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HomeMy WebLinkAboutER000223304955Page 1 of 3 Expense Report Report Number ER000223304955 Confirmation Expense report number ER000223304955 for 1,228.26 USD was submitted for approval. IMAGED_RCPT_BASED_AUDIT Submission Instructions 1. To send required receipts to Accounts Payable, print this page and attach all required receipts. 2. Make a photocopy of this page and the receipts for your records. 3. Place this page and the receipts in an interoffice envelope, and send to Accounts Payable. The expense report approver will be notified and requested to approve this expense report. Upon approval, a notification will be sent to you and Accounts Payable. This expense report will be paid after it has been approved, and Accounts Payable has verified the receipts. Person Scott, Richard "Rick" (98896)Submission Date 05/06/2024 Expense Dates 04/03/2024 - 04/23/2024 Report Status Paid Reimbursable Total 1,228.26 USD Purpose Rick Scott APRIL 2024 CC Expense Items Expense Type Expense Template Date Expense Class Source Description Receipt Missing Receipt Required Reimbursable Amount (USD) Office Supplies SLO_Expense s 04/23/2024 Business Card 13.03 Office Supplies SLO_Expense s 04/22/2024 Business Card 38.01 Education and Training SLO_Expense s 04/17/2024 Business Card 30.00 Education and Training SLO_Expense s 04/14/2024 Business Card -88.14 Page 2 of 3 Education and Training SLO_Expense s 04/14/2024 Business Card 55.21 Education and Training SLO_Expense s 04/14/2024 Business Card 1,050.36 Education and Training SLO_Expense s 04/12/2024 Business Card 6.00 Education and Training SLO_Expenses 04/10/2024 Business Card 30.00 Trips and Meetings SLO_Expense s 04/03/2024 Business Card 93.79 Amount Due to Card Issuer (Card-XXXXXXXXXXXX9219)1,228.26 USD Amount Due to You 0.00 USD Page 3 of 3 From:Scott, Rick To:Hopkins, Tiffany Subject:Fwd: Your Receipt Date:Tuesday, April 2, 2024 1:34:54 PM Lunch business meeting for SLO city homeless services and FD. R. Scott Begin forwarded message: From: Receipt <receipt@ziosk.com> Date: April 2, 2024 at 1:00:09PM PDT To: "Scott, Rick" <rscott@slocity.org> Subject: Your Receipt This message is from an External Source. Use caution when deciding to open attachments, click links, or respond. Finney's Crafthouse San Luis Obispo, CA Check No: 810004 Table No: 301 Date: 04/ 02/ 2024 12:59 PM Server: Zeki VISA CREDIT/ Purchase/ EMV Tap TID:*** *6450 RRN:30409371926596823ST AID:A0000000031010 TVR:0000000000 TSI:0000 ARC:00 TRN SEQ:00002252 TRN ID:165651 NET:VISA MODE:Issuer Auth Code:001042 Description Qty Price Diet Coke 1.00 3.00 California Cobb 1.00 15.00 Iced Tea 1.00 4.00 Rueben Pastrami 1.00 15.00 Single Onion Ring 1.00 5.00 Diet Coke 1.00 3.00 Batter Mahi Tacos 1.00 15.00 Water 1.00 0.00 California Cobb 1.00 15.00 ------------- Sub Total 75.00 Tax 6.56 ------------- Total 81.56 Tip 12.23 Amount Paid 93.79 It was a pleasure serving you. Have a wonderful day. Instagram: @finneyscrafthouse *** This is an automatically generated email, please do not reply. *** From:Scott, Rick To:Hopkins, Tiffany Subject:Fwd: Your purchase receipt - FBKSDC Date:Wednesday, April 10, 2024 12:55:29 PM Checked bag for IACP. R. Scott Begin forwarded message: From: American Airlines <no-reply@info.email.aa.com> Date: April 10, 2024 at 12:46:36PM PDT To: "Scott, Rick" <rscott@slocity.org> Subject:Your purchase receipt - FBKSDC This message is from an External Source. Use caution when deciding to open attachments, click links, or respond. American Airlines home Issued: April 10, 2024 Your receipt We charged $30.00 to your card ending in 9219. You can check in via the American app 24 hours before your flight and get your mobile boarding pass. Confirmation code: FBKSDC Your purchase Richard Kenneth Scottjr J oin the AAdvantage ® Program Checked Bag (SBP-DFW) $30.00 Document #: (0014431902028) Total cost $30.00 Your payment Buy trip insurance » AAVacations » Book a hotel » Book a car » Contact us Privacy policy Visa (ending $30.00 Total paid $30.00 Download the American app © 2024 American Airlines, Inc. All Rights Reserved. Additional Services are subject to credit card approval at time of ticketing. Additional Services may appear on multiple accompanied documents as a matter of reference. Please do not reply to this email address as it is not monitored. This email was sent to rscott@slocity.org. NOTICE: This email and any information, files or attachments are for the exclusive and confidential use of the intended recipient. This message contains confidential and proprietary information of American Airlines (such as customer and business data) that may not be read, searched, distributed or otherwise used by anyone other than the intended recipient. If you are not an intended recipient, do not read, distribute, or take action in reliance upon this message. Do you think you received this email by mistake? If so, please forward this email to us with an explanation. For all other questions about bookings or upcoming trips, visit our contact page. Contact American > oneworld is a registered trademark of oneworld Alliance, LLC. GUEST FOLIOGAYLORD TEXAN GAYLORD TEXAN 1501 GAYLORD TRAIL GRAPEVINE, TX 76051 PH# 817-778-1000 FAX# 817-722-2184 4463 ROOM GQNQ TYPE ROOM CLERK SCOTT/RICK NAME NO COMPANY NAME 1042 WALNUT STREET SAN LUIS OBI CA 93401 ADDRESS 280.00 RATE 04/14/24 DEPART 04/11/24 ARRIVE TIME TIME VSXXXXXXXXXXXX9219 PAYMENT DUPLICATE 16:43 4998 ACCT# MB#: 52846 GROUP 130070686 Treat yourself to the comfort of Gaylord Hotels at home. Visit GaylordHotelsStore.com This statement is your only receipt. You have agreed to pay in cash or by approved personal check or to authorize us to charge your credit card for all amounts charged to you. The amounts shown in the credit column opposite any credit card entry in the reference column above will be charged to the credit card number set forth above. (The credit card company will bill in the usual manner.) If for any reason the credit card company does not make payment on this account, you will owe us such amount. If you are direct billed, in the event payment is not made within 25 days after check-out, you will owe us interest from the check-out date on any unpaid amount at the rate of 1.5% per month (ANNUAL RATE 18%), or the maximum allowed by law, plus the reasonable cost of collection, including attorney fees. Signature X 04/11 SELF PRK # 499863 .0004/11 GP ROOM 4463, 1 280.0004/11 STATETAX 4463, 1 16.8004/11 CITY TAX 4463, 1 19.6004/11 SCR FEE 4463, 1 4.3404/11 RESORT RESORT 26.0004/11 STATETAX RESORT 1.5604/11 CITYTAX RESORT 1.8204/11 SELF PRK PARKING .0004/11 PARKTAX PARKING .0004/12 SELF PRK # 499848 .0004/11 HSIA BAS HSIA R/F .0004/12 LAUNDRY R2/778 .0004/12 RF LAUND AJK 10.0004/12 GP ROOM 4463, 1 280.0004/12 STATETAX 4463, 1 16.8004/12 CITY TAX 4463, 1 19.6004/12 SCR FEE 4463, 1 4.3404/12 RESORT RESORT 26.0004/12 STATETAX RESORT 1.5604/12 CITYTAX RESORT 1.8204/12 SELF PRK PARKING .0004/12 PARKTAX PARKING .0004/12 HSIA BAS HSIA R/F .0004/13 GP ROOM 4463, 1 280.0004/13 STATETAX 4463, 1 16.8004/13 CITY TAX 4463, 1 19.6004/13 SCR FEE 4463, 1 4.3404/13 SELF PRK #0499830 .0004/13 RESORT RESORT 26.0004/13 STATETAX RESORT 1.5604/13 CITYTAX RESORT 1.8204/13 SELF PRK PARKING .0004/13 PARKTAX PARKING .0004/13 HSIA BAS HSIA R/F .00 3 charges $1050.36 - Room rate & taxes $55.21 - Parking -$88.14 - refund of Resort fees that should not have been charged GUEST FOLIOGAYLORD TEXAN GAYLORD TEXAN 1501 GAYLORD TRAIL GRAPEVINE, TX 76051 PH# 817-778-1000 FAX# 817-722-2184 4463 ROOM GQNQ TYPE ROOM CLERK SCOTT/RICK NAME NO COMPANY NAME 1042 WALNUT STREET SAN LUIS OBI CA 93401 ADDRESS 280.00 RATE 04/14/24 DEPART 04/11/24 ARRIVE TIME TIME VSXXXXXXXXXXXX9219 PAYMENT DUPLICATE 16:43 4998 ACCT# MB#: 52846 GROUP 130070686 Treat yourself to the comfort of Gaylord Hotels at home. Visit GaylordHotelsStore.com This statement is your only receipt. You have agreed to pay in cash or by approved personal check or to authorize us to charge your credit card for all amounts charged to you. The amounts shown in the credit column opposite any credit card entry in the reference column above will be charged to the credit card number set forth above. (The credit card company will bill in the usual manner.) If for any reason the credit card company does not make payment on this account, you will owe us such amount. If you are direct billed, in the event payment is not made within 25 days after check-out, you will owe us interest from the check-out date on any unpaid amount at the rate of 1.5% per month (ANNUAL RATE 18%), or the maximum allowed by law, plus the reasonable cost of collection, including attorney fees. Signature X 04/14 LAUNDRY JA324 10.0004/14 CCARD-VS 1050.36VSXXXXXXXXXXXX921904/14 SELF PRK 3NIGHTS 51.0004/14 PARKTAX 3NIGHTS 4.2104/15 CCARD-VS 55.21VSXXXXXXXXXXXX921904/16 ROOM GP C 78.0004/16 RM TAX C 4.6804/16 RM TAX C 5.4604/16 CCARD-VS 88.14VSXXXXXXXXXXXX9219 .00 GUEST FOLIOGAYLORD TEXAN GAYLORD TEXAN 1501 GAYLORD TRAIL GRAPEVINE, TX 76051 PH# 817-778-1000 FAX# 817-722-2184 4463 ROOM GQNQ TYPE 324 ROOM CLERK SCOTT/RICK NAME NO COMPANY NAME 1042 WALNUT STREET SAN LUIS OBI CA 93401 ADDRESS 280.00 RATE 04/14/24 DEPART 04/11/24 ARRIVE 11:42 TIME 13:56 TIME VSXXXXXXXXXXXX9219 PAYMENT 4998 ACCT# MBV#: 52846 GROUP 130070686 Treat yourself to the comfort of Gaylord Hotels at home. Visit GaylordHotelsStore.com This statement is your only receipt. You have agreed to pay in cash or by approved personal check or to authorize us to charge your credit card for all amounts charged to you. The amounts shown in the credit column opposite any credit card entry in the reference column above will be charged to the credit card number set forth above. (The credit card company will bill in the usual manner.) If for any reason the credit card company does not make payment on this account, you will owe us such amount. If you are direct billed, in the event payment is not made within 25 days after check-out, you will owe us interest from the check-out date on any unpaid amount at the rate of 1.5% per month (ANNUAL RATE 18%), or the maximum allowed by law, plus the reasonable cost of collection, including attorney fees. Signature X 04/11 SELF PRK # 499863 .0004/11 GP ROOM 4463, 1 280.0004/11 STATETAX 4463, 1 16.8004/11 CITY TAX 4463, 1 19.6004/11 SCR FEE 4463, 1 4.3404/11 RESORT RESORT 26.0004/11 STATETAX RESORT 1.5604/11 CITYTAX RESORT 1.8204/12 SELF PRK # 499848 .0004/12 RF LAUND AJK 10.00 AD04/12 GP ROOM 4463, 1 280.0004/12 STATETAX 4463, 1 16.8004/12 CITY TAX 4463, 1 19.6004/12 SCR FEE 4463, 1 4.3404/12 RESORT RESORT 26.0004/12 STATETAX RESORT 1.5604/12 CITYTAX RESORT 1.8204/13 GP ROOM 4463, 1 280.0004/13 STATETAX 4463, 1 16.8004/13 CITY TAX 4463, 1 19.6004/13 SCR FEE 4463, 1 4.3404/13 SELF PRK #0499830 .0004/13 RESORT RESORT 26.0004/13 STATETAX RESORT 1.5604/13 CITYTAX RESORT 1.8204/14 LAUNDRY JA324 10.0004/14 CCARD-VS 1050.36PAYMENT RECEIVED BY: VISA XXXXXXXXXXXX9219 .00 See our "Privacy & Cookie Statement" on Marriott.com From:Scott, Rick To:Hopkins, Tiffany Subject:Fwd: Your receipt from Firestone Grill Date:Thursday, May 2, 2024 1:49:23 PM Lunch with Bill and community member. R. Scott Begin forwarded message: From: eThor Receipts <receipts@ethor.com> Date: May 2, 2024 at 12:40:28PM PDT To: "Scott, Rick" <rscott@slocity.org> Subject: Your receipt from Firestone Grill This message is from an External Source. Use caution when deciding to open attachments, click links, or respond. $0.00 $2.49 $2.49 $14.59 $0.00 $8.49 $0.00 $11.49 Firestone Grill 1001 Higuera St, San Luis Obispo, CA 93401 50014 Ice Water Diet Pepsi Diet Pepsi Tri-Tip Steak Sandwich Side Ranch Firestone Salad (Small) Ranch Steak Cobb Salad (Small) $0.00 $39.55 $3.46 $0.00 $7.74 $50.75 Ranch Subtotal Total Taxes Discount Tip Total $ 75 VISA 2024 May 02 12:38:44 Order ID: 50014 Card: Visa Auth ID: 002824 Batch: 19845 Transaction: 134700 Reference ID: 134700 Authorizing Network: UNKNOWN Employee Rick Scott Destination No. of Days Amount Grapevine, TX 4 $255.00 PURPOSE - Description Payment Method Amount Registration no cost Air Fare IACP covers Lodging IACP covers Meals per diem 255.00 Mileage - Personal Vehicle City Vehicle Rental Car Training Materials Parking TOTAL 255.00 Departure Date/Time Date/Time San Luis Obispo 4/11/24 12pm 4/11/24 5:30pm Grapevine, TX 4/14/24 10:30am 4/14/24 12pm (times approx) Employee Date Date Hopkins for Scott 2/6/2024 Department Head Date Date San Luis Obispo Gaylord Texan Resort Supervisor Arrival APPROVALS ITINERARY B x 3; L x 4, D x 4 Required update training for special assignment Field Training Update TRAVEL AUTHORIZATION This form should be typed or completed in legible handwriting or in Excel using the City's standard template City Manager (If Required) Grapevine, TX COST SUMMARY Vendor Please select one of the following: A. Required for certifications for specific positions B. Necessary for public health, safety or other high priority service needs C. Focused on process improvement, efficiency and/or cost savings D. Associated with staff involved in leadership positions in professional organizations and associations IACP American Airlines *est -not booked Account No. Department Position Police Chief DocuSign Envelope ID: 9FA80014-F4FF-437C-BDDC-C205039E5A36 2/6/2024 | 4:53 PM PST 101.8001.63002 Use the reverse side of this form for reporting actual expenses within 10 working days after your return. DocuSign Envelope ID: 9FA80014-F4FF-437C-BDDC-C205039E5A36 Registration Air Fare Lodging Breakfast Lunch Dinner Gasoline Transportation & Parking TOTAL $0.575 per mile Employee Date TRAVEL EXPENSE REPORT This form should be completed in legible handwriting or in Excel using the City's standard template TRAVEL EXPENSE DETAIL Description Date TOTAL MILEAGE DETAIL - PERSONAL VEHICLE Departure/Destination Odometer Readings Trip MilesStarting Mileage Ending Mileage that the am ounts listed were incurred in conform Voucher/Credit Card Purchases Standard mileage tables provided in the City's travel Total Miles - Personal Vehicle guidelines may be used in lieu of odometer readings Reimbursement @ with the City's travel guidelines and that no part is Cash Expenses Paid By Employee claimed for reimbursement of a personal nature.Cash Advances to Employee Amount Due Employee (City) Date Department Head TRAVEL EXPENSE SUMMARY By signing this expense report, the em ployee certifies Total Travel Expenses DocuSign Envelope ID: 9FA80014-F4FF-437C-BDDC-C205039E5A36