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Home My WebLink AboutER000222694928Page 1 of 3 Expense Report Report Number ER000222694928 Confirmation Expense report number ER000222694928 for 270.04 USD was submitted for approval. IMAGED_RCPT_BASED_AUDIT Submission Instructions 1. To send required receipts to Accounts Payable, print this page and attach all required receipts. 2. Make a photocopy of this page and the receipts for your records. 3. Place this page and the receipts in an interoffice envelope, and send to Accounts Payable. The expense report approver will be notified and requested to approve this expense report. Upon approval, a notification will be sent to you and Accounts Payable. This expense report will be paid after it has been approved, and Accounts Payable has verified the receipts. Person Scott, Richard "Rick" (98896)Submission Date 04/22/2024 Expense Dates 04/11/2024 - 04/14/2024 Report Status Paid Reimbursable Total 270.04 USD Purpose Reimburse PDiem & Rental Car - IACP Midyear conference- 4/11/24 - 4/14/24 Expense Items Expense Type Expense Template Date Expense Class Source Description Receipt Missing Receipt Required Reimbursable Amount (USD) Car Rental SLO_Expense s 04/11/2024 Business Personal Funds City reimbursement requested for 4/11 4/14: ($30.26 x 4) = $120.04 Rental Total = 211.83 for 6 days. paid with personal card. Car used for 4 days of official business 2 days of personal. 120.04 Per Diem SLO_Expense s 04/11/2024 Business Personal Funds 150.00 Page 2 of 3 Amount Due to You 270.04 USD Page 3 of 3 From:Hopkins, Tiffany To:Litteral, Rebecca Subject:FW: Per Diem and Rental Car Request - IACP Midyear Date:Monday, April 22, 2024 11:16:14 AM Attachments:image001.png image002.png image003.png image004.png image005.png image006.png Grapevine trip. Rental car was on his personal card. He needs reimbursement for the days it was used for official business. From: Scott, Rick <rscott@slocity.org> Sent: Monday, April 22, 2024 11:03 AM To: Hopkins, Tiffany <thopkins@slocity.org> Subject: Per Diem and Rental Car Request - IACP Midyear Tiff, Here is my request for my trip to Texas for the IACP Midyear conference: Rental Car: ($30.26 a day) 4/11 4/14: ($30.26 x 4) = $120.04 Per Deim: 4/11 Thursday Lunch, Diner 4/12 Friday Breakfast, Lunch, Diner 4/13 Saturday Diner 4/14 Sunday Lunch Subject: Your rental car receipt from Priceline (Trip# 521-384-045-18) Your receipt from Priceline Your rental car on Thursday, Apr 11th, 2024 is confirmed Total Cost: $211.83 Priceline Trip Number: 521-384-045-18 Supplier's Choice April 11 - April 17 Pick-up: 5:30PM Confirmation #:K81909418D3 Payment Summary Priceline Trip Number 521-384-045-18 Purchase Date Apr 5, 2024 Payment Method MC (9990) Billing Name ANDRYA SCOTT Daily rate $17.99 Number of days 6 Taxes and fees $103.89 Car subtotal $211.83 Total Charged $211.83 Thank, Rick Scott Police Chief Police Department 1042 Walnut Street, San Luis Obispo, CA 93401-2729 E rscott@slocity.org T 805.781.7256 slocity.org Stay connected with the City by signing up for e-notifications This e-mail, and any files transmitted with it, are intended only for the person or entity to which it is addressed and may contain confidential, protected, and/or privileged material. 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Employee Rick Scott Destination No. of Days Amount Grapevine, TX 4 $255.00 PURPOSE - Description Payment Method Amount Registration no cost Air Fare IACP covers Lodging IACP covers Meals per diem 255.00 Mileage - Personal Vehicle City Vehicle Rental Car Training Materials Parking TOTAL 255.00 Departure Date/Time Date/Time San Luis Obispo 4/11/24 12pm 4/11/24 5:30pm Grapevine, TX 4/14/24 10:30am 4/14/24 12pm (times approx) Employee Date Date Hopkins for Scott 2/6/2024 Department Head Date Date San Luis Obispo Gaylord Texan Resort Supervisor Arrival APPROVALS ITINERARY B x 3; L x 4, D x 4 Required update training for special assignment Field Training Update TRAVEL AUTHORIZATION This form should be typed or completed in legible handwriting or in Excel using the City's standard template City Manager (If Required) Grapevine, TX COST SUMMARY Vendor Please select one of the following: A. Required for certifications for specific positions B. Necessary for public health, safety or other high priority service needs C. Focused on process improvement, efficiency and/or cost savings D. Associated with staff involved in leadership positions in professional organizations and associations IACP American Airlines *est -not booked Account No. Department Position Police Chief DocuSign Envelope ID: 9FA80014-F4FF-437C-BDDC-C205039E5A36 2/6/2024 | 4:53 PM PST 101.8001.63002 Use the reverse side of this form for reporting actual expenses within 10 working days after your return. DocuSign Envelope ID: 9FA80014-F4FF-437C-BDDC-C205039E5A36 Registration Air Fare Lodging Breakfast Lunch Dinner Gasoline Transportation & Parking TOTAL $0.575 per mile Employee Date TRAVEL EXPENSE REPORT This form should be completed in legible handwriting or in Excel using the City's standard template TRAVEL EXPENSE DETAIL Description Date TOTAL MILEAGE DETAIL - PERSONAL VEHICLE Departure/Destination Odometer Readings Trip MilesStarting Mileage Ending Mileage that the am ounts listed were incurred in conform Voucher/Credit Card Purchases Standard mileage tables provided in the City's travel Total Miles - Personal Vehicle guidelines may be used in lieu of odometer readings Reimbursement @ with the City's travel guidelines and that no part is Cash Expenses Paid By Employee claimed for reimbursement of a personal nature.Cash Advances to Employee Amount Due Employee (City) Date Department Head TRAVEL EXPENSE SUMMARY By signing this expense report, the em ployee certifies Total Travel Expenses DocuSign Envelope ID: 9FA80014-F4FF-437C-BDDC-C205039E5A36