The URL can be used to link to this page

Home My WebLink About09/21/1993, C-12 - WIDE AREA NETWORK - REQUEST FOR PROPOSAL IIIII��IIIIIIIIIIIII II III "7 MEET NG DATE: Ilii►I�� c, of san suis oB�spo - ��- La COUNCIL AGENDA REPORT ITEM NUM6ER P FROM: William C. Statler, Director of Financ �,,((�� Prepared by: Lori Atwater, Information Systo`rdiij'af'or SUBJECT: WIDE AREA NETWORK - REQUEST FOR PROPOSAL CAO RECOMMENDATION Approve request for proposals for the implementation of a City wide area network at an estimated installation cost of $58,000. DISCUSSION Implementation of a wide area network was approved by the Council as part of 1993-95 Financial Plan. A copy of the supporting documentation presented to Council as part of the budget process for this project is provided in Attachment A. Key project objectives include: ■ Improve and maintain the City's wide area network with reliable equipment that operates at acceptable speeds of transmission. ■ Compensate for the loss of technical staff in Public Safety to maintain a system used daily for the transmission of emergency run information. ■ Increase productivity at all administrative offices and generally reduce redundant transactions and services. ■ Establish a service agreement for maintenance of the City wide area network with adequate response time for the City's requirements. FISCAL IMPACT The estimated cost of this project is $58,000. Funding for the project was approved by I Council for fiscal year 1993-94 as part of the 1993-95 Financial Plan. This request for proposals is being processed in accordance with Section 207-J (Contracting for Operation & Maintenance Services) and Section 207-C (Bids or Proposals) of the Finance Management Manual. ATTACHMENTS A. Supporting documentation for the wide area network project B. Bidder's List ON FILE IN THE COUNCIL OFFICE ■ Request for Proposals for Wide Area Network �' - /?-/ 1991-93 Financial Plan CAPITAL IMPROVEMENT PLAN Alchment.L. . . PROGRAM: . Information Systems Management REQUEST TITLE: City-Wide Area Network Project Description Integrate ten City local area networks into a wide area network at an initial cost of$58,000, with a savings in ongoing costs of$4,800 annually. Project Objectives • Improve and maintain the City's wide area network with reliable equipment that operates at acceptable speeds of transmission. • Compensate for the loss of technical staff in Fire to maintain a system used daily for the transmission of emergency run and other public safety information. • Increase productivity at all administrative offices and generally reduce redundant transactions and services by providing a cost effective way of communicating information between City sites. As we downsize our organization, especially in clerical and staff positions, our need for more cost effective support systems and productivity improvements will increase, not decrease. Existing Situation Information Systems is responsible for managing various telecommunication, computing, and office automation systems. Computer systems technicians install, repair and maintain the City local area networks including the network operating system,city standard applications,file servers,cabling,network interface cards and the communication distribution system. System administrators are appointed by department heads at each site to administer the LANs and provide daily support for department applications and user assistance. Over the last eight years, the Fire Department has developed and maintained links between Police and Fire sites for processing run reports, transferring data to the Police Department, and providing access to their file server by remote PCs at City Hall and three Fire Stations. The equipment was purchased by the Fire Department, and Fire Department staff resources have been used to keep it operational. The lease lines associated with the links are paid from the City- wide support services telephone account. During the last year,using parts that were abandoned by the Fire Department, City Hall and 955 Morro were connected to this wide area network. The equipment used is substandard, slow and unreliable. However, City staff beyond Public Safety have benefited from its use. As of May 1993, the Fire Department will no longer have the technically knowledgeable staff required to maintain and support the wide area network. Information Systems,though the logical division for this new responsibility,lacks the staff resources to provide this additional service. The Office Automation Users Group and the Management Information Systems Steering Committee have reviewed options for the installation and maintenance of a reliable system with bandwidth relative to the needs of the City; however,no consensus has been reached on the City's commitment to wide area networking, especially in light of the City's financial situation. Police and Fire staff strongly believe that their use of the wide area network should not be abandoned. This constitutes the most extensive use of the current wide area network. Only the current 955 Morro link is driven by non-safety concerns. 1993-44 Annual Current canfrguradan Lease line CMU • City Hall to Police Station S1,500 • City Hall to Fire Station No. 1 2,700 • Fire Station No. 1 to No.'s 2, 3 and 4 6,800 • City Hall to 955 Morro 1.500 12,500 C^ /Z -.Z 131 In addition to these ongoing lease :osts,a PC,bridge card,and high speed m i is required at each site to connect the wide area network. This conftg,..dtion results in the integration of six LAN's: .ity Hall,955 Morro, Police Station, and all four Fire station sites. Other locations which should be considered as part of the wide area network include: • Corporation Yard • Recreation Administration offices • Parking Administration offices • Water Treatment Plant • Water Reclamation Facility • Whale Rock Reservoir Ckrrew use of the city-wide mra network • Public Safety access to emergency run information. • Remote access from City Hall and Fire Stations to the Fire local area network. • Access by Engineering and Fire to land use information. • City-wide electronic marl and scheduling. • Automated transfer of documents between divisions and departments. • Access to the Finance IBM System/36 for budget, expenditure and personnel information. • Building maintenance work order program. Goal and Policy Links • Accurate and timely information for Public Safety dispatch and on duty staff. • MIS policy related to the computer support responsibilities of the Information Systems Division. • MIS policy stating that Information Systems should coordinate the effective use of the City's decentralized information systems and reduce duplication of services where possible. Project Work Completed Information Systems staff has installed and maintained local area networking equipment at eight City sites. Documentation on each network, its configuration, cable plant and equipment inventory is maintained by Information Systems. Every attempt has been made to standardize the concentrators, hubs and associated distribution system and migrate toward the City-standard topology, Ethernet 1OBaseT, to facilitate the integration of the local area networks. Two proposals have been received by Information Systems drafting potential wide area network strategies. Many other types of integration strategies exists. The minimal guidelines for implementation would include a system that: • would not require any additional staff resources in Information System or at other sites. • includes a maintenance agreement for the installed equipment and links. • is compatible with the City standard topology and network operating system. • allows network management of each local area network by Information Systems technical staff. • routes only the traffic which is required to cross the links and keeps local network traffic on the site backbone. • operates at speeds relative to the data transmission requirements of City staff between sites. • would,as an alternate bid,include a fiber link between Recreation and Parking Administration allowing access to the wide area network by the Parking Division. 132 Schedule and Project Costs Information Systems will draft a request for proposal, evaluate bids, aware- the contract, manage the project implementation,and coordinate the maintenance contract. The proposal received from Pacific Bell has been used as the basis in preparing'this cost estimate. However, the solution and cost could be different depending on the competitive proposals received and the level of service that would be provided for the cost. Additionally,the combination of one-time and ongoing costs could be different depending on the solution selected. Based on the Pacific Bell solution, the cost of establishing a wide area network that would also include the Corporation Yard, Water Reclamation Plant, Recreation Administrative offices, and Parking Administrative offices (expanding from 6 sites to 10 sites) would be: Installation (1993-94) $ 58,000 Annual Ongoing Maintenance Current (12,500) Proposed 7.700 Savings $ 4,800 Not only would data transmission be more reliable with this approach,it would be much faster. The Pacific Bell proposal would increase data transmission speeds from either 19.2k or 56k (depending on the site) to 128k at all sites. Alternatives • Do nothing. The Fire and Police Departments would continue to use existing equipment and would be responsible for its maintenance and support. The potential exists for substantial loss to the health and property in the community if this were to take place. The rest of the wide area network would abandoned. This would reduce annual lease line costs by $1,500. • Provide public safety use only. The installation cost to reliably support public safety applications would be$23,000 with annual cost savings of$6,500. This means the cost of reliably supporting public safety applications would be fully amortized in about 3.5 years. The rest of the wide area network would be abandoned including network access from City Hall to Police and Fre. • Provide for edidng wide ww network The existing wide area network includes Police and Fire Stations, 955 Morro, and CityHaIL The installation cost for this option would be$35,000,with annual savings of$7,900. This means the cost of supporting existing wide area applications would be fully amortized in about 4 years. Project Effect on the Operating Budget An estimated 200 hours of staff time will be used to develop the RFP, evaluate proposals, and coordinate the implementation of the wide area network. Productivity of City staff will increase after system implementation due to further automation of administrative functions,such as scheduling meetings and facilities and the reduction in duplicated inventories and databases. 93-95FP3/CITTWWAN.WPF 133 Attachment_.....: z BIDDERS LIST WIDE AREA NETWORK - SPECIFICATION NO. 9345 Net One Systems Pacific Bell Attn: Douglas Johnson Attn: Brad Schram 22511 Aspan Street, Suite A 994 Mill Street Lake Forest, CA 92630 San Luis Obispo, CA 93401 (800) 466-NETT MB 300 (805) 541-2150 Accelerated Technologies Pacific Bell Attn: Richard Pelupessy 2600 Camino Ramon, Room 4S250W 1550 Skyway Drive San Ramon, CA 94583 Bakersfield, CA 93308 Attn: Mark W. Fisher (805) 393-5546 (510) 823-5284 TI Technical Services Group MultiAccess Computing Corporation Attn: John Mahan Attn: Ernie Liu 2520 Skyway Drive/ P.O. Box 1849 5350 Hollister Ave., Suite C Santa Maria, CA 93456 Santa Barbara, CA 93111 (800) 423-8010 (805) 964-2332 Phoenix Technologies/SYNTREX General DataComm, Inc. Attn: Dudley Larus Attn: Paul Chorley 3100 Medlock Bridge Road 9841 Airport Blvd., Suite 1030 Norcross, GA 30071 Los Angeles, CA 90045 (714) 641-4334 (310) 348-5230 Stratacom Digital Networks Attn: Jess Martinez Attn: Kevin Gilbert 20863 Stevens Creek Blvd. 26816 Vista Terrace Cupertino, CA 95014 Lake Forest, CA 92630 (408) 294-7600 ext 3300 Micom Communications Corp. Communication Technologies Attn: Del Willis Attn: George Tapia 4100 Los Angeles Avenue 4630 W. Jennifer #101 Simi Valley, CA 93063-3397 Fresno, CA 93721 (805) 583-8600 (209) 275-2711 Powercom oasYs Attn: Herb Levitin Attn: Michael Morisoli 1612 State Street 5951 Encina Road, Suite 110 Santa Barbara, CA 93101 Santa Barbara, CA 93117 (805) 963-4864 (805) 683-3030 (800) 288-9807 C. 12-s Coastal Computers Computerland of San Luis Obispo Attn: Dick Waddell Attn: Gordon Held 3195 McMillan Ave., Suite B 1422 Monterey Street, Suite A200 San Luis Obispo, CA 93401 San Luis Obispo, CA 93401 (805) 543-9047 (805) 547-7050 Witco Computers Attn: Gerald Shacter 3563-B Sueldo Street San Luis Obispo, CA 93401 (805) 549-0811