HomeMy WebLinkAbout10/05/1993, 7 - BUILDING DEMOLITION PROJECT: EMERSON SCHOOL SITE, CITY PLAN NO. T-30X. VIII^I�IIII�IIIIIII� �I f MEETING DATE:
II U� cityo san suis osispo Oct. 50 1993
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COUNCIL AGENDA REPORT ITEM NUMBER:
FROM: Michael D. McCluskey, Public Works Direct ov`l
Prepared by: Barbara Lynch, Engineering Assistant
SUBJECT: Building Demolition Project: Emerson School Site, City Plan
No. T-30X.
CAO RECOMMENDATION:
By Motion:
1) Reject All Bids for the Building Demolition Project at Emerson
School;
2) Authorize the Readvertising of the Building Demolition Project at
Emerson School and Contract Award by the CAO if the Lowest
Responsible Bid is within the Engineer's Estimate; and
3) Secure the Building Site from Entrance if a Contract for Demolition
is Further Significantly Delayed (e.g. beyond 60 days) , or if the
Alternative to the Staff Recommendation is Chosen.
DISCUSSION:
On November 10, 1992, the Council authorized staff to hire an asbestos
consultant to develop an asbestos abatement program and to then solicit
bids for the demolition of Emerson School. In the past months the
consultant has been hired, a work scope prepared, and the demolition
project advertised.
Bids for the demolition were opened on September 9, 1993 . The first and
second low bidder did not comply with the requirements set forth in the
specifications and the third low bidder was over the estimate. Staff
feels the issues with the low bidder cannot be resolved without the City
becoming involved in a legal battle, and is recommending all bids be
rejected and the project readvertised. Staff will restructure the
project Contract Documents to eliminate the situation which led to the
disqualification of the low bidder.
The issue that could not be resolved related to a requirement of OSHA
that the contractors that handle asbestos-containing materials have a
particular certification. The two low bid contractors bid to remove
portions of the asbestos with certified subcontractors and remaining
material with their own crews. They do not agree that they need to
provide certification.
Another issue that should be considered if the contract is delayed
relates to the security of the buildings. Given the nature of the site
and the existing buildings, securing them could be costly, and since
demolition has always been anticipated, this has not been undertaken.
However, if demolition is further delayed as a result of some future
unanticipated problem, or if Council chooses to pursue the alternative:-
to the CAO recommendation, then staff will take steps to invest in
building security. The cost of any security system has not yet been
identified, and depending upon the amount, could be an issue that would
need to return to Council.
MY Of San L--,S OBIS130
COUNCIL AGENDA REPORT
CONCURRENCES:
The Planning Department has completed an Initial Study of the
Environmental Impacts for the construction and operation of the Fire
Station. The demolition project has incorporated those mitigations which
apply to that portion of the project, including haul routes and
preservation of trees and other items.
FISCAL IMPACT:
The CIP for 1991/93 (page E-6) includes $2,350, 000 for the construction
of the new fire station. The actual building demolition will be funded
by this account.
In the purchase agreement, $50, 000 of the purchase amount was set aside
to cover the mitigation cost resulting from. the presence of hazardous
materials that may be discovered. The asbestos removal and Asbestos
Consultant will be funded by this account. Any funds remaining from the
$50, 000 will be paid to the school district.
The engineer's estimate for the project is . $80, 000.
ALTERNATIVES:
We anticipate presenting the Council with a recommended strategy for
marketing this site at their November 16 meeting. Under the general I
direction of the Assistant CAO and the Director of Finance, an
interdepartmental task force has been formed composed of Linda Asprion
(Revenue Manager, Finance) , Dave Elliott (Administrative Analyst, Public
Works) , and Whitney Mcllvaine (Associate Planner, Community Development) .
One of the Task Force's first responsibilities will be to prepare this
marketing plan for Council consideration.
Rather than proceeding with the demolition at this time, the Council
could defer action on this item until the marketing plan is submitted to
them on November 16. Although the City has received one unsolicited
proposal for the purchase of this site that includes retaining the
existing structures, we continue to believe that the marketability of
this site in a competitive environment will be enhanced if the site is
cleared of these structures. This belief has been confirmed through
recent discussions with several local real estate professionals.
Because it is very unlikely that the report to Council on November 16
will recommend retaining these structures, deferring action on the
demolition contract is not recommended.
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7-3
MEETIN"- AGENDA
DATE -9 ITEM #
MEMORANDUM
TO: City Council
I
FROM: Ken Hampian, Assistant City Administrative Officer
SUBJECT: Emerson School Demolition (Item #7 on October 5 Agenda)
Concurrent with the preparation of added item #7 on the October 5 agenda, I asked the
Fire Department to provide a cost estimate for improving the security of the building until
demolition. Attached is a memorandum from the Fre Department which provides two
alternative levels of security.
With this information, I am now recommending that the Council direct staff to immediately
pursue option #2, regardless of the demolition timeframe.
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11 P_R5 DIR _
MEMORANDUI...
TO: John Dunn, CAO
FROM: Bob Neumann, Fire Chief
DATE: October 1, 1993
SUBJECT: Security at Emerson School
In light of further delays for the demolition of Emerson School, it is my recommendation that we
install security fencing at the site.
Two options are open to the city:
1) Fence the entire building perimeter with a 7' barred wire top chain link fence. Approximate
cost - $8,000.
2) Fence the open building ends with a 7' barbed wire top so as to restrict access to the
courtyard area of the building.
It is my recommendation that we move forward with Option #2. We typically do not suffer
vandalism and forced entry problems along the outside exposure of the building. These areas are
visible and to some degree illuminated.
Funding for Option #2 is available in the current budget. Option #1 would require a special budget
action.
RFN:vrd
M«TING GENDA
L. IE- 9 ITEM # CO_
city of sAn lues oaspo
990 Palm Street/Post Office Box 8100 • San Luis Obispo, CA 93403.8100
September 24, 1993
MEMORANDUM
TO: Council Colleagues
FROM: Peg PinardQ,Q,eI/
SUBJECT: MAYOR'S TASK FORCE FOR A SAFER COMMUNITY
Recent events in our community have brought about an organized concern to alleviate the
increasing problems we are experiencing (gang related activities, children at risk, hate
crimes, etc.). I have been asked to coordinate a Mayor's Task Force for a Safer Community
with Don Green and provide the attached for your information. Mr. Green intends to be
in touch with all Council Members prior to the October 5th Council meeting to further
describe some of his ideas.
This is intended to be a community task force rather than an official city endeavor, and most
members will be non-government officials (for example,Jeff Fairbanks and Maggie Cox will
serve). However, it is requested that one person from the Police, Recreation, and
Community Development Departments be allowed to serve on the task force, given their
expertise and involvement in the entire issue. I am asking that the City Council endorse
their participation, which will involve attending meetings and sharing ideas, but not
providing administrative staff support. Such support will be provided by other community
volunteers. I will work with the CAO to determine who would be the most appropriate staff
members.
I am very pleased to be a part of this new group and will keep you informed as we progress.
/ss
Attachment
L
SENT BY:PHILLIPS AG 9-27-93 10:39AM 214164 1BOS7817109:## 2
MJIYOR' S TASK FORCE FOR A SAFgR COMM NiTY
Z .. COMMUNITY BASED -
WILL BE COMPOSED OF COMMUNITY MEMBERS, MANY WITH SPECIAL
KNOWLEDGE; INCLUDES CHILDREN$ ' NEEDS EXPERTS, MEMBERS OF THE
MEDIA, REPRESENTATIVES FROM SCHOOL DISTRICTS, POLICE DEPARTMENT,
CITY STAFF, PARKS. AND RECREATION AND THE MINISTERIAL ASSOCIATION .
TASK FORCE WILL GENERATE ITS OWN MINUTES, REPORTS, ETC .
2. TIME AND TASK LIMITED -
ESTIMATED TIME LIMIT FOR COMPLETION IS 6 MONTHS . TASK FORCE
WILL MEET AS A WHOLE 3 TIMES (MORE IF THE MEMBERS SO DETERMINE) .
WORK ON THE VARIOUS TASKS WILL BE DONE BY SUBCOMMITTEES,
ANTICIPATED TO MEET MONTHLY. TASKS WILL BE CLOSED-ENDED,
ALTHOUGH- THE ACTIVITIES GENERATED BY THE TASK FORCE ARE ANTICIPATED
TO BE ON-GOING .
3 . END RESULTS
A) COMMUNITY CODE (DEDICATED TO OUR YOUTH)
B) ACTIVITIES SOURCEBOOK/CALENDAR
C) SEMINAR FOR SERVICE GROUPS/CLUBS/PROVIDERS
D) PUBLIC AWARENESS CAMPAIGN
E) NEW ACTIVITIES FOR FAMILY PARTICIPATION
MAYOR'S TASK FORCE FOR A SAFER COMMUNITY
The purpose of, the Mayors`Task..Force for a Safer Community is to broaden
citizens' "investment" in the community by means of universalinclusion,
Positive reinforcement, positive role models, public service and education.
Goal: To coordinate the community's approach to public safety.
Tasks: 1 ) Draft a multi-part "community code", providing voluntary .
guidelines for community members in their role as: business
persons; parents,:;students and members of public and private
agencies
2) Provide methods for community members to implement each
of the sections of the "community code". (Example: Lf a line
from the "Community code" reads - "Each parent i s encouraged
to.COMM it' some.amount:of time to spend with their child in a
public service activity.'., Then the task force will find a way
to make available a list of existing activities and/or initiate
new activities.)
3) Provide,one;'or more education forums on 'Developing Our Sense
of Community', featuring successful programs from within
California:.
Goal: To make our kids "resilient" - no-longer at risk.
Tasks: 1 ) Provide stable positive role models for kids by training parents
and making available parental 'surrogates'.
2) Provide access..td and support for all community activities, both
public service and recreational, that promote self-worth.
3) Promote recognitlon of positive actions within the community.
Note: The task--force is an effort to meet the recognition that law
enforcement and the educational system cannot overcome the weight of
public attitudes and public actions. They work very hard to do the tasks
that we say we want done. Even with unlimited funds they couldn't
operate as if they were in a vacuum. It is up to private citizens to lead by
example, not by criticism.