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HomeMy WebLinkAboutER000220688348Page 1 of 3 Expense Report Report Number ER000220688348 ConfirmationExpense report number ER000220688348 for 323.94 USD was submitted for approval. RECEIPT_LESS_AUDIT Submission Instructions1.To send required receipts to Accounts Payable, print this page and attach all required receipts.2.Make a photocopy of this page and the receipts for your records.3.Place this page and the receipts in an interoffice envelope, and send to Accounts Payable. �The expense report approver will be notified and requested to approve this expense report. Upon approval, a notification will be sent to you and Accounts Payable.�This expense report will be paid after it has been approved, and Accounts Payable has verified the receipts. Person Horn, Matthew "Matt" (47110)Submission Date 03/21/2024 Expense Dates 03/12/2024 - 03/15/2024 Report Status Paid Reimbursable Total 323.94 USD Purpose Public Works Officers Institute Conference for Matt Horn 3/12-3/15/2024 Expense Items Expense Type Expense Template Date Expense Class Source Description Receipt Missing Receipt Required Reimbursable Amount (USD) Per Diem SLO_Expenses 03/12/2024 Business Personal Funds 135.00 Mileage Expense Items Expense Type Expense Template Date Expense Class Distance Description Receipt Missing Receipt Required Reimbursable Amount (USD) Mileage SLO_Expenses 03/12/2024 Business 282 188.94 Page 2 of 3 Amount Due to You 4.23 USD Page 3 of 3 INFORMATION INVOICE PW Admin Program 990 Palm Street San Luis Obispo CA 93401 United States Room No.275 Arrival 03-12-24 Departure 03-15-24 Confirmation No.176648329 Folio No. Company Name League of California Cities Cashier No.224 Group Name 2024 Public Works Officers Institute and Custom Ref. Guest Name Horn, Matt Page No.1 of 2 I agree that my liability for this bill is not waived and agree to be held personally liable in the event that the indicated person, company or association fails to pay for any part or the full amount of these charges. Portola Hotel & Spa | Two Portola Plaza | Monterey, CA 93940 Reservations: (888) 222-5851 | Telephone: (831) 649-4511 | Fax: (831) 649-3109 | Email: info@portolahotel.com www.portolahotel.com Date Description Charges Credits 03-12-24 Room 235.00 03-12-24 Room Tax 12%28.20 03-12-24 Ca Tourism Assessment .195%0.46 03-12-24 County Tourism Assessment $4.50 4.50 03-12-24 CCFD 4.15%9.75 03-12-24 Self Parking 22.00 03-12-24 Self-Parking TOT Tax 2.64 03-12-24 Self-Parking CCFD Tax 0.91 03-13-24 Room 235.00 03-13-24 Room Tax 12%28.20 03-13-24 Ca Tourism Assessment .195%0.46 03-13-24 County Tourism Assessment $4.50 4.50 03-13-24 CCFD 4.15%9.75 03-13-24 Self Parking 22.00 03-13-24 Self-Parking TOT Tax 2.64 03-13-24 Self-Parking CCFD Tax 0.91 03-14-24 Room 235.00 03-14-24 Room Tax 12%28.20 03-14-24 Ca Tourism Assessment .195%0.46 03-14-24 County Tourism Assessment $4.50 4.50 03-14-24 CCFD 4.15%9.75 03-14-24 Self Parking 22.00 03-14-24 Self-Parking TOT Tax 2.64 INFORMATION INVOICE PW Admin Program 990 Palm Street San Luis Obispo CA 93401 United States Room No.275 Arrival 03-12-24 Departure 03-15-24 Confirmation No.176648329 Folio No. Company Name League of California Cities Cashier No.224 Group Name 2024 Public Works Officers Institute and Custom Ref. Guest Name Horn, Matt Page No.2 of 2 I agree that my liability for this bill is not waived and agree to be held personally liable in the event that the indicated person, company or association fails to pay for any part or the full amount of these charges. Portola Hotel & Spa | Two Portola Plaza | Monterey, CA 93940 Reservations: (888) 222-5851 | Telephone: (831) 649-4511 | Fax: (831) 649-3109 | Email: info@portolahotel.com www.portolahotel.com Date Description Charges Credits 03-14-24 Self-Parking CCFD Tax 0.91 03-15-24 Visa XXXXXXXXXXXX6544 XX/XX 910.38 Total Charges 910.38 Total Credits 910.38 Balance 0.00 Merchant ID Credit Card #XXXXXXXXXXXX6544 Transaction ID 20603611 Credit Card Expiry XX/XX Approval Code 065436 Capture Method Manual Approval Amount 910.38 Transaction Amount 910.38 1 Boyle, Ellen From:no-reply <no-reply@calcities.org> Sent:Thursday, January 18, 2024 3:16 PM To:Horn, Matt Cc:Horn, Matt Subject:Cal Cities Event Registration Confirmation �This�message�is�from�an�External�Source.�Use�caution�when�dec iding�to�open�attachments,�click�links,�o r�respond.� � To help protect your privacy, Microsoft Office prevented automatic download of this picture from the Internet. Thank you for registering for the 2024 Public Works Officers Institute, taking place March 13 - 15 at the Portola Hotel at Monterey Bay. HOTEL INFORMATION: A limited number of hotel rooms are available at reduced rates for registered attendees and sponsors.�The deadline to reserve your discounted hotel room is Thursday, Feb. 15�or until the hotel block is sold out, whichever is sooner.� HOTEL RESERVATION LINK PLEASE NOTE: Regular housing audits will be conducted weekly. Names on hotel reservations must correspond with existing registrations. Do not make a hotel reservation unless you are sure it is needed. Your city/company will be financially responsible for all cancellation/attrition fees. If you are making hotel reservations for others, please confirm with each individual, in advance, that they actually need hotel accommodations and intend to use them on the dates you are reserving. REFUND POLICY: Advance registrants unable to attend will receive a refund of rate paid, minus a $75 processing charge, only when a written request is submitted to Megan Dunn, and received on or before Wednesday, Mar. 6. Refunds will not be available after this date. If you are unable to attend, you may substitute a colleague for your entire registration. ***To request an accommodation or for inquiries about accessibility, please contact conference registrar,�Megan Dunn. Every effort will be made to honor requests submitted.*** 101.5001.63003 Cal Cities conference registration 2 ��� Name: Matt��Horn� � Company: �San Luis Obispo� � Title: �Director of Public Works� � Email: �mhorn@slocity.org� � Registration: �a) Full Conference - Member City Officials and Staff�� Amount Paid: $675.00� � � � 2/8/24, 9:57 AM San Luis Obispo, CA to 2 Portola Plaza, Monterey, CA - Google Maps https://www.google.com/maps/dir/San+Luis+Obispo,+CA/2+Portola+Plaza,+Monterey,+CA/@35.9803203,-121.9166092,9z/am=t/data=!4m13!4m12!1�1/1 Map data ©2024 Google 10 mi San Luis Obispo California Get on US-101 N from Monterey St 1.Head northeast on Monterey St toward Toro St 2.Take the ramp on the left onto US-101 N Follow US-101 N to Grant St in Chualar. Take exit 317 from US-101 N 3.Merge onto US-101 N 4.Take exit 317 toward Chualar Get on CA-68 W from Chualar River Rd and River Rd 5.Continue onto Grant St 3 min (0.9 mi) 0.8 mi 449 ft 1 hr 38 min (113 mi) 113 mi 0.1 mi 15 min (12.1 mi) 0.3 mi Drive 141 miles, 2 hr 21 minSan Luis Obispo, CA to 2 Por tola Plaza, Monterey, CA 3/12 3/13 3/14 3/15 Registration 675.00 Air Fare N/A Lodging 910.38 Breakfast 15.00 15.00 Lunch 15.00 15.00 30.00 Dinner 30.00 30.00 30.00 90.00 Gasoline Transportation & Parking TOTAL $1,720.38 141 141 282 $0.655 per mile $184.71 $1,905.09 Employee Date Description Date TOTAL TRAVEL EXPENSE REPORT This form should be completed in legible handwriting or in Excel using the City's standard template TRAVEL EXPENSE DETAIL MILEAGE DETAIL - PERSONAL VEHICLE Departure/Destination Odometer Readings Trip MilesStarting Mileage Ending Mileage San Luis Obispo/Monterey Monterey/San Luis Obispo with the City's travel guidelines and that no part is Cash Expenses Paid By Employee Standard mileage tables provided in the City's travel Total Miles - Personal Vehicle guidelines may be used in lieu of odometer readings Reimbursement @ claimed for reimbursement of a personal nature.Cash Advances to Employee Amount Due Employee (City) Date Department Head TRAVEL EXPENSE SUMMARY By signing this expense report, the employee certifies Total Travel Expenses that the amounts listed were incurred in conformance Voucher/Credit Card Purchases