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Home My WebLink AboutER000250244269Page 1 of 4 Expense Report Report Number ER000250244269 Confirmation Expense report number ER000250244269 for 2,984.96 USD was submitted for approval. IMAGED_RCPT_BASED_AUDIT Submission Instructions 1. To send required receipts to Accounts Payable, print this page and attach all required receipts. 2. Make a photocopy of this page and the receipts for your records. 3. Place this page and the receipts in an interoffice envelope, and send to Accounts Payable. The expense report approver will be notified and requested to approve this expense report. Upon approval, a notification will be sent to you and Accounts Payable. This expense report will be paid after it has been approved, and Accounts Payable has verified the receipts. Person McDonald, Whitney (102347)Submission Date 03/11/2025 Expense Dates 01/31/2025 - 02/26/2025 Report Status Paid Reimbursable Total 2,984.96 USD Purpose Whitney McDonald February 2025 Credit Card Expenses Expense Items Expense Type Expense Template Date Expense Class Source Description Receipt Missing Receipt Required Reimbursable Amount (USD) Trips and Meetings SLO_Expenses 02/26/2025 Business Card Whitney McDonald's ticket for February Good Morning SLO via SLO Chamber of Commerce. This is an incorrect charge (I didn't know Whitney has an annual event registration with them), but the refund was not captured on this statement 35.00 Page 2 of 4 Trips and Meetings SLO_Expense s 02/21/2025 Business Card Lunch meeting with Cal Poly representatives 71.45 Trips and Meetings SLO_Expense s 02/13/2025 Business Card Coffee meeting with Vice Mayor Shoresman 10.20 Accommodations SLO_Expense s 02/07/2025 Business Card Scott Collins's hotel for City Managers Conference. Paid for by Whitney McDonald's credit card 433.23 Accommodations SLO_Expenses 02/07/2025 Business Card Whitney McDonald's hotel for City Managers Conference in Rancho Mirage, CA. Paid by Whitney McDonald's credit card 620.84 Gasoline SLO_Expense s 02/07/2025 Business Card Gas for Whitney McDonald and Scott Collins to attend CM Conference in Rancho Mirage, CA 25.32 Meals SLO_Expense s 02/07/2025 Business Card Lunch for Whitney McDonald and Council Member Mike Boswell during New Mayors & Council Members Conference in Garden Grove, CA 33.79 Car Rental SLO_Expense s 02/08/2025 Business Card Rental car for Whitney McDonald and Scott Collins to attend CM Conference in Rancho Mirage, CA 284.55 Gasoline SLO_Expense s 02/07/2025 Business Card Gas for Whitney McDonald and Scott Collins for City Managers Conference in Rancho Mirage, CA 66.56 Meals SLO_Expense s 02/05/2025 Business Card Coffee for Whitney McDonald and Scott Collins 17.55 Meals SLO_Expenses 02/05/2025 Business Card Lunch for Whitney McDonald and Scott Collins during City Managers Conference in Rancho Mirage, CA. Paid by Whitney McDonald's credit card 49.14 Meals SLO_Expense s 01/31/2025 Business Card Lunch for Whitney McDonald and Council Member Mike Boswell during New Mayors & Council Members Conference in Garden Grove, CA 61.32 Page 3 of 4 Accommodations SLO_Expense s 01/31/2025 Business Card Council Member Mike Boswell's hotel for New Mayors & Council Members conference. Paid by Whitney McDonald's credit card 396.14 Accommodations SLO_Expense s 01/31/2025 Business Card Whitney McDonald's hotel for New Mayors & Council Members Conference in Garden Grove, CA 436.14 Car Rental SLO_Expense s 02/01/2025 Business Card Rental car for City Managers Conference in Rancho Mirage 340.57 Gasoline SLO_Expense s 01/31/2025 Business Card Gas for Whitney McDonald's and Mike Boswell's trip to New Mayors & Council Members Conference in Rancho Mirage, CA 40.98 Meals SLO_Expense s 01/31/2025 Business Card Dinner for Whitney McDonald and Council Member Mike Boswell during New Mayors & Council Members Conference in Garden Grove, CA 62.18 Amount Due to Card Issuer (Card-XXXXXXXXXXXX9178)2,984.96 USD Amount Due to You 0.00 USD Page 4 of 4 12021 Harbor Boulevard, Garden Grove, California 92840 Whitney Mcdonald 990 Palm Street San Luis Obispo CA 93401 United States 01-29-25 01-31-25 01-31-25 239 DescriptionDate Charges Credits Total 396.14 396.14 Balance 0.00 INVOICE Arrival Date: Departure Date: Room Number: 301379Folio No: CRS Number:91585341 Page No: Room Charge Transient Occupancy Tax Tourism Assessment Tax GGTID Assessment Tax Room Charge Transient Occupancy Tax Tourism Assessment Tax GGTID Assessment Tax Visa 01-29-25 01-29-25 01-29-25 01-29-25 01-30-25 01-30-25 01-30-25 01-30-25 01-31-25 169.00 24.51 0.33 4.23 169.00 24.51 0.33 4.23 396.14XXXXXXXXXXXX9178 XX/XX Rewards No: 1 of 1 Council Member Mike Boswell's hotel for New Mayors & Council Members Conference in Garden Grove, CA Paid by Whitney McDonald's credit card 101.1001.63003 Collins , Scott 990 Palm Street San Luis Obispo, 934013219 Confirmation Number: 34138128-1 Room Number: 704 Room Type: QQN No. of Guests: 1 TAX ID ARRIVAL DEPARTURE RATE PLAN ACCOUNT 02/05/2025 02/07/2025 BAR 691958 DATE CODE DESCRIPTION COMMENT AMOUNT (USD) 02/05/2025 9913 Deposits Transfer at Check In (314.73) 02/05/2025 1100 Room Revenue 269.00 02/05/2025 1501 Occupancy Tax/BID Assessment 45.73 02/05/2025 1502 Resort Fee 30.00 02/06/2025 1100 Room Revenue 319.00 02/06/2025 1501 Occupancy Tax/BID Assessment 54.23 02/06/2025 1502 Resort Fee 30.00 02/07/2025 9004 Visa Payment (433.23) Sub-Total: 648.00 Total Tax: 99.96 Total Payments: (747.96) Total Due: 0.00 TERMS / SIGNATURE / DATE / 03/10/2025 Agua Caliente Casino Resort & Spa Page 1 Scott Collins's hotel for City Managers Conference Paid on Whitney McDonald's credit card 101.1001.63003 DH THAHK HEAUEH FDR 7-ELEUEH 903 UEHTURA STREET FILLMORE, CA STORE: 33513 PHDHE: 8055248562 TID : 00073351301 01/31/2025 15:35:40 Receipt U 2122182 SALE UISA ************ AUTH : 017110 REF :45181567930 APPRDUED Entry:CHIP Batch:80 Seq : 72 PUMP GRADE GALLDHS PRICE/GAL 12 RUL 8 .910 $ 4.599 TOTAL FUEL $ 40.98 UISA CREDIT AID:A0000000031010 TC:2B30BA059D66021F CDMPLETIDH Gas for Whitney McDonald and Mike Boswell's trip to New Mayors & Council Members Conferencein Garden Grove, CA101.1001.62504 (https://pos.toasttab.com ) 2/20/25 12:05 PM $16.00 $5.38 $2.99 $17.00 $11.00 $4.00 $56.37 $4.93 $10.15 $71.45 C (EMV Chip Read) xxxxxxxxxxxx 12:05 PM Sale Approved 033782 LbnmJFLYmxjL A0000000031010 VISA CREDIT 757dfc84999604d0 BBPOS Petra Mediterranean Pizza & Grill 1210 Higuera St. San Luis Obispo, CA 93401 805-439-1999 Check #104 Ordered: Chicken Shawarma Plate 2 Fountain Soda Liquid Death One Kabob Chicken Kabob Plate Large Greek Salad Chicken Shawarma (6 oz container) $ Subtotal Tax Tip Total Input Type VISA CREDIT Time Transaction Type Authorization Approval Code Payment ID Application ID Application Label Terminal ID Card Reader VISA CARDHOLDER Never miss a reward Sign up (https://www.toasttab.com/petra- mediterranean-pizza-grill/rewardsSignup) Download the Local by Toast app Food you love without the wait. Petra - Lunch meeting with Cal Poly staff Whitney McDonald's credit card 101.1001.63003 o I < , I +I O CASA OF.L REY SIERRA MADRE 31 N BALDWIN AVE SIERRA MADRE Cl! 91024 626-355-6060 02/IJ5/2025 Hcli chant ID: Device ID: Terminal ID: Credit Transaction ti: Card T<Jpe: Account: Entr'.l: Server ti: )3::30:45 ··········567 4 Sale: 4021 PPOl. 12 Visa ·········· 178Chip 4 Amount:US0$38.14 10 ro TIP!: USO$ ___ ._ To ta 1: USO$ STAN: lluth. Co<l1:1: Batch Numbe1: Respc,use: l!CI Code: TRANS ID:PROr:f iS S: Hade: AID: TVR: IAD: TSI: l!RC: 11r:: ATC: IIPPLAfl: --- 012 061958 8 IIUTHITKT E 31:J50'.167795-41139 CREDIT Issuer 110000000031010 8000008000 06011203600000 6800 00 2TmB6'.:i2BCOE7D4 D0lE VISA CREDIT CUSTOMER COPY THANK YOU Lunch for Whitney McDonald and Scott Collins during City Managers Conference in Rancho Mirage, CA Paid by Whitney McDonald's credit card 101.1001.63003 Lunch for Whitney McDonald and Council Member Mike Boswell during New Mayors & Council Members Conference in Garden Grove, CA Paid by Whitney McDonald's credit card 101.1001.63003 The Westin Rancho Mirage Golf Resort 71-333 Dinah Shore Dr Rancho Mirage, CA 92270 United States Of America Tel: 760-328-5955 Fax: 760-770-2199 WHITNEY MCDONALD LE3294 - LEAGUE OF CALIFORNIACITIES 20 Page Number : 1 Invoice Nbr : 1000450591 Guest Number : 2329389 Folio ID : A Arrive Date : Depart Date : No. Of Guest : Room Number : Marriott Bonvoy Number : 05-FEB-25 15:54 07-FEB-25 08:39 1 623 2897 Tax ID : Westin Rancho Mirage FEB-07-2025 08:50 JGARC411 Date Reference Description Charges (USD) Credits (USD) 05-FEB-25 RT623 Room Chrg - Grp - Association 259.00 05-FEB-25 RT623 Occupancy Tax 25.90 05-FEB-25 RT623 Tax Other Tourism 0.76 05-FEB-25 RT623 Tax Other TBID 7.77 05-FEB-25 RT623 Group Resort Fee 15.00 05-FEB-25 RT623 Occupancy Tax 1.50 05-FEB-25 RT623 Tax Other Tourism 0.04 05-FEB-25 RT623 Tax Other TBID 0.45 06-FEB-25 RT623 Room Chrg - Grp - Association 259.00 06-FEB-25 RT623 Occupancy Tax 25.90 06-FEB-25 RT623 Tax Other Tourism 0.76 06-FEB-25 RT623 Tax Other TBID 7.77 06-FEB-25 RT623 Group Resort Fee 15.00 06-FEB-25 RT623 Occupancy Tax 1.50 06-FEB-25 RT623 Tax Other Tourism 0.04 06-FEB-25 RT623 Tax Other TBID 0.45 07-FEB-25 VI Visa- -620.84 Approve EMV Receipt for VI - Signature Captured Application Label: VISA CREDIT AID: A0000000031010 ARC: 00 IAD: 06011203600000 TSI: 6800 TVR: 8000008000 ** Total 620.84 -620.84 Continued on the next page Whitney McDonald's hotel for City Managers Conference in Rancho Mirage, CA Paid by Whitney McDonald's credit card 101.1001.63003 The Westin Rancho Mirage Golf Resort 71-333 Dinah Shore Dr Rancho Mirage, CA 92270 United States Of America Tel: 760-328-5955 Fax: 760-770-2199 WHITNEY MCDONALD LE3294 - LEAGUE OF CALIFORNIA CITIES 20 Page Number : 2 Invoice Nbr : 1000450591 Guest Number : 2329389 Folio ID : A Arrive Date : Depart Date : No. Of Guest : Room Number : Marriott Bonvoy Number : 05-FEB-25 15:54 07-FEB-25 08:39 1 623 2897 *** Balance -0.00 I agreed to pay all room & incidental charges. Stay well, no matter where you travel. Reconnect with your well-being and find your next destination at westin.com. Thank you for staying with us. To check out, you can call or text us your last name and room number. If there are any billing issues, go to guestcalls.com. Bring the Westin experience home. Shop WestinStore.com. Rental Agreement # 74YGXX Renter Information Renter Name WHITNEY MCDONALD Renter Address Contract /*PERSONAL CA CITY USE Vehicle Information ALTI License #: CML2052 State/Province:WA Unit #: 8FM4MT Vehicle #: RN416963 Vehicle Class Driven Full Size 4 door/Automatic/Air Vehicle Class Charged Full Size 4 door/Automatic/Air Odometer Mileage/Kilometers Starting: 14708 Ending: 15371 Total: 663 Fuel Starting: FULL Ending: FULL Thank you for renting with Enterprise Rent-A- Car We appreciate your business! This email was automatically generated from an unattended mailbox, so please do not reply to this e-mail. If you have any questions about your rental, please view our Frequently Trip Information Pickup Wednesday, February 5, 2025 8:18 AM SAN LUIS OBISPO AP INTERM 975 AIRPORT DR 7 SAN LUIS OBISPO , CA 93401-8354 USA Return Friday, February 7, 2025 6:03 PM SAN LUIS OBISPO AP INTERM 975 AIRPORT DR 7 SAN LUIS OBISPO , CA 93401-8354 USA Bill-To: Subtotal $0.00 Renter Charges Rental Rate Time & Distance 3 Day at $41.89 / Day $125.67 Coverages DW/CDW OPTIONAL ($24.99 / Day)$74.97 SUPPLEMENTAL LIABILITY PROTECTION 2 ($8.75 / Day)$26.25 Mileage Unlimited Mileage Included Taxes and FeesTourism Commission Assessment Rec (3.50%)$4.40 Concession Recovery Fee (11.11%)$25.91 Customer Facility Charge ($10.00 / Rental)$10.00 Vehicle License Recovery Fee ($2.12 / Day)$6.36 Sales Tax (7.25%)$10.99 Total $284.55 (Subject to audit) Amount charged on February 7, 2025 to VISA ( ($284.55) APN: VISA CREDIT AID: A0000000031010 Verified: Signature Entry: Chip TSI: 6800 Amount Due $0.00 Rental car - City Managers Conference - SLO, CA to Rancho Mirage, CA and back Whitney McDonald's credit card 101.1001.63003 Whitney McDonald's ticket for February Good Morning SLO via SLO Chamber of Commerce (Incorrect charge; refund processed but not captured on this credit card statement) 101.1001.63003 Dinner for Whitney McDonald and Council Member Mike Boswell during New Mayors & Council Members Conference in Garden Grove, CA Paid by Whitney McDonald's credit card 101.1001.63003 370i W RIVERSIDE DR MEDIA CENTER SINCLAI XXXXXXXXXi003 BURBANK, CA 9i505 02/07/2025 4549i8i68 0i:00:3i PM XXXXXXXXXXXX9i78 Visa INVOICE 005i76 AUTH 045026 PUMP# 6 UNLEADED i4.i64G PRICE/GAL $4.699 FUEL TOTAL $ 66.56 TOTAL=$ 66.56 CREDIT $ 66.56 CustOOJer-activated Purchase/Capture Sequence N1111ber 31633 Chip Read VISA CREDIT Node: Issuer AID: A088B888B31B18 TVR: 8008888688 !AD: 86811283688806TS!: 6888ARC: 88TC: 3894A8F74C866ADAAPPROVED 845826 Gas for Whitney McDonald and Scott Collins for City Managers Conference in Rancho Mirage, CA Paid by Whitney McDonald's credit card 101.1001.62504 Lunch for Whitney McDonald and Council Member Mike Boswell during New Mayors & Council Members Conference in Garden Grove, CA Paid by Whitney McDonald's credit card 101.1001.63003 12021 Harbor Boulevard, Garden Grove, California 92840 Whitney Mcdonald 990 Palm Street San Luis Obispo CA 93401 United States 01-29-25 01-31-25 01-31-25 416 DescriptionDate Charges Credits Total 436.14 436.14 Balance 0.00 INVOICE Arrival Date: Departure Date: Room Number: 301317Folio No: CRS Number:91585354 Page No: Room Charge Transient Occupancy Tax Tourism Assessment Tax GGTID Assessment Tax Self Parking Room Charge Transient Occupancy Tax Tourism Assessment Tax GGTID Assessment Tax Self Parking Visa 01-29-25 01-29-25 01-29-25 01-29-25 01-29-25 01-30-25 01-30-25 01-30-25 01-30-25 01-30-25 01-31-25 169.00 24.51 0.33 4.23 20.00 169.00 24.51 0.33 4.23 20.00 436.14XXXXXXXXXXXX9178 XX/XX Rewards No: 1 of 1 Whitney McDonald's hotel for New Mayors & Council Members Conference in Garden Grove, CA Whitney McDonald's credit card 101.1001.63003 Coffee with Vice Mayor Shoresman Whitney McDonald's credit card 101.1001.63003 Gas for Whitney McDonald and Scott Collins's trip to City Managers Conference in Rancho Mirage, CA 101.1001.62504 STARBUCKS Store #5766 7030 Marketplace Drive Goleta, CA (805) 968-2591 CHK 672625 02/05/2025 10:20 AM XXX2059 Drawer: 1 Reg: Cafe Order Gr Latte Vanilla Syrp Oatmilk Pumpkin Loaf JarmedTl Latte Vanilla Syrp Soy Subtotal Discounts Tax Gratuity Total Change Due Payments 5.25 0.80 3.95 4.75 0.80 15.55 0.00 0.00 2.00 17.55 0.00 Visa 17.55 XXXXXXXXXXXX9178 Card Entry: CONTACTLESS Trans Type: SALE App Label : VISA CREDIT Auth: 097524 AID: A0000000031010 TVR: 0000000000 TS!: 0000 -----------Check Closed--------------- 02/05/2025 10:20 AM Join our loyalty program Starbucks Rewards® Coffee for Whitney McDonald & Scott Collins en route to City Managers Conference 101.1001.63003