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Home My WebLink About02/16/1993, C-4 - AMENDMENT NO. 2 TO THE WOODWARD-CLYDE AGREEMENT FOR CONSULTANT SERVICES RELATED OT PREPARATION OF THE ENVIRONMENTAL IMPACT REPORT FOR THE SALINAS RESERVOIR EXPANSION PROJECT 1111111111W1111 "' MEETING OATS: NWII IIIIIIII Cl O Shc1 � 1S OB1Sp0 February 16, 1993 COUNCIL AGENDA REPORT ITEM NUMBER: FROM: John Moss I "' Acting Utilities Director SUBJECT: Amendment No. 2 to the Woodward-Clyde Agreement for Consultant Services related to preparation of the environmental impact report for the Salinas Reservoir Expansion Project RECOMMENDATION By motion, approve Amendment No. 2 to the Woodward-Clyde Agreement for consultant services related to the preparation of an environmental impact report for the Salinas Reservoir Expansion Project, to include an evaluation of the proposed alternative to relocating the Marina Facilities, increasing maximum compensation by $6,500 to $315,800. DISCUSSION As part of the environmental impact report development, Woodward-Clyde is preparing a detailed recreation development plan which will include assessment of the need to relocate the marina. One option which may prove to be cost-effective, since it does not require purchasing additional real property, is to elevate the marina at its current location to account for the new maximum inundation level. The parking area and marina would be "filled" to raise the area by up to 20 feet. This would require approximately 50,000 cubic yards of cut and 100,000 cubic yards of fill. The proposed scope of services will evaluate the potential suitability of proposed "cut" material for use as fill material, designate possible areas for borrow material ("fill"), and will assess slope stability in cut and fill areas. A detailed list of the services is shown below: ■ Review of available geologic data ■ Review of Dangermond & Associates' preliminary, conceptual cut and fill plans ■ Field reconnaissance by a Woodward-Clyde registered geologist, including visual inspection of existing road cuts/exposed soil and bedrock in the general marina area ■ Aerial photo interpretation ■ Evaluation and report FISCAL IMPACT Approval of this amendment will authorize expenditure of an additional $6,500, to be paid from the project contingency approved with the original agreement. On March 3, 1992, Council approved the consultant services agreement with Woodward-Clyde in an amount not to exceed $325,050 plus a five percent contingency of $16,2550, 4-I ��►�►I►�►111011111111' ll�lll city of sant OBISPO wasmaA COUNCIL AGENDA REPORT Woodward Clyde Consultant Services Salinas Reservoir Expansion EIR Page 2 for a total approved project cost of $341,300. The approval of Amendment No. 1 to the contract resulted in a net reduction to the total project, for a revised project cost of $325,550. Approval of Amendment No. 2, which is proposed to be funded from contingency, would not affect the total project cost, but would reduce contingency from $16,250 to $9,750. Agreement costs are identified as follows: Original Agreement - Approved 3/3/92 • Environmental Impact Report $231,800 ■ Permit processing 93.250 i Total Agreement Cost $325,050 5% contingency 16.250 Total approved project costs $341,300 I Amendment No. 1 - Approved 11/17/92 ■ Eliminate Permitting (Task 12b-12d) (73,250) ■ Add Recreational Plan Development (Task 17) 45;000 ■ Ownership Transfer (Task 18) 12.500 Revised approved agreement costs $309,300 Contingency 16.250 Total approved project costs $325,550 I Pr000sed Amendment No. 2 ■ Preliminary evaluation-cut and fill plans related to marina area facilities $6,500 Proposed agreement costs $315,800 Contingency ($16,250 - $6,500) 9.750 Total approved project costs (unchanged) $325,550 Attachment - Proposed Scope of Services (Woodward-Clyde Letter, 1/25/93) 124 or AMENDMENT NO. 2 CONSULTANT SERVICE CONTRACT BETWEEN CITY OF SAN LUIS OBISPO AND WOODWARD-CLYDE CONSULTANTS THIS AMENDMENT NO. 2, made in duplicate and entered into this day of February, 1993, by and between the City of San Luis Obispo (hereinafter referred to as .City) and Woodward-Clyde Consultants (hereinafter referred to as Consultant), provides for changes to the Consultant Service Contract dated March 4, 1992, as follows: WITNESSETH: WHEREAS, City and Consultant completed and issued the Notice of Preparation and Initial Study for the Salinas Reservoir Expansion Project, and conducted Public Scoping Meetings in San Luis Obispo and Santa Margarita; WHEREAS, the County of San Luis Obispo has expressed serious concerns regarding potential project-related effects on recreational facilities/opportunities at the Santa Margarita Recreation Area and has requested (refer to letter dated July 20, 1992 from County of San Luis Obispo, Department of General Services, Tim Gallagher) a "detailed site development plan" that specifies how recreational facilities will be relocated, access maintained (via road relocation), etc., for their review and consideration; WHEREAS, the U.S. Department of the Army owns Salinas Reservoir/Dam and the surrounding property and has stipulated that the property must be transferred to local control prior to project approval and implementation; WHEREAS, draft conceptual drawings by Dangermond & Associates for the relocation of the marina area facilities envision approximately 50,000 cubic yards of cut and 100,000 cubic yards of fill; WHEREAS, the City has requested a preliminary evaluation to assess the potential suitability of "cut" material in designated areas for borrow material ("fill"); WHEREAS, this evaluation will provide a preliminary assessment of slope stability for cut and fill areas (marina area) including consideration of planned finished slope grades. 1 �4 3 02-05-1993 12:27 605 964 0259 W000WAFtu-G2-vut CUNbLJLiN is r.nc Now, THEREFORE, in consideration of their mutual covenants the parties hereto agree go.follows: 1 . DaScrIntiQ0 of Prosect: The basic description of the Project, as provided in Exhibit A to the original AGREEMENT remains unchanged. 2. Scomp of gervices. The Scope of Services, as set forth in Exhibit A to the original AGREEMENT is modified to add the following Task 19 (refer to Attachment A of this Amendment No. 2 for more Information); A. Review available geologic data. S. Review Dangermond and Associates preliminary, conceptual cut and fill plans. C. Order field reconnaissance by a Woodward Clyde Registered Geologist, including visual Inspection of existing road cuts/exposed soil and bedrock In the general marina area. D. Analyze and Interpret aerial photo information. E, Provide evaluation and report to the City. 3, r_omeensetien. The cost estimate in Exhibit A of the AGREEMENT shall be changed to increase the maximum compensation by 56,500 to 4315,800. IN WITNESS WHEREOF, the parties hereto have executed this AMENDMENT on the year and date first written above. CITY OF SAN LUIS OBISPO WOODWARD-CLYDE CONSULTANTS By' By: Mayor Peg Pinard Vice Presidarit ATTEST: City Clerk APPROVED AS TO FORM: LZ Jeffrey G Jo City Attome v Woodward,d yde A Consultants Engineering a sciences applied to the earth a its environment January 25, 1993 eaMMM No. 2 — ATTACMaNT A Proposal No. 926BO33P Mr. Gary Henderson Water Division Manager City of San.Luis Obispo 955 Morro Street San Luis Obispo, California 93401 Subject: Proposed Scope of Services for Preliminary Cut-And-Fill and Slope Stability Evaluation Related to Marina Facilities Relocation Feasibility Assessment at Santa Margarita Lake Recreation Area Dear Mr. Henderson: INTRODUCTION As requested by the City of San Luis Obispo (City), Woodward-Clyde Consultants (WCC) is pleased to submit this scope of services to conduct a preliminary evaluation of the cut-and- fill plans (associated with the marina area) presented on Dangermond & Associates' draft conceptual drawings dated January 1, 1993. Dangermond's draft conceptual plans/drawings for relocation of marina area facilities envision approximately 50,000 cubic yards of cut and 100,000 cubic yards of fill. As requested by the City, the primary purpose of our proposed preliminary evaluation is to assess the potential suitability of"cut" material in designated area for borrow material/"fill." Additionally, WCC's proposed scope of services includes a preliminary assessment of slope stability for cut and fill area (marina area) including consideration of planned finished slope grades. It is expected that information to be developed as a result of this scope of services will be utilized by the City and Dangermond &Associates in order to evaluate the feasibility of their conceptual plans, including associated costs. - WCC has attempted to obtain geotechnical data for the marina/recreation area via the County of San Luis Obispo (General Services and Engineering Departments). According to the County representatives contacted, no such data are available. H1ADM\9268033P\RR-LTR 1cd January 2S, 1993 5951 Encina Road,Suite 200 • Santa Barbara,California 93117 " A (805)964-6010 • Fax(805)964-0259 Woodward-Clyde Consultants ° W. Gary Henderson City of San Luis Obispo January 25, 1993 Page 2 SCOPE OF SERVICES WCC's proposed scope of services consists of the following tasks: • Review of available geologic data • Review of Dangermond & Associates preliminary, conceptual cut and fill plans • Field reconnaissance by a WCC Registered Geologist, including visual inspection of existing road cuts/exposed soil and bedrock in the general marina area • Aerial photo interpretation • Evaluation and report Due to budget and time constraints, our proposed scope of services does not include any intrusive field testing (e.g., soil borings or exploratory trenches). Further geologic/geotechnical studies will likely be warranted during the detailed project design engineering stage. COST AND SCHEDULE WCC proposes to perform the subject services on a time and materials basis, with a not-to- exceed limit of$6,500. This work can performed as Task 19 as an addition to our existing scope of services, and as Amendment No. 2 to our existing contractual Agreement with the City. The total compensation under our Agreement with the City would be increased to $315,800. WCC anticipates that we can complete the subject scope of services, including reporting, within 12 working days of our receipt of written authorization to proceed. BNADM1926B033PM-LTR jcd January 23, 2993 Woodward-Cly Consultants Mr. Gary Henderson City of San Luis Obispo January 25, 1993 Page 3 We look forward to working with you on this important task. Please call the undersigned if you have any questions or comments. Sincerely, Timothy J. Cohen Robert Ray Vice President Project Manager Manager, Santa Barbara c: Ken Weaver (WCC Oakland) MADM\920033PW-LTR jed Lauary 25, 1993.