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HomeMy WebLinkAboutER000247772787Page 1 of 3 Expense Report Report Number ER000247772787 Confirmation Expense report number ER000247772787 for 2,789.70 USD was submitted for approval. IMAGED_RCPT_BASED_AUDIT Submission Instructions 1. To send required receipts to Accounts Payable, print this page and attach all required receipts. 2. Make a photocopy of this page and the receipts for your records. 3. Place this page and the receipts in an interoffice envelope, and send to Accounts Payable. The expense report approver will be notified and requested to approve this expense report. Upon approval, a notification will be sent to you and Accounts Payable. This expense report will be paid after it has been approved, and Accounts Payable has verified the receipts. Person Jackson, Emily (99266)Submission Date 02/11/2025 Expense Dates 01/08/2025 - 01/30/2025 Report Status Paid Reimbursable Total 2,789.70 USD Purpose Finance Admin - January 2025 CC Expense Items Expense Type Expense Template Date Expense Class Source Description Receipt Missing Receipt Required Reimbursable Amount (USD) Misc Other Charges SLO_Expense s 01/30/2025 Business Card 40.71 Education and Training SLO_Expense s 01/21/2025 Business Card 125.00 Education and Training SLO_Expense s 01/21/2025 Business Card 150.00 Office Supplies SLO_Expense s 01/21/2025 Business Card 6.51 Page 2 of 3 Employee Recognition SLO_Expense s 01/13/2025 Business Card 2,066.25 Office Supplies SLO_Expense s 01/14/2025 Business Card 184.59 Office Supplies SLO_Expense s 01/14/2025 Business Card 58.12 Office Supplies SLO_Expenses 01/14/2025 Business Card 33.52 Advertising and Public Outreach SLO_Expense s 01/08/2025 Business Card 125.00 Amount Due to Card Issuer (Card-XXXXXXXXXXXX7263)2,789.70 USD Amount Due to You 0.00 USD Page 3 of 3 INVOICE NIGP Attn: Accounting Department 12007 Sunrise Valley Drive Suite 110 Reston, VA 20191 BILL TO: Mr. Timothy Peter Holt Tim Holt 990 Palm St San Luis Obispo, CA 93405 SHIP TO: Mr. Timothy Peter Holt Tim Holt 990 Palm St San Luis Obispo, CA 93405 DESCRIPTION PRICE QUANTITY AMOUNT INVOICE #598704 P.O. NUMBER DATE 1/8/2025 TERMS Net 30 Individual Dues $125.00 1 $125.00 INVOICE TOTAL $125.00 PAYMENTS $125.00 CURRENT TOTAL AMOUNT $0.00 If paying by Credit Card please complete the following and Fax OR Mail to the address listed below.Total Amount Paid: Credit Card: ________________________________________ MC VI AmEx (Circle one) Expiration Date: __ __/__ __ CVV (3 digits on back of card) __ __ __ Name on Card: ________________________________________________ AmEx CVV (4 digits on front of card) __ __ __ __ Signature _____________________________________________ Billling Address Street _________________________________________________________________________ Billing Address City: ______________________________ State: _______ Postal Code ___________________ Mail Check Payments WITH THIS INVOICE to: NIGP - National Institute of Governmental Purchasing12007 Sunrise Valley Drive Suite 110 Reston, VA 20191Phone: 1 (800) 367-6447 Fax: (703) 635-2326 Any registration cancellation will result in a credit in the amount of the original purchase. The credit will be valid for twelve (12) months from the date of the original event and can be used for any other NIGP purchase or registration. If the entire credit is not used by the expiration date, NIGP will not issue any extensions of use or refunds. Cancellation Policy: 101.2004.61001 EFREN S SLO MEXICAN RESTAURANT Elisea inc. 1285 Laurel ln. San Luis Obispo, CA Telephone: 805-439-3388 Fax: (IF PAYING WITH CHECK; PLEASE MAKE PAYABLE TO ELISEA INC.) QUOTE 021225 [01/13/25] BILL TO: CITY OF SAN LUIS OBISPO Location? CONTACT:Tavy garcia EMAIL: tgarcia@slocity.org PHONE# 805.781.7079 DATE:02/12/25 TIME: Not confirmed Quantity Description Unit Price \ 200 ppl Taco Cart $19.00 $3,800.00 Meat Options RICE AND BEANS INCLUDES: CILANTRO, ONION, LIMES, AND SALSA Plates and utensils are upon request. bb We can modify any meat like add grilled veggies if wanted Also you have a choice of salsa for your chips (guac salsa/pico de gallo) TOTAL CHARGE $3,800.00 SALES TAX $330.06 DEPOSIT 50% 01/13/24 $2066.25 TOTAL REMAIN DUE $2066.25 101.3001.62007 Catering for Winter Celebration's Employee Recognition Final Details for Order #112-6215174-8171461 Order Placed: January 13, 2025 Amazon.com order number: 112-6215174-8171461 Order Total: $249.22 Business order information Charge Account Required: 101.2001.62002 Business Justification: Office Supplies for Finance Shipped on January 14, 2025 Items Ordered Price 2 of: ExcelMark 2" x 8" Aluminum Name Plate Holder for Desk - Set of 5 - Office Business Door Sign Holder - Black Sold by: ExcelMark USA (seller profile) Business Price Condition: New $26.72 1 of: Amazon Basics Narrow Ruled Lined Writing Note Pad, 5 inch x 8 inch, White, 12 Count (12 Pack of 50 pages) Sold by: Amazon (seller profile) Condition: New $7.85 Shipping Address: Michelle Karpovich 990 PALM ST SAN LUIS OBISPO, CA 93401-3219 United States Shipping Speed: FREE Prime Delivery Item(s) Subtotal: $61.29 Shipping & Handling: $0.00 ----- Total before tax: $61.29 Sales Tax: $5.37 ----- Total for This Shipment:$66.66 ----- Shipped on January 14, 2025 Items Ordered Price 1 of: Hammermill Colored Paper, 20 lb Canary Printer Paper, 8.5 x 11-10 Ream (5,000 Sheets) - Made in the USA, Pastel Paper, 1 03341C Sold by: Amazon (seller profile) Business Price Condition: New $93.15 Shipping Address: Michelle Karpovich 990 PALM ST SAN LUIS OBISPO, CA 93401-3219 United States Shipping Speed: FREE Prime Delivery Item(s) Subtotal: $93.15 Shipping & Handling: $0.00 ----- Total before tax: $93.15 Sales Tax: $8.15 ----- Total for This Shipment:$101.30 101.2001.62002 Office supply restock for Finance department ----- Shipped on January 14, 2025 Items Ordered Price 2 of: Post-it 100% Recycled Paper Super Sticky Notes, 2X The Sticking Power, 3x3 in, 12 Pads/Pack, 70 Sheets/Pad, Wanderlust P astels Collection Sold by: Amazon.com Condition: New $16.01 1 of: Paper Mate InkJoy Gel Pens, Medium Point (0.7mm), Black, 36 Count Sold by: Amazon (seller profile) Condition: New $36.72 Shipping Address: Michelle Karpovich 990 PALM ST SAN LUIS OBISPO, CA 93401-3219 United States Shipping Speed: FREE Prime Delivery Item(s) Subtotal: $68.74 Shipping & Handling: $0.00 ----- Total before tax: $68.74 Sales Tax: $6.01 ----- Total for This Shipment:$74.75 ----- Shipped on January 21, 2025 Items Ordered Price 1 of: 2025 Puppies Monthly Wall Calendar by Bright Day, 12 x 12 Inch Cute Dog Breed Gift Sold by: Bright Day Calendars (seller profile) Condition: New $5.99 Shipping Address: Michelle Karpovich 990 PALM ST SAN LUIS OBISPO, CA 93401-3219 United States Shipping Speed: FREE Prime Delivery Item(s) Subtotal: $5.99 Shipping & Handling: $0.00 ----- Total before tax: $5.99 Sales Tax: $0.52 ----- Total for This Shipment:$6.51 ----- Payment information Payment Method: Visa | Last digits: Billing address Michelle Karpovich 990 PALM ST SAN LUIS OBISPO, CA 93401-3219 United States Item(s) Subtotal:$229.17 Shipping & Handling: $0.00 ----- Total before tax:$229.17 Estimated Tax:$20.05 ----- Grand Total:$249.22 Credit Card transactions Visa ending in January 21, 2025: $6.51 Visa ending in January 14, 2025: $58.12 Visa ending in January 14, 2025: $184.59 To view the status of your order, return to Order Summary . 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Final Details for Order #112-6423537-2127412 Order Placed: January 14, 2025 Amazon.com order number: 112-6423537-2127412 Order Total: $33.52 Business order information Charge Account Required: 101.2001.62002 Business Justification: Office Supplies for Finance Shipped on January 14, 2025 Items Ordered Price 1 of: Scotch Magic Tape, Invisible, Repair Christmas Cards and Use as Holiday Gift Wrap Supplies for Christmas, 12 Tape Rolls Sold by: Amazon (seller profile) Condition: New $20.84 1 of: Scotch Magic Tape, Invisible, Home Office Supplies and Back to School Supplies for College and Classrooms, 6 Rolls with Dispensers Sold by: Amazon (seller profile) Business Price Condition: New $9.99 Shipping Address: Michelle Karpovich 990 PALM ST SAN LUIS OBISPO, CA 93401-3219 United States Shipping Speed: Two-Day Shipping Item(s) Subtotal: $30.83 Shipping & Handling: $0.00 ----- Total before tax: $30.83 Sales Tax: $2.69 ----- Total for This Shipment:$33.52 ----- Payment information Payment Method: Visa | Last digits: Billing address Michelle Karpovich 990 PALM ST SAN LUIS OBISPO, CA 93401-3219 United States Item(s) Subtotal: $30.83 Shipping & Handling: $0.00 ----- Total before tax: $30.83 Estimated Tax:$2.69 ----- Grand Total:$33.52 Credit Card transactions Visa ending in January 14, 2025: $33.52 To view the status of your order, return to Order Summary . Conditions of Use | Privacy Notice © 1996-2020, Amazon.com, Inc. 101.2001.62002 Office supply restock for Finance department PO Terms Due Date Due on receipt 1/21/2025 CSMFO 1502 W Broadway Suite 102 Madison, WI 53713 Invoice Date Invoice # 1/21/2025 300017206 Bill To Finance Administration City of San Luis Obispo 990 Palm Street San Luis Obispo, CA 93401 United States Member Information Debbie Malicoat City of San Luis Obispo 990 Palm Street San Luis Obispo, CA 93401 United States Date Description Amount 1/21/2025 Management $150.00 Total $150.00 Payments/Refunds Date Description Amount 1/21/2025 Payment via Credit Card (using card xxxxxxxxxxxx7263) Applied to invoice on 1/21/2025 1:52:42 PM ($150.00) Total Payments/Refunds ($150.00) Balance Due $0.00 1/21/25, 10:53 AM Invoice No. 300017206 - CSMFO https://csmfo.org/members/invoice_view.asp 1/2 101.2005.63002 CSMFO Membership Renewal for Debbie Malicoat 101.2001.63002 Training: Intro to Governmental Accounting for Dan Clancy and Brent Taylor Transaction Date: Jan 21, 2025 Order ID: 5960491 Payment Method: Credit Card Billing Name:Debbie Malicoat Billing Address 990 Palm Street San Luis Obispo, California 93401 United States PURCHASED ITEMS Item Media Type Qty Price Total Introduction to Governmental Accounting -February 11-12, 2025 Registrant(s): Debbie Malicoat (dmalicoa@slocity.org) Classroom 1 $125.00 $125.00 Additional Discount:$0.00 Sub total:$125.00 Shipping: $0.00 Tax:$0.00 (All Prices are shown in USD)Order Total:$125.00 Visa- - ($125.00) Balance Due:$0.00 Total: Card Type: VISA Card Entry: CHIP Acct#: ************ Approval Code: 015611 $40.71 ************* EMV PURCHASE************* App Label: VISA CREDIT Mode: Issuer AID: A0000000031010 TVR: 8000008000 IAD: 06011203608000 TS!: 6800 ARC: 00 AC: AE6FBC61B11E91CA CVM: 5EOOOO Total Tender Tell us how we're doing: fedex.com/welisten $40.71 By submitting your project to FedEx Office or by making a purchase in the FedEx Office store, you agree to all the FedEx Office terms and conditions, including limitations of liability, located at fedex.com/officeserviceterms or you may request a copy of our terms and conditions, which will be made available to you upon request. ® Office 1127 Chorro St San Luis Obispo, CA 93401 805.543.3363 January 30, 2025 9:11 AM Receipt#: SBPK00203477 Print Order: 2020647970920302 Manually Entered Pr 0887 7 @ Coil Mixed Covers 52238 @ FS Surcharge In-store Pickup Location Michelle Karpovich City of SLO - Finance Dept 1127 Chorro St San Luis Obispo, CA 93401, US 4157302362 $37.43 $4.9900 T $2.5000 T Order Total $37.43 Print Order Subtotal Tax Total $37.43 $3.28 $40.71 ***************PURCHASE*************** APPROVED 101.2005.65014Booklet coil binding for the Annual Comprehensive Financial Report (7 copies)