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Home My WebLink AboutER000207545698Page 1 of 2 Expense Report Report Number ER000207545698 ConfirmationExpense report number ER000207545698 for 116.18 USD was submitted for approval. IMAGED_RCPT_BASED_AUDIT Submission Instructions1.To send required receipts to Accounts Payable, print this page and attach all required receipts.2.Make a photocopy of this page and the receipts for your records.3.Place this page and the receipts in an interoffice envelope, and send to Accounts Payable. �The expense report approver will be notified and requested to approve this expense report. Upon approval, a notification will be sent to you and Accounts Payable.�This expense report will be paid after it has been approved, and Accounts Payable has verified the receipts. Person Dietrick, Jacquelyn "Christine" (30065)Submission Date 10/10/2023 Expense Dates 09/20/2023 - 09/20/2023 Report Status Paid Reimbursable Total 116.18 USD Purpose 2023 JCD Fall League Conference Travel Expense Items Expense Type Expense Template Date Expense Class Source Description Receipt Missing Receipt Required Reimbursable Amount (USD) Meals SLO_Expenses 09/20/2023 Business Personal Funds 116.18 Amount Due to You 116.18 USD Page 2 of 2 09/19 09/20 09/21 09/22 Conference Registration (difference between non-membe and member rates refunded)650.00 650.00 Meal Per Diem (Breakfast)15.00 15.00 15.00 45.00 Meal Per Diem (Lunch)15.00 15.00 Meal Per Diem (Dinner)26.18 30.00 56.18 Sheraton Grand Sacramento 250.05 250.05 250.05 750.15 TOTAL $1,516.33 $0.655 per mile $1,516.33 1,400.15$ $116.18 Employee Date TRAVEL EXPENSE REPORT This form should be completed in legible handwriting or in Excel using the City's standard template TRAVEL EXPENSE DETAIL: Christine Dietrick 2023 Cal Cities Annual Conference Description Date TOTAL MILEAGE DETAIL - PERSONAL VEHICLE Departure/Destination Odometer Readings Trip MilesStarting Mileage Ending Mileage N/A: Vehicle expenses put on drivers expense reports. that the amounts listed were incurred in conformance Voucher/Credit Card Purchases Standard mileage tables provided in the City's travel Total Miles - Personal Vehicle guidelines may be used in lieu of odometer readings Reimbursement @ with the City's travel guidelines and that no part is Cash Expenses Paid By Employee claimed for reimbursement of a personal nature.Cash Advances to Employee Amount Due Employee (City) Date Department Head TRAVEL EXPENSE SUMMARY By signing this expense report, the employee certifies Total Travel Expenses �� From:Jennings, Amy To:White, Kelly Subject:FW: Receipt Request Date:Friday, September 22, 2023 11:50:05 AM Attachments:image006.png image007.png image008.png image009.png 2023 Annual_Jan Howell Marx.pdf Amy Jennings Administration Executive Assistant City Administration 990 Palm, San Luis Obispo, CA 93401-3218 E AJenning@slocity.org T 805.781.7123 slocity.org Stay connected with the City by signing up for e-notifications From: Megan Dunn <mdunn@calcities.org> Sent: Monday, July 10, 2023 10:39 AM To: Jennings, Amy <AJenning@slocity.org> Subject: RE: Receipt Request This message is from an ��. Use caution when deciding to open attachments, click links, or respond. Hi Amy, I have refunded the overpayment of $175 back to the credit card for both Christine Dietrick and Emily Francis. The receipt for Jan�s registration is attached. Let me know if you need anything else. Megan Dunn Senior Associate, Event Registration League of California Cities 1400 K Street, Suite 400 Sacramento, CA 95814 Office: 916-658-8291 mdunn@calcities.org |www.calcities.org �� Twitter �Facebook �YouTube �LinkedIn From: Jennings, Amy <AJenning@slocity.org> Sent: Friday, July 7, 2023 1:53 PM To: Megan Dunn <mdunn@calcities.org> Subject: Receipt Request CAUTION: This email originated from outside our organization. Exercise caution when replying, opening attachments or clicking links. Good afternoon, Megan, I am writing to request a copy of a receipt for Vice Mayor Jan Howell Marx for her registration for the 2023 Annual Conference and Expo in September. Also It appears that when Christine Dietrick and Council Member Emily Francis were registered the were registered under the wrong tier, they were registered under �all others� instead of �Member- City Official�. Best, Amy Jennings Administration Executive Assistant City Administration 990 Palm, San Luis Obispo, CA 93401-3218 E AJenning@slocity.org T 805.781.7123 slocity.org Stay connected with the City by signing up for e-notifications �� From:The LiveCon Team To:Dietrick, Christine Subject:Hotel Reservation Acknowledgement Date:Wednesday, May 31, 2023 11:29:09 AM This message is from an External Source. Use caution when deciding to open attachments, click links, or respond. Banner Sep 20, 2023 - Sep 22, 2023 Sacramento, CA Dear Christine, Welcome to Sacramento for the League of California Cities 2023 Annual Conference and Expo. Thank you for making your hotel reservation on May 31, 2023 for League of California Cities 2023 Annual Conference and Expo being held in Sacramento, CA, over the dates of Sep 20, 2023 - Sep 22, 2023. All reservation changes can be made at the event website by clicking here, or by calling / (International). Reservation Information Acknowledgement Number:QJK27RAH Your hotel:Sheraton Grand Sacramento Hotel Check-in:Sep 19, 2023 Check-out:Sep 22, 2023 Room type:King/Double Guests per room:1 Guest name:Christine Dietrick Share withs: Christine Dietrick Requests: Guarantee method:Credit Card Nightly Rates: Date Guest(s) Status Rate Sep 19, 2023 1 Confirmed 215.00 Sep 20, 2023 1 Confirmed 215.00 Sep 21, 2023 1 Confirmed 215.00 Additional Person Charges:Additional Guest Rate Second Guest 0.00 Third Guest 0.00 Fourth Guest 0.00 Fifth Guest 0.00 Total Room Charge:645.00 �� Room rates do not include 16.3% Taxes (12% Occupancy Tax, 3% Sacramento Tourism Marketing Fee, 1% Sacramento Infrastructure Fee, .3% California State Tourism Fee) per room per night (Subject to change without notice). Cancellation Policy:Individual reservations must be cancelled no later than 48 hours prior to arrival. One-night room and tax will be charged per each individual reservation cancelled after this date. A note regarding any reservation on the waitlist: If your reservation is unconfirmed and placed on the waitlist, you will be notified if and when the nights become available and your reservations will be fulfilled. The reservation is not confirmed until ALL nights have been confirmed. Hotel Information Hotel Name:Sheraton Grand Sacramento Hotel Address:1230 J Street Sacramento, CA 95814 Weather:View the Weather Forecast A kind note about calling the hotel "just to be sure" Please do not call your hotel "to be sure" until after Sep 24, 2023. Please understand that processing your reservations from the Housing Bureau into the Hotel system will take a few days. Rest assured that if you have received a confirmation number already from the Housing Bureau, the hotel will honor your booking. Thank you for your consideration. After Sep 24, 2023, all reservation changes can be made by contacting the hotel directly at 916-447-1700. Passkey, its reservation system and/or their agents act only in the capacity of agent for all customers in all matters pertaining to hotel reservations, and as such are not responsibl e for guaranteed hotel rooms, damages, expenses, inconveniences or damage to any person or property from any cause whatsoever. ____________________________________________________________________________________________ The LamontCo Team Southlake, TX, PO Box 93027 �� Rental Agreement Summary RA#: 210QD7 Renter: DEREK JOHNSON /*PERSONAL CA CITY USE Billing Cycle: 24-HOUR Dates & Times Location Pick up Tuesday, September 19, 2023 1:11 PM Start Charges: Tuesday, September 19, 2023 1:11 PM 2989 BROAD ST SAN LUIS OBISPO, CA 93401 (805) 546-6270 Anticipated Return Friday, September 22, 2023 11:30 PM 2989 BROAD STSAN LUIS OBISPO,CA 93401(805) 546-6270 Vehicle 2022 CHRY PACI LMT BLACK License: CA 9CCA052 VIN: 2C4RC1GG9NR182429 Vehicle: 7VV3P1 Pickup:09/19/2023 @ 1:11 PM ODO:42984Fuel:FULL Vehicle Condition: frontBumper Other: chunk broken off decklid scratch: little scratches along the bumper Summary of Charges Estimated Bill-To Reference: SN LUIS OBISP Charges Price/Unit Total Subtotal ($0.00) Estimated Renter Charges Charges Price/Unit Total TIME & DISTANCE 9/19/23-9/22/23 $55.00 / Day $220.00 NO CHARGE DISTANCE 9/19/23-9/22/23 $0.00 / Mile $0.00 DAILY RATE:$55.00 / Day WEEKLY RATE:$275.00 / Week MONTHLY RATE:$1210.00 / Month HOURLY RATE:$18.33 / Hour REFUELING CHARGE $7.71 / Gallons $0.00 Optional Protections Accepted DW/CDW OPTIONAL 9/19/23-9/22/23 $31.99 / Day $127.96 PERSONAL EFFECTS COVERAGE 9/19/23-9/22/23 $6.60 / Day $26.40 RAP 9/19/23-9/22/23 $5.99 / Day $23.96 SUPPLEMENTAL LIABILITY PROTECTION 2 9/19/23-9/22/23 $8.75 / Day $35.00 Optional Protections Declined No optional protections declined. Renter Acknowledgement of Accepted and Declined Protections I acknowledge that I have accepted or declined protections as indicated above. Taxes and Fees VEHICLE LICENSE RECOVERY FEE $2.03 / Day $8.12 SALES TAX (8.75%)8.75%$19.25 Total Estimated Charge:$460.69 Payments: VISA ****** Auth ($760.69) Renter Acknowledgement of Charges I acknowledge that I have reviewed and agree to all Estimated Renter Charges and fees listed on Summary of Charges and further agree to pay for final charges in accordance with the Additional Terms and Conditions of this Contract. Owner: ENTERPRISE RENT-A-CAR COMPANY OF LOS ANGELES, LLC Additional Drivers No Additional Drivers are authorized to drive the vehicle with the exception of the drivers listed below. (Additional driver names listed here if applicable) Please keep this Rental Agreement Summary with you in the vehicle during the rental. Local Addenda WARNING: OPERATING, SERVICING AND MAINTAINING A PASSENGER �� VEHICLE OR OFF-ROAD VEHICLE CAN EXPOSE YOU TO CHEMICALS INCLUDING ENGINE EXHAUST, CARBON MONOXIDE, PHTHALATES, AND LEAD, WHICH ARE KNOWN TO THE STATE OF CALIFORNIA TO CAUSE CANCER AND BIRTH DEFECTS OR OTHER REPRODUCTIVE HARM. TO MINIMIZE EXPOSURE, AVOID BREATHING EXHAUST, DO NOT IDLE THE ENGINE EXCEPT AS NECESSARY, SERVICE YOUR VEHICLE IN A WELL-VENTILATED AREA AND WEAR GLOVES OR WASH YOUR HANDS FREQUENTLY WHEN SERVICING YOUR VEHICLE. FOR MORE INFORMATION GO TO WWW.P65WARNINGS.CA.GOV/ PASSENGER-VEHICLE. DAMAGE WAIVER NOTICE: RENTER ACKNOWLEDGES RECEIPT OF ORAL DISCLOSURE THAT DAMAGE WAIVER, (WHICH MAY ALSO BE KNOWN AS LOSS DAMAGE WAIVER OR COLLISION DAMAGE WAIVER); MAY BE DUPLICATIVE OF COVERAGE MAINTAINED UNDER HIS OR HER OWN POLICY OF MOTOR VEHICLE INSURANCE. THE PURCHASE OF DAMAGE WAIVER IS OPTIONAL AND MAY BE DECLINED. *ESTIMATED TOTAL EXCLUDES CHARGES THAT CANNOT BE DETERMINED AT THE TIME RENTAL COMMENCES PREVENT THEFT, REMOVE VALUABLES FROM THE RENTAL CAR AND LOCK THE DOORS. RENTER ACKNOWLEDGEMENT OF LOCAL ADDENDA TERMS AND CONDITIONS Click to view Additional Terms and Conditions FORM# CA-JK_MY23 RENTER ACKNOWLEDGEMENT OF THE ENTIRE CONTRACT I, THE "RENTER" BY SIGNING BELOW, HAVE READ AND AGREE TO THE TERMS AND CONDITIONS IN THE ADDITIONAL TERMS AND CONDITIONS, WHICH ARE INCORPORATED BY REFERENCE AS IF FULLY SET FORTH HEREIN, AND THE RENTAL AGREEMENT SUMMARY (COLLECTIVELY, THE ADDITIONAL TERMS AND CONDITIONS AND THE RENTAL AGREEMENT SUMMARY ARE THE "CONTRACT"). BY SIGNING BELOW, I AM AUTHORIZING OWNER TO CHARGE TO THE CREDIT CARD(S) AND/OR DEBIT CARD(S) THAT I HAVE PROVIDED TO OWNER ALL AMOUNTS OWED BY ME UNDER THIS CONTRACT FOR ADVANCE DEPOSITS, INCREMENTAL AUTHORIZATIONS/DEPOSITS, AND OR ANY OTHER AMOUNTS OWED BY ME, AS WELL AS PAYMENTS REFUSED BY A THIRD PARTY TO WHOM BILLING WAS DIRECTED. I ALSO AUTHORIZE OWNER TO RE-INITIATE ANY CHARGE TO MY CARD(S) THAT IS DISHONORED FOR ANY REASON. I CERTIFY THAT THE DRIVER'S LICENSE(S) PRESENTED IS CURRENTLY VALID AND IS NOT SUSPENDED, EXPIRED, REVOKED, CANCELLED OR SURRENDERED. I FURTHER ACKNOWLEDGE AND CONSENT TO THE TERMS AND CONDITIONS SET FORTH IN THE PARAGRAPH WITH THE HEADING "DISPUTE RESOLUTION PROVISION· MANDATORY ARBITRATION AGREEMENT" IN THE ADDITIONAL TERMS AND CONDITIONS. BY SIGNING BELOW RENTER AGREES TO OWNER'S COLLECTION OF INFORMATION ABOUT RENTER'S USE OF VEHICLE AND TEXTING & CALLING TERMS. SEE PARAGRAPHS WITH THE HEADINGS TEXT & CALL AND OWNER'S COLLECTION AND USE OF VEHICLE DATA: RENTER'S USE OF VEHICLES NAVIGATION AND INFOTAINMENT SYSTEMS AND VEHICLE MANUFACTURER APPS IN THE ADDITIONAL TERMS AND CONDITIONS. 210QD7 Additional Terms and Conditions of the Contract electronically accepted on 9/19/23 at 1:16 PM �� Sheraton�Grand�Sacramento�Hotel 1230�J�Street Sacramento,�CA��95814 United�States Tel:�916-447-1700�Fax:�916-447-1701 Christine�Dietrick LE3933�-�League�of�California�Cities��2 Page�Number �:1 Invoice�Nbr �:1000379466 Guest�Number �:2647904 Folio�ID �:A Arrive�Date �: Depart�Date �: No.�Of�Guest �: Room�Number �: Marriott�Bonvoy�Number�: 19-SEP-23 01:38 22-SEP-23 1 1309 7049 Information�Invoice Tax�ID�: Sheraton�Sacra�SACSI��SEP-22-2023��02:40��9999 Date��Reference��Description��Charges�(USD)Credits�(USD) 19-SEP-23 RT1309 Room�Chrg�-�Grp�-�Association 215.00 19-SEP-23 RT1309 County�Tax�-�0.3%0.65 19-SEP-23 RT1309 City�Tax�-�4%8.60 19-SEP-23 RT1309 Occupancy�&�Tourism�Tax�-�12%25.80 20-SEP-23 RT1309 Room�Chrg�-�Grp�-�Association 215.00 20-SEP-23 RT1309 County�Tax�-�0.3%0.65 20-SEP-23 RT1309 City�Tax�-�4%8.60 20-SEP-23 RT1309 Occupancy�&�Tourism�Tax�-�12%25.80 21-SEP-23 RT1309 Room�Chrg�-�Grp�-�Association 215.00 21-SEP-23 RT1309 County�Tax�-�0.3%0.65 21-SEP-23 RT1309 City�Tax�-�4%8.60 21-SEP-23 RT1309 Occupancy�&�Tourism�Tax�-�12%25.80 SEP-22-2023 VI Visa -750.15 Approve�EMV�Receipt�for�VI�-� �Signature�Captured TC:888B3D7AECF8CD65��IAD:06011203A08000��TVR:8080008000 AID:A0000000031010��Application�Label:VISA�CREDIT Continued�on�the�next�page Sheraton�Grand�Sacramento�Hotel 1230�J�Street Sacramento,�CA��95814 United�States Tel:�916-447-1700�Fax:�916-447-1701 Christine�Dietrick LE3933�-�League�of�California�Cities��2 Page�Number �:2 Invoice�Nbr �:1000379466 Guest�Number �:2647904 Folio�ID �:A Arrive�Date �: Depart�Date �: No.�Of�Guest �: Room�Number �: Marriott�Bonvoy�Number�: 19-SEP-23 01:38 22-SEP-23 1 1309 7049 **�Total�750.15 -750.15 ***�Balance��0.00 I�agreed�to�pay�all�room�&�incidental�charges.� Continued�on�the�next�page Sheraton�Grand�Sacramento�Hotel 1230�J�Street Sacramento,�CA��95814 United�States Tel:�916-447-1700�Fax:�916-447-1701 Christine�Dietrick LE3933�-�League�of�California�Cities��2 Page�Number �:3 Invoice�Nbr �:1000379466 Guest�Number �:2647904 Folio�ID �:A Arrive�Date �: Depart�Date �: No.�Of�Guest �: Room�Number �: Marriott�Bonvoy�Number�: 19-SEP-23 01:38 22-SEP-23 1 1309 7049 For�your�convenience,�we�have�prepared�this�zero-balance�folio�indicating�a�$0�balance�on�your�account.�Please�be�advised�that�any�charges�not� reflected�on�this�folio�will�be�charged�to�the�credit�card�on�file�with�the�hotel.��While�this�folio�reflects�a�$0�balance,�your�credit�card�may�not� be�charged�until�after�your�departure.��You�are�ultimately�responsible�for�paying�all�of�your�folio�charges�in�full. When�you�stay�with�us,�we�Go�Beyond�so�you�can�too�with�thoughtful�service,�exceptional�experiences�and�everything�you�seek�when�traveling.�Book� your�next�stay�at�Sheraton.com Tell�us�about�your�stay.�www.sheraton.com/reviews EXPENSE�SUMMARY�REPORT Currency:�USD Date��Rm�Charge��Taxes��Telephone ��Other��Total��Payment 09-19-2023 0.00 0.00 0.00 250.05 250.05 0.00 09-20-2023 0.00 0.00 0.00 250.05 250.05 0.00 09-21-2023 0.00 0.00 0.00 250.05 250.05 0.00 ------------------------------------------------------------------------ Total 0.00 0.00 0.00 750.15 750.15 0.00 Bring�the�Sheraton�sleep�experience�home�with�you.��Visit�SheratonStore.com.