDonald, Whitney <WMcDonal@slocity.org>, Hermann, Greg <GHermann@slocity.org>, Collins, Scott <SCollins@slocity.org>, Tway, Timothea (Timmi) <TTway@slocity.org>, Jo Campbell <jcampb33@calpoly.edu>, Joy M. Pedersen <jmpeders@calpoly.edu>, Jason Mockford <jmockfor@calpoly.edu>, Terrance Leshae Harris <tharris@calpoly.edu> Subject: Action Items: City of SLO Fraternity and Sorority Life Housing Challenges Good morning, Thank you for the thoughtful conversation regarding certain student behaviors and the related neighborhood challenges. We appreciate your partnership and shared commitment to finding effective solutions for our community. City offered to identify and bring back: **data by individual neighborhoods where are calls for service responding to? who is calling? City considerations: 238 Noise ordinance changes? Criminal charges instead of administrative citation? City asks of Cal Poly/CP commits to exploring: **Greek row **Asking to know where Fraternity and sorority sponsored events are taking place? **host alcohol events on campus **what on campus venues are available to them? Option to host more events on campus? **request to require F&S to not hold events in places where city zoning laws don’t allow **stronger language in event responses for R-1 and R-2 zones when hosting events. Offering other good options for them. **more police enforcement off campus Collective ideas to explore: **mediation, potential funding from Cuesta, City, CP **Edits to response on the fraternity and sorority life event form – zoning specifics **Colin and small cohort of IFC presidents meet and talk about what they need and then work with CDD on shaping CUPs and other related poilicies Cal Poly asks of the City/City commits to explore: **CUPs: what do they look like, what’s needed, what does the city need to consider that works for fraternities? **Overlay zone exploration **Greek row or zoning **Re-evaluate codes relevant to the conversation Future meeting: **Didn’t get to talk about consequences through IFC judicial council and OSRR – escalating consequences for noise ordinances. **SCLC **Role of landlords Overlay zone examples: Neighborhood stabilization zones Santa Clara Berkeley Chico Please fill in and respond to all on anything I may have missed. Thanks again! Warmly, Courtney Courtney Kienow pronouns she/hers (why is this important?) Director of Community Relations and Economic Development Office of the President Cal Poly, San Luis Obispo, CA _____ office 805-756-6000 direct 805-756-6098 www.calpoly.edu <image008.jpg> 239 <Cal Poly Language for party registration.docx> 240 From:Elizabeth Aiello-Coppola <eaielloc@calpoly.edu> Sent:Wednesday, December 17, 2025 4:25 PM To:Mezzapesa, John Subject:Re: Fraternity/Sorority contacts Attachments:FSL HQ Organization Contacts.xlsx; CP FSL Chapter President Contacts.xlsx Hi John, Attached is the information you requested. The first is the list of organization contacts (staff at each fraternity and sorority’s national headquarters), and the second is a list of our chapter presidents and their officer emails. For future ease of use, the headquarters contact information is publicly available, and the officer emails for chapter presidents remain consistent each year, so you can refer back to this whenever you need. If any staff changes occur, the national sites typically keep their directories up to date. Additionally, we are planning to hold Greek Leadership Institute on Friday, January 30th between 9:00am– 2:00pm. We would love to have you join us and present to our students again if that’s something your team is interested in. If that date works for you, let me know what time within that window you’d prefer. We’re aiming for workshop sessions in the 45–60 minute range. Best, Elizabeth Aiello-Coppola, M.A. pronouns she/her/hers Assistant Director, Fraternity & Sorority Life Leadership & Service | Student Affairs Cal Poly | San Luis Obispo, CA 93407 | 805-756-7263 Schedule a meeting with me From: Elizabeth Aiello-Coppola <eaielloc@calpoly.edu> Date: Monday, December 15, 2025 at 4:15 PM To: Mezzapesa, John <JMezzape@slocity.org> Subject: Re: Fraternity/Sorority contacts Hi John, Thanks for your patience while I was at a conference last week. I’m starting to pull that data for you now and will have the full set of information to you by the end of the week. One clarification: I’m not able to share student phone numbers, including chapter presidents’, as those are protected under FERPA. I can provide their officer emails, along with the organization-level emails and phone numbers, since that information is publicly available. Thanks for understanding! Best, Elizabeth Aiello-Coppola, M.A. pronouns she/her/hers Assistant Director, Fraternity & Sorority Life 241 Leadership & Service | Student Affairs Cal Poly | San Luis Obispo, CA 93407 | 805-756-7263 Schedule a meeting with me From: Mezzapesa, John <JMezzape@slocity.org> Date: Monday, December 8, 2025 at 9:25 AM To: Elizabeth Aiello-Coppola <eaielloc@calpoly.edu> Subject: Fraternity/Sorority contacts Hi Elizabeth, Would you be able to share contact information for each fraternity/sorority? I am looking for a general email and phone number for each organization as well as email and phone for the president of each organization. Let me know. Thanks, John Mezzapesa Code Enforcement Supervisor To help protect your priv acy, Microsoft Office prevented automatic download of this picture from the Internet.City of San Luis Obispo Community Development Building and Safety 919 Palm Street, San Luis Obispo, CA 93401-3668 E jmezzapesa@slocity.org T 805.781.7179 C 805.431.7163 slocity.org Stay connected with the City by signing up for e-notifications Chapter:Email: Alpha Chi Omega axo.president.cp@gmail.com Alpha Epsilon Pi aepi.presidentcalpoly@gmail.com alpha Kappa Delta Phi slokdphi.president@gmail.com Alpha Omicron Pi aoii.president.chipsi@gmail.com Alpha Phi sloaphipres@gmail.com Alpha Sigma Phi president.cpalphasig@gmail.com Beta Theta Pi cpbeta.president@gmail.com Chi Delta Theta president.cpchidelts@gmail.com Chi Omega chiopres.cp@gmail.com Delta Chi president.cpdeltachi@gmail.com Delta Gamma dg.president.calpoly@gmail.com Delta Sigma Phi deltasig.calpolyslo@gmail.com Delta Upsilon ducalpolypresident@gmail.com Gamma Phi Beta gphibpresident@gmail.com Gamma Zeta Alpha president.gammas.omicron@gmail.com Kappa Alpha Theta cpthetapresident@gmail.com Kappa Kappa Gamma kkg.president.calpoly@gmail.com Kappa Sigma president.kappasigmaslo@gmail.com Lambda Chi Alpha slolca.alpha@gmail.com Lambda Sigma Gamma lsgepsilon.president@gmail.com Lambda Theta Alpha lta.deltachi.president@gmail.com Lambda Theta Phi lambda.theta.phi.slo@gmail.com Nu Alpha Kappa nakslopresident@gmail.com Phi Beta Sigma calpolysigmas1984@gmail.com Phi Delta Theta phideltcalpolypres@gmail.com Phi Gamma Delta calpolyfiji@gmail.com Phi Kappa Psi cpphipsipresident@gmail.com Phi Sigma Kappa pskslo.president@gmail.com Pi Kappa Phi archon.calpoly.pikappaphi@gmail.com Sigma Kappa sigmakappaslo@gmail.com Sigma Nu Cpsnupresident@gmail.com Sigma Omega Nu cp.son.president@gmail.com Sigma Omega Phi eta.sophipresident@gmail.com Sigma Phi Epsilon president.calpolysigep@gmail.com Sigma Pi etadeltasage@gmail.com Theta Chi president.cpthetachi@gmail.com Zeta Beta Tau president@zbtcalpoly.org Zeta Phi Beta calpoly.zphib@gmail.com Chapter Name of Headquarters Representative Phone Number Email Alpha Epsilon Pi Noah Levinson 317-876-1913 nlevinson@aepi.org Alpha Sigma Phi Chase Workman 317-843-1911 cworkman@alphasig.org Beta Theta Pi Alex Contreras 800-800-BETA alex.contreras@beta.org Delta Chi Kourtnee Jones 317-760-7814 jones@deltachi.org Delta Sigma Phi Phil Rodriguez 317-634-1899 rodriguez@deltasig.org Delta Upsilon Hayden Rahn 317-875-8900 rahn@deltau.org Kappa Sigma Kobe J. Lage 434-295-3193 kobe.lage@hq.kappasigma.org Lambda Chi Alpha Bo L. Gebbie 317-872-8000 foundation@lambdachi.org Phi Delta Theta Brandon Counts 513-523-6345 bcounts@phideltatheta.org Phi Gamma Delta Logan McLendon 859-255-1848 phigam@phigam.org Phi Kappa Psi Jaryd Wright 317-632-1852 jaryd.wright@phikappapsi.com Phi Sigma Kappa Avery Sallee 317-573-5420 avery@phisigmakappa.org Pi Kappa Phi Austin Gothard 704-504-0888 agothard@pikapp.org Sigma Nu Christopher Brenton 540-463-1869  headquarters@sigmanu.org Sigma Phi Epsilon Ben Ford 804-353-1901 ben.ford@sigep.net Sigma Pi Michael Chaale 615-921-2300 mchaale@sigmapi.org Theta Chi Jacob Tatman 317-848-1856 jtatman@thetachi.org Zeta Beta Tau Ricky Kirby 317-334-1898 rkirby@zbtnational.org Alpha Chi Omega Kelli Rodriguez 317-579-5050 collegiateexperience@alphachiomega.org Alpha Omicron Pi Haley Burns-Hodges 615-370-0920 hbhodges@alphaomicronpi.org Alpha Phi Haley Boyce 847-475-0663 hboyce@alphaphi.org Chi Omega Adella Smolsky 901-748-8600 adella.smolsky@chiomega.com Delta Gamma Taylor Mierendorf 614-481-8169 dg-eo@deltagamma.org Gamma Phi Beta Annie Danielson 303-799-1874 adanielson@gammaphibeta.org Kappa Alpha Theta Emma Silvers Gibson 800-526-1870 FDNmail@kappaalphatheta.org Kappa Kappa Gamma Kari Kittrell Poole 614-228-6515 kkghq@kkg.org Sigma Kappa Christine Lockhart 317-872-3275 info@sigmakappa.org alpha Kappa Delta Phi Khanhthy Le 570-431-0126 socalgovernor@akdphi.org Chi Delta Theta  chideltatheta.national@gmail.com. Gamma Zeta Alpha Fraternity, Inc. Yoel Menza 562-450-8973 yoel.meza@gammas.org Lambda Sigma Gamma Sorority, Inc. Lizzy Balcom president@lambdasigmagamma.org Lambda Theta Alpha Latin Sorority, Inc. Tatiana Clayton caa2@lambdalady.org Lambda Theta Phi Latin Fraternity, Inc. Devan McFadden 833-526-2327 cas2@thelambdas.org Nu Alpha Kappa Fraternity, Inc. Manuel Marroquín 805-699-1714 neb@nakinc.org Phi Beta Sigma Fraternity, Inc. Kordell Hinds Clark 202-726-5434 membershipfsr@phibetasigma1914.org Sigma Omega Phi Multicultural Sorority, Inc. /a n/a n/a Sigma Omega Nu Latina Interest Sorority, Inc. Leslie Pineda national.sunnies@gmail.com Zeta Phi Beta Sorority, Inc. Shonté N. Fuller 202-387-3103 prd@zphibhq.org 242 From:Office of Student Rights and Responsibilities <osrr@calpoly.edu> Sent:Wednesday, December 17, 2025 1:34 PM To:Mezzapesa, John Cc:Joy Pederson; Brad Pulcipher; President's Office; Courtney Leigh Kienow; Greek Life Subject:Re: Recognized Student Organization Misconduct Thank you for your message and for the information your office has provided regarding alleged activities involving several Cal Poly Recognized Student Organizations. We appreciate the time and effort City staff have invested in documenting the concerns and in ensuring the safety and compliance of the broader San Luis Obispo community. Please note that the Office of Student Rights & Responsibilities does not initiate investigations at the direction of external entities, nor do we do so for the purpose of supporting external enforcement or punitive processes. As with any report submitted to our office, the information your team has provided will be reviewed in accordance with university policies and procedures. Following that review, Cal Poly will determine independently whether the allegations described meet the threshold to initiate a university investigation as to any of the identified organizations under the Recognized Student Organization Code of Conduct. Consistent with university policy and privacy concerns, OSRR does not routinely provide reporting parties with confirmation regarding the initiation of disciplinary proceedings, nor do we make any advance commitments to share copies of determinations that may result from any conduct process. Should you wish to make a request for public records at the appropriate time, we will consider that request in accordance with legal requirements. The reports you have provided have each been evaluated through our established processes. If additional clarification regarding the information becomes necessary, a member of our staff may reach out. The Office of Student Rights & Responsibilities Dean of Students Office | Student Affairs | California Polytechnic State University | Building 81 (Hillcrest) cc: Student File .calpoly-advocate@advocate.symplicity.com Please submit an online report if someone is exhibiting inappropriate, unusual, and/or concerning behavior. If it is an emergency please dial 911. From: Mezzapesa, John <JMezzape@slocity.org> Date: Thursday, December 11, 2025 at 9:54 AM To: Office of Student Rights and Responsibilities <osrr@calpoly.edu> Cc: Joy M. Pedersen <jmpeders@calpoly.edu>, Brad Pulcipher <bpulciph@calpoly.edu>, President's Office <presidentsoffice@calpoly.edu>, Courtney Leigh Kienow <ckienow@calpoly.edu>, Greek Life <greeklife@calpoly.edu> Subject: Recognized Student Organization Misconduct Office of Student Rights & Responsibilities, Our office has recently focused proactive efforts on the identification, documentation, and enforcement of fall recruitment events sponsored by fraternities and sororities within the city limits. These efforts were made to determine compliance with the City’s Municipal Code. Specifically, the locations in which fraternity- or sorority-sponsored events are held require the application for and approval of a conditional use permit. If no permit exists, it constitutes a violation of San Luis Obispo Municipal Code §17.10.020. Our recent efforts included documenting all social media posts advertising events, most of which intentionally did not include the addresses where events were to take place. The advertised dates and times of each event were cross- 243 referenced with known locations at which fraternities and sororities have operated, and a comprehensive inspection campaign was conducted by Code Enforcement staff to document evidence of any events. Additionally, staff visited the IFC (Interfraternity Council) Kick-Off BBQ held on the O’Neil Lawn on September 25 to educate each organization regarding city regulations and to request copies of “RUSH Schedule Cards” from each organization. These cards were the method by which organizations securely shared the locations of each RUSH event. Of the eighteen fraternal members of the IFC, six provided a card to our staff; the remaining organizations refused to share any information. In fact, as City staff began visiting each booth at the BBQ, the president of the I FC made it a point to quickly visit each booth and advise each organization not to share information related to upcoming RUSH events. After roughly 100+ hours of dedicated research and inspection time over the span of three weeks, staff confirmed that fraternal and sororal organizations held 64 events across 45 locations in violation of the San Luis Obispo Municipal Code. As part of the investigation, in the days following identified events, staff visited each location found in violation and asked residents whether fraternity- or sorority-sanctioned events had been held. Twelve of the sixteen fraternities found in violation refused to confirm or outright denied that an event took place at one or more locations that staff had already confirmed as event sites. The location, date, and time of these events should be easily confirmed by university staff, as Greek organizations are required to register all sponsored events with the Office of Fraternity & Sorority Life. As a result of the documented municipal code violations, the intentional withholding of information, and the refusal to confirm the occurrence of events, we are asking the Office of Student Rights & Responsibilities to investigate whether the Recognized Student Organizations violated Cal Poly’s Recognized Student Organization Code of Conduct. An email sharing a link to view the reports outlining the facts regarding each organization will follow this message. Please let me know if additional staff require access to the shared files. Each report details alleged misconduct involving a specific recognized organization. Although previous reports of similar conduct were deemed insufficient to establish a nexus with the Recognized Student Organization Code of Conduct for adjudication, we respectfully urge your office to initiate an investigation into each organization named. These reports have also been individually submitted via the Public Incident Report Form on the Office of Student Rights & Responsibilities webpage to formally initiate investigations. We also request confirmation of the decision regarding whether to move forward with adjudication, as well as copies of all determinations after adjudication is complete. Please feel free to contact me if there are any questions or if further clarification is needed. John Mezzapesa Code Enforcement Supervisor To help protect your priv acy, Microsoft Office prevented automatic download of this picture from the Internet.City of San Luis Obispo Community Development Building and Safety 919 Palm Street, San Luis Obispo, CA 93401-3668 E jmezzapesa@slocity.org T 805.781.7179 slocity.org Stay connected with the City by signing up for e-notifications 244 From:Vethavanam, Samantha Sent:Wednesday, December 17, 2025 8:36 AM To:SLO aKDPhi President Cc:Seth Herschel Murawsky; Pennon, Matt Subject:RE: City of San Luis Obispo Lunar New Year Opportunity Hi, again, Daphne! Apologies – since you are a student group, we would not be charging you the vendor fee even if you are selling goods or services. Thank you! From: Vethavanam, Samantha Sent: Wednesday, December 17, 2025 8:18 AM To: SLO aKDPhi President <slokdphi.president@gmail.com> Cc: Seth Herschel Murawsky <shmuraws@calpoly.edu>; Pennon, Matt <mpennon@slocity.org> Subject: RE: City of San Luis Obispo Lunar New Year Opportunity Hi Daphne! We are definitely looking for volunteers to help support with the tasks listed below. We will take as many members as would be willing to assist and it shouldn’t be too heavy of a list as the vendors will already be mainly responsible for setting up at the beginning of the event and packing up at the end of the event. However, it would be extremely helpful for us to have extra support with certain tasks and making sure things run smoothly. We would also be holding a walkthrough of the event prior to February 19th to lay out tasks and answer any lingering questions, which we would invite any volunteers to! In terms of a booth, this could look however you’d like it to – you can have a table with information about your organization, you can decorate it as well. If you have an EZ-Up tent you are welcome to include that too. I know some other groups who are boothing have discussed fundraising/selling some items as well, which you are welcome to. If this is the case, a vendor fee of $24.50 will be collected for each vendor that is selling goods or services and does not have a current SLO Business License or is not a registered 501c3 nonprofit. If you would like to sell food, however, there would be certain stipulations around that which I’d be happy to send over if needed. Hopefully this helps! Let me know if you have any additional questions! Best, Sam From: SLO aKDPhi President <slokdphi.president@gmail.com> Sent: Tuesday, December 16, 2025 8:05 PM To: Vethavanam, Samantha <SVethava@slocity.org> Cc: Seth Herschel Murawsky <shmuraws@calpoly.edu>; Pennon, Matt <mpennon@slocity.org> Subject: Re: City of San Luis Obispo Lunar New Year Opportunity Hello all! 245 Thank you for reaching out with this opportunity, it sounds like it will be a great event! I will have to consult the rest of my chapter to determine whether it is viable for us to participate in this event. Are you specifically looking for volunteers to help with production? If we were to have a booth space, how would that work logistically? These details would help me be able to provide a more concrete idea to our active house of what is expected of us during this event if we were to participate. With Love and Friendship, Daphne “tigress” So Chapter President || 2026 alpha Kappa Delta Phi, Omicron Chapter || Cal Poly SLO ( || slokdphi.president@gmail.com On Mon, Dec 15, 2025 at 11:42 AM Vethavanam, Samantha <SVethava@slocity.org> wrote: Thank you, Seth and nice to e-meet you, Daphne! Sharing some additional details about the Lunar New Year celebration (also see attached flyer and feel free to share!) The Lunar New Year celebration will place on Thursday, February 19 from 6:00 to 8:30 pm at Mission Plaza (with set-up beginning at 3:30pm), in collaboration with the Farmers Market. We would love to have the on-campus fraternities and sororities attend the event and support where possible as well. There are three areas where we could use support:  Setup from 3:30 to 5:30 pm - Support with managing vendors and booth placement.  During the event from 5:30 to 7:30 pm - Help with monitoring barriers on all three sides of the event and providing information to attendees about the event and parking options.  Clean up from 7:30 to 9:30 pm - Assisting vendors with packing up and helping ensure Mission Plaza is cleared of waste or leftover materials. Ideally, we would love to have three groups, one for each time frame, with a minimum of five to six people per group. We would also be happy to offer participating groups a booth space to share information about their organization. We’d be happy to jump on a Teams call to discuss further if needed. Thank you so much for your consideration and we hope to see you there! Best, Sam 246 From: Seth Herschel Murawsky <shmuraws@calpoly.edu> Sent: Monday, December 15, 2025 10:01 AM To: Pennon, Matt <mpennon@slocity.org>; Vethavanam, Samantha <SVethava@slocity.org>; <slokdphi.president@gmail.com> Subject: City of San Luis Obispo Lunar New Year Opportunity Hi Daphne! I hope that you are doing well and enjoying the break right after finals! I wanted to reach out to introduce you to Matt and Samantha. They both work for the City of San Luis Obispo and they are working on hosting a Lunar New Year Event that will coincide with a Farmer’s Market downtown in February. As the president of alpha Kappa Delta Phi, I thought that it would be great to connect you both to see if maybe your members have the capacity to partner with the city for this amazing event. Matt and Samantha can fill in some more details, but this would be a perfect opportunity to highlight your organization to the greater SLO community and let our city see how amazing you all are! Best, Seth Murawsky, M.Ed. pronouns he/him/his Why Do Pronouns Matter? Equity & Inclusion Lead Coordinator, Fraternity & Sorority Life Jewish Identifying Faculty & Staff Association (JIFSA) Co-Founder & Co-Chair Leadership & Service | Student Affairs Cal Poly | San Luis Obispo, CA 93407 | 805-756-7267 Book a meeting with me here 247 From:SLO aKDPhi President <slokdphi.president@gmail.com> Sent:Tuesday, December 16, 2025 8:05 PM To:Vethavanam, Samantha Cc:Seth Herschel Murawsky; Pennon, Matt Subject:Re: City of San Luis Obispo Lunar New Year Opportunity Hello all! Thank you for reaching out with this opportunity, it sounds like it will be a great event! I will have to consult the rest of my chapter to determine whether it is viable for us to participate in this event. Are you specifically looking for volunteers to help with production? If we were to have a booth space, how would that work logistically? These details would help me be able to provide a more concrete idea to our active house of what is expected of us during this event if we were to participate. With Love and Friendship, Daphne “tigress” So Chapter President || 2026 alpha Kappa Delta Phi, Omicron Chapter || Cal Poly SLO ( || slokdphi.president@gmail.com On Mon, Dec 15, 2025 at 11:42 AM Vethavanam, Samantha <SVethava@slocity.org> wrote: Thank you, Seth and nice to e-meet you, Daphne! Sharing some additional details about the Lunar New Year celebration (also see attached flyer and feel free to share!) The Lunar New Year celebration will place on Thursday, February 19 from 6:00 to 8:30 pm at Mission Plaza (with set-up beginning at 3:30pm), in collaboration with the Farmers Market. We would love to have the on-campus fraternities and sororities attend the event and support where possible as well. There are three areas where we could use support:  Setup from 3:30 to 5:30 pm - Support with managing vendors and booth placement.  During the event from 5:30 to 7:30 pm - Help with monitoring barriers on all three sides of the event and providing information to attendees about the event and parking options.  Clean up from 7:30 to 9:30 pm - Assisting vendors with packing up and helping ensure Mission Plaza is cleared of waste or leftover materials. Ideally, we would love to have three groups, one for each time frame, with a minimum of five to six people per group. We would also be happy to offer participating groups a booth space to share information about their organization. We’d be happy to jump on a Teams call to discuss further if needed. 248 Thank you so much for your consideration and we hope to see you there! Best, Sam From: Seth Herschel Murawsky <shmuraws@calpoly.edu> Sent: Monday, December 15, 2025 10:01 AM To: Pennon, Matt <mpennon@slocity.org>; Vethavanam, Samantha <SVethava@slocity.org>; <slokdphi.president@gmail.com> Subject: City of San Luis Obispo Lunar New Year Opportunity Hi Daphne! I hope that you are doing well and enjoying the break right after finals! I wanted to reach out to introduce you to Matt and Samantha. They both work for the City of San Luis Obispo and they are working on hosting a Lunar New Year Event that will coincide with a Farmer’s Market downtown in February. As the president of alpha Kappa Delta Phi, I thought that it would be great to connect you both to see if maybe your members have the capacity to partner with the city for this amazing event. Matt and Samantha can fill in some more details, but this would be a perfect opportunity to highlight your organization to the greater SLO community and let our city see how amazing you all are! Best, Seth Murawsky, M.Ed. pronouns he/him/his Why Do Pronouns Matter? Equity & Inclusion Lead Coordinator, Fraternity & Sorority Life Jewish Identifying Faculty & Staff Association (JIFSA) Co-Founder & Co-Chair Leadership & Service | Student Affairs Cal Poly | San Luis Obispo, CA 93407 | 805-756-7267 Book a meeting with me here 249 From:Colin Vaughn Shea <cshea02@calpoly.edu> Sent:Tuesday, December 16, 2025 6:15 PM To:Wallace, Christine Cc:Neal Raghav Parthasarathy Subject:Follow-Up: IFC Chapter President & Executive Board Meeting Hi Christine, I’m following up on our previous conversation regarding the IFC new Chapter President and Executive Board meeting. The meeting is scheduled for January 14 from 6:00–8:00 PM, and based on the current agenda, I have you slated to come in from 6:30–7:00 PM ish. This meeting is designed to set incoming chapter presidents up for success by providing clarity around the rules, codes, and policies in SLO so they can lead their chapters responsibly and effectively. As with past conversations, I anticipate there will be questions from chapter leadership. If their availability allows, I think it would be valuable to have an officer join you to help address any “what if” scenarios that may come up during discussion. Please let me know if this date or time does not work for you, and we can coordinate an alternative opportunity for you to connect with the new fraternity leadership. Thank you again, and I appreciate your continued willingness to engage with our chapters. Best, Colin V. Shea Business Administration, Entrepreneurship Cal Poly, San Luis Obispo _____ ( | LinkedIn www.calpoly.edu 250 From:Elizabeth Aiello-Coppola <eaielloc@calpoly.edu> Sent:Monday, December 15, 2025 4:15 PM To:Mezzapesa, John Subject:Re: Fraternity/Sorority contacts Hi John, Thanks for your patience while I was at a conference last week. I’m starting to pull that data for you now and will have the full set of information to you by the end of the week. One clarification: I’m not able to share student phone numbers, including chapter presidents’, as those are protected under FERPA. I can provide their officer emails, along with the organization-level emails and phone numbers, since that information is publicly available. Thanks for understanding! Best, Elizabeth Aiello-Coppola, M.A. pronouns she/her/hers Assistant Director, Fraternity & Sorority Life Leadership & Service | Student Affairs Cal Poly | San Luis Obispo, CA 93407 | 805-756-7263 Schedule a meeting with me From: Mezzapesa, John <JMezzape@slocity.org> Date: Monday, December 8, 2025 at 9:25 AM To: Elizabeth Aiello-Coppola <eaielloc@calpoly.edu> Subject: Fraternity/Sorority contacts Hi Elizabeth, Would you be able to share contact information for each fraternity/sorority? I am looking for a general email and phone number for each organization as well as email and phone for the president of each organization. Let me know. Thanks, John Mezzapesa Code Enforcement Supervisor To help protect your priv acy, Microsoft Office prevented automatic download of this picture from the Internet. City of San Luis Obispo Community Development Building and Safety 919 Palm Street, San Luis Obispo, CA 93401-3668 E jmezzapesa@slocity.org T 805.781.7179 251 C 805.431.7163 slocity.org Stay connected with the City by signing up for e-notifications 252 From:Tway, Timothea (Timmi) Sent:Monday, December 15, 2025 12:42 PM To:Colin Vaughn Shea; Courtney Leigh Kienow Cc:Neal Raghav Parthasarathy Subject:RE: Fraternity - City of SLO meeting Great! I will hold that time and send an invite, I am happy to host in a conference room here at the City if that works. Thanks, Timmi From: Colin Vaughn Shea <cshea02@calpoly.edu> Sent: Monday, December 15, 2025 11:46 AM To: Tway, Timothea (Timmi) <TTway@slocity.org>; Courtney Leigh Kienow <ckienow@calpoly.edu> Cc: Neal Raghav Parthasarathy <nrpartha@calpoly.edu> Subject: Re: Fraternity - City of SLO meeting Sorry about that, I miss read the calendar. 11am on Wednesday Jan 21 works great, thanks! Best, Colin V. Shea IFC President Business Administration, Entrepreneurship Cal Poly, San Luis Obispo _____ ( | LinkedIn www.calpoly.edu From: Tway, Timothea (Timmi) <TTway@slocity.org> Sent: Monday, December 15, 2025 10:42 AM To: Colin Vaughn Shea <cshea02@calpoly.edu>; Courtney Leigh Kienow <ckienow@calpoly.edu> Cc: Neal Raghav Parthasarathy <nrpartha@calpoly.edu> Subject: RE: Fraternity - City of SLO meeting 253 Colin, Thanks for emailing and for including Neal – we are looking forward to the meeting. Unfortunately I cannot do 10 that day, but could meet at 11 or anytime that Wednesday until 3. That Tuesday (the 20th) I also have availability throughout the afternoon. Let me know if you would like me to look at times the following week if that doesn’t work. Thanks! Timmi From: Colin Vaughn Shea <cshea02@calpoly.edu> Sent: Monday, December 15, 2025 10:35 AM To: Courtney Leigh Kienow <ckienow@calpoly.edu>; Tway, Timothea (Timmi) <TTway@slocity.org> Cc: Neal Raghav Parthasarathy <nrpartha@calpoly.edu> Subject: Re: Fraternity - City of SLO meeting Thanks for getting us connected, Courtney! Hi Timmi, I have a group of fraternity leaders who are looking forward to meeting with you and the other city officials. I am CC'ing our new IFC president so he is on the loop with the planning of the meeting. As I finalize who will be at the meeting, I will update you with a list of names. Wednesday, January 21st at 10:00 AM works best for us. Please let me know if that time works on your end, or if there’s a nearby alternative we should consider. Ahead of the meeting, I’m happy to coordinate with fraternity leadership to gather their ideal outcomes and key considerations so we can come prepared and aligned. I agree that setting expectations in advance will be helpful for a productive conversation. Looking forward to working together. Best, Colin From: Courtney Leigh Kienow <ckienow@calpoly.edu> Sent: Monday, December 8, 2025 3:22 PM To: Colin Vaughn Shea <cshea02@calpoly.edu>; Tway, Timothea (Timmi) <ttway@slocity.org> Subject: Fraternity - City of SLO meeting Hi Colin and Timmi, I’m sorry it took me a minute to get this to you! The intent of this email is to connect you two to work on scheduling and planning for the meeting with city and fraternity leaders, as we’ve discussed in some of our brainstorming meetings. 254 I talked to Colin about brainstorming with the fraternity leaders on their ideal outcomes of the meeting - what would they consider a success if everyone walking out of the room had a better understanding of? Are there a few considerations they would want the city to have regarding current policies and regulations? Etc. Timmi - if you’re willing to do the same prior to the meeting, I think it could be a useful tool to get those all in writing and with the group beforehand. I think it will help with expectation setting. I would think a top goal for each would be to gain greater understanding of the limitations and possibilities of each entity! Timmi shared that the city team (Timmi, John Mezzapesa, Tyler Corey, and probably another planner and a code enforcement officer, possibly the Assistant City Manager Scott Collins as well) are available on Thursday, January 22 anytime between 9 and 2 available, or Wednesday January 21 between 11 and 3pm. Colin, can you please let Timmi know what works on your end for the fraternity leaders? I’m officially passing the baton and trust you all will now lead this effort. However, I’m always here to help if needed. One lingering question that I hope to get more information on is a third-party mediator for the meeting. I think that could be helpful and have a meeting tomorrow on the topic. Thanks! Warmly, Courtney Courtney Kienow pronouns she/hers (why is this important?) Director of Community Relations and Economic Development Strategic Initiatives and Advocacy Cal Poly, San Luis Obispo, CA _____ office 805-756-6000 direct 805-756-6098 www.calpoly.edu 255 256 From:Vethavanam, Samantha Sent:Monday, December 15, 2025 11:43 AM To:Seth Herschel Murawsky; Pennon, Matt; Chi Delta Theta President Subject:RE: City of San Luis Obispo Lunar New Year Opportunity Attachments:Lunar New Year Celebration 2026.pdf Thank you, Seth and nice to e-meet you, Beth! Sharing some additional details about the Lunar New Year celebration (also see attached flyer and feel free to share!) The Lunar New Year celebration will place on Thursday, February 19 from 6:00 to 8:30 pm at Mission Plaza (with set-up beginning at 3:30pm), in collaboration with the Farmers Market. We would love to have the on-campus fraternities and sororities attend the event and support where possible as well. There are three areas where we could use support:  Setup from 3:30 to 5:30 pm - Support with managing vendors and booth placement.  During the event from 5:30 to 7:30 pm - Help with monitoring barriers on all three sides of the event and providing information to attendees about the event and parking options.  Clean up from 7:30 to 9:30 pm - Assisting vendors with packing up and helping ensure Mission Plaza is cleared of waste or leftover materials. Ideally, we would love to have three groups, one for each time frame, with a minimum of five to six people per group. We would also be happy to offer participating groups a booth space to share information about their organization. We’d be happy to jump on a Teams call to discuss further if needed. Thank you so much for your consideration and we hope to see you there! Best, Sam From: Seth Herschel Murawsky <shmuraws@calpoly.edu> Sent: Monday, December 15, 2025 10:01 AM To: Pennon, Matt <mpennon@slocity.org>; Vethavanam, Samantha <SVethava@slocity.org>; Chi Delta Theta President <president.cpchidelts@gmail.com> Subject: City of San Luis Obispo Lunar New Year Opportunity Hi Beth! I hope that you are doing well and enjoying the break right after finals! I wanted to reach out to introduce you to Matt and Samantha. They both work for the City of San Luis Obispo and they are working on hosting a Lunar New Year Event that will coincide with a Farmer’s Market downtown in February. As the president of Chi Delta Theta, I thought that it would be great to connect you both to see if maybe Chi Delts have the capacity to partner with the city for this amazing event. Matt and Samantha can fill in some more details, but this would be a perfect opportunity to highlight your organization to the greater SLO community and let our city see how amazing you all are! Best, 257 Seth Murawsky, M.Ed. pronouns he/him/his Why Do Pronouns Matter? Equity & Inclusion Lead Coordinator, Fraternity & Sorority Life Jewish Identifying Faculty & Staff Association (JIFSA) Co-Founder & Co-Chair Leadership & Service | Student Affairs Cal Poly | San Luis Obispo, CA 93407 | 805-756-7267 Book a meeting with me here COME CELEBRATE LUNAR NEW YEAR 2026! YEAR OF THE HORSE MISSION PLAZA FEBRUARY 19, 2026 6:00PM TO 8:30PM Hosted by the City of San Luis Obispo Office of Diversity, Equity, and Inclusion ENJOY CULTURE, ARTS, FOOD, AND PERFORMANCES FROM LOCAL GROUPS INCLUDING THE CAL POLY LION DANCE TEAM AND SICHUAN KITCHEN! 258 From:Tway, Timothea (Timmi) Sent:Monday, December 15, 2025 10:42 AM To:Colin Vaughn Shea; Courtney Leigh Kienow Cc:Neal Raghav Parthasarathy Subject:RE: Fraternity - City of SLO meeting Colin, Thanks for emailing and for including Neal – we are looking forward to the meeting. Unfortunately I cannot do 10 that day, but could meet at 11 or anytime that Wednesday until 3. That Tuesday (the 20th) I also have availability throughout the afternoon. Let me know if you would like me to look at times the following week if that doesn’t work. Thanks! Timmi From: Colin Vaughn Shea <cshea02@calpoly.edu> Sent: Monday, December 15, 2025 10:35 AM To: Courtney Leigh Kienow <ckienow@calpoly.edu>; Tway, Timothea (Timmi) <TTway@slocity.org> Cc: Neal Raghav Parthasarathy <nrpartha@calpoly.edu> Subject: Re: Fraternity - City of SLO meeting Thanks for getting us connected, Courtney! Hi Timmi, I have a group of fraternity leaders who are looking forward to meeting with you and the other city officials. I am CC'ing our new IFC president so he is on the loop with the planning of the meeting. As I finalize who will be at the meeting, I will update you with a list of names. Wednesday, January 21st at 10:00 AM works best for us. Please let me know if that time works on your end, or if there’s a nearby alternative we should consider. Ahead of the meeting, I’m happy to coordinate with fraternity leadership to gather their ideal outcomes and key considerations so we can come prepared and aligned. I agree that setting expectations in advance will be helpful for a productive conversation. Looking forward to working together. Best, Colin From: Courtney Leigh Kienow <ckienow@calpoly.edu> Sent: Monday, December 8, 2025 3:22 PM To: Colin Vaughn Shea <cshea02@calpoly.edu>; Tway, Timothea (Timmi) <ttway@slocity.org> Subject: Fraternity - City of SLO meeting 259 Hi Colin and Timmi, I’m sorry it took me a minute to get this to you! The intent of this email is to connect you two to work on scheduling and planning for the meeting with city and fraternity leaders, as we’ve discussed in some of our brainstorming meetings. I talked to Colin about brainstorming with the fraternity leaders on their ideal outcomes of the meeting - what would they consider a success if everyone walking out of the room had a better understanding of? Are there a few considerations they would want the city to have regarding current policies and regulations? Etc. Timmi - if you’re willing to do the same prior to the meeting, I think it could be a useful tool to get those all in writing and with the group beforehand. I think it will help with expectation setting. I would think a top goal for each would be to gain greater understanding of the limitations and possibilities of each entity! Timmi shared that the city team (Timmi, John Mezzapesa, Tyler Corey, and probably another planner and a code enforcement officer, possibly the Assistant City Manager Scott Collins as well) are available on Thursday, January 22 anytime between 9 and 2 available, or Wednesday January 21 between 11 and 3pm. Colin, can you please let Timmi know what works on your end for the fraternity leaders? I’m officially passing the baton and trust you all will now lead this effort. However, I’m always here to help if needed. One lingering question that I hope to get more information on is a third-party mediator for the meeting. I think that could be helpful and have a meeting tomorrow on the topic. Thanks! Warmly, Courtney Courtney Kienow pronouns she/hers (why is this important?) Director of Community Relations and Economic Development Strategic Initiatives and Advocacy Cal Poly, San Luis Obispo, CA _____ office 805-756-6000 260 direct 805-756-6098 www.calpoly.edu 261 From:Colin Vaughn Shea <cshea02@calpoly.edu> Sent:Monday, December 15, 2025 10:35 AM To:Courtney Leigh Kienow; Tway, Timothea (Timmi) Cc:Neal Raghav Parthasarathy Subject:Re: Fraternity - City of SLO meeting Thanks for getting us connected, Courtney! Hi Timmi, I have a group of fraternity leaders who are looking forward to meeting with you and the other city officials. I am CC'ing our new IFC president so he is on the loop with the planning of the meeting. As I finalize who will be at the meeting, I will update you with a list of names. Wednesday, January 21st at 10:00 AM works best for us. Please let me know if that time works on your end, or if there’s a nearby alternative we should consider. Ahead of the meeting, I’m happy to coordinate with fraternity leadership to gather their ideal outcomes and key considerations so we can come prepared and aligned. I agree that setting expectations in advance will be helpful for a productive conversation. Looking forward to working together. Best, Colin From: Courtney Leigh Kienow <ckienow@calpoly.edu> Sent: Monday, December 8, 2025 3:22 PM To: Colin Vaughn Shea <cshea02@calpoly.edu>; Tway, Timothea (Timmi) <ttway@slocity.org> Subject: Fraternity - City of SLO meeting Hi Colin and Timmi, I’m sorry it took me a minute to get this to you! The intent of this email is to connect you two to work on scheduling and planning for the meeting with city and fraternity leaders, as we’ve discussed in some of our brainstorming meetings. I talked to Colin about brainstorming with the fraternity leaders on their ideal outcomes of the meeting - what would they consider a success if everyone walking out of the room had a better understanding of? Are there a few considerations they would want the city to have regarding current policies and regulations? Etc. Timmi - if you’re willing to do the same prior to the meeting, I think it could be a useful tool to get those all in writing and with the group beforehand. I think it will help with expectation setting. I would think a top goal for each would be to gain greater understanding of the limitations and possibilities of each entity! 262 Timmi shared that the city team (Timmi, John Mezzapesa, Tyler Corey, and probably another planner and a code enforcement officer, possibly the Assistant City Manager Scott Collins as well) are available on Thursday, January 22 anytime between 9 and 2 available, or Wednesday January 21 between 11 and 3pm. Colin, can you please let Timmi know what works on your end for the fraternity leaders? I’m officially passing the baton and trust you all will now lead this effort. However, I’m always here to help if needed. One lingering question that I hope to get more information on is a third-party mediator for the meeting. I think that could be helpful and have a meeting tomorrow on the topic. Thanks! Warmly, Courtney Courtney Kienow pronouns she/hers (why is this important?) Director of Community Relations and Economic Development Strategic Initiatives and Advocacy Cal Poly, San Luis Obispo, CA _____ office 805-756-6000 direct 805-756-6098 www.calpoly.edu 263 From:Pennon, Matt Sent:Monday, December 15, 2025 10:18 AM To:eaielloc@calpoly.edu; shmuraws@calpoly.edu Cc:Vethavanam, Samantha Subject:ODEI & Cal Poly Greek Life - Luna New Year & The Belonging Project Attachments:Lunar New Year Celebration 2026.pdf; The Belonging Project Flyer 2026.pdf Elizabeth and Seth, We are both really glad we were able to connect with you and are excited about what feels like the start of a great working relationship. Thank you again for the time and openness you shared with us. As promised, we wanted to follow up with more information on Lunar New Year and The Belonging Project, and where we see opportunities to partner. Our first priority is Lunar New Year, taking place on Thursday, February 19 from 6:00 to 8:30 pm at Mission Plaza, in collaboration with the Farmers Market. We would love your help sharing this event with the fraternities and sororities you work with on campus, and inviting them to attend. More specifically, we would really like to invite the two Asian sororities to partner with us in supporting the event. There are three areas where we could use support:  Setup from 3:30 to 5:30 pm - Support with managing vendors and booth placement.  During the event from 5:30 to 7:30 pm - Help with monitoring barriers on all three sides of the event and providing information to attendees about the event and parking options.  Clean up from 7:30 to 9:30 pm - Assisting vendors with packing up and helping ensure Mission Plaza is cleared of waste or leftover materials. Ideally, we would love to have three groups, one for each time frame, with a minimum of five to six people per group. We would also be happy to offer participating groups a booth space to share information about their organization. If there is interest, they can reach out directly to me or to Sam so we can connect and share more details about the event and our needs. Looking ahead to The Belonging Project, we would love your support in sharing this opportunity more broadly with Cal Poly organizations. We are inviting organizations to participate by hosting a series or helping us put together a variety of these conversations. We are planning one series per quarter, though we are open to offering more as capacity allows. The goal of The Belonging Project is to create space for nonprofits, businesses, student organizations, community members, and subject matter experts to share their work and explore how it connects us as a City and as a community. We are planning to launch this in January 2026, with the first series taking place in February 2026. Please take a look and let us know what questions come up. Feel free to copy, paste, or adjust any of this language as you shape your messaging. 264 Thanks again for your time and collaboration. We really appreciate it and look forward to what is ahead. Matt & Sam Matt Pennon pronouns he/they Diversity, Equity, and Inclusion Manager City Administration E mpennon@slocity.org T 805.781.7073 C 805.503.5722 slocity.org Stay connected with the City by signing up for e-notifications COME CELEBRATE LUNAR NEW YEAR 2026! YEAR OF THE HORSE MISSION PLAZA FEBRUARY 19, 2026 6:00PM TO 8:30PM Hosted by the City of San Luis Obispo Office of Diversity, Equity, and Inclusion ENJOY CULTURE, ARTS, FOOD, AND PERFORMANCES FROM LOCAL GROUPS INCLUDING THE CAL POLY LION DANCE TEAM AND SICHUAN KITCHEN! Collaborative partnerships Cultural events Celebrations Workshops W H A T T O E X P E C T ? Open dialogues Education Leadership Exploration C re a t i n g Spaces W her e E v er yone BelongsDiscover new ways to help make the City a place where everyone feels at home. T H E B E N E F I T S ? Spotlights local contributions that help make our community diverse and robust Challenges barriers & biases that limit access Provides opportunities for learning & growth Creates a healthier, more economically vibrant City Belongingprojectthe www.slocity.org/dei DEI@slocity.org Presented by the Office of Diversity Equity and Inclusion The Belonging Project is a free public series starting in 2026 that will bring San Luis Obispo community members and organizations together to strengthen community ties and expand access for all. You can help shape a more accessible, connected, and welcoming City by joining local experts and organizations in discussing ways to help our community grow stronger together. 265 From:Seth Herschel Murawsky <shmuraws@calpoly.edu> Sent:Monday, December 15, 2025 10:01 AM To:Pennon, Matt; Vethavanam, Samantha; Chi Delta Theta President Subject:City of San Luis Obispo Lunar New Year Opportunity Hi Beth! I hope that you are doing well and enjoying the break right after finals! I wanted to reach out to introduce you to Matt and Samantha. They both work for the City of San Luis Obispo and they are working on hosting a Lunar New Year Event that will coincide with a Farmer’s Market downtown in February. As the president of Chi Delta Theta, I thought that it would be great to connect you both to see if maybe Chi Delts have the capacity to partner with the city for this amazing event. Matt and Samantha can fill in some more details, but this would be a perfect opportunity to highlight your organization to the greater SLO community and let our city see how amazing you all are! Best, Seth Murawsky, M.Ed. pronouns he/him/his Why Do Pronouns Matter? Equity & Inclusion Lead Coordinator, Fraternity & Sorority Life Jewish Identifying Faculty & Staff Association (JIFSA) Co-Founder & Co-Chair Leadership & Service | Student Affairs Cal Poly | San Luis Obispo, CA 93407 | 805-756-7267 Book a meeting with me here 266 From:Jason Mockford <jmockfor@calpoly.edu> Sent:Friday, December 12, 2025 4:07 PM To:Tway, Timothea (Timmi) Cc:Courtney Leigh Kienow; Joy Pederson; Terrance Leshae Harris; McDonald, Whitney; Hermann, Greg; Collins, Scott Subject:Re: Upcoming Neighborhood - Student Behavior Challenges meeting Thank you Timmi. Appreciate the suggestions. I’ll review with the team, hopefully before we meet if possible. Have a great weekend, and see you next week. Jason Mockford (he, him, his) Senior Director, Leadership & Service | Student Affairs | Cal Poly | San Luis Obispo, CA 93407- 0208 | leadandserve.calpoly.edu | 805-756-2476 Futuristic • Strategic • Relator • Ideation • Adaptability On Dec 12, 2025, at 2:12 PM, Tway, Timothea (Timmi) <ttway@slocity.org> wrote: Hi all, One of the things we discussed previously was amending the language related to City Regulations for the event registration process. The City team has taken a look at the existing language and our proposed changes are in the attached document. We also had a suggested change to the Event Registration Procedure if there is an opportunity for that to be updated as well. Happy to discuss next week and looking forward to the meeting. Have a great weekend, Timmi From: Collins, Scott <SCollins@slocity.org> Sent: Thursday, December 11, 2025 5:36 PM To: Courtney Leigh Kienow <ckienow@calpoly.edu>; McDonald, Whitney <WMcDonal@slocity.org>; Tway, Timothea (Timmi) <TTway@slocity.org>; Hermann, Greg <GHermann@slocity.org> Cc: Terrance Leshae Harris <tharris@calpoly.edu>; Joy Pederson <jmpeders@calpoly.edu>; Jason Mockford <jmockfor@calpoly.edu> Subject: RE: Upcoming Neighborhood - Student Behavior Challenges meeting Thank you, Courtney! We are looking forward to the discussion. -Scott Scott Collins pronouns he/him/his 267 Assistant City Manager <image002.png> City Administration E SCollins@slocity.org T 805.781.7266 slocity.org <image003.png> <image004.png> <image005.png> <image006.png> <image007.png> Stay connected with the City by signing up for e-notifications From: Courtney Leigh Kienow <ckienow@calpoly.edu> Sent: Thursday, December 11, 2025 3:26 PM To: McDonald, Whitney <WMcDonal@slocity.org>; Tway, Timothea (Timmi) <TTway@slocity.org>; Hermann, Greg <GHermann@slocity.org>; Collins, Scott <SCollins@slocity.org> Cc: Terrance Leshae Harris <tharris@calpoly.edu>; Joy Pederson <jmpeders@calpoly.edu>; Jason Mockford <jmockfor@calpoly.edu> Subject: Upcoming Neighborhood - Student Behavior Challenges meeting Hi, We have our next Student Behavior - Neighborhood Challenges meeting on the calendar December 17th. At the most recent meeting (Sept. 3, 2025), we were able to better understand from the city some of the areas with a higher concentration of calls and Cal Poly went over progress we've made to date on our action items from the July meeting (included below). We are hoping the main focus at this upcoming meeting will be on better understanding the research and progress made on the city side (highlighted below). Please let me know if you have any concerns. Otherwise, we’ll see you on Wednesday. Thanks. Courtney From: Courtney Leigh Kienow <ckienow@calpoly.edu> Date: Thursday, July 17, 2025 at 7:19 AM To: McDonald, Whitney <WMcDonal@slocity.org>, Hermann, Greg <GHermann@slocity.org>, Collins, Scott <SCollins@slocity.org>, Tway, Timothea (Timmi) <TTway@slocity.org>, Jo Campbell <jcampb33@calpoly.edu>, Joy M. Pedersen <jmpeders@calpoly.edu>, Jason Mockford <jmockfor@calpoly.edu>, Terrance Leshae Harris <tharris@calpoly.edu> Subject: Action Items: City of SLO Fraternity and Sorority Life Housing Challenges Good morning, 268 Thank you for the thoughtful conversation regarding certain student behaviors and the related neighborhood challenges. We appreciate your partnership and shared commitment to finding effective solutions for our community. City offered to identify and bring back: **data by individual neighborhoods where are calls for service responding to? who is calling? City considerations: Noise ordinance changes? Criminal charges instead of administrative citation? City asks of Cal Poly/CP commits to exploring: **Greek row **Asking to know where Fraternity and sorority sponsored events are taking place? **host alcohol events on campus **what on campus venues are available to them? Option to host more events on campus? **request to require F&S to not hold events in places where city zoning laws don’t allow **stronger language in event responses for R-1 and R-2 zones when hosting events. Offering other good options for them. **more police enforcement off campus Collective ideas to explore: **mediation, potential funding from Cuesta, City, CP **Edits to response on the fraternity and sorority life event form – zoning specifics **Colin and small cohort of IFC presidents meet and talk about what they need and then work with CDD on shaping CUPs and other related poilicies Cal Poly asks of the City/City commits to explore: **CUPs: what do they look like, what’s needed, what does the city need to consider that works for fraternities? **Overlay zone exploration **Greek row or zoning **Re-evaluate codes relevant to the conversation Future meeting: **Didn’t get to talk about consequences through IFC judicial council and OSRR – escalating consequences for noise ordinances. **SCLC **Role of landlords Overlay zone examples: Neighborhood stabilization zones Santa Clara Berkeley Chico Please fill in and respond to all on anything I may have missed. Thanks again! Warmly, Courtney 269 Courtney Kienow pronouns she/hers (why is this important?) Director of Community Relations and Economic Development Office of the President Cal Poly, San Luis Obispo, CA _____ office 805-756-6000 direct 805-756-6098 www.calpoly.edu <image008.jpg> <Cal Poly Language for party registration.docx> 270 From:Tway, Timothea (Timmi) Sent:Friday, December 12, 2025 2:12 PM To:Courtney Leigh Kienow; Jason Mockford; Joy Pederson; Terrance Leshae Harris Cc:McDonald, Whitney; Hermann, Greg; Collins, Scott Subject:RE: Upcoming Neighborhood - Student Behavior Challenges meeting Attachments:Cal Poly Language for party registration.docx Hi all, One of the things we discussed previously was amending the language related to City Regulations for the event registration process. The City team has taken a look at the existing language and our proposed changes are in the attached document. We also had a suggested change to the Event Registration Procedure if there is an opportunity for that to be updated as well. Happy to discuss next week and looking forward to the meeting. Have a great weekend, Timmi From: Collins, Scott <SCollins@slocity.org> Sent: Thursday, December 11, 2025 5:36 PM To: Courtney Leigh Kienow <ckienow@calpoly.edu>; McDonald, Whitney <WMcDonal@slocity.org>; Tway, Timothea (Timmi) <TTway@slocity.org>; Hermann, Greg <GHermann@slocity.org> Cc: Terrance Leshae Harris <tharris@calpoly.edu>; Joy Pederson <jmpeders@calpoly.edu>; Jason Mockford <jmockfor@calpoly.edu> Subject: RE: Upcoming Neighborhood - Student Behavior Challenges meeting Thank you, Courtney! We are looking forward to the discussion. -Scott Scott Collins pronouns he/him/his Assistant City Manager City Administration E SCollins@slocity.org T 805.781.7266 slocity.org Stay connected with the City by signing up for e-notifications 271 From: Courtney Leigh Kienow <ckienow@calpoly.edu> Sent: Thursday, December 11, 2025 3:26 PM To: McDonald, Whitney <WMcDonal@slocity.org>; Tway, Timothea (Timmi) <TTway@slocity.org>; Hermann, Greg <GHermann@slocity.org>; Collins, Scott <SCollins@slocity.org> Cc: Terrance Leshae Harris <tharris@calpoly.edu>; Joy Pederson <jmpeders@calpoly.edu>; Jason Mockford <jmockfor@calpoly.edu> Subject: Upcoming Neighborhood - Student Behavior Challenges meeting Hi, We have our next Student Behavior - Neighborhood Challenges meeting on the calendar December 17th. At the most recent meeting (Sept. 3, 2025), we were able to better understand from the city some of the areas with a higher concentration of calls and Cal Poly went over progress we've made to date on our action items from the July meeting (included below). We are hoping the main focus at this upcoming meeting will be on better understanding the research and progress made on the city side (highlighted below). Please let me know if you have any concerns. Otherwise, we’ll see you on Wednesday. Thanks. Courtney From: Courtney Leigh Kienow <ckienow@calpoly.edu> Date: Thursday, July 17, 2025 at 7:19 AM To: McDonald, Whitney <WMcDonal@slocity.org>, Hermann, Greg <GHermann@slocity.org>, Collins, Scott <SCollins@slocity.org>, Tway, Timothea (Timmi) <TTway@slocity.org>, Jo Campbell <jcampb33@calpoly.edu>, Joy M. Pedersen <jmpeders@calpoly.edu>, Jason Mockford <jmockfor@calpoly.edu>, Terrance Leshae Harris <tharris@calpoly.edu> Subject: Action Items: City of SLO Fraternity and Sorority Life Housing Challenges Good morning, Thank you for the thoughtful conversation regarding certain student behaviors and the related neighborhood challenges. We appreciate your partnership and shared commitment to finding effective solutions for our community. City offered to identify and bring back: **data by individual neighborhoods where are calls for service responding to? who is calling? City considerations: Noise ordinance changes? Criminal charges instead of administrative citation? City asks of Cal Poly/CP commits to exploring: **Greek row **Asking to know where Fraternity and sorority sponsored events are taking place? **host alcohol events on campus **what on campus venues are available to them? Option to host more events on campus? **request to require F&S to not hold events in places where city zoning laws don’t allow **stronger language in event responses for R-1 and R-2 zones when hosting events. Offering other good options for them. **more police enforcement off campus Collective ideas to explore: **mediation, potential funding from Cuesta, City, CP 272 **Edits to response on the fraternity and sorority life event form – zoning specifics **Colin and small cohort of IFC presidents meet and talk about what they need and then work with CDD on shaping CUPs and other related poilicies Cal Poly asks of the City/City commits to explore: **CUPs: what do they look like, what’s needed, what does the city need to consider that works for fraternities? **Overlay zone exploration **Greek row or zoning **Re-evaluate codes relevant to the conversation Future meeting: **Didn’t get to talk about consequences through IFC judicial council and OSRR – escalating consequences for noise ordinances. **SCLC **Role of landlords Overlay zone examples: Neighborhood stabilization zones Santa Clara Berkeley Chico Please fill in and respond to all on anything I may have missed. Thanks again! Warmly, Courtney Courtney Kienow pronouns she/hers (why is this important?) Director of Community Relations and Economic Development Office of the President Cal Poly, San Luis Obispo, CA _____ office 805-756-6000 direct 805-756-6098 www.calpoly.edu Proposed changes to Cal Poly Language for party registration Current Language All off-campus events with alcohol must be held at a residence**, including a chapter facility, or a venue under third party management that is not legally associated with the chapter in any capacity ("third-party venue"). **We recommend that you check with your landlord and the City of SLO zoning requirements if the residence that you have chosen is allowed to host Fraternity/Sorority events. Here is a zoning map for more information: https://www.slocity.org/home/showpublisheddocument/32299/6378979158 88970000 For all events with alcohol that are located at a third party venue, a copy of the contract with the chapter and event management company or third party venue must be submitted with the party registration. City Proposed Language All off-campus events with alcohol must be held at a chapter facility*, or a venue under third party management that is not legally associated with the chapter in any capacity ("third- party venue"). *Fraternity and Sorority events can only be held in chapter houses that have valid Conditional Use Permits from the City of San Luis Obispo or at a third-party venue. Hosting Fraternity or Sorority events in residences that do not have a Conditional Use Permit from the City of San Luis Obispo is illegal and can result in citations from the City of San Luis Obispo. This includes Fraternity or Sorority events held in single-family homes, as the City’s laws do not allow chapter houses to be permitted in these neighborhoods. For more information about City regulations Fraternity and Sorority regulations please visit: (LINK TO BE INSERTED) For all events with alcohol that are located at a third party venue, a copy of the contract with the chapter and event management company or third party venue must be submitted with the party registration. Commented [TT1]: Note - we are working on finalizing a landing page for fraternity/sorority information including a map of R-3 and R-4 zones and locations with approved CUPs, as well as information regarding who to contact with questions about CUPs and zoning. Once finalized can include a link in this language. City Proposed Language to Article II of the Event Registration Procedure Article II – Legal A. Any event as defined above must be compliant with all applicable laws, including but not limited to the below requirements: a. The organization, members and guests must comply with all federal, state, and local laws. No person under the legal drinking age my possess, consume, provide or be provided alcoholic beverages b. Organizations, members and guests must follow the federal law regarding illegal drugs and controlled substances. No persons may possess, use, provide, distribute, sell and or manufacture illegal drugs or other controlled substances while on organizational/ chapter premises or at any activity or event which is sponsored or endorsed by the chapter c. Events are only to take place in compliance with all municipal laws including land use regulations related to the operation of a fraternity/sorority. Any sanctioned event that takes place within city limits at a location in which fraternity operations have not been approved by the city is a violation of city ordinance and of this policy. B. Laws local to San Luis Obispo are also enforced with events. The following is provided for convenience only and is not all-inclusive. Laws may change and it is up to the chapter to be aware of all applicable laws. Some relevant laws include: a. Noise Ordinance i. 7 A.M. to 10 P.M.: Noise that can be heard 50 feet from the source is a violation ii. 10 P.M. to 7 A.M.: Noise that can be heard across the property line is a violation b. Safety Enhancement Zones i. Fines are doubled for the following violations: 1. Noise 2. Unruly Gathering 3. Social Host Liability 4. Public Urination 5. Open Container ii. Designated times for Safety Enhancement Zones may vary, but typically occur during: 1. Mardi Gras (Thursday - Wednesday) 2. St. Patrick’s Day 3. Halloween 4. “WOW’ Week Commented [TT2]: Proposed addition 273 From:Tway, Timothea (Timmi) Sent:Friday, December 12, 2025 2:01 PM To:Jason Mockford Subject:RE: language on party registration Hi! Yes, will send over to the team shortly! Timmi From: Jason Mockford <jmockfor@calpoly.edu> Sent: Thursday, December 11, 2025 3:38 PM To: Tway, Timothea (Timmi) <TTway@slocity.org> Subject: RE: language on party registration Hey Timmi, Circling back, did you have any suggested changes or additions to this language? Jason Mockford (he, him, his) Senior Director, Leadership & Service | Student Affairs | Cal Poly | San Luis Obispo, CA 93407-0208 | leadandserve.calpoly.edu | 805-756- 2476 Futuristic • Strategic • Relator • Ideation • Adaptability From: Tway, Timothea (Timmi) <TTway@slocity.org> Sent: Monday, October 6, 2025 11:35 AM To: Jason Mockford <jmockfor@calpoly.edu> Subject: RE: language on party registration Jason, thank you! Timmi From: Jason Mockford <jmockfor@calpoly.edu> Sent: Thursday, October 2, 2025 12:42 PM To: Tway, Timothea (Timmi) <TTway@slocity.org> Subject: Re: language on party registration Sure thing. Here you go: All off-campus events with alcohol must be held at a residence**, including a chapter facility, or a venue under third party management that is not legally associated with the chapter in any capacity ("third-party venue"). 274 **We recommend that you check with your landlord and the City of SLO zoning requirements if the residence that you have chosen is allowed to host Fraternity/Sorority events. Here is a zoning map for more information: https://www.slocity.org/home/showpublisheddocument/32299/6378979158889700 00 For all events with alcohol that are located at a third party venue, a copy of the contract with the chapter and event management company or third party venue must be submitted with the party registration. Jason Mockford Senior Director, Leadership & Service | Student Affairs | Cal Poly | San Luis Obispo, CA 93407-0208 | 805-756- 2476 Futuristic • Strategic • Relator • Ideation • Adaptability On Oct 2, 2025, at 10:28 AM, Tway, Timothea (Timmi) <TTway@slocity.org> wrote: Hi Jason, Are you able to send over the current language you use for party registration that we discussed at the last meeting that is the “disclaimer” regarding code compliance? I would love to take a look and see if there are any changes we can make to make it more clear. Thank you! Timmi Timothea (Timmi) Tway Director of Community Development <image001.png> Community Development 919 Palm, San Luis Obispo, CA 93401-3249 E TTway@slocity.org T 805.781.7187 slocity.org <image002.png> <image003.png> <image004.png> <image005.png> <image006.png> Stay connected with the City by signing up for e-notifications 275 From:Collins, Scott Sent:Thursday, December 11, 2025 5:36 PM To:Courtney Leigh Kienow; McDonald, Whitney; Tway, Timothea (Timmi); Hermann, Greg Cc:Terrance Leshae Harris; Joy Pederson; Jason Mockford Subject:RE: Upcoming Neighborhood - Student Behavior Challenges meeting Thank you, Courtney! We are looking forward to the discussion. -Scott Scott Collins pronouns he/him/his Assistant City Manager City Administration E SCollins@slocity.org T 805.781.7266 slocity.org Stay connected with the City by signing up for e-notifications From: Courtney Leigh Kienow <ckienow@calpoly.edu> Sent: Thursday, December 11, 2025 3:26 PM To: McDonald, Whitney <WMcDonal@slocity.org>; Tway, Timothea (Timmi) <TTway@slocity.org>; Hermann, Greg <GHermann@slocity.org>; Collins, Scott <SCollins@slocity.org> Cc: Terrance Leshae Harris <tharris@calpoly.edu>; Joy Pederson <jmpeders@calpoly.edu>; Jason Mockford <jmockfor@calpoly.edu> Subject: Upcoming Neighborhood - Student Behavior Challenges meeting Hi, We have our next Student Behavior - Neighborhood Challenges meeting on the calendar December 17th. At the most recent meeting (Sept. 3, 2025), we were able to better understand from the city some of the areas with a higher concentration of calls and Cal Poly went over progress we've made to date on our action items from the July meeting (included below). We are hoping the main focus at this upcoming meeting will be on better understanding the research and progress made on the city side (highlighted below). Please let me know if you have any concerns. Otherwise, we’ll see you on Wednesday. Thanks. Courtney From: Courtney Leigh Kienow <ckienow@calpoly.edu> Date: Thursday, July 17, 2025 at 7:19 AM 276 To: McDonald, Whitney <WMcDonal@slocity.org>, Hermann, Greg <GHermann@slocity.org>, Collins, Scott <SCollins@slocity.org>, Tway, Timothea (Timmi) <TTway@slocity.org>, Jo Campbell <jcampb33@calpoly.edu>, Joy M. Pedersen <jmpeders@calpoly.edu>, Jason Mockford <jmockfor@calpoly.edu>, Terrance Leshae Harris <tharris@calpoly.edu> Subject: Action Items: City of SLO Fraternity and Sorority Life Housing Challenges Good morning, Thank you for the thoughtful conversation regarding certain student behaviors and the related neighborhood challenges. We appreciate your partnership and shared commitment to finding effective solutions for our community. City offered to identify and bring back: **data by individual neighborhoods where are calls for service responding to? who is calling? City considerations: Noise ordinance changes? Criminal charges instead of administrative citation? City asks of Cal Poly/CP commits to exploring: **Greek row **Asking to know where Fraternity and sorority sponsored events are taking place? **host alcohol events on campus **what on campus venues are available to them? Option to host more events on campus? **request to require F&S to not hold events in places where city zoning laws don’t allow **stronger language in event responses for R-1 and R-2 zones when hosting events. Offering other good options for them. **more police enforcement off campus Collective ideas to explore: **mediation, potential funding from Cuesta, City, CP **Edits to response on the fraternity and sorority life event form – zoning specifics **Colin and small cohort of IFC presidents meet and talk about what they need and then work with CDD on shaping CUPs and other related poilicies Cal Poly asks of the City/City commits to explore: **CUPs: what do they look like, what’s needed, what does the city need to consider that works for fraternities? **Overlay zone exploration **Greek row or zoning **Re-evaluate codes relevant to the conversation Future meeting: **Didn’t get to talk about consequences through IFC judicial council and OSRR – escalating consequences for noise ordinances. **SCLC **Role of landlords Overlay zone examples: Neighborhood stabilization zones Santa Clara Berkeley Chico Please fill in and respond to all on anything I may have missed. Thanks again! 277 Warmly, Courtney Courtney Kienow pronouns she/hers (why is this important?) Director of Community Relations and Economic Development Office of the President Cal Poly, San Luis Obispo, CA _____ office 805-756-6000 direct 805-756-6098 www.calpoly.edu 278 From:Jason Mockford <jmockfor@calpoly.edu> Sent:Thursday, December 11, 2025 3:38 PM To:Tway, Timothea (Timmi) Subject:RE: language on party registration Hey Timmi, Circling back, did you have any suggested changes or additions to this language? Jason Mockford (he, him, his) Senior Director, Leadership & Service | Student Affairs | Cal Poly | San Luis Obispo, CA 93407-0208 | leadandserve.calpoly.edu | 805-756- 2476 Futuristic • Strategic • Relator • Ideation • Adaptability From: Tway, Timothea (Timmi) <TTway@slocity.org> Sent: Monday, October 6, 2025 11:35 AM To: Jason Mockford <jmockfor@calpoly.edu> Subject: RE: language on party registration Jason, thank you! Timmi From: Jason Mockford <jmockfor@calpoly.edu> Sent: Thursday, October 2, 2025 12:42 PM To: Tway, Timothea (Timmi) <TTway@slocity.org> Subject: Re: language on party registration Sure thing. Here you go: All off-campus events with alcohol must be held at a residence**, including a chapter facility, or a venue under third party management that is not legally associated with the chapter in any capacity ("third-party venue"). **We recommend that you check with your landlord and the City of SLO zoning requirements if the residence that you have chosen is allowed to host Fraternity/Sorority events. Here is a zoning map for more information: https://www.slocity.org/home/showpublisheddocument/32299/6378979158889700 00 279 For all events with alcohol that are located at a third party venue, a copy of the contract with the chapter and event management company or third party venue must be submitted with the party registration. Jason Mockford Senior Director, Leadership & Service | Student Affairs | Cal Poly | San Luis Obispo, CA 93407-0208 | 805-756- 2476 Futuristic • Strategic • Relator • Ideation • Adaptability On Oct 2, 2025, at 10:28 AM, Tway, Timothea (Timmi) <TTway@slocity.org> wrote: Hi Jason, Are you able to send over the current language you use for party registration that we discussed at the last meeting that is the “disclaimer” regarding code compliance? I would love to take a look and see if there are any changes we can make to make it more clear. Thank you! Timmi Timothea (Timmi) Tway Director of Community Development <image001.png> Community Development 919 Palm, San Luis Obispo, CA 93401-3249 E TTway@slocity.org T 805.781.7187 slocity.org <image002.png> <image003.png> <image004.png> <image005.png> <image006.png> Stay connected with the City by signing up for e-notifications 280 From:Courtney Leigh Kienow <ckienow@calpoly.edu> Sent:Thursday, December 11, 2025 3:26 PM To:McDonald, Whitney; Tway, Timothea (Timmi); Hermann, Greg; Collins, Scott Cc:Terrance Leshae Harris; Joy Pederson; Jason Mockford Subject:Upcoming Neighborhood - Student Behavior Challenges meeting Hi, We have our next Student Behavior - Neighborhood Challenges meeting on the calendar December 17th. At the most recent meeting (Sept. 3, 2025), we were able to better understand from the city some of the areas with a higher concentration of calls and Cal Poly went over progress we've made to date on our action items from the July meeting (included below). We are hoping the main focus at this upcoming meeting will be on better understanding the research and progress made on the city side (highlighted below). Please let me know if you have any concerns. Otherwise, we’ll see you on Wednesday. Thanks. Courtney From: Courtney Leigh Kienow <ckienow@calpoly.edu> Date: Thursday, July 17, 2025 at 7:19 AM To: McDonald, Whitney <WMcDonal@slocity.org>, Hermann, Greg <GHermann@slocity.org>, Collins, Scott <SCollins@slocity.org>, Tway, Timothea (Timmi) <TTway@slocity.org>, Jo Campbell <jcampb33@calpoly.edu>, Joy M. Pedersen <jmpeders@calpoly.edu>, Jason Mockford <jmockfor@calpoly.edu>, Terrance Leshae Harris <tharris@calpoly.edu> Subject: Action Items: City of SLO Fraternity and Sorority Life Housing Challenges Good morning, Thank you for the thoughtful conversation regarding certain student behaviors and the related neighborhood challenges. We appreciate your partnership and shared commitment to finding effective solutions for our community. City offered to identify and bring back: **data by individual neighborhoods where are calls for service responding to? who is calling? City considerations: Noise ordinance changes? Criminal charges instead of administrative citation? City asks of Cal Poly/CP commits to exploring: **Greek row **Asking to know where Fraternity and sorority sponsored events are taking place? **host alcohol events on campus **what on campus venues are available to them? Option to host more events on campus? **request to require F&S to not hold events in places where city zoning laws don’t allow **stronger language in event responses for R-1 and R-2 zones when hosting events. Offering other good options for them. **more police enforcement off campus 281 Collective ideas to explore: **mediation, potential funding from Cuesta, City, CP **Edits to response on the fraternity and sorority life event form – zoning specifics **Colin and small cohort of IFC presidents meet and talk about what they need and then work with CDD on shaping CUPs and other related poilicies Cal Poly asks of the City/City commits to explore: **CUPs: what do they look like, what’s needed, what does the city need to consider that works for fraternities? **Overlay zone exploration **Greek row or zoning **Re-evaluate codes relevant to the conversation Future meeting: **Didn’t get to talk about consequences through IFC judicial council and OSRR – escalating consequences for noise ordinances. **SCLC **Role of landlords Overlay zone examples: Neighborhood stabilization zones Santa Clara Berkeley Chico Please fill in and respond to all on anything I may have missed. Thanks again! Warmly, Courtney Courtney Kienow pronouns she/hers (why is this important?) Director of Community Relations and Economic Development Office of the President Cal Poly, San Luis Obispo, CA _____ office 805-756-6000 direct 805-756-6098 www.calpoly.edu 282 From:Mezzapesa, John Sent:Thursday, December 11, 2025 9:54 AM To:Office of Student Rights and Responsibilities Cc:Joy Pederson; Brad Pulcipher; presidentsoffice@calpoly.edu; Courtney Leigh Kienow; greeklife@calpoly.edu Subject:Recognized Student Organization Misconduct Office of Student Rights & Responsibilities, Our office has recently focused proactive efforts on the identification, documentation, and enforcement of fall recruitment events sponsored by fraternities and sororities within the city limits. These efforts were made to determine compliance with the City’s Municipal Code. Specifically, the locations in which fraternity- or sorority-sponsored events are held require the application for and approval of a conditional use permit. If no permit exists, it constitutes a violation of San Luis Obispo Municipal Code §17.10.020. Our recent efforts included documenting all social media posts advertising events, most of which intentionally did not include the addresses where events were to take place. The advertised dates and times of each event were cross- referenced with known locations at which fraternities and sororities have operated, and a comprehensive inspection campaign was conducted by Code Enforcement staff to document evidence of any events. Additionally, staff visited the IFC (Interfraternity Council) Kick-Off BBQ held on the O’Neil Lawn on September 25 to educate each organization regarding city regulations and to request copies of “RUSH Schedule Cards” from each organization. These cards were the method by which organizations securely shared the locations of each RUSH ev ent. Of the eighteen fraternal members of the IFC, six provided a card to our staff; the remaining organizations refused to share any information. In fact, as City staff began visiting each booth at the BBQ, the president of the IFC made it a point to quic kly visit each booth and advise each organization not to share information related to upcoming RUSH events. After roughly 100+ hours of dedicated research and inspection time over the span of three weeks, staff confirmed that fraternal and sororal organizations held 64 events across 45 locations in violation of the San Luis Obispo Municipal Code. As part of the investigation, in the days following identified events, staff visited each location found in violation and asked residents whether fraternity- or sorority-sanctioned events had been held. Twelve of the sixteen fraternities found in violation refused to confirm or outright denied that an event took place at one or more locations that staff had already confirmed as event sites. The location, date, and time of these events should be easily confirmed by university staff, as Greek organizations are required to register all sponsored events with the Office of Fraternity & Sorority Life. As a result of the documented municipal code violations, the intentional withholding of information, and the refusal to confirm the occurrence of events, we are asking the Office of Student Rights & Responsibilities to investigate whether the Recognized Student Organizations violated Cal Poly’s Recognized Student Organization Code of Conduct. An email sharing a link to view the reports outlining the facts regarding each organization will follow this message. Please let me know if additional staff require access to the shared files. Each report details alleged misconduct involving a specific recognized organization. Although previous reports of similar conduct were deemed insufficient to establish a nexus with the Recognized Student Organization Code of Conduct for adjudication, we respectfully urge your office to initiate an investigation into each organization named. These reports have also been individually submitted via the Public Incident Report Form on the Office of Student Rights & Responsibilities webpage to formally initiate investigations. We also request confirmation of the decision regarding whether to move forward with adjudication, as well as copies of all determinations after adjudication is complete. Please feel free to contact me if there are any questions or if further clarification is needed. John Mezzapesa Code Enforcement Supervisor 283 Community Development Building and Safety 919 Palm Street, San Luis Obispo, CA 93401-3668 E jmezzapesa@slocity.org T 805.781.7179 slocity.org Stay connected with the City by signing up for e-notifications 284 From:Tracy L. Watson <twatson@calpoly.edu> Sent:Tuesday, December 9, 2025 2:33 PM To:Wallace, Christine Cc:Beth Yeung Subject:Re: SCLC mailing list Attachments:SCLC Welcome Packet-New member Orientation.pdf Thanks Christine, and welcome aboard Beth. Our first SCLC meeting of the quarter will be held on January 15, and a calendar invitation will be sent to you. The agenda will be sent out the week prior, and a welcome packet is attached for SCLC historical content, meeting dates, etc. I look forward to meeting you. Tracy Watson Administrative Assistant II, Student Government Associated Students, Inc. California Polytechnic State University 1 Grand Ave. San Luis Obispo, CA 93407-0675 P: 805-756-1292 | F: 805-756-6166 asi.calpoly.edu Cal Poly sits on the traditional lands of the yak titʸu titʸu yak tiłhini Northern Chumash Tribe of San Luis Obispo County and Region. The yak titʸu titʸu yak tiłhini have a documented presence in this area for over 10,000 years. The tiłhini peoples have stewarded their ancestral and unceded homelands which include all of the cities, communities, federal and state open spaces within the San Luis Obispo County region. These homelands extend East into the Carrizo Plains toward Kern County, South to the Santa Maria River, North to Ragged Point, and West beyond the ocean’s shoreline in an unbroken chain of lineage, kinship, and culture. From: Wallace, Christine <cwallace@slocity.org> Sent: Tuesday, December 9, 2025 11:05 AM To: Tracy L. Watson <twatson@calpoly.edu> Cc: Beth Yeung <byeung01@calpoly.edu> Subject: SCLC mailing list Hi Tracy, I’ve cc’d Beth Yeung on this email, she’s the incoming USFC president. I wanted to make sure she’s added to the SCLC distribution list. Thanks! Christine Wallace Police Public Affairs Manager 285 Police Department 1042 Walnut Street, San Luis Obispo, CA 93401-2729 E cwallace@slocity.org T 805.781.7186 slocity.org Stay connected with the City by signing up for e-notifications This e-mail, and any files transmitted with it, are intended only for the person or entity to which it is addressed and may contain confidential, protected, and/or privileged material. Any review, re-transmission, dissemination or other use of, or taking of any action in reliance upon this information by persons or entities other than the intended recipient, is prohibited. If you received this in error, please contact the sender and delete the material from any computer. History In the spring of 1987, the Cal Poly student body president, other student leaders, and Cal Poly Director of Student Activities, met with the SLO City Mayor to strengthen town-gown relations. Previous organizations that attempted this were did not involve the students themselves in the discussions. The first meeting of SCLC took place in late spring quarter 1987. A strategy was set in motion with students taking a leadership role. Additionally, key city officials began attending meetings on a regular basis. The organization took off the following year, expanding its membership to include Cuesta College, San Luis High School (later withdrawn). Thanks to support from several areas (City Departments, Chamber of Commerce, Residents for Quality Neighborhoods, and other Cal Poly organizations), SCLC was acknowledged as a key link in communication between students and City of San Luis Obispo. The mission of the Student Community Liaison Committee (SCLC) is to serve as a mechanism for communication among Cal Poly State University, Cuesta College, City and County of San Luis Obispo, and community organizations and to proactively engage in discussions and actions to promote positive relations, mutual respect, and improved quality of life for all citizens of San Luis Obispo. Meeting Dates 2025-26 #26-01 August 21, 2025 #26-02 September 18, 2025 #26-03 October 16, 2025 #26-04 November 20, 2025 #26-05 January 15, 2026 #26-06 February 19, 2026 #26-07 March 12, 2026 (week 2 due to Cal Poly's final schedule) #26-08 April 16, 2026 #26-09 May 14, 2026 (week 2 due to Cuesta's final schedule) June and July 2026 meetings are on an as needed basis The committee typically meets on the third Thursday of the month at the City Hall Hearing Room at 900 Palm Street, San Luis Obispo. Welcome! Student Community Liaison Committee (SCLC) New Member Orientation Packet Mission NAME POSITION REPRESENTING Marc Cabeliza ASI President, Chair Cal Poly Isaac Pummill ASCC President, Vice Chair Cuesta College Weston Patrick Student-at-Large Cal Poly Brett Cross Residents for Quality Neighborhoods San Luis Obispo Residents Dr. Elizabeth Coria Vice President, Student Services Cuesta College Jack DePuy Interim Director of Student Engagement/ASCC Advisor Cuesta College Michelle Crawford ASI Executive Director Cal Poly Whitney McDonald City Manager City of San Luis Obispo Rick Scott Chief of Police City of San Luis Obispo Joy Pedersen Dean of Students Cal Poly Heather Moreno Board of Supervisors County of San Luis Obispo Erica A. Stewart Mayor City of San Luis Obispo Kate McMurrey Panhellenic Council Representative Cal Poly Vacant Student-at-Large Cuesta College Abe Lincoln Community Member-at-Large San Luis Obispo Residents Mila Vujovich-La Barre Geographic Neighborhoods Assoc. San Luis Obispo Residents Colin Shea Interfraternity President Cal Poly Christine Wallace Neighborhood Outreach Manager City of San Luis Obispo Natalie Eckler United Sorority and Fraterity Council Representative Cal Poly 2025-26 Student Community Liaison Committee Voting Member Roster A Statement of Our Hopes for the Community In order to continually improve the relationship between all segments of the community, the Student-Community Liaison Committee strives to promote these principles: • Community members should be civil and respectful towards each other. • Everyone has equal rights and responsibilities. • Members of this community should treat each other with respect and consideration regardless of their duration of residency. • Community members should be held accountable for their actions. • Community members should be respectful of other’s residence and property. • Community members expect their residence to not be adversely affected by outside noise violations. • Community members should be able to have social gatherings that are considerate, reasonable and appropriate for the time of day. • Community members deserve to be recognized for their own actions and attitudes and not pre-judged based on the actions and attitudes of others. • Community members should not be stereotyped based on age or any other criterion. • Community members deserve to be respected for what they contribute to the community. • Community members have a responsibility to add positively to the community. Memorandum of Understanding Between California Polytechnic State University (Cal Poly), Associated Students, Inc. of California Polytechnic State University at San Luis Obispo (ASI), the Associated Students of Cuesta College (ASCC), the City of San Luis Obispo, and the County of San Luis Obispo Regarding the Student-Community Liaison Committee 2023-24 This Memorandum of Understanding is entered into between Cal Poly, the Associated Students, Inc. of California Polytechnic State University at San Luis Obispo (ASI), the Associated Students of Cuesta College (ASCC), the City of San Luis Obispo (City) and the County of San Luis Obispo (County). Background: The Student Community Liaison Committee (SCLC) was formed in the spring of 1987 to serve as a mechanism of communication among Cal Poly, the City of San Luis Obispo, the County of San Luis Obispo, and the San Luis Obispo community, to develop and strengthen town gown relationships to address issues regarding the community and Cal Poly students. It was envisioned that the chair should be the Cal Poly student body president to demonstrate parity between students and city officials. In 1988, SCLC was expanded to include representation from Cuesta College. Thanks to the support from several areas (City Departments, Chamber of Commerce, Residents for Quality Neighborhoods, and other Cal Poly organizations), SCLC was acknowledged as a key link in communication between students and the City & County of San Luis Obispo. Term: This Agreement is effective on October 19, 2023, and will automatically renew each year successively unless terminated by either party upon written notice prior to the expiration of the then current renewal term. The agreement will be distributed prior to the first meeting of the new academic year and subsequently reviewed for changes annually at the first SCLC meeting of the academic year. Purpose: The purpose of this Memorandum of Understanding is to outline the structure of SCLC and responsibilities of all parties represented within the SCLC. SCLC is to serve as a mechanism for communication between Cal Poly, Cuesta College, the City of San Luis Obispo, the County of San Luis Obispo, and community organizations within San Luis Obispo. SCLC will serve to proactively engage in discussions and actions to promote positive relations, mutual respect, and improved quality oflife for all members of the San Luis Obispo community. Objective of the SCLC: In order to achieve our purpose, SCLC will: lof 6 • Educate student and non-student residents in the community about cooperative methods to improve neighborhood relations. • Promote the positive aspects of campus and community co-existence and interaction. • Encourage increased participation, collaboration, and involvement in activities on campus and in the community. • Serve as a public forum on student/community related issues. • Advise City government bodies or other community organizations on City issues through consultative review. • Share information about the campuses and community to strengthen relationships and enhance quality of life for all residents of San Luis Obispo. • Problem solving through collaborative exploration and implementation of meaningful solutions to pertinent issues. Open Meeting Act Adherence: As a group comprising a variety of elected officials, the SCLC is committed to adhering to the Brown Act, also known as the Brown Open Meeting Act. Under the Brown Act, the SCLC will conduct its meetings openly, providing advance notice to the public, allowing public attendance, and enabling public comment on relevant matters. The group will also maintain accurate records of meetings. By following the Brown Act, the SCLC upholds the principles of transparency and public participation, fostering trust and accountability within the community it serves. Parliamentarian Procedure Formal parliamentary procedure is not required for the conduct of meetings, and the chair has the discretion to determine the appropriate level of formality for each meeting. Voice Votes Voice votes shall be required for the following matters: a. Approval of SCLC Meeting Minutes a. Approval of the SCLC MOU (Memorandum of Understanding) b. Appointment or removal of members c. Budget allocations The chair shall ensure that roll call votes are conducted in an orderly manner, and the results shall be recorded in the minutes of the meeting. Meetings: Shall be held monthly at a set and recurring time, with the exception of December, June and July, unless otherwise noted in the annual calendar or at the discretion of the chair. Attendance Member absences. If a properly notified voting member of the committee fails, for any reason, to attend or be represented by a recognized proxy at four or more regularly scheduled meetings within the annual term of the committee, they are automatically to be considered for replacement by the members of the committee. The member shall be notified after the third missed meeting. 2of 6 Resignation In the event a member finds it necessary to resign from the committee, a letter of resignation stating the effective date of resignation shall be requested. Agenda Format: • Call to order • Approval of minutes • Open Forum • Reports: o Chair/Vice Chair o San Luis Obispo City Manager o Neighborhood Wellness Civility Report o Residents for Quality Neighborhoods o Community Representative Reports • Old Business • New Business • Voting Member Reports (1 minute) • Announcements • Adjournment SCLC Officers: Chair • Shall be the current ASI President • Shall facilitate SCLC meetings. • Shall provide an agenda and minutes for each meeting. • Appoint subcommittee chairs. Vice Chair • Shall be the current ASCC President • Assume responsibility for chair in their absence. Membership: Voting members shall include representatives from Cal Poly, ASI, Cuesta College, the City of San Luis Obispo, the County of San Luis Obispo County, and designated representatives for the San Luis Obispo community. *All voting members may designate proxy except for the chair and vice chair positions. Cal Poly • Dean of Students • Interfraternity Council representative • Panhellenic Council representative • United Sorority and Fraternity Council representative AS! • Associated Students, Inc. (ASI) President • Student-at-Large (appointed by ASI President) • ASI Executive Director Cuesta College • ASCC President 3of 6 • Dean, Student Success and Support Programs/South County Center • Student-at-Large, appointed by ASCC • ASCC Advisor City of San Luis Obispo • Mayor • City Manager • Police Chief • Police Public Affairs Manager County of San Luis Obispo • Board of Supervisors representative Community • Community members-at-large • Geographic Neighborhoods Association/Group representatives • Residents for Quality Neighborhoods representative Community Partners • SLO Solutions/Creative Mediation representative Representatives Role within the SCLC: Cal Poly shall: • Provide the following voting representatives: Dean of Students, or designee, (1) Interfraternity Council representative, (1) Panhellenic Council representative, (1) United Sorority and Fraternity Council representative. • Participate in education of community for improving student/community relations. AS! shall: • Provide chairperson for the SCLC, in the form of the elected ASI President. • Provide the following voting representatives: (1) Student-at-Large, ASI Executive Director, or designee. • Coordinate meeting schedule for the SCLC, including subcommittee meetings, socials, etc. as necessary. • Coordinate annual goal setting workshop in support of the SCLC purpose. • Provide basic administrative support for meeting minutes, handouts, and other committee documents. Cuesta College/ASCC shall: • Provide the vice chair for the SCLC, in the form of the elected ASCC President. • Provide the following voting representatives: (1) Student-at-large, ASCC Advisor, and the Vice President of Student Services, or designee. • Support the functions of the SCLC Chair in coordinating meetings, subcommittees, and annual workshops, such as transition, as needed. • Participate in education of community for strengthening student/community relations. City of San Luis Obispo shall: • Provide meeting space for monthly meetings. • Provide the following voting representatives: San Luis Obispo Mayor, San Luis Obispo City Manager, San Luis Obispo Police Chief, and San Luis Obispo Police Public Affairs Manager, or designee. 4of 6 • Provide the following non-voting representatives: One City Council representative, or designee. • Participate in education of community for strengthening student/community relations. County of San Luis Obispo shall: • Provide the following voting representatives: (1) San Luis Obispo County Supervisor, or designee, whose district includes the City of San Luis Obispo. • Provide other non-voting San Luis Obispo County support staff as available through the office of the participating Supervisor. • Participate in education of community for strengthening student/community relations. San Luis Obispo Residents for Quality Neighborhoods shall: • Provide (1) voting representative from Residents for Quality Neighborhoods, or designee to serve on SCLC. • Participate in education of community for strengthening student/community relations. Community Partners shall: • SLO Solutions/Creative Mediation shall provide (1) voting representative, or designee to serve on the SCLC. • Provide input, guidance, and awareness of important resources for managing and mitigating community conflict around issues that immerge between student/community relationships. SCLC shall nominate and appoint (by a majority vote): • At least one (1) and no more than five (5) voting community members-at-large selected from the following: o A recognized City of San Luis Obispo Geographic Neighborhood Association/Group and/or. o A City of San Luis Obispo community member with an expressed interest, demonstrated impact, or in immediate proximity to either Cal Poly University or Cuesta College. • These members shall participate in education of community for strengthening student/community relations and the work and goals of SCLC in the SLO community. Annual Budget: In order to carry out the mission of the SCLC, funding from the following representatives is provided on an annual basis. ASI will send invoices to each representative following the approval of the MOU. Funds collected will be held by ASL All funding appropriation decisions require approval by the SCLC. Funds are intended, but not limited to support SCLC marketing materials, annual events, grants for projects that promote community wellbeing, and meeting supplies. Budget funds not used in a fiscal year will rollover to the next fiscal year. Representative Amount: Cal Poly $500 ASI In-Kind (administrative support) Cuesta College/ASCC $500 City of San Luis Obispo (City Council/Mayor, City Administrator, San Luis Obispo Police Department) $500 Sof 6 Z eb 24, 2024 20:14 PST) County of San Luis Obispo (Two members of the Board of Supervisors) $500 In witness whereof, this Memorandum of Understanding has been executed by the parties hereto as of the date first above written. Samuet Artdrews Samuel Andrews (Feb 16, 202411:19 PST) Sam Andrews AS! President Associated Students, Inc. California Polytechnic State University San Luis Obispo, CA Zach Stever ASCC President Associated Students of Cuesta College San Luis Obispo, CA Michelle Crawford AS! Executive Director Associated Students, Inc. California Polytechnic State University San Luis Obispo, CA Dr. Maria T. Escobedo, Dean Student Success and Support Programs/South County Center Associated Students of Cuesta College San Luis Obispo, CA Dr. Joy Pedersen Dean of Students California Polytechnic State University San Luis Obispo, CA Erica A Stewart (Feb 18, 2024 23:00 PST) Erica A. Stewart Mayor San Luis Obispo, CA Derek Johnson City Manager San Luis Obispo, CA OtZd�a A -uu;tk( Debbie Arnold (Feb 16, 2024 09:31 PST) Debbie Arnold County of San Luis Obispo San Luis Obispo, CA 6of 6 20, 2024 12:36 PST) Der 19, 202414:31 PST) 286 From:Johanna Soong <jsoong01@calpoly.edu> Sent:Tuesday, December 9, 2025 10:26 AM To:Pennon, Matt; Tasneem Eltahry Elghandour Cc:Vethavanam, Samantha; Seth Herschel Murawsky Subject:Re: Lunar New Year Celebration Hi Matt, Thank you so much, we really appreciate it! Kind Regards, Johanna Soong M.S Asian Pacific Islander Desi American Coordinator Student Affairs | Cal Poly, San Luis Obispo, CA Office: BLDG 65 Room111-F Email: Jsoong01@calpoly.edu Pronouns - She, They Learn why pronouns matter here. Cal Poly is located in tiłhini, the Place of the Full Moon. We gratefully acknowledge, respect, and thank yak titʸu titʸu yak tiłhini, Northern Chumash Tribe of San Luis Obispo County and Region in whose homelands we are guests. To learn more about Cal Poly’s land acknowledgment, please visit. Schedule a Meetng: https://calendly.com/jsoong01-calpoly/30-minute-meeting From: Pennon, Matt <mpennon@slocity.org> Sent: Monday, December 8, 2025 2:54 PM To: Johanna Soong <jsoong01@calpoly.edu>; Tasneem Eltahry Elghandour <telghand@calpoly.edu> Cc: Vethavanam, Samantha <SVethava@slocity.org>; Seth Herschel Murawsky <shmuraws@calpoly.edu> Subject: Re: Lunar New Year Celebration Thank you, Johanna! We got into contact with Seth last week and have a meeting scheduled. I did not realize that APIDA was having a celebration of their own on 2/17. We would be happy to help support that event and share it with our community partners to get more City residents on campus. Matt Pennon pronouns he/they Diversity, Equity, and Inclusion Manager To help protect your priv acy, Microsoft Office prevented automatic download of this picture from the Internet.City of San Luis Obispo City Administration E mpennon@slocity.org T 805.781.7073 C 805.503.5722 slocity.org To help prot ect your priv acy, Microsof t Of… To help prot ect your priv acy, Microsof t Of… To help prot ect your priv acy, Microsof t Of… To help prot ect your priv acy, Microsof t Of… To help prot ect your priv acy, Microsof t Of… Stay connected with the City by signing up for e-notifications From: Johanna Soong <jsoong01@calpoly.edu> Sent: Monday, December 8, 2025 2:29 PM To: Pennon, Matt <mpennon@slocity.org>; Tasneem Eltahry Elghandour <telghand@calpoly.edu> Cc: Vethavanam, Samantha <SVethava@slocity.org>; Seth Herschel Murawsky <shmuraws@calpoly.edu> Subject: Re: Lunar New Year Celebration 287 Hi Matt, Thank you for sharing this information and reaching out to us. I have CC'd Seth Murawsky, Seth is the contact for Frats and Sorority Life. I also wanted to share that APIDA Initiatives is celebrating Lunar New Year's on 2/17/2026 from 6:00 pm to 8:00 pm, and it is open to the public. Kind Regards, Johanna Soong M.S Asian Pacific Islander Desi American Coordinator Student Affairs | Cal Poly, San Luis Obispo, CA Office: BLDG 65 Room111-F Email: Jsoong01@calpoly.edu Pronouns - She, They Learn why pronouns matter here. Cal Poly is located in tiłhini, the Place of the Full Moon. We gratefully acknowledge, respect, and thank yak titʸu titʸu yak tiłhini, Northern Chumash Tribe of San Luis Obispo County and Region in whose homelands we are guests. To learn more about Cal Poly’s land acknowledgment, please visit. Schedule a Meetng: https://calendly.com/jsoong01-calpoly/30-minute-meeting From: Pennon, Matt <mpennon@slocity.org> Sent: Thursday, December 4, 2025 5:08 PM To: Tasneem Eltahry Elghandour <telghand@calpoly.edu>; Johanna Soong <jsoong01@calpoly.edu> Cc: Vethavanam, Samantha <SVethava@slocity.org> Subject: Re: Lunar New Year Celebration Good evening, folks, I wanted to follow up with you and provide you with the current information about Lunar Year. Please note the event is actually going to be from 6 - 8:30 pm and the correct flyer is attached. Matt Pennon pronouns he/they Diversity, Equity, and Inclusion Manager To help protect your priv acy, Microsoft Office prevented automatic download of this picture from the Internet.City of San Luis Obispo City Administration E mpennon@slocity.org T 805.781.7073 C 805.503.5722 slocity.org To help protect your privacy, Microsoft Of… To help protect your privacy, Microsoft Of… To help protect your privacy, Microsoft Of… To help protect your privacy, Microsoft Of… To help protect your privacy, Microsoft Of… Stay connected with the City by signing up for e-notifications From: Pennon, Matt <mpennon@slocity.org> Sent: Thursday, December 4, 2025 1:56 PM To: Tasneem Eltahry Elghandour <telghand@calpoly.edu>; jsoong01@calpoly.edu <jsoong01@calpoly.edu> Cc: Vethavanam, Samantha <SVethava@slocity.org> Subject: Lunar New Year Celebration Hello, Tasneem and Johanna, I hope you are having a great week and back on track after a holiday! Also, CC'd on this email is my colleague Samantha for awareness and support. I wanted to follow up with you on a few things related to the Luna New Year Celebration happing on Thursday, February 19 from 6:30 - 8 pm in Mission Plaza. 288 First, please see the attached flyer and feel free to share this with your networks. Second, in one of our meetings this afternoon we were made aware that there are a couple of Asian Greek organizations on Cal Poly's campus. We are wondering if you might have contacts for them, as we would like to see if they might be interested in helping with this celebration. Any information or ideas would be greatly appreciated. Thank you, Matt Pennon pronouns he/they Diversity, Equity, and Inclusion Manager To help protect your priv acy, Microsoft Office prevented automatic download of this picture from the Internet.City of San Luis Obispo City Administration E mpennon@slocity.org T 805.781.7073 C 805.503.5722 slocity.org To help protect your privacy, Microsoft Of… To help protect your privacy, Microsoft Of… To help protect your privacy, Microsoft Of… To help protect your privacy, Microsoft Of… To help protect your privacy, Microsoft Of… Stay connected with the City by signing up for e-notifications 289 From:Courtney Leigh Kienow <ckienow@calpoly.edu> Sent:Monday, December 8, 2025 3:22 PM To:Colin Vaughn Shea; Tway, Timothea (Timmi) Subject:Fraternity - City of SLO meeting Follow Up Flag:Follow up Flag Status:Flagged Hi Colin and Timmi, I’m sorry it took me a minute to get this to you! The intent of this email is to connect you two to work on scheduling and planning for the meeting with city and fraternity leaders, as we’ve discussed in some of our brainstorming meetings. I talked to Colin about brainstorming with the fraternity leaders on their ideal outcomes of the meeting - what would they consider a success if everyone walking out of the room had a better understanding of? Are there a few considerations they would want the city to have regarding current policies and regulations? Etc. Timmi - if you’re willing to do the same prior to the meeting, I think it could be a useful tool to get those all in writing and with the group beforehand. I think it will help with expectation setting. I would think a top goal for each would be to gain greater understanding of the limitations and possibilities of each entity! Timmi shared that the city team (Timmi, John Mezzapesa, Tyler Corey, and probably another planner and a code enforcement officer, possibly the Assistant City Manager Scott Collins as well) are available on Thursday, January 22 anytime between 9 and 2 available, or Wednesday January 21 between 11 and 3pm. Colin, can you please let Timmi know what works on your end for the fraternity leaders? I’m officially passing the baton and trust you all will now lead this effort. However, I’m always here to help if needed. One lingering question that I hope to get more information on is a third-party mediator for the meeting. I think that could be helpful and have a meeting tomorrow on the topic. Thanks! Warmly, Courtney Courtney Kienow pronouns she/hers (why is this important?) Director of Community Relations and Economic Development Strategic Initiatives and Advocacy Cal Poly, San Luis Obispo, CA _____ office 805-756-6000 direct 805-756-6098 www.calpoly.edu 290 291 From:Pennon, Matt Sent:Monday, December 8, 2025 2:54 PM To:Johanna Soong; Tasneem Eltahry Elghandour Cc:Vethavanam, Samantha; Seth Herschel Murawsky Subject:Re: Lunar New Year Celebration Thank you, Johanna! We got into contact with Seth last week and have a meeting scheduled. I did not realize that APIDA was having a celebration of their own on 2/17. We would be happy to help support that event and share it with our community partners to get more City residents on campus. Matt Pennon pronouns he/they Diversity, Equity, and Inclusion Manager City Administration E mpennon@slocity.org T 805.781.7073 C 805.503.5722 slocity.org Stay connected with the City by signing up for e-notifications From: Johanna Soong <jsoong01@calpoly.edu> Sent: Monday, December 8, 2025 2:29 PM To: Pennon, Matt <mpennon@slocity.org>; Tasneem Eltahry Elghandour <telghand@calpoly.edu> Cc: Vethavanam, Samantha <SVethava@slocity.org>; Seth Herschel Murawsky <shmuraws@calpoly.edu> Subject: Re: Lunar New Year Celebration Hi Matt, Thank you for sharing this information and reaching out to us. I have CC'd Seth Murawsky, Seth is the contact for Frats and Sorority Life. I also wanted to share that APIDA Initiatives is celebrating Lunar New Year's on 2/17/2026 from 6:00 pm to 8:00 pm, and it is open to the public. Kind Regards, Johanna Soong M.S Asian Pacific Islander Desi American Coordinator Student Affairs | Cal Poly, San Luis Obispo, CA Office: BLDG 65 Room111-F Email: Jsoong01@calpoly.edu Pronouns - She, They Learn why pronouns matter here. Cal Poly is located in tiłhini, the Place of the Full Moon. We gratefully acknowledge, respect, and thank yak titʸu titʸu yak tiłhini, Northern Chumash Tribe of San Luis Obispo County and Region in whose homelands we are guests. To learn more about Cal Poly’s land acknowledgment, please visit. Schedule a Meetng: https://calendly.com/jsoong01-calpoly/30-minute-meeting From: Pennon, Matt <mpennon@slocity.org> Sent: Thursday, December 4, 2025 5:08 PM To: Tasneem Eltahry Elghandour <telghand@calpoly.edu>; Johanna Soong <jsoong01@calpoly.edu> 292 Cc: Vethavanam, Samantha <SVethava@slocity.org> Subject: Re: Lunar New Year Celebration Good evening, folks, I wanted to follow up with you and provide you with the current information about Lunar Year. Please note the event is actually going to be from 6 - 8:30 pm and the correct flyer is attached. Matt Pennon pronouns he/they Diversity, Equity, and Inclusion Manager City Administration E mpennon@slocity.org T 805.781.7073 C 805.503.5722 slocity.org Stay connected with the City by signing up for e-notifications From: Pennon, Matt <mpennon@slocity.org> Sent: Thursday, December 4, 2025 1:56 PM To: Tasneem Eltahry Elghandour <telghand@calpoly.edu>; jsoong01@calpoly.edu <jsoong01@calpoly.edu> Cc: Vethavanam, Samantha <SVethava@slocity.org> Subject: Lunar New Year Celebration Hello, Tasneem and Johanna, I hope you are having a great week and back on track after a holiday! Also, CC'd on this email is my colleague Samantha for awareness and support. I wanted to follow up with you on a few things related to the Luna New Year Celebration happing on Thursday, February 19 from 6:30 - 8 pm in Mission Plaza. First, please see the attached flyer and feel free to share this with your networks. Second, in one of our meetings this afternoon we were made aware that there are a couple of Asian Greek organizations on Cal Poly's campus. We are wondering if you might have contacts for them, as we would like to see if they might be interested in helping with this celebration. Any information or ideas would be greatly appreciated. Thank you, Matt Pennon pronouns he/they Diversity, Equity, and Inclusion Manager City Administration E mpennon@slocity.org 293 T 805.781.7073 C 805.503.5722 slocity.org Stay connected with the City by signing up for e-notifications 294 From:Johanna Soong <jsoong01@calpoly.edu> Sent:Monday, December 8, 2025 2:29 PM To:Pennon, Matt; Tasneem Eltahry Elghandour Cc:Vethavanam, Samantha; Seth Herschel Murawsky Subject:Re: Lunar New Year Celebration Hi Matt, Thank you for sharing this information and reaching out to us. I have CC'd Seth Murawsky, Seth is the contact for Frats and Sorority Life. I also wanted to share that APIDA Initiatives is celebrating Lunar New Year's on 2/17/2026 from 6:00 pm to 8:00 pm, and it is open to the public. Kind Regards, Johanna Soong M.S Asian Pacific Islander Desi American Coordinator Student Affairs | Cal Poly, San Luis Obispo, CA Office: BLDG 65 Room111-F Email: Jsoong01@calpoly.edu Pronouns - She, They Learn why pronouns matter here. Cal Poly is located in tiłhini, the Place of the Full Moon. We gratefully acknowledge, respect, and thank yak titʸu titʸu yak tiłhini, Northern Chumash Tribe of San Luis Obispo County and Region in whose homelands we are guests. To learn more about Cal Poly’s land acknowledgment, please visit. Schedule a Meetng: https://calendly.com/jsoong01-calpoly/30-minute-meeting From: Pennon, Matt <mpennon@slocity.org> Sent: Thursday, December 4, 2025 5:08 PM To: Tasneem Eltahry Elghandour <telghand@calpoly.edu>; Johanna Soong <jsoong01@calpoly.edu> Cc: Vethavanam, Samantha <SVethava@slocity.org> Subject: Re: Lunar New Year Celebration Good evening, folks, I wanted to follow up with you and provide you with the current information about Lunar Year. Please note the event is actually going to be from 6 - 8:30 pm and the correct flyer is attached. Matt Pennon pronouns he/they Diversity, Equity, and Inclusion Manager To help protect your priv acy, Microsoft Office prevented automatic download of this picture from the Internet.City of San Luis Obispo City Administration E mpennon@slocity.org T 805.781.7073 C 805.503.5722 slocity.org To help protect your privacy, Microsoft Of… To help protect your privacy, Microsoft Of… To help protect your privacy, Microsoft Of… To help protect your privacy, Microsoft Of… To help protect your privacy, Microsoft Of… Stay connected with the City by signing up for e-notifications From: Pennon, Matt <mpennon@slocity.org> Sent: Thursday, December 4, 2025 1:56 PM To: Tasneem Eltahry Elghandour <telghand@calpoly.edu>; jsoong01@calpoly.edu <jsoong01@calpoly.edu> 295 Cc: Vethavanam, Samantha <SVethava@slocity.org> Subject: Lunar New Year Celebration Hello, Tasneem and Johanna, I hope you are having a great week and back on track after a holiday! Also, CC'd on this email is my colleague Samantha for awareness and support. I wanted to follow up with you on a few things related to the Luna New Year Celebration happing on Thursday, February 19 from 6:30 - 8 pm in Mission Plaza. First, please see the attached flyer and feel free to share this with your networks. Second, in one of our meetings this afternoon we were made aware that there are a couple of Asian Greek organizations on Cal Poly's campus. We are wondering if you might have contacts for them, as we would like to see if they might be interested in helping with this celebration. Any information or ideas would be greatly appreciated. Thank you, Matt Pennon pronouns he/they Diversity, Equity, and Inclusion Manager To help protect your priv acy, Microsoft Office prevented automatic download of this picture from the Internet.City of San Luis Obispo City Administration E mpennon@slocity.org T 805.781.7073 C 805.503.5722 slocity.org Stay connected with the City by signing up for e-notifications 296 From:Mezzapesa, John Sent:Monday, December 8, 2025 9:25 AM To:Elizabeth Aiello-Coppola Subject:Fraternity/Sorority contacts Hi Elizabeth, Would you be able to share contact information for each fraternity/sorority? I am looking for a general email and phone number for each organization as well as email and phone for the president of each organization. Let me know. Thanks, John Mezzapesa Code Enforcement Supervisor Community Development Building and Safety 919 Palm Street, San Luis Obispo, CA 93401-3668 E jmezzapesa@slocity.org T 805.781.7179 C 805.431.7163 slocity.org Stay connected with the City by signing up for e-notifications 297 From:Pennon, Matt Sent:Thursday, December 4, 2025 5:07 PM To:Elizabeth Aiello-Coppola; Seth Herschel Murawsky Cc:Vethavanam, Samantha Subject:Re: Lunar New Year Celebration - Greek Life Collaboration Attachments:Lunar New Year Celebration 2026.pdf Just so you both have the current and correct Luna New Year Flyer before our meeting. Matt Pennon pronouns he/they Diversity, Equity, and Inclusion Manager City Administration E mpennon@slocity.org T 805.781.7073 C 805.503.5722 slocity.org Stay connected with the City by signing up for e-notifications From: Pennon, Matt <mpennon@slocity.org> Sent: Thursday, December 4, 2025 4:25 PM To: Elizabeth Aiello-Coppola <eaielloc@calpoly.edu>; Seth Herschel Murawsky <shmuraws@calpoly.edu> Cc: Vethavanam, Samantha <SVethava@slocity.org> Subject: Re: Lunar New Year Celebration - Greek Life Collaboration Amazing, invite sent! Matt Pennon pronouns he/they Diversity, Equity, and Inclusion Manager City Administration E mpennon@slocity.org T 805.781.7073 C 805.503.5722 slocity.org Stay connected with the City by signing up for e-notifications From: Elizabeth Aiello-Coppola <eaielloc@calpoly.edu> Sent: Thursday, December 4, 2025 3:10 PM To: Pennon, Matt <mpennon@slocity.org>; Seth Herschel Murawsky <shmuraws@calpoly.edu> 298 Cc: Vethavanam, Samantha <SVethava@slocity.org> Subject: Re: Lunar New Year Celebration - Greek Life Collaboration Hi all, The 15th at 9am works for me as well! Best, Elizabeth Elizabeth Aiello-Coppola, M.A. pronouns she/her/hers Assistant Director, Fraternity & Sorority Life Leadership & Service | Student Affairs Cal Poly | San Luis Obispo, CA 93407 | 805-756-7263 The linked image cannot be displayed. The file may have been moved, renamed, or deleted. Verify that the link points to the correct file and location. Schedule a meeting with me From: Pennon, Matt <mpennon@slocity.org> Sent: Thursday, December 4, 2025 2:55:02 PM To: Seth Herschel Murawsky <shmuraws@calpoly.edu>; Elizabeth Aiello-Coppola <eaielloc@calpoly.edu> Cc: Vethavanam, Samantha <SVethava@slocity.org> Subject: Re: Lunar New Year Celebration - Greek Life Collaboration Thanks for the quick reply Seth, and great to e-meet you too! I will send over an invite once we hear back from Elizabeth. We are looking forward to connecting! Matt Pennon pronouns he/they Diversity, Equity, and Inclusion Manager City Administration E mpennon@slocity.org T 805.781.7073 C 805.503.5722 slocity.org Stay connected with the City by signing up for e-notifications From: Seth Herschel Murawsky <shmuraws@calpoly.edu> Sent: Thursday, December 4, 2025 2:50 PM To: Pennon, Matt <mpennon@slocity.org>; Elizabeth Aiello-Coppola <eaielloc@calpoly.edu> Cc: Vethavanam, Samantha <SVethava@slocity.org> Subject: Re: Lunar New Year Celebration - Greek Life Collaboration Hello! 299 It is a pleasure to (virtually) meet you and I am excited about the opportunity. It looks like that for me the 15th at 9am would work or the 17th at 9am would be good! Best, Seth Murawsky, M.Ed. pronouns he/him/his Why Do Pronouns Matter? Equity & Inclusion Lead Coordinator, Fraternity & Sorority Life Jewish Identifying Faculty & Staff Association (JIFSA) Co-Founder & Co-Chair Leadership & Service | Student Affairs Cal Poly | San Luis Obispo, CA 93407 | 805-756-7267 Book a meeting with me here From: Pennon, Matt <mpennon@slocity.org> Date: Thursday, December 4, 2025 at 2:45 PM To: Elizabeth Aiello-Coppola <eaielloc@calpoly.edu> Cc: Vethavanam, Samantha <SVethava@slocity.org>, Seth Herschel Murawsky <shmuraws@calpoly.edu> Subject: Re: Lunar New Year Celebration - Greek Life Collaboration Hey Elizabeth, We would be happy to meet with both of you that week. Here are some times that we have: Dec 15 8:30 -10:30 am Dec 16 8:30 - 9:30 or 11 - 12 or 2 - 4 Dec 17 8:30 - 11 or 3 - 4 Let us know what works for the both of you! Matt Pennon pronouns he/they Diversity, Equity, and Inclusion Manager City Administration E mpennon@slocity.org T 805.781.7073 C 805.503.5722 slocity.org Stay connected with the City by signing up for e-notifications From: Elizabeth Aiello-Coppola <eaielloc@calpoly.edu> Sent: Thursday, December 4, 2025 2:24 PM To: Pennon, Matt <mpennon@slocity.org> 300 Cc: Vethavanam, Samantha <SVethava@slocity.org> Subject: Re: Lunar New Year Celebration - Greek Life Collaboration Hi Matt, Thank you for reaching out! I love this idea. I am cc’ing Seth Murawsky, who is our Lead Coordinator and is a great person to help us plan something like this. We are both out next week at a conference, but do you have any availability the week after (Dec 15-19th) to chat about this? Best, Elizabeth Aiello-Coppola, M.A. pronouns she/her/hers Assistant Director, Fraternity & Sorority Life Leadership & Service | Student Affairs Cal Poly | San Luis Obispo, CA 93407 | 805-756-7263 Schedule a meeting with me From: Pennon, Matt <mpennon@slocity.org> Date: Thursday, December 4, 2025 at 1:02 PM To: Elizabeth Aiello-Coppola <eaielloc@calpoly.edu> Cc: Vethavanam, Samantha <SVethava@slocity.org> Subject: Lunar New Year Celebration - Greek Life Collaboration Hello Elizabeth, I hope you are doing well today! My name is Matt Pennon. I wanted to introduce myself and my colleague Samantha from the City of SLO Office of Diversity, Equity, and Inclusion. Our office is leading the planning for next year’s Lunar New Year event. It will take place on Thursday, February 19, 2026 from 6:30 pm to 8:00 pm and will run alongside the Farmers Market. I attached a flyer if you would like to take a look or share it out. I wanted to connect because I am hoping we can explore a partnership with some of the fraternities and sororities on campus. I think there is a real opportunity for Greek students to be part of something positive with the City and to help strengthen the relationships between SLO residents and Cal Poly students. I am an alumni of Lambda Chi Alpha myself, so I understand how much civic engagement can shape a students experience and help build a sense of belonging in the community. If this sounds like something we could work on together, I would love to hear your thoughts. We are happy to jump on a call and talk through ideas. Just let me know what works for you. Thank you, Matt Pennon pronouns he/they Diversity, Equity, and Inclusion Manager 301 City Administration E mpennon@slocity.org T 805.781.7073 C 805.503.5722 slocity.org Stay connected with the City by signing up for e-notifications COME CELEBRATE LUNAR NEW YEAR 2026! YEAR OF THE HORSE MISSION PLAZA FEBRUARY 19, 2026 6:00PM TO 8:30PM Hosted by the City of San Luis Obispo Office of Diversity, Equity, and Inclusion ENJOY CULTURE, ARTS, FOOD, AND PERFORMANCES FROM LOCAL GROUPS INCLUDING THE CAL POLY LION DANCE TEAM AND SICHUAN KITCHEN! 302 From:Pennon, Matt Sent:Thursday, December 4, 2025 4:26 PM To:Elizabeth Aiello-Coppola; Seth Herschel Murawsky Cc:Vethavanam, Samantha Subject:Re: Lunar New Year Celebration - Greek Life Collaboration Amazing, invite sent! Matt Pennon pronouns he/they Diversity, Equity, and Inclusion Manager City Administration E mpennon@slocity.org T 805.781.7073 C 805.503.5722 slocity.org Stay connected with the City by signing up for e-notifications From: Elizabeth Aiello-Coppola <eaielloc@calpoly.edu> Sent: Thursday, December 4, 2025 3:10 PM To: Pennon, Matt <mpennon@slocity.org>; Seth Herschel Murawsky <shmuraws@calpoly.edu> Cc: Vethavanam, Samantha <SVethava@slocity.org> Subject: Re: Lunar New Year Celebration - Greek Life Collaboration Hi all, The 15th at 9am works for me as well! Best, Elizabeth Elizabeth Aiello-Coppola, M.A. pronouns she/her/hers Assistant Director, Fraternity & Sorority Life Leadership & Service | Student Affairs Cal Poly | San Luis Obispo, CA 93407 | 805-756-7263 The linked image cannot be displayed. The file may have been moved, renamed, or deleted. Verify that the link points to the correct file and location. Schedule a meeting with me From: Pennon, Matt <mpennon@slocity.org> Sent: Thursday, December 4, 2025 2:55:02 PM To: Seth Herschel Murawsky <shmuraws@calpoly.edu>; Elizabeth Aiello-Coppola <eaielloc@calpoly.edu> Cc: Vethavanam, Samantha <SVethava@slocity.org> Subject: Re: Lunar New Year Celebration - Greek Life Collaboration 303 Thanks for the quick reply Seth, and great to e-meet you too! I will send over an invite once we hear back from Elizabeth. We are looking forward to connecting! Matt Pennon pronouns he/they Diversity, Equity, and Inclusion Manager City Administration E mpennon@slocity.org T 805.781.7073 C 805.503.5722 slocity.org Stay connected with the City by signing up for e-notifications From: Seth Herschel Murawsky <shmuraws@calpoly.edu> Sent: Thursday, December 4, 2025 2:50 PM To: Pennon, Matt <mpennon@slocity.org>; Elizabeth Aiello-Coppola <eaielloc@calpoly.edu> Cc: Vethavanam, Samantha <SVethava@slocity.org> Subject: Re: Lunar New Year Celebration - Greek Life Collaboration Hello! It is a pleasure to (virtually) meet you and I am excited about the opportunity. It looks like that for me the 15th at 9am would work or the 17th at 9am would be good! Best, Seth Murawsky, M.Ed. pronouns he/him/his Why Do Pronouns Matter? Equity & Inclusion Lead Coordinator, Fraternity & Sorority Life Jewish Identifying Faculty & Staff Association (JIFSA) Co-Founder & Co-Chair Leadership & Service | Student Affairs Cal Poly | San Luis Obispo, CA 93407 | 805-756-7267 Book a meeting with me here From: Pennon, Matt <mpennon@slocity.org> Date: Thursday, December 4, 2025 at 2:45 PM To: Elizabeth Aiello-Coppola <eaielloc@calpoly.edu> Cc: Vethavanam, Samantha <SVethava@slocity.org>, Seth Herschel Murawsky <shmuraws@calpoly.edu> Subject: Re: Lunar New Year Celebration - Greek Life Collaboration Hey Elizabeth, 304 We would be happy to meet with both of you that week. Here are some times that we have: Dec 15 8:30 -10:30 am Dec 16 8:30 - 9:30 or 11 - 12 or 2 - 4 Dec 17 8:30 - 11 or 3 - 4 Let us know what works for the both of you! Matt Pennon pronouns he/they Diversity, Equity, and Inclusion Manager City Administration E mpennon@slocity.org T 805.781.7073 C 805.503.5722 slocity.org Stay connected with the City by signing up for e-notifications From: Elizabeth Aiello-Coppola <eaielloc@calpoly.edu> Sent: Thursday, December 4, 2025 2:24 PM To: Pennon, Matt <mpennon@slocity.org> Cc: Vethavanam, Samantha <SVethava@slocity.org> Subject: Re: Lunar New Year Celebration - Greek Life Collaboration Hi Matt, Thank you for reaching out! I love this idea. I am cc’ing Seth Murawsky, who is our Lead Coordinator and is a great person to help us plan something like this. We are both out next week at a conference, but do you have any availability the week after (Dec 15-19th) to chat about this? Best, Elizabeth Aiello-Coppola, M.A. pronouns she/her/hers Assistant Director, Fraternity & Sorority Life Leadership & Service | Student Affairs Cal Poly | San Luis Obispo, CA 93407 | 805-756-7263 Schedule a meeting with me From: Pennon, Matt <mpennon@slocity.org> Date: Thursday, December 4, 2025 at 1:02 PM To: Elizabeth Aiello-Coppola <eaielloc@calpoly.edu> Cc: Vethavanam, Samantha <SVethava@slocity.org> Subject: Lunar New Year Celebration - Greek Life Collaboration 305 Hello Elizabeth, I hope you are doing well today! My name is Matt Pennon. I wanted to introduce myself and my colleague Samantha from the City of SLO Office of Diversity, Equity, and Inclusion. Our office is leading the planning for next year’s Lunar New Year event. It will take place on Thursday, February 19, 2026 from 6:30 pm to 8:00 pm and will run alongside the Farmers Market. I attached a flyer if you would like to take a look or share it out. I wanted to connect because I am hoping we can explore a partnership with some of the fraternities and sororities on campus. I think there is a real opportunity for Greek students to be part of something positive with the City and to help strengthen the relationships between SLO residents and Cal Poly students. I am an alumni of Lambda Chi Alpha myself, so I understand how much civic engagement can shape a students experience and help build a sense of belonging in the community. If this sounds like something we could work on together, I would love to hear your thoughts. We are happy to jump on a call and talk through ideas. Just let me know what works for you. Thank you, Matt Pennon pronouns he/they Diversity, Equity, and Inclusion Manager City Administration E mpennon@slocity.org T 805.781.7073 C 805.503.5722 slocity.org Stay connected with the City by signing up for e-notifications 306 From:Pennon, Matt Sent:Thursday, December 4, 2025 1:02 PM To:eaielloc@calpoly.edu Cc:Vethavanam, Samantha Subject:Lunar New Year Celebration - Greek Life Collaboration Attachments:City of SLO Lunar New Year Celebration 2025.pdf Hello Elizabeth, I hope you are doing well today! My name is Matt Pennon. I wanted to introduce myself and my colleague Samantha from the City of SLO Office of Diversity, Equity, and Inclusion. Our office is leading the planning for next year’s Lunar New Year event. It will take place on Thursday, February 19, 2026 from 6:30 pm to 8:00 pm and will run alongside the Farmers Market. I attached a flyer if you would like to take a look or share it out. I wanted to connect because I am hoping we can explore a partnership with some of the fraternities and sororities on campus. I think there is a real opportunity for Greek students to be part of something positive with the City and to help strengthen the relationships between SLO residents and Cal Poly students. I am an alumni of Lambda Chi Alpha myself, so I understand how much civic engagement can shape a students experience and help build a sense of belonging in the community. If this sounds like something we could work on together, I would love to hear your thoughts. We are happy to jump on a call and talk through ideas. Just let me know what works for you. Thank you, Matt Pennon pronouns he/they Diversity, Equity, and Inclusion Manager City Administration E mpennon@slocity.org T 805.781.7073 C 805.503.5722 slocity.org Stay connected with the City by signing up for e-notifications COME CELEBRATE LUNAR NEW YEAR 2026! YEAR OF THE HORSE MISSION PLAZA FEBRUARY 19, 2026 6:30PM TO 8:00PM Hosted by the City of San Luis Obispo Office of Diversity, Equity, and Inclusion ENJOY CULTURE, ARTS, FOOD, AND PERFORMANCES FROM LOCAL GROUPS INCLUDING THE CAL POLY LION DANCE TEAM AND SICHUAN KITCHEN! 307 From:Courtney Leigh Kienow <ckienow@calpoly.edu> Sent:Wednesday, December 3, 2025 8:57 AM To:Tway, Timothea (Timmi) Subject:Re: Fraternity - City meeting Perfect! Thank you… I’ll be back in touch shortly. Best, Courtney From: Tway, Timothea (Timmi) <TTway@slocity.org> Date: Wednesday, December 3, 2025 at 8:56 AM To: Courtney Leigh Kienow <ckienow@calpoly.edu> Subject: RE: Fraternity - City meeting Hi Courtney, At this point it would be me, John Mezzapesa, Tyler Corey, and probably another planner and a code enforcement officer. Scott may or may not join. So around 5 or 6 on our side. Thanks, Timmi From: Courtney Leigh Kienow <ckienow@calpoly.edu> Sent: Tuesday, December 2, 2025 4:28 PM To: Tway, Timothea (Timmi) <TTway@slocity.org> Subject: Re: Fraternity - City meeting Wow! That’s exciting and great timing. Can you share which members of your team? We’ll reach out to the appropriate equivalent amount on the fraternity leaders side. Best, Courtney From: Tway, Timothea (Timmi) <TTway@slocity.org> Date: Tuesday, December 2, 2025 at 4:04 PM To: Courtney Leigh Kienow <ckienow@calpoly.edu> Subject: RE: Fraternity - City meeting Hi Courtney, My team appears to have Thursday January 22 anytime between 9 and 2 available, or Wednesday January 21 between 11 and 3 available. Please let me know if either of those days work, I am thinking 1.5 hours may be a good length for the meeting. 308 Thanks, Timmi From: Courtney Leigh Kienow <ckienow@calpoly.edu> Sent: Monday, December 1, 2025 3:19 PM To: Tway, Timothea (Timmi) <TTway@slocity.org> Subject: Re: Fraternity - City meeting Hi again, I’m thinking we shouldn’t wait until our next meeting to start working on a date for this. Want to send over some dates/times in late January that would work for your team? I’ll then connect you directly with Colin and IFC to handle from there? Best, Courtney From: Courtney Leigh Kienow <ckienow@calpoly.edu> Date: Tuesday, November 18, 2025 at 3:46 PM To: Tway, Timothea (Timmi) <TTway@slocity.org> Subject: Re: Fraternity - City meeting Hi Timmi, Awesome. There are 18 fraternities. Seems like it could be too big with that many? I was thinking keeping the fraternity representative numbers aligned with yours is probably best? So, have the fraternities brainstorm at their all-president meetings, and have a handful come and represent those views in this meeting. Cal Poly leadership would not participate I don’t think. We can talk about that at our next city - CP leadership meeting. Thanks! Best, Courtney From: Tway, Timothea (Timmi) <TTway@slocity.org> Date: Tuesday, November 18, 2025 at 3:41 PM To: Courtney Leigh Kienow <ckienow@calpoly.edu> Subject: RE: Fraternity - City meeting Courtney, Thanks for reaching out to start this conversation. I think early January makes sense and I am happy to be the point person on this. How many fraternities are there total? If we had one or two from each fraternity would that make sense, or are we thinking more like having the IFC leadership in the conversation? I am trying to gauge number of people. From our end my guess is that it would likely be 5 or 6 people, but let me confirm with others. I also really like the idea of having all parties share their goals, etc. Do you envision Cal Poly leadership participating in the conversation? 309 Let me put a few more thoughts together and I’ll get them over to you as well, Thank you! Timmi From: Courtney Leigh Kienow <ckienow@calpoly.edu> Sent: Tuesday, November 18, 2025 3:23 PM To: Tway, Timothea (Timmi) <TTway@slocity.org> Subject: Fraternity - City meeting Hi Timmi, I want to start working on scheduling and planning for the meeting with city and fraternity leaders, as we’ve discussed in some of our brainstorming meetings. It makes the most sense to do this a few weeks into January when new fraternity presidents are in their roles. Maybe final week of January/first few weeks of February. Is it appropriate for you to be the point person for the city on this? A few questions for you:  How many fraternity representatives do you envision participating? How many city representatives and can you share who? Thinking small-ish is best, but also getting the right voices in the room will be important.  It also seems important to have a third-party mediator there to facilitate the conversation. Please let me know what you think about that. Steff Medina comes to mind…  It would be good to get some goals/ideal outcomes of the meeting in writing beforehand. I suggested that the fraternity leaders start to brainstorm their ideal outcomes of the meeting - what would they consider a success if everyone walking out of the room had a better understanding of? Are there a few considerations they would want the city to have regarding current policies and regulations? Etc. I’ll want to connect you directly with the fraternity leaders for coordination soon, but thought I could help start the conversation. Please let me know what you think. Thanks! Warmly, Courtney Courtney Kienow pronouns she/hers (why is this important?) Director of Community Relations and Economic Development Strategic Initiatives and Advocacy Cal Poly, San Luis Obispo, CA _____ office 805-756-6000 direct 805-756-6098 www.calpoly.edu 310 311 From:Courtney Leigh Kienow <ckienow@calpoly.edu> Sent:Monday, December 1, 2025 3:33 PM To:Tway, Timothea (Timmi) Subject:Re: Fraternity - City meeting It was! No need to be sorry. I just re-thought that strategy after realizing we’d lose another two + weeks if we wait… We can still talk through structure and strategy on the 17th. Also, I have a summary doc, agenda and homework for the 17th meeting that I’ll send out by end of week. Hopefully easy for everyone. Best, Courtney From: Tway, Timothea (Timmi) <TTway@slocity.org> Date: Monday, December 1, 2025 at 3:28 PM To: Courtney Leigh Kienow <ckienow@calpoly.edu> Subject: RE: Fraternity - City meeting Hi Courtney, Totally, let me look at my calendar and I will send some dates. Sorry I didn’t get back to you, I wasn’t sure if the last meeting invite for Dec 17 was to partially discuss this issue. Let me get you a few times/dates. Thanks! Timmi From: Courtney Leigh Kienow <ckienow@calpoly.edu> Sent: Monday, December 1, 2025 3:19 PM To: Tway, Timothea (Timmi) <TTway@slocity.org> Subject: Re: Fraternity - City meeting Hi again, I’m thinking we shouldn’t wait until our next meeting to start working on a date for this. Want to send over some dates/times in late January that would work for your team? I’ll then connect you directly with Colin and IFC to handle from there? Best, Courtney From: Courtney Leigh Kienow <ckienow@calpoly.edu> Date: Tuesday, November 18, 2025 at 3:46 PM 312 To: Tway, Timothea (Timmi) <TTway@slocity.org> Subject: Re: Fraternity - City meeting Hi Timmi, Awesome. There are 18 fraternities. Seems like it could be too big with that many? I was thinking keeping the fraternity representative numbers aligned with yours is probably best? So, have the fraternities brainstorm at their all-president meetings, and have a handful come and represent those views in this meeting. Cal Poly leadership would not participate I don’t think. We can talk about that at our next city - CP leadership meeting. Thanks! Best, Courtney From: Tway, Timothea (Timmi) <TTway@slocity.org> Date: Tuesday, November 18, 2025 at 3:41 PM To: Courtney Leigh Kienow <ckienow@calpoly.edu> Subject: RE: Fraternity - City meeting Courtney, Thanks for reaching out to start this conversation. I think early January makes sense and I am happy to be the point person on this. How many fraternities are there total? If we had one or two from each fraternity would that make sense, or are we thinking more like having the IFC leadership in the conversation? I am trying to gauge number of people. From our end my guess is that it would likely be 5 or 6 people, but let me confirm with others. I also really like the idea of having all parties share their goals, etc. Do you envision Cal Poly leadership participating in the conversation? Let me put a few more thoughts together and I’ll get them over to you as well, Thank you! Timmi From: Courtney Leigh Kienow <ckienow@calpoly.edu> Sent: Tuesday, November 18, 2025 3:23 PM To: Tway, Timothea (Timmi) <TTway@slocity.org> Subject: Fraternity - City meeting Hi Timmi, I want to start working on scheduling and planning for the meeting with city and fraternity leaders, as we’ve discussed in some of our brainstorming meetings. It makes the most sense to do this a few weeks into January when new fraternity presidents are in their roles. Maybe final week of January/first few weeks of February. Is it appropriate for you to be the point person for the city on this? A few questions for you: 313  How many fraternity representatives do you envision participating? How many city representatives and can you share who? Thinking small-ish is best, but also getting the right voices in the room will be important.  It also seems important to have a third-party mediator there to facilitate the conversation. Please let me know what you think about that. Steff Medina comes to mind…  It would be good to get some goals/ideal outcomes of the meeting in writing beforehand. I suggested that the fraternity leaders start to brainstorm their ideal outcomes of the meeting - what would they consider a success if everyone walking out of the room had a better understanding of? Are there a few considerations they would want the city to have regarding current policies and regulations? Etc. I’ll want to connect you directly with the fraternity leaders for coordination soon, but thought I could help start the conversation. Please let me know what you think. Thanks! Warmly, Courtney Courtney Kienow pronouns she/hers (why is this important?) Director of Community Relations and Economic Development Strategic Initiatives and Advocacy Cal Poly, San Luis Obispo, CA _____ office 805-756-6000 direct 805-756-6098 www.calpoly.edu 314 From:Tway, Timothea (Timmi) Sent:Monday, December 1, 2025 3:29 PM To:Courtney Leigh Kienow Subject:RE: Fraternity - City meeting Hi Courtney, Totally, let me look at my calendar and I will send some dates. Sorry I didn’t get back to you, I wasn’t sure if the last meeting invite for Dec 17 was to partially discuss this issue. Let me get you a few times/dates. Thanks! Timmi From: Courtney Leigh Kienow <ckienow@calpoly.edu> Sent: Monday, December 1, 2025 3:19 PM To: Tway, Timothea (Timmi) <TTway@slocity.org> Subject: Re: Fraternity - City meeting Hi again, I’m thinking we shouldn’t wait until our next meeting to start working on a date for this. Want to send over some dates/times in late January that would work for your team? I’ll then connect you directly with Colin and IFC to handle from there? Best, Courtney From: Courtney Leigh Kienow <ckienow@calpoly.edu> Date: Tuesday, November 18, 2025 at 3:46 PM To: Tway, Timothea (Timmi) <TTway@slocity.org> Subject: Re: Fraternity - City meeting Hi Timmi, Awesome. There are 18 fraternities. Seems like it could be too big with that many? I was thinking keeping the fraternity representative numbers aligned with yours is probably best? So, have the fraternities brainstorm at their all-president meetings, and have a handful come and represent those views in this meeting. Cal Poly leadership would not participate I don’t think. We can talk about that at our next city - CP leadership meeting. Thanks! Best, Courtney 315 From: Tway, Timothea (Timmi) <TTway@slocity.org> Date: Tuesday, November 18, 2025 at 3:41 PM To: Courtney Leigh Kienow <ckienow@calpoly.edu> Subject: RE: Fraternity - City meeting Courtney, Thanks for reaching out to start this conversation. I think early January makes sense and I am happy to be the point person on this. How many fraternities are there total? If we had one or two from each fraternity would that make sense, or are we thinking more like having the IFC leadership in the conversation? I am trying to gauge number of people. From our end my guess is that it would likely be 5 or 6 people, but let me confirm with others. I also really like the idea of having all parties share their goals, etc. Do you envision Cal Poly leadership participating in the conversation? Let me put a few more thoughts together and I’ll get them over to you as well, Thank you! Timmi From: Courtney Leigh Kienow <ckienow@calpoly.edu> Sent: Tuesday, November 18, 2025 3:23 PM To: Tway, Timothea (Timmi) <TTway@slocity.org> Subject: Fraternity - City meeting Hi Timmi, I want to start working on scheduling and planning for the meeting with city and fraternity leaders, as we’ve discussed in some of our brainstorming meetings. It makes the most sense to do this a few weeks into January when new fraternity presidents are in their roles. Maybe final week of January/first few weeks of February. Is it appropriate for you to be the point person for the city on this? A few questions for you:  How many fraternity representatives do you envision participating? How many city representatives and can you share who? Thinking small-ish is best, but also getting the right voices in the room will be important.  It also seems important to have a third-party mediator there to facilitate the conversation. Please let me know what you think about that. Steff Medina comes to mind…  It would be good to get some goals/ideal outcomes of the meeting in writing beforehand. I suggested that the fraternity leaders start to brainstorm their ideal outcomes of the meeting - what would they consider a success if everyone walking out of the room had a better understanding of? Are there a few considerations they would want the city to have regarding current policies and regulations? Etc. I’ll want to connect you directly with the fraternity leaders for coordination soon, but thought I could help start the conversation. Please let me know what you think. Thanks! Warmly, 316 Courtney Courtney Kienow pronouns she/hers (why is this important?) Director of Community Relations and Economic Development Strategic Initiatives and Advocacy Cal Poly, San Luis Obispo, CA _____ office 805-756-6000 direct 805-756-6098 www.calpoly.edu 317 From:Courtney Leigh Kienow <ckienow@calpoly.edu> Sent:Monday, December 1, 2025 3:19 PM To:Tway, Timothea (Timmi) Subject:Re: Fraternity - City meeting Follow Up Flag:Follow up Flag Status:Flagged Hi again, I’m thinking we shouldn’t wait until our next meeting to start working on a date for this. Want to send over some dates/times in late January that would work for your team? I’ll then connect you directly with Colin and IFC to handle from there? Best, Courtney From: Courtney Leigh Kienow <ckienow@calpoly.edu> Date: Tuesday, November 18, 2025 at 3:46 PM To: Tway, Timothea (Timmi) <TTway@slocity.org> Subject: Re: Fraternity - City meeting Hi Timmi, Awesome. There are 18 fraternities. Seems like it could be too big with that many? I was thinking keeping the fraternity representative numbers aligned with yours is probably best? So, have the fraternities brainstorm at their all-president meetings, and have a handful come and represent those views in this meeting. Cal Poly leadership would not participate I don’t think. We can talk about that at our next city - CP leadership meeting. Thanks! Best, Courtney From: Tway, Timothea (Timmi) <TTway@slocity.org> Date: Tuesday, November 18, 2025 at 3:41 PM To: Courtney Leigh Kienow <ckienow@calpoly.edu> Subject: RE: Fraternity - City meeting Courtney, Thanks for reaching out to start this conversation. I think early January makes sense and I am happy to be the point person on this. 318 How many fraternities are there total? If we had one or two from each fraternity would that make sense, or are we thinking more like having the IFC leadership in the conversation? I am trying to gauge number of people. From our end my guess is that it would likely be 5 or 6 people, but let me confirm with others. I also really like the idea of having all parties share their goals, etc. Do you envision Cal Poly leadership participating in the conversation? Let me put a few more thoughts together and I’ll get them over to you as well, Thank you! Timmi From: Courtney Leigh Kienow <ckienow@calpoly.edu> Sent: Tuesday, November 18, 2025 3:23 PM To: Tway, Timothea (Timmi) <TTway@slocity.org> Subject: Fraternity - City meeting Hi Timmi, I want to start working on scheduling and planning for the meeting with city and fraternity leaders, as we’ve discussed in some of our brainstorming meetings. It makes the most sense to do this a few weeks into January when new fraternity presidents are in their roles. Maybe final week of January/first few weeks of February. Is it appropriate for you to be the point person for the city on this? A few questions for you:  How many fraternity representatives do you envision participating? How many city representatives and can you share who? Thinking small-ish is best, but also getting the right voices in the room will be important.  It also seems important to have a third-party mediator there to facilitate the conversation. Please let me know what you think about that. Steff Medina comes to mind…  It would be good to get some goals/ideal outcomes of the meeting in writing beforehand. I suggested that the fraternity leaders start to brainstorm their ideal outcomes of the meeting - what would they consider a success if everyone walking out of the room had a better understanding of? Are there a few considerations they would want the city to have regarding current policies and regulations? Etc. I’ll want to connect you directly with the fraternity leaders for coordination soon, but thought I could help start the conversation. Please let me know what you think. Thanks! Warmly, Courtney Courtney Kienow pronouns she/hers (why is this important?) Director of Community Relations and Economic Development Strategic Initiatives and Advocacy Cal Poly, San Luis Obispo, CA _____ office 805-756-6000 direct 805-756-6098 www.calpoly.edu 319 320 From:Courtney Leigh Kienow <ckienow@calpoly.edu> Sent:Tuesday, November 18, 2025 3:47 PM To:Tway, Timothea (Timmi) Subject:Re: Fraternity - City meeting Hi Timmi, Awesome. There are 18 fraternities. Seems like it could be too big with that many? I was thinking keeping the fraternity representative numbers aligned with yours is probably best? So, have the fraternities brainstorm at their all-president meetings, and have a handful come and represent those views in this meeting. Cal Poly leadership would not participate I don’t think. We can talk about that at our next city - CP leadership meeting. Thanks! Best, Courtney From: Tway, Timothea (Timmi) <TTway@slocity.org> Date: Tuesday, November 18, 2025 at 3:41 PM To: Courtney Leigh Kienow <ckienow@calpoly.edu> Subject: RE: Fraternity - City meeting Courtney, Thanks for reaching out to start this conversation. I think early January makes sense and I am happy to be the point person on this. How many fraternities are there total? If we had one or two from each fraternity would that make sense, or are we thinking more like having the IFC leadership in the conversation? I am trying to gauge number of people. From our end my guess is that it would likely be 5 or 6 people, but let me confirm with others. I also really like the idea of having all parties share their goals, etc. Do you envision Cal Poly leadership participating in the conversation? Let me put a few more thoughts together and I’ll get them over to you as well, Thank you! Timmi From: Courtney Leigh Kienow <ckienow@calpoly.edu> Sent: Tuesday, November 18, 2025 3:23 PM To: Tway, Timothea (Timmi) <TTway@slocity.org> Subject: Fraternity - City meeting Hi Timmi, I want to start working on scheduling and planning for the meeting with city and fraternity leaders, as we’ve discussed in some of our brainstorming meetings. 321 It makes the most sense to do this a few weeks into January when new fraternity presidents are in their roles. Maybe final week of January/first few weeks of February. Is it appropriate for you to be the point person for the city on this? A few questions for you:  How many fraternity representatives do you envision participating? How many city representatives and can you share who? Thinking small-ish is best, but also getting the right voices in the room will be important.  It also seems important to have a third-party mediator there to facilitate the conversation. Please let me know what you think about that. Steff Medina comes to mind…  It would be good to get some goals/ideal outcomes of the meeting in writing beforehand. I suggested that the fraternity leaders start to brainstorm their ideal outcomes of the meeting - what would they consider a success if everyone walking out of the room had a better understanding of? Are there a few considerations they would want the city to have regarding current policies and regulations? Etc. I’ll want to connect you directly with the fraternity leaders for coordination soon, but thought I could help start the conversation. Please let me know what you think. Thanks! Warmly, Courtney Courtney Kienow pronouns she/hers (why is this important?) Director of Community Relations and Economic Development Strategic Initiatives and Advocacy Cal Poly, San Luis Obispo, CA _____ office 805-756-6000 direct 805-756-6098 www.calpoly.edu 322 From:Tway, Timothea (Timmi) Sent:Tuesday, November 18, 2025 3:41 PM To:Courtney Leigh Kienow Subject:RE: Fraternity - City meeting Courtney, Thanks for reaching out to start this conversation. I think early January makes sense and I am happy to be the point person on this. How many fraternities are there total? If we had one or two from each fraternity would that make sense, or are we thinking more like having the IFC leadership in the conversation? I am trying to gauge number of people. From our end my guess is that it would likely be 5 or 6 people, but let me confirm with others. I also really like the idea of having all parties share their goals, etc. Do you envision Cal Poly leadership participating in the conversation? Let me put a few more thoughts together and I’ll get them over to you as well, Thank you! Timmi From: Courtney Leigh Kienow <ckienow@calpoly.edu> Sent: Tuesday, November 18, 2025 3:23 PM To: Tway, Timothea (Timmi) <TTway@slocity.org> Subject: Fraternity - City meeting Hi Timmi, I want to start working on scheduling and planning for the meeting with city and fraternity leaders, as we’ve discussed in some of our brainstorming meetings. It makes the most sense to do this a few weeks into January when new fraternity presidents are in their roles. Maybe final week of January/first few weeks of February. Is it appropriate for you to be the point person for the city on this? A few questions for you:  How many fraternity representatives do you envision participating? How many city representatives and can you share who? Thinking small-ish is best, but also getting the right voices in the room will be important.  It also seems important to have a third-party mediator there to facilitate the conversation. Please let me know what you think about that. Steff Medina comes to mind…  It would be good to get some goals/ideal outcomes of the meeting in writing beforehand. I suggested that the fraternity leaders start to brainstorm their ideal outcomes of the meeting - what would they consider a success if everyone walking out of the room had a better understanding of? Are there a few considerations they would want the city to have regarding current policies and regulations? Etc. 323 I’ll want to connect you directly with the fraternity leaders for coordination soon, but thought I could help start the conversation. Please let me know what you think. Thanks! Warmly, Courtney Courtney Kienow pronouns she/hers (why is this important?) Director of Community Relations and Economic Development Strategic Initiatives and Advocacy Cal Poly, San Luis Obispo, CA _____ office 805-756-6000 direct 805-756-6098 www.calpoly.edu 324 From:Courtney Leigh Kienow <ckienow@calpoly.edu> Sent:Tuesday, November 18, 2025 3:23 PM To:Tway, Timothea (Timmi) Subject:Fraternity - City meeting Hi Timmi, I want to start working on scheduling and planning for the meeting with city and fraternity leaders, as we’ve discussed in some of our brainstorming meetings. It makes the most sense to do this a few weeks into January when new fraternity presidents are in their roles. Maybe final week of January/first few weeks of February. Is it appropriate for you to be the point person for the city on this? A few questions for you:  How many fraternity representatives do you envision participating? How many city representatives and can you share who? Thinking small-ish is best, but also getting the right voices in the room will be important.  It also seems important to have a third-party mediator there to facilitate the conversation. Please let me know what you think about that. Steff Medina comes to mind…  It would be good to get some goals/ideal outcomes of the meeting in writing beforehand. I suggested that the fraternity leaders start to brainstorm their ideal outcomes of the meeting - what would they consider a success if everyone walking out of the room had a better understanding of? Are there a few considerations they would want the city to have regarding current policies and regulations? Etc. I’ll want to connect you directly with the fraternity leaders for coordination soon, but thought I could help start the conversation. Please let me know what you think. Thanks! Warmly, Courtney Courtney Kienow pronouns she/hers (why is this important?) Director of Community Relations and Economic Development Strategic Initiatives and Advocacy Cal Poly, San Luis Obispo, CA _____ office 805-756-6000 direct 805-756-6098 www.calpoly.edu 325 From:Wallace, Christine Sent:Tuesday, November 18, 2025 8:21 AM To:Jen Hawkinger; Andre Alver Sillas Subject:FW: SCLC Meeting #26-04, November 20, 2025 Attachments:SCLCPacket_26-04_11-20-25.pdf Pages 7 – 9. 뇤눎눐눑눒눏 SCLC Agenda The mission of SCLC is to proactively engage in discussions to promote positive relations, mutual respect, and improved quality of life for all citizens of San Luis Obispo. Meeting #26-04 November 20, 2025 3:10 p.m. to 5:00 p.m. City Hall Hearing Room 990 Palm Street A. Call to Order B. Introductions C. Approval of Meeting Minutes a) #26-03, October 16, 2025 D. Open Forum E. Reports a) Chair/Vice Chair – Marc Cabeliza/Isaac Pummill b) San Luis Obispo City Manager – Whitney McDonald c) Neighborhood Wellness Civility Report – Christine Wallace d) Residents for Quality Neighborhoods – Brett Cross e) Community Representative Reports – Mila Vujovich-LaBarre F. Old Business a) None G. New Business a) St. Patrick’s Day Update – Ryan Gruss (1) Ryan Gruss, Director, Performing Arts Center, will give an update on St. Patrick’s Day. b) Food Pantry Presentation – Cal Poly & Cuesta (1) A presentation on the Cal Poly & Cuesta Food Pantries c) Off-Campus Lighting Survey – Jackson Martinez (1) Secretary of Accessibility, Jackson Martinez, will present a survey for off- campus lighting. d) Ad Hoc – Noise – Brett Cross & Mila Vujovich-La Barre (1) Brett & Mila will present a Proposal to Establish an Ad Hoc Committee on Neighborhood Livability and Town-Gown Relations H. Voting Members Reports (1 minute) I. Announcements J. Adjournment K. Next meeting: January 15, 2026 SCLC Meeting #26-03, October 15, 2025 Location: San Luis Obispo, City Hall Hearing Room 3:10-5:00 p.m. Voting Members Present Marc Cabeliza - Cal Poly - ASI President, SCLC Chair Michelle Crawford – Cal Poly – ASI Executive Director Brett Cross – City of SLO - Residents for Quality Neighborhoods (RQN) Whitney McDonald - City of SLO - City Manager Jack DePuy – Cuesta College – Interim Director of Student Engagement/ASCC Advisor Natalie Eckler – United Sorority & Fraternity Life Council Kate McMurrey – Cal Poly - Panhellenic Council President Jason Mockford – Cal Poly – Leadership & Service Heather Moreno – County of SLO – Board of Supervisors Weston Patrick – Cal Poly – Student-at-Large Joy Pedersen - Cal Poly – Dean of Students Sedona Rodriguez – Cuesta - Student-at-Large Colin Shea - Cal Poly – Interfraternity Council President Jason Dickel – City of SLO – SLOPD Chief of Police Designee Erica A. Stewart - City of SLO –Mayor Mila Vujovich-LaBarre – City of SLO – Geographic Neighborhoods Association Christine Wallace – City of SLO – SLOPD - Public Affairs Manager Voting Members Absent Isaac Pummill – Cuesta - ASCC President, SCLC Vice Chair Elizabeth Coria - Cuesta College – Vice President of Student Success and Support Programs Vacant – City of SLO – Community Member-at-Large Non-Voting Members Present Robert Plastino – Cal Poly – University Chief of Police Elizabeth Aiello-Coppola – Cal Poly - Greek Life Coordinator Non-Voting Members Absent Guests Kieran Ota – Cal Poly – Delta Chi, Public Relations Kye Harned - Cal Poly – Delta Chi, Vice President Seth Murawsky – Cal Poly Fraternity & Sorority, Equity Inclusion Lead Brad Pulcipher – Cal Poly – Office of Student Rights & Responsibility Caty Clark – Cal Poly – Mustang News A. Call to Order a. Marc called the meeting to order at 3:10 p.m. b. Silent roll call was taken and with 15 voting members in attendance, quorum was met. B. Approval of Meeting Minutes #26-02 September 11, 2025 a. Minutes stand approved as written C. Open Forum a. None D. Reports a. Chair/Vice Chair, Marc Cabeliza & Isaac Pummill i. Marc outlined ASI Student Government initiatives—off-campus lighting, grocery store shuttles, and voter education booths—and reminded members about the open Community Member-at-Large position on SCLC, with applications available on the SCLC website. ii. Isaac – Absent 1. Jack reported that Cuesta also participated in voter registration booths and held Constitution Day. b. City Manager – Whitney McDonald i. City Council Discussions: 1. Whitney reported that there will be a large protest on Monterey & Osos and anticipating 8,000 people. ii. Upcoming City Council Meetings: 1. Study Session-Defensible Space Requirement – High Fire Zones 2. Appeal Delta Kai 3. Study Session – Renters Projections 4. Yearend budget report 5. Prado project 6. Fire codes – Fire safety 7. Mediation services c. Neighborhood Wellness Civility Report – Christine Wallace i. Christine stated that the noise report will be shared at the next meeting. ii. She announced that the Safety Enhancement Zone will run on two weekends— October 24–27 and October 30–November 3—and that 7,000 door mailers have been distributed. d. Residents for Quality Neighborhoods – Brett Cross i.Brett noted that noise numbers are up this year and expressed concern for identifying satellite houses. He suggested adding an ad hoc committee to study noise adjacent to Cal Poly and bring back suggestions and recommendations to address the noise issues. Michelle explained the proposal process for creating an ad hoc committee. e.Community Representatives Reports – Mila Vujovich-LaBarre i.Mila reported that she attended the Trade Celebration with apprenticeship opportunities and the Celebration of CAPSLO. She encouraged members to be prepared for fire protection and noted volunteer opportunities on the Sierra Club website. ii.Community Member-at Large – Vacant 1.Vacant 2. Community Member-at-Large applications are available on the SCLC Website E.Old Business a.None F.New Business a.Cal Poly, University Police & Halloween Update i.George Hughes, Associate Vice President, Public Safety, introduced University Police Chief, Robert Plastino. Chief Plastino gave a brief history working in Santa Barbara county and is familiar with the university town/gown challenges. He reported that similar challenges for Halloween street parties in Isla Vista have been mitigated. ii.George stated that the Halloween deployment plans will be like St. Patrick’s Day in collaboration with Cal Poly, City of SLO, and Cuesta. ASI and University Housing will host Halloween activities in hopes to keep students on campus by providing alternative activities. Other efforts include no guest policy in housing, and the safety enhancement zone implementation. Events on campus will include ASI Fright Fest and Parent & Family weekend. b.Cuesta College Facility Update – Jack DePuy i.Jack gave an update on construction projects on campus including modernized classrooms, AV and paving upgrades, and new buildings on the three campuses. 1.San Luis Obispo – Campus Center – hub for enrollment services 2.Arroyo Grande – Ag building for additional night classes 3.Paso Robles – Campus expanding to provide flexible instructional space for trades, kinesiology, and blacksmithing. c.Meet Your Neighbor Competition – Weston Patrick i.Weston Patrick, Secretary of Community Relations, presented the Meet Your Neighbor Competition encouraging students to go out into their communities and meet their non-student neighbors. Students will meet a non-student neighbor, exchange contact information, take a photo, and submit to ASI Student Government for prizes. He shared the social media campaign and the prizes purchased locally. B. Voting Member Reports i. Voting members gave their reports. C. Announcements D. Adjournment - Meeting adjourned at 4:16 p.m. MEMORANDUM To: Student-Community Liaison Committee (SCLC) Date: November 10, 2025 From: Brett Cross SCLC RQN Representative Mila Vujovich-LaBarre SCLC Geographic Neighborhood Representative Subject: Proposal to Establish an Ad Hoc Committee on Neighborhood Livability and Town- Gown Relations Background The neighborhoods in the northern part of the City of San Luis Obispo, particularly Alta Vista and Lower Monterey Heights neighborhoods adjacent to Cal Poly’s campus, have faced escalating livability challenges in recent years. These residential areas have become heavily populated with student rentals and fraternity houses. From 2013 to 2015, the City of San Luis Obispo, including members of leadership and residents, Cal Poly, and Cuesta College, collaborated through the Neighborhood Wellness/Community Civility Working Group. Over 18 months, the group developed a comprehensive report and recommendations promoting mutual respect and improved neighborhood relations. (See Attachment: 05-19-2015 Neighborhood Civility Recommendations) While the Civility Report identified six primary objectives and numerous action items, many were never implemented. Since then, the situation within neighborhoods has evolved, with more fraternities renting residential properties, leading to new disruptions and amplified livability concerns. Residents have experienced ongoing disturbances such as chronic noise often linked to large gatherings, late-night parties, and parking congestion. Despite efforts by the City of San Luis Obispo, Cal Poly, and law enforcement to respond to complaints, these problems persist, often due to gaps in coordination and a lack of accountability among the entities involved. These challenges were highlighted in the 2025 San Luis Obispo County Grand Jury report, “Round and Round with Town and Gown,” which concluded that some neighborhoods near Cal Poly have become 'nearly unlivable' due to high concentrations of student housing and limited City enforcement. The Grand Jury called for stronger collaboration between the City, Cal Poly, and residents to restore livability and mutual trust. Considering these findings and given the intensity and persistence of these neighborhood issues, and in keeping with SCLC’s role as a forum for constructive town–gown engagement, the establishment of a focused Ad Hoc Committee will allow for a deeper, data-driven, and collaborative exploration of root causes and solutions. Purpose / Purview The purpose of the Ad Hoc Committee on Neighborhood Livability and Town-Gown Relations is to: • Examine the root causes of neighborhood livability challenges, particularly in the neighborhoods adjacent to Cal Poly. • Review and update the 2013-2015 Civility Report recommendations to reflect current conditions. • Evaluate the concerns raised by the 2025 Grand Jury report and identify actionable responses. • Collect and analyze data on noise complaints, code enforcement, and housing occupancy trends. • Review the existing policies, communication channels, and enforcement mechanisms of both Cal Poly and the City. • Develop strategies to promote accountability, respect, and effective communication between long-term residents, and the transient college student resident populations, the City, Cal Poly, and Cuesta College, where relevant. The committee’s purview extends to any issues or policies affecting the “town-gown” balance between college-student life and long-term residential livability in neighborhoods surrounding Cal Poly’s campus, including the impact to the livability, safety, and sense of community in the neighborhoods. Responsibilities The committee will: • Review data from City and university records related to noise, nuisance, and code enforcement in affected neighborhoods. • Engage with residents, City representatives, Cal Poly officials, and student organizations (including ASI, IFC, and Panhellenic Council). • Identify existing programs and evaluate their effectiveness in addressing chronic neighborhood disruptions. • Assess progress made toward the implementation of the 2013-2015 Civility Report’s recommendations. • Identify factors contributing to conflict and barriers to effective resolution. • Develop and present actionable strategies for improved neighborhood livability, enforcement, and communication. • Provide a written report and recommendations to the SCLC within six – nine months of formation. Composition The committee will consist of up to nine (9) members, including: • Up to five (5) members of the SCLC. • One (1) representative from the Alta Vista or Lower Monterey Heights neighborhoods. • One (1) representative from the City of San Luis Obispo. • One (1) representative from Cal Poly (e.g., Dean of Students or Community Relations). • Two (2) student representatives, including one member of the Interfraternity Council (IFC) and one member of ASI. Administrative and research support may be provided jointly by Cal Poly and the City to assist with meeting coordination, data analysis, and report preparation. Expected Outcomes • A comprehensive report presented to the SCLC outlining findings, data, and policy recommendations. • Updated, actionable steps building on the 2013-2015 Civility Report and 2025 Grand Jury findings. • Improved coordination between Cal Poly, the City, and neighborhood residents in responding to community issues. • Enhanced communication channels between residents and student organizations to encourage proactive problem-solving. • Restored neighborhood livability and a measurable reduction in noise and nuisance complaints. • Measurable improvements in neighborhood livability and community relationships. Timeline • Committee formation: Winter Quarter 2025 • Data collection and engagement: Winter–Spring 2025 • Draft report to SCLC: Summer 2025 • Final report and recommendations: Fall 2026 Resources / Support The committee may request staff support from Cal Poly’s Office of Student Affairs and the City’s Neighborhood Outreach or Community Development divisions for data collection, meeting logistics, and public communications. 326 From:Carly McGuire <cnmcguir@calpoly.edu> Sent:Monday, November 17, 2025 12:54 PM To:David Edgar Groom; Kari Grace Mansager; Kolay Carver; Rob Plastino; Tina Hadaway-Mellis; Jackson James Stava; Dale Stoker; Mars Eaglestone; Kaitlyn Blakey; Marc Fredy Banez Cabeliza; Mike Morgan; Brandi Strain; George Hughes; Susan M. Cheng; Candace R. Winstead; Jett Palmer; Amy Rosa Saldana; Anita Jankovitz; Wallace, Christine; Coraline S. Robinson; jmerzon@co.slo.ca.us Cc:Academic Senate Subject:2025-2026 Substance Use and Misuse Advisory Committee - Appointment Memo Attachments:Substance Use and Misuse Advisory Committee.pdf; Substance Use and Misuse Advisory Committee Function.pdf Dear Committee Members, Please find attached the function and appointment memo for the 2025-2026 Substance Use and Misuse Advisory Committee. Thank you for serving on this important committee! Best, Carly McGuire Pronouns: she/her/hers Executive Assistant to the Deputy Chief of Staff Office of the President ______________________________ Office: 805-756-6000 Cell: 949-533-8567 cnmcguir@calpoly.edu SUBSTANCE USE AND MISUSE ADVISORY COMMITTEE Function Established in response to the CSU Action Plan for Substance Abuse (AAES 90-93; January, 1990), the Substance Use and Misuse Advisory Committee (SUMAC) is advisory to the President on campus substance use and misuse issues. The committee shall plan and coordinate a comprehensive educational program; develop and review administrative procedures related to alcohol and drug use and misuse; coordinate campus efforts to reduce substance use and misuse and its effects; monitor and ensure compliance with campus, system, state, and federal policies; and facilitate collaborative community partnerships. The committee has two standing sub-committees: Steering and Programs. The cochairs of the SUMCC will appoint the vice chair of the SUMAC and the chairs of the Steering and Programs Subcommittees. The chairs of the Steering and Programs Subcommittees will solicit membership from appropriate areas/organizations. Membership The committee will be a university-wide standing committee composed of faculty, staff, student, and community members. The Vice President for Strategic Enrollment Management & Student Affairs and the Dean of Students will serve as cochairs. Faculty and staff appointees will serve two-year terms. Students and community representatives will serve one-year terms. Members may be re-appointed as necessary. Committee membership is as follows: Vice President, Strategic Enrollment Management and Student Affairs, or designee (co-chair) Dean of Students, or designee (co-chair) Executive Director, University Housing and Associate Vice President for Student Affairs Chief, University Police Assistant Vice President for Student Affairs Health & Wellbeing Director, Athletics Director, New Student Programs Director, Employment Equity The ASI President, or designee One representative, nominated by the President Two representatives from Administration and Finance (A&F), nominated by the Senior Vice President, A&F One representative from Academic Affairs, nominated by the Provost One representative from the Academic Senate, nominated by the Executive Committee of the Academic Senate One representative from Cal Poly Partners, nominated by the CEO, Cal Poly Partners One student-at-large, nominated by the Dean of Students, selected from a student group, e.g., Student Health Advisory Council, Inter-Fraternity/Panhellenic Councils One staff representative (non-MPP), nominated by the Vice President, University Personnel and Chief Human Resources Officer Five community members (e.g., from the County Mental Health or Alcohol Services, law enforcement agencies, civic groups), nominated by the Vice President, Strategic Enrollment Management & Student Affairs Meetings Meetings will be held regularly during Fall, Winter, and Spring Quarters, at the discretion of the cochairs. October 2001 Editorial revision September 2002, September 2003, June 2006 Membership revision September 2004 & November 2006 Academic Senate nomination revision December 2008 Title changes September 2010 Subcommittee changes July 2011 Title & editorial changes (underlined position pending approval by the Univ. Committee on Committees) January 2014 Title change October 2014 Title change October 2015 Membership title updates November 2025 Substance Use and Misuse Advisory Committee (SUMAC) California Polytechnic State University Dear Members of the Substance Use and Misuse Advisory Committee (SUMAC), I am writing to formally request a funding allocation of $10,000 from the Substance Use and Misuse Advisory Committee to support the hiring of a Graduate Assistant (GA) for the Office of Student Rights & Responsibilities (OSRR) at California Polytechnic State University (Cal Poly). The primary focus of this GA position will be to address conduct-related matters involving alcohol and other drug (AOD) misuse among students, and to facilitate educational programs aimed at promoting responsible behavior and reducing substance misuse on campus. Purpose and Objectives The proposed GA position will serve a critical role in supporting the OSRR's efforts to mitigate the negative impact of AOD misuse within our student community. The key objectives of this initiative include: 1. Conduct Support: Assisting with the adjudication of cases related to AOD violations, ensuring fair and consistent enforcement of the university's conduct policies. 2. Educational Outreach: Developing and delivering educational opportunities that address the risks associated with AOD misuse, promote healthy lifestyle choices, and foster a supportive campus environment. 3. Data Collection and Analysis: Collecting and analyzing data related to AOD incidents within OSRR, to continuously improve the effectiveness of our interventions and educational efforts. 4. Collaboration: Working closely with campus partners, including Counseling Services, Health and Wellness, and Housing, to create a comprehensive and coordinated approach to AOD prevention and education. Justification The need for a dedicated GA to support AOD -related conduct matters and educational initiatives is underscored by several factors: • Increase in reported AOD Incidents: The university has observed a consistent increase in AOD-related conduct cases, necessitating additional resources to manage and address these issues effectively. • Student Well-being: Addressing AOD misuse is vital to safeguarding the health, safety, and academic success of our students. • Educational Impact: Proactive education and prevention efforts can significantly reduce the prevalence of AOD misuse and its associated harms. • Resource Efficiency: The GA will provide essential support to OSRR staff, allowing for more efficient use of resources and enabling staff to focus on more complex cases and strategic initiatives. Budget and Funding Request The total amount requested is $10,000, which will be entirely allocated to the Graduate Assistant's stipend for the academic year. This investment will ensure that the GA can commit fully to their role and effectively support the OSRR's initiatives. Conclusion By funding this GA position, the Substance Use and Misuse Advisory Committee will be making a significant investment in the well-being and success of our student body. This initiative will enhance our ability to address AOD-related conduct issues, provide impactful educational opportunities, and foster a safer, healthier campus environment. We are confident that the addition of a GA focused on AOD issues will greatly benefit our students and align with the university's commitment to promoting student wellness and success. We appreciate your consideration of this funding request and look forward to the opportunity to further discuss the positive impact this position will have on our campus community. Thank you for your time and consideration. 327 From:sclc-request@calpoly.edu on behalf of Tracy L. Watson <twatson@calpoly.edu> Sent:Friday, November 14, 2025 1:33 PM To:sclc@calpoly.edu Subject:SCLC Meeting #26-04, November 20, 2025 Attachments:SCLCPacket_26-04_11-20-25.pdf Sent on behalf of Marc Cabeliza. Hello everyone, I hope you’re all doing well. Attached is the agenda for our meeting on November 20th. I want to flag that this will be a full meeting, and I’ll be keeping us on schedule so we can thoughtfully work through all four major discussion items. In particular, please take time to thoroughly review the final Action Item on the Ad Hoc Noise Proposal before we meet. The goal is for everyone to come prepared so we can dive directly into the substantive details rather than reading it together during the meeting. As always, I encourage everyone to ask questions and engage in the discussion. To keep us moving forward productively, I may step in to help refocus or keep us from getting stuck in the weeds. Thank you all for your time, preparation, and continued commitment. Looking forward to a great conversation next week. Marc Fredy B. Cabeliza ASI President Bioresource and Agricultural Engineering Cal Poly San Luis Obispo _____ (805) 574-9245 | LinkedIn www.calpoly.edu Tracy Watson Administrative Assistant II, Student Government Associated Students, Inc. California Polytechnic State University 1 Grand Ave. San Luis Obispo, CA 93407-0675 P: 805-756-1292 | F: 805-756-6166 asi.calpoly.edu Cal Poly sits on the traditional lands of the yak titʸu titʸu yak tiłhini Northern Chumash Tribe of San Luis Obispo County and Region. The yak titʸu titʸu yak tiłhini have a documented presence in this area for over 10,000 years. The tiłhini peoples have stewarded their ancestral and unceded homelands which include all of the cities, communities, federal and state open spaces within the San Luis Obispo County region. These homelands extend East into the Carrizo Plains toward Kern County, South to the Santa Maria River, North to Ragged Point, and West beyond the ocean’s shoreline in an unbroken chain of lineage, kinship, and culture. 328 SCLC Agenda The mission of SCLC is to proactively engage in discussions to promote positive relations, mutual respect, and improved quality of life for all citizens of San Luis Obispo. Meeting #26-04 November 20, 2025 3:10 p.m. to 5:00 p.m. City Hall Hearing Room 990 Palm Street A. Call to Order B. Introductions C. Approval of Meeting Minutes a) #26-03, October 16, 2025 D. Open Forum E. Reports a) Chair/Vice Chair – Marc Cabeliza/Isaac Pummill b) San Luis Obispo City Manager – Whitney McDonald c) Neighborhood Wellness Civility Report – Christine Wallace d) Residents for Quality Neighborhoods – Brett Cross e) Community Representative Reports – Mila Vujovich-LaBarre F. Old Business a) None G. New Business a) St. Patrick’s Day Update – Ryan Gruss (1) Ryan Gruss, Director, Performing Arts Center, will give an update on St. Patrick’s Day. b) Food Pantry Presentation – Cal Poly & Cuesta (1) A presentation on the Cal Poly & Cuesta Food Pantries c) Off-Campus Lighting Survey – Jackson Martinez (1) Secretary of Accessibility, Jackson Martinez, will present a survey for off- campus lighting. d) Ad Hoc – Noise – Brett Cross & Mila Vujovich-La Barre (1) Brett & Mila will present a Proposal to Establish an Ad Hoc Committee on Neighborhood Livability and Town-Gown Relations H. Voting Members Reports (1 minute) I. Announcements J. Adjournment K. Next meeting: January 15, 2026 SCLC Meeting #26-03, October 15, 2025 Location: San Luis Obispo, City Hall Hearing Room 3:10-5:00 p.m. Voting Members Present Marc Cabeliza - Cal Poly - ASI President, SCLC Chair Michelle Crawford – Cal Poly – ASI Executive Director Brett Cross – City of SLO - Residents for Quality Neighborhoods (RQN) Whitney McDonald - City of SLO - City Manager Jack DePuy – Cuesta College – Interim Director of Student Engagement/ASCC Advisor Natalie Eckler – United Sorority & Fraternity Life Council Kate McMurrey – Cal Poly - Panhellenic Council President Jason Mockford – Cal Poly – Leadership & Service Heather Moreno – County of SLO – Board of Supervisors Weston Patrick – Cal Poly – Student-at-Large Joy Pedersen - Cal Poly – Dean of Students Sedona Rodriguez – Cuesta - Student-at-Large Colin Shea - Cal Poly – Interfraternity Council President Jason Dickel – City of SLO – SLOPD Chief of Police Designee Erica A. Stewart - City of SLO –Mayor Mila Vujovich-LaBarre – City of SLO – Geographic Neighborhoods Association Christine Wallace – City of SLO – SLOPD - Public Affairs Manager Voting Members Absent Isaac Pummill – Cuesta - ASCC President, SCLC Vice Chair Elizabeth Coria - Cuesta College – Vice President of Student Success and Support Programs Vacant – City of SLO – Community Member-at-Large Non-Voting Members Present Robert Plastino – Cal Poly – University Chief of Police Elizabeth Aiello-Coppola – Cal Poly - Greek Life Coordinator Non-Voting Members Absent Guests Kieran Ota – Cal Poly – Delta Chi, Public Relations Kye Harned - Cal Poly – Delta Chi, Vice President Seth Murawsky – Cal Poly Fraternity & Sorority, Equity Inclusion Lead Brad Pulcipher – Cal Poly – Office of Student Rights & Responsibility Caty Clark – Cal Poly – Mustang News A. Call to Order a. Marc called the meeting to order at 3:10 p.m. b. Silent roll call was taken and with 15 voting members in attendance, quorum was met. B. Approval of Meeting Minutes #26-02 September 11, 2025 a. Minutes stand approved as written C. Open Forum a. None D. Reports a. Chair/Vice Chair, Marc Cabeliza & Isaac Pummill i. Marc outlined ASI Student Government initiatives—off-campus lighting, grocery store shuttles, and voter education booths—and reminded members about the open Community Member-at-Large position on SCLC, with applications available on the SCLC website. ii. Isaac – Absent 1. Jack reported that Cuesta also participated in voter registration booths and held Constitution Day. b. City Manager – Whitney McDonald i. City Council Discussions: 1. Whitney reported that there will be a large protest on Monterey & Osos and anticipating 8,000 people. ii. Upcoming City Council Meetings: 1. Study Session-Defensible Space Requirement – High Fire Zones 2. Appeal Delta Kai 3. Study Session – Renters Projections 4. Yearend budget report 5. Prado project 6. Fire codes – Fire safety 7. Mediation services c. Neighborhood Wellness Civility Report – Christine Wallace i. Christine stated that the noise report will be shared at the next meeting. ii. She announced that the Safety Enhancement Zone will run on two weekends— October 24–27 and October 30–November 3—and that 7,000 door mailers have been distributed. d. Residents for Quality Neighborhoods – Brett Cross i.Brett noted that noise numbers are up this year and expressed concern for identifying satellite houses. He suggested adding an ad hoc committee to study noise adjacent to Cal Poly and bring back suggestions and recommendations to address the noise issues. Michelle explained the proposal process for creating an ad hoc committee. e.Community Representatives Reports – Mila Vujovich-LaBarre i.Mila reported that she attended the Trade Celebration with apprenticeship opportunities and the Celebration of CAPSLO. She encouraged members to be prepared for fire protection and noted volunteer opportunities on the Sierra Club website. ii.Community Member-at Large – Vacant 1.Vacant 2. Community Member-at-Large applications are available on the SCLC Website E.Old Business a.None F.New Business a.Cal Poly, University Police & Halloween Update i.George Hughes, Associate Vice President, Public Safety, introduced University Police Chief, Robert Plastino. Chief Plastino gave a brief history working in Santa Barbara county and is familiar with the university town/gown challenges. He reported that similar challenges for Halloween street parties in Isla Vista have been mitigated. ii.George stated that the Halloween deployment plans will be like St. Patrick’s Day in collaboration with Cal Poly, City of SLO, and Cuesta. ASI and University Housing will host Halloween activities in hopes to keep students on campus by providing alternative activities. Other efforts include no guest policy in housing, and the safety enhancement zone implementation. Events on campus will include ASI Fright Fest and Parent & Family weekend. b.Cuesta College Facility Update – Jack DePuy i.Jack gave an update on construction projects on campus including modernized classrooms, AV and paving upgrades, and new buildings on the three campuses. 1.San Luis Obispo – Campus Center – hub for enrollment services 2.Arroyo Grande – Ag building for additional night classes 3.Paso Robles – Campus expanding to provide flexible instructional space for trades, kinesiology, and blacksmithing. c.Meet Your Neighbor Competition – Weston Patrick i.Weston Patrick, Secretary of Community Relations, presented the Meet Your Neighbor Competition encouraging students to go out into their communities and meet their non-student neighbors. Students will meet a non-student neighbor, exchange contact information, take a photo, and submit to ASI Student Government for prizes. He shared the social media campaign and the prizes purchased locally. B. Voting Member Reports i. Voting members gave their reports. C. Announcements D. Adjournment - Meeting adjourned at 4:16 p.m. MEMORANDUM To: Student-Community Liaison Committee (SCLC) Date: November 10, 2025 From: Brett Cross SCLC RQN Representative Mila Vujovich-LaBarre SCLC Geographic Neighborhood Representative Subject: Proposal to Establish an Ad Hoc Committee on Neighborhood Livability and Town- Gown Relations Background The neighborhoods in the northern part of the City of San Luis Obispo, particularly Alta Vista and Lower Monterey Heights neighborhoods adjacent to Cal Poly’s campus, have faced escalating livability challenges in recent years. These residential areas have become heavily populated with student rentals and fraternity houses. From 2013 to 2015, the City of San Luis Obispo, including members of leadership and residents, Cal Poly, and Cuesta College, collaborated through the Neighborhood Wellness/Community Civility Working Group. Over 18 months, the group developed a comprehensive report and recommendations promoting mutual respect and improved neighborhood relations. (See Attachment: 05-19-2015 Neighborhood Civility Recommendations) While the Civility Report identified six primary objectives and numerous action items, many were never implemented. Since then, the situation within neighborhoods has evolved, with more fraternities renting residential properties, leading to new disruptions and amplified livability concerns. Residents have experienced ongoing disturbances such as chronic noise often linked to large gatherings, late-night parties, and parking congestion. Despite efforts by the City of San Luis Obispo, Cal Poly, and law enforcement to respond to complaints, these problems persist, often due to gaps in coordination and a lack of accountability among the entities involved. These challenges were highlighted in the 2025 San Luis Obispo County Grand Jury report, “Round and Round with Town and Gown,” which concluded that some neighborhoods near Cal Poly have become 'nearly unlivable' due to high concentrations of student housing and limited City enforcement. The Grand Jury called for stronger collaboration between the City, Cal Poly, and residents to restore livability and mutual trust. Considering these findings and given the intensity and persistence of these neighborhood issues, and in keeping with SCLC’s role as a forum for constructive town–gown engagement, the establishment of a focused Ad Hoc Committee will allow for a deeper, data-driven, and collaborative exploration of root causes and solutions. Purpose / Purview The purpose of the Ad Hoc Committee on Neighborhood Livability and Town-Gown Relations is to: • Examine the root causes of neighborhood livability challenges, particularly in the neighborhoods adjacent to Cal Poly. • Review and update the 2013-2015 Civility Report recommendations to reflect current conditions. • Evaluate the concerns raised by the 2025 Grand Jury report and identify actionable responses. • Collect and analyze data on noise complaints, code enforcement, and housing occupancy trends. • Review the existing policies, communication channels, and enforcement mechanisms of both Cal Poly and the City. • Develop strategies to promote accountability, respect, and effective communication between long-term residents, and the transient college student resident populations, the City, Cal Poly, and Cuesta College, where relevant. The committee’s purview extends to any issues or policies affecting the “town-gown” balance between college-student life and long-term residential livability in neighborhoods surrounding Cal Poly’s campus, including the impact to the livability, safety, and sense of community in the neighborhoods. Responsibilities The committee will: • Review data from City and university records related to noise, nuisance, and code enforcement in affected neighborhoods. • Engage with residents, City representatives, Cal Poly officials, and student organizations (including ASI, IFC, and Panhellenic Council). • Identify existing programs and evaluate their effectiveness in addressing chronic neighborhood disruptions. • Assess progress made toward the implementation of the 2013-2015 Civility Report’s recommendations. • Identify factors contributing to conflict and barriers to effective resolution. • Develop and present actionable strategies for improved neighborhood livability, enforcement, and communication. • Provide a written report and recommendations to the SCLC within six – nine months of formation. Composition The committee will consist of up to nine (9) members, including: • Up to five (5) members of the SCLC. • One (1) representative from the Alta Vista or Lower Monterey Heights neighborhoods. • One (1) representative from the City of San Luis Obispo. • One (1) representative from Cal Poly (e.g., Dean of Students or Community Relations). • Two (2) student representatives, including one member of the Interfraternity Council (IFC) and one member of ASI. Administrative and research support may be provided jointly by Cal Poly and the City to assist with meeting coordination, data analysis, and report preparation. Expected Outcomes • A comprehensive report presented to the SCLC outlining findings, data, and policy recommendations. • Updated, actionable steps building on the 2013-2015 Civility Report and 2025 Grand Jury findings. • Improved coordination between Cal Poly, the City, and neighborhood residents in responding to community issues. • Enhanced communication channels between residents and student organizations to encourage proactive problem-solving. • Restored neighborhood livability and a measurable reduction in noise and nuisance complaints. • Measurable improvements in neighborhood livability and community relationships. Timeline • Committee formation: Winter Quarter 2025 • Data collection and engagement: Winter–Spring 2025 • Draft report to SCLC: Summer 2025 • Final report and recommendations: Fall 2026 Resources / Support The committee may request staff support from Cal Poly’s Office of Student Affairs and the City’s Neighborhood Outreach or Community Development divisions for data collection, meeting logistics, and public communications. 329 From:James, Dillon Sent:Wednesday, November 12, 2025 3:51 PM To:Courtney Leigh Kienow Subject:Rescheduling December City-University quarterly lunch Attachments:09-11-2025-City-University Agenda.pdf Hi Courtney, 12/11 will no longer work for our next City-University quarterly lunch. Would your team happen to be available on Friday, 12/5? If not, when else might work for you in December? September agenda attached for reference. Thanks! Dillon James pronouns he/him/his Administration Executive Assistant City Administration 990 Palm Street, San Luis Obispo, CA 93401-3249 E djames@slocity.org T 805.781.7123 slocity.org Stay connected with the City by signing up for e-notifications City of SLO/Cal Poly Quarterly Meeting Thursday, September 11, 2025 12:00 p.m. – 1:30 p.m. Council Hearing Room, City Hall, 990 Palm Street **Cal Poly hosting** AGENDA 1. New Student Housing, Faculty & Staff Housing, and Infrastructure Update – City and University - (Allison Baird-James, Mike McCormick, Todd Tuggle) 2. Fraternities/Conditional Use Permits/Grand Jury Report – City and University – (Whitney McDonald, Greg Hermann, Timmi Tway, Terrance Harris, Joy Pedersen, Courtney Kienow) 3. St. Patrick’s Day Planning Update – University – (Allison Baird-James and George Hughes) 4. Fall Student Affairs Activities (Spanos concert, WOW, classes starting) – University – (Terrance Harris) 5. Enrollment Update – University – (Terrance Harris) 6. Maritime Integration – University – (Josh Machamer) City Attendees: Erica A. Stewart, Mayor Michael R. Boswell, Council Member Whitney McDonald, City Manager Greg Hermann, Deputy City Manager Rick Scott, Police Chief Todd Tuggle, Fire Chief Timmi Tway, Community Development Director Aaron Floyd, Utilities Director & Interim Public Works Director Cal Poly Attendees: Allison Baird-James, Senior Vice President, Administration and Finance Mike McCormick, Vice President, Facilities Management and Development Jen Haft, Chief of Staff Terrance Harris, Vice President for Strategic Enrollment Management Joy Pedersen, Dean of Students George Hughes, Associate Vice President, Public Safety Josh Machamer, Assistant Vice President, Strategic Initiatives and Advocacy Courtney Kienow, Director, Community Relations and Economic Development 330 From:Mezzapesa, John Sent:Thursday, November 6, 2025 8:18 PM To:Katy Clark Cc:fhasting@calpoly.edu Subject:Re: Mustang News Inquiry: Grand Jury Investigation Hello Katy, I was just wondering if a story was ever published about this topic. Let me know. Thanks, John Mezzapesa Code Enforcement Supervisor Community Development Building and Safety 919 Palm Street, San Luis Obispo, CA 93401-3668 E jmezzapesa@slocity.org T 805.781.7179 From: Mezzapesa, John <JMezzape@slocity.org> Sent: Friday, October 24, 2025 1:12 PM To: Katy Clark <kclark59@calpoly.edu> Cc: fhasting@calpoly.edu <fhasting@calpoly.edu>; Tway, Timothea (Timmi) <TTway@slocity.org> Subject: RE: Mustang News Inquiry: Grand Jury Investigation Hi Katy, Please find my response below. 6) There has been talk that there is information missing that the city might need from Cal Poly regarding Greek life addresses? Can you speak on this and whether it is true? The state passed Assembly Bill 524, known as the Campus-Recognized Sorority and Fraternity Transparency Act, in 2022. This Assembly Bill added sections 66310-66312 of the Education Code which, in part, mandated Cal Poly to require all campus-recognized sororities and fraternities to annually submit the “location, date, and time” of all sanctioned events held by the organizations. The bill also required that Cal Poly publish a publicly accessible report that shared this information. The first report released in 2023 included specific addresses listed under each fraternity/sorority for every sanctioned event that took place during the 2022-2023 academic year. The Fraternity & Sorority Life Office(FSLO) was tasked with the creating a process to collect information about sanctioned events and generated an Event Registration Procedure(ERP) in which fraternities/sororities must comply. The first iteration of the ERP required that all satellite houses be registered at the beginning of every quarter. During the time in which the first version of the ERP was active, the FSLO maintained a list of satellite houses that they initially shared with the city. Based on the provided list of satellite locations and the reported locations of sanctioned events published in the first AB 524 report, the city was able to administratively 331 determine which locations were operating as fraternities in violation of San Luis Obispo Municipal Code. Violation Notices were sent accordingly. After the initial enforcement effort, the addresses listed in the AB 524 report, and all subsequent AB 524 reports, were removed and the FSLO now only lists the locations that sanctioned events took place as “San Luis Obispo, CA”. Additionally, the ERP was modified to no longer require satellite house locations to be disclosed to the FSLO. The FLSO still collects specific locations in which events occurs, however, they do not report them on the AB 524 report, citing privacy concerns from students and alignment with how other CSU’s report (Agenda Correspondence from C. Kienow). These changes to how information is collected and reported eliminate the city’s ability to administratively determine if violations have occurred. The city now must try and collect evidence such as social media posts and perform inspections and interviews to determine if a sanctioned event has taken place. If we are unable to show evidence of a sanctioned event, we are unable to move forward with a violation. This has proven more difficult over the past few years as fraternities/sororities have developed methods to prevent the general public from knowing where events may take place. The city has also made more recent attempts to request information about possible sanctioned events. The Code Enforcement division emailed a list of addresses that were reported as holding possible events and requested from the FSLO the name of any organizations, and the date/time of any sanctioned event associated with the list of addresses. This email was transformed into a formal Public Records Act request and officially denied, providing a determination that the information did not constitute public records (see attached). The city continues to respond to complaints regarding unpermitted fraternities and has recently engaged in proactive efforts during the most recent recruitment events (RUSH). Identifying these locations is a labor- intensive effort that would be significantly reduced if the addresses in which events are registered, housed by the FLSO, were shared with city staff. Let me know if you have any further questions. John Mezzapesa Code Enforcement Supervisor Community Development Building and Safety 919 Palm Street, San Luis Obispo, CA 93401-3668 E jmezzapesa@slocity.org T 805.781.7179 From: Tway, Timothea (Timmi) <TTway@slocity.org> Sent: Thursday, October 23, 2025 9:08 PM To: Katy Clark <kclark59@calpoly.edu> Cc: fhasting@calpoly.edu; Mezzapesa, John <JMezzape@slocity.org> Subject: RE: Mustang News Inquiry: Grand Jury Investigation Hi Katy and Fiona, Please see some answers below. They are rather short and to the point, because I wanted to get you answers prior to your deadline. John, can you provide an answer on the last question? Thanks! 332 Timmi From: Tway, Timothea (Timmi) Sent: Thursday, October 23, 2025 2:38 PM To: 'Katy Clark' < edu> Subject: RE: Mustang News Inquiry: Grand Jury Investigation Hi Katy, When is your deadline for responses, Thanks, Timmi From: Katy Clark <kclark59@calpoly.edu> Sent: Thursday, October 23, 2025 2:33 PM To: Tway, Timothea (Timmi) <TTway@slocity.org> Subject: Mustang News Inquiry: Grand Jury Investigation Dear Timmi Tway, My name is Katy Clark and I am working with fellow reporter Fiona Hastings on a story about the Grand Jury investigation, including fraternities and their houses and the relationship to the city. John Mezzapesa connected us to you and we wanted to ask you some questions regarding this issue. Here are the questions we have below and we hope to hear from you! 1) How many conditional use permits in the city of San Luis Obispo are there for fraternities?  There are four for Fraternities that are currently valid and in use that I am aware of 2) What issues have you seen in the enforcement of these conditional use permits? - From the City perspective the issue is that fraternity and sororities that operate under the use permits violate the conditions of approval, which leads to enforcement by the City. Why do you think long term residents have issues with how fraternities are operating in the city?  From the complaints that the City has received, issues that are brought up by residents mainly relate to noise, gatherings, and parties. This is what has led to the revocation of use permits by the City. These issues cited in the Grand Jury Report we are referring to are “disruptive activities associated with college students,” which included excessive noise during late hours, unauthorized fraternity houses operating in zoning-restricted residential areas and large, unsanctioned street parties that escalate into public disturbances, injuries and property damages."(From Grand jury report). 3) Is there a current problem with satellite housing in R1 and R2 zones? That is houses in these zones acting as fraternity houses without a permit? - the city has received a number of complaints about houses operating as fraternities and hosting fraternity events in R1 and R2 zones. This is not allowed per the zoning code, and the City has issued a number of Notices of Violation to these houses, when violations are confirmed. 4) What steps is the city taking to resolve this issue? 333 - The City is doing a number of things, I would refer you to the City’s response to the Grand Jury report that went before the City Council in September, where they are all outlined. In short, the City is seeking to educate landlords and students about what the regulations are, and is also enforcing violations of the zoning code. In addition the City is working with Cal Poly to address the issue. 5) How are conditional use permits enforced? - Conditional use permits are enforced on a complaint basis. Many of the permits have language that require re- review or possible revocation of the permit if violations occur. 6) There has been talk that there is information missing that the city might need from Cal Poly regarding Greek life addresses? Can you speak on this and whether it is true? - John is able to more clearly speak to this issue – so I have included him on this email. Thank you so much and have a wonderful day! From, Katy Clark 334 From:Stewart, Erica A Sent:Tuesday, November 4, 2025 5:04 PM To:Colin Vaughn Shea Subject:Re: Mtg Colin Shea/Mayor Stewart Hi Colin, I look forward to seeing you and meeting Neal on Thursday. Best, Erica Erica A. Stewart pronouns she/her/hers Mayor Office of the City Council 990 Palm Street, San Luis Obispo, CA 93401-3249 E estewart@slocity.org T 805.783.7838 C 805.540.1154 slocity.org Stay connected with the City by signing up for e-notifications From: Colin Vaughn Shea <cshea02@calpoly.edu> Sent: Tuesday, November 4, 2025 2:24 PM To: Stewart, Erica A <estewart@slocity.org> Cc: Erica A Stewart < ; Erica A Stewart < Subject: Re: Mtg Colin Shea/Mayor Stewart Hi Mayor Stewart, I’m looking forward to our meeting on Thursday. I wanted to let you know that, as long as it is ok with you, I plan to have the IFC President-Elect, Neal Parthasarathy, join us for our meeting. I think this would be a great opportunity to bring him up to speed on city–student relations and to introduce him to you ahead of his term. I’ve attached a one-page bio about Neal for your reference. Best, Colin V. Shea IFC President Business Administration, Entrepreneurship Cal Poly, San Luis Obispo _____ ( | LinkedIn www.calpoly.edu 335 From: Stewart, Erica A Sent: Monday, October 20, 2025 12:30 PM To: Stewart, Erica A <estewart@slocity.org>; Colin Vaughn Shea <cshea02@calpoly.edu> Cc: Erica A Stewart < ; Erica A Stewart < Subject: Mtg Colin Shea/Mayor Stewart When: Thursday, November 6, 2025 2:30 PM-3:30 PM. Where: Scout Coffee (880 E Foothill Blvd, San Luis Obispo, CA 93405, United States) From: Colin Vaughn Shea <cshea02@calpoly.edu> Sent: Friday, October 17, 2025 10:53 AM To: Purrington, Teresa <TPurring@slocity.org> Subject: IFC President/ Mayor Connect Hello Teresa, I spoke with the mayor yesterday at SCLC about setting up a meeting between the two of us in the coming weeks as a check-in related to the ongoing City/Fraternity issues. Would you be able to help us get a meeting on the calendar? For the most part I am able during the following times:  Mondays: 12-4pm  Tuesdays: 2pm+  Wednesdays: 12-4pm  Thursdays: 9-11am or 12pm+  Fridays: Anytime Thank you for your help! Best, Colin V. Shea IFC President Business Administration, Entrepreneurship Cal Poly, San Luis Obispo _____ | LinkedIn www.calpoly.edu 336 From:Colin Vaughn Shea <cshea02@calpoly.edu> Sent:Tuesday, November 4, 2025 2:43 PM To:Scott, Rick; Wallace, Christine Cc:Neal Raghav Parthasarathy; Elizabeth Aiello-Coppola Subject:Introducing Our 2026 IFC President Attachments:Neal Parthasarthy Bio.pdf Hi both, I wanted to share that the Interfraternity Council has officially elected our next president, Neal Parthasarathy, who will be stepping into the role at the start of the winter quarter on January 5th. Neal has been an incredible leader within the Greek community and across campus, and I’m confident he’ll continue building on the progress we’ve made this year. I’ve attached a short bio outlining his background and involvement for you to get to know him a bit better. I’d love to arrange a time down the line for you to meet Neal in person, but for now, I just wanted to give you a heads-up about the transition. Best, Colin V. Shea IFC President Business Administration, Entrepreneurship Cal Poly, San Luis Obispo _____ | LinkedIn www.calpoly.edu Neal Parthasarthy 2026 IFC President | president.cpifc@gmail.com Neal is a third-year Graphic Communication major concentrating in User Experience/User Interface Design. He will serve as the 2026 President for the Cal Poly Interfraternity Council, where he will focus on strengthening community partnerships, enhancing alumni relations, and advancing health and safety initiatives across campus. During the 2025 calendar year, he served as the IFC Vice President of Public Relations and Marketing, promoting IFC’s image and values through council-wide communications and maintaining strong collaboration with Panhellenic (PHA), the united fraternity and sorority Council (USFC), and ASI. Outside of IFC, Neal serves on the executive board of the Cal Poly Entrepreneurs Club (CPE) as the Director of External Media. He designed and developed the CPE website, centralizing resources and elevating the organization’s public presence. He is also a CLA Ambassador, supporting prospective student outreach and representing the college at university events. Neal is passionate about building stronger communities and leveraging his expertise in design and user-centered experiences to advance meaningful missions. In his free time, he enjoys going to the gym, training in Muay Thai, surfing, and playing pickleball, flag football, and basketball. Committees: Student Community Liaison Committee, RESET Council 337 From:Colin Vaughn Shea <cshea02@calpoly.edu> Sent:Tuesday, November 4, 2025 2:24 PM To:Stewart, Erica A Cc:Erica A Stewart; Erica A Stewart Subject:Re: Mtg Colin Shea/Mayor Stewart Attachments:Neal Parthasarthy Bio.pdf Hi Mayor Stewart, I’m looking forward to our meeting on Thursday. I wanted to let you know that, as long as it is ok with you, I plan to have the IFC President-Elect, Neal Parthasarathy, join us for our meeting. I think this would be a great opportunity to bring him up to speed on city–student relations and to introduce him to you ahead of his term. I’ve attached a one-page bio about Neal for your reference. Best, Colin V. Shea IFC President Business Administration, Entrepreneurship Cal Poly, San Luis Obispo _____ | LinkedIn www.calpoly.edu From: Stewart, Erica A Sent: Monday, October 20, 2025 12:30 PM To: Stewart, Erica A <estewart@slocity.org>; Colin Vaughn Shea <cshea02@calpoly.edu> Cc: Erica A Stewart < ; Erica A Stewart < Subject: Mtg Colin Shea/Mayor Stewart When: Thursday, November 6, 2025 2:30 PM-3:30 PM. Where: Scout Coffee (880 E Foothill Blvd, San Luis Obispo, CA 93405, United States) From: Colin Vaughn Shea <cshea02@calpoly.edu> Sent: Friday, October 17, 2025 10:53 AM To: Purrington, Teresa <TPurring@slocity.org> Subject: IFC President/ Mayor Connect Hello Teresa, 338 I spoke with the mayor yesterday at SCLC about setting up a meeting between the two of us in the coming weeks as a check-in related to the ongoing City/Fraternity issues. Would you be able to help us get a meeting on the calendar? For the most part I am able during the following times:  Mondays: 12-4pm  Tuesdays: 2pm+  Wednesdays: 12-4pm  Thursdays: 9-11am or 12pm+  Fridays: Anytime Thank you for your help! Best, Colin V. Shea IFC President Business Administration, Entrepreneurship Cal Poly, San Luis Obispo _____ | LinkedIn www.calpoly.edu Neal Parthasarthy 2026 IFC President | president.cpifc@gmail.com Neal is a third-year Graphic Communication major concentrating in User Experience/User Interface Design. He will serve as the 2026 President for the Cal Poly Interfraternity Council, where he will focus on strengthening community partnerships, enhancing alumni relations, and advancing health and safety initiatives across campus. During the 2025 calendar year, he served as the IFC Vice President of Public Relations and Marketing, promoting IFC’s image and values through council-wide communications and maintaining strong collaboration with Panhellenic (PHA), the united fraternity and sorority Council (USFC), and ASI. Outside of IFC, Neal serves on the executive board of the Cal Poly Entrepreneurs Club (CPE) as the Director of External Media. He designed and developed the CPE website, centralizing resources and elevating the organization’s public presence. He is also a CLA Ambassador, supporting prospective student outreach and representing the college at university events. Neal is passionate about building stronger communities and leveraging his expertise in design and user-centered experiences to advance meaningful missions. In his free time, he enjoys going to the gym, training in Muay Thai, surfing, and playing pickleball, flag football, and basketball. Committees: Student Community Liaison Committee, RESET Council 340 From:Courtney Leigh Kienow <ckienow@calpoly.edu> Sent:Tuesday, October 28, 2025 8:37 AM To:McDonald, Whitney Subject:Re: Cal Poly Must Provide On-Campus Housing for Its Fraternities Thank you! Sent from my iPhone On Oct 28, 2025, at 8:29 AM, McDonald, Whitney <WMcDonal@slocity.org> wrote: Good morning, Forwarding this email for your awareness ahead of tonight’s presentation. Best, Whitney Whitney McDonald pronouns (she/hers) City Manager <image001.png> City Administration 990 Palm, San Luis Obispo, CA 93401-3934 E WMcDonal@slocity.org T 805.781.7114 C 805.550.8349 slocity.org <image002.png> <image003.png> <image004.png> <image005.png> <image006.png> Stay connected with the City by signing up for e-notifications From: kathie walker < Sent: Monday, October 27, 2025 10:11 PM To: E-mail Council Website <emailcouncil@slocity.org>; Stewart, Erica A <estewart@slocity.org>; Shoresman, 341 Michelle <mshoresm@slocity.org>; Francis, Emily <EFrancis@slocity.org>; Marx, Jan <jmarx@slocity.org>; Boswell, Mike <MBoswell@slocity.org> Subject: Cal Poly Must Provide On-Campus Housing for Its Fraternities Mayor Stewart and Council Members Shoresman, Marx, Francis and Boswell, In light of Cal Poly's housing presentation at the upcoming Council meeting, I would like to provide the following input: It is critical that Cal Poly take responsibility for housing its fraternities on campus to relieve the ongoing burden placed on the City and its neighborhoods. Most fraternity events involve alcohol, as confirmed by Cal Poly’s own Greek Life policies requiring registration for such events. These alcohol-centered parties are the primary source of neighborhood disruptions, drawing large crowds, creating excessive noise, and requiring repeated police intervention, at the expense of the City and its residents. This problem is not new. In 2015, following the St. Fratty’s Day incident that drew thousands of students to an off-campus fraternity party at 348 Hathway and caused a roof collapse with multiple injuries, Cal Poly officials, including President Jeffrey Armstrong, publicly proposed creating an on-campus “Greek Village.” At that time, both Mayor Jan Marx and neighborhood leaders supported the idea, recognizing that on-campus Greek housing would promote safety, accountability, and relieve pressure on residential neighborhoods. The university incorporated the concept into its Master Plan discussions and described it as part of a broader “specialty housing” initiative. It was addressed again in 2019. Yet years later, no Greek Village has been built, and the plan appears to have been abandoned. Cal Poly has the largest fraternity membership of any other CSU and continues to recruit new fraternities to its campus. 20% of Cal Poly students are involved in Greek Life, therefore, increased student enrollment will result in more fraternity and sorority members. (Sororities are not allowed to host parties with alcohol so they go to the fraternities to party.) During Cal Poly’s presentation to the SCLC on September 18, 2025, Anthony Palazzo, Executive Director of Facilities Management and Development, confirmed that the university is not planning to build a Greek Row, stating that “the finances aren’t there.” He suggested that fraternities might instead be assigned “a building or a floor within a building” in new residence halls which is an inadequate solution that fails to meet the practical needs of these organizations or the City’s neighborhoods. Cal Poly plans to require first- and second-year students to live on campus, but fraternity membership spans all four years. Most fraternity officers and many active members are juniors and seniors who are not eligible for on-campus housing. Without a designated place on campus, they have rented houses and operate their fraternities off-campus in residential neighborhoods, where large, alcohol-fueled gatherings repeatedly disturb residents and demand costly resources from the City, including police and code enforcement. Meanwhile, Cal Poly is investing $1.3 billion in new student housing projects, a water treatment facility, and other sustainability initiatives and infrastructure. If the university can finance these projects, it can and should allocate space for fraternity housing. A well-planned, university- managed Fraternity Row or Greek Village would provide a safe, accountable environment for these organizations and end the ongoing disruption to City neighborhoods. There are many potential solutions and a task force could be formed to explore the possibilities. For instance, 342 it's possible that fraternities could raise the money for building their house if the land on campus is offered to accommodate each fraternity house. The City’s residents should not continue to absorb the impacts of Cal Poly’s decision to exclude fraternities from its campus housing strategy. I urge the Council to press Cal Poly to reinstate and prioritize the Greek Village concept in its Master Plan. Fraternities should have their social fraternity houses on campus, not in the City’s neighborhoods. Respectfully, Kathie Walker 343 From:McDonald, Whitney Sent:Tuesday, October 28, 2025 8:30 AM To:Courtney Leigh Kienow Subject:FW: Cal Poly Must Provide On-Campus Housing for Its Fraternities Good morning, Forwarding this email for your awareness ahead of tonight’s presentation. Best, Whitney Whitney McDonald pronouns (she/hers) City Manager City Administration 990 Palm, San Luis Obispo, CA 93401-3934 E WMcDonal@slocity.org T 805.781.7114 C 805.550.8349 slocity.org Stay connected with the City by signing up for e-notifications From: kathie walker < Sent: Monday, October 27, 2025 10:11 PM To: E-mail Council Website <emailcouncil@slocity.org>; Stewart, Erica A <estewart@slocity.org>; Shoresman, Michelle <mshoresm@slocity.org>; Francis, Emily <EFrancis@slocity.org>; Marx, Jan <jmarx@slocity.org>; Boswell, Mike <MBoswell@slocity.org> Subject: Cal Poly Must Provide On-Campus Housing for Its Fraternities Mayor Stewart and Council Members Shoresman, Marx, Francis and Boswell, In light of Cal Poly's housing presentation at the upcoming Council meeting, I would like to provide the following input: It is critical that Cal Poly take responsibility for housing its fraternities on campus to relieve the ongoing burden placed on the City and its neighborhoods. Most fraternity events involve alcohol, as confirmed by Cal Poly’s own Greek Life policies requiring registration for such events. These alcohol-centered parties are the primary source of neighborhood disruptions, drawing large crowds, creating excessive noise, and requiring repeated police intervention, at the expense of the City and its residents. This problem is not new. In 2015, following the St. Fratty’s Day incident that drew thousands of students to an off-campus fraternity party at 348 Hathway and caused a roof collapse with multiple injuries, Cal Poly officials, including President Jeffrey Armstrong, publicly proposed creating an on-campus “Greek Village.” At that time, 344 both Mayor Jan Marx and neighborhood leaders supported the idea, recognizing that on-campus Greek housing would promote safety, accountability, and relieve pressure on residential neighborhoods. The university incorporated the concept into its Master Plan discussions and described it as part of a broader “specialty housing” initiative. It was addressed again in 2019. Yet years later, no Greek Village has been built, and the plan appears to have been abandoned. Cal Poly has the largest fraternity membership of any other CSU and continues to recruit new fraternities to its campus. 20% of Cal Poly students are involved in Greek Life, therefore, increased student enrollment will result in more fraternity and sorority members. (Sororities are not allowed to host parties with alcohol so they go to the fraternities to party.) During Cal Poly’s presentation to the SCLC on September 18, 2025, Anthony Palazzo, Executive Director of Facilities Management and Development, confirmed that the university is not planning to build a Greek Row, stating that “the finances aren’t there.” He suggested that fraternities might instead be assigned “a building or a floor within a building” in new residence halls which is an inadequate solution that fails to meet the practical needs of these organizations or the City’s neighborhoods. Cal Poly plans to require first- and second-year students to live on campus, but fraternity membership spans all four years. Most fraternity officers and many active members are juniors and seniors who are not eligible for on- campus housing. Without a designated place on campus, they have rented houses and operate their fraternities off-campus in residential neighborhoods, where large, alcohol-fueled gatherings repeatedly disturb residents and demand costly resources from the City, including police and code enforcement. Meanwhile, Cal Poly is investing $1.3 billion in new student housing projects, a water treatment facility, and other sustainability initiatives and infrastructure. If the university can finance these projects, it can and should allocate space for fraternity housing. A well-planned, university-managed Fraternity Row or Greek Village would provide a safe, accountable environment for these organizations and end the ongoing disruption to City neighborhoods. There are many potential solutions and a task force could be formed to explore the possibilities. For instance, it's possible that fraternities could raise the money for building their house if the land on campus is offered to accommodate each fraternity house. The City’s residents should not continue to absorb the impacts of Cal Poly’s decision to exclude fraternities from its campus housing strategy. I urge the Council to press Cal Poly to reinstate and prioritize the Greek Village concept in its Master Plan. Fraternities should have their social fraternity houses on campus, not in the City’s neighborhoods. Respectfully, Kathie Walker 345 From:Cal Poly Fraternity & Sorority Life <greeklife-calpoly.edu@shared1.ccsend.com> Sent:Monday, October 27, 2025 3:00 PM To:Wallace, Christine Subject:You’re Invited: Panhellenic Extension Presentations – Nov. 5 & 6   To help protect your priv acy, Microsoft Office prevented automatic download of this picture from the Internet. To help protect your privacy, Microsoft Office prevented automatic download of this picture from the Internet. PANHELLENIC EXTENSION PRESENTATIONS Dear Campus Community, The Cal Poly Panhellenic Council invites you to attend the upcoming Panhellenic Extension Presentations as part of the process to bring a new Panhellenic sorority to campus in the 2026-2027 academic year. We’re excited to announce that Pi Beta Phi and Alpha Xi Delta have been selected to present to the Cal Poly community! These presentations offer an opportunity to learn more about each organization’s values, programs, and vision for contributing to the future of our Panhellenic community. We welcome students, faculty, staff, chapter advisors, and potential new members to attend and learn more about the organizations presenting. All presentations will be located in Phillip's Hall (Bldg 6, Room 124). There will also be a zoom option available for those not located in San Luis Obispo. Presentation Schedule:  Tuesday, November 5 | 5:00–6:00 p.m. – Pi Beta Phi  Wednesday, November 6 | 5:30–6:30 p.m. – Alpha Xi Delta Please RSVP by Monday, November 4 using the link below to help us plan for space and materials: 踰踱踲踳 RSVP Here 346 For additional details about the extension process, please review the 2025 Panhellenic Extension FAQ. Your input and engagement are vital as we consider the future of our Panhellenic community. We look forward to welcoming you and sharing this exciting step in the continued growth of Fraternity & Sorority Life at Cal Poly. Warm regards, Fraternity & Sorority Life Staff Panhellenic Council Extension Committee RSVP HERE   The Fraternity & Sorority Life office is part of the following family of programs in the Leadership & Service Department. Center for Service in Action Clubs & Organizations Fraternity and Sorority Life Center for Leadership Follow us on Instagram! To help protect your privacy, Microsoft Office prevented automatic download of this picture from the Internet.Instagram To help protect your priv acy, Microsoft Office prevented automatic download of this picture from the Internet. Fraternity & Sorority Life | greeklife@calpoly.edu | 805-756-7270 | greeklife.calpoly.edu   Cal Poly Fraternity & Sorority Life | 1 Grand Avenue | San Luis Obispo, CA 93405 US Unsubscribe | Update Profile | Constant Contact Data Notice To help protect your privacy, Microsoft Office prevented automatic download of this picture from the Internet.Constant Contact 347 348 From:Mezzapesa, John Sent:Friday, October 24, 2025 1:13 PM To:Katy Clark Cc:fhasting@calpoly.edu; Tway, Timothea (Timmi) Subject:RE: Mustang News Inquiry: Grand Jury Investigation Attachments:11-4-2024 Mezzapesa Final PRA Letter.pdf; CP FSL EVENT REGISTRATION PROCEDURE 23-24.pdf; CP FSL EVENT REGISTRATION PROCEDURE March 2025.pdf Hi Katy, Please find my response below. 6) There has been talk that there is information missing that the city might need from Cal Poly regarding Greek life addresses? Can you speak on this and whether it is true? The state passed Assembly Bill 524, known as the Campus-Recognized Sorority and Fraternity Transparency Act, in 2022. This Assembly Bill added sections 66310-66312 of the Education Code which, in part, mandated Cal Poly to require all campus-recognized sororities and fraternities to annually submit the “location, date, and time” of all sanctioned events held by the organizations. The bill also required that Cal Poly publish a publicly accessible report that shared this information. The first report released in 2023 included specific addresses listed under each fraternity/sorority for every sanctioned event that took place during the 2022-2023 academic year. The Fraternity & Sorority Life Office(FSLO) was tasked with the creating a process to collect information about sanctioned events and generated an Event Registration Procedure(ERP) in which fraternities/sororities must comply. The first iteration of the ERP required that all satellite houses be registered at the beginning of every quarter. During the time in which the first version of the ERP was active, the FSLO maintained a list of satellite houses that they initially shared with the city. Based on the provided list of satellite locations and the reported locations of sanctioned events published in the first AB 524 report, the city was able to administratively determine which locations were operating as fraternities in violation of San Luis Obispo Municipal Code. Violation Notices were sent accordingly. After the initial enforcement effort, the addresses listed in the AB 524 report, and all subsequent AB 524 reports, were removed and the FSLO now only lists the locations that sanctioned events took place as “San Luis Obispo, CA”. Additionally, the ERP was modified to no longer require satellite house locations to be disclosed to the FSLO. The FLSO still collects specific locations in which events occurs, however, they do not report them on the AB 524 report, citing privacy concerns from students and alignment with how other CSU’s report (Agenda Correspondence from C. Kienow). These changes to how information is collected and reported eliminate the city’s ability to administratively determine if violations have occurred. The city now must try and collect evidence such as social media posts and perform inspections and interviews to determine if a sanctioned event has taken place. If we are unable to show evidence of a sanctioned event, we are unable to move forward with a violation. This has proven more difficult over the past few years as fraternities/sororities have developed methods to prevent the general public from knowing where events may take place. The city has also made more recent attempts to request information about possible sanctioned events. The Code Enforcement division emailed a list of addresses that were reported as holding possible events and requested from the FSLO the name of any organizations, and the date/time of any sanctioned event associated with the list of addresses. This email was transformed into a formal Public Records Act request and officially denied, providing a determination that the information did not constitute public records (see attached). The city continues to respond to complaints regarding unpermitted fraternities and has recently engaged in proactive efforts during the most recent recruitment events (RUSH). Identifying these locations is a labor- intensive effort that would be significantly reduced if the addresses in which events are registered, housed by the FLSO, were shared with city staff. 349 Let me know if you have any further questions. John Mezzapesa Code Enforcement Supervisor Community Development Building and Safety 919 Palm Street, San Luis Obispo, CA 93401-3668 E jmezzapesa@slocity.org T 805.781.7179 From: Tway, Timothea (Timmi) <TTway@slocity.org> Sent: Thursday, October 23, 2025 9:08 PM To: Katy Clark <kclark59@calpoly.edu> Cc: fhasting@calpoly.edu; Mezzapesa, John <JMezzape@slocity.org> Subject: RE: Mustang News Inquiry: Grand Jury Investigation Hi Katy and Fiona, Please see some answers below. They are rather short and to the point, because I wanted to get you answers prior to your deadline. John, can you provide an answer on the last question? Thanks! Timmi From: Tway, Timothea (Timmi) Sent: Thursday, October 23, 2025 2:38 PM To: 'Katy Clark' <kclark59@calpoly.edu> Subject: RE: Mustang News Inquiry: Grand Jury Investigation Hi Katy, When is your deadline for responses, Thanks, Timmi From: Katy Clark <kclark59@calpoly.edu> Sent: Thursday, October 23, 2025 2:33 PM To: Tway, Timothea (Timmi) <TTway@slocity.org> Subject: Mustang News Inquiry: Grand Jury Investigation 350 Dear Timmi Tway, My name is Katy Clark and I am working with fellow reporter Fiona Hastings on a story about the Grand Jury investigation, including fraternities and their houses and the relationship to the city. John Mezzapesa connected us to you and we wanted to ask you some questions regarding this issue. Here are the questions we have below and we hope to hear from you! 1) How many conditional use permits in the city of San Luis Obispo are there for fraternities? - There are four for Fraternities that are currently valid and in use that I am aware of 2) What issues have you seen in the enforcement of these conditional use permits? - From the City perspective the issue is that fraternity and sororities that operate under the use permits violate the conditions of approval, which leads to enforcement by the City. Why do you think long term residents have issues with how fraternities are operating in the city? - From the complaints that the City has received, issues that are brought up by residents mainly relate to noise, gatherings, and parties. This is what has led to the revocation of use permits by the City. These issues cited in the Grand Jury Report we are referring to are “disruptive activities associated with college students,” which included excessive noise during late hours, unauthorized fraternity houses operating in zoning-restricted residential areas and large, unsanctioned street parties that escalate into public disturbances, injuries and property damages."(From Grand jury report). 3) Is there a current problem with satellite housing in R1 and R2 zones? That is houses in these zones acting as fraternity houses without a permit? - the city has received a number of complaints about houses operating as fraternities and hosting fraternity events in R1 and R2 zones. This is not allowed per the zoning code, and the City has issued a number of Notices of Violation to these houses, when violations are confirmed. 4) What steps is the city taking to resolve this issue? - The City is doing a number of things, I would refer you to the City’s response to the Grand Jury report that went before the City Council in September, where they are all outlined. In short, the City is seeking to educate landlords and students about what the regulations are, and is also enforcing violations of the zoning code. In addition the City is working with Cal Poly to address the issue. 5) How are conditional use permits enforced? - Conditional use permits are enforced on a complaint basis. Many of the permits have language that require re- review or possible revocation of the permit if violations occur. 6) There has been talk that there is information missing that the city might need from Cal Poly regarding Greek life addresses? Can you speak on this and whether it is true? - John is able to more clearly speak to this issue – so I have included him on this email. Thank you so much and have a wonderful day! From, Katy Clark Public Records Access Unit Civil Rights & Compliance Office Office: 805-756-6770 pra@calpoly.edu 1 GRAND AVENUE • SAN LUIS OBISPO • CALIFORNIA • 93407 • 805-756-6770 PRA@ CALPOLY.EDU November 4, 2024 SENT VIA ELECTRONIC MAIL John Mezzapesa Interim Deputy Building Official Community Development, Building and Safety City of San Luis Obispo JMezzape@slocity.org Re: Cal Poly’s Final Response to Public Records Act Request Dear Mr. Mezzapesa: Cal Poly received your October 25, 2024, Public Records Act request for the following records: I was wondering if you would be willing to share if your records have any fraternity/sorority events registered at any of the following addresses to take place in the near future or within the last year: 1. 12 Hathway 2. 171 Orange 3. 132 California 4. 1218/1220 Bond 5. 1327 Foothill 6. 1684/1688 Mill 7. 281 Hathway 8. 1229 Fredericks 9. 260 Chaplin 10. 348/350 Hathway 11. 66 Rafael 12. 2090 Hays 13. 1525 Slack 14. 496 Kentucky/1350 Stafford 15. 654/358 Graves 16. 146 Stenner 17. 385 Chaplin 18. 301 Hathway 2 Cal Poly has reviewed your request for records under Government Code §7922.535 and has determined that the records you seek are not public records and therefore are not subject to the California Public Records Act (Cal. Gov’t Code §7920.530). The California Public Records Act (CPRA) provides access to public records, which is defined as “any writing containing information relating to the conduct of the public’s business.” Cal. Govt. Code §7920.530. The CPRA is designed “to ensure public access to vital information about the government’s conduct of its business.” City of San Jose v. Superior Court (1999) 74 Cal.App.4th 1008, 1019-1020. Records concerning the addresses where fraternity/sorority registered events occurred (i.e., student residential addresses) are not records regarding the conduct of the university’s business. To the extent that the university may have information concerning the addresses of fraternity/sorority events, disclosure of such records does not contribute to the public's understanding of the university's business and therefore they are not public records to be disclosed under the California Public Records Act. Even if the requested records could be construed as public records, they would be subject to the following exemptions which would require that they be withheld: • Materials that reflect student education records or may violate student privacy. Cal. Govt. Code §§7927.705, 7922.000; 21 U.S.C. §1232g. • General Privacy Rights. Cal. Govt. Code §7927.705; Cal. Const. Art. 1, §1. • Records where the public interest against disclosure outweighs the public interest in disclosure. Cal. Govt. Code §7922.000. The information that Cal Poly is able to provide concerning fraternity/sorority registered events can be found in our 2023-2024 Campus Recognized Sorority and Fraternity Transparency Act Report (see Cal. Ed. Code § 66310 et seq) which is posted on the below listed at the below web address: https://greeklife.calpoly.edu/reports As Cal Poly’s Public Records Access Officer, I made the decision that certain records are exempt and will not be disclosed. If you have any questions, please contact the Public Records Access Unit at pra@calpoly.edu. Sincerely, Kevin Cushing Public Records Access Officer Civil Rights & Compliance Office – Public Records Access Unit California Polytechnic State University EVENT REGISTRATION PROCEDURE All members of Cal Poly-affiliated fraternities and sororities, and the Interfraternity Council, the Panhellenic Council, and the United Sorority & Fraternity Council at Cal Poly (collectively the “Fraternity and Sorority Community”), shall abide by all University policies and federal, state, and local laws and regulations, including those that govern the use, distribution, and consumption of alcohol. This Event Registration Procedure sets forth procedures designed to provide a safe social atmosphere for members of the Greek Community and their guests, while allowing them to exercise the personal responsibility expected of each of them. The following objectives are essential to achieving this aim: • To encourage social responsibility in all members, with emphasis on safety and risk management; • To encourage responsibility in the use of alcohol and thereby reduce the risks associated with alcohol misuse at parties; • To increase the safety of everyone in attendance at chapter-sponsored events with and without alcohol; • To support the ideals and values on which fraternities and sororities are founded; • To practice self-governance as a Fraternity and Sorority Life Community; • To educate the general membership of the Fraternity and Sorority Life community about the importance of risk management. 1 The University does not accept legal liability for the activities engaged in by fraternities and sororities, and their members. Table of Contents Article I - What defines an event? Article II - Legal Article III - Events with Alcohol Present Article IV - Events without Alcohol Present Article V - Locations Article VI - Registration Process Article VII - Judicial Article VIII - Amnesty Article IX - Procedure Revision Article I - What defines an event? A. An “event” for the purposes of this document is any activity sponsored or endorsed by the organization/chapter including those that occur on and off chapter premises. Article II – Legal A. Any event as defined above must be compliant with all applicable laws, including but not limited to the below requirements: a. The organization, members and guests must comply with all federal, state, and local laws. No person under the legal drinking age my possess, consume, provide or be provided alcoholic beverages b. Organizations, members and guests must follow the federal law regarding illegal drugs and controlled substances. No persons may possess, use, provide, distribute, sell and or manufacture illegal drugs or other controlled substances while on organizational/ chapter premises or at any activity or event which is sponsored or endorsed by the chapter B. Laws local to San Luis Obispo are also enforced with events, including: a. Noise Ordinance i. 7 A.M. to 10 P.M.: Noise that can be heard 50 feet from the property line is a violation ii. 10 P.M. to 7 A.M.: Noise that can be heard across the property line is a violation b. Safety Enhancement Zones i. Fines are doubled for the following violations: 1. Noise 2. Unruly Gathering 3. Social Host Liability 4. Public Urination 5. Open Container ii. Designated times for Safety Enhancement Zones may vary, but typically occur during: 1. Mardi Gras (Thursday - Wednesday) 2. St. Patrick’s Day 3. Halloween 4. “WOW’ Week Article III – Events with Alcohol Present A. Guest Lists and Sober Monitors a. Any event where alcohol is present is required to be a closed event, with guest lists submitted to the FSL office by the deadline (see Article VI) b. Attendance by non-members at any event where alcohol is present must be by invitation only by the organization. Chapters must utilize the guest list template provided by the FSL Office. Attendance at events where alcohol is present is limited to a guest-to-member ratio of 2:1 and must not exceed local fire or building code capacity of the organizational/chapter premises or host venue. c. Any event with alcohol present is also required to have sober monitors present, with quantity based on the number of guests in attendance. i. Three sober monitors (including one from the Executive committee or equivalent) are required at a minimum. ii. For every 40 guests invited to the event, another sober monitor will be required iii. First year members who have been in the chapter for at least one quarter and are initiated members, can serve as sober monitors if the following is in place: 1. Required attendance at one of the annual Social Risk Management workshops hosted the FSL office PRIOR to becoming eligible to serve as a sober monitor 2. Procedures in place attached to the risk management plan, that supports first year students during the event, should conflict arise 3. No more than 30 percent of sober monitors can be first year members B. Any event where alcohol is present can only occur from a. 5:00pm on Thursday until 1:00am on Friday, when Friday is an academic holiday b. 5:00pm on Friday until 1:00am on Saturday c. 9:00am on Saturday until 1:00am on Sunday d. 9:00am on Sunday until 1:00am on Monday, when Monday is an academic holiday C. Events with alcohol cannot occur until after the formal recruitment period is over (during quarters where there is a formal recruitment period) unless at a third- party vendor and the event is closed with no potential new members in attendance and follows all event registration guidelines. D. Events with alcohol are prohibited from lasting longer than five hours continuously E. Sources of Alcohol a. Alcoholic beverages must either be: i. Provided and sold by a licensed and insured third-party vendor, e.g., restaurant, bar, caterer, etc.) or ii. Brought by the individual members and guests through a bring your own beverage system. b. Common sources of alcohol, including bulk quantities, which are not being served by a licensed and insured third-party vendor, are prohibited (i.e. amounts of alcohol greater than what a reasonable person should consume over the duration of the event) c. The presence of alcohol products above 15% alcohol by volume (ABV) is prohibited on any organizational/chapter premises or at any event, except when served at an event by a licensed and insured third party vendor. d. Alcoholic beverages must not be purchased with organizational/chapter funds or funds pooled by members or guests (e.g., admission fees, cover fees, collecting funds through digital apps, etc.) F. Bring Your Own Beverage a. Only those of legal drinking age in California may bring and consume alcohol b. Permitted alcohol can only be made available in central common living areas managed by sober monitors designated by the host chapter c. Individuals of legal drinking age may bring beer totaling no more than 72 ounces (equivalent to a six pack of 12 oz beers) or one bottle (750 ml) of wine to the event G. Drinking Games a. No shots, drinking games, or other activities that encourage inappropriate or other rapid consumption or high-risk drinking behaviors shall be allowed. i. The definition of drinking games includes but is not limited to the consumption of shots of alcohol, liquor or alcoholic beverages; the practice of consuming shots equating to one’s age;” beer pong,” “century club,” “beer die”,” dares;” or any other activity involving the consumption of alcohol which involves duress or encouragement related to the consumption of alcohol H. Consent Talks a. All events with alcohol are required to have a Consent Talk after 30 minutes and no later than 1 hour of the event starting. The Consent Talk will be provided by the chapter’s Violence Prevention Chair (or a designated individual in the case that the Violence Prevention Chair isn’t present) and will be given to all participants at the event. If this is an exchange between two FSL organizations, both Violence Prevention Chairs should co-present the information. An example of the Consent Talk is below: “Hi everyone, my name is _____ and I am the Violence Prevention Chair for (insert chapter here). We want everyone to have a great time tonight and feel safe & respected! I am going to give a brief consent talk before we continue with the rest of the night! Remember: 1. Consent is freely given: consent can only be given without coercion, force, threats, or intimidation. It cannot be given by someone who is incapacitated, including due to drugs, alcohol, or medication. 2. Consent is reversible: you can change your mind about anything at any time during sex. 3. Consent is informed: you must know what you are consenting to in order to give consent. 4. Consent is enthusiastic: when it comes to sex you should want to have it. 5. Consent is specific: saying yes to one thing, like making out, does not mean saying yes to everything, like having sex. [Add in values of chapter here, e.g. “we are men/women of high integrity”] If you are interested in hooking up with someone tonight, check in with them and make sure to respect whatever answer they give you. If you see someone crossing a line, making others feel uncomfortable or someone in a vulnerable position, please come up to me or [insert the name of Chapter President or Risk Manager, whoever is comfortable] if you need absolutely anything at all, we will be at the door (or wherever you stand)! Thank you and have fun!” I. Registration a. Events with alcohol are required to be registered with the FSL office prior to their occurrence and with documents submitted prior to the required deadlines (further outlined in Article VI) Article IV – Events without Alcohol Present A. Guest Lists and Sober Monitors a. Guest lists and sober monitors are not required for events where alcohol is not present, but are encouraged B. Registration a. Events without alcohol are required to be registered with the FSL office prior to their occurrence and with documents submitted prior to the required deadlines (further outlined in Article VI) Article V – Locations A. All off-campus events with alcohol must be held at either the chapter facility, satellite house (which is defined as a house that is registered as a satellite house and hosts chapter events), or a venue under third party management that is not legally associated with the chapter in any capacity (‘third-party venue’). a. Satellite houses must be registered at the beginning of each academic year, and will remain registered until the end of the respective quarter. B. For all events with alcohol that are located at a third-party venue, a copy of the contract with the chapter and event management company or third-party venue must be submitted with the party registration. Article VI – Registration Process A. The process of online events with alcohol registration must begin at least 10 days before the date of the event. B. Deadlines for completion of registration are every Thursday by 12:00pm the weekend of the event. C. A final follow up guest list must be submitted by 12:00 noon Monday following the event with alcohol, with the full names of all attendees and birthdates of all guests who received wristbands for alcohol consumption. a. No future events with alcohol will be reviewed until this requirement is fulfilled D. The chapter’s risk manager must complete a post-event review, which is to be submitted to Cal Poly Fraternity and Sorority Life by 12:00 Noon the Wednesday following the event with alcohol. All sober monitors and sober executive members will contribute to this review. For events with alcohol where there may be more than one chapter acting as the event host, each chapter must complete a post- event form. a. No future events with alcohol will be reviewed until this requirement is fulfilled E. Failure to follow these requirements may subject the chapter and/or its individual members to student discipline. Article VII – Judicial A. Failure to follow these procedures will be reviewed by the Office of Student Rights & Responsibilities (OSRR) and may be subject to sanctions. B. It is recognized that this procedure cannot address, in specific fashion, all possible social situations that may occur. When this procedure is not specific on a particular point, the Interfraternity Council, Panhellenic Council, and United Sorority & Fraternity Council chapters and their members are expected to conduct their events and themselves in the spirit of social responsibility expressed in this procedure. C. Council judicial boards can also adjudicate if deemed necessary by the OSRR. Article VIII – Amnesty A. The university’s primary concern is for the health, welfare, and safety of all students. As such, in cases of significant intoxication as a result of alcohol or other substances, the university encourages students to seek medical assistance for themselves and/or others. Any student who assists in seeking medical attention for a person in need, will not be subject to disciplinary action for conduct in violation of this policy. Article IX – Procedure Revision A. This procedure may be revised at any time by the Fraternity & Sorority Life office, OSRR and Dean of Students. B. This procedure will be reviewed during summer quarter, or at the discretion of the Dean of Students staff, and any revisions will be sent to members of fraternities and sororities immediately, and will be effective the first day of the following fall quarter. C. In the event of a mid-academic year review, any revisions will be sent to members of fraternities and sororities immediately upon implementation. Revised March 2025 EVENT REGISTRATION PROCEDURE All members of Cal Poly-affiliated fraternities and sororities, and the Interfraternity Council, the Panhellenic Council, and the United Sorority & Fraternity Council at Cal Poly (collectively the “Fraternity and Sorority Community”), shall abide by all University policies and federal, state, and local laws and regulations, including those that govern the use, distribution, and consumption of alcohol. This Event Registration Procedure sets forth procedures designed to provide a safe social atmosphere for members of the Greek Community and their guests, while allowing them to exercise the personal responsibility expected of each of them. The following objectives are essential to achieving this aim: • To encourage social responsibility in all members, with emphasis on safety and risk management; • To encourage responsibility in the use of alcohol and thereby reduce the risks associated with alcohol misuse at parties; • To increase the safety of everyone in attendance at chapter -sponsored events with and without alcohol; • To support the ideals and values on which fraternities and sororities are founded; • To practice self-governance as a Fraternity and Sorority Life Community; • To educate the general membership of the Fraternity and Sorority Life community about the importance of risk management. 1 The University does not accept legal liability for the activities engaged in by fraternities and sororities, and their members. Revised March 2025 Table of Contents Article I - What defines an event? Article II - Legal Article III - Events with Alcohol Present Article IV - Events without Alcohol Present Article V - Locations Article VI - Registration Process Article VII - Judicial Article VIII - Amnesty Article IX - Procedure Revision Revised March 2025 Article I - What defines an event? A. An “event” for the purposes of this document is any activity sponsored or endorsed by the organization/chapter including those that occur on and off chapter premises. Article II – Legal A. Any event as defined above must be compliant with all applicable laws, including but not limited to the below requirements: a. The organization, members and guests must comply with all federal, state, and local laws. No person under the legal drinking age my possess, consume, provide or be provided alcoholic beverages b. Organizations, members and guests must follow the federal law regarding illegal drugs and controlled substances. No persons may possess, use, provide, distribute, sell and or manufacture illegal drugs or other controlled substances while on organizational/ chapter premises or at any activity or event which is sponsored or endorsed by the chapter B. Laws local to San Luis Obispo are also enforced with events. The following is provided for convenience only and is not all-inclusive. Laws may change and it is up to the chapter to be aware of all applicable laws. Some relevant laws include: a. Noise Ordinance i. 7 A.M. to 10 P.M.: Noise that can be heard 50 feet from the source is a violation ii. 10 P.M. to 7 A.M.: Noise that can be heard across the property line is a violation b. Safety Enhancement Zones i. Fines are doubled for the following violations: 1. Noise 2. Unruly Gathering 3. Social Host Liability 4. Public Urination 5. Open Container ii. Designated times for Safety Enhancement Zones may vary, but typically occur during: 1. Mardi Gras (Thursday - Wednesday) 2. St. Patrick’s Day 3. Halloween Revised March 2025 4. “WOW’ Week Article III – Events with Alcohol Present A. Guest Lists and Sober Monitors a. Any event where alcohol is present is required to be a closed event, with guest lists submitted to the FSL office by the deadline (see Article VI) b. Attendance by non-members at any event where alcohol is present must be by invitation only by the organization. Chapters must utilize the guest list template provided by the FSL Office. Attendance at events where alcohol is present is limited to a guest-to-member ratio of 2:1 and must not exceed local fire or building code capacity of the organizational/chapter premises or host venue. c. Any event with alcohol present is also required to have sober monitors present, with quantity based on the number of guests in attendance. i. Three sober monitors (including one from the Executive committee or equivalent) are required at a minimum. ii. For every 40 guests invited to the event, another sober monitor will be required iii. First year members who have been in the chapter for at least one quarter and are initiated members, can serve as sober monitors if the following is in place: 1. Required attendance at one of the annual Social Risk Management workshops hosted the FSL office PRIOR to becoming eligible to serve as a sober monitor 2. Procedures in place attached to the risk management plan, that supports first year students during the event, should conflict arise 3. No more than 30 percent of sober monitors can be first year members B. Any event where alcohol is present can only occur from a. 5:00pm on Thursday until 1:00am on Friday, when Friday is an academic holiday b. 5:00pm on Friday until 1:00am on Saturday c. 9:00am on Saturday until 1:00am on Sunday d. 9:00am on Sunday until 1:00am on Monday, when Monday is an academic holiday C. Events with alcohol cannot occur until after the formal recruitment period is over (during quarters where there is a formal recruitment period) unless at a third - party venue and the event is closed with no potential new members in attendance and follows all event registration guidelines. D. Events with alcohol are prohibited from lasting longer than five hours continuously E. Sources of Alcohol a. Alcoholic beverages must either be: Revised March 2025 i. Provided and sold by a licensed and insured third-party vendor, e.g., restaurant, bar, caterer, etc.) or ii. Brought by the individual members and guests through a bring your own beverage system. b. Common sources of alcohol, including bulk quantities, which are not being served by a licensed and insured third-party vendor, are prohibited (i.e. amounts of alcohol greater than what a reasonable person should consume over the duration of the event) c. The presence of alcohol products above 15% alcohol by volume (ABV) is prohibited on any organizational/chapter premises or at any event, except when served at an event by a licensed and insured third party vendor. d. Alcoholic beverages must not be purchased with organizational/chapter funds or funds pooled by members or guests (e.g., admission fees, cover fees, collecting funds through digital apps, etc.) F. Bring Your Own Beverage a. Only those of legal drinking age in California may bring and consume alcohol b. Permitted alcohol can only be made available in central common living areas managed by sober monitors designated by the host chapter c. Individuals of legal drinking age may bring beer totaling no more than 72 ounces (equivalent to a six pack of 12 oz beers) or one bottle (750 ml) of wine to the event G. Drinking Games a. No shots, drinking games, or other activities that encourage inappropriate or other rapid consumption or high-risk drinking behaviors shall be allowed. i. The definition of drinking games includes but is not limited to the consumption of shots of alcohol, liquor or alcoholic beverages; the practice of consuming shots equating to one’s age;” beer pong,” “century club,” “beer die”,” dares;” or any other activity involving the consumption of alcohol which involves duress or encouragement related to the consumption of alcohol. H. Consent Talks a. All events with alcohol are required to have a Consent Talk after 30 minutes and no later than 1 hour of the event starting. The Consent Talk will be provided by the chapter’s Violence Prevention Chair (or a designated individual in the case that the Violence Prevention Chair isn’t present) and will be given to all participants at the event. If this is an exchange between two Revised March 2025 FSL organizations, both Violence Prevention Chairs should co-present the information. An example of the Consent Talk is below: “Hi everyone, my name is _____ and I am the Violence Prevention Chair for (insert chapter here). We want everyone to have a great time tonight and feel safe & respected! I am going to give a brief consent talk before we continue with the rest of the night! Remember: 1. Consent is freely given: consent can only be given without coercion, force, threats, or intimidation. It cannot be given by someone who is incapacitated, including due to drugs, alcohol, or medication. 2. Consent is reversible: you can change your mind about anything at any time during sex. 3. Consent is informed: you must know what you are consenting to in order to give consent. 4. Consent is enthusiastic: when it comes to sex you should want to have it. 5. Consent is specific: saying yes to one thing, like making out, does not mean saying yes to everything, like having sex. [Add in values of chapter here, e.g. “we are men /women of high integrity”] If you are interested in hooking up with someone tonight, check in with them and make sure to respect whatever answer they give you. If you see someone crossing a line, making others feel uncomfortable or someone in a vulnerable position, please come up t o me or [insert the name of Chapter President or Risk Manager, whoever is comfortable] if you need absolutely anything at all, we will be at the door (or wherever you stand)! Thank you and have fun!” I. Registration a. Events with alcohol are required to be registered with the FSL office prior to their occurrence and with documents submitted prior to the required deadlines (further outlined in Article VI) Article IV – Events without Alcohol Present A. Guest Lists and Sober Monitors a. Guest lists and sober monitors are not required for events where alcohol is not present, but are encouraged B. Registration Revised March 2025 a. Events without alcohol are required to be registered with the FSL office prior to their occurrence and with documents submitted prior to the required deadlines (further outlined in Article VI) Article V – Locations A. All off-campus events with alcohol must be held at a residence, including a chapter facility, or at a venue under third party management that is not legally associated with the chapter in any capacity (“third-party venue”). B. For all events with alcohol that are located at a third-party venue, a copy of the contract with the chapter and event management company or third -party venue must be submitted with the party registration. Article VI – Registration Process A. The process of online events with alcohol registration must begin at least 10 days before the date of the event. B. Deadlines for completion of registration are every Thursday by 12:00 pm, the weekend of the event. C. A final follow up guest list must be submitted by 12:00 noon Monday following the event with alcohol, with the full names of all attendees and birthdates of all guests who received wristbands for alcohol consumption. a. No future events with alcohol will be reviewed until this requirement is fulfilled D. The chapter’s risk manager must complete a post -event review, which is to be submitted to Cal Poly Fraternity and Sorority Life by 12:00 noon the Wednesday following the event with alcohol. All sober monitors and sober executive members will contribute to this review. For events with alcohol where there may be more than one chapter acting as the event host, each chapter must complete a post- event form. a. No future events with alcohol will be reviewed until this requirement is fulfilled E. Failure to follow these requirements may subject the chapter and/or its individual members to student discipline. Article VII – Judicial A. Failure to follow these procedures will be reviewed by the Office of Student Rights & Responsibilities (OSRR) and may be subject to sanctions. Revised March 2025 B. It is recognized that this procedure cannot address, in specific fashion, all possible social situations that may occur. When this procedure is not specific on a particular point, the Interfraternity Council, Panhellenic Council, and United Sorority & Fraternity Council chapters and their members are expected to conduct their events and themselves in the spirit of social responsibility expressed in this procedure. C. Council judicial boards can also adjudicate if deemed necessary by the OSRR. Article VIII – Amnesty A. The university’s primary concern is for the health, welfare, and safety of all students. As such, in cases of significant intoxication as a result of alcohol or other substances, the university encourages students to seek medical assistance for themselves and/or others. Any student who assists in seeking medical attention for a person in need will not be subject to disciplinary action for conduct in violation of this policy. Article IX – Procedure Revision A. This procedure may be revised at any time by the Fraternity & Sorority Life office, OSRR and Dean of Students. B. This procedure will be reviewed during summer quarter, or at the discretion of the Dean of Students staff, and any revisions will be sent to members of fraternities and sororities immediately and will be effective the first day of the following fall quarter. C. In the event of a mid-academic year review, any revisions will be sent to members of fraternities and sororities immediately upon implementation. 351 From:Elizabeth Aiello-Coppola <eaielloc@calpoly.edu> Sent:Friday, October 24, 2025 9:02 AM To:Wallace, Christine Subject:Re: Help Hi! Her phone number is: + 뇤눎눐눑눒눏 Elizabeth Aiello-Coppola, M.A. pronouns she/her/hers Assistant Director, Fraternity & Sorority Life Leadership & Service | Student Affairs Cal Poly | San Luis Obispo, CA 93407 | 805-756-7263 Schedule a meeting with me From: Wallace, Christine <cwallace@slocity.org> Date: Thursday, October 23, 2025 at 1:04 PM To: Elizabeth Aiello-Coppola <eaielloc@calpoly.edu> Subject: Help Hi, A gal from Alpha Chi Omega philanthropy left me a message but her connection wasn’t good and only half of her number was audible on my voicemail. Her name is Isabella and she’s asking about City party reg. Can you connect me with her or ask her to call me again? Thanks, Christine Wallace Police Public Affairs Manager Police Department 1042 Walnut Street, San Luis Obispo, CA 93401-2729 E cwallace@slocity.org T 805.781.7186 slocity.org Stay connected with the City by signing up for e-notifications This e-mail, and any files transmitted with it, are intended only for the person or entity to which it is 352 addressed and may contain confidential, protected, and/or privileged material. Any review, re-transmission, dissemination or other use of, or taking of any action in reliance upon this information by persons or entities other than the intended recipient, is prohibited. If you received this in error, please contact the sender and delete the material from any computer. 353 From:Tway, Timothea (Timmi) Sent:Thursday, October 23, 2025 9:08 PM To:Katy Clark Cc:fhasting@calpoly.edu; Mezzapesa, John Subject:RE: Mustang News Inquiry: Grand Jury Investigation Hi Katy and Fiona, Please see some answers below. They are rather short and to the point, because I wanted to get you answers prior to your deadline. John, can you provide an answer on the last question? Thanks! Timmi From: Tway, Timothea (Timmi) Sent: Thursday, October 23, 2025 2:38 PM To: 'Katy Clark' <kclark59@calpoly.edu> Subject: RE: Mustang News Inquiry: Grand Jury Investigation Hi Katy, When is your deadline for responses, Thanks, Timmi From: Katy Clark <kclark59@calpoly.edu> Sent: Thursday, October 23, 2025 2:33 PM To: Tway, Timothea (Timmi) <TTway@slocity.org> Subject: Mustang News Inquiry: Grand Jury Investigation Dear Timmi Tway, My name is Katy Clark and I am working with fellow reporter Fiona Hastings on a story about the Grand Jury investigation, including fraternities and their houses and the relationship to the city. John Mezzapesa connected us to you and we wanted to ask you some questions regarding this issue. Here are the questions we have below and we hope to hear from you! 1) How many conditional use permits in the city of San Luis Obispo are there for fraternities? - There are four for Fraternities that are currently valid and in use that I am aware of 2) What issues have you seen in the enforcement of these conditional use permits? - From the City perspective the issue is that fraternity and sororities that operate under the use permits violate the conditions of approval, which leads to enforcement by the City. Why do you think long term residents have issues with how fraternities are operating in the city? 354 - From the complaints that the City has received, issues that are brought up by residents mainly relate to noise, gatherings, and parties. This is what has led to the revocation of use permits by the City. These issues cited in the Grand Jury Report we are referring to are “disruptive activities associated with college students,” which included excessive noise during late hours, unauthorized fraternity houses operating in zoning-restricted residential areas and large, unsanctioned street parties that escalate into public disturbances, injuries and property damages."(From Grand jury report). 3) Is there a current problem with satellite housing in R1 and R2 zones? That is houses in these zones acting as fraternity houses without a permit? - the city has received a number of complaints about houses operating as fraternities and hosting fraternity events in R1 and R2 zones. This is not allowed per the zoning code, and the City has issued a number of Notices of Violation to these houses, when violations are confirmed. 4) What steps is the city taking to resolve this issue? - The City is doing a number of things, I would refer you to the City’s response to the Grand Jury report that went before the City Council in September, where they are all outlined. In short, the City is seeking to educate landlords and students about what the regulations are, and is also enforcing violations of the zoning code. In addition the City is working with Cal Poly to address the issue. 5) How are conditional use permits enforced? - Conditional use permits are enforced on a complaint basis. Many of the permits have language that require re- review or possible revocation of the permit if violations occur. 6) There has been talk that there is information missing that the city might need from Cal Poly regarding Greek life addresses? Can you speak on this and whether it is true? - John is able to more clearly speak to this issue – so I have included him on this email. Thank you so much and have a wonderful day! From, Katy Clark 355 From:Tway, Timothea (Timmi) Sent:Thursday, October 23, 2025 2:38 PM To:Katy Clark Subject:RE: Mustang News Inquiry: Grand Jury Investigation Hi Katy, When is your deadline for responses, Thanks, Timmi From: Katy Clark < edu> Sent: Thursday, October 23, 2025 2:33 PM To: Tway, Timothea (Timmi) <TTway@slocity.org> Subject: Mustang News Inquiry: Grand Jury Investigation Dear Timmi Tway, My name is Katy Clark and I am working with fellow reporter Fiona Hastings on a story about the Grand Jury investigation, including fraternities and their houses and the relationship to the city. John Mezzapesa connected us to you and we wanted to ask you some questions regarding this issue. Here are the questions we have below and we hope to hear from you! 1) How many conditional use permits in the city of San Luis Obispo are there for fraternities? 2) What issues have you seen in the enforcement of these conditional use permits? Why do you think long term residents have issues with how fraternities are operating in the city? These issues cited in the Grand Jury Report we are referring to are “disruptive activities associated with college students,” which included excessive noise during late hours, unauthorized fraternity houses operating in zoning-restricted residential areas and large, unsanctioned street parties that escalate into public disturbances, injuries and property damages."(From Grand jury report). 3) Is there a current problem with satellite housing in R1 and R2 zones? That is houses in these zones acting as fraternity houses without a permit? 4) What steps is the city taking to resolve this issue? 5) How are conditional use permits enforced? 6) There has been talk that there is information missing that the city might need from Cal Poly regarding Greek life addresses? Can you speak on this and whether it is true? Thank you so much and have a wonderful day! From, Katy Clark 356 From:Katy Clark <kclark59@calpoly.edu> Sent:Thursday, October 23, 2025 2:33 PM To:Tway, Timothea (Timmi) Subject:Mustang News Inquiry: Grand Jury Investigation Follow Up Flag:Follow up Flag Status:Completed Dear Timmi Tway, My name is Katy Clark and I am working with fellow reporter Fiona Hastings on a story about the Grand Jury investigation, including fraternities and their houses and the relationship to the city. John Mezzapesa connected us to you and we wanted to ask you some questions regarding this issue. Here are the questions we have below and we hope to hear from you! 1) How many conditional use permits in the city of San Luis Obispo are there for fraternities? 2) What issues have you seen in the enforcement of these conditional use permits? Why do you think long term residents have issues with how fraternities are operating in the city? These issues cited in the Grand Jury Report we are referring to are “disruptive activities associated with college students,” which included excessive noise during late hours, unauthorized fraternity houses operating in zoning-restricted residential areas and large, unsanctioned street parties that escalate into public disturbances, injuries and property damages."(From Grand jury report). 3) Is there a current problem with satellite housing in R1 and R2 zones? That is houses in these zones acting as fraternity houses without a permit? 4) What steps is the city taking to resolve this issue? 5) How are conditional use permits enforced? 6) There has been talk that there is information missing that the city might need from Cal Poly regarding Greek life addresses? Can you speak on this and whether it is true? Thank you so much and have a wonderful day! From, Katy Clark 357 From:Hopkins, Tiffany Sent:Wednesday, October 22, 2025 1:23 PM To:Joy M. Pedersen Subject:RE: Agenda Got it. From: Joy M. Pedersen <jmpeders@calpoly.edu> Sent: Wednesday, October 22, 2025 1:22 PM To: Hopkins, Tiffany <thopkins@slocity.org> Subject: Re: Agenda Salmon salad w/GF bread, please! Joy M. Pedersen, Ph.D. Assistant Vice President for Student Affairs & Dean of Students Student Affairs | California Polytechnic State University | San Luis Obispo, CA 93407 Pronouns - she, her, hers Why do pronouns matter? www.calpoly.edu From: Hopkins, Tiffany <thopkins@slocity.org> Sent: Wednesday, October 22, 2025 1:09 PM To: Joy M. Pedersen <jmpeders@calpoly.edu> Subject: RE: Agenda Got it. I’ll need your Urbane Café order ASAP, please. From: Joy M. Pedersen <jmpeders@calpoly.edu> Sent: Wednesday, October 22, 2025 12:55 PM To: Hopkins, Tiffany <thopkins@slocity.org> Subject: Re: Agenda Hi Tiffany, I noticed Fraternities is on the agenda, so I feel like I need to attend. I'll move my meetings around to be there. 358 Thanks! Joy Joy M. Pedersen, Ph.D. Assistant Vice President for Student Affairs & Dean of Students Student Affairs | California Polytechnic State University | San Luis Obispo, CA 93407 Pronouns - she, her, hers Why do pronouns matter? www.calpoly.edu From: Hopkins, Tiffany <thopkins@slocity.org> Sent: Wednesday, October 22, 2025 10:44 AM Subject: Agenda Good morning, Attached is tomorrow’s agenda for those of you attending. Tiffany Hopkins Executive Assistant to the Police Chief Police Department 1042 Walnut Street, San Luis Obispo, CA 93401-2729 E thopkins@slocity.org T 805.781.7020 slocity.org Stay connected with the City by signing up for e-notifications This e-mail, and any files transmitted with it, are intended only for the person or entity to which it is addressed and may contain confidential, protected, and/or privileged material. Any review, re-transmission, dissemination or other use of, or taking of any action in reliance upon this information by persons or entities other than the intended recipient, is prohibited. If you received this in error, please contact the sender and delete the material from any computer. 360 From:Elizabeth Aiello-Coppola <eaielloc@calpoly.edu> Sent:Tuesday, October 21, 2025 12:26 PM To:Wallace, Christine Subject:Re: Alpha Phi Chapter Meeting 10/26 Thank you for letting me know! Elizabeth Aiello-Coppola, M.A. pronouns she/her/hers Assistant Director, Fraternity & Sorority Life Leadership & Service | Student Affairs Cal Poly | San Luis Obispo, CA 93407 | 805-756-7263 Schedule a meeting with me From: Wallace, Christine <cwallace@slocity.org> Date: Tuesday, October 21, 2025 at 10:46 AM To: Elizabeth Aiello-Coppola <eaielloc@calpoly.edu> Subject: FW: Alpha Phi Chapter Meeting 10/26 FYI. From: Naomi Wilbur Alpha Phi Chapter President <sloaphipres@gmail.com> Sent: Tuesday, October 21, 2025 10:42 AM To: Wallace, Christine <cwallace@slocity.org> Subject: Re: Alpha Phi Chapter Meeting 10/26 Hi Christine, No worries at all, we completely understand it's a busy time of year for you. We unfortunately won't have any other available times for you to come in. If there's any important information you'd like us to share with the chapter feel free to send over anything and I will be sure we get that presented to everyone. Thank you so much for all your help!! Best, Naomi Wilbur President Alpha Phi - Epsilon Chi Chapter California Polytechnic State University, San Luis Obispo ( 361 On Tue, Oct 21, 2025 at 9:23 AM Wallace, Christine <cwallace@slocity.org> wrote: Hi Naomi, Thank you for reaching out. I’m so sorry, I’m booked up for the 26th already with two other FSL presentations. If you’d like to consider a different night, I’d be happy to explore a different option. Best, Christine Wallace Police Public Affairs Manager Police Department 1042 Walnut Street, San Luis Obispo, CA 93401-2729 E cwallace@slocity.org T 805.781.7186 slocity.org Stay connected with the City by signing up for e-notifications This e-mail, and any files transmitted with it, are intended only for the person or entity to which it is addressed and may contain confidential, protected, and/or privileged material. Any review, re-transmission, dissemination or other use of, or taking of any action in reliance upon this information by persons or entities other than the intended recipient, is prohibited. If you received this in error, please contact the sender and delete the material from any computer. From: Naomi Wilbur Alpha Phi Chapter President <sloaphipres@gmail.com> Sent: Monday, October 20, 2025 10:24 PM To: Wallace, Christine <cwallace@slocity.org> Subject: Alpha Phi Chapter Meeting 10/26 Hi Christine, I hope you're doing well. I wanted to reach out to see if you'd be able to come into our chapter meeting this next week on Sunday, October 26th at 6:00pm? We were thinking it'd be great for you to come in ahead of 362 Halloween to inform the girls about the Safety Enhancement Zone and the risks associated with a high risk weekend. Please let me know if you'd be able to come in and share any information with us, we would greatly appreciate it. Thank you for your time! Best, Naomi Wilbur President Alpha Phi - Epsilon Chi Chapter California Polytechnic State University, San Luis Obispo ( 363 From:Szentesi, Whit Sent:Monday, October 20, 2025 4:06 PM To:Scott, Rick; Katy Clark Cc:Fiona Sofia Hastings; Wallace, Christine Subject:RE: Mustang News Inquiry Thanks, Chief. Katy and Fiona, Because this is a city issue and not just a SLOPD issue, and because the chief is out of town, I’d recommend speaking with other City officials. What questions will you be asking or what general topics will your questions be covering? Knowing that will help me direct you to the right person(s) for your interview. Thanks, Whit Whitney Szentesi pronouns she/her/hers Public Communications Manager E wszentes@slocity.org C 805.440.5446 Stay informed by signing up for e-notifications Book a meeting with me From: Scott, Rick <rscott@slocity.org> Sent: Monday, October 20, 2025 9:57 AM To: Katy Clark <kclark59@calpoly.edu> Cc: Fiona Sofia Hastings <fhasting@calpoly.edu>; Szentesi, Whit <wszentes@slocity.org>; Wallace, Christine <cwallace@slocity.org> Subject: Re: Mustang News Inquiry Hi Katy, Thank you for reaching out. Unfortunately, I’m out of town this week and am not available. Most of the Grand Jury recommendations were focused outside of the police department so I’m cc’ing the city’s Public Communications Manager, Whitney Szentesi who can assist with broader inquires regarding the Grand Jury report. In addition, here are some public resources posted on the city’s response and inaccuracies noted: https://www.slocity.org/living/neighborhood/town-gown Finally, if you would like more information about how we respond to noise issues, please connect with our Police Public Affairs Manager, Christine Wallace. Thank you, R. Scott 364 On Oct 17, 2025, at 18:33, Katy Clark <kclark59@calpoly.edu> wrote: Dear Rick Scott, Our names are Katy Clark and Fiona Hastings and we are news reporters for Mustang News, writing a story about the Grand Jury Fraternity investigation regarding the report, “Round & Round with Town & Gown” and the city’s response to it, and how they are working with Cal Poly, SLOPD and the City to address this. As the Chief of Police, we were wondering if we could conduct an interview with you about this subject and how SLOPD has been handling this situation. If so, what is your availability like within the next week for an interview? Thank you! From, Katy Clark and Fiona Hastings 365 From:Wallace, Christine Sent:Monday, October 20, 2025 3:57 PM To:Jason Bryant Hananel Subject:RE: Meeting the New Members - Alpha Epsilon Pi Fraternity Yes, 4:30pm is totally fine! Thanks for the adjustment, I’m glad to have all the new folks attend. See you then, Christine From: Jason Bryant Hananel < Sent: Monday, October 20, 2025 12:15 PM To: Wallace, Christine <cwallace@slocity.org> Subject: Re: Meeting the New Members - Alpha Epsilon Pi Fraternity Great, looking forward to meeting! I realized the room we normally meet in will most likely be too cramped with all our new members attending, would 4:30pm work for you instead on November 9th? We will be meeting in Baker 180-102. Best, Jason From: Wallace, Christine <cwallace@slocity.org> Sent: Monday, October 20, 2025 11:14 AM To: Jason Bryant Hananel < Subject: RE: Meeting the New Members - Alpha Epsilon Pi Fraternity Hi Jason, Thanks for reaching out. I’m booked already for the 26th and I have one already scheduled for the 9th at 8:20pm so I’m happy to add you to the 9th at 6pm. Where does your chapter meet? Best, Christine From: Jason Bryant Hananel < Sent: Saturday, October 18, 2025 9:30 PM To: Wallace, Christine <cwallace@slocity.org> Subject: Meeting the New Members - Alpha Epsilon Pi Fraternity Hello Christine, I hope you are well. I’m reaching out to coordinate a meeting between you and my chapter along with the new members. Apologies, for the delay, we encountered some challenges registering our chapter meetings with the school. Fortunately, we’ve now scheduled them for Sundays at 6:00 PM on campus. I understand this may be a late time, so please let me know if it works for you. If needed, I can explore the possibility of adjusting our meeting time on the Sunday we choose. Looking forward to your response. Sunday October 26th, or Sunday November 9th are both good dates for us. Best regards, Jason Hananel President of Alpha Epsilon Pi Fraternity 366 From:Mezzapesa, John Sent:Monday, October 20, 2025 3:48 PM To:Katy Clark; Fiona Sofia Hastings Cc:Tway, Timothea (Timmi) Subject:RE: Mustang News Inquiry Hi Katy and Fiona, Thank you for reaching out. I am going to direct you to the Director of Community Development, Timmi Tway for your inquiry. She oversees all planning and enforcement related to Fraternities/Sororities. I have CC’d her on this email. John Mezzapesa Code Enforcement Supervisor Community Development Building and Safety 919 Palm Street, San Luis Obispo, CA 93401-3668 E jmezzapesa@slocity.org T 805.781.7179 From: Katy Clark <kclark59@calpoly.edu> Sent: Friday, October 17, 2025 5:35 PM To: Mezzapesa, John <JMezzape@slocity.org> Cc: Fiona Sofia Hastings <fhasting@calpoly.edu> Subject: Mustang News Inquiry Dear John Mezzapesa, Our names are Katy Clark and Fiona Hastings and we are news reporters for Mustang News, writing a story about the Grand Jury Fraternity investigation regarding the report, “Round & Round with Town & Gown” and the city’s response to it, and how they are working with Cal Poly, SLOPD and the City to address this. We reached out to Christine Wallace and she directed us to you if we had any questions about Conditional Use Permits. We were wondering if we could conduct an interview with you to ask you more about this. What is your availability like in the next few days to do an interview? Thank you! From, Katy Clark and Fiona Hastings 367 From:Colin Vaughn Shea <cshea02@calpoly.edu> Sent:Monday, October 20, 2025 12:19 PM To:Purrington, Teresa Subject:Re: IFC President/ Mayor Connect November 6th at 2:30 works great! Thank you for your help! Colin V. Shea Business Administration, Entrepreneurship Cal Poly, San Luis Obispo, CA ( | LinkedIn From: Purrington, Teresa <TPurring@slocity.org> Sent: Monday, October 20, 2025 12:15:43 PM To: Colin Vaughn Shea <cshea02@calpoly.edu> Subject: RE: IFC President/ Mayor Connect Hi, Mayor Stewart is available either Wednesday November 5th or November 6th at 2:30 PM. Do either of those work? Teresa Purrington City Clerk From: Colin Vaughn Shea <cshea02@calpoly.edu> Sent: Friday, October 17, 2025 10:53 AM To: Purrington, Teresa <TPurring@slocity.org> Subject: IFC President/ Mayor Connect Hello Teresa, I spoke with the mayor yesterday at SCLC about setting up a meeting between the two of us in the coming weeks as a check-in related to the ongoing City/Fraternity issues. Would you be able to help us get a meeting on the calendar? For the most part I am able during the following times:  Mondays: 12-4pm  Tuesdays: 2pm+  Wednesdays: 12-4pm  Thursdays: 9-11am or 12pm+  Fridays: Anytime Thank you for your help! Best, Colin V. Shea 368 IFC President Business Administration, Entrepreneurship Cal Poly, San Luis Obispo _____ ( | LinkedIn www.calpoly.edu 369 From:Jason Bryant Hananel <jhananel@calpoly.edu> Sent:Monday, October 20, 2025 12:15 PM To:Wallace, Christine Subject:Re: Meeting the New Members - Alpha Epsilon Pi Fraternity Great, looking forward to meeting! I realized the room we normally meet in will most likely be too cramped with all our new members attending, would 4:30pm work for you instead on November 9th? We will be meeting in Baker 180-102. Best, Jason From: Wallace, Christine <cwallace@slocity.org> Sent: Monday, October 20, 2025 11:14 AM To: Jason Bryant Hananel <jhananel@calpoly.edu> Subject: RE: Meeting the New Members - Alpha Epsilon Pi Fraternity Hi Jason, Thanks for reaching out. I’m booked already for the 26th and I have one already scheduled for the 9th at 8:20pm so I’m happy to add you to the 9th at 6pm. Where does your chapter meet? Best, Christine From: Jason Bryant Hananel <jhananel@calpoly.edu> Sent: Saturday, October 18, 2025 9:30 PM To: Wallace, Christine <cwallace@slocity.org> Subject: Meeting the New Members - Alpha Epsilon Pi Fraternity Hello Christine, I hope you are well. I’m reaching out to coordinate a meeting between you and my chapter along with the new members. Apologies, for the delay, we encountered some challenges registering our chapter meetings with the school. Fortunately, we’ve now scheduled them for Sundays at 6:00 PM on campus. I understand this may be a late time, so please let me know if it works for you. If needed, I can explore the possibility of adjusting our meeting time on the Sunday we choose. Looking forward to your response. Sunday October 26th, or Sunday November 9th are both good dates for us. Best regards, Jason Hananel President of Alpha Epsilon Pi Fraternity 370 From:Scott, Rick Sent:Monday, October 20, 2025 9:57 AM To:Katy Clark Cc:Fiona Sofia Hastings; Szentesi, Whit; Wallace, Christine Subject:Re: Mustang News Inquiry Hi Katy, Thank you for reaching out. Unfortunately, I’m out of town this week and am not available. Most of the Grand Jury recommendations were focused outside of the police department so I’m cc’ing the city’s Public Communications Manager, Whitney Szentesi who can assist with broader inquires regarding the Grand Jury report. In addition, here are some public resources posted on the city’s response and inaccuracies noted: https://www.slocity.org/living/neighborhood/town-gown Finally, if you would like more information about how we respond to noise issues, please connect with our Police Public Affairs Manager, Christine Wallace. Thank you, R. Scott On Oct 17, 2025, at 18:33, Katy Clark <kclark59@calpoly.edu> wrote: Dear Rick Scott, Our names are Katy Clark and Fiona Hastings and we are news reporters for Mustang News, writing a story about the Grand Jury Fraternity investigation regarding the report, “Round & Round with Town & Gown” and the city’s response to it, and how they are working with Cal Poly, SLOPD and the City to address this. As the Chief of Police, we were wondering if we could conduct an interview with you about this subject and how SLOPD has been handling this situation. If so, what is your availability like within the next week for an interview? Thank you! From, Katy Clark and Fiona Hastings 371 From:Jason Bryant Hananel <jhananel@calpoly.edu> Sent:Saturday, October 18, 2025 9:30 PM To:Wallace, Christine Subject:Meeting the New Members - Alpha Epsilon Pi Fraternity Hello Christine, I hope you are well. I’m reaching out to coordinate a meeting between you and my chapter along with the new members. Apologies, for the delay, we encountered some challenges registering our chapter meetings with the school. Fortunately, we’ve now scheduled them for Sundays at 6:00 PM on campus. I understand this may be a late time, so please let me know if it works for you. If needed, I can explore the possibility of adjusting our meeting time on the Sunday we choose. Looking forward to your response. Sunday October 26th, or Sunday November 9th are both good dates for us. Best regards, Jason Hananel President of Alpha Epsilon Pi Fraternity 372 From:Katy Clark <kclark59@calpoly.edu> Sent:Friday, October 17, 2025 5:35 PM To:Mezzapesa, John Cc:Fiona Sofia Hastings Subject:Mustang News Inquiry Dear John Mezzapesa, Our names are Katy Clark and Fiona Hastings and we are news reporters for Mustang News, writing a story about the Grand Jury Fraternity investigation regarding the report, “Round & Round with Town & Gown” and the city’s response to it, and how they are working with Cal Poly, SLOPD and the City to address this. We reached out to Christine Wallace and she directed us to you if we had any questions about Conditional Use Permits. We were wondering if we could conduct an interview with you to ask you more about this. What is your availability like in the next few days to do an interview? Thank you! From, Katy Clark and Fiona Hastings 373 From:Colin Vaughn Shea <cshea02@calpoly.edu> Sent:Friday, October 17, 2025 10:53 AM To:Purrington, Teresa Subject:IFC President/ Mayor Connect Follow Up Flag:Flag for follow up Flag Status:Completed Hello Teresa, I spoke with the mayor yesterday at SCLC about setting up a meeting between the two of us in the coming weeks as a check-in related to the ongoing City/Fraternity issues. Would you be able to help us get a meeting on the calendar? For the most part I am able during the following times:  Mondays: 12-4pm  Tuesdays: 2pm+  Wednesdays: 12-4pm  Thursdays: 9-11am or 12pm+  Fridays: Anytime Thank you for your help! Best, Colin V. Shea IFC President Business Administration, Entrepreneurship Cal Poly, San Luis Obispo _____ ( | LinkedIn www.calpoly.edu 374 From:Deni Janeway Blackwell <djblackw@calpoly.edu> Sent:Friday, October 17, 2025 10:13 AM To:Kolay Carver; Rob Plastino; Tina Hadaway-Mellis; Andre Sillas; Jackson James Stava; Dale Stoker; Mike Morgan; Mars Eaglestone; Kaitlyn Blakey; ASI President; Brandi Strain; George Hughes; Susan M. Cheng; Candace R. Winstead; Jett Palmer; Amy Rosa Saldana; Anita Jankovitz; Wallace, Christine; Coraline S. Robinson; jmerzon@co.slo.ca.us; Sylvia Barnard Cc:David Edgar Groom; Kari Grace Mansager Subject:Upcoming SUMAC Meetings – 2025/2026 Academic Year Attachments:SUMAC Charter.pdf; Substance Use and Misuse Advisory Committee.pdf Good morning SUMAC team. I hope your 2025–2026 academic year is off to a great start. We are in the process of scheduling SUMAC meetings, with the first meeting planned for October 24, 2025, at 11:00 am, via zoom. As a reminder, SUMAC (Substance Use and Misuse Advisory Committee) was established in response to the CSU Action Plan for Substance Abuse in January 1990. The committee’s purpose is to provide advisory support to the University President on matters related to substance use and misuse within the campus community. The committee’s key functions and responsibilities include: 1. Comprehensive Educational Program 2. Administrative Procedures 3. Coordination of Campus Efforts 4. Monitoring Compliance 5. Facilitating Community Partnerships The committee will continue to be co-chaired by Kari Mansager, Director of Wellbeing & Equity, and Dr. David Groom, Senior Associate Dean of Students. Attached you will find further information regarding SUMAC. To help protect your privacy, Microsoft Office prevented automatic download of this picture from the Internet.SUMAC Attendees.xlsx Kind Regards, Deni Blackwell pronouns she/her/hers Analyst, Office of the Dean of Students Cal Poly, San Luis Obispo, CA Student File.calpoly-advocate@advocate.symplicity.com _____ Substance Use and Misuse Advisory Committee (SUMAC) California Polytechnic State University Dear Members of the Substance Use and Misuse Advisory Committee (SUMAC), I am writing to formally request a funding allocation of $10,000 from the Substance Use and Misuse Advisory Committee to support the hiring of a Graduate Assistant (GA) for the Office of Student Rights & Responsibilities (OSRR) at California Polytechnic State University (Cal Poly). The primary focus of this GA position will be to address conduct-related matters involving alcohol and other drug (AOD) misuse among students, and to facilitate educational programs aimed at promoting responsible behavior and reducing substance misuse on campus. Purpose and Objectives The proposed GA position will serve a critical role in supporting the OSRR's efforts to mitigate the negative impact of AOD misuse within our student community. The key objectives of this initiative include: 1. Conduct Support: Assisting with the adjudication of cases related to AOD violations, ensuring fair and consistent enforcement of the university's conduct policies. 2. Educational Outreach: Developing and delivering educational opportunities that address the risks associated with AOD misuse, promote healthy lifestyle choices, and foster a supportive campus environment. 3. Data Collection and Analysis: Collecting and analyzing data related to AOD incidents within OSRR, to continuously improve the effectiveness of our interventions and educational efforts. 4. Collaboration: Working closely with campus partners, including Counseling Services, Health and Wellness, and Housing, to create a comprehensive and coordinated approach to AOD prevention and education. Justification The need for a dedicated GA to support AOD -related conduct matters and educational initiatives is underscored by several factors: • Increase in reported AOD Incidents: The university has observed a consistent increase in AOD-related conduct cases, necessitating additional resources to manage and address these issues effectively. • Student Well-being: Addressing AOD misuse is vital to safeguarding the health, safety, and academic success of our students. • Educational Impact: Proactive education and prevention efforts can significantly reduce the prevalence of AOD misuse and its associated harms. • Resource Efficiency: The GA will provide essential support to OSRR staff, allowing for more efficient use of resources and enabling staff to focus on more complex cases and strategic initiatives. Budget and Funding Request The total amount requested is $10,000, which will be entirely allocated to the Graduate Assistant's stipend for the academic year. This investment will ensure that the GA can commit fully to their role and effectively support the OSRR's initiatives. Conclusion By funding this GA position, the Substance Use and Misuse Advisory Committee will be making a significant investment in the well-being and success of our student body. This initiative will enhance our ability to address AOD-related conduct issues, provide impactful educational opportunities, and foster a safer, healthier campus environment. We are confident that the addition of a GA focused on AOD issues will greatly benefit our students and align with the university's commitment to promoting student wellness and success. We appreciate your consideration of this funding request and look forward to the opportunity to further discuss the positive impact this position will have on our campus community. Thank you for your time and consideration. SUBSTANCE USE AND MISUSE ADVISORY COMMITTEE Function Established in response to the CSU Action Plan for Substance Abuse (AAES 90-93; January, 1990), the Substance Use and Misuse Advisory Committee (SUMAC) is advisory to the President on campus substance use and abuse issues. The committee shall plan and coordinate a comprehensive educational program; develop and review administrative procedures related to alcohol and drug use and abuse; coordinate campus efforts to reduce substance use and abuse and its effects; monitor and ensure compliance with campus, system, state, and federal policies; and facilitate collaborative community partnerships. The committee has two standing sub-committees: Steering and Programs. The cochairs of the SUMAC will appoint the vice chair of the SUMAC and the chairs of the Steering and Programs Subcommittees. The chairs of the Steering and Programs Subcommittees will solicit membership from appropriate areas/organizations. Membership The committee will be a university-wide standing committee composed of faculty, staff, student, and community members. The Vice President for Student Affairs and the Dean of Students will serve as cochairs. Faculty and staff appointees will serve two-year terms. Students and community representatives will serve one-year terms. Members may be re-appointed as necessary. Committee membership is as follows: Vice President, Student Affairs, or designee (co-chair) Dean of Students, or designee (co-chair) Executive Director, University Housing and Associate Vice President for Student Affairs Chief, University Police Assistant Vice President for Student Affairs Health & Wellbeing Director, Athletics Director, New Student Programs Director, Employment Equity The ASI President, or designee One representative, nominated by the President Two representatives from Administration and Finance (A&F), nominated by the Senior Vice President, A&F One representative from Academic Affairs, nominated by the Provost One representative from the Academic Senate, nominated by the Executive Committee of the Academic Senate One representative from Cal Poly Corporation, nominated by the Executive Director, Cal Poly Corporation One student-at-large, nominated by the Dean of Students, selected from a student group, e.g., Student Health Advisory Council, Inter-Fraternity/Panhellenic Councils One staff representative (non-MPP), nominated by the Associate Vice President, Human Resources Five community members (e.g., from the County Mental Health or Alcohol Services, law enforcement agencies, civic groups), nominated by the Vice President, Student Affairs Meetings Meetings will be held regularly during Fall, Winter, and Spring Quarters, at the discretion of the cochairs. October 2001 Editorial revision September 2002, September 2003, June 2006 Membership revision September 2004 & November 2006 Academic Senate nomination revision December 2008 Title changes September 2010 Subcommittee changes July 2011 Title & editorial changes (underlined position pending approval by the Univ. Committee on Committees) January 2014 Title change October 2014 Title change October 2015 375 From:Wallace, Christine Sent:Thursday, October 16, 2025 8:07 PM To:Fiona Sofia Hastings Cc:Katy Clark Subject:RE: Mustang News Inquiry Here is my availability, it’s not great but it’s what I’ve got: Monday 2 to 4 Tuesday 9 to 9:45 Wednesday 9 to 11 Thursday 2 to 3 I can host you at the police station, we can do a Zoom or we can do a phone call. Please grab a time slot quickly so I don’t book up. Thanks! Christine From: Fiona Sofia Hastings <fhasting@calpoly.edu> Sent: Thursday, October 16, 2025 4:52 PM To: Wallace, Christine <cwallace@slocity.org> Cc: Katy Clark <kclark59@calpoly.edu> Subject: Re: Mustang News Inquiry Hi Christine, Thank you for your reply and for the contact. We would love to set up an interview, what days and times work best for you before the 24th? Thank you again for reaching out! Thank you, Fiona Hastings she/her/hers KCPR News Director Journalism Undergraduate 2026 ______ P ( fhasting@calpoly.edu W kcpr.org, mustangnews.net From: Wallace, Christine <cwallace@slocity.org> Date: Thursday, October 16, 2025 at 8:11 AM To: Katy Clark <kclark59@calpoly.edu> Cc: Fiona Sofia Hastings <fhasting@calpoly.edu> Subject: RE: Mustang News Inquiry Hi Katy and Fiona, 376 I hope you got my Out of Office message. I’m happy to schedule an interview with you, however, I can’t speak to Conditional Use Permits. I can only speak to actions related to police department enforcement such as noise, unruly gatherings and so forth. For CUP inquiries, please contact John Mezzapesa jmezzape@slocity.org. John is the supervisor for Code Enforcement with the Community Development Department. Best, Christine Wallace Police Public Affairs Manager Police Department 1042 Walnut Street, San Luis Obispo, CA 93401-2729 E cwallace@slocity.org T 805.781.7186 slocity.org Stay connected with the City by signing up for e-notifications This e-mail, and any files transmitted with it, are intended only for the person or entity to which it is addressed and may contain confidential, protected, and/or privileged material. Any review, re-transmission, dissemination or other use of, or taking of any action in reliance upon this information by persons or entities other than the intended recipient, is prohibited. If you received this in error, please contact the sender and delete the material from any computer. From: Katy Clark <kclark59@calpoly.edu> Sent: Friday, October 10, 2025 11:08 AM To: Wallace, Christine <cwallace@slocity.org> Cc: Fiona Sofia Hastings <fhasting@calpoly.edu> Subject: Mustang News Inquiry Dear Christine Wallace, Our names are Katy Clark and Fiona Hastings and we are news reporters for Mustang News, writing a story about the Grand Jury Fraternity investigation regarding the report, “Round & Round with Town & Gown” and the city’s response to it, and how they are working with Cal Poly Slo, the SLOPD and the county to address this. In the City Council meetings, they mentioned a finding by the Grand Jury that “The Grand Jury encountered lack of cooperation from SLOPD” when the Grand Jury was conducting their investigation and that one officer participated in an interview but two more were unwillinging to, limiting the Grand Jury getting important information for transparency, according to the meeting. St Fratty’s was mentioned in the meeting as well as other big events involving fraternities but there have been a consistent complaints from community over the past years about illegal fraternities in R1 and R2 zones, noise complaints and lack of enforcement on Conditional Use Permits (CUPs). We were wondering if we could schedule an interview with you over the next week to tal about these issues, how SLOPD responds to them and to gain a little more context about the relationship between fraternities and the city, and with the SLOPD. We also want to know more about how CUPS are enforced. 377 Best, Katy Clark, Fiona Hastings Phone Number(s) Katy: Fiona: 378 From:Cynthia Lambert <cmlamber@calpoly.edu> Sent:Wednesday, October 15, 2025 2:22 PM To:Maddy Rigby; Melissa Allison-Bullock; Taylor Law; Wallace, Christine; Elizabeth Aiello-Coppola; Jen Hawkinger; Andre Sillas; Jason Mockford; Sarah Joann Bacio; Matthew Armas; Brad Pulcipher; Mike Morgan; Kirsten Vinther-Fanucchi; David Edgar Groom; Anita Jankovitz; Cuong Nguyen; Marc Fredy Banez Cabeliza; Jamie S. Patton; Kolay Carver; George Hughes; Ron Skamfer; Joy Pederson Cc:Sarah Jean Kamp; Sarah Sindel; Sarah 'Didi' Hawkins; Rene Candelaria; Camille Silvera Marcelino; Amanda Brannen; Diego V. Abeloos Subject:For review: High Risk Events Collaborative - Halloween communications Attachments:Cal Poly Now Story for Halloween 2025.docx; Halloween Email to Students-October 2025.docx Good afternoon, all, Joy and I put together two Halloween-related communications:  An email to all students to share safety information, resources and campus events. This is tentatively scheduled to send Oct. 22: Halloween Email to Students-October 2025.docx  A news story on the Cal Poly Now website with similar information — we’ve included a few more events here. Cal Poly Now Story for Halloween 2025.docx Cal Poly folks — please add any edits or comments to the files, linked above, as soon as possible. I’ve included attachments as well for our off-campus partners. @Kolay Carver — Can you please update the Housing no guest timeframe? Are there any other Housing-related events that you want to promote? Thank you! Cynthia -- Cynthia Lambert Pronouns she/her/hers Director of Educational Communications Student Affairs Cal Poly, San Luis Obispo _____ Cell: 805-234-4402 https://studentaffairs.calpoly.edu/ @CalPolyStudentAffairs *NEW* Find resources on the Student Affairs SharePoint Hub From: mprigby@calpoly.edu When: 9:00 AM - 10:00 AM October 9, 2025 Subject: High Risk Events Collaborative Location: https://calpoly.zoom.us/j/82554922214?from=addon Madison Rigby is inviting you to a scheduled Zoom meeting. Join Zoom Meeting 379 https://calpoly.zoom.us/j/ Meeting ID: --- One tap mobile + US (San Jose) --- Join by SIP • Join instructions https://calpoly.zoom.us/meetings/ M Cal Poly Now Story for Halloween Updated Oct. 15, 2025 Headline: Halloween Events and Tips to Celebrate Safely Abstract: Find Ɵps, safety resources and a bunch of campus events to help you prepare for and enjoy the holiday. Copy: Halloween is fast approaching! If you choose to celebrate, please take care of yourself and each other. Here’s what you need to know about Halloween. City and Campus Policies  Double fines: The city enforces a safety enhancement zone or double-fine period for party-related violaƟons.  Housing guests: Visitors and guests of campus residents are not permiƩed to stay overnight in University Housing from 8 p.m. Oct. 24 to 8 a.m. Oct. 28 and 8 p.m. Oct. 31- 8 a.m. to Nov. 3. Any guests should make plans to stay off campus. Safety Tips  Fentanyl: This dangerous and lethal syntheƟc opioid is being cut into much of the illegal drug supply. Narcan is a safe and lifesaving opioid antagonist available to all acƟve Cal Poly students. Head to the Health Center Pharmacy or stop by the Health Center Lawn from 3:30-5:30 p.m. Thursdays to receive an overdose prevenƟon kit. Learn how to help on the CDC website.  Be an Upstander: Wherever you choose to spend the weekend, be an Upstander — a proacƟve bystander who will take acƟon to prevent harm to others. You can help prevent acts of hate and bias, sexual violence, and alcohol/drug-related injuries and overdose. If you witness or experience a bias incident, you can report it through the Bias Incident ReporƟng Form.  Amnesty Protocol: Cal Poly’s amnesty protocol provides a mechanism that allows students to call for help without fear of consequences in medical emergencies or suspected medical emergencies.  SLO Sobering Center: This 24-hour facility is open seven days a week at the Health Agency Campus, 2180 Johnson Ave. in San Luis Obispo. The SLO Sobering Center is managed by Good Samaritan and provides short-term sobering and transiƟon services.  Avoid cultural appropriaƟon: When picking out a Halloween costume, it is important to be aware of the costume’s cultural context and avoid cultural appropriaƟon — adopƟng certain elements from another culture, which oŌen plays into negaƟve stereotypes and doesn’t consider cultural significance. Regardless of intent, cultural appropriaƟon for the sake of a Halloween costume dehumanizes and demeans cultures and communi Ɵes.  If you choose to celebrate this weekend, please remember to:  Plan for safe transportaƟon.  Stay with a friend.  Don’t leave any drink unaƩended.  Eat and stay hydrated.  Less is more — sƟck to one alcoholic drink or less per hour. Personal Safety Resources  Mustang Safe: Turn your smartphone into a personal safety device. Download the free app from the Apple Store or Google Play.  Request a safety walk with Mustang Patrol by calling Cal Poly Police Dispatch at 805-756- 2281.  Mustang ShuƩle offers day and nighƫme service. Download the app to track the shuƩle locaƟons and see accurate arrival Ɵmes. Celebrate with On-Campus Events  Oct. 23 and 30: Party Smart Pregame, 3:30-5:30 p.m. on the Health Center Lawn.  Oct. 23: Pumpkin Carving, 4-6 p.m., North Mountain Lawn.  Oct. 25: Inter Housing Council’s Haunted House, 8-11 p.m., Cerro Vista Community Center (170G).  Oct. 28: Safer: Party Culture — Alcohol, Sex, and Consent, 5-6 p.m., Cerro Vista Community Center (170G).  Oct. 30: Halloween HydraƟon Boxes will be handed out to Fraternity and Sorority Life organizaƟons that register an event with alcohol for Halloween Weekend, 3:30-5:30 p.m., Health Center Lawn.  Oct. 30: Safer Scary Movie Night, 7-9 p.m., Safer PrevenƟon Office (UU-217G).  Oct. 31: ASI’s Fright Fest, 9 p.m.-1 a.m. at the RecreaƟon Center.  Nov. 2: Post-Halloween Neighborhood Clean-up, 10 a.m. to noon. RSVP on Cal Poly Now. Halloween Email to Students-October 2025 Updated Oct. 15, 2025 Subject: Halloween Events and Tips from Cal Poly’s Dean of Students Dear students, Halloween is around the corner, and I know that many of you will celebrate with your fellow Mustangs. If you choose to celebrate, please take care of yourself and each other. Please take a moment to read this informaƟon to help you celebrate safely.  Fentanyl: This dangerous and lethal syntheƟc opioid is being cut into much of the illegal drug supply. Narcan is a safe and lifesaving opioid antagonist available to all acƟve Cal Poly students. Head to the Health Center Pharmacy or stop by the Health Center Lawn from 3:30-5:30 p.m. Thursdays to receive an overdose prevenƟon kit. Learn how to help on the CDC website.  Be Aware of Double-Fines ViolaƟons: The city enforces a safety enhancement zone or double-fine period for party-related violaƟons.  Be an Upstander: Wherever you choose to spend the weekend, be an Upstander — a proacƟve bystander who will take acƟon to prevent harm to others. You can help prevent acts of hate and bias, sexual violence, and alcohol/drug-related injuries and overdose. If you witness or experience a bias incident, you can report it through the Bias Incident ReporƟng Form.  Amnesty Protocol: Cal Poly’s amnesty protocol provides a mechanism that allows students to call for help without fear of consequences in medical emergencies or suspected medical emergencies.  SLO Sobering Center: This 24-hour facility is open seven days a week at the Health Agency Campus, 2180 Johnson Ave. in San Luis Obispo. The SLO Sobering Center is managed by Good Samaritan and provides short-term sobering and transiƟon services.  Avoid Cultural AppropriaƟon: When picking out a Halloween costume, it is important to be aware of the costume’s cultural context and avoid cultural appropriaƟon — adopƟng certain elements from another culture, which oŌen plays into negaƟve stereotypes and doesn’t consider cultural significance. Regardless of intent, cultural appropriaƟon for the sake of a Halloween costume dehumanizes and demeans cultures and communi Ɵes.  Housing Guests: Visitors and guests of campus residents are not permiƩed to stay overnight in University Housing from 8 p.m. Oct. 24 to 8 a.m. Oct. 28 and 8 p.m. Oct. 31- 8 a.m. to Nov. 3. Any guests should make plans to stay off campus. Personal Safety Resources  Mustang Safe: Turn your smartphone into a personal safety device. Download the free app from the Apple Store or Google Play.  Request a safety walk with Mustang Patrol by calling Cal Poly Police Dispatch at 805-756- 2281.  Mustang ShuƩle offers day and nighƫme service. Download the app to track the shuƩle locaƟons and see accurate arrival Ɵmes. Celebrate with On-Campus Events  Oct. 23 and 30: Party Smart Pregame, 3:30-5:30 p.m. on the Health Center Lawn.  Oct. 23: Pumpkin Carving, 4-6 p.m., North Mountain Lawn.  Oct. 25: Inter Housing Council’s Haunted House, 8-11 p.m., Cerro Vista Community Center (170G).  Oct. 28: Safer: Party Culture — Alcohol, Sex, and Consent, 5-6 p.m., Cerro Vista Community Center (170G).  Oct. 31: ASI’s Fright Fest, 9 p.m.-1 a.m. at the RecreaƟon Center.  Nov. 2: Post-Halloween Neighborhood Clean-up, 10 a.m. to noon. RSVP on Cal Poly Now. AddiƟonal safety Ɵps  If you choose to celebrate this weekend, please remember to:  Plan for safe transportaƟon.  Stay with a friend.  Don’t leave any drink unaƩended.  Eat and stay hydrated.  Less is more — sƟck to one alcoholic drink or less per hour. I hope you will make choices that uphold the values of The Mustang Way. The choices you make this Halloween are about personal responsibility and making good decisions for yourself but also embracing our responsibility to look out for each other as a community. Respecƞully, Joy Pedersen Dean of Students 380 From:Purrington, Teresa Sent:Monday, October 13, 2025 10:01 AM To:Katy Clark Cc:Fiona Sofia Hastings; Stewart, Erica A Subject:RE: Mustang News Inquiry Hi, Mayor Stewart and Council Member Marx are available to meet with you on Wednesday at 10:30 AM at City Hall, 990 Palm Street, San Luis Obispo. Please let me know if this works. Teresa Purrington City Clerk From: Katy Clark <kclark59@calpoly.edu> Sent: Friday, October 10, 2025 11:21 AM To: Purrington, Teresa <TPurring@slocity.org> Cc: Fiona Sofia Hastings <fhasting@calpoly.edu> Subject: Mustang News Inquiry Dear Teresa, Our names are Katy Clark and Fiona Hastings and we are news reporters for Mustang News, writing a story about the Grand Jury Fraternity investigation regarding the report, “Round & Round with Town & Gown” and the city’s response to it, and how they are working with Cal Poly Slo, the SLOPD and the county to address this. We are trying to schedule a meeting in the next week with Mayor Erica Stewart and Council Member Jan Marx, as they were the City Council Members on the Ad Hoc committee that wrote a response to the Grand Jury. We were wondering if we could help us schedule an interview with them in the next week to talk about the process of writing this response and how the city is dealing with the issue, as well as more context on the issue. We look forward to talking with you and have a wonderful day. Best, Katy Clark, Fiona Hastings Phone Number(s) Katy: Fiona: 381 From:Stewart, Erica A Sent:Friday, October 10, 2025 5:21 PM To:Katy Clark; Marx, Jan; Fiona Sofia Hastings Cc:Purrington, Teresa Subject:Re: Mustang News Inquiry Hi Katy & Fiona. I’d be happy to meet with you both along with Councilmember Marx. My availability's is a limited next week. I’ve copied Teresa on this email. She may be able to find some time in my schedule. Teresa or I will reach out to you early next week. Have a great weekend! Erica Erica A. Stewart pronouns she/her/hers Mayor Office of the City Council 990 Palm Street, San Luis Obispo, CA 93401-3249 estewart@slocity.org 805.540.1154 slocity.org Stay connected with the City by signing up for e-notifications The best way to report general issues within City limits or to request City services during this time is via Ask SLO, www.slocity.org/Ask. From: Katy Clark <kclark59@calpoly.edu> Sent: Friday, October 10, 2025 11:16:14 AM To: Marx, Jan <jmarx@slocity.org>; Stewart, Erica A <estewart@slocity.org> Cc: Fiona Sofia Hastings <fhasting@calpoly.edu> Subject: Mustang News Inquiry Dear Mayor Erica Stewart and Council Member Jan Marx, Our names are Katy Clark and Fiona Hastings and we are news reporters for Mustang News, writing a story about the Grand Jury Fraternity investigation regarding the report, “Round & Round with Town & Gown” and the city’s response to it, and how they are working with Cal Poly Slo, the SLOPD and the county to address this. As the City Council Members on the Ad Hoc committee that wrote a response to the Grand Jury, we were wondering if we could schedule an interview with you in the next week to talk about the process of writing this response and how the city is dealing with the issue, as well as more context on the issue. 382 We look forward to talking with you and have a wonderful day. Best, Katy Clark, Fiona Hastings Phone Number(s) Katy: Fiona: 383 From:Purrington, Teresa Sent:Friday, October 10, 2025 11:25 AM To:Katy Clark Cc:Fiona Sofia Hastings Subject:RE: Mustang News Inquiry Hi, Mayor Stewart and Council Member Marx are out of town at a conference. I will not be able to confirm their availability until Monday. I will get back to you by 5:00 PM on Monday with some possible times. Teresa Purrington City Clerk From: Katy Clark <kclark59@calpoly.edu> Sent: Friday, October 10, 2025 11:21 AM To: Purrington, Teresa <TPurring@slocity.org> Cc: Fiona Sofia Hastings <fhasting@calpoly.edu> Subject: Mustang News Inquiry Dear Teresa, Our names are Katy Clark and Fiona Hastings and we are news reporters for Mustang News, writing a story about the Grand Jury Fraternity investigation regarding the report, “Round & Round with Town & Gown” and the city’s response to it, and how they are working with Cal Poly Slo, the SLOPD and the county to address this. We are trying to schedule a meeting in the next week with Mayor Erica Stewart and Council Member Jan Marx, as they were the City Council Members on the Ad Hoc committee that wrote a response to the Grand Jury. We were wondering if we could help us schedule an interview with them in the next week to talk about the process of writing this response and how the city is dealing with the issue, as well as more context on the issue. We look forward to talking with you and have a wonderful day. Best, Katy Clark, Fiona Hastings Phone Number(s) Katy: Fiona: 384 From:Katy Clark <kclark59@calpoly.edu> Sent:Friday, October 10, 2025 11:21 AM To:Purrington, Teresa Cc:Fiona Sofia Hastings Subject:Mustang News Inquiry Follow Up Flag:Follow up Flag Status:Completed Dear Teresa, Our names are Katy Clark and Fiona Hastings and we are news reporters for Mustang News, writing a story about the Grand Jury Fraternity investigation regarding the report, “Round & Round with Town & Gown” and the city’s response to it, and how they are working with Cal Poly Slo, the SLOPD and the county to address this. We are trying to schedule a meeting in the next week with Mayor Erica Stewart and Council Member Jan Marx, as they were the City Council Members on the Ad Hoc committee that wrote a response to the Grand Jury. We were wondering if we could help us schedule an interview with them in the next week to talk about the process of writing this response and how the city is dealing with the issue, as well as more context on the issue. We look forward to talking with you and have a wonderful day. Best, Katy Clark, Fiona Hastings Phone Number(s) Katy: Fiona: 385 From:Elizabeth Aiello-Coppola <eaielloc@calpoly.edu> Sent:Thursday, October 9, 2025 10:23 AM To:Mezzapesa, John Subject:Re: Event Registration Procedure Attachments:CP FSL EVENT REGISTRATION PROCEDURE (2).pdf Hi John, Attached is our most updated Event Registration Procedure, and linked here is the RSO Handbook: https://content- calpoly-edu.s3.amazonaws.com/osrr/1/documents/ExecutiveOrders/RSO_Handbook_%282022%29.pdf Elizabeth Aiello-Coppola, M.A. pronouns she/her/hers Assistant Director, Fraternity & Sorority Life Leadership & Service | Student Affairs Cal Poly | San Luis Obispo, CA 93407 | 805-756-7263 Schedule a meeting with me From: Mezzapesa, John <JMezzape@slocity.org> Date: Tuesday, October 7, 2025 at 4:53 PM To: Elizabeth Aiello-Coppola <eaielloc@calpoly.edu> Subject: Event Registration Procedure Hi Elizabeth, I am updating our documents related to fraternities/sororities. Can you send me the most recent final versions of the Event Registration Process and RSO Handbook? Thank you, John Mezzapesa Code Enforcement Supervisor Community Development Building and Safety 919 Palm Street, San Luis Obispo, CA 93401-3668 E jmezzapesa@slocity.org T 805.781.7179 Revised March 2025 EVENT REGISTRATION PROCEDURE All members of Cal Poly-affiliated fraternities and sororities, and the Interfraternity Council, the Panhellenic Council, and the United Sorority & Fraternity Council at Cal Poly (collectively the “Fraternity and Sorority Community”), shall abide by all University policies and federal, state, and local laws and regulations, including those that govern the use, distribution, and consumption of alcohol. This Event Registration Procedure sets forth procedures designed to provide a safe social atmosphere for members of the Greek Community and their guests, while allowing them to exercise the personal responsibility expected of each of them. The following objectives are essential to achieving this aim: • To encourage social responsibility in all members, with emphasis on safety and risk management; • To encourage responsibility in the use of alcohol and thereby reduce the risks associated with alcohol misuse at parties; • To increase the safety of everyone in attendance at chapter -sponsored events with and without alcohol; • To support the ideals and values on which fraternities and sororities are founded; • To practice self-governance as a Fraternity and Sorority Life Community; • To educate the general membership of the Fraternity and Sorority Life community about the importance of risk management. 1 The University does not accept legal liability for the activities engaged in by fraternities and sororities, and their members. Revised March 2025 Table of Contents Article I - What defines an event? Article II - Legal Article III - Events with Alcohol Present Article IV - Events without Alcohol Present Article V - Locations Article VI - Registration Process Article VII - Judicial Article VIII - Amnesty Article IX - Procedure Revision Revised March 2025 Article I - What defines an event? A. An “event” for the purposes of this document is any activity sponsored or endorsed by the organization/chapter including those that occur on and off chapter premises. Article II – Legal A. Any event as defined above must be compliant with all applicable laws, including but not limited to the below requirements: a. The organization, members and guests must comply with all federal, state, and local laws. No person under the legal drinking age my possess, consume, provide or be provided alcoholic beverages b. Organizations, members and guests must follow the federal law regarding illegal drugs and controlled substances. No persons may possess, use, provide, distribute, sell and or manufacture illegal drugs or other controlled substances while on organizational/ chapter premises or at any activity or event which is sponsored or endorsed by the chapter B. Laws local to San Luis Obispo are also enforced with events. The following is provided for convenience only and is not all-inclusive. Laws may change and it is up to the chapter to be aware of all applicable laws. Some relevant laws include: a. Noise Ordinance i. 7 A.M. to 10 P.M.: Noise that can be heard 50 feet from the source is a violation ii. 10 P.M. to 7 A.M.: Noise that can be heard across the property line is a violation b. Safety Enhancement Zones i. Fines are doubled for the following violations: 1. Noise 2. Unruly Gathering 3. Social Host Liability 4. Public Urination 5. Open Container ii. Designated times for Safety Enhancement Zones may vary, but typically occur during: 1. Mardi Gras (Thursday - Wednesday) 2. St. Patrick’s Day 3. Halloween Revised March 2025 4. “WOW’ Week Article III – Events with Alcohol Present A. Guest Lists and Sober Monitors a. Any event where alcohol is present is required to be a closed event, with guest lists submitted to the FSL office by the deadline (see Article VI) b. Attendance by non-members at any event where alcohol is present must be by invitation only by the organization. Chapters must utilize the guest list template provided by the FSL Office. Attendance at events where alcohol is present is limited to a guest-to-member ratio of 2:1 and must not exceed local fire or building code capacity of the organizational/chapter premises or host venue. c. Any event with alcohol present is also required to have sober monitors present, with quantity based on the number of guests in attendance. i. Three sober monitors (including one from the Executive committee or equivalent) are required at a minimum. ii. For every 40 guests invited to the event, another sober monitor will be required iii. First year members who have been in the chapter for at least one quarter and are initiated members, can serve as sober monitors if the following is in place: 1. Required attendance at one of the annual Social Risk Management workshops hosted the FSL office PRIOR to becoming eligible to serve as a sober monitor 2. Procedures in place attached to the risk management plan, that supports first year students during the event, should conflict arise 3. No more than 30 percent of sober monitors can be first year members B. Any event where alcohol is present can only occur from a. 5:00pm on Thursday until 1:00am on Friday, when Friday is an academic holiday b. 5:00pm on Friday until 1:00am on Saturday c. 9:00am on Saturday until 1:00am on Sunday d. 9:00am on Sunday until 1:00am on Monday, when Monday is an academic holiday C. Events with alcohol cannot occur until after the formal recruitment period is over (during quarters where there is a formal recruitment period) unless at a third - party venue and the event is closed with no potential new members in attendance and follows all event registration guidelines. D. Events with alcohol are prohibited from lasting longer than five hours continuously E. Sources of Alcohol a. Alcoholic beverages must either be: Revised March 2025 i. Provided and sold by a licensed and insured third-party vendor, e.g., restaurant, bar, caterer, etc.) or ii. Brought by the individual members and guests through a bring your own beverage system. b. Common sources of alcohol, including bulk quantities, which are not being served by a licensed and insured third-party vendor, are prohibited (i.e. amounts of alcohol greater than what a reasonable person should consume over the duration of the event) c. The presence of alcohol products above 15% alcohol by volume (ABV) is prohibited on any organizational/chapter premises or at any event, except when served at an event by a licensed and insured third party vendor. d. Alcoholic beverages must not be purchased with organizational/chapter funds or funds pooled by members or guests (e.g., admission fees, cover fees, collecting funds through digital apps, etc.) F. Bring Your Own Beverage a. Only those of legal drinking age in California may bring and consume alcohol b. Permitted alcohol can only be made available in central common living areas managed by sober monitors designated by the host chapter c. Individuals of legal drinking age may bring beer totaling no more than 72 ounces (equivalent to a six pack of 12 oz beers) or one bottle (750 ml) of wine to the event G. Drinking Games a. No shots, drinking games, or other activities that encourage inappropriate or other rapid consumption or high-risk drinking behaviors shall be allowed. i. The definition of drinking games includes but is not limited to the consumption of shots of alcohol, liquor or alcoholic beverages; the practice of consuming shots equating to one’s age;” beer pong,” “century club,” “beer die”,” dares;” or any other activity involving the consumption of alcohol which involves duress or encouragement related to the consumption of alcohol. H. Consent Talks a. All events with alcohol are required to have a Consent Talk after 30 minutes and no later than 1 hour of the event starting. The Consent Talk will be provided by the chapter’s Violence Prevention Chair (or a designated individual in the case that the Violence Prevention Chair isn’t present) and will be given to all participants at the event. If this is an exchange between two Revised March 2025 FSL organizations, both Violence Prevention Chairs should co-present the information. An example of the Consent Talk is below: “Hi everyone, my name is _____ and I am the Violence Prevention Chair for (insert chapter here). We want everyone to have a great time tonight and feel safe & respected! I am going to give a brief consent talk before we continue with the rest of the night! Remember: 1. Consent is freely given: consent can only be given without coercion, force, threats, or intimidation. It cannot be given by someone who is incapacitated, including due to drugs, alcohol, or medication. 2. Consent is reversible: you can change your mind about anything at any time during sex. 3. Consent is informed: you must know what you are consenting to in order to give consent. 4. Consent is enthusiastic: when it comes to sex you should want to have it. 5. Consent is specific: saying yes to one thing, like making out, does not mean saying yes to everything, like having sex. [Add in values of chapter here, e.g. “we are men /women of high integrity”] If you are interested in hooking up with someone tonight, check in with them and make sure to respect whatever answer they give you. If you see someone crossing a line, making others feel uncomfortable or someone in a vulnerable position, please come up t o me or [insert the name of Chapter President or Risk Manager, whoever is comfortable] if you need absolutely anything at all, we will be at the door (or wherever you stand)! Thank you and have fun!” I. Registration a. Events with alcohol are required to be registered with the FSL office prior to their occurrence and with documents submitted prior to the required deadlines (further outlined in Article VI) Article IV – Events without Alcohol Present A. Guest Lists and Sober Monitors a. Guest lists and sober monitors are not required for events where alcohol is not present, but are encouraged B. Registration Revised March 2025 a. Events without alcohol are required to be registered with the FSL office prior to their occurrence and with documents submitted prior to the required deadlines (further outlined in Article VI) Article V – Locations A. All off-campus events with alcohol must be held at a residence, including a chapter facility, or at a venue under third party management that is not legally associated with the chapter in any capacity (“third-party venue”). B. For all events with alcohol that are located at a third-party venue, a copy of the contract with the chapter and event management company or third -party venue must be submitted with the party registration. Article VI – Registration Process A. The process of online events with alcohol registration must begin at least 10 days before the date of the event. B. Deadlines for completion of registration are every Thursday by 12:00 pm, the weekend of the event. C. A final follow up guest list must be submitted by 12:00 noon Monday following the event with alcohol, with the full names of all attendees and birthdates of all guests who received wristbands for alcohol consumption. a. No future events with alcohol will be reviewed until this requirement is fulfilled D. The chapter’s risk manager must complete a post -event review, which is to be submitted to Cal Poly Fraternity and Sorority Life by 12:00 noon the Wednesday following the event with alcohol. All sober monitors and sober executive members will contribute to this review. For events with alcohol where there may be more than one chapter acting as the event host, each chapter must complete a post- event form. a. No future events with alcohol will be reviewed until this requirement is fulfilled E. Failure to follow these requirements may subject the chapter and/or its individual members to student discipline. Article VII – Judicial A. Failure to follow these procedures will be reviewed by the Office of Student Rights & Responsibilities (OSRR) and may be subject to sanctions. Revised March 2025 B. It is recognized that this procedure cannot address, in specific fashion, all possible social situations that may occur. When this procedure is not specific on a particular point, the Interfraternity Council, Panhellenic Council, and United Sorority & Fraternity Council chapters and their members are expected to conduct their events and themselves in the spirit of social responsibility expressed in this procedure. C. Council judicial boards can also adjudicate if deemed necessary by the OSRR. Article VIII – Amnesty A. The university’s primary concern is for the health, welfare, and safety of all students. As such, in cases of significant intoxication as a result of alcohol or other substances, the university encourages students to seek medical assistance for themselves and/or others. Any student who assists in seeking medical attention for a person in need will not be subject to disciplinary action for conduct in violation of this policy. Article IX – Procedure Revision A. This procedure may be revised at any time by the Fraternity & Sorority Life office, OSRR and Dean of Students. B. This procedure will be reviewed during summer quarter, or at the discretion of the Dean of Students staff, and any revisions will be sent to members of fraternities and sororities immediately and will be effective the first day of the following fall quarter. C. In the event of a mid-academic year review, any revisions will be sent to members of fraternities and sororities immediately upon implementation. 386 From:Mezzapesa, John Sent:Tuesday, October 7, 2025 4:53 PM To:Elizabeth Aiello-Coppola Subject:Event Registration Procedure Hi Elizabeth, I am updating our documents related to fraternities/sororities. Can you send me the most recent final versions of the Event Registration Process and RSO Handbook? Thank you, John Mezzapesa Code Enforcement Supervisor Community Development Building and Safety 919 Palm Street, San Luis Obispo, CA 93401-3668 E jmezzapesa@slocity.org T 805.781.7179 387 From:Wallace, Christine Sent:Tuesday, October 7, 2025 2:18 PM To:Aaron Francis Hathaway Subject:RE: Fraternity Presentation Hi Aaron, Thanks for the information, we’ll see you in a couple weeks. Best, Christine From: Aaron Francis Hathaway <afhathaw@calpoly.edu> Sent: Tuesday, October 7, 2025 2:13 PM To: Wallace, Christine <cwallace@slocity.org> Subject: Re: Fraternity Presentation Hey Christine, So sorry for the late response. We meet in building 8 room 123 (008-0123). We look forward to hearing from you on October 19th. Best, Aaron Hathaway From: Wallace, Christine <cwallace@slocity.org> Sent: Tuesday, October 7, 2025 9:07 AM To: Aaron Francis Hathaway <afhathaw@calpoly.edu> Subject: RE: Fraternity Presentation Hi Aaron, I’m about to leave town for a bit and I want to make sure I’ve got your meeting location in my calendar. Let me know where y’all meet so I can get my schedule squared away. Best, Christine From: Wallace, Christine Sent: Thursday, October 2, 2025 1:42 PM To: 'Aaron Francis Hathaway' <afhathaw@calpoly.edu> Subject: RE: Fraternity Presentation Hi Aaron, Thanks for reaching out. I can do Sunday, October 19th for Theta Chi. Where does your chapter meet? Best, Christine 388 From: Aaron Francis Hathaway < edu> Sent: Thursday, October 2, 2025 11:33 AM To: Wallace, Christine <cwallace@slocity.org> Subject: Fraternity Presentation Good Afternoon, Ms. Wallace, My name is Aaron Hathaway and I am the Vice President of Health and Safety for the California Polytechnic of San Luis Obispo Theta Chi chapter. One of my duties as VPHS is to ensure my peers are educated in municipal codes for San Luis Obispo (noise ordinances, unruly gatherings). With your expertise in the topic that stems from over 12 years of serving San Luis Obispo, you would be a valued speaker at one of our fraternity chapter meetings. We would love to have you speak during this Fall Quarter. Our chapter meets at 4:10 p.m. every Sunday. Please let me know if an upcoming Sunday works for you. Feel free to reach out to me if you have any questions. I look forward to hearing from you, Aaron Hathaway edu 389 From:Elizabeth Aiello-Coppola <eaielloc@calpoly.edu> Sent:Monday, October 6, 2025 4:15 PM To:Wallace, Christine Subject:RE: ZBT To help protect your privacy, Microsoft Office prevented automatic download of this picture from the Internet.laugh Elizabeth Aiello-Coppola reacted to your message: From: Wallace, Christine <cwallace@slocity.org> Sent: Monday, October 6, 2025 11:14:28 PM To: Elizabeth Aiello-Coppola <eaielloc@calpoly.edu> Subject: RE: ZBT Welcome. I wanted you to know in case the concerned citizen started blowing y’all up. From: Elizabeth Aiello-Coppola <eaielloc@calpoly.edu> Sent: Monday, October 6, 2025 4:11 PM To: Wallace, Christine <cwallace@slocity.org> Subject: Re: ZBT Not good! Well, that will get sent to OSRR and they can take it over. Thank you! Elizabeth Aiello-Coppola, M.A. pronouns she/her/hers Assistant Director, Fraternity & Sorority Life Leadership & Service | Student Affairs Cal Poly | San Luis Obispo, CA 93407 | 805-756-7263 Schedule a meeting with me From: Wallace, Christine <cwallace@slocity.org> Sent: Monday, October 6, 2025 4:10:26 PM To: Elizabeth Aiello-Coppola <eaielloc@calpoly.edu> Subject: RE: ZBT Oh yes, it’s that house. There’s a front 654 and a back 658 Graves. took responsibility for the citation. From: Elizabeth Aiello-Coppola <eaielloc@calpoly.edu> Sent: Monday, October 6, 2025 4:04 PM To: Wallace, Christine <cwallace@slocity.org> Subject: Re: ZBT Hm that’s not good. Was there confirmed alcohol there? I know they had rush this weekend…what was the address? Elizabeth Aiello-Coppola, M.A. pronouns she/her/hers Assistant Director, Fraternity & Sorority Life Leadership & Service | Student Affairs Cal Poly | San Luis Obispo, CA 93407 | 805-756-7263 390 Schedule a meeting with me From: Wallace, Christine <cwallace@slocity.org> Date: Monday, October 6, 2025 at 4:02 PM To: Elizabeth Aiello-Coppola <eaielloc@calpoly.edu> Subject: ZBT Hi, just a heads up that ZBT got an unruly gathering cite this weekend for a party with an estimated attendance of 300. Thanks, Christine Wallace Police Public Affairs Manager Police Department 1042 Walnut Street, San Luis Obispo, CA 93401-2729 E cwallace@slocity.org T 805.781.7186 slocity.org Stay connected with the City by signing up for e-notifications This e-mail, and any files transmitted with it, are intended only for the person or entity to which it is addressed and may contain confidential, protected, and/or privileged material. Any review, re-transmission, dissemination or other use of, or taking of any action in reliance upon this information by persons or entities other than the intended recipient, is prohibited. If you received this in error, please contact the sender and delete the material from any computer. 391 From:Seth Herschel Murawsky <shmuraws@calpoly.edu> Sent:Monday, October 6, 2025 2:46 PM To:Wallace, Christine Subject:Re: USFC Hi Christine, Yep that is correct! We will see you there! Thanks again for coming in. Best, Seth Murawsky, MEd pronouns he/him/his Why Do Pronouns Matter? Equity & Inclusion Lead Coordinator, Fraternity & Sorority Life Leadership & Service | Student Affairs Cal Poly | San Luis Obispo, CA 93407 | 805-756-7267 To help protect your priv acy, Microsoft Office prevented automatic download of this picture from the Internet.signature_1034066026 Book a meeting with me here! From: Wallace, Christine <cwallace@slocity.org> Sent: Monday, October 6, 2025 2:39:24 PM To: Seth Herschel Murawsky <shmuraws@calpoly.edu> Subject: USFC Hi Seth, Confirming my visit to USFC tonight. I have that it’s in UU 220, is that correct? Thanks! Christine Wallace Police Public Affairs Manager Police Department 1042 Walnut Street, San Luis Obispo, CA 93401-2729 E cwallace@slocity.org T 805.781.7186 slocity.org Stay connected with the City by signing up for e-notifications This e-mail, and any files transmitted with it, are intended only for the person or entity to which it is addressed and may contain confidential, protected, and/or privileged material. Any review, re-transmission, dissemination or other use of, or taking of any action in reliance upon this information by persons or entities 392 other than the intended recipient, is prohibited. If you received this in error, please contact the sender and delete the material from any computer. 393 From:Courtney Leigh Kienow <ckienow@calpoly.edu> Sent:Monday, October 6, 2025 2:15 PM To:Purrington, Teresa; James, Dillon Subject:Neighborhood Wellness Meeting Attachments:0903 Neighborhood Issues Agenda[73][39].docx Hi Teresa and Dillon, Hoping to get our next Neighborhood Wellness meeting on the books. I attached the most recent agenda so that you can see who from the city is engaged in these. Our team is available on 10/28 2-3PM as well as 11/14 2-3PM. I apologize that we don’t have more options. Can get more creative if we need to. Thanks! Warmly, Courtney Courtney Kienow pronouns she/hers (why is this important?) Director of Community Relations and Economic Development Strategic Initiatives and Advocacy Cal Poly, San Luis Obispo, CA _____ office 805-756-6000 direct 805-756-6098 www.calpoly.edu Student – City of SLO Neighborhood Challenges Meeting Cal Poly and City of San Luis Obispo Cal Poly Administration Building (01) 1 Grand Avenue Wednesday, September 3rd | 2:30pm-3:50pm Purpose: Cal Poly and the City of San Luis Obispo are committed to working through neighborhood challenges, primarily related to large gatherings—many affiliated with fraternities and sororities—occurring in neighborhoods/areas not zoned for events. The City and Cal Poly are collaboratively exploring solutions that protect the well-being of residents, respect students’ rights, and maintain community harmony. Attendees City of SLO Whitney McDonald, City Manager Scott Collins, Assistant City Manager Greg Hermann, Deputy City Manager Timmi Tway, Community Development Director Cal Poly Terrance Harris, Vice President of Student Affairs and Strategic Enrollment Management Joy Pederson, Dean of Students Jason Mockford, Senior Director, Leadership & Service Courtney Kienow, Director of Community Relations and Economic Development Agenda  Welcome – Courtney leads  Purpose of the meeting  Progress Made to Date o City of SLO o Cal Poly  Discuss Proposed Solutions  Next Steps – Courtney leads 394 From:Tway, Timothea (Timmi) Sent:Monday, October 6, 2025 11:35 AM To:Jason Mockford Subject:RE: language on party registration Jason, thank you! Timmi From: Jason Mockford <jmockfor@calpoly.edu> Sent: Thursday, October 2, 2025 12:42 PM To: Tway, Timothea (Timmi) <TTway@slocity.org> Subject: Re: language on party registration Sure thing. Here you go: All off-campus events with alcohol must be held at a residence**, including a chapter facility, or a venue under third party management that is not legally associated with the chapter in any capacity ("third-party venue"). **We recommend that you check with your landlord and the City of SLO zoning requirements if the residence that you have chosen is allowed to host Fraternity/Sorority events. Here is a zoning map for more information: https://www.slocity.org/home/showpublisheddocument/32299/6378979158889700 00 For all events with alcohol that are located at a third party venue, a copy of the contract with the chapter and event management company or third party venue must be submitted with the party registration. Jason Mockford Senior Director, Leadership & Service | Student Affairs | Cal Poly | San Luis Obispo, CA 93407-0208 | 805-756- 2476 Futuristic • Strategic • Relator • Ideation • Adaptability On Oct 2, 2025, at 10:28 AM, Tway, Timothea (Timmi) <TTway@slocity.org> wrote: Hi Jason, 395 Are you able to send over the current language you use for party registration that we discussed at the last meeting that is the “disclaimer” regarding code compliance? I would love to take a look and see if there are any changes we can make to make it more clear. Thank you! Timmi Timothea (Timmi) Tway Director of Community Development <image001.png> Community Development 919 Palm, San Luis Obispo, CA 93401-3249 E TTway@slocity.org T 805.781.7187 slocity.org <image002.png> <image003.png> <image004.png> <image005.png> <image006.png> Stay connected with the City by signing up for e-notifications 396 From:Wallace, Christine Sent:Thursday, October 2, 2025 1:42 PM To:Aaron Francis Hathaway Subject:RE: Fraternity Presentation Hi Aaron, Thanks for reaching out. I can do Sunday, October 19th for Theta Chi. Where does your chapter meet? Best, Christine From: Aaron Francis Hathaway <afhathaw@calpoly.edu> Sent: Thursday, October 2, 2025 11:33 AM To: Wallace, Christine <cwallace@slocity.org> Subject: Fraternity Presentation Good Afternoon, Ms. Wallace, My name is Aaron Hathaway and I am the Vice President of Health and Safety for the California Polytechnic of San Luis Obispo Theta Chi chapter. One of my duties as VPHS is to ensure my peers are educated in municipal codes for San Luis Obispo (noise ordinances, unruly gatherings). With your expertise in the topic that stems from over 12 years of serving San Luis Obispo, you would be a valued speaker at one of our fraternity chapter meetings. We would love to have you speak during this Fall Quarter. Our chapter meets at 4:10 p.m. every Sunday. Please let me know if an upcoming Sunday works for you. Feel free to reach out to me if you have any questions. I look forward to hearing from you, Aaron Hathaway afhathaw@calpoly.edu 397 From:Jason Mockford <jmockfor@calpoly.edu> Sent:Thursday, October 2, 2025 12:42 PM To:Tway, Timothea (Timmi) Subject:Re: language on party registration Follow Up Flag:Follow up Flag Status:Flagged Sure thing. Here you go: All off-campus events with alcohol must be held at a residence**, including a chapter facility, or a venue under third party management that is not legally associated with the chapter in any capacity ("third-party venue"). **We recommend that you check with your landlord and the City of SLO zoning requirements if the residence that you have chosen is allowed to host Fraternity/Sorority events. Here is a zoning map for more information: https://www.slocity.org/home/showpublisheddocument/32299/6378979158889700 00 For all events with alcohol that are located at a third party venue, a copy of the contract with the chapter and event management company or third party venue must be submitted with the party registration. Jason Mockford Senior Director, Leadership & Service | Student Affairs | Cal Poly | San Luis Obispo, CA 93407-0208 | 805-756- 2476 Futuristic • Strategic • Relator • Ideation • Adaptability On Oct 2, 2025, at 10:28 AM, Tway, Timothea (Timmi) <TTway@slocity.org> wrote: Hi Jason, Are you able to send over the current language you use for party registration that we discussed at the last meeting that is the “disclaimer” regarding code compliance? I would love to take a look and see if there are any changes we can make to make it more clear. Thank you! 398 Timmi Timothea (Timmi) Tway Director of Community Development <image001.png> Community Development 919 Palm, San Luis Obispo, CA 93401-3249 E TTway@slocity.org T 805.781.7187 slocity.org <image002.png> <image003.png> <image004.png> <image005.png> <image006.png> Stay connected with the City by signing up for e-notifications 399 From:Aaron Francis Hathaway < edu> Sent:Thursday, October 2, 2025 11:33 AM To:Wallace, Christine Subject:Fraternity Presentation Good Afternoon, Ms. Wallace, My name is Aaron Hathaway and I am the Vice President of Health and Safety for the California Polytechnic of San Luis Obispo Theta Chi chapter. One of my duties as VPHS is to ensure my peers are educated in municipal codes for San Luis Obispo (noise ordinances, unruly gatherings). With your expertise in the topic that stems from over 12 years of serving San Luis Obispo, you would be a valued speaker at one of our fraternity chapter meetings. We would love to have you speak during this Fall Quarter. Our chapter meets at 4:10 p.m. every Sunday. Please let me know if an upcoming Sunday works for you. Feel free to reach out to me if you have any questions. I look forward to hearing from you, Aaron Hathaway afhathaw@calpoly.edu 400 From:Matthew Armas <msarmas@calpoly.edu> Sent:Thursday, October 2, 2025 9:18 AM To:Salem, Rami; Mezzapesa, John Cc:Brad Pulcipher; Office of Student Rights and Responsibilities Subject:Re: A copy of the public report you submitted Mr. Mezzapesa - After reviewing the two reports for these organizations, the Office of Student Rights & Responsibilities determined that these behaviors do not meet a nexus to the Recognized Student Organization Code of Conduct for adjudication. Please feel free to reach out to myself or our Director, Dr. Pulcipher, with any additional questions you may have. Thank you Matthew Armas, MS (He/Him/His) Associate Director, Student Rights & Responsibilities Cal Poly, San Luis Obispo, CA _____ Schedule a meeting with me www.osrr.calpoly.edu Please submit an online report if someone is exhibiting inappropriate, unusual, and/or concerning behavior. If it is an emergency, please dial 911. From: Mezzapesa, John <JMezzape@slocity.org> Sent: Tuesday, September 30, 2025 3:39:25 PM To: Brad Pulcipher <bpulciph@calpoly.edu> Cc: Salem, Rami <RSalem@slocity.org>; Office of Student Rights and Responsibilities <osrr@calpoly.edu> Subject: RE: A copy of the public report you submitted Hello Dr. Pulcipher, I am reaching out regarding my officer’s inquiry back in August. We are interested in the decision regarding two reports of possible misconduct related to fraternities submitted in June 2025. The reports were regarding fraternities Delta Upsilon and Zeta Beta Tau. It is my understanding that these reports are investigated by your office, and the appropriate level of discipline is applied. Please let me know the outcome of these submissions. Thank you, John Mezzapesa Code Enforcement Supervisor Community Development Building and Safety 919 Palm Street, San Luis Obispo, CA 93401-3668 401 E jmezzapesa@slocity.org T 805.781.7179 From: Salem, Rami <RSalem@slocity.org> Sent: Wednesday, August 6, 2025 10:21 AM To: osrr@calpoly.edu Cc: Mezzapesa, John <JMezzape@slocity.org> Subject: RE: A copy of the public report you submitted Office of Student Rights and Responsibilities I hope this finds you well, I was wondering if you’ve reached a decision on the incident we reported back in June at 1866 Loomis St. Hope all is well. Thank you for your assistance. Sincerely, Rami Salem Code Enforcement and Safe Housing Officer rsalem@slocity.org 805-440-9825 From: osrr@calpoly.edu <osrr@calpoly.edu> Sent: Thursday, June 5, 2025 10:01 AM To: Salem, Rami <RSalem@slocity.org> Subject: A copy of the public report you submitted June 5, 2025 To: Rami Salem | rsalem@slocity.org From: Student Rights & Responsibilities | osrr@calpoly.edu Dear Rami Salem: Thank you for reporting this incident, here is a copy for your records. Please note that the below information does not contain the entire report as submitted to OSRR. On June 5, 2025, you submitted a report to the Office of Student Rights & Responsibilities concerning Delta Upsilon Fraternity group residing at1866 Loomis St. This was an incident of , and it occurred on . 402 Incident Description: ILLEGAL FRATERNITY EVENT IN R1 RESIDENTIAL NEIGHBORHOOD on 5/16/2025, Dunk a DUde 2025 philanthropy at 1866 Loomis St held by Delta Upsilon. If you submitted this incident in error, or if you would like to make any clarifications to this incident report, please contact OSRR at osrr@calpoly.edu or by phone at 805-756-2794 as soon as you can. Thank you for helping to uphold the integrity of Cal Poly and its students by reporting this incident. Sincerely, Office of Student Rights & Responsibilities 403 From:Stewart, Erica A Sent:Wednesday, October 1, 2025 7:54 AM To:Courtney Leigh Kienow Subject:Fw: Cal Poly Fraternity Rush Fall 2025 - Weekend 1 Attachments:Fall 2025 Fraternity Rush Events and some Insta posts.pdf; Map Fall Frat Rush 2025.pdf FYI Erica A. Stewart pronouns she/her/hers Mayor Office of the City Council 990 Palm Street, San Luis Obispo, CA 93401-3249 E estewart@slocity.org C 805.540.1154 slocity.org The linked image cannot be displayed. The file may have been moved, renamed, or deleted. Verify that the link points to the correct file and l The linked image cannot be displayed. The file may have been moved, renamed, or deleted. Verify that the link points to the correct file and l The linked image cannot be displayed. The file may have been moved, renamed, or deleted. Verify that the link points to the correct file and l Stay connected with the City by signing up for e-notifications From: kathie walker < com> Sent: Monday, September 29, 2025 10:50 AM To: Mezzapesa, John <JMezzape@slocity.org>; Tway, Timothea (Timmi) <TTway@slocity.org> Subject: Cal Poly Fraternity Rush Fall 2025 - Weekend 1 cc. Councilmemers Good Morning Timmi and John, Thank you for your efforts to verify some of the fraternity addresses during the first of two weekends of Cal Poly's fraternity rush. There were so many events in R1 and R2 neighborhoods. These rush events aren't usually the problem but confirming the locations of the illegal fraternity houses is critical because they become event venues starting next month, with huge, noisy parties where sororities and freshmen (mostly females) come down into the neighborhood to attend these parties. The fraternity parties are extremely disruptive, and so are the outside factors, like the crowds of loud people walking from party to party throughout the night, loud people and slamming doors from the increased traffic from rideshare drivers coming and going, vomit / trash/ etc. in residents' yards, etc. I've attached a list of addresses where I was able to verify a rush event happened. It doesn't include every event. You may have been able to find others that are not on my list. I've also attached a map that shows each confirmed event last weekend. If there were multiple addresses at the same address, I've indicated that with a number that corresponds with the number of fraternity rush events held 404 at that address. For example, Delta Chi held 3 events at 1236 Monte Vista so there is a "3" in the red circle at 1236 Monte Vista. It is very discouraging that Cal Poly administration and staff know that it is illegal for fraternities to hold events in the residential neighborhoods, yet allowed Cal Poly's fraternities to hold these "sanctioned events" anyway. This is an example of Cal Poly's non-concern for the City's laws and especially for the people who live in the neighborhoods and endure non-stop disruption from ongoing fraternity parties beginning in October and lasting throughout Cal Poly's academic year. The California Education Code § 66312 defines a "sanctioned event" for all sororities and fraternities in California, below: There were several new illegal fraternity addresses identified this past weekend that were not previously verified by SLO Code Enforcement. As neighbors, we know they've been operating as fraternities, but the fraternity had never published the address online so it wasn't possible to verify the address. This highlights the reason it is important to obtain the list of addresses from Cal Poly where fraternity events are being held in the city limits. Cal Poly's AB 524 report for the last academic year (2024-2025) lists hundreds of sanctioned events. Most of those were in R1 and R2 residential neighborhoods! I appreciate your effort to get on top of this problem and make the neighborhoods more livable for everyone. -Kathie Friday, 9/26/025 10-1 Alpha Epsilon Pi 280 California Alpha Sigma Phi 1218 Bond Beta Theta Pi 1861 McCollum Delta Sigma Phi 244 California Kappa Sigma 322 Hathway Pi Kappa Phi 501 Kentucky* 12-3 Delta Chi 1236 Monte Vista Delta Upsilon 388 Chaplin Phi Kappa Psi 1335 Foothill Sigma Nu 1304 Foothill Sigma Phi Epsilon Sigma Pi 1555 Slack Zeta Beta Tau 654 Graves 2-5 Lambda Chi Alpha 1264 Foothill Phi Delta Theta Phi Gamma Delta 1229 Fredericks Phi Sigma Kappa 348 Hathway Theta Chi 250 Grand & 1844 McCollum* *Two new address not previously identified as illegal fraternities are in the neighborhoods. 501 Kentucky (Pi Kappa Psi) 1844 McCollum (Theta Chi) One (1) new fraternity operation that took over CUP of previous sorority (Kappa Kappa Gamma): 244 California Blvd (Delta Sigma Phi) Phi Kappa Psi post on 9/26/2025 showing rush event at 501 Kentucky (corner of Stafford) Zeta Beta Tau post on 9/26/2025 showing rush event at 658 Graves: Theta Chi post on 9/26/2025 showing rush event at 250 Grand with fence open into the backyard of 1844 McCollum. The Theta Chi table is in the back corner of 1844 McCollum’s property. (below left) Photo, below right, taken on 9/27/2025 from sidewalk at 1844 McCollum is identical to the configuration in the Instagram post and not moved since the rush event on 9/26/2025. Aerial view of 250 Grand and 1844 McCollum shows where backyards intersect. The red fence across the back of 250 Grand has been opened into the backyard of 1844 McCollum. Theta Chi occupies and holds fraternity events at both properties. SLOPD issued a citation to a member of Theta Chi on 5/25/2025 with 100 people listed at the party. Beta Theta Pi’s post of rush event on 9/26/2025 shows event in the backyard of 1621 McCollum. The dirt area in the MLS photo, below, has been covered by wood chips for the Beta Theta Pi fraternity house, shown in the rush event on 9/26/2025, above. A new house is being constructed near the property. This address was a documented fraternity house for Sigma Nu in Cal Poly’s AB 524 report published 10/1/2023. After the City sent a Notice to the property owner, it was sold and now appears to be a fraternity house for Beta Theta Pi. MLS listing photos verify this property is1621 McCollum, comparing features in the backyard, such as the strip of grass, the pepper tree to the left of the crowd, the view of the water tank on the hill (circled in red, below) and the home’s proximity to the new construction at 1647 McCollum, which appears gold/yellow with roofing materials on top, near the location of the fraternity house. The new construction was not there when the house changed ownership in 2023. Link to MLS: https://www.zillow.com/homedetails/1621- McCollum-St-San-Luis-Obispo-CA- 93405/15426906_zpid/?mmlb=g,26 Saturday, 9/27/2025 10-1 Delta Chi 1236 Monte Vista Delta Upsilon 281 Albert Sigma Epsilon Pi 2052 Hays had rush event in front yard Phi Kappa Psi 1276 Bond Sigma Nu 231 Kentucky* Zeta Beta Tau 12-3 Lambda Chi Alpha 12 Hathway Phi Gamma Delta 1229 Fredericks Phi Sigma Kappa 348 Hathway Theta Chi 385 Albert* Sigma Pi 1525 Slack Phi Delta Theta 2-5 Pi Kappa Phi 501 Kentucky* Kappa Sigma 148 Orange* Alpha Epsilon Pi 280 California Beta Theta Pi 1327 Foothill Delta Sigma Phi 244 California Alpha Sigma Phi *Four (4) new addresses not previously identified as illegal fraternities, zoned R1 in Alta Vista 231 Kentucky (Sigma Nu) 501 Kentucky (Pi Kappa Psi) 385 Albert (Theta Chi) 148 Orange (Kappa Sigma) One (1) possible fraternity address not previously identified as illegal fraternity operation: 2052 Hays (Sigma Epsilon Pi) One (1) new fraternity operation that took over CUP of previous sorority (Kappa Kappa Gamma): 244 California Blvd (Delta Sigma Phi) Sigma Nu post 9/27/2025 showing rush event that day at 231 Kentucky St. The ADU on the left was recently constructed to allow more people on the property. Theta Chi post on 9/27/2025 showing rush event that day at 385 Albert Dr: Zeta Beta Tau post on 9/27/2025 showing rush event that day with correction for Sunday time: Phi Sigma Kappa post on 9/27/2025 showing rush event at 348 Hathway: Kappa Sigma’s post on 9/28/2025 showing rush event in the backyard at 148 Orange: Sunday, 9/28/2025 10-1 Lambda Chi Alpha 171 Orange Phi Delta Theta Phi Gamma Delta 1229 Fredericks Phi Sigma Kappa 1908 Loomis Theta Chi 1820 Hope Sigma Pi 124 Stenner 1-4 Alpha Epsilon Pi 280 California Alpha Sigma Phi 1218 Bond Beta Theta Pi 1220 Fredericks Delta Sigma Phi 244 California Kappa Sigma 146 Stenner* 2 – 5 Delta Chi 1236 Monte Vista Delta Upsilon 720 E. Foothill Phi Kappa Psi 2058 Loomis* Pi Kappa Phi 740 W. Foothill Sigma Nu 290 Chaplin* Sigma Phi Epsilon 2090 Hays Zeta Beta Tau 1646 Fredericks *Three (3) new addresses not previously identified as illegal fraternities 146 Stenner (Kappa Sigma) 2058 Loomis (Pi Kappa Psi) 290 Chaplin (Sigma Nu) Lambda Chi Alpha’s post on 9/28/2025 showing rush event in the backyard at 171 Orange. The orange stucco house at 1218 Bond is visible in the background: Theta Chi posted photo from rush event on 9/28/2025 at 1820 Hope: Alpha Epsilon Pi 10 – 1, 280 California 2 – 5, 280 California 1 - 4 280 California Alpha Sigma Phi 10 – 1, 1218 Bond 2 – 5, 299 Albert 1 - 4 1218 Bond Beta Theta Pi 10 – 1, 1861 McCollum 2 – 5, 1327 Foothill 1 – 4, 1220 Fredericks Delta Chi 12 – 3, 1236 Monte Vista 10-1, 1236 Monte Vista 2 – 5, 1236 Monte Vista Delta Sigma Phi 10 -1, 2 – 5, 1 – 4, Delta Upsilon 12 – 3, 388 Chaplin 10 – 1, 281 Albert 2 – 5, 720 E. Foothill Kappa Sigma 10 – 1, 322 Hathway 2 – 5, 148 Orange 1 – 4, 146 Stenner Lambda Chi Alpha 2 – 5, 1264 Foothill 12 – 3, 12 Hathway 10 - 1, 171 Orange Dr Phi Delta Theta 2 – 5, 12 – 3, 10 – 1, Phi Gamma Delta 2 – 5, 1229 Fredericks 12 – 3, 1229 Fredericks 10 – 1, 1229 Fredericks Phi Kappa Psi 12 – 3, 1335 Foothill (CUP max occupancy 17) 10 – 1, 1276 Bond 2 – 5, 2058 Loomis Phi Sigma Kappa 2 – 5, 348 Hathway 12 – 3, 348 Hathway 10 – 1, 1908 Loomis Pi Kappa Phi 10 – 1, 501 Kentucky 2 – 5, 501 Kentucky 1 – 4, Sigma Nu 12 – 3, 1304 Foothill 10 – 1, 231 Kentucky 2 – 5, 290 Chaplin Sigma Phi Epsilon 12 – 3, 10 – 1, 2090 Hays 2 – 5, 2090 Hays Sigma Pi 12 – 3, 1555 Slack 12 - 3, 1525 Slack 10 – 1, 124 Stenner Theta Chi 2 – 5, 250 Grand/1844 McCollum 12 – 3, 385 Albert 10 – 1, 1820 Hope Zeta Beta Tau 12 – 3, 654 Graves 10 – 1, (photo of event) 2 – 5, 1646 Fredericks 3 2 3 720 Foothill Off Map 3 2 2 654 Graves Off Map 3 2 3 720 Foothill Off Map 3 2 2 654 Graves Off Map 405 From:Mezzapesa, John Sent:Tuesday, September 30, 2025 3:39 PM To:Brad Pulcipher Cc:Salem, Rami; osrr@calpoly.edu Subject:RE: A copy of the public report you submitted Hello Dr. Pulcipher, I am reaching out regarding my officer’s inquiry back in August. We are interested in the decision regarding two reports of possible misconduct related to fraternities submitted in June 2025. The reports were regarding fraternities Delta Upsilon and Zeta Beta Tau. It is my understanding that these reports are investigated by your office, and the appropriate level of discipline is applied. Please let me know the outcome of these submissions. Thank you, John Mezzapesa Code Enforcement Supervisor Community Development Building and Safety 919 Palm Street, San Luis Obispo, CA 93401-3668 E jmezzapesa@slocity.org T 805.781.7179 From: Salem, Rami <RSalem@slocity.org> Sent: Wednesday, August 6, 2025 10:21 AM To: osrr@calpoly.edu Cc: Mezzapesa, John <JMezzape@slocity.org> Subject: RE: A copy of the public report you submitted Office of Student Rights and Responsibilities I hope this finds you well, I was wondering if you’ve reached a decision on the incident we reported back in June at 1866 Loomis St. Hope all is well. Thank you for your assistance. Sincerely, Rami Salem 406 Code Enforcement and Safe Housing Officer rsalem@slocity.org 805-440-9825 From: osrr@calpoly.edu <osrr@calpoly.edu> Sent: Thursday, June 5, 2025 10:01 AM To: Salem, Rami <RSalem@slocity.org> Subject: A copy of the public report you submitted June 5, 2025 To: Rami Salem | rsalem@slocity.org From: Student Rights & Responsibilities | osrr@calpoly.edu Dear Rami Salem: Thank you for reporting this incident, here is a copy for your records. Please note that the below information does not contain the entire report as submitted to OSRR. On June 5, 2025, you submitted a report to the Office of Student Rights & Responsibilities concerning Delta Upsilon Fraternity group residing at1866 Loomis St. This was an incident of , and it occurred on . Incident Description: ILLEGAL FRATERNITY EVENT IN R1 RESIDENTIAL NEIGHBORHOOD on 5/16/2025, Dunk a DUde 2025 philanthropy at 1866 Loomis St held by Delta Upsilon. If you submitted this incident in error, or if you would like to make any clarifications to this incident report, please contact OSRR at osrr@calpoly.edu or by phone at 805-756-2794 as soon as you can. Thank you for helping to uphold the integrity of Cal Poly and its students by reporting this incident. Sincerely, Office of Student Rights & Responsibilities 407 From:Seth Herschel Murawsky <shmuraws@calpoly.edu> Sent:Friday, September 19, 2025 10:58 AM To:Wallace, Christine Subject:RE: USFC visit To help protect your privacy, Microsoft Office prevented automatic download of this picture from the Internet.heart Seth Herschel Murawsky reacted to your message: From: Wallace, Christine <cwallace@slocity.org> Sent: Friday, September 19, 2025 5:55:22 PM To: Seth Herschel Murawsky <shmuraws@calpoly.edu> Subject: RE: USFC visit Great! I’ll be sharing information on the Halloween safety enhancement zone and offering to attend chapter meetings. Best, CW From: Seth Herschel Murawsky <shmuraws@calpoly.edu> Sent: Friday, September 19, 2025 10:10 AM To: Wallace, Christine <cwallace@slocity.org> Subject: Re: USFC visit Good morning, Absolutely! We’d be happy to have you on the 6th. We’re still at 7.10pm in UU 220. Looking forward to seeing you there! Best, Seth Murawsky, M.Ed. pronouns he/him/his Why Do Pronouns Matter? Equity & Inclusion Lead Coordinator, Fraternity & Sorority Life Leadership & Service | Student Affairs Cal Poly | San Luis Obispo, CA 93407 | 805-756-7267 Book a meeting with me here From: Wallace, Christine <cwallace@slocity.org> Date: Friday, September 19, 2025 at 9:58 AM To: Seth Herschel Murawsky <shmuraws@calpoly.edu> Subject: USFC visit Hi Seth, May I come to USFC after rush is completed? Maybe the week of October 6th? 408 Best, Christine Wallace Police Public Affairs Manager Police Department 1042 Walnut Street, San Luis Obispo, CA 93401-2729 E cwallace@slocity.org T 805.781.7186 slocity.org Stay connected with the City by signing up for e-notifications This e-mail, and any files transmitted with it, are intended only for the person or entity to which it is addressed and may contain confidential, protected, and/or privileged material. Any review, re-transmission, dissemination or other use of, or taking of any action in reliance upon this information by persons or entities other than the intended recipient, is prohibited. If you received this in error, please contact the sender and delete the material from any computer. 409 From:Seth Herschel Murawsky <shmuraws@calpoly.edu> Sent:Friday, September 19, 2025 10:10 AM To:Wallace, Christine Subject:Re: USFC visit Good morning, Absolutely! We’d be happy to have you on the 6th. We’re still at 7.10pm in UU 220. Looking forward to seeing you there! Best, Seth Murawsky, M.Ed. pronouns he/him/his Why Do Pronouns Matter? Equity & Inclusion Lead Coordinator, Fraternity & Sorority Life Leadership & Service | Student Affairs Cal Poly | San Luis Obispo, CA 93407 | 805-756-7267 Book a meeting with me here From: Wallace, Christine <cwallace@slocity.org> Date: Friday, September 19, 2025 at 9:58 AM To: Seth Herschel Murawsky <shmuraws@calpoly.edu> Subject: USFC visit Hi Seth, May I come to USFC after rush is completed? Maybe the week of October 6th? Best, Christine Wallace Police Public Affairs Manager Police Department 1042 Walnut Street, San Luis Obispo, CA 93401-2729 E cwallace@slocity.org T 805.781.7186 slocity.org Stay connected with the City by signing up for e-notifications This e-mail, and any files transmitted with it, are intended only for the person or entity to which it is addressed and may contain confidential, protected, and/or privileged material. Any review, re-transmission, 410 dissemination or other use of, or taking of any action in reliance upon this information by persons or entities other than the intended recipient, is prohibited. If you received this in error, please contact the sender and delete the material from any computer. 411 From:Elizabeth Aiello-Coppola <eaielloc@calpoly.edu> Sent:Wednesday, September 17, 2025 1:31 PM To:Wallace, Christine; Jason Mockford Subject:Re: History of standing at Cal Poly for DSP Yep I’ll be there! And I think that’s a great idea. Elizabeth Aiello-Coppola, M.A. pronouns she/her/hers Assistant Director, Fraternity & Sorority Life Leadership & Service | Student Affairs Cal Poly | San Luis Obispo, CA 93407 | 805-756-7263 Schedule a meeting with me From: Wallace, Christine <cwallace@slocity.org> Date: Wednesday, September 17, 2025 at 1:30 PM To: Elizabeth Aiello-Coppola <eaielloc@calpoly.edu>, Jason Mockford <jmockfor@calpoly.edu> Subject: RE: History of standing at Cal Poly for DSP Okay great, I’m glad they found somewhere. E, I’ll see you Friday with Colin correct? Maybe I can try to get in front of DSP this quarter. From: Elizabeth Aiello-Coppola <eaielloc@calpoly.edu> Sent: Wednesday, September 17, 2025 1:29 PM To: Wallace, Christine <cwallace@slocity.org>; Jason Mockford <jmockfor@calpoly.edu> Subject: Re: History of standing at Cal Poly for DSP They are at 1238 E Foothill now! I believe they are working on starting the process to get a CUP. Elizabeth Aiello-Coppola, M.A. pronouns she/her/hers Assistant Director, Fraternity & Sorority Life Leadership & Service | Student Affairs Cal Poly | San Luis Obispo, CA 93407 | 805-756-7263 Schedule a meeting with me From: Wallace, Christine <cwallace@slocity.org> Date: Wednesday, September 17, 2025 at 1:27 PM To: Jason Mockford <jmockfor@calpoly.edu>, Elizabeth Aiello-Coppola <eaielloc@calpoly.edu> Subject: RE: History of standing at Cal Poly for DSP Well, there’s that. Thanks for the info. 412 Where did KKG end up? From: Jason Mockford <jmockfor@calpoly.edu> Sent: Wednesday, September 17, 2025 10:49 AM To: Wallace, Christine <cwallace@slocity.org>; Elizabeth Aiello-Coppola <eaielloc@calpoly.edu> Subject: Fwd: History of standing at Cal Poly for DSP FYI on your other message. To my understanding the owner has not changed during this period. I think it’s a DSP alumni or housing board, and they were renting to KKG. I didn’t share this with Mallory, but back in 2015, I asked the city to revoke their CUP (and a few other times), but Community Development decided they didn’t want to do that. Jason Mockford Senior Director, Leadership & Service | Student Affairs | Cal Poly | San Luis Obispo, CA 93407-0208 | 805-756- 2476 Futuristic • Strategic • Relator • Ideation • Adaptability Begin forwarded message: From: "Patino, Mallory" <mpatino@slocity.org> Date: September 15, 2025 at 5:01:26 PM PDT To: Jason Mockford <jmockfor@calpoly.edu> Cc: Elizabeth Aiello-Coppola <eaielloc@calpoly.edu> Subject: RE: History of standing at Cal Poly for DSP Thanks so much for this information, I really appreciate it! Cheers, Mallory Patino pronouns she/her/hers Assistant Planner Community Development 919 Palm St, San Luis Obispo, CA 93401-3218 E mpatino@slocity.org slocity.org Stay connected with the City by signing up for e-notifications From: Jason Mockford <jmockfor@calpoly.edu> Sent: Monday, September 15, 2025 4:41 PM To: Patino, Mallory <mpatino@slocity.org> Cc: Elizabeth Aiello-Coppola <eaielloc@calpoly.edu> Subject: RE: History of standing at Cal Poly for DSP Hey Mallory, 413 When recognition is revoked from Cal Poly, that typically means they lose privileges such as being able to meet on campus, participating in campus events, recruiting on campus, and using the Cal Poly name. If Nationals revokes a charter, they are essentially doing the same – they cannot use their name, cannot recruit into their central organization, and use materials and such that are proprietary to the organization. In order to restart a chapter, that is typically initiated by the National headquarters petitioning Cal Poly for recognition and starting a new organization from scratch. Not always, but this is what happens most of the time, and is what happened with DSP. Jason Mockford (he, him, his) Senior Director, Leadership & Service | Student Affairs | Cal Poly | San Luis Obispo, CA 93407- 0208 | leadandserve.calpoly.edu | 805-756-2476 Futuristic • Strategic • Relator • Ideation • Adaptability From: Patino, Mallory <mpatino@slocity.org> Sent: Monday, September 15, 2025 4:25 PM To: Jason Mockford <jmockfor@calpoly.edu> Cc: Elizabeth Aiello-Coppola <eaielloc@calpoly.edu> Subject: RE: History of standing at Cal Poly for DSP Hi Jason, Thanks for the quick reply and the information! I have some follow up questions: when Cal Poly revokes affiliation of a chapter, what impact does this have on the organization? My understanding is that they are not allowed to recruit or operate or essentially do anything that IFC helps organize? Additionally, do you have information regarding what a Nationals revoking a charter means regarding operations? Would DSP have had to re-apply for a charter for San Luis Obispo leading to their 2023 reinstatement? I know some of these questions may be better directed to the alumni representative for DSP, but I appreciate any insight you can give me. Thanks, Mallory Patino pronouns she/her/hers Assistant Planner <image001.png> Community Development 919 Palm St, San Luis Obispo, CA 93401-3218 E mpatino@slocity.org slocity.org <image002.png> <image003.png> <image004.png> <image005.png> <image006.png> Stay connected with the City by signing up for e-notifications From: Jason Mockford <jmockfor@calpoly.edu> Sent: Monday, September 15, 2025 1:27 PM To: Patino, Mallory <mpatino@slocity.org> 414 Cc: Elizabeth Aiello-Coppola <eaielloc@calpoly.edu> Subject: Re: History of standing at Cal Poly for DSP Hi Mallory, Thank you for asking. Following an extensive investigation of the incident in 2014, Delta Sigma Phi’s recognition with the university was revoked in early 2015. It did not immediately involve a revocation of their charter with the nationals but we eventually got there after several years of effort. The chapter returned after their sanctions with the university were fully completed, including a lengthy period of non-operation and have been officially recognized by the university again since Fall 2023. Let me know if you need any additional information. Jason Mockford (he, him, his) Senior Director, Leadership & Service | Student Affairs | Cal Poly | San Luis Obispo, CA 93407- 0208 | leadandserve.calpoly.edu | 805-756-2476 Futuristic • Strategic • Relator • Ideation • Adaptability On Sep 15, 2025, at 12:52 PM, Patino, Mallory <mpatino@slocity.org> wrote: Hi Jason and Elizabeth, I’m hopeful you’re the right people for my inquiry, but let me know if there is someone else I should be reaching out to instead. I’m reviewing some information related the return of Delta Sigma Phi to 244 California Blvd, which I understand is to be used as their main fraternity house as an affiliated Cal Poly chapter. Are you able to provide me with the history of their affiliation status at Cal Poly from the last 10 years or so? I know there was an incident in 2014 that (I believe) led to the revocation of their charter from their Nationals, but I don’t have a clear understanding on their standing/status with Cal Poly throughout and since that incident. I’m trying to ascertain the information to relate it back to the Municipal Code requirement from Section 17.86.130(A)(3), which states, “the fraternity or sorority shall remain affiliated and in good standing with the Interfraternity Council of Student Life and Leadership at California Polytechnic University, San Luis Obispo. If the fraternity or sorority becomes unaffiliated or no longer held in good standing with California Polytechnic University, the conditional use permit shall be revoked.” Let me know if you need any additional information from me to help sort this out. Thank you, Mallory Patino pronouns she/her/hers Assistant Planner <image001.png> Community Development 919 Palm St, San Luis Obispo, CA 93401-3218 415 E mpatino@slocity.org slocity.org <image002.png> <image003.png> <image004.png> <image005.png> <image006.png> Stay connected with the City by signing up for e-notifications 416 From:Tracy L. Watson <twatson@calpoly.edu> Sent:Wednesday, September 17, 2025 1:20 PM To:James, Dillon; CityClerk Subject:Re: SCLC Meeting Documents - 9/18/25 Attachments:Accelerataing the Master Plan SCLC 091825.pdf Ugh, the inevitable last-minute change. Can you update this presentation to the previous Master Plan presentation? Thank you. Tracy Watson Administrative Assistant II, Student Government Associated Students, Inc. California Polytechnic State University 1 Grand Ave. San Luis Obispo, CA 93407-0675 P: 805-756-1292 | F: 805-756-6166 asi.calpoly.edu Cal Poly sits on the traditional lands of the yak titʸu titʸu yak tiłhini Northern Chumash Tribe of San Luis Obispo County and Region. The yak titʸu titʸu yak tiłhini have a documented presence in this area for over 10,000 years. The tiłhini peoples have stewarded their ancestral and unceded homelands which include all of the cities, communities, federal and state open spaces within the San Luis Obispo County region. These homelands extend East into the Carrizo Plains toward Kern County, South to the Santa Maria River, North to Ragged Point, and West beyond the ocean’s shoreline in an unbroken chain of lineage, kinship, and culture. From: James, Dillon <djames@slocity.org> Sent: Wednesday, September 17, 2025 8:34 AM To: Tracy L. Watson <twatson@calpoly.edu>; CityClerk <CityClerk@slocity.org> Subject: Re: SCLC Meeting Documents - 9/18/25 Hi Tracy, Sounds good—I will look out for the additional presentation. Thanks! Dillon James pronouns he/him/his Administration Executive Assistant To help protect your priv acy, Microsoft Office prevented automatic download of this picture from the Internet.City of San Luis Obispo City Administration 990 Palm Street, San Luis Obispo, CA 93401-3249 E djames@slocity.org T 805.781.7123 slocity.org 417 To help protect your privacy, Microsoft Of… To help protect your privacy, Microsoft Of… To help protect your privacy, Microsoft Of… To help protect your privacy, Microsoft Of… To help protect your privacy, Microsoft Of… Stay connected with the City by signing up for e-notifications From: Tracy L. Watson <twatson@calpoly.edu> Sent: Wednesday, September 17, 2025 8:33 AM To: CityClerk <CityClerk@slocity.org> Subject: SCLC Meeting Documents - 9/18/25 Good morning, Dillon, Attached are the documents for the SCLC meeting tomorrow. I have one more presentation to follow and you should see it by noon today. Thank you for having them ready for us. Much appreciated. Tracy Watson Administrative Assistant II, Student Government Associated Students, Inc. California Polytechnic State University 1 Grand Ave. San Luis Obispo, CA 93407-0675 P: 805-756-1292 | F: 805-756-6166 asi.calpoly.edu Cal Poly sits on the traditional lands of the yak titʸu titʸu yak tiłhini Northern Chumash Tribe of San Luis Obispo County and Region. The yak titʸu titʸu yak tiłhini have a documented presence in this area for over 10,000 years. The tiłhini peoples have stewarded their ancestral and unceded homelands which include all of the cities, communities, federal and state open spaces within the San Luis Obispo County region. These homelands extend East into the Carrizo Plains toward Kern County, South to the Santa Maria River, North to Ragged Point, and West beyond the ocean’s shoreline in an unbroken chain of lineage, kinship, and culture. Accelerating the Master Plan: Planning for our Growth Student Community Liaison Committee September 18, 2025 Growth is essential / 2 For students: Growth enables access to more deserving students, including support resources and opportunity for high-impact practices. For faculty: Growth helps fund Learn by Doing, the Teacher-Scholar model, professional development and new hiring. For staff: Growth and the subsequent revenue allows us to hire with competitive salaries and benefits. Our community: A strong, thriving and growing Cal Poly is an economic driver for California. For Cal Poly and CSU: Growth ensures our relevance and financial stability. Master plan highLights / 3 Enrollment Growth 25,000 (22,500 FTE)Student Headcount 4,000 (5,000 FTE)Student Increase 3,9352035 faculty/staff headcount 7872035 faculty/staff increase Housing Goals ~7,800Number of existing student beds ~7,200Number of proposed student beds ~15,000Total number of existing & proposed student beds ~380*Number of proposed workforce units ~200*Number of proposed retirement units Building Development Goals ~2.9 million GSFCurrent Building Area (non-housing) ~1.3 million GSFProposed new net building area (non-housing) ~4.2 million GSFTotal building area in Master Plan (non-housing) Accelerating the Master Plan: $1.9B in active projec ts 2035 Master Plan: 25,000 students, 1.3M SF new cons t., 7,000 beds / 4 Student Housing Program Student Success Center Faculty Staff Housing Animal Health Sciences Plant Sciences John Madden Football Center Water Reclamation Facility Kennedy Library Remodel Water Infrastructure Tech Park Tennis Clubhouse Master Plan intersection with city •Enrollment Targets and Projections •Increasing Student Housing to accommodate growth and relieve pressure on community •Faculty/ Staff Targets and Projections •Workforce Housing •Off Campus Administrative Space •Water supply- Pending State Water Purchase and new Water Reclamation Facility •Green House Gas Reduction Targets and Projections •Traffic management / 5 / 7 Housing Program Increases Over the last 20 years, Cal Poly has added 5,250 beds to its housing inventory. In that same time period, enrollment has increased by 3,990. That’s 1,260 fewer Cal Poly students living off-campus today than in 2003. / 8 Additional housing will close the gap on two-year residency requirement New Student Housing:3,500 beds 0 2,000 4,000 6,000 8,000 10,000 12,000 14,000 2024 2025 2026 2027 2028 2029 2030 Max Apartment Density Scenario Continuing Student Beds 1st Year Beds Adjusted 2nd Year Housing Target / 9 Additional housing will close the gap on two-year residency requirement New Student Housing:3,500 beds 0 2,000 4,000 6,000 8,000 10,000 12,000 14,000 16,000 2024 2025 2026 2027 2028 2029 2030 Students Living On-Campus Students Living Off-Campus 2nd Year Housing Target 13 2. DEEP Energy Fund1. High Performance 3. Cleaner plant 6. Transportation6. Agriculture5. Carbon Farming 8. Water 4. Solar and Storage EARTH DAY 2024 Sustainability through growth Major investments in sustainability as part of the growth agenda Cal Poly’s Water Supply •Whale Rock Reservoir – Safe Annual Yield=959 af/yr •Whale Rock Reservoir (39,000 AF) in Cayucos built by State in 1961, •17.6-mile pipeline to CMC/ City water treatment plant/ Cal Poly •Governed by Whale Rock Commission •55% City of SLO •33% Cal Poly •11% California Men’s Colony (Prison) •Cal Poly Owns ~9%capacity shares in City of SLO water treatment plant and Wastewater Treatment Plant. Water Supply Overview 14WATER CAL POLy water NEEDs 1.Continue Conservation 2.On-campus water reclamation facility (WRF) 3.Need a new (diverse) source of supply for future growth 2035 Master Plan requires + 300 AF/year 15 3- Diversifies & Increases 1- Conserve revised 10/28/23 Acre-Feet 1900 1800 1700 1600 1500 1400 1300 1200 1100 1000 900 800 700 600 500 400 300 200 100 0 400 Acre-Feet State Water or other source 400 Acre-Feet CAL POLY 2035 MASTER PLAN WATER SUPPLY SUMMARY PROPOSED WATER SUPPLY WATER DEMAND NEW WATER SUPPLY NEXT MASTER PLAN POST-MASTER PLAN 2035 MASTER PLAN 300 Acre-Feet 75% for Housing 2026 RECYCLED WATER 10% RESILIENCY BUFFER 380 Acre-Feet 130 Acre-Feet MASTER PLAN WATER NEEDS CURRENT CONSERVATION: 60 Acre-Feet FACULTY & STAFF HOUSING: 57 Acre-Feet FUTURE SAFE ANNUAL YIELD Swimming Pools DOMESTIC (POTABLE) WATER from Whale Rock 530 Acre-Feet WHALE ROCK WATER includes: All Building Use CLIMATE ADJUSTED Landcape Irrigation (except Sports Complex) Central Plants 120 Acre-Feet includes: Mission Avocado Irrigation 173 Acre-Feet Other Ag Irrigation 147 Acre-Feet Sports Complex Irrigation 60 Acre-Feet Cal Poly Golf Facility (Dairy Creek) 10 Acre-Feet GROUND WATER GROUND WATER 120 Acre-Feet Ag Irrigation - Crops Unit 959 Acre-Feet NON-POTABLE WATER from Whale Rock 390 Acre-Feet 2- Reclaims & Increases Cal Poly’s water/ Sewer Today WATER / 17 100% of sewer 66% of Whale Rock water- Treated for on-campus use 33% Whale Rock water Non-treated used for agriculture The WRF Play WATER / 18 10% of Sewer Frees up 33% of Whale Rock water for potable use for on-campus Housing Treated sewer (title 22- purple pipe) will meet all of Ag’s needs Water Reclamation Facility (WRF) 3. State Water •Objective: •Find a new diversified source of supply -> State Water •Background: •Coastal branch crosses through Poly Canyon •Significant engagement w/ County Public Works •CP/ San Miguelito Mutual Water Company had an agreement •Recently designated public water system •Project Cost: ~$5 million (federal funding?) •Next Steps: •Feasibility Study to connect State Water to Cal Poly •Engagement with City of SLO/ County staff on “checklist” Diversifies and Increases Supply WATER / 22 / 23 Student Housing:Future Plan / 24 Student Housing:Program Definition ($1.3B) Administration Building 1 / 25 Student Housing:Potential Phasing Note: Phasing dates/strategy and Building naming subject to change (pending Program Re-Validation) / 26 Student Housing:Aerial View / 27 Student Housing:Building A & B Rendering Completion of Building A: Summer 2026 / 28 Student Housing:Building A Rendering Completion of Building A: Summer 2026 / 29 Student Housing:Outdoor Space Building A: Summer 2026 / 30 Student Housing:Outdoor Space Building B: Summer 2027 / 33 Community Engagement:Fraternities & Sororities - 47,071 hours of community service with an economic impact of $1.8M - Raised over $424,000 for local and national philanthropies / 34 Community Engagement:College Corps Program Faculty and Staff Housing / 35 Project Summary •Dec 2021 employee survey showed 77% of staff want to purchase a home locally and 23% wish to rent •Bella Montana built in 2006 is the only employee housing development currently – 70 hones •New faculty/staff housing communities •34 for-sale units at Vista Meadows •120 for rent units in Harvest Lofts •150-200 units planned for H-9 west of Highway 1 •Planning underway for additional rental options / 37 Faculty and Staff Housing: Completion of first phase: Fall 2026 / 38 Investment in our community-1144 chorro : Project Summary •Repurposing the former Copelands/Sports Authority space in downtown SLO •Partnership between Cal Poly, City of SLO, SLO County and the building owner to reimagine the use of the space that has been vacant for several years •Future home of the Cal Poly Center for Innovation & Entrepreneurship (CIE) and the Cal Poly Mustang Shop •The move marks a significant investment by Cal Poly in the local community and a major effort to promote economic development in San Luis Obispo •$8M in tenant improvements are underway with a scheduled Winter 2026 move-in. Discussion / 40 3. Tech Park Phase 2:In Construction ($12M) Completion: November 2024 / 41 $- $100,000 $200,000 $300,000 $400,000 2023 2024 2025 2026 2027 2028Budget (000s) Aux / ASI Campus Maint. CSU DM / State Donor/ Grant Other Debt SRB-SS SRB-AP Diversifying Fund Sources Leveraging donor, debt, and other funding as state funding declines Accelerating the Master Plan :$1.9B in active projects 2035 Campus Master Plan entitles 25,000 FTES (headcount) , 7200 beds, 1.3M GSF new construction / 42 418 From:Courtney Leigh Kienow <ckienow@calpoly.edu> Sent:Wednesday, September 17, 2025 11:33 AM To:McDonald, Whitney Subject:Re: All CSU's AB524 Reports Appreciate it! Thanks From: McDonald, Whitney <WMcDonal@slocity.org> Date: Wednesday, September 17, 2025 at 11:26 AM To: Courtney Leigh Kienow <ckienow@calpoly.edu> Subject: FW: All CSU's AB524 Reports Hi Courtney, Sharing for your information and awareness. Best, Whitney Whitney McDonald pronouns (she/hers) City Manager City Administration 990 Palm, San Luis Obispo, CA 93401-3934 E WMcDonal@slocity.org T 805.781.7114 C 805.550.8349 slocity.org Stay connected with the City by signing up for e-notifications From: kathie walker < Sent: Wednesday, September 17, 2025 9:33 AM To: E-mail Council Website <emailcouncil@slocity.org>; Shoresman, Michelle <mshoresm@slocity.org>; Francis, Emily <EFrancis@slocity.org>; Stewart, Erica A <estewart@slocity.org>; Marx, Jan <jmarx@slocity.org>; Boswell, Mike <MBoswell@slocity.org> Cc: RQN of SLO <rqn.board@yahoo.com> Subject: All CSU's AB524 Reports Michelle Shoresman requested links to some AB 524 reports for other campuses to see whether they have included the addresses for fraternity events. I thought it would be good to share the information with all of you. The report is attached with the links for each of the CSU Report. 419 I realize that even if this information is presented to Courtney Kienow, Maren Hufton (attorney for Cal Poly) or other legal counsel, or event Jeff Armstrong, it is not going to change anything. They do not want to disclose the addresses. Maybe they do now believe they are following the terms of AB 524, even after they initially published the addresses on 10/1/2023 and erased them on 7/1/2024. For the sake of the argument, let's say they don't have a legal requirement to publish the addresses in the AB 524 reports. That still does not absolve them of the responsibility to turn over the addresses to the city and the public according to the California Public Records Act. That is the key to solving this issue since they won't voluntarily turn over the addresses is to file a writ and a judge will order them to release the information. The information is not protected by the CPRA under privacy or any other exemption. I prepared a writ of mandate and sent it to you last year. I'm not a lawyer but I am a paralegal from a law school accredited by the ABA, although it has been a long time since I've practiced. Still, the document has a lot of relevant case law. Once the addresses are disclosed, the city can continue to ask for updated the addresses. Then, you can hold the property owners responsible. The fraternities don't own these properties. They are rental homes in our neighborhood that were converted to Main Chapter Houses and satellite houses for fraternities. (The City does not make any legal distinction between them; they are all considered "fraternities" if fraternity members live there and hold fraternity-related events.) The property owners have already received notices from the City and know they are violating the law by allowing fraternity events to be held on their properties. It is lucrative for the property owners to rent the properties to fraternities. I want to address one other thing that was brought up by Erica Stewart at the Council meeting last night. There seems to be some misunderstanding about residents having a problem with students living together who aren't hosting fraternity events. I thought clearly addressed this issue but somehow the message isn't being received: The groups of fraternity guys who live together and don't host events are not considered "fraternities" by the City's laws and they are not the problem The list of addresses provided to you have hosted documented fraternity-related events, in violation of the law. They continue to operate illegally as fraternity houses. The matter is not about civil rights or who can occupy a house. It's about the Cal Poly "fraternities" defined by the City's laws. Unfortunately, the City has not shut down a single illegal fraternity house even though they were listed in Cal Poly's AB 524 report and continue to operate today. I look forward to working together to solve this issue and bring peace back to our neighborhood for ALL who live there, including students, professionals, retirees, etc. Thank you, Kathie Walker Here is each of the CSU campuses, with the number of IFC fraternity members and whether or not they disclosed the addresses of fraternity related events. Please note that San Diego has a student population at least 50% higher than Cal Poly, is a larger city than SLO, and less fraternity members. Also, they have listed the addresses of their fraternity houses while Cal Poly has only listed 6 of 19 current fraternities operating. Bakersfield, 45, Yes Channel Islands, 67, Yes Chico, 264, Yes Dominguez Hills, 66, Yes 420 East Bay, 53, Yes Fresno, 32, Yes Fullerton, 111, No (The format is incorrect and they did not seem to understand the report) Humboldt, 19, Yes Long Beach, 440, No Los Angeles, 33, Yes Maritime, 0 Monterey Bay, 5, Yes Northridge, 779, Yes Pomona, 258, No Sacramento, 232, Yes San Diego, 1,381, Yes San Francisco, ? (nominal) The format is incorrect and unclear if there are IFC fraternities San Luis Obispo, 1,694, No (addresses were erased from the 10/1/2023 report after Cal Poly was contacted by City Code Enforcement) San Marcos, 246, No Sonoma, 193, Yes Stanislaus, 62, Yes 421 From:McDonald, Whitney Sent:Wednesday, September 17, 2025 11:26 AM To:Courtney Leigh Kienow Subject:FW: All CSU's AB524 Reports Attachments:AB 524 Reports CSU campuses.pdf Hi Courtney, Sharing for your information and awareness. Best, Whitney Whitney McDonald pronouns (she/hers) City Manager City Administration 990 Palm, San Luis Obispo, CA 93401-3934 E WMcDonal@slocity.org T 805.781.7114 C 805.550.8349 slocity.org Stay connected with the City by signing up for e-notifications From: kathie walker < Sent: Wednesday, September 17, 2025 9:33 AM To: E-mail Council Website <emailcouncil@slocity.org>; Shoresman, Michelle <mshoresm@slocity.org>; Francis, Emily <EFrancis@slocity.org>; Stewart, Erica A <estewart@slocity.org>; Marx, Jan <jmarx@slocity.org>; Boswell, Mike <MBoswell@slocity.org> Cc: RQN of SLO <rqn.board@yahoo.com> Subject: All CSU's AB524 Reports Michelle Shoresman requested links to some AB 524 reports for other campuses to see whether they have included the addresses for fraternity events. I thought it would be good to share the information with all of you. The report is attached with the links for each of the CSU Report. I realize that even if this information is presented to Courtney Kienow, Maren Hufton (attorney for Cal Poly) or other legal counsel, or event Jeff Armstrong, it is not going to change anything. They do not want to disclose the addresses. Maybe they do now believe they are following the terms of AB 524, even after they initially published the addresses on 10/1/2023 and erased them on 7/1/2024. 422 For the sake of the argument, let's say they don't have a legal requirement to publish the addresses in the AB 524 reports. That still does not absolve them of the responsibility to turn over the addresses to the city and the public according to the California Public Records Act. That is the key to solving this issue since they won't voluntarily turn over the addresses is to file a writ and a judge will order them to release the information. The information is not protected by the CPRA under privacy or any other exemption. I prepared a writ of mandate and sent it to you last year. I'm not a lawyer but I am a paralegal from a law school accredited by the ABA, although it has been a long time since I've practiced. Still, the document has a lot of relevant case law. Once the addresses are disclosed, the city can continue to ask for updated the addresses. Then, you can hold the property owners responsible. The fraternities don't own these properties. They are rental homes in our neighborhood that were converted to Main Chapter Houses and satellite houses for fraternities. (The City does not make any legal distinction between them; they are all considered "fraternities" if fraternity members live there and hold fraternity-related events.) The property owners have already received notices from the City and know they are violating the law by allowing fraternity events to be held on their properties. It is lucrative for the property owners to rent the properties to fraternities. I want to address one other thing that was brought up by Erica Stewart at the Council meeting last night. There seems to be some misunderstanding about residents having a problem with students living together who aren't hosting fraternity events. I thought clearly addressed this issue but somehow the message isn't being received: The groups of fraternity guys who live together and don't host events are not considered "fraternities" by the City's laws and they are not the problem The list of addresses provided to you have hosted documented fraternity-related events, in violation of the law. They continue to operate illegally as fraternity houses. The matter is not about civil rights or who can occupy a house. It's about the Cal Poly "fraternities" defined by the City's laws. Unfortunately, the City has not shut down a single illegal fraternity house even though they were listed in Cal Poly's AB 524 report and continue to operate today. I look forward to working together to solve this issue and bring peace back to our neighborhood for ALL who live there, including students, professionals, retirees, etc. Thank you, Kathie Walker Here is each of the CSU campuses, with the number of IFC fraternity members and whether or not they disclosed the addresses of fraternity related events. Please note that San Diego has a student population at least 50% higher than Cal Poly, is a larger city than SLO, and less fraternity members. Also, they have listed the addresses of their fraternity houses while Cal Poly has only listed 6 of 19 current fraternities operating. Bakersfield, 45, Yes Channel Islands, 67, Yes Chico, 264, Yes Dominguez Hills, 66, Yes East Bay, 53, Yes Fresno, 32, Yes Fullerton, 111, No (The format is incorrect and they did not seem to understand the report) Humboldt, 19, Yes Long Beach, 440, No 423 Los Angeles, 33, Yes Maritime, 0 Monterey Bay, 5, Yes Northridge, 779, Yes Pomona, 258, No Sacramento, 232, Yes San Diego, 1,381, Yes San Francisco, ? (nominal) The format is incorrect and unclear if there are IFC fraternities San Luis Obispo, 1,694, No (addresses were erased from the 10/1/2023 report after Cal Poly was contacted by City Code Enforcement) San Marcos, 246, No Sonoma, 193, Yes Stanislaus, 62, Yes Assembly Bill 524 Reports: Campus-Recognized Sorority and Fraternity Transparency Act CSU Campus Locations: 1. Bakersfield: a. 3 Sororities (Gamma Phi Beta, Nu Phi Chi, Phi Sigma Kappa) b. 1 Fraternity (Delta Zeta Tau) 45 Fraternity members at CSU Bakersfield • “Affiliated Chapter Houses” for Fraternities - Zero • Did the University report the address locations for their sanctioned events in its AB 524 Report? YES, addresses were reported on CSU Bakersfield’s AB 524 Report at the following link: https://www.csub.edu/studentorg/_files/Campus_Recognized_SAFTA_2022_2023.pdf Example below: 2. Channel Islands: a. 3 Sororities Alpha Delta Psi, Sigma Omega Nu, Zeta Pi Omega b. 1 Fraternity Beta Gamma Nu 67 Fraternity members at CSU Channel Islands • “Affiliated Chapter Houses” for Fraternities - Zero • Did the University report the address locations for their sanctioned events in its AB 524 Report? Yes , events were held at business locations that were identifiable. Buffalo Wild Wings, Dave & Busters, etc. There were not other off-campus events listed. https://asi.csuci.edu/clubs-organizations/fraternity-and-sorority-life-2022-2023-annual-report.htm 3. Chico: a. 6 Sororities Alpha Delta Pi, Alpha Gamma Delta, Alpha Phi, Gamma Phi Beta, Sigma Alpha, Sigma Kappa b. 9 Fraternities Alpha Epsilon Pi (12) Alpha Gamma Rho (5), Gamma Zeta Alpha (12), Kappa Sigma (48), Lambda Chi Alpha (37), Phi Delta Theta (39), Phi Kappa Tau (55), Sigma Chi (45), Tau Kappa Epsilon (11) 264 Total Fraternity members at CSU Chico Link: https://www.csuchico.edu/fsa/_assets/documents/2024-ab524-report.pdf • “Affiliated Chapter Houses” for Fraternities 8 out of 9 Fraternities 1. Alpha Epsilon Pi, 709 Ivy St, Chico, CA 95928 2. Alpha Gamma Rho, 224 Ivy St, Chico, CA 95928 3. Kappa Sigma, 536 W. 3rd St, Chico, CA 93528 4. Lambda Chi Alpha, 216 Hazel St, Chico, CA 93528 5. Phi Delta Theta, 315 Ivy St, Chico, CA 95928 6. Phi Kappa Tau, 611 W. 5th St, Chico, CA 93928 7. Sigma Chi, 408 Ivy St, Chico, CA 95928 8. Tau Kappa Epsilon, 47 Cobblestone Dr, Chico, CA 95928 • Did the University report the address locations for their sanctioned events in its AB 524 Report? YES, Addresses for off-campus events were reported on CSU Chico’s AB 524 Report. Note: CSU Chico has a deferred rush policy and does not allow Freshmen to pledge fraternities in the fall. 4. Dominguez Hills: a. 10 Sororities (Alpha Kappa Alpha, Delta Sigma Theta, Kappa Delta Chi, Lambda Theta Alpha, Lambda Theta Nu, Omega Phi Chi, Sigma Gamma Rho, Sigma Iota Alpha, Sigma Lambda Gamma, Zeta Phi Beta) b. 9 Fraternities (Alpha Pi Alpha (6), Gamma Zeta Alpha (6), Lambda Theta Phi (10), Omega Delta Phi (15), Omega Psi Phi (2), Phi Beta Sigma (3), Phi Iota Alpha (15), Phi Kappa Theta (2), Sigma Lambda Beta(7)) 66 total Fraternity members at CSU Dominguez Hills • “Affiliated Chapter Houses” for Fraternities - Zero • Did the University report the address locations for their sanctioned events in its AB 524 Report? YES, addresses for events were reported on CSU Dominguez Hill’s AB 524 Report. https://www.csudh.edu/Assets/csudh-sites/student-life/docs/greek-life/new-folderpresentations/2023- 2024%20Campus%20Recognized%20Sorority%20and%20Fraternity%20Transparency%20Act_.pdf 5. East Bay: a. 5 Sororities (Alpha Kappa Omicron, Alpha Phi International, Kappa Xi, Sigma Omega Nu, Sigma Sigma Sigma) b. 5 Fraternities (Alpha Kappa Omega (12) Delta Chi (17), Sigma Delta Upsilon (5), Tau Kappa Epsilon (11), Zeta Omega (8) 53 Total Fraternity members reported at CSU East Bay • “Affiliated Chapter Houses” for Fraternities - Zero • Did the University report the address locations for their sanctioned events in its AB 524 Report? YES, on-campus events identified as “Cal State East Bay” and most addresses for off-campus events were reported on CSU East Bay’s AB 524 Report. https://www.csueastbay.edu/clubsandorgs/files/docs/greek-life/ab524-20232024-report.pdf 6. Fresno: a. 6 Sororities (Delta Gamma, Delta Zeta, Kappa Alpha Theta, Kappa Kappa Gamma, Phi Mu, Sigma Alpha) b. 11 Fraternities (Alpha Gamma Rho (61), Alpha Sigma Phi (26), Delta Sigma Phi (18), Kappa Sigma (23), Lambda Chi Alpha (49), Phi Delta Theta (30), Pi Kappa Alpha (41), Sigma Alpha Epsilon (25), Sigma Chi (17), Sigma Nu (7), Sigma Phi Epsilon (28) 325 Total Fraternity members reported at CSU Fresno • “Affiliated Chapter Houses” for Fraternities 9 out of 11 Fraternities Alpha Gamma Rho, 5262 N. 6th, Fresno, CA 93710 Alpha Sigma Phi, 2127 E. Shaw, Fresno, CA 93710 Delta Sigma Phi, 5209 N. Millbrook, Fresno, CA 93710 Kappa Sigma, 5543 N. 7th, Fresno, CA 93710 Lambda Chi Alpha, 5259 N. Millbrook, Fresno, CA 93710 Phi Delta Theta, 5327 N. Millbrook, Fresno, CA 93710 Pi Kappa Alpha, 1455 E. Joyal Court, Fresno, CA 93710 Sigma Alpha Epsilon, 1469 E. Joyal Court, Fresno, CA 93710 Sigma Chi, 1456 E. Bulldog Lane, Fresno, CA 93710 Sigma Nu (No Chapter House) Sigma Phi Epsilon (No Chapter House) • Did the University report the address locations for their sanctioned events in its AB 524 Report? YES, addresses for off-campus events were reported on CSU Fresno’s AB 524 Report, or the location description identifies the event, such as “Theta House”. The CSU template was not used for the report but the addresses for events are included in spreadsheet. Click on link and scroll to right to find events and addresses for events. https://docs.google.com/spreadsheets/d/e/2PACX-1vQCxQgWrMJ0z_zXiGMVST8rxfsh9FqkXOLucQph- tdXDIwWbz4riAmqLnMvdD6f9d-6BgM2svrlsviu/pubhtml?gid=1778896073&single=true 7. Fullerton: a. 3 Sororities Omega Psi Phi, Kappa Alpha Psi, Zeta Phi Beta b. 3 Fraternities Sigma Nu, Sigma Pi, Tau Kappa Epsilon 111 Total Fraternity members reported at CSU Fullerton • “Affiliated Chapter Houses” for Frataternities – Zero • Did the University report the address locations for their sanctioned events in its AB 524 Report? NO, CSU Fullerton did not understand the requirements of the legislation and did not use the template spreadsheet provided by the CSU system. They reported generically, as “events such as” with no location, date or time. https://www.fullerton.edu/sll/fsl-life/Final_AB524.pdf This is what the CSU template for Sanctioned Events looks like and they did not follow the format. 8. Humboldt: a. 1 Sorority Delta Phi Epsilon b. 1 Fraternities Kappa Sigma 19 Total Fraternity members at CSU Humboldt • “Affiliated Chapter Houses” for Fraternities - Zero • Did the University report the address locations for their sanctioned events in its AB 524 Report? YES, Addresses for events were reported on CSU Humboldt’s AB 524 Report https://www.humboldt.edu/sites/default/files/clubs/2024- 08/calpolyhumboldtcampusrecognizedsororityandfraternitytransparencyact22-23.pdf 9. Long Beach: a. 8 Sororities: Alpha Omicron Pi, Alpha Phi, Delta Delta Delta, Delta Gamma, Delta Zeta, Gamma Phi Beta, Sigma Kappa, Zeta Tau Alpha b. 10 Fraternities: Delta Chi (68), Kappa Sigma (56), Phi Kappa Tau (68), Pi Kappa Alpha (40), Pi Kappa Phi (49), Sigma Alpha Epsilon (7), Sigma Chi (31), Sigma Pi (53), Tau Kappa Epsilon (18), Theta Chi (50) 440 Total IFC Fraternity members at CSU Long Beach • “Affiliated Chapter Houses” for Fraternities 5 out of 10 Fraternities • Did the University report the address locations for their sanctioned events in its AB 524 Report? NO, the date, time and addresses for all on and off-campus events were not reported on CSU Long Beach’s AB 524 Report. https://www.csulb.edu/student-affairs/fraternities-and-sororities/transparency-act-ab-524-0 10. Los Angeles: a. 3 Sororities: Alpha Sigma Tau, Delta Phi Epsilon, Delta Zeta b. 2 Fraternities: Sigma Alpha Epsilon (10), Sigma Nu (23) 33 Total Fraternity members at CSU Los Angeles • “Affiliated Chapter Houses” for Fraternities 1 out of 2 Fraternities Sigma Nu. 2611 W. Ramona, Alhambra, CA 91803 • Did the University report the address locations for their sanctioned events in its AB 524 Report? YES, addresses for events were reported on CSU Los Angeles’s AB 524 Report. https://www.calstatelausu.org/departments/csi/fsl/ab-524-report.pdf https://ucb8c521b473f7decd5e447052c2.dl.dropboxusercontent.com/cd/0/inline2/Cxiztd6kNl5OJDTDJyNQJOnT6X9utt8 6prNQmMFyXb0XKw4SaJjUvayHjJ4M13HWf7pGvgmSHtJeMAYh04PqcJU0KpkrNzcmxJxUOfOmPwNxNZyQA1tP8ZLkXfCBq gsouPTca9heP_zBgYP9Aj01BSXYJe-CZo1Mjjvo-padgX8r_WTaYs47YOzP6YGVQhgrz1kgf6EPzQBgiTodHXny- l69QZxQPlMEL_FGlcO5DcOKSnjE2VSGd7rVbvs_p_muGOZz8SCcbW0A28dWM0XmVqKAxAe6cTgaIMuNuhmrV9yck0lAbp7 Dkc-bE2Qrqg26Yhzg-sGkbJqA-krdSnqbGRnI1jf5Uzpob16RlnIhs83uxAV62yfd9Z4z_qvrMtD5c2g/file 11. Maritime: CSU Maritime does not have Fraternities (Interfraternity Council) or Sororities (Panhellenic Conference) 12. Monterey Bay: a. 3 Sororities: Alpha Kappa Alpha, Kappa Delta Chi, Theta Alpha Sigma, b. 1 IFC Fraternities: Alpha Sigma Phi (5), 5 Fraternity members at CSU Monterey • “Affiliated Chapter Houses” for Fraternities - Zero • Did the University report the address locations for their sanctioned events in its AB 524 Report? YES, Addresses for events were reported on CSU Monterey ’s AB 524 Report https://csumb.edu/media/csumb/section-editors/student-engagement-and-leadership-development/greek-life/Campus- Recognized-Sorority-and-Fraternity-Transparency-Act-CSUMB-2023-24.docx.pdf Kappa Sigma in 2022-2023 – NO LONGER AFFILIATED 13. Cal State Northridge: a. 13 Sororities: Alpha Pi, Alpha Xi Delta, Delta Delta Delta, Delta Zeta, Kappa Kappa Gamma, Phi Mu, Sigma Alpha Epsilon Pi, Alpha Phi Alpha, Alpha Kappa Alpha, Kappa Alpha Psi, Phi Beta Sigma, Zeta Phi Beta, Sigma Gamma Rho b. 12 Fraternities: Alpha Epsilon Pi (77), Beta Gamma Nu (54), Zeta Beta Tau (112), Kappa Sigma (138), Lambda Chi Alpha (101), Pi Kappa Alpha (51), Sigma Alpha Epsilon (23), Sigma Phi Epsilon (21), Tau Omega Rho (23), Phi Delta Theta (111), Phi Kappa Psi (44), Phi Sigma Kappa (24) 779 Total Fraternity members at CSU Northridge • “Affiliated Chapter Houses” for 4 Fraternities out of 12 Fraternities Lambda Chi alpha, 9963 Lindley Ave, Northridge, CA 91325 Phi Delta Theta, 17740 Halsted Street, Northridge, CA 91325 Phi Kappa Psi, 18116 Nordhoff St, Northridge, CA 91325 Phi Sigma Kappa, 18212 Nordhoff St, Northridge, CA 91325 • Did the University report the address locations for their sanctioned events in its AB 524 Report? YES, Addresses for events were reported on CSU Northridge’s AB 524 Report https://www.csun.edu/sites/default/files/csun_ab524_report_22_to_23_academic_year.pdf 14. Pomona: a. 5 Sororities: (NPC) Alpha Xi Delta, Chi Omega, Kappa Delta, Sigma Kappa, Zeta Tau Alpha b. 7 Fraternities: (IFC) Phi Kappa Tau (27), Pi Kappa Alpha (47), Pi Kappa Phi (49), Sigma Chi (40), Sigma Phi Epsilon (49), Sigma Alpha Epsilon (26), Tau Kappa Epsilon (20) 258 Fraternity members at CSU Pomona • “Affiliated Chapter Houses” for 3 Fraternities out of 7 Fraternities Phi Kappa Tau, 300 West Center St., Pomona, CA 91768 Sigma Alpha Epsilon, 351 N Main St., Pomona, CA 91768 Sigma Chi, 159 E Holt Ave., Pomona, CA 91768 • Did the University report the address locations for their sanctioned events in its AB 524 Report? NO, only on-campus events were reported on CSU Pomona’s AB 524 Report except when “misconduct” was reported at an off-campus event, and the address was provided. CSU Pomona’s Report does not list any of the dates, times and locations for ‘sanctioned events’ off campus. https://www.cpp.edu/sels/for-students/frat-soro-content/transparency-act-report.shtml 15. Sacramento: a. 7 Sororities: Alpha Chi Omega, Alpha Phi, Delta Gamma, Gamma Phi Beta, Phi Mu, Phi Sigma Sigma, Sigma Kappa b. 5 Fraternities: Kappa Sigma (79), Pi Kappa Phi (35), Sigma Alpha Epsilon (42), Sigma Phi Epsilon (21), Tau Kappa Epsilon (55) 232 Total Fraternity members at CSU Sacramento • “Affiliated Chapter Houses” for Fraternities – Zero • Did the University report the address locations for their sanctioned events in its AB 524 Report? YES, Fraternities reported addresses for events on CSU Sacramento’s AB 524 Report. https://www.csus.edu/student-life/student-organizations/fraternity-sorority-life/_internal/_documents/reports/campus- recognized-sorority-and-fraternity-transparency-act-ab-524.pdf 16. San Bernadino: a. 4 Sororities (Alpha Delta Pi, Alpha Phi, Kappa Delta, Zeta Tau Alpha) b. 5 Fraternities (Delta Sigma Phi (14), Kappa Sigma (37), Pi Kappa Alpha (19), Sigma Nu (5), Sigma Phi Epsilon (17)) 92 IFC Fraternity members at CSU San Bernadino • “Affiliated Chapter Houses” for Fraternities – Zero • Did the University report the address locations for their sanctioned events in its AB 524 Report? YES: All addresses were for off-campus events were on report. https://www.csusb.edu/sites/default/files/2022- 2023%20Campus%20Recognized%20Sorority%20and%20Fraternity%20Transparency%20Act.pdf 17. San Diego: a. 8 Sororities: Alpha Chi Omega, Alpha Gamma Delta, Alpha Phi, Delta Gamma, Gamma Phi Beta, Kappa Alpha Theta, Kappa Delta, Pi Beta Phi b. 14 Fraternities: Alpha Epsilon Pi (106), Beta Theta Pi (31), Delta Chi (111), Delta Upsilon (173), Kappa Alpha (158), Phi Delta Theta (173), Phi Kappa Psi (116), Pi Kappa Alpha (233), Sigma Alpha Epsilon (162). Sigma Chi (148), Sigma Phi Epsilon (16), Tau Kappa Epsilon (171), Zeta Beta Tau (126) 1,381 IFC Fraternity members at CSU San Diego • “Affiliated Chapter Houses” for Fraternities – 12 Chapter Houses out of 14 Fraternities • Did the University report the address locations for their sanctioned events in its AB 524 Report? PARTIALLY: Many events were held on campus, and off campus events listed the location, such as Luxor Hotel or Pacific Beach (Beach Cleanup) Most addresses are provided for off-campus events and most were at the main chapter house. Of 14 fraternities in the IFC, 12 have main chapter houses and events were held there. https://sacd.sdsu.edu/student-life-leadership/files-folder/20230927-ab-524-report-sdsu.pdf Sigma Alpha Epsilon: 18. San Francisco: There are several Greek life organizations listed with very small memberships, and it’s not possible to tell if they are associated with the Panhellenic Conference, the IFC, or multi-cultural Greek organizations, as several different ones are listed. There is not a large Greek Life at CSUSF and it is not comparable to Cal Poly’s active IFC chapters. ? (Nominal) Fraternity members at CSU San Francisco • “Affiliated Chapter Houses” for Fraternities – Zero • Did the University report the address locations for their sanctioned events in its AB 524 Report? Like CSU Fullerton, there was a misunderstanding of the requirements under AB 524. CSUS prepared Powerpoint slides such as the one shown below without any information, which is not consistent with the requirements of AB 524. Here is an example of the “events” report by a fraternity, Kappa Sigma: Here is an example by Alpha Sigma Phi: Phi Kappa Tau fraternity posted a photo of their calendar without any other information: https://activities.sfsu.edu/sites/default/files/documents/Campus%20Recognized%20Sorority%20and%20Fraternity%20Tr ansparency%20Act%20_%20SF%20State%20_%20PT.%201.pdf Events: https://activities.sfsu.edu/sites/default/files/documents/AB-524%202022-2023%20Snapshot%20Bill.pdf 19. San Jose: a. 5 Sororities: Alpha Omicron Pi, Alpha Phi, Alpha Xi Delta, Delta Gamma, Delta Zeta, Kappa Delta b. 9 Fraternities: Beta Theta Pi (40), Delta Sigma Phi (86), Delta Upsilon (65), Kappa Sigma (30), Pi Kappa Phi (41), Sigma Alpha Epsilon (32), Sigma Chi (49), Sigma Nu (non recognized), Theta Chi (60) 403 IFC Fraternity members at CSU San Jose • “Affiliated Chapter Houses” for Fraternities – Beta Theta Pi 365 East San Fernando Street, San Jose, CA 95112 Delta Sigma Phi 189 South 11th Street, San Jose, CA 95112 Delta Upsilon 201 South 11th Street, San Jose, CA 95112 Kappa Sigma 168 South 11th Street, San Jose, CA 95112 Sigma Alpha Epsilon 182 South 10th Street, San Jose, CA 95112 Sigma Chi 284 South 10th Street, San Jose, CA 95112 Sigma Nu 225 South 11th Street, San Jose, CA 95112 Theta Chi 123 South 11th Street, San Jose, CA 95112 • Did the University report the address locations for their sanctioned events in its AB 524 Report? Yes . https://docs.google.com/document/d/1eQIX7GUbE520mhC0WQ_XCXvg8iKp2rUbISEERz-1Z9s/edit 20. San Luis Obispo: a. 9 Sororities: Alpha Chi Omega, Alpha Omicron Pi, Alpha Phi, Chi Omega, Delta Gamma, Gamma Phi Beta, Kappa Alpha Theta, Kappa Kappa Gamma, Sigma Kappa b. 19 Fraternities: Alpha Gamma Rho (not recognized), Alpha Epsilon Pi (92), Alpha Sigma Phi (64), Beta Theta Pi (137), Delta Chi (121), Delta Sigma Phi (42), Delta Upsilon(124), Kappa Sigma (143), Lambda Chi Alpha (108), Phi Delta Theta (63), Phi Gamma Delta (46), Phi Kappa Psi (62), Phi Sigma Kappa (91), Pi Kappa Phi (81), Sigma Nu (123), Sigma Phi Epsilon (27), Sigma Pi (129), Theta Chi (121), Zeta Beta Tau (120) 1,694 IFC Fraternity members at Cal Poly, SLO https://content-calpoly-edu.s3.amazonaws.com/greeklife/1/images/24- 25%20Campus%20Recognized%20Sorority%20and%20Fraternity%20Transparency%20Act.pdf • “Affiliated Chapter Houses” for Fraternities – 6 listed in report out of 18 Fraternities (The others are sororities) • Did the University report the address locations for their sanctioned events in its AB 524 Report? No. The following events are off-campus events mostly held in residential neighborhoods (not all fraternities are included below): 21. San Marcos: a. 5 Sororities: b. 4 Fraternities: Alpha Sigma Phi (37), Kappa Sigma (76), Sigma Alpha Epsilon (76), Sigma Chi (57) 246 IFC Fraternity members at CSU San Marcos • “Affiliated Chapter Houses” for Fraternities – Zero NO, San Marcos did not publish of addresses for the small number of off campus events. There are only 246 IFC fraternity members compared to about 1,700 IFC fraternity members at Cal Poly, SLO, which has a much more severe impact on the residential neighborhoods where the fraternity members regularly hold fraternity-related events. 22. Sonoma State: a. 6 Sororities: Alpha Delta Pi, Alpha Xi Delta, Alpha Omicron Pi, Gamma Phi Beta, Phi Sigma Sigma b. 6 Fraternities: Alpha Epsilon Pi, Alpha Sigma Phi, Nu Alpha Kappa, Pi Kappa Phi, Phi Delta Theta 193 Fraternity members at CSU Sonoma State • “Affiliated Chapter Houses” for Fraternities – Zero • Did the University report the address locations for their sanctioned events in its AB 524 Report? Yes, addresses for off-campus events at homes are listed. Off-campus events at business, such as In and Out, list the business and the address can be inferred. Most events were on campus. There are only 193 fraternity members so very few events. https://getinvolved.sonoma.edu/sites/getinvolved/files/87969560_campus_recognized_sorority_and_fraternity_tra nsparency_act_.pdf 6 Stanislaus State: a. 3 Sororities: Alpha Xi Delta, Phi Mu, Phi Sigma Sigma b. 3 Fraternities: Alpha Sigma Phi, Kappa Sigma, Theta Chi 62 Fraternity members at CSU Stanislaus • “Affiliated Chapter Houses” for Fraternities – Zero • Did the University report the address locations for their sanctioned events in its AB 524 Report? Yes , addresses are listed. Only 62 fraternity members total and events were held at the same location (on campus?) 424 From:Jason Mockford <jmockfor@calpoly.edu> Sent:Wednesday, September 17, 2025 10:49 AM To:Wallace, Christine; Elizabeth Aiello-Coppola Subject:Fwd: History of standing at Cal Poly for DSP FYI on your other message. To my understanding the owner has not changed during this period. I think it’s a DSP alumni or housing board, and they were renting to KKG. I didn’t share this with Mallory, but back in 2015, I asked the city to revoke their CUP (and a few other times), but Community Development decided they didn’t want to do that. Jason Mockford Senior Director, Leadership & Service | Student Affairs | Cal Poly | San Luis Obispo, CA 93407-0208 | 805-756- 2476 Futuristic • Strategic • Relator • Ideation • Adaptability Begin forwarded message: From: "Patino, Mallory" <mpatino@slocity.org> Date: September 15, 2025 at 5:01:26 PM PDT To: Jason Mockford <jmockfor@calpoly.edu> Cc: Elizabeth Aiello-Coppola <eaielloc@calpoly.edu> Subject: RE: History of standing at Cal Poly for DSP Thanks so much for this information, I really appreciate it! Cheers, Mallory Patino pronouns she/her/hers Assistant Planner Community Development 919 Palm St, San Luis Obispo, CA 93401-3218 E mpatino@slocity.org slocity.org Stay connected with the City by signing up for e-notifications From: Jason Mockford <jmockfor@calpoly.edu> Sent: Monday, September 15, 2025 4:41 PM To: Patino, Mallory <mpatino@slocity.org> Cc: Elizabeth Aiello-Coppola <eaielloc@calpoly.edu> Subject: RE: History of standing at Cal Poly for DSP Hey Mallory, 425 When recognition is revoked from Cal Poly, that typically means they lose privileges such as being able to meet on campus, participating in campus events, recruiting on campus, and using the Cal Poly name. If Nationals revokes a charter, they are essentially doing the same – they cannot use their name, cannot recruit into their central organization, and use materials and such that are proprietary to the organization. In order to restart a chapter, that is typically initiated by the National headquarters petitioning Cal Poly for recognition and starting a new organization from scratch. Not always, but this is what happens most of the time, and is what happened with DSP. Jason Mockford (he, him, his) Senior Director, Leadership & Service | Student Affairs | Cal Poly | San Luis Obispo, CA 93407- 0208 | leadandserve.calpoly.edu | 805-756-2476 Futuristic • Strategic • Relator • Ideation • Adaptability From: Patino, Mallory <mpatino@slocity.org> Sent: Monday, September 15, 2025 4:25 PM To: Jason Mockford <jmockfor@calpoly.edu> Cc: Elizabeth Aiello-Coppola <eaielloc@calpoly.edu> Subject: RE: History of standing at Cal Poly for DSP Hi Jason, Thanks for the quick reply and the information! I have some follow up questions: when Cal Poly revokes affiliation of a chapter, what impact does this have on the organization? My understanding is that they are not allowed to recruit or operate or essentially do anything that IFC helps organize? Additionally, do you have information regarding what a Nationals revoking a charter means regarding operations? Would DSP have had to re-apply for a charter for San Luis Obispo leading to their 2023 reinstatement? I know some of these questions may be better directed to the alumni representative for DSP, but I appreciate any insight you can give me. Thanks, Mallory Patino pronouns she/her/hers Assistant Planner <image001.png> Community Development 919 Palm St, San Luis Obispo, CA 93401-3218 E mpatino@slocity.org slocity.org <image002.png> <image003.png> <image004.png> <image005.png> 426 <image006.png> Stay connected with the City by signing up for e-notifications From: Jason Mockford <jmockfor@calpoly.edu> Sent: Monday, September 15, 2025 1:27 PM To: Patino, Mallory <mpatino@slocity.org> Cc: Elizabeth Aiello-Coppola <eaielloc@calpoly.edu> Subject: Re: History of standing at Cal Poly for DSP Hi Mallory, Thank you for asking. Following an extensive investigation of the incident in 2014, Delta Sigma Phi’s recognition with the university was revoked in early 2015. It did not immediately involve a revocation of their charter with the nationals but we eventually got there after several years of effort. The chapter returned after their sanctions with the university were fully completed, including a lengthy period of non-operation and have been officially recognized by the university again since Fall 2023. Let me know if you need any additional information. Jason Mockford (he, him, his) Senior Director, Leadership & Service | Student Affairs | Cal Poly | San Luis Obispo, CA 93407- 0208 | leadandserve.calpoly.edu | 805-756-2476 Futuristic • Strategic • Relator • Ideation • Adaptability On Sep 15, 2025, at 12:52 PM, Patino, Mallory <mpatino@slocity.org> wrote: Hi Jason and Elizabeth, I’m hopeful you’re the right people for my inquiry, but let me know if there is someone else I should be reaching out to instead. I’m reviewing some information related the return of Delta Sigma Phi to 244 California Blvd, which I understand is to be used as their main fraternity house as an affiliated Cal Poly chapter. Are you able to provide me with the history of their affiliation status at Cal Poly from the last 10 years or so? I know there was an incident in 2014 that (I believe) led to the revocation of their charter from their Nationals, but I don’t have a clear understanding on their standing/status with Cal Poly throughout and since that incident. I’m trying to ascertain the information to relate it back to the Municipal Code requirement from Section 17.86.130(A)(3), which states, “the fraternity or sorority shall remain affiliated and in good standing with the Interfraternity Council of Student Life and Leadership at California Polytechnic University, San Luis Obispo. If the fraternity or sorority becomes unaffiliated or no longer held in good standing with California Polytechnic University, the conditional use permit shall be revoked.” Let me know if you need any additional information from me to help sort this out. Thank you, 427 Mallory Patino pronouns she/her/hers Assistant Planner <image001.png> Community Development 919 Palm St, San Luis Obispo, CA 93401-3218 E mpatino@slocity.org slocity.org <image002.png> <image003.png> <image004.png> <image005.png> <image006.png> Stay connected with the City by signing up for e-notifications 428 From:Tracy L. Watson <twatson@calpoly.edu> Sent:Wednesday, September 17, 2025 9:03 AM To:James, Dillon; CityClerk Subject:Re: SCLC Meeting Documents - 9/18/25 Attachments:WelcomeBack-MYN-SCLC-Presentation.pptx; SCLC MOU-2023-24-FINAL_SCLCApproved.docx And here are the last 2 files. Thanks again. Tracy Watson Administrative Assistant II, Student Government Associated Students, Inc. California Polytechnic State University 1 Grand Ave. San Luis Obispo, CA 93407-0675 P: 805-756-1292 | F: 805-756-6166 asi.calpoly.edu Cal Poly sits on the traditional lands of the yak titʸu titʸu yak tiłhini Northern Chumash Tribe of San Luis Obispo County and Region. The yak titʸu titʸu yak tiłhini have a documented presence in this area for over 10,000 years. The tiłhini peoples have stewarded their ancestral and unceded homelands which include all of the cities, communities, federal and state open spaces within the San Luis Obispo County region. These homelands extend East into the Carrizo Plains toward Kern County, South to the Santa Maria River, North to Ragged Point, and West beyond the ocean’s shoreline in an unbroken chain of lineage, kinship, and culture. From: James, Dillon <djames@slocity.org> Sent: Wednesday, September 17, 2025 8:34 AM To: Tracy L. Watson <twatson@calpoly.edu>; CityClerk <CityClerk@slocity.org> Subject: Re: SCLC Meeting Documents - 9/18/25 Hi Tracy, Sounds good—I will look out for the additional presentation. Thanks! Dillon James pronouns he/him/his Administration Executive Assistant To help protect your priv acy, Microsoft Office prevented automatic download of this picture from the Internet. City of San Luis Obispo City Administration 990 Palm Street, San Luis Obispo, CA 93401-3249 E djames@slocity.org T 805.781.7123 slocity.org To help protect your privacy, Microsoft Of… To help protect your privacy, Microsoft Of… To help protect your privacy, Microsoft Of… To help protect your privacy, Microsoft Of… To help protect your privacy, Microsoft Of… Stay connected with the City by signing up for e-notifications 429 From: Tracy L. Watson <twatson@calpoly.edu> Sent: Wednesday, September 17, 2025 8:33 AM To: CityClerk <CityClerk@slocity.org> Subject: SCLC Meeting Documents - 9/18/25 Good morning, Dillon, Attached are the documents for the SCLC meeting tomorrow. I have one more presentation to follow and you should see it by noon today. Thank you for having them ready for us. Much appreciated. Tracy Watson Administrative Assistant II, Student Government Associated Students, Inc. California Polytechnic State University 1 Grand Ave. San Luis Obispo, CA 93407-0675 P: 805-756-1292 | F: 805-756-6166 asi.calpoly.edu Cal Poly sits on the traditional lands of the yak titʸu titʸu yak tiłhini Northern Chumash Tribe of San Luis Obispo County and Region. The yak titʸu titʸu yak tiłhini have a documented presence in this area for over 10,000 years. The tiłhini peoples have stewarded their ancestral and unceded homelands which include all of the cities, communities, federal and state open spaces within the San Luis Obispo County region. These homelands extend East into the Carrizo Plains toward Kern County, South to the Santa Maria River, North to Ragged Point, and West beyond the ocean’s shoreline in an unbroken chain of lineage, kinship, and culture. Approved by the SCLC on February 15, 2024 Memorandum of Understanding Between California Polytechnic State University (Cal Poly), Associated Students, Inc. of California Polytechnic State University at San Luis Obispo (ASI), the Associated Students of Cuesta College (ASCC), the City of San Luis Obispo, and the County of San Luis Obispo Regarding the Student-Community Liaison Committee 2023-24 This Memorandum of Understanding is entered into between Cal Poly, the Associated Students, Inc. of California Polytechnic State University at San Luis Obispo (ASI), the Associated Students of Cuesta College (ASCC), the City of San Luis Obispo (City) and the County of San Luis Obispo (County). Background: The Student Community Liaison Committee (SCLC) was formed in the spring of 1987 to serve as a mechanism of communication among Cal Poly, the City of San Luis Obispo, the County of San Luis Obispo, and the San Luis Obispo community, to develop and strengthen town gown relationships to address issues regarding the community and Cal Poly students. It was envisioned that the chair should be the Cal Poly student body president to demonstrate parity between students and city officials. In 1988, SCLC was expanded to include representation from Cuesta College. Thanks to the support from several areas (City Departments, Chamber of Commerce, Residents for Quality Neighborhoods, and other Cal Poly organizations), SCLC was acknowledged as a key link in communication between students and the City & County of San Luis Obispo. Term: This Agreement is effective on October 19, 2023, and will automatically renew each year successively unless terminated by either party upon written notice prior to the expiration of the then current renewal term. The agreement will be distributed prior to the first meeting of the new academic year and subsequently reviewed for changes annually at the first SCLC meeting of the academic year. Purpose: The purpose of this Memorandum of Understanding is to outline the structure of SCLC and responsibilities of all parties represented within the SCLC. SCLC is to serve as a mechanism for communication between Cal Poly, Cuesta College, the City of San Luis Obispo, the County of San Luis Obispo, and community organizations within San Luis Obispo. SCLC will serve to proactively engage in discussions and actions to promote positive relations, mutual respect, and improved quality of life for all members of the San Luis Obispo community. Objective of the SCLC: In order to achieve our purpose, SCLC will: Approved by the SCLC on February 15, 2024  Educate student and non-student residents in the community about cooperative methods to improve neighborhood relations.  Promote the positive aspects of campus and community co-existence and interaction.  Encourage increased participation, collaboration, and involvement in activities on campus and in the community.  Serve as a public forum on student/community related issues.  Advise City government bodies or other community organizations on City issues through consultative review.  Share information about the campuses and community to strengthen relationships and enhance quality of life for all residents of San Luis Obispo.  Problem solving through collaborative exploration and implementation of meaningful solutions to pertinent issues. Open Meeting Act Adherence: As a group comprising a variety of elected officials, the SCLC is committed to adhering to the Brown Act, also known as the Brown Open Meeting Act. Under the Brown Act, the SCLC will conduct its meetings openly, providing advance notice to the public, allowing public attendance, and enabling public comment on relevant matters. The group will also maintain accurate records of meetings. By following the Brown Act, the SCLC upholds the principles of transparency and public participation, fostering trust and accountability within the community it serves. Parliamentarian Procedure Formal parliamentary procedure is not required for the conduct of meetings, and the chair has the discretion to determine the appropriate level of formality for each meeting. Voice Votes Voice votes shall be required for the following matters: a) Approval of SCLC Meeting Minutes b) Approval of the SCLC MOU (Memorandum of Understanding) c) Appointment or removal of members d) Budget allocations The chair shall ensure that roll call votes are conducted in an orderly manner, and the results shall be recorded in the minutes of the meeting. Meetings: Shall be held monthly at a set and recurring time, with the exception of December, June and July, unless otherwise noted in the annual calendar or at the discretion of the chair. Attendance Member absences. If a properly notified voting member of the committee fails, for any reason, to attend or be represented by a recognized proxy at four or more regularly scheduled meetings within the annual term of the committee, they are automatically to be considered for replacement by the members of the committee. The member shall be notified after the third missed meeting. Resignation In the event a member finds it necessary to resign from the committee, a letter of resignation stating the effective date of resignation shall be requested. Approved by the SCLC on February 15, 2024 Agenda Format:  Call to order  Approval of minutes  Open Forum  Reports: o Chair/Vice Chair o San Luis Obispo City Manager o Neighborhood Wellness Civility Report o Residents for Quality Neighborhoods o Community Representative Reports  Old Business  New Business  Voting Member Reports (1 minute)  Announcements  Adjournment SCLC Officers: Chair  Shall be the current ASI President  Shall facilitate SCLC meetings.  Shall provide an agenda and minutes for each meeting.  Appoint subcommittee chairs. Vice Chair  Shall be the current ASCC President  Assume responsibility for chair in their absence. Membership: Voting members shall include representatives from Cal Poly, ASI, Cuesta College, the City of San Luis Obispo, the County of San Luis Obispo County, and designated representatives for the San Luis Obispo community. *All voting members may designate proxy except for the chair and vice chair positions. Cal Poly  Dean of Students  Interfraternity Council representative  Panhellenic Council representative  United Sorority and Fraternity Council representative ASI  Associated Students, Inc. (ASI) President  Student-at-Large (appointed by ASI President)  ASI Executive Director Cuesta College  ASCC President  Dean, Student Success and Support Programs/South County Center  Student-at-Large, appointed by ASCC  ASCC Advisor City of San Luis Obispo Approved by the SCLC on February 15, 2024  Mayor  City Manager  Police Chief  Police Public Affairs Manager County of San Luis Obispo  Board of Supervisors representative Community  Community members-at-large  Geographic Neighborhoods Association/Group representatives  Residents for Quality Neighborhoods representative Community Partners  SLO Solutions/Creative Mediation representative Representatives Role within the SCLC: Cal Poly shall:  Provide the following voting representatives: Dean of Students, or designee, (1) Interfraternity Council representative, (1) Panhellenic Council representative, (1) United Sorority and Fraternity Council representative.  Participate in education of community for improving student/community relations. ASI shall:  Provide chairperson for the SCLC, in the form of the elected ASI President.  Provide the following voting representatives: (1) Student-at-Large, ASI Executive Director, or designee.  Coordinate meeting schedule for the SCLC, including subcommittee meetings, socials, etc. as necessary.  Coordinate annual goal setting workshop in support of the SCLC purpose.  Provide basic administrative support for meeting minutes, handouts, and other committee documents. Cuesta College/ASCC shall:  Provide the vice chair for the SCLC, in the form of the elected ASCC President.  Provide the following voting representatives: (1) Student-at-large, ASCC Advisor, and the Vice President of Student Services, or designee.  Support the functions of the SCLC Chair in coordinating meetings, subcommittees, and annual workshops, such as transition, as needed.  Participate in education of community for strengthening student/community relations. City of San Luis Obispo shall:  Provide meeting space for monthly meetings.  Provide the following voting representatives: San Luis Obispo Mayor, San Luis Obispo City Manager, San Luis Obispo Police Chief, and San Luis Obispo Police Public Affairs Manager, or designee.  Provide the following non-voting representatives: One City Council representative, or designee.  Participate in education of community for strengthening student/community relations. County of San Luis Obispo shall:  Provide the following voting representatives: (1) San Luis Obispo County Supervisor, or designee, whose district includes the City of San Luis Obispo. Approved by the SCLC on February 15, 2024  Provide other non-voting San Luis Obispo County support staff as available through the office of the participating Supervisor.  Participate in education of community for strengthening student/community relations. San Luis Obispo Residents for Quality Neighborhoods shall:  Provide (1) voting representative from Residents for Quality Neighborhoods, or designee to serve on SCLC.  Participate in education of community for strengthening student/community relations. Community Partners shall:  SLO Solutions/Creative Mediation shall provide (1) voting representative, or designee to serve on the SCLC.  Provide input, guidance, and awareness of important resources for managing and mitigating community conflict around issues that immerge between student/community relationships. SCLC shall nominate and appoint (by a majority vote):  At least one (1) and no more than five (5) voting community members-at-large selected from the following: o A recognized City of San Luis Obispo Geographic Neighborhood Association/Group and/or. o A City of San Luis Obispo community member with an expressed interest, demonstrated impact, or in immediate proximity to either Cal Poly University or Cuesta College.  These members shall participate in education of community for strengthening student/community relations and the work and goals of SCLC in the SLO community. Annual Budget: In order to carry out the mission of the SCLC, funding from the following representatives is provided on an annual basis. ASI will send invoices to each representative following the approval of the MOU. Funds collected will be held by ASI. All funding appropriation decisions require approval by the SCLC. Funds are intended, but not limited to support SCLC marketing materials, annual events, grants for projects that promote community wellbeing, and meeting supplies. Budget funds not used in a fiscal year will rollover to the next fiscal year. Approved by the SCLC on February 15, 2024 Representative Amount: Cal Poly ASI Cuesta College/ASCC City of San Luis Obispo (City Council/Mayor, City Administrator, San Luis Obispo Police Department) County of San Luis Obispo (Two members of the Board of Supervisors) $500 In-Kind (administrative support) $500 $500 $500 In witness whereof, this Memorandum of Understanding has been executed by the parties hereto as of the date first above written. Sam Andrews ASI President Associated Students, Inc. California Polytechnic State University San Luis Obispo, CA Zach Stever ASCC President Associated Students of Cuesta College San Luis Obispo, CA Dr. Joy Pedersen Dean of Students California Polytechnic State University San Luis Obispo, CA Derek Johnson City Manager San Luis Obispo, CA Michelle Crawford ASI Executive Director Associated Students, Inc. California Polytechnic State University San Luis Obispo, CA Dr. Maria T. Escobedo, Dean Student Success and Support Programs/South County Center Associated Students of Cuesta College San Luis Obispo, CA Erica A. Stewart Mayor San Luis Obispo, CA Debbie Arnold County of San Luis Obispo San Luis Obispo, CA Fall Quarter 2025 Cal Poly ASI’sWelcome Back to the Neighborhood & Meet Your Neighbors Competition Presentation Overview Campaign Introduction Meet Your Neighbors Competition Project Timeline Goals/Impact SCLC Support/ Prizes 2 01 04 02 03 05 Welcome Back to the Neighborhood 3 ●A social media based campaign designed to welcome Cal Poly students back to San Luis Obispo, reintroduce them to campus and community resources, and connect them with SLO residents ●The campaign will have two parts: 1. A series of short form videos with various campus partners about the resources they provide ■ SLO Police Department, Transportation and Parking Services, Etc. 2. The Meet Your Neighbors Competition The picture can't be displayed. 4 Meet Your Neighbors Competition As part of Welcome Back to the Neighborhood ASI Will be encourage students living around other SLO residents to go out, introduce themselves, and exchange contact information. Competition Instructions/Rules: 1. Find a non-student neighbor living in your neighborhood 2. At an appropriate time, introduce yourself and your roommates a. This would be a great time to exchange contact information and clarifying any necessary boundaries with your neighbors b. For example: noise level, parties, communication expectations, parking, etc. 3. Take a fun photo or video with your new neighbors and send it to the ASI Instagram 4. Winners will be announced Week 2 Project TimelineWelcome Back to the Neighborhood 5 9/259/24 9/26 Off Campus Housing Program San Luis Obispo Chief of Police Close out Welcome Message with Mayor Stewart, ASI President, and ASCC President 9/229/19 9/23 9/24 Campaign Kick Off/ Competition Introduction Video Campus Health and Wellness Resources - Safer and Pulse Transportation and Parking Services Tips for Being a Good Neighbor 9/26-9/28 Competition Winners Announced Reintroduce students to all the resources available to them both on campus and in the community Goals and Impact 6 Resources Connection Create a sense of connection between students, their neighbors, campus, and the city of San Luis Obispo. Proactivity This campaign aims to proactively prevent issues that could arise between students living out in the SLO community by establishing lines of communication and mutual respect. 7 1st Prize - Beach Day Pack SCLC Support/ Prize Packs To help promote and support this campaign we are asking for SCLC support to purchase incentives for participation in Meet Your Neighbors. These prizes are further designed around students going out to the community and enjoying all SLO has to offer. The top three submission will be awarded the following prize packs. EA Green Yeti Cooler, JBL Speaker, and Sandproof Beach Blanket Kayaking Trip for two in Morro Bay with two Cal Poly Windbreakers 2nd Prize - Morro Adventure $150 dollars in prizes from business around downtown SLO. 3rd Prize - SLOcal Gift Basket Thank youAny questions? 8 430 From:Elizabeth Aiello-Coppola <eaielloc@calpoly.edu> Sent:Wednesday, September 17, 2025 8:44 AM To:Wallace, Christine Subject:RE: 244 California To help protect your privacy, Microsoft Office prevented automatic download of this picture from the Internet.like Elizabeth Aiello-Coppola reacted to your message: From: Wallace, Christine <cwallace@slocity.org> Sent: Wednesday, September 17, 2025 3:40:07 PM To: Elizabeth Aiello-Coppola <eaielloc@calpoly.edu>; Matthew Armas <msarmas@calpoly.edu> Cc: Jason Mockford <jmockfor@calpoly.edu> Subject: RE: 244 California Got it, thank you very much. 뇤눎눐눑눒눏 CW From: Elizabeth Aiello-Coppola <eaielloc@calpoly.edu> Sent: Wednesday, September 17, 2025 8:39 AM To: Wallace, Christine <cwallace@slocity.org>; Matthew Armas <msarmas@calpoly.edu> Cc: Jason Mockford <jmockfor@calpoly.edu> Subject: Re: 244 California Hi Christine, Yes, they have been fully back and recognized by the university since Fall of 2023! Best, Elizabeth Aiello-Coppola, M.A. pronouns she/her/hers Assistant Director, Fraternity & Sorority Life Leadership & Service | Student Affairs Cal Poly | San Luis Obispo, CA 93407 | 805-756-7263 Schedule a meeting with me From: Wallace, Christine <cwallace@slocity.org> Date: Wednesday, September 17, 2025 at 8:36 AM To: Elizabeth Aiello-Coppola <eaielloc@calpoly.edu>, Matthew Armas <msarmas@calpoly.edu> Cc: Jason Mockford <jmockfor@calpoly.edu> Subject: 244 California Morning, 431 Patrol issued a citation to 244 California over the weekend. The former sorority is still associated with the property in our CAD system and showed up as such on the public log. A concerned citizen emailed a myriad of city staff last night demanding a copy of the CUP for the property and claimed that DSP was back at the house. I’m going to request that KKG be removed from 244 Cal but I’m hesitant to add DSP until I get confirmation from y’all that they are being recognized by the university. If you are able, could I get some information as to the status of DSP? Many thanks, Christine Wallace Police Public Affairs Manager Police Department 1042 Walnut Street, San Luis Obispo, CA 93401-2729 E cwallace@slocity.org T 805.781.7186 slocity.org Stay connected with the City by signing up for e-notifications This e-mail, and any files transmitted with it, are intended only for the person or entity to which it is addressed and may contain confidential, protected, and/or privileged material. Any review, re-transmission, dissemination or other use of, or taking of any action in reliance upon this information by persons or entities other than the intended recipient, is prohibited. If you received this in error, please contact the sender and delete the material from any computer. 432 From:Tracy L. Watson <twatson@calpoly.edu> Sent:Wednesday, September 17, 2025 8:33 AM To:CityClerk Subject:SCLC Meeting Documents - 9/18/25 Attachments:Accelerataing the Master Plan SCLC 091825.pdf; Noise Data.pdf; SCLCPacket_26-02_9-18-25.pdf Good morning, Dillon, Attached are the documents for the SCLC meeting tomorrow. I have one more presentation to follow and you should see it by noon today. Thank you for having them ready for us. Much appreciated. Tracy Watson Administrative Assistant II, Student Government Associated Students, Inc. California Polytechnic State University 1 Grand Ave. San Luis Obispo, CA 93407-0675 P: 805-756-1292 | F: 805-756-6166 asi.calpoly.edu Cal Poly sits on the traditional lands of the yak titʸu titʸu yak tiłhini Northern Chumash Tribe of San Luis Obispo County and Region. The yak titʸu titʸu yak tiłhini have a documented presence in this area for over 10,000 years. The tiłhini peoples have stewarded their ancestral and unceded homelands which include all of the cities, communities, federal and state open spaces within the San Luis Obispo County region. These homelands extend East into the Carrizo Plains toward Kern County, South to the Santa Maria River, North to Ragged Point, and West beyond the ocean’s shoreline in an unbroken chain of lineage, kinship, and culture. Accelerating the Master Plan: Planning for our Growth Student Community Liaison Committee September 18, 2025 Growth is essential / 2 For students: Growth enables access to more deserving students, including support resources and opportunity for high-impact practices. For faculty: Growth helps fund Learn by Doing, the Teacher-Scholar model, professional development and new hiring. For staff: Growth and the subsequent revenue allows us to hire with competitive salaries and benefits. Our community: A strong, thriving and growing Cal Poly is an economic driver for California. For Cal Poly and CSU: Growth ensures our relevance and financial stability. Master plan highLights / 3 Enrollment Growth 25,000 (22,500 FTE)Student Headcount 4,000 (5,000 FTE)Student Increase 3,9352035 faculty/staff headcount 7872035 faculty/staff increase Housing Goals ~7,800Number of existing student beds ~7,200Number of proposed student beds ~15,000Total number of existing & proposed student beds ~380*Number of proposed workforce units ~200*Number of proposed retirement units Building Development Goals ~2.9 million GSFCurrent Building Area (non-housing) ~1.3 million GSFProposed new net building area (non-housing) ~4.2 million GSFTotal building area in Master Plan (non-housing) Accelerating the Master Plan: $1.9B in active projec ts 2035 Master Plan: 25,000 students, 1.3M SF new cons t., 7,000 beds / 4 Student Housing Program Student Success Center Faculty Staff Housing Animal Health Sciences Plant Sciences John Madden Football Center Water Reclamation Facility Kennedy Library Remodel Water Infrastructure Tech Park Tennis Clubhouse Master Plan intersection with city •Enrollment Targets and Projections •Increasing Student Housing to accommodate growth and relieve pressure on community •Faculty/ Staff Targets and Projections •Workforce Housing •Off Campus Administrative Space •Water supply- Pending State Water Purchase and new Water Reclamation Facility •Green House Gas Reduction Targets and Projections •Traffic management / 5 / 7 Housing Program Increases Over the last 20 years, Cal Poly has added beds to its housing inventory that has outpaced the enrollment growth, increasing the overall percentage of students living on campus. / 8 Additional housing will close the gap on two-year residency requirement New Student Housing:3,500 beds 0 2,000 4,000 6,000 8,000 10,000 12,000 14,000 2024 2025 2026 2027 2028 2029 2030 Max Apartment Density Scenario Continuing Student Beds 1st Year Beds Adjusted 2nd Year Housing Target / 9 Additional housing will close the gap on two-year residency requirement New Student Housing:3,500 beds 0 2,000 4,000 6,000 8,000 10,000 12,000 14,000 16,000 2024 2025 2026 2027 2028 2029 2030 Students Living On-Campus Students Living Off-Campus 2nd Year Housing Target 13 2. DEEP Energy Fund1. High Performance 3. Cleaner plant 6. Transportation6. Agriculture5. Carbon Farming 8. Water 4. Solar and Storage EARTH DAY 2024 Sustainability through growth Major investments in sustainability as part of the growth agenda Cal Poly’s Water Supply •Whale Rock Reservoir – Safe Annual Yield=959 af/yr •Whale Rock Reservoir (39,000 AF) in Cayucos built by State in 1961, •17.6-mile pipeline to CMC/ City water treatment plant/ Cal Poly •Governed by Whale Rock Commission •55% City of SLO •33% Cal Poly •11% California Men’s Colony (Prison) •Cal Poly Owns ~9%capacity shares in City of SLO water treatment plant and Wastewater Treatment Plant. Water Supply Overview 14WATER CAL POLy water NEEDs 1.Continue Conservation 2.On-campus water reclamation facility (WRF) 3.Need a new (diverse) source of supply for future growth 2035 Master Plan requires + 300 AF/year 15 3- Diversifies & Increases 1- Conserve revised 10/28/23 Acre-Feet 1900 1800 1700 1600 1500 1400 1300 1200 1100 1000 900 800 700 600 500 400 300 200 100 0 400 Acre-Feet State Water or other source 400 Acre-Feet CAL POLY 2035 MASTER PLAN WATER SUPPLY SUMMARY PROPOSED WATER SUPPLY WATER DEMAND NEW WATER SUPPLY NEXT MASTER PLAN POST-MASTER PLAN 2035 MASTER PLAN 300 Acre-Feet 75% for Housing 2026 RECYCLED WATER 10% RESILIENCY BUFFER 380 Acre-Feet 130 Acre-Feet MASTER PLAN WATER NEEDS CURRENT CONSERVATION: 60 Acre-Feet FACULTY & STAFF HOUSING: 57 Acre-Feet FUTURE SAFE ANNUAL YIELD Swimming Pools DOMESTIC (POTABLE) WATER from Whale Rock 530 Acre-Feet WHALE ROCK WATER includes: All Building Use CLIMATE ADJUSTED Landcape Irrigation (except Sports Complex) Central Plants 120 Acre-Feet includes: Mission Avocado Irrigation 173 Acre-Feet Other Ag Irrigation 147 Acre-Feet Sports Complex Irrigation 60 Acre-Feet Cal Poly Golf Facility (Dairy Creek) 10 Acre-Feet GROUND WATER GROUND WATER 120 Acre-Feet Ag Irrigation - Crops Unit 959 Acre-Feet NON-POTABLE WATER from Whale Rock 390 Acre-Feet 2- Reclaims & Increases Cal Poly’s water/ Sewer Today WATER / 17 100% of sewer 66% of Whale Rock water- Treated for on-campus use 33% Whale Rock water Non-treated used for agriculture The WRF Play WATER / 18 10% of Sewer Frees up 33% of Whale Rock water for potable use for on-campus Housing Treated sewer (title 22- purple pipe) will meet all of Ag’s needs Water Reclamation Facility (WRF) 3. State Water •Objective: •Find a new diversified source of supply -> State Water •Background: •Coastal branch crosses through Poly Canyon •Significant engagement w/ County Public Works •CP/ San Miguelito Mutual Water Company had an agreement •Recently designated public water system •Project Cost: ~$5 million (federal funding?) •Next Steps: •Feasibility Study to connect State Water to Cal Poly •Engagement with City of SLO/ County staff on “checklist” Diversifies and Increases Supply WATER / 22 / 23 Student Housing:Future Plan / 24 Student Housing:Program Definition ($1.3B) Administration Building 1 / 25 Student Housing:Potential Phasing Note: Phasing dates/strategy and Building naming subject to change (pending Program Re-Validation) / 26 Student Housing:Aerial View / 27 Student Housing:Building A & B Rendering Completion of Building A: Summer 2026 / 28 Student Housing:Building A Rendering Completion of Building A: Summer 2026 / 29 Student Housing:Outdoor Space Building A: Summer 2026 / 30 Student Housing:Outdoor Space Building B: Summer 2027 / 33 Community Engagement:Fraternities & Sororities - 47,071 hours of community service with an economic impact of $1.8M - Raised over $424,000 for local and national philanthropies / 34 Community Engagement:College Corps Program Faculty and Staff Housing / 35 Project Summary •Dec 2021 employee survey showed 77% of staff want to purchase a home locally and 23% wish to rent •Bella Montana built in 2006 is the only employee housing development currently – 70 hones •New faculty/staff housing communities •34 for-sale units at Vista Meadows •120 for rent units in Harvest Lofts •150-200 units planned for H-9 west of Highway 1 •Planning underway for additional rental options / 37 Faculty and Staff Housing: Completion of first phase: Fall 2026 / 38 Investment in our community-1144 chorro : Project Summary •Repurposing the former Copelands/Sports Authority space in downtown SLO •Partnership between Cal Poly, City of SLO, SLO County and the building owner to reimagine the use of the space that has been vacant for several years •Future home of the Cal Poly Center for Innovation & Entrepreneurship (CIE) and the Cal Poly Mustang Shop •The move marks a significant investment by Cal Poly in the local community and a major effort to promote economic development in San Luis Obispo •$8M in tenant improvements are underway with a scheduled Winter 2026 move-in. Discussion / 40 3. Tech Park Phase 2:In Construction ($12M) Completion: November 2024 / 41 $- $100,000 $200,000 $300,000 $400,000 2023 2024 2025 2026 2027 2028Budget (000s) Aux / ASI Campus Maint. CSU DM / State Donor/ Grant Other Debt SRB-SS SRB-AP Diversifying Fund Sources Leveraging donor, debt, and other funding as state funding declines Accelerating the Master Plan :$1.9B in active projects 2035 Campus Master Plan entitles 25,000 FTES (headcount) , 7200 beds, 1.3M GSF new construction / 42 Definitions NSPY – Noise Party CITE – Citation DAC – Disturbance Advisement Card warning UTL – Unable to Locate NV – Negative Violation LL – Landlord Citation UG – Unruly Gathering Citation 2025 NSPY CITE DAC UTL NV LL UG August 52 0 14 2 36 0 0 2024 NSPY CITE DAC UTL NV LL UG August 57 3 15 3 36 1 0 Yr to Yr May: 8% decrease NSPY calls, 100 % decrease citations, 6% decrease DACs 2025 Applications Rec’d Approved Denied* Warning Calls Citations August 2 2 0 0 0 *Late applications, ineligible day of the week, satellite house, on “no warning” list SCLC Agenda Meeting #26-02 September 18, 2025 3:10 p.m. to 5:00 p.m. City Hall Hearing Room 990 Palm Street A.Call to Order B.Introductions C.Approval of Meeting Minutes a)#25-10, August 21, 2025 D.Open Forum E.Reports a)Chair/Vice Chair – Marc Cabeliza/Isaac Pummill b)San Luis Obispo City Manager – Whitney McDonald c)Neighborhood Wellness Civility Report – Christine Wallace d)Residents for Quality Neighborhoods – Brett Cross e)Community Representative Reports – Mila Vujovich-LaBarre F.Old Business a)None G.New Business a)Annual Review of Memorandum of Understanding i)Vote to approve the Memorandum of Understanding b)Meet Your Neighbors’ Budget Proposal i)Cal Poly ASI will present the Meet Your Neighbor Competition and prizes. Committee members will vote to approve the budget. c)Cal Poly Master Plan Update - Anthony Palazzo i)Cal Poly Master Plan Update H.Voting Members Reports (1 minute) I.Announcements J.Adjournment K.Next meeting: October 16, 2025 SCLC Meeting #26-01, August 21, 2025 Location: San Luis Obispo, City Hall Hearing Room 3:10-5:00 p.m. Voting Members Present Marc Cabeliza - Cal Poly - ASI President, SCLC Chair Isaac Pummill – Cuesta - ASCC President, SCLC Vice Chair Michelle Crawford – Cal Poly – ASI Executive Director Scott Collins - City of SLO - City Manager Designee Jack DePuy – Cuesta College – Interim Director of Student Engagement/ASCC Advisor Kate McMurrey – Cal Poly - Panhellenic Council President Heather Moreno – County of SLO – Board of Supervisors Tanner Schinderle – Cal Poly – Student-at-Large Colin Shea - Cal Poly – Interfraternity Council President Rick Scott – City of SLO – SLOPD Chief of Police Mila Vujovich-LaBarre – City of SLO – Geographic Neighborhoods Association Christine Wallace – City of SLO – SLOPD - Public Affairs Manager Voting Members Absent Brett Cross – City of SLO - Residents for Quality Neighborhoods (RQN) Natalie Eckler – United Sorority & Fraternity Life Council Elizabeth Coria - Cuesta College – Vice President of Student Success and Support Programs Joy Pedersen - Cal Poly – Dean of Students Erica A. Stewart - City of SLO –Mayor Vacant – Cuesta - Student-at-Large Vacant – City of SLO – Community Member-at-Large Non-Voting Members Present Mike Boswell - City of SLO – Council Member Elizabeth Aiello-Coppola – Cal Poly - Greek Life Coordinator Non-Voting Members Absent Guests Alexander Levine – Cal Poly – Chair, University Union Advisory Board Lisa Yamashita – City of San Luis Obispo Unified School District Yukie Murphy – Cal Poly – Vice President Student Affairs Dale Stoker – Cal Poly – New Student & Transition Programs Alyson Engel – Cal Poly – Chair, ASI Board of Directors Aaron Schafer – City of SLO – Acting Deputy Chief Jennifer Kinnear – City of SLO – Board of Supervisors Steffanie Medina – City of SLO – Resident Meghan Schuler-Jones – Cal Poly – ASI Assistant Director – Leadership, Assessment, and DEI A. Call to Order a. Marc called the meeting to order at 3:11 p.m. b. Silent roll call was taken and with 12 voting members in attendance, quorum was met. B. Approval of Meeting Minutes #25-09, May 15, 2025 a. Minutes stand approved as written. C. Open Forum a. None D. Reports a. Chair/Vice Chair, Marc Cabeliza & Isaac Pummill 1. Marc shared his goals as ASI President—focusing on student life, safety, student support, and advocacy. He also reported giving speeches at SLO Days and meeting with campus administrators. 2. Isaac shared upcoming events, including Welcome Week, Constitution Day, and Student Government training. He also noted that they are seeking a student to fill the student-at-large position. b. City Manager – Scott Collins 1. City Council Discussions: a. Grand Jury Report – Town/Gown discussion b. Study session on how to protect the community from wildfire. c. Traffic mitigation d. Code Enforcement – Nuance Issues 2. City Council Goals a. Homeless & Housing b. Preservation of neighborhoods c. Quality of rentals – renters protection c. Neighborhood Wellness Civility Report – Christine Wallace i. Christine gave the noise data stats for May, June & July 1. May - NSPY-220, CITE-40, DAC-44, UTL-11, NV-125, LL-9, UG-1 2. June - NSPY-103, CITE-14, DAC-27, UTL-6, NV-55, LL-27, UG-0 3. July - NSPY-42, CITE-4, DAC-7, UTL-1, NV-30, LL-2, UG-0 4. She provided the party registration data for May, June & July. d. Residents for Quality Neighborhoods – Brett Cross i. Absent e. Community Representatives Reports – Mila Vujovich-LaBarre i. Geographic neighborhoods Association - Mila mentioned the Sierra Club with 4,000+ members in San Luis Obispo County. Their work supports the community through environmental advocacy, education, community building, and legislative engagement. She stated it is primarily volunteer, and all are welcome. The Youth Leadership Taskforce is headed by a Cal Poly graduate and a current Cal Poly student. She reported that the San Luis Coastal School District needs volunteers. ii. Community Member-at Large - Vacant E. Old Business a. None F. New Business a. New Student & Transition Programs WOW Presentation – Dale Stoker, Yukie Murphy i. Dale & Yukie introduced themselves and stated that Cal Poly welcomes 6,100 new students each fall through orientation programs like WOW, SLO Days, and Open House and is supported by 5 staff members and 650+ student leaders. He gave an overview of WOW week and shared the orientation program’s philosophy. The program fosters robust student leadership through high- impact practices, personal responsibility and shared values, clear student expectations, and strong community partnerships. b. 2025-26 SCLC Meeting Schedule – Marc Cabeliza i. Marc asked if anyone objected on the 2025-26 SCLC meeting dates. No objection. c. Annual Review of Memorandum of Understanding i. Marc stated that the Memorandum of Understanding (MOU) is reviewed annually at the first meeting. ii. Mila introduced Lisa Yamashita from the San Luis Coastal Unified School District and recommended her as a voting member, highlighting the value of her perspective representing families and K-12 education. iii. Michelle shared that Joy could not attend but submitted a statement recommending Jason Mockford as a voting member, noting his extensive knowledge of Greek life and leadership aligned with the SCLC mission. iv. Steffanie Medina, a former SCLC voting member, reminded the group of the MOU’s purpose: to build and strengthen town-gown relationships to address issues involving the community with Cal Poly and Cuesta students. v. Members discussed the importance of sharing information broadly and encouraged representatives to disseminate updates within their communities. vi. Motion #1 (Crawford/Wallace) “Move to postpone the decision to vote on adding voting members to the September 18 meeting.” vii. Motion passed by majority vote. d. 2025-26 Goal Setting i. As a follow-up to the previous SCLC goal-setting meeting, Marc posed three discussion questions, and members divided into groups to respond. 1. What role should SCLC play in the community? a. Connecting students with community b. More presentations i. Quarters to semesters ii. Emergency services – Evacuation iii. Volunteer opportunities iv. Effective information sharing c. More volunteer opportunities within community 2. What do you want meetings to look like? a. Information sharing b. Voting membership – Change makers are not in the room currently c. More problem solving – plan of action 3. What campaigns and projects for this year? a. Community BBQ during WOW b. Welcome social media campaign c. Meet Your Neighbor d. Small/local business interactions e. Thanksgiving – Adopt a student for dinner f. Community clean ups g. Neighborhood Night Out h. Partner with clubs to engage students i. Career Fairs – Business Expo j. Good Morning SLO G. Voting Member Reports i. Voting members gave their reports. H. Announcements I. Adjournment - Meeting adjourned at 4:45 p.m. Approved by the SCLC on February 15, 2024 Memorandum of Understanding Between California Polytechnic State University (Cal Poly), Associated Students, Inc. of California Polytechnic State University at San Luis Obispo (ASI), the Associated Students of Cuesta College (ASCC), the City of San Luis Obispo, and the County of San Luis Obispo Regarding the Student-Community Liaison Committee 2023-24 This Memorandum of Understanding is entered into between Cal Poly, the Associated Students, Inc. of California Polytechnic State University at San Luis Obispo (ASI), the Associated Students of Cuesta College (ASCC), the City of San Luis Obispo (City) and the County of San Luis Obispo (County). Background: The Student Community Liaison Committee (SCLC) was formed in the spring of 1987 to serve as a mechanism of communication among Cal Poly, the City of San Luis Obispo, the County of San Luis Obispo, and the San Luis Obispo community, to develop and strengthen town gown relationships to address issues regarding the community and Cal Poly students. It was envisioned that the chair should be the Cal Poly student body president to demonstrate parity between students and city officials. In 1988, SCLC was expanded to include representation from Cuesta College. Thanks to the support from several areas (City Departments, Chamber of Commerce, Residents for Quality Neighborhoods, and other Cal Poly organizations), SCLC was acknowledged as a key link in communication between students and the City & County of San Luis Obispo. Term: This Agreement is effective on October 19, 2023, and will automatically renew each year successively unless terminated by either party upon written notice prior to the expiration of the then current renewal term. The agreement will be distributed prior to the first meeting of the new academic year and subsequently reviewed for changes annually at the first SCLC meeting of the academic year. Purpose: The purpose of this Memorandum of Understanding is to outline the structure of SCLC and responsibilities of all parties represented within the SCLC. SCLC is to serve as a mechanism for communication between Cal Poly, Cuesta College, the City of San Luis Obispo, the County of San Luis Obispo, and community organizations within San Luis Obispo. SCLC will serve to proactively engage in discussions and actions to promote positive relations, mutual respect, and improved quality of life for all members of the San Luis Obispo community. Objective of the SCLC: In order to achieve our purpose, SCLC will: Approved by the SCLC on February 15, 2024 • Educate student and non-student residents in the community about cooperative methods to improve neighborhood relations. • Promote the positive aspects of campus and community co-existence and interaction. • Encourage increased participation, collaboration, and involvement in activities on campus and in the community. • Serve as a public forum on student/community related issues. • Advise City government bodies or other community organizations on City issues through consultative review. • Share information about the campuses and community to strengthen relationships and enhance quality of life for all residents of San Luis Obispo. • Problem solving through collaborative exploration and implementation of meaningful solutions to pertinent issues. Open Meeting Act Adherence: As a group comprising a variety of elected officials, the SCLC is committed to adhering to the Brown Act, also known as the Brown Open Meeting Act. Under the Brown Act, the SCLC will conduct its meetings openly, providing advance notice to the public, allowing public attendance, and enabling public comment on relevant matters. The group will also maintain accurate records of meetings. By following the Brown Act, the SCLC upholds the principles of transparency and public participation, fostering trust and accountability within the community it serves. Parliamentarian Procedure Formal parliamentary procedure is not required for the conduct of meetings, and the chair has the discretion to determine the appropriate level of formality for each meeting. Voice Votes Voice votes shall be required for the following matters: a) Approval of SCLC Meeting Minutes b) Approval of the SCLC MOU (Memorandum of Understanding) c) Appointment or removal of members d) Budget allocations The chair shall ensure that roll call votes are conducted in an orderly manner, and the results shall be recorded in the minutes of the meeting. Meetings: Shall be held monthly at a set and recurring time, with the exception of December, June and July, unless otherwise noted in the annual calendar or at the discretion of the chair. Attendance Member absences. If a properly notified voting member of the committee fails, for any reason, to attend or be represented by a recognized proxy at four or more regularly scheduled meetings within the annual term of the committee, they are automatically to be considered for replacement by the members of the committee. The member shall be notified after the third missed meeting. Resignation In the event a member finds it necessary to resign from the committee, a letter of resignation stating the effective date of resignation shall be requested. Approved by the SCLC on February 15, 2024 Agenda Format: • Call to order • Approval of minutes • Open Forum • Reports: o Chair/Vice Chair o San Luis Obispo City Manager o Neighborhood Wellness Civility Report o Residents for Quality Neighborhoods o Community Representative Reports • Old Business • New Business • Voting Member Reports (1 minute) • Announcements • Adjournment SCLC Officers: Chair • Shall be the current ASI President • Shall facilitate SCLC meetings. • Shall provide an agenda and minutes for each meeting. • Appoint subcommittee chairs. Vice Chair • Shall be the current ASCC President • Assume responsibility for chair in their absence. Membership: Voting members shall include representatives from Cal Poly, ASI, Cuesta College, the City of San Luis Obispo, the County of San Luis Obispo County, and designated representatives for the San Luis Obispo community. *All voting members may designate proxy except for the chair and vice chair positions. Cal Poly • Dean of Students • Interfraternity Council representative • Panhellenic Council representative • United Sorority and Fraternity Council representative ASI • Associated Students, Inc. (ASI) President • Student-at-Large (appointed by ASI President) • ASI Executive Director Cuesta College • ASCC President • Dean, Student Success and Support Programs/South County Center • Student-at-Large, appointed by ASCC • ASCC Advisor City of San Luis Obispo • Mayor • City Manager • Police Chief • Police Public Affairs Manager Approved by the SCLC on February 15, 2024 County of San Luis Obispo • Board of Supervisors representative Community • Community members-at-large • Geographic Neighborhoods Association/Group representatives • Residents for Quality Neighborhoods representative Community Partners • SLO Solutions/Creative Mediation representative Representatives Role within the SCLC: Cal Poly shall: • Provide the following voting representatives: Dean of Students, or designee, (1) Interfraternity Council representative, (1) Panhellenic Council representative, (1) United Sorority and Fraternity Council representative. • Participate in education of community for improving student/community relations. ASI shall: • Provide chairperson for the SCLC, in the form of the elected ASI President. • Provide the following voting representatives: (1) Student-at-Large, ASI Executive Director, or designee. • Coordinate meeting schedule for the SCLC, including subcommittee meetings, socials, etc. as necessary. • Coordinate annual goal setting workshop in support of the SCLC purpose. • Provide basic administrative support for meeting minutes, handouts, and other committee documents. Cuesta College/ASCC shall: • Provide the vice chair for the SCLC, in the form of the elected ASCC President. • Provide the following voting representatives: (1) Student-at-large, ASCC Advisor, and the Vice President of Student Services, or designee. • Support the functions of the SCLC Chair in coordinating meetings, subcommittees, and annual workshops, such as transition, as needed. • Participate in education of community for strengthening student/community relations. City of San Luis Obispo shall: • Provide meeting space for monthly meetings. • Provide the following voting representatives: San Luis Obispo Mayor, San Luis Obispo City Manager, San Luis Obispo Police Chief, and San Luis Obispo Police Public Affairs Manager, or designee. • Provide the following non-voting representatives: One City Council representative, or designee. • Participate in education of community for strengthening student/community relations. County of San Luis Obispo shall: • Provide the following voting representatives: (1) San Luis Obispo County Supervisor, or designee, whose district includes the City of San Luis Obispo. • Provide other non-voting San Luis Obispo County support staff as available through the office of the participating Supervisor. • Participate in education of community for strengthening student/community relations. Approved by the SCLC on February 15, 2024 San Luis Obispo Residents for Quality Neighborhoods shall: • Provide (1) voting representative from Residents for Quality Neighborhoods, or designee to serve on SCLC. • Participate in education of community for strengthening student/community relations. Community Partners shall: • SLO Solutions/Creative Mediation shall provide (1) voting representative, or designee to serve on the SCLC. • Provide input, guidance, and awareness of important resources for managing and mitigating community conflict around issues that immerge between student/community relationships. SCLC shall nominate and appoint (by a majority vote): • At least one (1) and no more than five (5) voting community members-at-large selected from the following: o A recognized City of San Luis Obispo Geographic Neighborhood Association/Group and/or. o A City of San Luis Obispo community member with an expressed interest, demonstrated impact, or in immediate proximity to either Cal Poly University or Cuesta College. • These members shall participate in education of community for strengthening student/community relations and the work and goals of SCLC in the SLO community. Annual Budget: In order to carry out the mission of the SCLC, funding from the following representatives is provided on an annual basis. ASI will send invoices to each representative following the approval of the MOU. Funds collected will be held by ASI. All funding appropriation decisions require approval by the SCLC. Funds are intended, but not limited to support SCLC marketing materials, annual events, grants for projects that promote community wellbeing, and meeting supplies. Budget funds not used in a fiscal year will rollover to the next fiscal year. Approved by the SCLC on February 15, 2024 Representative Amount: Cal Poly ASI Cuesta College/ASCC City of San Luis Obispo (City Council/Mayor, City Administrator, San Luis Obispo Police Department) County of San Luis Obispo (Two members of the Board of Supervisors) $500 In-Kind (administrative support) $500 $500 $500 In witness whereof, this Memorandum of Understanding has been executed by the parties hereto as of the date first above written. Sam Andrews ASI President Associated Students, Inc. California Polytechnic State University San Luis Obispo, CA Zach Stever ASCC President Associated Students of Cuesta College San Luis Obispo, CA Dr. Joy Pedersen Dean of Students California Polytechnic State University San Luis Obispo, CA Derek Johnson City Manager San Luis Obispo, CA Michelle Crawford ASI Executive Director Associated Students, Inc. California Polytechnic State University San Luis Obispo, CA Dr. Maria T. Escobedo, Dean Student Success and Support Programs/South County Center Associated Students of Cuesta College San Luis Obispo, CA Erica A. Stewart Mayor San Luis Obispo, CA Debbie Arnold County of San Luis Obispo San Luis Obispo, CA  o o o  o o      433 From:Wallace, Christine Sent:Tuesday, September 16, 2025 4:26 PM To:Jason Mockford Subject:RE: Thank you! From: Jason Mockford <jmockfor@calpoly.edu> Sent: Tuesday, September 16, 2025 4:03 PM To: Elizabeth Aiello-Coppola <eaielloc@calpoly.edu>; Wallace, Christine <cwallace@slocity.org> Subject: RE: Thank you! Thank you Christine! It was not as heavy as some other conversations we have had with them over the years! And there were nerds clusters??? They don’t know how good they got it. 뇤눎눐눑눒눏 Jason Mockford (he, him, his) Senior Director, Leadership & Service | Student Affairs | Cal Poly | San Luis Obispo, CA 93407-0208 | leadandserve.calpoly.edu | 805-756- 2476 Futuristic • Strategic • Relator • Ideation • Adaptability From: Elizabeth Aiello-Coppola <eaielloc@calpoly.edu> Sent: Monday, September 15, 2025 4:54 PM To: Wallace, Christine <cwallace@slocity.org> Cc: Jason Mockford <jmockfor@calpoly.edu> Subject: Re: Thank you! Hi Christine, Thank you for always coming in and taking the time to talk with our students! I know I really appreciate it and I they do too! Best, Elizabeth Aiello-Coppola, M.A. pronouns she/her/hers Assistant Director, Fraternity & Sorority Life Leadership & Service | Student Affairs Cal Poly | San Luis Obispo, CA 93407 | 805-756-7263 Schedule a meeting with me 434 From: Wallace, Christine <cwallace@slocity.org> Date: Monday, September 15, 2025 at 11:40 AM To: Elizabeth Aiello-Coppola <eaielloc@calpoly.edu> Cc: Jason Mockford <jmockfor@calpoly.edu> Subject: Thank you! E, thanks so much for the opportunity to speak to students this morning. I know some of it was kind of heavy and stuff we don’t like talking about and I sure appreciate their willingness to engage with me on these topics. Good luck with the week! Talk soon. Christine Wallace Police Public Affairs Manager Police Department 1042 Walnut Street, San Luis Obispo, CA 93401-2729 E cwallace@slocity.org T 805.781.7186 slocity.org Stay connected with the City by signing up for e-notifications This e-mail, and any files transmitted with it, are intended only for the person or entity to which it is addressed and may contain confidential, protected, and/or privileged material. Any review, re-transmission, dissemination or other use of, or taking of any action in reliance upon this information by persons or entities other than the intended recipient, is prohibited. If you received this in error, please contact the sender and delete the material from any computer. 435 From:Patino, Mallory Sent:Monday, September 15, 2025 5:01 PM To:Jason Mockford Cc:Elizabeth Aiello-Coppola Subject:RE: History of standing at Cal Poly for DSP Thanks so much for this information, I really appreciate it! Cheers, Mallory Patino pronouns she/her/hers Assistant Planner Community Development 919 Palm St, San Luis Obispo, CA 93401-3218 E mpatino@slocity.org slocity.org Stay connected with the City by signing up for e-notifications From: Jason Mockford <jmockfor@calpoly.edu> Sent: Monday, September 15, 2025 4:41 PM To: Patino, Mallory <mpatino@slocity.org> Cc: Elizabeth Aiello-Coppola <eaielloc@calpoly.edu> Subject: RE: History of standing at Cal Poly for DSP Hey Mallory, When recognition is revoked from Cal Poly, that typically means they lose privileges such as being able to meet on campus, participating in campus events, recruiting on campus, and using the Cal Poly name. If Nationals revokes a charter, they are essentially doing the same – they cannot use their name, cannot recruit into their central organization, and use materials and such that are proprietary to the organization. In order to restart a chapter, that is typically initiated by the National headquarters petitioning Cal Poly for recognition and starting a new organization from scratch. Not always, but this is what happens most of the time, and is what happened with DSP. Jason Mockford (he, him, his) Senior Director, Leadership & Service | Student Affairs | Cal Poly | San Luis Obispo, CA 93407-0208 | leadandserve.calpoly.edu | 805-756- 2476 Futuristic • Strategic • Relator • Ideation • Adaptability From: Patino, Mallory <mpatino@slocity.org> Sent: Monday, September 15, 2025 4:25 PM To: Jason Mockford <jmockfor@calpoly.edu> 436 Cc: Elizabeth Aiello-Coppola <eaielloc@calpoly.edu> Subject: RE: History of standing at Cal Poly for DSP Hi Jason, Thanks for the quick reply and the information! I have some follow up questions: when Cal Poly revokes affiliation of a chapter, what impact does this have on the organization? My understanding is that they are not allowed to recruit or operate or essentially do anything that IFC helps organize? Additionally, do you have information regarding what a Nationals revoking a charter means regarding operations? Would DSP have had to re-apply for a charter for San Luis Obispo leading to their 2023 reinstatement? I know some of these questions may be better directed to the alumni representative for DSP, but I appreciate any insight you can give me. Thanks, Mallory Patino pronouns she/her/hers Assistant Planner Community Development 919 Palm St, San Luis Obispo, CA 93401-3218 E mpatino@slocity.org slocity.org Stay connected with the City by signing up for e-notifications From: Jason Mockford <jmockfor@calpoly.edu> Sent: Monday, September 15, 2025 1:27 PM To: Patino, Mallory <mpatino@slocity.org> Cc: Elizabeth Aiello-Coppola <eaielloc@calpoly.edu> Subject: Re: History of standing at Cal Poly for DSP Hi Mallory, Thank you for asking. Following an extensive investigation of the incident in 2014, Delta Sigma Phi’s recognition with the university was revoked in early 2015. It did not immediately involve a revocation of their charter with the nationals but we eventually got there after several years of effort. The chapter returned after their sanctions with the university were fully completed, including a lengthy period of non-operation and have been officially recognized by the university again since Fall 2023. Let me know if you need any additional information. Jason Mockford (he, him, his) Senior Director, Leadership & Service | Student Affairs | Cal Poly | San Luis Obispo, CA 93407- 0208 | leadandserve.calpoly.edu | 805-756-2476 Futuristic • Strategic • Relator • Ideation • Adaptability 437 On Sep 15, 2025, at 12:52 PM, Patino, Mallory <mpatino@slocity.org> wrote: Hi Jason and Elizabeth, I’m hopeful you’re the right people for my inquiry, but let me know if there is someone else I should be reaching out to instead. I’m reviewing some information related the return of Delta Sigma Phi to 244 California Blvd, which I understand is to be used as their main fraternity house as an affiliated Cal Poly chapter. Are you able to provide me with the history of their affiliation status at Cal Poly from the last 10 years or so? I know there was an incident in 2014 that (I believe) led to the revocation of their charter from their Nationals, but I don’t have a clear understanding on their standing/status with Cal Poly throughout and since that incident. I’m trying to ascertain the information to relate it back to the Municipal Code requirement from Section 17.86.130(A)(3), which states, “the fraternity or sorority shall remain affiliated and in good standing with the Interfraternity Council of Student Life and Leadership at California Polytechnic University, San Luis Obispo. If the fraternity or sorority becomes unaffiliated or no longer held in good standing with California Polytechnic University, the conditional use permit shall be revoked.” Let me know if you need any additional information from me to help sort this out. Thank you, Mallory Patino pronouns she/her/hers Assistant Planner <image001.png> Community Development 919 Palm St, San Luis Obispo, CA 93401-3218 E mpatino@slocity.org slocity.org <image002.png> <image003.png> <image004.png> <image005.png> <image006.png> Stay connected with the City by signing up for e-notifications 438 From:Elizabeth Aiello-Coppola <eaielloc@calpoly.edu> Sent:Monday, September 15, 2025 4:54 PM To:Wallace, Christine Cc:Jason Mockford Subject:Re: Thank you! Hi Christine, Thank you for always coming in and taking the time to talk with our students! I know I really appreciate it and I they do too! Best, Elizabeth Aiello-Coppola, M.A. pronouns she/her/hers Assistant Director, Fraternity & Sorority Life Leadership & Service | Student Affairs Cal Poly | San Luis Obispo, CA 93407 | 805-756-7263 Schedule a meeting with me From: Wallace, Christine <cwallace@slocity.org> Date: Monday, September 15, 2025 at 11:40 AM To: Elizabeth Aiello-Coppola <eaielloc@calpoly.edu> Cc: Jason Mockford <jmockfor@calpoly.edu> Subject: Thank you! E, thanks so much for the opportunity to speak to students this morning. I know some of it was kind of heavy and stuff we don’t like talking about and I sure appreciate their willingness to engage with me on these topics. Good luck with the week! Talk soon. Christine Wallace Police Public Affairs Manager Police Department 1042 Walnut Street, San Luis Obispo, CA 93401-2729 E cwallace@slocity.org T 805.781.7186 slocity.org Stay connected with the City by signing up for e-notifications This e-mail, and any files transmitted with it, are intended only for the person or entity to which it is addressed and may contain confidential, protected, and/or privileged material. Any review, re-transmission, 439 dissemination or other use of, or taking of any action in reliance upon this information by persons or entities other than the intended recipient, is prohibited. If you received this in error, please contact the sender and delete the material from any computer. 440 From:Jason Mockford <jmockfor@calpoly.edu> Sent:Monday, September 15, 2025 4:41 PM To:Patino, Mallory Cc:Elizabeth Aiello-Coppola Subject:RE: History of standing at Cal Poly for DSP Hey Mallory, When recognition is revoked from Cal Poly, that typically means they lose privileges such as being able to meet on campus, participating in campus events, recruiting on campus, and using the Cal Poly name. If Nationals revokes a charter, they are essentially doing the same – they cannot use their name, cannot recruit into their central organization, and use materials and such that are proprietary to the organization. In order to restart a chapter, that is typically initiated by the National headquarters petitioning Cal Poly for recognition and starting a new organization from scratch. Not always, but this is what happens most of the time, and is what happened with DSP. Jason Mockford (he, him, his) Senior Director, Leadership & Service | Student Affairs | Cal Poly | San Luis Obispo, CA 93407-0208 | leadandserve.calpoly.edu | 805-756- 2476 Futuristic • Strategic • Relator • Ideation • Adaptability From: Patino, Mallory <mpatino@slocity.org> Sent: Monday, September 15, 2025 4:25 PM To: Jason Mockford <jmockfor@calpoly.edu> Cc: Elizabeth Aiello-Coppola <eaielloc@calpoly.edu> Subject: RE: History of standing at Cal Poly for DSP Hi Jason, Thanks for the quick reply and the information! I have some follow up questions: when Cal Poly revokes affiliation of a chapter, what impact does this have on the organization? My understanding is that they are not allowed to recruit or operate or essentially do anything that IFC helps organize? Additionally, do you have information regarding what a Nationals revoking a charter means regarding operations? Would DSP have had to re-apply for a charter for San Luis Obispo leading to their 2023 reinstatement? I know some of these questions may be better directed to the alumni representative for DSP, but I appreciate any insight you can give me. Thanks, Mallory Patino pronouns she/her/hers Assistant Planner Community Development 441 919 Palm St, San Luis Obispo, CA 93401-3218 E mpatino@slocity.org slocity.org Stay connected with the City by signing up for e-notifications From: Jason Mockford <jmockfor@calpoly.edu> Sent: Monday, September 15, 2025 1:27 PM To: Patino, Mallory <mpatino@slocity.org> Cc: Elizabeth Aiello-Coppola <eaielloc@calpoly.edu> Subject: Re: History of standing at Cal Poly for DSP Hi Mallory, Thank you for asking. Following an extensive investigation of the incident in 2014, Delta Sigma Phi’s recognition with the university was revoked in early 2015. It did not immediately involve a revocation of their charter with the nationals but we eventually got there after several years of effort. The chapter returned after their sanctions with the university were fully completed, including a lengthy period of non-operation and have been officially recognized by the university again since Fall 2023. Let me know if you need any additional information. Jason Mockford (he, him, his) Senior Director, Leadership & Service | Student Affairs | Cal Poly | San Luis Obispo, CA 93407- 0208 | leadandserve.calpoly.edu | 805-756-2476 Futuristic • Strategic • Relator • Ideation • Adaptability On Sep 15, 2025, at 12:52 PM, Patino, Mallory <mpatino@slocity.org> wrote: Hi Jason and Elizabeth, I’m hopeful you’re the right people for my inquiry, but let me know if there is someone else I should be reaching out to instead. I’m reviewing some information related the return of Delta Sigma Phi to 244 California Blvd, which I understand is to be used as their main fraternity house as an affiliated Cal Poly chapter. Are you able to provide me with the history of their affiliation status at Cal Poly from the last 10 years or so? I know there was an incident in 2014 that (I believe) led to the revocation of their charter from their Nationals, but I don’t have a clear understanding on their standing/status with Cal Poly throughout and since that incident. I’m trying to ascertain the information to relate it back to the Municipal Code requirement from Section 17.86.130(A)(3), which states, “the fraternity or sorority shall remain affiliated and in good standing with the Interfraternity Council of Student Life and Leadership at California Polytechnic University, San Luis Obispo. If the fraternity or sorority becomes unaffiliated or no longer held in good standing with California Polytechnic University, the conditional use permit shall be revoked.” Let me know if you need any additional information from me to help sort this out. Thank you, 442 Mallory Patino pronouns she/her/hers Assistant Planner <image001.png> Community Development 919 Palm St, San Luis Obispo, CA 93401-3218 E mpatino@slocity.org slocity.org <image002.png> <image003.png> <image004.png> <image005.png> <image006.png> Stay connected with the City by signing up for e-notifications 443 From:Patino, Mallory Sent:Monday, September 15, 2025 4:25 PM To:Jason Mockford Cc:Elizabeth Aiello-Coppola Subject:RE: History of standing at Cal Poly for DSP Hi Jason, Thanks for the quick reply and the information! I have some follow up questions: when Cal Poly revokes affiliation of a chapter, what impact does this have on the organization? My understanding is that they are not allowed to recruit or operate or essentially do anything that IFC helps organize? Additionally, do you have information regarding what a Nationals revoking a charter means regarding operations? Would DSP have had to re-apply for a charter for San Luis Obispo leading to their 2023 reinstatement? I know some of these questions may be better directed to the alumni representative for DSP, but I appreciate any insight you can give me. Thanks, Mallory Patino pronouns she/her/hers Assistant Planner Community Development 919 Palm St, San Luis Obispo, CA 93401-3218 E mpatino@slocity.org slocity.org Stay connected with the City by signing up for e-notifications From: Jason Mockford <jmockfor@calpoly.edu> Sent: Monday, September 15, 2025 1:27 PM To: Patino, Mallory <mpatino@slocity.org> Cc: Elizabeth Aiello-Coppola <eaielloc@calpoly.edu> Subject: Re: History of standing at Cal Poly for DSP Hi Mallory, Thank you for asking. Following an extensive investigation of the incident in 2014, Delta Sigma Phi’s recognition with the university was revoked in early 2015. It did not immediately involve a revocation of their charter with the nationals but we eventually got there after several years of effort. The chapter returned after their sanctions with the university were fully completed, including a lengthy period of non-operation and have been officially recognized by the university again since Fall 2023. Let me know if you need any additional information. Jason Mockford (he, him, his) 444 Senior Director, Leadership & Service | Student Affairs | Cal Poly | San Luis Obispo, CA 93407- 0208 | leadandserve.calpoly.edu | 805-756-2476 Futuristic • Strategic • Relator • Ideation • Adaptability On Sep 15, 2025, at 12:52 PM, Patino, Mallory <mpatino@slocity.org> wrote: Hi Jason and Elizabeth, I’m hopeful you’re the right people for my inquiry, but let me know if there is someone else I should be reaching out to instead. I’m reviewing some information related the return of Delta Sigma Phi to 244 California Blvd, which I understand is to be used as their main fraternity house as an affiliated Cal Poly chapter. Are you able to provide me with the history of their affiliation status at Cal Poly from the last 10 years or so? I know there was an incident in 2014 that (I believe) led to the revocation of their charter from their Nationals, but I don’t have a clear understanding on their standing/status with Cal Poly throughout and since that incident. I’m trying to ascertain the information to relate it back to the Municipal Code requirement from Section 17.86.130(A)(3), which states, “the fraternity or sorority shall remain affiliated and in good standing with the Interfraternity Council of Student Life and Leadership at California Polytechnic University, San Luis Obispo. If the fraternity or sorority becomes unaffiliated or no longer held in good standing with California Polytechnic University, the conditional use permit shall be revoked.” Let me know if you need any additional information from me to help sort this out. Thank you, Mallory Patino pronouns she/her/hers Assistant Planner <image001.png> Community Development 919 Palm St, San Luis Obispo, CA 93401-3218 E mpatino@slocity.org slocity.org <image002.png> <image003.png> <image004.png> <image005.png> <image006.png> Stay connected with the City by signing up for e-notifications 445 From:Jason Mockford <jmockfor@calpoly.edu> Sent:Monday, September 15, 2025 1:27 PM To:Patino, Mallory Cc:Elizabeth Aiello-Coppola Subject:Re: History of standing at Cal Poly for DSP Hi Mallory, Thank you for asking. Following an extensive investigation of the incident in 2014, Delta Sigma Phi’s recognition with the university was revoked in early 2015. It did not immediately involve a revocation of their charter with the nationals but we eventually got there after several years of effort. The chapter returned after their sanctions with the university were fully completed, including a lengthy period of non-operation and have been officially recognized by the university again since Fall 2023. Let me know if you need any additional information. Jason Mockford (he, him, his) Senior Director, Leadership & Service | Student Affairs | Cal Poly | San Luis Obispo, CA 93407- 0208 | leadandserve.calpoly.edu | 805-756-2476 Futuristic • Strategic • Relator • Ideation • Adaptability On Sep 15, 2025, at 12:52 PM, Patino, Mallory <mpatino@slocity.org> wrote: Hi Jason and Elizabeth, I’m hopeful you’re the right people for my inquiry, but let me know if there is someone else I should be reaching out to instead. I’m reviewing some information related the return of Delta Sigma Phi to 244 California Blvd, which I understand is to be used as their main fraternity house as an affiliated Cal Poly chapter. Are you able to provide me with the history of their affiliation status at Cal Poly from the last 10 years or so? I know there was an incident in 2014 that (I believe) led to the revocation of their charter from their Nationals, but I don’t have a clear understanding on their standing/status with Cal Poly throughout and since that incident. I’m trying to ascertain the information to relate it back to the Municipal Code requirement from Section 17.86.130(A)(3), which states, “the fraternity or sorority shall remain affiliated and in good standing with the Interfraternity Council of Student Life and Leadership at California Polytechnic University, San Luis Obispo. If the fraternity or sorority becomes unaffiliated or no longer held in good standing with California Polytechnic University, the conditional use permit shall be revoked.” Let me know if you need any additional information from me to help sort this out. Thank you, Mallory Patino pronouns she/her/hers 446 Assistant Planner <image001.png> Community Development 919 Palm St, San Luis Obispo, CA 93401-3218 E mpatino@slocity.org slocity.org <image002.png> <image003.png> <image004.png> <image005.png> <image006.png> Stay connected with the City by signing up for e-notifications 447 From:Patino, Mallory Sent:Monday, September 15, 2025 12:52 PM To:eaielloc@calpoly.edu; jmockfor@calpoly.edu Subject:History of standing at Cal Poly for DSP Hi Jason and Elizabeth, I’m hopeful you’re the right people for my inquiry, but let me know if there is someone else I should be reaching out to instead. I’m reviewing some information related the return of Delta Sigma Phi to 244 California Blvd, which I understand is to be used as their main fraternity house as an affiliated Cal Poly chapter. Are you able to provide me with the history of their affiliation status at Cal Poly from the last 10 years or so? I know there was an incident in 2014 that (I believe) led to the revocation of their charter from their Nationals, but I don’t have a clear understanding on their standing/status with Cal Poly throughout and since that incident. I’m trying to ascertain the information to relate it back to the Municipal Code requirement from Section 17.86.130(A)(3), which states, “the fraternity or sorority shall remain affiliated and in good standing with the Interfraternity Council of Student Life and Leadership at California Polytechnic University, San Luis Obispo. If the fraternity or sorority becomes unaffiliated or no longer held in good standing with California Polytechnic University, the conditional use permit shall be revoked.” Let me know if you need any additional information from me to help sort this out. Thank you, Mallory Patino pronouns she/her/hers Assistant Planner Community Development 919 Palm St, San Luis Obispo, CA 93401-3218 E mpatino@slocity.org slocity.org Stay connected with the City by signing up for e-notifications 448 From:Hermann, Greg Sent:Friday, September 12, 2025 11:57 AM To:Jennifer L. Haft Subject:RE: City Releases Draft Response to Grand Jury Report Thanks, Jen. I’m having someone from my team reach out to Cheryl for an initial conversation and I’ll jump in when we all get together to meet and discuss options. Will keep you posted! Greg From: Jennifer L. Haft <jhaft@calpoly.edu> Sent: Thursday, September 11, 2025 1:58 PM To: Hermann, Greg <GHermann@slocity.org> Subject: RE: City Releases Draft Response to Grand Jury Report Greg, thank you for sharing the below announcement. Great meeting today and I look forward to connecting with you on the History Center. Jen From: Hermann, Greg <GHermann@slocity.org> Sent: Thursday, September 11, 2025 1:16 PM To: Jennifer L. Haft <jhaft@calpoly.edu> Subject: FW: City Releases Draft Response to Grand Jury Report From: City of San Luis Obispo <communications@slocity.org> Sent: Thursday, September 11, 2025 12:34 PM To: Hermann, Greg <GHermann@slocity.org> Subject: City Releases Draft Response to Grand Jury Report View this email in your browser 449 Draft Response to Grand Jury Report Released The City Council will discuss at a public meeting on Sept. 16 at City Hall the City’s response to a recent Grand Jury report on town and gown relations. Post Date: 09/11/2025 11:00 AM Interested community members are invited to attend an upcoming City Council meeting to discuss the City of San Luis Obispo’s draft response to a recent San Luis Obispo County Grand Jury report on town and gown relations. “We understand that noisy parties in neighborhoods surrounding Cal Poly can be disruptive and the City has taken significant steps to improve safety and enforcement in these neighborhoods,” said Mayor Erica A. Stewart. “The City is already doing much of what the Grand Jury recommends in its report, and many of the problems identified also require shared responsibility from Cal Poly. We will continue to work together to address these issues and have prioritized neighborhood livability this year and next year.” City Council Meeting September 16, 2025 at 5:30 p.m. City Hall, Council Chambers 990 Palm Street, San Luis Obispo, CA Download Agenda Report and Attachments Cal Poly is a major contributor to the community's vibrancy and culture and is a major economic engine on California’s Central Coast. However, some residents in neighborhoods surrounding Cal Poly have expressed concerns over noise, unruly gatherings, and other disturbances. The Grand Jury published its report, titled “Round & Round with Town & Gown,” in June 2025 following an investigation into such complaints.The City Manager, City Council, and City Planning Commission are required to respond to Grand Jury’s findings and recommendations by 450 September 19, 2025. The City Council will discuss its draft response during a public hearing on the topic at its Sept. 16, 2025 meeting, while the Planning Commission reviewed its response at a public hearing in August. Summary of the City’s Response 1. Large Unsanctioned Events (e.g., “St. Fratty’s” Day): The City maintains it acted appropriately to large unsanctioned events even before 2025, using law enforcement best practices and coordinating planning with Cal Poly. The successful prevention of a major 2025 event reflected years of planning, lessons learned, and strong collaboration among the City, Cal Poly, student organizations, law enforcement partners, and neighborhood groups. Moving forward, the City will continue these partnerships and implement proactive measures, as appropriate, to deter future unruly events. 2. Community Engagement on Off-Campus Impacts: The City has long prioritized addressing student-related neighborhood issues in partnership with residents, Cal Poly, and other stakeholders. Since 2010, new ordinances and outreach have reduced noise complaints by 50%. Building on this progress, the City remains committed to targeted enforcement, continued community engagement, and new initiatives under the 2025–27 Housing and Neighborhood Livability Major City Goal. 3. Illegal Activity of Fraternities and Sororities: The City enforces zoning laws through a complaint-based system and has opened over 40 cases related to fraternity and sorority operations in the City since 2023. While a student overlay zone will not be pursued immediately, the City is enhancing how enforcement is tracked and will research additional solutions, with public updates provided at City Council meetings over the next two years. 4. Conditional Use Permit (CUP) Enforcement: The City enforces CUPs when verifiable violations occur and has processed updated fraternity/sorority CUP conditions since 2018. Three CUPs have been revoked since 2024, and while enforcement is complaint-driven, staffing is adjusted for high-risk events to monitor and enforce CUP compliance. 5. Planning Appeal Fees: The City maintains that appeal fees do not limit participation, as filing complaints is free and can lead to enforcement or review. Fees apply only to formal appeals and are set well below the actual cost of processing the appeal. 6. Cooperation with the Grand Jury: The City disagrees with claims of non- cooperation, noting that key staff provided interviews and extensive records. 451 Oversight of responses to Grand Jury investigations is already handled by the City Manager and City Attorney, making additional guidelines unnecessary. Prior to the report’s release in June 2025, the Grand Jury sent the City a draft to which the City replied with a 27-page memo listing factual concerns in the draft report. In July, the City Council appointed Mayor Erica A. Stewart and Council Member Jan Marx to an Ad Hoc Committee to collaborate with staff in preparing formal responses to the Grand Jury’s report on Town and Gown relations. The Ad Hoc Committee met several times with staff over the summer to develop the response to the Grand Jury’s report. For more details and a timeline of what the City has done to address concerns, visit www.slocity.org/TownGown. Media Contact: Whitney Szentesi, Public Communications Manager, 805.783.7716 | wszentes@slocity.org Copyright © 2025 City of San Luis Obispo, All rights reserved. You are receiving this message because you provided your email address via a city service, event, or program. Our mailing address is: City of San Luis Obispo 990 Palm Street San Luis Obispo, CA 93401 Add us to your address book Want to change how you receive these emails? You can update your preferences or unsubscribe from this list. 452 From:Elizabeth Aiello-Coppola <eaielloc@calpoly.edu> Sent:Friday, September 12, 2025 8:49 AM To:Wallace, Christine Subject:Re: slides for next week Thank you so much! And there should be around 70 students there – maybe a little less! Elizabeth Aiello-Coppola, M.A. pronouns she/her/hers Assistant Director, Fraternity & Sorority Life Leadership & Service | Student Affairs Cal Poly | San Luis Obispo, CA 93407 | 805-756-7263 Schedule a meeting with me From: Wallace, Christine <cwallace@slocity.org> Date: Thursday, September 11, 2025 at 1:18 PM To: Elizabeth Aiello-Coppola <eaielloc@calpoly.edu> Subject: slides for next week Hi! Attached are my slides for the presentation next Monday. How many students are you hoping to attend? Thanks! Christine Wallace Police Public Affairs Manager Police Department 1042 Walnut Street, San Luis Obispo, CA 93401-2729 E cwallace@slocity.org T 805.781.7186 slocity.org Stay connected with the City by signing up for e-notifications This e-mail, and any files transmitted with it, are intended only for the person or entity to which it is addressed and may contain confidential, protected, and/or privileged material. Any review, re-transmission, dissemination or other use of, or taking of any action in reliance upon this information by persons or entities other than the intended recipient, is prohibited. If you received this in error, please contact the sender and delete the material from any computer. 453 From:Jennifer L. Haft <jhaft@calpoly.edu> Sent:Thursday, September 11, 2025 1:58 PM To:Hermann, Greg Subject:RE: City Releases Draft Response to Grand Jury Report Greg, thank you for sharing the below announcement. Great meeting today and I look forward to connecting with you on the History Center. Jen From: Hermann, Greg <GHermann@slocity.org> Sent: Thursday, September 11, 2025 1:16 PM To: Jennifer L. Haft <jhaft@calpoly.edu> Subject: FW: City Releases Draft Response to Grand Jury Report From: City of San Luis Obispo <communications@slocity.org> Sent: Thursday, September 11, 2025 12:34 PM To: Hermann, Greg <GHermann@slocity.org> Subject: City Releases Draft Response to Grand Jury Report View this email in your browser Draft Response to Grand Jury Report Released The City Council will discuss at a public meeting on Sept. 16 at City Hall the City’s response to a recent Grand Jury report on town and gown relations. Post Date: 09/11/2025 11:00 AM 454 Interested community members are invited to attend an upcoming City Council meeting to discuss the City of San Luis Obispo’s draft response to a recent San Luis Obispo County Grand Jury report on town and gown relations. “We understand that noisy parties in neighborhoods surrounding Cal Poly can be disruptive and the City has taken significant steps to improve safety and enforcement in these neighborhoods,” said Mayor Erica A. Stewart. “The City is already doing much of what the Grand Jury recommends in its report, and many of the problems identified also require shared responsibility from Cal Poly. We will continue to work together to address these issues and have prioritized neighborhood livability this year and next year.” City Council Meeting September 16, 2025 at 5:30 p.m. City Hall, Council Chambers 990 Palm Street, San Luis Obispo, CA Download Agenda Report and Attachments Cal Poly is a major contributor to the community's vibrancy and culture and is a major economic engine on California’s Central Coast. However, some residents in neighborhoods surrounding Cal Poly have expressed concerns over noise, unruly gatherings, and other disturbances. The Grand Jury published its report, titled “Round & Round with Town & Gown,” in June 2025 following an investigation into such complaints.The City Manager, City Council, and City Planning Commission are required to respond to Grand Jury’s findings and recommendations by September 19, 2025. The City Council will discuss its draft response during a public hearing on the topic at its Sept. 16, 2025 meeting, while the Planning Commission reviewed its response at a public hearing in August. 455 Summary of the City’s Response 1. Large Unsanctioned Events (e.g., “St. Fratty’s” Day): The City maintains it acted appropriately to large unsanctioned events even before 2025, using law enforcement best practices and coordinating planning with Cal Poly. The successful prevention of a major 2025 event reflected years of planning, lessons learned, and strong collaboration among the City, Cal Poly, student organizations, law enforcement partners, and neighborhood groups. Moving forward, the City will continue these partnerships and implement proactive measures, as appropriate, to deter future unruly events. 2. Community Engagement on Off-Campus Impacts: The City has long prioritized addressing student-related neighborhood issues in partnership with residents, Cal Poly, and other stakeholders. Since 2010, new ordinances and outreach have reduced noise complaints by 50%. Building on this progress, the City remains committed to targeted enforcement, continued community engagement, and new initiatives under the 2025–27 Housing and Neighborhood Livability Major City Goal. 3. Illegal Activity of Fraternities and Sororities: The City enforces zoning laws through a complaint-based system and has opened over 40 cases related to fraternity and sorority operations in the City since 2023. While a student overlay zone will not be pursued immediately, the City is enhancing how enforcement is tracked and will research additional solutions, with public updates provided at City Council meetings over the next two years. 4. Conditional Use Permit (CUP) Enforcement: The City enforces CUPs when verifiable violations occur and has processed updated fraternity/sorority CUP conditions since 2018. Three CUPs have been revoked since 2024, and while enforcement is complaint-driven, staffing is adjusted for high-risk events to monitor and enforce CUP compliance. 5. Planning Appeal Fees: The City maintains that appeal fees do not limit participation, as filing complaints is free and can lead to enforcement or review. Fees apply only to formal appeals and are set well below the actual cost of processing the appeal. 6. Cooperation with the Grand Jury: The City disagrees with claims of non- cooperation, noting that key staff provided interviews and extensive records. Oversight of responses to Grand Jury investigations is already handled by the City Manager and City Attorney, making additional guidelines unnecessary. 456 Prior to the report’s release in June 2025, the Grand Jury sent the City a draft to which the City replied with a 27-page memo listing factual concerns in the draft report. In July, the City Council appointed Mayor Erica A. Stewart and Council Member Jan Marx to an Ad Hoc Committee to collaborate with staff in preparing formal responses to the Grand Jury’s report on Town and Gown relations. The Ad Hoc Committee met several times with staff over the summer to develop the response to the Grand Jury’s report. For more details and a timeline of what the City has done to address concerns, visit www.slocity.org/TownGown. Media Contact: Whitney Szentesi, Public Communications Manager, 805.783.7716 | wszentes@slocity.org Copyright © 2025 City of San Luis Obispo, All rights reserved. You are receiving this message because you provided your email address via a city service, event, or program. Our mailing address is: City of San Luis Obispo 990 Palm Street San Luis Obispo, CA 93401 Add us to your address book Want to change how you receive these emails? You can update your preferences or unsubscribe from this list. 457 From:Hermann, Greg Sent:Thursday, September 11, 2025 1:16 PM To:jhaft@calpoly.edu Subject:FW: City Releases Draft Response to Grand Jury Report From: City of San Luis Obispo <communications@slocity.org> Sent: Thursday, September 11, 2025 12:34 PM To: Hermann, Greg <GHermann@slocity.org> Subject: City Releases Draft Response to Grand Jury Report View this email in your browser Draft Response to Grand Jury Report Released The City Council will discuss at a public meeting on Sept. 16 at City Hall the City’s response to a recent Grand Jury report on town and gown relations. Post Date: 09/11/2025 11:00 AM 458 Interested community members are invited to attend an upcoming City Council meeting to discuss the City of San Luis Obispo’s draft response to a recent San Luis Obispo County Grand Jury report on town and gown relations. “We understand that noisy parties in neighborhoods surrounding Cal Poly can be disruptive and the City has taken significant steps to improve safety and enforcement in these neighborhoods,” said Mayor Erica A. Stewart. “The City is already doing much of what the Grand Jury recommends in its report, and many of the problems identified also require shared responsibility from Cal Poly. We will continue to work together to address these issues and have prioritized neighborhood livability this year and next year.” City Council Meeting September 16, 2025 at 5:30 p.m. City Hall, Council Chambers 990 Palm Street, San Luis Obispo, CA Download Agenda Report and Attachments Cal Poly is a major contributor to the community's vibrancy and culture and is a major economic engine on California’s Central Coast. However, some residents in neighborhoods surrounding Cal Poly have expressed concerns over noise, unruly gatherings, and other disturbances. The Grand Jury published its report, titled “Round & Round with Town & Gown,” in June 2025 following an investigation into such complaints.The City Manager, City Council, and City Planning Commission are required to respond to Grand Jury’s findings and recommendations by September 19, 2025. The City Council will discuss its draft response during a public hearing on the topic at its Sept. 16, 2025 meeting, while the Planning Commission reviewed its response at a public hearing in August. 459 Summary of the City’s Response 1. Large Unsanctioned Events (e.g., “St. Fratty’s” Day): The City maintains it acted appropriately to large unsanctioned events even before 2025, using law enforcement best practices and coordinating planning with Cal Poly. The successful prevention of a major 2025 event reflected years of planning, lessons learned, and strong collaboration among the City, Cal Poly, student organizations, law enforcement partners, and neighborhood groups. Moving forward, the City will continue these partnerships and implement proactive measures, as appropriate, to deter future unruly events. 2. Community Engagement on Off-Campus Impacts: The City has long prioritized addressing student-related neighborhood issues in partnership with residents, Cal Poly, and other stakeholders. Since 2010, new ordinances and outreach have reduced noise complaints by 50%. Building on this progress, the City remains committed to targeted enforcement, continued community engagement, and new initiatives under the 2025–27 Housing and Neighborhood Livability Major City Goal. 3. Illegal Activity of Fraternities and Sororities: The City enforces zoning laws through a complaint-based system and has opened over 40 cases related to fraternity and sorority operations in the City since 2023. While a student overlay zone will not be pursued immediately, the City is enhancing how enforcement is tracked and will research additional solutions, with public updates provided at City Council meetings over the next two years. 4. Conditional Use Permit (CUP) Enforcement: The City enforces CUPs when verifiable violations occur and has processed updated fraternity/sorority CUP conditions since 2018. Three CUPs have been revoked since 2024, and while enforcement is complaint-driven, staffing is adjusted for high-risk events to monitor and enforce CUP compliance. 5. Planning Appeal Fees: The City maintains that appeal fees do not limit participation, as filing complaints is free and can lead to enforcement or review. Fees apply only to formal appeals and are set well below the actual cost of processing the appeal. 6. Cooperation with the Grand Jury: The City disagrees with claims of non- cooperation, noting that key staff provided interviews and extensive records. Oversight of responses to Grand Jury investigations is already handled by the City Manager and City Attorney, making additional guidelines unnecessary. 460 Prior to the report’s release in June 2025, the Grand Jury sent the City a draft to which the City replied with a 27-page memo listing factual concerns in the draft report. In July, the City Council appointed Mayor Erica A. Stewart and Council Member Jan Marx to an Ad Hoc Committee to collaborate with staff in preparing formal responses to the Grand Jury’s report on Town and Gown relations. The Ad Hoc Committee met several times with staff over the summer to develop the response to the Grand Jury’s report. For more details and a timeline of what the City has done to address concerns, visit www.slocity.org/TownGown. Media Contact: Whitney Szentesi, Public Communications Manager, 805.783.7716 | wszentes@slocity.org Copyright © 2025 City of San Luis Obispo, All rights reserved. You are receiving this message because you provided your email address via a city service, event, or program. Our mailing address is: City of San Luis Obispo 990 Palm Street San Luis Obispo, CA 93401 Add us to your address book Want to change how you receive these emails? You can update your preferences or unsubscribe from this list. 461 From:DeGiovanni, Stephanie Sent:Wednesday, September 10, 2025 1:46 PM To:Celeste Nicole Schubert Cc:Elizabeth Aiello-Coppola; Aubrey; Encroachment Subject:RE: Cal Poly Panhellenic no-parking signs Thank you, Celeste. The signs are available for pickup during our open counter hours which are Mon/Wed 1-4 pm or Tues/Thurs 9am- 12pm at the address in my signature. I will have them along with the instructions ready for you. To create a legal tow-away zone, call the police dept. at 805-781-7312 in advance to have them view and log the posting a full 24 hours prior to the start. Thank you, Stephanie DeGiovanni Permit Technician II Community Development 919 Palm Street, San Luis Obispo, CA 93401-3218 E sdegiova@slocity.org T 805.781.7111 slocity.org Stay connected with the City by signing up for e-notifications From: Celeste Nicole Schubert <cconst02@calpoly.edu> Sent: Wednesday, September 10, 2025 1:44 PM To: DeGiovanni, Stephanie <sdegiova@slocity.org> Cc: Elizabeth Aiello-Coppola <eaielloc@calpoly.edu>; Aubrey <pha.vpr.calpoly@gmail.com>; Encroachment <Encroachment@slocity.org> Subject: Re: Cal Poly Panhellenic no-parking signs Just paid, thanks so much! Can you remind me of the steps on activating the tow zones? Celeste Schubert, B.S. pronouns she/her/hers Leadership & Assessment Coordinator, Fraternity & Sorority Life Panhellenic Advisor Order of Omega Advisor Leadership & Service | Student Affairs Cal Poly | San Luis Obispo, CA 93407 | 805-756-7200 Book a time to meet with me! 462 On Campus – Tue/Wed Remote – Thu https://outlook.office365.com/owa/calendar/CalPolyFraternitySororityLife@cpslo.onmicrosoft.com/bookings/ From: DeGiovanni, Stephanie <sdegiova@slocity.org> Date: Wednesday, September 10, 2025 at 1:37 PM To: Celeste Nicole Schubert <cconst02@calpoly.edu> Cc: Elizabeth Aiello-Coppola <eaielloc@calpoly.edu>, Aubrey <pha.vpr.calpoly@gmail.com>, Encroachment <Encroachment@slocity.org> Subject: RE: Cal Poly Panhellenic no-parking signs Thank you, Celeste. The attached invoice 00040849 can be paid at: https://infoslo.slocity.org/EnerGov_Prod/selfservice#/payinvoice. Please send me an email to let me know once the invoice has been paid as the online system will not notify me. Thank you, Stephanie DeGiovanni Permit Technician II Community Development 919 Palm Street, San Luis Obispo, CA 93401-3218 E sdegiova@slocity.org T 805.781.7111 slocity.org Stay connected with the City by signing up for e-notifications From: Celeste Nicole Schubert <cconst02@calpoly.edu> Sent: Wednesday, September 10, 2025 1:31 PM To: DeGiovanni, Stephanie <sdegiova@slocity.org> Cc: Elizabeth Aiello-Coppola <eaielloc@calpoly.edu>; Aubrey <pha.vpr.calpoly@gmail.com>; Encroachment <Encroachment@slocity.org> Subject: Re: Cal Poly Panhellenic no-parking signs We will need 22 signs total. Celeste Schubert, B.S. pronouns she/her/hers Leadership & Assessment Coordinator, Fraternity & Sorority Life Panhellenic Advisor Order of Omega Advisor Leadership & Service | Student Affairs Cal Poly | San Luis Obispo, CA 93407 | 805-756-7200 Book a time to meet with me! On Campus – Tue/Wed Remote – Thu 463 https://outlook.office365.com/owa/calendar/CalPolyFraternitySororityLife@cpslo.onmicrosoft.com/bookings/ From: DeGiovanni, Stephanie <sdegiova@slocity.org> Date: Wednesday, September 10, 2025 at 1:21 PM To: Celeste Nicole Schubert <cconst02@calpoly.edu> Cc: Elizabeth Aiello-Coppola <eaielloc@calpoly.edu>, Aubrey <pha.vpr.calpoly@gmail.com>, Encroachment <Encroachment@slocity.org> Subject: RE: Cal Poly Panhellenic no-parking signs Hi Celeste, Please confirm how many signs you will need total for both weekends. I can then send you an invoice to pay online. Thank you, Stephanie DeGiovanni Permit Technician II Community Development 919 Palm Street, San Luis Obispo, CA 93401-3218 E sdegiova@slocity.org T 805.781.7111 slocity.org Stay connected with the City by signing up for e-notifications From: Celeste Nicole Schubert <cconst02@calpoly.edu> Sent: Wednesday, September 10, 2025 1:15 PM To: Encroachment <Encroachment@slocity.org> Cc: Elizabeth Aiello-Coppola <eaielloc@calpoly.edu>; Aubrey <pha.vpr.calpoly@gmail.com> Subject: Cal Poly Panhellenic no-parking signs Hello, My name is Celeste I am a coordinator in the Fraternity and Sorority Life office at Cal Poly. I am hoping to purchase no-parking signs for our sorority recruitment buses, taking place 9/20-21 and 9/26-29. The signs will be stationed at the addresses below from 8:00am-10:30 pm (some adjustment to timing may occur). Please let me know the next steps in the process, thank you! 1326 Higuera Street 190 Stenner street 801 grande avenue, veterans museum Celeste Schubert, B.S. pronouns she/her/hers Leadership & Assessment Coordinator, Fraternity & Sorority Life Panhellenic Advisor Order of Omega Advisor Leadership & Service | Student Affairs Cal Poly | San Luis Obispo, CA 93407 | 805-756-7200 464 Book a time to meet with me! On Campus – Tue/Wed Remote – Thu https://outlook.office365.com/owa/calendar/CalPolyFraternitySororityLife@cpslo.onmicrosoft.com/bookings/ 465 From:Celeste Nicole Schubert <cconst02@calpoly.edu> Sent:Wednesday, September 10, 2025 1:44 PM To:DeGiovanni, Stephanie Cc:Elizabeth Aiello-Coppola; Aubrey; Encroachment Subject:Re: Cal Poly Panhellenic no-parking signs Just paid, thanks so much! Can you remind me of the steps on activating the tow zones? Celeste Schubert, B.S. pronouns she/her/hers Leadership & Assessment Coordinator, Fraternity & Sorority Life Panhellenic Advisor Order of Omega Advisor Leadership & Service | Student Affairs Cal Poly | San Luis Obispo, CA 93407 | 805-756-7200 Book a time to meet with me! On Campus – Tue/Wed Remote – Thu https://outlook.office365.com/owa/calendar/CalPolyFraternitySororityLife@cpslo.onmicrosoft.com/bookings/ From: DeGiovanni, Stephanie <sdegiova@slocity.org> Date: Wednesday, September 10, 2025 at 1:37 PM To: Celeste Nicole Schubert <cconst02@calpoly.edu> Cc: Elizabeth Aiello-Coppola <eaielloc@calpoly.edu>, Aubrey <pha.vpr.calpoly@gmail.com>, Encroachment <Encroachment@slocity.org> Subject: RE: Cal Poly Panhellenic no-parking signs Thank you, Celeste. The attached invoice 00040849 can be paid at: https://infoslo.slocity.org/EnerGov_Prod/selfservice#/payinvoice. Please send me an email to let me know once the invoice has been paid as the online system will not notify me. Thank you, Stephanie DeGiovanni Permit Technician II Community Development 919 Palm Street, San Luis Obispo, CA 93401-3218 E sdegiova@slocity.org T 805.781.7111 slocity.org Stay connected with the City by signing up for e-notifications 466 From: Celeste Nicole Schubert <cconst02@calpoly.edu> Sent: Wednesday, September 10, 2025 1:31 PM To: DeGiovanni, Stephanie <sdegiova@slocity.org> Cc: Elizabeth Aiello-Coppola <eaielloc@calpoly.edu>; Aubrey <pha.vpr.calpoly@gmail.com>; Encroachment <Encroachment@slocity.org> Subject: Re: Cal Poly Panhellenic no-parking signs We will need 22 signs total. Celeste Schubert, B.S. pronouns she/her/hers Leadership & Assessment Coordinator, Fraternity & Sorority Life Panhellenic Advisor Order of Omega Advisor Leadership & Service | Student Affairs Cal Poly | San Luis Obispo, CA 93407 | 805-756-7200 Book a time to meet with me! On Campus – Tue/Wed Remote – Thu https://outlook.office365.com/owa/calendar/CalPolyFraternitySororityLife@cpslo.onmicrosoft.com/bookings/ From: DeGiovanni, Stephanie <sdegiova@slocity.org> Date: Wednesday, September 10, 2025 at 1:21 PM To: Celeste Nicole Schubert <cconst02@calpoly.edu> Cc: Elizabeth Aiello-Coppola <eaielloc@calpoly.edu>, Aubrey <pha.vpr.calpoly@gmail.com>, Encroachment <Encroachment@slocity.org> Subject: RE: Cal Poly Panhellenic no-parking signs Hi Celeste, Please confirm how many signs you will need total for both weekends. I can then send you an invoice to pay online. Thank you, Stephanie DeGiovanni Permit Technician II Community Development 919 Palm Street, San Luis Obispo, CA 93401-3218 E sdegiova@slocity.org T 805.781.7111 slocity.org Stay connected with the City by signing up for e-notifications From: Celeste Nicole Schubert <cconst02@calpoly.edu> Sent: Wednesday, September 10, 2025 1:15 PM 467 To: Encroachment <Encroachment@slocity.org> Cc: Elizabeth Aiello-Coppola <eaielloc@calpoly.edu>; Aubrey <pha.vpr.calpoly@gmail.com> Subject: Cal Poly Panhellenic no-parking signs Hello, My name is Celeste I am a coordinator in the Fraternity and Sorority Life office at Cal Poly. I am hoping to purchase no-parking signs for our sorority recruitment buses, taking place 9/20-21 and 9/26-29. The signs will be stationed at the addresses below from 8:00am-10:30 pm (some adjustment to timing may occur). Please let me know the next steps in the process, thank you! 1326 Higuera Street 190 Stenner street 801 grande avenue, veterans museum Celeste Schubert, B.S. pronouns she/her/hers Leadership & Assessment Coordinator, Fraternity & Sorority Life Panhellenic Advisor Order of Omega Advisor Leadership & Service | Student Affairs Cal Poly | San Luis Obispo, CA 93407 | 805-756-7200 Book a time to meet with me! On Campus – Tue/Wed Remote – Thu https://outlook.office365.com/owa/calendar/CalPolyFraternitySororityLife@cpslo.onmicrosoft.com/bookings/ 468 From:DeGiovanni, Stephanie Sent:Wednesday, September 10, 2025 1:37 PM To:Celeste Nicole Schubert Cc:Elizabeth Aiello-Coppola; Aubrey; Encroachment Subject:RE: Cal Poly Panhellenic no-parking signs Attachments:Invoice 00040849 - Celeste Schubert - No Parking signs.pdf Thank you, Celeste. The attached invoice 00040849 can be paid at: https://infoslo.slocity.org/EnerGov_Prod/selfservice#/payinvoice. Please send me an email to let me know once the invoice has been paid as the online system will not notify me. Thank you, Stephanie DeGiovanni Permit Technician II Community Development 919 Palm Street, San Luis Obispo, CA 93401-3218 E sdegiova@slocity.org T 805.781.7111 slocity.org Stay connected with the City by signing up for e-notifications From: Celeste Nicole Schubert <cconst02@calpoly.edu> Sent: Wednesday, September 10, 2025 1:31 PM To: DeGiovanni, Stephanie <sdegiova@slocity.org> Cc: Elizabeth Aiello-Coppola <eaielloc@calpoly.edu>; Aubrey <pha.vpr.calpoly@gmail.com>; Encroachment <Encroachment@slocity.org> Subject: Re: Cal Poly Panhellenic no-parking signs We will need 22 signs total. Celeste Schubert, B.S. pronouns she/her/hers Leadership & Assessment Coordinator, Fraternity & Sorority Life Panhellenic Advisor Order of Omega Advisor Leadership & Service | Student Affairs Cal Poly | San Luis Obispo, CA 93407 | 805-756-7200 Book a time to meet with me! On Campus – Tue/Wed Remote – Thu 469 https://outlook.office365.com/owa/calendar/CalPolyFraternitySororityLife@cpslo.onmicrosoft.com/bookings/ From: DeGiovanni, Stephanie <sdegiova@slocity.org> Date: Wednesday, September 10, 2025 at 1:21 PM To: Celeste Nicole Schubert <cconst02@calpoly.edu> Cc: Elizabeth Aiello-Coppola <eaielloc@calpoly.edu>, Aubrey <pha.vpr.calpoly@gmail.com>, Encroachment <Encroachment@slocity.org> Subject: RE: Cal Poly Panhellenic no-parking signs Hi Celeste, Please confirm how many signs you will need total for both weekends. I can then send you an invoice to pay online. Thank you, Stephanie DeGiovanni Permit Technician II Community Development 919 Palm Street, San Luis Obispo, CA 93401-3218 E sdegiova@slocity.org T 805.781.7111 slocity.org Stay connected with the City by signing up for e-notifications From: Celeste Nicole Schubert <cconst02@calpoly.edu> Sent: Wednesday, September 10, 2025 1:15 PM To: Encroachment <Encroachment@slocity.org> Cc: Elizabeth Aiello-Coppola <eaielloc@calpoly.edu>; Aubrey <pha.vpr.calpoly@gmail.com> Subject: Cal Poly Panhellenic no-parking signs Hello, My name is Celeste I am a coordinator in the Fraternity and Sorority Life office at Cal Poly. I am hoping to purchase no-parking signs for our sorority recruitment buses, taking place 9/20-21 and 9/26-29. The signs will be stationed at the addresses below from 8:00am-10:30 pm (some adjustment to timing may occur). Please let me know the next steps in the process, thank you! 1326 Higuera Street 190 Stenner street 801 grande avenue, veterans museum Celeste Schubert, B.S. pronouns she/her/hers Leadership & Assessment Coordinator, Fraternity & Sorority Life Panhellenic Advisor Order of Omega Advisor Leadership & Service | Student Affairs Cal Poly | San Luis Obispo, CA 93407 | 805-756-7200 470 Book a time to meet with me! On Campus – Tue/Wed Remote – Thu https://outlook.office365.com/owa/calendar/CalPolyFraternitySororityLife@cpslo.onmicrosoft.com/bookings/ INVOICE (00040849) FOR CITY OF SAN LUIS OBISPO BILLING CONTACT Celeste Schubert Cal Poly INVOICE NUMBER INVOICE DATE INVOICE DUE DATE INVOICE STATUS INVOICE DESCRIPTION 00040849 09/10/2025 10/10/2025 NONEDue REFERENCE NUMBER FEE NAME TOTAL Misc Fee "No Parking" Signs $22.00 $22.00 SUBTOTAL TOTAL $22.00 Page 1 of 1September 10, 2025 City of San Luis Obispo 471 From:Courtney Leigh Kienow <ckienow@calpoly.edu> Sent:Wednesday, September 10, 2025 11:41 AM To:George Hughes; Joy Pederson; Terrance Leshae Harris; Jennifer L. Haft; Mike McCormick; Allison Ann Baird-James; Josh Machamer Cc:Laurie Hartwell; Cindy Ann Pilg; James, Dillon; Jessica Lyn Darin Subject:September 11 City-University Quarterly Meeting Agenda Attachments:09-11-2025-City-University Agenda.pdf Hello, I’ve attached the City-University Quarterly meeting agenda for tomorrow. I know you had the agenda items last week when I sent out the ideas, thank you to all who provided feedback. This is the final version. See you tomorrow! Courtney Courtney Kienow pronouns she/hers (why is this important?) Director of Community Relations and Economic Development Strategic Initiatives and Advocacy Cal Poly, San Luis Obispo, CA _____ office 805-756-6000 direct 805-756-6098 www.calpoly.edu City of SLO/Cal Poly Quarterly Meeting Thursday, September 11, 2025 12:00 p.m. – 1:30 p.m. Council Hearing Room, City Hall, 990 Palm Street **Cal Poly hosting** AGENDA 1. New Student Housing, Faculty & Staff Housing, and Infrastructure Update – City and University - (Allison Baird-James, Mike McCormick, Todd Tuggle) 2. Fraternities/Conditional Use Permits/Grand Jury Report – City and University – (Whitney McDonald, Greg Hermann, Timmi Tway, Terrance Harris, Joy Pedersen, Courtney Kienow) 3. St. Patrick’s Day Planning Update – University – (Allison Baird-James and George Hughes) 4. Fall Student Affairs Activities (Spanos concert, WOW, classes starting) – University – (Terrance Harris) 5. Enrollment Update – University – (Terrance Harris) 6. Maritime Integration – University – (Josh Machamer) City Attendees: Erica A. Stewart, Mayor Michael R. Boswell, Council Member Whitney McDonald, City Manager Greg Hermann, Deputy City Manager Rick Scott, Police Chief Todd Tuggle, Fire Chief Timmi Tway, Community Development Director Aaron Floyd, Utilities Director & Interim Public Works Director Cal Poly Attendees: Allison Baird-James, Senior Vice President, Administration and Finance Mike McCormick, Vice President, Facilities Management and Development Jen Haft, Chief of Staff Terrance Harris, Vice President for Strategic Enrollment Management Joy Pedersen, Dean of Students George Hughes, Associate Vice President, Public Safety Josh Machamer, Assistant Vice President, Strategic Initiatives and Advocacy Courtney Kienow, Director, Community Relations and Economic Development 472 From:James, Dillon Sent:Wednesday, September 10, 2025 11:32 AM To:Courtney Leigh Kienow Cc:McDonald, Whitney; Purrington, Teresa Subject:Re: September 11 City-University Quarterly Meeting Agenda Attachments:09-11-2025-City-University Agenda.pdf Hi again, Resending it with the corrected Cal Poly staff list. Thanks! Dillon James pronouns he/him/his Administration Executive Assistant City Administration 990 Palm Street, San Luis Obispo, CA 93401-3249 E djames@slocity.org T 805.781.7123 slocity.org Stay connected with the City by signing up for e-notifications From: James, Dillon Sent: Wednesday, September 10, 2025 10:57 AM To: Courtney Leigh Kienow <ckienow@calpoly.edu> Cc: McDonald, Whitney <WMcDonal@slocity.org>; Purrington, Teresa <TPurring@slocity.org> Subject: September 11 City-University Quarterly Meeting Agenda Good morning Courtney, I confirmed approval of the September 11th City-University quarterly meeting agenda and it is attached. Please let me know if you need anything further from me. I believe we've submitted all lunch orders as well (I CC'd you on the thread with Laurie). Thanks as always! Dillon James pronouns he/him/his Administration Executive Assistant City Administration 990 Palm Street, San Luis Obispo, CA 93401-3249 473 E djames@slocity.org T 805.781.7123 slocity.org Stay connected with the City by signing up for e-notifications City of SLO/Cal Poly Quarterly Meeting Thursday, September 11, 2025 12:00 p.m. – 1:30 p.m. Council Hearing Room, City Hall, 990 Palm Street **Cal Poly hosting** AGENDA 1. New Student Housing, Faculty & Staff Housing, and Infrastructure Update – City and University - (Allison Baird-James, Mike McCormick, Todd Tuggle) 2. Fraternities/Conditional Use Permits/Grand Jury Report – City and University – (Whitney McDonald, Greg Hermann, Timmi Tway, Terrance Harris, Joy Pedersen, Courtney Kienow) 3. St. Patrick’s Day Planning Update – University – (Allison Baird-James and George Hughes) 4. Fall Student Affairs Activities (Spanos concert, WOW, classes starting) – University – (Terrance Harris) 5. Enrollment Update – University – (Terrance Harris) 6. Maritime Integration – University – (Josh Machamer) City Attendees: Erica A. Stewart, Mayor Michael R. Boswell, Council Member Whitney McDonald, City Manager Greg Hermann, Deputy City Manager Rick Scott, Police Chief Todd Tuggle, Fire Chief Timmi Tway, Community Development Director Aaron Floyd, Utilities Director & Interim Public Works Director Cal Poly Attendees: Allison Baird-James, Senior Vice President, Administration and Finance Mike McCormick, Vice President, Facilities Management and Development Jen Haft, Chief of Staff Terrance Harris, Vice President for Strategic Enrollment Management Joy Pedersen, Dean of Students George Hughes, Associate Vice President, Public Safety Josh Machamer, Assistant Vice President, Strategic Initiatives and Advocacy Courtney Kienow, Director, Community Relations and Economic Development 474 From:James, Dillon Sent:Wednesday, September 10, 2025 10:58 AM To:Courtney Leigh Kienow Cc:McDonald, Whitney; Purrington, Teresa Subject:September 11 City-University Quarterly Meeting Agenda Attachments:09-11-2025-City-University Agenda.pdf Good morning Courtney, I confirmed approval of the September 11th City-University quarterly meeting agenda and it is attached. Please let me know if you need anything further from me. I believe we've submitted all lunch orders as well (I CC'd you on the thread with Laurie). Thanks as always! Dillon James pronouns he/him/his Administration Executive Assistant City Administration 990 Palm Street, San Luis Obispo, CA 93401-3249 E djames@slocity.org T 805.781.7123 slocity.org Stay connected with the City by signing up for e-notifications City of SLO/Cal Poly Quarterly Meeting Thursday, September 11, 2025 12:00 p.m. – 1:30 p.m. Council Hearing Room, City Hall, 990 Palm Street **Cal Poly hosting** AGENDA 1. New Student Housing, Faculty & Staff Housing, and Infrastructure Update – City and University - (Allison Baird-James, Mike McCormick, Todd Tuggle) 2. Fraternities/Conditional Use Permits/Grand Jury Report – City and University – (Whitney McDonald, Greg Hermann, Timmi Tway, Terrance Harris, Joy Pedersen, Courtney Leigh Kienow) 3. St. Patrick’s Day Planning Update – University – (Allison Baird-James and George Hughes) 4. Fall Student Affairs Activities (Spanos concert, WOW, classes starting) – University – (Terrance Harris) 5. Enrollment Update – University – (Terrance Harris) 6. Maritime Integration – University – (Josh Machamer) City Attendees: Erica A. Stewart, Mayor Michael R. Boswell, Council Member Whitney McDonald, City Manager Greg Hermann, Deputy City Manager Rick Scott, Police Chief Todd Tuggle, Fire Chief Timmi Tway, Community Development Director Aaron Floyd, Utilities Director & Interim Public Works Director Cal Poly Attendees: Jen Haft, Chief of Staff Anthony Palazzo, Executive Director, Facilities Planning and Capital Projects Jessica Darin, Vice President, Strategic Initiatives and Advocacy Terrance Harris, Vice President for Strategic Enrollment Management David Valadez, Associate Vice President, Financial Services George Hughes, Associate Vice President, Public Safety Courtney Kienow, Director of Community Relations 475 From:James, Dillon Sent:Tuesday, September 9, 2025 2:48 PM To:Courtney Leigh Kienow Subject:Re: Convocation: VIP parking and seating info Hi Courtney, Absolutely. Mayor Stewart is reviewing the full agenda this afternoon and will (hopefully) get me final sign-off by EOD today. Thanks! Dillon James pronouns he/him/his Administration Executive Assistant City Administration 990 Palm Street, San Luis Obispo, CA 93401-3249 E djames@slocity.org T 805.781.7123 slocity.org Stay connected with the City by signing up for e-notifications From: Courtney Leigh Kienow <ckienow@calpoly.edu> Sent: Tuesday, September 9, 2025 2:46 PM To: James, Dillon <djames@slocity.org> Subject: Re: Convocation: VIP parking and seating info Can you please remove “heights” from the first agenda item? Best, Courtney From: Courtney Leigh Kienow <ckienow@calpoly.edu> Date: Monday, September 8, 2025 at 4:48 PM To: James, Dillon <djames@slocity.org> Subject: Re: Convocation: VIP parking and seating info Okay - I don’t have the template. The City typically does the agenda. Here are our suggested topics: New Student Housing: Heights, Faculty and Staff Housing (H-9) and Infrastructure update – Allison/Mike State Water – Allison/Mike Fraternities/Conditional Use Permits/Grand Jury Report – Whitney/Greg/Timmi, Terrance/Joy/Courtney Saint Patrick’s Day Update/Planning - Allison/George 476 Fall Student Affairs led activities (Spanos concert, Wow, start of school, etc) – Terrance Enrollment Update - Terrance Maritime Integration – Josh Our attendees include: Allison Baird-James, Senior Vice President, Administration and Finance Mike McCormick, Vice President, Facilities Management and Development Jen Haft, Chief of Staff Terrance Harris, Vice President for Strategic Enrollment Management Joy Pedersen, Dean of Students George Hughes, Associate Vice President, Public Safety Josh Machamer, Assistant Vice President, Strategic Initiatives and Advocacy Courtney Kienow, Director, Community Relations and Economic Development Best, Courtney From: James, Dillon <djames@slocity.org> Date: Monday, September 8, 2025 at 4:29 PM To: Courtney Leigh Kienow <ckienow@calpoly.edu> Subject: Re: Convocation: VIP parking and seating info Thank you, Courtney! Side note: confirming our City-Uni agenda details with Whitney and will send you the final list ASAP. Dillon James pronouns he/him/his Administration Executive Assistant City Administration 990 Palm Street, San Luis Obispo, CA 93401-3249 E djames@slocity.org T 805.781.7123 slocity.org Stay connected with the City by signing up for e-notifications From: Courtney Leigh Kienow <ckienow@calpoly.edu> Sent: Monday, September 8, 2025 4:28 PM To: James, Dillon <djames@slocity.org> Subject: FW: Convocation: VIP parking and seating info In case it’s helpful for you to see this as well :) Best, Courtney 477 From: Marx, Jan <jmarx@slocity.org> Date: Monday, September 8, 2025 at 4:25 PM To: Courtney Leigh Kienow <ckienow@calpoly.edu>, Scott, Rick <rscott@slocity.org> Cc: Purrington, Teresa <TPurring@slocity.org>, Hopkins, Tiffany <thopkins@slocity.org> Subject: RE: Convocation: VIP parking and seating info Thank you Courtney. Happy New (academic) Year! I am looking forward to it! Former Mayor Marx From: Courtney Leigh Kienow <ckienow@calpoly.edu> Sent: Monday, September 8, 2025 4:12 PM To: Marx, Jan <jmarx@slocity.org>; Scott, Rick <rscott@slocity.org> Cc: Purrington, Teresa <TPurring@slocity.org>; Hopkins, Tiffany <thopkins@slocity.org> Subject: Convocation: VIP parking and seating info Hi Mayor Marx and Chief Scott, We are very much looking forward to hosting you for Convocation this coming Monday, September 15th. We will have parking spaces reserved for you in the Grand Avenue Parking Structure. You are welcome to park in any space identified as “President’s Guest.” These should be located on the top level. We will have seats reserved for you in the PAC, house right, 3rd row. You’ll know they are for you because they’ll have signs that read “reserved.” Please text/call if you have questions or anything changes. I know you all have it but just in case: 805-234-5370. Thank you! Warmly, Courtney Courtney Kienow pronouns she/hers (why is this important?) Director of Community Relations and Economic Development Strategic Initiatives and Advocacy Cal Poly, San Luis Obispo, CA _____ office 805-756-6000 direct 805-756-6098 www.calpoly.edu 478 From:James, Dillon Sent:Monday, September 8, 2025 5:02 PM To:Courtney Leigh Kienow Subject:Re: Convocation: VIP parking and seating info Hi Courtney, No problem! I completely forgot about the agenda template point. I'm hoping to grab Whitney before she takes off today to confirm our items and then we'll be good to go. Dillon James pronouns he/him/his Administration Executive Assistant City Administration 990 Palm Street, San Luis Obispo, CA 93401-3249 E djames@slocity.org T 805.781.7123 slocity.org Stay connected with the City by signing up for e-notifications From: Courtney Leigh Kienow <ckienow@calpoly.edu> Sent: Monday, September 8, 2025 4:48 PM To: James, Dillon <djames@slocity.org> Subject: Re: Convocation: VIP parking and seating info Okay - I don’t have the template. The City typically does the agenda. Here are our suggested topics: New Student Housing: Heights, Faculty and Staff Housing (H-9) and Infrastructure update – Allison/Mike State Water – Allison/Mike Fraternities/Conditional Use Permits/Grand Jury Report – Whitney/Greg/Timmi, Terrance/Joy/Courtney Saint Patrick’s Day Update/Planning - Allison/George Fall Student Affairs led activities (Spanos concert, Wow, start of school, etc) – Terrance Enrollment Update - Terrance Maritime Integration – Josh Our attendees include: Allison Baird-James, Senior Vice President, Administration and Finance Mike McCormick, Vice President, Facilities Management and Development Jen Haft, Chief of Staff Terrance Harris, Vice President for Strategic Enrollment Management Joy Pedersen, Dean of Students George Hughes, Associate Vice President, Public Safety Josh Machamer, Assistant Vice President, Strategic Initiatives and Advocacy Courtney Kienow, Director, Community Relations and Economic Development 479 Best, Courtney From: James, Dillon <djames@slocity.org> Date: Monday, September 8, 2025 at 4:29 PM To: Courtney Leigh Kienow <ckienow@calpoly.edu> Subject: Re: Convocation: VIP parking and seating info Thank you, Courtney! Side note: confirming our City-Uni agenda details with Whitney and will send you the final list ASAP. Dillon James pronouns he/him/his Administration Executive Assistant City Administration 990 Palm Street, San Luis Obispo, CA 93401-3249 E djames@slocity.org T 805.781.7123 slocity.org Stay connected with the City by signing up for e-notifications From: Courtney Leigh Kienow <ckienow@calpoly.edu> Sent: Monday, September 8, 2025 4:28 PM To: James, Dillon <djames@slocity.org> Subject: FW: Convocation: VIP parking and seating info In case it’s helpful for you to see this as well :) Best, Courtney From: Marx, Jan <jmarx@slocity.org> Date: Monday, September 8, 2025 at 4:25 PM To: Courtney Leigh Kienow <ckienow@calpoly.edu>, Scott, Rick <rscott@slocity.org> Cc: Purrington, Teresa <TPurring@slocity.org>, Hopkins, Tiffany <thopkins@slocity.org> Subject: RE: Convocation: VIP parking and seating info Thank you Courtney. Happy New (academic) Year! I am looking forward to it! Former Mayor Marx 480 From: Courtney Leigh Kienow <ckienow@calpoly.edu> Sent: Monday, September 8, 2025 4:12 PM To: Marx, Jan <jmarx@slocity.org>; Scott, Rick <rscott@slocity.org> Cc: Purrington, Teresa <TPurring@slocity.org>; Hopkins, Tiffany <thopkins@slocity.org> Subject: Convocation: VIP parking and seating info Hi Mayor Marx and Chief Scott, We are very much looking forward to hosting you for Convocation this coming Monday, September 15th. We will have parking spaces reserved for you in the Grand Avenue Parking Structure. You are welcome to park in any space identified as “President’s Guest.” These should be located on the top level. We will have seats reserved for you in the PAC, house right, 3rd row. You’ll know they are for you because they’ll have signs that read “reserved.” Please text/call if you have questions or anything changes. I know you all have it but just in case: 805-234-5370. Thank you! Warmly, Courtney Courtney Kienow pronouns she/hers (why is this important?) Director of Community Relations and Economic Development Strategic Initiatives and Advocacy Cal Poly, San Luis Obispo, CA _____ office 805-756-6000 direct 805-756-6098 www.calpoly.edu 481 From:LaFreniere, Matt Sent:Monday, September 8, 2025 3:44 PM To:Celeste Nicole Schubert; DeGiovanni, Stephanie; Encroachment Cc:Aubrey Subject:RE: Cal bPoly Panhellenic - no parking signs Hi Celeste, Yes. That is correct. Please coordinate with Stephanie and me at encroachment@slocity.org. Using encroachment@slocity.org will help for future inquiries too as this distribution email should remain current. Please let us know how many signs are needed as well as the dates, times, and locations. Thank you, Matt LaFreniere pronouns he/him/his Engineering Technician III Community Development Engineering Development Review 919 Palm Street, San Luis Obispo, CA 93401-3218 E mlafreni@slocity.org T 805.781.7015 slocity.org Stay connected with the City by signing up for e-notifications From: Celeste Nicole Schubert <cconst02@calpoly.edu> Sent: Monday, September 8, 2025 3:28 PM To: LaFreniere, Matt <mlafreni@slocity.org> Cc: Aubrey <pha.vpr.calpoly@gmail.com> Subject: Cal bPoly Panhellenic - no parking signs Hi Matt, I am looking to purchase no parking signs for Cal Poly Panhellenic Recruitment weekends. Would it be the same process as last year; purchasing signage at the SLO City office and calling SLO PD 24 hours before the event? Thank you, Celeste Schubert, B.S. pronouns she/her/hers Leadership & Assessment Coordinator, Fraternity & Sorority Life Panhellenic Advisor Order of Omega Advisor Leadership & Service | Student Affairs Cal Poly | San Luis Obispo, CA 93407 | 805-756-7200 482 Book a time to meet with me! On Campus – Tue/Wed Remote – Thu https://outlook.office365.com/owa/calendar/CalPolyFraternitySororityLife@cpslo.onmicrosoft.com/bookings/ 483 From:Celeste Nicole Schubert <cconst02@calpoly.edu> Sent:Monday, September 8, 2025 3:28 PM To:LaFreniere, Matt Cc:Aubrey Subject:Cal bPoly Panhellenic - no parking signs Hi Matt, I am looking to purchase no parking signs for Cal Poly Panhellenic Recruitment weekends. Would it be the same process as last year; purchasing signage at the SLO City office and calling SLO PD 24 hours before the event? Thank you, Celeste Schubert, B.S. pronouns she/her/hers Leadership & Assessment Coordinator, Fraternity & Sorority Life Panhellenic Advisor Order of Omega Advisor Leadership & Service | Student Affairs Cal Poly | San Luis Obispo, CA 93407 | 805-756-7200 Book a time to meet with me! On Campus – Tue/Wed Remote – Thu https://outlook.office365.com/owa/calendar/CalPolyFraternitySororityLife@cpslo.onmicrosoft.com/bookings/ 484 From:Courtney Leigh Kienow <ckienow@calpoly.edu> Sent:Wednesday, September 3, 2025 11:09 AM To:James, Dillon Cc:McDonald, Whitney Subject:Agenda for this afternoon Attachments:0903 Neighborhood Issues Agenda.docx Hi Dillon, Probably not necessary but I went ahead and put together a rough agenda for this afternoon's meeting. Can you please add it to the calendar event? Thanks! Warmly, Courtney Courtney Kienow pronouns she/hers (why is this important?) Director of Community Relations and Economic Development Strategic Initiatives and Advocacy Cal Poly, San Luis Obispo, CA _____ office 805-756-6000 direct 805-756-6098 www.calpoly.edu Student – City of SLO Neighborhood Challenges Meeting Cal Poly and City of San Luis Obispo Cal Poly Administration Building (01) 1 Grand Avenue Wednesday, September 3rd | 2:30pm-3:50pm Purpose: Cal Poly and the City of San Luis Obispo are committed to working through neighborhood challenges, primarily related to large gatherings—many affiliated with fraternities and sororities—occurring in neighborhoods/areas not zoned for events. The City and Cal Poly are collaboratively exploring solutions that protect the well-being of residents, respect students’ rights, and maintain community harmony. Attendees City of SLO Whitney McDonald, City Manager Scott Collins, Assistant City Manager Greg Hermann, Deputy City Manager Timmi Tway, Community Development Director Cal Poly Terrance Harris, Vice President of Student Affairs and Strategic Enrollment Management Joy Pederson, Dean of Students Jason Mockford, Senior Director, Leadership & Service Courtney Kienow, Director of Community Relations and Economic Development Agenda  Welcome – Courtney leads  Purpose of the meeting  Progress Made to Date o City of SLO o Cal Poly  Discuss Proposed Solutions  Next Steps – Courtney leads 485 From:Courtney Leigh Kienow <ckienow@calpoly.edu> Sent:Friday, August 29, 2025 1:01 PM To:McDonald, Whitney Subject:Re: Update for the Ad Hoc on Planning Commission discussion No public comment! Thanks for sharing. New Times reached out to us following this meeting - asking about Cal Poly’s response. We are sharing our corrections. Sent from my iPhone On Aug 28, 2025, at 10:56 AM, McDonald, Whitney <WMcDonal@slocity.org> wrote: Hi Courtney, Here is Timmi’s summary of the Planning Commission meeting last night. Best, Whitney Get Outlook for iOS From: Tway, Timothea (Timmi) <TTway@slocity.org> Sent: Wednesday, August 27, 2025 11:38 PM To: McDonald, Whitney <WMcDonal@slocity.org>; Collins, Scott <SCollins@slocity.org>; Hermann, Greg <GHermann@slocity.org>; Marx, Jan <jmarx@slocity.org>; Stewart, Erica A <estewart@slocity.org>; Harnett, Natalie <nharnett@slocity.org> Subject: Update for the Ad Hoc on Planning Commission discussion Hello Mayor Stewart, Councilmember Marx and team, I wanted to provide a quick update to the Ad Hoc Committee on Planning Commission’s consideration of their recommendation from the Grand Jury this evening. The Planning Commission considered the staff recommended response to Recommendation 6 (regarding CUP enforcement and conditions). The Commission asked several questions about enforcement of CUPs and illegal fraternities, and ultimately approved the recommended response 4-0 with no changes. There were no public comments made at the meeting, however there was media present in the audience. Please let me know if you have questions, Thank you! Timothea (Timmi) Tway Director of Community Development <image001.png> 486 Community Development 919 Palm, San Luis Obispo, CA 93401-3249 E TTway@slocity.org T 805.781.7187 slocity.org <image002.png> <image003.png> <image004.png> <image005.png> <image006.png> Stay connected with the City by signing up for e-notifications 487 From:Elizabeth Aiello-Coppola <eaielloc@calpoly.edu> Sent:Monday, August 25, 2025 1:09 PM To:Wallace, Christine Subject:Re: presentation question You are WELCOME!! Elizabeth Aiello-Coppola, M.A. pronouns she/her/hers Assistant Director, Fraternity & Sorority Life Leadership & Service | Student Affairs Cal Poly | San Luis Obispo, CA 93407 | 805-756-7263 To help protect your privacy, Microsoft Office prevented automatic download of this picture from the Internet.signature_474445292 Schedule a meeting with me From: Wallace, Christine <cwallace@slocity.org> Sent: Monday, August 25, 2025 1:06:11 PM To: Elizabeth Aiello-Coppola <eaielloc@calpoly.edu> Subject: RE: presentation question I’m for shaming too but I don’t want to freak people out to where they aren’t hearing the message. I’m going to take it out and use something else. THANK YOU! From: Elizabeth Aiello-Coppola <eaielloc@calpoly.edu> Sent: Monday, August 25, 2025 1:00 PM To: Wallace, Christine <cwallace@slocity.org> Subject: Re: presentation question Thanks for checking in! I think it might be a little aggressive…although I’m all for shaming assholes. But I think you could even talk about him without using the mugshot photo! Elizabeth Aiello-Coppola, M.A. pronouns she/her/hers Assistant Director, Fraternity & Sorority Life Leadership & Service | Student Affairs Cal Poly | San Luis Obispo, CA 93407 | 805-756-7263 Schedule a meeting with me From: Wallace, Christine <cwallace@slocity.org> Sent: Monday, August 25, 2025 11:50:49 AM To: Elizabeth Aiello-Coppola <eaielloc@calpoly.edu> Subject: presentation question Hi, I’m working on the leadership institute presentation, and I wanted to get some feedback from you about using this image when I talk about personal safety. This was the dude who is going to trial for pretending to be an Uber driver and assaulting several CP students in his car. Too aggressive? 488 Christine Wallace Police Public Affairs Manager Police Department 1042 Walnut Street, San Luis Obispo, CA 93401-2729 E cwallace@slocity.org T 805.781.7186 slocity.org Stay connected with the City by signing up for e-notifications This e-mail, and any files transmitted with it, are intended only for the person or entity to which it is addressed and may contain confidential, protected, and/or privileged material. Any review, re-transmission, dissemination or other use of, or taking of any action in reliance upon this information by persons or entities other than the intended recipient, is prohibited. If you received this in error, please contact the sender and delete the material from any computer. 489 From:Elizabeth Aiello-Coppola <eaielloc@calpoly.edu> Sent:Monday, August 25, 2025 1:00 PM To:Wallace, Christine Subject:Re: presentation question Thanks for checking in! I think it might be a little aggressive…although I’m all for shaming assholes. But I think you could even talk about him without using the mugshot photo! Elizabeth Aiello-Coppola, M.A. pronouns she/her/hers Assistant Director, Fraternity & Sorority Life Leadership & Service | Student Affairs Cal Poly | San Luis Obispo, CA 93407 | 805-756-7263 To help protect your privacy, Microsoft Office prevented automatic download of this picture from the Internet.signature_474445292 Schedule a meeting with me From: Wallace, Christine <cwallace@slocity.org> Sent: Monday, August 25, 2025 11:50:49 AM To: Elizabeth Aiello-Coppola <eaielloc@calpoly.edu> Subject: presentation question Hi, I’m working on the leadership institute presentation, and I wanted to get some feedback from you about using this image when I talk about personal safety. This was the dude who is going to trial for pretending to be an Uber driver and assaulting several CP students in his car. Too aggressive? Christine Wallace Police Public Affairs Manager Police Department 490 1042 Walnut Street, San Luis Obispo, CA 93401-2729 E cwallace@slocity.org T 805.781.7186 slocity.org Stay connected with the City by signing up for e-notifications This e-mail, and any files transmitted with it, are intended only for the person or entity to which it is addressed and may contain confidential, protected, and/or privileged material. Any review, re-transmission, dissemination or other use of, or taking of any action in reliance upon this information by persons or entities other than the intended recipient, is prohibited. If you received this in error, please contact the sender and delete the material from any computer. 491 From:Elizabeth Aiello-Coppola <eaielloc@calpoly.edu> Sent:Wednesday, August 20, 2025 3:54 PM To:Wallace, Christine Subject:Re: Campus presentations Send those slides over! And LOL I do love a trauma bond. Elizabeth Aiello-Coppola, M.A. pronouns she/her/hers Assistant Director, Fraternity & Sorority Life Leadership & Service | Student Affairs Cal Poly | San Luis Obispo, CA 93407 | 805-756-7263 Schedule a meeting with me From: Wallace, Christine <cwallace@slocity.org> Date: Wednesday, August 20, 2025 at 3:52 PM To: Elizabeth Aiello-Coppola <eaielloc@calpoly.edu> Subject: RE: Campus presentations Another opportunity for trauma bonding. From: Elizabeth Aiello-Coppola <eaielloc@calpoly.edu> Sent: Wednesday, August 20, 2025 3:50 PM To: Wallace, Christine <cwallace@slocity.org> Subject: Re: Campus presentations And yes I will be at SCLC unfortunately lol Elizabeth Aiello-Coppola, M.A. pronouns she/her/hers Assistant Director, Fraternity & Sorority Life Leadership & Service | Student Affairs Cal Poly | San Luis Obispo, CA 93407 | 805-756-7263 Schedule a meeting with me From: Elizabeth Aiello-Coppola <eaielloc@calpoly.edu> Date: Wednesday, August 20, 2025 at 3:49 PM To: Wallace, Christine <cwallace@slocity.org> Subject: Re: Campus presentations Hi! You literally read my mind because I was planning Officer Institute today haha. Yes! We are planning on having it on Monday, September 15th – does 10:30-10:50am work for you? It’s in the Business Silo this year – 003-213. 492 Elizabeth Aiello-Coppola, M.A. pronouns she/her/hers Assistant Director, Fraternity & Sorority Life Leadership & Service | Student Affairs Cal Poly | San Luis Obispo, CA 93407 | 805-756-7263 Schedule a meeting with me From: Wallace, Christine <cwallace@slocity.org> Date: Wednesday, August 20, 2025 at 2:43 PM To: Elizabeth Aiello-Coppola <eaielloc@calpoly.edu> Subject: Campus presentations Howdy, Well, summer went by reeeeeal quick and here we are. May I have about 10 minutes on the fall kick-off agenda for the FSL students? Are you coming to SCLC tomorrow? Thanks, Christine Wallace Police Public Affairs Manager Police Department 1042 Walnut Street, San Luis Obispo, CA 93401-2729 E cwallace@slocity.org T 805.781.7186 slocity.org Stay connected with the City by signing up for e-notifications This e-mail, and any files transmitted with it, are intended only for the person or entity to which it is addressed and may contain confidential, protected, and/or privileged material. Any review, re-transmission, dissemination or other use of, or taking of any action in reliance upon this information by persons or entities other than the intended recipient, is prohibited. If you received this in error, please contact the sender and delete the material from any computer. 493 From:Elizabeth Aiello-Coppola <eaielloc@calpoly.edu> Sent:Wednesday, August 20, 2025 3:54 PM To:Wallace, Christine Subject:RE: Campus presentations To help protect your privacy, Microsoft Office prevented automatic download of this picture from the Internet.heart Elizabeth Aiello-Coppola reacted to your message: From: Wallace, Christine <cwallace@slocity.org> Sent: Wednesday, August 20, 2025 10:51:08 PM To: Elizabeth Aiello-Coppola <eaielloc@calpoly.edu> Subject: RE: Campus presentations Sept 15th at 10:30 YES! Can I send you a few slides? From: Elizabeth Aiello-Coppola <eaielloc@calpoly.edu> Sent: Wednesday, August 20, 2025 3:49 PM To: Wallace, Christine <cwallace@slocity.org> Subject: Re: Campus presentations Hi! You literally read my mind because I was planning Officer Institute today haha. Yes! We are planning on having it on Monday, September 15th – does 10:30-10:50am work for you? It’s in the Business Silo this year – 003-213. Elizabeth Aiello-Coppola, M.A. pronouns she/her/hers Assistant Director, Fraternity & Sorority Life Leadership & Service | Student Affairs Cal Poly | San Luis Obispo, CA 93407 | 805-756-7263 Schedule a meeting with me From: Wallace, Christine <cwallace@slocity.org> Date: Wednesday, August 20, 2025 at 2:43 PM To: Elizabeth Aiello-Coppola <eaielloc@calpoly.edu> Subject: Campus presentations Howdy, Well, summer went by reeeeeal quick and here we are. May I have about 10 minutes on the fall kick-off agenda for the FSL students? Are you coming to SCLC tomorrow? Thanks, 494 Christine Wallace Police Public Affairs Manager Police Department 1042 Walnut Street, San Luis Obispo, CA 93401-2729 E cwallace@slocity.org T 805.781.7186 slocity.org Stay connected with the City by signing up for e-notifications This e-mail, and any files transmitted with it, are intended only for the person or entity to which it is addressed and may contain confidential, protected, and/or privileged material. Any review, re-transmission, dissemination or other use of, or taking of any action in reliance upon this information by persons or entities other than the intended recipient, is prohibited. If you received this in error, please contact the sender and delete the material from any computer. 1 Subject:Cal Poly/City Greek Life Meeting (2 of 2) Location:Cal Poly Admin Building, Room 409 Start:Wed 9/3/2025 2:30 PM End:Wed 9/3/2025 3:50 PM Show Time As:Tentative Recurrence:(none) Organizer:McDonald, Whitney Required Attendees:Hermann, Greg; Collins, Scott; Tway, Timothea (Timmi); Courtney Leigh Kienow; tharris@calpoly.edu; Jason Mockford; Joy Pederson Categories:Purple Category Second of two meetings regarding Greek life and neighborhood wellness. The second meeting will take place on Cal Poly's campus in the Admin Building (01) in Room 409. From Courtney: The city team can park in staff, staff 24/7, commuter, and sponsored guest spaces with code These permits are not valid in limited time zone such as meters/loading zones, and State Vehicle spaces. Sponsored Guest permits must be redeemed at pay stations located on campus (see map below). I recommend Lot A-1 which has a drive- up pay station, should not be full, and is the closest parking to our meeting location. ----------------------------------------------------------------------------- Pay Station Instructions: 1. Press any button to “wake” the pay station  2. Enter your license plate number (The license plate on the permit must match the license plate on a vehicle to avoid a citation.)  3. Select "Sponsored Guest" option (you may need to tab through the screen to find this option) 4. Enter Coupon Code 5. Select OK 6. Wait for validation and the coupon will print 7. Place printed coupon on dashboard so it can easily be read. **Please be patient with the speed of the system, as it takes a minute or two to validate the code** Student – City of SLO Neighborhood Challenges Meeting Cal Poly and City of San Luis Obispo Cal Poly Administration Building (01) 1 Grand Avenue Wednesday, September 3rd | 2:30pm-3:50pm Purpose: Cal Poly and the City of San Luis Obispo are committed to working through neighborhood challenges, primarily related to large gatherings—many affiliated with fraternities and sororities—occurring in neighborhoods/areas not zoned for events. The City and Cal Poly are collaboratively exploring solutions that protect the well-being of residents, respect students’ rights, and maintain community harmony. Attendees City of SLO Whitney McDonald, City Manager Scott Collins, Assistant City Manager Greg Hermann, Deputy City Manager Timmi Tway, Community Development Director Cal Poly Terrance Harris, Vice President of Student Affairs and Strategic Enrollment Management Joy Pederson, Dean of Students Jason Mockford, Senior Director, Leadership & Service Courtney Kienow, Director of Community Relations and Economic Development Agenda  Welcome – Courtney leads  Purpose of the meeting  Progress Made to Date o City of SLO o Cal Poly  Discuss Proposed Solutions  Next Steps – Courtney leads 1 Subject:City-University Quarterly Lunch Location:Council Hearing Start:Thu 9/11/2025 12:00 PM End:Thu 9/11/2025 1:30 PM Recurrence:(none) Meeting Status:Accepted Organizer:McDonald, Whitney Required Attendees:Hermann, Greg; Stewart, Erica A; Boswell, Mike; Floyd, Aaron; Scott, Rick; Tuggle, Todd; Tway, Timothea (Timmi) Resources:Council Hearing City of SLO/Cal Poly Quarterly Meeting Thursday, September 11, 2025 12:00 p.m. – 1:30 p.m. Council Hearing Room, City Hall, 990 Palm Street **Cal Poly hosting** AGENDA 1. New Student Housing, Faculty & Staff Housing, and Infrastructure Update – City and University - (Allison Baird-James, Mike McCormick, Todd Tuggle) 2. Fraternities/Conditional Use Permits/Grand Jury Report – City and University – (Whitney McDonald, Greg Hermann, Timmi Tway, Terrance Harris, Joy Pedersen, Courtney Kienow) 3. St. Patrick’s Day Planning Update – University – (Allison Baird-James and George Hughes) 4. Fall Student Affairs Activities (Spanos concert, WOW, classes starting) – University – (Terrance Harris) 5. Enrollment Update – University – (Terrance Harris) 6. Maritime Integration – University – (Josh Machamer) City Attendees: Erica A. Stewart, Mayor Michael R. Boswell, Council Member Whitney McDonald, City Manager Greg Hermann, Deputy City Manager Rick Scott, Police Chief Todd Tuggle, Fire Chief Timmi Tway, Community Development Director Aaron Floyd, Utilities Director & Interim Public Works Director Cal Poly Attendees: Allison Baird-James, Senior Vice President, Administration and Finance Mike McCormick, Vice President, Facilities Management and Development Jen Haft, Chief of Staff Terrance Harris, Vice President for Strategic Enrollment Management Joy Pedersen, Dean of Students George Hughes, Associate Vice President, Public Safety Josh Machamer, Assistant Vice President, Strategic Initiatives and Advocacy Courtney Kienow, Director, Community Relations and Economic Development 1 Subject:City-University Quarterly Lunch Location:Council Hearing Start:Thu 9/11/2025 12:00 PM End:Thu 9/11/2025 1:30 PM Show Time As:Tentative Recurrence:(none) Organizer:McDonald, Whitney Required Attendees:Hermann, Greg; Stewart, Erica A; Boswell, Mike; Floyd, Aaron; Scott, Rick; Tuggle, Todd; Tway, Timothea (Timmi) Resources:Council Hearing Categories:Green Category City of SLO/Cal Poly Quarterly Meeting Thursday, September 11, 2025 12:00 p.m. – 1:30 p.m. Council Hearing Room, City Hall, 990 Palm Street **Cal Poly hosting** AGENDA 1. New Student Housing, Faculty & Staff Housing, and Infrastructure Update – City and University - (Allison Baird-James, Mike McCormick, Todd Tuggle) 2. Fraternities/Conditional Use Permits/Grand Jury Report – City and University – (Whitney McDonald, Greg Hermann, Timmi Tway, Terrance Harris, Joy Pedersen, Courtney Kienow) 3. St. Patrick’s Day Planning Update – University – (Allison Baird-James and George Hughes) 4. Fall Student Affairs Activities (Spanos concert, WOW, classes starting) – University – (Terrance Harris) 5. Enrollment Update – University – (Terrance Harris) 6. Maritime Integration – University – (Josh Machamer) City Attendees: Erica A. Stewart, Mayor Michael R. Boswell, Council Member Whitney McDonald, City Manager Greg Hermann, Deputy City Manager Rick Scott, Police Chief Todd Tuggle, Fire Chief Timmi Tway, Community Development Director Aaron Floyd, Utilities Director & Interim Public Works Director Cal Poly Attendees: Allison Baird-James, Senior Vice President, Administration and Finance Mike McCormick, Vice President, Facilities Management and Development Jen Haft, Chief of Staff Terrance Harris, Vice President for Strategic Enrollment Management Joy Pedersen, Dean of Students George Hughes, Associate Vice President, Public Safety Josh Machamer, Assistant Vice President, Strategic Initiatives and Advocacy Courtney Kienow, Director, Community Relations and Economic Development 1 Subject:Mtg Colin Shea/Mayor Stewart Location:Scout Coffee (880 E Foothill Blvd, San Luis Obispo, CA 93405, United States) Start:Thu 11/6/2025 2:30 PM End:Thu 11/6/2025 3:30 PM Recurrence:(none) Meeting Status:Meeting organizer Organizer:Stewart, Erica A Required Attendees:Colin Vaughn Shea <cshea02@calpoly.edu> Optional Attendees:Erica Stewart (W); Erica Stewart (W); Neal Raghav Parthasarathy Call Handling Mode 2:2 From: Colin Vaughn Shea <cshea02@calpoly.edu> Sent: Friday, October 17, 2025 10:53 AM To: Purrington, Teresa <TPurring@slocity.org> Subject: IFC President/ Mayor Connect Hello Teresa, I spoke with the mayor yesterday at SCLC about setting up a meeting between the two of us in the coming weeks as a check-in related to the ongoing City/Fraternity issues. Would you be able to help us get a meeting on the calendar? For the most part I am able during the following times:  Mondays: 12-4pm  Tuesdays: 2pm+  Wednesdays: 12-4pm  Thursdays: 9-11am or 12pm+  Fridays: Anytime Thank you for your help! Best, Colin V. Shea IFC President Business Administration, Entrepreneurship Cal Poly, San Luis Obispo _____ | LinkedIn 2 www.calpoly.edu