The URL can be used to link to this page

Home My WebLink About07/06/1993, C-8 - CHANGE TO CITY/COUNTY LIBRARY JOINT POWERS AGREEMENT �IIIuAI��l�lllll^�IA�p�I�III MEETING DATE: IIII II f IIuiN�l Cl ty of sanlUis DBiSpo ITEM NUMBER:C'-8 COUNCIL AGENDA REPORT FROM: Ken Hampian, Assistant City Administrative Officer4 Prepared By: Deb Hossli, Administrative Analyst.;; SUBJECT: Change to City/County Library Joint Powers Agreement CAO RECOMMENDATION: By motion, approve and authorize the Mayor to execute an amendment to the City/County Library Joint Powers Agreement reducing the Library's hours of operation from 54 hours per week to 50 hours per week beginning July 12, 1993. DISCUSSION: Background The City currently holds a Joint Powers Agreement (JPA) with the County of San Luis Obispo for the operation and maintenance of the City/County Library. Under the agreement, daily operations are split between the County and the City with the County taking responsibility for the library itself and the City taking responsibility for the Community Room and Conference Room. Ongoing maintenance and liability of the facility is shared between the County and the City. Any changes to this agreement require the approval of both the County and City. The County recently advised the City that the Library will suffer a loss of $430,000 in property tax revenues during the coming fiscal year (which represents 10% of the Library's total budget). As a consequence of this, the County Librarian has been forced to develop a plan to balance their budget that calls for, among other significant operational cuts, reducing the City/County Library service hours by 10% (or 4 hours per week) and all branch libraries by 20%. Under the Librarian's proposal, the City/County Library's hours would be reduced by 3 hours on Thursday nights (closing at 5:00 pm as opposed to 8:00 pm) and 1 hour on Friday mornings (opening at 11:00 am as opposed to 10:00 am) beginning July 12, 1993 (see attachments 1 and 2 for branch library service hour reductions). The Librarian's recommended reductions in service hours have been proposed during periods historically considered "low use" by the community. Summary of JPA Amendment Because the Library JPA requires the County to keep the City/County Library open a minimum of 54 hours per week, six days per week, the City must agree to any reductions to service hours. As such, the County has prepared an amendment to the Library JPA that reduces Library hours by 4 hours per week (but maintains the six days per week requirement) beginning July 12, 1993 and has requested City Council approval. It is important to note that the Librarian's original proposal called for a more significant reduction in hours at the Library (e.g., closing one full day). City staff opposition to this plan, however, resulted in its subsequent withdrawal in favor of the current plan that recognizes the importance of maintaining a strong central Library. - 1 ��n��iliIIIIIIIIIIP11°��°�IIIIII city of san .pis oBispo COUNCIL AGENDA REPORT Recommendation I Staff has reviewed the amendment to the JPA and recommends approval. The plan put forward by the County Librarian is reasonable and, as proposed, will have the least impact on the community. In addition, discussions with County staff confirm that the Library's operational budget is "bare bones" and, therefore, reducing staff is the only alternative available to balance their budget. It is also important to advise the City Council that current proposals under consideration to balance the State's budget could result in more severe budget reductions to the Library (and therefore future requests from the County to amend the JPA). The Board of Supervisors approved the amendment to the Library JPA at their June 22, 1993 meeting. i ATTACHMENTS: JPA Amendment 1 - Proposed Schedule of Library Hours (effective 7-12-93) 2 - Current Schedule of Library Hours g:librwy i i i i I i I AMENDMENT #1 CITY-COUNTY LIBRARY JOINT POWERS AGREEMENT WHEREAS, the City of San Luis Obispo and the County of San Luis Obispo entered into a Joint Powers Agreement on October 3, 1989 for the construction and operation of a City-County Library; and WHEREAS, the parties desire to amend said agreement to reduce the required days and hours of operation; NOW, THEREFORE, the parties hereto agree as follows: 1. Paragraph five of the existing agreement is hereby amended so that the last sentence thereof reads as follows: "The Library will be open to the public at least six days per week and 50 hours per week". In all other respects, the existing agreement between the parties remains in full force and effect. Effective on the last day of execution set forth below. COUNTY OF SAN LUIS OBISPO CITY OF SAN LUIS OBISPO Harry Ovitt Peg Pinard Chairperson of the Board of Supervisors Mayor Approved by the Board of Supervisors this day of 1993. Approved by the City Council this day of 1993. Attest: Francis M. Cooney Diane Gladwell Clerk of the Board of Supervisors City Clerk APPROVED AS TO FORM AND LEGAL EFFECT: James B. Lindholm, Jr. , County Counsel Jeff Jorgensen, City Attorney Deputy un .y Counsel to ne 6 - /0 - 93 �-��3 Cn Cn ^� Cn a V] a m t ^ 00 00 N .1 �1 � w V., w O1 -- w " N _ y 1 n D j0 C O0 C.. .n W J 00 ^� J 00 O �O ^- N p �O 'y U V ^ D\ •+ p bv W .+ •� N N NLA .► W w p w p 00 "S J vl W O to r` 00 �7 rl A 00 O� N O T A7 N .�, o p o in to N w m w a t.N = N 7 A Q LA a p A p w N y U "Z N C C rn n a � AD R v^i 00 `0 O o 2 .� tot O O W n y 1.„ O O< �' O3O0O �O 00 N N Or OO 00 O N °'' tr LA L^ Cto p,' y A 0b0 \0 :0 O b � % O 7 �1 'yamy A 'D W [D W w W r W r w W W W w W w 0 w N d y �, a n a a W 7 w t C W a w O N w N O U S �0 N. A C" `O Q. ... C w e S ;- o v N 0 N O 00 S N %0 y yy w •� Co y O .� y 00 w \p 7 a N Coa 01 O 7 Cn h O < W w O G X N N a d N a d U O W w v v n 3 3 Y '0 07 .9 o w n r O o` o e y O � O � a c z b v' F 0 to O = rt Cp n 1p Q O 7 n ra CD y t\00 0 O"+7 tyi O Y 0 O O Y O 't'1 D M C' O� � 7 7 co X, 00 " - s _ o m x N ° x z z •� V h fe w C\ w o w D. O O n n n n n 17 n n rD n n O O O O O O O O O O O O O O 1 1 r I N h 0 h h h h 0 h V) d V1 W 00 V1 ft (D t9 n A co n /9 (D t9 v J d d d d 6 d 6 d d d _ f7 C7 n - -3 N O O •--� O O N O O N O N I h h h ao y Go �n to G D. �n w o. d m t n f0 a O O p H N F ' ' I N N rt Aa ,;, �. I.n H d 0 O O G. d d Cl. N d G Q. y c < C7 S y 1 1 I 1 h h N N 0% LA h 1 N 1 1 1 f^II I-1 0o to o0 cn C d d '^ to to In d !2 r Q s1 1 'I r h ' N N h h I O N h 1 h �• U to H H N O\ N N A A71 U to N N Lft N w d d d .d' d N d d d 1 N h h h h h N 1 h h 1 to to H A D 6 G. G G G Q, 6 06 A A Y < vl i A 41. coo` 00 '� =O w o to 00 O\ 00 00 00 O p0 go r O 00 x h b a n W A Cn Cn -n � cn N V1 A VJ A En A 00 N n A m Oo N v W W a W N z w C '<' n y �O C 00 = W ft0 �] 00 V y 00 N t0 ,� J �O Z U, %< & pi �+ ,+ N N = N R l/I '+ W W p W p 00 '7 -4 t�Dp w A 7 00 00 r A 00 �' O\ � N O C% 0 N V %0 -I 02 t0 � W C w � � M i. O C to N tv LI) 9 w N 0 N A tpil A A O w N O O N G -4 b C.A � O A� '7 p7 4 C Q � y A7 � 01 CIDO ra �. O � D 00 0Co %0 a0 y tA :.,� 00 O O N N m O p 0 00 00 LA m m O y. !LO. W W W ^ W ` q ^ W - W m W C 'n C. N m d Ab CK to s 2q W m b d A ^ W D W �j N �. I.A] (A W m - p W y — .T 0 A N N y0' O „n 00 7 N O 00 CA 0 rA N S N ALA y�j d fn A G C O U) d CA 03 rO0 0 o O b b03 vdo iyn ! vm m e w aOw .o.. ;tic;o ww0 ^ 0 - -o ° aGA 0o N ama 7m K.O. =tm°o< %0 0t> C% La 00 "a 00 _m — c - H H y C I I I N I cNo cNn cHo NN I I O I c0 m cOo O y m 00 to O% rn rn m N N 1 A W rn oIo w N tD O O >C O O O N N O O N O O O ry 6• 00 0o Go to to ON alo H O\ C. ao to y n ryS d C_ 00 o NtA C% N (7 O N O O O 00 00 LA A O, a cn m 0 0 0 o I N (09 N00p �0p to kA S, y N N N tA fJ N tyOy �"p I 1 0. 6 N O\ H m 0 0 0 0 m