HomeMy WebLinkAbout03-06-2012 b3 tfluce processcounci lj acenba aEpout Meeting Date
March 6, 201 2
Item Numbe r
B3
C I T Y O F S A N L U I S O B I S P O
FROM:
Derek Johnson, Community Development Department Directo r
Prepared By:Kim Murry, Deputy Director, Long Range Plannin g
SUBJECT : DETERMINE SIZE OF TASK FORCE AND PROCESS TO SELEC T
PARTICIPANTS FOR TASK FORCE – LAND USE AND CIRCULATIO N
ELEMENTS UPDATE (TF-LUCE )
RECOMMENDATION
Select a task force size and a process by which Council will select participants for the TF-LUCE .
DISCUSSIO N
On January 17, 2012, Council considered the organizing principle of People, Prosperity,and Planet
as an approach for determining the composition of the TF-LUCE . Rather than ask particula r
stakeholder or interest groups to identify representatives, Council determined that the City shoul d
seek participants from residents who may have broad interests but not necessarily be bound to on e
particular interest group or another . Additionally, Council determined that the appointment of tas k
force members would be made by the full Council . To begin the process consistent with Council
direction, it is recommended that Council determine the size of the committee and the process b y
which applicants will be appointed to the TF-LUCE . The selection is scheduled to occur as a public
hearing item at the regularly scheduled City Council meeting on March 13, 2012 .
Size of Task Forc e
The Council reading file contains two publications that provide guidance for setting the optimal siz e
of a task force or steering committee . The first is from the American Planning Association (APA )
which publishes professional guidance for its members in the form of "tip sheets". The tip sheet
indicates that 9-15 is the ideal size for a committee or task force . The second publication come s
from Marquette University and provides a more technical approach to determining the ideal size o f
a committee or task force . This publication concludes that 11 members is the appropriate number .
City staff has specific experience working with task forces and committees . Staff concurs with the
guidance of the APA and Marquette University based on its experience with administrative issue s
relating to coordination and resources required, and the interaction of task force size and huma n
behavior. Based on the guidance researched by staff and staff's professional experience, staff i s
recommending that the City Council create a task force of 9-13 members .
TF-LUCE Member Selection Proces s
The Council Policies and Procedures do not specify the manner in which Council is to narrow th e
applicant pool to arrive at consensus, but in the case of Council member Carpenter's appointment ,
each Council Member was asked to nominate his or her top three candidates . That number is no t
prescribed and may be defined by Council based on the size of the task force and the number o f
applicants seeking consideration . Staff would suggest that Council Members review the task forc e
B3 1 .
TF-LUCE Size and Selection Process Page 2
applications and be prepared to provide their TF-LUCE nominations at the March 13, 2012 Counci l
meeting . The Council nominations will be verbally announced at the meeting and projected fo r
public view while staff tallies the nominations . Once the nominations are tallied, it is recommende d
that the names of those who receive at least three nominations be confirmed as TF-LUCE members ,
up to the size of the task force set by Council . If the resulting number of members confirmed is les s
than the size of task force determined by Council, the remaining nominations will be ranked by th e
number of votes received and will be appointed in priority order, as determined by the Council ,
until the desired task force size is achieved .
In summary,the process being recommended to select the TF-LUCE membership is as follows :
1.Establish size of task force (x)on March 6, 2012 .
2.Council members review applications and develop their recommended list of (x) members .
3.On March 13 th , each Council member provides their respective nominations 1 .
4.Nominations will be tallied and those with at least 3 concurrences will be appointed .
5.If the task force size (x) has not been met, the Council will repeat the process to nominat e
participants until the desired size is achieved .
Step 4
Step 5
Nomination s
are tallied and Process is repeate d
applicants until size o f
with highest TF-LUCE =X
nominations Of Needed )
are appointe d
FISCAL IMPAC T
The update to the General Plan is funded in part by grant and in part by General Funds . Staff
support to the TF-LUCE was anticipated as part of the project budget .
ALTERNATIVE S
1.Council may direct an alternate approach for the recording and tallying of votes, so long a s
the method chosen is public .
2.Council could opt to select a sub-committee of Council members to provid e
recommendations to the full Council .
COUNCIL READING FIL E
1."Is There An Ideal Size for Your Next Steering Committee?"
2."Committee Size and Smart Growth : An Optimal Solution "
T .~ourai Ago ;iaa Repc.[s W~2 .L
£,Tf-LUCE Seiee4on Processci P-LUGE_Seecxicx7Procxss .ducx
It is recommended that Council members place all applicants in priority order in the likely event that not all of eac h
individual council member's nominations receive majority support . Council members will only need to provide the
number of nominations that meet the determined task force size during the first round of consideration .
B3-2
Step 1 Step 2
Step 3
Council set s
size of TF-LUC E
at X Members
Each Counci
Membe r
provides
Nominations