HomeMy WebLinkAbout03-20-2012 b4 cancellation of city council meetingsMeeting Date
3/20/1 2
Item Number B 4
counci lj acenba REpout
C I T Y O F S A N L U I S O B I S P O
FROM :
Michael Codron, Assistant City Manage r
Prepared by :
Elaina Cano, City Clerk
SUBJECT :
CANCELLATION OF CITY COUNCIL MEETING S
RECOMMENDATIO N
1.Cancel the Regular City Council Meetings of Tuesday, August 14 and 21, and December 18 ,
2012 .
2.Cancel the Regular City Council Meeting of Tuesday, November 6, 2012, due to Federal ,
State, and Municipal Elections .
DISCUSSIO N
Summer and Winter Schedul e
Since 1994 it has been the practice of the City Council to cancel a regular meeting(s) in the mont h
of August and/or December . This custom allows the Council and staff members an opportunity t o
plan vacations and reduce meeting absences . This year, because the Council has instituted a
schedule that includes three council meetings a month, it is recommended that the first tw o
meetings in August be cancelled . This recommendation does not precisely match the past schedul e
because typically in the past the first meeting in August was cancelled . In this case because it is a n
election year the last day to take action to place a matter on the ballot is later in the first week i n
August . As such, staff is recommending that the first meeting in August be left of the calendar bu t
that decision is within the discretion of the City Council . Staff's recommendation about cancelling
one meeting in December mirrors past practice in that typically the meeting on the third Tuesda y
has been cancelled .
Election Nigh t
After reviewing the calendar for the November Election, staff recognized that the date of the firs t
regular City Council meeting for the month of November 2012 is Tuesday, November 6 ; however ,
the General Municipal Election falls on that date as well . Therefore, in accordance with pas t
practice, staff is recommending that the first regular meeting of November be cancelled . The regular
Council meetings of November 13 and 20 will still be held .
ALTERNATIVE
Council could choose different meeting dates to cancel or could choose not to cancel any meetings .
T :\Council Agenda Reports\2012\2012-03-20\Cancellation of Council Meeting (Codron-Cano)
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