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HomeMy WebLinkAboutPRR26106 Emails3 From:Hermann, Greg Sent:Thursday, January 8, 2026 5:42 PM To:Courtney Leigh Kienow; McDonald, Whitney; Terrance Leshae Harris; Joy Pederson; Jason Mockford; Tway, Timothea (Timmi); Collins, Scott Subject:RE: Action Items: Neighborhood - Student Behavior Challenges meeting Thanks, Courtney. My apologies for not being able to attend the last meeting. I wanted to update the group that Jason and I met today with Christine Wallace to discuss potential mediation services to replace those previously provided by SLO Solutions. The goal is to place a greater emphasis on proactive trainings that equip people with tools to prevent conflicts or resolve them more easily when they arise, while also maintaining reactive services when situations escalate. We’ve developed an initial draft outlining what these services could include and will be refining it over the next few weeks before reconvening the group that met on this topic in December for review. I wanted to keep this on everyone’s radar given the close nexus with neighborhood and student-related challenges, and since it was identified as an action item from our first meeting. Thanks and please let me know if you have any questions. Greg From: Courtney Leigh Kienow <ckienow@calpoly.edu> Sent: Thursday, January 8, 2026 12:45 PM To: McDonald, Whitney <WMcDonal@slocity.org>; Terrance Leshae Harris <tharris@calpoly.edu>; Joy Pederson <jmpeders@calpoly.edu>; Jason Mockford <jmockfor@calpoly.edu>; Tway, Timothea (Timmi) <TTway@slocity.org>; Collins, Scott <SCollins@slocity.org>; Hermann, Greg <GHermann@slocity.org> Subject: Action Items: Neighborhood - Student Behavior Challenges meeting Hello: Thank you for our most recent discussion on neighborhood challenges related to student behavior. A few new next steps:  Continue to acknowledge success over the last decade as evidenced by decreased number of violations. There is a measure of success we can already name.  University town comparisons - what data can we pull from other similar sized university towns who are experiencing student-related noise and party issues to understand how we’re doing comparatively? Suggested cities to explore:  Orange (Chapman)  Santa Cruz  Berkeley  Chico  Oregon State  University of Oregon  Utah State o Understanding noise per capita in other communities? Evaluation of neighborhoods near and far from campuses? Other communities researched in these ways?  Take above information gathering to define success moving forward - what metrics can we use to benchmark where we’re trying to go?  City putting together a website/landing page for fraternities and sororities - CUPs. 4  Continue exploring overlay zone concepts.  Cal Poly is stepping out of the facilitator/coordinator role for these conversations. The city will set up future meeting dates, follow up with action items and facilitate meetings and shared goals.  I included our previously identified ideas for exploration below. I know we don’t want to lose sight of those… Of note: we’re exploring options for a student or student group to do some of this research for us. We’ll let you know if we’re successful in that effort. There was also conversation about how to share more publicly the efforts we’re all undertaking to get to solutions. I know there are some planned council meetings on the topic but we can all keep that education component top of mind moving forward as well. Please let me know if I missed anything. Thank you! Best, Courtney From: Courtney Leigh Kienow <ckienow@calpoly.edu> Date: Thursday, December 11, 2025 at 3:26 PM To: McDonald, Whitney <wmcdonal@slocity.org>, Tway, Timothea (Timmi) <ttway@slocity.org>, Hermann, Greg <ghermann@slocity.org>, Collins, Scott <scollins@slocity.org> Cc: Terrance Leshae Harris <tharris@calpoly.edu>, Joy M. Pedersen <jmpeders@calpoly.edu>, Jason Mockford <jmockfor@calpoly.edu> Subject: Upcoming Neighborhood - Student Behavior Challenges meeting Hi, We have our next Student Behavior - Neighborhood Challenges meeting on the calendar December 17th. At the most recent meeting (Sept. 3, 2025), we were able to better understand from the city some of the areas with a higher concentration of calls and Cal Poly went over progress we've made to date on our action items from the July meeting (included below). We are hoping the main focus at this upcoming meeting will be on better understanding the research and progress made on the city side (highlighted below). Please let me know if you have any concerns. Otherwise, we’ll see you on Wednesday. Thanks. Courtney From: Courtney Leigh Kienow <ckienow@calpoly.edu> Date: Thursday, July 17, 2025 at 7:19 AM To: McDonald, Whitney <WMcDonal@slocity.org>, Hermann, Greg <GHermann@slocity.org>, Collins, Scott <SCollins@slocity.org>, Tway, Timothea (Timmi) <TTway@slocity.org>, Jo Campbell <jcampb33@calpoly.edu>, Joy M. Pedersen <jmpeders@calpoly.edu>, Jason Mockford <jmockfor@calpoly.edu>, Terrance Leshae Harris <tharris@calpoly.edu> Subject: Action Items: City of SLO Fraternity and Sorority Life Housing Challenges Good morning, Thank you for the thoughtful conversation regarding certain student behaviors and the related neighborhood challenges. We appreciate your partnership and shared commitment to finding effective solutions for our community. City offered to identify and bring back: 5 **data by individual neighborhoods where are calls for service responding to? who is calling? City considerations: Noise ordinance changes? Criminal charges instead of administrative citation? City asks of Cal Poly/CP commits to exploring: **Greek row **Asking to know where Fraternity and sorority sponsored events are taking place? **host alcohol events on campus **what on campus venues are available to them? Option to host more events on campus? **request to require F&S to not hold events in places where city zoning laws don’t allow **stronger language in event responses for R-1 and R-2 zones when hosting events. Offering other good options for them. **more police enforcement off campus Collective ideas to explore: **mediation, potential funding from Cuesta, City, CP **Edits to response on the fraternity and sorority life event form – zoning specifics **Colin and small cohort of IFC presidents meet and talk about what they need and then work with CDD on shaping CUPs and other related poilicies Cal Poly asks of the City/City commits to explore: **CUPs: what do they look like, what’s needed, what does the city need to consider that works for fraternities? **Overlay zone exploration **Greek row or zoning **Re-evaluate codes relevant to the conversation Future meeting: **Didn’t get to talk about consequences through IFC judicial council and OSRR – escalating consequences for noise ordinances. **SCLC **Role of landlords Overlay zone examples: Neighborhood stabilization zones Santa Clara Berkeley Chico Please fill in and respond to all on anything I may have missed. Thanks again! Warmly, Courtney Courtney Kienow pronouns she/hers (why is this important?) Director of Community Relations and Economic Development Office of the President Cal Poly, San Luis Obispo, CA _____ office 805-756-6000 direct 805-756-6098 www.calpoly.edu 6 7 From:Courtney Leigh Kienow <ckienow@calpoly.edu> Sent:Thursday, January 8, 2026 12:45 PM To:McDonald, Whitney; Terrance Leshae Harris; Joy Pederson; Jason Mockford; Tway, Timothea (Timmi); Collins, Scott; Hermann, Greg Subject:Action Items: Neighborhood - Student Behavior Challenges meeting Hello: Thank you for our most recent discussion on neighborhood challenges related to student behavior. A few new next steps:  Continue to acknowledge success over the last decade as evidenced by decreased number of violations. There is a measure of success we can already name.  University town comparisons - what data can we pull from other similar sized university towns who are experiencing student-related noise and party issues to understand how we’re doing comparatively? Suggested cities to explore:  Orange (Chapman)  Santa Cruz  Berkeley  Chico  Oregon State  University of Oregon  Utah State o Understanding noise per capita in other communities? Evaluation of neighborhoods near and far from campuses? Other communities researched in these ways?  Take above information gathering to define success moving forward - what metrics can we use to benchmark where we’re trying to go?  City putting together a website/landing page for fraternities and sororities - CUPs.  Continue exploring overlay zone concepts.  Cal Poly is stepping out of the facilitator/coordinator role for these conversations. The city will set up future meeting dates, follow up with action items and facilitate meetings and shared goals.  I included our previously identified ideas for exploration below. I know we don’t want to lose sight of those… Of note: we’re exploring options for a student or student group to do some of this research for us. We’ll let you know if we’re successful in that effort. There was also conversation about how to share more publicly the efforts we’re all undertaking to get to solutions. I know there are some planned council meetings on the topic but we can all keep that education component top of mind moving forward as well. Please let me know if I missed anything. Thank you! Best, Courtney From: Courtney Leigh Kienow <ckienow@calpoly.edu> Date: Thursday, December 11, 2025 at 3:26 PM 8 To: McDonald, Whitney <wmcdonal@slocity.org>, Tway, Timothea (Timmi) <ttway@slocity.org>, Hermann, Greg <ghermann@slocity.org>, Collins, Scott <scollins@slocity.org> Cc: Terrance Leshae Harris <tharris@calpoly.edu>, Joy M. Pedersen <jmpeders@calpoly.edu>, Jason Mockford <jmockfor@calpoly.edu> Subject: Upcoming Neighborhood - Student Behavior Challenges meeting Hi, We have our next Student Behavior - Neighborhood Challenges meeting on the calendar December 17th. At the most recent meeting (Sept. 3, 2025), we were able to better understand from the city some of the areas with a higher concentration of calls and Cal Poly went over progress we've made to date on our action items from the July meeting (included below). We are hoping the main focus at this upcoming meeting will be on better understanding the research and progress made on the city side (highlighted below). Please let me know if you have any concerns. Otherwise, we’ll see you on Wednesday. Thanks. Courtney From: Courtney Leigh Kienow <ckienow@calpoly.edu> Date: Thursday, July 17, 2025 at 7:19 AM To: McDonald, Whitney <WMcDonal@slocity.org>, Hermann, Greg <GHermann@slocity.org>, Collins, Scott <SCollins@slocity.org>, Tway, Timothea (Timmi) <TTway@slocity.org>, Jo Campbell <jcampb33@calpoly.edu>, Joy M. Pedersen <jmpeders@calpoly.edu>, Jason Mockford <jmockfor@calpoly.edu>, Terrance Leshae Harris <tharris@calpoly.edu> Subject: Action Items: City of SLO Fraternity and Sorority Life Housing Challenges Good morning, Thank you for the thoughtful conversation regarding certain student behaviors and the related neighborhood challenges. We appreciate your partnership and shared commitment to finding effective solutions for our community. City offered to identify and bring back: **data by individual neighborhoods where are calls for service responding to? who is calling? City considerations: Noise ordinance changes? Criminal charges instead of administrative citation? City asks of Cal Poly/CP commits to exploring: **Greek row **Asking to know where Fraternity and sorority sponsored events are taking place? **host alcohol events on campus **what on campus venues are available to them? Option to host more events on campus? **request to require F&S to not hold events in places where city zoning laws don’t allow **stronger language in event responses for R-1 and R-2 zones when hosting events. Offering other good options for them. **more police enforcement off campus Collective ideas to explore: **mediation, potential funding from Cuesta, City, CP **Edits to response on the fraternity and sorority life event form – zoning specifics **Colin and small cohort of IFC presidents meet and talk about what they need and then work with CDD on shaping CUPs and other related poilicies 9 Cal Poly asks of the City/City commits to explore: **CUPs: what do they look like, what’s needed, what does the city need to consider that works for fraternities? **Overlay zone exploration **Greek row or zoning **Re-evaluate codes relevant to the conversation Future meeting: **Didn’t get to talk about consequences through IFC judicial council and OSRR – escalating consequences for noise ordinances. **SCLC **Role of landlords Overlay zone examples: Neighborhood stabilization zones Santa Clara Berkeley Chico Please fill in and respond to all on anything I may have missed. Thanks again! Warmly, Courtney Courtney Kienow pronouns she/hers (why is this important?) Director of Community Relations and Economic Development Office of the President Cal Poly, San Luis Obispo, CA _____ office 805-756-6000 direct 805-756-6098 www.calpoly.edu 10 From:Tway, Timothea (Timmi) Sent:Thursday, December 18, 2025 10:58 AM To:Jason Mockford Cc:Courtney Leigh Kienow; Joy Pederson; Terrance Leshae Harris; McDonald, Whitney; Hermann, Greg; Collins, Scott Subject:RE: Upcoming Neighborhood - Student Behavior Challenges meeting Hello all, Thank you for the productive meeting yesterday. Please see below for the graph we discussed yesterday. The numbers below do not represent noise calls, but the calls that resulted in DACs or Citations. Thanks! Timmi 11 From: Jason Mockford <jmockfor@calpoly.edu> Sent: Friday, December 12, 2025 4:07 PM To: Tway, Timothea (Timmi) <TTway@slocity.org> Cc: Courtney Leigh Kienow <ckienow@calpoly.edu>; Joy Pederson <jmpeders@calpoly.edu>; Terrance Leshae Harris <tharris@calpoly.edu>; McDonald, Whitney <WMcDonal@slocity.org>; Hermann, Greg <GHermann@slocity.org>; Collins, Scott <SCollins@slocity.org> Subject: Re: Upcoming Neighborhood - Student Behavior Challenges meeting Thank you Timmi. Appreciate the suggestions. I’ll review with the team, hopefully before we meet if possible. Have a great weekend, and see you next week. Jason Mockford (he, him, his) Senior Director, Leadership & Service | Student Affairs | Cal Poly | San Luis Obispo, CA 93407- 0208 | leadandserve.calpoly.edu | 805-756-2476 Futuristic • Strategic • Relator • Ideation • Adaptability On Dec 12, 2025, at 2:12 PM, Tway, Timothea (Timmi) <ttway@slocity.org> wrote: Hi all, One of the things we discussed previously was amending the language related to City Regulations for the event registration process. The City team has taken a look at the existing language and our proposed changes are in the attached document. We also had a suggested change to the Event Registration Procedure if there is an opportunity for that to be updated as well. Happy to discuss next week and looking forward to the meeting. Have a great weekend, Timmi From: Collins, Scott <SCollins@slocity.org> Sent: Thursday, December 11, 2025 5:36 PM To: Courtney Leigh Kienow <ckienow@calpoly.edu>; McDonald, Whitney <WMcDonal@slocity.org>; Tway, Timothea (Timmi) <TTway@slocity.org>; Hermann, Greg <GHermann@slocity.org> Cc: Terrance Leshae Harris <tharris@calpoly.edu>; Joy Pederson <jmpeders@calpoly.edu>; Jason Mockford <jmockfor@calpoly.edu> Subject: RE: Upcoming Neighborhood - Student Behavior Challenges meeting Thank you, Courtney! We are looking forward to the discussion. -Scott Scott Collins pronouns he/him/his Assistant City Manager <image002.png> City Administration 12 E SCollins@slocity.org T 805.781.7266 slocity.org <image003.png> <image004.png> <image005.png> <image006.png> <image007.png> Stay connected with the City by signing up for e-notifications From: Courtney Leigh Kienow <ckienow@calpoly.edu> Sent: Thursday, December 11, 2025 3:26 PM To: McDonald, Whitney <WMcDonal@slocity.org>; Tway, Timothea (Timmi) <TTway@slocity.org>; Hermann, Greg <GHermann@slocity.org>; Collins, Scott <SCollins@slocity.org> Cc: Terrance Leshae Harris <tharris@calpoly.edu>; Joy Pederson <jmpeders@calpoly.edu>; Jason Mockford <jmockfor@calpoly.edu> Subject: Upcoming Neighborhood - Student Behavior Challenges meeting Hi, We have our next Student Behavior - Neighborhood Challenges meeting on the calendar December 17th. At the most recent meeting (Sept. 3, 2025), we were able to better understand from the city some of the areas with a higher concentration of calls and Cal Poly went over progress we've made to date on our action items from the July meeting (included below). We are hoping the main focus at this upcoming meeting will be on better understanding the research and progress made on the city side (highlighted below). Please let me know if you have any concerns. Otherwise, we’ll see you on Wednesday. Thanks. Courtney From: Courtney Leigh Kienow <ckienow@calpoly.edu> Date: Thursday, July 17, 2025 at 7:19 AM To: McDonald, Whitney <WMcDonal@slocity.org>, Hermann, Greg <GHermann@slocity.org>, Collins, Scott <SCollins@slocity.org>, Tway, Timothea (Timmi) <TTway@slocity.org>, Jo Campbell <jcampb33@calpoly.edu>, Joy M. Pedersen <jmpeders@calpoly.edu>, Jason Mockford <jmockfor@calpoly.edu>, Terrance Leshae Harris <tharris@calpoly.edu> Subject: Action Items: City of SLO Fraternity and Sorority Life Housing Challenges Good morning, Thank you for the thoughtful conversation regarding certain student behaviors and the related neighborhood challenges. We appreciate your partnership and shared commitment to finding effective solutions for our community. City offered to identify and bring back: **data by individual neighborhoods where are calls for service responding to? who is calling? City considerations: 13 Noise ordinance changes? Criminal charges instead of administrative citation? City asks of Cal Poly/CP commits to exploring: **Greek row **Asking to know where Fraternity and sorority sponsored events are taking place? **host alcohol events on campus **what on campus venues are available to them? Option to host more events on campus? **request to require F&S to not hold events in places where city zoning laws don’t allow **stronger language in event responses for R-1 and R-2 zones when hosting events. Offering other good options for them. **more police enforcement off campus Collective ideas to explore: **mediation, potential funding from Cuesta, City, CP **Edits to response on the fraternity and sorority life event form – zoning specifics **Colin and small cohort of IFC presidents meet and talk about what they need and then work with CDD on shaping CUPs and other related poilicies Cal Poly asks of the City/City commits to explore: **CUPs: what do they look like, what’s needed, what does the city need to consider that works for fraternities? **Overlay zone exploration **Greek row or zoning **Re-evaluate codes relevant to the conversation Future meeting: **Didn’t get to talk about consequences through IFC judicial council and OSRR – escalating consequences for noise ordinances. **SCLC **Role of landlords Overlay zone examples: Neighborhood stabilization zones Santa Clara Berkeley Chico Please fill in and respond to all on anything I may have missed. Thanks again! Warmly, Courtney Courtney Kienow pronouns she/hers (why is this important?) Director of Community Relations and Economic Development Office of the President Cal Poly, San Luis Obispo, CA _____ office 805-756-6000 direct 805-756-6098 www.calpoly.edu <image008.jpg> 14 <Cal Poly Language for party registration.docx> 15 From:Jason Mockford <jmockfor@calpoly.edu> Sent:Friday, December 12, 2025 4:07 PM To:Tway, Timothea (Timmi) Cc:Courtney Leigh Kienow; Joy Pederson; Terrance Leshae Harris; McDonald, Whitney; Hermann, Greg; Collins, Scott Subject:Re: Upcoming Neighborhood - Student Behavior Challenges meeting Thank you Timmi. Appreciate the suggestions. I’ll review with the team, hopefully before we meet if possible. Have a great weekend, and see you next week. Jason Mockford (he, him, his) Senior Director, Leadership & Service | Student Affairs | Cal Poly | San Luis Obispo, CA 93407- 0208 | leadandserve.calpoly.edu | 805-756-2476 Futuristic • Strategic • Relator • Ideation • Adaptability On Dec 12, 2025, at 2:12 PM, Tway, Timothea (Timmi) <ttway@slocity.org> wrote: Hi all, One of the things we discussed previously was amending the language related to City Regulations for the event registration process. The City team has taken a look at the existing language and our proposed changes are in the attached document. We also had a suggested change to the Event Registration Procedure if there is an opportunity for that to be updated as well. Happy to discuss next week and looking forward to the meeting. Have a great weekend, Timmi From: Collins, Scott <SCollins@slocity.org> Sent: Thursday, December 11, 2025 5:36 PM To: Courtney Leigh Kienow <ckienow@calpoly.edu>; McDonald, Whitney <WMcDonal@slocity.org>; Tway, Timothea (Timmi) <TTway@slocity.org>; Hermann, Greg <GHermann@slocity.org> Cc: Terrance Leshae Harris <tharris@calpoly.edu>; Joy Pederson <jmpeders@calpoly.edu>; Jason Mockford <jmockfor@calpoly.edu> Subject: RE: Upcoming Neighborhood - Student Behavior Challenges meeting Thank you, Courtney! We are looking forward to the discussion. -Scott Scott Collins pronouns he/him/his 16 Assistant City Manager <image002.png> City Administration E SCollins@slocity.org T 805.781.7266 slocity.org <image003.png> <image004.png> <image005.png> <image006.png> <image007.png> Stay connected with the City by signing up for e-notifications From: Courtney Leigh Kienow <ckienow@calpoly.edu> Sent: Thursday, December 11, 2025 3:26 PM To: McDonald, Whitney <WMcDonal@slocity.org>; Tway, Timothea (Timmi) <TTway@slocity.org>; Hermann, Greg <GHermann@slocity.org>; Collins, Scott <SCollins@slocity.org> Cc: Terrance Leshae Harris <tharris@calpoly.edu>; Joy Pederson <jmpeders@calpoly.edu>; Jason Mockford <jmockfor@calpoly.edu> Subject: Upcoming Neighborhood - Student Behavior Challenges meeting Hi, We have our next Student Behavior - Neighborhood Challenges meeting on the calendar December 17th. At the most recent meeting (Sept. 3, 2025), we were able to better understand from the city some of the areas with a higher concentration of calls and Cal Poly went over progress we've made to date on our action items from the July meeting (included below). We are hoping the main focus at this upcoming meeting will be on better understanding the research and progress made on the city side (highlighted below). Please let me know if you have any concerns. Otherwise, we’ll see you on Wednesday. Thanks. Courtney From: Courtney Leigh Kienow <ckienow@calpoly.edu> Date: Thursday, July 17, 2025 at 7:19 AM To: McDonald, Whitney <WMcDonal@slocity.org>, Hermann, Greg <GHermann@slocity.org>, Collins, Scott <SCollins@slocity.org>, Tway, Timothea (Timmi) <TTway@slocity.org>, Jo Campbell <jcampb33@calpoly.edu>, Joy M. Pedersen <jmpeders@calpoly.edu>, Jason Mockford <jmockfor@calpoly.edu>, Terrance Leshae Harris <tharris@calpoly.edu> Subject: Action Items: City of SLO Fraternity and Sorority Life Housing Challenges Good morning, 17 Thank you for the thoughtful conversation regarding certain student behaviors and the related neighborhood challenges. We appreciate your partnership and shared commitment to finding effective solutions for our community. City offered to identify and bring back: **data by individual neighborhoods where are calls for service responding to? who is calling? City considerations: Noise ordinance changes? Criminal charges instead of administrative citation? City asks of Cal Poly/CP commits to exploring: **Greek row **Asking to know where Fraternity and sorority sponsored events are taking place? **host alcohol events on campus **what on campus venues are available to them? Option to host more events on campus? **request to require F&S to not hold events in places where city zoning laws don’t allow **stronger language in event responses for R-1 and R-2 zones when hosting events. Offering other good options for them. **more police enforcement off campus Collective ideas to explore: **mediation, potential funding from Cuesta, City, CP **Edits to response on the fraternity and sorority life event form – zoning specifics **Colin and small cohort of IFC presidents meet and talk about what they need and then work with CDD on shaping CUPs and other related poilicies Cal Poly asks of the City/City commits to explore: **CUPs: what do they look like, what’s needed, what does the city need to consider that works for fraternities? **Overlay zone exploration **Greek row or zoning **Re-evaluate codes relevant to the conversation Future meeting: **Didn’t get to talk about consequences through IFC judicial council and OSRR – escalating consequences for noise ordinances. **SCLC **Role of landlords Overlay zone examples: Neighborhood stabilization zones Santa Clara Berkeley Chico Please fill in and respond to all on anything I may have missed. Thanks again! Warmly, Courtney 18 Courtney Kienow pronouns she/hers (why is this important?) Director of Community Relations and Economic Development Office of the President Cal Poly, San Luis Obispo, CA _____ office 805-756-6000 direct 805-756-6098 www.calpoly.edu <image008.jpg> <Cal Poly Language for party registration.docx> 19 From:Courtney Leigh Kienow <ckienow@calpoly.edu> Sent:Thursday, December 11, 2025 3:26 PM To:McDonald, Whitney; Tway, Timothea (Timmi); Hermann, Greg; Collins, Scott Cc:Terrance Leshae Harris; Joy Pederson; Jason Mockford Subject:Upcoming Neighborhood - Student Behavior Challenges meeting Follow Up Flag:Follow up Flag Status:Flagged Hi, We have our next Student Behavior - Neighborhood Challenges meeting on the calendar December 17th. At the most recent meeting (Sept. 3, 2025), we were able to better understand from the city some of the areas with a higher concentration of calls and Cal Poly went over progress we've made to date on our action items from the July meeting (included below). We are hoping the main focus at this upcoming meeting will be on better understanding the research and progress made on the city side (highlighted below). Please let me know if you have any concerns. Otherwise, we’ll see you on Wednesday. Thanks. Courtney From: Courtney Leigh Kienow <ckienow@calpoly.edu> Date: Thursday, July 17, 2025 at 7:19 AM To: McDonald, Whitney <WMcDonal@slocity.org>, Hermann, Greg <GHermann@slocity.org>, Collins, Scott <SCollins@slocity.org>, Tway, Timothea (Timmi) <TTway@slocity.org>, Jo Campbell <jcampb33@calpoly.edu>, Joy M. Pedersen <jmpeders@calpoly.edu>, Jason Mockford <jmockfor@calpoly.edu>, Terrance Leshae Harris <tharris@calpoly.edu> Subject: Action Items: City of SLO Fraternity and Sorority Life Housing Challenges Good morning, Thank you for the thoughtful conversation regarding certain student behaviors and the related neighborhood challenges. We appreciate your partnership and shared commitment to finding effective solutions for our community. City offered to identify and bring back: **data by individual neighborhoods where are calls for service responding to? who is calling? City considerations: Noise ordinance changes? Criminal charges instead of administrative citation? City asks of Cal Poly/CP commits to exploring: **Greek row **Asking to know where Fraternity and sorority sponsored events are taking place? **host alcohol events on campus **what on campus venues are available to them? Option to host more events on campus? **request to require F&S to not hold events in places where city zoning laws don’t allow 20 **stronger language in event responses for R-1 and R-2 zones when hosting events. Offering other good options for them. **more police enforcement off campus Collective ideas to explore: **mediation, potential funding from Cuesta, City, CP **Edits to response on the fraternity and sorority life event form – zoning specifics **Colin and small cohort of IFC presidents meet and talk about what they need and then work with CDD on shaping CUPs and other related poilicies Cal Poly asks of the City/City commits to explore: **CUPs: what do they look like, what’s needed, what does the city need to consider that works for fraternities? **Overlay zone exploration **Greek row or zoning **Re-evaluate codes relevant to the conversation Future meeting: **Didn’t get to talk about consequences through IFC judicial council and OSRR – escalating consequences for noise ordinances. **SCLC **Role of landlords Overlay zone examples: Neighborhood stabilization zones Santa Clara Berkeley Chico Please fill in and respond to all on anything I may have missed. Thanks again! Warmly, Courtney Courtney Kienow pronouns she/hers (why is this important?) Director of Community Relations and Economic Development Office of the President Cal Poly, San Luis Obispo, CA _____ office 805-756-6000 direct 805-756-6098 www.calpoly.edu 27 From:Meeshee Scherrei <scherrei@calpoly.edu> Sent:Wednesday, December 18, 2024 5:03 PM To:James, Dillon Subject:RE: Follow up and Meeting with President Armstrong I’m very pleased to meet you – thank you for your help! Wishing you much success 뇤눎눐눑눒눏. Kind regards, Meeshee Scherrei, MAOL Executive Assistant to the President Office of the President _____ Office: 805-756-6001 Email: scherrei@calpoly.edu www.calpoly.edu From: James, Dillon <djames@slocity.org> Sent: Wednesday, December 18, 2024 5:01 PM To: Meeshee Scherrei <scherrei@calpoly.edu> Subject: Re: Follow up and Meeting with President Armstrong Thanks for your help with this! Dillon James pronouns he/him/his Administration Executive Assistant To help protect your priv acy, Microsoft Office prevented automatic download of this picture from the Internet.City of San Luis Obispo City Administration 990 Palm Street, San Luis Obispo, CA 93401-3249 E djames@slocity.org T 805.781.7123 slocity.org To help prot ect your priv acy, Microsof t Of… To help prot ect your priv acy, Microsof t Of… To help prot ect your priv acy, Microsof t Of… To help prot ect your priv acy, Microsof t Of… To help prot ect your priv acy, Microsof t Of… Stay connected with the City by signing up for e-notifications City public counters and offices will be closed December 24, 2024, through January 1, 2025; for instructions on how to contact departments during this time, click here. 28 From: Meeshee Scherrei <scherrei@calpoly.edu> Sent: Wednesday, December 18, 2024 4:43 PM To: James, Dillon <djames@slocity.org> Subject: RE: Follow up and Meeting with President Armstrong Hi Dillon – got time for a call? Kind regards, Meeshee Scherrei, MAOL Executive Assistant to the President Office of the President _____ Office: 805-756-6001 Email: scherrei@calpoly.edu www.calpoly.edu From: James, Dillon <djames@slocity.org> Sent: Wednesday, December 18, 2024 10:27 AM To: Meeshee Scherrei <scherrei@calpoly.edu> Subject: Re: Follow up and Meeting with President Armstrong Are you around a little later today? I'm prepping Whitney for an all-employee briefing she's giving in about 45 minutes, so things are hectic right now. Maybe this afternoon? Dillon James pronouns he/him/his Administration Executive Assistant To help protect your priv acy, Microsoft Office prevented automatic download of this picture from the Internet.City of San Luis Obispo City Administration 990 Palm Street, San Luis Obispo, CA 93401-3249 E djames@slocity.org T 805.781.7123 slocity.org To help protect you r privacy, Micr osoft Of… To help protect you r privacy, Micr osoft Of… To help protect you r privacy, Micr osoft Of… To help protect you r privacy, Micr osoft Of… To help protect you r privacy, Micr osoft Of… Stay connected with the City by signing up for e-notifications City public counters and offices will be closed December 24, 2024, through January 1, 2025; for instructions on how to contact departments during this time, click here. 29 From: Meeshee Scherrei <scherrei@calpoly.edu> Sent: Wednesday, December 18, 2024 10:24 AM To: James, Dillon <djames@slocity.org> Subject: RE: Follow up and Meeting with President Armstrong Hi Dillon! Thank you for checking in… do you have a moment to give me a quick call? I think that might make this easier… Unfortunately President Armstrong has a meeting at 2:00 pnm that day, so it would only give them 30 minutes and I know he wants to honor his original commitment of time to Whitney. Kind regards, Meeshee Scherrei, MAOL Executive Assistant to the President Office of the President _____ Office: 805-756-6001 Email: scherrei@calpoly.edu www.calpoly.edu From: James, Dillon <djames@slocity.org> Sent: Wednesday, December 18, 2024 10:19 AM To: Meeshee Scherrei <scherrei@calpoly.edu> Subject: Re: Follow up and Meeting with President Armstrong Hi Meeshee, Does it look that timeslot might work for the President? Hoping your week isn't too crazy! Dillon James pronouns he/him/his Administration Executive Assistant To help protect your priv acy, Microsoft Office prevented automatic download of this picture from the Internet.City of San Luis Obispo City Administration 990 Palm Street, San Luis Obispo, CA 93401-3249 E djames@slocity.org T 805.781.7123 slocity.org To help prot ect your priv acy, Microsof t Of… To help prot ect your priv acy, Microsof t Of… To help prot ect your priv acy, Microsof t Of… To help prot ect your priv acy, Microsof t Of… To help prot ect your priv acy, Microsof t Of… Stay connected with the City by signing up for e-notifications City public counters and offices will be closed December 24, 2024, through January 1, 2025; for instructions on how to contact departments during this time, click here. 30 From: James, Dillon <djames@slocity.org> Sent: Tuesday, December 17, 2024 5:25 PM To: Meeshee Scherrei <scherrei@calpoly.edu> Subject: Re: Follow up and Meeting with President Armstrong The meeting is from 12:00-1:30, so she could stick around campus after that. She is free until around 3pm or so. Dillon James pronouns he/him/his Administration Executive Assistant To help protect your priv acy, Microsoft Office prevented automatic download of this picture from the Internet.City of San Luis Obispo City Administration 990 Palm Street, San Luis Obispo, CA 93401-3249 E djames@slocity.org T 805.781.7123 slocity.org To help protect your privacy, Microsoft Of… To help protect your privacy, Microsoft Of… To help protect your privacy, Microsoft Of… To help protect your privacy, Microsoft Of… To help protect your privacy, Microsoft Of… Stay connected with the City by signing up for e-notifications City public counters and offices will be closed December 24, 2024, through January 1, 2025; for instructions on how to contact departments during this time, click here. From: Meeshee Scherrei <scherrei@calpoly.edu> Sent: Tuesday, December 17, 2024 5:21 PM To: James, Dillon <djames@slocity.org> Subject: RE: Follow up and Meeting with President Armstrong Hi Dillon – what time will Whitney be here for her meeting? Kind regards, Meeshee Scherrei, MAOL Executive Assistant to the President Office of the President _____ Office: 805-756-6001 Email: scherrei@calpoly.edu www.calpoly.edu 31 From: James, Dillon <djames@slocity.org> Sent: Tuesday, December 17, 2024 5:16 PM To: Meeshee Scherrei <scherrei@calpoly.edu> Subject: Re: Follow up and Meeting with President Armstrong Hi Meeshee, I understand. Wondering if President Armstrong might have time on 1/23? Whitney will be on campus that day for another meeting. Dillon James pronouns he/him/his Administration Executive Assistant To help protect your priv acy, Microsoft Office prevented automatic download of this picture from the Internet.City of San Luis Obispo City Administration 990 Palm Street, San Luis Obispo, CA 93401-3249 E djames@slocity.org T 805.781.7123 slocity.org Stay connected with the City by signing up for e-notifications City public counters and offices will be closed December 24, 2024, through January 1, 2025; for instructions on how to contact departments during this time, click here. From: Meeshee Scherrei <scherrei@calpoly.edu> Sent: Tuesday, December 17, 2024 11:43 AM To: James, Dillon <djames@slocity.org> Subject: RE: Follow up and Meeting with President Armstrong Hi Dillon! Well, you are not going to believe this, but we need to move this meeting again to a later date/time. Can you call me to look at calendars together at your earliest convenience? Kind regards, Meeshee Scherrei, MAOL Executive Assistant to the President Office of the President _____ Office: 805-756-6001 Email: scherrei@calpoly.edu www.calpoly.edu 32 From: James, Dillon <djames@slocity.org> Sent: Tuesday, December 17, 2024 10:29 AM To: Meeshee Scherrei <scherrei@calpoly.edu> Subject: Re: Follow up and Meeting with President Armstrong Thanks, Meeshee! Dillon James pronouns he/him/his Administration Executive Assistant To help protect your priv acy, Microsoft Office prevented automatic download of this picture from the Internet.City of San Luis Obispo City Administration 990 Palm Street, San Luis Obispo, CA 93401-3249 E djames@slocity.org T 805.781.7123 slocity.org Stay connected with the City by signing up for e-notifications From: Meeshee Scherrei <scherrei@calpoly.edu> Sent: Tuesday, December 17, 2024 10:22 AM To: James, Dillon <djames@slocity.org> Subject: RE: Follow up and Meeting with President Armstrong Hi Dillon! I totally understand and can CONFIRM that we will be moving the meeting to the 4:00 pm slot (I JUST got the final green light). I will send the calendar adjustment shortly. Thank you for being flexible, and have a WONDERFUL holiday! Kind regards, Meeshee Scherrei, MAOL Executive Assistant to the President Office of the President _____ Office: 805-756-6001 Email: scherrei@calpoly.edu www.calpoly.edu From: James, Dillon <djames@slocity.org> Sent: Tuesday, December 17, 2024 9:09 AM To: Meeshee Scherrei <scherrei@calpoly.edu> Subject: Re: Follow up and Meeting with President Armstrong 33 Hi Meeshee, Good morning! Let me know about the final scheduling determination. I am holding off on a couple other meetings for Whitney that day as well but I'll have to make some decisions soon. 덞덛덟덜덝 Dillon James pronouns he/him/his Administration Executive Assistant To help protect your priv acy, Microsoft Office prevented automatic download of this picture from the Internet.City of San Luis Obispo City Administration 990 Palm Street, San Luis Obispo, CA 93401-3249 E djames@slocity.org T 805.781.7123 slocity.org To help protect your privacy, Microsoft Of… To help protect your privacy, Microsoft Of… To help protect your privacy, Microsoft Of… To help protect your privacy, Microsoft Of… To help protect your privacy, Microsoft Of… Stay connected with the City by signing up for e-notifications From: James, Dillon <djames@slocity.org> Sent: Monday, December 16, 2024 5:22 PM To: Meeshee Scherrei <scherrei@calpoly.edu> Subject: Re: Follow up and Meeting with President Armstrong Hi Meeshee, No problem, I get it. I'll hold both until I hear from you tomorrow. Dillon James pronouns he/him/his Administration Executive Assistant To help protect your priv acy, Microsoft Office prevented automatic download of this picture from the Internet.City of San Luis Obispo City Administration 990 Palm Street, San Luis Obispo, CA 93401-3249 E djames@slocity.org T 805.781.7123 slocity.org To help protect you r privacy, Microsoft Of… To help protect you r privacy, Microsoft Of… To help protect you r privacy, Microsoft Of… To help protect you r privacy, Microsoft Of… To help protect you r privacy, Microsoft Of… Stay connected with the City by signing up for e-notifications From: Meeshee Scherrei <scherrei@calpoly.edu> Sent: Monday, December 16, 2024 5:20 PM To: James, Dillon <djames@slocity.org> Subject: RE: Follow up and Meeting with President Armstrong 34 Thank you Dillon – I totally understand. Let’s do this: I should have confirmation of this other meeting tomorrow… depending on what they say, we will have Whitney’s meeting with Jeff be either 3pm OR 4pm on Monday 1/13. Can you please hold both slots for now, and I will confirm ASAP? Kind regards, Meeshee Scherrei, MAOL Executive Assistant to the President Office of the President _____ Office: 805-756-6001 Email: scherrei@calpoly.edu www.calpoly.edu From: James, Dillon <djames@slocity.org> Sent: Monday, December 16, 2024 5:17 PM To: Meeshee Scherrei <scherrei@calpoly.edu> Subject: Re: Follow up and Meeting with President Armstrong Hi Meeshee, Unfortunately Whitney wouldn't be able to meet that Tuesday, 2/14, as it's the day of a Council meeting. If President Armstrong needs to reschedule, we understand and can accommodate. Dillon James pronouns he/him/his Administration Executive Assistant To help protect your priv acy, Microsoft Office prevented automatic download of this picture from the Internet.City of San Luis Obispo City Administration 990 Palm Street, San Luis Obispo, CA 93401-3249 E djames@slocity.org T 805.781.7123 slocity.org To help protect your privacy, Microsoft Of… To help protect your privacy, Microsoft Of… To help protect your privacy, Microsoft Of… To help protect your privacy, Microsoft Of… To help protect your privacy, Microsoft Of… Stay connected with the City by signing up for e-notifications From: Meeshee Scherrei <scherrei@calpoly.edu> Sent: Monday, December 16, 2024 5:13 PM To: James, Dillon <djames@slocity.org> Subject: RE: Follow up and Meeting with President Armstrong Hi Dillon – can either of the other times the next day work by any chance? Kind regards, 35 Meeshee Scherrei, MAOL Executive Assistant to the President Office of the President _____ Office: 805-756-6001 Email: scherrei@calpoly.edu www.calpoly.edu From: James, Dillon <djames@slocity.org> Sent: Monday, December 16, 2024 5:10 PM To: Meeshee Scherrei <scherrei@calpoly.edu>; Courtney Leigh Kienow <ckienow@calpoly.edu>; Purrington, Teresa <TPurring@slocity.org> Subject: Re: Follow up and Meeting with President Armstrong Good evening Meeshee, No trouble at all—Whitney can do 4pm on that Monday, 1/13. If you'd like to send an update to the calendar item, I will accept it on her end. Thanks for checking! Dillon James pronouns he/him/his Administration Executive Assistant To help protect your priv acy, Microsoft Office prevented automatic download of this picture from the Internet.City of San Luis Obispo City Administration 990 Palm Street, San Luis Obispo, CA 93401-3249 E djames@slocity.org T 805.781.7123 slocity.org Stay connected with the City by signing up for e-notifications From: Meeshee Scherrei <scherrei@calpoly.edu> Sent: Monday, December 16, 2024 5:08 PM To: Courtney Leigh Kienow <ckienow@calpoly.edu>; Purrington, Teresa <TPurring@slocity.org> Cc: James, Dillon <djames@slocity.org> Subject: RE: Follow up and Meeting with President Armstrong Good afternoon Dillon and Teresa, We have had a critical meeting arise for the university that requires President Armstrong’s attendance at 3:00 pm on 1/13. This meeting with Whitney is important to him - is it at all possible that she could be available at 4:00 pm on that same day, Monday 1/13? Or perhaps at 10:00 am or 1:00 pm on Tuesday 1/14? Thank you for letting me know at your earliest convenience. Kind regards, 36 Meeshee Scherrei, MAOL Executive Assistant to the President Office of the President _____ Office: 805-756-6001 Email: scherrei@calpoly.edu www.calpoly.edu From: Meeshee Scherrei Sent: Tuesday, December 3, 2024 2:47 PM To: Courtney Leigh Kienow <ckienow@calpoly.edu>; Purrington, Teresa <TPurring@slocity.org> Cc: James, Dillon <djames@slocity.org> Subject: RE: Follow up and Meeting with President Armstrong This works just fine! I’ve adjusted and re-sent the meeting invitation. Nice to meet you, Dillon! 뇤눎눐눑눒눏 Kind regards, Meeshee Scherrei, MAOL Executive Assistant to the President Office of the President _____ Office: 805-756-6001 Email: scherrei@calpoly.edu www.calpoly.edu From: Courtney Leigh Kienow <ckienow@calpoly.edu> Sent: Tuesday, December 3, 2024 2:31 PM To: Purrington, Teresa <TPurring@slocity.org>; Meeshee Scherrei <scherrei@calpoly.edu> Cc: James, Dillon <djames@slocity.org> Subject: Re: Follow up and Meeting with President Armstrong Hi Meeshee! Hoping you can let us know. Thank you! Courtney From: Purrington, Teresa <TPurring@slocity.org> Date: Tuesday, December 3, 2024 at 11:58 AM To: Courtney Leigh Kienow <ckienow@calpoly.edu> Cc: James, Dillon <djames@slocity.org> Subject: RE: Follow up and Meeting with President Armstrong Hi Courtney, Whitney needs to reschedule the meeting with President Armstrong. Any chance that 3:00 PM on Monday January 13th is still available? Also, you will notice I removed Michelle Karpovich from the cc and added Dillon James. Dillon 37 is Whitney’s new Executive Assistant. He will be taking over scheduling for Whitney but please still keep me as a cc as I will be his back up. Thanks, Teresa From: Courtney Leigh Kienow <ckienow@calpoly.edu> Sent: Monday, November 18, 2024 12:29 PM To: Purrington, Teresa <TPurring@slocity.org> Cc: Karpovich, Michelle <mkarpovi@slocity.org> Subject: Re: Follow up and Meeting with President Armstrong Perfect. We’ll send a calendar invite. Thank you! Courtney From: Purrington, Teresa <TPurring@slocity.org> Date: Monday, November 18, 2024 at 12:13 PM To: Courtney Leigh Kienow <ckienow@calpoly.edu>, McDonald, Whitney <WMcDonal@slocity.org> Cc: Karpovich, Michelle <mkarpovi@slocity.org> Subject: RE: Follow up and Meeting with President Armstrong Hi Courtney, 1/9/2025 at 1:00 PM works on Whitney’s calendar. Teresa Purrington City Clerk From: Courtney Leigh Kienow <ckienow@calpoly.edu> Sent: Monday, November 18, 2024 12:05 PM To: McDonald, Whitney <WMcDonal@slocity.org> Cc: Purrington, Teresa <TPurring@slocity.org>; Karpovich, Michelle <mkarpovi@slocity.org> Subject: Follow up and Meeting with President Armstrong This message is from an External Source. Use caution when deciding to open attachments, click links, or respond. Hi Whitney, The President is looking forward to meeting at his office on one of the following dates/times: 1/7/25: 1:30 pm – 2:15 pm 1/9/25: 1:00 pm – 1:45 pm or 2:00 pm – 2:45 pm 1/13/25: 3:00 pm – 3:45 pm If those don’t work for you, please let me know and we’ll propose other options. We will reserve a parking space for you in the A-1 lot (next to the admin building) at the time that works best. I also wanted to follow up with you on the items I promised from our recent lunch with Jen and Allison Baird-James as well as other follow up items. Apologies for the delay. Saint Patrick’s Day Planning We’re really glad that Chief Scott is now on the task force. We’ll meet again before the end of the year. 38 I attached more information on all the planning around this. I will share some of the plans with my neighbor contact list as well. That was a great suggestion. Because we talked through it specifically, I wanted to highlight the communication plans we’re evaluating that could include:  Media outreach and story/interview pitching with police chiefs and others  Opinion piece placements in local and out-of-area media (particularly student media at key universities in California) to spread the word that the party is canceled in SLO, etc.  Social media outreach out of area to discourage visitors and spread the party is canceled message  Working with sister CSU and UC campuses’ communications departments and student government to help spread the word  Robust on-campus and local social media messaging centered around celebrating responsibly and calling attention to alternative events and to enforcement measures that will be in place. More on this in the months to come. Halloween: messaging and campus impacts I know I shared the pre-Halloween communication that we sent to students with you on Oct. 24th. Here is a summary of impacts from our High-Risk Events Task Force: ASI - Late night Halloween event at the Rec center the Saturday before Halloween - 1200 students showed up, almost double the attendance of the year before. The event ended at 1AM, and many students were still in attendance all the way to the end. UH - UH had staff and CPPD, CSO, and CSL (other roles providing eyes and ears) completing walks and providing a presence both weekends. This seemed to be helpful. Lots of awareness around no overnight guests- seem to have less people around the communities. We had some damage but nothing "out of the normal.” OSRR - Pre Halloween weekend had 22 cases with 74 students, overall, 37 reports with 91 students. 3 transports over both weekends. Working on a year over year Halloween report. FSL - All hydration boxes were utilized with no leftovers and have not heard any negative response from OSRR or the students. L&S - City has decided not to partner with Cal Poly in the future. Community clean up event with 40 student volunteers. DOS - There were instances of vandalism on campus on Halloween night, and facilities worked quickly to get it cleaned up and President Armstrong met with the impacted student communities. City of SLO - City/community had brought up a question on why Cal Poly did not have an event on Halloween itself - mainly due to the time frame of Halloween falling on a weekday. Next year, Halloween falls on a Friday. Office of Student Rights and Responsibilities The email is OSRR@calpoly.edu Here’s a link to the Standards for Student Conduct: https://content-calpoly- edu.s3.amazonaws.com/osrr/1/documents/ExecutiveOrders/CP%20Title%205.pdf Information about Cal Poly’s conduct process can be found here: https://osrr.calpoly.edu/home Cal Poly’s Office of Student Rights and Responsibilities acts swiftly on any reports it receives of Cal Poly students whose behavior violates university policies – including off-campus behavior. Likewise, any reports of criminal activity — by our 39 own students or by any campus visitor — shared with our Cal Poly Police Department will be fully investigated and individuals will be held accountable. Citizens can report any instances they believe to be violating university policies here: OSRR online. Fraternities and Sororities: Conditional Use Permits and R1/R2 Neighborhoods Thank you for the meeting last week. Please let me know if we can set up another meeting on this. I think we said January would be a good goal. We’re committed to working through this issue with you. Here are other action steps I have from that meeting: *City of SLO to utilize the IFC process *Elizabeth: Education process at January (new leadership) IFC leadership meeting. Welcome back to school – “here are ten things you need to do…” *Timmi will share a map of R3, R4 to share with all orgs. *Plans starting for Greek row – more information on this. Please let me know if I forgot anything. I look forward to the meeting Tuesday morning re: University Square. Thank you. Sincerely, Courtney Courtney Kienow pronouns she/hers (why is this important?) Director of Community Relations and Economic Development Office of the President Cal Poly, San Luis Obispo, CA _____ office 805-756-6000 direct 805-756-6098 www.calpoly.edu 246 From:sclc-request@calpoly.edu on behalf of Tracy L. Watson <twatson@calpoly.edu> Sent:Monday, September 16, 2024 12:23 PM To:sclc@calpoly.edu Subject:SCLC Meeting #25-02, September 19, 2024 Attachments:SCLCAgenda_25-02_9-19-24.pdf This message is from an External Source. Use caution when deciding to open attachments, click links, or respond. Hello SCLC, Please find attached this week's SCLC meeting packet. See you Thursday. Tracy Watson She/Her Administrative Assistant II, Student Government Associated Students, Inc. California Polytechnic State University 1 Grand Ave. San Luis Obispo, CA 93407-0675 P: 805-756-1292 | F: 805-756-6166 asi.calpoly.edu Cal Poly sits on the traditional lands of the yak titʸu titʸu yak tiłhini Northern Chumash Tribe of San Luis Obispo County and Region. The yak titʸu titʸu yak tiłhini have a documented presence in this area for over 10,000 years. The tiłhini peoples have stewarded their ancestral and unceded homelands which include all of the cities, communities, federal and state open spaces within the San Luis Obispo County region. These homelands extend East into the Carrizo Plains toward Kern County, South to the Santa Maria River, North to Ragged Point, and West beyond the ocean’s shoreline in an unbroken chain of lineage, kinship, and culture. SCLC Agenda Meeting #25-02 September 19, 2024 3:10 p.m. to 5:00 p.m. City Hall Hearing Room 990 Palm Street A. Call to Order B. Introductions C. Approval of Meeting Minutes a) #25-01, August 15, 2024 D. Open Forum E. Reports a) Chair/Vice Chair – Ashleigh Spragins/Lucia Landeros b) San Luis Obispo City Manager – Whitney McDonald c) Neighborhood Wellness Civility Report – Christine Wallace d) Residents for Quality Neighborhoods – Brett Cross e) Community Representative Reports – Abe Lincoln & Mila Vujovich-LaBarre F. Old Business a) 2024-25 SCLC Meeting Schedule G. New Business a) WOW Presentation – Debi Hill b) Neighborhood Meet and Greet Update c) Define 2024-25 SCLC Goals H. Voting Members Reports (1 minute) I. Announcements J. Adjournment K. Next meeting: October 17, 2024 SCLC Meeting #25-01, August 15, 2024 Location: San Luis Obispo, City Hall Hearing Room 3:10-5:00 p.m. Voting Members Present Ashleigh Spragins - Cal Poly - ASI President, SCLC Chair Lucia Landeros - Cuesta-ASCC President, SCLC Vice Chair Brett Cross – City of SLO-Residents for Quality Neighborhoods (RQN) Michelle Crawford - Cal Poly-ASI Executive Director Abe Lincoln – City of SLO – Community Member-at-Large Whitney McDonald - City of SLO- City Manager Fred Mickel – City of SLO – SLOPD Chief of Police Designee Christopher Mutshnick – Cuesta College – Director of Student Engagement Joy Pedersen - Cal Poly – Dean of Students Sarah Rudd - Creative Mediation-SLO Solutions Designee Colin Shea – Cal Poly – Student-at-Large Erica A. Stewart - City of SLO –Mayor Mila Vujovich-LaBarre – City of SLO – Geographic Neighborhoods Association Voting Members Absent Debbie Arnold – County of SLO – Board of Supervisors Elizabeth Coria - Cuesta College – Vice President of Student Success and Support Programs Taylor Brandenburg – Panhellenic Council President Evelyn Gutierrez – Cal Poly – United Fraternity & Sorority Council Representative Anders Ruud - Cal Poly – Interfraternity Council Representative Christine Wallace – City of SLO – SLOPD - Public Affairs Manager Vacant – Cuesta - Student-at-Large Non-Voting Members Present Matthew Armas – Cal Poly – Student Rights & Responsibilities Elizabeth Aielo-Coppola – Cal Poly – Fraternity & Sorority Life Emily Francis – City of SLO-City Council Member Meghan Schuler-Jones – Cal Poly, ASI Executive Director Designee Tracy Watson - Cal Poly-ASI Administrative Assistant II, Note taker Non-Voting Members Absent George Hughes – Cal Poly - University Police Department, Chief of Police Guests Kathie Walker – City of SLO – Resident Steven Walker – City of SLO - Resident A. Call to Order a. Ashleigh called the meeting to order at 3:10 p.m. b. Silent roll call was taken and with 13 voting members in attendance, quorum was met. B. Approval of Meeting Minutes - #24-09, May 9, 2024 a. Minutes stand approved by consent. C. Open Forum a. Kathie and Steve Walker expressed their concerns with the significant noise in the neighborhoods and stated that they are being targeted by fraternity members. They urged Cal Poly to consider a “Greek Row”, and to monitor satellite fraternity houses. D. Reports a. Chair/Vice Chair, Ashleigh Spragins, Lucia Landeros 1. Ashleigh introduced herself and stated that she has high hopes working with this committee. 2. She reported that the ASI Executive Cabinet has two secretaries focusing on civic engagement: Secretary of Civic Engagement and Secretary of External Affairs. 3. Lucia introduced herself and shared events on the Cuesta campus including welcome events, a basic needs campaign, alumni networking, and internship opportunities. She reported that she attended a student trustee conference. b. City Manager – Whitney McDonald 1. Whitney introduced herself and stated that she felt that SCLC work is important for quality of life, to help solve problems, and grow connections. 2. She gave city updates including: a. Transit system planning process improving route frequency, electric busses, and examine rider impact. b. Grand Avenue improvements. c. Election season – two mayoral candidates, and five council member candidates. d. Presenting City 101 to the ASI Board of Directors in September. c. Neighborhood Wellness Civility Report – Christine Wallace i. Absent. d. Residents for Quality Neighborhoods – Brett Cross i. Brett mentioned the R1 and R2 satellite homes and the activities taking place. He stated that Cal Poly is no longer maintaining the list of satellite houses. He asked why this information is not shared with the city. Ashleigh stated that she will follow up on the question. e. Community Representatives Reports – Abe Lincoln & Mila Vujovich-LaBarre i. Abe welcomed everyone back. He mentioned proposing funding for a “Welcome back event” for students and permanent residents to encourage starting the year off on the right foot. Members discussed possible recommendations for “good neighbor” ideas, including welcome video, positive messaging, simple introduction to neighbors. ii. Mila applauded the Walkers for raising their concerns in their neighborhood. The video shows harassment and being personally assaulted. She agreed with the idea of a “Greek Row.” iii. She encouraged members to share that the Sierra Club is encouraging volunteer participation. E. Old Business i. None F. New Business a. Overview of SCLC i. Ashleigh read the mission of SCLC: a. The mission of the Student Community Liaison Committee (SCLC) is to serve as a mechanism for communication among Cal Poly State University, Cuesta College, City and County of San Luis Obispo, and community organizations and to proactively engage in discussion and actions to promote positive relations, mutual respect, and improved quality of life for all citizens of San Luis Obispo. b. 2024-25 SCLC Meeting Schedule i. Cuesta members shared that there could be a conflict with Cuesta senate meetings and SCLC. ii. Motion #1 (Crawford/Stewart) “Move to table Item B to the next meeting.” iii. Motion passed unanimous vote. c. 2024-25 Goal Setting i. Members participated in a “sticky note” activity using the following prompts: 1. Personal goal for this year 2. Goal for committee as a group 3. Identify one initiative you would like to see completed this year. 4. Goal for the collective group ii. Members shared ideas from the activity and Ashleigh stated she will compile the results and bring to the next meeting G. Voting Member Reports a. Voting members gave their reports. H. Announcements I. Adjournment - Meeting adjourned at 4:56 p.m.