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HomeMy WebLinkAbout03-20-2012 c3 harp grant applicationcounci l aGEnaa uEpout C I T Y O F S A N L U I S O B I S P O FROM :Jay D . Walter, Director of Public Work s Prepared By :Bridget Fraser, Sr . Civil Enginee r SUBJECT : AUTHORIZE A GRANT APPLICATION FOR THE HOUSING RELATE D PARKS PROGRAM . RECOMMENDATIO N Adopt a resolution authorizing staff to apply to the California State Department of Housing an d Community Development (HCD) for $117,450 of Housing Related Parks (HRP) Grant progra m funds to be applied towards the Santa Rosa Park playground equipment replacement project . DISCUSSIO N Situatio n On December 2, 2011, HCD released a Notice of Funding Availability (NOFAs) for the HR P grant program . The NOFAs included $25 million in new funds for the HRP program . Thi s program is designed to encourage the development of lower income housing . The HRP progra m makes awards to eligible jurisdictions, on a per-bedroom basis, for each extremely-low, very-lo w and low affordable residential unit with documented housing starts during the designate d program year, January 1, 2010 to December 31, 2011 . The HRP grant program provides funds fo r eligible parks and recreation projects that benefit the community and add to the quality of life . The City had two affordable housing projects that qualified during the designated program year . One eligible housing project was Villages at Broad Street located at 2280 Emily Street, whic h includes 41 extremely-low, very-low and low affordable units ranging from one to three - bedrooms . The second eligible housing project was Habitat for Humanity's Phillips Lane singl e family detached residences . This project consisted of two very-low three-bedroom affordabl e homes . Funding Amount Requeste d The grant requires the applicants to meet a minimum grant amount of $75,000 . The City has exceeded the minimum $75,000 threshold requirement and staff recommends applying for th e maximum amount the City can qualify for at $117,450 . HCD supplies a formula and chart t o calculate the total award amount, which is based upon the affordability level and number o f bedrooms constructed in each of the eligible projects . HCD also offers four opportunities t o collect bonus awards, which include : infill projects, projects in conformance with the Regiona l Blueprint Plan, and projects located within a park deficient and/or disadvantaged community . The HCD chart used for calculation of the potential award is shown below : Meeting Date March 20, 201 2 Item Number C 3 Unit Count Bonus Awards TOTAL A B C D E F G u)cs •E E Eo —..` •to N °o ;?(~.Q a)...~2 2 o u) p'C m .0 «..-. Project J J -_a a)w a 7—o f >E,w o c~Identifier o °w >J o ofrom Project o o Base = 'a 0 o 0 Total Tota l Summary Award — cc Bonus Awar d Sheet Amount Funds Amount 1320 Phillips 1 I 3 3 $1,500 Yes Yes Yes Yes $1,650 $3,150 1324 Phillips 1 3 3 $1,500 Yes Yes Yes Yes $1,650 $3,150 2280 Emily 5 26 10 11 69 24 104 $74,750 Yes Yes No No $36,400 $111,150 TOTAL 5 28 10 11 69 30 110 $77,750 $39,700 $117,450 Qualifying Park Project . Funds from this grant must be used for creation or rehabilitation of parks and recreation facilitie s that meet the eligibility requirements designated in the program guidelines . Staff recommend s applying the grant to partially fund the Santa Rosa Park play equipment replacement project . This project, which is one of several playground equipment replacement projects identified in th e 2011-2013 Financial Plan (on page 3-238 through 3-241 of Appendix B), consists of removin g the old play equipment and sand surfacing and installing new equipment, as well as providing a n improved drainage system and compliant safety surfacing in this heavily used playground . The preliminary estimate of construction costs is approximately $245,000 for this project . Applyin g the HRP grant to this park project makes sense because play equipment replacements meet th e eligibility requirements of the grant and, since the total project cost of $245,000 exceeds th e grant amount of $117,450, the grant will be fully expended . The grant program guidelines are available for review in the Council Reading File . Consistency with Grant Management Polic y The City of San Luis Obispo has adopted a grant management policy to insure that new gran t programs are consistent with City goals and that there are sufficient resources to administer fund s awarded through new grant programs . A copy of the City's Grant Management Policy i s available in the Council Reading File . In this case, staff recommends that the grant funds b e applied to an existing Capital Improvement Program (CIP) project - Santa Rosa Park playgroun d equipment replacement . This project is identified as one of Council's goals for infrastructur e maintenance and is already in Public Works' work program . The proposed new grant progra m applied to this existing CIP project would not create a substantial new work load for the Publi c Works Department and is consistent with City goals . City Manager and Assistant City Manager to Execute Program Related Document s The attached resolution provides the City Manager and the Assistant City Manager with th e necessary authority to execute program related documents, including an application, standar d agreement and any amendments thereto . To implement the program after award, the Director o f Public Works is also specifically authorized to submit payment requests, provide status update s and provide program/project closeout documents to facilitate program implementation . FISCAL IMPACT S This HRP grant program can be administered using existing staff resources already programme d for the Santa Rosa Park play equipment replacement project and, therefore, the program is no t expected to impact the General Fund staffing costs . In fact, applying this HRP grant to the Santa Rosa Park play equipment replacement project will replace General Funds currently programe d for the project . Use of grant funds for this project will facilitate use of currently budgete d General Fund resources on other play equipment replacement projects, allow funds to b e reprogramed to other underfunded General Fund projects, or be returned to the unappropriate d General Fund balance . ALTERNATIVE S 1.Do not apply for the grant.The Council could direct staff to not apply for the grant . Staff does not recommend this alternative . In these difficult economic times, the City shoul d take advantage of all available grant resources to supplement General Fund revenue s which will help accomplish City goals and objectives . 2.Choose a different qualifying park .The Council may propose a different qualifyin g park project instead of applying the grant to the Santa Rosa Park play equipmen t replacement project . Other qualifying park projects could include other playgroun d equipment replacement projects currently programed such as Emerson, Johnson o r Sinsheimer playgrounds or the grant could be directed to the Santa Rosa Skate Par k project . Staff does not recommended applying the grant to the other play equipment replacement projects as these projects are smaller in scale and may not require the ful l amount of the grant . In addition, staff does not recommend directing the funds to th e Santa Rosa Skate Park as this project is not yet fully funded which leads to some degre e of uncertainty as to when, and if, the project will be able to move forward int o construction . It is recommended that the grant be applied to a fully funded current projec t slated for construction within the next 1-2 years that will use the total amount of the gran t such as the Santa Rosa Play Equipment Replacement Project . ATTACHMEN T Resolution authorizing HRP applicatio n AVAILABLE FOR REVIEW IN THE COUNCIL READING FIL E 1.City of San Luis Obispo Grant Management Polic y 2.HRP Program Guideline s T :\Council Agenda Reports\2012\2012-03-20\HRP Grant (Walter-Fraser) RESOLUTION NO . XXXX-1 2 A RESOLUTION OF THE CITY COUNCI L OF THE CITY OF SAN LUIS OBISPO AUTHORIZING AN APPLICATION IN TH E AMOUNT OF $117,450 TO THE STATE DEPARTMENT OF HOUSING AN D COMMUNITY DEVELOPMENT FOR HOUSING RELATED PARKS PROGRA M FUNDS TO PROVIDE FINANCIAL ASSISTANCE TO THE PUBLIC WORK S DEPARTMENT FOR PARK UPGRADES AT SANTA ROSA PARK . WHEREAS, the City of San Luis Obispo, a charter city and political subdivision of th e State of California, wishes to apply for and receive an allocation of funds through the Housin g Related Parks (HRP) Program ; an d WHEREAS, the California Department of Housing and Community Developmen t (hereinafter referred to as "HCD") has issued a Notice of Funding Availability ("NOFA") for th e HRP Program established by Chapter 8, Sections 50700 through 50704 .5 of Part 2 of Division 3 1 of the Health and Safety Code (the "statute"). Pursuant to the statute, HCD is authorized t o approve funding allocation utilizing monies made available by the State legislature to the HR P program, subject to the terms and conditions of the HRP Program Guidelines adopted a s amended by HCD on December 2, 2011 ; and WHEREAS, the City of San Luis Obispo wishes to submit an application to obtain fro m HCD an allocation of HRP Program funds in the amount of $117,450 ; and WHEREAS, HCD is authorized to approve funding allocations for the HRP Program , subject to the terms and conditions of the NOFA, Program Guidelines, Application Package, an d Standard Agreement . WHEREAS, at the time of application, the City of San Luis Obispo has a General Pla n Housing Element that is certified by HCD . WHEREAS, at the time of the application, the City of San Luis Obispo has a Genera l Plan in conformance with the Regional Blueprint Plan as required by HCD . NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of San Lui s Obispo as follows : Section 1 . Application .The City of San Luis Obispo shall submit to HCD a n application to participate in the HRP Program in response to the NOFA issued on December 2 , 2011, which will request financial assistance to help in the purchase and installation of pla y equipment, safety surfacing, and other related park improvements associated with the playgroun d at Santa Rosa Park . Section 2 .Eligible Activities.If the application for funding is approved, the City of Sa n Luis Obispo hereby agrees to use the HRP Program funds for eligible activities in the manne r presented in the application as approved by HCD and in accordance with program Guidelines as cited above . It also may execute any and all other instruments necessary or required by HCD fo r participation in the HRP Program . Section 3 . Authorization .The City of San Luis Obispo authorizes the City Manager o r the Assistant City Manager to execute in the name of the City of San Luis Obispo, th e application, the Standard Agreement, and all other documents required by HCD for participatio n in the HRP program, and any amendments thereto . In addition, the City of San Luis Obisp o authorizes the Director of Public works to submit payment requests, provide status updates an d provide program/project closeout documents to facilitate program implementation . Upon motion of , seconded by , and on th e following vote : AYES : NOES : ABSENT : The foregoing resolution was passed and adopted this day of 2012 . Mayor Jan Mar x ATTEST : Elaina Can o City Clerk APPROVED AS TO FORM : /S/ Christine Dietrick Christine Dietric k City Attorney Page intentionally lef t blank .