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HomeMy WebLinkAboutER000225766741Page 1 of 3 Expense Report Report Number ER000225766741 Confirmation Expense report number ER000225766741 for 1,291.63 USD was submitted for approval. IMAGED_RCPT_BASED_AUDIT Submission Instructions 1. To send required receipts to Accounts Payable, print this page and attach all required receipts. 2. Make a photocopy of this page and the receipts for your records. 3. Place this page and the receipts in an interoffice envelope, and send to Accounts Payable. The expense report approver will be notified and requested to approve this expense report. Upon approval, a notification will be sent to you and Accounts Payable. This expense report will be paid after it has been approved, and Accounts Payable has verified the receipts. Person Scott, Richard "Rick" (98896)Submission Date 06/03/2024 Expense Dates 05/01/2024 - 05/29/2024 Report Status Paid Reimbursable Total 1,291.63 USD Purpose Rick Scott MAY 2024 CC Expense Items Expense Type Expense Template Date Expense Class Source Description Receipt Missing Receipt Required Reimbursable Amount (USD) Education and Training SLO_Expense s 05/29/2024 Business Card 4.00 Education and Training SLO_Expense s 05/24/2024 Business Card 39.97 Education and Training SLO_Expense s 05/23/2024 Business Card 15.95 Education and Training SLO_Expense s 05/22/2024 Business Card 5.27 Page 2 of 3 Education and Training SLO_Expense s 05/23/2024 Business Card 23.46 Education and Training SLO_Expense s 05/22/2024 Business Card 8.81 Education and Training SLO_Expense s 05/23/2024 Business Card 35.00 Education and Training SLO_Expenses 05/21/2024 Business Card 35.13 Trips and Meetings SLO_Expense s 05/16/2024 Business Card Community Outreach 31.00 Trips and Meetings SLO_Expense s 05/08/2024 Business Card 40.00 Trips and Meetings SLO_Expense s 05/08/2024 Business Card 160.60 Trips and Meetings SLO_Expense s 05/07/2024 Business Card 478.10 Trips and Meetings SLO_Expense s 05/07/2024 Business Card 350.60 Trips and Meetings SLO_Expense s 05/07/2024 Business Card 7.34 Trips and Meetings SLO_Expense s 05/02/2024 Business Card Community Outreach 50.75 Trips and Meetings SLO_Expenses 05/01/2024 Business Card Community Outreach 5.65 Amount Due to Card Issuer (Card-XXXXXXXXXXXX9219)1,291.63 USD Amount Due to You 0.00 USD Page 3 of 3 From:Scott, Rick To:Hopkins, Tiffany Subject:Fwd: Your receipt from Firestone Grill Date:Thursday, May 2, 2024 1:49:23 PM Lunch with Bill and community member. R. Scott Begin forwarded message: From: eThor Receipts <receipts@ethor.com> Date: May 2, 2024 at 12:40:28 PM PDT To: "Scott, Rick" <rscott@slocity.org> Subject: Your receipt from Firestone Grill This message is from an External Source. Use caution when deciding to open attachments, click links, or respond. $0.00 $2.49 $2.49 $14.59 $0.00 $8.49 $0.00 $11.49 Firestone Grill 1001 Higuera St, San Luis Obispo, CA 93401 50014 Ice Water Diet Pepsi Diet Pepsi Tri-Tip Steak Sandwich Side Ranch Firestone Salad (Small) Ranch Steak Cobb Salad (Small) $0.00 $39.55 $3.46 $0.00 $7.74 $50.75 Ranch Subtotal Total Taxes Discount Tip Total $ 75 VISA 2024 May 02 12:38:44 Order ID: 50014 Card: Visa Auth ID: 002824 Batch: 19845 Transaction: 134700 Reference ID: 134700 Authorizing Network: UNKNOWN Priceline.com - Travel Itinerary: Y our trip from May 8, 2024 https://www.priceline.com/travel-itinerary/?offertoken=1D3BACF2A... 1 of 7 5/29/2024, 10:26 AM 3 seperate transactions . $350.60 = 303.26+47.34 paid to United $478.10= 430.70+47.40 paid to America Air $7.34 to Priceline fees Total $836.04 Priceline.com - Travel Itinerary: Y our trip from May 8, 2024 https://www.priceline.com/travel-itinerary/?offertoken=1D3BACF2A... 2 of 7 5/29/2024, 10:26 AM Priceline.com - Travel Itinerary: Y our trip from May 8, 2024 https://www.priceline.com/travel-itinerary/?offertoken=1D3BACF2A... 3 of 7 5/29/2024, 10:26 AM Priceline.com - Travel Itinerary: Y our trip from May 8, 2024 https://www.priceline.com/travel-itinerary/?offertoken=1D3BACF2A... 4 of 7 5/29/2024, 10:26 AM Priceline.com - Travel Itinerary: Y our trip from May 8, 2024 https://www.priceline.com/travel-itinerary/?offertoken=1D3BACF2A... 5 of 7 5/29/2024, 10:26 AM Priceline.com - Travel Itinerary: Y our trip from May 8, 2024 https://www.priceline.com/travel-itinerary/?offertoken=1D3BACF2A... 6 of 7 5/29/2024, 10:26 AM Priceline.com - Travel Itinerary: Y our trip from May 8, 2024 https://www.priceline.com/travel-itinerary/?offertoken=1D3BACF2A... 7 of 7 5/29/2024, 10:26 AM From:Scott, Rick To:Hopkins, Tiffany Subject:Fwd: Thanks for your purchase with United Date:Wednesday, May 8, 2024 8:55:26 AM Baggage receipt. I believe this covers there and back. R. Scott Begin forwarded message: From: Andrya Scott < Date: May 8, 2024 at 9:47:05AM MDT To: "Scott, Rick" <rscott@slocity.org> Subject: Fwd: Thanks for your purchase with United This message is from an External Source. Use caution when deciding to open attachments, click links, or respond. Get Outlook for iOS From: United Airlines <Receipts@united.com> Sent: Wednesday, May 8, 2024 3:59:24 AM To: Subject: Thanks for your purchase with United Wed, May 08, 2024 Thank you for choosing United. A receipt of your purchase is shown below. Please retain this email receipt for your records. Flight 1 of 2 UA2045 Wed, May 08, 2024 Wed, May 08, 2024 San Luis Obispo, CA, US (SBP) Denver, CO, US (DEN) Flight 2 of 2 UA1350 Wed, May 08, 2024 Wed, May 08, 2024 Denver, CO, US (DEN) Dallas, TX, US (DFW) Traveler Details SCOTT/RICHARDKENNETH eTicket number: 0162386482376 First Checked Bag (0164299062287)SBP-DFW Purchase Summary Method of payment:Visa ending in Date of purchase:Wed, May 08, 2024 First Checked Bag (Reference Number: 0164299062287):40.00 Total: 40.00 USD United is a proud member of Star Alliance Copyright © 2024 United Airlines, Inc. All Rights Reserved E-mail Information Please do not reply to this message using the "reply" address. The information contained in this email is intended for the original recipient only. View our Privacy Policy View our Legal Notices Priceline.com - Travel Itinerary: Y our trip from May 8, 2024 https://www.priceline.com/travel-itinerary/?offertoken=8E352976174... 1 of 5 5/29/2024, 10:30 AM Priceline.com - Travel Itinerary: Y our trip from May 8, 2024 https://www.priceline.com/travel-itinerary/?offertoken=8E352976174... 2 of 5 5/29/2024, 10:30 AM Priceline.com - Travel Itinerary: Y our trip from May 8, 2024 https://www.priceline.com/travel-itinerary/?offertoken=8E352976174... 3 of 5 5/29/2024, 10:30 AM Priceline.com - Travel Itinerary: Y our trip from May 8, 2024 https://www.priceline.com/travel-itinerary/?offertoken=8E352976174... 4 of 5 5/29/2024, 10:30 AM Priceline.com - Travel Itinerary: Y our trip from May 8, 2024 https://www.priceline.com/travel-itinerary/?offertoken=8E352976174... 5 of 5 5/29/2024, 10:30 AM Customer Invoice DFW- 79621 DFW DALLAS FT WORTH INTL AIRPORT 2424 E 38TH ST DALLAS, TX 75261 PH: (888) 223-3952 Date: 05/10/2024 Invoice Date: SCOTT, RICHARD KENNETH 05/10/2024 License Information: PO Number: Agreement Number: Y1566867 CA 07/16/2025 DFW-79621 2 Day(s) @41.88 Charged 2 Day(s) Description Amount SCOTT, RICHARD KENNETH 05/10/2024 08:00 AM05/08/2024 01:42 PMVDB20912024 GMC TERRAIN SLT A2RL281735 Date Rented Date ReturnedVehicle PlateVehicle TypeVehicle Number VIN # 3GKALVEG9RL281735 ACE VOUCHER - RATE CHARGE INCLUDED ACE VOUCHER - CONCESSION 9.60 ACE VOUCHER - SALES TAX 9.94 ACE VOUCHER - VEHICLE LICENSE FEE 4.00 ACE VOUCHER - CITY TAX 5.47 ACE VOUCHER - CUSTOMER FACILITY 8.00 ACE VOUCHER - TANGIBLE TAX 2.67 ACE VOUCHER - ARPT TRANSPORT FEE 5.00 Total Charges 128.44 Driver Total: Driver Payments: Net Due From Driver: DUE UPON RECEIPT Please Pay This Amount: Agreement Number: DFW-79621 SCOTT, RICHARD KENNETH 0.00 0.00 0.00 Tax ID: Please Make Check Payable To and Remit To: ACE RENT A CAR DALLAS FT WORTH INTL AIRPORT 2424 E 38TH ST DALLAS, TX 75261 Include Rental Agreement Number with Payment: 0.00 From:Scott, Rick To:Hopkins, Tiffany Subject:FW: Your purchase receipt - WPQTQM Date:Wednesday, May 22, 2024 6:12:48 PM Attachments:image010.png image011.png image012.png image013.png image014.png image015.png image016.png image017.png Bag receipt. Thank you, Rick From: American Airlines <no-reply@info.email.aa.com> Sent: Wednesday, May 22, 2024 9:11 PM To: Scott, Rick <rscott@slocity.org> Subject: Your purchase receipt - WPQTQM This message is from an External Source. Use caution when deciding to open attachments, click links, or respond. Issued: May 22, 2024 Your receipt We charged $35.00 to your card ending in You can check in via the American app 24 hours before your flight and get your mobile boarding pass. Confirmation code: WPQTQM Your purchase Richard Kenneth Scottjr J oin the AAdvantage ® Program Checked Bag (CLT-SBP) $35.00 Contact us Privacy policy Download the American app Document #: (0014434875250) Total cost $35.00 Your payment Visa (ending $35.00 Total paid $35.00 Book a hotel »Book a car »Buy trip insurance »AAVacations » © 2024 American Airlines, Inc. All Rights Reserved. Additional Services are subject to credit card approval at time of ticketing. Additional Services may appear on multiple accompanied documents as a matter of reference. Please do not reply to this email address as it is not monitored. This email was sent to rscott@slocity.org. NOTICE: This email and any information, files or attachments are for the exclusive and confidential use of the intended recipient. This message contains confidential and proprietary information of American Airlines (such as customer and business data) that may not be read, searched, distributed or otherwise used by anyone other than the intended recipient. If you are not an intended recipient, do not read, distribute, or take action in reliance upon this message. Do you think you received this email by mistake? If so, please forward this email to us with an explanation. For all other questions about bookings or upcoming trips, visit our contact page. Contact American > oneworld is a registered trademark of oneworld Alliance, LLC. Total $8.81 May 22, 2024 From:Scott, Rick To:Hopkins, Tiffany Subject:FW: Your Wednesday morning trip with Uber Date:Wednesday, May 22, 2024 6:25:43 PM Attachments:image002.png image007.png image009.png image015.png image016.png image017.png image018.png image019.png image020.png image021.png image024.png Uber. Thank you, Rick From: Uber Receipts <noreply@uber.com> Sent: Wednesday, May 22, 2024 10:29 AM To: Scott, Rick <rscott@slocity.org> Subject: Your Wednesday morning trip with Uber This message is from an External Source. Use caution when deciding to open attachments, click links, or respond. Trip fare $6.65 Visa 5/22/24 10:28 AM Switch Payment Method You rode with MANI 4.99 Rating Has passed a multi-step safety screen When you ride with Uber, your trips are insured in case of a covered accident. Learn more 9:56 AM UberX 1.99 miles | 7 min Subtotal $6.65 Booking Fee $1.16 Tip $1.00 Payments $8.81 Download PDF 435 S College St, Charlotte, NC 28202-1908, US 10:03 AM 217 Iverson Way, Charlotte, NC 28203-5628, US Report lost item Contact support Contact support My trips Forgot password Privacy Terms Uber Technologies 1725 3rd Street, San Francisco, California 94158 Total $15.95 May 22, 2024 From:Scott, Rick To:Hopkins, Tiffany Subject:FW: Your Wednesday evening trip with Uber Date:Wednesday, May 22, 2024 6:14:02 PM Attachments:image002.png image006.png image008.png image014.png image015.png image016.png image017.png image018.png image019.png image022.png Uber. Thank you, Rick From: Uber Receipts <noreply@uber.com> Sent: Wednesday, May 22, 2024 6:13 PM To: Scott, Rick <rscott@slocity.org> Subject: Your Wednesday evening trip with Uber This message is from an External Source. Use caution when deciding to open attachments, click links, or respond. Trip fare $13.95 Visa 5/22/24 6:12 PM Switch Payment Method Issued on behalf of Yosef You rode with Yosef 4.98 Rating Has passed a multi-step safety screen When you ride with Uber, your trips are insured in case of a covered accident. Learn more 5:52 PM Black 0.50 miles | 3 min Subtotal $13.95 Tip $2.00 Payments $15.95 Download PDF 600 S College St, Charlotte, NC 28202, US 5:55 PM 222 S Caldwell St, Charlotte, NC 28202, US Report lost item Contact support Contact support My trips Forgot password Privacy Terms Uber Technologies 1725 3rd Street, San Francisco, California 94158 Total $23.46 May 22, 2024 From:Scott, Rick To:Hopkins, Tiffany Subject:FW: Your Wednesday evening trip with Uber Date:Wednesday, May 22, 2024 6:45:22 PM Attachments:image002.png image006.png image008.png image014.png image015.png image016.png image017.png image018.png image019.png image022.png Uber. Thank you, Rick From: Uber Receipts <noreply@uber.com> Sent: Wednesday, May 22, 2024 9:39 PM To: Scott, Rick <rscott@slocity.org> Subject: Your Wednesday evening trip with Uber This message is from an External Source. Use caution when deciding to open attachments, click links, or respond. Trip fare $21.33 Visa 5/22/24 9:38 PM Switch Payment Method Issued on behalf of Yilikal You rode with Yilikal 5.00 Rating Has passed a multi-step safety screen When you ride with Uber, your trips are insured in case of a covered accident. Learn more 8:22 PM Black 0.55 miles | 4 min Subtotal $21.33 Tip $2.13 Payments $23.46 Download PDF 222 S Caldwell St, Charlotte, NC 28202, US 8:26 PM 600 S College St, Charlotte, NC 28202, US Report lost item Contact support Contact support My trips Forgot password Privacy Terms Uber Technologies 1725 3rd Street, San Francisco, California 94158 Total $40.40 May 20, 2024 From:Scott, Rick To:Hopkins, Tiffany Subject:FW: Your Monday afternoon trip with Uber Date:Wednesday, May 22, 2024 6:27:07 PM Attachments:image002.png image007.png image009.png image015.png image016.png image017.png image018.png image019.png image020.png image021.png image024.png Airport. Thank you, Rick From: Uber Receipts <noreply@uber.com> Sent: Wednesday, May 22, 2024 9:59 AM To: Scott, Rick <rscott@slocity.org> Subject: Your Monday afternoon trip with Uber This message is from an External Source. Use caution when deciding to open attachments, click links, or respond. Trip fare $29.66 Visa 5/21/24 3:06 AM Visa 5/22/24 9:59 AM Switch Payment Method You rode with Leosdany 4.98 Rating Has passed a multi-step safety screen When you ride with Uber, your trips are insured in case of a covered accident. Learn more Subtotal $29.66 Booking Fee $1.75 Wait Time $0.22 CLT Airport Surcharge $3.50 Tip $5.27 Payments $35.13 $5.27 Download PDF 4:22 PM 5489 Josh Birmingham Pkwy, Charlotte, NC 28208, US 4:39 PM 508 E Martin Luther King Blvd, Charlotte, NC 28202-2830, US UberX 7.11 miles | 17 min Report lost item Contact support Contact support My trips Forgot password Privacy Uber Technologies 1725 3rd Street, San Francisco, California 94158 Terms Total $43.97 May 23, 2024 From:Scott, Rick To:Hopkins, Tiffany Subject:FW: Your Thursday afternoon trip with Uber Date:Wednesday, May 29, 2024 1:28:22 PM Attachments:image002.png image007.png image009.png image015.png image016.png image017.png image018.png image019.png image020.png image021.png image024.png Uber. Thank you, Rick From: Uber Receipts <noreply@uber.com> Sent: Wednesday, May 29, 2024 1:28 PM To: Scott, Rick <rscott@slocity.org> Subject: Your Thursday afternoon trip with Uber This message is from an External Source. Use caution when deciding to open attachments, click links, or respond. Trip fare $34.22 Visa 5/24/24 2:10 AM Visa 5/29/24 4:27 PM Switch Payment Method You rode with DAVID 4.93 Rating Has passed a multi-step safety screen When you ride with Uber, your trips are insured in case of a covered accident. Learn more Subtotal $34.22 Booking Fee $2.25 CLT Airport Surcharge $3.50 Tip $4.00 Payments $39.97 $4.00 Download PDF 3:19 PM 401 E Martin Luther King Jr Blvd, Charlotte, NC 28202, US 3:41 PM Main Terminal, Charlotte Douglas International Airport (CLT), Charlotte, NC 28208, US UberX 7.17 miles | 21 min Report lost item Contact support Contact support My trips Forgot password Privacy Terms Uber Technologies 1725 3rd Street, San Francisco, California 94158 Employee Rick Scott Destination No. of Days Amount Charlotte, NC 3 + 2 TDs 8001.63002 $210.00 PURPOSE - Description Payment Method Amount Registration covered by IACP Air Fare covered by IACP Lodging covered by IACP Meals per diem 210.00 Mileage - Personal Vehicle City Vehicle Rental Car Training Materials Parking TOTAL 210.00 Departure Date/Time Date/Time San Luis Obispo 5/20/24 5/20/2024 Charlotte, NC 5/23/224 5/23/2024 Employee Date Date Hopkins for Scott 3/25/2024 Department Head Date Date Account No. Department Position Police Dept Chief COST SUMMARY Vendor Please select one of the following: A. Required for certifications for specific positions B. Necessary for public health, safety or other high priority service needs C. Focused on process improvement, efficiency and/or cost savings D. Associated with staff involved in leadership positions in professional organizations and associations IACP Required update training for special assignment Field Training Update TRAVEL AUTHORIZATION This form should be typed or completed in legible handwriting or in Excel using the City's standard template City Manager (If Required) Charlotte, NC San Luis Obispo Supervisor Arrival APPROVALS ITINERARY $30 (TD) + 60(3 )= $210 DocuSign Envelope ID: 8FC7282D-D65F-4440-9285-CC6D3D88F59E 4/22/2024 | 11:46 AM PDT Use the reverse side of this form for reporting actual expenses within 10 working days after your return. DocuSign Envelope ID: 8FC7282D-D65F-4440-9285-CC6D3D88F59E 5/21 5/22 5/23 5/24 5/25 Registration Air Fare Lodging Breakfast 15.00 15.00 Lunch 15.00 15.00 15.00 45.00 Dinner 30.00 30.00 30.00 90.00 Gasoline Transportation & Parking TOTAL $150.00 $0.575 per mile $150.00 150.00 $150.00 Employee Date R.Litteral for R.Scott with the City's travel guidelines and that no part is Cash Expenses Paid By Employee 6/1/2023 claimed for reimbursement of a personal nature.Cash Advances to Employee Amount Due Employee (City) Date Department Head TRAVEL EXPENSE SUMMARY By signing this expense report, the em ployee certifies Total Travel Expenses that the am ounts listed were incurred in conform Voucher/Credit Card Purchases Standard mileage tables provided in the City's travel Total Miles - Personal Vehicle guidelines may be used in lieu of odometer readings Reimbursement @ MILEAGE DETAIL - PERSONAL VEHICLE Departure/Destination Odometer Readings Trip MilesStarting Mileage Ending Mileage Description Date TOTAL TRAVEL EXPENSE REPORT This form should be completed in legible handwriting or in Excel using the City's standard template TRAVEL EXPENSE DETAIL DocuSign Envelope ID: 8FC7282D-D65F-4440-9285-CC6D3D88F59E