The URL can be used to link to this page

Home My WebLink About03/02/1993, C-8 - WASTEWATER MANAGEMENT PLAN - AGREEMENT NO 18-90-CC AMENDMENT NO.2 TO THE AGREEMENT FOR ENGINEERING SERVICES FOR UNIT 4 DESIGN AND OFFICE ENGINEERING SERVICES, AND CONSTRUCTION MANAGEMENT SERVICES FOR THE IMPLEMENTATION OF THE WASTEWATER City OSA1 ! LUIS OBISPO MEETING DATE - city March 2 1993 COUNCIL AGENDA REPORT rrEM NUMBER: �y FROM: John Moss, Acting Director of Utilities 1; Prepared by: Sue Baasch, Administrative Analyst SUBJECT: Wastewater Management Plan - Agreement No. 18-90-CC Amendment No. 2 to the Agreement for Engineering Services for Unit 4 Design and Office Engineering Services, and Construction Management Services for the Implementation of the Wastewater Management Plan CAO RECOMMENDATION By motion, approve and authorize the Mayor to execute Amendment No. 2, adding Prime Engineering Services for Unit 3 and Unit 4 Water Reclamation Facility Improvements, to Agreement No. 18-90-CC for Engineering Services between the City of San Luis Obispo and Brown and Caldwell Engineers, in an amount not to exceed $61,766. DISCUSSION Approval of Amendment No. 2 would add prime engineering services to the scope of services included in the City's Agreement No. 18-90-CC with Brown and Caldwell. Agreement No. 18-90-CC, approved by Council on March 6, 1990, and modified on October 10, 1990, identified a scope of services which included Unit 4 design and office engineering, construction management for both phases of the treatment plant improvements ("Unit 3" and "Unit 4") and the relief sewer main, and special engineering services. Prime engineering services are those engineering services required during the first year of the start-up of the Unit 3 and 4 Water Reclamation Facility Improvements. The start-up and full operations phase is scheduled to begin November 1993. Unit 3 improvements are currently 95% complete. Unit 4 improvements are currently 80% complete. While these services were not included in the original agreement with Brown and Caldwell, the need for these services has been recognized by staff for a long time. At the time the City. sought the State's low interest loan funding, an estimate of the cost of prime engineering was included in the total loan package. When the State approved the loan package, prime engineering service costs were included in the loan commitment. i��H�►�u��lllllp��lnu��d�ll city of San 11LAIS OBISpo Mi;% COUNCIL AGENDA REPORT Amdendment No. 2 Agreement No. 18-90-CC Page 2 Prime Engineering Services will meet several needs. Staff will receive necessary engineering assistance and operations training. Facility operations and performance will be monitored and evaluated for consistency.with design concepts. At the end of the one-year prime engineering service period, Brown and Caldwell will prepare a Prime Engineering report as required by the State Water Resources Control Board (SWRCB) and the US Environmental Protection Agency (EPA) which certifies whether or not the treatment plant is capable of compliance with applicable state and federal discharge standards and is operating as designed. This report is required to fulfill the requirements in the City's loan agreement with the State of California. The report, along with a SWRCB inspection of the completed facility is used to insure the State and EPA that the loan monies have been legitimately spent and that the goals of the project have been met. FISCAL IMPACT Approval of this Amendment will increase the total contract with Brown and Caldwell by $61,766, to a revised total cost of $3,570,614. A detailed breakdown of the amendment and related costs are shown in Exhibit A. Funding for these services have been included in the City's State Revolving Fund low interest loan agreement as an eligible expenditure and as such have been included in the City's debt service projections for the sewer fund. BBrowne and Caldw ' Consultants GM 150 south Arroyo Parkway Po.sox 7103 Pasadena California 91109-7103 r• (818)57/-1020 FAX(818)795-6016 January 21, 1993 Mr. John E. Moss Wastewater Division Manager City of San Luis Obispo 990 Palm Street San Luis Obispo, CA 93403 12/6445-01/1 Subject: Unit 4 Wastewater Treatment Plant Improvements Project Amendment No. 2 Dear Mr. Moss: In response to your request attached is Amendment No. 2 to our Agreement for Engineering Services for Design of Unit 4 Wastewater Treatment Plant Improvements and Construction Management Services for the Implementation of Wastewater Management Plan. Amendment No.2 adds, to the original agreement, Prime Engineering services for Unit 3 and Unit 4 improvements. The total cost for Amendment No.2 is $61,766. The cost breaks down as follows: Cost Ceiling Fixed Fee Unit 3 $29,091 $5,134 Unit 4 $23,410 $4,131 Total $52,501 $9,265 The cost breakdown for Prime Engineering Services is consistent with the State Water Resources Control Board Guidelines as identified in the SWRCB document "Policy for Implementing the X83 Mr. John E. Moss January 21, 1993 Page 2 State Revolving Fund for Construction of Wastewater Treatment Facilities". After you have reviewed this amendment, please call to discuss your comments. Very truly yours, BROWN AND CALDWELL Azee Malik Project Manager AM:MS Enclosures n:m.:wo��zi Brown and Caldwell Consultants AMENDMENT NO. 2 TO AGREEMENT FOR ENGINEERING SERVICES BETWEEN CITY OF SAN LUIS OBISPO AND BROWN AND CALDWELL FOR DESIGN OF UNIT 4 WASTEWATER TREATMENT PLANT IMPROVEMENTS AND CONSTRUCTION MANAGEMENT SERVICES FOR THE IMPLEMENTATION OF WASTEWATER MANAGEMENT PLAN THIS AMENDMENT NO. 2 to the Engineering Services Agreement dated March 6,1990, between City of San Luis Obispo, hereinafter referred to as "Owner", and Brown and Caldwell, a California corporation, hereinafter referred to as "Engineer," is made and entered into this day of February, 1993. WITNESSETH: WHEREAS, on March 6, 1990, Owner and Engineer entered into an agreement for engineering services; and WHEREAS, in Article IIB of said agreement, Owner and Engineer agreed that certain of the work contemplated to be performed by Engineer could not be sufficiently defined at the time of execution of the Agreement; and WHEREAS, during the construction of the improvements, it became apparent that additional engineering services were required; and WHEREAS, Owner has requested Engineer to provide additional engineering services; and WHEREAS, Owner has requested changes in the scope of work; NOW THEREFORE, Owner and Engineer agree to amend the Agreement as follows: I. SCOPE OF PLANNED ENGINEERING SERVICES The scope of work as described in Exhibit B-1 of the original Agreement and Amendment Amendment No. 2 Page 1 of 3 No. 1 is amended to provide the following additional engineering services: 1. Provide the following PRIME engineering services during the first year after Unit 3 and Unit 4 Improvement Project start up: a. At approximately once per month intervals, visit the treatment plant and observe its operation. During visits review plant operation and maintenance procedures and when necessary make recommendations to plant personnel for modifications of procedures. Provide assistance to plant personnel to update operation and maintenance manual to incorporate experience gained during the first year of actual operation. b. Conduct regular meetings with plant personnel to review operation and maintenance procedures developed during initial operator training. Discuss new operation and maintenance procedures developed during actual operation of the plant facilities. C. Periodically review plant operating data and evaluate plant performance. If necessary assist City in the development of corrective action to insure compliance with discharge requirements. d. At the end of the one-year PRIME engineering service period prepare a report to the Regional Water Quality Control Board and the USEPA that certifies whether or not the treatment plant is capable of compliance with applicable state and federal discharge standards. If compliance problems exist, prepare a description and schedule for corrective action and include in the report. H. SCHEDULE The modified scope of work shall be completed one year after completion of construction. III. COMPENSATION Compensation for the services provided under Article I of this amendment shall be calculated on the same basis as in the original Agreement. The cost ceiling for the work done under this Amendment is $52,501. The fixed professional fee for the work done under this Amendment is $9,265. Amendment No. 2 Page 2 of 3 0 All other terms and conditions of the Agreement dated March 6, 1990 remain unchanged. BROWN A CALD LL OWNER Signature Signature Printed Name Pervaiz Anwar Printed Name Title Regional Vice President Title Date 9 Z{ l Date APPROVED AS TO FORM: 'O Atto ey Amendment No. 2 Page 3 of 3