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HomeMy WebLinkAboutER000239124460Page 1 of 3 Expense Report Report Number ER000239124460 ConfirmationExpense report number ER000239124460 for 4,043.72 USD was submitted for approval. IMAGED_RCPT_BASED_AUDIT Submission Instructions1.To send required receipts to Accounts Payable, print this page and attach all required receipts.2.Make a photocopy of this page and the receipts for your records.3.Place this page and the receipts in an interoffice envelope, and send to Accounts Payable. �The expense report approver will be notified and requested to approve this expense report. Upon approval, a notification will be sent to you and Accounts Payable.�This expense report will be paid after it has been approved, and Accounts Payable has verified the receipts. Person McDonald, Whitney (102347)Submission Date 11/07/2024 Expense Dates 10/16/2024 - 10/30/2024 Report Status Paid Reimbursable Total 4,043.72 USD Purpose Whitney McDonald - October 2024 CC Expense Items Expense Type Expense Template Date Expense Class Source Description Receipt Missing Receipt Required Reimbursable Amount (USD) Trips and Meetings SLO_Expenses 10/30/2024 Business Card 16.00 Meals SLO_Expenses 10/25/2024 Business Card 67.77 Education and Training SLO_Expenses 10/22/2024 Business Card 15.00 Accommodations SLO_Expenses 10/18/2024 Business Card 963.99 Page 2 of 3 Accommodations SLO_Expenses 10/18/2024 Business Card 833.13 Accommodations SLO_Expenses 10/18/2024 Business Card 866.69 Accommodations SLO_Expenses 10/18/2024 Business Card 833.13 Meals SLO_Expenses 10/18/2024 Business Card 93.71 Meals SLO_Expenses 10/17/2024 Business Card 286.99 Trips and Meetings SLO_Expenses 10/16/2024 Business Card 67.31 Amount Due to Card Issuer (Card-XXXXXXXXXXXX9178)4,043.72 USD Amount Due to You 0.00 USD Page 3 of 3 101.1001.63003 Refueling for Whitney McDonald 101.1001.63003 - $41.00 101.1501.63002 - $41.00 101.1002.63003 - $204.99 Dinner with Whitney, Christine, and Council at Cal Cities Conference fl f S l � II fl A '4 1 201 Pin e Ave nue Lon g Bea ch, CA 90802 (662)317-5 2 3 7 10/17/24, 9:02 PM Server: Trevor P Dining Room Table 7 Tic ket : R2-l CAROHOLDER/VISA I n v o i c e : 2 4 1 0 1 7 -0 7 -2----------------------------- Credit Sale Status: 000000 -Approved Card Type: Card Number: Card Owner: Entry Method: Auth Code: APPLAB: AID: TC: VISA XXXXXXXXXXXX9178 CARDHOLDER/VlSA Contactless 064911 VISA CREDIT A0000000031010 1 Flat Iron Bistro Steak (6 oz) 1 Southwestern Caesar Salad 1 Brussels Sprouts 24.00 16.00 15.00 20.00 1 Prime Rib Sandwich Customer Satisfaction 1 Prime Rib Sandwich -10.0020.00 Subtotal Sales Tax 85.008.71 Total 93.71 VISA -xxxx9178 93.71 AMOUNT TIP TOTAL Sign X 93.71 ___ L'l-=-m _ll�L.t -----"--·-·------· ·---------- r agr�e to pay the total amount aboveaccording to the card issuer agreement. Suggested Tips15\=12.75 18\=15.30 20\=11.00 Duplicate Copy Thank you for visiting us! © 2024 Heartland Payment Systems 101.1001.63003 - $18.74 101.1501.63002 - $18.74 101.1002.63003 - $56.23 Dinner with Whitney, Christine, and Council at Cal Cities Conference Only pay $93.71 Restaurant did not charge tip The�Westin�Long�Beach 333�East�Ocean�Blvd. Long�Beach,�CA��90802 United�States Tel:�562-436-3000�Fax:�562-436-9176 EMILY�FRANCIS LE3617�-�LEAGUE�OF�CA�CITIES�ATT Page�Number �:1 Invoice�Nbr �:1000278165 Guest�Number �:2563291 Folio�ID �:A Arrive�Date �: Depart�Date �: No.�Of�Guest �: Room�Number �: Marriott�Bonvoy�Number�: 15-OCT-24 01:30 18-OCT-24 1 1430 Information�Invoice Westin�Long�Be�LGBWI��OCT-18-2024��03:40��9999 Date����������Reference���Description�������Charges�(USD)Credits�(USD) 15-OCT-24 RT1430 Room�Chrg�-�Grp�-�Association 239.00 15-OCT-24 RT1430 City/Tourism 7.17 15-OCT-24 RT1430 Occupancy 31.07 15-OCT-24 RT1430 State�Tourism 0.47 15-OCT-24 RT1430 Parking�Self�-�Overnight 25.00 16-OCT-24 12826 Navy�Proof�Restaurant 33.56 16-OCT-24 RT1430 Room�Chrg�-�Grp�-�Association 239.00 16-OCT-24 RT1430 City/Tourism 7.17 16-OCT-24 RT1430 Occupancy 31.07 16-OCT-24 RT1430 State�Tourism 0.47 16-OCT-24 RT1430 Parking�Self�-�Overnight 25.00 17-OCT-24 12976 Navy�Proof�Restaurant 8.72 17-OCT-24 13084 Lobby�Bar 6.79 17-OCT-24 RT1430 Room�Chrg�-�Grp�-�Association 239.00 17-OCT-24 RT1430 City/Tourism 7.17 17-OCT-24 RT1430 Occupancy 31.07 17-OCT-24 RT1430 State�Tourism 0.47 17-OCT-24 RT1430 Parking�Self�-�Overnight 25.00 Continued�on�the�next�page 101.1002.63003 Westin Hotel Stay + Dinner + Parking for Emily Francis during Cal Cities Conference The�Westin�Long�Beach 333�East�Ocean�Blvd. Long�Beach,�CA��90802 United�States Tel:�562-436-3000�Fax:�562-436-9176 EMILY�FRANCIS LE3617�-�LEAGUE�OF�CA�CITIES�ATT Page�Number �:2 Invoice�Nbr �:1000278165 Guest�Number �:2563291 Folio�ID �:A Arrive�Date �: Depart�Date �: No.�Of�Guest �: Room�Number �: Marriott�Bonvoy�Number�: 15-OCT-24 01:30 18-OCT-24 1 1430 OCT-18-2024 VI Visa -963.99 Approve�EMV�Receipt�for�VI�-� �no�CVM TC:2DD6D17FEEDC6567���IAD:06011203600000���TVR:8080008000 AID:A0000000031010���Application�Label:VISA�CREDIT **�Total�963.99 963.99 ***�Balance����0.00 I�agreed�to�pay�all�room�&�incidental�charges.� Continued�on�the�next�page The�Westin�Long�Beach 333�East�Ocean�Blvd. Long�Beach,�CA��90802 United�States Tel:�562-436-3000�Fax:�562-436-9176 EMILY�FRANCIS LE3617�-�LEAGUE�OF�CA�CITIES�ATT Page�Number �:3 Invoice�Nbr �:1000278165 Guest�Number �:2563291 Folio�ID �:A Arrive�Date �: Depart�Date �: No.�Of�Guest �: Room�Number �: Marriott�Bonvoy�Number�: 15-OCT-24 01:30 18-OCT-24 1 1430 For�your�convenience,�we�have�prepared�this�zero-balance�folio�indicating�a�$0�balance�on�your�account.�Please�be�advised�that�any�charges�not� reflected�on�this�folio�will�be�charged�to�the�credit�card�on�file�with�the�hotel.��While�this�folio�reflects�a�$0�balance,�your�credit�card�may�not� be�charged�until�after�your�departure.��You�are�ultimately�responsible�for�paying�all�of�your�folio�charges�in�full. Stay�well,�no�matter�where�you�travel.�Reconnect�with�your�well-being�and�find�your�next�destination�at�westin.com. Tell�us�about�your�stay.�www.westin.com/reviews EXPENSE�SUMMARY�REPORT Currency:�USD Date������Room ��������Room�Tax��������Food&Bev����������Telecom Other Total ����������Payment 10-15-2024 239.00 38.24 0.00 0.00 25.47 302.71 0.00 10-16-2024 239.00 38.24 33.56 0.00 25.47 336.27 0.00 10-17-2024 239.00 38.24 22.30 0.00 25.47 318.22 0.00 ------------------------------------------------------------------------------------ Total 717.00 114.72 55.86 0.00 76.41 963.99 0.00 Bring�the�Westin�experience�home.�Shop�WestinStore.com. The Westin Long Beach 333 East Ocean Blvd. Long Beach, CA 90802 United States Tel: 562-436-3000 Fax: 562-436-9176 ANDY PEASE LE3617 - LEAGUE OF CA CITIES ATT Page Number :1 Invoice Nbr :1000278218 Guest Number :2563395 Folio ID :A Arrive Date : Depart Date : No. Of Guest : Room Number : Marriott Bonvoy Number : 15-OCT-24 01:31 18-OCT-24 1 1130 Information Invoice Westin Long Be LGBWI OCT-18-2024 04:00 9999 Date Reference Description Charges (USD)Credits (USD) 15-OCT-24 RT1130 Room Chrg - Grp - Association 239.00 15-OCT-24 RT1130 City/Tourism 7.17 15-OCT-24 RT1130 Occupancy 31.07 15-OCT-24 RT1130 State Tourism 0.47 16-OCT-24 12832 Navy Proof Restaurant 33.56 16-OCT-24 RT1130 Room Chrg - Grp - Association 239.00 16-OCT-24 RT1130 City/Tourism 7.17 16-OCT-24 RT1130 Occupancy 31.07 16-OCT-24 RT1130 State Tourism 0.47 17-OCT-24 RT1130 Room Chrg - Grp - Association 239.00 17-OCT-24 RT1130 City/Tourism 7.17 17-OCT-24 RT1130 Occupancy 31.07 17-OCT-24 RT1130 State Tourism 0.47 OCT-18-2024 VI Visa -866.69 Approve EMV Receipt for VI - no CVM TC:6919C81EE6C11537 IAD:06011203600000 TVR:8080008000 AID:A0000000031010 Application Label:VISA CREDIT Continued on the next page 101.1002.63003 Westin Hotel Stay + Dinner for Andy Pease during Cal Cities Conference The Westin Long Beach 333 East Ocean Blvd. Long Beach, CA 90802 United States Tel: 562-436-3000 Fax: 562-436-9176 ANDY PEASE LE3617 - LEAGUE OF CA CITIES ATT Page Number :2 Invoice Nbr :1000278218 Guest Number :2563395 Folio ID :A Arrive Date : Depart Date : No. Of Guest : Room Number : Marriott Bonvoy Number : 15-OCT-24 01:31 18-OCT-24 1 1130 ** Total 866.69 -866.69 *** Balance 0.00 I agreed to pay all room & incidental charges. For your convenience, we have prepared this zero-balance folio indicating a $0 balance on your account. Please be advised that any charges not reflected on this folio will be charged to the credit card on file with the hotel. While this folio reflects a $0 balance, your credit card may not be charged until after your departure. You are ultimately responsible for paying all of your folio charges in full. Stay well, no matter where you travel. Reconnect with your well-being and find your next destination at westin.com. Continued on the next page The Westin Long Beach 333 East Ocean Blvd. Long Beach, CA 90802 United States Tel: 562-436-3000 Fax: 562-436-9176 ANDY PEASE LE3617 - LEAGUE OF CA CITIES ATT Page Number :3 Invoice Nbr :1000278218 Guest Number :2563395 Folio ID :A Arrive Date : Depart Date : No. Of Guest : Room Number : Marriott Bonvoy Number : 15-OCT-24 01:31 18-OCT-24 1 1130 Tell us about your stay. www.westin.com/reviews EXPENSE SUMMARY REPORT Currency: USD Date Room Room Tax Food&Bev Telecom Other Total Payment 10-15-2024 239.00 38.24 0.00 0.00 0.47 277.71 0.00 10-16-2024 239.00 38.24 33.56 0.00 0.47 311.27 0.00 10-17-2024 239.00 38.24 0.00 0.00 0.47 277.71 0.00 ------------------------------------------------------------------------------------ Total 717.00 114.72 33.56 0.00 1.41 866.69 0.00 Bring the Westin experience home. Shop WestinStore.com. The Westin Long Beach 333 East Ocean Blvd. Long Beach, CA 90802 United States Tel: 562-436-3000 Fax: 562-436-9176 J Christine Dietrick City Of San Luis Obispo 990 PALM ST SN LUIS OBISP, CA, 934013219 LE3617 - LEAGUE OF CA CITIES ATT Page Number :1 Invoice Nbr :1000278125 Guest Number :2563182 Folio ID :A Arrive Date : Depart Date : No. Of Guest : Room Number : Marriott Bonvoy Number : 15-OCT-24 01:33 18-OCT-24 07:53 1 1127 7049 Tax Invoice Westin Long Be LGBWI OCT-18-2024 08:00 DUOF Date Reference Description Charges (USD)Credits (USD) 15-OCT-24 RT1127 Room Chrg - Grp - Association 239.00 15-OCT-24 RT1127 City/Tourism 7.17 15-OCT-24 RT1127 Occupancy 31.07 15-OCT-24 RT1127 State Tourism 0.47 16-OCT-24 RT1127 Room Chrg - Grp - Association 239.00 16-OCT-24 RT1127 City/Tourism 7.17 16-OCT-24 RT1127 Occupancy 31.07 16-OCT-24 RT1127 State Tourism 0.47 17-OCT-24 RT1127 Room Chrg - Grp - Association 239.00 17-OCT-24 RT1127 City/Tourism 7.17 17-OCT-24 RT1127 Occupancy 31.07 17-OCT-24 RT1127 State Tourism 0.47 18-OCT-24 VI Visa- -833.13 ***For Authorization Purpose Only*** Date Time Code Authorized 16-OCT-24 01:32 097447 1003.80 Continued on the next page 101.1501.63002 Westin Hotel Stay for Christine Dietrick during Cal Cities Conference The Westin Long Beach 333 East Ocean Blvd. Long Beach, CA 90802 United States Tel: 562-436-3000 Fax: 562-436-9176 J Christine Dietrick City Of San Luis Obispo 990 PALM ST SN LUIS OBISP, CA, 934013219 LE3617 - LEAGUE OF CA CITIES ATT Page Number :2 Invoice Nbr :1000278125 Guest Number :2563182 Folio ID :A Arrive Date : Depart Date : No. Of Guest : Room Number : Marriott Bonvoy Number : 15-OCT-24 01:33 18-OCT-24 07:53 1 1127 7049 Approve EMV Receipt for VI - no CVM TC:AC15A735F7B986FD IAD:06011203600000 TVR:8080008000 AID:A0000000031010 Application Label:VISA CREDIT ** Total 833.13 -833.13 *** Balance 0.00 I agreed to pay all room & incidental charges. Stay well, no matter where you travel. Reconnect with your well-being and find your next destination at westin.com. Tell us about your stay. www.westin.com/reviews Continued on the next page The Westin Long Beach 333 East Ocean Blvd. Long Beach, CA 90802 United States Tel: 562-436-3000 Fax: 562-436-9176 J Christine Dietrick City Of San Luis Obispo 990 PALM ST SN LUIS OBISP, CA, 934013219 LE3617 - LEAGUE OF CA CITIES ATT Page Number :3 Invoice Nbr :1000278125 Guest Number :2563182 Folio ID :A Arrive Date : Depart Date : No. Of Guest : Room Number : Marriott Bonvoy Number : 15-OCT-24 01:33 18-OCT-24 07:53 1 1127 7049 EXPENSE SUMMARY REPORT Currency: USD Date Room Room Tax Food&Bev Telecom Other Total Payment 10-15-2024 239.00 38.24 0.00 0.00 0.47 277.71 0.00 10-16-2024 239.00 38.24 0.00 0.00 0.47 277.71 0.00 10-17-2024 239.00 38.24 0.00 0.00 0.47 277.71 0.00 10-18-2024 0.00 0.00 0.00 0.00 0.00 0.00 -833.13 ------------------------------------------------------------------------------------ Total 717.00 114.72 0.00 0.00 1.41 833.13 -833.13 Bring the Westin experience home. Shop WestinStore.com. The Westin Long Beach 333 East Ocean Blvd. Long Beach, CA 90802 United States Tel: 562-436-3000 Fax: 562-436-9176 WHITNEY MCDONALD 990 PALM STREET SAN LUIS OBISPO, CA, 934013219 United States Of America LE3617 - LEAGUE OF CA CITIES ATT Page Number :1 Invoice Nbr :1000278204 Guest Number :2563367 Folio ID :A Arrive Date : Depart Date : No. Of Guest : Room Number : Marriott Bonvoy Number : 15-OCT-24 01:34 18-OCT-24 11:49 1 939 Tax Invoice Westin Long Be LGBWI OCT-18-2024 12:00 ANDY Date Reference Description Charges (USD)Credits (USD) 15-OCT-24 RT939 Room Chrg - Grp - Association 239.00 15-OCT-24 RT939 City/Tourism 7.17 15-OCT-24 RT939 Occupancy 31.07 15-OCT-24 RT939 State Tourism 0.47 16-OCT-24 RT939 Room Chrg - Grp - Association 239.00 16-OCT-24 RT939 City/Tourism 7.17 16-OCT-24 RT939 Occupancy 31.07 16-OCT-24 RT939 State Tourism 0.47 17-OCT-24 RT939 Room Chrg - Grp - Association 239.00 17-OCT-24 RT939 City/Tourism 7.17 17-OCT-24 RT939 Occupancy 31.07 17-OCT-24 RT939 State Tourism 0.47 18-OCT-24 VI Visa- -833.13 ***For Authorization Purpose Only*** xxxxxx9178 Date Time Code Authorized 16-OCT-24 01:34 024692 1003.80 Continued on the next page 101.1001.63003 Westin Hotel Stay for Whitney McDonald during Cal Cities Conference The Westin Long Beach 333 East Ocean Blvd. Long Beach, CA 90802 United States Tel: 562-436-3000 Fax: 562-436-9176 WHITNEY MCDONALD 990 PALM STREET SAN LUIS OBISPO, CA, 934013219 United States Of America LE3617 - LEAGUE OF CA CITIES ATT Page Number :2 Invoice Nbr :1000278204 Guest Number :2563367 Folio ID :A Arrive Date : Depart Date : No. Of Guest : Room Number : Marriott Bonvoy Number : 15-OCT-24 01:34 18-OCT-24 11:49 1 939 Approve EMV Receipt for VI - no CVM TC:40E68D447D68FAB7 IAD:06011203600000 TVR:8080008000 AID:A0000000031010 Application Label:VISA CREDIT ** Total 833.13 -833.13 *** Balance 0.00 I agreed to pay all room & incidental charges. Stay well, no matter where you travel. Reconnect with your well-being and find your next destination at westin.com. Tell us about your stay. www.westin.com/reviews Continued on the next page The Westin Long Beach 333 East Ocean Blvd. Long Beach, CA 90802 United States Tel: 562-436-3000 Fax: 562-436-9176 WHITNEY MCDONALD 990 PALM STREET SAN LUIS OBISPO, CA, 934013219 United States Of America LE3617 - LEAGUE OF CA CITIES ATT Page Number :3 Invoice Nbr :1000278204 Guest Number :2563367 Folio ID :A Arrive Date : Depart Date : No. Of Guest : Room Number : Marriott Bonvoy Number : 15-OCT-24 01:34 18-OCT-24 11:49 1 939 EXPENSE SUMMARY REPORT Currency: USD Date Room Room Tax Food&Bev Telecom Other Total Payment 10-15-2024 239.00 38.24 0.00 0.00 0.47 277.71 0.00 10-16-2024 239.00 38.24 0.00 0.00 0.47 277.71 0.00 10-17-2024 239.00 38.24 0.00 0.00 0.47 277.71 0.00 10-18-2024 0.00 0.00 0.00 0.00 0.00 0.00 -833.13 ------------------------------------------------------------------------------------ Total 717.00 114.72 0.00 0.00 1.41 833.13 -833.13 Bring the Westin experience home. Shop WestinStore.com. Order Information Do you organize events? Start selling in minutes with Eventbrite! www.eventbrite.com Escaping the Housing Trap Thursday, November 7, 2024 from 6:00 PM to 7:30 PM (PST) The Penny, 664 Marsh Street, San Luis Obispo, CA 93401 General Admission $15.00 Order #10832379353. Ordered by Whitney McDonald onOctober 22, 2024 8:11 AM Eventbrite Completed 1083237935317853849153001 Order #10832379353 101.1001.63002 Whitney's Ticket to attend Escaping the Housing Trap 101.1001.63003 Lunch Meeting to discuss ACM Interviews - Whitney, Nickole, Greg H, and Christine 101.1001.63003 Parking at Cal Poly for HSI Symposium event