HomeMy WebLinkAboutBatch 8 (5001-6000)1
From:Harvey, Billy
Sent:Thursday, November 14, 2024 8:37 PM
To:Avakian, Greg; Long, Erica
Cc:Hyfield, Devin
Subject:RE: Emerson Park: Turf / Irrigation Vault - Questions
Thank you for the explanation; this makes a lot of sense. However, in the 50% plans, it appears to abandon the vault
and relocate the valves to the far end of the turf, near the future playground.
This would be heavily desired by maintenance staff to proceed with this relocation, and eliminates any need to
develop safety measures for the middle of the field, as it would then be uniformly turf.
Please let me know if I am mistaken…happy to discuss.
Billy Harvey
Maintenance Superintendent
Public Works
Parks and Urban Forestry
25 Prado Road, San Luis Obispo, CA 93401-7314
E BHarvey@slocity.org
T 805.781.7202
C 805.431.4455
slocity.org
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From: Avakian, Greg <gavakian@slocity.org>
Sent: Thursday, November 14, 2024 8:11 PM
To: Harvey, Billy <BHarvey@slocity.org>; Long, Erica <elong@slocity.org>
Cc: Hyfield, Devin <DHyfield@slocity.org>
Subject: RE: Emerson Park: Turf / Irrigation Vault - Questions
Billy:
We asked Erica to inquire about the access needs to the Irrigation Vault cover at Emerson as we prepare for the 90%
park project designs. With the current lawn areas being reduced to about half the size for general recreation use and
the other half converted to a dog park, we are contemplating the idea of installing padding and synthetic turf via
adhesive to the top of the cover for safety. I’ve done something similar to a field at the Cal Poly Sport Complex and it
worked out well for general use. Obviously, we wouldn’t do this if the grass area was a true completive field, but we
are planning to utilize the reconfigured lawn area for outdoor activities such as yoga, group exercise, some younger
age sport clinics and drills. By adding the synthetic turf mat to the cover, it would be safer for general users than the
current metal plate.
Devin and I can meet with you to explain more in person and together come up with the design and format to hopefully
make this work. It may require a quarterly inspection and reapplication of adhesive and an annual replacement
swatch of synthetic, but to be honest, it shouldn’t get much wear and tear overall.
-Greg
Greg Avakian
pronouns he/him/his
Director of Parks and Recreation
Parks & Recreation
1341 Nipomo Street, San Luis Obispo, CA 93401-3934
E gavakian@slocity.org
T 805.781.7120
slocity.org
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From: Harvey, Billy <BHarvey@slocity.org>
Sent: Thursday, November 14, 2024 5:18 PM
To: Long, Erica <elong@slocity.org>
Cc: Avakian, Greg <gavakian@slocity.org>; Hyfield, Devin <DHyfield@slocity.org>
Subject: RE: Emerson Park: Turf / Irrigation Vault - Questions
Hi Erica! Things are busy, as I’m sure they are for you, but I have no complaints…hope all is good with you as well.
1. Any Perennial Rye seed will match well.
2. We typically only access the vault whenever we experience mechanical issues with the irrigation control valves
housed in there, which (knock on wood) is very infrequently. In the 10 years I’ve been in Parks, we’ve opened
it maybe 5-6 times. I’m curious…what’s the thought behind this question?
Billy Harvey
Maintenance Superintendent
3
Public Works
Parks and Urban Forestry
25 Prado Road, San Luis Obispo, CA 93401-7314
E BHarvey@slocity.org
T 805.781.7202
C 805.431.4455
slocity.org
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From: Long, Erica <elong@slocity.org>
Sent: Thursday, November 14, 2024 5:02 PM
To: Harvey, Billy <BHarvey@slocity.org>
Cc: Avakian, Greg <gavakian@slocity.org>; Hyfield, Devin <DHyfield@slocity.org>
Subject: Emerson Park: Turf / Irrigation Vault - Questions
Good afternoon Billy,
I hope your week is going well. The design consultant for Emerson Park has a couple of questions:
1. Existing Turf: Since we're retaining part of the existing turf and extending it towards the playground, we need to
match the new grass as closely as possible. Do you know the type of existing turf, considering we might have
re-seeded in the past?
2. Irrigation Vault: How frequently is the existing irrigation vault accessed in the current turf?
Thank you,
Erica Long
Project Manager II
Public Works
919 Palm Street, San Luis Obispo, CA 93401-3218
E elong@slocity.org
T 805.783.7758
slocity.org
Stay connected with the City by signing up for e-notifications
6
From:Long, Erica
Sent:Thursday, November 14, 2024 5:02 PM
To:Harvey, Billy
Cc:Avakian, Greg; Hyfield, Devin
Subject:Emerson Park: Turf / Irrigation Vault - Questions
Attachments:(L-1.0) EXISTING CONDITIONS & DEMOLITION PLAN.pdf; (L-2.0) SITE PLAN.pdf
Good afternoon Billy,
I hope your week is going well. The design consultant for Emerson Park has a couple of questions:
1. Existing Turf: Since we're retaining part of the existing turf and extending it towards the playground, we need to
match the new grass as closely as possible. Do you know the type of existing turf, considering we might have
re-seeded in the past?
2. Irrigation Vault: How frequently is the existing irrigation vault accessed in the current turf?
Thank you,
Erica Long
Project Manager II
Public Works
919 Palm Street, San Luis Obispo, CA 93401-3218
E elong@slocity.org
T 805.783.7758
slocity.org
Stay connected with the City by signing up for e-notifications
E(O/H)E(O/H)E(O/H)E(O/H)E(O/H)E(O/H)E(O/H)E(O/H)E(O/H)E(O/H)E(O/H)E(O/H)E(O/H)GGGGGGGGGGGGGGGGGGGGGGGAPPROX 2" GASAPPROX TELEAPPROX TELEBM 92WWPISMO STREETPACIFIC STREETBEACH STREET
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COMCOMCOMCOMCOMSSSS SS SSC E(O/H)E(O/H)E(O/H)E(O/H)E(O/H)E(O/H)E(O/H)E(O/H)E(O/H)E(O/H)E(O/H)E(O/H)E(O/H)E(O/H)E(O/H)E(O/H)E(O/H)E(O/H)E(O/H)E(O/H)E(O/H)E(O/H)E(O/H)E(O/H)E(O/H)E(O/H)GGGGGGGGGGGGGGGGGGGGGGGAPPROX 2" GASAPPROX TELEAPPROX TELEBM 92WWPISMO STREETPACIFIC STREETBEACH STREET
EMERSON PARK
CITY OF SAN LUIS OBISPO
1341 NIPOMO STREET
SAN LUIS OBISPO, CA 93401SHEETAGENCY APPROVALREVISIONSNO.DATEPURPOSEDRAWN BYCHECKEDSCALEDATEJOB11. 13. 2024230001.00303 potrero street, suite 40-csanta cruz, ca 95060p: 831.459.0455f: 831-459-0484www.ssala.comcrla no. 2805LANDSCAPE ARCHITECTSExp. 1-31-26E
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DEMOLITION PLAN
1" = 20'-0"CHJB& DEMOLITION PLANEXISTING CONDITIONSL-1.0DEMOLITION NOTESSYMBOLDESCRIPTION#DEMOLITION TAGDEMOLITION LEGEND#PRESERVATION TAGCLEAR AND GRUB (E)LANDSCAPE AREA PER NOTE(+/- 31,005 SF)DEMOLITION SCHEDULEDEMOLITIONCLEAR AND GRUB (E) LANDSCAPE AREADEMOLISH & REMOVE (E) TREE0102PRESERVATION & PROTECTION(E) UTILITIES, PROTECT IN PLACE0102030405(E) TREE TO BE REMOVED(E) TREE TO REMAIN(E) TREE, PROTECT IN PLACE(E) FITNESS COURT & PERIMETER HARDSCAPE,PROTECT IN PLACE01TYP.030406DEMOLISH & REMOVE (E) CONCRETE1.CONTRACTOR SHALL VERIFY LOCATION AND DEPTH OF ALL EXISTING UTILITIES PRIOR TO ANYEXCAVATION OR DEMOLITION.2.CONTRACTOR SHALL VERIFY LOCATION OF ALL EXISTING ABOVE-GROUND UTILITIES ANDPROVIDE FOR THEIR TEMPORARY DISCONNECTION, PROTECTION, REMOVAL AND/OR STORAGEAS MAY BE REQUIRED DURING CONSTRUCTION. CONTRACTOR SHALL COORDINATE WITH THEOWNER TO DETERMINE WHETHER TEMPORARY SERVICES ARE NECESSARY.3.ALL SPOILS AND DEBRIS FROM THE DEMOLITION WORK SHALL BE HAULED OFF SITE BYCONTRACTOR AND BE DISPOSED OF IN A LAWFUL MANNER AS IT ACCUMULATES. EXCAVATED,CLEAN FILL MAY BE USED IN CONSTRUCTION IF APPROVED BY THE OWNERS REPRESENTATIVE.4.CONTRACTOR SHALL REVIEW ALL RELATED WORK REQUIRED ON ALL OTHER DRAWING SHEETSAND/OR SPECIFICATIONS PRIOR TO BIDDING.5.CONTRACTOR SHALL TAKE CARE NOT TO DAMAGE IN ANY WAY, ANY EXISTING ELEMENTS NOTDESIGNATED FOR REMOVAL. SUCH DAMAGE IS THE RESPONSIBILITY OF THE CONTRACTOR,AND SHALL BE REPAIRED OR REPLACED TO AN "AS-WAS" OR BETTER CONDITION BY THECONTRACTOR AT NO ADDITIONAL COST TO THE OWNER.6.ALL DIMENSIONS SHALL BE VERIFIED IN THE FIELD AND CHALKED, FLAGGED OR STRING-LINEDPRIOR TO ANY CONSTRUCTION. IF ANY DISCREPANCIES OCCUR, NOTIFY OWNERSREPRESENTATIVE IMMEDIATELY BEFORE PROCEEDING. THE DEPTHS OF ITEMS TO BEREMOVED, UNLESS NOTED, SHALL BE DETERMINED BY THE CONTRACTOR BY VISITING THE SITE.7.PROTECT TREES WITHIN THE PROJECT SITE WHICH ARE INDICATED TO BE LEFT IN PLACE ANDWHICH MIGHT BE DAMAGED DURING DEMOLITION, BY SIX FOOT HIGH FENCES. ERECT FENCESAT THE OUTER PERIMETER OF BRANCHES OF INDIVIDUAL TREES OR FOLLOW THE OUTERPERIMETER OF BRANCHES OF CLUMPS OF TREES. RESTORE TREES SCARRED OR DAMAGED BYCONTRACTOR EQUIPMENT OR OPERATIONS TO THEIR ORIGINAL CONDITION OR REPLACE ASDETERMINED BY OWNER'S REPRESENTATIVE. OWNER'S REPRESENTATIVE WILL APPROVERESTORATION PROCEDURES PRIOR TO INITIATION.8.UTILITIES AND RELATED EQUIPMENT: REMOVE ALL EXISTING UTILITIES AS INDICATED AND ASUNCOVERED BY WORK, AND TERMINATE IN A MANNER CONFORMING TO CODE, AND AT A TIMESATISFACTORY TO THE OWNER'S REPRESENTATIVE. REMOVE METERS AND RELATEDEQUIPMENT AND DELIVER TO A LOCATION AS INSTRUCTED BY THE OWNER'S REPRESENTATIVEWITHOUT ADDITIONAL COST TO THE OWNER. DISPOSE OF UTILITY LINES ENCOUNTERED THATARE NOT SHOWN ON THE DRAWINGS IN ACCORDANCE WITH INSTRUCTIONS OF OWNER'SREPRESENTATIVE.9.IRRIGATION VALVES, RELATED PIPING AND HEADS: REMOVE AS INDICATED ON DRAWINGS.SALVAGEABLE MATERIALS AS DETERMINED BY THE OWNER'S REPRESENTATIVE SHALL BEDELIVERED TO THE OWNER AT A LOCATION INDICATED BY THE OWNER'S REPRESENTATIVE.10.UNDERGROUND PIPING: REMOVE AS INDICATED AND BACK FILL TO COMPACTION DENSITYDESIGNATED BY THE GEOTECHNICAL REPORT. DEMOLISHED STUB-UPS SHALL BE TERMINATEDAT A MINIMUM TWO FEET BELOW NEW FINISHED GRADE UNLESS DESIGNATED OTHERWISE ONDRAWINGS. LINES WHICH CONNECT TO ACTIVE SYSTEMS SHALL BE CAPPED, PLUGGED ORBLIND FLANGED AS APPROPRIATE.11.AS APPLICABLE AND UNLESS OTHERWISE NOTED, "DEMOLISH & REMOVE" SHALL INCLUDE ALLFOOTINGS AND ATTACHED APPURTENANCES ABOVE OR BELOW GROUND.12.DO NOT STORE OR BURN MATERIAL ON-SITE.13.CHAIN LINK FENCE POSTS AT EXISTING STONE WALL SHALL BE SAWCUT FLUSH AND SLURRYFILL.14.CONTRACTOR MAY USE EXISTING CHAIN LINK FENCE AS CONSTRUCTION FENCE, IF APPLICABLETO PROJECT PHASING, UNTIL DEMOLITION AND REPLACEMENT PER PLANS IS REQUIRED.DEMOLISH & REMOVE (E)DECOMPOSED GRANITE PERNOTE (+/- 3,264 SF)010403DEMOLISH & REMOVE EXISTINGCONCRETE PAVING PER NOTE.(+/- 4,702 SF)02DEMOLISH & REMOVE EXISTINGASPHALT PAVING PER NOTE.(+/- 29,748 SF)0506(E) BUILDING, PROTECT IN PLACE(E) STONE WALL, PROTECT IN PLACEDEMOLISH & REMOVE (E) CONCRETE CURB0607DEMOLISH & REMOVE (E) PLAYGROUNDSTRUCTURES AND PLAYGROUND SURFACING.0703TYP.07TYP.(E) STEPS, PROTECT IN PLACE0707TYP.DEMOLISH & REMOVE (E) ASPHALTDEMOLISH & REMOVE (E) DECOMPOSEDGRANITE08DEMOLISH & REMOVE (E) SITE FURNISHINGS09DEMOLISH & REMOVE (E) PERIMETER CHAINLINK FENCE. AT WALL LOCATIONS, SAW CUT (E)POST, FLUSH WITH TOP OF WALL.SLURRY FILL POST VOID. PRESERVE (E) WALL.0210DEMOLISH & RELOCATE (E) IRRIGATION VAULT(E) BACK FLOW PREVENTION DEVICE,PROTECT IN PLACE08080808TYP.060611DEMOLISH (E) SPORTS EQUIPMENT11111103061105TYP. ON BEACH STREETAND PACIFIC STREET(E) LIGHT FIXTURE, PROTECT IN PLACE(E) FENCINGBEGINNING OR END OFSITE ELEMENTTYP.08TYP.08TYP.09(E) COMMUNITY GARDEN BED09TYP.0905TYP.(E) CONCRETE PAD1010NUMBER OFOVERALL TREESREMOVEDNUMBER OFORDINANCE TREESREMOVED (>6")TREE REPLACEMENT97NUMBER OFTREESPROPOSEDX123456789TAG #TREESPECIESDBH(*IN)CONDITIONSTATUSPYRUSCALLERYANA15POORREMOVEPYRUSCALLERYANA15POORREMOVEPYRUSCALLERYANA14POORREMOVEPYRUSCALLERYANA14POORREMOVEQUERCUSAGRIFOLIA11FAIRREMOVEQUERCUSAGRIFOLIA11FAIRREMOVEQUERCUSAGRIFOLIA6FAIRREMOVEQUERCUSAGRIFOLIA6FAIRREMOVEQUERCUSAGRIGOLIA7GOODREMOVE123456789TREE REMOVAL INVENTORYTREE REMOVAL TAG#TO REMAINEXISTING FIELD TO REMAIN(E) DECOMPOSED GRANITE TO REMAIN, ADDAPPROX. 1" TOPCOAT, LEVEL OUT WHERE NEDDED1111TREE PROTECTION FENCING05TYP.12RELOCATE EXISTING LIGHT FIXTURE1201TYP.
8
From:Jessica Benet <jessica@ssala.com>
Sent:Wednesday, November 13, 2024 4:14 PM
To:Christian Harris; Long, Erica
Subject:RE: Emerson Park Arborist
Attachments:Emerson Arborist Report.zip; (L-2.0) SITE PLAN.pdf; (L-1.0) EXISTING CONDITIONS &
DEMOLITION PLAN.pdf; 22_0143_Emerson_006 DIM.pdf
Hi Erica,
Please see attached for the most recent revisions to the Emerson Park Site Plan and proposed playground. I’d like to get
approval on the recent changes before going any further. We made the adjustments discussed at our last value
engineering meeting, as well as some adjustments recommended by the arborist. Following the arborist report (attached),
we’ve removed an additional 8 trees (see attached demolition plan). To save a large tree by the parking lot (tree #94), we
shifted the sidewalk that runs horizontal to the central diamond northward. This allowed for a larger planting buƯer
between the playground and the basketball court, and shrank the playground, resulting in more cost savings. The
playground is now within the $455,000 budget we had assigned from our last cost estimate. I’ve attached the playground
design from the manufacturer. Please note that I’ve adjusted the playground layout slightly on our site plan. I plan to
change the colors of the playground as well.
I also have a few random questions for you as we move towards 95% design:
1. If we are keeping the existing grass, we will need to match the new grass as close as possible. Any chance you can
track down what the existing turf is? Maybe maintenance has re-seeded in the past?
2. Please confirm if the City would like the existing irrigation vault to remain in place (the middle of the turf field), now
that we are keeping the field.
3. The low dark grey wall that borders the community garden along Nipomo St. will be diƯicult to put a fence on top.
We would like to propose adding a fence behind it. Is it possible to have someone from the City check if that wall
has an existing footing? Perhaps a maintenance crew could dig a foot down with a shovel on the garden side of
that wall?
Thank you!
Jessica
From: Jessica Benet
Sent: Monday, November 11, 2024 1:01 PM
To: Christian Harris <christian@ssala.com>; Long, Erica <elong@slocity.org>
Subject: RE: Emerson Park Arborist
Hi Erica,
I’m waiting on cost estimates from the playground manufacturer for the new playground design and then I can send you
the updated revisions for City review. I’m hoping to get that to you by the end of this week. After we receive approval to
move forward with the changes, I will send our consultants the new backgrounds and check with them about turnaround
times so we can set a 90% deadline.
Best,
Jessica
From: Christian Harris <christian@ssala.com>
Sent: Friday, November 08, 2024 11:14 AM
To: Long, Erica <elong@slocity.org>; Jessica Benet <jessica@ssala.com>
Subject: RE: Emerson Park Arborist
Hi Erica,
9
Thank you for sending over! Jessica is out of the oƯice today but I will check with her on status of the 90% drawings. I know
she’s been working with the playground vendors to revise play equipment.
My anticipation is there is still a little work to do for the 90% set but I will confirm with Jessica and get back to you.
Best,
From: Long, Erica <elong@slocity.org>
Sent: Friday, November 08, 2024 11:11 AM
To: Christian Harris <christian@ssala.com>; Jessica Benet <jessica@ssala.com>
Subject: RE: Emerson Park Arborist
Hi Chris,
I hope your week is going well! Here is the attached purchase order updated with the arborist amendment.
Do you know when we will receive the 90% PS&E package?
Thank you,
Erica Long
Project Manager II
Public Works
919 Palm Street, San Luis Obispo, CA 93401-3218
E elong@slocity.org
T 805-783-7758
slocity.org
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From: Christian Harris <christian@ssala.com>
Sent: Thursday, October 3, 2024 2:35 PM
To: Long, Erica <elong@slocity.org>; Jessica Benet <jessica@ssala.com>
Subject: RE: Emerson Park Arborist
Hi Erica,
10
Please see the amended ASR for the additional trees the Arborist picked up.
Let us know if you have any questions or comments.
Best,
From: Long, Erica <elong@slocity.org>
Sent: Wednesday, October 02, 2024 4:56 PM
To: Christian Harris <christian@ssala.com>; Jessica Benet <jessica@ssala.com>
Subject: RE: Emerson Park Arborist
Hey Christian,
I hope your week is going well!
Have you updated the arborist amendment to fix that minor discrepancy?
Thank you,
Erica Long
Project Manager II
Public Works
919 Palm Street, San Luis Obispo, CA 93401-3218
E elong@slocity.org
T 805-783-7758
slocity.org
Stay connected with the City by signing up for e-notifications
From: Christian Harris <christian@ssala.com>
Sent: Tuesday, September 17, 2024 3:37 PM
To: Long, Erica <elong@slocity.org>; Jessica Benet <jessica@ssala.com>
Subject: RE: Emerson Park Arborist
Hi Erica,
Give me a call when you have a moment. I think we have this just about worked out but noticed one minor discrepancy.
11
Thanks,
From: Long, Erica <elong@slocity.org>
Sent: Tuesday, September 17, 2024 2:20 PM
To: Jessica Benet <jessica@ssala.com>
Cc: Christian Harris <christian@ssala.com>
Subject: RE: Emerson Park Arborist
Hi Jessica,
Last week, I drafted the email below but got sidetracked while adding the arborist amendment to the purchase order. I
was trying to resolve a discrepancy between the math error amount in Christian’s email ($7,520) and the amount in
the updated proposal ($7,139). My change order #2 included the amount from the updated proposal. Hopefully, this is
correct, and I can proceed with adding the arborist report amendment as planned.
Thank you for sending over the additional costs for the arborist. I am working on updating the purchase order.
Attached is a copy of the updated purchase order for the Geotech boring slurry backfill from November 2023.
Amendments:
1. Geotech boring slurry backfill
2. Math error in proposal
3. Cancelled
4. Error cleared
5. Arborist Report
Thank you,
Erica Long
Project Manager II
Public Works
919 Palm Street, San Luis Obispo, CA 93401-3218
E elong@slocity.org
T 805-783-7758
slocity.org
Stay connected with the City by signing up for e-notifications
12
From: Jessica Benet <jessica@ssala.com>
Sent: Tuesday, September 17, 2024 1:25 PM
To: Long, Erica <elong@slocity.org>
Cc: Christian Harris <christian@ssala.com>
Subject: RE: Emerson Park Arborist
Hi Erica,
I wanted to follow up regarding the two Add Services for Emerson Park. Do you know if these have been approved?
Any progress with project budget decisions?
Thank you,
Jessica
From: Jessica Benet
Sent: Wednesday, August 14, 2024 5:18 PM
To: Long, Erica <elong@slocity.org>
Cc: Christian Harris <christian@ssala.com>
Subject: RE: Emerson Park Arborist
Hi Erica,
Back in May, I received your email approval on the additional costs for the arborist report regarding additional trees. I
realized I never sent you the amendment. Please see attached for the Add Service Agreement 02.
I also wanted to follow up with the first add service we sent for the Geotech boring slurry backfill. I know Christian had
worked with you on this, but we don’t have any signed amendment on record. Could you please process Add Service 01 as
well? I’ve attached it here in case you don’t have it.
Please let me know if you have any questions about either of these.
Thank you,
Jessica
From: Jessica Benet
Sent: Monday, May 13, 2024 3:27 PM
To: Long, Erica <elong@slocity.org>
Cc: Christian Harris <christian@ssala.com>
Subject: RE: Emerson Park Arborist
Thank you Erica,
Looking forward to seeing the 50% comments. I plan to create a revised cost estimate showing options for cutting costs so
we can review it at our meeting. Please let me know when the City would be able to meet so I can have this ready.
Thank you,
Jessica
From: Long, Erica <elong@slocity.org>
Sent: Monday, May 13, 2024 9:15 AM
To: Jessica Benet <jessica@ssala.com>
Cc: Christian Harris <christian@ssala.com>
Subject: RE: Emerson Park Arborist
Good morning Jessica and Christian,
Please proceed with sending the City an amendment for the $648 of additional cost for the arborist.
I am planning to send you back the 50% package with City Comments today.
13
We would also like to set up a meeting to figure out where we could cut costs while still meeting the grant deliverables.
Thank you,
Erica Long
Project Manager II
Public Works
919 Palm Street, San Luis Obispo, CA 93401-3218
E elong@slocity.org
T 805-783-7758
slocity.org
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From: Jessica Benet <jessica@ssala.com>
Sent: Wednesday, April 17, 2024 2:45 PM
To: Long, Erica <elong@slocity.org>
Cc: Christian Harris <christian@ssala.com>
Subject: Emerson Park Arborist
This message is from an External Source. Use caution when deciding to open attachments, click links, or respond.
Hi Erica,
I hope you’re doing well. I wanted to update you on the arborist status for Emerson Park. While he was on-site, he found an
additional 17 trees that were not included on the original survey. He’ll need to include these trees in his report as they will
be aƯected by the proposed site plan. He is requesting $40 per additional tree, coming to a total of $680 plus a 10% SSA
management fee = $748. We still have $100 left from the original $2500 allowance that we can put towards this.
Is it okay to go ahead and send you an Additional Service Amendment to cover the $648 of additional costs?
Any updates with progress towards reviewing the 50% set?
Thank you,
Jessica
Emerson Park Arborist Report is corrupted and could not be included.
Eric Wooten
Paralegal
City of San Luis Obispo
March 24, 2024
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COMCOMCOMCOMCOMSSSS SS SSC E(O/H)E(O/H)E(O/H)E(O/H)E(O/H)E(O/H)E(O/H)E(O/H)E(O/H)E(O/H)E(O/H)E(O/H)E(O/H)E(O/H)E(O/H)E(O/H)E(O/H)E(O/H)E(O/H)E(O/H)E(O/H)E(O/H)E(O/H)E(O/H)E(O/H)E(O/H)GGGGGGGGGGGGGGGGGGGGGGGAPPROX 2" GASAPPROX TELEAPPROX TELEBM 92WWPISMO STREETPACIFIC STREETBEACH STREET
EMERSON PARK
CITY OF SAN LUIS OBISPO
1341 NIPOMO STREET
SAN LUIS OBISPO, CA 93401SHEETAGENCY APPROVALREVISIONSNO.DATEPURPOSEDRAWN BYCHECKEDSCALEDATEJOB11. 13. 2024230001.00303 potrero street, suite 40-csanta cruz, ca 95060p: 831.459.0455f: 831-459-0484www.ssala.comcrla no. 2805LANDSCAPE ARCHITECTSExp. 1-31-26E
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RBNALDSTUSHETPACEEDNTCRITCHN o r t h040201050% CD - NOT FOR CONSTRUCTION
DEMOLITION PLAN
1" = 20'-0"CHJB& DEMOLITION PLANEXISTING CONDITIONSL-1.0DEMOLITION NOTESSYMBOLDESCRIPTION#DEMOLITION TAGDEMOLITION LEGEND#PRESERVATION TAGCLEAR AND GRUB (E)LANDSCAPE AREA PER NOTE(+/- 31,005 SF)DEMOLITION SCHEDULEDEMOLITIONCLEAR AND GRUB (E) LANDSCAPE AREADEMOLISH & REMOVE (E) TREE0102PRESERVATION & PROTECTION(E) UTILITIES, PROTECT IN PLACE0102030405(E) TREE TO BE REMOVED(E) TREE TO REMAIN(E) TREE, PROTECT IN PLACE(E) FITNESS COURT & PERIMETER HARDSCAPE,PROTECT IN PLACE01TYP.030406DEMOLISH & REMOVE (E) CONCRETE1.CONTRACTOR SHALL VERIFY LOCATION AND DEPTH OF ALL EXISTING UTILITIES PRIOR TO ANYEXCAVATION OR DEMOLITION.2.CONTRACTOR SHALL VERIFY LOCATION OF ALL EXISTING ABOVE-GROUND UTILITIES ANDPROVIDE FOR THEIR TEMPORARY DISCONNECTION, PROTECTION, REMOVAL AND/OR STORAGEAS MAY BE REQUIRED DURING CONSTRUCTION. CONTRACTOR SHALL COORDINATE WITH THEOWNER TO DETERMINE WHETHER TEMPORARY SERVICES ARE NECESSARY.3.ALL SPOILS AND DEBRIS FROM THE DEMOLITION WORK SHALL BE HAULED OFF SITE BYCONTRACTOR AND BE DISPOSED OF IN A LAWFUL MANNER AS IT ACCUMULATES. EXCAVATED,CLEAN FILL MAY BE USED IN CONSTRUCTION IF APPROVED BY THE OWNERS REPRESENTATIVE.4.CONTRACTOR SHALL REVIEW ALL RELATED WORK REQUIRED ON ALL OTHER DRAWING SHEETSAND/OR SPECIFICATIONS PRIOR TO BIDDING.5.CONTRACTOR SHALL TAKE CARE NOT TO DAMAGE IN ANY WAY, ANY EXISTING ELEMENTS NOTDESIGNATED FOR REMOVAL. SUCH DAMAGE IS THE RESPONSIBILITY OF THE CONTRACTOR,AND SHALL BE REPAIRED OR REPLACED TO AN "AS-WAS" OR BETTER CONDITION BY THECONTRACTOR AT NO ADDITIONAL COST TO THE OWNER.6.ALL DIMENSIONS SHALL BE VERIFIED IN THE FIELD AND CHALKED, FLAGGED OR STRING-LINEDPRIOR TO ANY CONSTRUCTION. IF ANY DISCREPANCIES OCCUR, NOTIFY OWNERSREPRESENTATIVE IMMEDIATELY BEFORE PROCEEDING. THE DEPTHS OF ITEMS TO BEREMOVED, UNLESS NOTED, SHALL BE DETERMINED BY THE CONTRACTOR BY VISITING THE SITE.7.PROTECT TREES WITHIN THE PROJECT SITE WHICH ARE INDICATED TO BE LEFT IN PLACE ANDWHICH MIGHT BE DAMAGED DURING DEMOLITION, BY SIX FOOT HIGH FENCES. ERECT FENCESAT THE OUTER PERIMETER OF BRANCHES OF INDIVIDUAL TREES OR FOLLOW THE OUTERPERIMETER OF BRANCHES OF CLUMPS OF TREES. RESTORE TREES SCARRED OR DAMAGED BYCONTRACTOR EQUIPMENT OR OPERATIONS TO THEIR ORIGINAL CONDITION OR REPLACE ASDETERMINED BY OWNER'S REPRESENTATIVE. OWNER'S REPRESENTATIVE WILL APPROVERESTORATION PROCEDURES PRIOR TO INITIATION.8.UTILITIES AND RELATED EQUIPMENT: REMOVE ALL EXISTING UTILITIES AS INDICATED AND ASUNCOVERED BY WORK, AND TERMINATE IN A MANNER CONFORMING TO CODE, AND AT A TIMESATISFACTORY TO THE OWNER'S REPRESENTATIVE. REMOVE METERS AND RELATEDEQUIPMENT AND DELIVER TO A LOCATION AS INSTRUCTED BY THE OWNER'S REPRESENTATIVEWITHOUT ADDITIONAL COST TO THE OWNER. DISPOSE OF UTILITY LINES ENCOUNTERED THATARE NOT SHOWN ON THE DRAWINGS IN ACCORDANCE WITH INSTRUCTIONS OF OWNER'SREPRESENTATIVE.9.IRRIGATION VALVES, RELATED PIPING AND HEADS: REMOVE AS INDICATED ON DRAWINGS.SALVAGEABLE MATERIALS AS DETERMINED BY THE OWNER'S REPRESENTATIVE SHALL BEDELIVERED TO THE OWNER AT A LOCATION INDICATED BY THE OWNER'S REPRESENTATIVE.10.UNDERGROUND PIPING: REMOVE AS INDICATED AND BACK FILL TO COMPACTION DENSITYDESIGNATED BY THE GEOTECHNICAL REPORT. DEMOLISHED STUB-UPS SHALL BE TERMINATEDAT A MINIMUM TWO FEET BELOW NEW FINISHED GRADE UNLESS DESIGNATED OTHERWISE ONDRAWINGS. LINES WHICH CONNECT TO ACTIVE SYSTEMS SHALL BE CAPPED, PLUGGED ORBLIND FLANGED AS APPROPRIATE.11.AS APPLICABLE AND UNLESS OTHERWISE NOTED, "DEMOLISH & REMOVE" SHALL INCLUDE ALLFOOTINGS AND ATTACHED APPURTENANCES ABOVE OR BELOW GROUND.12.DO NOT STORE OR BURN MATERIAL ON-SITE.13.CHAIN LINK FENCE POSTS AT EXISTING STONE WALL SHALL BE SAWCUT FLUSH AND SLURRYFILL.14.CONTRACTOR MAY USE EXISTING CHAIN LINK FENCE AS CONSTRUCTION FENCE, IF APPLICABLETO PROJECT PHASING, UNTIL DEMOLITION AND REPLACEMENT PER PLANS IS REQUIRED.DEMOLISH & REMOVE (E)DECOMPOSED GRANITE PERNOTE (+/- 3,264 SF)010403DEMOLISH & REMOVE EXISTINGCONCRETE PAVING PER NOTE.(+/- 4,702 SF)02DEMOLISH & REMOVE EXISTINGASPHALT PAVING PER NOTE.(+/- 29,748 SF)0506(E) BUILDING, PROTECT IN PLACE(E) STONE WALL, PROTECT IN PLACEDEMOLISH & REMOVE (E) CONCRETE CURB0607DEMOLISH & REMOVE (E) PLAYGROUNDSTRUCTURES AND PLAYGROUND SURFACING.0703TYP.07TYP.(E) STEPS, PROTECT IN PLACE0707TYP.DEMOLISH & REMOVE (E) ASPHALTDEMOLISH & REMOVE (E) DECOMPOSEDGRANITE08DEMOLISH & REMOVE (E) SITE FURNISHINGS09DEMOLISH & REMOVE (E) PERIMETER CHAINLINK FENCE. AT WALL LOCATIONS, SAW CUT (E)POST, FLUSH WITH TOP OF WALL.SLURRY FILL POST VOID. PRESERVE (E) WALL.0210DEMOLISH & RELOCATE (E) IRRIGATION VAULT(E) BACK FLOW PREVENTION DEVICE,PROTECT IN PLACE08080808TYP.060611DEMOLISH (E) SPORTS EQUIPMENT11111103061105TYP. ON BEACH STREETAND PACIFIC STREET(E) LIGHT FIXTURE, PROTECT IN PLACE(E) FENCINGBEGINNING OR END OFSITE ELEMENTTYP.08TYP.08TYP.09(E) COMMUNITY GARDEN BED09TYP.0905TYP.(E) CONCRETE PAD1010NUMBER OFOVERALL TREESREMOVEDNUMBER OFORDINANCE TREESREMOVED (>6")TREE REPLACEMENT97NUMBER OFTREESPROPOSEDX123456789TAG #TREESPECIESDBH(*IN)CONDITIONSTATUSPYRUSCALLERYANA15POORREMOVEPYRUSCALLERYANA15POORREMOVEPYRUSCALLERYANA14POORREMOVEPYRUSCALLERYANA14POORREMOVEQUERCUSAGRIFOLIA11FAIRREMOVEQUERCUSAGRIFOLIA11FAIRREMOVEQUERCUSAGRIFOLIA6FAIRREMOVEQUERCUSAGRIFOLIA6FAIRREMOVEQUERCUSAGRIGOLIA7GOODREMOVE123456789TREE REMOVAL INVENTORYTREE REMOVAL TAG#TO REMAINEXISTING FIELD TO REMAIN(E) DECOMPOSED GRANITE TO REMAIN, ADDAPPROX. 1" TOPCOAT, LEVEL OUT WHERE NEDDED1111TREE PROTECTION FENCING05TYP.12RELOCATE EXISTING LIGHT FIXTURE1201TYP.
O/H)E(O/H)E(O/H)E(O/H)E(O/H)E(O/H)E(O/H)E(O/H)E(O/H)E(O/H)E(O/H)E(O/H)E(O/H)E(O/H)E(O/H)GGGGGGGGGGGGGGGGGGGGGGWWXXXXXXXXXXXXXXXXXXXXXXX X X X X X X X X X X X X X X X X XXXXXX
XXXXXX X X X X X X X X X X X X X X X
XXXX X X X X X X X X X X X X X XPISMO STREETPACIFIC STREETBEACH STREET
XXX
EMERSON PARK
CITY OF SAN LUIS OBISPO
1341 NIPOMO STREET
SAN LUIS OBISPO, CA 93401SHEETAGENCY APPROVALREVISIONSNO.DATEPURPOSEDRAWN BYCHECKEDSCALEDATEJOB11. 13. 2024230001.00303 potrero street, suite 40-csanta cruz, ca 95060p: 831.459.0455f: 831-459-0484www.ssala.comcrla no. 2805LANDSCAPE ARCHITECTSExp. 1-31-26E
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RBNALDSTUSHETPACEEDNTCRITCH50% CD - NOT FOR CONSTRUCTION
SITE PLAN
1" = 20'-0"CHJBSITE PLANL-2.01.PRIOR TO COMMENCEMENT OF CONSTRUCTION ACTIVITIES, ALL TREE PROTECTION MEASURES SHALL BE IN PLACE.2.ANY AREAS DESIGNATED TO REMAIN SHALL BE PROTECTED IN PLACE. IF DAMAGE OCCURS, CONTRACTOR IS RESPONSIBLE FORREPAIR AND REPLACEMENT IN KIND.3.THE CONTRACTOR SHALL CONTINUALLY REFER TO ALL DRAWINGS, ADDENDA, REPORTS AND SPECIFICATIONS DURING THE LIFEOF THE PROJECT FOR CONSTRUCTION INFORMATION.4.THE INTERFACE OF ALL PROPOSED IMPROVEMENTS TO THE EXISTING SITE SHALL CONFORM AND BE SMOOTH AND UNIFORM.5.CONTRACTOR IS SOLELY RESPONSIBLE TO ARRANGE FOR ALL SITE INSPECTIONS AND OBSERVATIONS DESCRIBED IN THECONTRACT DOCUMENTS. MINIMUM LEAD TIME FOR INSPECTION/OBSERVATION REQUESTS IS 48 HOURS.6.REFER TO GEOTECHNICAL INVESTIGATION REPORT FOR SUB-BASE AND COMPACTION REQUIREMENTS.7.THE ACCESSIBLE PATH OF TRAVEL SHOWN IS CONTINUOUSLY ACCESSIBLE; CHANGES IN ELEVATION DO NOT EXCEED 1/2" ANDWIDTH IS NOT LESS THAN 48". CROSS-SLOPES DO NOT EXCEED 2% AND SLOPE IN THE DIRECTION OF TRAVEL IS LESS THAN 5%.SITE PLAN NOTES1.CONCRETE FINISHES AT THE GROUND PLANE SHALL BE FINISHED PERPENDICULAR TO THEPRIMARY PATH OF TRAVEL.2.SITE FURNISHINGS AND PLAY EQUIPMENT SHALL BE INSTALLED IN STRICT ADHERENCE TOMANUFACTURER'S RECOMMENDATIONS.3.CONCRETE FINISHES SHALL BE PER SPECIFICATIONS UNLESS OTHERWISE NOTED ON THEPLANS. CONTRACTOR SHALL PROVIDE 2 FT x 2 FT MOCK-UPS, UNLESS OTHERWISE NOTED, FORALL SPECIFIED CONCRETE FINISHES USING THE SAME MATERIALS THAT WILL BE USED IN THEACTUAL CONSTRUCTION FOR EACH TYPE SPECIFIED. SAMPLES SHALL BE PREPARED WELLENOUGH IN ADVANCE OF SCHEDULED CONCRETE POUR TO ALLOW FOR REVIEW AND POSSIBLERE-POURING OF UNACCEPTABLE SAMPLES. UNACCEPTABLE SAMPLES SHALL BE RE-PREPAREDUNTIL ACCEPTED BY THE CITY ENGINEER. ACCEPTED SAMPLES SHALL BE RETAINED ON SITEFOR MEANS OF COMPARISON TO ACTUAL POUR.MATERIALS AND FINISHES NOTESSEE PLAYGROUND ENLARGEMENTAND SURFACING PLANS SHEET L-2.2SYMBOLITEMDETAILMATERIALS & FINISH1.0HARDSCAPECONSTRUCT CONCRETE PAVINGINTEGRAL COLOR: SAN DIEGO BUFF,SANDBLAST FINISHCONCRETE JOINTINGTBDCONSTRUCT ASPHALTTBDCONSTRUCT 8" WIDE CONCRETEEDGE BANDTBDCONSTRUCT TILE DECORATIVEBAND - FLUSHX/L-X.XRACHEL RODI MOSAICS, OR EQUALCONSTRUCT 8" CONCRETE MOWBANDNO COLOR, BROOM FINISHCONSTRUCT 1" DECOMPOSEDGRANITE TOPCOAT TO EXISTINGSTABILIZED GOLD FINESCONSTRUCT LOOSE FILLED SAFETYSURFACEFIBAR SYSTEM 300 ENGINEERED WOOD FIBERCONSTRUCT PATHWAY BARK ATDOG PARKX/L-X.X4" THICK FIBAR ENGINEERED WOOD FIBER2.0STRUCTURESCONSTRUCT SEAT WALL - PIPRACHEL RODI MOSAICS, OR EQUALCONSTRUCT CURVED SEAT WALLWITH TILES - PIPINTEGRAL COLOR: DAVIS OUTBACK, FINISH:TOP-CAST 5CONSTRUCT BOCCE BALL COURTSTBDCONSTRUCT LEARNING GARDENX/L-X.XTBDSHADE STRUCTURE AT DOG PARKPOLIGON - REK 16X24 MULTI-RIB, COLOR TBDSHADE STRUCTURE WITH GUTTERPOLIGON - REK 16X24 MULTI-RIB, ADD GUTTER,COLOR TBDFABRIC SHADE STRUCTURE ATWORKOUT STATIONA/L-7.2USA SHADE: 21'X41' OVERSIZE HIP ROOF.MODEL#451, COLOR: TBDCONSTRUCT BATHROOM BUILDINGL-3.0, B-5EXELOO - JUPITER DOUBLE1.11.21.31.41.51.61.71.81.92.12.22.32.42.52.62.72.8SITE SCHEDULE4.0SITE FURNISHINGSPROVIDE & INSTALL PICNIC TABLEX/L-X.XDUMOR 475-60TMR, 6' STEEL PICNIC TABLE,THERMALLY MODIFIED RED OAK, MOUNTINGSTYLE: SURFACEPROVIDE & INSTALL ADA PICNICTABLEX/L-X.XDUMOR 475-60-1TMR, 6' STEEL ADA PICNICTABLE, THERMALLY MODIFIED RED OAK,MOUNTING STYLE: SURFACEPROVIDE & INSTALL BENCHX/L-X.XDUMOR 472-60TMR-2AR 6' STEEL BENCH,THERMALLY MODIFIED RED OAK SEAT, COLOR:BRONZE, + CENTER ARMREST, MOUNTINGSTYLE: SURFACEPROVIDE & INSTALL BACKLESSBENCHX/L-X.XDUMOR 473-60TMR-2AR 6' STEEL BACKLESSBENCH, THERMALLY MODIFIED RED OAK SEAT,COLOR: BRONZE, + CENTER ARMREST,MOUNTING STYLE: SURFACEPROVIDE & INSTALL BIKE RACKDUMOR 292-00/S-1 COLOR: BLACK OR BRONZE,MOUNTING STYLE: IMBEDPROVIDE & INSTALL DRINKINGFOUNTAINX/L-X.XMOST DEPENDABLE FOUNTAINS. MODEL10145SM WITH PET FOUNTAIN, COLOR: GREEN,MOUNTING STYLE: SURFACEPROVIDE & INSTALL TRASH/RECYCLING RECEPTACLESX/L-X.XFORMS & SURFACES - SPLIT TWO 30 GALLONTONYO LITTER & RECYCLING RECEPTACLE -SLTNO-230S. POWDERCOAT, SLATE TEXTURE.PATTERN: WARP.PROVIDE AND INSTALL STANDARDBASKETBALL POST/ NET/BACKBOARDX/L-X.XPOST TO BE SINGLE CURVED STEEL PIPE,MODEL #12C66PC, 6-5/8" O.D. POWDER COATEDBLACK, WITH HEAVY DUTY FIBERGLASSRECTANGLE BACKBOARD, MODEL LA-20 ANDGOAL RING MODEL TITAN 775 W/ NYLON NETBY L.A. STEELCRAFT OR APPROVED EQUAL,MOUNTING STYLE: IMBED6.0MISCELLANEOUSROOT BARRIERGRAPHIC IS DIAGRAMATIC, REFER TO DETAILFOR INSTALLATIONCOURT STRIPINGX/L-X.XTBDFITNESS STRIPINGX/L-X.XTBDRAINWATER SPIGOTX/L-X.XTBDRAIN WATER TANKE/L-7.1BUSHMAN 200 GALLON - 36" D X 56" H, COLOR:DARK GREENRECYCLED WATER SIGN "DO NOTDRINK"X/L-X.XTBDEXTEND EXISTING NATURAL TURFAREASEE PLANTING PLAN4.14.24.34.44.54.64.74.86.16.26.36.46.56.66.76.81.2TYP.1.1TYP.1.3TYP.4.7TYP. OF (7 EA) TRASHTYP. OF (7 EA) RECYCLING4.1TYP. OF (8 EA)LIMIT OF WORKSITE REFERENCE0.0DETAIL REFERENCESHEET REFERENCEX/L-0.0BEGINNING OR END OF SITE ELEMENT3.0FENCINGCONSTRUCT PERIMETER FENCEAND GATESX/L-X.XIDEAL FENCE, 'CAROLINA', 5' HT. COLOR: TBDCONSTRUCT DOG PARK FENCE ANDGATESX/L-X.X4' HIGH BLACK CHAIN LINK FENCE3.13.22.81.5TYP.3.1BEGIN3.1GATE, TYP.6.74.5TYP. OF (7 EA)1.7TYP.2.34.3TYP. OF (17 EA)4.23.2TYP.2.54.4TYP. OF (5 EA)4.6TYP. OF (4 EA)3.23.1END2.2TYP. OF (2 EA)1.6TYP.2.1TYP.1.106.46.62.74.8TYP. OF (3 EA)6.3TYP.XXP.A.1.8P.A.P.A.P.A.BIORETENTION3.1P.A.P.A.P.A.P.A.3.2BEGIN3.2END1.4TYP.6.52.4A/L-7.0B/L-7.0C/L-7.0D/L-7.0F/L-7.0G/L-7.0E/L-8.1A/L-7.1A/L-7.1B/L-7.1D/L-7.1F/L-8.1A/L-7.31.10N o r t h04020106.8A/L-7.3F/L-7.0
28
From:Long, Erica
Sent:Tuesday, September 17, 2024 2:20 PM
To:Jessica Benet
Cc:Christian Harris
Subject:RE: Emerson Park Arborist
Attachments:PO_300000001480008_615977_0.pdf; PO_300000001480008_615977_1.pdf; PO_
300000001480008_615977_2.pdf; RE: Emerson Park; Emerson Park Amenity Upgrades and
Beautification Proposal.pdf
Hi Jessica,
Last week, I drafted the email below but got sidetracked while adding the arborist amendment to the purchase order. I
was trying to resolve a discrepancy between the math error amount in Christian’s email ($7,520) and the amount in
the updated proposal ($7,139). My change order #2 included the amount from the updated proposal. Hopefully, this is
correct, and I can proceed with adding the arborist report amendment as planned.
Thank you for sending over the additional costs for the arborist. I am working on updating the purchase order.
Attached is a copy of the updated purchase order for the Geotech boring slurry backfill from November 2023.
Amendments:
1. Geotech boring slurry backfill
2. Math error in proposal
3. Cancelled
4. Error cleared
5. Arborist Report
Thank you,
Erica Long
Project Manager II
Public Works
919 Palm Street, San Luis Obispo, CA 93401-3218
E elong@slocity.org
T 805-783-7758
slocity.org
Stay connected with the City by signing up for e-notifications
From: Jessica Benet <jessica@ssala.com>
Sent: Tuesday, September 17, 2024 1:25 PM
To: Long, Erica <elong@slocity.org>
Cc: Christian Harris <christian@ssala.com>
Subject: RE: Emerson Park Arborist
Hi Erica,
I wanted to follow up regarding the two Add Services for Emerson Park. Do you know if these have been approved?
29
Any progress with project budget decisions?
Thank you,
Jessica
From: Jessica Benet
Sent: Wednesday, August 14, 2024 5:18 PM
To: Long, Erica <elong@slocity.org>
Cc: Christian Harris <christian@ssala.com>
Subject: RE: Emerson Park Arborist
Hi Erica,
Back in May, I received your email approval on the additional costs for the arborist report regarding additional trees. I
realized I never sent you the amendment. Please see attached for the Add Service Agreement 02.
I also wanted to follow up with the first add service we sent for the Geotech boring slurry backfill. I know Christian had
worked with you on this, but we don’t have any signed amendment on record. Could you please process Add Service 01 as
well? I’ve attached it here in case you don’t have it.
Please let me know if you have any questions about either of these.
Thank you,
Jessica
From: Jessica Benet
Sent: Monday, May 13, 2024 3:27 PM
To: Long, Erica <elong@slocity.org>
Cc: Christian Harris <christian@ssala.com>
Subject: RE: Emerson Park Arborist
Thank you Erica,
Looking forward to seeing the 50% comments. I plan to create a revised cost estimate showing options for cutting costs so
we can review it at our meeting. Please let me know when the City would be able to meet so I can have this ready.
Thank you,
Jessica
From: Long, Erica <elong@slocity.org>
Sent: Monday, May 13, 2024 9:15 AM
To: Jessica Benet <jessica@ssala.com>
Cc: Christian Harris <christian@ssala.com>
Subject: RE: Emerson Park Arborist
Good morning Jessica and Christian,
Please proceed with sending the City an amendment for the $648 of additional cost for the arborist.
I am planning to send you back the 50% package with City Comments today.
We would also like to set up a meeting to figure out where we could cut costs while still meeting the grant deliverables.
Thank you,
Erica Long
Project Manager II
30
Public Works
919 Palm Street, San Luis Obispo, CA 93401-3218
E elong@slocity.org
T 805-783-7758
slocity.org
Stay connected with the City by signing up for e-noƟficaƟons
From: Jessica Benet <jessica@ssala.com>
Sent: Wednesday, April 17, 2024 2:45 PM
To: Long, Erica <elong@slocity.org>
Cc: Christian Harris <christian@ssala.com>
Subject: Emerson Park Arborist
This message is from an External Source. Use caution when deciding to open attachments, click links, or respond.
Hi Erica,
I hope you’re doing well. I wanted to update you on the arborist status for Emerson Park. While he was on-site, he found an
additional 17 trees that were not included on the original survey. He’ll need to include these trees in his report as they will
be aƯected by the proposed site plan. He is requesting $40 per additional tree, coming to a total of $680 plus a 10% SSA
management fee = $748. We still have $100 left from the original $2500 allowance that we can put towards this.
Is it okay to go ahead and send you an Additional Service Amendment to cover the $648 of additional costs?
Any updates with progress towards reviewing the 50% set?
Thank you,
Jessica
LANDSCAPE ARCHITECTURAL DESIGN SERVICES FOR EMERSON PARK AMENITY
UPGRADES AND BEAUTIFICATION PROJECT – CITY OF SAN LUIS OBISPO REV. 1
November 02, 2023
Erica Long – Project Manager II
City of San Luis Obispo
919 Palm Street
San Luis Obispo, CA 93401‐3218
A. PROJECT UNDERSTANDING
The scope of work contained herein is based on the Request for Proposal for the Emerson Park Amenity
Upgrades and Beautification project for the City of San Luis Obispo. This Request for Proposal was has
been presented to SSA Landscape Architects. Inc. as part of the City’s On‐Call Landscape Architectural
Services contract, Specification No. 50410.2018LA. This project includes the design of a ½ acre dog park,
prefabricated self‐cleaning restroom, drought tolerant landscaping, shade structures, bocce court
renovation and/or relocation, renovation and expansion of existing basketball courts, new playgrounds
for both the 2‐5 and 5‐12 age groups, replacement of existing perimeter fencing, replacement of an
existing drinking fountain and inclusion of an educational garden. A public mosaic will be included as
either part of the restroom building facade or placed elsewhere in the park.
SSA will serve as the prime consultant leading, collaborating, and managing the design and engineering
work of consultants hired by SSA. Anticipated consultants include a Geotechnical Engineer to document
existing soil conditions and provide recommendations sufficient for project consultants to design their
respective project components; a Civil Engineer will provide rough and fine grading of all elements,
sanitary sewer and water utilities for the proposed restroom structure, and stormwater management
services; an Electrical Engineer will provide design of court and site lighting sufficient for night time use as
well as power to the prefabricated restroom building; and a Structural Engineer will provide direction for
footing design for the restroom foundation, light fixtures, and shade structures. An allowance for an
Arborist, who will survey all trees in the area of work and provide guidance in relation to tree disposition
and potential construction impacts, has been included as an optional service.
The scope of work for the project is as follows:
PHASE ONE – CONCEPTUAL DESIGN
a. Data Collection: Collect and review all available existing conditions information from the CITY,
including as‐built plans, title reports, recorded easements, site reports, and any other existing
topographic survey information available.
b. Execute contracts and initiate topographic and geotechnic surveys and execute with
respective subconsultants.
c. Project Kick‐off: Attend a kick‐off meeting with the CITY to review the program, project goals,
project schedule and existing conditions. This meeting will establish communication protocol
and design review protocol by the CITY.
d. Site Analysis – Visit the site with the topographic survey to assess features, site access and
circulation, drainage and utilities, and identify opportunities and constraints.
e. Prepare and submit (2) Schematic Design concepts for amenities noted above based on the
Attachment B Site Plan. The Conceptual Plans will include material option concepts.
f. Prepare an initial estimate of probable construction costs for each concept.
g. Meet with the CITY via video conferencing to review the Schematic Design concepts.
h. Attend public meeting at Park to review proposed site designs. City to facilitate meeting, SSA
will prepare concept boards and presentation material, present concepts, and solicit
feedback during meeting.
i. Prepare presentation and present concepts and community meeting findings and input to the
Parks and Recreation Committee
j. Refine preferred concept per Parks and Recreation Committee comments for final concept
approval.
k. Coordinate with consultants, vendors and CITY via emails and phone calls throughout this
phase of work.
PHASE ONE DELIVERABLES
(2) Park Concepts
(1) Final Approved Concept
Preliminary Cost Estimate for each concept
(1) City Review Meeting
(1) Public Meeting
(1) PRC Meeting
PHASE TWO – DESIGN DEVELOPMENT
a. Based on the approved Conceptual Design, prepare base files for Design Development set
and subconsultant use.
b. Prepare and submit the 50% Design Development level plan set for the preferred design to
the CITY for approval. The plan set will include the following information which may be
consolidated to reduce sheet quantity where feasible. Additional consultant sheets for Civil
and Electrical scope of work will be incorporated into the plan set:
i. Existing Conditions and Demolition Plan
ii. Site Plan
iii. Accessibility Plan
iv. Architectural Floor Plan (for restroom building)
v. Layout Plan
vi. Irrigation Plan
vii. Planting Plan
viii. Construction Details and Sections
ix. Landscape Details
x. Outline Technical Specifications
xi. Update Opinion of Probable Construction Cost.
xii. Civil Plans
xiii. Structural Plans
xiv. Electrical Plans
c. Publish (1) electronic copy of 50% CD’s and submit for CITY review.
d. Meet with the CITY via video conferencing to review 50% CD comments
e. Allow for up to (2) meetings via video conferencing with project team to collaborate,
coordinate or review project issues.
f. Coordinate with Utility companies and submit NOI to construct at the park site.
g. Coordinate with CITY, design team, and vendors via emails and phone calls throughout this
phase of work.
PHASE TWO DELIVERABLES
50% PS&E
(1) City DD review meeting
(2) Design coordination meetings
PHASE THREE – CONSTRUCTION DOCUMENTS
a. Incorporate comments from previous submittal to prepare and submit the 90% Construction
Documents. CITY to coordinate Building Permit submittal (including printing sets, delivery,
completing forms, general submittal administration):
i. Existing Conditions and Demolition Plan
ii. Site Plan
iii. Accessibility Plan
iv. Architectural Floor Plan (restroom building)
v. Layout Plan
vi. Irrigation Plan
vii. Planting Plan
viii. Construction Details and Sections
ix. Landscape Details
x. Draft Technical Specifications
xi. Update Opinion of Probable Construction Cost
xii. Civil Plans
xiii. Structural Plans
xiv. Electrical Plans
xv. Itemized Building Review comment response letter
b. Publish (1) electronic copy of 90% PS&E and submit for CITY review.
c. Meet with the CITY to review 90% comments at CITY offices.
d. Walk site with 90% plans to confirm assumptions and identify potential conflicts.
e. Conduct in‐house plan check of SSA and consultant drawing sets prior to submittal and
incorporate revisions and CITY feedback into draft 100% CD’s to meet all applicable laws,
regulations, CITY standards, and other applicable requirements.
f. Prepare 100% estimate of probable construction costs.
g. Prepare 100% Technical Specifications in CSI format. Coordinate with CITY front end
specifications.
h. Publish (1) electronic copy of draft 100% CD’s and submit for CITY review.
i. Collect feedback from CITY and finalize/compile Bid Set Package.
j. Allow for up to (2) meetings via video conferencing with project design team for this phase of
work to collaborate, coordinate or review design, construction, budget or schedule.
k. Coordinate with CITY, design team, and vendors via emails and phone calls throughout this
phase of work.
PHASE THREE DELIVERABLES
90% PS&E
100% PS&E
Bid Set
(1) CITY document review meeting
(2) Design coordination meetings
PHASE FOUR – BID PHASE COORDINATION
a. Attend one pre‐bid meeting and walk‐through with bidding contractors and CITY.
b. Provide clarification and addenda throughout bid period as required.
c. Assist CITY with review and evaluation of bids.
d. Coordinate with CITY on the execution of a contract for construction with successful bidder.
PHASE FIVE – CONSTRUCTION ADMINISTRATION
a. Attend one Pre‐Construction Meeting to answer contractor questions and walk the site with
contractors.
b. Provide plan clarification and responses to contractor RFI’s throughout the construction
period as requested by the CITY.
c. Construction Meetings & Field Observations – attend up to (3) construction meetings to
review progress in the field as necessary. Provide site observation notes from each field
review.
d. Submittals – Review submittals, shop drawings and provide written approval, rejection or
correction directives. Review proposed substitutions for conformance to drawings and
technical specs, if any.
e. CCO’s – Review and make recommendations to the CITY if necessary. Change Order
preparation and management by others.
f. Perform one pre‐final acceptance walk‐through and prepare punch list.
ADDITIONAL SERVICES
SSA may provide additional services, as requested in advance by CITY. Additional services will be
negotiated separately based on the billing rates contained in the “SSA Rate Schedule”. Additional services
may include, but are not limited to:
a. Cost estimating or value engineering services beyond those included above.
b. Revisions or re‐submittals beyond those included above.
c. Procurement of Biological Consultant.
d. CEQA coordination.
e. Unforeseen changes in the scope of work, design program, budget or schedule.
f. 3D modeling or renderings.
g. Submitting drawings for or any fees associated with permitting unless noted in scope above.
h. Additive or deductive alternates beyond what is included above, and any other service not
described within this Scope of Work.
FEE PROPOSAL
The fees for the above Scope of Work phases are as follows:
Phase One – Conceptual Design $73,408.00
Phase Two – Design Development $75,434.00
Phase Three – Construction Documents $169,046.00
Phase Four – Bid Phase Coordination $8,424.00
Phase Five – Construction Administration $38,538.00
Estimated Reimbursable Expenses $5,363.00
Allowance for Arborist $2,750.00
Allowance for Solar Design and Application $8,250.00
Total Proposed Fees $381,213.00
These services are proposed to be provided on an Hourly Not to Exceed basis. Fees will be billed monthly
based on the actual effort and expense in each phase.
SERVICES TO BE PROVIDED BY THE CITY
1. All Project related drawings, surveys and reports, including, but not limited to, those
requested in this Scope of Work
2. CITY review, comment and directives as requested by SSA
3. Procurement of any subconsultant that may be identified as necessary during the Project
4. Submittal to any necessary agencies for review and approval, including to the OWNER
REIMBURSABLE EXPENSES
Included in the FEE PROPOSAL is an allowance for expenses such as mileage at current federal rates,
plotting, printing and reproduction, shipping and postage. Billings for reimbursable expenses will be
submitted on or around the 25th of each month based on the actual cost for the previous month, per the
attached “SSA Rate Schedule”.
a.Data collection 6 4 4
b.Execute contracts and initiate surveys 8 8
c.Project kick-off meeting 2 2
d.Site Analysis 6 6
e.Prepare (2) design concepts 20 32 24
f.Prepare initial construction estimate 6 12
g.Meet with CITY to review concepts 2 2
h.Prepare materials and attend public meeting at park 16 24 24
i.Prepare presentation for concepts and present to PRC 8 8
j.Prepare final concept plan 6 8 8
k.Coordinate with consultants via email, phone 12 4
0 92 0 0 0 82 0 0 80 8 $45,204
$7,540 $8,294
$18,100 $19,910
$25,640 $28,204
$73,408
a.Prepare base files for DD set and subconsultant use 2 8
b.Submit 50% Design level plan set
i. Existing conditions 248
ii. Site Plan 4 16 24
iii. Accessibility Plan 2 2 6
iv. Architectural Floor Plan (Restroom) 2 4 8
v. Layout Plan 2 4 8
vi. Irrigation Plan 2 8 16
vii. Planting Plan 2 12 16
viii. Construction Details 8 20 24
ix. Landscape Details 2 2 4
x. Outline Tech Specs 2 6
xi. Update probable construction cost 2 2 4
xii. Civil Plan Review 4
xiii. Structural Plan Review 4
xiv. Electrical Plan Review 4
c.Submit 50% CD's to CITY 223
d.Meet with CITY to review 50% set 2 2
e.Allow up to (2) meetings with project team for review 4 4
f.Coordinate with utility and submit NOI for park 2 2 4
g.Coordinate with CITY, design team 12 4
0 66 0 0 0 94 0 0 133 0 $47,725
$5,860 $6,446
$19,330 21263
$25,190 $27,709
$75,434
a.Incorporate comments from CITY and prepare 90%CDs
i. Existing conditions 2812
ii. Site Plan 12 12 16
iii. Accessibility Plan 1 2 4
iv. Architectural Floor Plan (Restroom) 2 6 8
v. Layout Plan 1 12 16
vi. Irrigation Plan 6 16 20
vii. Planting Plan 4 16 20
viii. Construction Details 16 20 24
ix. Landscape Details 2 4 6
x. Draft Tech Specs 8 8
xi. Update probable construction cost 3 6
xii. Civil Plan Review 4
xiii. Structural Plan Review 4
xiv. Electrical Plan Review 4
xv. Itemized Building Review response letter 2 3
b.Submit 90% CD's to CITY 2 3
c.Meet with CITY to review 90% set 8 2
d.Conduct in-house plan check and prepare 100% CD's 12 24 32
e.Walk site with 90% plans to identify conflicts 3 6 Administrative AssistantBASIC SERVICES
Associate PrincipalPhase One SSA Subtotal
Multipler 1.10Job Captain/Landscape Architect llMME
Consultant Subtotal
Aurum Consulting Engineers
MME
Phase Two: Design Development
Phase Three: Construction Documents
Phase One Total
Phase Two Total
Detailed Breakdown of Landscape Architectural Services
for
Emerson Park Amenity Upgrades
for
City of San Luis Obispo
Proposal No. P22056.00 Rev. 2
Date: 11-02-23
Director of DesignLandscape Designer l/AutoCAD TechSub Consultants
Multiplier 1.10
Consultant Subtotal
Sub Consultants
GeoSolutions
Phase Two SSA Subtotal
Phase One: Conceptual Design Senior Project ManagerPrincipalProject ManagerLandscape Architect lLandscape Designer ll/AutoCAD TechSSA Landscape Architects, Inc.
Project Name
Proposal Number
11/2/2023
Page 1 of 2
Administrative AssistantBASIC SERVICES
Associate PrincipalJob Captain/Landscape Architect llDirector of DesignLandscape Designer l/AutoCAD TechSenior Project ManagerPrincipalProject ManagerLandscape Architect lLandscape Designer ll/AutoCAD Techf.Prepare 100% cost estimate 2 4 6
g.Prepare 100% technical specs 12
h.Submit 100% CD's to CITY 2 3
i.Prepare and submit bid set package 8 12 16
j. Allow up to (2) meetings for review with Design Team 4 4
k.Coordinate with CITY, design team 12 6
0 136 0 0 0 156 0 0 201 0 $82,377
$17,660 $19,426
$61,130 67243
$78,790 $86,669
$169,046
a.Attend on pre-bid meeting 8
b.Provide plan clarification and RFI responses 8 16.0
c.Assist CITY with review of bids 4
d.Coordinate with CITY - execution of construction contract 4
024000000160$7,520
$822 $904
0
$822 $904
$8,424
a.Attend on Pre-Construction meeting 8
b.Provide Plan Clarification and RFI responses 16 12
c.Attend up to (3) Construction Meetings 24
d.Review submittals 24 24
e.Review Change orders 12
f.One prefinal walk through - prepare punch list 8 3
092000039000$26,274
$4,659 $5,125
$6,490 7,139$
$11,149 $12,264
$38,538
Hours: 0 410 0 0 0 332 39 0 430 8
Rate: $241 $222 $218 $215 $178 $158 $150 $146 $137 $108
Extension: $0 $91,020 $0 $0 $0 $52,456 $5,850 $0 $58,910 $864
209100 $364,850
Estimated Reimbursable Expenses $2,000
MME Reimbursable Expenses $2,875
Allowance for Arborist $2,500
Allowance for Solar Design and Application $7,500
$14,875 Multiplier 1.10 $16,363
$381,213
The above breakdown represents our best estimate at this time and may change subject to future developments during the project. It is possible that some of the estimated manpower requirements for specific
task items may increase, while others may not require the entire anticipated effort. This provides us a greater degree of confidence in the overall project estimate, rather than in any given task.
Project Totals for In-house Staff
Reimbursable Expenses
Phase Three Total
Phase Four Total
Phase Four: Bid Phase Coordination
Phase Five: Construction Administration
Phase Five Total
Total Project Compensation
Subtotal Project Fees for Services
Aurum Consulting Engineers
MME
Phase Three SSA Subtotal
Consultant Subtotal
Consultant Subtotal
Consultant Subtotal
Sub Consultants
Aurum Consulting Engineers
Phase Four SSA Subtotal
Phase Five SSA Subtotal
MME
Multiplier 1.10
Mulitplier 1.10
Mulitplier 1.10
Sub Consultants
MME
Sub Consultants
Aurum Consulting Engineers
SSA Landscape Architects, Inc.
Project Name
Proposal Number
11/2/2023
Page 2 of 2
EXHIBIT B
STANDARD BILLING RATE SCHEDULE
Effective through December 31, 2023
PROFESSIONAL SERVICES
Principal Landscape Architect $248.00/Hour
Associate Principal $233.00/Hour
Senior Project Manager $225.00/Hour
Project Manager II $209.00/Hour
Project Manager I $185.00/Hour
Job Captain/Landscape Architect II $164.00/Hour
Landscape Architect I $156.00/Hour
Landscape Designer III $152.00/Hour
Landscape Designer II/AutoCAD Technician $149.00/Hour
Landscape Designer I $142.00/Hour
Staff Clerical/Administrative $111.00/Hour
REIMBURSABLE EXPENSES
Subconsultants Direct Billing x 1.10
In-House Office Services: As listed below x 1.10
Plotting:
Color Bond $4.65/sf
Black & White Bond $2.95/sf
Vellum $4.55/sf
Mylar $10.50/sf
Transparencies:
Color $3.25/each
Black and White $2.25/each
Color Laser Prints:
8.5 x 11 $.65/each
11 x 17 $.95/each
Blueprints:
24 x 36 $2.00/each
30 x 42 $2.50/each
Black & White Laser Prints:
8.5 x 11 $.10/each
11 x 17 $.15/each
CD Media:
CDR $6.00/each
Outside Reimbursable Expenses:
Reproduction, photography, shipping and postage,
miscellaneous expenses Direct Cost x 1.10
Travel:
Mileage Round Trip from SSA office Current IRS Rate
Other travel expenses Direct Cost x 1.10
January 5, 2023
Mr. Christian Harris
SSA Landscape Architects, Inc.
303 Potrero Street, Suite 40 - C
Santa Cruz, CA 95060
Re: Emerson Park
San Luis Obispo, CA
Aurum Project. 23-001.00
Dear Christian,
We are pleased to have this opportunity to provide a proposal for the electrical construction documents
design portion for the referenced project. Our fee proposal is based on the information emailed to us
on January 2nd, 2022 for the electrical design to provide power to pre-fabricated restroom building, Solar
Powered pole lights around the park and recreational lighting for basketball/multi-sport area.
We make the following proposal for consulting services:
50% Construction Documents
a. Review preliminary project design plans.
b. Review and coordinate comments from DD drawings.
c. Site visit to establish existing conditions.
d. Load calculations.
e. *Coordination with utility companies.
f. *Electrical service design.
g. Electrical service distribution.
h. Power and Lighting plans.
i. Equipment cut sheets and product literature.
j. Opinion of probable costs.
k. (2) web-based meetings with design team.
90% Construction Documents
a. Review and coordinate comments from 50% drawings.
b. Power and Lighting plans.
c. Electrical specifications.
d. Opinion of probable costs.
e. (2) web-based meetings with design team.
100% Construction Documents
a. Review and coordinate comments from 90% drawings.
b. Power and Lighting plans.
c. Electrical specifications.
d. Title 24 Calculations and documentation.
e. Opinion of probable costs.
f. Review and respond to City comments.
g. Provide 100% biddable construction documents.
h. (2) web-based meetings with design team.
Bidding & Construction Administration
a. Respond top bidder’s inquiries and request for clarifications.
b. Incorporate addenda bid documents into construction set of plans and specifications.
c. Review of submittals.
d. Review proposed substitutions.
e. Responding to questions from the field.
f. Review change orders.
g. (2) On site review of the Contractor’s work upon request.
h. Final walk through observation report of the completed work.
i. Prepared Record Drawings from redlines provided by contractor.
Our total fee for the services outlined above is as follows:
50% Construction Documents $5,860
90% Construction Documents $5,400
100% Construction Documents $4,400
Bidding & Construction Administration $5,481
Total fee $21,141*/**
*PG&E Application/Coordination/New Service (if Necessary): $7,860.
**Solar Photovoltaic System Design/Grid-Interconnection/Application/Process: Assumed by Others
Construction support includes review of submittals, responding to questions from the field, one on site
review of the Contractor’s work upon request and a final walk through observation report of the
completed work. Regularly scheduled job meetings during construction or periodic on-site inspections
are not included in our scope of work (weekly or bi-weekly meetings).
Not included in our basic scope of work:
a. Electrical Utility Design (power, telephone & cable TV) beyond the Project property lines.
b. Upgrade of existing on-site utilities (power, telephone & cable TV).
c. Fire Alarm System Design.
d. Electrical Service or Distribution Design.
e. Street lighting or control.
f. Data Cabling (or active electronics).
g. CATV System Design.
h. Telephone Cabling (or telephone switch design).
i. Title 24 Commissioning.
j. Title 24 certification, testing and documentation.
k. Green Building Code (Cal Green) voluntary measures.
l. Mechanical controls.
m. Emergency Generator Design.
n. Fire Pump Design.
o. Photovoltaic System Design.
p. Intrusion/Security System Design.
q. CCTV System Design.
r. As – built Drawings.
s. Power Coordination Study etc.
t. Preparation or review of energy rebate applications.
u. LEED Certification.
v. Value Engineering Reviews.
w. Design using Revit or other BIM software.
x. Structural Calculations.
2023 Hourly Rate Schedule
Engineering Director $ 217.00/hr.
Senior Project Manager $ 194.00/hr.
Project Manager $ 188.00/hr.
Electrical Designer $ 178.00/hr.
CADD Manager/ Drafter $ 139.00/hr.
Drafter $ 119.00/hr.
All drawings, details, specifications, reports, calculations and etc. are the property of Aurum Consulting
Engineers Monterey Bay, Inc. Aurum Consulting Engineers Monterey Bay, Inc. grants a one-time non-
exclusive license for one time use on this specific project for the engineering work covered by this
agreement and may not be used by the Client for any other endeavor without written consent.
The above proposed fee does not include fees assessed by agencies as a result of obtaining information,
plans, existing conditions, etc. in order to accomplish our Scope of Work. These will be considered out-
sourced expenses should they occur.
Additional compensation will be requested when:
• Revisions are requested after the substantial completion of the documents.
• It is necessary to review change orders not initiated by or as a result of our design.
• When additional work not in the scope of work listed above (included services) is requested.
Agreement Terms
An invoice for Aurum Consulting Engineers services will be submitted monthly. Invoices are payable
within 30 days after the invoice date.
Accounts unpaid 60 days after the invoice date may be subject to a monthly service charge of 1.5% (or
the legal rate) on the then unpaid balance. In the event any portion or all of an account remains unpaid
90 days after billing, the Client shall pay all costs of collection, including reasonable attorney’s fees.
If the client objects to any portion of the invoice, the Client shall notify Aurum Consulting Engineers in
writing within ten calendar days of receipt of invoice. The Client shall identify the specific cause of the
disagreement and shall pay when due that portion of the invoice not in dispute.
Any claims or disputes arising between Aurum Consulting Engineers Monterey Bay Inc. and the Client
shall be submitted to non-binding mediation. The Client shall, to the fullest extent permitted by law,
indemnify and hold harmless Aurum Consulting Engineers Monterey Bay Inc., Aurum Consulting
Engineers Monterey Bay Inc.’s officers, directors, employees, agents and sub consultants from and
against all damage, liability and costs, including reasonable attorney’s fees and defense costs, arising
out of or in any way connected with the performance by any of the parties above named of the services
under this agreement, excepting only those damages, liabilities, or costs attributed to the sole
negligence or willful misconduct of Aurum Consulting Engineers Monterey Bay Inc.
In recognition of the relative risks, rewards and benefits of the project to both Aurum Consulting
Engineers Monterey Bay Inc. and the Client, the risks have been allocated such that the Client agrees
that, to the fullest extent permitted by law, Aurum Consulting Engineers Monterey Bay Inc.’s total
liability to the Client for any and all injuries, claims, losses, expenses, damages or claim expenses arising
out of this agreement from any cause or causes, shall not exceed Aurum Consulting Engineers Monterey
Bay Inc. Insurance coverage in effect on the contract date. Such causes include, but are not limited to,
Aurum Consulting Engineers Monterey Bay Inc. negligence, errors, omissions, strict liability, breach of
contract or breach of warranty.
This agreement may be terminated upon giving written notice by the Client or Aurum Consulting
Engineers Monterey Bay Inc. should the other fail to perform its obligation hereunder. In the event of
termination, the Client shall pay Aurum Consulting Engineers Monterey Bay Inc. for all services rendered
to the date of termination, all reimbursable expenses, and reimbursable termination expenses. Any
litigation between the parties shall be adjudicated in the County of Monterey, California.
Payment of invoices is in no case subject to unilateral discounting or set-offs by the Client and payment
is due regardless of suspension or termination of the Agreement by either party.
We trust that the above is in agreement with your understanding of our participation in this project and
meets with your approval. We are most interested in your input and if there is something about our
proposal which needs further explanation or if you would like to make adjustments in the scope-of-work
please contact us.
Please acknowledge your acceptance of this proposal by signing this letter below and returning a copy
to us. This Proposal and pricing will expire in 90 days if written agreement is not received.
Sincerely,
Najib Anwary, P.E., LEED AP (BD+C)
Sr. Project Manager
Accepted:
Signature: __________________________ Title: ____________________________
Name: _____________________________ Date: ____________________________
PROPOSAL FOR GEOTECHNICAL SERVICES
Dear Mr. Harris:
1.0 INTRODUCTION
GeoSolutions, Inc. presents this proposal to provide geotechnical services for the
proposed Emerson Park Amenity Upgrades and Beautification project to be located at
Emerson Park, 1341 Nipomo Street, San Luis Obispo California. SSA Landscape
Architects, Inc. will hereafter be referred to as the client.
This proposal presents our project understanding, proposed scope of services,
preliminary schedule, and estimated costs associated with providing the following
project deliverables:
Soils Engineering Report
All work listed in this proposal shall be in accordance with the standard specifications
of the City of San Luis Obispo, the 2022 California Building Code (CBC), and/or
industry standard practices.
2.0 PROJECT UNDERSTANDING
Our project understanding is based on the RFP for the project, which was provided by
the City of San Luis Obispo. The proposed project will consist of renovating existing
facilities and constructing new facilities within the existing park. New facilities are to
include a restroom, play structure, and shade structures. Retaining walls may be
constructed as part of the proposed improvements. See Figure 1: Site Plan (provided
by the City of San Luis Obispo).
Figure 1: Site Plan (provided by City of San Luis Obispo)
DATE
January 6, 2023
PROJECT NUMBER
GS00320-1
CLIENT
SSA Landscape
Architects, Inc.
Attn: Christian Harris
303 Potrero St, Suite 40-C
Santa Cruz, CA 95060
PROJECT NAME
Emerson Park Amenity
Upgrades and
Beautification Project
1341 Nipomo Street
San Luis Obispo
California
Emerson Park Amenity Upgrades and Beautification
January 6, 2023 Project GS00320-1
2
The proposed structures are to be located throughout Emerson Park. The site is generally level, sloping
gradually downward to the southwest. This area is mapped as being underlain by Surficial Sediments (Qa).
Geotechnical information is requested for design and construction of foundations for the proposed
structures..
3.0 SCOPE OF SERVICES
Based on our understanding of the project needs we propose the following scope of services.
3.1 Field Investigation
The proposed field
investigation will consist of
advancing five exploratory
borings to a maximum depth
of 15 feet (bgs). Anticipated
exploration locations are
provided in Figure 2:
Proposed Exploration Plan.
Actual exploration locations
will be based on drill rig
access, utility clearance, and
our understanding of the
project needs.
The explorations will be used
to determine the general site
suitability for the proposed
construction. The Project
Engineer will observe the
boring operations and record
the sub-surface soils and/or
bedrock conditions in Boring
Logs. During the field
investigation, sampling will
be performed at approximate
2.5 to 5.0-foot intervals. Bulk
and relatively undisturbed
soil/bedrock samples will be obtained in the field for classification and laboratory testing. The exploratory
borings will be backfilled, but not compacted, with on-site material.
Repair of damaged landscape will not be the responsibility of GeoSolutions, Inc. Prior to the field
investigation, pertinent published and unpublished geotechnical studies and literature of the subject project
area will be reviewed under the direction of the Project Engineer. A predrill site visit will be performed in
order to coordinate proposed exploration locations with the project team and/or mark for utility clearance
(USA Dig Alert). We assume no site access restrictions apply for our field investigation and that no permits
are required for our fieldwork.
3.2 Laboratory Testing
Selected soil samples that are considered to be representative of site conditions will be tested in our
laboratory, or an equivalent laboratory, in order to ascertain or derive relevant engineering properties.
Anticipated testing for the project may include:
Figure 2: Proposed Exploration Plan
Emerson Park Amenity Upgrades and Beautification
January 6, 2023 Project GS00320-1
3
Soil Classification (ASTM D2487, D2488)
Liquid Limit, Plastic Limit, and Plasticity Index (ASTM D4318)
Expansion Index (ASTM D4829)
Soil Particle Size Analysis (ASTM D422)
Laboratory Maximum Density (ASTM D1557)
Direct Shear (ASTM D3080)
3.3 Geotechnical Analysis and Report Preparation
Geotechnical engineering analyses will be performed using the data obtained during our literature review,
field investigation, and laboratory testing. The analyses will be used to help form our Soils Engineering
Report for the project providing geotechnical recommendations pertaining to:
Location and depth to bedrock, if encountered
Depth to groundwater, if encountered
Grading requirements
Processing of soils and depth of over-excavation
Drainage and erosion
Preliminary pedestrian pavement structural section
Bearing capacity
Minimum foundation depth and width parameters
Lateral earth pressures (active, at-rest, and passive resistance) and sliding resistance parameters
for the design of retaining walls and footings
Seismic design considerations including seismic lateral earth pressures
A digital copy (pdf) of this report will be emailed to the client and/or client representative.
4.0 SCHEDULE
Receipt of the signed agreement for professional services signifies the start of the schedule. Please note
this schedule is only approximate and is subject to change; weather and site access can affect the
schedule time frame.
Field investigation: within approximately four to five weeks of receiving signed agreement.
Laboratory analysis: within approximately two to three weeks of field investigation.
Report preparation: within approximately two weeks of laboratory analysis.
The report(s) will be submitted within approximately eight to ten weeks of receipt of your written
authorization to proceed.
To initiate the proposed services, please sign and return a copy of the included Agreement for
Professional Services. Upon receipt of the signed copies of the Agreement for Professional
Services, we will promptly schedule the fieldwork for the proposed scope of services and return a
counter-signed Agreement for Professional Services. Any alterations to the original Agreement for
Professional Services may result in a delay of the proposed services or our inability to execute
those services.
Emerson Park Amenity Upgrades and Beautification
January 6, 2023 Project GS00320-1
4
5.0 FEE ESTIMATE
Our fees for the proposed geotechnical services include a Soils Engineering Report (field investigation,
laboratory testing, and report). We understand this is a prevailing wage project. A breakdown of costs
associated with performing our proposed work scope is provided. Our fees are based on a flat rate and are
as follows:
Soils Engineering Report
Field Investigation $ 3,640.00
Laboratory Testing $ 1,900.00
Report Preparation $ 2,000.00
TOTAL: $ 7,540.00
We will not incur expenditures above $ 7,540.00 without your prior authorization.
6.0 TERMINATION OF SERVICES
This contract may be terminated by either party. Any fees accrued by GeoSolutions, Inc. after receipt of the
signed Agreement for Professional Services and retainer will be deducted from said retainer and the
remainder returned to the issuer of the retainer.
7.0 ADDITIONAL GEOTECHNICAL AND INSPECTION SERVICES
GeoSolutions, Inc. assumes that it will be retained to provide additional services during future phases of
the proposed project. These services would be provided by GeoSolutions, Inc. as required by the City of
San Luis Obispo, the 2022 CBC, and/or industry standard practices. These services would be in addition
to those included in this document.
8.0 PROJECT CONSIDERATIONS
It is the responsibility of the Client and/or the Client Representative to provide access to the project site for
our testing equipment. The locating of any underground utility within the property limits is the responsibility
of the Client and/or the Client Representative. If the Client/Client Representative is uncertain about the
locations of underground utilities, you should hire a professional locating service.
We will contact Underground Service Alert (USA) to locate utilities in the public right of away and exercise
caution during field investigation. If paint is used to mark utility locations, GeoSolutions, Inc. will not remove
paint marks. GeoSolutions, Inc. will not be liable for damage or injury arising from damage to existing
utilities.
It should be noted when drilling on or near developed properties, we will attempt to minimize damage to the
existing landscape, hardscape, and/or pavement areas. GeoSolutions, Inc. will not be liable for damage to
existing landscape, hardscape, and pavements.
If available, topographic maps and a preliminary layout should be provided to us. Any change in the layout
could necessitate additional work. Review of subsequent plan changes and/or other project requirements
would be charged as additional cost in accordance with our fee schedule. We request that any previous
geologic or geotechnical reports conducted for the site be submitted to us.
9.0 CLOSURE
This proposal, including, but not limited to, the terms of payment, proposed services, and schedule for
proposed services, is valid for 90 days from the proposed date.
AGREEMENT FOR PROFESSIONAL SERVICES
Project Description: Provide geotechnical services associated with a Soils Engineering Report
in accordance with this proposal dated January 6, 2023
This Agreement is entered into by and between GEOSOLUTIONS, INC. and the CLIENT as follows:
1. GEOSOLUTIONS, INC. agrees to perform professional services at the Project name described to the left, or elsewhere
as appropriate, the scope of which services is briefly described above. Client acknowledges that the “Exhibit A” applicable
to project and date listed above is hereby made part of this Agreement for Professional Services.
2. Unless otherwise specifically agreed in writing, GEOSOLUTIONS, INC. services shall be performed on a fixed fee and/or
time and materials basis in accordance with the proposal and/or fee schedule attached to this Agreement. Any estimate
of the total cost for the scope of work described herein is provided in good faith, but is intended as an estimate only in
recognition of the many variables that may affect the execution of professional services (including, without limitation,
conditions in the field, coordination with other trades, field change orders, and the like).
3. All fees and other charges attributable to this Agreement shall be invoiced at completion of services. Release of work
product to Client is contingent upon receipt of client payment in full to GEOSOLUTIONS, INC. unless otherwise specifically
agreed to in writing by both parties. Invoices are due and payable upon receipt. After thirty (30) days, late charges shall
accrue on invoices at the rate of 1% per month. Should Client dispute any fee or charge, written notice of such dispute
must be provided to GEOSOLUTIONS, INC. within thirty (30) days after invoice date; otherwise, invoiced items and
amounts shall be conclusively presumed correct. If it becomes necessary for GEOSOLUTIONS, INC. to file suit to collect
any sum due for professional fees or costs, the prevailing party in such collection action shall be entitled to reasonable
attorney's fees and costs incurred therein.
4. Any change order or expansion or modification of the scope of work, or additional services to be provided by
GEOSOLUTIONS, INC., shall be agreed upon in writing, to the extent that it is reasonably practicable to do so, and such
modified or additional work shall be governed by each and every provision of this Agreement; provided, however, that
Client's acceptance of the work as modified or enlarged shall be deemed a waiver of any requirement of a written change
order associated therewith.
5. To the fullest extent permitted by law, and not withstanding any other provision of this Agreement, the total liability, in
the aggregate, of GEOSOLUTIONS, INC. and GEOSOLUTIONS, INC.’S officers, directors, partners, employees, agents
and subconsultants, and any of them, to the Client and anyone claiming by, through or under the Client, for any and all
claims, losses, costs or damages of any nature whatsoever arising out of, resulting from or in any way related to the Project
or the Agreement from any cause or causes, including but not limited to the negligence, professional errors or omissions,
strict liability, breach of contract or warranty, express or implied, of GEOSOLUTIONS, INC. or GEOSOLUTIONS, INC.’S
officers, directors, employees, agents or subconsultants, or any of them, shall not exceed the total compensation received
by GEOSOLUTIONS, INC. under this Agreement, or the total amount of $35,000 whichever is greater.
6. GEOSOLUTIONS, INC. shall perform professional services hereunder in accordance with generally accepted
professional practice in its fields of specialty. No other warranty or representation of quality or result, either express or
implied, is included or intended in our proposal, agreements or reports. Any and all reports or other findings, conclusions
or recommendations provided to Client by GEOSOLUTIONS, INC. shall be strictly subject to the conditions and limitations
stated therein. Any material departure from such conditions or limitations by Client shall relieve GEOSOLUTIONS, INC.
of any liability which would otherwise arise in connection with such reports or recommendations.
7. To the fullest extent permitted by law, Client agrees to indemnify, defend, and hold harmless GEOSOLUTIONS, INC.
from any and all liability, costs, loss, damages, or judgments arising directly or indirectly out of the conduct of Client, its
employees, subcontractors, design professionals, agents, suppliers, and representatives, regardless of whether or not the
active or passive fault of GEOSOLUTIONS, INC. contributed to the claim, loss, damage or liability.
8. In the event that Client requests termination of the services contemplated by this Agreement prior to the completion
thereof, GEOSOLUTIONS, INC. reserves the right to complete such analyses, records, and reports as may be necessary
to place its file in order and reasonably to protect its reputation for professional competence. All files, drawings, samples,
field notes, and reports, including the authorized submission of final reports to public agencies, shall remain the property
of GEOSOLUTIONS, INC. until GEOSOLUTIONS, INC. has received payment in full for fees and costs billed hereunder.
The actual or threatened use of any such material in contravention of GEOSOLUTIONS, INC.'S ownership rights hereunder
shall be grounds for appropriate injunctive relief.
9. GEOSOLUTIONS, INC. will diligently proceed to complete the professional services described in this Agreement in a
timely manner. However, it is expressly agreed that GEOSOLUTIONS, INC. shall not be held responsible for delays in
performance occasioned by factors beyond GEOSOLUTIONS, INC.'S control.
Client:
SSA Landscape Architecture, Inc.
Signature: _______________________
Date:
DATE
January 6, 2023
PROJECT NUMBER
GS00320-1
CLIENT
SSA Landscape
Architects, Inc.
Attn: Christian Harris
303 Potrero St, Suite 40-C
Santa Cruz, CA 95060
PROJECT NAME
Emerson Park Amenity
Upgrades and
Beautification Project
1341 Nipomo Street
San Luis Obispo
California
GeoSolutions, Inc.
Kelly Robinson, GE 3118
Signature: _______________________
Date:
January 11, 2023
Christian Harris
Associate Principal
SSA Landscape Architects, Inc.
303 Potrero Street, Suite 40-C
Santa Cruz, CA 95060
Re: Proposal to Provide Civil and Structural Engineering Services
for Emerson Park Amenity Upgrades and Beautification
MME Project No: 22162
Dear Christian,
Thank you for asking MME to provide your engineering services, accordingly we have
prepared the following proposal for your review. We have over 30 years of local civil
and structural engineering experience and look forward to working with you.
Project Understanding
This project consists of the rehabilitation and improvement of the existing amenities at
Emerson Park in San Luis Obispo, California. These improvements primarily include a
new fully accessible pre-fabricated public restroom, improvements to the dog park,
relocated bocce courts, expanded basketball court, new playground, new fencing,
improved solar safety lighting, site lighting, fencing, and (3) new shade structures at
the dog park, playground, and exercise equipment. We understand that a major goal
of the project is to utilize rain barrels to collect storm water for use at the community
garden.
We anticipate that the added and replaced impervious area for this project will be less
than 22,500 SF. With the added/replaced impervious areas greater than 15,000 SF
and less than 22,500 SF, the project will need to provide performance requirements 1,
2, & 3 in accordance with the City of San Luis Obispo’s Adopted Post Construction
Requirements (Central Coast Regional Water Quality Control Board), dated July 12,
2013. These requirements include site design and runoff reduction, water quality
treatment, and runoff retention.
We understand that the project is being funded by Proposition 68 State Parks grant
funding and will therefore need to comply with recent Prop 68 requirements. The
approximate project budget is $2.8 million.
Our work will generally include the civil engineering (CE) services to prepare
construction documents including plans, specifications and estimates for use in
competitive bidding and construction of this project.
Proposal for Emerson Park
MME Project No: 22162
January 11, 2023
Page 2 of 7
Scope of Proposed Services
The scope of our services is based on a review of the conceptual drawings,
observations made during a visit to the site, and discussions with you. Based on this
information, we intend to provide the following services:
Design Phase Services
Phase One – Conceptual Design
1. Participate in correspondence with you and members of the design team as
may be required to accomplish the tasks identified during this phase.
2. Prepare a topographic field survey of the site to provide a base map for design.
Contact utilities companies to request maps of utilities in the project area and
surrounding streets. We will survey ground features such as fences, slopes,
pavements, building corners, driveways, major trees, and visible improvements
or utilities at ground level. We will prepare a topographic map at about 10 scale
with 2’ contours and elevations of ground features deliverable in AutoCAD and
PDF. Survey will be an Engineering Survey based on local assumed datum
and basis of bearings and will not be a Boundary Survey and will not include
historical research, deeds, easements, legal descriptions, reconciliation of
maps, filing records of survey, setting corners or determining property
boundaries.
Develop a scope of services and subcontract to provide underground utility
location markings at the site and surrounding street (see Figure 1).
Figure 1 – Site overview map from RFP
Proposal for Emerson Park
MME Project No: 22162
January 11, 2023
Page 3 of 7
3. Review the Geotechnical Investigation from the City.
4. Prepare structural design of foundations for prefabricated restroom, three shade
structures, large playground structures, site light poles, and fencing.
5. Prepare and deliver one set of Schematic Design (SD) civil and structural
engineering drawings of the selected alternative with sufficient detail to fix and
describe the character of the systems contemplated for use on this project. SD
drawings will be about 50% complete when compared to the final drawings.
Drawings will include:
i) Impervious area plan with drainage area calculations and
mitigation areas
ii) Site grading and drainage plan with inlets, outlets, pipes for storm
drainage and preliminary ADA grading scheme
iii) Utility Plan for prefabricated restroom sewer and water
connections, and possibly replacement water fountain
connections if needed
iv) Foundation plan for prefabricated restroom, shade structures, and
playground structures
v) Key Structural Details
6. Prepare an opinion of estimated construction costs for the portions of the
project represented by our drawings.
7. Provide the administrative support necessary for us to perform these services.
Phase Two – Final Design
1. Participate in correspondence with you and members of the design team as
may be required to accomplish the tasks identified during this phase.
2. Attend a meeting with you and other members of the design team to review and
discuss the previously submitted schematic drawings and to resolve any
identified conflicts between the various disciplines.
3. Prepare a Drainage Memo.
4. Prepare and deliver 90% engineering drawings sufficiently detailed for
competitive bidding and for guidance of a qualified, experienced contractor
during construction of the proposed improvements. These Drawings will be
submitted for the Building Permit Application. Drawings to be furnished will
include:
i) Cover
ii) Site grading plan
iii) Site drainage plan with inlets, outlets, pipe sizes and lengths for
storm drainage and restroom sewer lateral
iv) Storm Water Control Plan with impervious areas
v) Utility Plan
Proposal for Emerson Park
MME Project No: 22162
January 11, 2023
Page 4 of 7
vi) Erosion control plan
vii) Site Details
viii) Foundation plan for prefabricated restroom, shade structures, and
playground structures
ix) Key Structural Details
5. Prepare and deliver a preliminary set of technical specifications in MS Word.
6. Prepare an opinion of estimated construction costs for the portions of the
project represented by our drawings.
7. Assist in obtaining approval of our parts of the project by the Building Official by
responding to one set of plan check comments.
8. Complete the design and preparation of 100% level drawings incorporating
Building Permit submittal comments and revisions.
9. Complete the preparation of 100% level technical specifications incorporating
Building Permit submittal comments and revisions.
10. Update the final 100% opinion of estimated construction costs for the portions
of the project represented by our drawings.
11. Prepare final civil engineering calculations for earthwork volumes, storm and
sanitary sewer systems, and other portions of the civil site improvements.
12. Prepare final structural engineering calculations for foundations.
13. Revise Final Plans, Specifications, and Estimate as requested by City Engineer,
for use in bidding and construction of the project.
14. Provide the administrative support necessary for us to perform these services.
Phase Three – Construction Administration
1. Participate in correspondence with you and members of the design team as
may be required to accomplish the tasks identified during this phase.
2. Participate in a pre-construction meeting to answer questions about design
intent or about interpretation of the documents prior to work at the site.
3. Prepare and issue bulletins in response to RFI’s during construction, if needed,
for clarification of our drawings or specifications.
4. Review submittals and shop drawings, submitted through and checked by the
General Contractor, for general compliance with the intent and requirements of
our Construction Documents. Re-review of any submittals more than two
resubmittals would be considered Additional Services.
5. Provide the administrative support necessary for us to perform these services.
Additional Services
Additional Services are those items which are not specifically mentioned under the
scope of proposed Design Phase services outlined above and/or those items which
Proposal for Emerson Park
MME Project No: 22162
January 11, 2023
Page 5 of 7
arise as a result of unforeseen circumstances during the design or construction
phases of the project. Any Additional Services and compensation shall be authorized
by the Client in advance and in writing or acknowleged and confirmed by email.
Because the remodeling and/or rehabilitation of an existing building or infrastructure
requires that certain assumptions be made regarding existing conditions, all the
construction details can seldom be precisely shown on the drawings before the work of
construction begins. Therefore, unforeseen field conditions will generate a certain
amount of Additional Services work and expense due to no fault of anyone and we
recommend the Owner carry a bigger contingency for additional design fee and
additional construction cost to address unknown existing conditions.
The following is a partial list of work excluded from this scope of services: Existing
Underground Utility Location, Irrigation, Geotechnical Engineering, Caltrans
Encroachment Permits, Environmental Assessments or Permits, Hazardous Materials
Services, Architecture or Waterproofing, Mechanical, Electrical or Traffic Engineering,
Pumps and Hydromodification Analysis, FEMA studies, Arborists Reports, Tree
Protection Plans, Traffic Control Plan, Construction Staging Plans, SWPPP, Signalized
Intersections and Crosswalks, Bid Alternates, Value Engineering, Construction
Inspection, Front End Specifications, Expedited Schedule, Demolition Plans and
Construction Contracts.
Deliverables
At the following points in the design process, we will furnish the following deliverables
to you for your use, review and comment:
Topographic Survey – AutoCAD format and PDF format
Schematic Design 50% – Two conceptual plans, one set of plans (with selected
alternative), and cost estimate in electronic PDF format
Design Development 90% – One set of plans, one cost estimate, and one
preliminary drainage memo in electronic PDF format, and one set of preliminary
technical specifications in MS Word format.
Construction Documents 100% – One set of plans, one cost estimate, one set of
calculations in electronic PDF format, and one set of technical specifications in MS
Word format.
Final Construction Documents– One set of signed plans on bond paper, three sets
of signed calculations, one cost estimate, and one final drainage memo in
electronic PDF format and one set of signed technical specifications in MS Word
format.
Time Schedule
Based on our present workload, we could begin work on this project within two weeks
of receiving a signed copy of this proposal. The work will be completed pursuant to a
mutually agreed upon schedule.
Proposal for Emerson Park
MME Project No: 22162
January 11, 2023
Page 6 of 7
Compensation for Services
Compensation for all services rendered in connection with this project will be based on
time and expenses charged in accordance with our Schedule of Standard Billing
Rates. Based on information available to us at this time, it is our opinion the estimated
cost of our services will be Hourly Not To Exceed the amount shown in the attached
Engineering Fee Estimate.
Thank you for the opportunity to prepare this proposal. Should you have any questions
please call me. We look forward to working together with you.
Respectfully yours,
Rodney Cahill, P.E.
Principal
Engineering Fee Estimate
prepared for SSA
CE and SE Services for Emerson Park
Mesiti-Miller Engineering, Inc.
MME Project Number: 22162
1/11/2023
Item Task Description Total
Principal Engineer Engineer Engineer Engineer Engineer Admin Fee
Engineer V IV III II I Assist
$230 $220 $200 $170 $150 $130 $95
Phase One - Conceptual Design
1 Correspondence 4 1 1 2 $1,590
2 Topographic Survey 16 80 $15,680
3 Review Geotechnical 1 4 $830
4SDs $0
i. Impervious Area Plan 1 4 4 $1,510
ii. Grading and Drainage Plan 8 8 16 $5,600
iii. Utility Plan 4 8 16 $4,680
iv. Foundation Plans 1 16 $3,430
v. Key Structural Details 1 8 $1,830
5 Cost Estimate 1 4 2 2 $1,670
6 Administration 1 4 $610
Subtotals: 38 0 29 23 124 0 4 $37,430
Phase Two - Final Design
1 Correspondence 4 1 1 1 $1,440
2 Meeting 2 2 $760
3 Drainage Memo 2 16 4 $3,780
4 90% Plans $0
i. Cover 2 $300
ii. Grading Plan 2 24 6 $5,440
iii. Drainage Plan 2 4 16 $3,540
iv. SWCP 2 12 4 $3,100
v. Utility Plan 1 12 4 $2,870
vi. Erosion Control Plan 1 2 4 $1,170
vii. Site Details 1 2 4 $1,170
viii. Foundation Plan 1 32 $6,630
ix. Key Structural Details 1 12 $2,630
5 90% Tech Specs 4 24 4 24 $10,000
6 90% Cost Estimate 1 8 2 8 $3,370
7 Plan Check 1 2 1 4 $1,400
8 100% Plans 2 8 4 16 $5,140
9 100% Tech Specs 2 4 2 4 $2,200
10 100% Cost Estimate 1 2 2 $930
11 CE Calculations 1 6 $1,130
12 SE Calculations 1 6 $1,430
13 Revise Final PS&E 4 4 $1,400
14 Administration 4 4 $1,300
Subtotals: 36 0 103 86 115 0 4 $61,130
Personnel and Hourly Billing Rates
Phase Three - Construction Administration
1 Correspondence 1 1 1 $580
2 Pre-con Meeting 2 2 $800
3 RFI Response 2 4 8 $2,460
4 Review Submittals 1 4 8 $2,230
5 Administration 1 2 $420
Subtotals: 70921702 $6,490
Services Subtotal: $105,050
Reimbursable Expenses
1 Plotting and Delivery $0
2 Mileage 200 0.625 $125
3 Subconsultant Utility Markings Allowance (x 1.10)2500 1.1 $2,750
Subtotals: $2,875
Services and Expenses Subtotal: $107,925
This is our estimate based on currently available information. We may redistribute compensation between phases to be consistent with the
hours of services provided, but shall not exceed the total unless approved by the Client. This estimate is based on hourly rates effective through
December 2023.
Proposal for Emerson Park
MME Project No: 22162
January 11, 2023
Page 7 of 7
Schedule of Standard Billing Rates
Effective through December 31, 2023
Professional Services
Engineer I $ 130 / hour
Engineer II $ 150 / hour
Engineer III $ 170 / hour
Engineer IV $ 200 / hour
Engineer V $ 220 / hour
Principal Engineer $ 230 / hour
Expert Witness Services $ 380 / hour
Deposition, court appearance and preparation
Administrative Assistant $ 95 / hour
CAD Technician I $ 90 / hour
CAD Technician II $ 110 / hour
Field Technician I $ 115 / hour
Field Technician II $ 140 / hour
Minimum Consultation Fee $ 1,000
Field Survey (Prevailing Wage)
Chief of Party $235 / hour
Instrumentman $225 / hour
Chainman / Rodman $215 / hour
Flagperson / Pedestrian Monitor $170 / hour
Reimbursable Expenses
Sub-Consultants Direct Billing x 1.10
Outside Services Direct Cost x 1.15
Printing, delivery, equipment rental and other direct project expenses
In-House Services
Photocopies $ 0.10 sheet
Plotting -internal check plots / plots on bond $ 2.00 sheet
-final plots on mylar $ 10.00 sheet
Travel
Automobile mileage $ 0.625 mile
Airfare, Car Rental, etc. Direct Cost x 1.15
Per Diem Allowance (varies by location) $ 197/day
\\svr2016\projects\22162 ssa - emerson park\proposal\proposal or soq work docs\22162_emerson park_proposal.docx
Purchase Order 615977
Order Date 27-APR-2023
Change Order 0
Change Order Date 27-APR-2023
Revision 0
Ordered 374,074.00 USD
INCLUDE PURCHASE ORDER NUMBER ON ALL INVOICES & CORRESPONDENCE
SEND ALL INVOICES TO AP@SLOCITY.ORG
INCLUDE DELIVER TO CITY STAFF CONTACT NAME ON ALL INVOICES
Sold To City of San Luis Obispo
990 Palm Street
SAN LUIS OBISPO, CA 93401
Supplier SSA Landscape Architects, Inc.
303 Potrero Street, Suite 40C
SANTA CRUZ, CA 95060SANTA CRUZ
Bill To City of San Luis Obispo
990 Palm Street
SAN LUIS OBISPO, CA 93401SAN LUIS
OBISPO
UNITED STATES
Ship To 919 Palm Street
SAN LUIS OBISPO, CA 93401SAN LUIS
OBISPO
UNITED STATES
Notes USD = US Dollar
PO for attached Consulting services for the design and preparation of construction documents for the Emerson
Park Amenity Upgrades and Beautification project - per attached contract Agreement
Customer Account Number Supplier Number Payment Terms Freight Terms FOB Shipping Method
11917 Net 30 Destination
Confirm To Deliver To Contact
Daniel Clancy
Erica Long Phone 1-805-781-7510
Line Item Price Quantity UOM Ordered Taxable
1 Consulting services for the design
and preparation of construction
documents for the Emerson Park
Amenity Upgrades and
Beautification project.
374,074.00
Promised 374,074.00
05/03/2023
Requested
05/03/2023
Requested and Promised Dates correspond to the date of arrival at the Ship-to Location.
Line Total 374,074.00
1
Purchase Order 615977
Line Item Price Quantity UOM Ordered Taxable
Total 374,074.00
2
Purchase Order 615977
Proprietary and Confidential
Contract Terms and Conditions
Purchase Order Terms and Conditions
Standard Purchase Order Terms & Conditions
1.Acceptance.By delivering the ordered goods or commencing performance under this Purchase Order,("Order")supplier agrees to the
general terms,specifications,and conditions in or referenced by this document.If supplier and The City of San Luis Obispo ("City")have
entered into a contract outside of this Order,the terms and conditions set forth in the contract shall prevail.Supplier's additional or different
terms and conditions are expressly excluded from this Order and the City does not agree to such terms or conditions,unless such
agreement is made expressly,in writing by the City's authorized representative,or a contract has been signed outside of this Order
between the Supplier and The City.
2.Business License &Tax.Supplier must have a valid City of San Luis Obispo business tax certificate prior to the execution of the
contract.Additional information regarding the City's business tax program may be obtained by calling (805)781-7134.
3.Abilityto Perform.Supplier warrants that it possesses,or has arranged through subcontracts,all capital and other equipment,labor,
materials,and licenses necessary to carry out and complete the work hereunder in compliance with any and all federal,state,county,city,
and special district laws,ordinances,and regulations.
4.Warranties.Supplier warrants that all goods delivered will be free from defects in workmanship,material,and manufacture;are new (not
refurbished or reconditioned)unless otherwise stated in this Order;are of merchantable quality and fit for the purpose intended by the City
to the extent that purpose has been disclosed to Supplier;complies with the requirements of this Order;and complies with all applicable
laws and regulations.Supplier also warrants that all services performed under this Order shall be rendered in a good and workmanlike
manner by skilled personnel in compliance with all applicable laws and regulations.
5.Changes.No change or modification in terms may be made without express authorization,in writing by the City's authorized
representative.
6.Delivery.Supplier agrees that time is of the essence to delivery and any other performance required under this Order.No charge for
delivery,parcel post,packing,cartage,insurance,license fees,permits,or any other purpose will be paid by the City unless it is expressly
included on the face of this Order.Supplier must arrange for the lowest-cost transportation and prepay and add freight to its invoice.If
delivery is made by a carrier,an itemized delivery ticket must be attached to the outside of the package.Each container or package must be
marked with the Order number.
7.Laws to be Observed.Supplier shall keep itself fully informed of and shall observe and comply with all applicable state and federal laws
and county and City of San Luis Obispo ordinances,regulations and adopted codes during its performance of the work.
8.Paymentof Taxes.The contract prices shall include full compensation for all taxes that Supplier is required to pay.
9.Permits and Licenses.Supplier shall procure all permits and licenses,pay all charges and fees,and give all notices necessary.
10.Safety Provisions.Supplier shall conform to the rules and regulations pertaining to safety established by OSHA and the California
Division of Industrial Safety Public and Employee Safety.Whenever Supplier's operations create a condition hazardous to the public or City
employees,it shall,at its expense and without cost to the City,furnish,erect and maintain such fences,temporary railings,barricades,
lights,signs and other devices and take such other protective measures as are necessary to prevent accidents or damage or injury to the
public and employees.
11.Preservation of City Property.Supplier shall provide and install suitable safeguards,approved by the City,to protect City property
from injury or damage.If City property is injured or damaged as a result of Supplier's operations,it shall be replaced or restored at
Supplier's expense.The facilities shall be replaced or restored to a condition as good as when the Supplier began work
12.ImmigrationAct of 1986.Supplier warrants on behalf of itself and all sub-suppliers engaged for the performance of this work that only
persons authorized to work in the United States pursuant to the Immigration Reform and Control Act of 1986 and other applicable laws shall
be employed in the performance of the work hereunder.
13.Supplier Non-Discrimination.In the performance of this work,Supplier agrees that it will not engage in,nor permit such sub-suppliers
as it may employ,to engage in discrimination in the employment of persons because of age,race,color,sex,national origin or ancestry,
sexual orientation,or religion of such persons.
3
Purchase Order 615977
Proprietary and Confidential
14.Work Delays.Should Supplier be obstructed or delayed in the work required to be done hereunder by changes in the work or by any
default,act,or omission of the City,or by strikes,fire,earthquake,or any other Act of God,or by the inability to obtain materials,equipment,
or labor due to federal government restrictions arising out of defense or war programs,then the time of completion may,at the City's sole
option,be extended for such periods as may be agreed upon by the City and the Supplier.
15.PaymentTerms.The City's payment terms are 30 days from the receipt of an original invoice and acceptance by the City of the
services provided by Supplier (Net 30).
16.Inspection.Supplier shall furnish City with every reasonable opportunity for City to ascertain that the services of Supplier are being
performed in accordance with the requirements and intentions of this contract.All work done and all materials furnished,if any,shall be
subject to the City's inspection and approval.The inspection of such work shall not relieve Supplier of any of its obligations to fulfill its
contract requirements.
17.Audit.The City shall have the option of inspecting and/or auditing all records and other written materials used by Supplier in preparing
its invoices to City as a condition precedent to any payment to Supplier.
18.Interestsof Supplier.Supplier covenants that it presently has no interest,and shall not acquire any interest direct or indirect or
otherwise,which would conflict in any manner or degree with the performance of the work hereunder.Supplier further covenants that,in the
performance of this work,no sub-Supplier or person having such an interest shall be employed.Supplier certifies that no one who has or
will have any financial interest in performing this work is an officer or employee of the City.It is hereby expressly agreed that,in the
performance of the work hereunder,Supplier shall at all times be deemed an independent Supplier and not an agent or employee of the
City.
19.Hold Harmless and Indemnification.
(a)Non-design,non-construction Professional Services:To the fullest extent permitted by law (including,but not limited to California
Civil Code Sections 2782 and 2782.8),Consultant shall indemnify,defend,and hold harmless the City,and its elected officials,officers,
employees,volunteers,and agents ("City Indemnitees"),from and against any and all causes of action,claims,liabilities,obligations,
judgments,or damages,including reasonable legal counsels'fees and costs of litigation ("claims"),arising out of the Consultant's
performance or Consultant's failure to perform its obligations under this Agreement or out of the operations conducted by Consultant,
including the City's active or passive negligence,except for such loss or damage arising from the sole negligence or willful misconduct of
the City.In the event the City Indemnitees are made a party to any action,lawsuit,or other adversarial proceeding arising from Consultant's
performance of this Agreement,the Consultant shall provide a defense to the City Indemnitees or at the City's option,reimburse the City
Indemnitees their costs of defense,including reasonable legal fees,incurred in defense of such claims.
(b)Non-design,construction Professional Services:To the extent the Scope of Services involve a "construction contract"as that phrase
is used in Civil Code Section 2783,this paragraph shall apply in place of paragraph A.To the fullest extent permitted by law (including,but
not limited to California Civil Code Sections 2782 and 2782.8),Consultant shall indemnify,defend,and hold harmless the City,and its
elected officials,officers,employees,volunteers,and agents ("City Indemnitees"),from and against any and all causes of action,claims,
liabilities,obligations,judgments,or damages,including reasonable legal counsels'fees and costs of litigation ("claims"),arising out of the
Consultant's performance or Consultant's failure to perform its obligations under this Agreement or out of the operations conducted by
Consultant,except for such loss or damage arising from the active negligence,sole negligence or willful misconduct of the City.In the event
the City Indemnitees are made a party to any action,lawsuit,or other adversarial proceeding arising from Consultant's performance of this
Agreement,the Consultant shall provide a defense to the City Indemnitees or at the City's option,reimburse the City Indemnitees their costs
of defense,including reasonable legal fees,incurred in defense of such claims.
(c)Design Professional Services:In the event Consultant is a "design professional",and the Scope of Services require Consultant to
provide "design professional services"as those phrases are used in Civil Code Section 2782.8,this paragraph shall apply in place of
paragraphs A or B.To the fullest extent permitted by law (including,but not limited to California Civil Code Sections 2782 and 2782.8)
Consultant shall indemnify,defend and hold harmless the City and its elected officials,officers,employees,volunteers and agents ("City
Indemnitees"),from and against all claims,damages,injuries,losses,and expenses including costs,attorney fees,expert consultant and
expert witness fees arising out of,pertaining to or relating to,the negligence,recklessness or willful misconduct of Consultant,except to the
extent caused by the sole negligence,active negligence or willful misconduct of the City.Negligence,recklessness or willful misconduct of
any subcontractor employed by Consultant shall be conclusively deemed to be the negligence,recklessness or willful misconduct of
Consultant unless adequately corrected by Consultant.In the event the City Indemnitees are made a party to any action,lawsuit,or other
adversarial proceeding arising from Consultant's performance of this Agreement,the Consultant shall provide a defense to the City
Indemnitees or at the City's option,reimburse the City Indemnitees their costs of defense,including reasonable legal fees,incurred in
defense of such claims.In no event shall the cost to defend charged to Consultant under this paragraph exceed Consultant's proportionate
percentage of fault.However,notwithstanding the previous sentence,in the event one or more defendants are unable to pay its share of
defense costs due to bankruptcy or dissolution of the business,Consultant shall meet and confer with other parties regarding unpaid
defense costs.
(d)The review,acceptance or approval of the Consultant's work or work product by any indemnified party shall not affect,relieve or reduce
the Consultant's indemnification or defense obligations.This Section survives completion of the services or the termination of this contract.
The provisions of this Section are not limited by and do not affect the provisions of this contract relating to insurance.
4
Purchase Order 615977
Proprietary and Confidential
20.Contract Assignment.Supplier shall not assign,transfer,convey or otherwise dispose of the contract,or its right,title or interest,or its
power to execute such a contract to any individual or business entity of any kind without the previous written consent of the City.
21.Termination for Convenience.The City may terminate all or part of this Agreement for any or no reason at any time by giving 30 days
written notice to Contractor.Should the City terminate this Agreement for convenience,the City shall be liable as follows:(a)for standard or
off-the-shelf products,a reasonable restocking charge not to exceed ten (10)percent of the total purchase price;(b)for custom products,
the less of a reasonable price for the raw materials,components work in progress and any finished units on hand or the price per unit
reflected on this Agreement.For termination of any services pursuant to this Agreement,the City's liability will be the lesser of a reasonable
price for the services rendered prior to termination,or the price for the services reflected on this Agreement.Upon termination notice from
the City,Contractor must,unless otherwise directed,cease work and follow the City's directions as to work in progress and finished goods.
22.Termination.If during the term of the contract,the City determines that the Contractor is not faithfully abiding by any term or condition
contained herein,the City may notify the Contractor in writing of such defect or failure to perform.This notice must give the Contractor a 10
(ten)calendar day notice of time thereafter in which to perform said work or cure the deficiency.If the Contractor has not performed the
work or cured the deficiency within the ten days specified in the notice,such shall constitute a breach of the contract and the City may
terminate the contract immediately by written notice to the Contractor to said effect.Thereafter,neither party shall have any further duties,
obligations,responsibilities,or rights under the contract except,however,any and all obligations of the Contractor's surety shall remain in
full force and effect,and shall not be extinguished,reduced,or in any manner waived by the terminations thereof.In said event,the
Contractor shall be entitled to the reasonable value of its services performed from the beginning date in which the breach occurs up to the
day it received the City's Notice of Termination,minus any offset from such payment representing the City's damages from such breach."
Reasonable value"includes fees or charges for goods or services as of the last milestone or task satisfactorily delivered or completed by
the Contractor as may be set forth in the Agreement payment schedule;compensation for any other work,services or goods performed or
provided by the Contractor shall be based solely on the City's assessment of the value of the work-in-progress in completing the overall
work scope.The City reserves the right to delay any such payment until completion or confirmed abandonment of the project,as may be
determined in the City's sole discretion,so as to permit a full and complete accounting of costs.In no event,however,shall the Contractor
be entitled to receive in excess of the compensation quoted in its proposal.
23.Ownership of Materials.All original drawings,plan documents and other materials prepared by or in possession of Supplier as part of
the work or services under these specifications shall become the permanent property of the City,and shall be delivered to the City upon
demand.
24.Release of Reports and Information.Any reports,information,data,or other material is given to,prepared by or assembled by
Supplier as part of the work or services under these specifications shall be the property of City,and shall not be made available to any
individual or organization by Supplier without the prior written approval of the City.
25.Copies of Reports and Information.If the City requests additional copies of reports,drawings,specifications,or any other material in
addition to what Supplier is required to furnish in limited quantities as part of the work or services under these specifications,Supplier shall
provide such additional copies as are requested,and City shall compensate Supplier for the costs of duplicating of such copies at the
Supplier's direct expense.
26.Insurance.Supplier shall procure and maintain for the duration of the Order insurance that is sufficient in scope and amount to permit
Supplier to pay in the ordinary course of business against claims for injuries to persons or damages to property that may arise from or in
connection with the performance of the work hereunder by Supplier,its agents,representatives,employees or sub-contractors.Supplier will
maintain Workers Compensation insurance at statutory levels covering all employees who perform work under this Order.
Additional Public Works Construction Purchase Order Terms & Conditions
1.Compensation for Authorized Additional Expenses.To receive compensation for additional expenses outside the scope of the project
work,the Supplier shall obtain prior written authoriza-tion from the City to incur those expenses.Compensa-tion for these addition-al
expenses shall include time and materials.
2.Payment Terms.The supplier may request one progress payment each month for work satisfactorily completed and accepted by the
City.The City shall issue payment within 30 days.The City shall withhold 10 percent of each progress payment as retention to ensure
resolution of any stop notices or liens.The City shall release this retention 35 days after filing a notice of completion.
3.Faithful Performance Bond.The supplier shall furnish a surety bond in the amount of 125 percent of the contract price guaranteeing the
faithful performance of the contract,including any attorney's fees or other collection costs.
4.Work in the Right-of-Way or on City Property.For work on City managed property,the supplier/consultant shall obtain a no-fee
encroachment permit.A Traffic Control Plan and Water Pollution Control Plan shall be submitted and approved prior to issuance of the
permit unless determined by the City not to be required.
5.Prevailing Wage.The supplier and any subcontractors are required to pay prevailing wage and must be registered with the Department
of Industrial Relations pursuant to Section 1725.5 of the Labor Code.
5
Purchase Order 615977
Proprietary and Confidential
6.Insurance.The supplier shall procure and maintain for the duration of the contract insurance against claims for injuries to persons or
dam-ages to property which may arise from or in connection with the performance of the work hereunder by the supplier,its agents,
representatives,employees or subs.
Minimum Scope of Insurance.Coverage shall be at least as broad as:
a.Insurance Services Office Commercial General Liability coverage (occurrence form CG 20 10 Prior to 1993 or CG 20 10 07 04 with CG
20 37 10 01 or the exact equivalent as determined by the City).
b.Insurance Services Office form number CA 0001 (Ed.1/87)covering Automobile Liability,code 1 (any auto).
c.Workers'Compensation insurance as required by the State of California and Employer's Liability Insurance.
Minimum Limits of Insurance.The supplier shall maintain limits no less than:
a.General Liability:$1,000,000 per occurrence for bodily injury,personal injury and property damage.If Commercial General Liability or
other forms with a general aggregate limit is used,either the general aggregate limit shall apply separately to this project/location or the
general aggregate limit shall be twice the required occurrence limit.
b.Automobile Liability:$1,000,000 per accident for bodily injury and property damage.
c.Employer's Liability:$1,000,000 per accident for bodily injury or disease.
d.Deductibles and Self-Insured Retentions.Any deductibles or self-insured retentions must be declared to and approved by the City.At the
option of the City,either:the insurer shall reduce or eliminate such deductibles or self-insured retentions as respects the City,its officers,
officials,employees,and volunteers;or the supplier shall procure a bond guaranteeing payment of losses and related investigations,claim
administration and defense expenses.
Other Insurance Provisions.The general liability and automobile liability policies are to contain,or be endorsed to contain,the following
provi-sions:
a.The City,its officers,officials,employees,agents,and volunteers are to be covered as insureds as respects:liability arising out of
activities performed by or on behalf of the supplier;products and completed operations of the supplier;premises owned,occupied or used
by the supplier;or automobiles owned leased,hired or borrowed by the supplier.The coverage shall contain no special limitations on the
scope of protection afforded to the City,its officers,officials,employees,agents or volunteers.
b.For any claims related to this project,the supplier's insurance coverage shall be primary insurance as respects the City,its officers,
officials,employees,agents,and volunteers.Any insur-ance or self-insurance maintained by the City,its officers,offi-cials,employees,
agents or volunteers shall be excess of the supplier's insurance and shall not contribute with it.
c.Any failure to comply with reporting or other provisions of the policies including breaches of warranties shall not affect coverage provided
to the City,its officers,officials,employees,agents or volunteers.
d.The supplier's insurance shall apply separately to each insured against whom claim is made or suit is brought,except with respect to the
limits of the insurer's liability.
e.Each insurance policy required by this clause shall be endorsed to state that coverage shall not be suspended,voided,canceled by
either party,reduced in coverage or in limits except after thirty (30)days'prior written notice by certified mail,return receipt requested,has
been given to the City.
Acceptability of Insurers.Insurance is to be placed with insurers with a current A.M.Best's rating of no less than A:VII.
Verification of Coverage.The supplier shall furnish the City with a certificate of insurance showing required coverage.Original endorse-
ments affecting general liability and automobile liability coverage are also required by this clause.The endorsements are to be signed by a
person authorized by that insurer to bind coverage on its behalf.All endorsements are to be received and approved by the City before work
commences.
Subcontractors.The supplier shall include all subcontractors as insured under its policies or shall furnish separate certifi-cates and
endorsements for each subcontractor.All coverages for subcontractors shall be subject to all of the requirements stated herein.
6
Purchase Order 615977
Order Date 27-APR-2023
Change Order 1
Change Order Date 03-NOV-2023
Revision 1
Ordered 374,877.00 USD
INCLUDE PURCHASE ORDER NUMBER ON ALL INVOICES & CORRESPONDENCE
SEND ALL INVOICES TO AP@SLOCITY.ORG
INCLUDE DELIVER TO CITY STAFF CONTACT NAME ON ALL INVOICES
Sold To City of San Luis Obispo
990 Palm Street
SAN LUIS OBISPO, CA 93401
Supplier SSA Landscape Architects, Inc.
303 Potrero Street, Suite 40C
SANTA CRUZ, CA 95060SANTA CRUZ
Bill To City of San Luis Obispo
990 Palm Street
SAN LUIS OBISPO, CA 93401SAN LUIS
OBISPO
UNITED STATES
Ship To 919 Palm Street
SAN LUIS OBISPO, CA 93401SAN LUIS
OBISPO
UNITED STATES
Notes USD = US Dollar
PO for attached Consulting services for the design and preparation of construction documents for the Emerson
Park Amenity Upgrades and Beautification project - per attached contract Agreement
Customer Account Number Supplier Number Payment Terms Freight Terms FOB Shipping Method
11917 Net 30 Destination
Confirm To Deliver To Contact
Daniel Clancy
Erica Long Phone 1-805-781-7510
Line Item Price Quantity UOM Ordered Taxable
1 Consulting services for the design
and preparation of construction
documents for the Emerson Park
Amenity Upgrades and
Beautification project.
374,877.00
Promised 374,877.00
05/03/2023
Requested
05/03/2023
Requested and Promised Dates correspond to the date of arrival at the Ship-to Location.
Line Total 374,877.00
1
Purchase Order 615977 Change Order 1
Line Item Price Quantity UOM Ordered Taxable
Total 374,877.00
2
Purchase Order 615977
Proprietary and Confidential
Contract Terms and Conditions
Purchase Order Terms and Conditions
Standard Purchase Order Terms & Conditions
1.Acceptance.By delivering the ordered goods or commencing performance under this Purchase Order,("Order")supplier agrees to the general terms,specifications,and conditions in or referenced by this
document.If supplier and The City of San Luis Obispo ("City")have entered into a contract outside of this Order,the terms and conditions set forth in the contract shall prevail.Supplier's additional or
different terms and conditions are expressly excluded from this Order and the City does not agree to such terms or conditions,unless such agreement is made expressly,in writing by the City's authorized
representative,or a contract has been signed outside of this Order between the Supplier and The City.
2.Business License &Tax.Supplier must have a valid City of San Luis Obispo business tax certificate prior to the execution of the contract.Additional information regarding the City's business tax
program may be obtained by calling (805)781-7134.
3.Abilityto Perform.Supplier warrants that it possesses,or has arranged through subcontracts,all capital and other equipment,labor,materials,and licenses necessary to carry out and complete the work
hereunder in compliance with any and all federal,state,county,city,and special district laws,ordinances,and regulations.
4.Warranties.Supplier warrants that all goods delivered will be free from defects in workmanship,material,and manufacture;are new (not refurbished or reconditioned)unless otherwise stated in this
Order;are of merchantable quality and fit for the purpose intended by the City to the extent that purpose has been disclosed to Supplier;complies with the requirements of this Order;and complies with all
applicable laws and regulations.Supplier also warrants that all services performed under this Order shall be rendered in a good and workmanlike manner by skilled personnel in compliance with all
applicable laws and regulations.
5.Changes.No change or modification in terms may be made without express authorization,in writing by the City's authorized representative.
6.Delivery.Supplier agrees that time is of the essence to delivery and any other performance required under this Order.No charge for delivery,parcel post,packing,cartage,insurance,license fees,
permits,or any other purpose will be paid by the City unless it is expressly included on the face of this Order.Supplier must arrange for the lowest-cost transportation and prepay and add freight to its
invoice.If delivery is made by a carrier,an itemized delivery ticket must be attached to the outside of the package.Each container or package must be marked with the Order number.
7.Laws to be Observed.Supplier shall keep itself fully informed of and shall observe and comply with all applicable state and federal laws and county and City of San Luis Obispo ordinances,regulations
and adopted codes during its performance of the work.
8.Paymentof Taxes.The contract prices shall include full compensation for all taxes that Supplier is required to pay.
9.Permits and Licenses.Supplier shall procure all permits and licenses,pay all charges and fees,and give all notices necessary.
10.Safety Provisions.Supplier shall conform to the rules and regulations pertaining to safety established by OSHA and the California Division of Industrial Safety Public and Employee Safety.Whenever
Supplier's operations create a condition hazardous to the public or City employees,it shall,at its expense and without cost to the City,furnish,erect and maintain such fences,temporary railings,barricades,
lights,signs and other devices and take such other protective measures as are necessary to prevent accidents or damage or injury to the public and employees.
11.Preservation of City Property.Supplier shall provide and install suitable safeguards,approved by the City,to protect City property from injury or damage.If City property is injured or damaged as a
result of Supplier's operations,it shall be replaced or restored at Supplier's expense.The facilities shall be replaced or restored to a condition as good as when the Supplier began work
12.ImmigrationAct of 1986.Supplier warrants on behalf of itself and all sub-suppliers engaged for the performance of this work that only persons authorized to work in the United States pursuant to the
Immigration Reform and Control Act of 1986 and other applicable laws shall be employed in the performance of the work hereunder.
13.Supplier Non-Discrimination.In the performance of this work,Supplier agrees that it will not engage in,nor permit such sub-suppliers as it may employ,to engage in discrimination in the employment
of persons because of age,race,color,sex,national origin or ancestry,sexual orientation,or religion of such persons.
14.Work Delays.Should Supplier be obstructed or delayed in the work required to be done hereunder by changes in the work or by any default,act,or omission of the City,or by strikes,fire,earthquake,
or any other Act of God,or by the inability to obtain materials,equipment,or labor due to federal government restrictions arising out of defense or war programs,then the time of completion may,at the
City's sole option,be extended for such periods as may be agreed upon by the City and the Supplier.
15.PaymentTerms.The City's payment terms are 30 days from the receipt of an original invoice and acceptance by the City of the services provided by Supplier (Net 30).
16.Inspection.Supplier shall furnish City with every reasonable opportunity for City to ascertain that the services of Supplier are being performed in accordance with the requirements and intentions of this
contract.All work done and all materials furnished,if any,shall be subject to the City's inspection and approval.The inspection of such work shall not relieve Supplier of any of its obligations to fulfill its
contract requirements.
17.Audit.The City shall have the option of inspecting and/or auditing all records and other written materials used by Supplier in preparing its invoices to City as a condition precedent to any payment to
Supplier.
18.Interestsof Supplier.Supplier covenants that it presently has no interest,and shall not acquire any interest direct or indirect or otherwise,which would conflict in any manner or degree with the
performance of the work hereunder.Supplier further covenants that,in the performance of this work,no sub-Supplier or person having such an interest shall be employed.Supplier certifies that no one who
has or will have any financial interest in performing this work is an officer or employee of the City.It is hereby expressly agreed that,in the performance of the work hereunder,Supplier shall at all times be
deemed an independent Supplier and not an agent or employee of the City.
19.Hold Harmless and Indemnification.
(a)Non-design,non-construction Professional Services:To the fullest extent permitted by law (including,but not limited to California Civil Code Sections 2782 and 2782.8),Consultant shall indemnify,
defend,and hold harmless the City,and its elected officials,officers,employees,volunteers,and agents ("City Indemnitees"),from and against any and all causes of action,claims,liabilities,obligations,
judgments,or damages,including reasonable legal counsels'fees and costs of litigation ("claims"),arising out of the Consultant's performance or Consultant's failure to perform its obligations under this
Agreement or out of the operations conducted by Consultant,including the City's active or passive negligence,except for such loss or damage arising from the sole negligence or willful misconduct of the
3
Purchase Order 615977
Proprietary and Confidential
City.In the event the City Indemnitees are made a party to any action,lawsuit,or other adversarial proceeding arising from Consultant's performance of this Agreement,the Consultant shall provide a
defense to the City Indemnitees or at the City's option,reimburse the City Indemnitees their costs of defense,including reasonable legal fees,incurred in defense of such claims.
(b)Non-design,construction Professional Services:To the extent the Scope of Services involve a "construction contract"as that phrase is used in Civil Code Section 2783,this paragraph shall apply in
place of paragraph A.To the fullest extent permitted by law (including,but not limited to California Civil Code Sections 2782 and 2782.8),Consultant shall indemnify,defend,and hold harmless the City,
and its elected officials,officers,employees,volunteers,and agents ("City Indemnitees"),from and against any and all causes of action,claims,liabilities,obligations,judgments,or damages,including
reasonable legal counsels'fees and costs of litigation ("claims"),arising out of the Consultant's performance or Consultant's failure to perform its obligations under this Agreement or out of the operations
conducted by Consultant,except for such loss or damage arising from the active negligence,sole negligence or willful misconduct of the City.In the event the City Indemnitees are made a party to any
action,lawsuit,or other adversarial proceeding arising from Consultant's performance of this Agreement,the Consultant shall provide a defense to the City Indemnitees or at the City's option,reimburse the
City Indemnitees their costs of defense,including reasonable legal fees,incurred in defense of such claims.
(c)Design Professional Services:In the event Consultant is a "design professional",and the Scope of Services require Consultant to provide "design professional services"as those phrases are used in Civil
Code Section 2782.8,this paragraph shall apply in place of paragraphs A or B.To the fullest extent permitted by law (including,but not limited to California Civil Code Sections 2782 and 2782.8)
Consultant shall indemnify,defend and hold harmless the City and its elected officials,officers,employees,volunteers and agents ("City Indemnitees"),from and against all claims,damages,injuries,
losses,and expenses including costs,attorney fees,expert consultant and expert witness fees arising out of,pertaining to or relating to,the negligence,recklessness or willful misconduct of Consultant,
except to the extent caused by the sole negligence,active negligence or willful misconduct of the City.Negligence,recklessness or willful misconduct of any subcontractor employed by Consultant shall be
conclusively deemed to be the negligence,recklessness or willful misconduct of Consultant unless adequately corrected by Consultant.In the event the City Indemnitees are made a party to any action,
lawsuit,or other adversarial proceeding arising from Consultant's performance of this Agreement,the Consultant shall provide a defense to the City Indemnitees or at the City's option,reimburse the City
Indemnitees their costs of defense,including reasonable legal fees,incurred in defense of such claims.In no event shall the cost to defend charged to Consultant under this paragraph exceed Consultant's
proportionate percentage of fault.However,notwithstanding the previous sentence,in the event one or more defendants are unable to pay its share of defense costs due to bankruptcy or dissolution of the
business,Consultant shall meet and confer with other parties regarding unpaid defense costs.
(d)The review,acceptance or approval of the Consultant's work or work product by any indemnified party shall not affect,relieve or reduce the Consultant's indemnification or defense obligations.This
Section survives completion of the services or the termination of this contract.The provisions of this Section are not limited by and do not affect the provisions of this contract relating to insurance.
20.Contract Assignment.Supplier shall not assign,transfer,convey or otherwise dispose of the contract,or its right,title or interest,or its power to execute such a contract to any individual or business
entity of any kind without the previous written consent of the City.
21.Termination for Convenience.The City may terminate all or part of this Agreement for any or no reason at any time by giving 30 days written notice to Contractor.Should the City terminate this
Agreement for convenience,the City shall be liable as follows:(a)for standard or off-the-shelf products,a reasonable restocking charge not to exceed ten (10)percent of the total purchase price;(b)for
custom products,the less of a reasonable price for the raw materials,components work in progress and any finished units on hand or the price per unit reflected on this Agreement.For termination of any
services pursuant to this Agreement,the City's liability will be the lesser of a reasonable price for the services rendered prior to termination,or the price for the services reflected on this Agreement.Upon
termination notice from the City,Contractor must,unless otherwise directed,cease work and follow the City's directions as to work in progress and finished goods.
22.Termination.If during the term of the contract,the City determines that the Contractor is not faithfully abiding by any term or condition contained herein,the City may notify the Contractor in writing
of such defect or failure to perform.This notice must give the Contractor a 10 (ten)calendar day notice of time thereafter in which to perform said work or cure the deficiency.If the Contractor has not
performed the work or cured the deficiency within the ten days specified in the notice,such shall constitute a breach of the contract and the City may terminate the contract immediately by written notice to
the Contractor to said effect.Thereafter,neither party shall have any further duties,obligations,responsibilities,or rights under the contract except,however,any and all obligations of the Contractor's surety
shall remain in full force and effect,and shall not be extinguished,reduced,or in any manner waived by the terminations thereof.In said event,the Contractor shall be entitled to the reasonable value of its
services performed from the beginning date in which the breach occurs up to the day it received the City's Notice of Termination,minus any offset from such payment representing the City's damages from
such breach."Reasonable value"includes fees or charges for goods or services as of the last milestone or task satisfactorily delivered or completed by the Contractor as may be set forth in the Agreement
payment schedule;compensation for any other work,services or goods performed or provided by the Contractor shall be based solely on the City's assessment of the value of the work-in-progress in
completing the overall work scope.The City reserves the right to delay any such payment until completion or confirmed abandonment of the project,as may be determined in the City's sole discretion,so as
to permit a full and complete accounting of costs.In no event,however,shall the Contractor be entitled to receive in excess of the compensation quoted in its proposal.
23.Ownership of Materials.All original drawings,plan documents and other materials prepared by or in possession of Supplier as part of the work or services under these specifications shall become the
permanent property of the City,and shall be delivered to the City upon demand.
24.Release of Reports and Information.Any reports,information,data,or other material is given to,prepared by or assembled by Supplier as part of the work or services under these specifications shall
be the property of City,and shall not be made available to any individual or organization by Supplier without the prior written approval of the City.
25.Copies of Reports and Information.If the City requests additional copies of reports,drawings,specifications,or any other material in addition to what Supplier is required to furnish in limited
quantities as part of the work or services under these specifications,Supplier shall provide such additional copies as are requested,and City shall compensate Supplier for the costs of duplicating of such
copies at the Supplier's direct expense.
26.Insurance.Supplier shall procure and maintain for the duration of the Order insurance that is sufficient in scope and amount to permit Supplier to pay in the ordinary course of business against claims
for injuries to persons or damages to property that may arise from or in connection with the performance of the work hereunder by Supplier,its agents,representatives,employees or sub-contractors.
Supplier will maintain Workers Compensation insurance at statutory levels covering all employees who perform work under this Order.
Additional Public Works Construction Purchase Order Terms & Conditions
1.Compensation for Authorized Additional Expenses.To receive compensation for additional expenses outside the scope of the project work,the Supplier shall obtain prior written authoriza-tion from
the City to incur those expenses.Compensa-tion for these addition-al expenses shall include time and materials.
2.Payment Terms.The supplier may request one progress payment each month for work satisfactorily completed and accepted by the City.The City shall issue payment within 30 days.The City shall
withhold 10 percent of each progress payment as retention to ensure resolution of any stop notices or liens.The City shall release this retention 35 days after filing a notice of completion.
3.Faithful Performance Bond.The supplier shall furnish a surety bond in the amount of 125 percent of the contract price guaranteeing the faithful performance of the contract,including any attorney's
fees or other collection costs.
4.Work in the Right-of-Way or on City Property.For work on City managed property,the supplier/consultant shall obtain a no-fee encroachment permit.A Traffic Control Plan and Water Pollution
Control Plan shall be submitted and approved prior to issuance of the permit unless determined by the City not to be required.
5.Prevailing Wage.The supplier and any subcontractors are required to pay prevailing wage and must be registered with the Department of Industrial Relations pursuant to Section 1725.5 of the Labor
Code.
6.Insurance.The supplier shall procure and maintain for the duration of the contract insurance against claims for injuries to persons or dam-ages to property which may arise from or in connection with
the performance of the work hereunder by the supplier,its agents,representatives,employees or subs.
Minimum Scope of Insurance.Coverage shall be at least as broad as:
4
Purchase Order 615977
Proprietary and Confidential
a.Insurance Services Office Commercial General Liability coverage (occurrence form CG 20 10 Prior to 1993 or CG 20 10 07 04 with CG 20 37 10 01 or the exact equivalent as determined by the City).
b.Insurance Services Office form number CA 0001 (Ed.1/87)covering Automobile Liability,code 1 (any auto).
c.Workers'Compensation insurance as required by the State of California and Employer's Liability Insurance.
Minimum Limits of Insurance.The supplier shall maintain limits no less than:
a.General Liability:$1,000,000 per occurrence for bodily injury,personal injury and property damage.If Commercial General Liability or other forms with a general aggregate limit is used,either the
general aggregate limit shall apply separately to this project/location or the general aggregate limit shall be twice the required occurrence limit.
b.Automobile Liability:$1,000,000 per accident for bodily injury and property damage.
c.Employer's Liability:$1,000,000 per accident for bodily injury or disease.
d.Deductibles and Self-Insured Retentions.Any deductibles or self-insured retentions must be declared to and approved by the City.At the option of the City,either:the insurer shall reduce or eliminate
such deductibles or self-insured retentions as respects the City,its officers,officials,employees,and volunteers;or the supplier shall procure a bond guaranteeing payment of losses and related
investigations,claim administration and defense expenses.
Other Insurance Provisions.The general liability and automobile liability policies are to contain,or be endorsed to contain,the following provi-sions:
a.The City,its officers,officials,employees,agents,and volunteers are to be covered as insureds as respects:liability arising out of activities performed by or on behalf of the supplier;products and
completed operations of the supplier;premises owned,occupied or used by the supplier;or automobiles owned leased,hired or borrowed by the supplier.The coverage shall contain no special limitations on
the scope of protection afforded to the City,its officers,officials,employees,agents or volunteers.
b.For any claims related to this project,the supplier's insurance coverage shall be primary insurance as respects the City,its officers,officials,employees,agents,and volunteers.Any insur-ance or self-
insurance maintained by the City,its officers,offi-cials,employees,agents or volunteers shall be excess of the supplier's insurance and shall not contribute with it.
c.Any failure to comply with reporting or other provisions of the policies including breaches of warranties shall not affect coverage provided to the City,its officers,officials,employees,agents or
volunteers.
d.The supplier's insurance shall apply separately to each insured against whom claim is made or suit is brought,except with respect to the limits of the insurer's liability.
e.Each insurance policy required by this clause shall be endorsed to state that coverage shall not be suspended,voided,canceled by either party,reduced in coverage or in limits except after thirty (30)days'
prior written notice by certified mail,return receipt requested,has been given to the City.
Acceptability of Insurers.Insurance is to be placed with insurers with a current A.M.Best's rating of no less than A:VII.
Verification of Coverage.The supplier shall furnish the City with a certificate of insurance showing required coverage.Original endorse-ments affecting general liability and automobile liability coverage
are also required by this clause.The endorsements are to be signed by a person authorized by that insurer to bind coverage on its behalf.All endorsements are to be received and approved by the City before
work commences.
Subcontractors.The supplier shall include all subcontractors as insured under its policies or shall furnish separate certifi-cates and endorsements for each subcontractor.All coverages for subcontractors
shall be subject to all of the requirements stated herein.
5
Purchase Order 615977
Order Date 27-APR-2023
Change Order 2
Change Order Date 03-NOV-2023
Revision 2
Ordered 382,016.00 USD
INCLUDE PURCHASE ORDER NUMBER ON ALL INVOICES & CORRESPONDENCE
SEND ALL INVOICES TO AP@SLOCITY.ORG
INCLUDE DELIVER TO CITY STAFF CONTACT NAME ON ALL INVOICES
Sold To City of San Luis Obispo
990 Palm Street
SAN LUIS OBISPO, CA 93401
Supplier SSA Landscape Architects, Inc.
303 Potrero Street, Suite 40C
SANTA CRUZ, CA 95060SANTA CRUZ
Bill To City of San Luis Obispo
990 Palm Street
SAN LUIS OBISPO, CA 93401SAN LUIS
OBISPO
UNITED STATES
Ship To 919 Palm Street
SAN LUIS OBISPO, CA 93401SAN LUIS
OBISPO
UNITED STATES
Notes USD = US Dollar
PO for attached Consulting services for the design and preparation of construction documents for the Emerson
Park Amenity Upgrades and Beautification project - per attached contract Agreement
Customer Account Number Supplier Number Payment Terms Freight Terms FOB Shipping Method
11917 Net 30 Destination
Confirm To Deliver To Contact
Daniel Clancy
Erica Long Phone 1-805-781-7510
Line Item Price Quantity UOM Ordered Taxable
1 Consulting services for the design
and preparation of construction
documents for the Emerson Park
Amenity Upgrades and
Beautification project.
382,016.00
Promised 382,016.00
05/03/2023
Requested
05/03/2023
Requested and Promised Dates correspond to the date of arrival at the Ship-to Location.
Line Total 382,016.00
1
Purchase Order 615977 Change Order 2
Line Item Price Quantity UOM Ordered Taxable
Total 382,016.00
2
Purchase Order 615977
Proprietary and Confidential
Contract Terms and Conditions
Purchase Order Terms and Conditions
Standard Purchase Order Terms & Conditions
1.Acceptance.By delivering the ordered goods or commencing performance under this Purchase Order,("Order")supplier agrees to the general terms,specifications,and conditions in or referenced by this
document.If supplier and The City of San Luis Obispo ("City")have entered into a contract outside of this Order,the terms and conditions set forth in the contract shall prevail.Supplier's additional or
different terms and conditions are expressly excluded from this Order and the City does not agree to such terms or conditions,unless such agreement is made expressly,in writing by the City's authorized
representative,or a contract has been signed outside of this Order between the Supplier and The City.
2.Business License &Tax.Supplier must have a valid City of San Luis Obispo business tax certificate prior to the execution of the contract.Additional information regarding the City's business tax
program may be obtained by calling (805)781-7134.
3.Abilityto Perform.Supplier warrants that it possesses,or has arranged through subcontracts,all capital and other equipment,labor,materials,and licenses necessary to carry out and complete the work
hereunder in compliance with any and all federal,state,county,city,and special district laws,ordinances,and regulations.
4.Warranties.Supplier warrants that all goods delivered will be free from defects in workmanship,material,and manufacture;are new (not refurbished or reconditioned)unless otherwise stated in this
Order;are of merchantable quality and fit for the purpose intended by the City to the extent that purpose has been disclosed to Supplier;complies with the requirements of this Order;and complies with all
applicable laws and regulations.Supplier also warrants that all services performed under this Order shall be rendered in a good and workmanlike manner by skilled personnel in compliance with all
applicable laws and regulations.
5.Changes.No change or modification in terms may be made without express authorization,in writing by the City's authorized representative.
6.Delivery.Supplier agrees that time is of the essence to delivery and any other performance required under this Order.No charge for delivery,parcel post,packing,cartage,insurance,license fees,
permits,or any other purpose will be paid by the City unless it is expressly included on the face of this Order.Supplier must arrange for the lowest-cost transportation and prepay and add freight to its
invoice.If delivery is made by a carrier,an itemized delivery ticket must be attached to the outside of the package.Each container or package must be marked with the Order number.
7.Laws to be Observed.Supplier shall keep itself fully informed of and shall observe and comply with all applicable state and federal laws and county and City of San Luis Obispo ordinances,regulations
and adopted codes during its performance of the work.
8.Paymentof Taxes.The contract prices shall include full compensation for all taxes that Supplier is required to pay.
9.Permits and Licenses.Supplier shall procure all permits and licenses,pay all charges and fees,and give all notices necessary.
10.Safety Provisions.Supplier shall conform to the rules and regulations pertaining to safety established by OSHA and the California Division of Industrial Safety Public and Employee Safety.Whenever
Supplier's operations create a condition hazardous to the public or City employees,it shall,at its expense and without cost to the City,furnish,erect and maintain such fences,temporary railings,barricades,
lights,signs and other devices and take such other protective measures as are necessary to prevent accidents or damage or injury to the public and employees.
11.Preservation of City Property.Supplier shall provide and install suitable safeguards,approved by the City,to protect City property from injury or damage.If City property is injured or damaged as a
result of Supplier's operations,it shall be replaced or restored at Supplier's expense.The facilities shall be replaced or restored to a condition as good as when the Supplier began work
12.ImmigrationAct of 1986.Supplier warrants on behalf of itself and all sub-suppliers engaged for the performance of this work that only persons authorized to work in the United States pursuant to the
Immigration Reform and Control Act of 1986 and other applicable laws shall be employed in the performance of the work hereunder.
13.Supplier Non-Discrimination.In the performance of this work,Supplier agrees that it will not engage in,nor permit such sub-suppliers as it may employ,to engage in discrimination in the employment
of persons because of age,race,color,sex,national origin or ancestry,sexual orientation,or religion of such persons.
14.Work Delays.Should Supplier be obstructed or delayed in the work required to be done hereunder by changes in the work or by any default,act,or omission of the City,or by strikes,fire,earthquake,
or any other Act of God,or by the inability to obtain materials,equipment,or labor due to federal government restrictions arising out of defense or war programs,then the time of completion may,at the
City's sole option,be extended for such periods as may be agreed upon by the City and the Supplier.
15.PaymentTerms.The City's payment terms are 30 days from the receipt of an original invoice and acceptance by the City of the services provided by Supplier (Net 30).
16.Inspection.Supplier shall furnish City with every reasonable opportunity for City to ascertain that the services of Supplier are being performed in accordance with the requirements and intentions of this
contract.All work done and all materials furnished,if any,shall be subject to the City's inspection and approval.The inspection of such work shall not relieve Supplier of any of its obligations to fulfill its
contract requirements.
17.Audit.The City shall have the option of inspecting and/or auditing all records and other written materials used by Supplier in preparing its invoices to City as a condition precedent to any payment to
Supplier.
18.Interestsof Supplier.Supplier covenants that it presently has no interest,and shall not acquire any interest direct or indirect or otherwise,which would conflict in any manner or degree with the
performance of the work hereunder.Supplier further covenants that,in the performance of this work,no sub-Supplier or person having such an interest shall be employed.Supplier certifies that no one who
has or will have any financial interest in performing this work is an officer or employee of the City.It is hereby expressly agreed that,in the performance of the work hereunder,Supplier shall at all times be
deemed an independent Supplier and not an agent or employee of the City.
19.Hold Harmless and Indemnification.
(a)Non-design,non-construction Professional Services:To the fullest extent permitted by law (including,but not limited to California Civil Code Sections 2782 and 2782.8),Consultant shall indemnify,
defend,and hold harmless the City,and its elected officials,officers,employees,volunteers,and agents ("City Indemnitees"),from and against any and all causes of action,claims,liabilities,obligations,
judgments,or damages,including reasonable legal counsels'fees and costs of litigation ("claims"),arising out of the Consultant's performance or Consultant's failure to perform its obligations under this
Agreement or out of the operations conducted by Consultant,including the City's active or passive negligence,except for such loss or damage arising from the sole negligence or willful misconduct of the
3
Purchase Order 615977
Proprietary and Confidential
City.In the event the City Indemnitees are made a party to any action,lawsuit,or other adversarial proceeding arising from Consultant's performance of this Agreement,the Consultant shall provide a
defense to the City Indemnitees or at the City's option,reimburse the City Indemnitees their costs of defense,including reasonable legal fees,incurred in defense of such claims.
(b)Non-design,construction Professional Services:To the extent the Scope of Services involve a "construction contract"as that phrase is used in Civil Code Section 2783,this paragraph shall apply in
place of paragraph A.To the fullest extent permitted by law (including,but not limited to California Civil Code Sections 2782 and 2782.8),Consultant shall indemnify,defend,and hold harmless the City,
and its elected officials,officers,employees,volunteers,and agents ("City Indemnitees"),from and against any and all causes of action,claims,liabilities,obligations,judgments,or damages,including
reasonable legal counsels'fees and costs of litigation ("claims"),arising out of the Consultant's performance or Consultant's failure to perform its obligations under this Agreement or out of the operations
conducted by Consultant,except for such loss or damage arising from the active negligence,sole negligence or willful misconduct of the City.In the event the City Indemnitees are made a party to any
action,lawsuit,or other adversarial proceeding arising from Consultant's performance of this Agreement,the Consultant shall provide a defense to the City Indemnitees or at the City's option,reimburse the
City Indemnitees their costs of defense,including reasonable legal fees,incurred in defense of such claims.
(c)Design Professional Services:In the event Consultant is a "design professional",and the Scope of Services require Consultant to provide "design professional services"as those phrases are used in Civil
Code Section 2782.8,this paragraph shall apply in place of paragraphs A or B.To the fullest extent permitted by law (including,but not limited to California Civil Code Sections 2782 and 2782.8)
Consultant shall indemnify,defend and hold harmless the City and its elected officials,officers,employees,volunteers and agents ("City Indemnitees"),from and against all claims,damages,injuries,
losses,and expenses including costs,attorney fees,expert consultant and expert witness fees arising out of,pertaining to or relating to,the negligence,recklessness or willful misconduct of Consultant,
except to the extent caused by the sole negligence,active negligence or willful misconduct of the City.Negligence,recklessness or willful misconduct of any subcontractor employed by Consultant shall be
conclusively deemed to be the negligence,recklessness or willful misconduct of Consultant unless adequately corrected by Consultant.In the event the City Indemnitees are made a party to any action,
lawsuit,or other adversarial proceeding arising from Consultant's performance of this Agreement,the Consultant shall provide a defense to the City Indemnitees or at the City's option,reimburse the City
Indemnitees their costs of defense,including reasonable legal fees,incurred in defense of such claims.In no event shall the cost to defend charged to Consultant under this paragraph exceed Consultant's
proportionate percentage of fault.However,notwithstanding the previous sentence,in the event one or more defendants are unable to pay its share of defense costs due to bankruptcy or dissolution of the
business,Consultant shall meet and confer with other parties regarding unpaid defense costs.
(d)The review,acceptance or approval of the Consultant's work or work product by any indemnified party shall not affect,relieve or reduce the Consultant's indemnification or defense obligations.This
Section survives completion of the services or the termination of this contract.The provisions of this Section are not limited by and do not affect the provisions of this contract relating to insurance.
20.Contract Assignment.Supplier shall not assign,transfer,convey or otherwise dispose of the contract,or its right,title or interest,or its power to execute such a contract to any individual or business
entity of any kind without the previous written consent of the City.
21.Termination for Convenience.The City may terminate all or part of this Agreement for any or no reason at any time by giving 30 days written notice to Contractor.Should the City terminate this
Agreement for convenience,the City shall be liable as follows:(a)for standard or off-the-shelf products,a reasonable restocking charge not to exceed ten (10)percent of the total purchase price;(b)for
custom products,the less of a reasonable price for the raw materials,components work in progress and any finished units on hand or the price per unit reflected on this Agreement.For termination of any
services pursuant to this Agreement,the City's liability will be the lesser of a reasonable price for the services rendered prior to termination,or the price for the services reflected on this Agreement.Upon
termination notice from the City,Contractor must,unless otherwise directed,cease work and follow the City's directions as to work in progress and finished goods.
22.Termination.If during the term of the contract,the City determines that the Contractor is not faithfully abiding by any term or condition contained herein,the City may notify the Contractor in writing
of such defect or failure to perform.This notice must give the Contractor a 10 (ten)calendar day notice of time thereafter in which to perform said work or cure the deficiency.If the Contractor has not
performed the work or cured the deficiency within the ten days specified in the notice,such shall constitute a breach of the contract and the City may terminate the contract immediately by written notice to
the Contractor to said effect.Thereafter,neither party shall have any further duties,obligations,responsibilities,or rights under the contract except,however,any and all obligations of the Contractor's surety
shall remain in full force and effect,and shall not be extinguished,reduced,or in any manner waived by the terminations thereof.In said event,the Contractor shall be entitled to the reasonable value of its
services performed from the beginning date in which the breach occurs up to the day it received the City's Notice of Termination,minus any offset from such payment representing the City's damages from
such breach."Reasonable value"includes fees or charges for goods or services as of the last milestone or task satisfactorily delivered or completed by the Contractor as may be set forth in the Agreement
payment schedule;compensation for any other work,services or goods performed or provided by the Contractor shall be based solely on the City's assessment of the value of the work-in-progress in
completing the overall work scope.The City reserves the right to delay any such payment until completion or confirmed abandonment of the project,as may be determined in the City's sole discretion,so as
to permit a full and complete accounting of costs.In no event,however,shall the Contractor be entitled to receive in excess of the compensation quoted in its proposal.
23.Ownership of Materials.All original drawings,plan documents and other materials prepared by or in possession of Supplier as part of the work or services under these specifications shall become the
permanent property of the City,and shall be delivered to the City upon demand.
24.Release of Reports and Information.Any reports,information,data,or other material is given to,prepared by or assembled by Supplier as part of the work or services under these specifications shall
be the property of City,and shall not be made available to any individual or organization by Supplier without the prior written approval of the City.
25.Copies of Reports and Information.If the City requests additional copies of reports,drawings,specifications,or any other material in addition to what Supplier is required to furnish in limited
quantities as part of the work or services under these specifications,Supplier shall provide such additional copies as are requested,and City shall compensate Supplier for the costs of duplicating of such
copies at the Supplier's direct expense.
26.Insurance.Supplier shall procure and maintain for the duration of the Order insurance that is sufficient in scope and amount to permit Supplier to pay in the ordinary course of business against claims
for injuries to persons or damages to property that may arise from or in connection with the performance of the work hereunder by Supplier,its agents,representatives,employees or sub-contractors.
Supplier will maintain Workers Compensation insurance at statutory levels covering all employees who perform work under this Order.
Additional Public Works Construction Purchase Order Terms & Conditions
1.Compensation for Authorized Additional Expenses.To receive compensation for additional expenses outside the scope of the project work,the Supplier shall obtain prior written authoriza-tion from
the City to incur those expenses.Compensa-tion for these addition-al expenses shall include time and materials.
2.Payment Terms.The supplier may request one progress payment each month for work satisfactorily completed and accepted by the City.The City shall issue payment within 30 days.The City shall
withhold 10 percent of each progress payment as retention to ensure resolution of any stop notices or liens.The City shall release this retention 35 days after filing a notice of completion.
3.Faithful Performance Bond.The supplier shall furnish a surety bond in the amount of 125 percent of the contract price guaranteeing the faithful performance of the contract,including any attorney's
fees or other collection costs.
4.Work in the Right-of-Way or on City Property.For work on City managed property,the supplier/consultant shall obtain a no-fee encroachment permit.A Traffic Control Plan and Water Pollution
Control Plan shall be submitted and approved prior to issuance of the permit unless determined by the City not to be required.
5.Prevailing Wage.The supplier and any subcontractors are required to pay prevailing wage and must be registered with the Department of Industrial Relations pursuant to Section 1725.5 of the Labor
Code.
6.Insurance.The supplier shall procure and maintain for the duration of the contract insurance against claims for injuries to persons or dam-ages to property which may arise from or in connection with
the performance of the work hereunder by the supplier,its agents,representatives,employees or subs.
Minimum Scope of Insurance.Coverage shall be at least as broad as:
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Purchase Order 615977
Proprietary and Confidential
a.Insurance Services Office Commercial General Liability coverage (occurrence form CG 20 10 Prior to 1993 or CG 20 10 07 04 with CG 20 37 10 01 or the exact equivalent as determined by the City).
b.Insurance Services Office form number CA 0001 (Ed.1/87)covering Automobile Liability,code 1 (any auto).
c.Workers'Compensation insurance as required by the State of California and Employer's Liability Insurance.
Minimum Limits of Insurance.The supplier shall maintain limits no less than:
a.General Liability:$1,000,000 per occurrence for bodily injury,personal injury and property damage.If Commercial General Liability or other forms with a general aggregate limit is used,either the
general aggregate limit shall apply separately to this project/location or the general aggregate limit shall be twice the required occurrence limit.
b.Automobile Liability:$1,000,000 per accident for bodily injury and property damage.
c.Employer's Liability:$1,000,000 per accident for bodily injury or disease.
d.Deductibles and Self-Insured Retentions.Any deductibles or self-insured retentions must be declared to and approved by the City.At the option of the City,either:the insurer shall reduce or eliminate
such deductibles or self-insured retentions as respects the City,its officers,officials,employees,and volunteers;or the supplier shall procure a bond guaranteeing payment of losses and related
investigations,claim administration and defense expenses.
Other Insurance Provisions.The general liability and automobile liability policies are to contain,or be endorsed to contain,the following provi-sions:
a.The City,its officers,officials,employees,agents,and volunteers are to be covered as insureds as respects:liability arising out of activities performed by or on behalf of the supplier;products and
completed operations of the supplier;premises owned,occupied or used by the supplier;or automobiles owned leased,hired or borrowed by the supplier.The coverage shall contain no special limitations on
the scope of protection afforded to the City,its officers,officials,employees,agents or volunteers.
b.For any claims related to this project,the supplier's insurance coverage shall be primary insurance as respects the City,its officers,officials,employees,agents,and volunteers.Any insur-ance or self-
insurance maintained by the City,its officers,offi-cials,employees,agents or volunteers shall be excess of the supplier's insurance and shall not contribute with it.
c.Any failure to comply with reporting or other provisions of the policies including breaches of warranties shall not affect coverage provided to the City,its officers,officials,employees,agents or
volunteers.
d.The supplier's insurance shall apply separately to each insured against whom claim is made or suit is brought,except with respect to the limits of the insurer's liability.
e.Each insurance policy required by this clause shall be endorsed to state that coverage shall not be suspended,voided,canceled by either party,reduced in coverage or in limits except after thirty (30)days'
prior written notice by certified mail,return receipt requested,has been given to the City.
Acceptability of Insurers.Insurance is to be placed with insurers with a current A.M.Best's rating of no less than A:VII.
Verification of Coverage.The supplier shall furnish the City with a certificate of insurance showing required coverage.Original endorse-ments affecting general liability and automobile liability coverage
are also required by this clause.The endorsements are to be signed by a person authorized by that insurer to bind coverage on its behalf.All endorsements are to be received and approved by the City before
work commences.
Subcontractors.The supplier shall include all subcontractors as insured under its policies or shall furnish separate certifi-cates and endorsements for each subcontractor.All coverages for subcontractors
shall be subject to all of the requirements stated herein.
5
1
From:Christian Harris <christian@ssala.com>
Sent:Thursday, November 2, 2023 4:36 PM
To:Long, Erica
Subject:RE: Emerson Park
Attachments:Emerson Park Amenity Upgrades and Beautification Proposal.pdf
Hi Erica,
Thank you and Shelsie as well for helping us with this mistake. Please see the aƩached, revised proposal with the correct
contract amount noted.
Let us know if you have any quesƟons.
Thanks!
From: Long, Erica <elong@slocity.org>
Sent: Thursday, November 02, 2023 3:22 PM
To: Christian Harris <christian@ssala.com>
Subject: RE: Emerson Park
Hi Christian,
Thank you for your email summary of our call earlier this week. I spoke with Shelsie and we decided to move forward
on adding the $7,520 fee for MME Civil + Structural Engineering into the purchase order now.
Can you send me revised proposal showing the current date and the correct contract amount overall and in Phase
Five?
Thank you,
Erica Long
Project Manager II
Public Works
919 Palm Street, San Luis Obispo, CA 93401-3218
E elong@slocity.org
2
T 805-783-7758
slocity.org
Stay connected with the City by signing up for e-notifications
From: Christian Harris <christian@ssala.com>
Sent: Monday, October 30, 2023 4:59 PM
To: Long, Erica <elong@slocity.org>
Subject: Emerson Park
This message is from an External Source. Use caution when deciding to open attachments, click links, or respond.
Hi Erica,
Thank you for taking my call today regarding both the contract amendment for the Geotechnical backfill as well as the
spreadsheet error in our contract.
To memorialize the concern, Phase Five – ConstrucƟon AdministraƟon shows a subtotal for SSA work of $26,274. AddiƟonally in
this phase, we have a $5,125 fee for Aurum ConsulƟng Engineers and a $7,520 fee for MME Civil + Structural Engineering. Adde d
together, the total fee for ConstrucƟon AdministraƟon should be $38,538, however our spreadsheet formula did not pick up the
$7,520 fee for MME so the contracted total is only $31,399.
This email is intended to serve as a reminder to address once we are further along in the project.
Thank you for your consideraƟon.
Best,
LANDSCAPE ARCHITECTURAL DESIGN SERVICES FOR EMERSON PARK AMENITY
UPGRADES AND BEAUTIFICATION PROJECT – CITY OF SAN LUIS OBISPO REV. 1
November 02, 2023
Erica Long – Project Manager II
City of San Luis Obispo
919 Palm Street
San Luis Obispo, CA 93401‐3218
A. PROJECT UNDERSTANDING
The scope of work contained herein is based on the Request for Proposal for the Emerson Park Amenity
Upgrades and Beautification project for the City of San Luis Obispo. This Request for Proposal was has
been presented to SSA Landscape Architects. Inc. as part of the City’s On‐Call Landscape Architectural
Services contract, Specification No. 50410.2018LA. This project includes the design of a ½ acre dog park,
prefabricated self‐cleaning restroom, drought tolerant landscaping, shade structures, bocce court
renovation and/or relocation, renovation and expansion of existing basketball courts, new playgrounds
for both the 2‐5 and 5‐12 age groups, replacement of existing perimeter fencing, replacement of an
existing drinking fountain and inclusion of an educational garden. A public mosaic will be included as
either part of the restroom building facade or placed elsewhere in the park.
SSA will serve as the prime consultant leading, collaborating, and managing the design and engineering
work of consultants hired by SSA. Anticipated consultants include a Geotechnical Engineer to document
existing soil conditions and provide recommendations sufficient for project consultants to design their
respective project components; a Civil Engineer will provide rough and fine grading of all elements,
sanitary sewer and water utilities for the proposed restroom structure, and stormwater management
services; an Electrical Engineer will provide design of court and site lighting sufficient for night time use as
well as power to the prefabricated restroom building; and a Structural Engineer will provide direction for
footing design for the restroom foundation, light fixtures, and shade structures. An allowance for an
Arborist, who will survey all trees in the area of work and provide guidance in relation to tree disposition
and potential construction impacts, has been included as an optional service.
The scope of work for the project is as follows:
PHASE ONE – CONCEPTUAL DESIGN
a. Data Collection: Collect and review all available existing conditions information from the CITY,
including as‐built plans, title reports, recorded easements, site reports, and any other existing
topographic survey information available.
b. Execute contracts and initiate topographic and geotechnic surveys and execute with
respective subconsultants.
c. Project Kick‐off: Attend a kick‐off meeting with the CITY to review the program, project goals,
project schedule and existing conditions. This meeting will establish communication protocol
and design review protocol by the CITY.
d. Site Analysis – Visit the site with the topographic survey to assess features, site access and
circulation, drainage and utilities, and identify opportunities and constraints.
e. Prepare and submit (2) Schematic Design concepts for amenities noted above based on the
Attachment B Site Plan. The Conceptual Plans will include material option concepts.
f. Prepare an initial estimate of probable construction costs for each concept.
g. Meet with the CITY via video conferencing to review the Schematic Design concepts.
h. Attend public meeting at Park to review proposed site designs. City to facilitate meeting, SSA
will prepare concept boards and presentation material, present concepts, and solicit
feedback during meeting.
i. Prepare presentation and present concepts and community meeting findings and input to the
Parks and Recreation Committee
j. Refine preferred concept per Parks and Recreation Committee comments for final concept
approval.
k. Coordinate with consultants, vendors and CITY via emails and phone calls throughout this
phase of work.
PHASE ONE DELIVERABLES
(2) Park Concepts
(1) Final Approved Concept
Preliminary Cost Estimate for each concept
(1) City Review Meeting
(1) Public Meeting
(1) PRC Meeting
PHASE TWO – DESIGN DEVELOPMENT
a. Based on the approved Conceptual Design, prepare base files for Design Development set
and subconsultant use.
b. Prepare and submit the 50% Design Development level plan set for the preferred design to
the CITY for approval. The plan set will include the following information which may be
consolidated to reduce sheet quantity where feasible. Additional consultant sheets for Civil
and Electrical scope of work will be incorporated into the plan set:
i. Existing Conditions and Demolition Plan
ii. Site Plan
iii. Accessibility Plan
iv. Architectural Floor Plan (for restroom building)
v. Layout Plan
vi. Irrigation Plan
vii. Planting Plan
viii. Construction Details and Sections
ix. Landscape Details
x. Outline Technical Specifications
xi. Update Opinion of Probable Construction Cost.
xii. Civil Plans
xiii. Structural Plans
xiv. Electrical Plans
c. Publish (1) electronic copy of 50% CD’s and submit for CITY review.
d. Meet with the CITY via video conferencing to review 50% CD comments
e. Allow for up to (2) meetings via video conferencing with project team to collaborate,
coordinate or review project issues.
f. Coordinate with Utility companies and submit NOI to construct at the park site.
g. Coordinate with CITY, design team, and vendors via emails and phone calls throughout this
phase of work.
PHASE TWO DELIVERABLES
50% PS&E
(1) City DD review meeting
(2) Design coordination meetings
PHASE THREE – CONSTRUCTION DOCUMENTS
a. Incorporate comments from previous submittal to prepare and submit the 90% Construction
Documents. CITY to coordinate Building Permit submittal (including printing sets, delivery,
completing forms, general submittal administration):
i. Existing Conditions and Demolition Plan
ii. Site Plan
iii. Accessibility Plan
iv. Architectural Floor Plan (restroom building)
v. Layout Plan
vi. Irrigation Plan
vii. Planting Plan
viii. Construction Details and Sections
ix. Landscape Details
x. Draft Technical Specifications
xi. Update Opinion of Probable Construction Cost
xii. Civil Plans
xiii. Structural Plans
xiv. Electrical Plans
xv. Itemized Building Review comment response letter
b. Publish (1) electronic copy of 90% PS&E and submit for CITY review.
c. Meet with the CITY to review 90% comments at CITY offices.
d. Walk site with 90% plans to confirm assumptions and identify potential conflicts.
e. Conduct in‐house plan check of SSA and consultant drawing sets prior to submittal and
incorporate revisions and CITY feedback into draft 100% CD’s to meet all applicable laws,
regulations, CITY standards, and other applicable requirements.
f. Prepare 100% estimate of probable construction costs.
g. Prepare 100% Technical Specifications in CSI format. Coordinate with CITY front end
specifications.
h. Publish (1) electronic copy of draft 100% CD’s and submit for CITY review.
i. Collect feedback from CITY and finalize/compile Bid Set Package.
j. Allow for up to (2) meetings via video conferencing with project design team for this phase of
work to collaborate, coordinate or review design, construction, budget or schedule.
k. Coordinate with CITY, design team, and vendors via emails and phone calls throughout this
phase of work.
PHASE THREE DELIVERABLES
90% PS&E
100% PS&E
Bid Set
(1) CITY document review meeting
(2) Design coordination meetings
PHASE FOUR – BID PHASE COORDINATION
a. Attend one pre‐bid meeting and walk‐through with bidding contractors and CITY.
b. Provide clarification and addenda throughout bid period as required.
c. Assist CITY with review and evaluation of bids.
d. Coordinate with CITY on the execution of a contract for construction with successful bidder.
PHASE FIVE – CONSTRUCTION ADMINISTRATION
a. Attend one Pre‐Construction Meeting to answer contractor questions and walk the site with
contractors.
b. Provide plan clarification and responses to contractor RFI’s throughout the construction
period as requested by the CITY.
c. Construction Meetings & Field Observations – attend up to (3) construction meetings to
review progress in the field as necessary. Provide site observation notes from each field
review.
d. Submittals – Review submittals, shop drawings and provide written approval, rejection or
correction directives. Review proposed substitutions for conformance to drawings and
technical specs, if any.
e. CCO’s – Review and make recommendations to the CITY if necessary. Change Order
preparation and management by others.
f. Perform one pre‐final acceptance walk‐through and prepare punch list.
ADDITIONAL SERVICES
SSA may provide additional services, as requested in advance by CITY. Additional services will be
negotiated separately based on the billing rates contained in the “SSA Rate Schedule”. Additional services
may include, but are not limited to:
a. Cost estimating or value engineering services beyond those included above.
b. Revisions or re‐submittals beyond those included above.
c. Procurement of Biological Consultant.
d. CEQA coordination.
e. Unforeseen changes in the scope of work, design program, budget or schedule.
f. 3D modeling or renderings.
g. Submitting drawings for or any fees associated with permitting unless noted in scope above.
h. Additive or deductive alternates beyond what is included above, and any other service not
described within this Scope of Work.
FEE PROPOSAL
The fees for the above Scope of Work phases are as follows:
Phase One – Conceptual Design $73,408.00
Phase Two – Design Development $75,434.00
Phase Three – Construction Documents $169,046.00
Phase Four – Bid Phase Coordination $8,424.00
Phase Five – Construction Administration $38,538.00
Estimated Reimbursable Expenses $5,363.00
Allowance for Arborist $2,750.00
Allowance for Solar Design and Application $8,250.00
Total Proposed Fees $381,213.00
These services are proposed to be provided on an Hourly Not to Exceed basis. Fees will be billed monthly
based on the actual effort and expense in each phase.
SERVICES TO BE PROVIDED BY THE CITY
1. All Project related drawings, surveys and reports, including, but not limited to, those
requested in this Scope of Work
2. CITY review, comment and directives as requested by SSA
3. Procurement of any subconsultant that may be identified as necessary during the Project
4. Submittal to any necessary agencies for review and approval, including to the OWNER
REIMBURSABLE EXPENSES
Included in the FEE PROPOSAL is an allowance for expenses such as mileage at current federal rates,
plotting, printing and reproduction, shipping and postage. Billings for reimbursable expenses will be
submitted on or around the 25th of each month based on the actual cost for the previous month, per the
attached “SSA Rate Schedule”.
a.Data collection 6 4 4
b.Execute contracts and initiate surveys 8 8
c.Project kick-off meeting 2 2
d.Site Analysis 6 6
e.Prepare (2) design concepts 20 32 24
f.Prepare initial construction estimate 6 12
g.Meet with CITY to review concepts 2 2
h.Prepare materials and attend public meeting at park 16 24 24
i.Prepare presentation for concepts and present to PRC 8 8
j.Prepare final concept plan 6 8 8
k.Coordinate with consultants via email, phone 12 4
0 92 0 0 0 82 0 0 80 8 $45,204
$7,540 $8,294
$18,100 $19,910
$25,640 $28,204
$73,408
a.Prepare base files for DD set and subconsultant use 2 8
b.Submit 50% Design level plan set
i. Existing conditions 248
ii. Site Plan 4 16 24
iii. Accessibility Plan 2 2 6
iv. Architectural Floor Plan (Restroom) 2 4 8
v. Layout Plan 2 4 8
vi. Irrigation Plan 2 8 16
vii. Planting Plan 2 12 16
viii. Construction Details 8 20 24
ix. Landscape Details 2 2 4
x. Outline Tech Specs 2 6
xi. Update probable construction cost 2 2 4
xii. Civil Plan Review 4
xiii. Structural Plan Review 4
xiv. Electrical Plan Review 4
c.Submit 50% CD's to CITY 223
d.Meet with CITY to review 50% set 2 2
e.Allow up to (2) meetings with project team for review 4 4
f.Coordinate with utility and submit NOI for park 2 2 4
g.Coordinate with CITY, design team 12 4
0 66 0 0 0 94 0 0 133 0 $47,725
$5,860 $6,446
$19,330 21263
$25,190 $27,709
$75,434
a.Incorporate comments from CITY and prepare 90%CDs
i. Existing conditions 2812
ii. Site Plan 12 12 16
iii. Accessibility Plan 1 2 4
iv. Architectural Floor Plan (Restroom) 2 6 8
v. Layout Plan 1 12 16
vi. Irrigation Plan 6 16 20
vii. Planting Plan 4 16 20
viii. Construction Details 16 20 24
ix. Landscape Details 2 4 6
x. Draft Tech Specs 8 8
xi. Update probable construction cost 3 6
xii. Civil Plan Review 4
xiii. Structural Plan Review 4
xiv. Electrical Plan Review 4
xv. Itemized Building Review response letter 2 3
b.Submit 90% CD's to CITY 2 3
c.Meet with CITY to review 90% set 8 2
d.Conduct in-house plan check and prepare 100% CD's 12 24 32
e.Walk site with 90% plans to identify conflicts 3 6 Administrative AssistantBASIC SERVICES
Associate PrincipalPhase One SSA Subtotal
Multipler 1.10Job Captain/Landscape Architect llMME
Consultant Subtotal
Aurum Consulting Engineers
MME
Phase Two: Design Development
Phase Three: Construction Documents
Phase One Total
Phase Two Total
Detailed Breakdown of Landscape Architectural Services
for
Emerson Park Amenity Upgrades
for
City of San Luis Obispo
Proposal No. P22056.00 Rev. 2
Date: 11-02-23
Director of DesignLandscape Designer l/AutoCAD TechSub Consultants
Multiplier 1.10
Consultant Subtotal
Sub Consultants
GeoSolutions
Phase Two SSA Subtotal
Phase One: Conceptual Design Senior Project ManagerPrincipalProject ManagerLandscape Architect lLandscape Designer ll/AutoCAD TechSSA Landscape Architects, Inc.
Project Name
Proposal Number
11/2/2023
Page 1 of 2
Administrative AssistantBASIC SERVICES
Associate PrincipalJob Captain/Landscape Architect llDirector of DesignLandscape Designer l/AutoCAD TechSenior Project ManagerPrincipalProject ManagerLandscape Architect lLandscape Designer ll/AutoCAD Techf.Prepare 100% cost estimate 2 4 6
g.Prepare 100% technical specs 12
h.Submit 100% CD's to CITY 2 3
i.Prepare and submit bid set package 8 12 16
j. Allow up to (2) meetings for review with Design Team 4 4
k.Coordinate with CITY, design team 12 6
0 136 0 0 0 156 0 0 201 0 $82,377
$17,660 $19,426
$61,130 67243
$78,790 $86,669
$169,046
a.Attend on pre-bid meeting 8
b.Provide plan clarification and RFI responses 8 16.0
c.Assist CITY with review of bids 4
d.Coordinate with CITY - execution of construction contract 4
024000000160$7,520
$822 $904
0
$822 $904
$8,424
a.Attend on Pre-Construction meeting 8
b.Provide Plan Clarification and RFI responses 16 12
c.Attend up to (3) Construction Meetings 24
d.Review submittals 24 24
e.Review Change orders 12
f.One prefinal walk through - prepare punch list 8 3
092000039000$26,274
$4,659 $5,125
$6,490 7,139$
$11,149 $12,264
$38,538
Hours: 0 410 0 0 0 332 39 0 430 8
Rate: $241 $222 $218 $215 $178 $158 $150 $146 $137 $108
Extension: $0 $91,020 $0 $0 $0 $52,456 $5,850 $0 $58,910 $864
209100 $364,850
Estimated Reimbursable Expenses $2,000
MME Reimbursable Expenses $2,875
Allowance for Arborist $2,500
Allowance for Solar Design and Application $7,500
$14,875 Multiplier 1.10 $16,363
$381,213
The above breakdown represents our best estimate at this time and may change subject to future developments during the project. It is possible that some of the estimated manpower requirements for specific
task items may increase, while others may not require the entire anticipated effort. This provides us a greater degree of confidence in the overall project estimate, rather than in any given task.
Project Totals for In-house Staff
Reimbursable Expenses
Phase Three Total
Phase Four Total
Phase Four: Bid Phase Coordination
Phase Five: Construction Administration
Phase Five Total
Total Project Compensation
Subtotal Project Fees for Services
Aurum Consulting Engineers
MME
Phase Three SSA Subtotal
Consultant Subtotal
Consultant Subtotal
Consultant Subtotal
Sub Consultants
Aurum Consulting Engineers
Phase Four SSA Subtotal
Phase Five SSA Subtotal
MME
Multiplier 1.10
Mulitplier 1.10
Mulitplier 1.10
Sub Consultants
MME
Sub Consultants
Aurum Consulting Engineers
SSA Landscape Architects, Inc.
Project Name
Proposal Number
11/2/2023
Page 2 of 2
EXHIBIT B
STANDARD BILLING RATE SCHEDULE
Effective through December 31, 2023
PROFESSIONAL SERVICES
Principal Landscape Architect $248.00/Hour
Associate Principal $233.00/Hour
Senior Project Manager $225.00/Hour
Project Manager II $209.00/Hour
Project Manager I $185.00/Hour
Job Captain/Landscape Architect II $164.00/Hour
Landscape Architect I $156.00/Hour
Landscape Designer III $152.00/Hour
Landscape Designer II/AutoCAD Technician $149.00/Hour
Landscape Designer I $142.00/Hour
Staff Clerical/Administrative $111.00/Hour
REIMBURSABLE EXPENSES
Subconsultants Direct Billing x 1.10
In-House Office Services: As listed below x 1.10
Plotting:
Color Bond $4.65/sf
Black & White Bond $2.95/sf
Vellum $4.55/sf
Mylar $10.50/sf
Transparencies:
Color $3.25/each
Black and White $2.25/each
Color Laser Prints:
8.5 x 11 $.65/each
11 x 17 $.95/each
Blueprints:
24 x 36 $2.00/each
30 x 42 $2.50/each
Black & White Laser Prints:
8.5 x 11 $.10/each
11 x 17 $.15/each
CD Media:
CDR $6.00/each
Outside Reimbursable Expenses:
Reproduction, photography, shipping and postage,
miscellaneous expenses Direct Cost x 1.10
Travel:
Mileage Round Trip from SSA office Current IRS Rate
Other travel expenses Direct Cost x 1.10
January 5, 2023
Mr. Christian Harris
SSA Landscape Architects, Inc.
303 Potrero Street, Suite 40 - C
Santa Cruz, CA 95060
Re: Emerson Park
San Luis Obispo, CA
Aurum Project. 23-001.00
Dear Christian,
We are pleased to have this opportunity to provide a proposal for the electrical construction documents
design portion for the referenced project. Our fee proposal is based on the information emailed to us
on January 2nd, 2022 for the electrical design to provide power to pre-fabricated restroom building, Solar
Powered pole lights around the park and recreational lighting for basketball/multi-sport area.
We make the following proposal for consulting services:
50% Construction Documents
a. Review preliminary project design plans.
b. Review and coordinate comments from DD drawings.
c. Site visit to establish existing conditions.
d. Load calculations.
e. *Coordination with utility companies.
f. *Electrical service design.
g. Electrical service distribution.
h. Power and Lighting plans.
i. Equipment cut sheets and product literature.
j. Opinion of probable costs.
k. (2) web-based meetings with design team.
90% Construction Documents
a. Review and coordinate comments from 50% drawings.
b. Power and Lighting plans.
c. Electrical specifications.
d. Opinion of probable costs.
e. (2) web-based meetings with design team.
100% Construction Documents
a. Review and coordinate comments from 90% drawings.
b. Power and Lighting plans.
c. Electrical specifications.
d. Title 24 Calculations and documentation.
e. Opinion of probable costs.
f. Review and respond to City comments.
g. Provide 100% biddable construction documents.
h. (2) web-based meetings with design team.
Bidding & Construction Administration
a. Respond top bidder’s inquiries and request for clarifications.
b. Incorporate addenda bid documents into construction set of plans and specifications.
c. Review of submittals.
d. Review proposed substitutions.
e. Responding to questions from the field.
f. Review change orders.
g. (2) On site review of the Contractor’s work upon request.
h. Final walk through observation report of the completed work.
i. Prepared Record Drawings from redlines provided by contractor.
Our total fee for the services outlined above is as follows:
50% Construction Documents $5,860
90% Construction Documents $5,400
100% Construction Documents $4,400
Bidding & Construction Administration $5,481
Total fee $21,141*/**
*PG&E Application/Coordination/New Service (if Necessary): $7,860.
**Solar Photovoltaic System Design/Grid-Interconnection/Application/Process: Assumed by Others
Construction support includes review of submittals, responding to questions from the field, one on site
review of the Contractor’s work upon request and a final walk through observation report of the
completed work. Regularly scheduled job meetings during construction or periodic on-site inspections
are not included in our scope of work (weekly or bi-weekly meetings).
Not included in our basic scope of work:
a. Electrical Utility Design (power, telephone & cable TV) beyond the Project property lines.
b. Upgrade of existing on-site utilities (power, telephone & cable TV).
c. Fire Alarm System Design.
d. Electrical Service or Distribution Design.
e. Street lighting or control.
f. Data Cabling (or active electronics).
g. CATV System Design.
h. Telephone Cabling (or telephone switch design).
i. Title 24 Commissioning.
j. Title 24 certification, testing and documentation.
k. Green Building Code (Cal Green) voluntary measures.
l. Mechanical controls.
m. Emergency Generator Design.
n. Fire Pump Design.
o. Photovoltaic System Design.
p. Intrusion/Security System Design.
q. CCTV System Design.
r. As – built Drawings.
s. Power Coordination Study etc.
t. Preparation or review of energy rebate applications.
u. LEED Certification.
v. Value Engineering Reviews.
w. Design using Revit or other BIM software.
x. Structural Calculations.
2023 Hourly Rate Schedule
Engineering Director $ 217.00/hr.
Senior Project Manager $ 194.00/hr.
Project Manager $ 188.00/hr.
Electrical Designer $ 178.00/hr.
CADD Manager/ Drafter $ 139.00/hr.
Drafter $ 119.00/hr.
All drawings, details, specifications, reports, calculations and etc. are the property of Aurum Consulting
Engineers Monterey Bay, Inc. Aurum Consulting Engineers Monterey Bay, Inc. grants a one-time non-
exclusive license for one time use on this specific project for the engineering work covered by this
agreement and may not be used by the Client for any other endeavor without written consent.
The above proposed fee does not include fees assessed by agencies as a result of obtaining information,
plans, existing conditions, etc. in order to accomplish our Scope of Work. These will be considered out-
sourced expenses should they occur.
Additional compensation will be requested when:
• Revisions are requested after the substantial completion of the documents.
• It is necessary to review change orders not initiated by or as a result of our design.
• When additional work not in the scope of work listed above (included services) is requested.
Agreement Terms
An invoice for Aurum Consulting Engineers services will be submitted monthly. Invoices are payable
within 30 days after the invoice date.
Accounts unpaid 60 days after the invoice date may be subject to a monthly service charge of 1.5% (or
the legal rate) on the then unpaid balance. In the event any portion or all of an account remains unpaid
90 days after billing, the Client shall pay all costs of collection, including reasonable attorney’s fees.
If the client objects to any portion of the invoice, the Client shall notify Aurum Consulting Engineers in
writing within ten calendar days of receipt of invoice. The Client shall identify the specific cause of the
disagreement and shall pay when due that portion of the invoice not in dispute.
Any claims or disputes arising between Aurum Consulting Engineers Monterey Bay Inc. and the Client
shall be submitted to non-binding mediation. The Client shall, to the fullest extent permitted by law,
indemnify and hold harmless Aurum Consulting Engineers Monterey Bay Inc., Aurum Consulting
Engineers Monterey Bay Inc.’s officers, directors, employees, agents and sub consultants from and
against all damage, liability and costs, including reasonable attorney’s fees and defense costs, arising
out of or in any way connected with the performance by any of the parties above named of the services
under this agreement, excepting only those damages, liabilities, or costs attributed to the sole
negligence or willful misconduct of Aurum Consulting Engineers Monterey Bay Inc.
In recognition of the relative risks, rewards and benefits of the project to both Aurum Consulting
Engineers Monterey Bay Inc. and the Client, the risks have been allocated such that the Client agrees
that, to the fullest extent permitted by law, Aurum Consulting Engineers Monterey Bay Inc.’s total
liability to the Client for any and all injuries, claims, losses, expenses, damages or claim expenses arising
out of this agreement from any cause or causes, shall not exceed Aurum Consulting Engineers Monterey
Bay Inc. Insurance coverage in effect on the contract date. Such causes include, but are not limited to,
Aurum Consulting Engineers Monterey Bay Inc. negligence, errors, omissions, strict liability, breach of
contract or breach of warranty.
This agreement may be terminated upon giving written notice by the Client or Aurum Consulting
Engineers Monterey Bay Inc. should the other fail to perform its obligation hereunder. In the event of
termination, the Client shall pay Aurum Consulting Engineers Monterey Bay Inc. for all services rendered
to the date of termination, all reimbursable expenses, and reimbursable termination expenses. Any
litigation between the parties shall be adjudicated in the County of Monterey, California.
Payment of invoices is in no case subject to unilateral discounting or set-offs by the Client and payment
is due regardless of suspension or termination of the Agreement by either party.
We trust that the above is in agreement with your understanding of our participation in this project and
meets with your approval. We are most interested in your input and if there is something about our
proposal which needs further explanation or if you would like to make adjustments in the scope-of-work
please contact us.
Please acknowledge your acceptance of this proposal by signing this letter below and returning a copy
to us. This Proposal and pricing will expire in 90 days if written agreement is not received.
Sincerely,
Najib Anwary, P.E., LEED AP (BD+C)
Sr. Project Manager
Accepted:
Signature: __________________________ Title: ____________________________
Name: _____________________________ Date: ____________________________
PROPOSAL FOR GEOTECHNICAL SERVICES
Dear Mr. Harris:
1.0 INTRODUCTION
GeoSolutions, Inc. presents this proposal to provide geotechnical services for the
proposed Emerson Park Amenity Upgrades and Beautification project to be located at
Emerson Park, 1341 Nipomo Street, San Luis Obispo California. SSA Landscape
Architects, Inc. will hereafter be referred to as the client.
This proposal presents our project understanding, proposed scope of services,
preliminary schedule, and estimated costs associated with providing the following
project deliverables:
Soils Engineering Report
All work listed in this proposal shall be in accordance with the standard specifications
of the City of San Luis Obispo, the 2022 California Building Code (CBC), and/or
industry standard practices.
2.0 PROJECT UNDERSTANDING
Our project understanding is based on the RFP for the project, which was provided by
the City of San Luis Obispo. The proposed project will consist of renovating existing
facilities and constructing new facilities within the existing park. New facilities are to
include a restroom, play structure, and shade structures. Retaining walls may be
constructed as part of the proposed improvements. See Figure 1: Site Plan (provided
by the City of San Luis Obispo).
Figure 1: Site Plan (provided by City of San Luis Obispo)
DATE
January 6, 2023
PROJECT NUMBER
GS00320-1
CLIENT
SSA Landscape
Architects, Inc.
Attn: Christian Harris
303 Potrero St, Suite 40-C
Santa Cruz, CA 95060
PROJECT NAME
Emerson Park Amenity
Upgrades and
Beautification Project
1341 Nipomo Street
San Luis Obispo
California
Emerson Park Amenity Upgrades and Beautification
January 6, 2023 Project GS00320-1
2
The proposed structures are to be located throughout Emerson Park. The site is generally level, sloping
gradually downward to the southwest. This area is mapped as being underlain by Surficial Sediments (Qa).
Geotechnical information is requested for design and construction of foundations for the proposed
structures..
3.0 SCOPE OF SERVICES
Based on our understanding of the project needs we propose the following scope of services.
3.1 Field Investigation
The proposed field
investigation will consist of
advancing five exploratory
borings to a maximum depth
of 15 feet (bgs). Anticipated
exploration locations are
provided in Figure 2:
Proposed Exploration Plan.
Actual exploration locations
will be based on drill rig
access, utility clearance, and
our understanding of the
project needs.
The explorations will be used
to determine the general site
suitability for the proposed
construction. The Project
Engineer will observe the
boring operations and record
the sub-surface soils and/or
bedrock conditions in Boring
Logs. During the field
investigation, sampling will
be performed at approximate
2.5 to 5.0-foot intervals. Bulk
and relatively undisturbed
soil/bedrock samples will be obtained in the field for classification and laboratory testing. The exploratory
borings will be backfilled, but not compacted, with on-site material.
Repair of damaged landscape will not be the responsibility of GeoSolutions, Inc. Prior to the field
investigation, pertinent published and unpublished geotechnical studies and literature of the subject project
area will be reviewed under the direction of the Project Engineer. A predrill site visit will be performed in
order to coordinate proposed exploration locations with the project team and/or mark for utility clearance
(USA Dig Alert). We assume no site access restrictions apply for our field investigation and that no permits
are required for our fieldwork.
3.2 Laboratory Testing
Selected soil samples that are considered to be representative of site conditions will be tested in our
laboratory, or an equivalent laboratory, in order to ascertain or derive relevant engineering properties.
Anticipated testing for the project may include:
Figure 2: Proposed Exploration Plan
Emerson Park Amenity Upgrades and Beautification
January 6, 2023 Project GS00320-1
3
Soil Classification (ASTM D2487, D2488)
Liquid Limit, Plastic Limit, and Plasticity Index (ASTM D4318)
Expansion Index (ASTM D4829)
Soil Particle Size Analysis (ASTM D422)
Laboratory Maximum Density (ASTM D1557)
Direct Shear (ASTM D3080)
3.3 Geotechnical Analysis and Report Preparation
Geotechnical engineering analyses will be performed using the data obtained during our literature review,
field investigation, and laboratory testing. The analyses will be used to help form our Soils Engineering
Report for the project providing geotechnical recommendations pertaining to:
Location and depth to bedrock, if encountered
Depth to groundwater, if encountered
Grading requirements
Processing of soils and depth of over-excavation
Drainage and erosion
Preliminary pedestrian pavement structural section
Bearing capacity
Minimum foundation depth and width parameters
Lateral earth pressures (active, at-rest, and passive resistance) and sliding resistance parameters
for the design of retaining walls and footings
Seismic design considerations including seismic lateral earth pressures
A digital copy (pdf) of this report will be emailed to the client and/or client representative.
4.0 SCHEDULE
Receipt of the signed agreement for professional services signifies the start of the schedule. Please note
this schedule is only approximate and is subject to change; weather and site access can affect the
schedule time frame.
Field investigation: within approximately four to five weeks of receiving signed agreement.
Laboratory analysis: within approximately two to three weeks of field investigation.
Report preparation: within approximately two weeks of laboratory analysis.
The report(s) will be submitted within approximately eight to ten weeks of receipt of your written
authorization to proceed.
To initiate the proposed services, please sign and return a copy of the included Agreement for
Professional Services. Upon receipt of the signed copies of the Agreement for Professional
Services, we will promptly schedule the fieldwork for the proposed scope of services and return a
counter-signed Agreement for Professional Services. Any alterations to the original Agreement for
Professional Services may result in a delay of the proposed services or our inability to execute
those services.
Emerson Park Amenity Upgrades and Beautification
January 6, 2023 Project GS00320-1
4
5.0 FEE ESTIMATE
Our fees for the proposed geotechnical services include a Soils Engineering Report (field investigation,
laboratory testing, and report). We understand this is a prevailing wage project. A breakdown of costs
associated with performing our proposed work scope is provided. Our fees are based on a flat rate and are
as follows:
Soils Engineering Report
Field Investigation $ 3,640.00
Laboratory Testing $ 1,900.00
Report Preparation $ 2,000.00
TOTAL: $ 7,540.00
We will not incur expenditures above $ 7,540.00 without your prior authorization.
6.0 TERMINATION OF SERVICES
This contract may be terminated by either party. Any fees accrued by GeoSolutions, Inc. after receipt of the
signed Agreement for Professional Services and retainer will be deducted from said retainer and the
remainder returned to the issuer of the retainer.
7.0 ADDITIONAL GEOTECHNICAL AND INSPECTION SERVICES
GeoSolutions, Inc. assumes that it will be retained to provide additional services during future phases of
the proposed project. These services would be provided by GeoSolutions, Inc. as required by the City of
San Luis Obispo, the 2022 CBC, and/or industry standard practices. These services would be in addition
to those included in this document.
8.0 PROJECT CONSIDERATIONS
It is the responsibility of the Client and/or the Client Representative to provide access to the project site for
our testing equipment. The locating of any underground utility within the property limits is the responsibility
of the Client and/or the Client Representative. If the Client/Client Representative is uncertain about the
locations of underground utilities, you should hire a professional locating service.
We will contact Underground Service Alert (USA) to locate utilities in the public right of away and exercise
caution during field investigation. If paint is used to mark utility locations, GeoSolutions, Inc. will not remove
paint marks. GeoSolutions, Inc. will not be liable for damage or injury arising from damage to existing
utilities.
It should be noted when drilling on or near developed properties, we will attempt to minimize damage to the
existing landscape, hardscape, and/or pavement areas. GeoSolutions, Inc. will not be liable for damage to
existing landscape, hardscape, and pavements.
If available, topographic maps and a preliminary layout should be provided to us. Any change in the layout
could necessitate additional work. Review of subsequent plan changes and/or other project requirements
would be charged as additional cost in accordance with our fee schedule. We request that any previous
geologic or geotechnical reports conducted for the site be submitted to us.
9.0 CLOSURE
This proposal, including, but not limited to, the terms of payment, proposed services, and schedule for
proposed services, is valid for 90 days from the proposed date.
AGREEMENT FOR PROFESSIONAL SERVICES
Project Description: Provide geotechnical services associated with a Soils Engineering Report
in accordance with this proposal dated January 6, 2023
This Agreement is entered into by and between GEOSOLUTIONS, INC. and the CLIENT as follows:
1. GEOSOLUTIONS, INC. agrees to perform professional services at the Project name described to the left, or elsewhere
as appropriate, the scope of which services is briefly described above. Client acknowledges that the “Exhibit A” applicable
to project and date listed above is hereby made part of this Agreement for Professional Services.
2. Unless otherwise specifically agreed in writing, GEOSOLUTIONS, INC. services shall be performed on a fixed fee and/or
time and materials basis in accordance with the proposal and/or fee schedule attached to this Agreement. Any estimate
of the total cost for the scope of work described herein is provided in good faith, but is intended as an estimate only in
recognition of the many variables that may affect the execution of professional services (including, without limitation,
conditions in the field, coordination with other trades, field change orders, and the like).
3. All fees and other charges attributable to this Agreement shall be invoiced at completion of services. Release of work
product to Client is contingent upon receipt of client payment in full to GEOSOLUTIONS, INC. unless otherwise specifically
agreed to in writing by both parties. Invoices are due and payable upon receipt. After thirty (30) days, late charges shall
accrue on invoices at the rate of 1% per month. Should Client dispute any fee or charge, written notice of such dispute
must be provided to GEOSOLUTIONS, INC. within thirty (30) days after invoice date; otherwise, invoiced items and
amounts shall be conclusively presumed correct. If it becomes necessary for GEOSOLUTIONS, INC. to file suit to collect
any sum due for professional fees or costs, the prevailing party in such collection action shall be entitled to reasonable
attorney's fees and costs incurred therein.
4. Any change order or expansion or modification of the scope of work, or additional services to be provided by
GEOSOLUTIONS, INC., shall be agreed upon in writing, to the extent that it is reasonably practicable to do so, and such
modified or additional work shall be governed by each and every provision of this Agreement; provided, however, that
Client's acceptance of the work as modified or enlarged shall be deemed a waiver of any requirement of a written change
order associated therewith.
5. To the fullest extent permitted by law, and not withstanding any other provision of this Agreement, the total liability, in
the aggregate, of GEOSOLUTIONS, INC. and GEOSOLUTIONS, INC.’S officers, directors, partners, employees, agents
and subconsultants, and any of them, to the Client and anyone claiming by, through or under the Client, for any and all
claims, losses, costs or damages of any nature whatsoever arising out of, resulting from or in any way related to the Project
or the Agreement from any cause or causes, including but not limited to the negligence, professional errors or omissions,
strict liability, breach of contract or warranty, express or implied, of GEOSOLUTIONS, INC. or GEOSOLUTIONS, INC.’S
officers, directors, employees, agents or subconsultants, or any of them, shall not exceed the total compensation received
by GEOSOLUTIONS, INC. under this Agreement, or the total amount of $35,000 whichever is greater.
6. GEOSOLUTIONS, INC. shall perform professional services hereunder in accordance with generally accepted
professional practice in its fields of specialty. No other warranty or representation of quality or result, either express or
implied, is included or intended in our proposal, agreements or reports. Any and all reports or other findings, conclusions
or recommendations provided to Client by GEOSOLUTIONS, INC. shall be strictly subject to the conditions and limitations
stated therein. Any material departure from such conditions or limitations by Client shall relieve GEOSOLUTIONS, INC.
of any liability which would otherwise arise in connection with such reports or recommendations.
7. To the fullest extent permitted by law, Client agrees to indemnify, defend, and hold harmless GEOSOLUTIONS, INC.
from any and all liability, costs, loss, damages, or judgments arising directly or indirectly out of the conduct of Client, its
employees, subcontractors, design professionals, agents, suppliers, and representatives, regardless of whether or not the
active or passive fault of GEOSOLUTIONS, INC. contributed to the claim, loss, damage or liability.
8. In the event that Client requests termination of the services contemplated by this Agreement prior to the completion
thereof, GEOSOLUTIONS, INC. reserves the right to complete such analyses, records, and reports as may be necessary
to place its file in order and reasonably to protect its reputation for professional competence. All files, drawings, samples,
field notes, and reports, including the authorized submission of final reports to public agencies, shall remain the property
of GEOSOLUTIONS, INC. until GEOSOLUTIONS, INC. has received payment in full for fees and costs billed hereunder.
The actual or threatened use of any such material in contravention of GEOSOLUTIONS, INC.'S ownership rights hereunder
shall be grounds for appropriate injunctive relief.
9. GEOSOLUTIONS, INC. will diligently proceed to complete the professional services described in this Agreement in a
timely manner. However, it is expressly agreed that GEOSOLUTIONS, INC. shall not be held responsible for delays in
performance occasioned by factors beyond GEOSOLUTIONS, INC.'S control.
Client:
SSA Landscape Architecture, Inc.
Signature: _______________________
Date:
DATE
January 6, 2023
PROJECT NUMBER
GS00320-1
CLIENT
SSA Landscape
Architects, Inc.
Attn: Christian Harris
303 Potrero St, Suite 40-C
Santa Cruz, CA 95060
PROJECT NAME
Emerson Park Amenity
Upgrades and
Beautification Project
1341 Nipomo Street
San Luis Obispo
California
GeoSolutions, Inc.
Kelly Robinson, GE 3118
Signature: _______________________
Date:
January 11, 2023
Christian Harris
Associate Principal
SSA Landscape Architects, Inc.
303 Potrero Street, Suite 40-C
Santa Cruz, CA 95060
Re: Proposal to Provide Civil and Structural Engineering Services
for Emerson Park Amenity Upgrades and Beautification
MME Project No: 22162
Dear Christian,
Thank you for asking MME to provide your engineering services, accordingly we have
prepared the following proposal for your review. We have over 30 years of local civil
and structural engineering experience and look forward to working with you.
Project Understanding
This project consists of the rehabilitation and improvement of the existing amenities at
Emerson Park in San Luis Obispo, California. These improvements primarily include a
new fully accessible pre-fabricated public restroom, improvements to the dog park,
relocated bocce courts, expanded basketball court, new playground, new fencing,
improved solar safety lighting, site lighting, fencing, and (3) new shade structures at
the dog park, playground, and exercise equipment. We understand that a major goal
of the project is to utilize rain barrels to collect storm water for use at the community
garden.
We anticipate that the added and replaced impervious area for this project will be less
than 22,500 SF. With the added/replaced impervious areas greater than 15,000 SF
and less than 22,500 SF, the project will need to provide performance requirements 1,
2, & 3 in accordance with the City of San Luis Obispo’s Adopted Post Construction
Requirements (Central Coast Regional Water Quality Control Board), dated July 12,
2013. These requirements include site design and runoff reduction, water quality
treatment, and runoff retention.
We understand that the project is being funded by Proposition 68 State Parks grant
funding and will therefore need to comply with recent Prop 68 requirements. The
approximate project budget is $2.8 million.
Our work will generally include the civil engineering (CE) services to prepare
construction documents including plans, specifications and estimates for use in
competitive bidding and construction of this project.
Proposal for Emerson Park
MME Project No: 22162
January 11, 2023
Page 2 of 7
Scope of Proposed Services
The scope of our services is based on a review of the conceptual drawings,
observations made during a visit to the site, and discussions with you. Based on this
information, we intend to provide the following services:
Design Phase Services
Phase One – Conceptual Design
1. Participate in correspondence with you and members of the design team as
may be required to accomplish the tasks identified during this phase.
2. Prepare a topographic field survey of the site to provide a base map for design.
Contact utilities companies to request maps of utilities in the project area and
surrounding streets. We will survey ground features such as fences, slopes,
pavements, building corners, driveways, major trees, and visible improvements
or utilities at ground level. We will prepare a topographic map at about 10 scale
with 2’ contours and elevations of ground features deliverable in AutoCAD and
PDF. Survey will be an Engineering Survey based on local assumed datum
and basis of bearings and will not be a Boundary Survey and will not include
historical research, deeds, easements, legal descriptions, reconciliation of
maps, filing records of survey, setting corners or determining property
boundaries.
Develop a scope of services and subcontract to provide underground utility
location markings at the site and surrounding street (see Figure 1).
Figure 1 – Site overview map from RFP
Proposal for Emerson Park
MME Project No: 22162
January 11, 2023
Page 3 of 7
3. Review the Geotechnical Investigation from the City.
4. Prepare structural design of foundations for prefabricated restroom, three shade
structures, large playground structures, site light poles, and fencing.
5. Prepare and deliver one set of Schematic Design (SD) civil and structural
engineering drawings of the selected alternative with sufficient detail to fix and
describe the character of the systems contemplated for use on this project. SD
drawings will be about 50% complete when compared to the final drawings.
Drawings will include:
i) Impervious area plan with drainage area calculations and
mitigation areas
ii) Site grading and drainage plan with inlets, outlets, pipes for storm
drainage and preliminary ADA grading scheme
iii) Utility Plan for prefabricated restroom sewer and water
connections, and possibly replacement water fountain
connections if needed
iv) Foundation plan for prefabricated restroom, shade structures, and
playground structures
v) Key Structural Details
6. Prepare an opinion of estimated construction costs for the portions of the
project represented by our drawings.
7. Provide the administrative support necessary for us to perform these services.
Phase Two – Final Design
1. Participate in correspondence with you and members of the design team as
may be required to accomplish the tasks identified during this phase.
2. Attend a meeting with you and other members of the design team to review and
discuss the previously submitted schematic drawings and to resolve any
identified conflicts between the various disciplines.
3. Prepare a Drainage Memo.
4. Prepare and deliver 90% engineering drawings sufficiently detailed for
competitive bidding and for guidance of a qualified, experienced contractor
during construction of the proposed improvements. These Drawings will be
submitted for the Building Permit Application. Drawings to be furnished will
include:
i) Cover
ii) Site grading plan
iii) Site drainage plan with inlets, outlets, pipe sizes and lengths for
storm drainage and restroom sewer lateral
iv) Storm Water Control Plan with impervious areas
v) Utility Plan
Proposal for Emerson Park
MME Project No: 22162
January 11, 2023
Page 4 of 7
vi) Erosion control plan
vii) Site Details
viii) Foundation plan for prefabricated restroom, shade structures, and
playground structures
ix) Key Structural Details
5. Prepare and deliver a preliminary set of technical specifications in MS Word.
6. Prepare an opinion of estimated construction costs for the portions of the
project represented by our drawings.
7. Assist in obtaining approval of our parts of the project by the Building Official by
responding to one set of plan check comments.
8. Complete the design and preparation of 100% level drawings incorporating
Building Permit submittal comments and revisions.
9. Complete the preparation of 100% level technical specifications incorporating
Building Permit submittal comments and revisions.
10. Update the final 100% opinion of estimated construction costs for the portions
of the project represented by our drawings.
11. Prepare final civil engineering calculations for earthwork volumes, storm and
sanitary sewer systems, and other portions of the civil site improvements.
12. Prepare final structural engineering calculations for foundations.
13. Revise Final Plans, Specifications, and Estimate as requested by City Engineer,
for use in bidding and construction of the project.
14. Provide the administrative support necessary for us to perform these services.
Phase Three – Construction Administration
1. Participate in correspondence with you and members of the design team as
may be required to accomplish the tasks identified during this phase.
2. Participate in a pre-construction meeting to answer questions about design
intent or about interpretation of the documents prior to work at the site.
3. Prepare and issue bulletins in response to RFI’s during construction, if needed,
for clarification of our drawings or specifications.
4. Review submittals and shop drawings, submitted through and checked by the
General Contractor, for general compliance with the intent and requirements of
our Construction Documents. Re-review of any submittals more than two
resubmittals would be considered Additional Services.
5. Provide the administrative support necessary for us to perform these services.
Additional Services
Additional Services are those items which are not specifically mentioned under the
scope of proposed Design Phase services outlined above and/or those items which
Proposal for Emerson Park
MME Project No: 22162
January 11, 2023
Page 5 of 7
arise as a result of unforeseen circumstances during the design or construction
phases of the project. Any Additional Services and compensation shall be authorized
by the Client in advance and in writing or acknowleged and confirmed by email.
Because the remodeling and/or rehabilitation of an existing building or infrastructure
requires that certain assumptions be made regarding existing conditions, all the
construction details can seldom be precisely shown on the drawings before the work of
construction begins. Therefore, unforeseen field conditions will generate a certain
amount of Additional Services work and expense due to no fault of anyone and we
recommend the Owner carry a bigger contingency for additional design fee and
additional construction cost to address unknown existing conditions.
The following is a partial list of work excluded from this scope of services: Existing
Underground Utility Location, Irrigation, Geotechnical Engineering, Caltrans
Encroachment Permits, Environmental Assessments or Permits, Hazardous Materials
Services, Architecture or Waterproofing, Mechanical, Electrical or Traffic Engineering,
Pumps and Hydromodification Analysis, FEMA studies, Arborists Reports, Tree
Protection Plans, Traffic Control Plan, Construction Staging Plans, SWPPP, Signalized
Intersections and Crosswalks, Bid Alternates, Value Engineering, Construction
Inspection, Front End Specifications, Expedited Schedule, Demolition Plans and
Construction Contracts.
Deliverables
At the following points in the design process, we will furnish the following deliverables
to you for your use, review and comment:
Topographic Survey – AutoCAD format and PDF format
Schematic Design 50% – Two conceptual plans, one set of plans (with selected
alternative), and cost estimate in electronic PDF format
Design Development 90% – One set of plans, one cost estimate, and one
preliminary drainage memo in electronic PDF format, and one set of preliminary
technical specifications in MS Word format.
Construction Documents 100% – One set of plans, one cost estimate, one set of
calculations in electronic PDF format, and one set of technical specifications in MS
Word format.
Final Construction Documents– One set of signed plans on bond paper, three sets
of signed calculations, one cost estimate, and one final drainage memo in
electronic PDF format and one set of signed technical specifications in MS Word
format.
Time Schedule
Based on our present workload, we could begin work on this project within two weeks
of receiving a signed copy of this proposal. The work will be completed pursuant to a
mutually agreed upon schedule.
Proposal for Emerson Park
MME Project No: 22162
January 11, 2023
Page 6 of 7
Compensation for Services
Compensation for all services rendered in connection with this project will be based on
time and expenses charged in accordance with our Schedule of Standard Billing
Rates. Based on information available to us at this time, it is our opinion the estimated
cost of our services will be Hourly Not To Exceed the amount shown in the attached
Engineering Fee Estimate.
Thank you for the opportunity to prepare this proposal. Should you have any questions
please call me. We look forward to working together with you.
Respectfully yours,
Rodney Cahill, P.E.
Principal
Engineering Fee Estimate
prepared for SSA
CE and SE Services for Emerson Park
Mesiti-Miller Engineering, Inc.
MME Project Number: 22162
1/11/2023
Item Task Description Total
Principal Engineer Engineer Engineer Engineer Engineer Admin Fee
Engineer V IV III II I Assist
$230 $220 $200 $170 $150 $130 $95
Phase One - Conceptual Design
1 Correspondence 4 1 1 2 $1,590
2 Topographic Survey 16 80 $15,680
3 Review Geotechnical 1 4 $830
4SDs $0
i. Impervious Area Plan 1 4 4 $1,510
ii. Grading and Drainage Plan 8 8 16 $5,600
iii. Utility Plan 4 8 16 $4,680
iv. Foundation Plans 1 16 $3,430
v. Key Structural Details 1 8 $1,830
5 Cost Estimate 1 4 2 2 $1,670
6 Administration 1 4 $610
Subtotals: 38 0 29 23 124 0 4 $37,430
Phase Two - Final Design
1 Correspondence 4 1 1 1 $1,440
2 Meeting 2 2 $760
3 Drainage Memo 2 16 4 $3,780
4 90% Plans $0
i. Cover 2 $300
ii. Grading Plan 2 24 6 $5,440
iii. Drainage Plan 2 4 16 $3,540
iv. SWCP 2 12 4 $3,100
v. Utility Plan 1 12 4 $2,870
vi. Erosion Control Plan 1 2 4 $1,170
vii. Site Details 1 2 4 $1,170
viii. Foundation Plan 1 32 $6,630
ix. Key Structural Details 1 12 $2,630
5 90% Tech Specs 4 24 4 24 $10,000
6 90% Cost Estimate 1 8 2 8 $3,370
7 Plan Check 1 2 1 4 $1,400
8 100% Plans 2 8 4 16 $5,140
9 100% Tech Specs 2 4 2 4 $2,200
10 100% Cost Estimate 1 2 2 $930
11 CE Calculations 1 6 $1,130
12 SE Calculations 1 6 $1,430
13 Revise Final PS&E 4 4 $1,400
14 Administration 4 4 $1,300
Subtotals: 36 0 103 86 115 0 4 $61,130
Personnel and Hourly Billing Rates
Phase Three - Construction Administration
1 Correspondence 1 1 1 $580
2 Pre-con Meeting 2 2 $800
3 RFI Response 2 4 8 $2,460
4 Review Submittals 1 4 8 $2,230
5 Administration 1 2 $420
Subtotals: 70921702 $6,490
Services Subtotal: $105,050
Reimbursable Expenses
1 Plotting and Delivery $0
2 Mileage 200 0.625 $125
3 Subconsultant Utility Markings Allowance (x 1.10)2500 1.1 $2,750
Subtotals: $2,875
Services and Expenses Subtotal: $107,925
This is our estimate based on currently available information. We may redistribute compensation between phases to be consistent with the
hours of services provided, but shall not exceed the total unless approved by the Client. This estimate is based on hourly rates effective through
December 2023.
Proposal for Emerson Park
MME Project No: 22162
January 11, 2023
Page 7 of 7
Schedule of Standard Billing Rates
Effective through December 31, 2023
Professional Services
Engineer I $ 130 / hour
Engineer II $ 150 / hour
Engineer III $ 170 / hour
Engineer IV $ 200 / hour
Engineer V $ 220 / hour
Principal Engineer $ 230 / hour
Expert Witness Services $ 380 / hour
Deposition, court appearance and preparation
Administrative Assistant $ 95 / hour
CAD Technician I $ 90 / hour
CAD Technician II $ 110 / hour
Field Technician I $ 115 / hour
Field Technician II $ 140 / hour
Minimum Consultation Fee $ 1,000
Field Survey (Prevailing Wage)
Chief of Party $235 / hour
Instrumentman $225 / hour
Chainman / Rodman $215 / hour
Flagperson / Pedestrian Monitor $170 / hour
Reimbursable Expenses
Sub-Consultants Direct Billing x 1.10
Outside Services Direct Cost x 1.15
Printing, delivery, equipment rental and other direct project expenses
In-House Services
Photocopies $ 0.10 sheet
Plotting -internal check plots / plots on bond $ 2.00 sheet
-final plots on mylar $ 10.00 sheet
Travel
Automobile mileage $ 0.625 mile
Airfare, Car Rental, etc. Direct Cost x 1.15
Per Diem Allowance (varies by location) $ 197/day
\\svr2016\projects\22162 ssa - emerson park\proposal\proposal or soq work docs\22162_emerson park_proposal.docx
31
From:Avakian, Greg
Sent:Monday, September 16, 2024 3:24 PM
To:
Cc:Recreation; Hyfield, Devin; Long, Erica
Subject:RE: LL dog park project mgr.
Follow Up Flag:Follow up
Flag Status:Flagged
George Beardsley:
Thank you for reaching out to the City’s Parks and Recreation Department regarding the Laguna Lake Dog Park
Project. I’ve provided some additional background information to address your questions and concerns.
The project was initiated through community feedback which started in 2018 during the community engagement
surveys related to updating the parks general plan and element (Parks & Recreation Blueprint for the Future: 2021-
2041) which utilized a City-wide distribution to obtain feedback for all parks and amenities within the City. During the
3-year process of updating the general plan, the community input gathered, as well as consultant assessments of all
City parks and amenities, resulted in identifying that dog parks overall were a Top 5 need. The Blueprint included
recommendations for upgrades at the Laguna Lake Dog Area within the Near-Term (0-5 yrs) forecast. The Parks &
Recreation Department staff conducted both an in-person event at the LLP Dog Park in May 2022, as well as an on-
line survey, which was promoted over a 60-day period, gathered over 600 responses to help identify the
improvements associated with the dog area. The dog park project was included as an agenda item at multiple Parks
and Recreation Commission meetings during 2022 – 2023. All of these different forms of feedback opportunities were
reviewed by staff, the PRC, as well as the project design team to develop the scope that was selected for
construction.
Three shade structure locations with coverings were included in the final project design to promote both social
gathering, as well as protection from the elements. Unfortunately, the bids that were received for these amenities far
exceeded the approved budget to be included during this first phase of the project. Staff are currently in talks with
local services groups that may be interested in fundraising, donations, as well as service projects to help provide the
shade structures within the near future once the project is completed.
As part of the Parks & Recreation Blueprint for the future, three other dog parks have been identified to be built. The
Righetti Ranch park system includes a dark park, the Avila Ranch development includes a dog park, and with support
from a State Parks grant, the Emerson Park located downtown also includes a small dog park. Staff are in full
agreement that more dog parks are needed within the community and are making progress on meeting these
goals. The Laguna Lake Dog Park project was identified first as this park in already in existence and has needed a
formal upgrade (proper fencing, separate dog zones based on size, hydration stations, safer layout for both owners
and dogs).
Additionally, the Staff recognize that the closure of the dog park to accommodate the overall project timeline will be
impactful to our community’s dog owners and dogs. This has been a topic of concern and discussion for many
months in preparing for the project approval. Unfortunately, Staff have not identified any viable other location for an
off-leash area that wouldn’t result in significant damage to another park location or be deemed as a safety issue. This
highlights the importance for the need for dog parks within the City which the Parks & Recreation Department have
proactively been planning to include in the park systems in new housing developments at Righetti Ranch and Avila
Ranch properties, as well as future park updates at Emerson Park. City Staff anticipate the LLP Dog Park project to be
finished sometime in March. In the meantime, it is encouraged that the dog owning community visit the El Chorro dog
park located at the County El Chorro Park and other local cities dog park locations, dog approved section at Avila
Beach, as well as utilize our current parks and open space trails with on-leash dog walking.
For more information about the dog park project, as well as the other park related projects, please visit: Parks and Rec
Current Projects
32
Thank you for your email and we are all looking forward to a successful completion of the project and welcoming the
community and our four-legged family members back to Laguna Lake in few months.
Best,
Greg Avakian
pronouns he/him/his
Director of Parks and Recreation
Parks & Recreation
1341 Nipomo Street, San Luis Obispo, CA 93401-3934
E gavakian@slocity.org
T 805.781.7120
slocity.org
Stay connected with the City by signing up for e-notifications
-----Original Message-----
From: george beardsley <
Sent: Monday, September 16, 2024 12:09 PM
To: RecreaƟon <recreaƟon@slocity.org>
Subject: LL dog park project mgr.
This message is from an External Source. Use cauƟon when deciding to open aƩachments, click links, or respond.
________________________________
I have enjoyed the LL dog park for 40 years. I don’t recall ever being asked to parƟcipate in any survey. I know it could use
improvements which I guess begins today. Much of that will be good.
But 2 big comments
-What I don’t see in the project is any covered area. It wouldn’t be too late to add a sloped roof structure of some kind covering,
say, 30’ x 40’. That would be great in hot weather for the shade. Newly planted trees won’t provide that which is much needed.
I’ve oŌen seen people and dogs huddled under the one shade tree there. In the rainy season it would provide a great service to
all those wanƟng to use the park.
-What is really disappoinƟng is to see all city spending on improving this one dog park. What is really needed much more would
be a second dog park on the other side of town where there are several parks. There has been so much new housing in the
OrcuƩ - Tank farm area that would benefit. I live in the Laurel Lane -Southwood area. Right now many of us drive across town to
get to LL dog park many Ɵmes a week. So much Ɵme and gas money would be saved, city traffic reduced, and air quality
improved with a park on that side of town.
Hoping you will offer a personal response.
Thank you.
George Beardsley
33
34
From:Avakian, Greg
Sent:Thursday, September 5, 2024 10:10 AM
To:Parks & Rec
Subject:P&R Department Updates - September
Attachments:PRC_Directors Report_09.04.2024.pdf; Division Updates Sept 2024_Hyfield.pdf; Tolley_Division
Updates SEP 2024.pdf; Laguna Lake Dog Park Construction Flyer 2024.pdf
Team Parks & Rec!
It’s been a very busy time even though it’s a short 4-day work week!
Please find attached three pdf slide deck’s showcasing our department activities and programs that we presented to
the PRC on Wednesday night. We love sharing all the amazing things that you and your teams are providing to the
community.
Also, great news that the Laguna Lake Park Dog Park renovation project was approved by Council on August 20 to
start construction the week of September 16. See attached notification about the dog park project.
So, we’ve had the opening of the North Broad Street Neighborhood park 3 weeks ago, the celebration of the nearly
complete Mitchell Park upgrades near the Senior Center, and Cheng Park Beautification project completion (and
upcoming Re-Dedication Ceremony pending in about 3-4 weeks) all within the last month. WOW!
Looking forward to getting all of us together on September 19 for the Fall All-Staff!
Have a wonderful rest of the week and weekend!
-Greg
Greg Avakian
pronouns he/him/his
Director of Parks and Recreation
Parks & Recreation
1341 Nipomo Street, San Luis Obispo, CA 93401-3934
E gavakian@slocity.org
T 805.781.7120
slocity.org
Stay connected with the City by signing up for e-notifications
Divisional Program Updates
Aquatics
Golf
Facilities
Parks and Recreation Commission
AQUATICS
Programming
•Inclusive Events in June!
•Super Rec Saturday Success –Last Super Rec August 10
•Last Day of Summer Schedule –August 11
•Pool Closure for Maintenance Projects –August 12 –25
•Fall Programming begins –August 26
GOLF
Operations
•Annual Golf Revenue Comparisons: $290k (up 35% from ‘23)
•Annual Golf Round Comparisons: 20,858 (up 27% from ’23)
•July Round and Revenue: 2,016 (+5%), $26,750.24 (+11%)
•New Rec Coordinator –Golf Operations begins August 15
Maintenance
•New sustainable trash system on course
•Chipping green renovation complete –opening mid-September
•Bridge Replacement project –TBD Fall 2024
•Staff continue to address irrigation leaks throughout the course
FACILTIES
Outdoor/Indoor Facilities
•Damon-Garcia reopened - August 6
•Fall Field Renovation begins September (rotating)
Citywide Special Events Highlights
•Aug 3-4 – Art in the Park – Santa Rosa Park
•Aug 17 –Makeshift Marketplace –Mission Plaza
•Aug 31 –SLO Overdose Awareness Event -Mitchell
Fencing & Safety: Full perimeter fencing around the 3-acre
property with separate areas for small and large dogs.
Accessibility: ADA upgrades and new pathways for enhanced
accessibility.
Ground Improvements: Upgraded turf areas, mulch, and improved
drainage to maintain the natural landscape.
Amenities: New play structures for dogs (in partnership with local
community groups), additional seating areas, and drinking fountains
with dog bowls.
Landscaping: Additional landscaping, irrigation, and new trees to
enhance the park's beauty.
Laguna Lake Dog Park RevitalizationProject Begins Soon!
The park will be closed to the public starting on September 16 for
construction, with the park expected to reopen in Spring 2025.
PROJECT HIGHLIGHTS
Construcción del parque de perros de Lago Laguna comenzarán en breve, y el parque estará cerrado al público a
partir del 16 de septiembre; se espera que el parque vuelva a abrir en la primavera de 2025.
During construction, dog owners can walk their dogs on leash in their neighborhood and City parks,
or other nearby dog parks such as El Chorro Park dog park or other neighboring cities. This underscores
the project's importance to the community in providing a legal, fenced-in formal dog park in the City.
We appreciate your patience and support as we work to make Laguna Lake Dog Park a better place for the
community. Stay tuned for updates and learn more at www.slocity.org/ParkProjects
1
PRC Facility Tours
Fall 2024
Time Frame: 8:30a – 12:30p
Date Choices:
1.Friday, October 11
2.Friday, October 18
3.Friday, October 4
Location Ideas:
❑Swim Center and Sinsheimer Stadium
❑Laguna Lake Park:
❑Bike Park and Dog Park
❑Laguna Lake Golf Course (lunch included)
❑Add Ons: Meadow Park or DeVaul Park
Parks and Recreation Commission
September 4, 2024
Directors Report
Greg Avakian
Director – Parks and Recreation Department
Laguna Lake Dog Park Project Update
3
❑ Staff received Council authorization for construction on August 20
▪Awarded construction contract to R. Burke Corporation for the Laguna Lake
Dog Park Revitalization Project which included the Base Bid and Additive
Alternate A, in the amount of $1,560,191.30
▪Pre-Con meeting scheduled for September 12
▪Staff will post fliers notifying the dog park users this week of the project
approval and estimated timeline. Included will be local dog park options and
QR code directed to project website.
▪Potential to start project as soon as late September with an estimate of 5-6
months to complete (100 working days)
▪Staff working with local community groups for additional dog play amenities,
as well as potential fundraising and sponsorships for items not included in
awarded project contract.
Laguna Lake Dog Park Project (Revised)
4
Laguna Lake Dog Park Project
5
Base Bid: Demo, Grading, Fencing, Fountains, ADA (2) parking spaces, walkways
Add Alt A: Landscaping, Irrigation, Ground Materials
Add Alt B*: Shade Coverings (3)
Dog Play Amenities (e.g., ramps, tunnels, platforms, etc.):
❖Friends of SLO City Dog Parks
❖Pacific Beach High School Shop Class
Additional Support for Project Amenities:
▪Future discussions with SLO Rotary for fundraising and service days
▪Staff to continue discussions after Pre-Con meeting to better identify scope of needs
Laguna Lake Dog Park Project
6
Current Items Not Considered Under Project:
-Shade Structures (3)
-Lighting
-Additional Seating*
-Dog Wash Station**
-Play Structures**
-Storage Building**
Opportunities: **
Friends of SLO City Dog Parks, Rotary SLO, local high school groups
*City = Recycle from other parks
and donations
Current Project Status: North Broad Street
8
Ribbon Cutting Ceremony
August 13, 2024
Rick Blair, Bob Spector, Toni Kincaid,
Devin Hyfield, Kari Howell, Adam Stowe,
Greg Avakian
9
North Broad Street Neighborhood Park
Current Project Status: Mitchell Park
10
Remaining Items for Project:
o Replacing the current oyster shell
powder surface with DG material
and adding signage for rules of play
o Shade structure installation delayed
due to shipping/supply back-ups
o Celebrated the new outdoor area on
August 21 with a free Senior Center
Member lunch
o Thanks to PRC, Council, and City
Leadership for attending
Current Projects Status:
•Cheng Park
•Rededication Ceremony pending (estimating late September)
•Installation of interpretive sign and plaque
•LLP Bike Park
•Phase 1 complete: Mt. Bike Loop & Kids Pump Track
•Phase 2: Staff preparing plans for Jump Lines –fall 2024
•Emerson Park
•Staff and SSA Design reviewing amenity modifications
•Review of grant required amenities to adjust budget scope
•Future fall meeting for discussion of amenities
•Righetti Ranch Parks
•City focused on initiating Phase 1 build of Community Park
•Phase 1: playground, restrooms, fields, walkways, seating,
lower parking lot (pickleball pending design)
•RRM revising construction documents to incorporate phasing
•Anticipating final revised designs in late fall 2024
Thank You!
Questions?
Garden Street project -many moving
parts!
Mural at Elks and Higuera –Call for artist
out
Chorro Underpass project
Box Art –Round 2 –Call for Artists out
Shift at Froom Roundabout
Senior Luncheon at Mitchell Park
Bocce Ball Clinic *NEW*
Around the Town –Public Art Tour –Today! *NEW*
Senior Yoga Class *NEW*
Hiking and Walking Clubs and Trivia Resume
This program supported Utilities Department in winning an award for their Sustainable SLO program!
Recycle Right volunteers at Monday Meet Up with Mayor Stewart
Upcoming Opportunities:
1.September Scramble – September 28
2.Arbor Day – November 2
3.Adopt- a-Pathway *NEW*
4.Downtown Beautification – ongoing
5.Looking to make connections with untapped community groups
7 new supplemental staff hired since August – currently 45 active
staff.
September 12: Youth Services Coordinator Interviews
September 23: Cal Poly returns!
Hope is to open 2 new rooms in the afternoon
Bishop’s
Peak
CL Smith*Hawthorne Pacheco Sinsheimer Change
s
AM – Enrolled 40 42 43 45 42 43 41 42 +4
enrolled
AM – Spots Available/Waitlisted 3 0 -13 -15 -20 -24 -24 -25 -12 -15 +8
waitlisted
PM Enrolled 55 57 55 54 55 56 +1
enrolled
PM Spots Available (K-2)-13 -15 -17 -21 -35 -40 -38 -43 -56 -58 +18
waitlisted
PM Enrolled (3-6)42 40 43 45 46 40 42 +3
enrolled
PM Spots Available (3-6)0 -2 -6 -2 -15 -17 -13 14 -9 -12 +8
waitlisted
Total Enrolled 100 102 99 101 98 101 100 102 504 (+6
kids)
District paid TK/Kinder, City care
provided
32 48 53 64 56 253
Kids
36
From:Honer-Hollstien, Lily
Sent:Wednesday, September 4, 2024 8:57 AM
To:Glaudel, Kevin@Parks
Subject:RE: SRSW-40-002
Attachments:SRSW-40-002_20240730114251.pdf
Hi Kevin,
Apologies I didn’t get this to you sooner! Please see the attached status report.
Please let me know if you have any questions!
Lily Honer-Hollstien
pronouns she/her/hers
Business Analyst
Parks & Recreation
1341 Nipomo, San Luis Obispo, CA 93401-3934
E lhoner@slocity.org
T 805.781.7158
slocity.org
Stay connected with the City by signing up for e-notifications
From: Glaudel, Kevin@Parks <Kevin.Glaudel@parks.ca.gov>
Sent: Thursday, August 15, 2024 3:34 PM
To: Honer-Hollstien, Lily <lhoner@slocity.org>; Avakian, Greg <gavakian@slocity.org>
Subject: Re: SRSW-40-002
HI Lily and Greg!
It was great meeting you all and putting faces to the names. Below you'll find what we'll need if any scope
reductions/changes need to be made for Emerson Park. If you are maintaining the scope item but value
engineering it down, it may not need a scope change but a safe bet would be once the 90% plans come in and if
any modifications need to be made, go ahead and forward them to me to review before we go the scope change
route.
Here's the final scope from the completed application:
Renovate Emmerson Park in the City of San Luis Obispo.
Construct a dog park with lighting and shade,
Playground (5-12 yo) with shade,
shade existing exercise equipment,
Solar pathway lighting,
Educational garden,
Public art mural,
Public art mosaic,
37
Restroom with solar roof.
Renovate bocce ball courts, basketball/multi-purpose court, blacktop,
Decorative perimeter fencing,
Landscaping throughout the park.
Here are the items required for modifying the scope:
Significantly modifying a Recreation Feature to decrease its recreational use or capacity.
Required from Grantee:
Cover letter from the authorized representative:
1. Describing the proposed removal or modification to the Recreation Feature(s) or Major
Support Amenity from the original Grant Scope.
2. Explaining why the proposed removal or modification is needed.
3. Describing how the proposed removal or modification affects the range of recreational
opportunities between the original Grant Scope, and the proposed scope change.
4. Describing how the proposed removal or modification impacts the projected number of users.
5. Describing how the proposed removal or modification effects projected operating hours.
6. Describing how the residents were notified of the proposed removal or modification and given
the opportunity to provide feedback about the proposed reduction. Explain any controversy and
describe what actions were taken to mitigate the controversy.
7. Describing reasonable attempts to obtain funding from other local, State, Federal, or private
sources to complete the original grant scope. (If the requested removal or modification is due to a rise in
construction costs and a subsequent shortage of funds)
8. If the grant funds were expended on Recreation Features and Major Support Amenities that
will be removed from the Grant Scope, the letter must identify the amount and respond to one of the
following options:
1. Grantee proposes to treat the funds in their possession as a reimbursement payment on
other eligible costs for the revised Grant Scope and will submit a Grant Expenditure Form.
2. Grantee proposes to treat the funds in their possession as an advance payment. (Grantee
must follow advance payment request policy, I.E. provide a payment schedule)
3. Grantee proposes to provide a refund for the grant amount balance expended on incomplete
Recreation Features and Major Support Amenities.
Revised Documents:
A revised (Auth Rep may line-out the proposed scope item removals from the following forms, with date and
initial):
1. Application Form
2. Cost Estimate (I've attached the original from the application here as well)
3. Site Plan
Kevin Glaudel
Administrative Project Officer
Office of Grants and Local Services
California Department of Parks and Recreation
916-902-8778
38
From: Glaudel, Kevin@Parks <Kevin.Glaudel@parks.ca.gov>
Sent: Monday, August 12, 2024 7:13 AM
To: Honer-Hollstien, Lily <lhoner@slocity.org>
Subject: Re: SRSW-40-002
Hi Lily,
Thursday at 3 will work for me!
Kevin Glaudel
Administrative Project Officer
Office of Grants and Local Services
California Department of Parks and Recreation
916-902-8778
From: Honer-Hollstien, Lily <lhoner@slocity.org>
Sent: Thursday, August 8, 2024 3:12 PM
To: Glaudel, Kevin@Parks <Kevin.Glaudel@parks.ca.gov>
Subject: RE: SRSW-40-002
I took a look at our calendars and I think Thursday after 3 could accommodate our team. Does that work at all for you?
Lily Honer-Hollstien
pronouns she/her/hers
Business Analyst
Parks & Recreation
1341 Nipomo, San Luis Obispo, CA 93401-3934
E lhoner@slocity.org
T 805.781.7158
slocity.org
Stay connected with the City by signing up for e-notifications
From: Glaudel, Kevin@Parks <Kevin.Glaudel@parks.ca.gov>
Sent: Thursday, August 8, 2024 2:45 PM
To: Honer-Hollstien, Lily <lhoner@slocity.org>
Subject: Re: SRSW-40-002
Of course!
I will be out of the office tomorrow for my RDO but I am available anytime next week! How does Wednesday
morning sound?
Kevin Glaudel
39
Administrative Project Officer
Office of Grants and Local Services
California Department of Parks and Recreation
916-902-8778
From: Honer-Hollstien, Lily <lhoner@slocity.org>
Sent: Thursday, August 8, 2024 2:42 PM
To: Glaudel, Kevin@Parks <Kevin.Glaudel@parks.ca.gov>
Subject: RE: SRSW-40-002
Hi Kevin!
Greg has requested that I set up a meeting with you to discuss the projects requirements. Is this something you’d be
interested in and is there a day/time that works best for you?
Thank you!
Lily Honer-Hollstien
pronouns she/her/hers
Business Analyst
Parks & Recreation
1341 Nipomo, San Luis Obispo, CA 93401-3934
E lhoner@slocity.org
T 805.781.7158
slocity.org
Stay connected with the City by signing up for e-notifications
From: Glaudel, Kevin@Parks <Kevin.Glaudel@parks.ca.gov>
Sent: Wednesday, July 31, 2024 8:08 AM
To: Pringle, Brendan <bpringle@slocity.org>
Cc: Honer-Hollstien, Lily <lhoner@slocity.org>
Subject: Re: SRSW-40-002
Thank you Brendan!
I have updated our grant management system contact info to Lily.
Have a great week!
Kevin Glaudel
Administrative Project Officer
Office of Grants and Local Services
California Department of Parks and Recreation
916-902-8778
40
From: Pringle, Brendan <bpringle@slocity.org>
Sent: Tuesday, July 30, 2024 4:07 PM
To: Glaudel, Kevin@Parks <Kevin.Glaudel@parks.ca.gov>
Cc: Honer-Hollstien, Lily <lhoner@slocity.org>
Subject: RE: SRSW-40-002
Hi Kevin,
Good to hear from you. Lily would be your contact now for that. CC’ing Lily here.
Thanks!
Brendan Pringle
Senior Business Analyst
Public Works
919 Palm Street, San Luis Obispo, CA 93401-3218
E bpringle@slocity.org
slocity.org
Stay connected with the City by signing up for e-notifications
From: Glaudel, Kevin@Parks <Kevin.Glaudel@parks.ca.gov>
Sent: Tuesday, July 30, 2024 12:01 PM
To: Pringle, Brendan <bpringle@slocity.org>
Subject: SRSW-40-002
This message is from an External Source. Use caution when deciding to open attachments, click links, or respond.
Hi Brendan!
Please see the attached project status report for Emerson Neighborhood Park due to me in 30 days. Should you have any
questions, please feel free to reach out!
Thanks!
Kevin Glaudel
Administrative Project Officer
Office of Grants and Local Services
California Department of Parks and Recreation
916-902-8778
State of California Natural Resources Agency Gavin Newsom, Governor
DEPARTMENT OF PARKS AND RECREATION Armando Quintero, Director
P.O. Box 942896 Sacramento, CA 94296-0001
(916) 653-7423
7/30/2024
Lily Honer-Hollstien
Administrative Analyst
City of San Luis Obispo
990 Palm St
San Luis Obispo, CA 93401
Re: Statewide Park Development and Community Revitalization - SW-40-002
Emerson Neighborhood Park Revitalization
Dear Lily Honer-Hollstien:
Enclosed is a Status Report for the above referenced project administered by the
Office of Grants and Local Services (OGALS). These Status Reports are sent every
six months, and if they are not returned within thirty days, no payments can be
processed for this project.
Take a moment to review the scope as described in the attached report and provide
detailed, accurate, and up-to-date responses to the information requested. The
information you provide allows OGALS to assist your agency in completing the
project on time, on budget, and according to scope.
Return the completed Status Report within thirty days to your Project Officer Kevin
Glaudel at Kevin.Glaudel@parks.ca.gov. You may also contact Kevin Glaudel at
(619) 902-8778 or if you have any questions or if you would like an electronic copy
of this report.
OGALS appreciates your attention to this matter and looks forward to our continued
partnership to improve the quality of life for communities throughout California.
Enclosure
2
State of California Natural Resources Agency Gavin Newsom, Governor
DEPARTMENT OF PARKS AND RECREATION Armando Quintero, Director
P.O. Box 942896 • Sacramento, CA 94296-0001
ATTENTION: Kevin Glaudel
DUE 8/29/2024
Status Report
Grantee: City of San Luis Obispo
Project Number: SW-40-002 2018 Parks Bond Act, Statewide Park Development and Community
Revitalization
Project Name: Emerson Neighborhood Park Revitalization
Project Scope: Renovate Emmerson Park in the City of San Luis Obispo. Construct a dog park with
lighting and shade, playground (5-12 yo) with shade, shade existing exercise equipment, solar pathway
lighting, educational garden, public art mural, public art mosaic, and restroom with solar roof.
Renovate bocce ball courts, basketball/multi-purpose court, blacktop, decorative perimeter fencing,
and landscaping throughout the park.
These project deliverables must be completed before the final grant payment can be approved. They were established by
your agency’s response to the Project Selection Criteria, which was ranked against all statewide applications through an
extremely competitive process. The integrity of the statewide competitive process is maintained by completing these
project deliverables.
Required Project Deliverables:
Design of Recreation Features:
• Educational garden
• Restroom
• Lit dog park
• Shade structures
• Drought resistant/low cost landscaping
• Hydration stations (including one for dogs)
• Updated perimeter fencing
• Expansion/renovation of the playground
• Multi-purpose court with lighting
Location of Features in the Park:
• Restroom location near the playground
• The shade structures were chosen to be placed near the dog park, the playground, and exercise
equipment.
• The dog park was identified to be located on the opposite section of the park from the playground as an
additional safety measure.
• Bocce courts moved adjacent to the exercise equipment shade structure.
Safe Public Use:
• Safety path lighting will be installed around the restroom, and along main pathways and lighting will be
added to the multi-purpose court and dog park.
• The public wanted updated perimeter fencing
Park Beautification/Public Art:
• Educational garden
• Drought tolerant landscaping
• Art installation on restroom and black top mural
• Neighborhood youth participation in designing art mosaic tiles to incorporate into concrete surfaces and
benches
3
• Colorful and artistic shaped shade structures.
• Artistic dog park equipment.
Employment or volunteer opportunities to be included in the project are:
• There will be an opportunity for residents and/or corps members to help with renovating the current
landscaping at the park through the planting of drought tolerant plants, and dog park fencing.
• Public Art is to be installed at the park (mural on restroom and black top). In addition to community
youth work in designing mosaic tiles incorporated in concrete surfaces.
Partnerships for the project’s design or construction will include:
• San Luis Obispo Botanical Garden - will assist with designing and implementing the new children’s
educational gardens and determine the appropriate drought resistant plants to be included. They will help
oversee the installation of the garden. All work will be on a volunteer basis.
• Arts Council - will coordinate the public art for the park which includes a mural on the restroom and
blacktop. All work will be on a volunteer basis.
• County of San Luis Obispo Public Health Department - will help design the renovated fitness equipment
area. County is contributing staff hours to the project.
• Friends of SLO City Dog Parks - The members of the community organization will assist with building
the Dog Park and donating specific features/amenities.
The project will include these sustainable techniques:
• Bio-Swales/Grading - In constructing the new restrooms, stormwater will be captured for infiltration or
irrigation, where applicable, through the use of bio-swales, grading, and rain barrels. Permeable material will
be used for children’s garden pathways. The design incorporates rain barrels for stormwater runoff from the
restrooms to use in watering landscaping and garden areas. In addition a bio-swale will be built near the dog
park to capture storm water.
•Water efficient irrigation system - The park already incorporates sustainable landscape and irrigation features
(Calsense, flow sensing, ET technology and rain sensors). The revitalization activities will augment current
features and update irrigation to switch sprinklers and MP rotator sprinklers to provide more water/energy
efficient irrigation.
• Recycled Materials - Project will use recycled materials for the ground covering present in the dog park,
community and educational gardens.
• Use of drought tolerant/climate appropriate non-invasive native turf, shrubs, plants and ground cover -
The gardens and general landscaping of the park will include drought tolerant plants. Invasive species will not
be used in the park. Fertilizer is only applied for turf renovation, which happens once a year, and the turf area
is closed for public use at that time.
• Safety Path Solar Lighting - Utilizing solar energy for foot lighting.
• Additional hydration station - The project will include a new hydration station adjacent to the new
restroom and the existing water fountain at the park will be updated to a hydration station. These hydration
stations will provide safe reliable drinking water to visitors and allow them to fill their own bottle, so they can
stay hydrated throughout the park.
• Additional compost bin in Educational Children’s Garden - Establish an additional bin in the educational
children’s garden.
• Solar Panel Installation - Solar panels will be installed on top of the restrooms.
• Water Runoff Collection - Water barrel near restrooms to collect rain water runoff.
• Reduced natural Turf - Reduced fertilizer and irrigation needs
• Additional Buffer/Landscape Strip - Bio swale creation through additional buffer/landscape strip.
Project Phase: Pre-Construction/Pre-Acquisition Acquisition and/or Construction
When will you submit your next payment request? 12/31/2024 For how much? $172,267.60
Estimated date of project completion: 6/30/2028
4
Potential obstacles affecting completion:The overall increase in costs of projects based on other
current and similar project bids being received exceeding the allocated forecasted budgets;
The cost of construction, supplies and materials.
Is the project: On Time? Yes Within Budget? No Within Scope? Yes
If no, explain:See item above on obstacles affecting project completion.
Describe grant-funded work completed since last status report submitted on12/6/2023:
SSA Landscape Architects presented to staff and Commission finalized concept design
and received feedback to develop 50% construction designs
Staff have reviewed 50% construction design and engineering estimates
SSA is revising construction documents and assessing amenity options based on
budget restrictions
Are CCC or certified local corps working on this project? No, but will be introduced upon final
design and utilized during construction.
Provide photos showing work completed in the last six months. N/A
Describe grant-funded work expected to be completed within the next six months:
Contractor will have completed 90% of design, including value engineering
If there have been any changes to the proposed funding for this project, attach a revised Funding
Sources Form.
Provide information on payments to be submitted over the next three years:
Between
1/1/24 and
6/30/24
Between
7/1/24 and
12/31/24
Between
1/1/25 and
6/30/25
Between
7/1/25
and
12/31/25
Between
1/1/26
and
6/30/26
Between
7/1/26
and
12/31/26
After
1/1/27
$15,892.50 $172,267.60 $43,066.90 $46,962 $ $ $
The purpose of this data is to help the State estimate borrowing needs; you will not be held to these
estimates.
As a reminder, OGALS considers advance payments a privilege, not a right. For
approved advance payments, a Grant Expenditure Form documenting use of the
funds must be received within six months from receipt of the advance. For more
information about advance payments, refer to the Grant Payment Section in the
Prop. 84 Grant Administration Guide.
Advances to date without documentation (attach a Grant Expenditure Form documenting expenditure
of the balance, if applicable):
N/A
If a portion of the advanced funds have not been spent, and more than six months have passed since the
grantee received the advanced funds, the balance must be spent on eligible costs or returned to OGALS within
60 days from receipt of this form.
5
I represent and warrant that I have full authority to execute this Grant Progress Status Report on
behalf of the Grantee. I declare under penalty of perjury, under the laws of the State of California, that
this status report, and any accompanying documents, for the above-mentioned Grant is true and
correct to the best of my knowledge.
______________________________ _______________________ _____________
Authorized Representative* Title Date
(*Certification to above information requires a signature by a person authorized in the resolution)
44
From:Avakian, Greg
Sent:Friday, August 30, 2024 12:02 PM
To:bob goldman
Cc:Hyfield, Devin; Long, Erica; CityClerk; Tolley, Meghan
Subject:RE: Dog Park
BCC: Council and PRC
Bob Goldman:
Thank you for sharing your thoughts and concerns regarding the upcoming Laguna Lake Dog Park project. As you are
aware, the project was initiated through community feedback which started in 2018 during the community engagement
surveys related to updating the parks general plan and element (Parks & Recreation Blueprint for the Future: 2021-
2041). During the 3-year process of updating the general plan, the community input gathered, as well as consultant
assessments of all City parks and amenities, resulted in identifying that dog parks were a Top 5 need. The Blueprint
included recommendations for upgrades at the Laguna Lake Dog Area within the Near-Term (0-5 yrs) forecast. The
Parks & Recreation Department staff conducted both an in-person event at the LLP Dog Park, as well as an on-line
survey which gathered over 600 responses to help identify the improvements associated with the dog area. The dog
park project was included as an agenda item at multiple PRC meetings during 2022 – 2023. Additionally, the staff, as
well as the PRC received email input, including several emails from you, with ideas and recommendations. All of
these different forms of feedback opportunities were reviewed by staff, the PRC, as well as the project design team to
develop the scope that was selected for construction.
Based on the terrain and the comprehensive design of the dog park project, the current tree located near the water
drinking spigot was identified by engineers as needing to be removed in order to properly and safely grade the
property for accessibility, as well as incorporate the new infrastructure. The project incorporates an addition of over 30
trees for the 3-acre property. The City takes the removal of trees extremely seriously throughout the entire community
of San Luis Obispo. In addition, as a long-time community member, the majority of trees in that section of the park
died off from disease and impacts from years of drought. At one time there were over a dozen trees located within the
off-leash dog area and today, there are only two. The project upgrades include dedicated irrigation to the new tree
locations which will result in long-term sustainability of the new trees and upgraded landscaping.
Staff recognize that the closure of the dog park to accommodate the overall project timeline will be impactful to our
community’s dog owners and dogs. This has been a topic of concern and discussion for many months in preparing for
the project approval. Unfortunately, Staff have not identified any viable other location for an off-leash area that
wouldn’t result in significant damage to another park location or be deemed as a safety issue. This highlights the
importance for the need for dog parks within the City which the Parks & Recreation Department have proactively been
planning to include in the park systems in new housing developments at Righetti Ranch and Avila Ranch properties,
as well as future park updates at Emerson Park. City staff will be hosting the initial Pre-Construction Meeting with the
contractor in the next two weeks which will allow staff to identify if any phasing of the project is possible, as well as
define the project timeline for completion. Based on that meeting, Staff will have a better idea if any opportunities to
adjust the closure or offer an alternative dog area will be feasible. In the meantime, it is encouraged that the dog
owning community visit the El Chorro dog park located at the County El Chorro Park and other local cities dog park
locations, dog approved section at Avila Beach, as well as utilize our current parks and open space trails with on-leash
dog walking.
Thank you again for providing feedback over the past few years on this project and we all look forward to celebrating
the completion of the project and having our dogs (and owners) enjoy the upgraded park in the coming months.
Best,
Greg Avakian
pronouns he/him/his
Director of Parks and Recreation
45
Parks & Recreation
1341 Nipomo Street, San Luis Obispo, CA 93401-3934
E gavakian@slocity.org
T 805.781.7120
slocity.org
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From: CityClerk <CityClerk@slocity.org>
Sent: Tuesday, August 27, 2024 10:03 AM
To: bob goldman <
Cc: Avakian, Greg <gavakian@slocity.org>; Hyfield, Devin <DHyfield@slocity.org>; Long, Erica <elong@slocity.org>
Subject: RE: Dog Park
BCC: Council All
Bob Goldman,
Thank you for taking the time to contact the City Council on this issue. The City Council has received your concerns
and Greg Avakian, Director of Parks and Recreation who is responsible for responding is copied on this email. Greg or
a member of his/her staff will be following up with you within two business days.
City Clerk’s Office
City Administration
City Clerk's Office
990 Palm Street, San Luis Obispo, CA 93401-3218
-----Original Message-----
From: bob goldman <
Sent: Tuesday, August 27, 2024 8:39 AM
To: E-mail Council Website <emailcouncil@slocity.org>
Subject: Dog Park
This message is from an External Source. Use caution when deciding to open attachments, click links, or respond.
________________________________
After a contentious few years of trying to work with the rec dept, implementation appears to be beginning. I must
state that the rec dept was not interested in our input or serving the dog park users real needs. The director is a glad
hander and his committee followed hs lead. This was an exercise in the public not being served. Enough said. The
poor plan will be implemented. Over the weekend I heard KSBYs report on the status of the park and reported that the
one large tree that has provided shade will be removed. WHAT are they thinking. This tree has been in the park for
many years providing habitat, shade and memories. Why would this be necessary. Any new trees won’t provide
46
anything for years. Another issue is where are we to take our dogs when this is being constructed? Please look into
this issue and please protect our one tree. Very sincerely, Bob Goldman.
48
From:Avakian, Greg
Sent:Wednesday, August 28, 2024 3:30 PM
To:'
Subject:PRC Chair Agenda Script 9/4/24
Attachments:09.04.24-PRC Chair - Script.docx
Bob-
Please find attached the Script Agenda for next Wednesday night.
Looking forward to our phone call at 2:30 tomorrow (Thur 8/29)
Greg Avakian
pronouns he/him/his
Director of Parks and Recreation
Parks & Recreation
1341 Nipomo Street, San Luis Obispo, CA 93401-3934
E gavakian@slocity.org
T 805.781.7120
slocity.org
Stay connected with the City by signing up for e-notifications
City of San Luis Obispo, Agenda, Planning Commission
AGENDA
PARKS AND RECREATION COMMISSION
CHAIR - SCRIPT
Wednesday, June 5, 2024
5:30 p.m. MEETING City Hall Council Chambers
990 Palm Street
CALL TO ORDER: Chair - Bob Spector
ROLL CALL: Vice Chair - Kari Howell, Commissioners - Rick Blair, Kari Duperron,
Toni Kincaid, Kris Roudebush, and Adam Stowe
PUBLIC COMMENT: At this time, people may address the Committee about items not on
the agenda. Persons wishing to speak should come forward and state their name and
address. Comments are limited to three minutes per person. Items raised at this time are
generally referred to staff and, if action by the Committee is necessary, may be scheduled for
a future meeting.
NA
CONSIDERATION OF MINUTES
1. Minutes of the Parks and Recreation Commission of April 3, 2024
Ask for comments and review, make motion to accept and approval
CONSENT ITEMS
NA
Agenda Parks and Recreation Committee March 6, 2024
2 | P a g e
BUSINESS ITEMS
1. Introduction of new Community Services Coordinator (Senior Programs,
Community Gardens, and Activity Classes), Kacy LeSage (Staff – 10 min)
Very brief introduction of Kacy LeSage. No presentation, just a welcome and
help by Kacy to PRC. Feel free to ask her any questions as needed.
2. Receive Presentation and Update on the City-wide Volunteer Program
(Anderson – 30 min)
Volunteer Coordinator, Kiersten Anderson, will present a formal update on the
Volunteer Program including the variety of programs and activities that have
been supported over the past year, showcase some key volunteers, as well as
highlight successes and challenges. She will also be prepared for any questions
from PRC.
2. Receive Presentation from Staff on the Current City User Fee Study Related to
Parks and Recreation Programs, Services, and Facilities. (Staff - 40 min)
a. Receive and provide feedback on the City-wide user fee study
Greg will present a slide deck on the background and purpose of the City-wide
user fee study (dating back to July 2022) and highlight the section related to the
Parks & Recreation Department programs and facilities. The last study was
conducted over 7 yrs ago and was not as comprehensive which has resulted in
some significant staff recommendations to Council (set for July 2). One specific
shift is recommendation to incorporate a Resident and Non-Resident Fee for key
programs and facilities, as well as recommendations for fee adjustments in
relation to market rate, as well as adhering to City Cost Recovery Policy. There
will be an opportunity for both public comment, as well as PRC questions.
3. Receive Department Updates (Staff - 40 min)
a. Director Report – Current Park Project Status Reports
1. I will provide slide deck presentation (with pics) of the 4 current
projects at Mitchell Park, Cheng Park, N. Broad Street Park, LLP Bike
Park.
2. Status of the LLP Dog Park RFP timeline (estimated to go out mid/late
June)
3. Emerson Park Project: 50% construction documents are showing a
potential cost of over $6.6M. Project is only funded at $3M ($2.81M
from Grant + $200K from park in-lieu funds). Need to make significant
decision on grant priority requirements and potential phasing.
Anticipate formal presentation at next PRC meeting.
4. Righetti Ranch Project: Estimates are nearing $24M. City has funds
allocated (and collected from developer) at $10M. City is prepared to
Agenda Parks and Recreation Committee March 6, 2024
3 | P a g e
initiate a four-phase plan to build the park systems with Phase 1 being
Community park (3 phases) with the lower parking lot, playground,
restrooms, and large field area. RRM is currently updating construction
documents for this potential.
a. Phase 2 would be upper parking, basketball, tennis, restroom
b. Phase 3 would be bike park
c. Phase 4 would be dog park, gardens (Linear Park)
b. Divisional Update – Community Services, Public Art, Senior Programs, Youth
Services, Volunteer Program
c. Divisional Update - Aquatics, Golf, Facilities
3. Update Regarding Parks and Recreation Commission Sub-Committee on Level
of Service and Park Amenities Associated with the Parks & Recreation Blueprint
for the Future (Commissioner Blair and Duperron – 15 min)
This is a standing agenda item for Rick and Kari D. to provide any updates or
discussion needs for their committee. FYI, still trying to identify the best date
for the 2 Councilmembers to meet with Rick, Kari, and you.
SUBCOMMITTEE LIAISON REPORTS & COMMUNICATIONS
4. Subcommittee Liaison Reports (Chair– 15 minutes)
a. Adult and Senior Programming: (Commissioner Blair)
b. Active Transportation Committee: (Vice Chair Howell)
c. Youth Sports Association: (Commissioner Stowe)
d. Jack House: (Commissioner Kincaid)
Communication:
Recognize outgoing PRC Commissioner Roudebush for her service as she is moving
out of the area. Staff will present her with a certificate. Greg will also announce
replacement PRC Commissioner: Yuki Murphy who will be sworn in at next meeting.
ADJOURNMENT
To the Regular Meeting of the Parks and Recreation Committee as approved by the
PRC to Wednesday, July 3, 2024 at 5:30 p.m. to be in-person at City Hall Council
Chambers, 990 Palm Street.
As this is a holiday week, need to check PRC availability and if needed, either vote to
reschedule to July 10 or cancel and reconvene in August.
Agenda Parks and Recreation Committee March 6, 2024
4 | P a g e
The City of San Luis Obispo wishes to make all of its public meetings accessible to the public. Upon
request, this agenda will be made available in appropriate alternative formats to persons with disabilities. Any
person with a disability who requires a modification or accommodation in order to participate in a meeting should
direct such request to the Parks and Recreation Department at (805) 781-7300 at least 48 hours before the
meeting, if possible. Telecommunications Device for the Deaf (805) 781-7107.
Meeting audio recordings can be found at the following web address:
http://opengov.slocity.org/WebLink/1/fol/61014/Row1.aspx
49
From:Avakian, Greg
Sent:Monday, August 26, 2024 12:10 PM
To:Avakian, Greg
Cc:Hyfield, Devin; Tolley, Meghan; Russell, Lisa; Honer-Hollstien, Lily
Subject:PRC Facility and Park Tour dates
Follow Up Flag:Follow up
Flag Status:Completed
Categories:Dept Meetings
BCC: PRC
PRC: Happy end of August to all!
I am reaching out regarding scheduling opportunities for the PRC Facility Tours:
I’ve heard from a few of you on availability regarding the upcoming PRC Facility Tours. Thank you in advance to Kari
H., Kari D., and Toni. As a reminder, see message inserted below:
August 9, 2024
The Facility Tours item was discussed as Item #3, and I’ve summarized the initial feedback from the commissioners
present below, along with some staff recommendations for future opportunities. We have not selected dates yet as I
am waiting on some confirmation from other Parks & Rec staff, as well as requesting any ‘black out’ dates
from you as individual PRC Commissioners that would impact options. As stated at the meeting, Friday
mornings (including lunch hour) have traditionally worked the best for a 3.5-hour window of time. However,
don’t hesitate to suggest some other time options.
Current top locations and facilities for late September or early October:
1. SLO Swim Center + Sinsheimer Baseball Stadium (package them together)
2. Laguna Lake Golf Course
3. Laguna Lake Park – new Bike Park amenities (Phase 1) and review of dog park area, as well as assess
current playground footprint for potential location of an all-inclusive/accessible playground upgrade and
expansion. (e.g., Atascadero’s Joy Playground at Colony Park).
4. *Meadow Park (if time allows, include Meadow Park, tour the Meadow Park Center, and discuss future
opportunities of the facility and park footprint
5. **potential to visit one of the school sites if time allows, or schedule alternative day/time (possible for multiple
options) to allow for those interested to visit the school sites and obtain more information on program delivery
and facility challenges.
Additional discussion brought up other parks and facilities. Staff recommendation is the following:
1. Ludwick Community Center: Conduct a PRC meeting at the LCC and incorporate tour and discussion for
future upgrades/renovations
2. Emerson Park: Conduct a PRC meeting at P&R Dept. Offices and incorporate park walk and tour to discuss
the upcoming grant project design
3. Art Tour: utilize GIS map of the 100+ art exhibits within the City and highlight key art projects and future
opportunities
4. Righetti Ranch: Once project timeline is confirmed, utilize time at Groundbreaking Ceremony for tour and
discussion of full project scope
5. Youth Services school site tour of 3 to 5 campuses to tour program spaces and activities
ACTION ITEMS:
- Provide me any dates in mid to late September and first half of October that you would NOT be available for a
Friday tour (first half of day). Tour would include lunch at a park location.
50
- Pending responses and availability, I could schedule and communicate out to PRC prior to September 4th
meeting with confirmations of date and route of amenities. If not, add this item to September 4th agenda for to
finalize discussion and schedule
Thanks in advance!
Greg Avakian
pronouns he/him/his
Director of Parks and Recreation
Parks & Recreation
1341 Nipomo Street, San Luis Obispo, CA 93401-3934
E gavakian@slocity.org
T 805.781.7120
slocity.org
Stay connected with the City by signing up for e-notifications
From: Avakian, Greg <gavakian@slocity.org>
Sent: Friday, August 9, 2024 1:19 PM
To: Avakian, Greg <gavakian@slocity.org>
Cc: Hyfield, Devin <DHyfield@slocity.org>; Tolley, Meghan <MTolley@slocity.org>; Russell, Lisa <lrussell@slocity.org>; Honer-
Hollstien, Lily <lhoner@slocity.org>
Subject: PRC Recap-August
BCC: PRC
Sorry we missed three of you at the August 7th meeting. We had a thorough meeting that went just shy of 3 hours with
two public comments recognizing the support for the senior programs and another recognizing the extra efforts by staff
in support of the community garden at Emerson Park. Big kudos to staff and PRC for the support.
We also welcomed our new commissioner, Yukie Murphy, with her official swearing in and immediate contributions in
discussion items up on the dais.
Attached are the three presentations from staff: Directors Report showcasing Item #4 on the Agenda, and the
divisional program update from each Recreation Manager.
The Facility Tours was discussed as Item #3, and I’ve summarized the initial feedback from the commissioners
present below, along with some staff recommendations for future opportunities. We have not selected dates yet as I
am waiting on some confirmation from other Parks & Rec staff, as well as requesting any ‘black out’ dates from you as
individual PRC Commissioners that would impact options. As stated at the meeting, Friday mornings (including lunch
hour) have traditionally worked the best for a 3.5-hour window of time. However, don’t hesitate to suggest some other
time options.
Current top locations and facilities for late September or early October:
1. SLO Swim Center + Sinsheimer Baseball Stadium (package them together)
2. Laguna Lake Golf Course
3. Laguna Lake Park – new Bike Park amenities (Phase 1) and review of dog park area, as well as assess
current playground footprint for potential location of an all-inclusive/accessible playground upgrade and
expansion. (e.g., Atascadero’s Joy Playground at Colony Park).
4. *Meadow Park (if time allows, include Meadow Park, tour the Meadow Park Center, and discuss future
opportunities of the facility and park footprint
5. **potential to visit one of the school sites if time allows, or schedule alternative day/time (possible for multiple
options) to allow for those interested to visit the school sites and obtain more information on program delivery
and facility challenges.
51
Additional discussion brought up other parks and facilities. Staff recommendation is the following:
1. Ludwick Community Center: Conduct a PRC meeting at the LCC and incorporate tour and discussion for
future upgrades/renovations
2. Emerson Park: Conduct a PRC meeting at P&R Dept. Offices and incorporate park walk and tour to discuss
the upcoming grant project design
3. Art Tour: utilize GIS map of the 100+ art exhibits within the City and highlight key art projects and future
opportunities
4. Righetti Ranch: Once project timeline is confirmed, utilize time at Groundbreaking Ceremony for tour and
discussion of full project scope
5. Youth Services school site tour of 3 to 5 campuses to tour program spaces and activities
ACTION ITEMS:
- Provide me any dates in mid to late September and first half of October that you would NOT be available for a
Friday tour (first half of day). Tour would include lunch at a park location.
- Pending responses and availability, I could schedule and communicate out to PRC prior to September 4th
meeting with confirmations of date and route of amenities. If not, add this item to September 4th agenda for to
finalize discussion and schedule
Looking forward to seeing some (or all) of you at the North Broad Street Ribbon Cutting on Tuesday 8/13 from
11:30-12:30p.
Also, an official email invitation will be sent out for the Senior Lunch to celebrate the new bocce court, table and
stage area, and chess/checker tables at Mitchell Park on Wednesday 8/21 from 11:30 – 1pm.
Best,
-Greg
Greg Avakian
pronouns he/him/his
Director of Parks and Recreation
Parks & Recreation
1341 Nipomo Street, San Luis Obispo, CA 93401-3934
E gavakian@slocity.org
T 805.781.7120
slocity.org
Stay connected with the City by signing up for e-notifications
52
From:Kari Whalen Howell <
Sent:Saturday, August 24, 2024 11:20 AM
To:Avakian, Greg
Subject:Re: PRC Recap-August
Attachments:image002.png
Follow Up Flag:Follow up
Flag Status:Flagged
This message is from an External Source. Use caution when deciding to open attachments, click links, or respond.
Hi Greg,
Sorry for the late reply. Thank you for the information. I'm unavailable on Friday, September 20 and Friday,
October 25 but am available all other Fridays in September and October. Thank you!
On Fri, Aug 9, 2024, 1:19 PM Avakian, Greg <gavakian@slocity.org> wrote:
BCC: PRC
Sorry we missed three of you at the August 7th meeting. We had a thorough meeting that went just shy of 3
hours with two public comments recognizing the support for the senior programs and another recognizing
the extra efforts by staff in support of the community garden at Emerson Park. Big kudos to staff and PRC
for the support.
We also welcomed our new commissioner, Yukie Murphy, with her official swearing in and immediate
contributions in discussion items up on the dais.
Attached are the three presentations from staff: Directors Report showcasing Item #4 on the Agenda, and
the divisional program update from each Recreation Manager.
The Facility Tours was discussed as Item #3, and I’ve summarized the initial feedback from the
commissioners present below, along with some staff recommendations for future opportunities. We have
not selected dates yet as I am waiting on some confirmation from other Parks & Rec staff, as well as
requesting any ‘black out’ dates from you as individual PRC Commissioners that would impact options. As
stated at the meeting, Friday mornings (including lunch hour) have traditionally worked the best for a 3.5-
hour window of time. However, don’t hesitate to suggest some other time options.
Current top locations and facilities for late September or early October:
53
1. SLO Swim Center + Sinsheimer Baseball Stadium (package them together)
2. Laguna Lake Golf Course
3. Laguna Lake Park – new Bike Park amenities (Phase 1) and review of dog park area, as well as
assess current playground footprint for potential location of an all-inclusive/accessible playground
upgrade and expansion. (e.g., Atascadero’s Joy Playground at Colony Park).
4. *Meadow Park (if time allows, include Meadow Park, tour the Meadow Park Center, and discuss
future opportunities of the facility and park footprint
5. **potential to visit one of the school sites if time allows, or schedule alternative day/time (possible for
multiple options) to allow for those interested to visit the school sites and obtain more information on
program delivery and facility challenges.
Additional discussion brought up other parks and facilities. Staff recommendation is the following:
1. Ludwick Community Center: Conduct a PRC meeting at the LCC and incorporate tour and
discussion for future upgrades/renovations
2. Emerson Park: Conduct a PRC meeting at P&R Dept. Offices and incorporate park walk and tour to
discuss the upcoming grant project design
3. Art Tour: utilize GIS map of the 100+ art exhibits within the City and highlight key art projects and
future opportunities
4. Righetti Ranch: Once project timeline is confirmed, utilize time at Groundbreaking Ceremony for tour
and discussion of full project scope
5. Youth Services school site tour of 3 to 5 campuses to tour program spaces and activities
ACTION ITEMS:
Provide me any dates in mid to late September and first half of October that you would NOT be
available for a Friday tour (first half of day). Tour would include lunch at a park location.
Pending responses and availability, I could schedule and communicate out to PRC prior to
September 4th meeting with confirmations of date and route of amenities. If not, add this item to
September 4th agenda for to finalize discussion and schedule
Looking forward to seeing some (or all) of you at the North Broad Street Ribbon Cutting on Tuesday
8/13 from 11:30-12:30p.
Also, an official email invitation will be sent out for the Senior Lunch to celebrate the new bocce court,
table and stage area, and chess/checker tables at Mitchell Park on Wednesday 8/21 from 11:30 –
1pm.
Best,
-Greg
54
Greg Avakian
pronouns he/him/his
Director of Parks and Recreation
The linked image cannot be displayed. The file may have been moved, renamed, or deleted. Verify that the link points to the correct file and location.
Parks & Recreation
1341 Nipomo Street, San Luis Obispo, CA 93401-3934
E gavakian@slocity.org
T 805.781.7120
slocity.org
Stay connected with the City by signing up for e-notifications
55
From:Long, Erica
Sent:Tuesday, August 20, 2024 3:07 PM
To:Jessica Benet
Cc:Christian Harris
Subject:RE: Emerson Park- revised 50% Cost Estimate
Attachments:Emerson Park 50% Cost Estimate 24-08-19 - Value Engineered .pdf
Good afternoon Jessica,
Thank you for sending over the 50% estimate with the value engineering updates.
For some reason I remember the total cost around ~$4.8M after our cuts in our last meeting and the total cost ~$3.8M
plus the alternate is ~$4.4M.
Did it get reduced further?
I just wanted to check in to make sure something wasn’t missing before I sent it to Park and Rec.
Thank you,
Erica Long
Project Manager II
Public Works
919 Palm Street, San Luis Obispo, CA 93401-3218
E elong@slocity.org
T 805-783-7758
slocity.org
Stay connected with the City by signing up for e-notifications
From: Jessica Benet <jessica@ssala.com>
Sent: Monday, August 19, 2024 4:49 PM
To: Long, Erica <elong@slocity.org>
56
Cc: Christian Harris <christian@ssala.com>
Subject: Emerson Park- revised 50% Cost Estimate
This message is from an External Source. Use caution when deciding to open attachments, click links, or respond.
Hi Erica,
Thank you for the meeting last week, I think we came up with some good solutions for value engineering the project while
still being able to keep the design intact.
Please see attached for the value engineered 50% cost estimate, including updates from our conversation with the City,
the 50% comments, and the arborist report which we recently received.
Please let me know if you notice anything that needs further adjusting.
Thanks so much,
Jessica
TOTAL COST
$2,907,072
General Conditions $290,707
General Contractor Profit & Overhead $290,707
Construction Contingency $290,707
Bonds and Insurance $58,141
SPEC #ITEM DESCRIPTION QTY UNIT UNIT PRICE ITEM COST
01 57 00 TEMPORARY STORM WATER POLLUTION CONTROL $11,500
Temporary Drainage Inlet Protection 5 EA $300 $1,500
Temporary Erosion Control 1 LS $10,000 $10,000
01 56 39 TEMPORARY TREE AND PLANT PROTECTION $5,000
Temporary tree protection fencing 1 allow $5,000.00 $5,000
01 73 00 FIELD ENGINEERING $12,000
Layout and staking 1 allow $12,000.00 $12,000
02 41 19 SELECTIVE DEMOLITION $127,953
Demolish & remove existing concrete paving 4350 sf $2.50 $10,875
Demolish & remove existing asphalt paving 29750 sf $1.75 $52,063
Demolish & remove existing decomposed granite paving (keep ex. DG)1 ls $500.00 $500
Demolish & remove existing tree (additional trees per arborist report)10 ea $2,200.00 $22,000
Demolish & remove existing concrete curb 645 lf $7.00 $4,515
Demolish & remove existing playground equipment 1 ls $20,000.00 $20,000
Remove and stockpile existing site furnishings 1 ls $8,500.00 $8,500
Demolish & remove existing irrigation vault 1 allow $7,000.00 $7,000
Remove existing drainage inlet and piping 1 LS $2,500 $2,500
03 30 00 CAST-IN-PLACE CONCRETE $52,350
Concrete seat wall 65 lf $400.00 $26,000
Curved seat wall with tiles 62 lf $425.00 $26,350
11 68 00 PLAY EQUIPMENT AND STRUCTURES $533,549
Equipment, installation, tax, frieght, CPSI Inspection -Cut Budget 1 allow $455,000.00 $455,000
Surfacing material (all wood fibar)430.329 CY $150.00 $64,549
24" CIDH Pier (Play Structure)4 EA $3,500 $14,000
12 93 00 SITE FURNISHINGS $35,100
Installation (30% of furnishings cost)30%ea $27,000.00 $8,100
ADA picnic table 2 ea $3,000.00 $6,000
Basketball post, net, and backboard 3 ea $7,000.00 $21,000
13 00 00 SPECIAL CONSTRUCTION $282,288
Bocce ball courts 1516 sf $18.00 $27,288
Restroom building (includes installation)1 allow $255,000.00 $255,000
22 47 13 DRINKING FOUNTAINS $24,000
Drinking fountain (remove 1) 3 ea $8,000.00 $24,000
26 00 00 ELECTRICAL $660,000
Restroom Building Connections 1 allow $35,000.00 $35,000
Conduit/Trenching 1000 lf $45.00 $45,000
In Grade Pull Boxes 25 ea $1,500.00 $37,500
Pathway/Play Lighting 28 ea $12,000.00 $336,000
Lighting Controls 1 ea $9,500.00 $9,500
Receptacles/mounting 12 ea $3,500.00 $42,000
General/Misc. power around site 1 allow $5,000.00 $5,000
PG&E Service (Confirm if needed)1 allow $150,000 $150,000
31 10 00 SITE CLEARING $39,521
Clear and grub 52695 sf $0.75 $39,521
31 20 00 EARTH MOVING $314,500
Earthwork for all subgrade areas 1700 tons $185.00 $314,500
32 12 16 ASPHALT PAVING $93,392
Asphalt paving 14368 sf $6.50 $93,392
32 13 13 CONCRETE PAVING $251,091
Concrete paving 6476 sf $28.00 $181,328
Concrete paving under ADA picnic tables 71 sf $28.00 $1,988
Decorative band 240 lf $45.00 $10,800
Mow band 155 lf $45.00 $6,975
Reinforced Concrete Slab (Restroom)1 LS $30,000 $30,000
Reinforced Concrete Slab (Shade Structure)2 LS $10,000 $20,000
10%
10%
10%
SUBTOTAL
2%
$3,837,335
Emerson Park
Project No. 230001.00:
REVISED 50% Set
August 19, 2024
SPEC #ITEM DESCRIPTION QTY UNIT UNIT PRICE ITEM COST
32 14 40 DECOMPOSED GRANITE PAVING $44,580
Stabilized Decomposed granite paving (area beyond existing DG)2229 sf $20.00 $44,580
32 18 16.13 PLAYGROUND PROTECTIVE SURFACING $50,461
Engineered wood fiber dog park (4" layer instead of 6")336.404 cy $150.00 $50,461
32 18 23.43 RECREATIONAL COURT SURFACING $19,000
Sports court surfacing 6600 sf $2.50 $16,500
Sports court line painting 1 allow $2,500.00 $2,500
32 31 16 WELDED WIRE FENCES AND GATES $93,300
Installation (30% of cost)1 allow $21,151.80 $21,152
Fencing shipping & tax 1 allow $1,642.54 $1,643
Community garden 4' high fence 239 lf $39.00 $9,321
Dog park 5' high fence & divider 549 lf $65.00 $35,685
4' high double gate (3)3 ea $3,500.00 $10,500
4' high single gate (6)6 ea $2,500.00 $15,000
32 84 00 PLANTING IRRIGATION $41,724
Irrigation - Drip 10,408 sf $3.00 $31,224
Irrigation Spray at Turf (for additional turf only) 4,200 sf $2.50 $10,500
32 90 00 PLANTING $101,325
Planting areas 10,408 sf $6.50 $67,652
Mulch in planting areas 115.644 cy $75.00 $8,673
Turf sod (keep existing turf - addition only) 4,200 sf $2.50 $10,500
Trees - 24" box 15 ea $500.00 $7,500
Trees - 36" box 3 ea $1,500.00 $4,500
Trees - 48" box 1 ea $2,500.00 $2,500
32 91 13 SOIL PREPARATION $24,440
For planting areas (keep ex. Turf)16,293 sf $1.50 $24,440
33 10 00 WATER UTILITIES $20,000
Water Utilities 1 LS $20,000 $20,000
33 31 00 SANITARY SEWERAGE PIPING $20,000
Sewer Utilities 1 LS $20,000 $20,000
33 41 00 STORM UTILITY DRAINAGE PIPING $50,000
Drainage Swales With Underdrains, Inlets and Cleanouts 1 LS $50,000 $50,000
ADD ALTERNATIVES $522,777
$396,043
General Conditions $39,604
General Contractor Profit & Overhead $39,604
Construction Contingency $39,604
Bonds and Insurance $7,921
SPEC #ITEM DESCRIPTION QTY UNIT UNIT PRICE ITEM COST
02 41 19 SELECTIVE DEMOLITION $4,800
Demolish & remove existing chain link fence 960 lf $5.00 $4,800
12 93 00 SITE FURNISHINGS $103,385
Installation (30% of furnishings cost)30%ea $75,714.05 $22,714
Bike rack 7 ea $314.00 $2,198
Trash receptacles (remove 3)4 ea $1,720.00 $6,880
Recycling receptacles (remove 3)4 ea $1,720.00 $6,880
Picnic table 8 ea $3,000.00 $24,000
Bench (remove 3) - City Standard 12 ea $2,165.85 $28,156
Backless bench (remove 1) - City Standard 4 ea $1,900.00 $7,600
Receptacles shipping/handling/tax 1 ls $4,956.86 $4,957
13 00 00 SPECIAL CONSTRUCTION $102,100
Learning garden 1 allow $2,500.00 $2,500
Rain collection system (includes installation)1 allow $5,000.00 $5,000
Dog park shade structure (includes installation)1 allow $25,000.00 $25,000
Rain collection shade structure (includes installation) - moved to restroom 0 allow $25,000.00 $0
24" CIDH Pier (Shade Structure)4 EA $3,500 $14,000
Training circuit shade sail (includes installation) - LSI brand 1 allow $41,600.00 $41,600
24" CIDH Pier (Fabric Structure)4 EA $3,500 $14,000
32 13 13 CONCRETE PAVING $5,600
Concrete paving under standard picnic tables 200 sf $28.00 $5,600
32 31 19 DECORATIVE METAL FENCES AND GATES (PERIMETER FENCE)$180,158
Installation (30% of cost)30%allow $137,495.00 $41,249
Fencing shipping & tax 1 allow $1,414.68 $1,415
Perimeter fence 1200 lf $112.00 $134,400
Perimeter double gate (1)50 sf $46.50 $2,325
Perimeter single gate (1)17.5 sf $44.00 $770
SUBTOTAL
10%
10%
10%
2%
SPEC #ITEM DESCRIPTION QTY UNIT UNIT PRICE ITEM COST
58
From:Jessica Benet <jessica@ssala.com>
Sent:Monday, August 19, 2024 4:49 PM
To:Long, Erica
Cc:Christian Harris
Subject:Emerson Park- revised 50% Cost Estimate
Attachments:Emerson Park 50% Cost Estimate 24-08-19 - Value Engineered .pdf
This message is from an External Source. Use caution when deciding to open attachments, click links, or respond.
Hi Erica,
Thank you for the meeting last week, I think we came up with some good solutions for value engineering the project while
still being able to keep the design intact.
Please see attached for the value engineered 50% cost estimate, including updates from our conversation with the City,
the 50% comments, and the arborist report which we recently received.
Please let me know if you notice anything that needs further adjusting.
Thanks so much,
Jessica
TOTAL COST
$2,907,072
General Conditions $290,707
General Contractor Profit & Overhead $290,707
Construction Contingency $290,707
Bonds and Insurance $58,141
SPEC #ITEM DESCRIPTION QTY UNIT UNIT PRICE ITEM COST
01 57 00 TEMPORARY STORM WATER POLLUTION CONTROL $11,500
Temporary Drainage Inlet Protection 5 EA $300 $1,500
Temporary Erosion Control 1 LS $10,000 $10,000
01 56 39 TEMPORARY TREE AND PLANT PROTECTION $5,000
Temporary tree protection fencing 1 allow $5,000.00 $5,000
01 73 00 FIELD ENGINEERING $12,000
Layout and staking 1 allow $12,000.00 $12,000
02 41 19 SELECTIVE DEMOLITION $127,953
Demolish & remove existing concrete paving 4350 sf $2.50 $10,875
Demolish & remove existing asphalt paving 29750 sf $1.75 $52,063
Demolish & remove existing decomposed granite paving (keep ex. DG)1 ls $500.00 $500
Demolish & remove existing tree (additional trees per arborist report)10 ea $2,200.00 $22,000
Demolish & remove existing concrete curb 645 lf $7.00 $4,515
Demolish & remove existing playground equipment 1 ls $20,000.00 $20,000
Remove and stockpile existing site furnishings 1 ls $8,500.00 $8,500
Demolish & remove existing irrigation vault 1 allow $7,000.00 $7,000
Remove existing drainage inlet and piping 1 LS $2,500 $2,500
03 30 00 CAST-IN-PLACE CONCRETE $52,350
Concrete seat wall 65 lf $400.00 $26,000
Curved seat wall with tiles 62 lf $425.00 $26,350
11 68 00 PLAY EQUIPMENT AND STRUCTURES $533,549
Equipment, installation, tax, frieght, CPSI Inspection -Cut Budget 1 allow $455,000.00 $455,000
Surfacing material (all wood fibar)430.329 CY $150.00 $64,549
24" CIDH Pier (Play Structure)4 EA $3,500 $14,000
12 93 00 SITE FURNISHINGS $35,100
Installation (30% of furnishings cost)30%ea $27,000.00 $8,100
ADA picnic table 2 ea $3,000.00 $6,000
Basketball post, net, and backboard 3 ea $7,000.00 $21,000
13 00 00 SPECIAL CONSTRUCTION $282,288
Bocce ball courts 1516 sf $18.00 $27,288
Restroom building (includes installation)1 allow $255,000.00 $255,000
22 47 13 DRINKING FOUNTAINS $24,000
Drinking fountain (remove 1) 3 ea $8,000.00 $24,000
26 00 00 ELECTRICAL $660,000
Restroom Building Connections 1 allow $35,000.00 $35,000
Conduit/Trenching 1000 lf $45.00 $45,000
In Grade Pull Boxes 25 ea $1,500.00 $37,500
Pathway/Play Lighting 28 ea $12,000.00 $336,000
Lighting Controls 1 ea $9,500.00 $9,500
Receptacles/mounting 12 ea $3,500.00 $42,000
General/Misc. power around site 1 allow $5,000.00 $5,000
PG&E Service (Confirm if needed)1 allow $150,000 $150,000
31 10 00 SITE CLEARING $39,521
Clear and grub 52695 sf $0.75 $39,521
31 20 00 EARTH MOVING $314,500
Earthwork for all subgrade areas 1700 tons $185.00 $314,500
32 12 16 ASPHALT PAVING $93,392
Asphalt paving 14368 sf $6.50 $93,392
32 13 13 CONCRETE PAVING $251,091
Concrete paving 6476 sf $28.00 $181,328
Concrete paving under ADA picnic tables 71 sf $28.00 $1,988
Decorative band 240 lf $45.00 $10,800
Mow band 155 lf $45.00 $6,975
Reinforced Concrete Slab (Restroom)1 LS $30,000 $30,000
Reinforced Concrete Slab (Shade Structure)2 LS $10,000 $20,000
10%
10%
10%
SUBTOTAL
2%
$3,837,335
Emerson Park
Project No. 230001.00:
REVISED 50% Set
August 19, 2024
SPEC #ITEM DESCRIPTION QTY UNIT UNIT PRICE ITEM COST
32 14 40 DECOMPOSED GRANITE PAVING $44,580
Stabilized Decomposed granite paving (area beyond existing DG)2229 sf $20.00 $44,580
32 18 16.13 PLAYGROUND PROTECTIVE SURFACING $50,461
Engineered wood fiber dog park (4" layer instead of 6")336.404 cy $150.00 $50,461
32 18 23.43 RECREATIONAL COURT SURFACING $19,000
Sports court surfacing 6600 sf $2.50 $16,500
Sports court line painting 1 allow $2,500.00 $2,500
32 31 16 WELDED WIRE FENCES AND GATES $93,300
Installation (30% of cost)1 allow $21,151.80 $21,152
Fencing shipping & tax 1 allow $1,642.54 $1,643
Community garden 4' high fence 239 lf $39.00 $9,321
Dog park 5' high fence & divider 549 lf $65.00 $35,685
4' high double gate (3)3 ea $3,500.00 $10,500
4' high single gate (6)6 ea $2,500.00 $15,000
32 84 00 PLANTING IRRIGATION $41,724
Irrigation - Drip 10,408 sf $3.00 $31,224
Irrigation Spray at Turf (for additional turf only) 4,200 sf $2.50 $10,500
32 90 00 PLANTING $101,325
Planting areas 10,408 sf $6.50 $67,652
Mulch in planting areas 115.644 cy $75.00 $8,673
Turf sod (keep existing turf - addition only) 4,200 sf $2.50 $10,500
Trees - 24" box 15 ea $500.00 $7,500
Trees - 36" box 3 ea $1,500.00 $4,500
Trees - 48" box 1 ea $2,500.00 $2,500
32 91 13 SOIL PREPARATION $24,440
For planting areas (keep ex. Turf)16,293 sf $1.50 $24,440
33 10 00 WATER UTILITIES $20,000
Water Utilities 1 LS $20,000 $20,000
33 31 00 SANITARY SEWERAGE PIPING $20,000
Sewer Utilities 1 LS $20,000 $20,000
33 41 00 STORM UTILITY DRAINAGE PIPING $50,000
Drainage Swales With Underdrains, Inlets and Cleanouts 1 LS $50,000 $50,000
ADD ALTERNATIVES $522,777
$396,043
General Conditions $39,604
General Contractor Profit & Overhead $39,604
Construction Contingency $39,604
Bonds and Insurance $7,921
SPEC #ITEM DESCRIPTION QTY UNIT UNIT PRICE ITEM COST
02 41 19 SELECTIVE DEMOLITION $4,800
Demolish & remove existing chain link fence 960 lf $5.00 $4,800
12 93 00 SITE FURNISHINGS $103,385
Installation (30% of furnishings cost)30%ea $75,714.05 $22,714
Bike rack 7 ea $314.00 $2,198
Trash receptacles (remove 3)4 ea $1,720.00 $6,880
Recycling receptacles (remove 3)4 ea $1,720.00 $6,880
Picnic table 8 ea $3,000.00 $24,000
Bench (remove 3) - City Standard 12 ea $2,165.85 $28,156
Backless bench (remove 1) - City Standard 4 ea $1,900.00 $7,600
Receptacles shipping/handling/tax 1 ls $4,956.86 $4,957
13 00 00 SPECIAL CONSTRUCTION $102,100
Learning garden 1 allow $2,500.00 $2,500
Rain collection system (includes installation)1 allow $5,000.00 $5,000
Dog park shade structure (includes installation)1 allow $25,000.00 $25,000
Rain collection shade structure (includes installation) - moved to restroom 0 allow $25,000.00 $0
24" CIDH Pier (Shade Structure)4 EA $3,500 $14,000
Training circuit shade sail (includes installation) - LSI brand 1 allow $41,600.00 $41,600
24" CIDH Pier (Fabric Structure)4 EA $3,500 $14,000
32 13 13 CONCRETE PAVING $5,600
Concrete paving under standard picnic tables 200 sf $28.00 $5,600
32 31 19 DECORATIVE METAL FENCES AND GATES (PERIMETER FENCE)$180,158
Installation (30% of cost)30%allow $137,495.00 $41,249
Fencing shipping & tax 1 allow $1,414.68 $1,415
Perimeter fence 1200 lf $112.00 $134,400
Perimeter double gate (1)50 sf $46.50 $2,325
Perimeter single gate (1)17.5 sf $44.00 $770
SUBTOTAL
10%
10%
10%
2%
SPEC #ITEM DESCRIPTION QTY UNIT UNIT PRICE ITEM COST
59
From:Glaudel, Kevin@Parks <Kevin.Glaudel@parks.ca.gov>
Sent:Thursday, August 15, 2024 3:34 PM
To:Honer-Hollstien, Lily; Avakian, Greg
Subject:Re: SRSW-40-002
Attachments:Checklist Item 05 - Grant_Scope_Cost_Estimate_Form_Emerson_Park_Improvements.pdf
Follow Up Flag:Follow up
Flag Status:Flagged
HI Lily and Greg!
It was great meeting you all and putting faces to the names. Below you'll find what we'll need if any scope
reductions/changes need to be made for Emerson Park. If you are maintaining the scope item but value
engineering it down, it may not need a scope change but a safe bet would be once the 90% plans come in and if
any modifications need to be made, go ahead and forward them to me to review before we go the scope change
route.
Here's the final scope from the completed application:
Renovate Emmerson Park in the City of San Luis Obispo.
Construct a dog park with lighting and shade,
Playground (5-12 yo) with shade,
shade existing exercise equipment,
Solar pathway lighting,
Educational garden,
Public art mural,
Public art mosaic,
Restroom with solar roof.
Renovate bocce ball courts, basketball/multi-purpose court, blacktop,
Decorative perimeter fencing,
Landscaping throughout the park.
Here are the items required for modifying the scope:
Significantly modifying a Recreation Feature to decrease its recreational use or capacity.
Required from Grantee:
Cover letter from the authorized representative:
1. Describing the proposed removal or modification to the Recreation Feature(s) or Major
Support Amenity from the original Grant Scope.
2. Explaining why the proposed removal or modification is needed.
3. Describing how the proposed removal or modification affects the range of recreational
opportunities between the original Grant Scope, and the proposed scope change.
4. Describing how the proposed removal or modification impacts the projected number of users.
5. Describing how the proposed removal or modification effects projected operating hours.
60
6. Describing how the residents were notified of the proposed removal or modification and given
the opportunity to provide feedback about the proposed reduction. Explain any controversy and
describe what actions were taken to mitigate the controversy.
7. Describing reasonable attempts to obtain funding from other local, State, Federal, or private
sources to complete the original grant scope. (If the requested removal or modification is due to a rise in
construction costs and a subsequent shortage of funds)
8. If the grant funds were expended on Recreation Features and Major Support Amenities that
will be removed from the Grant Scope, the letter must identify the amount and respond to one of the
following options:
1. Grantee proposes to treat the funds in their possession as a reimbursement payment on
other eligible costs for the revised Grant Scope and will submit a Grant Expenditure Form.
2. Grantee proposes to treat the funds in their possession as an advance payment. (Grantee
must follow advance payment request policy, I.E. provide a payment schedule)
3. Grantee proposes to provide a refund for the grant amount balance expended on incomplete
Recreation Features and Major Support Amenities.
Revised Documents:
A revised (Auth Rep may line-out the proposed scope item removals from the following forms, with date and
initial):
1. Application Form
2. Cost Estimate (I've attached the original from the application here as well)
3. Site Plan
Kevin Glaudel
Administrative Project Officer
Office of Grants and Local Services
California Department of Parks and Recreation
916-902-8778
From: Glaudel, Kevin@Parks <Kevin.Glaudel@parks.ca.gov>
Sent: Monday, August 12, 2024 7:13 AM
To: Honer-Hollstien, Lily <lhoner@slocity.org>
Subject: Re: SRSW-40-002
Hi Lily,
Thursday at 3 will work for me!
Kevin Glaudel
Administrative Project Officer
Office of Grants and Local Services
California Department of Parks and Recreation
916-902-8778
From: Honer-Hollstien, Lily <lhoner@slocity.org>
Sent: Thursday, August 8, 2024 3:12 PM
61
To: Glaudel, Kevin@Parks <Kevin.Glaudel@parks.ca.gov>
Subject: RE: SRSW-40-002
I took a look at our calendars and I think Thursday after 3 could accommodate our team. Does that work at all for you?
Lily Honer-Hollstien
pronouns she/her/hers
Business Analyst
Parks & Recreation
1341 Nipomo, San Luis Obispo, CA 93401-3934
E lhoner@slocity.org
T 805.781.7158
slocity.org
Stay connected with the City by signing up for e-notifications
From: Glaudel, Kevin@Parks <Kevin.Glaudel@parks.ca.gov>
Sent: Thursday, August 8, 2024 2:45 PM
To: Honer-Hollstien, Lily <lhoner@slocity.org>
Subject: Re: SRSW-40-002
Of course!
I will be out of the office tomorrow for my RDO but I am available anytime next week! How does Wednesday
morning sound?
Kevin Glaudel
Administrative Project Officer
Office of Grants and Local Services
California Department of Parks and Recreation
916-902-8778
From: Honer-Hollstien, Lily <lhoner@slocity.org>
Sent: Thursday, August 8, 2024 2:42 PM
To: Glaudel, Kevin@Parks <Kevin.Glaudel@parks.ca.gov>
Subject: RE: SRSW-40-002
Hi Kevin!
Greg has requested that I set up a meeting with you to discuss the projects requirements. Is this something you’d be
interested in and is there a day/time that works best for you?
Thank you!
Lily Honer-Hollstien
pronouns she/her/hers
Business Analyst
62
Parks & Recreation
1341 Nipomo, San Luis Obispo, CA 93401-3934
E lhoner@slocity.org
T 805.781.7158
slocity.org
Stay connected with the City by signing up for e-notifications
From: Glaudel, Kevin@Parks <Kevin.Glaudel@parks.ca.gov>
Sent: Wednesday, July 31, 2024 8:08 AM
To: Pringle, Brendan <bpringle@slocity.org>
Cc: Honer-Hollstien, Lily <lhoner@slocity.org>
Subject: Re: SRSW-40-002
Thank you Brendan!
I have updated our grant management system contact info to Lily.
Have a great week!
Kevin Glaudel
Administrative Project Officer
Office of Grants and Local Services
California Department of Parks and Recreation
916-902-8778
From: Pringle, Brendan <bpringle@slocity.org>
Sent: Tuesday, July 30, 2024 4:07 PM
To: Glaudel, Kevin@Parks <Kevin.Glaudel@parks.ca.gov>
Cc: Honer-Hollstien, Lily <lhoner@slocity.org>
Subject: RE: SRSW-40-002
Hi Kevin,
Good to hear from you. Lily would be your contact now for that. CC’ing Lily here.
Thanks!
Brendan Pringle
Senior Business Analyst
Public Works
919 Palm Street, San Luis Obispo, CA 93401-3218
63
E bpringle@slocity.org
slocity.org
Stay connected with the City by signing up for e-notifications
From: Glaudel, Kevin@Parks <Kevin.Glaudel@parks.ca.gov>
Sent: Tuesday, July 30, 2024 12:01 PM
To: Pringle, Brendan <bpringle@slocity.org>
Subject: SRSW-40-002
This message is from an External Source. Use caution when deciding to open attachments, click links, or respond.
Hi Brendan!
Please see the attached project status report for Emerson Neighborhood Park due to me in 30 days. Should you have any
questions, please feel free to reach out!
Thanks!
Kevin Glaudel
Administrative Project Officer
Office of Grants and Local Services
California Department of Parks and Recreation
916-902-8778
GRANT SCOPE/C OST ESTIMATE FORM
EMERSON NEIGHBORHOOD PARK REVITALIZATION PROJECT
Follow the directions starting on page 37.
GRANT SCOPE ITEMS
ACQUISITIONS : List each parcel number,
acreage, estimated date of purchase, and
cost
DEVELOPMENT : List each RECREATION
FEATURE and MAJOR SUPPORT AMENITY ESTIMATED COST
Construct a New Restroom, Hydration
Stations (2) & Water Service
$690,000
Resurface Black Top $150,000
Construct New Educational Garden $120,000
Playground Expansion (addition of 5-12 yr) $400,000
Relocation of (2) Bocce Courts $60,000
Construct New Landscaping, Improve
Irrigation, and Conduct Site Work (On-Site
ADA improvements, bio-swales,
permeable pavers, drainage, hardscape,
grading, etc.)
$370,000
½ Acre Large/Small Dog Park w/ fencing &
lighting
$200,000
Construct (3) New Shade Structures $60,000
Court Program Lighting $60,000
Safety Lighting $80,000
Removal of Chain-link Fencing; Installation
of Decorative Fencing (where applicable)
$60,000
Construction Management and Inspection $300,000
Public Art Mural and Tile Material $10,000
Total Estimated Cost for the RECREATION
FEATURES and MAJOR SUPPORT
AMENITIES (A)
$2,560,000
Total Estimated PRE -CONSTRUCTION
COST (B)
$250,000
TOTAL PROJECT COST (A+B) $2,810,000
Requested GRANT Amount $2,810,000
Estimated amount of the GRANT to be
charged to PRE -CONSTRUCTION COSTS
(cannot exceed 25% of the GRANT )
$250,000
The APPLICANT understands that this form will be used to establish the expected GRANT
deliverables; all of the RECREATION FEATURES and MAJOR SUPPORT AMENITIES listed
on this form must be completed and open to the public before the final GRANT payment
will be made. The APPLICANT also understands that no more than 25% of the GRANT
amount may be spent on PRE -CONSTRUCTION costs. See the ELIGIBLE COSTS charts
starting on page Error! Bookmark not defined. before creating a cost estimate.
________________________________ ________
AUTHORIZED REPRESENTATIVE Signature Date
64
From:Avakian, Greg
Sent:Friday, August 9, 2024 1:19 PM
To:Avakian, Greg
Cc:Hyfield, Devin; Tolley, Meghan; Russell, Lisa; Honer-Hollstien, Lily
Subject:PRC Recap-August
Attachments:PRC_Directors Report_08.07.2024.pdf; Division Updates AUG 2024_Hyfield.pdf; Tolley_Division
Updates AUG 2024.pdf; digital-invite-north-broad-street-neighborhood-park-aug-2024-
eng.png
BCC: PRC
Sorry we missed three of you at the August 7th meeting. We had a thorough meeting that went just shy of 3 hours with
two public comments recognizing the support for the senior programs and another recognizing the extra efforts by staff
in support of the community garden at Emerson Park. Big kudos to staff and PRC for the support.
We also welcomed our new commissioner, Yukie Murphy, with her official swearing in and immediate contributions in
discussion items up on the dais.
Attached are the three presentations from staff: Directors Report showcasing Item #4 on the Agenda, and the
divisional program update from each Recreation Manager.
The Facility Tours was discussed as Item #3, and I’ve summarized the initial feedback from the commissioners
present below, along with some staff recommendations for future opportunities. We have not selected dates yet as I
am waiting on some confirmation from other Parks & Rec staff, as well as requesting any ‘black out’ dates from you as
individual PRC Commissioners that would impact options. As stated at the meeting, Friday mornings (including lunch
hour) have traditionally worked the best for a 3.5-hour window of time. However, don’t hesitate to suggest some other
time options.
Current top locations and facilities for late September or early October:
1. SLO Swim Center + Sinsheimer Baseball Stadium (package them together)
2. Laguna Lake Golf Course
3. Laguna Lake Park – new Bike Park amenities (Phase 1) and review of dog park area, as well as assess
current playground footprint for potential location of an all-inclusive/accessible playground upgrade and
expansion. (e.g., Atascadero’s Joy Playground at Colony Park).
4. *Meadow Park (if time allows, include Meadow Park, tour the Meadow Park Center, and discuss future
opportunities of the facility and park footprint
5. **potential to visit one of the school sites if time allows, or schedule alternative day/time (possible for multiple
options) to allow for those interested to visit the school sites and obtain more information on program delivery
and facility challenges.
Additional discussion brought up other parks and facilities. Staff recommendation is the following:
1. Ludwick Community Center: Conduct a PRC meeting at the LCC and incorporate tour and discussion for
future upgrades/renovations
2. Emerson Park: Conduct a PRC meeting at P&R Dept. Offices and incorporate park walk and tour to discuss
the upcoming grant project design
3. Art Tour: utilize GIS map of the 100+ art exhibits within the City and highlight key art projects and future
opportunities
4. Righetti Ranch: Once project timeline is confirmed, utilize time at Groundbreaking Ceremony for tour and
discussion of full project scope
5. Youth Services school site tour of 3 to 5 campuses to tour program spaces and activities
ACTION ITEMS:
- Provide me any dates in mid to late September and first half of October that you would NOT be available for a
Friday tour (first half of day). Tour would include lunch at a park location.
65
- Pending responses and availability, I could schedule and communicate out to PRC prior to September 4th
meeting with confirmations of date and route of amenities. If not, add this item to September 4th agenda for to
finalize discussion and schedule
Looking forward to seeing some (or all) of you at the North Broad Street Ribbon Cutting on Tuesday 8/13 from
11:30-12:30p.
Also, an official email invitation will be sent out for the Senior Lunch to celebrate the new bocce court, table and
stage area, and chess/checker tables at Mitchell Park on Wednesday 8/21 from 11:30 – 1pm.
Best,
-Greg
Greg Avakian
pronouns he/him/his
Director of Parks and Recreation
Parks & Recreation
1341 Nipomo Street, San Luis Obispo, CA 93401-3934
E gavakian@slocity.org
T 805.781.7120
slocity.org
Stay connected with the City by signing up for e-notifications
Divisional Program Updates
Aquatics
Golf
Facilities
Parks and Recreation Commission
AQUATICS
Programming
•Inclusive Events in June!
•Super Rec Saturday Success –Last Super Rec August 10
•Last Day of Summer Schedule –August 11
•Pool Closure for Maintenance Projects –August 12 –25
•Fall Programming begins –August 26
GOLF
Operations
•Annual Golf Revenue Comparisons: $290k (up 35% from ‘23)
•Annual Golf Round Comparisons: 20,858 (up 27% from ’23)
•July Round and Revenue: 2,016 (+5%), $26,750.24 (+11%)
•New Rec Coordinator –Golf Operations begins August 15
Maintenance
•New sustainable trash system on course
•Chipping green renovation complete –opening mid-September
•Bridge Replacement project –TBD Fall 2024
•Staff continue to address irrigation leaks throughout the course
FACILTIES
Outdoor/Indoor Facilities
•Damon-Garcia reopened - August 6
•Fall Field Renovation begins September (rotating)
Citywide Special Events Highlights
•Aug 3-4 – Art in the Park – Santa Rosa Park
•Aug 17 –Makeshift Marketplace –Mission Plaza
•Aug 31 –SLO Overdose Awareness Event -Mitchell
Parks and Recreation Commission
August 7, 2024
Directors Report
Greg Avakian
Director – Parks and Recreation Department
Current Project Status: Cheng Park
2
o Installation of interpretive sign and original dedication plaque (2006)
o Planning for rededication ceremony to include Dr. Alice Loh and City Leaders
Current Project Status: Cheng Park
3
Current Project Status: Mitchell Park
4
o Shade structure installation delayed due to shipping/supply back-ups
o Turf area seeding moving along very well (currently fenced off for growth)
o Senior Center celebration lunch:
o Wednesday, August 21: 11:30 – 1pm
o Sponsored by Parks & Recreation Department
Current Projects Status:
North Broad Street
Laguna Lake Pilot Bike Park Project
6
Phase 1 complete:
• Mt. Bike Loop
• Kids Pump Track
Phase 2: Jump Line (Int/Adv)
Laguna Lake Dog Park Project (Original)
7
Laguna Lake Dog Park Project (Revised)
8
Laguna Lake Dog Park Project - COUNCIL
9
❑Staff received approval at the April 2 Council Meeting for a RPF for bids
❑Bids were reviewed on July 2 with the selection of R. Burke Corp.
August 20, 2024 Council Meeting: Council Agenda Report
RECOMMENDATION
• Award a Construction Contract to R. Burke Corporation for the Laguna Lake
Dog Park Revitalization Project, Base Bid and Additive Alternate A, in the
amount of $1,560,191.30; and
• Approve a budget transfer of $485,000 from the Laguna Lake Park
Improvements project account (2000057-01) to the Laguna Lake Dog Park
Revitalization project account (2001068); and
• Authorize City Engineer to approve Contract Change Orders up to the
available project budget.
Laguna Lake Dog Park Project - COUNCIL
10
Base Bid: Demo, Grading, Fencing, Fountains, ADA: (2) parking spaces, walkways
Add Alt A: Landscaping, Irrigation, Ground Materials)
Add Alt B: Shade Coverings (3)
Engineer’s Estimate R. Burke Corp.
Base Bid $850,000 $1,166,392.60
Additive Alternative “A”$230,000 $393,798.70
Additive Alternative "B”$50,000 $462,600.00
Total $1,130,000 $2,022,791.30
Table 1: Bid results for bid opening on July 2, 2024,
Laguna Lake Dog Park Project - Fiscal
11
Funding Sources
Total Budget
Available
Current Funding
Request Remaining
Balance
Annual
Ongoing Cost
General Fund: Capital Outlay Fund: Account 2001068 $256,198 $0 $0 N/A
Other: Parkland In-Lieu (Quimby) Fund: Account 2001068 $1,089,290 $0 $0 N/A
*Other: Parkland In-Lieu Fund (Quimby - San Luis Ranch
Development Agreement):
$657,541 $485,000 $172,541 N/A
Total $2,003,029 $485,000 $172,541 N/A
*These funds can only be spent at Laguna Lake Park as required by the payments made as part of the San Luis Ranch Development Agreement.
Laguna Lake Dog Park, Specification No. 2001068
Base Construction Bid $1,166,392.60
Additive Alternative A $393,798.70
Total $1,560,191.30
Contingencies (15%)$234,028.70
Total Construction Estimate $1,794,220.00
Materials Testing:$10,000.00
Construction Consultant Support $24,000.00
Printing:$2,268.00
Total Project Cost $1,830,488.00
Current Project Balance:$1,345,488.00
Transfer from the Laguna Lake Improvements (San Luis Ranch Development Agreement $485,000.00
Total Recommended Funding $1,830,488.00
Laguna Lake Dog Park Project - COUNCIL
12
Current Items Not Considered Under Project:
-Additional Seating*
-Shade Structures (3)
-Lighting
-Dog Wash Station
-Agility and Play Structures
-Storage Building
Opportunities:
Friends of SLO City Dog Parks, Rotary SLO, local high school groups
*Recycle from other parks / donations
Laguna Lake Dog Park Project - Alternatives
13
1.Deny the award of the construction contract. Council may choose not to award the contract at this time,
reject all bids, and defer the project for readvertisement. Staff does not recommend this option, as the park
rehabilitation was identified as a near-term project in the Council-approved Parks and Recreation Blueprint
for the Future. This option risks project costs rising, and the City could potentially receive bids higher than
the above bid from R. Burke Corporation.
2.Find another source of funding. Council may choose to appropriate funds from a different source such as
CIP Reserve instead of using the Parkland In-Lieu (Quimby) Funds.
3.Defer award and redesign the project. Council could choose not to award this construction contract and
instead pay for a new design, which could include reducing the size of the dog areas, pathways, and
landscaping. This revised project would then be brought back to the Parks and Recreation Commission for
review. This option would significantly delay the project construction and risk further increases in
construction and design costs .
4.Award the base bid, additive alternate A and B. Council may choose to award the full project including
the base and both alternatives A and B using the remainder of the Laguna Lake Improvements account
2000057-01 and $360,000 of Capital Projects Reserve Funds. Staff does not recommend awarding
Additive Alternate B (shade sails) because the bid price significantly exceeds the engineer’s estimate for
this component.
5.Award the base bid only. Council may choose to only award the base bid and defer alternative A and B to
a future phase of the project. This would lower the request from the Laguna Lake Improvements account to
$33,000. Staff does not recommend this the option as it risks increased costs for additive alternate A and B
in the future. Additionally, the landscaping and irrigation have strong community support.
.
•Educational garden
•Restroom
•Lit dog park
•Shade structures
•Drought resistant/low-cost landscaping
•Hydration stations
•Updated perimeter fencing
•Expansion/renovation of the playground
•Multi-purpose court with lighting
Emerson Park Beautification Grant Project
14
❑Project Budget: $3M (2.8M State Grant + $200K City Park Funds)
❑Estimated Project Costs: $6 – $6.6M
❑Staff and design agency reviewing amenity modifications
Righetti Ranch Park System
15
•Project Budget: $10M ($6.5M = park in-lieu fees)
•Project estimate: over $20M for community park
•Phased build plan: Three to four phased approach
•Phase 1: build lower parking lot, field area,
playground, restrooms, picnic/BBQ area
•Timeline: Winter 2025
1
2
3
4
Thank You!
Questions?
August 2: Last day of camp, pack up
and move rooms
August 5-9: Staff training, school year
prep and room moves
August 12: Staff training
August 15: First day of school
Youth Services
Supervisor: Michelle
Rolle
Youth Services
Coordinator: Katie
Carrillo
Reclassified
Position: Recreation
Coordinator: Vacant
as of 3/5/24
Bishop’s Peak
Director: Val Gale
CL Smith Director:
Ashley Ferguson
(started February)
Hawthorne Director:
Jen Murray
(started March)
Pacheco Director:
Hannah Kondratko
Sinsheimer Director:
Renee Torres
(as of 6/6/24)
Supplemental Staff:
about 50 aides,
teachers and head
teachers
Bishop’s
Peak
CL Smith*Hawthorne Pacheco Sinsheimer Total
AM –Enrolled 30 43 45 42 41
AM –Spots Available/Waitlisted 3 -13 -20 -24 -12
PM Enrolled 55 57 55 54 55
PM Spots Available (K-2)-13 -17 -35 -38 -56
PM Enrolled (3-6)42 40 43 45 40
PM Spots Available (3-6)0 -6 -15 -13 -9
Total Enrolled 100 99 98 101 100 498
Lottery Enrollments 27 33*53 49 55 192
Garden Street project –Contract
to property owners
Mural at Elks and Higuera –Call
for artist out next week
Chorro Underpass project
Shift at Froom Roundabout
Junior Giants –Ended 8/1
Summer Sports Camp –June
August 5-14
Adult Softball
Wind Orchestra Concert at the
Senior Center
June 17 Meadow Park
July 1 Throop Park
July 15 French Park
July 29 Emerson Park
August 12 DeVaul Park
83
From:Avakian, Greg
Sent:Wednesday, May 29, 2024 4:03 PM
To:Bob Spector
Subject:RE: PRC meeting on June 5
Attachments:06.05.24-PRC Chair - Script.docx
Good day, Bob:
Thanks for checking in on PRC. I believe Lisa sent out the Agenda for June 5 and the draft minutes (April) today.
See the attached “Agenda Script” for you and it should also address your questions below.
Looking forward to the discussion and the meeting next week.
I can be available for a phone call on Monday, June 3 at 2pm.
Greg Avakian
pronouns he/him/his
Director of Parks and Recreation
Parks & Recreation
1341 Nipomo Street, San Luis Obispo, CA 93401-3934
E gavakian@slocity.org
T 805.781.7120
slocity.org
Stay connected with the City by signing up for e-notifications
From: Bob Spector <
Sent: Wednesday, May 29, 2024 10:00 AM
To: Avakian, Greg <gavakian@slocity.org>
Subject: PRC meeting on June 5
This message is from an External Source. Use caution when deciding to open attachments, click links, or respond.
Greg,
Seems that a long time has passed, but I assume everyone is ready to get back to "action". That being said, can
we schedule our briefing phone call for any of the following days/times?
Friday, May 31 - after 1:00 pm
Monday, June 3 - after 1:00 pm
Tuesday, June 4 - after 1:00 pm
Of course, if none of these times work, let me know and we'll figure out an alternative time.
Many thanks.
P.S. Have we done anything re: our need for a new commission member.
Do we have a new Emerson Park cost estimate? And, a strategy?
Dog park progress?
84
Bob
City of San Luis Obispo, Agenda, Planning Commission
AGENDA
PARKS AND RECREATION COMMISSION
CHAIR - SCRIPT
Wednesday, June 5, 2024
5:30 p.m. MEETING City Hall Council Chambers
990 Palm Street
CALL TO ORDER: Chair - Bob Spector
ROLL CALL: Vice Chair - Kari Howell, Commissioners - Rick Blair, Kari Duperron,
Toni Kincaid, Kris Roudebush, and Adam Stowe
PUBLIC COMMENT: At this time, people may address the Committee about items not on
the agenda. Persons wishing to speak should come forward and state their name and
address. Comments are limited to three minutes per person. Items raised at this time are
generally referred to staff and, if action by the Committee is necessary, may be scheduled for
a future meeting.
NA
CONSIDERATION OF MINUTES
1. Minutes of the Parks and Recreation Commission of April 3, 2024
Ask for comments and review, make motion to accept and approval
CONSENT ITEMS
NA
Agenda Parks and Recreation Committee March 6, 2024
2 | P a g e
BUSINESS ITEMS
1. Introduction of new Community Services Coordinator (Senior Programs,
Community Gardens, and Activity Classes), Kacy LeSage (Staff – 10 min)
Very brief introduction of Kacy LeSage. No presentation, just a welcome and
help by Kacy to PRC. Feel free to ask her any questions as needed.
2. Receive Presentation and Update on the City-wide Volunteer Program
(Anderson – 30 min)
Volunteer Coordinator, Kiersten Anderson, will present a formal update on the
Volunteer Program including the variety of programs and activities that have
been supported over the past year, showcase some key volunteers, as well as
highlight successes and challenges. She will also be prepared for any questions
from PRC.
2. Receive Presentation from Staff on the Current City User Fee Study Related to
Parks and Recreation Programs, Services, and Facilities. (Staff - 40 min)
a. Receive and provide feedback on the City-wide user fee study
Greg will present a slide deck on the background and purpose of the City-wide
user fee study (dating back to July 2022) and highlight the section related to the
Parks & Recreation Department programs and facilities. The last study was
conducted over 7 yrs ago and was not as comprehensive which has resulted in
some significant staff recommendations to Council (set for July 2). One specific
shift is recommendation to incorporate a Resident and Non-Resident Fee for key
programs and facilities, as well as recommendations for fee adjustments in
relation to market rate, as well as adhering to City Cost Recovery Policy. There
will be an opportunity for both public comment, as well as PRC questions.
3. Receive Department Updates (Staff - 40 min)
a. Director Report – Current Park Project Status Reports
1. I will provide slide deck presentation (with pics) of the 4 current
projects at Mitchell Park, Cheng Park, N. Broad Street Park, LLP Bike
Park.
2. Status of the LLP Dog Park RFP timeline (estimated to go out mid/late
June)
3. Emerson Park Project: 50% construction documents are showing a
potential cost of over $6.6M. Project is only funded at $3M ($2.81M
from Grant + $200K from park in-lieu funds). Need to make significant
decision on grant priority requirements and potential phasing.
Anticipate formal presentation at next PRC meeting.
4. Righetti Ranch Project: Estimates are nearing $24M. City has funds
allocated (and collected from developer) at $10M. City is prepared to
Agenda Parks and Recreation Committee March 6, 2024
3 | P a g e
initiate a four-phase plan to build the park systems with Phase 1 being
Community park (3 phases) with the lower parking lot, playground,
restrooms, and large field area. RRM is currently updating construction
documents for this potential.
a. Phase 2 would be upper parking, basketball, tennis, restroom
b. Phase 3 would be bike park
c. Phase 4 would be dog park, gardens (Linear Park)
b. Divisional Update – Community Services, Public Art, Senior Programs, Youth
Services, Volunteer Program
c. Divisional Update - Aquatics, Golf, Facilities
3. Update Regarding Parks and Recreation Commission Sub-Committee on Level
of Service and Park Amenities Associated with the Parks & Recreation Blueprint
for the Future (Commissioner Blair and Duperron – 15 min)
This is a standing agenda item for Rick and Kari D. to provide any updates or
discussion needs for their committee. FYI, still trying to identify the best date
for the 2 Councilmembers to meet with Rick, Kari, and you.
SUBCOMMITTEE LIAISON REPORTS & COMMUNICATIONS
4. Subcommittee Liaison Reports (Chair– 15 minutes)
a. Adult and Senior Programming: (Commissioner Blair)
b. Active Transportation Committee: (Vice Chair Howell)
c. Youth Sports Association: (Commissioner Stowe)
d. Jack House: (Commissioner Kincaid)
Communication:
Recognize outgoing PRC Commissioner Roudebush for her service as she is moving
out of the area. Staff will present her with a certificate. Greg will also announce
replacement PRC Commissioner: Yuki Murphy who will be sworn in at next meeting.
ADJOURNMENT
To the Regular Meeting of the Parks and Recreation Committee as approved by the
PRC to Wednesday, July 3, 2024 at 5:30 p.m. to be in-person at City Hall Council
Chambers, 990 Palm Street.
As this is a holiday week, need to check PRC availability and if needed, either vote to
reschedule to July 10 or cancel and reconvene in August.
Agenda Parks and Recreation Committee March 6, 2024
4 | P a g e
The City of San Luis Obispo wishes to make all of its public meetings accessible to the public. Upon
request, this agenda will be made available in appropriate alternative formats to persons with disabilities. Any
person with a disability who requires a modification or accommodation in order to participate in a meeting should
direct such request to the Parks and Recreation Department at (805) 781-7300 at least 48 hours before the
meeting, if possible. Telecommunications Device for the Deaf (805) 781-7107.
Meeting audio recordings can be found at the following web address:
http://opengov.slocity.org/WebLink/1/fol/61014/Row1.aspx
87
From:Honer-Hollstien, Lily
Sent:Thursday, May 16, 2024 3:16 PM
To:Glaudel, Kevin@Parks
Cc:Pringle, Brendan
Subject:RE: Emerson Park Grant Expenditure Form and Payment Request Form - 3/18/24
Attachments:Emerson Park Status Report.2024.05.01 - Signed.pdf
Just took one more reminder and I got it! Please see attached!
Lily Honer-Hollstien
pronouns she/her/hers
Business Analyst
Parks & Recreation
1341 Nipomo, San Luis Obispo, CA 93401-3934
E lhoner@slocity.org
T 805.781.7158
slocity.org
Stay connected with the City by signing up for e-notifications
From: Glaudel, Kevin@Parks <Kevin.Glaudel@parks.ca.gov>
Sent: Thursday, May 16, 2024 2:20 PM
To: Honer-Hollstien, Lily <lhoner@slocity.org>
Cc: Pringle, Brendan <bpringle@slocity.org>
Subject: Re: Emerson Park Grant Expenditure Form and Payment Request Form - 3/18/24
Thank you!
We are getting close to closing our books here and I want to get this payment into our Accounting shop ASAP
before they close the the system down. I believe everything will shut down at the end of next week and we won't
be able to process payments until July when the new fiscal year rolls over so it could be August/September
before you receive the reimbursement check.
Kevin Glaudel
Administrative Project Officer
Office of Grants and Local Services
California Department of Parks and Recreation
916-902-8778
From: Honer-Hollstien, Lily <lhoner@slocity.org>
Sent: Thursday, May 16, 2024 2:08 PM
To: Glaudel, Kevin@Parks <Kevin.Glaudel@parks.ca.gov>
88
Cc: Pringle, Brendan <bpringle@slocity.org>
Subject: RE: Emerson Park Grant Expenditure Form and Payment Request Form - 3/18/24
Thanks for the reminder. Let me reach back out to the reviewer!
Lily Honer-Hollstien
pronouns she/her/hers
Business Analyst
Parks & Recreation
1341 Nipomo, San Luis Obispo, CA 93401-3934
E lhoner@slocity.org
T 805.781.7158
slocity.org
Stay connected with the City by signing up for e-notifications
From: Glaudel, Kevin@Parks <Kevin.Glaudel@parks.ca.gov>
Sent: Thursday, May 16, 2024 10:45 AM
To: Honer-Hollstien, Lily <lhoner@slocity.org>
Cc: Pringle, Brendan <bpringle@slocity.org>
Subject: Re: Emerson Park Grant Expenditure Form and Payment Request Form - 3/18/24
Hi Lily,
Just wanted to follow up on this, any updates?
Kevin Glaudel
Administrative Project Officer
Office of Grants and Local Services
California Department of Parks and Recreation
916-902-8778
From: Glaudel, Kevin@Parks <Kevin.Glaudel@parks.ca.gov>
Sent: Thursday, May 9, 2024 8:20 AM
To: Honer-Hollstien, Lily <lhoner@slocity.org>
Cc: Pringle, Brendan <bpringle@slocity.org>
Subject: Re: Emerson Park Grant Expenditure Form and Payment Request Form - 3/18/24
Great thanks for the update!
Kevin Glaudel
Administrative Project Officer
Office of Grants and Local Services
California Department of Parks and Recreation
916-902-8778
89
From: Honer-Hollstien, Lily <lhoner@slocity.org>
Sent: Thursday, May 9, 2024 8:15 AM
To: Glaudel, Kevin@Parks <Kevin.Glaudel@parks.ca.gov>
Cc: Pringle, Brendan <bpringle@slocity.org>
Subject: RE: Emerson Park Grant Expenditure Form and Payment Request Form - 3/18/24
Hi Kevin,
A draft document is under review and will be sent to you when approved!
Lily
From: Glaudel, Kevin@Parks <Kevin.Glaudel@parks.ca.gov>
Sent: Thursday, May 9, 2024 8:13 AM
To: Pringle, Brendan <bpringle@slocity.org>
Cc: Honer-Hollstien, Lily <lhoner@slocity.org>
Subject: Re: Emerson Park Grant Expenditure Form and Payment Request Form - 3/18/24
Hi Brendan,
Wanted to follow up on this, did you get a chance to complete the DPR 541?
Thanks!
Kevin Glaudel
Administrative Project Officer
Office of Grants and Local Services
California Department of Parks and Recreation
916-902-8778
From: Glaudel, Kevin@Parks <Kevin.Glaudel@parks.ca.gov>
Sent: Thursday, April 18, 2024 10:43 AM
To: Pringle, Brendan <bpringle@slocity.org>
Cc: Honer-Hollstien, Lily <lhoner@slocity.org>
Subject: Re: Emerson Park Grant Expenditure Form and Payment Request Form - 3/18/24
Hi Brendan!
We got an update on the payment request! It has been reviewed and all costs appear eligible which is great! The
deed restriction is in place and the project file is current! We just need one document from you to satisfy the
bidding requirements per our Prop 68 Admin Guide. Previously, we would ask grantees for all bid related
documents (RFPs, contracts, selection criteria etc), instead we have a simple form to fill out which I've
attached here.
If no formal bidding was required, you can just state so in an email to me!
Thanks!
90
Kevin Glaudel
Administrative Project Officer
Office of Grants and Local Services
California Department of Parks and Recreation
916-902-8778
From: Glaudel, Kevin@Parks <Kevin.Glaudel@parks.ca.gov>
Sent: Wednesday, April 3, 2024 11:15 AM
To: Pringle, Brendan <bpringle@slocity.org>
Cc: Honer-Hollstien, Lily <lhoner@slocity.org>
Subject: Re: Emerson Park Grant Expenditure Form and Payment Request Form - 3/18/24
Yessir! I have updated out system to reflect that. All status reports will be sent to her for all your projects.
Thanks!
Kevin Glaudel
Administrative Project Officer
Office of Grants and Local Services
California Department of Parks and Recreation
916-902-8778
From: Pringle, Brendan <bpringle@slocity.org>
Sent: Wednesday, April 3, 2024 11:15 AM
To: Glaudel, Kevin@Parks <Kevin.Glaudel@parks.ca.gov>
Cc: Honer-Hollstien, Lily <lhoner@slocity.org>
Subject: RE: Emerson Park Grant Expenditure Form and Payment Request Form - 3/18/24
Great. Thank you! And you got my message about Lily (cc’d) being your new point of contact?
Brendan Pringle
Senior Business Analyst
Public Works
919 Palm Street, San Luis Obispo, CA 93401-3218
E bpringle@slocity.org
slocity.org
Stay connected with the City by signing up for e-notifications
From: Glaudel, Kevin@Parks <Kevin.Glaudel@parks.ca.gov>
Sent: Wednesday, April 3, 2024 11:02 AM
To: Pringle, Brendan <bpringle@slocity.org>
Cc: Honer-Hollstien, Lily <lhoner@slocity.org>
Subject: Re: Emerson Park Grant Expenditure Form and Payment Request Form - 3/18/24
91
This message is from an External Source. Use caution when deciding to open attachments, click links, or respond.
Hi Brendan!
Yes it is currently being reviewed, we are a little bogged down with year end and meeting liquidating payment
deadlines but I'd expect Maria to review the payment today or tomorrow, she was out yesterday.
Thanks!
Kevin Glaudel
Administrative Project Officer
Office of Grants and Local Services
California Department of Parks and Recreation
916-902-8778
From: Pringle, Brendan <bpringle@slocity.org>
Sent: Tuesday, April 2, 2024 11:48 AM
To: Glaudel, Kevin@Parks <Kevin.Glaudel@parks.ca.gov>
Cc: Honer-Hollstien, Lily <lhoner@slocity.org>
Subject: RE: Emerson Park Grant Expenditure Form and Payment Request Form - 3/18/24
Hi Kevin,
Just wanted to make sure you received.
Let me know if you need anything else.
Thank you,
Brendan Pringle
Senior Business Analyst
Public Works
919 Palm Street, San Luis Obispo, CA 93401-3218
E bpringle@slocity.org
slocity.org
Stay connected with the City by signing up for e-notifications
From: Pringle, Brendan
Sent: Monday, March 18, 2024 11:06 AM
To: Glaudel, Kevin@Parks <Kevin.Glaudel@parks.ca.gov>
Cc: Honer-Hollstien, Lily <lhoner@slocity.org>
Subject: Emerson Park Grant Expenditure Form and Payment Request Form - 3/18/24
Hi Kevin,
92
Attached is the Grant Expenditure Form and Payment Request form for our first payment request for Emerson Park
project.
Please let me know if you have any questions.
Also, I want to introduce you to Lily Honer-Hollstien, who is taking over as P&R Business Analyst and will be your
point of contact. I’m still getting Lily up to date on all things park projects, but I wanted to make sure all future emails
from State Parks are sent to her as the point of contact. I’ve cc’d her here.
Thanks!
Brendan Pringle
Senior Business Analyst
Public Works
919 Palm Street, San Luis Obispo, CA 93401-3218
E bpringle@slocity.org
slocity.org
Stay connected with the City by signing up for e-notifications
DPR 541 (New 3/2024)(Word 3/5/2024)(Page 1 of 2)
State of California – Natural Resources Agency
DEPARTMENT OF PARKS AND RECREATION
DPR 541 (New 3/2024)(Word 3/5/2024)
PUBLIC CONTRACT AWARD CERTIFICATION – GRANTS PROGRAM
Submit this form for all contracts requiring a competitive solicitation.
Non-Profit Organizations: $10,000 or more for services; $25,000 or more for construction.
Public Agencies: According to local/state procurement policy(ies).
GRANTEE/PROJECT INFORMATION
Grantee Name: City of San Luis Obispo
Project Number: SW-40-002 2018 Parks Bond Act, Statewide Park Development and Community
Revitalization
Project Name: Emerson Neighborhood Park Revitalization
SOLICITATION/CONTRACT INFORMATION
Type of work being contracted: CONSTRUCTION SERVICES
Solicitation Date: 11/04/2022 Solicitation Reference Number (if any):
Solicitation Name: Emerson Park Amenity Upgrades and Beautification Project - City of San Luis
Obispo
Scope Description for contracted work: The design of a ½ acre dog park, prefabricated self-cleaning
restroom, drought tolerant landscaping, shade structures, bocce court renovation and/or relocation,
renovation and expansion of existing basketball courts, new playgrounds for both the 2-5 and 5-12 age
groups, replacement of existing perimeter fencing, replacement of an existing drinking fountain and
inclusion of an educational garden. A public mosaic will be included as either part of the restroom
building facade or placed elsewhere in the park.
Contractor Selected: SSA Landscape Architects, Inc.
Contract Award Date: 01/23/2023 Notice to Proceed Date: 01/23/2023
Authority or Governing Body Name that Approved Contract Award: City of San Luis Obispo
Checking here verifies that in this selection process, any conflicts of interest were identified
and managed to ensure fairness and credibility in the procurement process.
RESPONSES/BIDS RECEIVED (attach extra page if more space needed)
CONTRACTOR NAME BID AMOUNT SELECTED?
(YES / NO)
EXPLAIN WHY SELECTED OR NOT
SELECTED
SSA Landscape Architects,
Inc.
$381,594.00 Yes RFP process only resulted in one
proposal that met all the requirements.
DPR 541 (New 3/2024)(Word 3/5/2024)(Page 2 of 2)
CONTRACTOR NAME BID AMOUNT SELECTED?
(YES / NO)
EXPLAIN WHY SELECTED OR NOT
SELECTED
Contract and all related bid/award documents must be available to the Office of Grants and Local
Services and Department of Parks and Recreation Audits Office upon request for up to five years after
Project Completion.
CERTIFICATION BY GRANTEE’S AUTHORIZED REPRESENTATIVE
By signing or typing my name in the signature field space below, I acknowledge that our agency
must comply with all legal requirements regarding public contracting, and hereby certify that this
public contract complies with state and local laws. I represent and warrant that I have full
authority to execute this Public Contracting Certification Form on behalf of the Grantee. Under
penalty of perjury, I declare that the foregoing certification for the above-mentioned Project is
true and correct.
Signature of Grantee’s Authorized Representative:
Printed Name: Whitney McDonald Title: Interim City Manager Date: 5/16/2024
93
From:Karpovich, Michelle
Sent:Thursday, May 16, 2024 3:10 PM
To:Honer-Hollstien, Lily
Cc:McDonald, Whitney
Subject:RE: Emerson Park - State Grant Reimbursement
Attachments:Emerson Park Status Report.2024.05.01 - Signed.pdf
I was able to add it! Thank you!
From: Honer-Hollstien, Lily <lhoner@slocity.org>
Sent: Thursday, May 16, 2024 2:44 PM
To: Karpovich, Michelle <mkarpovi@slocity.org>
Cc: McDonald, Whitney <WMcDonal@slocity.org>
Subject: RE: Emerson Park - State Grant Reimbursement
The final section titled Certification by Grantee’s Authorized Representative is where the signature is required!
I converted it to a PDF and filled in the additional information. Hoping that helps!
Lily Honer-Hollstien
pronouns she/her/hers
Business Analyst
Parks & Recreation
1341 Nipomo, San Luis Obispo, CA 93401-3934
E lhoner@slocity.org
T 805.781.7158
slocity.org
Stay connected with the City by signing up for e-notifications
From: Karpovich, Michelle <mkarpovi@slocity.org>
Sent: Thursday, May 16, 2024 2:28 PM
To: Honer-Hollstien, Lily <lhoner@slocity.org>
Cc: McDonald, Whitney <WMcDonal@slocity.org>
Subject: RE: Emerson Park - State Grant Reimbursement
Hi Lily,
Happy to help! If you can tell me exactly what fields require signature, I can see if I can add Whitney’s in.
Best,
Michelle
Michelle Karpovich
Administrative Assistant III
94
Community Services Group & Finance
919 Palm, San Luis Obispo, CA 93401-3249
E mkarpovi@slocity.org
T 805.781.7177
slocity.org
Stay connected with the City by signing up for e-notifications
From: McDonald, Whitney <WMcDonal@slocity.org>
Sent: Thursday, May 16, 2024 2:23 PM
To: Honer-Hollstien, Lily <lhoner@slocity.org>
Cc: Karpovich, Michelle <mkarpovi@slocity.org>
Subject: RE: Emerson Park - State Grant Reimbursement
Hi Lily,
I’m just having trouble figuring out how to add my signature. Could we route via Docusign maybe? I’m also adding
Michelle as a cc to see if she could help add my signature.
Thanks much!
Whitney
Whitney McDonald
pronouns (she/hers)
Interim City Manager
City Administration
919 Palm, San Luis Obispo, CA 93401-3934
E WMcDonal@slocity.org
T 805.781.7294
C 805.550.8349
slocity.org
Stay connected with the City by signing up for e-notifications
From: Honer-Hollstien, Lily <lhoner@slocity.org>
Sent: Thursday, May 16, 2024 2:14 PM
To: McDonald, Whitney <WMcDonal@slocity.org>
Cc: Avakian, Greg <gavakian@slocity.org>
Subject: FW: Emerson Park - State Grant Reimbursement
Hi Whitney,
Kindly following up on the below for you to review! Please let me know if you have any questions!
95
Lily Honer-Hollstien
pronouns she/her/hers
Business Analyst
Parks & Recreation
1341 Nipomo, San Luis Obispo, CA 93401-3934
E lhoner@slocity.org
T 805.781.7158
slocity.org
Stay connected with the City by signing up for e-notifications
From: Honer-Hollstien, Lily
Sent: Tuesday, May 7, 2024 2:17 PM
To: McDonald, Whitney <WMcDonal@slocity.org>
Cc: Avakian, Greg <gavakian@slocity.org>
Subject: Emerson Park - State Grant Reimbursement
Hello Whitney,
The below linked draft document is to satisfy the bidding requirements per the California Department of Parks and
Recreation Prop 68 Admin Guide. Previously, they required grantees to provide all bid related documents
(RFPs, contracts, selection criteria etc), which they recently converted to the below form.
Emerson Park Status Report.2024.05.01.docx
This is the final document to complete the process, which includes the Grant Expenditure Form and Payment Request
Form for the City’s first payment request for Emerson Park project. The two above forms have already been submitted
and approved by the State.
Please let me know if you have any questions!
Thank you,
Lily Honer-Hollstien
pronouns she/her/hers
Business Analyst
Parks & Recreation
1341 Nipomo, San Luis Obispo, CA 93401-3934
E lhoner@slocity.org
T 805.781.7158
slocity.org
Stay connected with the City by signing up for e-notifications
DPR 541 (New 3/2024)(Word 3/5/2024)(Page 1 of 2)
State of California – Natural Resources Agency
DEPARTMENT OF PARKS AND RECREATION
DPR 541 (New 3/2024)(Word 3/5/2024)
PUBLIC CONTRACT AWARD CERTIFICATION – GRANTS PROGRAM
Submit this form for all contracts requiring a competitive solicitation.
Non-Profit Organizations: $10,000 or more for services; $25,000 or more for construction.
Public Agencies: According to local/state procurement policy(ies).
GRANTEE/PROJECT INFORMATION
Grantee Name: City of San Luis Obispo
Project Number: SW-40-002 2018 Parks Bond Act, Statewide Park Development and Community
Revitalization
Project Name: Emerson Neighborhood Park Revitalization
SOLICITATION/CONTRACT INFORMATION
Type of work being contracted: CONSTRUCTION SERVICES
Solicitation Date: 11/04/2022 Solicitation Reference Number (if any):
Solicitation Name: Emerson Park Amenity Upgrades and Beautification Project - City of San Luis
Obispo
Scope Description for contracted work: The design of a ½ acre dog park, prefabricated self-cleaning
restroom, drought tolerant landscaping, shade structures, bocce court renovation and/or relocation,
renovation and expansion of existing basketball courts, new playgrounds for both the 2-5 and 5-12 age
groups, replacement of existing perimeter fencing, replacement of an existing drinking fountain and
inclusion of an educational garden. A public mosaic will be included as either part of the restroom
building facade or placed elsewhere in the park.
Contractor Selected: SSA Landscape Architects, Inc.
Contract Award Date: 01/23/2023 Notice to Proceed Date: 01/23/2023
Authority or Governing Body Name that Approved Contract Award: City of San Luis Obispo
Checking here verifies that in this selection process, any conflicts of interest were identified
and managed to ensure fairness and credibility in the procurement process.
RESPONSES/BIDS RECEIVED (attach extra page if more space needed)
CONTRACTOR NAME BID AMOUNT SELECTED?
(YES / NO)
EXPLAIN WHY SELECTED OR NOT
SELECTED
SSA Landscape Architects,
Inc.
$381,594.00 Yes RFP process only resulted in one
proposal that met all the requirements.
DPR 541 (New 3/2024)(Word 3/5/2024)(Page 2 of 2)
CONTRACTOR NAME BID AMOUNT SELECTED?
(YES / NO)
EXPLAIN WHY SELECTED OR NOT
SELECTED
Contract and all related bid/award documents must be available to the Office of Grants and Local
Services and Department of Parks and Recreation Audits Office upon request for up to five years after
Project Completion.
CERTIFICATION BY GRANTEE’S AUTHORIZED REPRESENTATIVE
By signing or typing my name in the signature field space below, I acknowledge that our agency
must comply with all legal requirements regarding public contracting, and hereby certify that this
public contract complies with state and local laws. I represent and warrant that I have full
authority to execute this Public Contracting Certification Form on behalf of the Grantee. Under
penalty of perjury, I declare that the foregoing certification for the above-mentioned Project is
true and correct.
Signature of Grantee’s Authorized Representative:
Printed Name: Whitney McDonald Title: Interim City Manager Date: 5/16/2024
96
From:Honer-Hollstien, Lily
Sent:Thursday, May 16, 2024 2:44 PM
To:Karpovich, Michelle
Cc:McDonald, Whitney
Subject:RE: Emerson Park - State Grant Reimbursement
Attachments:Emerson Park Status Report.2024.05.01.pdf
The final section titled Certification by Grantee’s Authorized Representative is where the signature is required!
I converted it to a PDF and filled in the additional information. Hoping that helps!
Lily Honer-Hollstien
pronouns she/her/hers
Business Analyst
Parks & Recreation
1341 Nipomo, San Luis Obispo, CA 93401-3934
E lhoner@slocity.org
T 805.781.7158
slocity.org
Stay connected with the City by signing up for e-notifications
From: Karpovich, Michelle <mkarpovi@slocity.org>
Sent: Thursday, May 16, 2024 2:28 PM
To: Honer-Hollstien, Lily <lhoner@slocity.org>
Cc: McDonald, Whitney <WMcDonal@slocity.org>
Subject: RE: Emerson Park - State Grant Reimbursement
Hi Lily,
Happy to help! If you can tell me exactly what fields require signature, I can see if I can add Whitney’s in.
Best,
Michelle
Michelle Karpovich
Administrative Assistant III
Community Services Group & Finance
919 Palm, San Luis Obispo, CA 93401-3249
E mkarpovi@slocity.org
T 805.781.7177
slocity.org
97
Stay connected with the City by signing up for e-notifications
From: McDonald, Whitney <WMcDonal@slocity.org>
Sent: Thursday, May 16, 2024 2:23 PM
To: Honer-Hollstien, Lily <lhoner@slocity.org>
Cc: Karpovich, Michelle <mkarpovi@slocity.org>
Subject: RE: Emerson Park - State Grant Reimbursement
Hi Lily,
I’m just having trouble figuring out how to add my signature. Could we route via Docusign maybe? I’m also adding
Michelle as a cc to see if she could help add my signature.
Thanks much!
Whitney
Whitney McDonald
pronouns (she/hers)
Interim City Manager
City Administration
919 Palm, San Luis Obispo, CA 93401-3934
E WMcDonal@slocity.org
T 805.781.7294
C 805.550.8349
slocity.org
Stay connected with the City by signing up for e-notifications
From: Honer-Hollstien, Lily <lhoner@slocity.org>
Sent: Thursday, May 16, 2024 2:14 PM
To: McDonald, Whitney <WMcDonal@slocity.org>
Cc: Avakian, Greg <gavakian@slocity.org>
Subject: FW: Emerson Park - State Grant Reimbursement
Hi Whitney,
Kindly following up on the below for you to review! Please let me know if you have any questions!
Lily Honer-Hollstien
pronouns she/her/hers
Business Analyst
Parks & Recreation
98
1341 Nipomo, San Luis Obispo, CA 93401-3934
E lhoner@slocity.org
T 805.781.7158
slocity.org
Stay connected with the City by signing up for e-notifications
From: Honer-Hollstien, Lily
Sent: Tuesday, May 7, 2024 2:17 PM
To: McDonald, Whitney <WMcDonal@slocity.org>
Cc: Avakian, Greg <gavakian@slocity.org>
Subject: Emerson Park - State Grant Reimbursement
Hello Whitney,
The below linked draft document is to satisfy the bidding requirements per the California Department of Parks and
Recreation Prop 68 Admin Guide. Previously, they required grantees to provide all bid related documents
(RFPs, contracts, selection criteria etc), which they recently converted to the below form.
Emerson Park Status Report.2024.05.01.docx
This is the final document to complete the process, which includes the Grant Expenditure Form and Payment Request
Form for the City’s first payment request for Emerson Park project. The two above forms have already been submitted
and approved by the State.
Please let me know if you have any questions!
Thank you,
Lily Honer-Hollstien
pronouns she/her/hers
Business Analyst
Parks & Recreation
1341 Nipomo, San Luis Obispo, CA 93401-3934
E lhoner@slocity.org
T 805.781.7158
slocity.org
Stay connected with the City by signing up for e-notifications
DPR 541 (New 3/2024)(Word 3/5/2024)(Page 1 of 2)
State of California – Natural Resources Agency
DEPARTMENT OF PARKS AND RECREATION
DPR 541 (New 3/2024)(Word 3/5/2024)
PUBLIC CONTRACT AWARD CERTIFICATION – GRANTS PROGRAM
Submit this form for all contracts requiring a competitive solicitation.
Non-Profit Organizations: $10,000 or more for services; $25,000 or more for construction.
Public Agencies: According to local/state procurement policy(ies).
GRANTEE/PROJECT INFORMATION
Grantee Name: City of San Luis Obispo
Project Number: SW-40-002 2018 Parks Bond Act, Statewide Park Development and Community
Revitalization
Project Name: Emerson Neighborhood Park Revitalization
SOLICITATION/CONTRACT INFORMATION
Type of work being contracted: CONSTRUCTION SERVICES
Solicitation Date: 11/04/2022 Solicitation Reference Number (if any):
Solicitation Name: Emerson Park Amenity Upgrades and Beautification Project - City of San Luis
Obispo
Scope Description for contracted work: The design of a ½ acre dog park, prefabricated self-cleaning
restroom, drought tolerant landscaping, shade structures, bocce court renovation and/or relocation,
renovation and expansion of existing basketball courts, new playgrounds for both the 2-5 and 5-12 age
groups, replacement of existing perimeter fencing, replacement of an existing drinking fountain and
inclusion of an educational garden. A public mosaic will be included as either part of the restroom
building facade or placed elsewhere in the park.
Contractor Selected: SSA Landscape Architects, Inc.
Contract Award Date: 01/23/2023 Notice to Proceed Date: 01/23/2023
Authority or Governing Body Name that Approved Contract Award: City of San Luis Obispo
Checking here verifies that in this selection process, any conflicts of interest were identified
and managed to ensure fairness and credibility in the procurement process.
RESPONSES/BIDS RECEIVED (attach extra page if more space needed)
CONTRACTOR NAME BID AMOUNT SELECTED?
(YES / NO)
EXPLAIN WHY SELECTED OR NOT
SELECTED
SSA Landscape Architects,
Inc.
$381,594.00 Yes RFP process only resulted in one
proposal that met all the requirements.
DPR 541 (New 3/2024)(Word 3/5/2024)(Page 2 of 2)
CONTRACTOR NAME BID AMOUNT SELECTED?
(YES / NO)
EXPLAIN WHY SELECTED OR NOT
SELECTED
Contract and all related bid/award documents must be available to the Office of Grants and Local
Services and Department of Parks and Recreation Audits Office upon request for up to five years after
Project Completion.
CERTIFICATION BY GRANTEE’S AUTHORIZED REPRESENTATIVE
By signing or typing my name in the signature field space below, I acknowledge that our agency
must comply with all legal requirements regarding public contracting, and hereby certify that this
public contract complies with state and local laws. I represent and warrant that I have full
authority to execute this Public Contracting Certification Form on behalf of the Grantee. Under
penalty of perjury, I declare that the foregoing certification for the above-mentioned Project is
true and correct.
Signature of Grantee’s Authorized Representative:
Printed Name: Whitney McDonald Title: Interim City Manager Date: 5/16/2024
99
From:Honer-Hollstien, Lily
Sent:Thursday, May 16, 2024 2:14 PM
To:McDonald, Whitney
Cc:Avakian, Greg
Subject:FW: Emerson Park - State Grant Reimbursement
Attachments:Emerson Park Amenity Upgrades and Beautification Proposal.pdf
Follow Up Flag:Follow up
Flag Status:Flagged
Hi Whitney,
Kindly following up on the below for you to review! Please let me know if you have any questions!
Lily Honer-Hollstien
pronouns she/her/hers
Business Analyst
Parks & Recreation
1341 Nipomo, San Luis Obispo, CA 93401-3934
E lhoner@slocity.org
T 805.781.7158
slocity.org
Stay connected with the City by signing up for e-notifications
From: Honer-Hollstien, Lily
Sent: Tuesday, May 7, 2024 2:17 PM
To: McDonald, Whitney <WMcDonal@slocity.org>
Cc: Avakian, Greg <gavakian@slocity.org>
Subject: Emerson Park - State Grant Reimbursement
Hello Whitney,
The below linked draft document is to satisfy the bidding requirements per the California Department of Parks and
Recreation Prop 68 Admin Guide. Previously, they required grantees to provide all bid related documents
(RFPs, contracts, selection criteria etc), which they recently converted to the below form.
Emerson Park Status Report.2024.05.01.docx
This is the final document to complete the process, which includes the Grant Expenditure Form and Payment Request
Form for the City’s first payment request for Emerson Park project. The two above forms have already been submitted
and approved by the State.
Please let me know if you have any questions!
Thank you,
100
Lily Honer-Hollstien
pronouns she/her/hers
Business Analyst
Parks & Recreation
1341 Nipomo, San Luis Obispo, CA 93401-3934
E lhoner@slocity.org
T 805.781.7158
slocity.org
Stay connected with the City by signing up for e-notifications
LANDSCAPE ARCHITECTURAL DESIGN SERVICES FOR EMERSON PARK AMENITY
UPGRADES AND BEAUTIFICATION PROJECT – CITY OF SAN LUIS OBISPO REV. 1
November 02, 2023
Erica Long – Project Manager II
City of San Luis Obispo
919 Palm Street
San Luis Obispo, CA 93401‐3218
A. PROJECT UNDERSTANDING
The scope of work contained herein is based on the Request for Proposal for the Emerson Park Amenity
Upgrades and Beautification project for the City of San Luis Obispo. This Request for Proposal was has
been presented to SSA Landscape Architects. Inc. as part of the City’s On‐Call Landscape Architectural
Services contract, Specification No. 50410.2018LA. This project includes the design of a ½ acre dog park,
prefabricated self‐cleaning restroom, drought tolerant landscaping, shade structures, bocce court
renovation and/or relocation, renovation and expansion of existing basketball courts, new playgrounds
for both the 2‐5 and 5‐12 age groups, replacement of existing perimeter fencing, replacement of an
existing drinking fountain and inclusion of an educational garden. A public mosaic will be included as
either part of the restroom building facade or placed elsewhere in the park.
SSA will serve as the prime consultant leading, collaborating, and managing the design and engineering
work of consultants hired by SSA. Anticipated consultants include a Geotechnical Engineer to document
existing soil conditions and provide recommendations sufficient for project consultants to design their
respective project components; a Civil Engineer will provide rough and fine grading of all elements,
sanitary sewer and water utilities for the proposed restroom structure, and stormwater management
services; an Electrical Engineer will provide design of court and site lighting sufficient for night time use as
well as power to the prefabricated restroom building; and a Structural Engineer will provide direction for
footing design for the restroom foundation, light fixtures, and shade structures. An allowance for an
Arborist, who will survey all trees in the area of work and provide guidance in relation to tree disposition
and potential construction impacts, has been included as an optional service.
The scope of work for the project is as follows:
PHASE ONE – CONCEPTUAL DESIGN
a. Data Collection: Collect and review all available existing conditions information from the CITY,
including as‐built plans, title reports, recorded easements, site reports, and any other existing
topographic survey information available.
b. Execute contracts and initiate topographic and geotechnic surveys and execute with
respective subconsultants.
c. Project Kick‐off: Attend a kick‐off meeting with the CITY to review the program, project goals,
project schedule and existing conditions. This meeting will establish communication protocol
and design review protocol by the CITY.
d. Site Analysis – Visit the site with the topographic survey to assess features, site access and
circulation, drainage and utilities, and identify opportunities and constraints.
e. Prepare and submit (2) Schematic Design concepts for amenities noted above based on the
Attachment B Site Plan. The Conceptual Plans will include material option concepts.
f. Prepare an initial estimate of probable construction costs for each concept.
g. Meet with the CITY via video conferencing to review the Schematic Design concepts.
h. Attend public meeting at Park to review proposed site designs. City to facilitate meeting, SSA
will prepare concept boards and presentation material, present concepts, and solicit
feedback during meeting.
i. Prepare presentation and present concepts and community meeting findings and input to the
Parks and Recreation Committee
j. Refine preferred concept per Parks and Recreation Committee comments for final concept
approval.
k. Coordinate with consultants, vendors and CITY via emails and phone calls throughout this
phase of work.
PHASE ONE DELIVERABLES
(2) Park Concepts
(1) Final Approved Concept
Preliminary Cost Estimate for each concept
(1) City Review Meeting
(1) Public Meeting
(1) PRC Meeting
PHASE TWO – DESIGN DEVELOPMENT
a. Based on the approved Conceptual Design, prepare base files for Design Development set
and subconsultant use.
b. Prepare and submit the 50% Design Development level plan set for the preferred design to
the CITY for approval. The plan set will include the following information which may be
consolidated to reduce sheet quantity where feasible. Additional consultant sheets for Civil
and Electrical scope of work will be incorporated into the plan set:
i. Existing Conditions and Demolition Plan
ii. Site Plan
iii. Accessibility Plan
iv. Architectural Floor Plan (for restroom building)
v. Layout Plan
vi. Irrigation Plan
vii. Planting Plan
viii. Construction Details and Sections
ix. Landscape Details
x. Outline Technical Specifications
xi. Update Opinion of Probable Construction Cost.
xii. Civil Plans
xiii. Structural Plans
xiv. Electrical Plans
c. Publish (1) electronic copy of 50% CD’s and submit for CITY review.
d. Meet with the CITY via video conferencing to review 50% CD comments
e. Allow for up to (2) meetings via video conferencing with project team to collaborate,
coordinate or review project issues.
f. Coordinate with Utility companies and submit NOI to construct at the park site.
g. Coordinate with CITY, design team, and vendors via emails and phone calls throughout this
phase of work.
PHASE TWO DELIVERABLES
50% PS&E
(1) City DD review meeting
(2) Design coordination meetings
PHASE THREE – CONSTRUCTION DOCUMENTS
a. Incorporate comments from previous submittal to prepare and submit the 90% Construction
Documents. CITY to coordinate Building Permit submittal (including printing sets, delivery,
completing forms, general submittal administration):
i. Existing Conditions and Demolition Plan
ii. Site Plan
iii. Accessibility Plan
iv. Architectural Floor Plan (restroom building)
v. Layout Plan
vi. Irrigation Plan
vii. Planting Plan
viii. Construction Details and Sections
ix. Landscape Details
x. Draft Technical Specifications
xi. Update Opinion of Probable Construction Cost
xii. Civil Plans
xiii. Structural Plans
xiv. Electrical Plans
xv. Itemized Building Review comment response letter
b. Publish (1) electronic copy of 90% PS&E and submit for CITY review.
c. Meet with the CITY to review 90% comments at CITY offices.
d. Walk site with 90% plans to confirm assumptions and identify potential conflicts.
e. Conduct in‐house plan check of SSA and consultant drawing sets prior to submittal and
incorporate revisions and CITY feedback into draft 100% CD’s to meet all applicable laws,
regulations, CITY standards, and other applicable requirements.
f. Prepare 100% estimate of probable construction costs.
g. Prepare 100% Technical Specifications in CSI format. Coordinate with CITY front end
specifications.
h. Publish (1) electronic copy of draft 100% CD’s and submit for CITY review.
i. Collect feedback from CITY and finalize/compile Bid Set Package.
j. Allow for up to (2) meetings via video conferencing with project design team for this phase of
work to collaborate, coordinate or review design, construction, budget or schedule.
k. Coordinate with CITY, design team, and vendors via emails and phone calls throughout this
phase of work.
PHASE THREE DELIVERABLES
90% PS&E
100% PS&E
Bid Set
(1) CITY document review meeting
(2) Design coordination meetings
PHASE FOUR – BID PHASE COORDINATION
a. Attend one pre‐bid meeting and walk‐through with bidding contractors and CITY.
b. Provide clarification and addenda throughout bid period as required.
c. Assist CITY with review and evaluation of bids.
d. Coordinate with CITY on the execution of a contract for construction with successful bidder.
PHASE FIVE – CONSTRUCTION ADMINISTRATION
a. Attend one Pre‐Construction Meeting to answer contractor questions and walk the site with
contractors.
b. Provide plan clarification and responses to contractor RFI’s throughout the construction
period as requested by the CITY.
c. Construction Meetings & Field Observations – attend up to (3) construction meetings to
review progress in the field as necessary. Provide site observation notes from each field
review.
d. Submittals – Review submittals, shop drawings and provide written approval, rejection or
correction directives. Review proposed substitutions for conformance to drawings and
technical specs, if any.
e. CCO’s – Review and make recommendations to the CITY if necessary. Change Order
preparation and management by others.
f. Perform one pre‐final acceptance walk‐through and prepare punch list.
ADDITIONAL SERVICES
SSA may provide additional services, as requested in advance by CITY. Additional services will be
negotiated separately based on the billing rates contained in the “SSA Rate Schedule”. Additional services
may include, but are not limited to:
a. Cost estimating or value engineering services beyond those included above.
b. Revisions or re‐submittals beyond those included above.
c. Procurement of Biological Consultant.
d. CEQA coordination.
e. Unforeseen changes in the scope of work, design program, budget or schedule.
f. 3D modeling or renderings.
g. Submitting drawings for or any fees associated with permitting unless noted in scope above.
h. Additive or deductive alternates beyond what is included above, and any other service not
described within this Scope of Work.
FEE PROPOSAL
The fees for the above Scope of Work phases are as follows:
Phase One – Conceptual Design $73,408.00
Phase Two – Design Development $75,434.00
Phase Three – Construction Documents $169,046.00
Phase Four – Bid Phase Coordination $8,424.00
Phase Five – Construction Administration $38,538.00
Estimated Reimbursable Expenses $5,363.00
Allowance for Arborist $2,750.00
Allowance for Solar Design and Application $8,250.00
Total Proposed Fees $381,213.00
These services are proposed to be provided on an Hourly Not to Exceed basis. Fees will be billed monthly
based on the actual effort and expense in each phase.
SERVICES TO BE PROVIDED BY THE CITY
1. All Project related drawings, surveys and reports, including, but not limited to, those
requested in this Scope of Work
2. CITY review, comment and directives as requested by SSA
3. Procurement of any subconsultant that may be identified as necessary during the Project
4. Submittal to any necessary agencies for review and approval, including to the OWNER
REIMBURSABLE EXPENSES
Included in the FEE PROPOSAL is an allowance for expenses such as mileage at current federal rates,
plotting, printing and reproduction, shipping and postage. Billings for reimbursable expenses will be
submitted on or around the 25th of each month based on the actual cost for the previous month, per the
attached “SSA Rate Schedule”.
a.Data collection 6 4 4
b.Execute contracts and initiate surveys 8 8
c.Project kick-off meeting 2 2
d.Site Analysis 6 6
e.Prepare (2) design concepts 20 32 24
f.Prepare initial construction estimate 6 12
g.Meet with CITY to review concepts 2 2
h.Prepare materials and attend public meeting at park 16 24 24
i.Prepare presentation for concepts and present to PRC 8 8
j.Prepare final concept plan 6 8 8
k.Coordinate with consultants via email, phone 12 4
0 92 0 0 0 82 0 0 80 8 $45,204
$7,540 $8,294
$18,100 $19,910
$25,640 $28,204
$73,408
a.Prepare base files for DD set and subconsultant use 2 8
b.Submit 50% Design level plan set
i. Existing conditions 248
ii. Site Plan 4 16 24
iii. Accessibility Plan 2 2 6
iv. Architectural Floor Plan (Restroom) 2 4 8
v. Layout Plan 2 4 8
vi. Irrigation Plan 2 8 16
vii. Planting Plan 2 12 16
viii. Construction Details 8 20 24
ix. Landscape Details 2 2 4
x. Outline Tech Specs 2 6
xi. Update probable construction cost 2 2 4
xii. Civil Plan Review 4
xiii. Structural Plan Review 4
xiv. Electrical Plan Review 4
c.Submit 50% CD's to CITY 223
d.Meet with CITY to review 50% set 2 2
e.Allow up to (2) meetings with project team for review 4 4
f.Coordinate with utility and submit NOI for park 2 2 4
g.Coordinate with CITY, design team 12 4
0 66 0 0 0 94 0 0 133 0 $47,725
$5,860 $6,446
$19,330 21263
$25,190 $27,709
$75,434
a.Incorporate comments from CITY and prepare 90%CDs
i. Existing conditions 2812
ii. Site Plan 12 12 16
iii. Accessibility Plan 1 2 4
iv. Architectural Floor Plan (Restroom) 2 6 8
v. Layout Plan 1 12 16
vi. Irrigation Plan 6 16 20
vii. Planting Plan 4 16 20
viii. Construction Details 16 20 24
ix. Landscape Details 2 4 6
x. Draft Tech Specs 8 8
xi. Update probable construction cost 3 6
xii. Civil Plan Review 4
xiii. Structural Plan Review 4
xiv. Electrical Plan Review 4
xv. Itemized Building Review response letter 2 3
b.Submit 90% CD's to CITY 2 3
c.Meet with CITY to review 90% set 8 2
d.Conduct in-house plan check and prepare 100% CD's 12 24 32
e.Walk site with 90% plans to identify conflicts 3 6 Administrative AssistantBASIC SERVICES
Associate PrincipalPhase One SSA Subtotal
Multipler 1.10Job Captain/Landscape Architect llMME
Consultant Subtotal
Aurum Consulting Engineers
MME
Phase Two: Design Development
Phase Three: Construction Documents
Phase One Total
Phase Two Total
Detailed Breakdown of Landscape Architectural Services
for
Emerson Park Amenity Upgrades
for
City of San Luis Obispo
Proposal No. P22056.00 Rev. 2
Date: 11-02-23
Director of DesignLandscape Designer l/AutoCAD TechSub Consultants
Multiplier 1.10
Consultant Subtotal
Sub Consultants
GeoSolutions
Phase Two SSA Subtotal
Phase One: Conceptual Design Senior Project ManagerPrincipalProject ManagerLandscape Architect lLandscape Designer ll/AutoCAD TechSSA Landscape Architects, Inc.
Project Name
Proposal Number
11/2/2023
Page 1 of 2
Administrative AssistantBASIC SERVICES
Associate PrincipalJob Captain/Landscape Architect llDirector of DesignLandscape Designer l/AutoCAD TechSenior Project ManagerPrincipalProject ManagerLandscape Architect lLandscape Designer ll/AutoCAD Techf.Prepare 100% cost estimate 2 4 6
g.Prepare 100% technical specs 12
h.Submit 100% CD's to CITY 2 3
i.Prepare and submit bid set package 8 12 16
j. Allow up to (2) meetings for review with Design Team 4 4
k.Coordinate with CITY, design team 12 6
0 136 0 0 0 156 0 0 201 0 $82,377
$17,660 $19,426
$61,130 67243
$78,790 $86,669
$169,046
a.Attend on pre-bid meeting 8
b.Provide plan clarification and RFI responses 8 16.0
c.Assist CITY with review of bids 4
d.Coordinate with CITY - execution of construction contract 4
024000000160$7,520
$822 $904
0
$822 $904
$8,424
a.Attend on Pre-Construction meeting 8
b.Provide Plan Clarification and RFI responses 16 12
c.Attend up to (3) Construction Meetings 24
d.Review submittals 24 24
e.Review Change orders 12
f.One prefinal walk through - prepare punch list 8 3
092000039000$26,274
$4,659 $5,125
$6,490 7,139$
$11,149 $12,264
$38,538
Hours: 0 410 0 0 0 332 39 0 430 8
Rate: $241 $222 $218 $215 $178 $158 $150 $146 $137 $108
Extension: $0 $91,020 $0 $0 $0 $52,456 $5,850 $0 $58,910 $864
209100 $364,850
Estimated Reimbursable Expenses $2,000
MME Reimbursable Expenses $2,875
Allowance for Arborist $2,500
Allowance for Solar Design and Application $7,500
$14,875 Multiplier 1.10 $16,363
$381,213
The above breakdown represents our best estimate at this time and may change subject to future developments during the project. It is possible that some of the estimated manpower requirements for specific
task items may increase, while others may not require the entire anticipated effort. This provides us a greater degree of confidence in the overall project estimate, rather than in any given task.
Project Totals for In-house Staff
Reimbursable Expenses
Phase Three Total
Phase Four Total
Phase Four: Bid Phase Coordination
Phase Five: Construction Administration
Phase Five Total
Total Project Compensation
Subtotal Project Fees for Services
Aurum Consulting Engineers
MME
Phase Three SSA Subtotal
Consultant Subtotal
Consultant Subtotal
Consultant Subtotal
Sub Consultants
Aurum Consulting Engineers
Phase Four SSA Subtotal
Phase Five SSA Subtotal
MME
Multiplier 1.10
Mulitplier 1.10
Mulitplier 1.10
Sub Consultants
MME
Sub Consultants
Aurum Consulting Engineers
SSA Landscape Architects, Inc.
Project Name
Proposal Number
11/2/2023
Page 2 of 2
EXHIBIT B
STANDARD BILLING RATE SCHEDULE
Effective through December 31, 2023
PROFESSIONAL SERVICES
Principal Landscape Architect $248.00/Hour
Associate Principal $233.00/Hour
Senior Project Manager $225.00/Hour
Project Manager II $209.00/Hour
Project Manager I $185.00/Hour
Job Captain/Landscape Architect II $164.00/Hour
Landscape Architect I $156.00/Hour
Landscape Designer III $152.00/Hour
Landscape Designer II/AutoCAD Technician $149.00/Hour
Landscape Designer I $142.00/Hour
Staff Clerical/Administrative $111.00/Hour
REIMBURSABLE EXPENSES
Subconsultants Direct Billing x 1.10
In-House Office Services: As listed below x 1.10
Plotting:
Color Bond $4.65/sf
Black & White Bond $2.95/sf
Vellum $4.55/sf
Mylar $10.50/sf
Transparencies:
Color $3.25/each
Black and White $2.25/each
Color Laser Prints:
8.5 x 11 $.65/each
11 x 17 $.95/each
Blueprints:
24 x 36 $2.00/each
30 x 42 $2.50/each
Black & White Laser Prints:
8.5 x 11 $.10/each
11 x 17 $.15/each
CD Media:
CDR $6.00/each
Outside Reimbursable Expenses:
Reproduction, photography, shipping and postage,
miscellaneous expenses Direct Cost x 1.10
Travel:
Mileage Round Trip from SSA office Current IRS Rate
Other travel expenses Direct Cost x 1.10
January 5, 2023
Mr. Christian Harris
SSA Landscape Architects, Inc.
303 Potrero Street, Suite 40 - C
Santa Cruz, CA 95060
Re: Emerson Park
San Luis Obispo, CA
Aurum Project. 23-001.00
Dear Christian,
We are pleased to have this opportunity to provide a proposal for the electrical construction documents
design portion for the referenced project. Our fee proposal is based on the information emailed to us
on January 2nd, 2022 for the electrical design to provide power to pre-fabricated restroom building, Solar
Powered pole lights around the park and recreational lighting for basketball/multi-sport area.
We make the following proposal for consulting services:
50% Construction Documents
a. Review preliminary project design plans.
b. Review and coordinate comments from DD drawings.
c. Site visit to establish existing conditions.
d. Load calculations.
e. *Coordination with utility companies.
f. *Electrical service design.
g. Electrical service distribution.
h. Power and Lighting plans.
i. Equipment cut sheets and product literature.
j. Opinion of probable costs.
k. (2) web-based meetings with design team.
90% Construction Documents
a. Review and coordinate comments from 50% drawings.
b. Power and Lighting plans.
c. Electrical specifications.
d. Opinion of probable costs.
e. (2) web-based meetings with design team.
100% Construction Documents
a. Review and coordinate comments from 90% drawings.
b. Power and Lighting plans.
c. Electrical specifications.
d. Title 24 Calculations and documentation.
e. Opinion of probable costs.
f. Review and respond to City comments.
g. Provide 100% biddable construction documents.
h. (2) web-based meetings with design team.
Bidding & Construction Administration
a. Respond top bidder’s inquiries and request for clarifications.
b. Incorporate addenda bid documents into construction set of plans and specifications.
c. Review of submittals.
d. Review proposed substitutions.
e. Responding to questions from the field.
f. Review change orders.
g. (2) On site review of the Contractor’s work upon request.
h. Final walk through observation report of the completed work.
i. Prepared Record Drawings from redlines provided by contractor.
Our total fee for the services outlined above is as follows:
50% Construction Documents $5,860
90% Construction Documents $5,400
100% Construction Documents $4,400
Bidding & Construction Administration $5,481
Total fee $21,141*/**
*PG&E Application/Coordination/New Service (if Necessary): $7,860.
**Solar Photovoltaic System Design/Grid-Interconnection/Application/Process: Assumed by Others
Construction support includes review of submittals, responding to questions from the field, one on site
review of the Contractor’s work upon request and a final walk through observation report of the
completed work. Regularly scheduled job meetings during construction or periodic on-site inspections
are not included in our scope of work (weekly or bi-weekly meetings).
Not included in our basic scope of work:
a. Electrical Utility Design (power, telephone & cable TV) beyond the Project property lines.
b. Upgrade of existing on-site utilities (power, telephone & cable TV).
c. Fire Alarm System Design.
d. Electrical Service or Distribution Design.
e. Street lighting or control.
f. Data Cabling (or active electronics).
g. CATV System Design.
h. Telephone Cabling (or telephone switch design).
i. Title 24 Commissioning.
j. Title 24 certification, testing and documentation.
k. Green Building Code (Cal Green) voluntary measures.
l. Mechanical controls.
m. Emergency Generator Design.
n. Fire Pump Design.
o. Photovoltaic System Design.
p. Intrusion/Security System Design.
q. CCTV System Design.
r. As – built Drawings.
s. Power Coordination Study etc.
t. Preparation or review of energy rebate applications.
u. LEED Certification.
v. Value Engineering Reviews.
w. Design using Revit or other BIM software.
x. Structural Calculations.
2023 Hourly Rate Schedule
Engineering Director $ 217.00/hr.
Senior Project Manager $ 194.00/hr.
Project Manager $ 188.00/hr.
Electrical Designer $ 178.00/hr.
CADD Manager/ Drafter $ 139.00/hr.
Drafter $ 119.00/hr.
All drawings, details, specifications, reports, calculations and etc. are the property of Aurum Consulting
Engineers Monterey Bay, Inc. Aurum Consulting Engineers Monterey Bay, Inc. grants a one-time non-
exclusive license for one time use on this specific project for the engineering work covered by this
agreement and may not be used by the Client for any other endeavor without written consent.
The above proposed fee does not include fees assessed by agencies as a result of obtaining information,
plans, existing conditions, etc. in order to accomplish our Scope of Work. These will be considered out-
sourced expenses should they occur.
Additional compensation will be requested when:
• Revisions are requested after the substantial completion of the documents.
• It is necessary to review change orders not initiated by or as a result of our design.
• When additional work not in the scope of work listed above (included services) is requested.
Agreement Terms
An invoice for Aurum Consulting Engineers services will be submitted monthly. Invoices are payable
within 30 days after the invoice date.
Accounts unpaid 60 days after the invoice date may be subject to a monthly service charge of 1.5% (or
the legal rate) on the then unpaid balance. In the event any portion or all of an account remains unpaid
90 days after billing, the Client shall pay all costs of collection, including reasonable attorney’s fees.
If the client objects to any portion of the invoice, the Client shall notify Aurum Consulting Engineers in
writing within ten calendar days of receipt of invoice. The Client shall identify the specific cause of the
disagreement and shall pay when due that portion of the invoice not in dispute.
Any claims or disputes arising between Aurum Consulting Engineers Monterey Bay Inc. and the Client
shall be submitted to non-binding mediation. The Client shall, to the fullest extent permitted by law,
indemnify and hold harmless Aurum Consulting Engineers Monterey Bay Inc., Aurum Consulting
Engineers Monterey Bay Inc.’s officers, directors, employees, agents and sub consultants from and
against all damage, liability and costs, including reasonable attorney’s fees and defense costs, arising
out of or in any way connected with the performance by any of the parties above named of the services
under this agreement, excepting only those damages, liabilities, or costs attributed to the sole
negligence or willful misconduct of Aurum Consulting Engineers Monterey Bay Inc.
In recognition of the relative risks, rewards and benefits of the project to both Aurum Consulting
Engineers Monterey Bay Inc. and the Client, the risks have been allocated such that the Client agrees
that, to the fullest extent permitted by law, Aurum Consulting Engineers Monterey Bay Inc.’s total
liability to the Client for any and all injuries, claims, losses, expenses, damages or claim expenses arising
out of this agreement from any cause or causes, shall not exceed Aurum Consulting Engineers Monterey
Bay Inc. Insurance coverage in effect on the contract date. Such causes include, but are not limited to,
Aurum Consulting Engineers Monterey Bay Inc. negligence, errors, omissions, strict liability, breach of
contract or breach of warranty.
This agreement may be terminated upon giving written notice by the Client or Aurum Consulting
Engineers Monterey Bay Inc. should the other fail to perform its obligation hereunder. In the event of
termination, the Client shall pay Aurum Consulting Engineers Monterey Bay Inc. for all services rendered
to the date of termination, all reimbursable expenses, and reimbursable termination expenses. Any
litigation between the parties shall be adjudicated in the County of Monterey, California.
Payment of invoices is in no case subject to unilateral discounting or set-offs by the Client and payment
is due regardless of suspension or termination of the Agreement by either party.
We trust that the above is in agreement with your understanding of our participation in this project and
meets with your approval. We are most interested in your input and if there is something about our
proposal which needs further explanation or if you would like to make adjustments in the scope-of-work
please contact us.
Please acknowledge your acceptance of this proposal by signing this letter below and returning a copy
to us. This Proposal and pricing will expire in 90 days if written agreement is not received.
Sincerely,
Najib Anwary, P.E., LEED AP (BD+C)
Sr. Project Manager
Accepted:
Signature: __________________________ Title: ____________________________
Name: _____________________________ Date: ____________________________
PROPOSAL FOR GEOTECHNICAL SERVICES
Dear Mr. Harris:
1.0 INTRODUCTION
GeoSolutions, Inc. presents this proposal to provide geotechnical services for the
proposed Emerson Park Amenity Upgrades and Beautification project to be located at
Emerson Park, 1341 Nipomo Street, San Luis Obispo California. SSA Landscape
Architects, Inc. will hereafter be referred to as the client.
This proposal presents our project understanding, proposed scope of services,
preliminary schedule, and estimated costs associated with providing the following
project deliverables:
Soils Engineering Report
All work listed in this proposal shall be in accordance with the standard specifications
of the City of San Luis Obispo, the 2022 California Building Code (CBC), and/or
industry standard practices.
2.0 PROJECT UNDERSTANDING
Our project understanding is based on the RFP for the project, which was provided by
the City of San Luis Obispo. The proposed project will consist of renovating existing
facilities and constructing new facilities within the existing park. New facilities are to
include a restroom, play structure, and shade structures. Retaining walls may be
constructed as part of the proposed improvements. See Figure 1: Site Plan (provided
by the City of San Luis Obispo).
Figure 1: Site Plan (provided by City of San Luis Obispo)
DATE
January 6, 2023
PROJECT NUMBER
GS00320-1
CLIENT
SSA Landscape
Architects, Inc.
Attn: Christian Harris
303 Potrero St, Suite 40-C
Santa Cruz, CA 95060
PROJECT NAME
Emerson Park Amenity
Upgrades and
Beautification Project
1341 Nipomo Street
San Luis Obispo
California
Emerson Park Amenity Upgrades and Beautification
January 6, 2023 Project GS00320-1
2
The proposed structures are to be located throughout Emerson Park. The site is generally level, sloping
gradually downward to the southwest. This area is mapped as being underlain by Surficial Sediments (Qa).
Geotechnical information is requested for design and construction of foundations for the proposed
structures..
3.0 SCOPE OF SERVICES
Based on our understanding of the project needs we propose the following scope of services.
3.1 Field Investigation
The proposed field
investigation will consist of
advancing five exploratory
borings to a maximum depth
of 15 feet (bgs). Anticipated
exploration locations are
provided in Figure 2:
Proposed Exploration Plan.
Actual exploration locations
will be based on drill rig
access, utility clearance, and
our understanding of the
project needs.
The explorations will be used
to determine the general site
suitability for the proposed
construction. The Project
Engineer will observe the
boring operations and record
the sub-surface soils and/or
bedrock conditions in Boring
Logs. During the field
investigation, sampling will
be performed at approximate
2.5 to 5.0-foot intervals. Bulk
and relatively undisturbed
soil/bedrock samples will be obtained in the field for classification and laboratory testing. The exploratory
borings will be backfilled, but not compacted, with on-site material.
Repair of damaged landscape will not be the responsibility of GeoSolutions, Inc. Prior to the field
investigation, pertinent published and unpublished geotechnical studies and literature of the subject project
area will be reviewed under the direction of the Project Engineer. A predrill site visit will be performed in
order to coordinate proposed exploration locations with the project team and/or mark for utility clearance
(USA Dig Alert). We assume no site access restrictions apply for our field investigation and that no permits
are required for our fieldwork.
3.2 Laboratory Testing
Selected soil samples that are considered to be representative of site conditions will be tested in our
laboratory, or an equivalent laboratory, in order to ascertain or derive relevant engineering properties.
Anticipated testing for the project may include:
Figure 2: Proposed Exploration Plan
Emerson Park Amenity Upgrades and Beautification
January 6, 2023 Project GS00320-1
3
Soil Classification (ASTM D2487, D2488)
Liquid Limit, Plastic Limit, and Plasticity Index (ASTM D4318)
Expansion Index (ASTM D4829)
Soil Particle Size Analysis (ASTM D422)
Laboratory Maximum Density (ASTM D1557)
Direct Shear (ASTM D3080)
3.3 Geotechnical Analysis and Report Preparation
Geotechnical engineering analyses will be performed using the data obtained during our literature review,
field investigation, and laboratory testing. The analyses will be used to help form our Soils Engineering
Report for the project providing geotechnical recommendations pertaining to:
Location and depth to bedrock, if encountered
Depth to groundwater, if encountered
Grading requirements
Processing of soils and depth of over-excavation
Drainage and erosion
Preliminary pedestrian pavement structural section
Bearing capacity
Minimum foundation depth and width parameters
Lateral earth pressures (active, at-rest, and passive resistance) and sliding resistance parameters
for the design of retaining walls and footings
Seismic design considerations including seismic lateral earth pressures
A digital copy (pdf) of this report will be emailed to the client and/or client representative.
4.0 SCHEDULE
Receipt of the signed agreement for professional services signifies the start of the schedule. Please note
this schedule is only approximate and is subject to change; weather and site access can affect the
schedule time frame.
Field investigation: within approximately four to five weeks of receiving signed agreement.
Laboratory analysis: within approximately two to three weeks of field investigation.
Report preparation: within approximately two weeks of laboratory analysis.
The report(s) will be submitted within approximately eight to ten weeks of receipt of your written
authorization to proceed.
To initiate the proposed services, please sign and return a copy of the included Agreement for
Professional Services. Upon receipt of the signed copies of the Agreement for Professional
Services, we will promptly schedule the fieldwork for the proposed scope of services and return a
counter-signed Agreement for Professional Services. Any alterations to the original Agreement for
Professional Services may result in a delay of the proposed services or our inability to execute
those services.
Emerson Park Amenity Upgrades and Beautification
January 6, 2023 Project GS00320-1
4
5.0 FEE ESTIMATE
Our fees for the proposed geotechnical services include a Soils Engineering Report (field investigation,
laboratory testing, and report). We understand this is a prevailing wage project. A breakdown of costs
associated with performing our proposed work scope is provided. Our fees are based on a flat rate and are
as follows:
Soils Engineering Report
Field Investigation $ 3,640.00
Laboratory Testing $ 1,900.00
Report Preparation $ 2,000.00
TOTAL: $ 7,540.00
We will not incur expenditures above $ 7,540.00 without your prior authorization.
6.0 TERMINATION OF SERVICES
This contract may be terminated by either party. Any fees accrued by GeoSolutions, Inc. after receipt of the
signed Agreement for Professional Services and retainer will be deducted from said retainer and the
remainder returned to the issuer of the retainer.
7.0 ADDITIONAL GEOTECHNICAL AND INSPECTION SERVICES
GeoSolutions, Inc. assumes that it will be retained to provide additional services during future phases of
the proposed project. These services would be provided by GeoSolutions, Inc. as required by the City of
San Luis Obispo, the 2022 CBC, and/or industry standard practices. These services would be in addition
to those included in this document.
8.0 PROJECT CONSIDERATIONS
It is the responsibility of the Client and/or the Client Representative to provide access to the project site for
our testing equipment. The locating of any underground utility within the property limits is the responsibility
of the Client and/or the Client Representative. If the Client/Client Representative is uncertain about the
locations of underground utilities, you should hire a professional locating service.
We will contact Underground Service Alert (USA) to locate utilities in the public right of away and exercise
caution during field investigation. If paint is used to mark utility locations, GeoSolutions, Inc. will not remove
paint marks. GeoSolutions, Inc. will not be liable for damage or injury arising from damage to existing
utilities.
It should be noted when drilling on or near developed properties, we will attempt to minimize damage to the
existing landscape, hardscape, and/or pavement areas. GeoSolutions, Inc. will not be liable for damage to
existing landscape, hardscape, and pavements.
If available, topographic maps and a preliminary layout should be provided to us. Any change in the layout
could necessitate additional work. Review of subsequent plan changes and/or other project requirements
would be charged as additional cost in accordance with our fee schedule. We request that any previous
geologic or geotechnical reports conducted for the site be submitted to us.
9.0 CLOSURE
This proposal, including, but not limited to, the terms of payment, proposed services, and schedule for
proposed services, is valid for 90 days from the proposed date.
AGREEMENT FOR PROFESSIONAL SERVICES
Project Description: Provide geotechnical services associated with a Soils Engineering Report
in accordance with this proposal dated January 6, 2023
This Agreement is entered into by and between GEOSOLUTIONS, INC. and the CLIENT as follows:
1. GEOSOLUTIONS, INC. agrees to perform professional services at the Project name described to the left, or elsewhere
as appropriate, the scope of which services is briefly described above. Client acknowledges that the “Exhibit A” applicable
to project and date listed above is hereby made part of this Agreement for Professional Services.
2. Unless otherwise specifically agreed in writing, GEOSOLUTIONS, INC. services shall be performed on a fixed fee and/or
time and materials basis in accordance with the proposal and/or fee schedule attached to this Agreement. Any estimate
of the total cost for the scope of work described herein is provided in good faith, but is intended as an estimate only in
recognition of the many variables that may affect the execution of professional services (including, without limitation,
conditions in the field, coordination with other trades, field change orders, and the like).
3. All fees and other charges attributable to this Agreement shall be invoiced at completion of services. Release of work
product to Client is contingent upon receipt of client payment in full to GEOSOLUTIONS, INC. unless otherwise specifically
agreed to in writing by both parties. Invoices are due and payable upon receipt. After thirty (30) days, late charges shall
accrue on invoices at the rate of 1% per month. Should Client dispute any fee or charge, written notice of such dispute
must be provided to GEOSOLUTIONS, INC. within thirty (30) days after invoice date; otherwise, invoiced items and
amounts shall be conclusively presumed correct. If it becomes necessary for GEOSOLUTIONS, INC. to file suit to collect
any sum due for professional fees or costs, the prevailing party in such collection action shall be entitled to reasonable
attorney's fees and costs incurred therein.
4. Any change order or expansion or modification of the scope of work, or additional services to be provided by
GEOSOLUTIONS, INC., shall be agreed upon in writing, to the extent that it is reasonably practicable to do so, and such
modified or additional work shall be governed by each and every provision of this Agreement; provided, however, that
Client's acceptance of the work as modified or enlarged shall be deemed a waiver of any requirement of a written change
order associated therewith.
5. To the fullest extent permitted by law, and not withstanding any other provision of this Agreement, the total liability, in
the aggregate, of GEOSOLUTIONS, INC. and GEOSOLUTIONS, INC.’S officers, directors, partners, employees, agents
and subconsultants, and any of them, to the Client and anyone claiming by, through or under the Client, for any and all
claims, losses, costs or damages of any nature whatsoever arising out of, resulting from or in any way related to the Project
or the Agreement from any cause or causes, including but not limited to the negligence, professional errors or omissions,
strict liability, breach of contract or warranty, express or implied, of GEOSOLUTIONS, INC. or GEOSOLUTIONS, INC.’S
officers, directors, employees, agents or subconsultants, or any of them, shall not exceed the total compensation received
by GEOSOLUTIONS, INC. under this Agreement, or the total amount of $35,000 whichever is greater.
6. GEOSOLUTIONS, INC. shall perform professional services hereunder in accordance with generally accepted
professional practice in its fields of specialty. No other warranty or representation of quality or result, either express or
implied, is included or intended in our proposal, agreements or reports. Any and all reports or other findings, conclusions
or recommendations provided to Client by GEOSOLUTIONS, INC. shall be strictly subject to the conditions and limitations
stated therein. Any material departure from such conditions or limitations by Client shall relieve GEOSOLUTIONS, INC.
of any liability which would otherwise arise in connection with such reports or recommendations.
7. To the fullest extent permitted by law, Client agrees to indemnify, defend, and hold harmless GEOSOLUTIONS, INC.
from any and all liability, costs, loss, damages, or judgments arising directly or indirectly out of the conduct of Client, its
employees, subcontractors, design professionals, agents, suppliers, and representatives, regardless of whether or not the
active or passive fault of GEOSOLUTIONS, INC. contributed to the claim, loss, damage or liability.
8. In the event that Client requests termination of the services contemplated by this Agreement prior to the completion
thereof, GEOSOLUTIONS, INC. reserves the right to complete such analyses, records, and reports as may be necessary
to place its file in order and reasonably to protect its reputation for professional competence. All files, drawings, samples,
field notes, and reports, including the authorized submission of final reports to public agencies, shall remain the property
of GEOSOLUTIONS, INC. until GEOSOLUTIONS, INC. has received payment in full for fees and costs billed hereunder.
The actual or threatened use of any such material in contravention of GEOSOLUTIONS, INC.'S ownership rights hereunder
shall be grounds for appropriate injunctive relief.
9. GEOSOLUTIONS, INC. will diligently proceed to complete the professional services described in this Agreement in a
timely manner. However, it is expressly agreed that GEOSOLUTIONS, INC. shall not be held responsible for delays in
performance occasioned by factors beyond GEOSOLUTIONS, INC.'S control.
Client:
SSA Landscape Architecture, Inc.
Signature: _______________________
Date:
DATE
January 6, 2023
PROJECT NUMBER
GS00320-1
CLIENT
SSA Landscape
Architects, Inc.
Attn: Christian Harris
303 Potrero St, Suite 40-C
Santa Cruz, CA 95060
PROJECT NAME
Emerson Park Amenity
Upgrades and
Beautification Project
1341 Nipomo Street
San Luis Obispo
California
GeoSolutions, Inc.
Kelly Robinson, GE 3118
Signature: _______________________
Date:
January 11, 2023
Christian Harris
Associate Principal
SSA Landscape Architects, Inc.
303 Potrero Street, Suite 40-C
Santa Cruz, CA 95060
Re: Proposal to Provide Civil and Structural Engineering Services
for Emerson Park Amenity Upgrades and Beautification
MME Project No: 22162
Dear Christian,
Thank you for asking MME to provide your engineering services, accordingly we have
prepared the following proposal for your review. We have over 30 years of local civil
and structural engineering experience and look forward to working with you.
Project Understanding
This project consists of the rehabilitation and improvement of the existing amenities at
Emerson Park in San Luis Obispo, California. These improvements primarily include a
new fully accessible pre-fabricated public restroom, improvements to the dog park,
relocated bocce courts, expanded basketball court, new playground, new fencing,
improved solar safety lighting, site lighting, fencing, and (3) new shade structures at
the dog park, playground, and exercise equipment. We understand that a major goal
of the project is to utilize rain barrels to collect storm water for use at the community
garden.
We anticipate that the added and replaced impervious area for this project will be less
than 22,500 SF. With the added/replaced impervious areas greater than 15,000 SF
and less than 22,500 SF, the project will need to provide performance requirements 1,
2, & 3 in accordance with the City of San Luis Obispo’s Adopted Post Construction
Requirements (Central Coast Regional Water Quality Control Board), dated July 12,
2013. These requirements include site design and runoff reduction, water quality
treatment, and runoff retention.
We understand that the project is being funded by Proposition 68 State Parks grant
funding and will therefore need to comply with recent Prop 68 requirements. The
approximate project budget is $2.8 million.
Our work will generally include the civil engineering (CE) services to prepare
construction documents including plans, specifications and estimates for use in
competitive bidding and construction of this project.
Proposal for Emerson Park
MME Project No: 22162
January 11, 2023
Page 2 of 7
Scope of Proposed Services
The scope of our services is based on a review of the conceptual drawings,
observations made during a visit to the site, and discussions with you. Based on this
information, we intend to provide the following services:
Design Phase Services
Phase One – Conceptual Design
1. Participate in correspondence with you and members of the design team as
may be required to accomplish the tasks identified during this phase.
2. Prepare a topographic field survey of the site to provide a base map for design.
Contact utilities companies to request maps of utilities in the project area and
surrounding streets. We will survey ground features such as fences, slopes,
pavements, building corners, driveways, major trees, and visible improvements
or utilities at ground level. We will prepare a topographic map at about 10 scale
with 2’ contours and elevations of ground features deliverable in AutoCAD and
PDF. Survey will be an Engineering Survey based on local assumed datum
and basis of bearings and will not be a Boundary Survey and will not include
historical research, deeds, easements, legal descriptions, reconciliation of
maps, filing records of survey, setting corners or determining property
boundaries.
Develop a scope of services and subcontract to provide underground utility
location markings at the site and surrounding street (see Figure 1).
Figure 1 – Site overview map from RFP
Proposal for Emerson Park
MME Project No: 22162
January 11, 2023
Page 3 of 7
3. Review the Geotechnical Investigation from the City.
4. Prepare structural design of foundations for prefabricated restroom, three shade
structures, large playground structures, site light poles, and fencing.
5. Prepare and deliver one set of Schematic Design (SD) civil and structural
engineering drawings of the selected alternative with sufficient detail to fix and
describe the character of the systems contemplated for use on this project. SD
drawings will be about 50% complete when compared to the final drawings.
Drawings will include:
i) Impervious area plan with drainage area calculations and
mitigation areas
ii) Site grading and drainage plan with inlets, outlets, pipes for storm
drainage and preliminary ADA grading scheme
iii) Utility Plan for prefabricated restroom sewer and water
connections, and possibly replacement water fountain
connections if needed
iv) Foundation plan for prefabricated restroom, shade structures, and
playground structures
v) Key Structural Details
6. Prepare an opinion of estimated construction costs for the portions of the
project represented by our drawings.
7. Provide the administrative support necessary for us to perform these services.
Phase Two – Final Design
1. Participate in correspondence with you and members of the design team as
may be required to accomplish the tasks identified during this phase.
2. Attend a meeting with you and other members of the design team to review and
discuss the previously submitted schematic drawings and to resolve any
identified conflicts between the various disciplines.
3. Prepare a Drainage Memo.
4. Prepare and deliver 90% engineering drawings sufficiently detailed for
competitive bidding and for guidance of a qualified, experienced contractor
during construction of the proposed improvements. These Drawings will be
submitted for the Building Permit Application. Drawings to be furnished will
include:
i) Cover
ii) Site grading plan
iii) Site drainage plan with inlets, outlets, pipe sizes and lengths for
storm drainage and restroom sewer lateral
iv) Storm Water Control Plan with impervious areas
v) Utility Plan
Proposal for Emerson Park
MME Project No: 22162
January 11, 2023
Page 4 of 7
vi) Erosion control plan
vii) Site Details
viii) Foundation plan for prefabricated restroom, shade structures, and
playground structures
ix) Key Structural Details
5. Prepare and deliver a preliminary set of technical specifications in MS Word.
6. Prepare an opinion of estimated construction costs for the portions of the
project represented by our drawings.
7. Assist in obtaining approval of our parts of the project by the Building Official by
responding to one set of plan check comments.
8. Complete the design and preparation of 100% level drawings incorporating
Building Permit submittal comments and revisions.
9. Complete the preparation of 100% level technical specifications incorporating
Building Permit submittal comments and revisions.
10. Update the final 100% opinion of estimated construction costs for the portions
of the project represented by our drawings.
11. Prepare final civil engineering calculations for earthwork volumes, storm and
sanitary sewer systems, and other portions of the civil site improvements.
12. Prepare final structural engineering calculations for foundations.
13. Revise Final Plans, Specifications, and Estimate as requested by City Engineer,
for use in bidding and construction of the project.
14. Provide the administrative support necessary for us to perform these services.
Phase Three – Construction Administration
1. Participate in correspondence with you and members of the design team as
may be required to accomplish the tasks identified during this phase.
2. Participate in a pre-construction meeting to answer questions about design
intent or about interpretation of the documents prior to work at the site.
3. Prepare and issue bulletins in response to RFI’s during construction, if needed,
for clarification of our drawings or specifications.
4. Review submittals and shop drawings, submitted through and checked by the
General Contractor, for general compliance with the intent and requirements of
our Construction Documents. Re-review of any submittals more than two
resubmittals would be considered Additional Services.
5. Provide the administrative support necessary for us to perform these services.
Additional Services
Additional Services are those items which are not specifically mentioned under the
scope of proposed Design Phase services outlined above and/or those items which
Proposal for Emerson Park
MME Project No: 22162
January 11, 2023
Page 5 of 7
arise as a result of unforeseen circumstances during the design or construction
phases of the project. Any Additional Services and compensation shall be authorized
by the Client in advance and in writing or acknowleged and confirmed by email.
Because the remodeling and/or rehabilitation of an existing building or infrastructure
requires that certain assumptions be made regarding existing conditions, all the
construction details can seldom be precisely shown on the drawings before the work of
construction begins. Therefore, unforeseen field conditions will generate a certain
amount of Additional Services work and expense due to no fault of anyone and we
recommend the Owner carry a bigger contingency for additional design fee and
additional construction cost to address unknown existing conditions.
The following is a partial list of work excluded from this scope of services: Existing
Underground Utility Location, Irrigation, Geotechnical Engineering, Caltrans
Encroachment Permits, Environmental Assessments or Permits, Hazardous Materials
Services, Architecture or Waterproofing, Mechanical, Electrical or Traffic Engineering,
Pumps and Hydromodification Analysis, FEMA studies, Arborists Reports, Tree
Protection Plans, Traffic Control Plan, Construction Staging Plans, SWPPP, Signalized
Intersections and Crosswalks, Bid Alternates, Value Engineering, Construction
Inspection, Front End Specifications, Expedited Schedule, Demolition Plans and
Construction Contracts.
Deliverables
At the following points in the design process, we will furnish the following deliverables
to you for your use, review and comment:
Topographic Survey – AutoCAD format and PDF format
Schematic Design 50% – Two conceptual plans, one set of plans (with selected
alternative), and cost estimate in electronic PDF format
Design Development 90% – One set of plans, one cost estimate, and one
preliminary drainage memo in electronic PDF format, and one set of preliminary
technical specifications in MS Word format.
Construction Documents 100% – One set of plans, one cost estimate, one set of
calculations in electronic PDF format, and one set of technical specifications in MS
Word format.
Final Construction Documents– One set of signed plans on bond paper, three sets
of signed calculations, one cost estimate, and one final drainage memo in
electronic PDF format and one set of signed technical specifications in MS Word
format.
Time Schedule
Based on our present workload, we could begin work on this project within two weeks
of receiving a signed copy of this proposal. The work will be completed pursuant to a
mutually agreed upon schedule.
Proposal for Emerson Park
MME Project No: 22162
January 11, 2023
Page 6 of 7
Compensation for Services
Compensation for all services rendered in connection with this project will be based on
time and expenses charged in accordance with our Schedule of Standard Billing
Rates. Based on information available to us at this time, it is our opinion the estimated
cost of our services will be Hourly Not To Exceed the amount shown in the attached
Engineering Fee Estimate.
Thank you for the opportunity to prepare this proposal. Should you have any questions
please call me. We look forward to working together with you.
Respectfully yours,
Rodney Cahill, P.E.
Principal
Engineering Fee Estimate
prepared for SSA
CE and SE Services for Emerson Park
Mesiti-Miller Engineering, Inc.
MME Project Number: 22162
1/11/2023
Item Task Description Total
Principal Engineer Engineer Engineer Engineer Engineer Admin Fee
Engineer V IV III II I Assist
$230 $220 $200 $170 $150 $130 $95
Phase One - Conceptual Design
1 Correspondence 4 1 1 2 $1,590
2 Topographic Survey 16 80 $15,680
3 Review Geotechnical 1 4 $830
4SDs $0
i. Impervious Area Plan 1 4 4 $1,510
ii. Grading and Drainage Plan 8 8 16 $5,600
iii. Utility Plan 4 8 16 $4,680
iv. Foundation Plans 1 16 $3,430
v. Key Structural Details 1 8 $1,830
5 Cost Estimate 1 4 2 2 $1,670
6 Administration 1 4 $610
Subtotals: 38 0 29 23 124 0 4 $37,430
Phase Two - Final Design
1 Correspondence 4 1 1 1 $1,440
2 Meeting 2 2 $760
3 Drainage Memo 2 16 4 $3,780
4 90% Plans $0
i. Cover 2 $300
ii. Grading Plan 2 24 6 $5,440
iii. Drainage Plan 2 4 16 $3,540
iv. SWCP 2 12 4 $3,100
v. Utility Plan 1 12 4 $2,870
vi. Erosion Control Plan 1 2 4 $1,170
vii. Site Details 1 2 4 $1,170
viii. Foundation Plan 1 32 $6,630
ix. Key Structural Details 1 12 $2,630
5 90% Tech Specs 4 24 4 24 $10,000
6 90% Cost Estimate 1 8 2 8 $3,370
7 Plan Check 1 2 1 4 $1,400
8 100% Plans 2 8 4 16 $5,140
9 100% Tech Specs 2 4 2 4 $2,200
10 100% Cost Estimate 1 2 2 $930
11 CE Calculations 1 6 $1,130
12 SE Calculations 1 6 $1,430
13 Revise Final PS&E 4 4 $1,400
14 Administration 4 4 $1,300
Subtotals: 36 0 103 86 115 0 4 $61,130
Personnel and Hourly Billing Rates
Phase Three - Construction Administration
1 Correspondence 1 1 1 $580
2 Pre-con Meeting 2 2 $800
3 RFI Response 2 4 8 $2,460
4 Review Submittals 1 4 8 $2,230
5 Administration 1 2 $420
Subtotals: 70921702 $6,490
Services Subtotal: $105,050
Reimbursable Expenses
1 Plotting and Delivery $0
2 Mileage 200 0.625 $125
3 Subconsultant Utility Markings Allowance (x 1.10)2500 1.1 $2,750
Subtotals: $2,875
Services and Expenses Subtotal: $107,925
This is our estimate based on currently available information. We may redistribute compensation between phases to be consistent with the
hours of services provided, but shall not exceed the total unless approved by the Client. This estimate is based on hourly rates effective through
December 2023.
Proposal for Emerson Park
MME Project No: 22162
January 11, 2023
Page 7 of 7
Schedule of Standard Billing Rates
Effective through December 31, 2023
Professional Services
Engineer I $ 130 / hour
Engineer II $ 150 / hour
Engineer III $ 170 / hour
Engineer IV $ 200 / hour
Engineer V $ 220 / hour
Principal Engineer $ 230 / hour
Expert Witness Services $ 380 / hour
Deposition, court appearance and preparation
Administrative Assistant $ 95 / hour
CAD Technician I $ 90 / hour
CAD Technician II $ 110 / hour
Field Technician I $ 115 / hour
Field Technician II $ 140 / hour
Minimum Consultation Fee $ 1,000
Field Survey (Prevailing Wage)
Chief of Party $235 / hour
Instrumentman $225 / hour
Chainman / Rodman $215 / hour
Flagperson / Pedestrian Monitor $170 / hour
Reimbursable Expenses
Sub-Consultants Direct Billing x 1.10
Outside Services Direct Cost x 1.15
Printing, delivery, equipment rental and other direct project expenses
In-House Services
Photocopies $ 0.10 sheet
Plotting -internal check plots / plots on bond $ 2.00 sheet
-final plots on mylar $ 10.00 sheet
Travel
Automobile mileage $ 0.625 mile
Airfare, Car Rental, etc. Direct Cost x 1.15
Per Diem Allowance (varies by location) $ 197/day
\\svr2016\projects\22162 ssa - emerson park\proposal\proposal or soq work docs\22162_emerson park_proposal.docx
1
Subject:Project Status Report - Emerson Park SRSW-40-002
Location:Microsoft Teams Meeting
Start:Wed 8/21/2024 2:00 PM
End:Wed 8/21/2024 3:00 PM
Recurrence:(none)
Meeting Status:Accepted
Organizer:Honer-Hollstien, Lily
Required Attendees:Avakian, Greg
Moving so that there is time to get the proper info from Kevin and Erica!
________________________________________________________________________________
Microsoft Teams Need help?
Join the meeting now
Meeting ID:
For organizers: Meeting options
________________________________________________________________________________
_____________________________________________
From: Pringle, Brendan <bpringle@slocity.org>
Sent: Tuesday, July 30, 2024 4:08 PM
To: Glaudel, Kevin@Parks <Kevin.Glaudel@parks.ca.gov>
Cc: Honer-Hollstien, Lily <lhoner@slocity.org>
Subject: RE: SRSW-40-002
Hi Kevin,
Good to hear from you. Lily would be your contact now for that. CC’ing Lily here.
Thanks!
Brendan Pringle
Senior Business Analyst
2
Public Works
919 Palm Street, San Luis Obispo, CA 93401-3218
E bpringle@slocity.org
slocity.org
Stay connected with the City by signing up for e-notifications
From: Glaudel, Kevin@Parks <Kevin.Glaudel@parks.ca.gov>
Sent: Tuesday, July 30, 2024 12:01 PM
To: Pringle, Brendan <bpringle@slocity.org>
Subject: SRSW-40-002
This message is from an External Source. Use caution when deciding to open attachments, click links, or respond.
Hi Brendan!
Please see the attached project status report for Emerson Neighborhood Park due to me in 30 days. Should you have any
questions, please feel free to reach out!
Thanks!
Kevin Glaudel
Administrative Project Officer
Office of Grants and Local Services
California Department of Parks and Recreation
916-902-8778
State of California Natural Resources Agency Gavin Newsom, Governor
DEPARTMENT OF PARKS AND RECREATION Armando Quintero, Director
P.O. Box 942896 Sacramento, CA 94296-0001
(916) 653-7423
7/30/2024
Brendan Pringle
Administrative Analyst
City of San Luis Obispo
990 Palm St
San Luis Obispo, CA 93401
Re: Statewide Park Development and Community Revitalization - SW-40-002
Emerson Neighborhood Park Revitalization
Dear Brendan Pringle:
Enclosed is a Status Report for the above referenced project administered by the
Office of Grants and Local Services (OGALS). These Status Reports are sent every
six months, and if they are not returned within thirty days, no payments can be
processed for this project.
Take a moment to review the scope as described in the attached report and provide
detailed, accurate, and up-to-date responses to the information requested. The
information you provide allows OGALS to assist your agency in completing the
project on time, on budget, and according to scope.
Return the completed Status Report within thirty days to your Project Officer Kevin
Glaudel at Kevin.Glaudel@parks.ca.gov. You may also contact Kevin Glaudel at
(619) 902-8778 or if you have any questions or if you would like an electronic copy
of this report.
OGALS appreciates your attention to this matter and looks forward to our continued
partnership to improve the quality of life for communities throughout California.
Enclosure
2
State of California Natural Resources Agency Gavin Newsom, Governor
DEPARTMENT OF PARKS AND RECREATION Armando Quintero, Director
P.O. Box 942896 • Sacramento, CA 94296-0001
ATTENTION: Kevin Glaudel
DUE 8/29/2024
Status Report
Grantee: City of San Luis Obispo
Project Number: SW-40-002 2018 Parks Bond Act, Statewide Park Development and Community
Revitalization
Project Name: Emerson Neighborhood Park Revitalization
Project Scope: Renovate Emmerson Park in the City of San Luis Obispo. Construct a dog park with
lighting and shade, playground (5-12 yo) with shade, shade existing exercise equipment, solar pathway
lighting, educational garden, public art mural, public art mosaic, and restroom with solar roof.
Renovate bocce ball courts, basketball/multi-purpose court, blacktop, decorative perimeter fencing,
and landscaping throughout the park.
These project deliverables must be completed before the final grant payment can be approved. They were established by
your agency’s response to the Project Selection Criteria, which was ranked against all statewide applications through an
extremely competitive process. The integrity of the statewide competitive process is maintained by completing these
project deliverables.
Required Project Deliverables:
Design of Recreation Features:
• Educational garden
• Restroom
• Lit dog park
• Shade structures
• Drought resistant/low cost landscaping
• Hydration stations (including one for dogs)
• Updated perimeter fencing
• Expansion/renovation of the playground
• Multi-purpose court with lighting
Location of Features in the Park:
• Restroom location near the playground
• The shade structures were chosen to be placed near the dog park, the playground, and exercise
equipment.
• The dog park was identified to be located on the opposite section of the park from the playground as an
additional safety measure.
• Bocce courts moved adjacent to the exercise equipment shade structure.
Safe Public Use:
• Safety path lighting will be installed around the restroom, and along main pathways and lighting will be
added to the multi-purpose court and dog park.
• The public wanted updated perimeter fencing
Park Beautification/Public Art:
• Educational garden
• Drought tolerant landscaping
• Art installation on restroom and black top mural
• Neighborhood youth participation in designing art mosaic tiles to incorporate into concrete surfaces and
benches
3
• Colorful and artistic shaped shade structures.
• Artistic dog park equipment.
Employment or volunteer opportunities to be included in the project are:
• There will be an opportunity for residents and/or corps members to help with renovating the current
landscaping at the park through the planting of drought tolerant plants, and dog park fencing.
• Public Art is to be installed at the park (mural on restroom and black top). In addition to community
youth work in designing mosaic tiles incorporated in concrete surfaces.
Partnerships for the project’s design or construction will include:
• San Luis Obispo Botanical Garden - will assist with designing and implementing the new children’s
educational gardens and determine the appropriate drought resistant plants to be included. They will help
oversee the installation of the garden. All work will be on a volunteer basis.
• Arts Council - will coordinate the public art for the park which includes a mural on the restroom and
blacktop. All work will be on a volunteer basis.
• County of San Luis Obispo Public Health Department - will help design the renovated fitness equipment
area. County is contributing staff hours to the project.
• Friends of SLO City Dog Parks - The members of the community organization will assist with building
the Dog Park and donating specific features/amenities.
The project will include these sustainable techniques:
• Bio-Swales/Grading - In constructing the new restrooms, stormwater will be captured for infiltration or
irrigation, where applicable, through the use of bio-swales, grading, and rain barrels. Permeable material will
be used for children’s garden pathways. The design incorporates rain barrels for stormwater runoff from the
restrooms to use in watering landscaping and garden areas. In addition a bio-swale will be built near the dog
park to capture storm water.
•Water efficient irrigation system - The park already incorporates sustainable landscape and irrigation features
(Calsense, flow sensing, ET technology and rain sensors). The revitalization activities will augment current
features and update irrigation to switch sprinklers and MP rotator sprinklers to provide more water/energy
efficient irrigation.
• Recycled Materials - Project will use recycled materials for the ground covering present in the dog park,
community and educational gardens.
• Use of drought tolerant/climate appropriate non-invasive native turf, shrubs, plants and ground cover -
The gardens and general landscaping of the park will include drought tolerant plants. Invasive species will not
be used in the park. Fertilizer is only applied for turf renovation, which happens once a year, and the turf area
is closed for public use at that time.
• Safety Path Solar Lighting - Utilizing solar energy for foot lighting.
• Additional hydration station - The project will include a new hydration station adjacent to the new
restroom and the existing water fountain at the park will be updated to a hydration station. These hydration
stations will provide safe reliable drinking water to visitors and allow them to fill their own bottle, so they can
stay hydrated throughout the park.
• Additional compost bin in Educational Children’s Garden - Establish an additional bin in the educational
children’s garden.
• Solar Panel Installation - Solar panels will be installed on top of the restrooms.
• Water Runoff Collection - Water barrel near restrooms to collect rain water runoff.
• Reduced natural Turf - Reduced fertilizer and irrigation needs
• Additional Buffer/Landscape Strip - Bio swale creation through additional buffer/landscape strip.
Project Phase: □ Pre-Construction/Pre-Acquisition □ Acquisition and/or Construction
When will you submit your next payment request? For how much?
Estimated date of project completion:
4
Potential obstacles affecting completion:
Is the project: On Time? yes/no Within Budget? yes/no Within Scope? yes/no If no, explain:
Describe grant-funded work completed since last status report submitted on12/6/2023 :
Are CCC or certified local corps working on this project? Yes/No
Provide photos showing work completed in the last six months.
Describe grant-funded work expected to be completed within the next six months:
If there have been any changes to the proposed funding for this project, attach a revised Funding
Sources Form.
Provide information on payments to be submitted over the next three years:
Between
1/1/24
and
6/30/24
Between
7/1/24
and
12/31/24
Between
1/1/25
and
6/30/25
Between
7/1/25
and
12/31/25
Between
1/1/26
and
6/30/26
Between
7/1/26
and
12/31/26
After
1/1/27
$ $ $ $ $ $ $
The purpose of this data is to help the State estimate borrowing needs; you will not be held to these
estimates.
As a reminder, OGALS considers advance payments a privilege, not a right. For
approved advance payments, a Grant Expenditure Form documenting use of the
funds must be received within six months from receipt of the advance. For more
information about advance payments, refer to the Grant Payment Section in the
Prop. 84 Grant Administration Guide.
Advances to date without documentation (attach a Grant Expenditure Form documenting expenditure
of the balance, if applicable):
N/A
If a portion of the advanced funds have not been spent, and more than six months have passed since the
grantee received the advanced funds, the balance must be spent on eligible costs or returned to OGALS within
60 days from receipt of this form.
I represent and warrant that I have full authority to execute this Grant Progress Status Report on
behalf of the Grantee. I declare under penalty of perjury, under the laws of the State of California, that
this status report, and any accompanying documents, for the above-mentioned Grant is true and
correct to the best of my knowledge.
______________________________ _______________________ _____________
Authorized Representative* Title Date
(*Certification to above information requires a signature by a person authorized in the resolution)
1
Subject:Project Status Report - Emerson Park SRSW-40-002
Location:Microsoft Teams Meeting
Start:Wed 8/21/2024 2:00 PM
End:Wed 8/21/2024 3:00 PM
Show Time As:Tentative
Recurrence:(none)
Meeting Status:Not yet responded
Organizer:Honer-Hollstien, Lily
Required Attendees:Avakian, Greg
Moving so that there is time to get the proper info from Kevin and Erica!
________________________________________________________________________________
Microsoft Teams Need help?
Join the meeting now
Meeting ID:
For organizers: Meeting options
________________________________________________________________________________
_____________________________________________
From: Pringle, Brendan <bpringle@slocity.org>
Sent: Tuesday, July 30, 2024 4:08 PM
To: Glaudel, Kevin@Parks <Kevin.Glaudel@parks.ca.gov>
Cc: Honer-Hollstien, Lily <lhoner@slocity.org>
Subject: RE: SRSW-40-002
Hi Kevin,
Good to hear from you. Lily would be your contact now for that. CC’ing Lily here.
Thanks!
Brendan Pringle
Senior Business Analyst
2
Public Works
919 Palm Street, San Luis Obispo, CA 93401-3218
E bpringle@slocity.org
slocity.org
Stay connected with the City by signing up for e-notifications
From: Glaudel, Kevin@Parks <Kevin.Glaudel@parks.ca.gov>
Sent: Tuesday, July 30, 2024 12:01 PM
To: Pringle, Brendan <bpringle@slocity.org>
Subject: SRSW-40-002
This message is from an External Source. Use caution when deciding to open attachments, click links, or respond.
Hi Brendan!
Please see the attached project status report for Emerson Neighborhood Park due to me in 30 days. Should you have any
questions, please feel free to reach out!
Thanks!
Kevin Glaudel
Administrative Project Officer
Office of Grants and Local Services
California Department of Parks and Recreation
916-902-8778
State of California Natural Resources Agency Gavin Newsom, Governor
DEPARTMENT OF PARKS AND RECREATION Armando Quintero, Director
P.O. Box 942896 Sacramento, CA 94296-0001
(916) 653-7423
7/30/2024
Brendan Pringle
Administrative Analyst
City of San Luis Obispo
990 Palm St
San Luis Obispo, CA 93401
Re: Statewide Park Development and Community Revitalization - SW-40-002
Emerson Neighborhood Park Revitalization
Dear Brendan Pringle:
Enclosed is a Status Report for the above referenced project administered by the
Office of Grants and Local Services (OGALS). These Status Reports are sent every
six months, and if they are not returned within thirty days, no payments can be
processed for this project.
Take a moment to review the scope as described in the attached report and provide
detailed, accurate, and up-to-date responses to the information requested. The
information you provide allows OGALS to assist your agency in completing the
project on time, on budget, and according to scope.
Return the completed Status Report within thirty days to your Project Officer Kevin
Glaudel at Kevin.Glaudel@parks.ca.gov. You may also contact Kevin Glaudel at
(619) 902-8778 or if you have any questions or if you would like an electronic copy
of this report.
OGALS appreciates your attention to this matter and looks forward to our continued
partnership to improve the quality of life for communities throughout California.
Enclosure
2
State of California Natural Resources Agency Gavin Newsom, Governor
DEPARTMENT OF PARKS AND RECREATION Armando Quintero, Director
P.O. Box 942896 • Sacramento, CA 94296-0001
ATTENTION: Kevin Glaudel
DUE 8/29/2024
Status Report
Grantee: City of San Luis Obispo
Project Number: SW-40-002 2018 Parks Bond Act, Statewide Park Development and Community
Revitalization
Project Name: Emerson Neighborhood Park Revitalization
Project Scope: Renovate Emmerson Park in the City of San Luis Obispo. Construct a dog park with
lighting and shade, playground (5-12 yo) with shade, shade existing exercise equipment, solar pathway
lighting, educational garden, public art mural, public art mosaic, and restroom with solar roof.
Renovate bocce ball courts, basketball/multi-purpose court, blacktop, decorative perimeter fencing,
and landscaping throughout the park.
These project deliverables must be completed before the final grant payment can be approved. They were established by
your agency’s response to the Project Selection Criteria, which was ranked against all statewide applications through an
extremely competitive process. The integrity of the statewide competitive process is maintained by completing these
project deliverables.
Required Project Deliverables:
Design of Recreation Features:
• Educational garden
• Restroom
• Lit dog park
• Shade structures
• Drought resistant/low cost landscaping
• Hydration stations (including one for dogs)
• Updated perimeter fencing
• Expansion/renovation of the playground
• Multi-purpose court with lighting
Location of Features in the Park:
• Restroom location near the playground
• The shade structures were chosen to be placed near the dog park, the playground, and exercise
equipment.
• The dog park was identified to be located on the opposite section of the park from the playground as an
additional safety measure.
• Bocce courts moved adjacent to the exercise equipment shade structure.
Safe Public Use:
• Safety path lighting will be installed around the restroom, and along main pathways and lighting will be
added to the multi-purpose court and dog park.
• The public wanted updated perimeter fencing
Park Beautification/Public Art:
• Educational garden
• Drought tolerant landscaping
• Art installation on restroom and black top mural
• Neighborhood youth participation in designing art mosaic tiles to incorporate into concrete surfaces and
benches
3
• Colorful and artistic shaped shade structures.
• Artistic dog park equipment.
Employment or volunteer opportunities to be included in the project are:
• There will be an opportunity for residents and/or corps members to help with renovating the current
landscaping at the park through the planting of drought tolerant plants, and dog park fencing.
• Public Art is to be installed at the park (mural on restroom and black top). In addition to community
youth work in designing mosaic tiles incorporated in concrete surfaces.
Partnerships for the project’s design or construction will include:
• San Luis Obispo Botanical Garden - will assist with designing and implementing the new children’s
educational gardens and determine the appropriate drought resistant plants to be included. They will help
oversee the installation of the garden. All work will be on a volunteer basis.
• Arts Council - will coordinate the public art for the park which includes a mural on the restroom and
blacktop. All work will be on a volunteer basis.
• County of San Luis Obispo Public Health Department - will help design the renovated fitness equipment
area. County is contributing staff hours to the project.
• Friends of SLO City Dog Parks - The members of the community organization will assist with building
the Dog Park and donating specific features/amenities.
The project will include these sustainable techniques:
• Bio-Swales/Grading - In constructing the new restrooms, stormwater will be captured for infiltration or
irrigation, where applicable, through the use of bio-swales, grading, and rain barrels. Permeable material will
be used for children’s garden pathways. The design incorporates rain barrels for stormwater runoff from the
restrooms to use in watering landscaping and garden areas. In addition a bio-swale will be built near the dog
park to capture storm water.
•Water efficient irrigation system - The park already incorporates sustainable landscape and irrigation features
(Calsense, flow sensing, ET technology and rain sensors). The revitalization activities will augment current
features and update irrigation to switch sprinklers and MP rotator sprinklers to provide more water/energy
efficient irrigation.
• Recycled Materials - Project will use recycled materials for the ground covering present in the dog park,
community and educational gardens.
• Use of drought tolerant/climate appropriate non-invasive native turf, shrubs, plants and ground cover -
The gardens and general landscaping of the park will include drought tolerant plants. Invasive species will not
be used in the park. Fertilizer is only applied for turf renovation, which happens once a year, and the turf area
is closed for public use at that time.
• Safety Path Solar Lighting - Utilizing solar energy for foot lighting.
• Additional hydration station - The project will include a new hydration station adjacent to the new
restroom and the existing water fountain at the park will be updated to a hydration station. These hydration
stations will provide safe reliable drinking water to visitors and allow them to fill their own bottle, so they can
stay hydrated throughout the park.
• Additional compost bin in Educational Children’s Garden - Establish an additional bin in the educational
children’s garden.
• Solar Panel Installation - Solar panels will be installed on top of the restrooms.
• Water Runoff Collection - Water barrel near restrooms to collect rain water runoff.
• Reduced natural Turf - Reduced fertilizer and irrigation needs
• Additional Buffer/Landscape Strip - Bio swale creation through additional buffer/landscape strip.
Project Phase: □ Pre-Construction/Pre-Acquisition □ Acquisition and/or Construction
When will you submit your next payment request? For how much?
Estimated date of project completion:
4
Potential obstacles affecting completion:
Is the project: On Time? yes/no Within Budget? yes/no Within Scope? yes/no If no, explain:
Describe grant-funded work completed since last status report submitted on12/6/2023 :
Are CCC or certified local corps working on this project? Yes/No
Provide photos showing work completed in the last six months.
Describe grant-funded work expected to be completed within the next six months:
If there have been any changes to the proposed funding for this project, attach a revised Funding
Sources Form.
Provide information on payments to be submitted over the next three years:
Between
1/1/24
and
6/30/24
Between
7/1/24
and
12/31/24
Between
1/1/25
and
6/30/25
Between
7/1/25
and
12/31/25
Between
1/1/26
and
6/30/26
Between
7/1/26
and
12/31/26
After
1/1/27
$ $ $ $ $ $ $
The purpose of this data is to help the State estimate borrowing needs; you will not be held to these
estimates.
As a reminder, OGALS considers advance payments a privilege, not a right. For
approved advance payments, a Grant Expenditure Form documenting use of the
funds must be received within six months from receipt of the advance. For more
information about advance payments, refer to the Grant Payment Section in the
Prop. 84 Grant Administration Guide.
Advances to date without documentation (attach a Grant Expenditure Form documenting expenditure
of the balance, if applicable):
N/A
If a portion of the advanced funds have not been spent, and more than six months have passed since the
grantee received the advanced funds, the balance must be spent on eligible costs or returned to OGALS within
60 days from receipt of this form.
I represent and warrant that I have full authority to execute this Grant Progress Status Report on
behalf of the Grantee. I declare under penalty of perjury, under the laws of the State of California, that
this status report, and any accompanying documents, for the above-mentioned Grant is true and
correct to the best of my knowledge.
______________________________ _______________________ _____________
Authorized Representative* Title Date
(*Certification to above information requires a signature by a person authorized in the resolution)
1
Subject:Emerson Park - Playground Updates
Location:919 Conference Room 4, Small
Start:Thu 11/14/2024 9:30 AM
End:Thu 11/14/2024 9:50 AM
Show Time As:Tentative
Recurrence:(none)
Meeting Status:Not yet responded
Organizer:Long, Erica
Required Attendees:Avakian, Greg
Optional Attendees:Hyfield, Devin
Resources:919 Conference Room 4, Small
Hi Greg,
I just received the updated Emerson Park Site Plan and proposed playground from SSA. Since we're meeting tomorrow, I
thought we could extend our meeting to review the new playground equipment from our value engineering meeting.
Here is more information from Jessica at SSA:
Thank you,
Erica
The zipped arborist report could not be opened and is not included.
Eric Wooten
Paralegal
City of San Luis Obispo
March 24, 2026
O/H)E(O/H)E(O/H)E(O/H)E(O/H)E(O/H)E(O/H)E(O/H)E(O/H)E(O/H)E(O/H)E(O/H)E(O/H)E(O/H)E(O/H)GGGGGGGGGGGGGGGGGGGGGGWWXXXXXXXXXXXXXXXXXXXXXXX X X X X X X X X X X X X X X X X XXXXXX
XXXXXX X X X X X X X X X X X X X X X
XXXX X X X X X X X X X X X X X XPISMO STREETPACIFIC STREETBEACH STREET
XXX
EMERSON PARK
CITY OF SAN LUIS OBISPO
1341 NIPOMO STREET
SAN LUIS OBISPO, CA 93401SHEETAGENCY APPROVALREVISIONSNO.DATEPURPOSEDRAWN BYCHECKEDSCALEDATEJOB11. 13. 2024230001.00303 potrero street, suite 40-csanta cruz, ca 95060p: 831.459.0455f: 831-459-0484www.ssala.comcrla no. 2805LANDSCAPE ARCHITECTSExp. 1-31-26E
EVTS
TESTACLI
D
EN
S
E
R
N
I
A
IFOOFCAL
ALRANo. 2805ERON
RBNALDSTUSHETPACEEDNTCRITCH50% CD - NOT FOR CONSTRUCTION
SITE PLAN
1" = 20'-0"CHJBSITE PLANL-2.01.PRIOR TO COMMENCEMENT OF CONSTRUCTION ACTIVITIES, ALL TREE PROTECTION MEASURES SHALL BE IN PLACE.2.ANY AREAS DESIGNATED TO REMAIN SHALL BE PROTECTED IN PLACE. IF DAMAGE OCCURS, CONTRACTOR IS RESPONSIBLE FORREPAIR AND REPLACEMENT IN KIND.3.THE CONTRACTOR SHALL CONTINUALLY REFER TO ALL DRAWINGS, ADDENDA, REPORTS AND SPECIFICATIONS DURING THE LIFEOF THE PROJECT FOR CONSTRUCTION INFORMATION.4.THE INTERFACE OF ALL PROPOSED IMPROVEMENTS TO THE EXISTING SITE SHALL CONFORM AND BE SMOOTH AND UNIFORM.5.CONTRACTOR IS SOLELY RESPONSIBLE TO ARRANGE FOR ALL SITE INSPECTIONS AND OBSERVATIONS DESCRIBED IN THECONTRACT DOCUMENTS. MINIMUM LEAD TIME FOR INSPECTION/OBSERVATION REQUESTS IS 48 HOURS.6.REFER TO GEOTECHNICAL INVESTIGATION REPORT FOR SUB-BASE AND COMPACTION REQUIREMENTS.7.THE ACCESSIBLE PATH OF TRAVEL SHOWN IS CONTINUOUSLY ACCESSIBLE; CHANGES IN ELEVATION DO NOT EXCEED 1/2" ANDWIDTH IS NOT LESS THAN 48". CROSS-SLOPES DO NOT EXCEED 2% AND SLOPE IN THE DIRECTION OF TRAVEL IS LESS THAN 5%.SITE PLAN NOTES1.CONCRETE FINISHES AT THE GROUND PLANE SHALL BE FINISHED PERPENDICULAR TO THEPRIMARY PATH OF TRAVEL.2.SITE FURNISHINGS AND PLAY EQUIPMENT SHALL BE INSTALLED IN STRICT ADHERENCE TOMANUFACTURER'S RECOMMENDATIONS.3.CONCRETE FINISHES SHALL BE PER SPECIFICATIONS UNLESS OTHERWISE NOTED ON THEPLANS. CONTRACTOR SHALL PROVIDE 2 FT x 2 FT MOCK-UPS, UNLESS OTHERWISE NOTED, FORALL SPECIFIED CONCRETE FINISHES USING THE SAME MATERIALS THAT WILL BE USED IN THEACTUAL CONSTRUCTION FOR EACH TYPE SPECIFIED. SAMPLES SHALL BE PREPARED WELLENOUGH IN ADVANCE OF SCHEDULED CONCRETE POUR TO ALLOW FOR REVIEW AND POSSIBLERE-POURING OF UNACCEPTABLE SAMPLES. UNACCEPTABLE SAMPLES SHALL BE RE-PREPAREDUNTIL ACCEPTED BY THE CITY ENGINEER. ACCEPTED SAMPLES SHALL BE RETAINED ON SITEFOR MEANS OF COMPARISON TO ACTUAL POUR.MATERIALS AND FINISHES NOTESSEE PLAYGROUND ENLARGEMENTAND SURFACING PLANS SHEET L-2.2SYMBOLITEMDETAILMATERIALS & FINISH1.0HARDSCAPECONSTRUCT CONCRETE PAVINGINTEGRAL COLOR: SAN DIEGO BUFF,SANDBLAST FINISHCONCRETE JOINTINGTBDCONSTRUCT ASPHALTTBDCONSTRUCT 8" WIDE CONCRETEEDGE BANDTBDCONSTRUCT TILE DECORATIVEBAND - FLUSHX/L-X.XRACHEL RODI MOSAICS, OR EQUALCONSTRUCT 8" CONCRETE MOWBANDNO COLOR, BROOM FINISHCONSTRUCT 1" DECOMPOSEDGRANITE TOPCOAT TO EXISTINGSTABILIZED GOLD FINESCONSTRUCT LOOSE FILLED SAFETYSURFACEFIBAR SYSTEM 300 ENGINEERED WOOD FIBERCONSTRUCT PATHWAY BARK ATDOG PARKX/L-X.X4" THICK FIBAR ENGINEERED WOOD FIBER2.0STRUCTURESCONSTRUCT SEAT WALL - PIPRACHEL RODI MOSAICS, OR EQUALCONSTRUCT CURVED SEAT WALLWITH TILES - PIPINTEGRAL COLOR: DAVIS OUTBACK, FINISH:TOP-CAST 5CONSTRUCT BOCCE BALL COURTSTBDCONSTRUCT LEARNING GARDENX/L-X.XTBDSHADE STRUCTURE AT DOG PARKPOLIGON - REK 16X24 MULTI-RIB, COLOR TBDSHADE STRUCTURE WITH GUTTERPOLIGON - REK 16X24 MULTI-RIB, ADD GUTTER,COLOR TBDFABRIC SHADE STRUCTURE ATWORKOUT STATIONA/L-7.2USA SHADE: 21'X41' OVERSIZE HIP ROOF.MODEL#451, COLOR: TBDCONSTRUCT BATHROOM BUILDINGL-3.0, B-5EXELOO - JUPITER DOUBLE1.11.21.31.41.51.61.71.81.92.12.22.32.42.52.62.72.8SITE SCHEDULE4.0SITE FURNISHINGSPROVIDE & INSTALL PICNIC TABLEX/L-X.XDUMOR 475-60TMR, 6' STEEL PICNIC TABLE,THERMALLY MODIFIED RED OAK, MOUNTINGSTYLE: SURFACEPROVIDE & INSTALL ADA PICNICTABLEX/L-X.XDUMOR 475-60-1TMR, 6' STEEL ADA PICNICTABLE, THERMALLY MODIFIED RED OAK,MOUNTING STYLE: SURFACEPROVIDE & INSTALL BENCHX/L-X.XDUMOR 472-60TMR-2AR 6' STEEL BENCH,THERMALLY MODIFIED RED OAK SEAT, COLOR:BRONZE, + CENTER ARMREST, MOUNTINGSTYLE: SURFACEPROVIDE & INSTALL BACKLESSBENCHX/L-X.XDUMOR 473-60TMR-2AR 6' STEEL BACKLESSBENCH, THERMALLY MODIFIED RED OAK SEAT,COLOR: BRONZE, + CENTER ARMREST,MOUNTING STYLE: SURFACEPROVIDE & INSTALL BIKE RACKDUMOR 292-00/S-1 COLOR: BLACK OR BRONZE,MOUNTING STYLE: IMBEDPROVIDE & INSTALL DRINKINGFOUNTAINX/L-X.XMOST DEPENDABLE FOUNTAINS. MODEL10145SM WITH PET FOUNTAIN, COLOR: GREEN,MOUNTING STYLE: SURFACEPROVIDE & INSTALL TRASH/RECYCLING RECEPTACLESX/L-X.XFORMS & SURFACES - SPLIT TWO 30 GALLONTONYO LITTER & RECYCLING RECEPTACLE -SLTNO-230S. POWDERCOAT, SLATE TEXTURE.PATTERN: WARP.PROVIDE AND INSTALL STANDARDBASKETBALL POST/ NET/BACKBOARDX/L-X.XPOST TO BE SINGLE CURVED STEEL PIPE,MODEL #12C66PC, 6-5/8" O.D. POWDER COATEDBLACK, WITH HEAVY DUTY FIBERGLASSRECTANGLE BACKBOARD, MODEL LA-20 ANDGOAL RING MODEL TITAN 775 W/ NYLON NETBY L.A. STEELCRAFT OR APPROVED EQUAL,MOUNTING STYLE: IMBED6.0MISCELLANEOUSROOT BARRIERGRAPHIC IS DIAGRAMATIC, REFER TO DETAILFOR INSTALLATIONCOURT STRIPINGX/L-X.XTBDFITNESS STRIPINGX/L-X.XTBDRAINWATER SPIGOTX/L-X.XTBDRAIN WATER TANKE/L-7.1BUSHMAN 200 GALLON - 36" D X 56" H, COLOR:DARK GREENRECYCLED WATER SIGN "DO NOTDRINK"X/L-X.XTBDEXTEND EXISTING NATURAL TURFAREASEE PLANTING PLAN4.14.24.34.44.54.64.74.86.16.26.36.46.56.66.76.81.2TYP.1.1TYP.1.3TYP.4.7TYP. OF (7 EA) TRASHTYP. OF (7 EA) RECYCLING4.1TYP. OF (8 EA)LIMIT OF WORKSITE REFERENCE0.0DETAIL REFERENCESHEET REFERENCEX/L-0.0BEGINNING OR END OF SITE ELEMENT3.0FENCINGCONSTRUCT PERIMETER FENCEAND GATESX/L-X.XIDEAL FENCE, 'CAROLINA', 5' HT. COLOR: TBDCONSTRUCT DOG PARK FENCE ANDGATESX/L-X.X4' HIGH BLACK CHAIN LINK FENCE3.13.22.81.5TYP.3.1BEGIN3.1GATE, TYP.6.74.5TYP. OF (7 EA)1.7TYP.2.34.3TYP. OF (17 EA)4.23.2TYP.2.54.4TYP. OF (5 EA)4.6TYP. OF (4 EA)3.23.1END2.2TYP. OF (2 EA)1.6TYP.2.1TYP.1.106.46.62.74.8TYP. OF (3 EA)6.3TYP.XXP.A.1.8P.A.P.A.P.A.BIORETENTION3.1P.A.P.A.P.A.P.A.3.2BEGIN3.2END1.4TYP.6.52.4A/L-7.0B/L-7.0C/L-7.0D/L-7.0F/L-7.0G/L-7.0E/L-8.1A/L-7.1A/L-7.1B/L-7.1D/L-7.1F/L-8.1A/L-7.31.10N o r t h04020106.8A/L-7.3F/L-7.0
E(O/H)E(O/H)E(O/H)E(O/H)E(O/H)E(O/H)E(O/H)E(O/H)E(O/H)E(O/H)E(O/H)E(O/H)E(O/H)GGGGGGGGGGGGGGGGGGGGGGGAPPROX 2" GASAPPROX TELEAPPROX TELEBM 92WWPISMO STREETPACIFIC STREETBEACH STREET
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COMCOMCOMCOMCOMSSSS SS SSC E(O/H)E(O/H)E(O/H)E(O/H)E(O/H)E(O/H)E(O/H)E(O/H)E(O/H)E(O/H)E(O/H)E(O/H)E(O/H)E(O/H)E(O/H)E(O/H)E(O/H)E(O/H)E(O/H)E(O/H)E(O/H)E(O/H)E(O/H)E(O/H)E(O/H)E(O/H)GGGGGGGGGGGGGGGGGGGGGGGAPPROX 2" GASAPPROX TELEAPPROX TELEBM 92WWPISMO STREETPACIFIC STREETBEACH STREET
EMERSON PARK
CITY OF SAN LUIS OBISPO
1341 NIPOMO STREET
SAN LUIS OBISPO, CA 93401SHEETAGENCY APPROVALREVISIONSNO.DATEPURPOSEDRAWN BYCHECKEDSCALEDATEJOB11. 13. 2024230001.00303 potrero street, suite 40-csanta cruz, ca 95060p: 831.459.0455f: 831-459-0484www.ssala.comcrla no. 2805LANDSCAPE ARCHITECTSExp. 1-31-26E
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DEMOLITION PLAN
1" = 20'-0"CHJB& DEMOLITION PLANEXISTING CONDITIONSL-1.0DEMOLITION NOTESSYMBOLDESCRIPTION#DEMOLITION TAGDEMOLITION LEGEND#PRESERVATION TAGCLEAR AND GRUB (E)LANDSCAPE AREA PER NOTE(+/- 31,005 SF)DEMOLITION SCHEDULEDEMOLITIONCLEAR AND GRUB (E) LANDSCAPE AREADEMOLISH & REMOVE (E) TREE0102PRESERVATION & PROTECTION(E) UTILITIES, PROTECT IN PLACE0102030405(E) TREE TO BE REMOVED(E) TREE TO REMAIN(E) TREE, PROTECT IN PLACE(E) FITNESS COURT & PERIMETER HARDSCAPE,PROTECT IN PLACE01TYP.030406DEMOLISH & REMOVE (E) CONCRETE1.CONTRACTOR SHALL VERIFY LOCATION AND DEPTH OF ALL EXISTING UTILITIES PRIOR TO ANYEXCAVATION OR DEMOLITION.2.CONTRACTOR SHALL VERIFY LOCATION OF ALL EXISTING ABOVE-GROUND UTILITIES ANDPROVIDE FOR THEIR TEMPORARY DISCONNECTION, PROTECTION, REMOVAL AND/OR STORAGEAS MAY BE REQUIRED DURING CONSTRUCTION. CONTRACTOR SHALL COORDINATE WITH THEOWNER TO DETERMINE WHETHER TEMPORARY SERVICES ARE NECESSARY.3.ALL SPOILS AND DEBRIS FROM THE DEMOLITION WORK SHALL BE HAULED OFF SITE BYCONTRACTOR AND BE DISPOSED OF IN A LAWFUL MANNER AS IT ACCUMULATES. EXCAVATED,CLEAN FILL MAY BE USED IN CONSTRUCTION IF APPROVED BY THE OWNERS REPRESENTATIVE.4.CONTRACTOR SHALL REVIEW ALL RELATED WORK REQUIRED ON ALL OTHER DRAWING SHEETSAND/OR SPECIFICATIONS PRIOR TO BIDDING.5.CONTRACTOR SHALL TAKE CARE NOT TO DAMAGE IN ANY WAY, ANY EXISTING ELEMENTS NOTDESIGNATED FOR REMOVAL. SUCH DAMAGE IS THE RESPONSIBILITY OF THE CONTRACTOR,AND SHALL BE REPAIRED OR REPLACED TO AN "AS-WAS" OR BETTER CONDITION BY THECONTRACTOR AT NO ADDITIONAL COST TO THE OWNER.6.ALL DIMENSIONS SHALL BE VERIFIED IN THE FIELD AND CHALKED, FLAGGED OR STRING-LINEDPRIOR TO ANY CONSTRUCTION. IF ANY DISCREPANCIES OCCUR, NOTIFY OWNERSREPRESENTATIVE IMMEDIATELY BEFORE PROCEEDING. THE DEPTHS OF ITEMS TO BEREMOVED, UNLESS NOTED, SHALL BE DETERMINED BY THE CONTRACTOR BY VISITING THE SITE.7.PROTECT TREES WITHIN THE PROJECT SITE WHICH ARE INDICATED TO BE LEFT IN PLACE ANDWHICH MIGHT BE DAMAGED DURING DEMOLITION, BY SIX FOOT HIGH FENCES. ERECT FENCESAT THE OUTER PERIMETER OF BRANCHES OF INDIVIDUAL TREES OR FOLLOW THE OUTERPERIMETER OF BRANCHES OF CLUMPS OF TREES. RESTORE TREES SCARRED OR DAMAGED BYCONTRACTOR EQUIPMENT OR OPERATIONS TO THEIR ORIGINAL CONDITION OR REPLACE ASDETERMINED BY OWNER'S REPRESENTATIVE. OWNER'S REPRESENTATIVE WILL APPROVERESTORATION PROCEDURES PRIOR TO INITIATION.8.UTILITIES AND RELATED EQUIPMENT: REMOVE ALL EXISTING UTILITIES AS INDICATED AND ASUNCOVERED BY WORK, AND TERMINATE IN A MANNER CONFORMING TO CODE, AND AT A TIMESATISFACTORY TO THE OWNER'S REPRESENTATIVE. REMOVE METERS AND RELATEDEQUIPMENT AND DELIVER TO A LOCATION AS INSTRUCTED BY THE OWNER'S REPRESENTATIVEWITHOUT ADDITIONAL COST TO THE OWNER. DISPOSE OF UTILITY LINES ENCOUNTERED THATARE NOT SHOWN ON THE DRAWINGS IN ACCORDANCE WITH INSTRUCTIONS OF OWNER'SREPRESENTATIVE.9.IRRIGATION VALVES, RELATED PIPING AND HEADS: REMOVE AS INDICATED ON DRAWINGS.SALVAGEABLE MATERIALS AS DETERMINED BY THE OWNER'S REPRESENTATIVE SHALL BEDELIVERED TO THE OWNER AT A LOCATION INDICATED BY THE OWNER'S REPRESENTATIVE.10.UNDERGROUND PIPING: REMOVE AS INDICATED AND BACK FILL TO COMPACTION DENSITYDESIGNATED BY THE GEOTECHNICAL REPORT. DEMOLISHED STUB-UPS SHALL BE TERMINATEDAT A MINIMUM TWO FEET BELOW NEW FINISHED GRADE UNLESS DESIGNATED OTHERWISE ONDRAWINGS. LINES WHICH CONNECT TO ACTIVE SYSTEMS SHALL BE CAPPED, PLUGGED ORBLIND FLANGED AS APPROPRIATE.11.AS APPLICABLE AND UNLESS OTHERWISE NOTED, "DEMOLISH & REMOVE" SHALL INCLUDE ALLFOOTINGS AND ATTACHED APPURTENANCES ABOVE OR BELOW GROUND.12.DO NOT STORE OR BURN MATERIAL ON-SITE.13.CHAIN LINK FENCE POSTS AT EXISTING STONE WALL SHALL BE SAWCUT FLUSH AND SLURRYFILL.14.CONTRACTOR MAY USE EXISTING CHAIN LINK FENCE AS CONSTRUCTION FENCE, IF APPLICABLETO PROJECT PHASING, UNTIL DEMOLITION AND REPLACEMENT PER PLANS IS REQUIRED.DEMOLISH & REMOVE (E)DECOMPOSED GRANITE PERNOTE (+/- 3,264 SF)010403DEMOLISH & REMOVE EXISTINGCONCRETE PAVING PER NOTE.(+/- 4,702 SF)02DEMOLISH & REMOVE EXISTINGASPHALT PAVING PER NOTE.(+/- 29,748 SF)0506(E) BUILDING, PROTECT IN PLACE(E) STONE WALL, PROTECT IN PLACEDEMOLISH & REMOVE (E) CONCRETE CURB0607DEMOLISH & REMOVE (E) PLAYGROUNDSTRUCTURES AND PLAYGROUND SURFACING.0703TYP.07TYP.(E) STEPS, PROTECT IN PLACE0707TYP.DEMOLISH & REMOVE (E) ASPHALTDEMOLISH & REMOVE (E) DECOMPOSEDGRANITE08DEMOLISH & REMOVE (E) SITE FURNISHINGS09DEMOLISH & REMOVE (E) PERIMETER CHAINLINK FENCE. AT WALL LOCATIONS, SAW CUT (E)POST, FLUSH WITH TOP OF WALL.SLURRY FILL POST VOID. PRESERVE (E) WALL.0210DEMOLISH & RELOCATE (E) IRRIGATION VAULT(E) BACK FLOW PREVENTION DEVICE,PROTECT IN PLACE08080808TYP.060611DEMOLISH (E) SPORTS EQUIPMENT11111103061105TYP. ON BEACH STREETAND PACIFIC STREET(E) LIGHT FIXTURE, PROTECT IN PLACE(E) FENCINGBEGINNING OR END OFSITE ELEMENTTYP.08TYP.08TYP.09(E) COMMUNITY GARDEN BED09TYP.0905TYP.(E) CONCRETE PAD1010NUMBER OFOVERALL TREESREMOVEDNUMBER OFORDINANCE TREESREMOVED (>6")TREE REPLACEMENT97NUMBER OFTREESPROPOSEDX123456789TAG #TREESPECIESDBH(*IN)CONDITIONSTATUSPYRUSCALLERYANA15POORREMOVEPYRUSCALLERYANA15POORREMOVEPYRUSCALLERYANA14POORREMOVEPYRUSCALLERYANA14POORREMOVEQUERCUSAGRIFOLIA11FAIRREMOVEQUERCUSAGRIFOLIA11FAIRREMOVEQUERCUSAGRIFOLIA6FAIRREMOVEQUERCUSAGRIFOLIA6FAIRREMOVEQUERCUSAGRIGOLIA7GOODREMOVE123456789TREE REMOVAL INVENTORYTREE REMOVAL TAG#TO REMAINEXISTING FIELD TO REMAIN(E) DECOMPOSED GRANITE TO REMAIN, ADDAPPROX. 1" TOPCOAT, LEVEL OUT WHERE NEDDED1111TREE PROTECTION FENCING05TYP.12RELOCATE EXISTING LIGHT FIXTURE1201TYP.
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Subject:Emerson Park - Playground Updates
Location:919 Conference Room 4, Small
Start:Thu 11/14/2024 8:30 AM
End:Thu 11/14/2024 8:55 AM
Show Time As:Tentative
Recurrence:(none)
Meeting Status:Not yet responded
Organizer:Long, Erica
Required Attendees:Avakian, Greg
Optional Attendees:Hyfield, Devin
Resources:919 Conference Room 4, Small
Call Handling Mode 2:2
Hi Greg,
I just received the updated Emerson Park Site Plan and proposed playground from SSA. Since we're meeting tomorrow, I
thought we could extend our meeting to review the new playground equipment from our value engineering meeting.
Here is more information from Jessica at SSA:
Thank you,
Erica
The Emerson Park Arborist Report zip file was corrupted and is not included.
Eric Wooten
Paralegal
City of San Luis Obispo
March 24, 2026
O/H)E(O/H)E(O/H)E(O/H)E(O/H)E(O/H)E(O/H)E(O/H)E(O/H)E(O/H)E(O/H)E(O/H)E(O/H)E(O/H)E(O/H)GGGGGGGGGGGGGGGGGGGGGGWWXXXXXXXXXXXXXXXXXXXXXXX X X X X X X X X X X X X X X X X XXXXXX
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EMERSON PARK
CITY OF SAN LUIS OBISPO
1341 NIPOMO STREET
SAN LUIS OBISPO, CA 93401SHEETAGENCY APPROVALREVISIONSNO.DATEPURPOSEDRAWN BYCHECKEDSCALEDATEJOB11. 13. 2024230001.00303 potrero street, suite 40-csanta cruz, ca 95060p: 831.459.0455f: 831-459-0484www.ssala.comcrla no. 2805LANDSCAPE ARCHITECTSExp. 1-31-26E
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SITE PLAN
1" = 20'-0"CHJBSITE PLANL-2.01.PRIOR TO COMMENCEMENT OF CONSTRUCTION ACTIVITIES, ALL TREE PROTECTION MEASURES SHALL BE IN PLACE.2.ANY AREAS DESIGNATED TO REMAIN SHALL BE PROTECTED IN PLACE. IF DAMAGE OCCURS, CONTRACTOR IS RESPONSIBLE FORREPAIR AND REPLACEMENT IN KIND.3.THE CONTRACTOR SHALL CONTINUALLY REFER TO ALL DRAWINGS, ADDENDA, REPORTS AND SPECIFICATIONS DURING THE LIFEOF THE PROJECT FOR CONSTRUCTION INFORMATION.4.THE INTERFACE OF ALL PROPOSED IMPROVEMENTS TO THE EXISTING SITE SHALL CONFORM AND BE SMOOTH AND UNIFORM.5.CONTRACTOR IS SOLELY RESPONSIBLE TO ARRANGE FOR ALL SITE INSPECTIONS AND OBSERVATIONS DESCRIBED IN THECONTRACT DOCUMENTS. MINIMUM LEAD TIME FOR INSPECTION/OBSERVATION REQUESTS IS 48 HOURS.6.REFER TO GEOTECHNICAL INVESTIGATION REPORT FOR SUB-BASE AND COMPACTION REQUIREMENTS.7.THE ACCESSIBLE PATH OF TRAVEL SHOWN IS CONTINUOUSLY ACCESSIBLE; CHANGES IN ELEVATION DO NOT EXCEED 1/2" ANDWIDTH IS NOT LESS THAN 48". CROSS-SLOPES DO NOT EXCEED 2% AND SLOPE IN THE DIRECTION OF TRAVEL IS LESS THAN 5%.SITE PLAN NOTES1.CONCRETE FINISHES AT THE GROUND PLANE SHALL BE FINISHED PERPENDICULAR TO THEPRIMARY PATH OF TRAVEL.2.SITE FURNISHINGS AND PLAY EQUIPMENT SHALL BE INSTALLED IN STRICT ADHERENCE TOMANUFACTURER'S RECOMMENDATIONS.3.CONCRETE FINISHES SHALL BE PER SPECIFICATIONS UNLESS OTHERWISE NOTED ON THEPLANS. CONTRACTOR SHALL PROVIDE 2 FT x 2 FT MOCK-UPS, UNLESS OTHERWISE NOTED, FORALL SPECIFIED CONCRETE FINISHES USING THE SAME MATERIALS THAT WILL BE USED IN THEACTUAL CONSTRUCTION FOR EACH TYPE SPECIFIED. SAMPLES SHALL BE PREPARED WELLENOUGH IN ADVANCE OF SCHEDULED CONCRETE POUR TO ALLOW FOR REVIEW AND POSSIBLERE-POURING OF UNACCEPTABLE SAMPLES. UNACCEPTABLE SAMPLES SHALL BE RE-PREPAREDUNTIL ACCEPTED BY THE CITY ENGINEER. ACCEPTED SAMPLES SHALL BE RETAINED ON SITEFOR MEANS OF COMPARISON TO ACTUAL POUR.MATERIALS AND FINISHES NOTESSEE PLAYGROUND ENLARGEMENTAND SURFACING PLANS SHEET L-2.2SYMBOLITEMDETAILMATERIALS & FINISH1.0HARDSCAPECONSTRUCT CONCRETE PAVINGINTEGRAL COLOR: SAN DIEGO BUFF,SANDBLAST FINISHCONCRETE JOINTINGTBDCONSTRUCT ASPHALTTBDCONSTRUCT 8" WIDE CONCRETEEDGE BANDTBDCONSTRUCT TILE DECORATIVEBAND - FLUSHX/L-X.XRACHEL RODI MOSAICS, OR EQUALCONSTRUCT 8" CONCRETE MOWBANDNO COLOR, BROOM FINISHCONSTRUCT 1" DECOMPOSEDGRANITE TOPCOAT TO EXISTINGSTABILIZED GOLD FINESCONSTRUCT LOOSE FILLED SAFETYSURFACEFIBAR SYSTEM 300 ENGINEERED WOOD FIBERCONSTRUCT PATHWAY BARK ATDOG PARKX/L-X.X4" THICK FIBAR ENGINEERED WOOD FIBER2.0STRUCTURESCONSTRUCT SEAT WALL - PIPRACHEL RODI MOSAICS, OR EQUALCONSTRUCT CURVED SEAT WALLWITH TILES - PIPINTEGRAL COLOR: DAVIS OUTBACK, FINISH:TOP-CAST 5CONSTRUCT BOCCE BALL COURTSTBDCONSTRUCT LEARNING GARDENX/L-X.XTBDSHADE STRUCTURE AT DOG PARKPOLIGON - REK 16X24 MULTI-RIB, COLOR TBDSHADE STRUCTURE WITH GUTTERPOLIGON - REK 16X24 MULTI-RIB, ADD GUTTER,COLOR TBDFABRIC SHADE STRUCTURE ATWORKOUT STATIONA/L-7.2USA SHADE: 21'X41' OVERSIZE HIP ROOF.MODEL#451, COLOR: TBDCONSTRUCT BATHROOM BUILDINGL-3.0, B-5EXELOO - JUPITER DOUBLE1.11.21.31.41.51.61.71.81.92.12.22.32.42.52.62.72.8SITE SCHEDULE4.0SITE FURNISHINGSPROVIDE & INSTALL PICNIC TABLEX/L-X.XDUMOR 475-60TMR, 6' STEEL PICNIC TABLE,THERMALLY MODIFIED RED OAK, MOUNTINGSTYLE: SURFACEPROVIDE & INSTALL ADA PICNICTABLEX/L-X.XDUMOR 475-60-1TMR, 6' STEEL ADA PICNICTABLE, THERMALLY MODIFIED RED OAK,MOUNTING STYLE: SURFACEPROVIDE & INSTALL BENCHX/L-X.XDUMOR 472-60TMR-2AR 6' STEEL BENCH,THERMALLY MODIFIED RED OAK SEAT, COLOR:BRONZE, + CENTER ARMREST, MOUNTINGSTYLE: SURFACEPROVIDE & INSTALL BACKLESSBENCHX/L-X.XDUMOR 473-60TMR-2AR 6' STEEL BACKLESSBENCH, THERMALLY MODIFIED RED OAK SEAT,COLOR: BRONZE, + CENTER ARMREST,MOUNTING STYLE: SURFACEPROVIDE & INSTALL BIKE RACKDUMOR 292-00/S-1 COLOR: BLACK OR BRONZE,MOUNTING STYLE: IMBEDPROVIDE & INSTALL DRINKINGFOUNTAINX/L-X.XMOST DEPENDABLE FOUNTAINS. MODEL10145SM WITH PET FOUNTAIN, COLOR: GREEN,MOUNTING STYLE: SURFACEPROVIDE & INSTALL TRASH/RECYCLING RECEPTACLESX/L-X.XFORMS & SURFACES - SPLIT TWO 30 GALLONTONYO LITTER & RECYCLING RECEPTACLE -SLTNO-230S. POWDERCOAT, SLATE TEXTURE.PATTERN: WARP.PROVIDE AND INSTALL STANDARDBASKETBALL POST/ NET/BACKBOARDX/L-X.XPOST TO BE SINGLE CURVED STEEL PIPE,MODEL #12C66PC, 6-5/8" O.D. POWDER COATEDBLACK, WITH HEAVY DUTY FIBERGLASSRECTANGLE BACKBOARD, MODEL LA-20 ANDGOAL RING MODEL TITAN 775 W/ NYLON NETBY L.A. STEELCRAFT OR APPROVED EQUAL,MOUNTING STYLE: IMBED6.0MISCELLANEOUSROOT BARRIERGRAPHIC IS DIAGRAMATIC, REFER TO DETAILFOR INSTALLATIONCOURT STRIPINGX/L-X.XTBDFITNESS STRIPINGX/L-X.XTBDRAINWATER SPIGOTX/L-X.XTBDRAIN WATER TANKE/L-7.1BUSHMAN 200 GALLON - 36" D X 56" H, COLOR:DARK GREENRECYCLED WATER SIGN "DO NOTDRINK"X/L-X.XTBDEXTEND EXISTING NATURAL TURFAREASEE PLANTING PLAN4.14.24.34.44.54.64.74.86.16.26.36.46.56.66.76.81.2TYP.1.1TYP.1.3TYP.4.7TYP. OF (7 EA) TRASHTYP. OF (7 EA) RECYCLING4.1TYP. OF (8 EA)LIMIT OF WORKSITE REFERENCE0.0DETAIL REFERENCESHEET REFERENCEX/L-0.0BEGINNING OR END OF SITE ELEMENT3.0FENCINGCONSTRUCT PERIMETER FENCEAND GATESX/L-X.XIDEAL FENCE, 'CAROLINA', 5' HT. COLOR: TBDCONSTRUCT DOG PARK FENCE ANDGATESX/L-X.X4' HIGH BLACK CHAIN LINK FENCE3.13.22.81.5TYP.3.1BEGIN3.1GATE, TYP.6.74.5TYP. OF (7 EA)1.7TYP.2.34.3TYP. OF (17 EA)4.23.2TYP.2.54.4TYP. OF (5 EA)4.6TYP. OF (4 EA)3.23.1END2.2TYP. OF (2 EA)1.6TYP.2.1TYP.1.106.46.62.74.8TYP. OF (3 EA)6.3TYP.XXP.A.1.8P.A.P.A.P.A.BIORETENTION3.1P.A.P.A.P.A.P.A.3.2BEGIN3.2END1.4TYP.6.52.4A/L-7.0B/L-7.0C/L-7.0D/L-7.0F/L-7.0G/L-7.0E/L-8.1A/L-7.1A/L-7.1B/L-7.1D/L-7.1F/L-8.1A/L-7.31.10N o r t h04020106.8A/L-7.3F/L-7.0
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EMERSON PARK
CITY OF SAN LUIS OBISPO
1341 NIPOMO STREET
SAN LUIS OBISPO, CA 93401SHEETAGENCY APPROVALREVISIONSNO.DATEPURPOSEDRAWN BYCHECKEDSCALEDATEJOB11. 13. 2024230001.00303 potrero street, suite 40-csanta cruz, ca 95060p: 831.459.0455f: 831-459-0484www.ssala.comcrla no. 2805LANDSCAPE ARCHITECTSExp. 1-31-26E
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DEMOLITION PLAN
1" = 20'-0"CHJB& DEMOLITION PLANEXISTING CONDITIONSL-1.0DEMOLITION NOTESSYMBOLDESCRIPTION#DEMOLITION TAGDEMOLITION LEGEND#PRESERVATION TAGCLEAR AND GRUB (E)LANDSCAPE AREA PER NOTE(+/- 31,005 SF)DEMOLITION SCHEDULEDEMOLITIONCLEAR AND GRUB (E) LANDSCAPE AREADEMOLISH & REMOVE (E) TREE0102PRESERVATION & PROTECTION(E) UTILITIES, PROTECT IN PLACE0102030405(E) TREE TO BE REMOVED(E) TREE TO REMAIN(E) TREE, PROTECT IN PLACE(E) FITNESS COURT & PERIMETER HARDSCAPE,PROTECT IN PLACE01TYP.030406DEMOLISH & REMOVE (E) CONCRETE1.CONTRACTOR SHALL VERIFY LOCATION AND DEPTH OF ALL EXISTING UTILITIES PRIOR TO ANYEXCAVATION OR DEMOLITION.2.CONTRACTOR SHALL VERIFY LOCATION OF ALL EXISTING ABOVE-GROUND UTILITIES ANDPROVIDE FOR THEIR TEMPORARY DISCONNECTION, PROTECTION, REMOVAL AND/OR STORAGEAS MAY BE REQUIRED DURING CONSTRUCTION. CONTRACTOR SHALL COORDINATE WITH THEOWNER TO DETERMINE WHETHER TEMPORARY SERVICES ARE NECESSARY.3.ALL SPOILS AND DEBRIS FROM THE DEMOLITION WORK SHALL BE HAULED OFF SITE BYCONTRACTOR AND BE DISPOSED OF IN A LAWFUL MANNER AS IT ACCUMULATES. EXCAVATED,CLEAN FILL MAY BE USED IN CONSTRUCTION IF APPROVED BY THE OWNERS REPRESENTATIVE.4.CONTRACTOR SHALL REVIEW ALL RELATED WORK REQUIRED ON ALL OTHER DRAWING SHEETSAND/OR SPECIFICATIONS PRIOR TO BIDDING.5.CONTRACTOR SHALL TAKE CARE NOT TO DAMAGE IN ANY WAY, ANY EXISTING ELEMENTS NOTDESIGNATED FOR REMOVAL. SUCH DAMAGE IS THE RESPONSIBILITY OF THE CONTRACTOR,AND SHALL BE REPAIRED OR REPLACED TO AN "AS-WAS" OR BETTER CONDITION BY THECONTRACTOR AT NO ADDITIONAL COST TO THE OWNER.6.ALL DIMENSIONS SHALL BE VERIFIED IN THE FIELD AND CHALKED, FLAGGED OR STRING-LINEDPRIOR TO ANY CONSTRUCTION. IF ANY DISCREPANCIES OCCUR, NOTIFY OWNERSREPRESENTATIVE IMMEDIATELY BEFORE PROCEEDING. THE DEPTHS OF ITEMS TO BEREMOVED, UNLESS NOTED, SHALL BE DETERMINED BY THE CONTRACTOR BY VISITING THE SITE.7.PROTECT TREES WITHIN THE PROJECT SITE WHICH ARE INDICATED TO BE LEFT IN PLACE ANDWHICH MIGHT BE DAMAGED DURING DEMOLITION, BY SIX FOOT HIGH FENCES. ERECT FENCESAT THE OUTER PERIMETER OF BRANCHES OF INDIVIDUAL TREES OR FOLLOW THE OUTERPERIMETER OF BRANCHES OF CLUMPS OF TREES. RESTORE TREES SCARRED OR DAMAGED BYCONTRACTOR EQUIPMENT OR OPERATIONS TO THEIR ORIGINAL CONDITION OR REPLACE ASDETERMINED BY OWNER'S REPRESENTATIVE. OWNER'S REPRESENTATIVE WILL APPROVERESTORATION PROCEDURES PRIOR TO INITIATION.8.UTILITIES AND RELATED EQUIPMENT: REMOVE ALL EXISTING UTILITIES AS INDICATED AND ASUNCOVERED BY WORK, AND TERMINATE IN A MANNER CONFORMING TO CODE, AND AT A TIMESATISFACTORY TO THE OWNER'S REPRESENTATIVE. REMOVE METERS AND RELATEDEQUIPMENT AND DELIVER TO A LOCATION AS INSTRUCTED BY THE OWNER'S REPRESENTATIVEWITHOUT ADDITIONAL COST TO THE OWNER. DISPOSE OF UTILITY LINES ENCOUNTERED THATARE NOT SHOWN ON THE DRAWINGS IN ACCORDANCE WITH INSTRUCTIONS OF OWNER'SREPRESENTATIVE.9.IRRIGATION VALVES, RELATED PIPING AND HEADS: REMOVE AS INDICATED ON DRAWINGS.SALVAGEABLE MATERIALS AS DETERMINED BY THE OWNER'S REPRESENTATIVE SHALL BEDELIVERED TO THE OWNER AT A LOCATION INDICATED BY THE OWNER'S REPRESENTATIVE.10.UNDERGROUND PIPING: REMOVE AS INDICATED AND BACK FILL TO COMPACTION DENSITYDESIGNATED BY THE GEOTECHNICAL REPORT. DEMOLISHED STUB-UPS SHALL BE TERMINATEDAT A MINIMUM TWO FEET BELOW NEW FINISHED GRADE UNLESS DESIGNATED OTHERWISE ONDRAWINGS. LINES WHICH CONNECT TO ACTIVE SYSTEMS SHALL BE CAPPED, PLUGGED ORBLIND FLANGED AS APPROPRIATE.11.AS APPLICABLE AND UNLESS OTHERWISE NOTED, "DEMOLISH & REMOVE" SHALL INCLUDE ALLFOOTINGS AND ATTACHED APPURTENANCES ABOVE OR BELOW GROUND.12.DO NOT STORE OR BURN MATERIAL ON-SITE.13.CHAIN LINK FENCE POSTS AT EXISTING STONE WALL SHALL BE SAWCUT FLUSH AND SLURRYFILL.14.CONTRACTOR MAY USE EXISTING CHAIN LINK FENCE AS CONSTRUCTION FENCE, IF APPLICABLETO PROJECT PHASING, UNTIL DEMOLITION AND REPLACEMENT PER PLANS IS REQUIRED.DEMOLISH & REMOVE (E)DECOMPOSED GRANITE PERNOTE (+/- 3,264 SF)010403DEMOLISH & REMOVE EXISTINGCONCRETE PAVING PER NOTE.(+/- 4,702 SF)02DEMOLISH & REMOVE EXISTINGASPHALT PAVING PER NOTE.(+/- 29,748 SF)0506(E) BUILDING, PROTECT IN PLACE(E) STONE WALL, PROTECT IN PLACEDEMOLISH & REMOVE (E) CONCRETE CURB0607DEMOLISH & REMOVE (E) PLAYGROUNDSTRUCTURES AND PLAYGROUND SURFACING.0703TYP.07TYP.(E) STEPS, PROTECT IN PLACE0707TYP.DEMOLISH & REMOVE (E) ASPHALTDEMOLISH & REMOVE (E) DECOMPOSEDGRANITE08DEMOLISH & REMOVE (E) SITE FURNISHINGS09DEMOLISH & REMOVE (E) PERIMETER CHAINLINK FENCE. AT WALL LOCATIONS, SAW CUT (E)POST, FLUSH WITH TOP OF WALL.SLURRY FILL POST VOID. PRESERVE (E) WALL.0210DEMOLISH & RELOCATE (E) IRRIGATION VAULT(E) BACK FLOW PREVENTION DEVICE,PROTECT IN PLACE08080808TYP.060611DEMOLISH (E) SPORTS EQUIPMENT11111103061105TYP. ON BEACH STREETAND PACIFIC STREET(E) LIGHT FIXTURE, PROTECT IN PLACE(E) FENCINGBEGINNING OR END OFSITE ELEMENTTYP.08TYP.08TYP.09(E) COMMUNITY GARDEN BED09TYP.0905TYP.(E) CONCRETE PAD1010NUMBER OFOVERALL TREESREMOVEDNUMBER OFORDINANCE TREESREMOVED (>6")TREE REPLACEMENT97NUMBER OFTREESPROPOSEDX123456789TAG #TREESPECIESDBH(*IN)CONDITIONSTATUSPYRUSCALLERYANA15POORREMOVEPYRUSCALLERYANA15POORREMOVEPYRUSCALLERYANA14POORREMOVEPYRUSCALLERYANA14POORREMOVEQUERCUSAGRIFOLIA11FAIRREMOVEQUERCUSAGRIFOLIA11FAIRREMOVEQUERCUSAGRIFOLIA6FAIRREMOVEQUERCUSAGRIFOLIA6FAIRREMOVEQUERCUSAGRIGOLIA7GOODREMOVE123456789TREE REMOVAL INVENTORYTREE REMOVAL TAG#TO REMAINEXISTING FIELD TO REMAIN(E) DECOMPOSED GRANITE TO REMAIN, ADDAPPROX. 1" TOPCOAT, LEVEL OUT WHERE NEDDED1111TREE PROTECTION FENCING05TYP.12RELOCATE EXISTING LIGHT FIXTURE1201TYP.